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HomeMy WebLinkAboutMinutes - BoS - 09/04/1990 - Selectmen's Meetings Sep 4, 1990- Dec 24 I i AGENDA - MEETING OF THE BOARD OF SELECTMEN SEPTEMBER 4, 1990 TOWN HALL, SELECTMEN' S MEETING ROOM 7: 30 P.M. A. Attendance B. Treasury Warrants C. Minutes Review and Approval of Regular Meeting of August 20 , 1990 D. Scheduled Items 7 : 35 p.m. Request Use of Town Hall Auditorium September 16 to November 18 , 1990 from 9 : 00 a.m. to 11: 30 a.m. for The Second Congregational Church School Program - Reverend Gary Ritts 7: 45 p.m. Approve Use of Pamphlet - Thomas Wigmore for Drug and Alcohol Committee 8: 00 p.m. Town Government Structure Committee Reporting on Emergency Medical Care - F. Roy Fitzsimmons Police Sergeant Interviews: 8: 45 p.m. Lawrence D. Ainslie - Confirmed 9: 15 p.m. Richard B. Abbadessa - Confirmed Executive Session E. Old Business 1. Committee Appointments and Re-appointments 2. Re-scheduling of ALS Meeting to September 12 , 1990 - South Shore Hospital 3. Approval of Cohasset Dramatic Club Dates F. New Business 1. Comments on Proposal of Massachusetts-American Water Company to Charge Consumers Hydrant Fees and Raise Rates 2. Department of Personnel Administration Informational Memo re Certification of Names for Full-Time Police Officer. New Requisition Needed 3. Review and Discuss Board Priority Lists (Tentative) V 4 . Consider Raises for Town Accountant and Executive Secretary 5 . Consider Setting a Dog Hearing r 6 . Set Open and Closing Dates for Special Town Meeting s 7 . Resignation from Cable T. V. Council 8 . Review and Approval of Professional Statements: a a. ATEC Associates, Inc. b. Brewster W. Fuller & Associates 9 . Comments and Discussion re Mosquito Spraying G. Executive Secretary - Update on Pending Matters H. Public and/or Press I. Other Business That May Properly Come Before the Baord GJD:jds 9 4 90 Z MINUTES - MEETING OF BOARD OF SELECTMEN September 4, 1990 Selectmen present: Martha K. Gjesteby Jane 0. Goedecke Diana D. Kornet Rocco F. Laugelle Edwin H. Tebbetts Others present: Gregory J. Doyon - Executive Secretary Rev. Gary A. Ritts - 2d Cong. Church Thomas Wigmore ) - Drug & Alcohol Keith F. Knowles( Committee F. Roy Fitzsimmons) Government James L. Whalen ( - Structure Jack D. Bryant ) Committee Patricia G. Facey ( Daniel F. Brock - Fire Chief Robert F. Protulis Capt. Robert D. Silvia - Fire Dept. Paul T. Bilodeau John McNeil Robert T. Sceery, M. D. Benjamin F. Curley, Jr. Christopher Duggan Nancy A. Roth J. J. Healy Anne V. Abbadessa Lawrence D. Ainslie Richard G. Abbadessa Robert V. Davenport - (for Cable T.V. ) Motion by Mrs. Gjesteby to approve, ratify, and confirm the Treasury signing of the bill and payroll warrants of August 23, 1990, by warrants Chairman Laugelle, and Selectmen Gjesteby, Goedecke, Kornet and Tebbetts; also, the bill and payroll warrants of August 30, 1990, by Chairman Laugelle and Selectmen Gjesteby, Goedecke, Kornet and Tebbetts. Seconded by Mr. Tebbetts. Voted 5 - 0 in favor, none opposed. Motion by Mr. Tebbetts to approve the minutes of August 20, 1990. Mins. mtg. 8/20/90 Seconded by Mrs. Gjesteby. Voted 5 - 0 in favor, none opposed. Motion by Mrs. Kornet to appoint Andrew T. Hawks as a member of Appt. to Compu- the Computer Study Committee. ter Study Comm. 3 9 1 3 i j 3 MINUTES - MEETING OF BOARD OF SELECTMEN September 4, 1990 Page 2 Seconded by Mrs. Gjesteby. Voted 5 - 0 in favor, none opposed. Motion by Mrs. Gjesteby to reappoint Myrna Putziger and Mark G. Re-appointments to DeGiacomo as members of the Zoning Board of Appeals. ZBA Seconded by Mrs. Gjestreby. Voted 5 - 0 in favor, none opposed. Motion by Mrs. Kornet to reappoint Shelanne S. Durkin to the Re-appointment to Cable T. V. Council. Cable T. V. Council Seconded by Mrs. Goedecke. Voted 5 - 0 in favor, none opposed. Rev. Ritts presented the request of the Second Congregational Req. of 2d Congo. Church to use the Town Hall on Sunday mornings from September 16 Church to use to November 18, for classes. Mr. Doyon advised that the Town Hall Audit. Auditorium would not be available on September 16 and November 4 due to the elections. He also indicated that the fee was $35 per day from October 1 to May 1 and $25 from May 1 to October 1. Rev. Ritts said that the Church would provide custodial assistance. Motion by Mrs. Goedecke to approve the request, beginning September 23 through November 18, excluding November 4, at the regular fees. Seconded by Mrs. Gjesteby. Voted 5 - 0 in favor, none opposed. It was decided that as previously agreed, Mrs. Kornet