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HomeMy WebLinkAboutMinutes - BoS - 01/02/1991 - Selectmen's Meetings Jan 2- March 25, 1991 j ds 1 2 91 MINUTES - MEETING OF BOARD OF SELECTMEN January 2, 1991 Selectmen present: Martha K. Gjesteby Jane 0. Goedecke Diana D. Kornet Rocco F. Laugelle Others present: Thomas Finegan - Coh. Dramatic Club Peter G. Laugelle - Tree & Park Supt. Joseph M. Kealey - Chief of Police Robert M. Egan - Bldg. Inspector Alison Cohen - Cohasset Mariner Molly Hochkeppel - Patriot Ledger Robert V. Davenport - (for Cable T.V. ) Richard A. Henderson - Town Counsel (at 8:45 p.m.) Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:32 p.m. , Chairman Laugelle presiding. Mr. Laugelle announced that Mr. Tebbetts was absent due to a family illness. Motion of Mrs. Gjesteby to approve, ratify, and confirm the Treasury signing of the bill and payroll warrants of December 20, 1990, by warrants Chairman Laugelle and Selectmen Gjesteby, Goedecke, Kornet and Tebbetts; also, the bill and payroll warrants of December 27, 1990, by Chairman Laugelle and Selectmen Gjesteby, Goedecke and Kornet. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Mr. Doyon said the accounts payable and payroll warrants for January 3, 1991, are to be signed by the Selectmen this evening. Motion of Mrs. Kornet to approve the minutes of meeting of Mins. mtg. December 17, 1990, as amended. 12/17/90 Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Gjesteby to approve the minutes of executive Mins. exec. session of December 17, 1990. sess. 12/17/90 Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. 1-79 MINUTES - MEETING OF BOARD OF SELECTMEN January 2, 1991 Page 2 Mr. Finegan of The Cohasset Dramatic Club requested permission to Request of CDC hang a banner at the entrance to Old Town Hall. The Board to hang banner discussed the matter, after which Mr. Doyon recalled that at Old Town Hall permission had been denied last year. Mr. Finegan complained that not as many tickets were sold at their last show because the banner was not displayed. Motion of Mrs. Kornet to approve the request of The Cohasset Dramatic Club to hang a banner over the entrance to Old Town Hall. Second by Mrs. Gjesteby. Vote 4 - 0 in favor. The Chairman suggested specifying a length of time that the banner should remain hanging and requested Mr. Doyon to consult the Town's zoning by-law. Mr. Finegan asked if permission is granted for this year only. The Chairman replied that permission is for this one time only. Mrs. Kornet questioned when the banner will be hung. Mr. Finegan said that the performance is in March and they would like to hang it a week or so ahead of time. The Chairman assured Mr. Finegan that the Board will contact someone at the Dramatic Club whenever the matter is to be discussed in future. The budgets of the Tree & Park Department were reviewed with Budget FY92 Superintendent Laugelle. Mrs. Gjesteby expressed appreciation Tree & Park that Peter Laugelle has attempted to have both a level service Dept. and a level funded budget. In connection with his level funded budget, Mr. Laugelle said the Town Accountant's figures cut $1,500, and after evaluating circumstances, he cut $700 out of trees, which he said is going to eliminate planting of trees entirely, specifying that dead trees that are cut down will not be replaced as in the past. He said contract tree maintenance was cut $500, which means that he cannot hire a private contractor or bucket truck to remove overhanging branches on streets or property. Unclassified supplies were reduced from $1,180 to $680, funding for which is principally for maintenance of playing fields, i.e., planting of grass, seed, loam, fertilizer and lime. He explained that if the playing fields are not kept properly they will have to be shut down; that maintenance has been reduced for the last two or three years; and programs will either have to be eliminated or cut back. Mrs. Goedecke inquired about gasoline use. Mr. Laugelle said he is not going to have enough funding to last to the end of the MINUTES - MEETING OF BOARD OF SELECTMEN January 2, 1991 Page 3 year for use in motor vehicles and maintenance of machinery. Budget FY92 Mrs. Goedecke said she feels strongly that field maintenance Tree & Park Dept. should not be reduced because the fields are overused as it is, (cont'd.) and she cannot approve the budget as it is. Mr. Peter Laugelle told the Board that to maintain a Little League Field all material is bought by the association and billed to the association, and even if his budget is approved as it is, those people using the Town's fields are going to have to start paying their share because his department cannot carry the cost any longer. Mrs. Kornet observed that it is realistic to face facts and if an override is not approved to fund at level service, more and more things are going to have to be paid for by those using the services. The Chairman stressed the necessity for the Board members to work hard for an override. Mrs. Goedecke said she wanted to look at the budget further and Mrs. Kornet asked if the line item for replacement of tools might be reduced by a few hundred dollars. Peter Laugelle expressed the opinion that what might be saved there is going to be absorbed by other overages. The Chairman asked the Tree and Park Superintendent to look at his budget again to see if something different could be done. Superintendent Laugelle presented the Cemetery budget for fiscal Budget FY92 year 1992, remarking that it is substantially the same as last Cemeteries year's, as the Tree and Park Department has absorbed most of the cost of operating cemeteries. Motion of Mrs. Gjesteby to support the Cemetery budget for FY92, as presented. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Chief Kealey presented the Police Department's budget for fiscal Budget FY92 year 1992, declaring to the Board that this is the ninth year in Police Dept. a row that nothing has changed. He cautioned that his department is going to be in trouble in some areas, particularly for the cost of gasoline. He explained that it is uncertain how much gasoline is used each day, but in the current fiscal year $24,000 was budgeted for gasoline, and with the price up, the figure is based on a high of $1.50 a gallon because it is not known how high it will go eventually. Mrs. Goedecke asked if the Chief would go over budget this year, and he replied affirmatively, stating that he knows how much gasoline is used each fiscal year, MINUTES - MEETING OF BOARD OF SELECTMEN January 2, 1991 Page 4 but not when it comes in and where it goes. He said he has Budget FY92 budgeted gasoline at $3,900 and he has a bill for over $3,000 Police Dept. already. (cont'd.) Mrs. Gjesteby noted that expenditures have gone up $17,000 this year and asked for an explanation, stating that sometimes she sees two patrolmen in one car. She asked if that means there are four men on a shift. The Chief replied that his department is down one in its complement as of today, it has been down two, and the top complement is eighteen. There is still overtime with eighteen people and it could not be eliminated completely. If there were half a dozen more people, overtime could be cut considerably. He offered to supply a past fiscal year analysis. Chief Kealey said for minimum manning his department has only fifteen men, which is one man per shift short. The Chairman asked him to furnish the Board with an explanation of the overtime. Mrs. Goedecke requested an explanation for the gasoline cost. Chief Kealey replied that when the budget for FY91 was prepared gasoline was 79� a gallon; he is now figuring at $1.50 a gallon. Mrs. Goedecke inquired what other items would go over the budgeted amount. The Chief said he would go over in equipment and radio, and if there is any excess anywhere, it will be absorbed. He repeated that his budget for nine years in a row has been calculated at $54,425. He said he has asked for a capital outlay again. He could ask for more men, but not when teachers are being laid off and the Town is considering giving up the best ambulance service around. He said he would like to properly equip his men, which is more important at the present time than hiring more men. The Chief also said he needs some furnishings for the new building. Mrs. Gjesteby asked Chief Kealey which cars need to be replaced first. The Chief said there are one 1984, one 1986, and two 1990's. Some have 130,000 miles on them. The department should get rid of the 1984 car. He said his department is behind on weapon turnover; the weapons are over ten years old. The department is dealing with accuracy of the weapons and safety of the officers. He said he should have asked for new weapons last year. Those are the two major items, Chief Kealey said. He has asked for extra cars before, the Town voted for it, but the Advisory Board took it away. Chief Kealey said he is here before the Board to ask for these things because it is his duty and responsibility to ask when his department has a need. He assured the Board there are no frills or excesses in his budget. When there are five vehicles, some have to be replaced, he said. MINUTES - MEETING OF BOARD OF SELECTMEN January 2, 1991 Page 5 The changeover routine worked for many years and once the Town Budget FY92 got out of it, there were bound to be difficulties. Police Dept. (concl.) Mrs. Goedecke said she preferred to keep capital requests completely separate from the budget because departments will differ greatly in terms of magnitude. She said she has no problem with the Police budget, although the gasoline amount might be lowered on the level service budget in the hopes that the price will not go that high. Motion of Mrs. Goedecke to approve the budget for the Police Department in its entirety, in the realization that it can be reviewed again. Second by Mrs. Kornet. Vote 3 - 0 in favor, Mr. Laugelle abstaining. Mr. Doyon asked the Chief for his recommendation on the remaining Disc. re appt. appointment to his department. The Chief said the second to Police Dept. appointment should be held up because the list gives no choice, and there should be more than one candidate. He suggested waiting two or three months in order to get an expanded list, and also another zone than the present one. He said the re-hire list will still have to be used. Chief Kealey told the Board the regular examination in October has not been certified as yet and since the re-hire list has been exhausted, the options are to wait for another re-hire list or for the certification. Mrs. Goedecke asked about the ability of his department to take on the extra overtime. The Chief replied that he is able to handle it. The Chairman asked the Chief to get together with the Highway Parking problem Surveyor and determine where the sidewalk is on Brook Street Brook St. because cars are parking over the sidewalk. Mrs. Goedecke said there is a safety hazard entering and exiting Traffic hazard from Jonathan Livingston Square which is very dangerous, as semi- Jonathan Living- trailer trucks park live along the road to get coffee and ston Square completely obstruct visibility. The Chief said he would have someone from the State come and look it over. Mr. Davenport suggested posting "No Parking" signs. The Building Inspector's budget was reviewed. Mrs. Goedecke said Budget FY92 he will have to arrive at a level funded overall budget, and for Bldg. Insp. that reason she is not prepared to vote on it as it is. Mr. Egan explained that the line items, excluding plumbing and gasoline expenses, are salaries, and the salary step rate increase is MINUTES - MEETING OF BOARD OF SELECTMEN January 2, 1991 Page 6 $1,800, so that even if the line items are reduced to zero he Budget FY92 cannot level fund. The Board agreed there is not a lot to cut in Bldg. Insp. the budget. Mrs. Gjesteby suggested it could be accepted as a (concl.) level service budget. Mr. Doyon recommended deferring action on a level funded budget and giving approval for the level service budget. Motion of Mrs. Gjesteby to approve the Building Inspector's budget as a level service budget. Second by Mrs. Kornet. Vote 4 - 0 in favor. Mr. Davenport asked to have the Building Department's secretary post a sign on the door when she is out indicating when someone will return. Mrs. Gjesteby asked the Building Inspector to post on the door the hours when he will be there. Adopting a charge for the Mosquito Control Committee was Charge to Mos- considered, as proposed in the Executive Secretary's memorandum quito Control of December 21, 1990. Committee Motion of Mrs. Gjesteby to adopt the charge for the Mosquito Control Committee as presented. Vote 4 - 0 in favor, none opposed. Mr. Doyon proposed a step rate increase for Ellen B. Winn of the Step increase Selectmen's office. He recommended Mrs. Winn as being a Selectmen's conscientious employee who does a good job and who is very busy office as well. Motion of Mrs. Gjesteby to approve a step rate increase for Ellen B. Winn from Schedule I, Pay Group D-4, @$9.81, to Schedule I, Pay Group D-5, @$10.29, effective February 25, 1991. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Recommendation of the Board of Health to appoint four persons to Appts. Ground- the Groundwater Protection Committee was considered. Mr. Doyon water Protection said the fourth person on the list is a member of the Advisory Committee Committee and cannot serve. Motion of Mrs. Gjesteby to appoint John K. McNabb, Jr., Hugh MINUTES - MEETING OF BOARD OF SELECTMEN January 2, 1991 Page 7 Joseph Morgan, and Lee Jenkins to the Groundwater Protection Committee. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Request of the Cohasset Common Historic District Commission for Appts. to Coh. appointment of two members was considered. Common Hist. Dist. Comm'n. Motion of Mrs. Gjesteby to appoint Elizabeth M. Bates to be a regular member of the Cohasset Common Historic District Commission and Mary Jane Larson as an alternate member. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Request for a transfer from the Reserve Fund for the Animal Req. for transfer Control Officer was heard. Mr. Doyon explained that the Town from Res. Fund left the County Canine Management system over a year ago and at for ACO that time it was overlooked that dog licenses and tags were supplied free by the County, and they were not budgeted for. For that reason, a request for transfer of $212.30 is sought. He said in future, the Town Clerk will provide for the expense. Motion of Mrs. Gjesteby to request the Advisory Board for transfer of $212.30 from the Reserve Fund for unclassified Animal Control expense. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Request of the Fire Department for a step rate increase for James Step rate incr. F. Curley was considered. Mr. Doyon explained this is a step Fire Dept. raise from Step Rate #1 to Step Rate #2 under the Firefighters' agreement with the Town. Motion of Mrs. Gjesteby to recommend James F. Curley for a step rate increase from Pay Group FS-9, Step Rate 1, @$25,994.12 (annually) , to Pay Group FS-9, Step Rate #2, @$26,651.72 (annually) , effective January 1, 1991. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. i ass MINUTES - MEETING OF BOARD OF SELECTMEN January 2, 1991 Page 8 Mr. Doyon requested the Board to sign an extension of the annual Execution ext. contract with Blue Cross and Blue Shield of Massachusetts, Inc. , annual contract covering Master Medical and Medex contracts, on which the time BC/BS nunc pro period has expired. He said it is necessary to have a contract tunc on file at Blue Cross and in the Town Accountant's office. Motion of Mrs. Kornet to approve signing of a "Specific Stop Loss Cost Reimbursement Agreement" between the Town and Blue Cross and Blue Shield of Massachusetts, Inc., and a "Prospectively Rated Premium Agreement". Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Mr. Doyon said a letter has been received from the Director of Re-appt. to MAPC asking the Board to re-appoint Mrs. Gjesteby. MAPC of Town rep. Motion of Mrs. Kornet to re-appoint Martha K. Gjesteby as the Town's representative to MAPC. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Mr. Doyon distributed the accounts payable and payroll warrants Treasury warrants of January 3, 1991, to the Board for signature. 1/3/91 Mr. Doyon reported to the Board as follows: Exec. Secy's report (1) The Ambulance Bid Specifications will be ready for distribution tomorrow. (2) There is a license not approved at the December 17, 1990, Renewal of meeting for The Coffee Haus. Leon R. Benoit is the applicant. license to Several months ago Mr. Benoit asked to have his partner, Richard The Coffee Haus E. Cobb, taken off the license, but he has not been able to get (contingent) an affidavit from him. Mr. Benoit has said he would probably have it by Friday and he has paid a double fee because of late filing. The Board was requested to approve the application contingent upon his submitting the affidavit. Motion of Mrs. Goedecke to approve renewal of the license for The Coffee Haus, contingent upon receiving an affidavit from Richard E. Cobb. Second by Mrs. Kornet. MINUTES - MEETING OF BOARD OF SELECTMEN January 2, 1991 Page 9 Vote 4 - 0 in favor, none opposed. Exec. Secy's report (concl.) [Executive Secretary's report -- cont'd.] (3) The Board had approved a change order on the Harbor dredging design which has been approved by the Department of Environmental Management, and the Board is asked to sign it. [End of report] Mrs. Kornet said she has response from John Fields with Other business information about the ambulance. He has requested a survey be completed so he can provide the necessary information. Mrs. Gjesteby asked if the Board would consider the recommendation of Harbor Mechanical Contractors for replacement of HVAC parts. Mr. Doyon said he intended to contract for them because it involves potential energy savings, and would prolong the life of the units. Mrs. Gjesteby called attention to a letter from the Collector/Treasurer regarding bond closings and asked if the cost of bond closings should not be written into articles proposed. Mr. Henderson replied that it is not his responsibility to write bonding costs into articles; that Mrs. Ripley deals with the bond issues and only she knows the cost. He said he writes the legal language only. Counsel said he is not hired to deal with money, but to make sure an article is sufficiently broad to accomplish the ends. The people who want projections have to know what it is going to cost, and it is the responsibility of those people who ask for the project. Mr. Doyon said the Treasurer has made an attempt to alert departments about this. The Chairman suggested that whomever is interested could discuss it with Mrs. Ripley. Mrs. Goedecke said she planned to attend the January 10 Advisory Committee meeting. Mrs. Gjesteby said she and Mr. Laugelle attended the Candlelight Vigil on the Common for the troops in the Gulf. Mrs. Gjesteby requested approval of the Town Moderator's budget. Approval of Town Moderator's budget Motion of Mrs. Kornet to approve the Town Moderator's budget for for FY92 FY92. Second by Mrs. Goedecke. IBA QMINUTES - MEETING OF BOARD OF SELECTMEN January 2, 1991 Page 10 Vote 4 - 0 in favor, none opposed. Other business (concl.) The Chairman asked the Board if they would vote to back the Endorsement of President of the United States in his policy on Saudi Arabia. Pres. policy re Saudi Arabia Motion of Mrs. Gjesteby to support President Bush in his critical deliberations in regard to the Saudi Arabian situation. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. The press and public were asked for comment. Press and public The Chairman asked that the regular meeting be adjourned to go into executive session. He announced the next regular meeting will take place on Monday, January 7, 1991. Motion of Mrs. Goedecke to adjourn the meeting. Adjourn Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Goedecke to go into executive session to discuss Exec. session litigation involving the Building Inspector, the Rosano property, the Staszko sign, and abatement cases. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Mrs. Gjesteby - Aye Mrs. Goedecke - Aye Mrs. Kornet - Aye Mr. Laugelle - Aye. The Board went into executive session at 9:15 p.m. and did not return to open session. i ACCEPTED: DATE: f/7 ZtZ/ x c i e Se etary 1 8�- AGENDA - MEETING OF THE BOARD OF SELECTMEN JANUARY 2 , 1991 TOWN HALL, SELECTMEN' S MEETING ROOM 7 : 30 P.M. A. Attendance B. Treasury Warrants C. Minutes Review and Approval: 1. Minutes of Regular Meeting of December 17 , 1990 2 . Executive Session of December 17 , 1990 D. Scheduled Items 7 : 35 p.m. Tom Finegan - The Cohasset Dramatic Club - Request to Hang Banner at Town Hall Entrance 7 : 45 p.m. Peter Laugelle - Tree & Park and Cemetery Budgets 8 : 00 p.m. Chief Joseph Kealey - Police Department Budget 8: 15 p.m. Irving Gadow - Harbor Department Budget (Tentative) 8 : 30 p.m. Robert Egan - Building Inspector Budget 8 : 45 p.m. Executive Session E. Old Buisness 1. Review of Selectmen' s Budgets 2. Consider Alternatives for Filling Second Police Officer Vacancy 3 . Consider Adopting a Charge for Mosquito Control Committee F. New Business 1. Step Rate Increase Request - Selectmen' s Office (Executive Secretary) 2 . Groundwater Protection Committee Nominees (Executive Secretary) 3 . Consider Lease of Government Island Duplex Unit (Goedecke) 4 . Cohasset Common Historic District Commission Appointments ' Request (Executive Secretary) 5 . Request for Transfer from the Reserve Fund - Animal Control Officer (Executive Secretary) 6 . Step Rate Increase Request - Fire Department (Executive Sec'y) 7. Approve Signing of Agreement Between Town and Blue Cross/Blue Shield (Executive Secretary) 8 . MAPC Appointment (Executive Secretary) ® G. Executive Secretary - Update on Pending Matters H. Public and/or Press I. Other Business That May Properly Come Before the Board � 84 CORRESPONDENCE LIST JANUARY 2, 1991 1. Lawrence Haite, Harbor Mechanical Contractors, Inc. Report re HVAC preventative maintenance inspection. 2 . Thomas Tansey, SEMASS. Notice of classification of lead-acid batteries as "excluded waste" . 3 . David Terry, Mass EOEA, Department of Environmental Protection. Notice of workshops re Federal public drinking water regulations . 4. Dr. William Corriveau re unsightliness of area at King Street and Route 3-A. 5 . Elizabeth Ripley, Treasurer/Collector. Memo re transfer re- quest to cover Bond closing costs and temporary borrowing interest on recent bond issue. t90 AGENDA - MEETING OF THE BOARD OF SELECTMEN JANUARY 7 , 1991 TOWN HALL, SELECTMEN' S MEETING ROOM 7 : 30 P.M. A. Attendance B. Minutes Review and Approval of Minutes of Regular Meeting of January 2, 1991 C. Scheduled Items 7: 45 p.m. William Quigley - Animal Control Department Budget Review 8 : 00 p.m. Stephen Wigmore - Wire Department Budget Review 8: 15 p.m. Daniel Brock - Fire Department Budget Review 8 : 30 p.m. Irving Gadow - Harbormaster Budget Review 9 : 30 p.m. Executive Session (Tentative) D. Old Business 1. Budget Reviews - Selectmen (Executive Secretary) 2. Petition Request for Ballot Question for Commuter Rail Service Restoration (Executive Secretary) E. New Business 1. Review and Approval of Professional Statements: (a) Nucci Vine Associates (b) Tucci & Roselli (c) Thaxter, Beckwith & Henderson 2. Review Capital Budgets (Executive Secretary) 3. Consider Lease of Government Island Duplex Unit (Goedecke) F. Executive Secretary - Update on Pending Matters G. Public and/or Press H. Other Business That May Properly Come Before the Board 1 19t j ds 1 7 91 QMINUTES - MEETING OF BOARD OF SELECTMEN January 7, 1991 Selectmen present: Martha K. Gjesteby Jane 0. Goedecke Diana D. Kornet Rocco F. Laugelle Edwin H. Tebbetts Others present: William P. Quigley - Animal Control Officer Louis F. Eaton, Jr. - Mass. Trans. Comm'n. William H. Parmenter Stephen F. Wigmore - Wire Dept. Daniel F. Brock - Fire Chief (8:40 P•m•) Irving E. Gadow, Jr. - Harbor Master (9:10 p.m.) David H. Wadsworth - Town Archivist Hamilton T. Tewksbury) Govt. Island Noel F. Ripley ( Study Committee Dr. Edward F. Woods Alison Cohen - Cohasset Mariner Kathleen Hern - Patriot Ledger Robert V. Davenport - (for Cable T.V. ) Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:32 p.m., Mr. Laugelle presiding. Mr. Tebbetts gave a brief tribute to Robert Pape, recently Tribute to Robert deceased, for his extensive service to the community as a member S. Pape of the Board of Registrars for over fifteen years. Mr. Laugelle acknowledged the general regard for Mr. Pape throughout the Town. It was noted that the accounts payable and payroll warrants for Treasury warrants January 3, 1991, were signed and approved at the meeting of January 2, 1991. Motion of Mrs. Kornet to approve the minutes of meeting of Mins. mtg. of January 2, 1991, as amended. 1/2/91 Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve payment of $2,450 to Nucci Prof. bills Vine Associates for design and permit document preparation in connection with Cohasset Harbor dredging, for the period of November 29 - December 31, 1990. Second by Mrs. Gjesteby. f9Z MINUTES - MEETING OF BOARD OF SELECTMEN January 7, 1991 Page 2 Vote 5 - 0 in favor, none opposed. Prof. bills (cont'd) Motion of Mrs. Kornet to approve payment of $5,040 to Tucci & Roselli, CPA, for audit of the Town's Financial Statements for the years ended June 30, 1989, and June 30, 1990. Second by Mrs. Goedecke. Vote 5 - 0 in favor. Motion of Mr. Tebbetts to approve payment of $3,840.50 to Thaxter, Beckwith & Henderson, for the period of December 1-31, 1990. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Leasing of the Government Island duplex unit was discussed. Mrs. Govt. Island disc. Goedecke said she asked to have it on the agenda because a tabled decision has to be made as to use of the property, what it is going to cost for different options, and which may be the least costly. After it was ascertained that two members of the Government Island Study Committee planned to be present for the discussion, the matter was tabled for a later time in the meeting. A citizens' petition for a ballot question concerning commuter Citizens' petition rail service was considered. Mr. Doyon explained that the Board re ballot question is in receipt of a letter from ten citizens petitioning for a on Old Colony R. R. ballot question that would use the same wording as that used by other communities in the region. Mr. Tebbetts provided the background relating to the vote of the Board last Summer involving a change in the proposed language, which he read, stating that his own view is that the question of environmental issues and finances are very important and should be considered. Mrs. Gjesteby said the environmental aspect has been taken care of by the filing of the State's Environmental Impact Report and that the financial question will be provided for if it develops there is no money. She favored use of a simple question. Mrs. Goedecke stated that she understands that Mr. Tebbetts' position would assure that people vote in an educated manner. She thought the changing of the wording did not matter so much as whether it is made clear beforehand what is being voted on. Mrs. Gjesteby added that every town should use the same simple question, and that publicity is the key. Mrs. �43 MINUTES - MEETING OF BOARD OF SELECTMEN January 7, 1991 Page 3 Goedecke asked to hear from the petitioners concerning why they Citizens' petition filed a petition after the Board's vote, how and why their (cont'd.) proposal differs, and why it is preferable. Mr. Parmenter replied that the purpose is to get a straightforward, unbiased question on the ballot that people can understand; the questions of environment and financing have to be met by the "T" and others before anything can go forward. Mrs. Goedecke stated that the purpose of the wording of the Board's question was that a positive vote meant people who were voting understood the cost may come out of increased taxation to each individual. Mr. Tebbetts added that Mr. Parmenter's statement implied that all the financing aspects would be worked out before the service began, which is not necessarily true; that $500,000,000 or $600,000,000 would be spent and later the State Legislature would decide who paid for the deficit, and they may decide to push all the obligations to cities and towns. He said he favors language which gets the financial aspect out in the open. Mrs. Gjesteby suggested that the group presenting the petition might be of some help in presenting the question. Mrs. Goedecke said she prefers an impartial approach; that she would like to hold off voting again, and as the deadline approaches the Board can better see what is going to happen. Mr. Eaton asked to be heard. He said he originally thought Mr. Tebbetts' suggestion was a fine thing, but if anyone thinks he knows what is best for the environment there will always be something else turning up, as no one knows what is environmentally sound. He said the financial aspect is even worse, and for the sake of simplicity and uniformity, it is desirable to take the same language other towns will use. Dr. Woods said he understands that Governor Weld wants a simple statement of opinion for or against the proposal, and the simplest form of expression would be the best. Further discussion followed, after which the Chairman said the feeling of the Board is that the question has been voted on previously. Mrs. Goedecke added that the vote will be kept the way it is until the Board sees what other towns do, and before March 13 the Board will either vote on it again or not. Mr. Parmenter asked if he decided to get the necessary signatures to place the question before Town Meeting, what would be the time schedule. Mr. Doyon said the posting deadline is thirty days, and if the Town has to go through the process of certifying signatures, there may be a different time limit. The Chairman asked Mr. Doyon to determine what is required for signatures and /9 y MINUTES - MEETING OF BOARD OF SELECTMEN January 7, 1991 Page 4 to let the petitioning group know. The budget of the Animal Control Department was reviewed. Mr. Animal Control Quigley stated he is looking for an increase to fifteen hours Dept. budget from ten hours, the reason being he has been very busy lately and discussed there is a lot of added revenue this year. Mrs. Geodecke asked to have the figures read, and Mr. Quigley read them aloud, stating that with the new by-law in 1990, the new revenue is approximately $2,500 or $25 per dog. There are still one hundred unlicensed dogs outstanding and he does not have time to go after the delinquents. He said at the beginning of last April the Town started out with approximately three hundred unlicensed dogs, and it is now down to around one hundred. He reported a figure of $550 for the motor vehicle is up $200 because the car will need some repairs next year. The Chairman said that any major repairs from now on are to be reported to the Executive Secretary before the work is done. Mr. Quigley said the telephone will be the same amount, and the pager is $26.25 per month on the telephone bill. Boarding animals is the same. He reported that he picked up twenty-six dogs this year and only two were unowned. Animal disposal at $200 covers all veterinarian services. Gasoline is up approximately $150; last year the cost was $200.77, and this year he is asking for $250. To date he has spent $200 on gasoline, so he will not make it until the end of the year. Mrs. Goedecke asked his weekly mileage which he reported to be thirty to thirty-five miles. She said the Board will have to have a talk with the Advisory Committee because gasoline must be budgeted realistically or mileage will have to be limited. Items of unclassified expenses were discussed. Mr. Quigley was asked by Mrs. Kornet how many hours he feels he needs to do the work. Mr. Quigley replied that it is somewhere between thirteen and fourteen hours. She asked how many calls he averages in a week and he replied that he had 1,004 calls this past calendar year, or twenty-five to thirty calls a week. Mrs. Goedecke said she could not support the budget because it requires increases, and the extra hours cannot be given to him. Motion of Mrs. Goedecke to approve a budget for the Animal Control Officer which recognizes no change in hours over the current fiscal year and no change in general expenses, except for increases in gasoline and repair and maintenance of a motor vehicle, or $550 for the motor vehicle repairs and $300 for gasoline. Second by Mrs. Kornet. II i ► ys MINUTES - MEETING OF BOARD OF SELECTMEN January 7, 1991 Page 5 Vote 5 - 0 in favor, none opposed. The Wire Department budget was reviewed. Mr. Wigmore said his Wire Dept. budget is exactly the same budget as last year's, but it is down budget discussed by $1,000. The Chairman asked for questions. Mr. Tebbetts asked when his Assistant went onto half time. Mr. Wigmore replied July 1, 1990; however, Mr. Wigmore was out four weeks with an injury which required a transfer of $1,100 into the salary account while the part-time man went back onto forty hours until Mr. Wigmore's return. Motion of Mrs. Gjesteby to approve for forwarding to the Advisory Committee the Wire Department's budget in the amount of $67,962.16. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. The Board reviewed the Fire Department's budget. Chief Brock Fire Dept. explained the attached Schedules setting forth salaries and budget discussed wages, detail overtime, operating expenses, capital expenditures, priority list, and two backup schedules summarizing costs. Mr. Doyon emphasized the necessity to cut. Mrs. Gjesteby inquired if the Chief expected any retirements this year, to which the Chief replied the senior employee will reach maximum benefit age in two years, but he does not know if he will leave the department then; the next one after him will not reach retirement age for five years. The Chief pointed out that his summary in Schedule C reflects a $10,000 reduction. He said the capital outlay has been reduced to two items: the SCBA Air Booster and two-way radio equipment. He mentioned a small drop in electricity costs and stated he does not know what the effects of the renovation will be, but it is hoped there will be a cost savings. He explained that a lot of line items are regulated by contract, and some could go up, depending on what is settled. Mrs. Goedecke said it may be that any contract negotiation will have to be handled separately when the time comes, and expressed her appreciation for the Chief's work and his provision for some alternatives, which gives a much better idea of what can be done. Chief Brock said he has been able to contain a few items for a $6,000 or $8,000 drop in his department's operating budget, and he feels something can be regained out of the renovations with more efficient equipment available for use. 196 MINUTES - MEETING OF BOARD OF SELECTMEN January 7, 1991 Page 6 After further discussion the Board determined that more time is Fire Dept. required to study the budget, and agreed to table the matter budget (concl.) until next week. The Chairman told Mr. Doyon to notify department heads to submit alternate budgets ahead of time so they can be studied. The Harbor Department budget was considered. Mr. Gadow said he Harbor Dept. can justify everything on his budget because he is down to rock budget discussed bottom now. Mrs. Gjesteby observed that there is a $10,000 increase in the total budget this year. Mr. Gadow explained that some of it is a step rate increase and the temporary employees' shortage from last year. He said he is not funded for any maintenance or radio equipment and he has been fortunate in receiving donations and spare parts during this past year. Mrs. Gjesteby asked when he plans to repair the float ramps on Margin Street, and Mr. Gadow said he plans to do the work some time in April, depending on weather and when he has the money. He explained $4,000 will include the runway to the float, the ramp, and also the float itself, but it does not include any man hours, which is included in the amount for the temporary employees. She asked for an estimate of the cost. Mr. Gadow said in man hours the work will take most of the Summer. Mrs. Gjesteby asked if he would be doing this instead of going on patrols. Mr. Gadow agreed. He pointed out that his funding was cut last year for temporary employees and he did not use as much gasoline as he anticipated because of cutting down of patrols; that the Board approved four patrols last year, but the Advisory Committee reduced the amount. Mrs. Gjesteby asked if it is possible to close the shack and work out of Town Hall during the Winter months. Mr. Gadow said he does not see how he can because he has the radios going. Mr. Laugelle said he is not in favor of taking the Harbor Master away from the Harbor. Mr. Gadow said there are thirty fishermen using the Harbor year round and there must be someone there to keep watch. He said he is there until the last fisherman gets in every night because someone has to initiate a call if something goes wrong. Mr. Tebbetts noted there is an increase of $5,200 which he could find acceptable if the Harbor Master could come up with an increase in user fees. Mr. Gadow said a user fee will take effect this year. Mrs. Goedecke observed that the budget is not level funded and if approved, the money will have to come from somewhere else. She stated that it is not a question of whether or not the Harbor Master should be at the Harbor; that in the past Harbor Masters have maintained coverage, but it has not cost so much because they were not as conscientious. She said she would like to take the matter under advisement and look at all the budgets as a Iq � MINUTES - MEETING OF BOARD OF SELECTMEN January 7, 1990 Page 7 whole to see which have the higher priority. Mr. Gadow said the Harbor Dept. floats, ramp, and docks have to be repaired or he cannot put them budget (concl.) out because they are falling apart. One remains to be repaired and he said it is the worst one. The Board asked to have an estimate of income to be generated, which Mr. Gadow considered would be roughly $4,000 in user fees. Mrs. Goedecke observed that the increase in the overall budget is $5,200 and if $4,000 in fees are expected, that could be used as an argument; but since it is anticipated income, it cannot be used in generating a budget. Mrs. Gjesteby said she wants to know where the budget can be cut to have it level funded. The Chairman said that the Harbor Department's budget is to be set aside for the time being. Leasing of the Government Island duplex was discussed. Govt. Island duplex discussed Mr. Tewksbury said what concerns his committee is that the Board might be thinking about selling the property, which they are not in favor of. Mrs. Kornet said the majority of the Board agrees that the property should not be sold, and the issue came up at the suggestion of the Advisory Committee. Mrs. Goedecke said the purpose of a review should be to confirm what use is to be made of the land and building and to do a cost analysis to decide if the property should continue to be rented, and if so, what rents are economically feasible. Mr. Ripley said he examined the building today and found it to be basically sound, although the bathroom and kitchen are archaic and it needs papering, painting, and a general cleanup. He stated the problem is that the money from it goes into the General Fund and not toward maintenance of the building. He observed that if the building were made more habitable that it has one of the best views in Cohasset and money could be made on it. He considered that spending no money on the building is unrealistic and asked to have some of the money from the rent put to use to make the building rentable. Mrs. Goedecke said figures are needed in order to have an overall idea of the cost if both units are rented at $575 a month and a renovation is contemplated, or reducing the rent in return for work on the unit that needs it. Mr. Tebbetts said if $30,000 were put into the building for capital improvements which resulted in $3,000 more income, that would be a good investment. Mr. Doyon remarked that the Building Inspector furnished an estimate of $20,000-$30,000 last year as the cost of improvements. Mr. Wadsworth said the building is the old Light House Keeper's MINUTES - MEETING OF BOARD OF SELECTMEN January 7, 1991 Page 8 dwelling and is the only one remaining, as the other building on Govt. Island the Island was demolished some years ago. He said the Town has duplex disc. been told the Government Island facility is the former shore (concl.) station for Minots Ledge Lighthouse and is a candidate for the National Historical Register. He hoped that whatever action the Town pursues, the historical value of the building will be taken into consideration. Mr. Tewksbury told the Board that about a year ago he, the Building Inspector, and the Plumbing Inspector went through the right side of the building, and he disagreed with Mr. Ripley about the extent of renovations because the floor of the kitchen is falling through and there was plywood over it, and the plumbing has had nothing done to it for years. Mrs. Goedecke thought that the figures should be put together and a determination made to proceed with trying to generate some income as soon as possible. Mr. Tebbetts said the capital improvements should be made and more rent should be charged. The Selectmen's capital budget needs projection was reviewed. Selectmen's Mr. Doyon said he took last year's capital plan and revised it; capital budget there are no new items listed. He has dropped finishing of the needs proj . Town Hall basement. Of priority concern, he said, is the reviewed painting and repairing of the exterior of Town Hall. Acquiring the Eastern Edison Garage is important because Public Works is scattered throughout the Town. In connection with the renovation of Government Island Duplex, the figure was dropped by $10,000. Mrs. Kornet thought there should be a higher priority put on that item. In connection with reconstruction of Ripley Road/Depot Court intersection, Mr. Doyon remarked it would be done if the Railroad comes. Concerning dredging of brooks and streams, that has been postponed for a year. Relative to the Weir River Bridge reconstruction, Mr. Doyon said it is not at the top of Hull's concerns and it is not high on Cohasset's list. On the Auditorium and Old Town Hall renovations, Mr. Doyon said it is a question of priorities and availability of funds. Motion of Mrs. Goedecke to approve the capital budget list as it stands. