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HomeMy WebLinkAboutMinutes - BoS - 06/19/2018 Selectmen Minutes June 19, 2018 Selectmen's Meeting Town Hall-Selectmen's Office 41 Highland Avenue Cohasset, MA Selectmen Present: Diane Kennedy, Chairman Kevin McCarthy Steve Gaumer Paul Schubert Jack Keniley Others Present: Christopher Senior,Town Manager Chairman Kennedy called the meeting to order at 7:00 p.m. and asked for a roll call vote: Kevin McCarthy-Present, Paul Schubert-Present, Diane Kennedy-Present,Jack Keniley-Present, Steve Gaumer-Present. Pledge-Recited. Public Comments-None. Extend Terms of Master Plan Committee Members-Chairman Kennedy stated the Master Plan Committee charge and terms of members expire on June 30th and would like to extend the terms of the committee members through 12/30/18 in order for the Committee to complete its work. Motion by Selectman Gaumer to extend the terms of the Master Plan Committee (as listed) until December 30, 2018: Clark Brewer, Patrick Kennedy, Peter Hobson, Lynn Schwandt, Kevin McCarthy, Eric Seuss, Paul Schubert, Katie Dugan,Amy Glasmeier,John Donahue and Charlie Higginson. Motion seconded by Selectman Keniley and the vote was unanimous(5-0). Review RNAV Pilot/Massport Letter from Rep. Meschino-Chairman Kennedy asked that the Board postpone the discussion about the letter until the next meeting so that the Town's representative Ralph Dormitzer can be present. Motion by Selectman Keniley to remove the agenda item until 6/26/18, seconded by Selectman McCarthy and the vote was unanimous (5-0). Review of 2018 Goals& Discuss Process for FY19-Chairman Kennedy discussed the process of the Town Manager review with the Board. A recent case in Wayland has changed the way public personnel reviews should be handled. The Board is not allowed to have a sub-committee of members consolidating the information as that is considered a violation of the Opening Meeting Law. She suggested that Selectmen each fill out the review paperwork and individually meet with the Town Manager. Each member will then submit the paperwork to Lisa Uglialoro to consolidate and bring back to the Board and discuss publically. Selectman Gaumer asked if they should have an outside person to do the consolidating since the Director of Human Resources works directly for the Town Manager. After a brief discussion the Board directed Mr. Senior to consult with town counsel. Chairman Kennedy suggested each board member begin their individual form and meet one on one with Mr. Senior to start the process. Town Hall Discussion-Chairman Kennedy asked Mr. Senior to give an update of the Town Hall project that was proposed at Annual Town Meeting and noted that following that, the Board will discuss the community concerns which they have received and then discuss their objectives and next steps. They 1 Selectmen Minutes June 19, 2018 will also define the role of the Selectmen, review the Town Hall Building Committee charge and set general timetables for deliverables, including public information process. Mr. Senior stated the Town hired a project manager for the Town Hall project before the committee was formed. After a bidding and interview process, Daedalus was hired. The Town then hired McKinley Kaslow&Associates. Chairman of Town Hall Building Committee Mary McGoldrick stated the majority of committee is here tonight to hear community feedback. The Building Committee is proud of the job they did and everyone on committee worked hard over the last 18 months. Mr. Senior stated he met with staff and asked for a review of any significant and operational issues with the building that need to be addressed. The Town will be checking electrical, plumbing and performing air quality tests and will share the results when he receives them. Chairman Kennedy and the Board discussed the issues that residents had with the proposed town hall project. Chairman Kennedy stated that she felt much of the concern came down to communication: some of the project details/budget did not reach people and the Board needs to do a better job going forward in communicating critical information. She also felt the two ultimate takeaways were cost and size. Selectman Keniley asked that they do a financing plan. He would like to see some analysis of funding the project and the different options. Chairman Kennedy added that the Board needs to review the 10-year capital plan. Mr. Senior stated that Don Piatt has a first cut of the 10-year capital plan and did a good analysis of the debt roll off over the next 10 years. Selectman Gaumer reiterated that the Board needs to better communicate the project;the Town needs to explain the project better and why it is necessary. Selectman Schubert stated that the voters said the cost was too high and recommends we do research and shave down the cost and size and put forward a definitive plan before they can address financing. Selectman McCarthy stated that just about everybody agrees that the old town hall needs to be restored. The disagreement comes on how to handle the annex/offices. They need to be more practical and frugal with what is proposed and spent on the building. They should work on better interaction with other boards/committees. The Board requested a renovation analysis with a set of deliverables. They also requested the executive summary from the architect. Town Manager Update-Mr. Senior stated the Master Plan is hosting a Community Open Forum tomorrow night at 7 p.m. at 91 Sohier Street. The Jacob's Meadow tide gate has stopped working properly. The DPW has been monitoring between tides and manually opening when necessary. The permit allows a flow flap for emergencies. Director of DPW Brian Joyce is looking into prices to replace the gate. Mr. Senior will keep the Board updated. The Cunningham Bridge project is moving along. The utility crossing is complete. The bridge pour is scheduled for Thursday. He reminded residents to stay off the bridge as it is not safe for walking or fishing. Selectmen Update-Selectman Schubert is working on setting up meetings with National Grid, and another with Senator O'Connor and Representative Meschino regarding the bonding bill. Selectman Keniley stated the Harbor Committee should be receiving a letter back from CZM soon. Selectman Gaumer received a call from a local business about obtaining a transient vendor license and was told by this office that there were not any available. He would like more information on this. Mr. Senior will look into. Selectman Gaumer met last night with Chris Senior,Attorney Lou Ross, Brian Joyce and Cedar Acres residents about the betterment/easement process. They had a good discussion and a lot of questions were answered. This will help move the paving project forward. Chairman Kennedy stated the Cohasset Triathlon is this Sunday. The Recycling Transfer Facility will open at 11 a.m. 2 Selectmen Minutes June 19, 2018 Motion by Selectman Gaumer to adjourn, seconded by Selectman Schubert and the vote was unanimous (5-0). The meeting adjourned at 9:19 p.m. Respectfully submitted, Diane Kennedy, Chairman Documents RNAV Pilot/Massport Letter FY18 Goals Town Hall project 3