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HomeMy WebLinkAboutMinutes - BoS - 08/23/2016 Selectmen Minutes August 23, 2016 Selectmen's Office-Town Hall 41 Highland Avenue Cohasset, MA 02025 Selectmen Present: Kevin McCarthy-Chairman Paul Schubert Steve Gaumer Diane Kennedy Jack Keniley Others Present: Chris Senior,Town Manager Chairman McCarthy called the meeting to order at 7:00 p.m. Roll Call Vote;Jack Keniley-Present, Diane Kennedy-Present, Kevin McCarthy-Present, Paul Schubert-Present,Steve Gaumer-Present. Pledge-Recited Minutes-8/9/16-Motion by Selectman Kennedy to approve the minutes of 8/9/16, seconded by Selectman Schubert and the vote was unanimous (5-0). Licenses/Permits-Historical Society Clambake-One day liquor license for annual event. Motion by Selectman Schubert to approve a one day liquor license for the Historical Society Clambake with a rain date of 9/11/16 contingent upon receipt of amended application, seconded by Selectman Kennedy and the vote was unanimous (5-0). Public Comment-None 2501h Committee-Appointments-Mr. Senior stated he has met with people informally over the last few months. The goal of the committee is to commemorate the 2501h celebration. Joy Pratt Schiffmann will be the Chair of the Committee. There are five applications tonight for consideration. Ms. Schiffmann has reached out to the applicants and feels they all have something to contribute to the committee. Motion by Selectman Schubert to approve Merle Brown,Judith Kasameyer, Glenn Pratt, Donna McGee and Ernest Grassey to the 250`h Committee,seconded by Selectman Kennedy and the vote was unanimous (5-0). Licenses/Permits-Holly Hill Farm-One day liquor license for annual Farm to Table Dinner. Motion by Selectman Gaumer to approve the one day liquor license for the Holly Hill Farm dinner, seconded by Selectman Kennedy and the vote was unanimous (5-0). Affordable Housing Steering Committee-Appointments-Chairman McCarthy invited any applicant present to speak to the Board. Bridget Beardon-9 Cedars Acres, Peter Hobson-112 Howe Road, Diane Danielson-38 Jerusalem Road, Paul Kierce-39 Old Coach Road and Russ Bonetti-20 Parker Avenue were all present and gave an overview of the background and experience to the Board. Mr. Kierce stated he is the Chairman of the Council of Elder Affairs however he is applying as a resident. Mr. Bonetti stated he is the Chairman of CPC and feels he would be a great addition to the committee. Selectman Gaumer stated concern that there may be a conflict with Mr. Bonetti being an advocate for the Affordable Housing and also could potentially be part of the financing through CPC. Mr. Bonetti didn't agree that there would be a conflict. The Board had further discussion of the candidates. Motion by Selectman Kennedy to appoint Bridget Beardon to the Affordable Housing Steering Committee, seconded by Selectman Gaumer and the vote was unanimous(5-0). Motion by Selectman Kennedy to appoint Russ Bonetti to the Affordable Housing Steering Committee, seconded by Selectman Keniley. Mr. Gaumer stated he does have concerns about conflict. He further stated his concerns are not with the person but the function. Selectman Schubert stated he has the same concerns. Selectman Kennedy stated she didn't have the same concerns as Selectmen Gaumer and Schubert however she believes Mr. Bonetti will still be involved with the Committee through his role with CPC. The vote was 2-3. Selectmen 1 8/23/16-TC Selectmen Minutes August 23, 2016 Gaumer, Schubert and Kennedy voted against. Motion failed. Motion by Selectman Kennedy to appoint Diane Danielson to the Affordable Housing Steering Committee,seconded by Selectman Schubert and the vote was unanimous(5-0). Motion by Selectman Kennedy to appoint Peter Hobson to the Affordable Housing Steering Committee,seconded by Selectman Gaumer and the vote was unanimous(5-0). Motion by Selectman Kennedy to appoint Paul Kierce to the Affordable Housing Steering Committee,seconded by Selectman Gaumer and the vote was unanimous (5-0). Motion by Selectman Schubert to appoint Donna McGee as Housing Authority Representative,seconded by Selectman Kennedy and the vote was unanimous(5-0). Selectmen Gaumer suggested that the Board hold off on the last appointment since there are two applicants who are not present tonight. The Board agreed to put last appointment on the 9/13/16 agenda. Chairman McCarthy thanked all of the applicants. Cedar Acres Lane Petition to the BoS for Repaving-Town Bylaws Article III,Section 2(k)-Mr. Senior and Brian Joyce were present and advised the Board that residents of Cedar Acres Lane have petitioned the Board of Selectmen for repairs to their roadway,which is considered a private way. Mr. Senior explained the Town Bylaw Article III, Section 2(k). The property owners has committed in their petition to bearing 50%share of the project costs. Brian Joyce gave