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. In connection with budgets under the Selectmen's control, Mr. Selectmen's Doyon said he has looked at priority in terms of level funding in budgets total and all have not been presented. Some will be on next MINUTES - MEETING OF BOARD OF SELECTMEN January 7, 1991 Page 9 week's agenda, as the review needs more time. He said level Selectmen's funding based on all budgets submitted shows that $173,000 has to budgets (cont'd.) be cut, including those under Selectmen's control and public safety. One asked for the percentage and Mr. Doyon calculated it to be 6.2%. Selectmen's budgets were reviewed. No action was taken on the Departments 3 and 4 budgets for Selectmen. Motion of Mrs. Goedecke to approve the Department 5 budget for the Parking Clerk in the amount of $2,200.00. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve the Department 19 budget for Town Reports in the amount of $5,000.00. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Mr. Doyon noted the necessity for a by-law change because the present by-law requires that every five years an evaluation list be printed. Assessments change every three years, and the Board of Assessors can furnish a printout on request, which will save $3,000. Motion of Mrs. Goedecke to approve the Department 19 budget for the Town Meeting Warrant in the amount of $3,350.00. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. With reference to the Law budget, Mr. Doyon said it is level funded at $50,000 for services of Town Counsel, and $6,000 for matters contracted out. Mr. Doyon explained that the Special Counsel line is funded through the "Unpaid Bills" item at Town Meeting and is separate from Town Counsel's legal services and is not part of his budget. He said the Town has never funded for special counsel and the Advisory Committee has requested that this be done. Mrs. Goedecke expressed her disagreement with the Advisory Committee in connection with the matter. i zoo MINUTES - MEETING OF BOARD OF SELECTMEN January 7, 1991 Page 10 Motion of Mrs. Goedecke to recommend approval of the Department Selectmen's 45 budget for Law in the amount of $56,000.00. budgets (cont'd.) Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Action was deferred on the Department 65 budget for Town Hall and the Department 66 budget for Town Buildings. Motion of Mrs. Kornet to approve the Department 300 budget for Highway Department - Street Lighting in the amount of $50,000.00 Second by Mrs. Gjesteby. Vote 4 - 0 in favor, Mr. Laugelle abstaining. Mr. Doyon said he had asked the Zoning Board of Appeals if they wanted to come in concerning their budget and they did not. Motion of Mrs. Gjesteby to approve the Zoning Board of Appeals' budget in the amount of $2,790.00. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Mr. Doyon announced that he would set up the remaining budgets for discussion next week. The Executive Secretary reported: Exec. Secy's report (1) January 21 is Dr. Martin Luther King, Jr., Day and is a holiday. The Board was asked if they would meet that week. Warrant closing is January 22, and can be reviewed on January 28. A list of proposed Selectmen's articles will be available on January 14. (The Chairman said he will make a decision next Monday. ) (2) The Personnel Board is not prepared to meet with the Selectmen this evening. 4 O zo i MINUTES - MEETING OF BOARD OF SELECTMEN January 7, 1991 Page 11 [Executive Secretary's report -- cont'd. ] (3) Two free tickets are available for a film called "Once Exec. Secy's Around" at Loew's State Orpheum in Boston on January 9 at 7:30 report (concl.) p.m. (4) The Board should designate a delegate to the MIIA meeting on January 25 and January 26, 1991. [End of Executive Secretary's report.] Motion of Mrs. Kornet to designate the Chair as voting delegate Appointment of to the Massachusetts Interlocal Insurance Association meeting on Chair as voting January 25 and January 26, 1991. delegate to MIIA Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Mrs. Goedecke said a letter has been received from the Advisory Other business Committee to which there should be a reply. She proposed that they be thanked for their interest and suggestions, as the Board welcomes suggestions from all, and that the matter will be taken under advisement. Mrs. Gjesteby inquired about the communication from Dr. Morrissey regarding the Independence Building. Mr. Doyon said as a previous bidder for the building Dr. Morrissey feels he still has rights, although counsel would say that the Uniform Procurement Act requires the building be placed on the market again. Mrs. Gjesteby reported the receipt of a booklet on "Analysis of Alternative Regional and Local Solid Waste Management Plans for the South Shore Coalition" which will be left in the Selectmen's office. The press and public were asked for comment. Press and public Mr. Davenport suggested that as a capital budget project that the West Corner Fire Station be either fixed up or torn down. The matter was discussed. Motion of Mr. Tebbetts to adjourn. Adjourn Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. MINUTES - MEETING OF BOARD OF SELECTMEN January 7, 1991 err Page 12 The meeting was adjourned at 11:20 p.m. Adjourn ACCEPTED: DATE:z79L23 Ex u Sec,p6tary a CORRESPON DENCE LIST JANUARY 7 , 1990 1. Cohasset Common Historic District Commission minutes of special meeting of November 26 , 1990 . 2. William Delahunt, Mass Office of the District Attorney re en- forcement of anti-obscenity laws . 3. Mass Registry of Motor Vehicles. Legislative alert re Class 4 and 5 licenses. 4 . Commonwealth of Massachusetts Land Court - public notice. 5. Eugene Cavanaugh, Mass Department of Environmental Management. Approval of preliminary design report for Harbor dredging. 6. Kathy Bryanton, Council on Aging. Memo enclosing information re Continental Cablevision' s options available to seniors. 7. Leonard Winer, MD, South Shore Hospital. Next meeting of the ALS Development Committee 1/10/91 at 7 : 00 p.m. 8 . South Shore Hospital. Minutes of Advanced Life Support Development Committee meeting of 11/29/90 . 9 . Susan Connolly, Outreach Worker, Council on Aging. Outreach Program awareness information. 10 . Building permits from June to December 1990 . 11. Police/Fire Station Renovation Committee minutes of meetings of 9/14/90 , November meeting, 12/4/90 , and 12/27/90 . Z04 AGENDA - MEETING OF THE BOARD OF SELECTMEN JANUARY 14 , 1991 TOWN HALL, SELECTMEN' S MEETING ROOM 7: 30 P.M. A. Attendance B. Treasury Warrants C. Minutes Review and Approval: 1. Executive Session of January 2 , 1991 2. Minutes of Regular Meeting of January 7 , 1991 D. Scheduled Items 7 : 30 p.m. Request for One-day Liquor License at Annual Frosty Frolic Dance on Saturday, January 26 , 1991, 8 : 00 p.m. to 1: 00 a.m. Community Center of Cohasset - Dennis Dooley 7: 35 p.m. Police/Fire Station Renovation Committee Invoice Approval and Update - David Chase 7: 45 p.m. Application for Class II Auto Dealer' s License - Paul Duddy (Executive Secretary) 8 : 00 p.m. Thomas Callahan - Conservation Commission Budget Review (Executive Secretary) 8 : 15 p.m. T. Gerard Keating - Council on Aging Budget Review (Executive Secretary) 8 : 30 p.m. Mary Gallagher - Town Accountant Budget Review (Executive Secretary) E. Old Business 1. Budget Review - General - Discuss Level Funding Options (Executive Secretary) 2. Consider Lease of Government Island Duplex (Goedecke) Tentative F. New Business 1. Review Town Meeting Articles - Selectmen (Executive Secretary) 2. Award of Town Report and Warrant Bids; Discuss Cover and Color (Executive Secretary) 3. Review and Approval of Professional Statement of McGowan, Engel, Tucker, Garrett & Schultz (Executive Secretary) 4 . Consider Transfer of $900 for Town Buildings Account (Exec. Sec 'y) G. Executive Secretary - Update on Pending Matters H. Public and/or Press I. Other Business That May Properly Come Before the Board Note: Special Meeting Tuesday, January 22 , 1991 with Personnel Committee in Executive Session at 7 : 30 p.m. Other Pending Business to be Transacted Thereafter jds 1 14 91 0.5 MINUTES - MEETING OF BOARD OF SELECTMEN January 14, 1991 Selectmen present: Martha K. Gjesteby Jane 0. Goedecke Diana D. Kornet Rocco F. Laugelle Edwin H. Tebbetts Others present: David Chittim ) T. Gerard Keating (Council Joseph D. Buckley ) on Sumner Smith, Jr. ( Aging Kathleen R. Bryanton) Thomas J. Callahan - Conservation Comm'n. Merle S. Brown - " " David J. Chase - Police/Fire Sta. Renov. Diane J. Dooley - The Community Center Mary J. Gallagher - Town Accountant Nancy C. Snowdale - Asst. Collector Neil Zelot - Patriot Ledger Alison Cohen - Cohasset Mariner Robert V. Davenport- (for Cable T.V. Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:35 p.m. , Mr. Laugelle presiding. Mrs. Gjesteby made an announcement that St. Stephen's Church will Announcement hold an ecumenical Peace Vigil for the troops in the Persian Gulf on Wednesday, January 16, at 5:30 p.m. , which all clergy will attend; and that prayers for peace were said at all religious services last Sunday, and will continue until peace is achieved. Motion of Mr. Tebbetts to approve, ratify, and confirm the Treasury signing of the bill and payroll warrants of January 10, 1991, by warrants Chairman Laugelle and Selectmen Gjesteby, Goedecke, Kornet and Tebbetts. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Kornet to approve the minutes of regular session Mins. mtg. of January 7, 1991, as amended. 1/7/91 Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. -2 06 MINUTES - MEETING OF BOARD OF SELECTMEN January 14, 1991 Page 2 Request of The Community Center of Cohasset, Inc., presented by Req. of Comm. Ctr. Mrs. Diane Dooley, for a one-day liquor license was heard. for one-day liq. license Motion of Mrs. Goedecke to approve the issuance of a one-day liquor license to The Community Center of Cohasset, Inc. , for the sale of liquor by the drink at its annual Frosty Frolic dance on Saturday, January 26, 1991, from 8:00 p.m. to 1:00 a.m., at 3 North Main Street, Cohasset. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposesd. Mr. David Chase reported on the status of renovations of the Report on status Police/Fire Station Building. He read aloud portions of a letter of Police/Fire Sta- he faxed to the Chairman today, copies of which were circulated tion renovations to the members this evening, reporting on relocation of the alarm system in the Fire Station and other matters. He stated that the architect did not provide for, nor did the electrical contractor submit, a bid based on relocating the disconnect box to another location; and it has not been bid on by anyone. He reported that the architect does not think there is any need to be concerned because access to the room can be gained. In reply to a question put by the Chairman previously, he said if the Board wants to move the box, the cost will be $10,119. Mr. Laugelle said he had raised the question of moving it because it is located in the ladies' bedroom, and to gain access, any occupant would have to be asked to leave. In view of the cost of moving it, he did not consider it was necessary. Mr. Chase reviewed the progress of the renovations, as summarized in his written report of January 14, 1991. Mr. Chase said his committee is not pleased with the cost of removal of the lockers and equipment to Bates Building, but they could not be otherwise removed. The cost was $1,400. Mr. Laugelle inquired as to why the Firefighters were not asked to move them, to which Mr. Chase replied he understood there was some resistance to move them by the Fire Department. The Chairman asked Mr. Doyon to look into the matter. Mr. Chase continued that the removal of the lockers was purchased as part of the contract and his committee has discussed the removal, determining that theoretically the contractor is now supposed to bring them back to the Fire Station at no charge. The contractor has been told to leave them there, so there will be some savings realized. _ i 707 MINUTES - MEETING OF BOARD OF SELECTMEN January 14, 1991 Page 3 In connection with miscellaneous framing charges, Mr. Chase Report on Police/ offered to supply details, if required. He explained that when Fire Station the panelling was removed from the Police entry room, it was renov. (concl.) found that no sheetrock had been installed behind it, necessitating its installation. Mr. Chase stated that for a small amount of money to install disappearing staircases, a large area of dry storage was created in the attics of the Police/Fire Station. He reviewed for the Board's information Alternate #2 to the contract involving changes in the toilet facilities, explaining that the porcelain units were to be replaced with stainless steel until it was learned that the porcelain units are covered stainless steel. His committee is considering leaving them in, which will help pay for some of the extra work. In explanation of an item for construction contingency, Mr. Chase said they are holding a reserve for communications equipment and furnishings, and are looking for a compatible system to receive both the 911 and E911 facilities, should they occur. He said they will try to provide the facilities to accommodate these communications. Also, a Police Sergeant has suggested it would be helpful to have a hand set to communicate directly with boats in distress and the Harbor Master. Mr. Chase told the Board that progress on the building is moving along well, and there will be a meeting tomorrow morning at 10:00 a.m., to which all are invited. He praised the Building Inspector for the exemplary work he has continued to provide on the job. Motion of Mr. Tebbetts to authorize payment of $38,858.78 to Authoriz. payt. Lambrian Construction Corp. as a second installment on the work #2 to contractor, completed to date on the Police/Fire Station renovations. Police/Fire Sta. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. The matter of the aplication of Paul Duddy for a Class II Auto Applic. of Paul Dealer's license was tabled, Mr. Doyon explaining that Duddy for Class information had been received from the Building Inspector and II Auto Dealer's Planning Board setting forth that certain requirements had to be lic. tabled met before a license was issued. The Conservation Commission's budget for FY92 was reviewed. Mr. Conservation Callahan explained that the primary request is for a substantial Comm'n. budget increase in salary, which involves a shift of money from the reviewed z. MINUTES - MEETING OF BOARD OF SELECTMEN January 14, 1991 Page 4 Sewer Commissioners. He said the Sewer Commissioners are willing Conservation to cut back on use of the secretary employed by both commissions Comm'n. budget and shift nine hours of her time to Conservation. He said the (cont'd.) other major request is $2,600 for a computer so they may have their own word processing capability. The price of $2,600 is based on the cost of the Macintosh computer recently purchased by the Board of Health. Mr. Callahan said the computer would increase efficiency and ability to get decisions to applicants in a timely manner. Mrs. Goedecke asked if a computer would enable the Conservation Commission to get its work done in less time, would that not result in a reduction of hours. Mr. Callahan said he believes that forty hours are justified because of the volume of work, adding that most properties in the Town fall within the Commission's jurisdiction. He said the job cannot be done in twenty-five hours, and he feels that both the computer and the additional hours are justified. The Board discussed the budget at length. Mr. Brown told the Board that the amounts taken in by the Conservation Commission go into the General Fund and cannot be applied to their operating costs. He said if they were able to retain the money, it would be easier to apply it where needed. Mr. Callahan stated that over the last six months his Commission has collected approximately $1,300, and based on this year's figures, the necessary funding would be available to accomplish its goals if these amounts could be retained. Motion of Mr. Tebbetts to increase the working hours of Patricia Walsh, secretary for the Conservation Commission, from twenty-five to thirty hours a week, with a computer. Second by Mrs. Gjesteby. Mrs. Kornet stated her desire to delay voting on the matter as it is tied in with reciprocal arrangements with the Sewer Commission, and the preferability to have as close a figure as possible of what went into the General Fund this past fiscal year. Vote 3 - 2 against, Mr. Laugelle, Mrs. Kornet, and Mrs. Goedecke opposed. Mrs. Goedecke stated that what she would be willing to approve for level service is either the purchase of a word processor or the equivalent of an increase in hours, emphasizing that this is 2oq MINUTES - MEETING OF BOARD OF SELECTMEN January 14, 1991 Page 5 not a time to grant increases when the Town is going to be asking Conservation some employees to reduce hours and others to take on an Comm'n. budget additional load; and it has nothing to do with the value of the (concl) work or the fees brought in. Mrs. Kornet said she agreed with Mrs. Goedecke, and in recognition of the increased demands on the Conservation Commission, she would be willing to allow purchase of the computer and increase of the secretary's hours to twenty-five. Motion of Mrs. Goedecke to approve a level funded budget for the Conservation Commission as proposed, and a level service budget that would include the purchase of a computer, or the equivalent amount of money to be applied to clerical salaries, one or the other, at the discretion of the Board. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. The budget of the Council on Aging was reviewed. COA budget reviewed Mr. Doyon informed the Board that he had met with Mr. Keating, Mr. Chittim, and Ms. Bryanton last Friday and discussed the budget. One of the options was to give up the rental at the Community Center and move to Town Hall. He reported that the council has looked at Town Hall for space, indicating that it is possible, but not without incurring costs, such as additional heat, and not having available a meeting room for evening meetings. Mr. Keating said that he has no idea what it would cost; that Mr. Buckley and Mr. Chittim have looked into the move, but there are no plans drawn; he would rather stay where they are, but if they have to, they will do it. Mr. Buckley said the layout is acceptable, but it means a lot of work. Further discussion followed relating to the council's programs, the possibilities of grants or allocations, the number of elderly persons in the community, and the number participating in various programs. Mrs. Goedecke asserted that the Board is trying to approve a budget that can be presented to the Advisory Committee, and one of the major purposes is to make the public aware of what will happen in either of two eventualities. She said if the Board approves a budget for the Council on Aging, one of which is level funded, that will not include the "Outreach" worker, and will contain a cutback in services, this is what the public will have to see. She emphasized that this is the only way the Board ® can help the public make a decision, and it is the only way of MINUTES - MEETING OF BOARD OF SELECTMEN January 14, 1991 Page 6 arriving at a positive vote on an override. Council on Aging budget (concl.) Mr. Keating stated that of the two budgets presented, the Council on Aging voted to go with its second budget, which is $5,010 more. Mrs. Gjesteby and Mrs. Goedecke expressed concern about having the council give up its facilities at the Community Center. Mr. Laugelle added that the whole Board feels the council should remain where it is. It was discussed what alterations would have to be made at Town Hall to accommodate the council if the move became necessary. Mr. Chittim said that the suggestion is not feasible, to which Mrs. Goedecke replied that if it can be determined it is not feasible, the council is going to have to be able to offer a level funded budget, pointing out that care must be taken about underfunding such items as repair of the motor vehicle. After further discussion, the Chairman said that the feeling of the Board is to table the matter. The Board members concurred. Action on the budget was tabled. The Town Accountant's budget was reviewed. Mr. Doyon said Ms. Town Accountant's Gallagher has advised him that $1,000 was cut back on the budget reviewed computer, and basically all other services are level funded; software and maintenance have gone up, but there is no control over that because it covers all departments. In reply to questioning, Mrs. Gallagher said everything that can be done is done on the PC: annual reports, budgets, Advisory Committee recommendations for the Warrants, monthly statements, etc. She told the Board it is becoming more difficult for her to use her own PC at home for Town matters and she is seeking to purchase a PC unit for $4,000 for use in her department. She informed the Board that the use of a PC in her office would be doubled if made available, and would assist in organizing and making information more readily available. Mrs. Gjesteby questioned that only one budget was submitted, to which Ms. Gallagher replied that the budget is basically level funded; that only capital outlay is extra, as the central computer is used by all. Motion of Mrs. Goedecke to approve the Town Accountant's budget, Department #25, in the sum of $99,154. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. zu MINUTES - MEETING OF BOARD OF SELECTMEN January 14, 1991 Page 7 The budget of the Personnel Committee was considered. Personnel Committee budget reviewed Motion of Mrs. Gjesteby to approve the Personnel Committee's budget, Department #47, in the sum of $220. Second by Mrs. Kornet. I Vote 5 - 0 in favor, none opposed. Mr. Doyon discussed with the Board his submission on level Level funding op- funding options, advising that he had totalled all the budgets tions discussed under the Board's control, arriving at a figure of $2,992,406.47, from which was deducted the insurance budget of $347,588, leaving a net figure of $2,644,818. Taking into account the budget actions of the Board through its January 7 meeting, he then determined that a reduction of $149,415 is necessary to arrive at level funding. After reviewing the budgets, he talked with various departments and arrived at a list of possible reductions. He explained that the list cuts across most departments, but not all, leaving it to the Board's discretion where reductions should take place. Mr. Doyon advised the Board that since the Town Accountant's budget had been approved tonight, one item that can be used to offset the lack of a cut there is another $2,000 reduction in the budget amount for audits, as the figure on the summary shows a $2,500 cut, and he is suggesting cutting it back an additional $2,000. He said the Town could seek a three-year audit proposal and hope to get more favorable prices that way. The Board discussed at length the effect of cuts on the operation of Town Hall. Mr. Doyon said a further change to be made is in the Harbor Department. He explained that there is a Waterways Improvement Fund available of about $22,000 which can be used for various Harbor operations. He has asked the Harbor Master to calculate the cost of labor and materials for repairs he anticipates. Mrs. Goedecke stated that each member of the Board should be prepared by the next meeting to come to a final conclusion regarding budget cuts. Mrs. Gjesteby suggested that the Harbor Master's budget could be Harbor Master's acted upon, as he is willing to cut $3,500. budget approved Motion of Mrs. Gjesteby to approve the Harbor Department's z r2 MINUTES - MEETING OF BOARD OF SELECTMEN January 14, 1991 Page 8 budget, Department #1111, in the sum of $46,368. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Lease of the Government Island duplex was discussed. Mr. Discussion re Tebbetts announced that the Selectmen wish to continue ownership Govt. Island of the building with two rentals, and are committed to capital duplex improvements. He provided an oral and a written presentation relating to annual rates of return on investment at 72% and 12%, respectively, specifying that the difference between the two rates of return would be in the nature of a subsidy. There was discussion concerning the possibility of having Town employees make repairs and improvements on the duplex. Mr. Doyon offered the information that the Highway Department has indicated that it could make some substantial improvements to the unit, but would have to call upon outside contract labor for skilled work. Mr. Tebbetts' proposal was considered. Mrs. Snowdale said there is a High School course in carpentry, and it might be possible to make a project of it, or the South Shore Vocational School might be able to assist. It was determined to be worthwhile looking into. Mrs. Goedecke said she wants to consider Mr. Tebbetts' figures, but she is prepared to subsidize the property based on the fact it is an asset to the Town and there is known financial benefit in owning the property. Mrs. Kornet considered a 72% return to be a conservative figure for the reason that if the rent is coming in on a regular basis it will not be necessary to borrow to fund current expenditures, or it could be invested to accrue interest, resulting in a return greater than 72%. She said a decision has to be made before the Warrant closes. Mr. Doyon added that the date set is January 22. He suggested inserting the article calculating on the high side, and before it goes to print, substituting a more definite amount. The results of the Town Report and Town Warrant bids were Award of bids for reported by Mr. Doyon, who had provided the results to the Board Town Report and in writing. There were five bids on each. He said if the award Town Warrant is made to two different bidders, pressure is not being placed on the same printer. He announced that there are two different low bidders, and both have done work for the Town on previous occasions. Athol Press, Inc. , is the low bidder on the Town Report @$16.30 per page, and Fairmount Printing, Inc., is the low bidder on the Town Warrant @$29.80 per page. He recommended awarding to both. Z13 MINUTES - MEETING OF BOARD OF SELECTMEN January 14, 1991 Page 9 Motion of Mrs. Gjesteby to award the bid for printing the Town Report to the low bidder, Athol Press, Inc., @$16.30 per page, and to award the bid for printing the Town Warrant to the low bidder, Fairmount Printing, Inc., @$29.80 per page. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Design of a cover for the Town Report was discussed. The Design of cover Chairman suggested asking the Historical Society and others for for Town Report suggestions and sketches. Mr. Doyon said the last copy goes to discussed the printer in early February and he would like to have a decision made by mid-February. Motion of Mrs. Kornet to approve payment of the statement for Prof. bill services rendered from December 1 through December 31, 1990, in the matters of Salvador v. Cohasset and Conley v. Cohasset, in the amount of $1,650.30, to McGowan, Engel, Tucker, Garrett & Schultz. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Request for transfer from the Reserve Fund of $900 to Town Req. for transfer Buildings was discussed. Mr. Doyon explained that the water rate from Reserve Fund increase was not built into the budget, and that this represents to Town Bldgs. the second water bill this year covering August through November, a period of heavy usage at the docks. He reported that the pipes were drained at the Independence Building, and a heat tape was purchased for the Government Island duplex. He also reported there will be another bill for draining the water from the vacant apartment, which is estimated, and for the water bills. The requested transfer will cover expected expenses through the current year. Motion of Mrs. Kornet to request a $900 transfer from the Reserve Fund to Town Buildings. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Proposed Town Meeting Warrant Articles were reviewed. Mr. Doyon Town Meeting told the Board the submission is not intended to be a complete Warrant Articles list. reviewed 21y MINUTES - MEETING OF BOARD OF SELECTMEN January 14, 1991 Page 10 In connection with Article 13, Mrs. Gjesteby observed that some Town Meeting committees meet oftener than others, and Mrs. Goedecke suggested Warrant Articles that it might be prudent to pass the article through the By-Law (concl.) Study Committee because, if passed, it will make two different rules. The Chairman told Mr. Doyon to refer the proposed article to the By-Law Study Committee for a quick opinion before it goes into the Warrant. Mr. Doyon requested that all who intend to submit articles for the Warrant should do so promptly. The Executive Secretary passed over submitting a report. Exec. Secy's rep. Mr. Tebbetts said he had a telephone call yesterday from Chris Other business Duggan, member of the Advisory Committee, who complained he was in back of the Fire Station after the recent snowstorm and noticed a forest fire vehicle had been left outside with no cover, and there were tools and a generator on it that should have been protected. Mr. Duggan notified the Fire Chief. The Chairman asked Mr. Doyon to check the report with the Fire Chief. Mr. Doyon said the reason may be that the Fire Station is under renovation. Mr. Tebbetts announced that he will be away from January 21 to February 13 and will miss the Board meetings that take place during that interval. The Chairman read a letter from the Recreation Commission commending the continuing efforts of Charles E. Butman in cleaning up the Elms Meadow area, and expressed the Board's appreciation. The Chairman said he spoke with the Safety Officer regarding making Sohier Street one-way, and a letter will be forthcoming. Mrs. Goedecke asked when the ambulance bids are due. Mr. Doyon replied February 5. The public and press were asked for comment. Public and press Mr. Davenport asked the status of the Independence Building and G when it would be put out to bid again. Mr. Doyon replied that the Board is awaiting clearance from legal counsel. Mrs. Snowdale asked for an expression of feeling concerning the crisis in the Persian Gulf. The Chairman said that everyone hopes there will be no war, adding that the Board recently took z is MINUTES - MEETING OF BOARD OF SELECTMEN January 14, 1991 Page 11 a vote backing President Bush's decision. Motion of Mr. Tebbetts to adjourn. Adjourn Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. The meeting was adjourned at 10:35 p.m. ACCEPTED: DATE: a L' c ive XcretbLry z i C, CORRESPONDENCE LIST JANUARY 14 , 1991 7 : 30 P.M. 1. David Vine, Project Manager, Nucci Vine Associates, to Brad Barr Dredging Coordinator, Mass Coastal Zone Management, Draft copy of the Environmental Notification Form re Harbor Dredge Project. 2. Amy Anthony, EOCD, to John Muncey, Cohasset Housing Authority, re application for Ch. 667 funds to develop elderly congregate housing in Cohasset. 3. David Sullivan, Chief Legal Counsel, Office of the Secretary of State, re local redistricting: re-drawing ward and precinct boundaries using 1990 federal census data, with questionnaire. 4 . Zoning Board of Appeals . Special permit granted to Second Congregational Church. 5. Tree & Park Department. Press release notification that Eastern Utility Company has hired a private contractor to maintain the power lines . 6 . Margaret Charles , Realtor, re use of Bates Building. 7. Planning Board' s minutes of meeting of December 19 , 1990 and Agenda for meeting of January 9 , 1991. 8 . Jack Worley, Recreation Director. Request to acknowledge contri- bution of Charles Butman, Sr. 9. Peter Laugelle, Tree & Park Department, re Veterans ' Memorial Park Honor Roll. 10 . Terry Atherton, DPW Study Committee. Potential capital needs related to DPW Study Committee findings. 11. Robert Kelley, Jr. , South Shore Regional School District. Notice of public hearing to discuss 12 month' s financial budget, 7/1/91 to 6/30/92. 12 . Cohasset Chamber of Commerce. January 1991 Newsletter. 13. A. J. DeGutis. Safety concern at intersection of North Main and Sohier Streets. 14. David Soule , MAPC. Notice of intent to review all zoning notices in region. 15 . Frances Marks, Town Clerk. Notice of deadline for 22 and other ballot questions. 16 . Frances Marks, Town Clerk. More information regarding dog fees. ® 17. Elizabeth Durant' s letter of support regarding the South Shore Habitat for Humanity' s use of the Bates Building. I Zi? AGENDA - MEETING OF THE BOARD OF SELECTMEN JANUARY 22, 1991 TOWN HALL, SELECTMEN' S MEETING ROOM 7: 30 P.M. A. Attendance B. Treasury Warrants C. Minutes Review and Approval: 1. Executive Session of January 2 , 1991 2. Minutes of Regular Meeting of January 14, 1991 D. Scheduled Items 7: 30 to 8 : 30 p.m. Executive Session - Personnel Committee Collective Bargaining Issues 8 : 45 p.m. Council on Aging - Revised Budget E. Old Business 1. Budget Review - Insurance Budget Budgets - All Others not Approved F. New Business 1. Step " Rate Increase Request - Conservation Commission 2. Request Permission to Hold Annual Roadrace Sunday, April 7 , 1991 at 1: 00 p.m. - Peter Logan 3. Request of Highway Department for Sewer Truck G. Executive Secretary - Update on Pending Matters H. Public and/or Press I. Other Business That May Properly Come Before the Board Z !.? CORRESPONDENCE LIST JANUARY 22 , 1991 1. David Baier, Director of Public Affiars, MMA. Legislative Report Number 9 . 2. Patricia Healy' s concern re closing of Harbormaster ' s office during winter months . 3 . Sheriff Clifford Marshall, Mass Office of the Sheriff, to Chief Joseph Kealey. Notification of Norfolk County Sheriff' s office offering of a regional law enforcement grant to all police departments to enhance D.A.R.E. 4 . Drug and Alcohol Committee' s agenda for meeting of 1/15/91. 5. Reverend Stephen Hall, Pastor, Beechwood Congregational Church. Expression of support of the South Shore Habitat' s proposal for conversion of the Bates Building for affordable housing. 6 . Elizabeth Jordan' s support of the South Shore Habitat' s proposal for conversion of the Bates Building for affordable housing. 7 . Handicapped Commission' s minutes of meeting of 1/8/91. 8 . Planning Board' s minutes of meeting of 1/9/91 and agenda for meeting of 1/16/91. 9. Rosalind Niles, Commissioner, Mass Community Antenna Television Commission. Notice of proposed rule-making. 10 . Joseph Hayes, Continental Cablevision. Complaint form for 4th quarter 1990 and Significant Service Interruption Form for same period. 11. Joseph Kealey, Police Chief. Data re Enhanced 911. 12. Mary Gallagher, Town Accountant. Memo enclosing statements of Local Revenue receipts for period ending 12/31/90 . 13 . Drug and Alcohol Committee minutes of meetings of December 11, 1990 and November 13, 1990. 14 . MAPC re new law regarding Master Plans (from Martha Gjesteby) . 15. Barbara Clain, Cohasset Housing Authority, to William Gaughan, DEP, re affordable housing site and sewer usage. 16 . Zoning Board of Appeals. Public hearing 2/7/91 @ 8: 00 p.m. re application of Thomas Eisenstadt for a Special Permit to operate a restaurant at the Old Salt House. 2 IQ jds 1 22 91 MINUTES - MEETING OF BOARD OF SELECTMEN January 22, 1991 t Selectmen present: Martha K. Gjesteby Jane 0. Goedecke Diana D. Kornet Rocco F. Laugelle Others present: David Chittim ) Sumner Smith, Jr. ( - Council on Aging Kathleen R. Bryanton Robert V. Davenport - (for Cable T.V. ) Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:32 p.m., Chairman Laugelle presiding. Motion of Mrs. Gjesteby to approve, ratify, and confirm the Treasury signing of the bill and payroll warrants of January 17, 1991, by Warrants Chairman Laugelle and Selectmen Gjesteby, Goedecke, Kornet and Tebbetts. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. w Motion of Mrs. Goedecke to approve the minutes of meeting of Mins. mtg. --"' January 14, 1991. 1/14/91 Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Kornet to go into executive session to discuss Exec. session several bargaining issues with the Personnel Committee. #1 Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Mrs. Gjesteby - Aye Mrs. Goedecke - Aye Mrs. Kornet - Aye Mr. Laugelle - Aye. The Board went into executive session at 7:35 p.m. Regular session resumed at 8:25 p.m. Resumption reg. session The Board members discussed the invitation of Wigmore Pierson to appear on his television broadcast "Pierson to Person" to review Disc. appear - tion to appear budgetary matters prior to Town Meeting, and agreed on a date of April 4, 1991, from 8:00 to 9:00 p.m. on T.V. program MINUTES - MEETING OF BOARD OF SELECTMEN January 22, 1991 Page 2 Motion of Mrs. Gjesteby to approve the Insurance budget, Insurance budget Department #76, as presented. approved Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Request of the Conservation Commission for a step rate increase Req. of Conserv. was considered. Comm'n. for step rate increase Motion of Mrs. Gjesteby to approve a step rate increase for Patricia Anne Walsh of the Conservation Commission from Schedule I, Pay Group E-4, @$10.59 to Schedule I, Pay Group E-51 @$11.11, effective February 21, 1991. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Request of Peter J. Logan, on behalf of the Rotary Club of Req. of Rotary Cohasset, to hold its Annual Road Race, was heard. Club to hold Annual Road Race The Chairman said the Animal Control Officer should be requested to attend because of a previous accident during the race. Motion of Mrs. Gjesteby to approve the request of the Rotary Club of Cohasset to hold its Fourteenth Annual Roadrace by the Sea on Sunday, April 7, 1991, at 1:00 p.m. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Request of the Highway Department to acquire for its use a pickup Req. of Highway truck declared surplus property by the Sewer Department was Dept. for surplus discussed. The Chairman raised the question of the propriety of prop. of Sewer transferring the vehicle from one department to another. It was Dept. agreed to wait until Mr. Doyon returns from his vacation. Motion of Mrs. Goedecke to declare the Sewer Department pickup Sewer Dept. truck truck surplus property. declared surplus Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Mrs. Gjesteby announced that she had received a call from someone -Z MINUTES - MEETING OF BOARD OF SELECTMEN January 22, 1991 Page 3 who would like to be named to the Mosquito Control Committee and Disc. of applic. inquired if the Board will require a letter of application. It to Mosquito Control was agreed that the matter of the appointment would be considered Committee at next week's meeting. Mrs. Goedecke reported on attendance at a South Shore Coalition Other business meeting, and announced that she has been elected Vice Chairman of the South Shore Coalition. Mrs. Geodecke said she had a request that the Town display somewhere publicly the names of all the Town's residents serving in the Persian Gulf and asked the public to provide names. She suggested the names be displayed in the lobby of Town Hall Addition, and said Mr. Worley, the Recreation Director, had volunteered use of his window. Use of the inside bulletin board was also mentioned. The Chairman said he would speak to one or more banks downtown and ask them to display the names, and made known that the Sons of the American Legion have sent gifts to Saudi Arabia and announced that they would like to continue the practice. Mrs. Kornet requested that something attractive be designed, with a red, white, and blue border. Mr. Laugelle thought that the Art Department in the schools could supply something suitable. Budgets not yet acted on were considered. Budget discussion resumed Motion of Mrs. Goedecke to reduce the Shellfish Constable's budget, General Expenses, budgeting $120 for a level funded budget. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Kornet to reduce Town Hall Telephone Expense by Town Hall budget $360, eliminating one telephone line. reduction Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Reductions in the Tree and Park Department's budget were Tree and Park Dept. discussed. Mrs. Goedecke said she and Mr. Doyon talked with the budget reduction Tree and Park Superintendent and he felt he could best handle elimination of overtime; that cutting his seasonal help would be worse, and reducing a full-time employee to part-time would be the worst. She considered that cutting the seasonal help would 722 MINUTES - MEETING OF BOARD OF SELECTMEN January 22, 1991 Page 4 be less disruptive. Mrs. Kornet suggested taking $4,500 from the Tree & Park Dept. budget and asking the department head to take part from overtime budget (concl.) and part from seasonal help. Motion of Mrs. Goedecke to reduce the Tree and Park Department's Personal Services budget by $4,500, to be distributed by the department head as he sees fit. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. The Council on Aging's new budget submission was considered, Ms. Discussion of Bryanton distributing copies of the same. Mr. Smith said the new level funded "Outreach" Co-ordinator has been changed to one-half year and the budget for GOA building donation has been inserted, all other items being minor changes in general expenses. Mrs. Goedecke asked what the council is going to do about the "Outreach" worker. Mr. Smith said they have submitted a Warrant Article to fund the "Outreach" worker, which he read aloud to the Board. The Chairman asked the Board for comments. Mrs. Kornet stated that the Social Service League claims that "Meals on Wheels" and congregate meals are their area, and if there is a $400 deduction in that line item, it should be made clear it is not coming out of the "Meals on Wheels" program, but from Tuesday luncheons. Mrs. Gjesteby expressed concern that there is not enough in the council's expenses. Mr. Smith said the council does not favor the budget presented; the original is preferable. Mrs. Goedecke said it should be considered what the Warrant is going to look like in future years if the article takes hold; that it is opening up a terrible problem if every Town department decides it is going to circumvent the budget process and go to Town Warrant. Mr. Smith replied that the alternative was to "bust the budget." Mr. Chittim said a recent Mariner article pointed out that young people are going to have to look after senior citizens in times to come. He can understand the Board's concern, but it is a very important matter; that a very small budget for the "Outreach" Co-ordinator plays a very large part, and the heart is being taken out of the program. Mr. Smith said he has consulted with one of the Town's experts on accounting and was advised that what they have done is the simplest route to take. Mrs. Kornet observed it is one way to focus public attention that this is not just service to the elderly, but to all. Mr. Chittim protested that the council is seriously underfunded, congregate meals are Z23 MINUTES - MEETING OF BOARD OF SELECTMEN January 22, 1991 Page 5 being cut out and people are not going to be transported to the GOA budget malls to shop. He said he wants understood the basic needs of a (concl.) large group of people and those of a hidden group who may not think they are affected. Ms. Bryanton added that it is important to realize the "Outreach" position has been funded for four years elsewhere, and if the State were in a different situation, funding could be continued in that manner. Motion of Mrs. Gjesteby to approve a level funded budget for the Council on Aging in the amount of $37,793.17. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Budget discussion resumed. The Police Department budget was re-opened and consideration Police Dept. given to reduction in capital outlay for one cruiser and weapons, budget re-opened and postponing the hiring of one officer. The Board thought there would be an increase in overtime if the latter option were taken. Mrs. Goedecke reminded the Board the Police Chief has said he could get by without an additional officer. Motion of Mrs. Gjesteby to take out of the Police Department's budget the provision for one cruiser and weapons, for a total of $22,500. Second by Mrs. Kornet. Vote 3 - 0 in favor, Mr. Laugelle abstaining. Motion of Mrs. Goedecke to postpone hiring a Police officer until January 1, 1992, at a savings of approximately $10,000. Second by Mrs. Kornet. Vote 2 - 1 in favor, Mrs. Gjesteby opposed and Mr. Laugelle abstaining. Mr. Henderson entered the meeting room and said he would like to speak to the Board in executive session regarding two lawsuits filed today, and litigation strategy. Motion of Mrs. Kornet to go into executive session to discuss Exec. session #2 pending litigation and Assessors' cases. MINUTES - MEETING OF BOARD OF SELECTMEN January 22, 1991 Page 6 Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Mrs. Gjesteby - Aye Mrs. Goedecke - Aye Mrs. Kornet - Aye Mr. Laugelle - Aye. The Board went into a second executive session at 9:20 p.m. The regular meeting resumed at 9:45 p.m. Resumption of reg. meeting Budget discussion was continued. Mrs. Goedecke observed that in reducing the Tree and Park Department budget, it was not level funded but decimated. The Board agreed. Fire Department capital outlay was discussed. Fire Dept. budget disc. Motion of Mrs. Goedecke to reduce the Fire Department's capital outlay item to $10,000. Second by Mrs. Gjesteby. After further discussion, Mrs. Goedecke withdrew the motion. Motion of Mrs. Goedecke to reduce the capital outlay budget item for the Fire Department to $6,000. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Mrs. Gjesteby requested that before acting on remaining budgets Budget discussion the Board await the return of Mr. Doyon from vacation. She also suspended requested that townspeople come forward to assist with the question of override in informing the public. The Chairman asked the press and public for comment. Press and public Mr. Davenport asked about the pending Assessors' cases, stating he understands the Chairman of the Advisory Committee asked for outside counsel. Mrs. Kornet replied that it depends on the course of the litigation; that there is no need for the usual cases to be handled by special counsel; and if something becomes unusual, the need will be determined. �zs MINUTES - MEETING OF BOARD OF SELECTMEN January 22, 1991 Page 7 The Chairman announced the date of the next meeting will be Announcement of January 28, 1991. next mtg. date Motion of Mrs. Kornet to adjourn. Adjourn Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. The meeting was adjourned at 10:00 p.m. ACCEPTED: DATE: I Executive Secretary -2 3 6 AGENDA - MEETING OF THE BOARD OF SELECTMEN JANUARY 28 , 1991 TOWN HALL, SELECTMEN' S MEETING ROOM 7 : 30 P.M. A. Attendance B. Treasury Warrants C. Minutes Review and Approval: 1. Executive Session of January 2, 1991 2. Minutes of Regular Meeting of January 22 , 1991 3 . Executive Session #1 of January 22, 1991 4. Executive Session #2 of January 22 , 1991 D. Scheduled Items 8 : 00 P.M. Petition for Proposed Underground Conduit Location, One Controlled Environmental Vault and One Yankee Pedestal at Cushing Highway - New England Telephone 9: 00 P.M. Sewer Articles - Edward M. Guild E. Old Business 1. Consider Revised Beechwood and King Streets ' Intersection Plan (Executive Secretary) 2 . Review of Articles - Act to Accept or Reject for Inclusion on Warrant (Executive Secretary) 3 . Budget Discussion (Executive Secretary) 4 . Town Report Cover (Executive Secretary) 5. Norfolk County Engineers ' Traffic Survey (Executive Secretary) F. New Business 1. Review Corrections Submitted by By-law Committee 2. Review Capital Budgets Submitted by Departments under Selectmen (Executive Secretary) 3 . Appointment to Mosquito Control Committee (Gjesteby) G. Executive Secretary - Update on Pending Matters H. Public and/or Press I. Other Business That May Properly Come Before the Board j ds 1 28 91 MINUTES - MEETING OF BOARD OF SELECTMEN #1 January 28, 1991 Selectmen present: Martha K. Gjesteby Jane 0. Goedecke Diana D. Kornet Rocco F. Laugelle Others present: Kenneth Ingber, Esq. Kristen Peterson - N. E. Telephone Anthony J. Finegan Edward M. Guild - Sewer Commission Barbara M. Power Nancy C. Snowdale Alison Cohen - Cohasset Mariner Molly Hochkeppel - Patriot Ledger Robert V. Davenport - (for Cable T.V. ) Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m. , Chairman Laugelle presiding. Mr. Laugelle commented briefly on the Selectmen's attendance at the recent MMA meeting in Boston, describing it as a good, constructive meeting. Motion of Mrs. Gjesteby to approve, ratify, and confirm the Treasury warrants signing of the bill and payroll warrants of January 24, 1991, by Chairman Laugelle and Selectmen Gjesteby and Goedecke. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Kornet to approve the minutes of regular meeting Mins. reg. mtg. of January 22, 1991. 1/22/91 Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Action on the minutes of the executive session of January 2, Mins. exec. sess. 1991, and executive sessions #1 and #2 of January 22, 1991, were 1/2/91 and 1/22/91 tabled for a further executive session. The revised plan submitted by the Norfolk County Engineering Discussion re Department of the design for the intersection of Beechwood and revised plan, King Streets was discussed. Mr. Doyon explained that County Beechwood and King Engineer Downs has taken comments resulting from discussions with Streets residents and public hearings, and has prepared a new plan, .2 MINUTES - MEETING OF BOARD OF SELECTMEN January 28, 1991 Page 2 incorporating changes, including islands for channeling foot and Revised plan re vehicular traffic at the intersection. He noted that Mr. Downs Beechwood and King still recommends that three trees at the location be cut down, Streets (concl.) and stated that the plan, as drafted, is estimated to cost $6,000, which is mostly for materials, as compared to $3,000 appropriated for the previous plan presented. Mrs. Goedecke said the plan shows no indication about signage and she thought there should be a "yield" sign for those coming east on Beechwood Street making a left turn. Chairman Laugelle asked that a decision be made to do something, or to do nothing, instead of continually asking for different designs. Mr. Ingber expressed approval of the design, stating that the reason for the two islands and the long turn is to allow room for snowplows and schoolbuses. He said the new design is a very significant improvement, and with respect to the placement of a "yield" sign that the number of cars coming from Route 3-A to Beechwood Street is insignificant, so that a "yield" sign might cause difficulties. Mr. Laugelle said the cost of $6,000 might be a problem, but it is a cheap price. He told the Board the granite curbing at the location has been arranged for; that the State people have said the Highway Surveyor can pick it up any time at any of three locations; and it is being donated by the State. He suggested that Mr. Doyon speak with Mr. Litchfield to make arrangements. The Board members agreed they did not want to have the three trees taken down at the location. Mr. Laugelle suggested leaving the trees and removing them later if it became a necessity. Motion of Mrs. Gjesteby to accept the plan submitted by the Norfolk County Engineers for the reconstruction of Beechwood and King Streets, with the exception of removal of the trees. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Mr. Doyon told the Board that there is an article in the Town Warrant concerning the matter, but that Mr. Litchfield will not be able to start construction until July 1, 1991. Articles for the Town Meeting Warrant were reviewed (the first �2q MINUTES - MEETING OF BOARD OF SELECTMEN January 28, 1991 Page 3 twenty-five of which have been acted on previously) . Mr. Doyon Articles for Town said at this time action on the articles only is sought, not to Mtg. Warrant take positions, but to meet deadlines for drafting and printing reviewed of the Town Warrant. Motion of Mrs. Goedecke to accept Article 26 relating to revision of the Town By-laws for enforcement of M.G.L. Ch. 40, sec. 21D. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Goedecke to accept Article 27 for funding of renovations at the Junior/Senior High School and the Joseph Osgood School, and Article 28 for the purchase of computer hardware and software at the Junior/Senior High School. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Goedecke to accept Article 29 for construction of a sidewalk on King Street. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Goedecke to accept Article 30 relating to a petition regarding restoration of the Old Colony Railroad. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Gjesteby to accept Article 31 relating to funding the Outreach Worker position for the Council on Aging. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Gjesteby to accept Article 32 for purchase of a multi-purpose maintenance vehicle for the Tree & Park Department. Second by Mrs. Kornet. i a 23o MINUTES - MEETING OF BOARD OF SELECTMEN January 28, 1991 Page 4 Vote 4 - 0 in favor, none opposed. Articles for Town Mtg. Warrant Motion of Mrs. Gjesteby to accept Article 33 for resurfacing of (cont'd.) streets, and Article 34 for purchase of a hydraulic sand spreader for the Highway Department. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Goedecke to accept Article 35 for authorization to build congregate housing by the Housing Authority. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Gjesteby to accept Article 36 for enhanced 911 service. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Gjesteby to accept Article 37 relating to a by-law proposal of the Board of Health dealing with smoking. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Goedecke to accept Article 38 regarding the conveyance of land to Henry Rattenbury on Norfolk Road. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve Article 39 for re-classification of the Water Department Clerk. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Article 40 for Special Town Meeting to authorize members of the Board of Water Comissioners to be temporarily employed by the MINUTES - MEETING OF BOARD OF SELECTMEN January 28, 1991 Page 5 Water Department was set aside for further information. Articles for Town Mtg. Warrant Motion of Mrs. Goedecke to accept Article 41 for Special Town (cont'd.) Meeting to transfer from Surplus Water Revenue to the Reserve Fund. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Article 42 authorizing the Town Treasurer to borrow money was previously acted on. Motion of Mrs. Goedecke to accept Article 43 relating to rescinding authorization to borrow money for the re-roofing of Town Hall. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Goedecke to accept Article 44 to rescind authorization to borrow money for replacing the roof at Osgood School. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Goedecke to accept Article 45 for establishment of a scholarship fund for the benefit of Cohasset High School seniors. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Goedecke for reclassification of the position of Landfill Supervisor. Second by Mrs. Kornet. Vote 3 - 0 in favor, Mr. Laugelle abstaining. Review of Warrant articles was suspended to hear the petition of Hearing on pet. New England Telephone for a proposed underground conduit of NET location, one controlled environmental vault, and one Yankee Z 32 MINUTES - MEETING OF BOARD OF SELECTMEN January 28, 1991 Page 6 pedestal at Chief Justice Cushing Highway. Hearing on petition of NET (concl.) Ms. Kristen Peterson, engineer, appeared on behalf of New England Telephone. The Chairman said he met with Paul Colandrea, Supervisor, Right of Way, concerning many complaints about double poles in Town, who promised that on January 1 the program would start again to remove the double poles, and to date, none have been removed. He stated he would not consent to the petition until some progress is made toward removing the poles. Mrs. Kornet said it is the third or fourth time the petition has been brought up and she would like to have it approved pending removal of double poles. Ms. Peterson explained that the installation is an underground structure to house equipment; it goes all the way on Chief Justice Cushing Highway to the main part of town in Hingham. At the present time, if anyone is digging between Hingham and Cohasset, it puts almost the whole Town of Cohasset out of service. This job would replace fiber in Cohasset and would feed the strip mall recently put up at Chief Justice Cushing Highway and Sohier Street. She said that it has also become necessary because of expansion of the South Shore Music Circus. She assured the Board the area would be landscaped to requirements, explaining that only a portion of the location is above ground, about two feet tall, and the size of a tabletop. Ms. Snowdale asked how many double poles there are in the Town. Mr. Laugelle said he thought there may be thirty-five or forty. Ms. Snowdale wanted to know if they all have to be removed, to which Mr. Laugelle replied that as long as the Telephone Company starts to remove them, that would be acceptable. Ms. Peterson offered as a reason the poles have not been removed that the Light Company has been examining poles in Scituate and Cohasset to determine those that require replacement. Motion of Mrs. Goedecke to approve the request of New England Telephone for a proposed underground conduit location, one controlled environmental vault, and one Yankee pedestal at Chief Justice Highway, contingent on the commencement and establishment of a schedule for replacement of double poles in the Town. Second by Mrs. Kornet. Mr. Doyon said abutters were notified of the hearing and asked if anyone wished to be heard. No one spoke. vote 4 - 0 in favor, none opposed. -233 MINUTES - MEETING OF BOARD OF SELECTMEN January 28, 1991 Page 7 Discussion of Warrant articles was resumed. Articles for Town Mtg. Warrant (cont'd.) Mr. Doyon said he received a memorandum from the Harbor Master today stating that he has been looking for ways to provide toilet facilities at the Harbor, and working with the Highway Superintendent he has come up with a figure of $2,500 to install a toilet to be hooked into the septic system on a line from the Sailing Club. He has received permission to use the line. Mr. Doyon asked that this be included with other Harbor Department Warrant articles. Mrs. Kornet did not think it appropriate to attach to a maintenance item something that is adding a facility. Motion of Mrs. Goedecke to accept Article 46 for Special Town Meeting relating to transfer of funds from Waterways Improvement Account for reconstruction of the Margin Street dock and float, and to accept Article 47 for installation of toilet facilities at the Harbor. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Goedecke to accept Article 48 for Special Town Meeting relating to transfer of funds from Waterways Improvement Account to pay for night patrols on weekends through the end of FY91. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Goedecke to accept Article 49 for Special Town Meeting to transfer funds to fund fire Department salaries and overtime for FY91. Three Sewer Department articles were held for discussion with Commissioner Guild. Motion of Mrs. Goedecke to accept Article 50 relating to raising taxation for the purpose of conducting the Triennial Revaluation of the Town. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Gjesteby to accept Article 51 relating to z3y MINUTES - MEETING OF BOARD OF SELECTMEN January 28, 1991 Page 8 authorizing the Assessors to grant partial exemptions to provide Articles for Town housing for elderly persons. Mtg. Warrant (cont'd) Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Ms. Power wanted to know if the Board was voting only on Articles to be inserted in the Warrant. This was affirmed. Ms. Snowdale observed that in connection with Article 51 it would still be necessary to follow Building and Zoning By-laws, and to file with the Assessors, so that occupancy could be tracked. Motion of Mrs. Gjesteby to accept amendment of Zoning By-law Articles 52 through 57, as drafted by Town Counsel. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Kornet to accept Article 58 relating to amendment of the General By-Laws by adding a new paragraph to Section 16, Article IV. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Mr. Doyon said the Board is in receipt of a communication from Mary Gainor of the By-Law Committee pointing out a flaw in the Zoning By-Law relating to parking regulations for the handicapped due to an omission for a certain size of establishment. The committee has asked to have it corrected. Mrs. Gjesteby asked if Town Counsel should prepare a new draft, and Mr. Doyon replied that Town Counsel will review and change as he sees fit. Motion of Mrs. Gjesteby to accept Article #59 to amend the Zoning By-Law regarding handicapped parking, as proposed by the By-Law Study Committee. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Mr. Doyon stated a second suggested change deals with the definition of Cohasset Harbor in the new Harbor By-Law caused by an editing error in publication of the By-Law, but what was passed at Town Meeting is correct, and the request should not be 1 i Q MINUTES - MEETING OF BOARD OF SELECTMEN January 28, 1991 Page 9 acted on at this time. Budget discussion was resumed. Mr. Doyon stated he had Discussion re recalculated the goal to reach overall level funded budgets for budgets FY92 the Selectmen's department at $77,031 to be cut. He told the Board he had some questions as to the intention of certain actions taken at the meeting of January 22. On Town Hall telephone expense, it was not clear whether or not the Board intended to cut from the level service or level funded recommendation, or both. Mrs. Goedecke replied that it was to achieve level funding; the level service budget was approved as it is; and basically everything taken up last week was an attempt to reach level funding, not level service. She asked for a review of those budgets not approved. Mr. Doyon reported that for the Selectmen's Office services through mosquito control have not been acted on; Executive Secretary's budget has not been acted on; Town Hall and Town Buildings have not been acted on; the capital outlay vote on the Fire Department budget at the last meeting was strictly for level funding; Tree and Park Department level service budget was not approved; the Wire Department budget has not been acted on; and the Board voted a level funded budget on the Council on Aging, but not a level service budget. Mrs. Goedecke said she thought the level service budget was approved as presented. Mr. Doyon stated the Board has yet to vote on it. With reference to the Tree and Park Department budget, Mrs. Kornet said the Board voted to take out $4,500 overtime and seasonal help, as the department head saw fit. Mrs. Goedecke stated she thought the Board was recommending that budget as proposed. Mrs. Gjesteby recommended acceptance as proposed. Motion of Mrs. Goedecke to take $4,500 from the level funded budget for the Tree and Park Department. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. The Council on Aging budget was discussed. Motion of Mrs. Kornet to approve level service funding for the Council on Aging at $42,886. Second by Mrs. Gjesteby. ,i Z3s MINUTES - MEETING OF BOARD OF SELECTMEN January 28, 1991 Page 10 Vote 4 - 0 in favor, none opposed. Discussion re budgets FY92 The Wire Department budget was considered. Mrs. Kornet said the (concl.) budget has been voted level service, and if hours were cut and emergencies arose when the Wire Inspector was not working, overtime would have to be paid. Mrs. Goedecke stated that the Board agreed to present to Town Meeting a level funded and a level service budget, and Town Meeting will have to be told that when there is an emergency, no one will come. Mr. Guild presented three articles the Sewer Commission proposes Discussion re for insertion in the Town Warrant, two of which are for Annual Sewer Comm'n Town Meeting and one for Special Town Meeting. He stated they articles for all deal with the Hull connection, and that State financing ATM and Spec. TM provisions have been revised. Mr. Guild explained that the first article deals with the revised financing for the pipeline that goes to Hull, the Pumping Station, and Main Street down to Cushing Road. The second article deals with financing sewer lines in the streets and the cost of connecting pipe in the newly sewered area. The third article deals with the transfer of a sum of money voted for inflow and infiltration studies, and he said the Sewer Commissioners may ask the Town to transfer funds from one account to another. Mr. Guild reviewed in detail with the Board the financing arrangements with the State, summarizing that what it means is a fixed amount will be paid over twenty years (which is what would have been paid under the previous program) at zero interest, and a portion of the principal will not be paid back. He stated there will be minor changes in the figures, but he will make them available for the Board's better understanding. Mrs. Gjesteby asked if financing would be debt exclusion, and Mr. Guild replied that it would have to be. She then asked if the project had been changed. Mr. Guild replied that the only change is, the sewer is going down North Main Street instead of along the Old Colony line. Mr. Doyon asked if construction costs would change. Mr. Guild replied that the whole contract may come in cheaper than the bid. Mr. Doyon then asked if any decision had been made concerning use of the West Corner Fire Station. Mr. Guild replied that the pumping station would probably be located by the Greek Church, but until that is certain, i.t is important to keep the West Corner Fire Station as a pickup station. Mr. Guild inquired concerning the Board's decision on the transfer of the Sewer Department truck. Mr. Doyon said that once it is declared surplus the Board has the right to dispose of it. z3 � MINUTES - MEETING OF BOARD OF SELECTMEN January 28, 1991 Page 11 Motion of Mrs. Kornet to give the Sewer Department's surplus Surplus truck of truck to the Highway Department. Sewer Dept. given to Highway Dept. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Kornet to accept the Sewer Commission's Articles Acceptance of Sewer 60 and 61 for insertion in the Annual Town Meeting Warrant, and Commission's Articles Article 62 for insertion in the Special Town Meeting Warrant. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Suggestions for design of the Town Report cover were discussed. Town Report disc. Mrs. Kornet asked when it has to be ready, and Mr. Doyon replied in mid-February. The Norfolk County Engineering Department's traffic speed survey Report on traffic of Sohier Street on December 19, 1990, was discussed. Mr. Doyon speed survey, Sohier said they tested in three locations, and the reason for the speed Street survey is to develop data for speed zoning, as the State will not consider any request` without it. At the station westerly of Green Street, 85% of the traffic was travelling at 38.4 m.p.h. At the Music Circus station, 85% of the traffic was travelling at 47.3 m.p.h. or less. At the station easterly of Fairoaks Lane, the speed was 44.9 m.p.h. Mr. Doyon told the Board speed limits could be requested that are lower than what the data shows, and if the State approves something higher, the Board can make a review. The matter was tabled for a future agenda. Capital budget submissions were briefly discussed. Mrs. Goedecke Cap. budget disc. said she is not prepared to vote on the Fire Department's capital budget items unless the Fire Chief is present. Mr. Doyon said he would schedule in anything remaining for next week. Request of Alix White for appointment to the Mosquito Control Appt. to Mosquito Committee was considered. Control Committee Motion of Mrs. Goedecke to appoint Alix P. White to the Mosquito Control Committee. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. 238 MINUTES - MEETING OF BOARD OF SELECTMEN January 28, 1991 Page 12 The Executive Secretary reported: Exec. Secy's report 1. Receipt of two additional names and addresses of servicemen who have gone to the Persian Gulf area. 2. Receipt of a note from Lorraine Olsen of Norwell concerning "Operation Support" at the Hanover Mall parking lot on February 3 to show support for those involved in the Middle East operation. [End of report.] Mrs. Kornet said she was heartened by the plans to cut spending Other business at State level presented at the recent MMA meeting and the important thing is to speak to legislators about expediting those plans. Mrs. Gjesteby reported on the Governor's positive speech and the value of the workshops she attended at the MMA meeting. Mrs. Goedecke said she believes that State legislators are going to be invited to future meetings of Town boards to discuss local aid issues, specifically Question 5, about which the Legislature does not seem to care. She said everyone needs to be aware that the will of the people is not being met. Mr. Laugelle said he would like the Board's opinion on certain Priorities establ. priorities presented at the MMA meeting, the categories of which for MMA he read. After discussion, the Board determined that they agree with the priorities already established at the meeting as to the following: (1) health care costs; (2) taxes and municipalities; (3) Federal budget as it affects municipalities. Mr. Doyon was asked to complete the form and forward it. Anthony Finegan, 91 Doane Street, asked to be heard. Mr. Finegan Discussion re Doane told the Board that in 1982 the residents of his neighborhood put Street culvert together a program and brought it to Town Meeting, seeking to repair the bridge on Doane Street, and it has not been done yet. Mr. Doyon said that the project has reached the 100% design stage, the Town has got sign-offs from some abutters and has to get two easements from other abutters, which can be done either by agreement or eminent domain procedure through Town Meeting, but there is an issue of funding because most State funding g projects are on hold. The Chairman asked Mr. Doyon to go forward with whatever can be done. MINUTES - MEETING OF BOARD OF SELECTMEN January 28, 1991 Page 13 Motion of Mrs. Kornet to authorize an article in the Annual Town Doane St. culvert Meeting warrant addressing the issue of eminent domain, if Article for ATM necessary, to achieve the easements needed for construction of the Doane Street culvert. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Mr. Davenport asked if a decision has been made about the Public Independence Building. Mrs. Goedecke said the Board is awaiting word from Town Counsel. The press was asked for comment. Press Mrs. Goedecke announced there would be a long range planning meeting February 6, 1991. Motion of Mrs. Gjesteby to adjourn. Adjourn Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. The meeting was adjourned at 10:20 p.m. Motion of Mrs. Kornet to go into executive session to review Exec. session executive session minutes. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Mrs. Gjesteby - Aye Mrs. Goedecke - Aye Mrs. Kornet - Aye Mr. Laugelle - Aye. The Board went into executive session at 10:20 p.m. APPROVED: DATE: cu e etary Z 4v jds 1 28 91 MINUTES - MEETING OF BOARD OF SELECTMEN #2 January 28, 1991 Selectmen present: Martha K. Gjesteby Jane 0. Goedecke Diana D. Kornet Rocco F. Laugelle Others present: Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 10:40 p.m. , Chairman Laugelle presiding. Motion of Mrs. Kornet to approve the minutes of executive Mins. exec. sessions #1 and #2 of January 22, 1991, as amended. sessions #1 & #2 1/22/91 Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Gjesteby to approve the minutes of executive Mins. exec. session of January 2, 1991, as amended. session 1/2/91 Second by Mrs. Kornet. Vote 3 - 0 in favor, Mrs. Goedecke abstaining. Motion of Mrs. Kornet to adjourn. Adjourn Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. The meeting was adjourned at 10:45 p.m. ACCEPTED: DATE: 1 Gam' Ye c eCS ec rgfary 24j CORRESPONDENCE LIST JANUARY 28 , 1991 1. David Soule, MAPC, requests that you write your Congressmen re national housing legislation - sample letter enclosed. 2. Robert Kelley, Jr. , South Shore Regional School District. Notice of change of public hearing date to January 30 , 1991 to discuss budget for School District. 3 . Sheila Cheimets, Massachusetts Municipal Association. Bulletin: "Reassure Your Regional Schools on Regional Aid Issue. " 4 . David Haley, Personnel Administrator, Mass Department of Personnel Administration, re legislation on public safety civil service issues. 5. Catherine Nesser, Boston Gas. Certified mail notice of hearing 2/5 before Department of Public Utilities re gas purchase contracts. 6 . Sheldon Slader' s letter of commendation for Irving Gadow as Harbormaster. 7 . Kathy Branagan' s demand to place a stop sign at the end of Nichols Road where it intersects with Jerusalem Road. 8. South Shore Coalition' s Accomplishments during 1990 (provided by Martha Gjesteby) . 9. Zoning Board of Appeals. Public hearing 2/7/91 at 8 : 00 p.m. on the application of Schiavo Brothers, Inc. to erect a fence at 147 South Main Street. 10 . Zoning Board of Appeals. Public hearing 2/7/91 at 8: 00 p.m. on the application of Stephen and Charlene Riley for a Special Permit to enlarge the structure at 550A Jerusalem Road. 11. Barbara Bryant, U. S. Department of Commerce, Bureau of the Census . State population counts . 12. Zoning Board of Appeals. Public hearing 2/7/91 at 8 : 00 p.m. on the application of Cohasset Imports for a Variance re sign re- quirements. 13 . Drug and Alcohol Committee agenda for meeting of 2/5/91. 14 . The Cohasset Dramatic Club' s rehearsal schedule for "Cheaper by the Dozen. " 15. Peter Logan - Roadrace application for your approval. 16 . Sheila Cheimets , Massachusetts Municipal Association. Bulletin Qre dues increase for FY92. 17. Richard Henderson. Copy of letter from opposing counsel re Spalt dog. 18 . MAPC. Bulletin re new law regarding Master Plans. ?y2 AGENDA - MEETING OF THE BOARD OF SELECTMEN FEBRUARY 4 , 1991 TOWN HALL, SELECTMEN' S MEETING ROOM 7: 30 P.M. A. Attendance B. Treasury Warrants C. Minutes Review and Approval: 1. Minutes of Regular Meeting of January 28 , 1991 - #1 2 . Executive Session of January 28 , 1991 3. Minutes of Regular Meeting of January 28 , 1991 - #2 D. Scheduled Items 7 : 35 p.m. Request Use of Common, William Long Road and Auditorium for South Shore Arts Festival June 20-23 , 1991 - Lanci Valentine (Executive Secretary) 7 : 45 p.m. Fire Chief Daniel Brock - Review Capital Improvement Plan (Executive Secretary) 8: 15 p.m. Water Commissioners - Discuss Warrant Articles 8: 30 p.m. Dennis Dooley, Community Center Proposal (Exec. Sec 'y) 8: 45 p.m. Executive Session - Collective Bargaining Matters E. Old Business 1. Budget Reviews - Selectmen (Executive Secretary) 2. Review Additional Articles for Warrant (Executive Secretary) 3. Review and Approval of Town Accountant' s Contract (Exec. Sec 'y) F. New Business 1. Approve Payment of Handicapped Commission Bill from Selectmen' s Expense (Executive Secretary) 2. Committee Appointments (Executive Secretary) 3. Appoint Acting Police Chief (Executive Secretary) 4 . Review and Approval of Professional Statement of Thaxter, Beckwith & Henderson (Executive Secretary) G. Executive Secretary - Update on Pending Matters H. Public and/or Press I. Other Business That May Properly Come Before the Board zy3 jds2491 MINUTES - MEETING OF BOARD OF SELECTMEN February 4, 1991 Selectmen present: Jane 0. Goedecke Diana D. Kornet Rocco F. Laugelle Others present: Juliette D. Guild - So. Shore Art Center Frank C. J. Hamilton) Ronald H. Goodwin ( - Water Department James R. Sheerin ) Dennis M. Dooley ) - Cohasset Community Brian M. Nohe ( Center Daniel F. Brock - Chief, Fire Dept. Stephen F. Wigmore - Chief, Wire Dept. Robert V. Davenport - (for Cable T.V. ) Alison Cohen - Cohasset Mariner Molly Hochkeppel - Patriot Ledger The meeting was called to order at 7:30 p.m., Chairman Laugelle presiding. Mr. Laugelle announced that Mrs. Gjesteby is in Washington, D.C. , and Mr. Tebbetts is in Argentina. Motion of Mrs. Goedecke to approve, ratify, and confirm the Treasury warrants signing of the bill and payroll warrants of January 31, 1991, by Chairman Laugelle and Selectmen Gjesteby, Goedecke and Kornet. Motion of Mrs. Kornet to approve the minutes of regular meeting Mins. reg. mtg. #1, #1 of January 28, 1991. 1/28/91 Second by Mrs. Goedecke. Vote 3 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve the minutes of executive Mins. exec. sess. session of January 28, 1991. 1/28/91 Second by Mrs. Kornet. Vote 3 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve the minutes of regular meeting Mins. reg. mtg. #2, #2 of January 28, 1991. 1/28/91 Second by Mrs. Kornet. Vote 3 - 0 in favor, none opposed. zyy MINUTES - MEETING OF BOARD OF SELECTMEN February 4, 1991 Page 2 Ms. Guild presented the request of the South Shore Art Center to Req. of So. Shore hold its annual Summer Arts Festival on the Common. Art Center to use Common Mr. Doyon suggested that the Board should consider for future times that it may be appropriate to attach a request for a donation to defray maintenance and man hour costs for use of the Common for a major event. Ms. Guild informed the Board the Arts Festival is not a moneymaker; that last year it made about $5,000; and this year a Harbor celebration and a Chamber of Commerce function will be co-ordinated around the Arts Festival. The Chairman asked Ms. Guild to inquire if a donation could be made. The Board discussed the advisability of establishing a policy in the matter of donations, after which Mr. Laugelle stated at this time the Board should say a donation will be accepted and a policy will be established later. Motion of Mrs. Kornet to grant the request of the South Shore Art Center to hold its annual Summer Arts Festival on the Common from June 20-23, 1991. Second by Mrs. Goedecke. vote 3 - 0, none opposed. The Board reviewed with Chief Brock his five-year capital outlay Fire Dept. 5-yr. projection for the Fire Department: capital outlay review Item #1 -- purchase and equip a replacement ambulance. Chief Brock said the first ambulance purchased was ten years old before it was replaced; the present ambulance is six years old and it will be another year before it can be replaced, as the delivery time would be next February or March; and the 60,000 mile mark has been passed. He hoped a decision could be made by the Board before the time of Annual Town Meeting. Mrs. Goedecke said she doubted that it would be known where the matter stood by the time of Town Meeting. Chief Brock told the Board the way the specifications for bidding a private ambulance service are written, that service would not start until July 1, and if for some reason it was delayed, the purchase of a new ambulance might be put off for an entire year. Item #2 -- purchase and equip pumper truck. Chief Brock said the item came forward because that is the way it is presented on the five-year plan. The equipment is thirty years old, but it is running. He is concerned about a breakdown, and said the Town should plan to replace it at some time. MINUTES - MEETING OF BOARD OF SELECTMEN February 4, 1991 Page 3 Item #3 -- refurbish and upgrade Forestry 1. Chief Brock said it Fire Dept. 5-yr. is a 1983 model; the original truck was bought with a body built capital outlay for one purpose and has no extra space to carry anything else. review (concl.) The trend today is to buy a pickup truck with a slide-in unit so that the pickup is available when the unit is removed. Item #4 -- purchase and equip a rescue boat. Chief Brock said the Harbor Master is looking for a boat that might be more easily deployed in Winter, as he pulls out all boats in the Harbor in Winter. If the Harbor Master is able to get a boat, there will be no need for another. Item #5 -- purchase and equip a sedan. The Chief said the present car is five years old. Item #6 -- purchase air bags and hazardous materials equipment. Chief Brock said the State is supposed to be providing this equipment in regional rescue trucks. If it remains funded, the department would not need to make the purchase. Item #7 -- purchase additional water rescue equipment. Chief Brock said if the Harbor Master is able to get a boat, consideration will be given to the equipment on it. Item #8 -- upgrade dispatch and communications. Chief Brock said this item depends on what comes out of the building renovations. Item #9 -- build new station on Route 3-A. (Not discussed. ) Item #10 -- purchase new pumper. Chief Brock said it would be preferable to get into a cycle of purchasing one every five years so that each unit would be replaced every twenty years. Item #11 -- replace Forestry truck. (Not discussed. ) Chief Brock's request for warrant articles for the Annual Town Fire Dept. ATM Meeting were considered: warrant arts. Article A -- purchasing and equipping new class 1 ambulance. Motion of Mrs. Goedecke to accept for inclusion in the Warrant for Annual Town Meeting the Fire Chief's article for replacement of the ambulance at $90,000. Second by Mrs. Kornet. Vote 3 - 0 in favor. Zy6 MINUTES - MEETING OF BOARD OF SELECTMEN February 4, 1991 Page 4 Article B -- To accept Chapter 642 of the Acts of 1990 relative Fire Dept. ATM to sprinkler systems in structures with four or more dwelling warrant arts. units. (concl.) Chief Brock told the Board there is a gap in the law and the Fire Chiefs have been pushing this because all large buildings should be sprinkled, and if the Town accepts this chapter, it will become a requirement. The Board discussed the article. Motion of Mrs. Kornet to accept for inclusion in the Warrant for Annual Town Meeting Chief Brock's article relative to accepting Chapter 642 of the Acts of 1990 requiring sprinkler systems in structures with four or more dwelling units for new construction. Second by Mrs. Goedecke. Vote 3 - 0 in favor, none opposed. Mr. Doyon told the Board Chief Brock has provided a report on the Disc. re ambulance ambulance billing, and suggested it would be a good time to billing evaluate the billing to date and advise what should be done in future. The Chairman objected that the collection was going on too long. Chief Brock explained that since Thanksgiving his department has had to move its office from one place to another because of the renovations. He has been promised that in another week or week and one-half they can get back in their office. He said he will give the ambulance billing high priority then. Mrs. Goedecke expressed displeasure with the ambulance billing situation and said she did not think a disruption in the office is any excuse, and predicted difficulty with the townspeople when it is discussed at Town Meeting. Mr. Laugelle said there is no reason the bills should not go out, but when people are sick the ambulance is the last thing they are going to pay. He expressed opposition to charging townspeople for use of the ambulance. Mrs. Kornet said if the Fire Department wants to appear as a viable alternative to bidding the ambulance out, it has to be responsible, as