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HomeMy WebLinkAboutMinutes - BoS - 06/13/2017 Selectmen's Minutes June 13, 2017 Selectmen Meeting Town Hall-Selectmen's Office 41 Highland Ave. Cohasset, MA Selectmen Present: Paul Schubert, Chairman Diane Kennedy Jack Keniley Steve Gaumer Kevin McCarthy Others Present: Christopher Senior,Town Manager Chairman Schubert called the meeting to order at 7:00 p.m. Roll Call Vote: Kevin McCarthy-Present, Diane Kennedy-Present, Paul Schubert-Present,Jack Keniley-Present, Steve Gaumer-Present. Pledge-Recited Public Comments-None Licenses/Permits/Events-New Officers and Directors &Transfer of Stock-Mr. Dooleys-Attorney Rashi Mangalick and Noelle Somers were present. The Board had a brief discussion of the request. Motion by Selectman McCarthy to approve the proposed change of beneficial interest, new officers/directors and transfer of stock,seconded by Selectman Keniley and the vote was unanimous (5-0). Updated Coh Solar Lease-Vote and Sign-AEC Member Tanya Bodell was present and discussed the amendments of the lease. She thanked Palmer Capital for all of their work. They have had town counsel review and approve the amendments. Motion by Selectman Kennedy to approve the amendments proposed to the site lease agreement, seconded by Selectman Keniley and the vote was unanimous (5-0). Motion by Selectman Kennedy to approve the amendments proposed to the net metering agreement,seconded by Selectman Keniley and the vote was unanimous(5-0). RTF Regulations Amendments-Director of DPW Brian Joyce advised the Board the regulations have not be revised since 1991. The Board reviewed the changes proposed and had a brief discussion about enforcement of the regulations. Mr. Senior added they are in the process of hiring a person solely for that purpose and they are also partnering with South Shore Recycling Cooperative in educating the public. They will be imposing penalties. Motion by Selectman Kennedy to approve the amendments to the RTF regulations, seconded by Selectman Gaumer and the vote was unanimous(5-0). South Shore Recycling Cooperative Program Presentation-Executive Director Claire Galkowski and Recycling Education &Compliance Officer Julie Sullivan were present. Ms. Galkowski stated the Town of Cohasset should be receiving approximately$11,000 in grants. They have recently hired Julie Sullivan for education. She will be in town on site to educate the public and answer questions. Ms. Sullivan gave an overview of what her visits will involve. Signing of Bond & Ban Papers-Treasurer/Collector Paula Linhares gave the Board an overview of the documents related to a $10,310,000 General Obligation Bond. Selectman Kennedy moved the following; I,the Clerk of the Board of Selectmen of the Town of Cohasset, Massachusetts, certify that at a meeting of the board held June 13, 2017, of which meeting all members of the board were duly 1 Selectmen's Minutes June 13, 2017 notified and at which a quorum was present,the following votes were unanimously passed, all of which appear upon the official record of the board in my custody: Voted: that in order to reduce interest costs,the Treasurer is authorized to issue refunding bonds, at one time or from time to time, pursuant to Chapter 44, Section 21A of the General Laws, or pursuant to any other enabling authority,to refund all or a portion of the Town's$19,208,000 General Obligation Municipal Purpose Loan of 2009 Bonds dated August 1, 2009 maturing on November 15 in the years 2020 through 2029, inclusive (collectively,the "Refunded Bonds"), and that the proceeds of any refunding bonds issued pursuant to this vote shall be used to pay the principal, redemption premium, if any, and interest on the Refunded Bonds and costs of the issuance of the refunding bonds. Further Voted: that the sale of the$10,310,000 General Obligation Municipal Purpose Loan of 2017 Bonds of the Town dated June 22, 2017 (the"Bonds")to Fidelity Capital Markets, a division of National Financial Services LLC, at the price of$11,692,682.21 and accrued interest, if any, is hereby approved and confirmed. The Bonds shall be payable on November 15 of the years and in the principal amounts and bear interest at the respective rates,as follows: Year Amount Interest Rate Year Amount Interest Rate 2017 $280,000 3.00% 2024 $940,000 4.00% 2018 275,000 3.00 2025 970,000 4.00 2019 255,000 3.00 2026 1,025,000 4.00 2020 785,000 3.00 2027 1,065,000 