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HomeMy WebLinkAboutMinutes - BoS - 02/09/2009 Minutes—Board of Selectmen February 9, 2009 Selectmen Present: Edwin G. Carr, Chairman Paul Carlson Frederick Koed Ralph Dormitzer Karen Quigley Others Present: William R. Griffin,Town Manager Jennifer Oram, Selectmen's Secretary Chairman Edwin G. Carr called the meeting to order at 7:OO13M Town Manager's Report Town Manager, William Griffin, recommended the Board buy back two graves at the Woodside Cemetery from Mary Walsh of Fresno, CA. Selectman Paul Carlson moved to approve the purchasing of these two graves. Selectman Frederick Koed seconded the motion and the vote was unanimous(5- 0). Selectmen's Comment Period Selectwoman Karen Quigley asked that the Board schedule a time on a future agenda to once again discuss the Board's goals. Selectman Carlson stated that he and Selectwoman Quigley attended a meeting discussing the building of the new senior center. He stated that he feels it will be a good addition to the Town. Selectman Koed thanked the Board and the community for their support and condolences in regard to the loss of his brother, Gerard Koed. Chairman Edwin Carr asked the Board to discuss rescheduling Town Meeting, as well as the Town Election. Mr. Griffin stated that the more difficult of the two to move would be the Town Election. The Town Bylaws require that the election be no more than 35 days after Town Meeting. The Board discussed having the Town Meeting on May 9th. Selectman Carlson suggested the date of April 11th. Mr. Griffin will look into this option and get back to the Board. Chairman Carr also stated that the Troika had sent out letters to the newly appointed members of the Design Review Board. Public Comment Period—Mr.Thomas Wigmore presented the Board with a painting done by Mary Clark of the "Healing Field". It will be hung in the Town Hall. Minutes—Selectman Koed moved to approve the minutes of February 2, 2009 as written. Selectman Carlson seconded the motion and the vote was unanimous(5-0). Presentation of RTF Brochure by Eagle Scout Candidate Graham Sinclair—Mr. Merle Brown introduced Mr. Sinclair to the Board. Mr. Sinclair reviewed his project for the Board. He stated that the goal of his project was to increase recycling in Town. In addition to updating and redesigning the informative pamphlet about recycling, he has worked on beautifying the opening to the RTF with plantings. He has Selectmen—2.9.09-JBO 1 Minutes—Board of Selectmen February 9, 2009 also secured a donation from Hassan Signs for a new sign. Mr. Sinclair will need to have his project signed off on by the Town by February 24th to qualify for his Eagle Scout badge. The Board thanked Mr. Sinclair his hard work and congratulated him on a job well done. Fees for the Municipal Facility Stickers—Mr. Griffin explained that presently, if a resident wants to buy three RTF stickers at the regular rate, it would cost them $150.00. If a commercial business wants to buy three stickers, it costs them $125.00. After a brief discussion, it was decided that Mr. Griffin would get more information on this topic. Capital Request for Information Technology Master Plan—Mr. Griffin explained that this request comes from the suggestion of the Capital Budget Committee (CBC) as they continue to receive requests from various departments for new hardware and new software. The CBC and Mr. Griffin feel it is time to have an independent, outside consultant prepare an information technology master plan for all town departments and the school department. It is their hope to request the funding at the Annual Town Meeting under the name of the Board of Selectmen. They are suggesting a sum of$35,000. Selectman Carlson stated that he thought it would be good for the Town if there was a set policy for all departments. Selectwoman Quigley stated that she has attended meetings of the Capital Budget Committee meetings and from doing so, she feels that the Superintendant, Business Manager and School Committee members who were also in attendance when this was discussed, all feel the audit makes sense. She added that she felt it would be a great thing for the Town. Selectman Dormitzer expressed concern about the need of such a Master Plan. Mr. Griffin requested that the Board at least put the Master Plan on the Capital Budget Request list. Town Meeting Articles for Senior Center Property—Mr. Griffin explained that the Council on Elder Affairs has been working to locate a parcel of land upon which a future Senior Center could be built. The Water Commission has indicated that they have a parcel of land off Sohier Street near the Swim Center that could be used. More land will be needed, and so there are ongoing talks with the Swim Center discussing the donation or exchange of additional land that would be needed to build the Senior Center. In addition, the Social Service League has indicated that they are willing to consider a large gift of money to the town for the construction of such a Senior Center, but to move forward the Town needs to have a show the league that they have viable site for the center. Mr. Griffin requested that Attorney Lou Ross prepare the necessary town meeting articles for this purpose. By doing so, it shows the town is moving forward on the project. The articles do not commit the town to anything; it is just a first step. Mr. Joseph Nedrow addressed the Board and reviewed all of the work that has occurred thus far. After further discussion, Selectwoman Quigley moved to place the three articles on the Annual Town Meeting Warrant. Selectman Koed seconded the motion and the vote was unanimous(5-0). Executive Session—Selectman Carlson moved that the Board go into Executive Session for the purposes of discussing the purchase,exchange, lease or value of real property. Selectman Dormitzer will leave the Executive Session for the second discussion for which he is recused. The Board will only come out of Executive Session for the purposes of adjourning the meeting. Selectman Koed seconded the motion. Selectman Koed—Aye Selectman Dormitzer—Aye Selectman Carlson—Aye Selectwoman Quigley—Aye Chairman Carr—Aye Selectmen—2.9.09-JBO 2 Minutes—Board of Selectmen February 9, 2009 Selectman Dormitzer left the meeting at 8:40PM (5-0) Meeting adjourned at 9:OO13M Respectfully submitted, Edwin G. Carr Chairman Selectmen—2.9.09-JBO 3