Loading...
HomeMy WebLinkAboutMinutes - BoS - 02/15/2011 Minutes—Board of Selectmen February 15, 2011 Selectmen Present: Karen Quigley, Chairman Edwin G. Carr Frederick Koed Paul Carlson Selectman Absent: Leland H.Jenkins Others Present: Stephen J. Lombard, Interim Town Manager Jennifer Brennan Oram, Selectmen's Clerk Chairman Karen Quigley called the meeting to order at 7:0013M. Town Manager's Report Interim Town Manager, Steve Lombard, asked Fire Chief Robert Silvia to review the Knox-Box Rapid Entry Program for the Board and the community. Chief Silvia stated that he had met with Elder Affairs about the Knox Box Rapid Entry system which has existed Town for quite some time. The system allows for the Fire Department to gain entrance to locked homes. This is great for people who live in Florida in the Winter etc. People who have the boxes have to pay for them, but it is their hope that they could purchase some for Elder Affairs through donations. The boxes would then be loaned out by Elder Affairs to allow access of the Town to check on seniors. Only the Fire Department has the keys. The Chief stated that the information on donating for Elder Affairs or for those who travel for an extended period of time is available through the Fire Department. Mr. Lombard reminded the community of the Special Town Meeting that will be taking place on Monday, March 14, 2011 for one article. Mr. Lombard added that he has been speaking with the Town Auditor and he and his firm are ready to submit their audit. He will arrange to have the auditor in at a future meeting and suggests that this be the only item on the agenda. Selectmen's Comment Period Selectman Frederick Koed expressed condolences to Attorney Richard Henderson and his family for the loss of his son Christopher. Selectman Edwin G. Carr stated that the James Brook Culvert is coming along nicely and that he feels it will be a big improvement. Chairman Quigley stated that she had miss spoke the week before in regard to the selection process with the School Superintendant. She stated that she has nothing but respect and admiration for the process and knows that everything has been very open and transparent. Chairman Quigley also alerted the public that a combined meeting will be held on Thursday, February 171"with the Advisory Committee discussing the Governance issues suggested by both the Melanson & Heath Audit report, as well as the 2004 MMA report. Selectmen—2.15.00-JBO 1 Minutes—Board of Selectmen February 15, 2011 Minutes—Selectman Koed moved to approve the minutes of October 20, 2010 as amended. Selectman Paul Carlson seconded the motion and the vote was unanimous(4-0). CEA—New Building Financial Update—Elder Affairs Director, Coral Grande and Mr.James Campbell addressed the Board. Ms. Grande reviewed how they have moving forward toward getting a new senior center project up and running. She reviewed the many meetings they had with the Board of Health, Planning Board,the Conservation Commision, the YMCA Board and the Capital Budget Committee. Mr. Campbell then reviewed the booklet submitted to the Board entitled "Our Vision"/Willcutt Commons. Mr. Campbell pointed out that since their last review before the Board the costs of the project have gone down. Back in October the projected cost was 6.47 million dollars and it is now projected at 5.33 million. All of the other numbers have remained the same. Mr. Campbell stated that the cost of the project could go lower and that they were still planning on the same sources for the funding of the proposed project. He stated that they hope to go to the Community Preservation Commission (CPC) at the Fall Town Meeting for approximately$1,000,000. Chairman Quigley asked Chairman of the CPC, Stuart Ivimey if it were possible for it to give them one million dollars. Mr. Ivimey stated that it would be challenging, but that it could be done. Mr. Ivimey reviewed the costs and how it would affect bonding etc. He added that the Board should remember that the CPC has already approved $222,000 toward the project. There was then a discussion on the current Elder Affairs location and about the lease which expired on December 315t. There was further discussion about the timeline and the funding. Mr. Campbell stated that he felt at some point the Town would have to pitch in as it will be a Town resource. Mr. Campbell said that they feel to move forward per State Law,they need both a building committee and a Project Manager for a project of this size. They are looking to the Town Manager to draft an RFP for the Project Manager. Ms. Grande stated that the sooner they get a project manager on board,the sooner they will be able to start the capital campaign. Once hired,the project manager will be paid out of an account that is from donations toward a new center. Mr. Campbell stated that the Town of Hanover had a project manager on for a couple of years and the total cost for that position was $18,000. After further discussion it was decided that they would allow time for all of the information to be reviewed and then come back for approval on the RFP etc. The Board thanked them for their presentation. Adoption of Community Covenant Discussion—Ed Graham, Coral Grande, Chief DeLuca and Tom Wigmore—Ms. Grande explained why the group is proposing the adoption of the Cohasset Community Covenant. She stated it is a great way to remind the community of the importance of our Veterans and their families. After a lengthy discussion, Selectman Koed moved to adopt and sign the Cohasset Community Covenant. Selectman Carlson seconded the motion and the vote was unanimous(4-0). Preliminary Review of Proposed Annual Town Meeting Articles—Mr. Lombard reviewed the list of proposed articles. He stated that each article will be fully discussed at future dates. Mr. Lombard then asked the Board to vote to send the submitted Planning Board articles back to the Planning Board for their public hearing process. Selectman Carr moved the articles back to the Planning Board for the public hearing process. Selectman Koed seconded the motion and the vote was unanimous(4-0). Community Television PEG Update—Selectman Carlson acting as a member of the Cable Advisory Committee announced that the equipment for the new cable studio would be arriving the next day. They hope to have the studio up and running by the Annual Town Meeting so people can tour the facility. Selectmen—2.15.00-JBO 2 Minutes—Board of Selectmen February 15, 2011 Continued Discussion Composition of Town Manager Screening Committee&Town Manager Profile& Consultant Schedule—Chairman Quigley stated that the composition of the committee looks very good. The deadline to participate on the Committee is February 24cn Selectman Carr moved to adjourn. Selectman Carlson seconded the motion and the vote was unanimous(4-0). Meeting adjourned at 8:4013M. Respectfully submitted, Karen Quigley Chairman Documents: Cohasset Elder Affairs—"Our Vision" booklet on Willcutt Commons, Fall 2010 Cohasset Community Covenant Document Selectmen—2.15.00-JBO 3