or Mr. Desig. of reps. Doyon would represent the Board at the South Shore Hospital's to ALS meeting Advanced Life Support meeting on September 12, 1990. The Board reviewed the letter from Joanne Nawn of the Cohasset Req. of CDC to Dramatic Club requesting various dates for use of the Auditorium. use Town Hall Mr. Doyon pointed out that there was a conflict with the Auditorium elections in September. Motion by Mrs. Gjesteby to approve the request of the Cohasset Dramatic Club pending availability of the Auditorium. MINUTES - MEETING OF BOARD OF SELECTMEN September 4, 1990 Page 3 Seconded by Mrs. Kornet. Voted 5 - 0 in favor, none opposed. Thomas Wigmore of the Drug and Alcohol Committee requested the Req. of D & A endorsement of the Board of Selectmen to use their names on the Comm. for Board's "Safe Homes" pamphlet, a program discouraging alcohol use at endors. of publica- parties. He also asked the Board's permission to use the Town's tion and use of bulk mailing permit to mail out the pamphlets. Town's bulk mail permit Motion by Mrs. Goedecke to sponsor the brochure. Seconded by Mrs. Gjesteby. Voted 5 - 0 in favor, none opposed. Motion by Mrs. Kornet to approve use of the Town's bulk rate postal permit, if feasible. Seconded by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. The Board reviewed the Massachusetts American Water Company's Disc. re proposal proposal for a rate increase which would include incorporating for water rate hydrant rental charges in monthly user rates. increase Motion by Mrs. Goedecke to contest the proposal to incorporate hydrant rental charges in the monthly user fees. Seconded by Mrs. Gjesteby. Voted 5 - 0 in favor, none opposed. Chairman F. Roy Fitzsimmons of the Town Government Structure Presentation of Committee stated that his committee's report was the by-product Town Govt. Struc. of a study on regionalized services. As a result of an area-wide Comm. re ambulance survey, the Committee has focused primarily on various public service safety issues. In coming to their conclusion on the ambulance service, the committee looked at statistics from the Department of Revenue and the experiences of the Towns of Marshfield and Georgetown. 9 Patricia Facey outlined the following summary of recommendations of the report: i I s _5 MINUTES - MEETING OF BOARD OF SELECTMEN September 4, 1990 Page 4 GOALS• Presentation of Town Govt. Struc. Provide the highest level of emergency medical care which is Comm. (cont'd.) economically feasible. Provide emergency medical care which is fiscally reasonable, controllable and accountable. CONCERNS: Cohasset is approximately 15-20 minutes from the nearest full care medical facility, South Shore Hospital in South Weymouth. The Town's emergency care is presently served by firefighters who have been trained as Emergency Medical Technicians (EMT). However, EMTs are limited in the type of emergency medical care they can provide. They can apply bandages, CPR and other very basic emergency medical care. They cannot administer any drugs or advance life support treatment. Although the Town authorized the purchase of a defibrillator in 1989, EMTs are only now being trained in its use. Voters at the 1990 Town Election rejected an override of $70,000 to purchase a new ambulance. While the MEDIVAC Helicopter service is available to Cohasset, it must serve the entire state and is considered to be a supplementary emergency service; it is not intended to serve as a replacement for land-based service. THE STUDY: The Committee examined possibilities for upgrading our Town emergency medical service to Advanced Life Support (ALS), regionalized private ambulance service and Para-medic service, the latter proving too costly for the Town to provide on its own. The committee met with representatives from Hingham, Hull, Norwell, Marshfield and Scituate to explore the possibilities of regionalizing ALS service through private ambulance services to explore the possibility of providing an upgraded level of emergency care at a lower cost. We met with officials from three private ambulance services in this area which are willing and ready to provide ALS on a regional basis. MINUTES - MEETING OF BOARD OF SELECTMEN September 4, 1990 Page 5 We communicated with officials from South Shore Hospital Presentation of regarding emergency medical service. Officials are anxious to Town Govt. Struc. cooperate with the towns which it serves in providing emergency Comm. (concl.) medical care and some training. 