4.00 2021 820,000 4.00 2028 1,040,000 4.00 2022 865,000 4.00 2029 1,085,000 3.00 2023 905,000 4.00 Further Voted: to approve the sale of a $597,400 1.50 percent General Obligation Bond Anticipation Note (the"Note") of the Town dated June 22, 2017,and payable June 22, 2018 to Eastern Bank at par and accrued interest, if any, plus a premium of$1,499.47. Further Voted: that in connection with the marketing and sale of the Bonds,the preparation and distribution of a Notice of Sale and Preliminary Official Statement dated May 31, 2017, and a final Official Statement dated June 5, 2017 (the "Bond Official Statement"), each in such form as may be approved by the Treasurer, be and hereby are ratified, confirmed, approved and adopted. Further Voted: that in connection with the marketing and sale of the Note,the preparation and distribution of a Notice of Sale and Preliminary Official Statement dated May 31, 2017 and a final Official Statement dated June 5, 2017,each in such form as may be approved by the Treasurer, be and hereby are ratified,confirmed, approved and adopted. Further Voted: that the Bonds shall be subject to redemption, at the option of the Town, upon such terms and conditions as are set forth in the Bond Official Statement. Further Voted: to authorize the execution and delivery of a Refunding Escrow Agreement to be dated June 22, 2017, between the Town and U.S. Bank National Association, as Refunding Escrow Agent and Paying Agent. Further Voted: that the Treasurer and the Board of Selectmen be,and hereby are, authorized to execute and deliver continuing and significant events disclosure undertakings in compliance with SEC Rule 15c2-12 in such forms as may be approved by bond counsel to the Town,which undertakings shall be incorporated by reference in the Bonds and the Note,as applicable,for the benefit of the holders of the Bonds and the Note from time to time. 2 Selectmen's Minutes June 13, 2017 Further Voted: that we authorize and direct the Treasurer to review and update the Town's post-issuance federal tax compliance procedures with such changes, if any, as the Treasurer and bond counsel deem necessary to monitor and maintain the tax-exempt status of the Bonds and Note. Further Voted: that each member of the Board of Selectmen,the Town Clerk and the Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver such certificates, receipts or other documents as may be determined by them,or any of them,to be necessary or convenient to carry into effect the provisions of the foregoing votes. further certify that the votes were taken at a meeting open to the public,that no vote was taken by secret ballot,that a notice stating the place, date,time and agenda for the meeting(which agenda included the adoption of the above votes)was filed with the Town Clerk and a copy thereof posted in a manner conspicuously visible to the public at all hours in or on the municipal building that the office of the Town Clerk is located or, if applicable, in accordance with an alternative method of notice prescribed or approved by the Attorney General as set forth in 940 CMR 29.03(2)(b), at least 48 hours, not including Saturdays,Sundays and legal holidays, prior to the time of the meeting and remained so posted as the time of the meeting,that no deliberations or decision in connection with the sale of the Bonds or the Note were taken in executive session, all in accordance with G.L. c.30A, ss 18-25 as amended, seconded by Selectman Gaumer and the vote was unanimous (5-0). Mr. Senior stated that the Town has just received notification that it has again received AAA rating and it was strongly confirmed. Standard & Poor had some great comments. Investment Update 3/31/17-Paula Linhares reported all of the Town's portfolios experienced positive gains this quarter. The performance was close to their respective benchmarks in all cases. All portfolios beat their benchmark for the longer time period. The Board had a brief discussion. Joint Meeting with Planning Board-Associate Member Appointment-Chairman of Planning Board Clark Brewer, members Michael Dickey& Eric Potter were present. Chairman Brewer introduced the two applicants Amy Glasmeier and Andrew Gelson. Each applicant gave a quick overview of their experience. After some discussion the Planning Board and Board of Selectmen voted. Motion by Selectman McCarthy to appoint Amy Glasmeier to the Planning Board as an Associate member for a three