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HomeMy WebLinkAboutMinutes - BoS - 10/25/2017 Selectmen Minutes October 25, 2017 Selectmen's Meeting Town Hall-Selectmen's Office 41 Highland Avenue Cohasset, MA Selectmen Present: Paul Schubert, Chairman Diane Kennedy Steve Gaumer Kevin McCarthy Jack Keniley Others Present: Christopher Senior,Town Manager Chairman Schubert called the meeting to order at 7:00 p.m. Roll Call Vote: Kevin McCarthy-Present, Diane Kennedy-Present, Paul Schubert-Present,Jack Keniley- Present,Steve Gaumer-Present. Pledge-Recited. Public Comments-None. FY18 Tax Classification Hearing-Director of Assessing Mary Quill was present and reported that Massachusetts Department of Revenue certified the Tax Allocation for FY2018. Motion by Selectman Kennedy to close the FY18 Tax Classification hearing, seconded by Selectman Keniley and the vote was unanimous(5-0). Veterans Breakfast-Director of Elder Affairs Coral Grande was present along with Chris Pratt. They are hosting a Veteran's Breakfast on Monday, November 6tn at 9 a.m. at the Willcutt Commons. The event will honor the military veterans. They will also dedicate the POW/MIA Chair of Honor. Off Premises Liquor License-Special Counsel Jim Lampke was present. Attorney Lampke advised the Board that the ABCC has determined that the Town should have held a hearing for the All Alcohol Package license. The Board can appeal that decision,the Board can act on the application from Local Vines or the Board could schedule hearings for anyone interested in applying for the license. After some discussion the Board agreed to advertise and set the hearing for November 14, 2017 and also announce that there is a license available. IT Update-Chief Information Officer Ron Menard gave a power point presentation to the Board which included the 2017 organizational goals and current status, project reviews, measurable analytics, cost reductions and personnel landscape. The Board had a lengthy discussion. Special Town Meeting Warrant-Sandy Beach Bath House-Chairman of Sandy Beach Association Robin Lawrence, Kari O'Donnell,Attorney Richard Henderson and Annette Sawchuk were present. Ms. O'Donnell gave an overview of the proposed project. They are looking to renovate the existing bathhouse. They will be making the entrance, exit and restrooms handicap accessible and adding a snack bar. Motion by Selectman Kennedy to put Article#12 CPC on the warrant for Special Town Meeting,seconded by Selectman Keniley and the vote was unanimous(5-0). 1 Selectmen Minutes October 25, 2017 Water Capital Projects-Chairman of the Water Commission Leonora Jenkins and Director of DPW Brian Joyce were present. Mr.Joyce discussed the proposed SCADA system. He explained what the system is, issues with the current system and the proposed solution. Chairman Jenkins discussed the project of replacing the settler tubes; drain valve operator filter#2; raw water pump#2 and rebuild the high lift pump motor#5. The Board had a brief discussion. Motion by Selectman Keniley to put Article#6 Capital Improvement Projects, seconded by Selectman McCarthy and the vote was unanimous(5-0). Town Hall Renovation Advisory Committee-Town Hall Project-Chairman of THRAC Mary McGoldrick, Mark Toomey and Doug McGinley were present. Mrs. McGoldrick gave an overview of what the committee has done to date. She discussed the meetings they have held,their timeline, employee relocation plan, available grants and other funding opportunities, energy efficient savings, space programming study, budget and next steps. Selectman Keniley stated he has an issue with spending$1 million at this time. The Board had a discussion about existing debt and sources of funding for the project. Selectman Gaumer added that the governance of real estate belongs with the Board of Selectmen. The Board should take over the Committee now. Wayne Sawchuk-432 Beechwood said the Committee has done a great job and the momentum shouldn't be stopped. The Selectmen should look at the plans and make changes. They should also look at the amount that is being spent on storage in the basement. He suggested the THRAC keep working and have the Selectmen give their input on what the building should look like. Mrs. McGoldrick stated when they met with Capital Budget and Advisory they asked for concrete questions