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HomeMy WebLinkAboutMinutes - BoS - 10/18/2011 Minutes—Board of Selectmen October 18, 2011 Selectmen Present: Karen Quigley, Chairman Edwin G. Carr Frederick Koed Paul Carlson Leland H.Jenkins Others Present: William R. Griffin,Town Manager Jennifer Brennan Oram, Selectmen's Clerk Chairman Karen Quigley called the meeting to order at 7:OO13M. Town Manager's Report Town Manager, William Griffin, asked the Board to review the final version of the cable television studio use agreement with the School Committee and vote to approve it and allow Mr. Griffin to sign it. After a brief discussion, Selectman Paul Carlson moved to approve the agreement and for Mr. Griffin to sign it. Selectman Frederick Koed seconded the motion and the vote was unanimous(5-0). Selectmen Comment Period Chairman Quigley stated that it had just come to her attention that Billy McCauliffe had retired after50 years from the Water Department; she thanked him for his courtesy and professionalism. She reminded the Board and community that the Water Commission is holding a public forum at the Deer Hill School to discuss Bear Hill Tank and that the Board of Selectmen will be meeting and interviewing the Interim Town Manager candidates on Wednesday, October 20, 2010. She asked the Board to prepare their questions and suggested the Board only ask them each the same questions. She then announced and open house for Mr. Griffin at the American Legion Post on Friday, October 22, 2010 from 1-413M. Everyone is invited to attend. Chairman Quigley then asked to address one issue and that was a question that had come up at the Conservation Commission hearing for the Cat Dam Notice of Intent(NOI). A question was raised that the Board of Selectmen did not vote on the filed version of the Cat Dam NOI. Chairman Quigley pointed out that many NOI's had come from the Board of Selectmen's office, including the Jacob's Meadow project, several rain gardens etc. and that none of those NOI's were brought forth or voted on by the Selectmen as it is not a common practice. Selectman Frederick Koed asked that the issue of the Cat Dam NOI be placed on the October 25, 2010 Board of Selectmen agenda. Selectman Leland Jenkins agreed that the Cat Dam NOI should be placed on the agenda. Selectman Carlson asked if it was required that all of the questions be the same of the candidates as some of their skills may vary. Selectman Koed stated that a good percentage of the questions should be the same thing. Selectman Jenkins stated it was good business practice for the questions to be consistent. Selectmen—10.18.10-JBO 1 Minutes—Board of Selectmen October 18, 2011 Licenses& Permits—Selectman Carr moved two, one-day liquor licenses,to sell beer and wine for a fundraiser at the St.Anthony's Parish Hall to benefit the Friends of Cohasset Elder Affairs. The event will be taking place on November 5tn and 6tn from 7:30-11PM. Selectman Carlson seconded the motion and the vote was unanimous(5-0). Minutes—Selectman Carlson moved to approve the minutes of July 26, 2010 as amended. Selectman Carr seconded the motion and the vote was unanimous (5-0). Selectman Carlson moved to approve the minutes of August 9, 2010 as amended. Selectman Koed seconded the motion and the vote was unanimous (5-0). Selectman Carr moved the minutes of August 23, 2010 as written. Selectman Koed seconded the motion and the vote was unanimous (5-0). Cohasset Sailing Club—Proposal to Raze & Reconstruct Clubhouse&Shed—Mr.Timothy O'Brien, Mr. Peter Fatello and Ms. Sandy Hough addressed the Board. Mr. O'Brien stated that the Sailing Club has just completed it's 50t" season. The club house is thirty (30)years old and so they have decided to renovate. They have gotten the engineering and the architecture donated. The structures are being designed to be LEED certified and the building will be built and run in an environmentally friendly way. They then briefly reviewed the plans. Selectman Jenkins asked what the cost of the project would be. They estimate the cost of the project to be between 400-600 thousand; all of it to be raised through fundraisers. It was clarified that the Town owns the land and the sailing club owns the buildings. Chairman Quigley stated that their existing