1991 Costs for EMT/Town Ambulance Service: Cohasset has an unusually large annual budget for public safety when compared with other communities of similar size. Total Projected Cost for 1991: 8 EMTs $333,180 plus pension contributions Cost of new Town ambulance $ 70,000 (1991 budget) . CONCLUSION: Thas the Town of Cohasset can provide a higher level of emergency medical care, Advanced Life Support System, at savings of $89,580 to $139,580 by entering into a Private Contract for ambulance service and eliminating the eight positions in the Fire Department for Emergency Medical Technicians. Such contract would be subject to regular revision, renewal or cancellation. RECOMMENDATIONS: The Board of Selectmen enter into a Private Ambulance Contract for the Town of Cohasset and eliminate eight positions from the Fire Department. The Town Accountant audit the number of Transport Runs made by the town ambulance, billings and amounts collected for the years 1986 forward and make regular reports to the Selectmen. The Board of Selectmen study the use of call firefighters in the Town. [End of report. ] Mr. Tebbetts asked if the private ambulance would be housed in Disc. re presenta- Cohasset. Mr. Fitzsimmons responded that it would be and that a tion of Town Govt. private service would utilize EMTs doing no other work, providing Struc. Comm. the same EMT service existing at present. Mr. Fitzsimmons spoke of the recent billing problems and the difference between the aggressiveness of private versus municipal billing practices. Mr. Tebbetts asked about the impact of reducing manpower by two MINUTES - MEETING OF BOARD OF SELECTMEN September 4, 1990 Page 6 per shift and whether that anticipated more use of the call Disc. re presenta- force. Mr. Whalen pointed out that in towns such as Georgetown tion of Town Govt. that was not a problem, although Georgetown was an anomaly. He Struc. Comm. cited a number of communities whose per capita firefighting cost (cont'd.) was substantially lower than Cohasset's. Mrs. Goedecke asked how the five-town ambulance would fit into the picture. Mr. Fitzsimmons replied that the private service would not have a need for mutual aid; that it could be supplied from other private ambulances. Mrs. Goedecke asked if the Town was subsidizing Scituate, given the high number of ambulance calls. Chief Brock replied that Cohasset does bill Scituate residents and he did not know if that was an unusual number of calls for that year. Robert Silvia added that that was only part of the mutual aid picture, as the Town requests firefighting mutual aid from Scituate. Paul Bilodeau said that the reason for the number of calls to Scituate was that Scituate often responds to Marshfield ambulance calls because the private company is always out of town. There was considerable discussion about the accuracy and comparability of the costs of fire departments in various towns. Chief Brock indicated that each department has its own setup; he feels that actual costs as compared with assessed valuation is the way to make comparison. Robert Silvia stated that with a reduction in force the insurance rates would go up. Mrs. Goedecke asked about the Advanced Life Support program. Chief Brock replied that South Shore Hospital is now trying to establish a program. Chief Brock stated he believes that the committee is trying to use this issue as a way of cutting the Fire Department, and if the Town goes to a private contract which is found to be unsatisfactory, then there will be no service to fall back on. There is no accountability with a private service as they can be "fired" only. With the loss of manpower in the Fire Department the Town will lose rating points, which could result in a 4% increase in fire insurance premiums or $30-$50 for the average $200/000 home, depending on coverage. According to his figures, the Town would save only $13,000 per year, or $30 on the average tax bill, if the Town ambulance was discontinued. He feels that the Town has experienced personnel who know the Town thoroughly, with good backup from Hingham and Scituate. He said that the Town has fulltime, committed people. Mr. Whalen stated that the MINUTES - MEETING OF BOARD OF SELECTMEN September 4, 1990 Page 7 committee's motives were being impugned; that they did not intend Disc. re presenta- to eliminate the Fire Department. tion of Town Govt. Structure Comm. Chris Duggan stated that the Advisory Committee unanimously voted (concl.) to solicit proposals from Ambulance Services to see what the Town would get. Nan Roth said that the Advisory Committee thinks the report is a good one, but that they have questions about