the details of the road, the length and condition,which is hazardous. The estimate for the repairs are $130,000. Approximately$65,000 can be made available due to the rescheduling of the Jerusalem Road repaving project until 2017 by National Grid. The property owner's portion of the repaving can be charged as a betterment against properties with roadway frontage. The Board had a lengthy discussion about the number of private ways in the town and the possibility of other residents looking for the town to share the cost of repairing and repaving. They agreed a policy needs to be drafted. They discussed getting clarification from town counsel on the bylaw. Philip Auglis-38 Cedar Acres Lane submitted minutes from the Private Ways Committee from 1997 along with copy of his deed for 38 Cedar Acres Lane. Chris Haddad-23 Cedar Acres Lane stated that Town has liability not doing the work. Public safety vehicles do not have sufficient accessibility. Chairman McCarthy suggested the Board start to gather information and continue the discussion at the 9/13/16 meeting. He asked Mr. Senior to follow up with a benchmark survey of surrounding communities, definition of what is a private way (legal consult), what the town's responsibility and how to determine which roads and how many could be considered to become a public way. Mr.Auglis submitted Scituate's private way info. Motion by Selectman Schubert to delay the decision on this petition and re-address at a future meeting to be determined, seconded by Selectman Kennedy and the vote was unanimous (5-0). Report from Subcommittee on Board/Committee Training-Selectman Gaumer stated the objective of the Committee/Board Organization &Training is to emphasize committee's value to the proper functioning of the town and to elevate committees and elected boards' effectiveness and activity. He discussed proposed four recommendations for the Board to be completed by 12/16. The Board discussed the proposed committee program. Motion by Selectman Schubert to adopt the Committee/Board Organization &Training report and direct Chris Senior to find the means to organize,seconded by Selectman Keniley and the vote was unanimous(5-0). FY16 Fiscal Year End Report-Mary Gallagher-Chairman McCarthy suggested the Board table the discussion until the next meeting due to the lateness of the hour. Town Manager Review-Chairman McCarthy and Selectman Schubert read aloud the performance goals, performance standards, core responsibilities and overall performance summary for Chris Senior. Each member of the Board added their own personal comments. The Board discussed Mr. Senior's achievements and great success with the Town. Selectman Keniley excused himself from the review process since he is new to the Board. Mr. Senior thanked everyone for their time and support over the past year. The community has been very supportive. The staff is great and he looks forward to another very successful year. 2 8/23/16-TC Selectmen Minutes August 23, 2016 Selectmen Comment Period-Selectman Kennedy ask Mr. Senior to extend an apology to Finance Director Mary Gallagher for waiting to discuss FY16 Fiscal Year End Report and then the discussion being tabled. Selectman Schubert advised the Board the School Resource Officer has been funded through the approved State budget. They are currently considering a regional grant for future support. Selectman Schubert is also looking into Federal programs to help deal with the opioid crisis. Selectman Gaumer reminded residents of the drought watch the Town is currently under. There are water restrictions in place and asked that everyone be conscientious. Town Manager Update-Mr. Senior stated the Town is working with neighboring towns over the next couple of days to discuss the drought issue. The Town may have to help out a neighboring town. There is great concern. He reminded everyone there is no burning outside. Mr. Senior stated on Thursday, September 8th the Farmer's Market will be at Willcutt Commons-91 Sohier Street due to the elections at Town Hall. Mr. Senior suggested the Board consider moving their meetings over to 91 Sohier Street in the fall. Chairman McCarthy reminded the Board the budget message is due by 10/1. He suggested they appoint a subcommittee to start working on it. Chairman McCarthy asked that the last couple of year's budget messages be forward to him. He will work on a draft and get it to the Board before the 9/13 meeting to discuss. Motion by Selectman Keniley to adjourn, seconded by Selectman Kennedy and the vote was unanimous(5-0). The meeting adjourned at 10:45 p.m. Respectfully submitted, Kevin McCarthy, Chairman Documents Minutes 8/9/16 Liquor License Applications 250th Committee Applications Affordable Housing Steering Comm.Appts. Cedar Lane Petition & Info Sub-Committee Report on Training FY16 Fiscal Year End Report Town Manager Review 3 8/23/16-TC