from them so that they find the answers and get back to them. She asked the same from the Board of Selectmen. She also pointed out and publically stated that the project manager Shane Nolan and McGinley Kalsow&Associates have fulfilled their contract to date and then some and have been extraordinary to work with. Warrant Article Placement-Mr. Senior stated one article has been added to the warrant. It is to allow the schools to set up a revolving account to accept tuition payments for nonresident students and state reimbursements for students who are foster care children. Motion by Selectman Kennedy to put Article#5-MA General Laws Chapter 71,Section 71F on the warrant for STM,seconded by Selectman McCarthy and the vote was unanimous(5-0). Motion by Selectman Kennedy to recommend Article#5- MA General Laws Chapter 71, Section 71F to STM,seconded by Selectman McCarthy and the vote was unanimous (5-0). Motion by Selectman McCarthy to recommend Article#1-Amendments to Fiscal 2018 Operating Budget to STM,seconded by Selectman Kennedy and the vote was unanimous(5-0). Mr. Senior stated there are no outstanding bills from prior years. He asked that Article#2 stays on the warrant to be safe. Motion by Selectman McCarthy to recommend Article#3 Stabilization Funds to STM, seconded by Selectman Kennedy and the vote was unanimous(5-0). The Board agreed to wait on voting on Articles#4, #6,#7,#8,#9,#10,#11 and#12 until STM. Selectmen Update-Selectman Gaumer was contacted by a resident about a neighbor not paying their taxes. He wondered if the town had a policy. Selectman Gaumer spoke with Treasurer/Collector Paula Linhares and asks that Mr.Senior clarify the policy/ies on this. Selectman Gaumer asked about comments on social media regarding a resident at the RTF not using blue bags. Director of DPW Brian 2 Selectmen Minutes October 25, 2017 Joyce responded that they have been pro-actively educating residents about the rules of the RTF and are now enforcing the rules. They are sending out warning notices to violators. Selectman Gaumer also reported receiving a number of calls from residents in the harbor regarding the entertainment license of the Cohasset Harbor Inn. The residents feel the owners are not living up to their agreement. Mr. Senior will follow up with the police chief. Selectman Keniley asked if they have set up a date to have a workshop about assessing as they discussed at the last meeting. Mr. Senior stated he will follow up on. Selectman Keniley stated he edited the town managers goals and will distribute to the Board. Selectman Keniley asked if the Town got the audited financials. Mr. Senior will follow up. Selectman Kennedy reminded the Board that they should have a discussion on fines and fees. The all facilities stickers will be expiring in March and if they are going to discuss,they should do so well in advance. Selectman Kennedy asked for a moment of silence for Betty Maree who passed away. She worked for the town for 36 years and was a Gold Start Mother. Chairman Schubert reminded everyone the Deer Hill Spelling Bee is on November 5`" and they are looking for judges. Town Managers Update-AEC LED Streetlights-Mr.Joyce stated they are currently working on the street light LED conversion and will be piloting two new LED lights. The plan is to place two new LED lights on the corner of Highland Ave. and Depot Court. Both lights will be 35W,which can be used to replace the current 70W. The two being tested are 3K and 4K, which is an attribute of the lights color. The 3K is warmer in color, champagne tone and the 4K is brighter,white tone. Once the lights are installed,they will remain in service for testing purposes for a period of 90 days. During this process they will asked for public input through an online survey system. Mr. Senior stated they started the first round of interviews for the town planner and they went well. They have some good candidates. Selectman Keniley asked if the Board can talk with the applicants before a decision is made. Mr. Senior agreed. Motion by Selectman McCarthy to adjourn,seconded by Selectman Kennedy and the vote was unanimous(5-0). The meeting adjourned at 10:45 p.m. Respectfully submitted, Paul Schubert, Chairman Documents Veterans Breakfast Flyer IT Update Draft Warrant THRAC Update Sandy Beach Proposal Water Capital Projects 3