one thing a private ambulance offers is good business practices. Chief Brock stated that the billing is not attached to the ambulance service; he has been approached by companies that want to do the billing, although an obvious drawback is that control is lost of how hard people who owe will be pursued. He said his men are willing to participate in the billing and once the office is cleared up, they will be in a better position to do so, and he expects to show some profit before Town Meeting time. MINUTES - MEETING OF BOARD OF SELECTMEN February 4, 1991 Page 5 Mr. Doyon asked if the billing is going to residents or insurance Disc. re ambulance companies. The Chief replied that it is going to residents with billing (concl.) a form asking them if they are insured to send back the form, which is then sent to the insurance company. He said he is hoping to establish rapport with South Shore Hospital so the information can be obtained quickly. Mr. Doyon reminded the Board the Chief requested a year ago to go to third party billing. The Chief said the information has to be available up front, and the present method he is using is similar to third party billing. Mr. Laugelle expressed his sorrow to hear of the passing of Chief Brock's mother, and of Chief Kealey's mother as well. Articles for Town Meeting Warrant were discussed with Mr. Water Dept. ATM Hamilton and the Water Commissioners. Mr. Hamilton said there warrant articles are four articles: #1 is to amend the Personnel By-law schedule to allow the clerk to go from pay group B to D. #2 is for the sale of land to Henry Rattenbury. No price has been established. Town Counsel is supposed to provide two appraisals, and if acceptable to the Board, it will go before Town Meeting. With reference to this article, Mr. Sheerin said if the sale does take place, Mr. Rattenbury will grant the Town easements so that pipe can be run over the property. Mrs. Goedecke asked that a dollar amount be attached to the article for insertion in the Warrant. #3 is for a transfer from Surplus Water Revenue to the Reserve Fund for bond closing costs. #4 is to authorize members of the Water Board to be temporarily employed by the Water Department. Mr. Hamilton said in the event of his call to active military service, rather than hiring someone for an undesignated time, he has already delegated responsibility, and it may benefit the department to use one of the Commissioners because of their familiarity with the operation. He said employment would be on an "as needed" basis only. Mr. Sheerin added he is familiar with installing meters and operating the backhoe, he has volunteered a lot of time in the past, and both Mr. Hamilton and he thought he should be compensated. MINUTES - MEETING OF BOARD OF SELECTMEN February 4, 1991 Page 6 Mrs. Goedecke expressed concern that the article is not specific Water Dept. ATM enough. She wanted it made clear that it would apply only in the Warrant articles event Mr. Hamilton is called to active duty. Mr. Sheerin said (concl.) none of the Commissioners are elected or paid, and the only way they can be compensated legally is to have Town Meeting approve. Mrs. Goedecke said that Town Counsel can advise concerning special municipal employee status where certain conditions have to be met. Mr. Doyon called to the attention of the Board that there are four more articles to be approved for insertion in the Town Warrant, one of them pertaining to the Water Department. That article deals with the financing of the interest on the bond anticipation borrowing on Lily Pond. He said it was brought to his attention by the Town Accountant and it should be on the Special Town Meeting Warrant. Motion of Mrs. Goedecke to accept for insertion in the Warrant for Special Town Meeting an article relating to transfer of $52,510 from Surplus Water Revenue to the Water Department Bond Anticipation Interest Appropriation Account for FY91. Second by Mrs. Kornet. Vote 3 - 0 in favor, none opposed. Mr. Hamilton reported on the Government Island water meter Report of Water situation and passed around a plan. He explained that the Dept. re Govt. service was originally installed in 1901, the house itself does island meter not have a meter, and there is a central meter on Border Street which feeds the house and pier during the season. He said Mr. Doyon had suggested metering the house, and the Water Department proposes to put in a meter below the Harbor Master's shack in a shallow pit so as to ascertain the precise volume to the house. He said the inside of the house and the basement would have to be replumbed in order to install a meter there. Mr. Doyon inquired what the chances are of replacing the water lines at Government Island. Mr. Hamilton said that it would have to wait until Spring when the Water Department could check to see if there was an existing old service line A MINUTES - MEETING OF BOARD OF SELECTMEN February 4, 1991 Page 7 installed before the cost can be determined. Mr. Dooley presented to the Board the Community Center's proposal Proposal of Comm. for taking over the Town's recreation program, first introducing Ctr. to take over Mr. Nohe, a fellow board member. Mr. Dooley sought Town's recreation acknowledgment that the Town is looking for money, and suggested program that through the Community Center's proposal, which offers to take over the athletic program effective July 1, the Town would be benefitted by reducing the expense of a Recreation Director, eliminating the budget deficit, and with the retention of the beach sticker fees, netting ositfive balances. He said in addition, they plan to redul,�wo of the major programs, basketball and soccer, for a savings of approximately $6,000 to the townspeople. The Community Center would benefit by getting some outfall, and participants would enroll in other Community Center programs. Mr. Dooley asked that the Board look at the proposal and render an opinion as to whether or not it would approve of the Community Center's takeover of the activities currently run by the Recreation Department. He furnished a background of the development of the Community Center, which was established in 1943 and has been operating programs for forty-eight years without any outside support. He said its year ending in August was the most successful, netting excess revenue of $75,000 which has been used to retire long-term debt. The Chairman inquired if the Community Center had made contact with the Recreation Commission. Mr. Dooley replied they met in December and went through the proposal. The Recreation Commission has since sent a letter saying it is not interested; it can operate the program itself, and rely on the taxpayers to pick up the deficit. The Chairman asked if the Community Center would consider employing the present Recreation Director. Mr. Dooley said they offered to do this, but Mr. Worley was not interested because he said he liked the administration of supervising the programs and did not feel the Community Center could offer this to him. Mr. Dooley continued that the Community Center has the administration already set up, but does need a full-time recreational director to run the programs. Mrs. Goedecke asked what steps they intend to take to put the operation into effect. Mr. Dooley replied that the Community Center is on the Advisory Committee's agenda for this coming Thursday and they would like to get its support. They would also like to have the Selectmen recommend not to fund the Recreation Commission's budget. He said they have offered to bring over the Recreation Commission in an advisory capacity, although The 1 O MINUTES - MEETING OF BOARD OF DIRECTORS February 4, 1991 Page 8 Boosters Club has been offered seats on the board. He said the Proposal of Comm. beach sticker program would obviously stay with the Town, and the Ctr. (concl.) proposal is presented by them as interested taxpayers, hoping to offer the Town assistance. He continued that the cost of a lot of the equipment used by the Recreation Commission is paid for by The Boosters. Mr. Dooley stated that there also is to be considered the cost of beach stickers and personnel. Any excess money is used to pay the Director's and temporary employees' salaries. His board has met with the Boosters and they agree the fees for basketball and soccer are too high at $25, as The Boosters Club runs the entire program and the Recreation Department does not have a lot to do with it. Mr. Nohe said the Center will pick up the no cost programs as well and run them at no cost. Mrs. Kornet asked what programs would be available to non-members of the Community Center. Mr. Nohe replied they would try to set up sports programs like soccer, basketball, playground activities, ski trips, which would be considered non-member activities, and there are other things which they would run as "no charge" events. There would be a small increase for some events and none for others; they charge a basic fee, as some profit needs to be generated. He said the programs would be limited to residents of the Town. Mrs. Geodecke said the Town is faced with a problem of maintaining its fields and may have to increase fees to users. Mr. Dooley said the Community Center would be willing to help, and if it came to a dollar fee amount, they might trade off the rent of the Senior Center for use of the fields. The Chairman asked about inside events which use the Town Hall Auditorium. Mr. Dooley said the Community Center does not have much in the way of facilities and needs additional space for some programs, so they may want to use Town Hall. Selectmen's budget reviews resumed. Mr. Doyon said that those Selectmen's budget under the direct control of the Selectmen are not yet approved. discussion The Board discussed budget reductions in several areas. Mrs. Goedecke said she would like to avoid sending any more level service budgets without level funded budgets to the Advisory Committee because it gets too confusing to them. Motion of Mrs. Goedecke to approve a level service budget for Department #4, Executive Secretary, in the amount of $54,542.25. l Second by Mrs. Kornet. s �c I MINUTES - MEETING OF BOARD OF SELECTMEN February 4, 1991 Page 9 Vote 3 - 0 in favor, none opposed. Selectmen's budget disc. (concl.) Mr. Wigmore came into the meeting room at this point. He told the Board he had furnished a level funded budget. Mrs. Goedecke asked how badly it would affect his department if he did not have any help. Mr. Wigmore replied that to do the job alone would be very difficult, and he does not want to see it happen, as his department has already been hit hard. He mentioned the possibility of a severe storm, with resulting damage, and his concern that his own job may be discontinued. He said with Mr. Gallo gone there would be no coverage on weekends or for vacation time. The Chairman said if anyone is going to be laid off, it should await the decision of the full Board. The matter of the Wire Department budget was tabled. Mr. Davenport questioned the overtime amount budgeted by the Police Department. Mr. Doyon said in terms of overtime, the Police Department has been running two men short for some time and filling those vacancies has been paid for out of overtime, but it is not reflected in the permanent salary line; if another officer was hired, the amount would go down more. Mrs. Goedecke iL recalled that Chief Kealey said it is cheaper to go with the overtime than to hire another officer; however, she is not sure the figure should stay in the budget for overtime. The Chairman asked Mr. Doyon to follow this up and report to the Board. Motion of Mrs. Kornet to approve the Highway, Street Lighting budget, Department #300, in the amount of $50,000. Second by Mrs. Goedecke. Vote 2 - 0 in favor, Mr. Laugelle abstaining. Discussion of Warrant Articles continued. Mr. Doyon said the Disc. re ATM Warrant By-law Committee previously had asked for a correction and Town Articles Counsel is not entirely satisfied with the Harbor definition in the printed Warrant last year, as instead of the designation "Whitehead Dolphin", it should show the number on the navigational map. Counsel is to draft a new article. Motion of Mrs. Goedecke to accept an article for the Annual Town Warrant containing an amendment to the General By-Laws regarding the Harbor. Second by Mrs. Kornet. zs MINUTES - MEETING OF BOARD OF SELECTMEN February 4, 1991 Page 10 Vote 3 - 0 in favor, none opposed. Disc. re ATM warrant Articles (concl.) In connection with the handicapped parking by-law, Mr. Doyon said he had discussed it with the Chief of Police, and suggested it might provide an opportunity to amend fines assessed to violators of handicapped parking spaces. He recommended notifying the Handicapped Commission. The amount of fines was discussed, following which the Executive Secretary was asked to look into the matter and bring it back before the Board. A Warrant article regarding acceptance of a Collective Bargaining Agreement between the Town and C.L.A.S.S. was discussed. Motion of Mrs. Goedecke to accept an article for the Annual Town Meeting Warrant regarding acceptance of a Collective Bargaining Agreement between the Town and C.L.A.S.S., for the library employees. Vote 3 - 0 in favor, none opposed. A Warrant article relating to creation of a Regional Refuse Disposal Planning Committee was discussed. Motion of Mrs. Goedecke to accept an article for the Annual Town Meeting Warrant seeking to create a Regional Refuse Disposal Planning Committee. Second by Mrs. Kornet. Vote 3 - 0 in favor, none opposed. The matter of review and approval of the Town Accountant's Town Acct. 's contract contract was discussed. Mr. Doyon said the Town Accountant has signing tabled accepted the Board's offer and counsel has prepared it in final form for signature, although there is an omission. He said Exhibit A does not appear to be completely revised. He told the Board he would check with counsel, as a few additional details were agreed upon. The matter was tabled for the next meeting. Motion of Mrs. Goedecke to appoint James L. Gallagher to the Appt. to Mosquito Mosquito Control Committee. Control Committee Second by Mrs. Kornet. Vote 3 - 0 in favor, none opposed. Motion of Mrs. Kornet to appoint Robert W. Jackson Acting Chief Appt. of Acting Police of the Police Department during Chief Kealey's absence for the Chief zs3 MINUTES - MEETING OF BOARD OF SELECTMEN February 4, 1991 Page 11 funeral of his mother, to February 7, 1991. Second by Mrs. Goedecke. Vote 3 - 0 in favor, none opposed. Mr. Doyon mentioned that the Handicapped Commission does not yet Approval of payt. have a budget. They were provided with a filing cabinet by the of bill for Handi- Town and arranged to have a lock put on it by George Haley capped Comm'n. without realizing how it was to be paid for. Mr. Haley volunteered his time and is charging for materials only at $24.93. Motion of Mrs. Goedecke to approve payment of $24.93 out of the Selectmen's budget for the Handicapped Commission. Second by Mrs. Kornet. Vote 3 - 0 in favor, none opposed. Motion of Mrs. Kornet to approve payment of the bill of Thaxter, Prof. bill Beckwith & Henderson for the period of January 1 - 31, 1991, in the amount of $4,224.28. Second by Mrs. Goedecke. Vote 3 - 0 in favor, none opposed. The Executive Secretary reported as follows: Exec. Secy's report (1) A meeting with the Chairman, Police Chief, Fire Chief, Chief of Civil Defense, and Director of the Red Cross last week. The Red Cross requested the meeting to brief Town officials on their services. They are available to assist residents put out of their homes due to fire or other emergency; they are assisting residents in locating relatives in the Persian Gulf; and will fund emergency shelters in the community in the event of hurricanes or other natural disasters. (2) A meeting of the Safety Committee. A major item discussed was Class 1 and Class 2 drivers' licenses. The Federal government is now requiring certification for bus drivers and drivers of trucks of a certain weight. MMA will provide a seminar and training session for the certification which will be held in Cohasset, and the only cost to the Town will be for the number of manuals to be given to the applicants, who will have to take the examination for a new driver's license. The length of 7S�1 MINUTES - MEETING OF BOARD OF SELECTMEN February 4, 1991 Page 12 the course is 32 hours, which the Town will absorb. (3) Town Report cover. The Board was shown photographs provided by the Historical Society and the Minots Light restoration originals. (4) Washington's Birthday holiday, Monday, February 18, and the necessity for changing the date of the next meeting. [End of report.] The Board discussed not meeting during the holiday week and Other business holding two meetings the week of February 25. It was agreed to wait until Mrs. Gjesteby returns next week before a date is set. Mrs. Goedecke said she had a telephone call expressing concern about a petition being circulated for signature on the Old Colony Railroad ballot question. She wanted to make the point to the public that the petition is to have the wording exactly as originally proposed, whereas the Board had chosen more specific wording. The person calling said the way the petition was explained is if it is not signed, it would not appear on the ballot. She wanted to make sure it is known that the question will appear on the ballot. The number of cars at Cohasset Imports was discussed. The Chairman wanted some action taken to enforce the licensed limit of twenty cars. Levying of a fine was considered. The Chairman asked Mr. Doyon to consult with Town Counsel to see what can be done. Mr. Laugelle announced that names, local addresses, and service addresses of those in the Gulf should be sent to the Selectmen's office to be placed on record and to be forwarded to the Sons of the American Legion. It was announced that the executive session scheduled for 8:45 p.m. had been postponed to next week's meeting. Mr. Davenport complained to the Board that he had asked for a copy of the Warrant articles and was given a summary only. He said he realizes they are in draft form only, but stated that once they are presented they become public information. He said he wants to review the articles with the Chamber of Commerce members to discuss their positions, and they meet once a month. Mr. Doyon said they are drafts, subject to change by Town Counsel, some of which are subsequently dropped, and circulating 2SS MINUTES - MEETING OF BOARD OF SELECTMEN February 4, 1991 Page 13 them might lead to fostering misinformation. The first full Other business draft from Town Counsel would be the preferable one to circulate, (concl.) and he believes it will be ready by the end of the week. Ms. Hochkeppel said the summary of Warrant Articles furnished is not clear. Mrs. Kornet and Mrs. Goedecke wanted to have the Warrant articles released as they are reviewed. Mr. Davenport asked whether or not a decision had been reached on the disposition of the Independence Building. Mr. Doyon said that litigation is still pending. The press was asked for comment. There were no members of the Press public present. Motion of Mrs. Kornet to adjourn. Adjourn Second by Mrs. Goedecke. Vote 3 - 0 in favor, none opposed. The meeting was adjourned at 10:50 p.m. ACCEPTED: DATE: ec ti e Sec ary z s� CORRESPONDENCE LIST FEBRUARY 4 , 1991 1. Osborne Ingram' s support of the proposal of the Habitat organization for the disposition of the Bates Building. 2. Anne Larner, MBTA Advisory Board. Notice of Annual Meeting set for 2/7/91, copy of annual report on Advisory Board' s activities, report of Nominating Committee, and minutes of meeting of 11/30/90 . 3 . Recreation Commission to Cohasset Community Center, Inc . replying to their proposal re leisure services. 4 . James Colman, Assistant Commissioner, DEP, Bureau of Waste Site Cleanup. List of confirmed disposal sites and locations to be investigated re hazardous waste. 5 . Edward Collins, Jr. , Mass Department of Revenue, Division of Local Services . Notice of termination of employment with Mass DOR to become Town Manager of Saugus. 6 . Massachusetts Department of Public Works with enclosures of two documents re access permit guidelines and proposed revisions to the highway access permit process. 7 . Fire Chief, Daniel Brock, Fire Department. Report on Ambulance ® billing. 2 5- ? AGENDA - MEETING OF THE BOARD OF SELECTMEN FEBRUARY 11, 1991 TOWN HALL, SELECTMEN' S MEETING ROOM 7: 30 P.M. A. Attendance B. Treasury Warrants C. Minutes Review and Approval of Regular Meeting of February 4 , 1991 D. Scheduled Items 7: 35 p.m. Request for Common Victualler' s License - Village Gourmet (Executive Secretary) 7 : 45 p.m. Larry Mitchell - South Shore Regional School District Budget 8 : 00 p.m. Hearing on Application of Victoria' s for a Common Victualler License for the Sale of Wines and Malt Beverages (Executive Secretary) 9: 00 p.m. Executive Session - Collective Bargaining E. Old Business 1. Approve Remaining Budgets - Request for Budget from Handicapped Commission (Executive Secretary) 2 . Discuss Community Center' s Proposal (Board) 3. Approve Town Accountant' s Contract (Executive Secretary) F. New Business 1. Review and Approve Lambrian Construction Corporation' s Invoice for Police/Fire Station Renovation 2. Review and Approval of Professional Statements of: a. Roche, Carens & DeGiacomo b. Strekalovsky & Hoit, Inc. 3. Appointment of a Registrar of Voters 4. Review Draft Banner Policy 5 . Discuss Override Ballot Questions 6 . Request Permission to Conduct Little League Opening Day Ceremony and Parade Saturday, April 27 , 1991 at 8: 15 a.m. 7. Review Possible Fee Increases 8 . Appoint Acting Police Chief 9. Acknowledge Receipt of Ambulance Bids G. Executive Secretary - Update on Pending Matters H. Public and/or Press I. Other Business That May Properly Come Before the Board 2Sg jds 2 11 91 MINUTES - MEETING OF BOARD OF SELECTMEN February 11, 1991 Selectmen present: Martha K. Gjesteby Jane 0. Goedecke Diana D. Kornet Rocco F. Laugelle Others present: James M. Charves, Jr. - Village Gourmet Inc. Victoria Forman - Victoria's Laurence J. Mitchell - So. Sh. Reg. School Robert Martin Kathleen Howley Robert V. Davenport - (for Cable T.V. ) Alison Cohen - Cohasset Mariner Molly Hochkeppel - Patriot Ledger Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:32 p.m. , Chairman Laugelle presiding. Motion of Mrs. Gjesteby to approve, ratify, and confirm the Treasury warrants signing of the payroll warrant of February 7, 1991, by Chairman Laugelle and Selectmen Gjesteby and Kornet. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve the minutes of meeting of Mins. mtg. 2/4/91 February 4, 1991, as amended. Second by Mrs. Kornet. Vote 3 - 0 in favor, Mrs. Gjesteby abstaining. Request of Village Gourmet Inc. for issuance of a common Req. of Village victualler's license was presented by Mr. Charves. Mr. Doyon Gourmet Inc. for reported that the business has been open for a few weeks and he common vict. lic. had requested Mr. Charves to come in and apply for a license. A floor plan of the establishment showing the seating plan is attached to the application. Mr. Charves was asked by the Chairman if he had been in the restaurant business before. Mr. Charves said he had worked in restaurants since the age of fifteen; that he and his wife operate the Village Gourmet; that she is a hotel restaurant management graduate; and they intend to offer the highest quality food at the most reasonable price. He stated that the only reason he had not applied for a license beforehand is that he was 2 Sq MINUTES - MEETING OF BOARD OF SELECTMEN February 11, 1991 Page 2 unaware it was required for the small amount of seating capacity Village Gourmet the restaurant holds, and apologized for the oversight, Inc. (concl.) explaining that this is his first experience as an owner-operator. Robert Martin told the Board that his establishment is located next door to the Village Gourmet and attested to the time and effort spent by Mr. Charges in making an attractive retail space from something below par and bringing about a significant addition to the Village. Motion of Mrs. Kornet to approve the request of Village Gourmet Inc. for issuance of a common victualler's license at 5 South Main Street. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. The Cohasset Community Center's proposal to assume the recreation Proposal of Coh. programs of the Recreation Commission was discussed. The Comm. Ctr. re Chairman stated he had been told that the Advisory Committee had recreation programs not allowed the Community Center to finish its presentation before the board, and as a consequence Mr. Dooley was upset. Mrs. Goedecke did not agree that the Advisory Board's treatment was disrespectful, indicating they were busy with other more important matters. Mrs. Kornet considered it unfortunate if the Advisory Committee did not take the time to listen to a verbal presentation of the highpoints of the proposal, due to the fact the Selectmen are trying hard to reduce costs without reducing services, stating the plan has much validity and the Community Center should have been given the opportunity to be heard. Mrs. Goedecke, who was present at the meeting referred to, said there was quite a lot of discussion after Mr. Dooley left. She expressed the opinion that it is a dilemma for the Advisory Committee to go along with what the Community Center is requesting, which is that they zero fund the Recreation Commission's budget, because to do so would be setting policy by line item veto. She said it is not appropriate for the Advisory Committee to dictate policy through the budget process; that the appropriate way would be to have some citizen stand up at Town Meeting and make an amendment, allow hearing of discussion, let the Advisory Committee make a caucus, and respond to the motion. She stated that it is the Selectmen who should set policy rather than the Advisory Board. -2Gv MINUTES - MEETING OF BOARD OF SELECTMEN February 11, 1991 Page 3 Motion of Mrs. Goedecke to endorse the proposal of the Cohasset Coh. Comm. Ctr. Community Center to take over the function of the Recreation proposal (concl.) Commission. Second by Mrs. Kornet. Mrs. Kornet said she does not feel this action invalidates the Recreation Commission, as the elected Commission could find some way to work together with the Community Center in the recommendation and guidance of programs. Mr. Davenport questioned that a vote was appropriate without first advising the Recreation Commission or giving them an opportunity to be heard. The Chairman said the Commission was aware the matter was coming up. Mrs. Kornet stated that the Board is not the ultimate decision maker on the matter, but is only expressing an opinion on a proposal, adding that the appropriate decision will be made on the Town Meeting floor, as it necessitates changing Article 4. Mrs. Goedecke said that everyone has had ample opportunity to make their positions known. Mrs. Gjesteby expressed the opinion that the Board should take care of its own business at hand such as looking into its own budgets, rather than considering the elimination of the budget of another elected department. She was not in favor of spending further time on the matter. Vote 3 - 1 in favor, Mrs. Gjesteby opposed. Mr. Mitchell presented the proposed budget for 1991-1992 of the So. Sh. Reg. School South Shore Regional School District. He said the budget on the Dist. budget for whole shows a 4% increase, that Cohasset's share is 2.4%, and it 1991-2 approved has been already cut to the bone. Mr. Mitchell asked for a favorable vote because any further cuts would invalidate the whole budget. Mrs. Goedecke observed that it is about a $500 increase. The Chairman commended the work of the school, and Mr. Mitchell commented that the enrollees are at the head of all competition, Cohasset currently has three enrollments, and it is a shame there are not more. Motion of Mrs. Goedecke to approve the budget submitted by the South Shore Regional School District for 1991-1992. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. z6 � MINUTES - MEETING OF BOARD OF SELECTMEN February 11, 1991 Page 4 Request of Victoria Forman for a wine and malt beverages license Req. of Victoria at Victoria's, 790 Chief Justice Cushing Highway, was heard. Mr. Forman d/b/a Vic- Doyon told the Board the Town received an application on January toria's for wine 29 and that day a request for advertisement was mailed. As he and malt bev. lic. was reviewing the procedure today, he realized the date of publication was February 2, which is not a full ten days' notice prior to the date of hearing, so that the license cannot be approved. The Board discussed whether or not a waiver of the requirement might be requested of the ABCC. Mr. Doyon suggested starting over again by faxing another advertisement tomorrow morning, which would enable the request to be heard on February 25. Motion of Mrs. Goedecke to approve the request of Victoria Forman, d/b/a Victoria's, for a wine and malt beverages license at 790 Chief Justice Cushing Highway. Second by Mrs. Gjesteby. Mrs. Kornet objected that a hearing had not been conducted. Mr. Doyon asked for certified mail return receipts from abutters. Mrs. Goedecke withdrew her motion. Ms. Forman read the names of the abutters, all of whom had accepted notice. The Chairman announced that all abutters had been properly notified. No one in attendance had any comment. Mr. Doyon asked for the projected opening date and the hours of opening. Ms. Forman said she plans to open March 1, from 9:00 a.m. to 9:00 p.m. at the beginning of the week and 11:00 p.m. toward the end of the week. The Chairman said she should request a later hour so as to cover all contingencies, and asked Mr. Doyon to verify the requirements for opening hours. Ms. Forman then requested opening hours of 9:00 a.m. to 11:00 p.m. Monday through Saturday and 11:00 a.m. to 11:00 p.m. on Sundays. Motion of Mrs. Gjesteby that the hours for liquor consumption at Victoria's be Monday through Saturday from 9:00 a.m. to 11:00 p.m., and on Sunday from 11:00 a.m. to 11:00 p.m. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Mr. Doyon said he has reviewed the Town Accountant's contract in Town Acct. 's con- detail and recommends it for approval. tract approved Motion of Mrs. Gjesteby to approve the contract between Mary J. MINUTES - MEETING OF BOARD OF SELECTMEN February 11, 1991 Page 5 Gallagher, Town Accountant, and the Town of Cohasset, for the term commencing October 5, 1990, and terminating October 4, 1993. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Mr. Doyon furnished a summary of Selectmen's budgets not yet Budget disc. acted on, in addition to one under reconsideration. He said resumed there are matters involving collective bargaining which should be discussed before certain budgets are acted on. Budget discussion was resumed. With relation to the budget submitted by the Handicapped Commission, Mrs. Gjesteby said she would prefer to have the commission ask for transfers during the year. Mrs. Kornet thought the commission should ask for less than $125. Mrs. Goedecke stated that the Reserve Fund is for unforeseen expenses and it would be irresponsible not to allow the commission a budget when it is known they are going to have expenses. Motion of Mrs. Goedecke to approved the budget of the Handicapped Commission in the amount of $125. Second by Mrs. Kornet. Vote 3 - 1 in favor, Mrs. Gjesteby opposed. Mr. Doyon suggested that the Board go into executive session to discuss those budgets involving collective bargaining prior to taking action on them. The Board decided to continue with the agenda at this time. Motion of Mrs. Kornet to approve application #3 of Lambrian Approv. payment #3 Construction Corp. , in connection with renovations to the to Lambrian Const. Police/Fire Station, in the sum of $46,709.12. Corp. , Police/Fire Station renovations Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Kornet to approve payment to Roche, Carens & Prof. bill DeGiacomo of $385.75 in the matter of the Figueiredo property dispute, for the period of July 1, 1990 - December 31, 1990. Second by Mrs. Gjesteby. �a' 3 MINUTES - MEETING OF BOARD OF SELECTMEN February 11, 1991 Page 6 Vote 4 - 0 in favor, none opposed. Motion of Mrs. Gjesteby to approve payment to Stre"calovsky & Hoit, Prof. bill Inc., Architects, for services to February 4, 1991, in connection with renovations at the Police/Fire Station, in the sum of $3,360. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. The Chairman announced that a letter had been received from the Req. of Town Rep. Chairman of the Republican Committee seeking re-appointment of Comm. for re-appt. Janet MacLure to the Registrars of Voters. to Bd. Registrars Motion of Mrs. Kornet to re-appoint Janet W. MacLure as a Registrar of Voters. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. A draft policy regarding display of banners across North Main Banner display Street was reviewed. policy estab. Motion of Mrs. Goedecke to approve the Selectmen's banner policy regarding display of banners across North Main Street at Robert E. Jason Road, with a change of language in the final sentence. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Request of the Cohasset Little League for an Opening Day ceremony Req. of Coh. and parade was considered. Little League for Opening Day cer. Motion of Mrs. Gjesteby to approve the request of the Cohasset Little League to hold an Opening Day ceremony and parade on April 27, 1991, starting at approximately 8:15 a.m. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. The Executive Secretary's proposed additional revenue sources was Prop. addl. rev. reviewed, as set forth in a memorandum of February 7, 1991. sources reviewed 26y MINUTES - MEETING OF BOARD OF SELECTMEN February 11, 1991 Page 7 Motion of Mrs. Goedecke to approve an increase in parking fines Prop. addl. rev. from $10 to $15, effective January 1, 1992. sources (concl.) Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Goedecke to increase street opening permit fees from $25 to $75 for the first 150 square feet, and each additional 150 feet, or part thereof, from $25 to $100, plus $25 for each additional 150 feet. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Gjesteby to increase the cost of beach stickers from $7 to $10. Second by Mrs. Kornet. Vote 3 - 1 opposed, Mrs. Gjesteby in favor. Request of Joseph M. Kealey, Chief of Police, to appoint an Appt. Acting Chief Acting Chief during his vacation week of February 18, 1991, was of Police discussed. Motion of Mrs. Kornet to appoint Sergeant Brian W. Noonan Acting Chief of the Police Department for one week beginning February 18, 1991. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Responses to bids for ambulance service were discussed. Mr. Ambulance bids Doyon stated: Bids were opened February 4. Letters of no bid discussed were received from Norfolk-Bristol Ambulance and Fallon Service Inc. Two bids were received, from Brewster Ambulance Service and Chaulk Ambulance Service. The Chaulk bid ranged from $177,908 to a high of $227,608, depending on options in the specifications. The Brewster bid ranged from $339,575 to $396,575. Neither vendor adhered to the specifications entirely. Based on the Uniform Procurement Act, the Selectmen would not be able to award either bid because of that. Both vendors bid at their customary rates and it has not been determined what those rates are. More time will have to be spent analyzing deviations from the �6S MINUTES - MEETING OF BOARD OF SELECTMEN February 11, 1991 Page 8 specifications. Copies have been sent to the Fire Chief and Ambulance bids Government Structure Committee. It will require another two (concl.) weeks to fully analyze. Those who bid felt they could not set up a separate fee structure to accommodate one community because of reimbursement for Medicare and other programs. The specifications attempted to match the Town's existing services, and a contract was used from another South Shore community as a basis for developing specifications. Specifications were reviewed by the Fire Department and Government Structure Committee, and a number of their comments were incorporated. They were also reviewed by Town Counsel and the Executive Secretary. All bidders felt the initial requirements to be too high compared to what they were carrying. Another comment was that we were looking for too much in the way of experience and size of the company, and some did not have the minimum number of EMT's sought. Mrs. Goedecke said she is interested in the comments of Norfolk-Bristol and asked to have them responded to. The Chairman acknowledged receipt of the ambulance bids. The Executive Secretary reported: Exec. Secy's report (1) Notice to Harbor mooring holders is going out this week. (He read aloud the notice prepared by the Harbor Master. ) (2) The Harbor Master lost out on an opportunity to get a boat for use at the Harbor, but has another chance for one. [End of report. ] Mrs. Kornet reported a telephone call from a woman who had read a Other business newspaper article containing a comment about the Advisory Board's not having approved funding to renovate Government Island, who said she is in favor of renovating, and suggested using Vo-Tech students to do the work. Mr. Goedecke said because the Board did not take a vote on the rent structure at Government Island that the Advisory Committee is unclear as to the Board's intent. She asked to have the matter on the agenda at the earliest possible time so the Advisory Committee will have an opportunity to reconsider. Mrs. Gjesteby reported on her recent trip to Washington, D.C. , and her discussions with various Congressmen. She announced to the Board that the South Shore Coalition will hold a breakfast for Selectmen and legislators at Norwell Town Hall on May 1. z 6� MINUTES - MEETING OF BOARD OF SELECTMEN February 11, 1990 Page 9 Mr. Laugelle announced a great loss to the Town on the recent Other business death of Dorothy "Ma" Bates, a long-time schoolteacher who led (concl.) the Girl Scouts for seventy-one years. Mr. Laugelle appealed again for addresses of servicemen in the Gulf, and said the American Legion has requested the names and addresses of anyone from Cohasset or Scituate in the armed services. Mr. Laugelle commented on the results of the Building Inspector's report concerning the number of vehicles at Cohasset Imports. He asked Mr. Doyon to arrange a meeting with Mr. Egan tomorrow afternoon at 4:00 p.m. Mrs. Kornet announced receipt of a letter of resignation from Accept. resign. from Jack Mulligan of the Computer Study Committee. Computer Study Comm. Motion of Mrs. Kornet to accept with regret the resignation of John A. Mulligan from the Computer Study Committee. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Kathleen Howley was recognized and asked for the Board's Req. of Kathleen assistance in connection with Continental Cablevision's Howley for street installation of a service connection to property at 457-465 opening Jerusalem Road, explaining that lack of cable television impairs her ability to earn a living, which necessitates access to T. V. She asked the Board to grant a variance so as to allow the line to be installed in the street. After discussion, the Chairman said that Mr. Doyon will meet with the Highway Surveyor and the Cablevision representative and she will be notified by tomorrow if anything can be done. Motion of Mrs. Kornet to go into executive session regarding Exec. session collective bargaining issues. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Mrs. Gjesteby - Aye Mrs. Goedecke - Aye Mrs. Kornet - Aye Mr. Laugelle - Aye. The Board went into executive session at 9:45 p.m. 247 MINUTES - MEETING OF BOARD OF SELECTMEN February 11, 1991 Page 10 Regular meeting continued at 10:05 p.m. and budget discussion was Reg. mtg. resumed resumed. Budget disc. The Selectmen's budget was considered. resumed Motion of Mrs. Goedecke to approve the Selectmen's budget, Selectmen's bud- Department #3, in the sum of $75,088.90. get Second by Mrs. Gjesteby. Mrs. Goedecke said this is a reduction from last year, so the budget is a little below level funded. Vote 4 - 0 in favor, none opposed. The budget for Town Hall was considered. Maintenance of the Town Town Hall budget Hall was discussed, which Mr. Doyon said is a building that gets a lot of use, which use is increasing. More people are using more rooms and the Dramatic Club is using the building nights and weekends. He suggested a marginal cutback could be considered, although he said the resultant change in building maintenance cannot be predicted if this is done. Mrs. Goedecke said in the interests of offering the Advisory Committee something towards level funding, this is an area where a cutback might be proposed. Motion of Mrs. Goedecke to approve a level service budget for Town Hall, Department #65, at $56,073.92. Second by Mrs. Gjesteby. Vote 3 - 0, in favor, Mr. Laugelle abstaining. Motion of Mrs. Goedecke to move towards a level funded budget for Town Hall by reducing the custodian's working hours to thirty-five, for a reduction of $2,821. Second by Mrs. Kornet. Vote 2 - 1 in favor, Mrs. Gjesteby opposed, Mr. Laugelle abstaining. Motion of Mrs. Goedecke to approve the Town Buildings budget, Town Bldgs. bud- Department #66, at $2,300 for level service. get Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. 268 MINUTES - MEETING OF BOARD OF SELECTMEN February 11, 1991 Page 11 The Fire Department's capital expenditure account was discussed. Fire Dept. budget re-opened Motion of Mrs. Kornet to reconsider the capital expenditure item of the Fire Department. Second by Mrs. Geodecke. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Kornet to eliminate the $6,000 capital expenditure for SCBA Air Booster additional units for the Fire Department. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Mrs. Kornet announced that she does not want the general public to think the Board is being obstinate in reducing the Fire Department's budget, stating that lacking a new contract the Board is obliged to fund the budget according to the terms of the present contract, as a legal obligation. The only item that can be cut out of the budget is a new capital expenditure, she said, and it is important that people do not see this as a battle of wills between committees. The Wire Department budget was discussed. Wire Dept. budget Motion of Mrs. Goedecke that in an effort to move toward a level funded budget the position of part time employee of the Wire Department be terminated, with great reluctance. Second by Mrs. Kornet. The Chairman called attention to the fact that someone has to be available at all times in this department and he does not know anyone who could be hired who knows anything about it, in addition to the likelihood that more money can be made collecting unemployment. He asked what is going to happen if the Wire Inspector is sick or otherwise unavailable and no one knows anything about the workings of the system. Motion of Mrs. Goedecke that to achieve a level funded budget the permanent wages line item of the Wire Department budget be eliminated and $7,500 be added to temporary employees' line. Mrs. Gjesteby said if this employee is eliminated unemployment compensation will have to be paid. Mr. Doyon added for a �47 MINUTES - MEETING OF BOARD OF SELECTMEN February 11, 1991 Page 12 full-time employee that amount would be about $7,500. Wire Dept. budget (concl.) Mrs. Goedecke withdrew her motion. Mrs. Kornet withdrew her second of the motion. Motion of Mrs. Kornet to eliminate the position of part-time employee for the Wire Department at $15,449, add $5,000 to a line item for occasional help, and $3,500 for unemployment compensation. Second by Mrs. Goedecke. Vote 2 - 2, Mrs. Gjesteby and Mr. Laugelle opposed. The Building Inspector's budget was discussed. Mrs. Gjesteby Bldg. Insp. budget suggested reducing the Building Inspector's mileage allowance for FY92 from $2,040 to $1,800 for level funding. Motion of Mrs. Kornet to approve for level service an amount of $59,039 for the Building Inspector, Department #113. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Mrs. Goedecke suggested reducing the hours of the clerical worker and asked for reduction to twenty-one hours to save $5,235, or thirty hours to save $1,240. Mr. Doyon said the clerk does not work alternate Fridays, so her total hours are thirty-two and three-quarters per week. Motion of Mrs. Goedecke to reduce the Building Inspector's clerk's time to twenty-one hours. Second by Mrs. Kornet. Mr. Doyon reminded the Board that the zoning function has to be attended to in addition to the Building Department's function, but the main problem is answering the telephones. He does not want the whole burden placed on the Selectmen's office where the telephones are presently being answered for the greater portion of the day. He reminded the Board that if there is no clerk in that office it will be closed to the public at those times the Building Inspector is working in the field. Mr. Davenport asked why cuts are being made at the bottom, stating that the only time the Building Inspector is available is one hour in the morning, one at noon, and one hour in the afternoon; and during the day 2 7o MINUTES - MEETING OF BOARD OF SELECTMEN February 11, 1991 Page 13 only the secretary is available to assist the public. Bldg. Insp. budget (concl.) Vote 3 - 1 in favor, Mr. Laugelle opposed. The substance of the override ballot was discussed. After Override ballot discussion the Board members decided they are not ready to take a discussion vote tonight. The press was asked for comment. No members of the public were Press and public present. The Chairman announced there would be no Selectmen's meeting next Next meeting week, the date of the next meeting being February 25, 1991. announced Motion of Mrs. Kornet to adjourn. Adjourn Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. The meeting was adjourned at 11:40 p.m. APPROVED: DATE: E ut Se etary CORRESPONDENCE LIST FEBRUARY 11, 1991 1. Planning Board. Minutes of January 16 , 1991 and Agenda for meeting of February 6 , 1991. 2. Norfolk County Advisory Board. Budget Committee Meeting notice and agenda of February 6 , 1991. Full Advisory Board meeting on Wednesday, February 13 , 1991. 3 . South Shore Regional School District. 1991-92 Proposed Budget. 4 . Robert Egan, Building Department, re Cohasset Imports. 5. Steven DiOrio, Chaulk Health Care Resources. Alternative proposal to reduce the costs for emergency medical services. 6 . Edward Guild, Sewer Commission. Summary of Hull Wastewaster Project financing and costs for individual homeowners . 7 . Richard Henderson. A clarification re nonbinding public opinion advisory questions appearing on the ballot for ATM. 8 . Rev. E. Clifford Cutler, St. Stephen' s Episcopal Church. Recommendation of the Bates Building to the South Shore Habitat for Humanity. 9 . Kenneth Depperman, Scituate. Ambulance service findings. 10 . Stanley Corcoran, MIIA. Meeting to discuss MIIA' s health care initiatives. 11. Bob Egan, Building Department, to Police/Fire Station Renovation Committee. Meeting Schedule. 12 . Tucci & Roselli, CPA. Auditor' s Report years ended 6/30/90 and 1989. 13 . Ann Cuddahy' s submission of her son David' s address since his deployment to Saudi Arabia. Z72 CORRESPONDENCE LIST FEBRUARY 19 , 1991 1. Harbor Committee minutes of meeting of February 7, 1991. 2 . Thomas Callahan, Conservation Commission. Notice of Intent filing concerning proposed cemetery at Pleasant Lane. 3. Zoning Board of Appeals. Finding re Donald E. Staszko, 380 Chief Justice Cushing Highway signage. 4. John G. Cibelli to Barbara Moore, Personnel Committee. Resigna- tion from Personnel Committee. 5. Zoning Board of Appeals. Notice of Finding re Roundhouse Realty Trust (Log and Line) from Town Clerk. 6. Massachusetts Municipal Association. Legislative Report. Weld- Cellucci emergency plan for Fiscal Recovery 1/31/91. 7. Jack Worley, Recreation Department, re letter from James Finigan pertaining to beach sticker sales (attached) . 8. Mass Department of Public Health to Local Boards of Health, Mosquito Control Districts. Advisory on eastern "equine" encephalitis. Hand delivered by Joe Godzik. 9. Mrs. Arthur Howe furnishing her son, Arthur' s address in Persian Gulf. 10 . Zoning Board of Appeals . Notice of public hearing 3/7/91 on application for a Variance re Joseph Killion, 6 Stockbridge Street. 11. Personnel Committee to Frances Marks. Denial of request for clerical position upgrade. 12. Personnel Committee to Joseph Hamilton. Approval of upgrading of clerical position - Water Department. 13. Personnel Committee to Joseph Godzik. Approval of reclassification of Landfill Supervisor to Recycling Facility Manager. 14 . Zoning Board of Appeals (from Town Clerk) . Finding re signage at Sea 'N Cheese, 819 Chief Justice Cushing Highway. 15. Jeffrey Allen/Richard Leary, Town of Brookline, Board of Select- men. Notice of fight to preserve local aid. 16 . Cohasset Basketball Boosters Club. Circular relating to Club' s position re Cummunity Center' s takeover of Recreation Commission' s programs. ® 17. Daniel F. Brock, Fire Chief. Fire Department' s budget review at 33 weeks . z 73 AGENDA - MEETING OF THE BOARD OF SELECTMEN FEBRUARY 25 , 1991 TOWN HALL, SELECTMEN' S MEETING ROOM 7: 30 P.M. A. Attendance B. Treasury Warrants C. Minutes Review and Approval: 1. Regular Meeting of February 11, 1991 2. Executive Session of February 11, 1991 D. Scheduled Items 7: 35 p.m. Request for Transient Vendor' s License to Operate Push Cart at Sandy Beach, Michelle Hartford (Exec.Sec 'y. ) 7 : 45 p.m. Hearing on Application of Victoria' s for a Common Victualler License for the Sale of Wines and Malt Beverages (Executive Secretary) 8 : 00 p.m. State Senator Robert Hedlund - Discuss Legislative Priorities (Executive Secretary) 8 : 30 p.m. Recreation Commission - Financial Plans , Budget and Revolving Fund (Kornet) 9 : 00 p.m. Executive Session - Collective Bargaining E. Old Business 1. Discuss Override Ballot Questions 2. Discuss Ambulance Bids 3. Select Cover and Color of Town Report 4 . Warrant Article Changes F. New Business 1. Consider Purchasing Grave Lot 124 Section B 2. Review and Approval of Professional Statement of Nucci Vine Associates 3 . Request by American Red Cross to Proclaim March as Red Cross Month 4. Committee Appointments 5 . Take Position on the Regional ALS Program (Kornet) 6 . Fire Department' s Request for Two Step Rate Increases: (a) Francis X. Mahoney (b) William A. Sestito 7. Request for Step Rate Increases - Building Inspector and Harbormaster ® G. Executive Secretary - update on Pending Matters H. Public and/or Press I. Other Business That May Properly Come Before the Board Z 7H jds 2 25 91 MINUTES - MEETING OF BOARD OF SELECTMEN February 25, 1991 Selectmen present: Martha K. Gjesteby Jane 0. Goedecke Diana D. Kornet Rocco F. Laugelle Edwin H. Tebbetts Others present: Michelle Hartford Victoria Forman, d/b/a Victoria's Richard P. Barrow) John M. Worley ( - Recreation Stephen C. Endris ) Commission Donald E. Staszko( Robert G. Beggan - Coh. Soccer Club Terry Kahn - " It " George W. Ellinger - Coh. Basketball Boosters Robert D. Silvia - Fire Dept. Thomas Wigmore - Sons of American Legion Richard A. Henderson,Town Counsel (at 9:40 p.m.) Robert V. Davenport- (for Cable T.V. ) Molly Hochkeppel - Patriot Ledger Alison Cohen - Cohasset Mariner Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m. , Mr. Laugelle presiding. The Chairman announced that Senator Hedlund would not be present this evening due to another commitment. Motion of Mrs. Gjesteby to approve, ratify, and confirm the Treasury warrants signing of the bill warrant of February 7, 1991, by Chairman Laugelle and Selectmen Gjesteby, Goedecke and Kornet; the bill and payroll warrants of February 14, 1991, by Chairman Laugelle and Selectmen Gjesteby, Goedecke and Kornet; and the bill and payroll warrants of February 21, 1991, by Chairman Laugelle and Selectmen Gjesteby and Tebbetts. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Kornet to approve the minutes of meeting of Mins, mtg. 2/11/91 February 11, 1991. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. -2 7S MINUTES - MEETING OF BOARD OF SELECTMEN February 25, 1991 Page 2 Motion of Mrs. Kornet to approve the minutes of executive session Mins. exec. sess. of February 11, 1991. 2/11/91 Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Mr. Doyon announced that Tom Wigmore would like to address the Thomas Wigmore Board. Mr. Wigmore said he has a list of those participating in re Desert Storm Desert Storm as prepared by the Sons of the American Legion and the American Legion, consisting of sixteen names. Copies of the list were passed around by Mr. Wigmore. He acknowledged the assistance in preparing the list of Mary Wigmore and Maureen Healy, and stated that copies had been posted around Town. Mr. Wigmore appealed to the public and the press to make known the names of any others who should be included on the list. Request of Michelle Hartford for a transient vendor's license to Req. of Michelle operate a pushcart at Sandy Beach was heard. Ms. Hartford showed Hartford for the Board a photograph of the type of pushcart to be used, trans. vendor's stating she custom designs and handpaints children's clothing. license She has chosen this method of sales as a way to introduce her products without getting into a lot of overhead. Ms. Hartford explained that her clothing is geared to children who are infants through age six. Mrs. Goedecke expressed concern because parking at Sandy Beach is very limited on weekends and on hot days and the operation proposed would take up parking space. Ms. Hartford said she would be located off to the side so as not to occupy a parking space, the size of the pushcart being 3' x 61 . Mrs. Goedecke said it is not a commercial area, and while one pushcart might be acceptable, several would not be. She asked how many days per week the pushcart would operate. Ms. Hartford answered it would be three or four days, depending on the weather, and one evening a week. The Chairman said if conditions became too difficult in the middle of the season she could be asked to move to another location. The Board discussed possible problems arising from the operation, after which the Chairman suggested giving the operation a month's trial. Ms. Hartford asked for a six-to eight-week commitment because she has to enter into a contract for rental of the pushcart for that period of time. After further discussion the Board recommended a trial period of four weeks. 276 MINUTES - MEETING OF BOARD OF SELECTMEN February 25, 1991 Page 3 Motion of Mr. Tebbetts to grant Michelle Hartford a transient Req. of Hartford vendor's license for a period of four weeks, to operate a for trans. vendor's pushcart in the parking lot at Sandy Beach. lic. (concl.) Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Mrs. Kornet asked if the Board would expect Ms. Hartford to return for an extension of time. It was decided that Ms. Hartford should check back with the Board after three weeks' operation, and she was asked to let the office know when she planned to start operating. Hearing was held on the application of Victoria Forman, d/b/a Req. of Victoria Victoria's, for a common victualler's license for the sale of Forman, d/b/a Vic- wines and malt beverages. toria's for common vict. lic. for sale Mr. Doyon said he checked with the ABCC and was told it had no of wines and malt authority to waive the ten-day advertising period, so the hearing beverages was re-advertised at the Town's expense. He read the notice, published February 13, 1991, and presented the return receipts for certified mail. Two were not returned. The Chairman said the operation of Victoria's had been discussed two weeks ago and asked if there were any further questions. Ms. Forman requested a change of hours so as to remain open until 1:00 a.m. weekdays. Mrs. Kornet asked if the time of opening could be changed during different seasons. Mr. Doyon said she would have to have the permission of the Board to change the hours. Ms. Forman asked how flexible she could be and the Chairman replied it is up to her to set the hours and it is up to the Board to make sure her agreement with the Board is fulfilled. At this point a singing telegram, complete with balloons, was presented to Mrs. Kornet as a birthday gift from a long-time admirer, and a chorus of "Happy Birthday" was joined in by those present. Motion of Mrs. Kornet to grant the request of Victoria Forman, d/b/a Victoria's, for a common victualler's license to sell wines and malt beverages at 790 Chief Justice Cushing Highway, with an outside closing time of 1:00 a.m. , to open at 8:00 a.m. weekdays, and from 8:00 a.m. to 1:00 p.m. on Sundays. Second by Mrs. Gjesteby. 2 Y, MINUTES - MEETING OF BOARD OF SELECTMEN February 26, 1991 Page 4 vote 5 - 0 in favor, none opposed. Mr. Doyon announced that the Fire Chief is on vacation this week Appt. of Acting and asked to have the Board appoint Captain Robert Silvia as Fire Chief Acting Chief in his absence. Motion of Mrs. Gjesteby to appoint Captain Robert D. Silvia Acting Chief of the Fire Department during the vacation period of the Fire Chief, from February 24 to March 2, 1991. Second by Mr. Tebbetts. vote 5 - 0 in favor, none opposed. Ambulance bids were discussed. Mr. Doyon said Chief Brock has Discussion of provided a report on the two ambulance bids received, and that an ambulance bids analysis has been done. He explained that there were two bids and both vendors took exception to several of the specifications, one of the larger ones being the cost of service. Both vendors wanted to bid their customary or standard rates. One faxed the rates and the other would not provide rates, he said. Brewster Ambulance Service has base rates of $190 and $9.50 per loaded mile. The Town's current rates are $125 and $5 per loaded mile. Mrs. Kornet objected to the vendors' refusal to provide rates, and Mr. Doyon explained that they would lose competitive advantage by quoting rates. Captain Silvia said he had done some telephone soliciting and obtained the basic rates and rates per mile from Brewster, Chaulk and Norfolk-Bristol. He provided the Board members with a list and explained the difference in charges. The Board discussed the matter. The Chairman said the Town asked for bids and got two bids; one bidder said this is the way it is going to be if you want us, and the other bidder did not meet the specifications. Mrs. Goedecke noted that there is a large discrepancy between the fees the Town and a private service charge which is something to be considered. She added that there remains a major problem with the Fire Department's budget which has to be addressed, stating that she would like to continue the ambulance bid analysis. She thought the Board should come to some determination concerning what the personnel cost to the Town would be with or without the ambulance. Mr. Doyon said he has an analysis in process, the key to which is how much personnel is required to provide good fire service. MINUTES - MEETING OF BOARD OF SELECTMEN February 25, 1991 Page 5 Captain Silvia said the Fire Department would like to go on Discussion of ambu- record that the Government Structure Committee came to its lance bids (concl.) conclusions without consulting the Fire Department, and no invitation was extended and no information was sought directly from the Fire Department. He added that the figures from the Fire Chief's 1992 budget report and the committee's figures are drastically different, and if the committee knew how the Fire Department functions, the viewpoint would be different. Captain Silvia said he would be willing to sit down with the committee and go over the figures. The Board agreed to continue the matter for further discussion. The matter of the financial plans, budget, and revolving fund of Recreation Comm'n the Recreation Commission was heard. The Chairman said he had discussion asked Mr. Worley for information and had also asked the Community Center for its fee schedule so they could be compared. Referring to the letter sent by the Recreation Commission replying to the Community Center's proposal, Mrs. Kornet asked what was meant by the commission's referral to the terms assets and liabilities. Mr. Worley replied that assets are funds generated through the commission's programs and liabilities are items such as outside lighting, repair of equipment, and maintenance of playgrounds. The sale of beach stickers was discussed. Mr. Worley explained various items of expense offsetting income from sales, adding that what does not show is the personal time he puts into it. He explained the mechanics of the sales and the number of telephone inquiries received, stating that the work starts in February and builds up. He said it takes twenty-five hours a week to account for and take care of money received from stickers. Mrs. Kornet inquired what assets are comprised of other than income from programs. Mr. Worley said there are hundreds of volunteer workers who might not be willing to volunteer services to a private club. He added that the Summer band concerts were eliminated from the budget three years ago and the commission solicits funding so they may be continued. The method of solicitation was discussed. Mr. Barrow asked if the Board intends to reconsider its vote. Mrs. Kornet replied that the Board thought the Community Center proposal was worth considering. Zrq MINUTES - MEETING OF BOARD OF SELECTMEN February 25, 1991 Page 6 Mr. Barrow expressed the view that the matter has become a moot Recreation Comm'n issue, since the Board has already voted on it. Mrs. Kornet discussion (cont'd.) replied that the Board has expressed an opinion only. The Chairman said the matter will have to be studied; it is well known that the Community Center's facilities are packed at the present time. He asked where all the additional activities would take place. Mr. Worley said facilities are a problem; that the commission rents GAR Hall in Scituate for the Dog Obedience class; there are also no facilities for indoor golf; the High School gymnasium is available only on Saturdays; and Beechwood Field is booked solid every year. Mrs. Kornet inquired about the Community Center's continuation of programs despite a 1976 agreement not to compete with the commission's services. Mr. Worley sketched the background of the agreement, which he said was verbal, stating that at that time of the agreement the Center did not want to compete but would promote programs in continuing education, and the commission would provide sports and recreation programs. Mrs. Kornet asserted that the Center is not trying to compete, but to meet a need. Mr. Staszko said certain people cannot afford the Summer program and if people cannot afford to pay, the commission subsidizes the program, and the more dollars it collects, the more people it can subsidize. Mrs. Kornet stated that if there is a way to offer citizens the same services for less or equal money and get it out of the taxpayers' responsibility, that needs to be looked into. Mr. Staszko said he does not know of any programs the Community Center has subsidized. Mr. Worley said the Community Center is a private corporation that has to meet the demands of the corporation to stay in business; the first thing served is the corporation. Stephen C. Endris said the commission is trying to get the fees as low as possible; with the Soccer Club a $25 fee had to be charged this past Fall; the money went to help the general revenue fund to cover the cost of the commission. He said basketball, soccer, playgrounds and tennis were the only programs that brought in money. His concern is he does not know how the Community Center can do it any differently from what the commission is proposing. Mrs. Goedecke asked about the commission's revolving fund. Mr. Worley explained the use of funds, stating that the revolving fund program can now pick up some of the cost of the general funds, and by the end of the first quarter the commission can wipe out its budget deficit. He added that the fees will come down because the commission is spreading the burden. 8v MINUTES - MEETING OF BOARD OF SELECTMEN February 25, 1991 Page 7 Mr. Tebbetts said he is sympathetic to what was said this evening Recreation Comm'n and he wants to consider it. Mrs. Gjesteby stated she supports discussion (concl.) keeping the Recreation Commission as it is; she also supports the Community Center, and said it is important to keep all programs going. Terry Kahn, who said he is on the board of the Cohasset Soccer Club and running for the Recreation Commission, stated that the Soccer Club and Basketball Boosters have met with the Community Center and assumed the position that if the Town's program is taken over by the Community Center they will run their own organizations separately, along the lines of the Little League. He continued that the Community Center has said if this were to happen it would be damaging to them. He said he hoped the Selectmen would take into account that the Community Center probably will not have soccer or basketball in its overall program. George Ellinger said his letter printed in last week's Mariner discussed it; boards have a way of changing; the Commmunity Center could be under the same duress as the Town is next year, and it could have an unfortunate impact on the children. Robert Beggan said the Soccer Club lends the Fall program all the equipment in use and they have spent a lot of money on it. They feel as a group that they will not go to work for the Community Center. The Chairman ended the discussion, stating the Board members would like to think over the situation. He asked Mr. Doyon to see if the Community Center wanted to come in to be heard again. Override ballot questions were discussed. Mr. Doyon stated the Override ballot list submitted is based on past discussion. questions discussed Motion of Mrs. Goedecke to draft a question covering the cost of the two sidewalk projects (King Street and Forest Avenue). Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Mr. Doyon told the Board he had inadvertently left off the sewer project, which would be a debt exclusion. After the discussion, Mr. Doyon said he would like to have the Advisory Committee at next week's meeting to supply figures, to afford some guidance for the override ballot questions. MINUTES - MEETING OF BOARD OF SELECTMEN February 25, 1991 Page 8 Decision was made concerning the cover for the 1990 Annual Town Cover selected for Report. 1990 Town Report Mr. Henderson explained changes in Warrant articles. Mr. Doyon Town Counsel ex- said that the requirement for the quintennial valuation should be plains changes in amended, as the Town is now on a three-year cycle. It will no Warrant articles longer be necessary to print it as the Assessors can provide a printout on demand, for a fee. Mr. Henderson remarked that space is being reserved for an article to allow the Water Commissioners to perform services for the Water Department. The same issue came up before with another department, he said, and it was determined to be illegal. He stated he has never pursued the question independently as to whether or not a Water Commissioner can be an employee. The Chairman asked if a Commissioner can take a leave of absence. Mr. Henderson replied that a leave of absence creates a vacancy. The Chairman asked Mr. Henderson to look into the matter in the event there is an emergency situation. Mr. Tebbetts wanted the Selectmen and the press to be aware that Other business he has been working with the Town of Hingham on the Old Colony Railroad issue, and he is hoping both towns can have the same question on the ballot. Hingham is considering having three questions. Motion of Mrs. Gjesteby to accept Warrant Articles #65, #66, #67, Warrant Articles and #68. #65, #66, #67, #68 accepted Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Purchase by the Town of a grave lot at Woodside Cemetery was Pur. by Town of considered. Mr. Doyon said it is a single lot and he agrees with Lot 124, Sec. B, Superintendent Laugelle's recommendation. Woodside Cemetery approved Motion of Mrs. Gjesteby to pay no more than $150 for Lot #124, Section B, Woodside Cemetery. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Gjesteby to pay Nucci Vine Associates the sum of Prof. bill $1,440 for services in connection with dredging of Cohasset Harbor. Q MINUTES - MEETING OF BOARD OF SELECTMEN February 25, 1991 Page 9 Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Motion of Mr. Laugelle to proclaim March as Red Cross Month. March proclaimed Red Cross Month Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Kornet to appoint Robert E. Leahy to the Computer Appt. to Computer Study Committee. Study Committee Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Gjesteby to appoint Joan Prescott Busk to the Appt. to Mosquito Mosquito Control Committee. Control Committee Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. i Taking of a position on the proposed Regional ALS Service was Position letter re considered. Mrs. Kornet stated that a letter of support should Regional ALS Ser- be sent to the South Shore Hospital to be included with their vice approved determination of need application to the State. She explained the three scenarios proposed involving various towns. Captain Silvia said the Fire Department is very excited about this proposal; it is a two-tiered approach with similar dispatch on calls. Motion of Mrs. Goedecke to write a letter of support to South Shore Hospital regarding the proposed ALS Regional Service. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Gjesteby to approve step rate increases for two Approv. step rate employees of the Fire Department, as follows: increases (2) for Fire Dept. (a) Francis X. Mahoney, from Pay Group FS-9, Step Rate 2, Pay Rate $26,651.73 (annual) to Pay Group FS-9, Step Rate Max, Pay Rate $27,247.36 (annual) , effective March 14, 1991. 2 &3 MINUTES - MEETING OF BOARD OF SELECTMEN February 25, 1991 Page 10 (b) William A. Sestito, from Pay Group FS-9, Step Rate 2, Pay Rate $26,651.73 (annual) to Pay Group FS-9, Step Rate Max, Pay Rate $27,247.36 (annual), effective March 14, 1991. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve a step rate increase for Step rate increase Robert M. Egan, Building Inspector, From Schedule 1, Pay Group approved for Bldg. K-1 @$14.36/hr. to Schedule 1, Pay Group K-2 @$15.16/hr., Inspector effective April 2, 1991. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Kornet to approve a step rate increase for Irving Step rate increase E. Gadow, Jr., Harbor Master, from Schedule 1, Pay Group I, Step approved for Harbor Rate $13.00 2nd step, to Schedule 1, Pay Group I, Step Rate Master $13.71 3rd step, effective April 30, 1991. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. The Executive Secretary reported as follows: Exec. Secy's report (1) A meeting this week with officials of Eastern Edison and the Health Agent. A 21E report was presented on the garage site on North Main Street. The amount of contamination is not significant; they will have to do some scraping because of oil and creosote from telephone poles. They were directed to the Conservation Commission because the area is within one hundred feet of wetlands and there may have to be a Determination of Applicability. They estimate about a truckload of material to be hauled away. They reiterate that the Town has first refusal on the site. (2) A meeting last Friday with Joe Hayes, General Manager of Continental Cablevision. They are looking for a rate increase of about 9% overall; however, the super basic increase is 12.5%. [Mr. Doyon read the figures aloud and offered to have Mr. Hayes come in to a meeting. The Board agreed to have him come in. The Chairman asked Mr. Henderson to check into the increases and report by next week. Mr. Henderson said if they have exceeded their contract provisions already they cannot increase further.] 2 S 11 MINUTES - MEETING OF BOARD OF SELECTMEN February 25, 1991 Page 11 (3) A coalition bargaining session on health insurance last week out of which came an agreement to consider any and all types of health insurance; however, the primary focus would be an indemnity type of plan that would be equal to the Master Medical Plan the Town had up until last year. All unions but one were represented. [End of Executive Secretary's report.] Mr. Tebbetts reported th t G ve Qr .Weld made some proposals that Other business would affect the cost-shaalr°ing o �tMe empfoyees. He asked if it was accepted how it would affect the cost to local employees. Mr. Doyon said he was not sure. Mrs. Gjesteby said Friday morning at 8:00 a.m. the South Shore Coalition is having a legislative breakfast at Town Hall in Norwell for Selectmen to talk about Local Aid funding with legislators. She announced that the MMA sent a motion to the Transportation Committee of the House of Representatives that Massachusetts wants direct grants for Chapter 90 money. The Chairman invited the Board to look at the progress of the Police/Fire Station renovations. He also said a report came from a woman who tripped over a pole in front of the "Aegean Fare" which had been cut down to about one foot. The Telephone Company has made several promises to remove it. Mr. Doyon said the Telephone Company advised him they have made arrangements with another utility to remove it. The press and public were asked for comment. Press and public Mr. Davenport inquired about the status of the Independence Building. Mr. Henderson answered that it was sold at public auction, but in order to perfect the sale it was necessary to have a survey plan, which required planning and zoning approval. That was appealed by a private citizen, Mrs. Klein, the essence of the appeal being there was no low income housing in Cohasset. When Collins withdrew from the purchase, the suit became moot. Mr. Henderson said he circulated an Agreement for Judgment which has not been signed by Mrs. Klein, so technically the case is still existing. Mrs. Klein should sign the dismissal and the property should be re-offered, or the Selectmen can see if it is fit for public housing. It is not suited for low income housing. Mr. Henderson added that the Town should comply with the Procurement Act and put it back on the market. He told the Board he will make one more request and then ask the Court to dismiss it. 2 SS MINUTES - MEETING OF BOARD OF SELECTMEN February 25, 1991 Page 12 Mr. Henderson said he wanted to comment in executive session on special counsel in connection with the assessing cases. Motion of Mr. Tebbetts to go into executive session for this Exec. session purpose, to discuss collective bargaining dealing with Police negotiations, and C.L.A.S.S., the Library employees' union, not to return to open session. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Mrs. Gjesteby - Aye Mrs. Goedecke - Aye Mrs. Kornet - Aye Mr. Laugelle - Aye Mr. Tebbetts - Aye. The meeting was adjourned to executive session at 10:30 p.m. The Board did not return to open session. ACCEPTED: DATE: / d� l Ex ",rXtary `l. Ft6 CORRESPONDENCE LIST FEBRUARY 25 , 1991 1. Planning Board. Minutes of meeting of February 6 , 1991 and Agenda for meeting of February 20 , 1991. 2. Cohasset Chamber of Commerce ' s Steering Committee re Art Festival and Harborfest. 3. Robert Hall, Jr. , Norfolk County Treasurer to Rocco Laugelle, Advisory Board Delegate, requesting a date for a breakfast meeting to discuss ways the County could be of greater service to Cohasset. 4 . Leslie Kirwan, Mass DOR, Division of Local Services. Notification of workshops re proposition 212 referenda questions. 5 . Margaret Casey' s review of Council on Aging' s progress through the years. 6 . Peter Laugelle, Tree & Park Department. Estimated cost of Common maintenance for South Shore Arts Festival. 7. Richard Henderson. Follow-up telephone conversation re opinion letter 2/5/91 re nonbinding public opinion advisory question. 8 . Mary Gallagher, Town Accountant. Local revenue receipts . Y 1 AGENDA - MEETING OF THE BOARD OF SELECTMEN MARCH 4, 1991 TOWN HALL, SELECTMEN' S MEETING ROOM 7: 30 P.M. A. Attendance B. Treasury Warrant C. Minutes Review and Approval: 1. Regular Meeting of February 25, 1991 2 . Executive Session of February 25 , 1991 D. Scheduled Items 7: 35 p.m. Request for Auctioneer' s License - Richard Partridge (Executive Secretary) 7: 40 p.m. Request for Cohasset Road Race/Walk, April 7 , 1991 @ 10: 00 a.m. - Normandie Nigh 7 : 45 p.m. Request for Transient Vendor' s Seasonal License at Sandy Beach - Peter_ J. Richards (Executive Secretary) 8 : 00 p.m. David Chase - Police/Fire Station Renovation Committee - Update on Progress 8 : 15 p.m. Take Any Necessary Action re Old Colony Railroad Ballot Question (Tebbetts) 8 : 30 p.m. Discuss Override Ballot 9 : 00 p.m. Executive Session - Collective Bargaining with Personnel Committee E. Old Business 1. Review Amended Insurance Budget (Executive Secretary) 2. Committee Appointment (Kornet) 3. Take Any Necessary Action on Ambulance Bids (Board) 4 . Warrant Article Actions (Tentative) 5. Take any Necessary Action Relative to the Government Island Duplex (Tebbetts) F. New Business 1. Safety Officer Recommendation re Sohier Street Traffic Pattern 2 . Review and Approval of Professional Statement of Tucci & Roselli - $4 , 300 3. Request for Step Rate Increase - Kathy Bryanton, Council on Aging ® 4 . Appointment of Special Counsel for Assessing Cases G. Executive Secretary - Update on Pending Matters H. Public and/or Press I. Other Business That May Properly Come Before the Board z�,s jds 3 4 91 pMINUTES - MEETING OF BOARD OF SELECTMEN March 4, 1991 Selectmen present: Martha K. Gjesteby Jane 0. Goedecke Diana D. Kornet Rocco F. Laugelle Edwin H. Tebbetts Others present: Richard W. Partridge Normandie Nigh Peter J. Logan Peter J. Richards Daniel F. Brock - Fire Chief William H. Parmenter David R. Manion Dr. Edward F. Woods Brian J. McKenney Susan B. McNamara Robert V. Davenport - (for Cable T.V. ) Molly Hochkeppel - Patriot Ledger Jane O'Brien - Cohasset Mariner Richard A. Henderson - Town Counsel (9:40 p.m.) Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m., Mr. Laugelle presiding. Motion of Mrs. Gjesteby to approve, ratify, and confirm the Treasury Warrants signing of the bill and payroll warrants of February 28, 1991, by Chairman Laugelle and Selectmen Gjesteby, Goedecke and Kornet. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Motion of Mr. Tebbetts to approve the minutes of regular meeting Mins. mtg. 2/25/91 of February 25, 1991, as amended. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Kornet to approve the minutes of executive session Mins. exec. sess. of February 25, 1991, as amended. 2/25/91 Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. -z 8 q MINUTES - MEETING OF BOARD OF SELECTMEN March 4, 1991 Page 2 Request of Richard W. Partridge for an auctioneer's license was Request for auc- heard. Mr. Partridge said he intends to conduct the auction for tioneer's license a foreclosure sale of property at the old Nike site in Cohasset - Richard W. Part- located off Turkey Hill Lane, Hingham, for Joseph A. Saponaro. ridge Mr. Partridge said he is a State licensed auctioneer and has had previous experience as an auctioneer. The Board questioned the applicant concerning details of the auction sale. Motion of Mrs. Goedecke to approve issuance of an auctioneer's license to Richard W. Partridge for March 12, 1991. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Request of Normandie Nigh of "Fit for Success" was heard to make Request of "Fit official a walking event to be held concurrently with the annual for Success" for Cohasset Road Race, on April 7, 1991, for the benefit of the walk in connection Rotary Club. Ms. Nigh told the Board the walk will start the with annual Road morning of the race at Sandy Beach and finish at Sandy Beach. Race The Chairman requested that the walk be routed along Ripley Road rather than by the Town Common so as not to disturb church services. Motion of Mrs. Goedecke to approve the request of "Fit for Success" to sponsor a Cohasset Road Race Walk on April 7, 1991, to commence at 10:00 a.m. at Sandy Beach. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Request of Peter J. Richards for a transient vendor's license at Request for trans- Sandy Beach was heard. Mr. Doyon said there have been no ient vendor's lic. complaints in the past about this vendor. Mr. Richard stated he at Sandy Beach - has been selling ice cream and soda at Sandy Beach for several Peter J. Richards Summers. Motion of Mrs. Goedecke to approve the issuance of a transient vendor's Summer license at Sandy Beach to Peter J. Richards for the period of May through Labor Day. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Mr. Doyon announced that David Chase, Chairman of the Police/Fire 24v MINUTES - MEETING OF BOARD OF SELECTMEN March 4, 1991 Page 3 Renovations Committee, would not be present this evening, but he Request of Chair- had requested that a sub-committee be appointed in connection man, Police/Fire with the plans for a Police communications console for the Renov. Comm. for facility. He said the Committee is not entirely sure of the naming of a sub- funds that will be available at this time, although there will be committee re some funds left over and the communications console is a priority communications item. console The Chairman asked Chief Brock if he cared to make any remarks concerning the situation. Chief Brock said the committee feels there is a lot of technical material to review and it would take too long to describe, so they would like to have the advice of a few members of the Board to get a feeling as to what the Board would support. Mr. Doyon suggested that two members of the Board be designated for the purpose of forming a sub-committee. Mrs. Gjesteby volunteered, and the Chairman appointed Mrs. Kornet. The amended insurance budget for FY92 was reviewed. Mr. Doyon Amended insurance said the Town has been notified the Workers' Compensation rates budget FY92 are increasing dramatically. What had been $87,200 is increased to $102,540, which does not include the Water Department's share (funded out of Water Revenue) . He said the loss experience and payroll experience modifications went from .86- to :.92,. which is a 7% increase, and the manual rates went up drastically. He reviewed the increases for manual workers, and added that the rates are on a region-wide basis. In reply to the inquiry of Mrs. Goedecke as to what the adjustment in the budget will be, Mr. Doyon replied $15,340. Mr. Doyon said that actual expenditure from non-water sources last year was $80,000. The Board discussed the increase. Motion of Mrs. Goedecke to re-open the budget for Department #76, Insurance schedule, item 102 General Expenses. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to increase line 5171 Workers' Compensation to $102,540. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Mr. Tebbetts asked if the increase would affect the override and Mr. Doyon replied affirmatively. 29� MINUTES - MEETING OF BOARD OF SELECTMEN March 4, 1991 Page 4 Motion of Mrs. Kornet to re-appoint Robert Julian to the School Re-appt. of Robt. Facilities Committee. Julian, School Facilities Comm. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Kornet to re-appoint Donald J. Evans to the Re-appt. of Donald Cohasset Common Historic District Commission. J. Evans to CCHDC Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Ambulance bids were discussed. Mr. Doyon said he had gone over Discussion re the bids and the Government Structure Committee's reports and ambulance bids cost estimates of the Fire Department, after which he had provided the Board with a memorandum. He stated that the differences are not dramatic, noting that all numbers are estimates except for hard salary lines. He told the Board that a more overriding concern relates to whether or not the Town can be adequately protected with sixteen firefighters as opposed to twenty-four; and that if the ambulance was contracted out there might be a savings of four persons. With that number, based on Fire Department cost estimates, it works out to a net loss of $13,089, figuring in the $177,908 bid by Chaulk which the Town would pay out, and an estimated loss of revenue of $36,000 which the Town would not collect; and also figuring in $40,000 (appx. ) in what users would be paying. He suggested it does not appear that contracting out the ambulance makes a lot of sense to the Town. He pointed out that the Town does not have a large call firefighting force, and reviewed nine drawbacks delineated in his memorandum relating to contracting out the ambulance. Mrs. Kornet considered it very important that there would be no future control over the cost of a private service. Mr. Doyon emphasized that it is a very complex decision, indicating that he thought the Government Structure Committee had made some good points, i.e. : (1) ambulance billing collection should be improved; (2) regardless of a decision to contract out the ambulance, there is a need to increase the number of call firefighters and provide for training them; (3) instigating taking up ALS, which there are opportunities to do through regionalization. He recommended that the Board not accept any of the bids and not consider contracting out the ambulance. He made reference to an additional memorandum he furnished indicating how specifications could be amended, if the Board is interested in _Z9Z MINUTES - MEETING OF BOARD OF SELECTMEN March 4, 1991 Page 5 pursuing the matter further. Discussion re ambu- lance bids (concl.) Mrs. Gjesteby wanted to know if the Government Structure Committee had commented on Mr. Doyon's memoranda. On learning that they had not, she expressed a desire to hear their comments, for the reason that committee had initiated the entire matter. Mrs. Goedecke expressed appreciation of the analysis, stating that she draws the conclusion that it is in the best interest of the Town to continue with the bid process at this time, but with a few stipulations as an alternative: (1) that the ambulance billing system be brought under control, with 60% return if possible; (2) that a study be initiated of the fee structure because the ambulance fees are too low, with a view towards raising the fees to a point where people are not being subsidized whose insurance companies can pay, for the service; (3) that a message be taken from a surrounding town, which has been aggressively recruiting call firefighters, male and female, and training them. She expressed the opinion that keeping the ambulance in town is the best thing to do if these things are done. Mrs. Gjesteby wanted to defer voting on the matter until a letter at least was received from the Government Structure Committee. The Chairman expressed the opinion that the matter had gone on long enough to provide them with sufficient time to respond. Mrs. Kornet thought this a good time to review the ambulance fees. Motion of Mrs. Gjesteby to delay voting on the ambulance bid issue for a week, pending receipt of information from the Government Structure Committee. Second by Mr. Tebbetts. Vote 4 - 1 in favor, Mr. Laugelle opposed. The Chairman announced that a decision would be made at next Monday's meeting. The Old Colony Railroad ballot question was considered. OCRR ballot ques- tion discussed Motion of Mrs. Goedecke to accept the Old Colony Railroad ballot. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Z93 i p MINUTES - MEETING OF BOARD OF SELECTMEN March 4, 1991 Page 6 Mr. Tebbetts referred to a letter from Wigmore Pierson which OCRR ballot ques- appeared in the Patriot Ledger and the Cohasset Mariner tions (cont'd.) concerning the issue, and passed around a prepared statement recommending three secret ballot questions on the rail question. Motion of Mr. Tebbetts to place three questions on the ballot in April relating to the Greenbush Rail Service issue, the first question to be the exact wording submitted by the committee last week, the other two questions to be identical with questions likely to be discussed by Hingham Selectmen this week, and to be placed on the Hingham ballot: Question 1: Do you favor restoration of the Greenbush Branch of the Old Colony Railroad Line, which would provide commuter rail service from the South Shore to Boston along the existing right-of -way in Braintree, Weymouth, Hingham, Cohasset and Scituate? Question 2: Should commuter rail service on the Greenbush Line be restored, if such restoration required that a significant portion of total costs be paid by local taxpayers? Question 3: Do you support other improvements to our public ' transportation system that would be feasible and prudent, but would be less costly or would have less impact on the local environment than the possible Greenbush restoration? The motion was not seconded. Mr. Tebbetts stated that the material he has deals with cost issues and he has not attempted to deal with a number of environmental questions. He summarized the content of his written statement, emphasizing the uncertainty of what the cost will be to Cohasset taxpayers if the Railroad is restored, and stating that his own estimate is that over and above fares, the direct extra cost would be at least $300,000 per year. He said this cost is solely associated with operating expenses, the capital cost for restoring the T being estimated at $562,000,000 for the three branches of the Old Colony Railroad. Mr. Tebbetts explained how he arrived at the figure of $300,000, adding that that amount would have to be financed by increased taxes or by taking $300,000 cuts in the rest of the Town's budget. Mrs. Gjesteby said that the best way to understand the question is to have one single issue, as the other two questions confuse the issue. She expressed the opinion that the necessary information is whether or not people are going to use public C MINUTES - MEETING OF BOARD OF SELECTMEN March 4, 1991 Page 7 transit; if it is too expensive the T will not do it. She added OCRR ballot that the environmental study was very conclusive. The Board questions discussed the ballot questions at length, after which the (concl.) Chairman asked for comment from the floor. David Manion, 24 Lantern Lane, said it appears to be justified for taxpayers to vote on whether or not they want train service, but they should understand what the cost is going to be to them. Dr. Edward Woods, 231 Jerusalem Road, stated the Governor wants a definite expression of opinion, and the issue is fogged by having a number of questions on the ballot. Brian McKenney, 45 Spring Street, stated that all three questions should be on the ballot, as it does not bind anyone to anything, but offers an opportunity to express opinion; that a well informed voter will vote against the restoration of the Railroad. Motion of Mrs. Kornet to have a second question on the Railroad to follow the first question voted this evening [reading in Question #2 above] . Second by Mr. Tebbetts. Vote 4 - 1 in favor, Mrs. Gjesteby opposed. Motion of Mr. Tebbetts that Question #3 be voted on as presented [reading in Question #3 above] . Second by Mrs. Kornet. Vote 3 - 2 opposed, Mr. Tebbetts and Mr.Laugelle in favor. The Chairman ended the Railroad discussion at 9:02 p.m. , asking for a motion to go into executive session. Motion of Mrs. Kornet to go into executive session to discuss Exec. session Library and Police contract negotiations, and Personnel By-Law wages. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Mrs. Gjesteby - Aye Mrs. Goedecke - Aye Mrs. Kornet - Aye Mr. Laugelle - Aye Mr. Tebbetts - Aye. 79s MINUTES - MEETING OF BOARD OF SELECTMEN March 4, 1991 Page 8 The meeting resumed at 10:45 p.m. Regular mtg. resumed Recommendation of the Safety Officer concerning making Sohier Action on Safety Street one-way was discussed. Officer's recommend. re Sohier St. Motion of Mrs. Gjesteby to accept the recommendation of the Safety Officer regarding making Sohier Street one-way that the street remain as it is. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to pay Tucci & Roselli, CPA, $4,320 for Prof. bill the single audit of the Town's financial statements. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Gjesteby to accept the Management Letter of Tucci Acceptance of mgmt. & Roselli, CPA. letter of Tucci & Roselli, CPA Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Kornet to appoint Gregory J. Doyon as Civil Rights Appt. of Civil Compliance Officer. Rights Compliance Officer Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Kornet to approve a step rate increase to Kathleen Approval of step Riley Bryanton, Director of the Council on Aging, from Schedule rate increase to 1, Pay Group H-4, @$13.35 4th step, to Schedule 11 Pay Group H-5, Director, COA @$13.98 5th step, effective April 1, 1991. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Appointment of special counsel for assessing cases was discussed. Town Counsel re Mr. Henderson said he thought a controversy had been created appt. of spec. which he would like to clear up, explaining that the idea of counsel re Tax hiring special counsel for the Tax Appellate Board cases was not Appellate Bd. cases i I MINUTES - MEETING OF BOARD OF SELECTMEN March 4, 1991 Page 9 his, but there exists a certain sense of urgency because the work has to be done soon. For this reason he came to the scheduled meeting last week. He stated that two issues have subsequently arisen: Is appointing special counsel a matter which rises to the level of litigationstzategy, which is a proper topic of executive session, or did he create an impropriety by discussing it in executive session. Counsel said both Mr. Tebbetts and Mrs. Goedecke offered to leave the room at the time of the discussion and because he saw no necessity for it, they stayed. Mr. Henderson explained that he does not get involved in assessing cases unless they go to trial, at which time he defends them. He did not think originally there was a need for special counsel or additional funding for the cases now before the Appellate Tax Board, but he subsequently realized he was not totally addressing the fiscal severity of the assessing cases. He reviewed the process by which he came to this conclusion, and reported he had made it known that he was willing to interview prospects if the Assessors and the Advisory Committee thought it was preferable. He then met with special counsel and wrote a letter setting forth what he would charge and what he would handle, and last week recommended appointment of James H. Green as special counsel. In the executive session of last week Mr. Henderson said he did not discuss strategy and there would be no reason to do this anyway; the matter he did discuss in executive session is he did not like the way the procedure leading to the initial decision to hire special counsel was handled, as the process of selection is set forth in the Town's By-law to prevent cronyism and to prevent every board from hiring special counsel at will. He said if special counsel is considered essential, all that is necessary is that he be notified and consulted to ensure that the person appointed as special counsel is competent. Mr. Henderson said he should have asked to have the Selectmen's meeting reconvened last week so that a vote for James H. Green could have been taken. He wanted to make clear that if any mistake had been made that it is his responsibility. Motion of Mrs. Kornet to appoint James H. Green as special Appt. of special counsel to assist Town Counsel on certain Appellate Tax Board counsel re certain cases. Appellate Tax Bd. cases Second by Mrs. Gjesteby. Mr. Davenport asked if the hiring is on an hourly or cash basis. Mr. Henderson answered that it is by the hour; that there are eight cases he will have no involvement with whatever, 74 7 MINUTES - MEETING OF BOARD OF SELECTMEN March 4, 1991 Page 10 Mr. Henderson will handle forty-two cases and Mr. Green will handle thirty cases. Vote 3 - 0 in favor, Mr. Tebbetts and Mrs. Goedecke abstaining. Mr. Doyon announced that he had received a letter from Frank Notice of withdraw- Hamilton, Water Department Superintendent, withdrawing a Warrant al of Warrant art. , article relating to the hiring of Water Commissioners. Water Dept. Discussion took place concerning the override ballot. Mr. Doyon Disc. re override said he had received a spread sheet prepared by the Town ballot Accountant based on the Advisory Committee's vote on the operating budget, which shows a deficit of $141,872. It does not include Workers' CompensatlofirNs9ny yet to be negotiated pay increases. He passed around copies of the material. Mrs. Goedecke stated that this procedure is not what the Board envisioned; it had been the Board's hope that two budgets would be proposed, one that would require an override and one that would not. She stated she is missing information as to what cuts would be made were the proposed override to fail, emphasizing that the voters need to know what the budget will look like without the $_41,872, in order to show what will be lost if an override fails. She continued that while the Board has been talking about level service versus level funding, there is nothing about the budget presented that is level service and no opportunity has been given to consider it; and even though reduced service is contemplated in almost every department, the Town is still faced with an override. Mrs. Goedecke said she would like to know what the Advisory Committee is proposing to do should the override fail. Mrs. Kornet asserted that the townspeople should have an opportunity to see what the numbers would be for level service, and the Advisory Committee has taken exactly what the figures are for level funding, except for two places. Mrs. Goedecke said there are no figures on contract settlements yet and the Board is not ready to decide on a figure yet. She expressed concern over the timing of the ballot, as the way it has been tentatively set up it will be part of the regular April 13 election. She stated that because of this timing Town Meeting could be done away with completely, as it will have no responsibility whatever, and whatever action Town Meeting decides to take is almost irrelevant; that if Town Meeting decides it does not want an override, the override ballot is already set. She thought the public would find this hard to understand, as it completely negates the authority of Town Meeting as the appropriating body. r MINUTES - MEETING OF BOARD OF SELECTMEN March 4, 1991 Page 11 She asked the Board to consider the possibility of moving back Disc. re override the date. Mr. Henderson expressed agreement, explaining that the ballot (concl.) first year the Town took this course of action the DOR recommended the procedure. He suggested that May 15 would be an appropriate date for the override ballot. The Board discussed it. Susan McNamara, 45 Fairoaks Lane, expressed concern about undermining the authority of Town Meeting, mentioning that last year there was a Fact Sheet printed for the whole Town of Hingham setting forth what the override represented and what cuts would be made if it failed to pass. She asked if this could not be done in Cohasset. Motion of Mrs. Goedecke to set the date for the override questions for May 18, 1991. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. The Government Island duplex issue was considered. Mr. Tebbetts Govt. Island reviewed his earlier proposal, stating he would like to see the duplex disc. Selectmen go on record as supporting the approach he recommends. Motion of Mr. Tebbetts that the Town shall continue ownership of the Government Island property; shall make capital improvements to upgrade the quality of the housing; shall rent the two units at rates below "current commercial market conditions" while maintaining for the Town a net investment return of 7.5% annually; shall, over a ten-year period, operate the duplex in such a manner that total income from rents will substantially exceed the Town's share of operating and capital expenses; and shall spend $20,000 for needed capital improvements in the near future. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. The Executive Secretary reported as follows: Exec. Secy's report (1) The Town Meeting Warrant went to the printer today; (2) The Cable T. V. Committee has been meeting and has requested information from Cablevision. They do not anticipate having a report until early April, so it appears premature to meet with 291 MINUTES - MEETING OF BOARD OF SELECTMEN March 4, 1991 Page 12 Manager Joseph Hayes until after the report of the Committee. (3) There will be an Old Colony Railroad meeting March 7, 1991, at Braintree Town Hall at 7:30 p.m. (4) There will be a roast beef supper at Beechwood Congregational Church March 21, 1991, at 6:30 p.m. Tickets are available from Nancy Snowdale at Town Hall. [End of Executive Secretary's report. ) Mrs. Goedecke announced that the DPW Study Committee is Other business finalizing its report and will forward it immediately. She would like to ask them to be on the agenda to discuss it and that they be allowed to make a report at Town Meeting. Mrs. Gjesteby said she attended an MAPC meeting at which she inquired about sewer funds. She was told $330,000,000 is expected to be released this week. She also announced that the environmental review for the Cohasset Landfill expansion is in the Selectmen's office. She asked to have on the next agenda discussion as to whether or not the Town wants to give a new contract to the Fire Chief. Mrs. Kornet hoped the Computer Study Committee would have a report by Town Meeting. The Chairman raised the question of disposition of the Bates Building, and asked to have it put on the agenda for next week. He thanked Linda Henderson and her five helpers who went to a Boston hotel recently for the Dave Maynard Swim Meet. Mrs. Goedecke thanked Colleen Lucas for preparing the Desert Storm posters listing the names of Cohasset residents serving in the Gulf. The press and public were asked for comment. Press and public Mr. Davenport inquired about the decision on the Community Community Center Center. The Chairman asked if the Board wanted to discuss it. - Recreation Mrs. Goedecke said the Recreation Commission made its proposal in Comm'n. issue letter form and the Community Center feels there is nothing more re-opened to be said. Mrs. Kornet announced that she is not interested in moving for reconsideration of the Board's vote. The Chairman said the matter can go over one more week, but he is going to ask for reconsideration, and announced that any further information the Community Center or Recreation Commission wants to send will be considered. Motion of Mrs. Kornet to adjourn. Adjourn MINUTES - MEETING OF BOARD OF SELECTMEN March 4, 1991 Page 13 Second by Mr. Tebbetts. Adjourn Vote 5 - 0 in favor, none opposed. The meeting was adjourned at 10:50 p.m. ACCEPTED: DATE: ` ///9 ec e Se etary 3C1 CORRESPONDENCE LIST MARCH 4, 1991 1. Highway Department. Rough estimate costs for proposed sidewalk of King Street . 2 . Hand delivered by Pat Walsh. Mass DEP, Bureau of Municipal Facilities to Brian Creedon, MA Water Pollution Abatement Trust, enclosing copy of the financial information section re WWTP. 3. Drug and Alcohol Committee minutes of meeting of January 15 , 1991 and agenda for meeting of March 12 , 1991. 4 . South Shore Elder Services, Inc. , re application for transporta- tion services. 5 . Nucci Vine Assoc. , Inc. Completed Environmental Notification Form re dredging of Cohasset Harbor. 6. Cohasset Fire Department. Ambulance fee turnover report. 7 . Hand delivered by Pat Walsh. FIRS Under Review excerpted from "The Environmental Monitor" re Cohasset Heights Landfill. 8 . Barbara Healy, Town of Whitman, Board of Selectmen' s office, re refusal to support budget increase. 9. Mariellen Murphy, Mass. D.O.R. Notice of certificate of unen- cumbered excess and deficiency funds/surplus revenue available 7/l/90 for the So. Sh. Regional School District. 10 . Police/Fire Station Renovation Committee minutes of 2/5/91 and and 2/19/91. 11. John McNabb, Groundwater Protection Committee, re Cohasset Heights Ltd. proposed expansion and enclosure of committee members. 12 . David Haley, Department of Personnel Administration, re expiration of the police officer eligible list. 13. Planning Board. Notice of publice hearing 3/14/91, re Zoning By- law change. 14 . Planning Baord. Notice of public hearing 3/14/91, re change to its rules and- regulations. 15. Joseph Hayes , Continental Cablevision, re proposed changes for rates and services effective 5/1/91. 16. Richard Henderson, Esquire, to Patriot Ledger, re Town of Cohasset Planning Board notices of public hearings. 17. Mass. D.O.R. Division of Local Services information guideline release, Special Funds for Hiring Outside Consultants. 18 . Mass . D.O.R. Division of Local Services information guideline release, Rental of Surplus School Buildings and Space. 19. Mass . State Board of Building Regulations and Standards . State Building Code Appeals Board. 30;a AGENDA - MEETING OF THE BOARD OF SELECTMEN MARCH 11, 1991 TOWN HALL, SELECTMEN' S MEETING ROOM 7: 30 P.M. A. Attendance B. Treasury Warrants C. Minutes Review and Approval: 1. Regular Meeting of March 4 , 1991 2. Executive Session of March 4 , 1991 D. Scheduled Items 7 : 35 p.m. Peter Laugelle - Request for Transfer from the Reserve Fund (Executive Secretary) 7: 45 p.m. Town Government Structure Committee re Ambulance (Executive Secretary) 8 : 00 p.m. Act on Disposition of the Bates Building (Board) 8 : 30 p.m. School Committee - Discuss Warrant Articles (Executive Secretary) E. Old Business 1. Take Any Necessary Action on Ambulance Bids (Board) 2. Act on Sohier Street Speed Recommendation F. New Business 1. Authorize Signing of Four (4) Official Bonds and Powers of Attorney with Western Surety Company 2. Act on Personnel By-law and Elected Officials Salaries 3. Review and Approval of Professional Statement of Thaxter, Beckwith and Henderson 4 . Take Positions on Warrant Articles (Executive Secretary) 5 . Act on Harbormaster User Fee Recommendations (Executive Sec'y) 6 . Discuss Contractual Matters re Fire Chief (Gjesteby) 7. Resignation from Cohasset Common Historic District Commission (Executive Secretary) 8 . Request Use of Rotary Hall to Hold Monthly Meeting - Cohasset Firemen' s Benefit Association, Inc. (Executive Secretary) G. Executive Secretary - Update on Pending Matters H. Public and/or Press I. Other Business That May Properly Come Before the Board 303 jds 3 11 91 MINUTES - MEETING OF BOARD OF SELECTMEN March 11, 1991 Selectmen present: Martha K. Gjesteby Jane 0. Goedecke Diana D. Kornet Rocco F. Laugelle Edwin H. Tebbetts Others present: Thomas Judge - Boy Scouts of America Peter G. Laugelle - Supt. , Tree & Park Dept. Daniel F. Brock - Fire Chief Robert D. Silvia - Capt., Fire Dept. F. Roy Fitzsimmons)- Government James L. Whelan ( Structure Jean B. Cotton ) Committee Sharon L. Becker )-Board Michael M. Sullivan( of Health Stephen E. Hart -Supt. of Schools Michael Kenneally -So. Shore Habitat Austin L. Ahearn, Jr. Burtram J. Pratt John M. Seavey Molly Hochkeppel - Patriot Ledger Donna Cogliano - Cohasset Mariner Robert V. Davenport - (for Cable T.V. ) Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:33 p.m. , Mr. Laugelle presiding. Motion of Mrs. Kornet to approve, ratify, and confirm the signing Treasury warrants of the bill warrant of March 7, 1991, by Chairman Laugelle and Selectmen Kornet and Tebbetts, and the payroll warrant of the same date by Chairman Laugelle and Selectmen Goedecke, Kornet and Tebbetts. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Thomas Judge was recognized, who said the local Boy Scouts once Non-agenda item had a cabin in Wheelwright Park and would like to build another. re request of A lot of rough lumber has been donated by various people and they Boy Scouts need a place to cut it. Harold Litchfield has offered the use of the pit off Main Street for the purpose where it can dry until Summer. He asked permission to use the pit for this purpose. The Chairman asked Mr. Doyon to check with the Conservation Commission because there are wells in Wheelwright Park, and to Soy MINUTES - MEETING OF BOARD OF SELECTMEN March 11, 1991 Page 2 verify that it is permissible with Mr. Litchfield. Peter Laugelle presented a request for a transfer from the Request of Tree Reserve Fund of $4,500, stating that the present balance in and Park Dept. Account #102 for his department is $1,880, and that he will need for transfer from $6,380 for itemized expenses to July 1, 1991. He told the Board Reserve Fund that the Advisory Committee had cut this account by $1,500 last year, stating if he needed more money he should ask for it. Motion of Mrs. Goedecke to approve the transfer request of $4,500 from the Reserve Fund to the Tree and Park Department. Second by Mr. Tebbetts. vote 5 - 0 in favor, none opposed. The Town Government Structure Committee was heard on the Ambulance service ambulance question. Roy Fitzsimmons read a letter aloud which he discussion wrote to the Board under date of March 4. The Chairman asked for comments. Mrs. Kornet expressed interest in an Emergency Services Committee, but said she was unable to find when it was last active. Mr. Fitzsimmons told her it was formed in 1984, ran for a year, and interest waned among the doctors because of the nature of the charge. Mrs. Kornet thought a committee of this nature would be a good idea and that the Board of Health should be a part of it. She explained she wanted to make clear as a member of the Advanced Life Services Committee that that committee was not attempting to go around the Board of Health, but the five town committee is trying to be consistent in its representation with a representative from the Board of Selectmen or Town Manager, and someone from the Fire Department. She expressed interest in having the Board of Health's opinion. Sharon Becker stated she is not aware of what is going on with ALS and would like to be involved in it. She declared the Board of Health's concern with the ambulance service. Michael Sullivan indicated that the Board of Health should have stepped in sooner since the Town is in the process of making serious decisions with which they should be involved. Mrs. Gjesteby stated that no one should construe that the ambulance service is inadequate. The Chairman inquired if anyone had a problem with the ambulance service at the present time. None of the members so indicated. Mrs. Goedecke said there is no reason not to have ongoing evaluation, indicating that a committee should be appointed by the Board and that she would like to research what the reporting function of that committee would be. 305 MINUTES - MEETING OF BOARD OF SELECTMEN March 11, 1991 Page 2 verify that it is permissible with Mr. Litchfield. Motion of Mrs. Kornet to approve the minutes of March 4, 1991, as Mins. mtg. amended. 3/4/91 Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Kornet to approve the minutes of executive session Mins. exec. of March 4, 1991. sess. 3/4/91 Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Peter Laugelle presented a request for a transfer from the Req. of Tree & Reserve Fund of $4,500, stating that the present balance in Park Dept. for Account #102 for his department is $1,880, and that he will need transfer from $6,380 for itemized expenses to July 1, 1991. He told the Board Reserve Fund that the Advisory Committee had cut this account by $1,500 last year, stating if he needed more money he should ask for it. Motion of Mrs. Goedecke to approve the transfer request of $4,500 from the Reserve Fund to the Tree and Park Department. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. The Town Government Structure Committee was heard on the Ambulance ser- ambulance question. Roy Fitzsimmons read a letter aloud which he vice disc. wrote to the Board under date of March 4. The Chairman asked for comments. Mrs. Kornet expressed interest in an Emergency Services Committee, but said she was unable to find when it was last active. Mr. Fitzsimmons told her it was formed in 1984, ran for a year, and interest waned among the doctors because of the nature of the charge. Mrs. Kornet thought a committee of this nature would be a good idea and that the Board of Health should be a part of it. She explained she wanted to make clear as a member of the Advanced Life Services Committee that that committee was not attempting to go around the Board of Health, but the five town committee is trying to be consistent in its representation with a representative from the Board of Selectmen or Town Manager, and someone from the Fire Department. She expressed interest in having the Board of Health's opinion. Sharon Becker stated she is not aware of what is going on with ALS and would like to be involved in it. She declared the Board of Health's concern with the ambulance service. Michael Sullivan indicated that the Board of Health should have stepped in sooner since the Town is in the process of making serious decisions with which they should be involved. Mrs. Gjesteby stated that no one should construe that the ambulance MINUTES - MEETING OF BOARD OF SELECTMEN March 11, 1991 Page 3 service is inadequate. The Chairman inquired if anyone had a Ambulance service problem with the ambulance service at the present time. None of disc. (cont'd.) the members so indicated. Mrs. Goedecke said there is no reason not to have ongoing evaluation, indicating that a committee should be appointed by the Board and that she would like to research what the reporting function of that committee would be. Chief Brock was recognized. He said the original committee that was formed was at a time when the Fire Chief was not an EMT, and there was a lack of command control in the Fire Department over the ambulance. He is a fully qualified EMT and he said the ambulance is heavily regulated by the State. All towns are reviewed by the South Shore Hospital's Director of the Emergency Room. He felt a full committee would tend to bog things down with meetings, and said it is doubtful if a qualified medical adviser can be found at this time. He suggested a link between the Board and the Fire Department for the day-to-day operation would be more functional than forming a new committee. James Whelan said the Government Structure Committee has no complaint with the quality of the Fire Department, but is concerned with the cost to the taxpayers of the Town. He had in his possession a review of towns he said were comparable to Cohasset in size that had enough other comparable items to allow comparison, stating that the average cost for fire protection in these towns is $26 per capita while Cohasset's cost is $130.75. He suggested that there is something systematically wrong, although he emphasized that he is a gatherer of information and is not in an adversarial position. He stated that one reason his committee discussed the ambulance was cost effectiveness. Robert Davenport stated that every time the figures are compared, the comparison is always with towns that have a call Fire Department. The town of Norwell has four budgets in its Fire Department, and the towns that are used for comparison never have the same items in their budgets, and also, a lot of the towns have dispatch service in other budgets. Mr. Sullivan said there has never been a direct comparison of costs made and it is not fair to go on year after year with the same discussions. Mrs. Goedecke said the Government Structure Committee and the Board are trying to determine the level of fire service we have and if we need that level. Other towns find a volunteer force acceptable and it may be something Cohasset should consider. The Fire Department is saying that what we have is superior, so the philosophy is different. Mrs. Kornet added that another decision that has to be made is the level of service. She stated that the Board never did ask the Town QGovernment Structure Committee to examine the ambulance service; it was supposed to do an investigation of things that could be regionalized to increase efficiency. The Chairman expressed the hope that the committee would go into as deeply other phases of what the committee's function is supposed to be. i .3o 7 MINUTES - MEETING OF BOARD OF SELECTMEN March 11, 1991 Page 3 Chief Brock was recognized. He said the original committee that Ambulance service was formed was at a time when the Fire Chief was not an EMT, and disc. (cont'd.) there was a lack of command control in the Fire Department over the ambulance. He is a fully qualified EMT and he said the ambulance is heavily regulated by the State. All towns are reviewed by the South Shore Hospital's Director of the Emergency Room. He felt a full committee would tend to bog things down with meetings, and said it is doubtful if a qualified medical adviser can be found at this time. He suggested a link between the Board and the Fire Department for the day-to-day operation would be more functional than forming a new committee. James Whelan said the Government Structure Committee has no complaint with the quality of the Fire Department, but is concerned with the cost to the taxpayers of the Town. He had in his possession a review of towns he said were comparable to Cohasset in size that had enough other comparable items to allow comparison, stating that the average cost for fire protection in these towns is $26 per capita while Cohasset's cost is $130.75. He suggested that there is something systematically wrong, although he emphasized that he is a gatherer of information and is not in an adversarial position. He stated that one reason his committee discussed the ambulance was cost effectiveness. Robert Davenport stated that every time the figures are compared, the comparison is always with towns that have a call Fire Department. The town of Norwell has four budgets in its Fire Department, and the towns that are used for comparison never have the same items in their budgets, and also, a lot of the towns have dispatch service in other budgets. Mr. Sullivan said there has never been a direct comparison of costs made and it is not fair to go on year after year with the same discussions. Mrs. Goedecke said the Government Structure Committee and the Board are trying to determine the level of fire service we have and if we need that level. Other towns find a volunteer force acceptable and it may be something Cohasset should consider. The Fire Department is saying that what we have is superior, so the philosophy is different. Mrs. Kornet added that another decision that has to be made is the level of service. She stated that the Board never did ask the Town Government Structure Committee to examine the ambulance service; it was supposed to do an investigation of things that could be regionalized to increase efficiency. The Chairman expressed the hope that the committee would go into as deeply other phases of what the committee's function is supposed to be. 308 MINUTES - MEETING OF BOARD OF SELECTMEN March 11, 1991 Page 4 Jean Cotton said the committee was established by Town Meeting Ambulance service and was given the job of government structure study, and it was disc. (cont'd.) up,$Lhe committee to pick those areas about which they thought something could be done. One of the things she is interested in is the possibility of regionalizing the ambulance or going out for private contract where the Town could keep control through contract. She stated they are not attempting to do anything other than make the ambulance service more cost efficient as to operation and collection of fees. Mr. Fitzsimmons said they have been looking at many areas in an attempt to get towns involved and this was one of the areas in which they would like to see involvement. No other towns showed up for a scheduled meeting on the matter. He said the decision belongs to the Board and not to his committee. The Chairman stated that the Board had followed up the committee's suggestions and could not get a straight bid on the ambulance service. Mr. Fitzsimmons countered it was because of the way the bid was presented. Mr. Tebbetts said the committee made a lot of suggestions which were incorporated in the bid specifications, and the bids that came back were very incomplete or there were omissions. Mrs. Goedecke stated that crucial to the issue is Cohasset is a small town and is not an appealing contract for an independent company to bid on; that in order to be efficient a company needs to make many runs in order to make it pay. She thought there should be a stronger call force. She pointed out that it is not being efficient to pay someone else for basic life support while paying firefighters to wait for fires. She expressed a lack of belief that privatizing the ambulance is the answer. Arne Gjesteby said that if the Board decides to have the ambulance in the Fire Department there is no way to cut the budget; that schools and the library can be cut but not the Fire Department; and if the decision is made to keep the ambulance in the Town the Board is saying everyone else is to be cut, but not the Fire Department. Mrs. Goedecke replied that according to the Executive Secretary's figures the Town would actually have to pay $13,000 more for a private ambulance, and if it is to be assumed that the Town should reduce firefighters, everyone should know they cannot be reduced below what is necessary to run one shift. Mrs. Kornet added that the Fire Department's contract is under negotiation at the present time and the rules must be followed. Mr. Doyon asked if the Board was going to act on the issue of the ambulance bids. Mr. Tebbetts strongly contested Mr. Gjesteby's comments, and reminded him that important union negotiations are now underway between the Fire Department and town officials. 3 oq MINUTES - MEETING OF BOARD OF SELECTMEN March 11, 1991 Page 5 Motion of Mrs. Goedecke not to accept any of the ambulance bids. Ambulance service disc. (concl.) Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Disposition of the Bates Building was discussed. Mr. Doyon Disposition of called attention to a letter from Keith F. Knowles indicating Bates Bldg. disc. withdrawal of his proposal to use the building for a teen center, and a second letter from Mrs. John Cahill in support of South Shore Habitat. He read aloud Mr. Knowles' letter. Burtram Pratt, 75 Ripley Road, stated he is present at the request of V.F.W. Commander Perroncello, and that the subject of finding quarters for the V.F.W. has been on the table for a long time. He outlined the V.F.W. 's proposal and asked to have the Board consider their letter a written request for use of the Bates Building. He said Mr. Doyon had sent a letter to the Post asking if it would be willing to pick up insurance costs at $500 a year and it was agreed to so do, but the members felt it should be shared in the same way as the utilities are shared. He said there was a firm offer to lease the Bates Building with the utilities and costs paid and the Board then started a new round of interest from another applicant. He explained that the American Legion has occupied the building since shortly after the close of World War I, and the Rotary Club has leased the second floor since shortly after it was chartered. He asked where the V.F.W. is to go if use of the Bates Building is closed to it. He asked for a positive answer to the letter of September 24, 1990. The Chairman said the West Corner Fire Station has been offered to the V.F.W. Austin Ahearn stated the cost of fixing it up is prohibitive. The Chairman suggested use of the Independence Building. Mr. Pratt stated there is an outstanding lease for $1.00 of the Bates Building for ten years which has five years to run, and the Town will have to buy back on a pro-rated basis all the improvements put into it. Mrs. Goedecke said that a commitment was made at Town Meeting that the Bates Building would be sold as part of the grant plan for the renovation of Town Hall. The Chairman agreed that the Town had been promised it would be sold if the Town Hall addition was approved. Mrs. Gjesteby agreed, as did Mr. Tebbetts. Mrs. Kornet said she has always been in favor of returning the Bates Building to the tax roles and she would like to see it not cost the Town any more money. 