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HomeMy WebLinkAboutMinutes - BoS - 01/18/2011 Minutes—Board of Selectmen January 18,2011 Selectmen Present: Chairman Karen Quigley Edwin G. Carr Frederick R. Koed Paul Carlson Leland H.Jenkins Others Present: Stephen J. Lombard, Interim Town Manager Jennifer Brennan Oram, Selectmen's Clerk Chairman Karen Quigley called the meeting to order at 7PM Town Manager's Report Interim Town Manager, Steve Lombard, reminded the public that although the tax bills have not gone out, the Town is accepting estimated payments based on previous bills. Selectmen Comment Period Selectman Paul Carlson thanked the Cohasset Police Department for putting on a lunch for over 90 seniors. Selectman Carlson suggested a mailer go out to inform the public about the delayed tax bill. Selectman Leland Jenkins suggested that a message be sent out via the Connect CTY program. Mr. Lombard explained that if you start using the emergency system for things other than emergencies,than the system could be abused. After further discussion, it was decided that a post card would be sent out to all the residents explaining the payment options for taxes. Chairman Quigley announced that there would be a combined meeting with the Board of Selectmen and the Advisory Meeting Room with John Sullivan of Melanson/Heath. Mr. Sullivan will review his draft Water/Sewer Audit. The meeting will be held at the School in the Committee Meeting Room on January 25, 2011. Public Comment Period—Fire Chief Robert Silvia updated the Board on the plan to update the radio infrastructure to connect the Public Safety Headquarters in Cohasset to the Communications Center in Hingham. The new design will include a major upgrade to the public radio systems. Chief Silvia explained the equipment needed and that it will need to installed in three areas; Scituate Hill Water Tank,The Bear Hill Water Tank, and at public safety headquarters in order to establish the link. Introduction of John Stanbrook, Finance Director—Mr. Lombard introduced John Stanbrook to the Board and the community and reviewed his background. Mr. Lombard stated that Mr. Stanbrook will be a great addition to the Town and will help develop a finance team and bring more transparency to the Finance Department. Mr. Lombard stated that he is also very familiar with the new financial software being looked at by the Town. Interim Finance Director, Eric Kinsherf will remain until mid February to help with the transition. Chairman Quigley welcomed Mr. Stanbrook and stated she felt it was an exciting time for the Town. Selectman Carr stated that the Superintendant Search Committee is starting to look at the resumes of applicants. Selectmen—1.18.11-JBO 1 Minutes—Board of Selectmen January 18,2011 Insurance Advisory Committee—Vote to accept charge—The Board reviewed the proposed charge for this committee. After a brief discussion, Selectman Carlson moved to approve the charge. Selectmen Jenkins seconded the motion and the vote was unanimous(5-0). Town Manager Search—Set Interview Date& Determine Selection Committee Composition— Chairman Quigley stated that by all accounts,this process should take 120 days. The Board agreed to interview those who applied to be the Town Manager Search Consultant on February 1, 2011. The Board has to now make a determination of what the composition of the selection committee should be. The Board agreed that a membership of 7-9 people would be best. Chairman Quigley said that some of the models suggested the selection committee hold forums. Selectman Carlson stated that during the last search for Town Manager,two Selectmen were on the committee. Chairman Quigley stated the Board should probably set the parameters, but step back so they can be able to take the recommendations from the committee. Selectman Carr stated that there was a School Committee member on the search committee for the new Superintendant. Selectman Koed suggested they get the consultant's input on what the composition of the search committee should be. Chairman Quigley asked that anyone in the community that wished to volunteer to sit on the committee send a cover letter and resume to the Selectmen's Office. Cat Dam NOI—New NOI Submission by Environmental 20-Chairman Quigley stated that they Environmental 20 Group have brought forth a revised NOL Mr.Thomas Killilea of 44 Little Harbor Road addressed the Board. He stated they are asking the Board to replace the December version of the NOI with an amended NOI from January. Selectman Carlson moved to approve the NOI and the project. Selectman Koed seconded the motion. Chairman Quigley stated that she remains opposed to the process and that she would vote in the negative, she is not against the NOL The motion remains, Selectman seconded again and the vote was 4-1,Chairman Quigley against. Mr. Stephen Brown of 275 Jerusalem Road asked that the minutes reflect that this submission was made by one interested party and that this is one view, and there are other interested parties. Chairman Quigley stated that she agreed with Mr. Brown, but that there will be plenty of opportunity during the Conservation Commission hearings to speak; the first hearing being February 10, 2011. Mr. Brown stated that he understands that they (the Board of Selectmen) are moving the process forward. The Board reviewed the language for the cover letter, members of the Board then asked to clarify language for the record and: On Tuesday,January 18, 2011, the Board of Selectmen voted 4-1 to submit the January 13, 2011 version of the NOI replacing the NOI voted on by the Board on December 13, 2010. Chairman Quigley suggested that Mr. Lombard send the letter for input from the Board before sending it to Conservation. Selectman Carlson moved to approve the language of the cover letter. Selectman Koed seconded the motion and the vote was unanimous(5-0). Minutes—Selectmen Koed moved to approve the minutes of September 28, 2010 as amended. Selectman Carr seconded the motion and the vote was 4-0,Selectman Jenkins abstained. Selectman Koed moved to approve the minutes of October 4, 2010 as amended. Selectman Carr seconded the motion and the vote was 4-0,Selectman Jenkins abstained. Bear Hill Easement Request by the Water Commission—Chairman Quigley stated that this item has been postponed to February 15`" agenda. Selectman Koed stated that he could not be present, and after further discussion asked if they could move it to March 1st so there would be a full Board. After further discussion, it was agreed to hold the meeting on March V. Selectmen—1.18.11-JBO 2 Minutes—Board of Selectmen January 18, 2011 Selectman Carlson moved to adjourn to the Advisory Committee. Selectman Carr seconded the motion and the vote was unanimous(5-1). 8:21PM Respectfully submitted, Karen Quigley Chairman Documents: SSRECC memos regarding Radio Systems Infrastructure from Chief Robert Silvia, dated January 14, 2011 Insurance Advisory Charge Cat Dam NO1 Documents, cover letter dated January 13, 2011—application from December, 2010 Selectmen—1.18.11-JBO 3