lease with the Town for the use of the land has expired and that the Town will have to put out a Request for Proposals. Mr. Griffin stated that one thing that would be helpful is if they Sailing Club could provide the Town with a definition of the land and its use. The Town would also need a break down of the parcel and that the Assessor's office should be able to break it out for them. The Board thanked them for the presentation. Special Town Meeting Article Review Article 4: Capital Improvement Budget—Chairman of the Capital Budget Committee, Steve Gaumer, addressed the Board. Mr. Gaumer stated that it was the recommendation of the Capital Budget Committee to purchase a police cruiser. Mr. Gaumer gave an extensive background on how they should be maintaining the fleet of police cruisers. After further discussion, Selectman Koed moved to recommend Article 4 to Town Meeting. Selectman Carr seconded the motion and the vote was unanimous (5-0). Article 6: Capital Budget Committee Bylaw Amendment— Mr. Gaumer explained the changes that are being proposed to this bylaw. He stated that the addition of an Associate Member position would help with quorum issues. The second change, by adding "including any bond or debt offering or refinancing, lease obligation or other liability for any authorized or proposed Town Meeting article," Mr. Gaumer stated would allow the committee to act in a more strategic view at a more aggregate level. He stated that they have been fortunate enough to work closely with the Town Manager and would like to have that continue. They have not however, had that sort of interaction with the Finance Director and would like that going forward. After a brief discussion, Selectman Koed moved to recommend Article 6 to Town Meeting. Selectman Carr seconded the motion and the vote was unanimous (5-0). Article 5: Water Treatment Plant Upgrade—Chairman of the Water Commissioners, Chris Seebeck and Water Commissioner, Peter DeCaprio reviewed the proposed upgrades to the plant. Mr. Seebeck stated that the upgrades are straight forward, including a day tank that is a State mandate. The cost for the upgrade is approximately $13,000. After a brief discussion, Selectman Carr moved to recommend Selectmen—10.18.10-JBO 2 Minutes—Board of Selectmen October 18, 2011 Article 5 to Town Meeting. Selectman Koed seconded the motion. Chairman Quigley stated that she would rather wait until after the audit is complete, but that she understands that this is a safety issue and appreciated the Commissions transparency. The vote was unanimous (5-0). Article 10: Beach Street Easement—Chairman Quigley is bringing this article back for a re-vote by the Board. She stated that at the previous meeting she had misread the NOI and had told the Board that the landowner would be maintaining the rain garden. The property owner is going to build it, but the Town will be responsible for maintaining it. She stated that she spoke with the Conservation Commission and they feel this is an excellent project. Selectman Carr moved to recommend Article 10 to Town Meeting. Selectman Koed seconded the motion and the vote was unanimous(5-0). Approval of Special Town Meeting Warrant—Selectman Carr moved to approve and sign the warrant for the Special Town Meeting. Selectman Koed seconded the motion and the vote was unanimous(5- 0). Selectman Carlson moved to discuss the proposal for Interim Services from Finance Director Michael Buckley. Selectman Carr seconded the motion and the vote was unanimous (5-0). Chairman Quigley moved the Board go in to Executive Session for the purposes of discussing strategy for contract negotiations with non-union personnel. Selectman Carr seconded the motion. The Board will come out of Executive Session only for the purposes of adjourning. Selectman Frederick Koed—Aye Selectman Leland Jenkins—Aye Selectman Edwin G. Carr—Aye Selectman Paul Carlson—Aye Chairman Quigley-Aye Selectman Koed moved to come out of Executive Session to adjourn the open session. Selectman Carr seconded the motion and the vote was unanimous (5-0). Meeting adjourned at 913M. Respectfully submitted, Karen Quigley Chairman Documents: Final version of Cable Studio Agreement Preliminary drawings for the Cohasset Sailing Club- Selectmen—10.18.10-JBO 3