service to be provided and price escalation. Mr. McNeil, who stated that he is an EMT trainer, said that the Town would have difficulty getting call firefighters because it is not easy work, it is life threatening, and lower compensated than the regular force. He also said that the turnover in the ranks of private ambulance service EMTs is very high; they typically work two to three years because of boredom. J. J. Healy said there is concern over loss of service from fellow townspeople whom everyone knows. The Board decided that it will consider seeking proposals from private ambulance services. Motion by Mrs. Gjesteby to appoint Robert M. Davenport to the Appt. to Govt. Is. Government Island Study Committee. Study Comm. Seconded by Mr. Tebbetts. Voted 5 - 0 in favor, none opposed. Motion by Mrs. Goedecke to accept with regret the resignation of Accept resignation Charles M. Kane from the Cable T. V. Council. from Cable T.V. Council Seconded by Mrs. Gjesteby. Voted 5 - 0 in favor, none opposed. It was decided to table any D.P.W. Study Committee appointments. DPW Study Comm. appts. tabled Lawrence Ainslie was interviewed for the Police Sergeant's Interview for vacancy. Chairman Laugelle asked Officer Ainslie why he wanted police Dept. to be a Sergeant. Officer Ainslie replied that after seven or Sergeant appt. eight years on the job, it had become somewhat routine and that being a Sergeant would give him opportunity to get into police work in greater depth. Mrs. Goedecke inquired as to how he would see his duties change. 9 MINUTES - MEETING OF BOARD OF SELECTMEN September 4, 1990 Page 8 Officer Ainslie replied that he would make more decisions, have Interviews for to be more knowledgable of the rules and regulations, keep Police Dept. Ser- abreast of the latest laws, and be sure that his subordinates geant (cont'd.) follow them. Mrs. Gjesteby asked if he had any particular ideas for the department that he would like to address. Officer Ainslie said that he would like to boost morale by giving more support, deal with problems spots such as the Beach and drugs, and establish a DEA program in the schools. Mrs. Kornet asked how strongly he believed in even-handed law enforcement. Officer Ainslie replied that the Supervisor makes that kind of decision. In the case of a first time liquor violation involving a juvenile, it is necessary to use scare tactics. With an adult, if a vehicle is stopped, he might give a first offender a break, but draw the line on a second offense. Mr. Tebbetts asked if he thought the police budget was adequate. Officer Ainslie said that he thought every patrol car should have speed detector radar; that weapons are obsolete and should be replaced. Mrs. Gjesteby asked if he thought there was a need for a physical fitness program in the police department. Officer Ainslie said he thought so and the Police Association has talked about it. Officer Ainslie was asked if he had any questions, to which he replied that he had none, and the interview was concluded. Officer Richard Abbadessa appeared as the second and final candidate for interview as Police Sergeant. Chairman Laugelle asked him why he wanted to be Sergeant. Officer Abbadessa replied that after nineteen years of service, he felt that the experience served him well; that he is capable of supervising; and he has the ambition to move on. Mrs. Goedecke asked if it was not difficult to run a business and be a police officer at the same time. Officer Abbadessa replied that it was, but that he had sold his business several years ago. Mrs. Kornet asked how strongly he felt that laws should be uniformly administered. Officer Abbadessa said that a police officer has discretion; that every situation may warrant compassion or discretion if it might help someone. Officers are governed by the laws they are sworn to uphold; that he has locked up some friends' children. Motor vehicle laws say you may cite, MINUTES - MEETING OF BOARD OF SELECTMEN September 4, 1990 Page 9 not you shall cite; however, if an accident involves alcohol, Interviews for there is no choice. If someone is arrested he cannot be Police Dept. Ser- unarrested. geant (concl.) Mr. Tebbetts asked him what his budget priorities were. Officer Abbadessa replied that the force has one less man now than it had seventeen years ago and one detective; that the department does well with its manpower and equipment, but that he would like to see more police officers appointed and a cruiser dedicated for use at the Beach. Mrs. Gjesteby asked how he would improve the operation of the police