year term, seconded by Selectman Kennedy and the vote was unanimous(8-0). The Board thanked Mr. Gelson and encouraged him to apply for another board/committee. Cohasset Common Historic District Commission-Motion by Selectman Kennedy to reappoint Jacqueline Clark and appoint Gary Gardner and Mark Toomey for a three year term,seconded by Selectman Gaumer and the vote was unanimous(5-0). Community Preservation Committee-Motion by Selectman Keniley to reappoint Russ Bonetti and Margaret Charles to CPC for a three year term, seconded by Selectman Kennedy and the vote was unanimous (5-0). Council on Elder Affairs-Chairman Paul Kierce-39 Old Coach Road was present. He stated the CEA would like Sarah Livermore and Elizabeth Tarpey appointed as two new associates members and Susan Reagan, Elinore Barrett and Tana Carlson to be re-appointed for three years. Diane Karcher and James Carpenter will be moved to full members replacing Cynthia Swartwood and Bebe McCarron. Motion by Selectman Kennedy to appoint Sarah Livermore& Elizabeth Tarpey as Associate members for three years, reappoint Susan Reagan, Elinore Barrett and Tana Carlson as full members for three years and move 3 Selectmen's Minutes June 13, 2017 Diane Karcher and James Carpenter to full members replacing Cynthia Swartwood and Bebe McCarron, seconded by Selectman Keniley and the vote was unanimous (5-0). Fence Viewers-Motion by Selectman Kennedy to reappoint Annette Sawchuk and Glenn Pratt as fence viewers for a one year term, seconded by Selectman Keniley and the vote was unanimous (5-0). Historical Commission—Motion by Selectman McCarthy to reappoint Suzanne Wadsworth to the Historical Commission for a three year term, seconded by Selectman Keniley and the vote was unanimous (5-0). Metropolitan Area Planning Council-Motion by Selectman McCarthy to reappoint Chris Senior and Clark Brewer to the MAPC for a one year term, seconded by Selectman Kennedy and the vote was unanimous (5-0). Norfolk County Advisory Board-Motion by Selectman McCarthy to reappoint Jack Keniley to Norfolk County Advisory Board for a one year term, seconded by Selectman Kennedy and the vote was unanimous (5-0). South Shore Regional School District Representative-Motion by Selectman Keniley to reappoint Kenneth Thayer to South Shore Regional School District Rep., seconded by Selectman Kennedy and the vote was unanimous(5-0). Zoning Board of Appeals-Motion by Selectman Kennedy to appoint Woody Chittick to ZBA for a three year term,seconded by Selectman Gaumer and the vote was unanimous(5-0). FY17 Goals and Objectives Update-Mr. Senior gave a power point presentation on the summary and status of the FY17 Goals and Objectives. Mr. Senior and the Board had a lengthy discussion. Selectmen Update-Selectmen Kennedy reminded everyone that the Art's Festival is this weekend. The following weekend is the Cohasset Triathlon. Selectman Gaumer congratulated all of this years graduates. Chairman Schubert congratulated the athletic teams for another successful season. The baseball team and women's lacrosse had a great year. Topics not reasonably anticipated by the Chairman 48 hours in advance-Chairman Schubert distributed a draft letter to Mass DOT regarding some proposed railings for the Atlantic Avenue Bridge Project. He asked the Board if they would agree to send out the proposed letter. Motion by Selectman Gaumer to approve sending the proposed letter to the Mass DOT under the signature of the Board of Selectmen, seconded by Selectman Kennedy and the vote was unanimous (5-0). Town Manager Update-Mr. Senior stated Mass DOT hosted a meeting last night about the upcoming Cunningham Bridge project. It was a great meeting and Mass DOT is eager to work with the residents. He thanked everyone that came out. Mr. Senior stated he spoke with Don Roine about moving the equipment for live broadcast to 91 Sohier Street. He asked if the Board would like to start the process. After a brief discussion Mr. Senior will get more info from Don Roine and come back to the Board. Motion by Selectman Gaumer to adjourn,seconded by Selectman Kennedy and the vote was unanimous (5-0). The meeting adjourned at 9:57 p.m. 4 Selectmen's Minutes June 13, 2017 Documents Application-Mr. Dooleys-New Officers & Directors Coh Solar Lease RTF Regulation Amendments Bond & Ban papers Investment Update Committee Applications FY17 Goals & Objectives Mass DOT Letter 5 Selectmen's Minutes June 13, 2017 6