3w MINUTES - MEETING OF BOARD OF SELECTMEN March 11, 1991 Page 6 Michael Kenneally, Vice President of South Shore Habitat, was Disposition of Bates recognized, who said he is present to answer any questions Bldg. disc. (cont.) concerning their proposal for the Bates Building. He furnished the background of South Shore Habitat which has been active since 1985 with rehabilitations, using donations from churches and individuals to purchase materials. All labor is volunteer. They propose for the Bates Building that the Town transfer the building to Habitat for $1.00, the land to be retained by the Town. They would make it into two units of affordable housing. They estimate materials alone would cost $100,000. Once made into affordable housing, there is no commitment from the Town for raising funds, and it would be generating taxes for the Town. He explained the working plan, stating that the families occupying would pay $208 a month, financing over twenty years, the money going back into a fund to use for other purposes. Family selection criteria was discussed, Mr. Kenneally stating they would be willing to have a sub-committee consisting of Cohasset members to sit in and decide on the choices. He explained that part of their by-law is to give local preference in family selection. The Chairman pointed out the small size of the lot on which the building stands, inquiring what the residents would use if the Town retained ownership of the land. Mr. Kenneally answered that the land could be leased back to Habitat, although it was preferable for them to purchase both land and building. Mr. Tebbetts said because of budget constraints he would not favor selling the Bates Bulding for $1.00. He offered an alternative suggestion for raising the purchase money through charitable contribution. The Chairman said no one would donate money if the property was to be occupied by other than Cohasset people. Mr. Tebbetts asked the Board to make a definitive statement as to what its position is regarding the Bates Building. Mrs. Gjesteby stated that before it is sold to anyone Town Meeting will have to authorize it. The Board discussed the proposals presented. Motion of Mr. Tebbetts to support Article 8 on the Warrant for Annual Town Meeting to sell the Bates Building on terms to be outlined later, within four to six months. Second by Mrs. Goedecke. Further discussion followed concerning fund raising. John M. Seavey, 339 Beechwood Street, objected to the time restriction. Mr. Doyon asked if it is the Board's intention to sell the land or just the building for $175,000. Mr. Pratt MINUTES - MEETING OF BOARD OF SELECTMEN March 11, 1991 Page 7 questioned that the building would be counted in the quota for Disposition of affordable housing set by EOCD, for the reason that the property Bates Bldg. disc. was offered to EOCD previously and not accepted because it would (concl.) cost $250,000 minimum to bring the property up to standards. He asked the Board to clarify the point. Mr. Kenneally stated that he could get clarification from the State, but he objected that the proposal as stated is not something that South Shore Habitat can comply with because it would cost too much money. Their maximum value for the house is $60,000, he said, and if money is raised through Habitat for purchase of the property, that money goes into a mortgage, and it would be too expensive for families to buy back. Mrs. Goedecke withdrew her second to the motion on the table. Motion of Mrs. Goedecke to put the Bates Building on the market at market value for a period not to exceed six months, with the restriction that the building is to go back on the tax roles and remain there. Second by Mrs. Kornet. No vote was taken. The Chairman said before the matter went any further there must be an opinion from Town Counsel concerning what can be done with the property. Mrs. Goedecke said her desire has always been to make the Bates Building into affordable housing, and the reason she makes this proposal is her concern for the taxpayers of the Town who are being faced with significant financial problems at every turn. She said she would like to have the article give the townspeople a chance to choose what they want to do with the property. The Chairman insisted on an opinion from Town Counsel concerning what can be done with the property. He asked Mr. Doyon to pursue the matter. Steven Hart, Superintendent of Schools, was recognized and handed Warrant Article #27 around photographs relating to Article #27 on the Town Meeting discussed Warrant for repairs to the Junior-Senior High School and replacement of floor covering at the Joseph Osgood School. He explained to the Board the structural damage requiring repair at the High School and the necessity to replace the floor covering at the Osgood School. The Chairman invited the public to come and view the premises. Motion of Mrs. Goedecke to recommend passage of Article #27 on the Warrant for Annual Town Meeting. 312 MINUTES - MEETING OF BOARD OF SELECTMEN March 11, 1991 Page 8 Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Mr. Hart presented Article #28 on the Annual Town Meeting Warrant Warrant Article relating to the purchase of computer hardware and software to #28 discussed equip a writing laboratory at the Junior-Senior High School, explaining that the laboratory will be for the use of all English students to make them familiar with the use of computer software and keyboard. Motion of Mrs. Kornet to support Article #28 on the Warrant for Annual Town Meeting. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. The Board deliberated on setting a speed limit for Sohier Street. Establishment of Mr. Doyon explained he has investigated the area with the Police speed limit, Chief and studied the speed data presented to the Board several Sohier Street weeks ago, and has concluded that thirty miles per hour the length of the street is a good speed limit. He requested the Board to set a speed limit and to seek permission from the State's Department of Public Works. Motion of Mr. Tebbetts to support the recommendation of the Executive Secretary and the Chief of Police to set a speed limit of thirty miles per hour the length of Sohier Street, and to petition the Department of Public Works for approval. Second by Mrs. Gjesteby. Mrs. Kornet said she is not in favor of a thirty mile per hour speed limit for Sohier Street, as it was stated several weeks ago that most speed limits are determined by the speed 85% of the public travel. She said she considers that thirty miles per hour is too slow, and suggested that thirty-five miles per hour would be preferable. There was discussion. Vote 4 - 1 in favor, Mrs. Kornet opposed. Approval of bonds for public officials was considered. Approval of bonds for public offi- Motion of Mrs. Gjesteby to approve the signing of the following cials bonds and Powers of Attorney issued by Western Surety Company: 713 MINUTES - MEETING OF BOARD OF SELECTMEN March 11, 1991 Page 9 (1) Frances L. Marks, Town Clerk, $30,000; (2) Elizabeth B. Ripley, Treasurer, $150,000; (3) Elizabeth B. Ripley, Tax Collector, $120,000; (4) Sally A. Lincoln, Assistant Treasurer, $37,500. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Action was considered relating to the Personnel By-Law and Setting of COLA elected officials' salaries. Mr. Doyon explained that the Board for FY92 and incr. received a recommendation last week from the Personnel Committee for Town Clerk concerning the Personnel By-Law classification and a percentage to be set for a cost-of-living increment. He stated that the Personnel Committee is recommending three percent COLA for Personnel By-Law employees. He said in 1989 there was a vote of the Board to bring the Town Clerk up to parity with other officials; this is the third year and if the Board wishes to continue with the policy established, $1,500 will not quite bring her up to that level. Motion of Mrs. Goedecke to accept the Personnel Committee's recommendation of three percent cost-of-living to Personnel By-Law employees and a similar increase for elected officials, except that the Town Clerk's pay should be adjusted by $1,500. Second by Mrs. Kornet. The Board discussed the effect on the override question. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Kornet to approve payment of the bill of Thaxter, Prof. bill appvd. Beckwith and Henderson for the period of February 1-28, 1991, in the amount of $4,522.12. Second by Mrs. Goedecke. Mr. Tebbetts said that because of various matters having to do with disputes on assessing, he will not vote on the matter. Mrs. Goedecke said she will not vote either. Vote 3 - 0 in favor, Mr. Tebbetts and Mrs. Goedecke abstaining. Warrant Articles for the Annual Town Meeting were reviewed. Warrant Articles 1 - 3 reviewed Motion of Mr. Laugelle to approve Articles 1, 2, and 3. 1 I 3! MINUTES - MEETING OF BOARD OF SELECTMEN March 11, 1991 Page 10 Second by Mrs. Goedecke. Vote 5 - 0 in favor. (Articles #4 and #5 were previously approved. ) warrant articles 4 - 15 reviewed Motion of Mrs. Gjesteby to approve Articles #6 and #7. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. (Article #8 was passed over. ) Motion of Mrs. Goedecke to approve Article #9. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. (Articles #10 and #11 were passed over. ) Mr. Doyon explained that the word "equally" in the first sentence of Article #12 is to be deleted. Motion of Mrs. Kornet to support Article #12. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Kornet to support Article #13. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to support Article #14. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Kornet to support Article #15. Second by Mrs. Gjesteby. i alS MINUTES - MEETING OF BOARD OF SELECTMEN March 11, 1991 Page 11 Vote 5 - 0 in favor, none opposed. Warrant Articles 16 - 23 reviewed Motion of Mr. Tebbetts not to support Article #16. Second by Mrs. Goedecke. Vote 3 - 2 in favor, Mrs. Gjesteby and Mrs. Kornet opposed. Motion of Mr. Tebbetts to support Article #17. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. (Article #18 was passed over. ) Motion of Mr. Tebbetts to support Article #19. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Kornet to support Article #20. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Mr. Doyon was asked to find out if the Harbor Master has voting rights, since he is an out-of-town resident. Motion of Mr. Tebbetts to support Article #21 deleting the language ". . . a deficit caused by actuarial assumptions". Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Gjesteby to support Article #22. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Gjesteby to support Article #23. Second by Mrs. Kornet. 716 MINUTES - MEETING OF BOARD OF SELECTMEN March 11, 1991 Page 12 Vote 5 - 0 in favor, none opposed. Motion of Mrs. Gjesteby to support Article #24. Warrant Articles 24 - 34 reviewed Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Gjesteby to support Article #25. Second by Mr. Tebbetts. Vote 4 - 1 in favor, Mr. Laugelle opposed. Motion of Mrs. Gjesteby to support Article #26. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. (Articles #27 and #28 previously acted on. ) Motion of Mrs. Gjesteby to approve Article #29. Second by Mrs. Kornet. Vote 4 - 1 opposed, Mrs. Gjesteby in favor. Motion of Mr. Tebbetts to approve Article #30. Second by Mr. Laugelle. Vote 3 - 2 opposed, Mr. Tebbetts and Mr. Laugelle in favor. Motion of Mr. Tebbetts to approve Article #31. Second by Mrs. Gjesteby. Vote 3 - 2 in favor, Mrs. Kornet and Mrs. Goedecke opposed. Motion of Mrs. Kornet to support Article #32. Second by Mrs. Goedecke. Vote 4 - 1 in favor, Mrs. Gjesteby opposed. Motion of Mr. Tebbetts to support Article #33. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. (Action on Article #34 was deferred. ) 31 -7 MINUTES - MEETING OF BOARD OF SELECTMEN March 11, 1991 Page 13 Motion of Mrs. Gjesteby to support Article #35. Warrant Articles 35 - 36 reviewed Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to support Article #36. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Action on consecutive Warrant articles was suspended at this point to discuss the Fire Department articles. Article #59 was considered. Chief Brock stated it is his Article 59 disc. intention to replace the Town Ambulance and he is now talking with salesmen. The cost is down to $83,000-$85,000. The unit being replaced is six years old and has 60,000 miles on it; by the time is is replaced it will be seven years old with 70,000 miles. There was discussion concerning the bidding procedure. Mr. Tebbetts suggested the Board not support this article due to budget restraints. Mrs. Kornet asked Chief Brock if he could get leasing information, which he said he would do. Captain Silvia said if it is deferred again it will go up at a cost of $10,000 per year; that the present ambulance has had major repair work every few months and the brakes are gone. He said the Advisory Committee thought last year it was cost effective to put if off one more year. Article #59 was deferred pending receipt of further information. Article #60 was discussed. Chief Brock said last year the Article 60 disc. Legislature passed a local option law and the strongest point is although there is nothing in the immediate planning state, if some projects were to come in the requirement would be on the books and could be enforced. He said as far as the Town is concerned, it would begin to lessen the need for a larger Fire Department if automatic sprinklers are required. Motion of Mrs. Gjesteby to support Article #60. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. The Chairman asked Mr. Doyon to notify whomever is concerned with 3�g MINUTES - MEETING OF BOARD OF SELECTMEN March 11, 1991 Page 14 articles not yet acted on. Recommendation of the Harbor Master to implement a user fee was User fee for considered. Mr. Doyon explained that the Harbor Master has Harbor approved submitted a fee schedule to go into effect August 1990. Mr. Tebbetts inquired how much money this would raise annually over the present structure. Mr. Doyon replied $6,000-$7,000 additional. Mrs. Gjesteby expressed concern that tenders in the Town docks do not pay a fee and clog up the docks. Motion of Mrs. Kornet to recommend the fee structure submitted by the Harbor Master as proposed, for a user fee for Cohasset Harbor and its facilities at a rate of $5.00 per foot. Second by Mrs. Goedecke. Vote 4 - 1 in favor, Mrs. Gjesteby opposed. The Fire Chief's contract was considered. Fire Chief's contract disc. Motion of Mrs. Gjesteby that Daniel F. Brock, Fire Chief, be notified that the Board does not wish to renew or extend his contract beyond December 31, 1991 [reading in Article XVIII-F of his contract relating to notice not to renew] . Second by Mr. Tebbetts. Mrs. Goedecke questioned why the matter is being brought up at this stage. Mrs. Gjesteby answered it is because of the way the contract is worded. Vote 3 - 2 opposed, Mr. Tebbetts and Mrs. Gjesteby in favor. Motion of Mrs. Kornet to accept the resignation of Hubert P. Accept resig. from Vanderlugt from the Cohasset Common Historic District Commission. CCHDC Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Request of the Cohasset Firemen's Benefit Association, Inc. , to Approv. req. Coh. use the Rotary Club Hall to hold its monthly meeting on March 21, Firemen's Ben. 1991, was heard. Assoc. , Inc. for use of Rotary Club Motion of Mrs. Gjesteby to allow the Cohasset Firemen's Benefit Hall Association, Inc., to use the Rotary Club Hall on March 21, 1991. 319 MINUTES - MEETING OF BOARD OF SELECTMEN March 11, 1991 Page 15 Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. The Executive Secretary reported as follows: Exec. Secy's report (1) Harborfest. The organizers intend to come before the Board when they have more information, for permission to use various Town properties -- part of the Common and possible use of the Town Hall Auditorium, Government Island, and streets for a parade. Plans are not yet firm. (2) Dog licenses are due April 1. Late fee is $25, which goes into effect May 1, 1991. (3) Tours of Norfolk County Jail scheduled for Saturday, March 16, 1991. (4) Report of Police/Fire Station Renovation Committee were handed out today. (5) Receipt of a letter from Harbor Liquors [which was read aloud] stating it will be reopened in a short period of time. [End of Executive Secretary's report. ] Mrs. Goedecke announced that the Chamber of Commerce will hold Other business its Candidates Night tomorrow night, and urged everyone to attend. Mrs. Goedecke wanted to be sure the press has received a copy of a letter from Town Counsel. Mr. Tebbetts made a statement concerning local aid and called attention to a table which appeared in newspapers which showed for Cohasset a decline in local aid for the next fiscal year of $127,000 or 11.3%. He supported continuing local aid for FY92, in accordance with the majority vote on Question 5 taken last November. Mrs. Gjesteby said she received a call from Dan Cotton about traffic lights at Sohier Street. Mr. Doyon said the matter is on the agenda for next week. Mr. Tebbetts said he is going to write a letter to the Ledger on the Old Colony Railroad issue which is basically the statement he made last week. The Chairman inquired about the heavy use of the copying machine, MINUTES - MEETING OF BOARD OF SELECTMEN March 11, 1991 Page 16 a lot of which he considered to be unnecessary. He read aloud a Other business letter sent to Tom Wigmore by Staff Sergeant James J. Smith (cont.) thanking him for the gift from the Sons of the American Legion and exhibited a leaflet enclosed of a sort which had been dropped into Iraq urging surrender to the Coalition Forces. The press was asked for comment. Press Motion of Mr. Laugelle for reconsideration of the vote of the Action on Rec. Board turning Recreation Commission activities over to the Comm'n. reviewed Community Center. Second by Mrs. Goedecke. Mrs. Goedecke said she will not change her vote. If the Boosters Club refuses to co-operate the Community Center would be foolish to pursue this proposal and she does not believe that they will. She said that makes it a moot point, and asked that the matter not be voted on right now in order to see what happens on the floor of Town Meeting because the picture might change. Mr. Tebbetts said until he speaks with Jack Worley he is going to abstain from voting on the matter. The Chairman said he would wait one more week and withdrew his motion. Moved by Mr. Tebbetts to adjourn. Adjourn Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. The meeting was adjourned at 11:20 p.m. ACCEPTED: DATE: ` s Exe t' ecr ary 32� CORRESPONDENCE LIST MARCH 11, 1991 (W 1. Samuel Wakeman, Carlin Insurance, to Donald Beale, Mahoney & Wright Insurance Agency, outlining understanding of 2/27/91 re fleet insurance. 2. Massachusetts Municipal Association. Request for information re FY92 shortfall. 3 . Daniel Leahy, Cohasset Chamber of Commerce. Memo re 5th Annual Candidate ' s Night forum. 4 . Massachusetts Municipal Association. Summary of MMA survey on recycling in Massachusetts. 5 . Massachusetts Municipal Association requests you write to Governor re local aid question. 6 . Cohasset Public Schools to School Department personnel and residents of the Town of Cohasset. Memo enclosing proposed policy re entrance age for pupils . 7 . Town Accountant. Printout of comparative operating budgets FY91-92 showing differentials. 8. James Collins, County Commissioners. Signed approval re petition article before ATM to construct a sidewalk along King Street. 9. Toni Coyne Hall, Executive Office of Communities & Development. Massachusetts Small Cities Program - proposed changes to be incorporated into the FY 1991 MSCP program statement. 10 . U. S. Army Corps of Engineers, Project Management Division. Public notice re hazardous and toxic waste clean up defense environmental restoration program, Cohasset, Hingham and Hull. 11. DEQE, Division of Water Supply, Janet Stearns, Program Manager, re update on status of Aquifer Land Acquisition Funding. 12. Massachusetts Municipal Association. Legislative report re local aid with local aid pledge cards. -3 AGENDA - MEETING OF THE BOARD OF SELECTMEN MARCH 18 , 1991 TOWN HALL, SELECTMEN' S MEETING ROOM 7 : 30 P.M. A. Attendance B. Treasury Warrants C. Review and Approval of Regular Meeting of March 11, 1991 D. Scheduled Items 7 : 45 p.m. Capital Budget Committee - Review Recommendations (Executive Secretary) 8 : 00 p.m. Mary Jeanette Murray (Board) 8 : 30 p.m. Alfred Moore and Daniel Cotton - Request for Route 3-A Traffic Lights E. Old Business 1. Take Positions on Warrant Articles (Executive Secretary) F. New Business 1. Review and Approval of Professional Statements : (a) Nucci Vine Associates (b) McGowan, Engel, Tucker, Garrett & Schultz 2. Street Opening Permit Waiver - Village Renaissance (Executive (Secretary) 3 . Discuss Scheduling of Meeting Patriot' s Day - Re-organiza- Meeting Date (Tebbetts) 4 . Request Permission to Use Old Recreation Office Election Day April 13 , 1991 for Sale of Coffee and Baked Goods - Carriage House Nursery School 5. Request for Re-consideration of Council on Aging Director Re-classification (Tentative) G. Executive Secretary - Update on Pending Matters H. Public and/or Press I . Other Business That May Properly Come Before the Board jds 3 18 91 MINUTES - MEETING OF BOARD OF SELECTMEN March 18, 1991 Selectmen present: Martha K. Gjesteby Jane 0. Goedecke Diana D. Kornet Rocco F. Laugelle Edwin H. Tebbetts Others present: Rep. Mary Jeanette Murray Edward M. Guild - Sewer Comm'r. Daniel C. Cotton - Planning Board Arnold H. Jenks Joseph S. Laugelle - Landfill Sup'r. Dr. Joseph S. Godzik - Health Agent Molly Hochkeppel - Patriot Ledger Andrew MacLellan - Cohasset Mariner Robert V. Davenport - (for Cable T.V. ) Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m., Chairman Laugelle presiding. Motion of Mrs. Gjesteby to approve, ratify, and confirm the Treasury warrants signing of the bill and payroll warrants of March 14, 1991, by Chairman Laugelle and Selectmen Gjesteby, Goedecke, Kornet and Tebbetts. Motion of Mrs. Kornet to approve the minutes of meeting of March Mins. mtg. 11, 1991, as amended. 3/11/91 Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. The following professional bills were reviewed and approved: Prof. bills Motion of Mrs. Goedecke to approve payment of the bill of Nucci Vine Associates for design and permit document preparation in connection with Harbor dredging for the period of February 2, 1991 - March 1, 1991, in the amount of $2,359. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Motion of Mr. Tebbetts to approve payment of the bill of McGowan, Engel, Tucker, Garrett & Schultz for legal services in connection with labor negotiations for the period of July 1, 1990 - December 31, 1990, in the amount of $4,383.82. MINUTES - MEETING OF BOARD OF SELECTMEN March 18, 1991 Page 2 Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Reque t of Village Renaissance for waiver of a street opening Req. Village permiAwas considered. Mr. Doyon explained that he had recently Renaissance for attended a meeting of Village Renaissance chaired by Jackie waiver of street Dormitzer and they are hoping to open South Main Street the first opening permit week of April for installation of the Village Pump, and would like to see the project completed by Memorial Day. The pump is to be placed on Town property and is a donation to the Town. Motion of Mrs. Kornet to approve waiver of the permit fee for the street opening to install the Village Pump by the Village Renaissance group. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Scheduling of the Board's re-organizational meeting was Re-org. mtg. disc. discussed. The Chairman said there always has been discussion about holding the meeting immediately after the Town election. Mrs. Gjesteby observed that it made more sense to have all members present. Mr. Doyon stated that Town Meeting will decide the kind and nature of an override and the last day for deciding on ballot questions will be April 22. Mrs. Kornet suggested setting the date for April 9 and if that is not enough time another meeting can be called. The Board members agreed there will have to be a meeting on the Monday and Tuesday nights before Town Meeting. Regarding the Summer meeting schedule, Mr. Tebbetts asked to commit meetings for the first and third Mondays in June and Monday, July 1. Following the discussion, the Chairman asked Mr. Doyon to prepare a Summer schedule. Request of Shelanne S. Durkin, d/b/a Carriage House Nursery Req. of Carriage School, for permission to use the old Recreation office on House Nursery Election Day for a bake sale was heard. School to hold bake sale Motion of Mrs. Kornet to allow the old Recreation office to be used by the Carriage House Nursing School on Election Day, April 13, 1991, from approximately 8:00 a.m. to 2:00 p.m., for a bake sale. Second by Mrs. Gjesteby. 3 2S MINUTES - MEETING OF BOARD OF SELECTMEN March 18, 1991 Page 3 Vote 5 - 0 in favor, none opposed. Mr. Doyon announced that the request of the Council on Aging for COA request reconsideration of the reclassification of its Director had been cancelled cancelled by telephone call today. Discussion of Town Meeting Warrant Articles was resumed. Disc. Town Mtg. Warrant Arts. Article #37 was tabled for discussion later in the meeting. #38-#44 Motion of Mr. Tebbetts to support Article #38. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Gjesteby to support Article #39. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Motion of Mr. Tebbetts to support Article #40. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Kornet to support Article #41. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Action on Article #42 was delayed for explanation by the Water Department. Motion of Mrs. Kornet to support Article #43. Second by Mrs. Goedecke. Vote 4 - 0 in favor, Mr. Laugelle abstaining. Motion of Mrs. Goedecke to support Article #44. Second by Mr. Tebbetts. 326 MINUTES - MEETING OF BOARD OF SELECTMEN March 18, 1991 Page 4 Vote 5 - 0 in favor, none opposed. Motion of Mrs. Gjesteby to support Article #45. Warrant Articles #45-46 discussed Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve Article #46. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Discussion of Warrant articles was suspended at this point. The Chairman introduced Mary Jeanette Murray, local Interview with representative to the Massachusetts Legislature. Mrs. Murray Rep. Mary Jeanette affirmed that she has always supported local aid and stated she Murray is not going to change her mind now. She said there is a strong feeling in the Legislature that cities and towns are going to have to start cutting wages. The Chairman asked how that attitude can be taken at a time when the State is increasing wages to people earning $40,000-$60,000 annually. Mrs. Murray said she is going to support local aid every chance she has, although she was very surprised when the budget cutting bill did not have a rollcall the other night. She said that the school plan is going to hurt towns, explaining that if a Cohasset student makes application to an outside school and is accepted, the State will pay Cohasset, but will take the funding out of local aid. She assured the Board it will not affect METCO students. Mr. Tebbetts inquired about Question #5 on last Fall's State ballot, which 57% of the voters supported. He said Governor Weld clearly supported Question #5 in his election campaign, and what he is now suggesting is a flagrant disregard of Question #5. Mrs. Murray said no matter what has happened in the past year, the State is in dire circumstances; it is bankrupt and no one has admitted it. She said she disagrees with Governor Weld's position on Question #5. Mr. Tebbetts continued that actual cuts in local aid are much more than were announced in the local newspapers last week, and that Cohasset's Town Accountant has come up with a number of $183,000. He said the State is cutting education, police and fire protection, and highway services, all of which are important. 32� MINUTES - MEETING OF BOARD OF SELECTMEN March 18, 1991 Page 5 Joseph Laugelle said the State expects small town employees to Interview with sacrifice while State officials are getting $20,000-$30,000 Rep. Mary Jeanette increases in raises; he complained that after thirty years of Murray (cont'd.) working for the Town he would get 40% of his wages and State officials work for a few years and get 85% pensions. Mrs. Murray agreed with this as it applies to those employed by Authorities, stating that the Legislature has no leverage over any of the Authorities, which do what they want. She stated that the newspapers are carrying the story that the Governor wants to sell Quabbin Reservoir to Massachusetts Water Resources, and she is not in favor because they are going to put the cost on the backs of the users. She warned that there will be a move to put every city and town under the Massachusetts Water Resources, whether or not they are involved. She assured the Board she is going to fight it. Mrs. Kornet said she would like to have people like Mrs.. Murray, make more noise about cities and towns having to cut back; that this is where basic services are delivered and it is untenable to run a government where Proposition 22 now stands. She asked where the issue of amending or altering 22 now stands. Mrs. Murray replied that it will be brought up again; that everything the Governor did not get in his package he is going to bring up individually. She explained that before 22 the State did not get involved very much in local aid, but the State has no money and there are many special interest groups active at the State House, from business down to welfare; they all want a piece of the action and they are not all going to get what they want, and everyone is going to be affected. Mrs. Goedecke asked Mrs. Murray if she would be opposed to altering 22, and Mrs. Murray replied each bill must be considered in its own right, as it might not contain what is expected, but that she will not vote to hurt her towns or taxpayers. Mrs. Kornet asserted that it is no way to run a government when an open town meeting makes decisions on what the taxpayers want to fund and at the ballot box it gets overruled by people who do not understand what has been done, and it costs money to go back and have another election. Mrs. Murray said that 22 has many supporters at the State House, but the Massachusetts Teachers' Association is there every day lobbying, as well as every union and every single special interest group, and everybody is getting the message across about the dire consequences of 22 and what the towns and cities are facing. 3 Zr ® MINUTES - MEETING OF BOARD OF SELECTMEN March 18, 1991 Page 6 Mrs. Kornet asserted that the Governor is not in favor of Interview with altering 22 and Mrs. Murray said he has stated he is willing to Rep. Mary Jeanette make changes in 22. Mrs. Kornet asked how the Board can get Murray (concl.) legislators involved. Mrs. Murray answered that the MMA is getting the facts out and the Legislature is hearing from Selectmen, Mayors and counsellors of all communities. Discussion continued regarding the negative effects of Proposition 22 on small towns. Mrs. Gjesteby asked if there is any way to reverse teachers' pensions down to the towns. Mrs. Murray answered that the issue was not in the final bill, although the Senate's version was passed. She said the Governor did not get everything he wanted, and the matter has not yet been decided. Mr. Tebbetts inquired about funding of the pension plan, stating that forty-four years ago his father made a presentation to the State Legislature in which he said the pension plan for all State employees was improperly funded, as well as that for all public schoolteachers in the State, and those plans are still very inadequately funded. He continued that what we do not pay for now future generations of taxpayers will have to pay a lot more. Mrs. Murray said that since 1988 there has been no COLA on State pensions and before that time it was only about 2%; and that the cities and towns could not put money aside towards the pension fund until the final legislation was passed allowing cities and towns to vote to set money aside. Mr. Tebbetts said that based on his experience as an actuary the State is putting about $400,000,000 a year into a plan for State employees and another $400,000,000 a year for teachers across the State. In his opinion, if they plan to pay the benefits promised, they should be putting at least another $100,000,000 a year in each plan. Mrs. Murray stated there have been no promises made except for what is being paid right now; in the future there may not be as many retirees. The Chairman thanked Mrs. Murray for coming in. She left the meeting room at 8:30 p.m. Daniel Cotton was recognized in connection with his request for Hearing re traffic traffic lights on Route 3-A. Mr. Cotton said he came because he lights, King St. wants lights put in, and it is the consensus of the Planning and Rte. 3-A Board that it would be a good thing. The Chairman asked why it was not brought up before the project started. Mr. Cotton answered that this was contemplated when the Stop & Shop went in. Staszko agreed to put in the lights across from the other end of MINUTES - MEETING OF BOARD OF SELECTMEN March 18, 1991 Page 7 King Street and at the entrance for Stop & Shop. He was also Hearing re traffic required, if requested, to pay for the installation of lights at lights, King St. Sohier Street, and to pay for hardware for the installation of and Rte. 3-A lights at the north end of King Street and Route 3-A. His (concl.) understanding is it is a requirement for the Board of Selectmen to make a request to the Department of Public Works before the State will take action. He continued that the Planning Board feels if lights are placed there it will probably take care of Sohier Street because it will make a break in the traffic. Mrs. Goedecke said it will also help businesses at Jonathan Livingston Square by giving cars a breathing space. Mr. Doyon announced receipt of a letter from Pamela Johansen, 20 King Street, in favor of installing the light. The Board discussed the advisability of a tripper light. Mr. Davenport said that because someone else is going to pay for it is not a very good excuse to require it. There has been a recent State survey on Sohier Street determining that 3,300 vehicles come that way each day. King Street was re-designed to make it safer. He objected to having another set of traffic lights that would just be an addition to the continuous row of lights from here to Boston, unless they are synchronized. The Chairman took exception to the contention that the request was made because someone else was going to pay for it, stating that the Courts made the decision, and it is in the best interest of the safety of the public. Mr. Davenport objected that there has been no survey done for lights at the location. The Chairman stated the agreement was that within five years Staszko would have a survey done by the same company as the original company. Mr. Cotton did not recall this. Mrs. Gjesteby said there have been studies for the expansion of Cohasset Heights Landfill which show a lot of cars using the road and it is very dangerous. She stated that the Board should ask the State to proceed forthwith. Motion of Mrs. Gjesteby that the Board of Selectmen petition the State for the necessary traffic signal hardware at the intersection of King Street north and Route 3-A intersection. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Mr. Davenport asked if the Board would consider a light at the end of Sohier Street. It was discussed. Mr. Cotton stated that 33� ® MINUTES - MEETING OF BOARD OF SELECTMEN March 18, 1991 Page 8 the consensus of the Planning Board is that the lights at King Street would very likely obviate the need for lights at Sohier Street; however, it is an assumption; they do not know. Discussion resumed on Warrant Articles. Disc. Town Mtg. Warrant Articles Mr. Cotton was heard in connection with Article #47. He said #474 49 this article comprises a total correction of the Zoning By-Law and is designed to eliminate errors in punctuation, spelling, etc. There is no substantive change in any way. Up until now it has been typed and re-typed and now it is on a disk so duplications will be similar, and it has been verified as concurring with what has been approved by the Attorney General. Motion of Mrs. Kornet to support Article #47, who expressed appreciation for a fine piece of work to be left for the use of the committee. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Article #48 was reviewed with Mr. Cotton, who explained it in detail. Motion of Mrs. Kornet to support Article #48. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Article #49 was reviewed with Mr. Cotton and discussed. In connection with that part of the Article relating to the sale of Christmas trees, etc., Mrs. Gjesteby stated it will be amended on the floor to the fourth Friday in November and to substitute the word "holiday" for "Christmas" trees. Motion of Mrs. Gjesteby to support Article #49. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. The Chairman announced that he would be leaving the meeting at Chairman leaves this time and the Vice-Chairman would take over. Mr. Laugelle meeting to Vice left the meeting room at 9:00 p.m., and Mrs. Gjesteby assumed Chairman the chair. 331 MINUTES - MEETING OF BOARD OF SELECTMEN March 18, 1991 Page 9 Mr. Cotton explained the intent of Article #50. Disc. Town Mtg. Warrant Articles Motion of Mrs. Kornet to support Article #50. #50453 Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. Mr. Cotton explained Article #51 in detail. Relating to proposed amended paragraph 6.3.2.2, Mr. Cotton said the Planning Board is trying to make the requirements more enforceable. Mrs. Goedecke said that businesses decorate a long time prior to Thanksgiving. Mr. Cotton replied that it is not allowed as the by-law is now, but it is not enforced; they are trying to move in a direction to make it more specific, as the feeling of the Planning Board is that they want laws that are reasonable and enforceable, and if they are not, their proposal is to change them. That is what is intended here. Mrs. Goedecke said she would propose specifying November 1 because that is when businesses start decorating for Christmas. Mr. Cotton stated the Planning Board proposes to indefinitely postpone paragraph 6.3.14. Motion of Mrs. Goedecke to approve Article #51 with the recommendation that section 6.3.22 be amended to have a starting date of November 1. Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. Article #52 was explained by Mr. Cotton. Motion of Mrs. Kornet to support Article #52. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Mr. Cotton explained Article #53. Motion of Mrs. Goedecke to support Article #53. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. 332 MINUTES - MEETING OF BOARD OF SELECTMEN March 18, 1991 Page 10 At this time the Board broke the continuity to discuss Article Article #37 #37 relating to smoking regulations. Dr. Godzik said the article ATM disc. is unanimously recommended by the Board of Health. Motion of Mrs. Kornet to support Article #37. Second by Mr. Tebbetts. Vote 3 - 1 in favor, Mrs. Goedecke opposed. Edward Guild presented Article #56, stating it deals with the Disc. Annual Town's portion of the sewer connection to Hull, which is Town Mtg. Arts. dependent on State financing and authorization. He said he met #56457 with the Advisory Committee because of the substantial expense (action defer- involved with the funding provisions to propose something less red) costly to the Town by way of expanding the existing plant. He requested an advance loan of $10,000 for legal expenses until expenliture of existing funds is approved by Town Meeting. He continued that the Advisory Committee agreed to advance $10,000 which will be repaid after authorization of Town Meeting. The commission's legal representatives have contacted the DEP and the initial reaction has been tentatively positive, although it does not appear anything definite will be known by the time of Town Meeting. He added that if something specific is not known by that time, the Town will have to act on Articles #56 and #57. Mrs. Goedecke asked if something definite is not known by Town Meeting and the State subsequently turns the project down, will the Town be in a time bind. Mr. Guild replied that this will not happen until such time as the Town has the money when there will have to be a special town meeting. Mr. Doyon asked if Mr. Guild had looked at the operating costs of an advanced sewer plant as compared to connecting with Hull. Mr. Guild replied that no matter what happens, there will be an increase in users' fees; the only circumstances under which there might not be an increase in users' fees would be if the Town paid entirely for the expansion of the plan, in which event it would have the option of subsidizing the users' fees. If the Town uses State funds, those people on the line must pay the actual cost, which they are not paying now. He said it is such a small plant that the costs are disproportionately high. Mrs. Goedecke inquired if the plant were expanded, if it would also expand the number of units. Mr. Guild replied that it would be a limited expansion; a line would be run down Cushing Road to sewer the hillside, which would protect the two Town wells, which 3 3,3 MINUTES - MEETING OF BOARD OF SELECTMEN March 18, 1991 Page 11 would end the ban in the present sewered area. Mr. Tebbetts asked how many new users there would be, and Mr. Guild replied about 150. He then asked if the Hull tie-in was made how many new users there would be, and Mr. Guild replied 430, adding that there are 190 users now. Commercial users, such as a restaurant, are equated to equivalent dwelling units, and are calculated into the 190, he said. Action was deferred on Article #56 and #57. Articles #66 and #67 were discussed with Mr. Guild. He explained Disc. Annual that Article #66 deals with the General By-Laws, the text of Town Mtg. Arts. which as initially passed was in conflict with the enabling law #66 and #67 of the Commonwealth. Motion of Mrs. Kornet to support Article #66. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Mr. Guild explained that Article #67 deals with the level of sewer fines; that the maximum is now $20 a day, which is an insufficient amount to cause concern, and the State wants heavier fines, i.e., $1,000 a day for domestic violation and $5,000 a day for commercial violation. The General Court will have to be requested to grant authority. Motion of Mrs. Goedecke to support Article #67. Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. Article #1, Special Town Meeting, was discussed. Mr. Guild Sp. Town Mtg. explained that Town Counsel had studied the matter and the State Art. #1 disc. has ruled that the Sewer Commission could not use the money for this purpose, but money can be appropriated from this fund and put into the Reserve Fund to compensate for the the Advisory Committee's authorization to advance $10,000. Motion of Mrs. Kornet to support Article #1, Special Town Meeting. Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. 33N MINUTES - MEETING OF BOARD OF SELECTMEN March 18, 1991 Page 12 Article #54 of the Warrant for Annual Town Meeting was Disc. Town Mtg. considered. Mr. Doyon explained that this is a change requested Art. #544 60 originally by the By-law Committee, to delete language from the second paragraph of Subsection (a) and all of subsection (b) of Section 29, and make substitutions dealing with requirements for handicapped parking spaces and fines in connection with violations. Motion of Mrs. Kornet to support Article #54. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Motion of Mr. Tebbetts to support Article #55. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. (Articles #56 and #57 were discussed earlier in the meeting. ) Motion of Mrs. Kornet to support Article #58. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. In connection with Article #59, Mrs. Gjesteby called attention to new information regarding the cost of ambulance leasing received from the Fire Chief. Discussion followed concerning lease/purchase of the ambulance, and the Board came to agreement that there is no advantage to lease-purchase over borrowing. Motion of Mr. Tebbetts not to support Article #59. Second by Mrs. Goedecke. Mrs. Kornet pointed out that the ambulance would be seven years old with 70,000 miles when replaced, if funded by Town Meeting, stating she will vote to delay the purchase but that she is definitely going to be in favor of purchasing a new ambulance soon. Vote 4 - 0 in favor, none opposed. (Article #60 was acted on previously.) MINUTES - MEETING OF BOARD OF SELECTMEN March 18, 1991 Page 13 Mr. Doyon explained that Article #61 will correct a motion Disc. Town Mtg. approved at a previous Town Meeting. Warrant Arts. #61-69 Motion of Mr. Tebbetts to support Article #61. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Article #62 was passed over. Motion of Mrs. Goedecke to support Article #63. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Kornet to support Article #64. Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Goedecke to support Article #65. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. (Articles #66 and #67 were previously acted on. ) Motion of Mrs. Goedecke to approve Article #68. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Motion of Mr. Tebbetts to support Article #69. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. (Action on Annual Town Meeting Articles was concluded with Article #69. ) 336 MINUTES - MEETING OF BOARD OF SELECTMEN March 18, 1991 Page 14 Discussion on Articles for Special Town Meeting was had. Spec. Town Mtg. Warrant Arts. (Article #1 had been acted on.) #148 discussed Action on Article #2 was deferred. Motion of Mrs. Goedecke to support Article #3. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Goedecke to support Article #4. Second by Mrs. Kornet. Vote 4 - 0 in favor. Motion of Mrs. Kornet to support Article #5. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Motion of Mr. Tebbetts to support Article #6. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Motion of Mr. Tebbetts to support Article V. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Motion of Mr. Tebbetts to support Article #8. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. The Executive Secretary said he had nothing to report. Mrs. Goedecke announced an Election Supper at Beechwood Congregational Church March 21, at 6:30 p.m. She reminded the Board about preparing information for the public before Town Meeting and the override election, and asked if there was a reply Qto the memorandum to the Advisory Committee concerning the MINUTES - MEETING OF BOARD OF SELECTMEN March 18, 1991 Page 15 consequences of the proposed override. Mr. Doyon replied there had been no response. Mrs. Goedecke asked if a representative should be sent to their meeting to discuss it. Mrs. Kornet and Mrs. Goedecke said they would attend. Mr. Tebbetts continued the previous discussion concerning pension Other business plan costs, mentioning that part of the reading material for March 18 contains a letter from the County Commissioners notifying the Town that $489,178 is due for the pension plan. He asked Mr. Doyon the amount for the previous year and was told it was $494,074. Mr. Tebbetts said there are certain categories in the budget which can be called "budget busters" -- medical insurance and pension plan. He warned that pension costs are going to rise in the future because inadequate contributions have been made in the past. Mrs. Kornet commented on the D.P.W. Study Committee's report, which she said was a good job. Mrs. Gjesteby said Mr. Laugelle had requested it be mentioned that the Community Center has voted to withdraw its proposal to take over the activities of the Recreation Commission. Mr. Tebbetts said he is concerned about certain aspects that have come before the Board regarding the Recreation Commission: they want to be self-supporting, but in measuring the way they become self-supporting, it would involve absorbing their own fringe benefit Eosts a d aip, it is misleading the way they have been handl.aning�beac�u par ng stickers. There is some dispute about how much it would cost to process them. He stated he does not think the excess should be considered as income from the Recreation Department, and wanted it on record that these changes were suggested. Mrs. Gjesteby mentioned that next week's agenda will include the EIR for the Cohasset Heights, Ltd. expansion, which she asked the Board to review. She added that if the expansion is allowed, it will be forty feet higher than Scituate Hill. Mr. Doyon is to review the report. The Board of Health is opposed to it and would like to have this Board write a letter. Mrs. Kornet suggested that one or two of the Selectmen go to the hearing. Mr. Doyon added that the Groundwater Protection Committee should go also. Mrs. Gjesteby announced that she and Mr. Laugelle visited the Norfolk County Jail and it was very impressive. There is to be an Open House in the near future. R i 33g MINUTES - MEETING OF BOARD OF SELECTMEN March 18, 1991 Page 16 The press was asked for comment. Press Motion of Mrs. Kornet to adjourn. Adjourn Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. The meeting was adjourned at 10:10 p.m. ACCEPTED: DATE: W E t' e Sec tary 33q CORRESPONDENCE LIST MARCH 18 , 1991 1. Conservation Commission to Michael Nuesse, Hull Conservation Commission, Dr. Joseph Godzik, Health Agent and Kevin O'Brien, Hull Board of Health, re Straits Pond. 2. DEP Order of Conditions, Mass. Wetlands Protection Act and Town of Cohasset' s Wetlands Protection By-law, from Town of Cohasset Conservation Commission to Town of Hull Board of Selectmen and Town of Hull/Town of Cohasset, re Straits Pond. 3 . Massachusetts Department of Revenue, Division of Local Services bulletin, re FY92 local aid information in advance of the FY92 Cherry Sheets. 4 . Office of the Board of Selectmen, Town of Arlington. Memo en- titled "Important Local Aid Campaign Begins Now. " 5 . Executive Office of Communities & Development enclosing report "Negotiating Pilot Payments" prepared under the direction of the Massachusetts Government Finance Officers Association. 6 . Received from Town Clerk. Zoning Board of Appeals granted a Special Permit to William and Susan Carter at 11 Stockbridge Street at a public hearing at Town Hall on 1/3/91. 7 . Received from Town Clerk. Zoning Board of Appeals denied a Variance to Cohasset Marine at 805 Chief Justice Cushing High- way at a public hearing at Town Hall on 1/3/91. 8 . Received from Town Clerk. Zoning Board of Appeals granted a Variance to Peter Capozzoli, Cohasset Imports, Inc. and David Hassan Hassan Woodcarving & Sign Company at 508 Chief Justice Cushing Highway at a public hearing at Town Hall on 2/7/91. 9 . Received from Town Clerk. Zoning Board of Appeals granted a Special Permit to Edvia and Richard Yocum at 25 Pleasant Street at a public hearing at Town Hall on 1/3/91. 10 . Fire Chief Daniel F. Brock. Ambulance Fee turnover. 11. Oliva Theberge, Jr. Mass. Department of Personnel Administration. Arrangements will be made to schedule another examination for Promotion to Fire Captain, Cohasset Fire Department. 12 . Joseph Hayes , Continental Cablevision. Check in the amount of $1011. 50 representing 1990 Municipal Franchise Fees, and list of 1991 System Highlights - Continental Cablevision. 13 . Arne Gjesteby, Advisory Board. Recommendation on operating budget. 14 . Robert Egan, Building Inspector, re longevity pay for Sandra Murray. 15. Mary Gallagher, Town Accountant. FY 1992 proposed local aid. �yo 0 C CORRESPONDENCE LIST - Page 2 MARCH 18 , 1991 16 . Massachusetts Municipal Association' s request for action on anti-rollback re health care costs . 17 . Richard Hayes, Paul Pratt Memorial Library, to Town Treasurer. Memo from Board of Library Trustees, with enclosure of check for $135 to the Library Gift Account. 18 . Frances Marks, Town Clerk, to Selectmen and Town Counsel, re filing of plans for Town Meeting, April 6 , 1991. 19 . Frances Marks, Town Clerk, to Selectmen and Dog Officer, re 1991 unlicensed dogs. 20 . Delivered by Town Clerk. Mass Department of Food and Agriculture. Pesticide Bureau information bulletin re exclusion of private property from area-wide spraying. 21. Mass. Department of Environmental Protection. Notice of filing application of Cohasset Commission for the Handicapped, re Sandy Beach Association. 22 . James Collins, Norfolk County Commissioners. Notice of unfunded liability in Norfolk County Retirement System. 23 . Board of Health. Memo re progress report review of EIR for Cohasset Heights, Ltd. Landfill. 24 . William Twomey, Central Artery/Tunnel. Request for interest in clay material suitable for lining or capping municipal landfills . i 3 yi AGENDA - MEETING OF THE BOARD OF SELECTMEN MARCH 25 , 1991 TOWN HALL, SELECTMEN' S MEETING ROOM 7: 30 P.M. A. Attendance B. Treasury Warrants C. Review and Approval of Regular Meeting of March 18 , 1991 D. Scheduled Items 7: 35 p.m. Two Requests for Transfers from the Reserve Fund - Wire Department 7 : 45 p.m. Public Hearing re Expansion of Premises 380 Corpor- ation d/b/a Cohasset Plaza Liquors 8 : 00 p.m. Senator Robert Hedlund 8 : 30 p.m. Report of the Public Works Study Committee 9 : 00 p.m. Frank C. J. Hamilton - Discuss Warrant Articles 9 : 15 p.m. Joseph R. Godzik and John McNabb - Comments on Cohasset Heights Landfill Environmental Impact Report E. Old Business 1. Take Positions on Warrant Articles 2. Act on Summer Meeting Schedule F. New Business 1. Approve Police/Fire Station Renovation Change Order #1 (a) and Payment Requisitions: (b) Strekalovsky & Hoit Invoice #4 - 12/14/90 - $ 960 . 00 (c) Strekalovsky & Hoit Invoice #5 - 1/8/91 - 1, 040 . 00 (d) Strekalovsky & Hoit Invoice #7 - 3/13/91 - 3 , 040 . 00 (e) Lambrian Construction Appl. #4 - 3/13/91 - 86, 039 . 37 G. Executive Secretary - Update on Pending Matters H. Public and/or Press I. Other Business That May Properly Come Before the Board 3t z j ds 3 25 91 MINUTES - MEETING OF BOARD OF SELECTMEN March 25, 1991 Selectmen present: Martha K. Gjesteby Jane 0. Goedecke Diana D. Kornet Rocco F. Laugelle Edwin H. Tebbetts Others present: Michael M. Sullivan - Board of Health R. Perry Collins - 380 Corp. , d/b/a Coh. Plaza Liquors Mary Jane McArthur ) - D.P.W. Terry J. Atherton ( Study Robert K. Dennis ) Comm- Robert J. Moody ( ittee Frank C. J. Hamilton - Sup'r., Water Dept. Ronald H. Goodwin - Water Commissioner Thomas J. Callahan - Conservation Comm'n. F. Roy Fitzsimmons - Govt. Structure Comm Stephen F. Wigmore - Supt. of Wires Richard A. Henderson - Town Counsel Sen. Robert L. Hedlund Molly Hochkeppel - Patriot Ledger Charles Mooney - Cohasset Mariner Robert V. Davenport - (for Cable T.V. ) Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:32 p.m. , Chairman Laugelle presiding. Motion of Mr. Tebbetts to approve, ratify, and confirm the Treasury warrants signing of the bill and payroll warrants of March 21, 1991, by Chairman Laugelle and Selectmen Gjesteby, Goedecke, Kornet and Tebbetts. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Kornet to approve the minutes of meeting of March Mins. mtg. 3/18/91 18, 1991, as amended. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Chairman Laugelle asked the Board to reconsider the vote taken on Req. to re-cons. March 11, 1991, relating to setting a cost-of-living increment vote re COLA for eligible Town employees. 3N3 MINUTES - MEETING OF BOARD OF SELECTMEN March 25, 1991 Page 2 Mr. Laugelle explained that he had been under the impression he could vote on matters not directly related to his immediate family members, and that he is asking for reconsideration of the vote on advice of counsel. Motion of Mrs. Kornet to reconsider a vote to set a cost-of- living increment for employees governed by the Personnel By-Law. Second by Mrs. Goedecke. Vote 4 - 0 in favor, Mr. Laugelle abstaining. Chairman Laugelle asked the Vice Chairman, Mrs. Gjesteby, to take Change of chair over the chairmanship for the purpose of a new vote on the for purpose of matter. vote Motion of Mrs. Goedecke to recommend a three percent Vote re COLA cost-of-living increase for non-union Town employees and elected Town officials, in addition to a $1,500 annual increment for the Town Clerk. Second by Mr. Tebbetts. Vote 4 - 0 in favor, Mr. Laugelle abstaining. Mr. Tebbetts wanted it noted for the record that Chairman Laugelle did not participate in this vote. Mr. Laugelle resumed the chair following this vote. Chair resumed by Chairman Mr. Wigmore presented a request for transfer of $1,000 from the Req. for trans. Reserve Fund to the Wire Department, explaining that the purpose from Res. Fund is to cover overtime costs. for Wire Dept. Motion of Mrs. Kornet to approve the transfer request of the Superintendent of Wires from the Reserve Fund to Wire Department Account #5130 of the sum of $1,000. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Mr. Wigmore presented a second request for transfer of $3,000, Req. for 2nd from the Reserve Fund to the Wire Department for repairs to the trans. from Res. bucket truck. Fund for Wire Dept. Motion of Mrs. Gjesteby to transfer $3,000 from the Reserve Fund 3 4►4► MINUTES - MEETING OF BOARD OF SELECTMEN March 25, 1991 Page 3 to the Wire Department Expense Account to cover repairs to the bucket truck. Second by Mrs. Goedecke. Mr. Doyon explained that $2,511.56 is the total balance in the expense account of the Wire Department's budget, and the request is as a result of a pledge by the Advisory Committee last year in lieu of the purchase of a new bucket truck. vote 5 - 0 in favor, none opposed. The Executive Secretary announced that Mr. Henderson had Town Counsel re presented an opinion tonight on the sale of the Bates Building. disposition of Mr. Henderson exemplified that the Bates Building is on a parcel Bates Bldg. which contains 25,200 square feet of land, and discussion has concerned selling a portion of the land with the building. He stated that before the State Procurement Act is addressed, zoning and subdivision requirements will have to be considered, and as a lot of 12,500 square feet does not meet the minimum zoning requirements, it may require that a variance be sought. He emphasized that this should be understood before the Bates Building is offered for sale. Mr. Henderson said he had been asked if the Bates Building could be put on the market for six months at market value in an attempt to get it back on the tax rolls, or alternatively, to sell it to a non-profit organization. He said the answer to both questions is yes, although there must be compliance with the State Procurement Act: it has to be appraised, declared to be for sale, published in the newspaper, and once bids are opened, the State Secretary's Office must be provided with the name of the potential buyer. It can be sold for a lesser amount of money, but the reasons must be stated for selling it for less, the State Secretary's Office must be notified, and it must be published. The reasons must be stated in order for a determination to be made that they are justifiable. Chairman Laugelle asked if a sale for $1.00 could be considered. Mr. Henderson replied that if the Town wants to offer the property to a non-profit organization for reasons not questioned by the Secretary of State's Office, that would be permissible. Mrs. Goedecke inquired if the appraisal would have to be made public. Mr. Henderson replied that anyone could ask to look at the appraisal; the appraisal is to ascertain what is being sold before it is sold, although it might be kept confidential while bids are being solicited. He advised that the procedure must 3 Q-T MINUTES - MEETING OF BOARD OF SELECTMEN March 25, 1991 Page 4 be followed and the Board has to answer to the electorate, in any event. He suggested if the objective is to get the building back on the tax rolls and there is an offer close to the market value, it should be accepted, otherwise it should not be put out to bid. He advised that conditions for the sale could be set with respect to the use of the building, butthat any such restrictions would expire thirty years from the date of the deed. He said the first requirement is a vote of Town Meeting, then the decision is made to dispose of it, the survey work and appraisal is completed, and solicitation follows. Mr. Doyon announced a public hearing on the request of 380 Public hearing Corporation, d/b/a Cohasset Plaza Liquors, for expansion of its re 380 Corp. premises. The Manager, R. Perry Collins, was present. Mr. Doyon d/b/a Cohasset stated he caused to be published a notice of public hearing in Plaza Liquors the newspaper, a copy of which he read aloud. He said the expansion does not involve a change in the footprint of the building, but it does involve a change in the description. All return receipts were returned from abutters. Mr. Collins stated that Mrs. Gjesteby had looked at the premises last Saturday. Mrs. Gjesteby said the premises are as stated. The Chairman asked for comments in favor and opposed. There were no speakers. Motion of Mr. Tebbetts to authorize approval of expansion of premises occupied by 380 Corporation, d/b/a Cohasset Plaza Liquors, 380 Chief Justice Cushing Highway, from 3,500 square feet to 4,165 square feet, as set forth in letter of March 1, 1991, from Donald E. Staszko, President of 380 Corporation. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. The Board considered a Summer meeting schedule as submitted by Board acts on the Executive Secretary. Mrs. Gjesteby asked to have the Summer meeting schedule extended to include every other week in September as schedule well. Mrs. Goedecke inquired about Mr. Doyon's holiday schedule and asked if the date of Tuesday, May 28, for a prospective Special Town Meeting had been verified with the Town Clerk and Moderator. Mr. Doyon replied it has not been checked with anyone other than the Advisory Committee Chairman, and announced that his own vacation will be from September 7 to September 21. Motion of Mrs. Goedecke to approve the Summer meeting schedule as proposed and as amended, to include every other week in September: 3 ud MINUTES - MEETING OF BOARD OF SELECTMEN March 25, 1991 Page 5 Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Invoices of Strekalovsky & Hoit, Inc., were considered. Prof. bills Motion of Mrs. Kornet to approve payment of the following invoices of Strekalovsky & Hoit, Inc. , for architectural services on the Police/Fire Station renovations: (a) Invoice #4, dated December 14, 1990, in the amount of $960; (b) Invoice #5, dated January 8, 1991, in the amount of $1,040; (c) Invoice #7, dated March 13, 1991, in the amount of $3,040; for a total of $5,040. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Mr. Doyon stated that the Police/Fire Station Building Committee Approv. of approves and recommends payment of $86,039.37 to the general Payt. #4 to contractor, Lambrian Construction Corp. general contr. Police/Fire Sta. Motion of Mrs. Gjesteby to approve payment of $86,039.37 to Lambrian Construction Corp., for its Payment Application #4 covering the period to March 8, 1991. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. The Chairman requested approval of Change Order #1 of Lambrian Approv. of Construction Corp. for renovations to the Police/Fire Station. C.O. #1, Police/ Fire Sta. Motion of Mrs. Gjesteby to approve Change Order #1 of Lambrian Construction Corp. increasing the amount of the contract by $1,750, for a total of $262,546.60. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Mr. Hamilton was present to discuss Warrant Article #41 with the ATM Art. #41 Board. He reported that he has already solicited one appraisal for the land and will get another. Once the fair market value is determined, he said that will be the low bid price offered at auction for the property, and if it is not beneficial to the 3 H'� MINUTES - MEETING OF BOARD OF SELECTMEN March 25, 1991 Page 6 Town, it will not be pursued. He agreed to let Mr. Doyon know as soon as he learns what the bids are. Mr. Doyon asked if Mr. Hamilton is aware of the concern of the Recreation Commission as to access. Mr. Hamilton said a buffer of eighteen feet will be retained and the land is fifty feet, more or less, from the side of the house, is approximately one hundred ninety-one feet in depth, and contains approximately 9,500 square feet. Mr. Davenport asked if there is any other access land to be offered to neighbors. Mr. Hamilton replied that there is only one access at this time; that the property in back of the school leads from the access road off Pleasant Street, and the Water Department intends to hold onto it. Mrs. Goedecke stated that the Board has already approved the article, that she discussed with Town Counsel about keeping the appraisal confidential, and she would like to keep it confidential until it is known what is possible. The Chairman inquired as to the advisability of moving the road to a different area. Mr. Hamilton replied that the Water Department is willing to do so. Article #42 of the Annual Town Meeting Warrant was reviewed with ATM Article #42 Mr. Hamilton, who stated that this proposal was made last year, at which time it was decided to hold it over to the Annual Meeting. He continued that the clerk is operating under the job description of the Caleb Marsh Study done in 1986, since which time the job has become more complex. He said that the Water Department would like to keep the position as it has evolved, with which the Personnel Committee is in agreement. Mrs. Goedecke inquired if Personnel had approved the change in hours. Mr. Doyon said there has been no opinion about this. Mrs. Goedecke objected because in every other area in the Town hours are being cut back. She asked to hear the reasoning for increasing the hours. Mr. Hamilton replied that with the expansion of the position, if the twenty hours are used up, it would seem reasonable to complete a job at hand; that some weeks it would be less than twenty-five hours, and some weeks more; but only the number of hours necessary to complete the work would be used. Mr. Tebbetts suggested having flexible hours. Mr. Hamilton agreed, stating he is more concerned with getting the job description altered, and if it makes a difference one way or the other, he would just as soon leave the hours as they are at present, with a change in the job description. Mrs. Kornet 3 L/ MINUTES - MEETING OF BOARD OF SELECTMEN March 25, 1991 Page 7 asked him to amend the motion on the floor of Town Meeting to twenty hours. Mrs. Gjesteby remarked that the schedule will be the same with the pay group change. Mr. Doyon advised that the proper way to correct it is if Article 4 regarding reclassification passes, that would include moving the position from Pay Group B to Pay Group D. Motion of Mrs. Goedecke not to recommend Article #42. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. The Chairman asked for the Executive Secretary's report. Mr. Exec. Secy's Doyon reported that: report (1) Notice of Intent was filed on Harbor dredging, which is scheduled for hearing April 2, 1991, at 8:00 p.m., at Town Hall. (2) The Conservation Committee approved installation of the toilet for the Harbor Master. (3) Group Health Insurance specifications were issued last week and are due April 9, 1991. [End of Executive Secretary's report.] Other Annual Town Meeting Articles not yet acted on were discussed. Mr. Doyon announced that the Highway Surveyor has informed him that he can get along without replacing the sander this year. Motion of Mrs. Gjesteby to postpone for indefinite action Article ATM Article #34 #34. Second by Mrs. Tebbetts. Vote 5 - 0 in favor, none opposed. Article #10 relating to purchase of the Eastern Edison property ATM Art. #10 on South Main Street was considered. Mr. Doyon stated that a lot of people realize the Town needs a garage, but the Eastern Edison property is not the answer. The Chairman stated he would like it understood that he is not pushing this article. Motion of Mrs. Goedecke not to recommend Article #10. 3Llq MINUTES - MEETING OF BOARD OF SELECTMEN March 25, 1991 Page 8 Second by Mr. Tebbetts. Mrs. Gjesteby asked the members of the D.P.W. Study Committee if they had any thoughts about this. Mr. Atherton said the property is not large enough to house all Town vehicles as it now exists. Vote 4 - 0 in favor, Mr. Laugelle abstaining. Mrs. Goedecke said Article #11 should be withdrawn, as there is ATM Article #11 no money to put into the Stabilization Fund. Motion of Mrs. Goedecke that Article #11 be indefinitely postponed. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Article #8 was passed over. ATM Article #8 Mr. Atherton reported for the D.P.W. Study Committee, as follows: Passed over (1) The feasibility of combining the Town's six public works Report of D.P.W. departments; Study Comm. (2) A review of what is going on among the various departments in Cohasset. (3) The existence of a lot of resource sharing among the departments, particularly Highway and Tree, Park and Cemetery. (4) The probability that the various department heads will all retire at about the same time, resulting in a tremendous loss of experience to the Town in all departments. (5) Exclusion of the Water Department from the study because the level of skills is different and it cannot be matched with the other departments. (6) Recommendation to continue the Wire Department and for a monitoring system to ensure that its resources are used properly. (7) Recommendation to revert the functions of the Sewer Commissioners to the Water Commissioners when expansion of the sewer facilities is complete. (8) Equipment and facilities of the various departments. 350 MINUTES - MEETING OF BOARD OF SELECTMEN March 25, 1991 Page 9 (9) Recommendation that a committee be formed to look for opportunities to consolidate facilities. The Chairman inquired if the former skating rink on Route 3-A had been looked into as a garaging facility. Mr. Dennis replied that it had been investigated and that the building has sufficient square footage to house all Town vehicles if overhead doors are added. He said the owner would prefer to lease it on long term rather than sell, but he is willing to talk about it. Mrs. McArthur mentioned the State's plan to use the property in connection with restoration of the Railroad. Mr. Davenport mentioned the possibility of expansion of the cemetery onto the area. Mr. Tebbetts commended the committee for a fine job. Mrs. Goedecke stated she is pleased to see the legal questions and points outlined that have to be dealt with, and mentioned that at least one other town was able at a Town Meeting to vote to move away from elected positions to appointed with the future retirement of department heads, to take place at the time of retirement, preserving the existing job while planning for the future. Mr. Atherton recommended that this sort of action be taken now. Motion of Mrs. Goedecke to accept the report of the D.P.W. Study Committee, with thanks. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to set up a committee to conduct a search Vote to set up for a garaging facility for the Town. committee re garaging facili- Second by Mrs. Gjesteby. ty Vote 5 - 0 in favor, none opposed. The Chairman introduced Senator Hedlund to the Board at 8:50 p.m. Sen. Hedlund interviewed Mrs. Goedecke asked what his position is on Proposition 22, if he thinks any changes should be made, and where the Governor and Legislature stand on those issues. Senator Hedlund replied that the Legislature and Governor recognize there is no will in the Legislature to amend 22, and that is due to the understanding that it seems to be the will of their constituency, adding that 351 MINUTES - MEETING OF BOARD OF SELECTMEN March 25, 1991 Page 10 he sees the issue basically in the same light as his colleagues. Sen. Hedlund He said that the Speaker of the House would like to see changes (cont.) in Proposition 22, but he recognizes in a body controlled by the "other party" the will is not there, even among his own party members. Mrs. Kornet expressed the opinion that Prop. 22 should be amended to make it possible for the governing body of a Town to vote to override it. Mrs. Gjesteby expressed concern over the cuts in local aid, and the necessity for limiting State mandates to Towns, specifically, waiver of the minimum wage in projects under $250,000, and inquired if towns are going to have to pay for teachers' pensions. Senator Hedlund said teachers' pensions is a proposal yet to be put on the table and will be brought up for FY92. Mr. Tebbetts asked the rationale for using a figure of 10% for teachers' pensions, to which the Senator replied that he had no idea, and he also had no idea why the vote in the House went the way it did, adding that the Governor backed off from the proposal and it was taken out of the conference reports; but that the union backing that group is strong, which played a role in the decision. In connection with the minimum wage matter, the Senator said that MMA did not send a representative the day it came up, and from his perspective, he has not seen MMA pumping the cause. Mrs. Kornet suggested that it is one of the few things that can be done to help towns without taking any money away from the State budget, to which the Senator replied that the unions are very concerned and strongly oppose it as a foot in the door for the eventual doing away with the minimum wage laws in Massachusetts. Mr. Tebbetts stated that on Question #5 of the State ballot 57% of the voters were in support, and it is his understanding that Governor Weld was also in support and campaigned with it; since there is now a $157,000 cut in local aid in Cohasset, he asked the Senator to comment on local aid and if it should be at the level of last year or cut. The Senator replied that his maiden speech was on this topic, which he sees as a priority; he would like to have the legislators make some cuts in other areas to free up local aid. Mr. Tebbetts asked what areas should be cut, to which the Senator replied he spoke to the area of State workers' contribution to the health insurance premiums which currently is 10% and which ought to be in line with industry averages. Mr. Tebbetts said that the State is now putting about $400,000,000 a year into financing the "T" system, and the Governor has suggested the State should put a 5% ceiling on what '3Sa MINUTES - MEETING OF BOARD OF SELECTMEN March 25, 1991 Page 11 is contributed. He asked the Senator if he agreed with the Sen. Hedlund Governor's position on those issues. Senator Hedlund replied (cont'd.) that he does not agree; that one recommendation was an increase in fares, which he supports; and right now 75% of the operating budget is subsidy from the General Fund. He said the "T" has the lowest fares in the nation with the exception of Seattle, and if a fare raise is put on the table it will exempt seniors, but we can afford to raise the fares. The Senator added that he is willing to look at anything that is a positive improvement relative to the State's relation to the "T". Mr. Tebbetts said that half the cost, $280,000,000, of the Old Colony line would be paid for by the State, so the Governor could not possibly meet the 5% ceiling mentioned previously. Senator Hedlund said he has not seen the proposal the Governor made, but he had a discussion with Secretary of Transportation Anderson and they are moving ahead with the other two lines. Mr. Tebbetts said the Federal government has kept its share at a very small amount and the average salary of the "T" employee is $51,000 a year. The Senator said the "T" has an absentee record double that of the New York Transit Authority, and the Carmen's Union is one of the strongest unions in the State. Mr. Tebbetts said he is very concerned the Governor is going to try to shift a greater share of the "T" deficit to the cities and towns. Senator Hedlund said it is capped right now, but the Legislature could change it, although he would oppose any effort to do this. Regarding mandates, he said he is opposed to the State mandating anything to towns that are not funded, and one area of focus is on existing mandates to see what can be realized. He continued that his office would like to assemble a list of what is actually mandated by the State and he asked if Cohasset would prepare such a list, to include the School Department. He suggested that the local School Committee knows better what is best for the students of Cohasset than the bureaucrats in State government. Mr. Fitzsimmons said he supports 22; he thinks things are not run as efficiently as they should be, but he is hoping the Legislature will not allow 22 to be touched. The Senator said it does not appear to be the will of the Legislature to alter it at this time. Mr. Tebbetts stated that people want all the services maintained, but they do not want an increase in taxes, and it cannot be had both ways. Mrs. Kornet said she would like to see 22 clamped on State spending to see where they would cut and what they were willing to fund. Mr. Tebbetts said he had been through Governor Weld's budget proposal and if general accounting principles are used, the budget would still be in deficit by over $500,000,000. Senator Hedlund said the Speaker of the House and the Chairman of the Ways and Means Committee think 353 MINUTES - MEETING OF BOARD OF SELECTMEN March 25, 1991 Page 12 he has about four-fifths of the tools needed. Mr. Tebbetts Sen. Hedlund persisted that there is a constitutional mandate to present a (concl.) budget in balance and it has not been done for years. Senator Hedlund said the Governor is still trying to get a handle at this time on identifying how many State workers there are; there is much resistance from department heads held over from the previous administration, but the Governor is moving ahead on most fronts so far. He warned that the State is not going to be in good shape for next year's budget. The Senator told the Board that he serves on the following committees: Commerce and Labor, Taxation, Public Safety, and Counties. He said there are not enough members to staff all the committees. The Chairman thanked Senator Hedlund for appearing before the Board. Mr. Sullivan commented on the Cohasset Heights, Ltd. landfill Board of Health environmental impact report, stating that the draft EIR has been report on Coh. submitted and there was a meeting last week to discuss the Heights, Ltd. response to be presented in connection with it. He explained DEIR that the proposal is somewhat different from the original scope submitted; they are proposing to convert to general refuse landfill and increase the tonnage from 299 to 500. They are proposing to have a recycling and repossessing facility which would bring the tonnage up to close to 1,000 tons a day. He said there is a problem for the traffic situation, and there are many inconsistencies and contradictory issues in the draft EIR they will have to speak to in the final submission. He continued that the major concerns are the continuing problems with odors, increase in tonnage as a potential traffic problem, and the expansion is going to be visible from Route 3-A, which is a very detrimental issue from a property value and esthetic vantage point. Also, he said, there is a potentional wetlands issue. The issues are being investigated by CDM, he told the Board. Whether or not the Board should comment on the EIR was discussed. Mr. Sullivan said the Board has the option to submit a document. Mr. Goodwin said the Water Department intends to submit something about the return of the seagulls to Lily Pond, and they think it is important that the Selectmen include a letter addressing the fact that the Town has spent over $200,000 to bring a court case to prove that its position was right about their taking demolition and not refuse; and now we are talking about a dump 35Ll MINUTES - MEETING OF BOARD OF SELECTMEN March 25, 1991 Page 13 that will eliminate all that. He contended that if the history Board of Health of Cohasset Heights is not known, it could be thought they run re Coh. Hgts. Ltd. the best landfill in Massachusetts, while they have failed to DEIR (concl.) operate within their site assignments concerning hours and tonnage, and they have sued about every board in the Town. Mr. Sullivan said the Board can comment on any issue, although he suggested if an opinion is stated there should be facts to support it, as the people doing the reviewing will analyze the information and responses and push back on those issues they feel are justified. He told the Board the Conservation Commission has stated they have drafted a detailed comment to the DEIR that goes beyond the wetlands issue and encompasses the whole EIR. He asked what happens to this landfill when it closes?, adding that some day the Board of Selectmen may have to deal with the problem directly. The Chairman asked the Board members to leave their comments with the Executive Secretary. Mr. Sullivan asked to have the documents handed to Dr. Godzik by Wednesday so that all the material can go in at the same time. Mr. Sullivan requested the Chairman to call an executive session on a subject that might involve litigation. He was asked to wait until the evening's agenda had been finished. Mrs. Goedecke stated that she and Mrs. Kornet attended an Other business Advisory Committee meeting last Tuesday pursuant to the Board's request, and the Advisory Committee will make known where they will allocate budget reductions in the event an override should fail after Town Meeting. The most important of their reasoning is they simply do not know where they are going to find $141,000 yet. They assured that they would make their determination within a week or two after Town meeting in order to provide time for the voters' education, specifying that they would attempt to project on the basis of average salaries in Cohasset, and in their assessment of the budget what this means in terms of jobs. She reported that the Advisory Committee asked the following questions: (1) What action the Board feels it should take if a vote on the renovation of Government Island should fail? (2) On the Bates Building they were unclear about an auction and a six month period. 3 s'S MINUTES - MEETING OF BOARD OF SELECTMEN March 25, 1991 Page 14 She suggested it might be important for the Board to communicate Other business with the Advisory Committee about its vote and how the Board (cont'd.) intends to proceed. The Chairman asked the Executive Secretary to contact the County about Government Island and see what they have to offer. Mrs. Kornet expressed appreciation for the Executive Secretary's summary of the different options for the renovation of Government Island duplex. Mr. Doyon said that $30,000 was estimated by the Building Inspector to do certain renovations inside and out for materials cost and labor. The matter was discussed. Mrs. Gjesteby announced that she and Mrs. Kornet went to the Police/Fire Renovation Committee meeting Tuesday morning and heard Peter Pratt talk about E-911. The committee voted to recommend installing the system. Mr. Tebbetts made a statement responding to a letter written to the Cohasset Mariner by Mrs. Gjesteby. The Chairman asked Mr. Sullivan to inquire into early rubbish collections taking place at 5:30 to 5:45 a.m. , about which residents have complained. He reminded him there is an ordinance limiting the start of collection to 7:00 a.m. Mr. Laugelle also reported he had a call from Mrs. Connolly on Doane Street about a temporary easement and he explained to her the difference between a temporary and permanent easement. He requested that Mr. Doyon follow this up. The press and public were asked for comment. Press and public Motion of Mrs. Kornet to go into executive session to discuss Motion for exec. litigation relating to the Cohasset Heights, Ltd. environmental sess. aborted issue. Mr. Davenport wanted to know if it is existing litigation or further litigation that is to be discussed. Mr. Doyon said it is existing litigation. Mr. Sullivan added that it is a continuing issue. Mr. Goodwin said if the Board is discussing the new proposal, he did not think it appropriate to go into executive session. He challenged the Board that the issue to be discussed was pending litigation. The Chairman said if there is any doubt the Board should not go into executive session. It was agreed that Town Counsel should be consulted. Mr. Sullivan left the room. 7 St MINUTES - MEETING OF BOARD OF SELECTMEN March 25, 1991 Page 15 Motion of Mr. Tebbetts to adjourn. Adjourn Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. The meeting was adjourned at 10:30 p.m. ACCEPTED: DATE: T41 e ve Sec tart' 3,57 CORRESPONDENCE LIST MARCH 25, 1991 1. Edward Guild, Sewer Commission to Peter Laugelle, Tree and Park Department, with deep appreciation for help in Jacob' s Meadow. 2. Marian Atkinson, Cohasset Common Historic District Commission. Notice of public hearing Monday, 4/1/91. 3. David Soule, Metropolitan Area Planning Council, with informa- tion re funding and computer resources to assist communities in pavement management. 4. Norfolk County Advisory Board. Norfolk County still sub- sidizing State court building costs . 5. James Lagrotteria, Board of Assessors, re position of Administra- tive Assistant to the Board of Assessors . 6 . Minutes of Mosquito Control Committee Organizational Meeting of 3/12/91. 7 . Advisory Committee ' s approval of Tree & Park Department' s request for transfer from Reserve Fund. 8 . Marian Atkinson, Cohasset Common Historic District Commission. Public hearing for 4/1/91 re Community Center' s addition, cancelled. 9 . Jacqueline Dormitzer. Town Pump project timetable. TOWN OF COHASSET, MA MINUTES OF SELECTMEN ' S MEETINGS SEP 411990- MARCH 25 , 1991 END