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HomeMy WebLinkAboutMinutes - BoS - 07/28/2015 Minutes-Board of Selectmen July 28, 2015 Selectmen's Office-Town Hall 41 Highland Avenue Cohasset, MA Selectmen Present: Steve Gaumer, Chairman Kevin McCarthy,Vice-Chairman Diane Kennedy, Clerk Karen Quigley Paul Schubert Others Present: Christopher Senior,Town Manager Chairman Gaumer called the meeting to order at 6:30 p.m. The School Committee is present as well to discuss the process of appointing a new School Committee member. Chairman Jeanne Astino called the meeting to order at 6:33 p.m. Roll Call Vote; Ellen Maher-Present,Jeanne Astino-Present, Katie Dugan-Present. School Committee Appointment-Discussion Chairman Astino explained the School Committee recently had a resignation and they need to fill the vacancy until the next election in the spring. They discussed having Mary McGoldrick represent the School Committee and Diane Kennedy from Board of Selectmen as a subcommittee to help with the process. There was a press release forwarded to the Mariner and put on Blackboard Connect. They are asking that all interested applicants submit information to Chairman Astino and the Town Clerk-Carol St. Pierre via email or mail. The deadline is August 7th at 12 noon. They discussed the process and the goal. The Committee and Board members had a lengthy discussion of what they are looking for in a new member. They will discuss candidates at the next joint meeting. Public Comments- None Selectmen Update Selectman McCarthy asked if the Board can schedule a discussion with the Cohasset Housing Authority to discuss The Affordable Housing Trust. Mr. Senior stated he is meeting with the Chairman of the CHA this week to start the conversation and will follow up with the Board. Selectman Quigley attended the AEC meeting and they are working hard and the School Committee has signed the Fuel Efficient Vehicle Policy that the Board will hopefully sign tonight. That means 4 of the 5 qualifications for the Green Communities application process will be complete. The work on the post closure permit at the landfill is ongoing. Process is being made on the street lights. The Advisory Committee met and reviewed FY15 and agreed to approve transfers to pay off snow and ice. The Sewer Commission attended the Water Commission meeting. They are starting the discussion of a Sewer Plan of Study to identify areas of concerns. Stormwater Committee met and discussed working on raingardens with the Water Commission and students at school. They also hosted a discussion about the LMOR for FEMA maps. Selectman Kennedy attended the Rotary dinner at 60 Elm Street. It was a great time with a band, singing and dancing. The tenants from 60 Elm Street are creating a garden in honor of Tom Wigmore and are asking for donations. Selectman Kennedy thanked the DPW for painting the parking lines at Black Rock Beach. She also asked if the Board would consider a discussion on parking fines. She believes it is time to revisit the fine structure. Selectman Schubert attended the Planning Board and Conservation Commission meetings. He also mentioned that he was just informed that the Governor vetoed the School Resource Officer money for the town. He believes the legislature will be discussing 1 Selectmen-7/28/15-TC Initial Minutes-Board of Selectmen July 28, 2015 again this week. He suggested residents reach out to their representatives. Chairman Gaumer asked for a moment of silence for Michael Sullivan who passed away. He discussed all he did for the town and the impact he had. He stated Mr. Sullivan will leave a void in the town just as Tom Wigmore did. Town Manager Report Mr. Senior introduced the town's new CIO, Ron Menard. He gave an overview of Mr. Menard's career and experience. The process and applicants were thoroughly vetted. The Board welcomed Ron. Mr. Menard stated he is ecstatic about starting with the Town. Everyone is very warm and welcoming. He is looking forward to working here. Mr. Senior stated he is in the final phase of due diligence for the Police Chief process. He will present a candidate from the prior search process for the Board's consideration in August. The Army Corps of Engineers has formally awarded the bid for the Cohasset Harbor dredging project. The $1.7 million contract was awarded to H2H Associates. Selectman Kennedy asked if there will be a public meeting describing the dredging process and what residents can expect. Mr. Senior will work with the Harbormaster on setting something up. Selectman Quigley asked Mr. Senior that the Cohasset Conservation Trust also be notified. Mr. Senior stated the DPW has been paving roads and the project is ongoing. Mr. Senior stated some paving work was done on Lamberts Lane. Mr. Senior stated that Lamberts Lane is not a private way. He stated now that the town has hired a new CIO the GIS System can be better used with the roads. Mr.Senior reminded residents that tax bills are due August 3, 2015. Green Communities Fuel Efficient Vehicle Policy AEC Member Mary Jo Larson was present. She explained The Green Community Fuel Efficient Vehicle Policy. Chairman Gaumer questioned if the AEC had presented to Capital and Advisory Committees. Ms. Larson stated is was presented to Advisory and they gave a presentation at town meeting. The board had a lengthy discussion. Motion by Selectman McCarthy to sign the policy as presented, seconded by Selectman Quigley and the vote was 4-1. Chairman Gaumer voted against. FY15 Fiscal Update & Line Item Transfers Finance Director Mary Gallagher was present. Mr. Senior updated the Board on their meeting with the Advisory Committee. The transfers were approved. (See line item transfers attached) Motion by Selectmen Kennedy to approve transfers$115,864.22,seconded Selectman Schubert and the vote was unanimous(5-0). Mr. Senior reviewed the highlights of the Preliminary Final year-end report. The Board discussed the snow and ice budget. Mr.Senior explained surrounding towns had the same issues this year because of the historic winter. The big issue was plowing the snow and then having to remove it and find a place to put it. The town is looking into better equipment and contacts with other snow removal companies. Chairman Gaumer thanked Ms. Gallagher for staying late and all of her work this year. HR Update HR Consultant Lisa Uglialoro was present and gave the Board an overview and summary of the work that has been completed. She gave a power point presentation with policies, procedures and risk management. She provided suggestions and goals. Mr. Senior spoke of about the organizational structure. He has currently 23 direct reports. He discussed what changes are being made to allow him time to focus on other things. They have already started with the DPW and Facilities. Brian Joyce is overseeing those departments. These changes are already having positive effects and helps the town run more efficiently. 2 Selectmen-7/28/15-TC Initial Minutes-Board of Selectmen July 28, 2015 Town Manager Review Chairman Gaumer gave an overview of the process for the Town Manager's review. He discussed the four parts of the evaluation. They board went through and discussed the combined results of performance goals, performance standards, core responsibilities and the overall performance summary. The Board agreed to discuss Part V of the evaluation at the 8/11/15 meeting. Mr. Senior thanked the Board for all of their cooperation and time. He stated he could not succeed without their help and the help of all his employees. He is looking forward to the year ahead and new challenges on the horizon. It has been a very productive year. Minutes-7/14/15 Motion by Selectman Schubert to approve the minutes of 7/14/15 as amended,seconded by Selectman McCarthy and the vote was unanimous(5-0). Motion by Selectman Kennedy to adjourn, seconded by Selectman McCarthy and the vote was unanimous(5-0). The meeting adjourned at 10:00 p.m. Respectfully submitted, Steve Gaumer, Chairman Documents Green Communities Fuel Efficient Vehicle Policy Town Manager Review Minutes 7/14/15 FY15 Year End Transfers FY15 Revenue & Expenditures HR Review Town Manager Update CHA—Request for Meeting Ron Menard Resume 3 Selectmen-7/28/15-TC Initial