department. Officer Abbadessa replied he would make more efficient use of his time on the shift; he would be a patrolling Sergeant spending 50% of his time on the cruiser and 50% on the desk, and get a first-hand account of police activities. Mrs. Gjesteby asked his view of physical fitness programs. Officer Abbadessa answered that he believes in it; he rides a bicycle three nights a week, and he would like to see incentives to join a physical fitness center. He said he tries to stay in condition. Mrs. Gjesteby asked if he was a high school graduate and Officer Abbadessa replied that he is a graduate of Hingham High School. Mrs. Kornet asked what he thought of the Board's decision to hire out-of-town police officers. Officer Abbadessa said that the rehire list takes precedence over new recruits and hiring those people saves on training costs, but the potential for conflict between outsiders and established officers is a drawback. Mrs. Gjesteby asked if such officers could not supply new ideas and Officer Abbadessa agreed. The interview ended after the Board ascertained that Officer Abbadessa had no questions. Mr. Doyon advised the Board that only one name had been received, Report on status of that of Edwin Conner, for the police officer vacancy, and that filling vacancies in Mr. Conner had moved to California and was not interested in the Police Dept. and position. Because of an imminent second vacancy, he asked the subsequent action Board for authorization for requisition for a second position with the pending appointment of a Sergeant. Motion by Mrs. Goedecke to requisition officers to fill two vacancies on the police department. MINUTES - MEETING OF BOARD OF SELECTMEN September 4, 1990 Page 10 Seconded by Mrs. Gjesteby. Voted 4 - 0 in favor, none opposed, Mr. Laugelle abstaining. No action was taken on priority lists, as they had not been Priority lists and submitted. It was also agreed to postpone action on pay raises pay rate increases for the Town Accountant and Executive Secretary until the for Town Acct. and Chairman and Vice Chairman meet with the Town Accountant. Exec. Secy. tabled Mr. Doyon advised the Board that additional complaints had been Report on Spalt dog filed against the dogs owned by Andrew Spalt and Margaret Lincoln complaints and req. and it was recommended that another hearing be held. for further hearing Motion by Mrs. Goedecke to set a hearing date for September 10, 1990. Seconded by Mrs. Gjesteby. Voted 5 - 0 in favor, none opposed. Mr. Doyon recommended that because of an apparent revenue Req. to call Spec. shortfall, putting the budget out of balance, that the Board set Town Mtg. Qa Special Town Meeting date. Motion by Mrs. Goedecke to set a Special Town Meeting date of October 22, 1990, the warrant to be opened tonight and closed on Thursday, September 13, 1990, at 7:00 p.m. Seconded by Mrs. Kornet. Voted 5 - 0 in favor, none opposed. Motion by Mrs. Gjesteby to approve payment of invoices from ATEC Approv. prof. bills Associates, Inc. , in the amount of $614.58 and Brewster W. Fuller & Associates in the amount of $2,420.00. Seconded by Mr. Tebbetts. ' Voted 5 - 0 in favor, none opposed. Comments were made about the timing of mosquito spraying, some of Report on mosquito which took place after the scheduled deadline of 8:00 a.m. , while spraying people were out. It was reported that a large number of dead mosquitoes were found in the Harbor. Mr. Doyon reported on the gasoline storage tank removal, which Exec. Secy's report came in under budget and which is an example of good co-operation IZ MINUTES - MEETING OF BOARD OF SELECTMEN September 4, 1990 Page 11 between the Highway and Fire Departments and Cyn Oil. Exec. Secy's report (cont'd.) The Executive Secretary reported that six proposals were received for Harbor dredging design and he asked that he and the Harbor Master be authorized to review the proposals and recommend an engineer. The Board agreed to this procedure. Mrs. Goedecke asked that a note be placed in the file for next Other business Spring for the Board to deal with illegal parking at the Swim Center. She said because of it, fire apparatus would have a difficult time getting in. Other comments were made relative to parking at Summer and Border Streets and parking on the sidewalks throughout the Town. Mr. Tebbetts noted the newspaper articles about the Christine Burke Scholarship Fund Clambake at Sandy Beach and said that he would vote against such licenses in the future. Mrs. Kornet said she was incensed at the editorial, particularly its characterization of the