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HomeMy WebLinkAboutMinutes - AC - 06/06/2018 COHASSET ADVISORY COMMITTEE Regular Meeting Monday, 6 June 2oi8 Cohasset Town Hall FIRST DRAFT MINUTES John Chapman,Chair,called the Cohasset Advisory Committee meeting to order at 7:10 PM Attending: Paul Carlsson,John Chapman,Michael Dick,Richard Fitzpatrick,Leland Jenkins Ralph Tulio Not Present: Tanya Bodell,Helene Lieb,Nancy A Roth 1) Cohasset Fire Dep't,Reserve Fund Request,Chief Robert Silvia $7,803.00 for 6 sets of body armor 2 sets for paramedics called in as medics during a high risk police action 4 sets for 2 ambulance and 2 engine firefighters called into an active shooter emergency Tactical support incidents occur several times per year (high risk arrest warrants) No state or federal funding/grants available PCarlsson moved,MDick 2nd,passed 5-0 John Chapman signed the request for the Advisory Committee 2) Town Financial Update,Don Piat Town Finance Director Town has received 96% of revenues for FY 2018,4% not received totals$1.6MM Solar array netted$26k,YTD 2018,in credits for the Town Expected deficits: year end transfers, estimate$190k $100k deficit in the snow and ice budget Legal budget deficit$30k Street lighting deficit, RTF Deficit Police Dept Overtime request Town Reserve Fund remaining balance is$60,197 The annual Reserve Fund appropriation is$225k to begin the fiscal year 3) Town Long Range Planning Group discussion Advisory Committee needs to appoint 2 liaisons for 2 year terms John Chapman will continued,so Advisory Committee needs another liaison Mike Dick offered to become the other liaison The Committee took the issue under advisement,no decision at this time 4) Year-end discussion-process review and strategic ideas Positive step: • Joint meetings with BoS,Capital Budget,School,and CPC made for a better overall financial oversight process. However,joint meetings didn't allow all the Committees enough give and take or detailed discussion • The FY 2018 budget planning process and meetings went well. Good communication and discussion with Town Manager and Finance Director. Budget book helpful. Suggestions: • Recommend similar formats for all Town Department reports • Establish an agreement on how much to allocate to individual Town Departments vs how much to allocate for Town-wide shared expenses Notes by Michael Dick 7/8/2018 Page 1 of 2 COH Advisory Cmte Mtg MD Notes 6 June 2018.docx COHASSET ADVISORY COMMITTEE Regular Meeting Monday, 6 June M8 Cohasset Town Hall FIRST DRAFT MINUTES • Look at total cost of hiring-include benefits,taxes -set expectations with departments heads to know the total cost,not just the annual salary • Letter to BoS-reset expectations on how we allocate above the line funds • Long Range Planning-hold the LRP review meeting in the fall (earlier than December) as part of the budget process Next Steps • John Chapman will work on scheduling budget cycle meetings • John Chapman will draft a budget letter to the Town for BoS to consider 5) Approved Minutes (all votes 6-0) • March 22, 27, 29,2018 and April 5,9, 10, 2018 • Minor corrections for March 29;i.e. articles 3 and 11 approved on March 27, 2018 6) Town Hall Renovation discussion Adjourned at 9:10 PM Notes by Michael Dick 7/8/2018 Page 2 of 2 COH Advisory Cmte Mtg MD Notes 6 June 2oi8.docx