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HomeMy WebLinkAboutMinutes - BoS - 01/23/2018 Selectmen Minutes January 23, 2018 Selectmen's Meeting Town Hall-Selectmen's Office 41 Highland Avenue Cohasset, MA Selectmen Present: Paul Schubert, Chairman Diane Kennedy Kevin McCarthy Jack Keniley Steve Gaumer Others Present: Christopher Senior,Town Manager Chairman Schubert called the meeting to order at 6:30 p.m. and asked for a roll call vote: Kevin McCarthy-Present,Jack Keniley-Present, Diane Kennedy-Present, Paul Schubert-Present,Steve Gaumer-Present. Pledge-Recited. Chairman Schubert asked for a motion to go into executive session for Exemption#3-to discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the bargaining or litigating position of the public body and the Chair so declares. The Board will get an update on litigation. The Board will come out of executive session and back into open session. Motion moved by Selectman McCarthy, seconded by Selectman Kennedy. Roll Call Vote; Kevin McCarthy-Aye, Diane Kennedy-Aye, Paul Schubert-Aye,Jack Keniley-Aye, Steve Gaumer-Aye. The Board went into executive session at 6:32 p.m. The Board came out of executive session and back into open session at 8:25 p.m. and took a five minute recess. Back in session at 8:32 p.m. Public Comment-None Licenses/Permits/Events-One Day Liquor License-South Shore Art Center-Chairman Schubert stated the SSAC is seeking a one day liquor license for their Fire & Ice winter benefit on 3/3/18. Motion by Selectman Keniley to approve a one day liquor license for the SSAC on 3/3/18 from 6-10 p.m., seconded by Selectman Kennedy and the vote was unanimous (5-0). Approval of RTF Regulations by the BOS-Mr. Senior discussed the minor edits to the current regulations. The regulations are authorized by the bylaw. Motion by Selectman Keniley to approve the updated RTF Regulations,seconded by Selectman Kennedy and the vote was unanimous (5-0). FY18 CAFR update with Powers&Sullivan-Jim Sullivan and Kyle Warner from Powers &Sullivan were present to discuss the FY18 Comprehensive Annual Financial Report. They reviewed the basic financial statements, OPEB, pension plans and enterprise funds. Mr. Sullivan reviewed the Management Letter and their comments. Selectmen Minutes January 23, 2018 Presentation of the FY19 Budget-Mr. Senior and Treasurer/Collector Paula Linhares gave an overview of the FY19 Budget document they have been working on. They discussed some details that went into the document to help explain the budget process. Mrs. Linhares stated the document drills down on specific departments and shows the number of employees, workloads and accomplishments. Mr. Senior reviewed his budget summary for FY19. He discussed highlights and trends, key revenues and expenses, OPEB, health insurance and pensions. He concluded by saying that solid revenues, managed expenses, ongoing efforts to reduce costs through operational efficiencies, and safeguarding the overall process with strong fiscal management policies, all combine to make possible the FY19 operating budget. They will continue to work over the next couple of months with all staff, boards/committees and elected officials. Chairman Schubert asked for a motion to change the order of the agenda and discuss committee appointments before the update. Motion moved by Selectman McCarthy,seconded by Selectman Keniley and the vote was unanimous (5-0). Town Hall Building Committee-Appointments-Applicants Ted Lubitz and Wayne Sawchuk were present and each gave an overview of their experience. Motion by Selectman McCarthy to appoint Ted Lubitz to the Town Hall Building Committee until June 30,2020,seconded by Selectman Kennedy and the vote is unanimous(5-0). Motion by Selectman McCarthy to appoint Wayne Sawchuk to the Town Hall Building Committee until June 30, 2020, seconded by Selectman Keniley and the vote was unanimous (5-0). Update-Town Hall Building Committee Chairman Mary McGoldrick and Vice-Chairman Mark Toomey reviewed with the Board the progress that they have made since STM on December 4th. They have had three summit meetings (Chair/Vice chair of THRAC, Board of Selectmen,Advisory Board and Capital Budget)that have yielded much solution-based positive conversation. The results of the meetings have been captured in a google doc which can be sent to the Board for comments. The document resulted from comments from STM and Capital Budget Committee. They are requesting the Board to approve a preferred design concept. They Board had a lengthy discussion about the project, private donations and whether or not the buildings should be co-joined. Motion by Selectman McCarthy to direct the Town Hall Building Committee to proceed with the preferred design with the two main characteristics of a conjoined building and locate offices above town hall as they deem necessary to complete the design, seconded by Selectman Kennedy. After further discussed the Board took a roll call vote. Kevin McCarthy-Aye, Diane Kennedy-Aye, Paul Schubert-Aye,Jack Keniley-Nay, Steve Gaumer-Nay. Motion passed 3-2. Mr.Toomey stated he welcomes a discussion about the conjoined buildings with any member of the Board. Mrs. McGoldrick asked the Board what the next steps are and if there is a point person. At this point they feel there are some things that are undetermined and would like clarity from the Board. The Board agreed to schedule an additional meeting and meet jointly with the Town Hall Building Committee to discuss the reporting structure and next steps. Chairman Schubert asked that the members of the Board forward their availability to Tracey Connors. Town Manager's Update-Mr. Senior stated Town Counsel Paul DeRensis will be in the Selectmen's Office on Tuesday,January 30th from 5-7 p.m.for anyone who needs guidance on warrant articles. There will be a public forum on Marijuana sales on February 7th @ 7 p.m. at 91 Sohier Street. There will Selectmen Minutes January 23, 2018 be several groups there to discussed retail sales, law enforcement, prevention etc. Mr. Senior stated the new director of Safe Harbor grant started this week. Mr. Senior stated the town received an award from MIIA for Risk Management& Innovation. Selectmen Update-Chairman Schubert reminded the Board if they register for the MMA Conference and are unable to attend they should contact the office so the registration can be cancelled and the town doesn't get billed. Topics not reasonably anticipated by the Chairman 48 hours in advance-Chairman Schubert reported he attended a meeting on Marijuana in Hingham. He distributed info from the meeting. Minutes-Motion by Selectman Kennedy to approve the minutes of 1/2/18 and 1/9/18 as written, seconded by Selectman McCarthy and the vote was unanimous (5-0). Motion by Selectman Gaumer to adjourn,seconded by Selectman McCarthy and the vote was unanimous (5-0). The meeting adjourned at 11:36 p.m. Respectfully submitted, Paul Schubert, Chairman Documents RTF Regulations One Day Liquor-SSAC FY18 CAFR & Mgmt. Letter FY19 Budget Presentation Committee Applications Minutes 1/2/18 & 1/9/18