two fund raisers referred to as alcohol-related, as it was an opportunity for adults to show responsibility. Mrs. Gjesteby noted that Candidates' Night at the South Shore Chamber of Commerce had been cancelled. She also took note of the Conservation Commission's letter relative to their not being invited to discuss their office hours' situation with the Board. Mr. Laugelle asked that a letter from Mrs. Jenks regarding the Route 3-A diamond be responded to by the Building Inspector. Mrs. Gjesteby made note of the loan program for sewer projects. Robert Davenport asked if the Special Town Meeting would include an article for expansion of the Harbor Committee. It was agreed that this article would not be submitted to the Special Town Meeting. Motion by Mrs. Kornet to adjourn the meeting. Adjourn Seconded by Mr. Tebbetts. Voted 5 - 0 in favor, none opposed. The meeting was adjourned at 10:45 p.m. APPROVED: DATE: �O Executive Secretary '3 CORRESPONDENCE LIST SEPTEMBER 4 , 1990 1. Drug and Alcohol Committee meeting notice and agenda, with copy of minutes of regular meeting of 7/31/90 . 2. Mass Department of Revenue, Division of Local Services, informational guideline release re advance local aid payments. 3. Mass Department of Revenue, Division of Local Services, bulletin, re FY91 Municipal fiscal stress Strategies. 4 . Jill Hyland, Membership Services Assistant, Massachusetts Municipal Association re MMA' s Annual Town Report contest. 5. Massachusetts Municipal Association - MMA Action - re State highway aid. 6 . Ami Argus to John Devillars EOEA. Opposition to the restoration of the Old Colony Commuter Railroad. 7 . Board of Health. Septic System at Government Island dwelling units - construction has been extended to Monday, 9/10/90. 8 . News release re aerial spraying for mosquito control in Cohasset. 9 . Conservation Commission. Emergency certification re repair to septic system at Government Island dwelling units. 10 . Massachusetts Municipal Association. Legislative report re meeting with the gubernatorial candidates. 11. Zoning Board of Appeals. Special permit granted to Edward and Mary Connolly, 431A King Street. 12. Planning Board agenda for meeting of September 5 , 1990. i LI AGENDA - MEETING OF THE BOARD OF SELECTMEN SEPTEMBER 10, 1990 TOWN HALL, SELECTMEN'S MEETING ROOM 7 : 30 P.M. A. Attendance B. Treasury Warrants C. Minutes Review and Approval of Regular Meeting of September 4 , 1990 D. Scheduled Items 7 : 35 p.m. Request Use of Town Hall Auditorium for Flu Clinic, Saturday October 13 and October 20 , 1990 , 10 : 30 a.m. - 1: 00 p.m. Social Service League of Cohasset, Inc. , Judy Fitzsimmons 7 :45 p.m. Consider Request of Combined Health Appeal for a Payroll Deduction - Dwight Schenk 8 : 00 p.m. MAPC Metro 2000 - David Soule 8 : 30 p.m. Dog Hearing Executive Session E. Old Business ® 1. Authorize Audit to Proceed (no response re Waiver request) 2 . Committee Appointments and Re-appointments 3 . Approval of SEA Invoice for $2000 4 . Raises for Executive Secretary and Town Accountant (tentative) F. New Business 1. Review Beechwood and King Streets ' Design - Set Public Hearing 2 . Consider the Appointment of a Police Sergeant 3 . Discuss Quotation for Repair of Highway Garage Roof 4 . Consider Transfer Request for Town Meeting Tapes 5 . Request September 24 , 1990 as Hearing Date re Sea 'n Cheese Liquor License Transfer and Change of Location 6 . Award Contract for Town Hall HVAC Maintenance 7 . Confirm Award of Sand, Stone and Gravel 8 . Review and Approval of Professional Statement of Thaxter, Beckwith and Henderson G. Executive Secretary - Update on Pending Matters H. Public and/or Press I. Other Business That May Properly Come Before the Board �S jds 9 10 90 MINUTES - MEETING OF BOARD OF SELECTMEN September 10, 1990 Selectmen present: Martha K. Gjesteby Jane 0. Goedecke Diana D. Kornet Rocco F. Laugelle Edwin H. Tebbetts Others present: Nancy C. Snowdale - Asst. Town Collector Kenneth Ingber, Esq. Judith E. Fitzsimmons - Social Serv. League William P. Quigley - Animal Control Officer Andrew J. Spalt David C. Soule - MAPC Dwight Schenk - Comb. Health Appeal Richard A. Henderson - Town Counsel (9:10 p.m.) Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m. Motion of Mrs. Kornet to approve, ratify, and confirm the signing Treasury warrants of the bill and payroll warrants of September 6, 1990, by Chairman Laugelle and Selectmen Goedecke and Tebbetts. Second by Mrs. Gjesteby. Vote 4 - 1 in favor, Mrs. Gjesteby abstaining. Motion of Mr. Tebbetts to approve the minutes of meeting of Mins, mtg. 9/4/90 September 4, 1990, as amended. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Ms. Fitzsimmons, R. N. , presented a request for use of the Town Req. of Soc. Serv. Hall Auditorium for the annual Flu Clinics of the Social Service League for use of League of Cohasset, Inc. Town Auditorium Motion of Mrs. Goedecke to grant permission to the Social Service League of Cohasset, Inc. to use the Town Hall Auditorium for Flu Clinics on Saturday, October 13, 1990, from 10:30 a.m. to 1:00 p.m., and Saturday, October 20, 1990, from 10:30 a.m. to 1:00 p.m. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. MINUTES - MEETING OF BOARD OF SELECTMEN September 10, 1990 Page 2 The matter of authorization to proceed with audit of the Town's Authoriz. for accounts for FY89 was considered. Mr. Doyon said after making audit FY89 written request for a waiver he had made follow-up telephone calls, without result. The Board reviewed the matter. Mr. Doyon said the cost to perform the audit will be approximately $7,000 and the money is in the budget. Motion of Mrs. Goedecke to authorize the audit of the Town's accounts for FY89 to proceed. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Committee appointments and re-appointments were discussed. Motion of Mrs. Goedecke to appoint J. Anson Whealler to an Appt. to ZBA Associate membership position on the Zoning Board of Appeals. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. In connection with the invoice of SEA in the sum of $2,000, Mr. SEA invoice Doyon asked to have request for approval withdrawn as Anson tabled Whealler reports there is a dispute between the engineer and the Board of Health. Request of the Combined Health Appeal for direct payroll Authoriz. for deductions was presented by Mr. Schenk, who furnished the payroll deduction background of the eight volunteer agencies seeking to for Comb. Health participate. Mr. Doyon furnished the information that such Appeal deductions are being made at present for the United Way on a once a year basis, which method is preferable. Mr. Schenk said any schedule is acceptable to him. Motion of Mrs. Goedecke to give the Combined Health Appeal permission to solicit donations from Town employees through a pledge card once a year. Second by Mrs. Gjesteby. Mrs. Snowdale asked if there are eight categories of donation, to which Mr. Schenk replied that it is not necessary to have separate checks for each one; that all the tracking and checking up will be done by the Combined Health Appeal. 17 MINUTES - MEETING OF BOARD OF SELECTMEN September 10, 1990 Page 3 Vote 5 - 0 in favor, none opposed. Pay increases for the Executive Secretary and the Town Accountant Pay increases were considered. for Exec. Secy. and Town Acct. The Chairman said he and Mrs. Gjesteby met with both employees, and the Town Accountant expressed a desire to discuss her contract with the full Board. He suggested Town Counsel be consulted about going into executive session to negotiate the contract. The matter was discussed. Mr. Doyon said his salary is also under consideration and a percentage increase is an alternative to the step increase available to employees governed by the Personnel By-law which contract employees do not have built in. After deliberation, Mrs. Kornet said it seemed prudent to go with 3%, which should not be construed as disapproval of the quality of Mrs. Gallagher's work, but because of the fiscal situation. She considered that the 3%, in addition to the cost of living increment, should be acceptable. Mrs. Gjesteby said she would like to make a recommendation of 3% to October 4, 1990, pending negotiation of a new contract. Mrs. Goedecke inquired if goals had been discussed with the Town Accountant for the coming year and if those goals were to be pinned to salary review. Mrs. Gjesteby said that could be established at the time of the new contract. Motion of Mrs. Kornet to increase the Town Accountant's salary 3% from July 1, 1990, to October 5, 1990, retroactive to July 1, 1990. Second by Mrs. Geodecke. Vote 5 - 0 in favor, none opposed. The Executive Secretary's contract was discussed. The Chairman said he and Mrs. Gjesteby had met with the Executive Secretary and discussed the matter. Mrs. Gjesteby said there should be a meeting of the entire Board to discuss goals with the Executive Secretary also. Motion of Mr. Tebbetts that the Executive Secretary's salary increase be effective for fiscal year beginning July 1, 1990, ending June 30, 1991, at an annual rate of the 3% cost-of-living, plus a 4% increase as recommended by the Chairman and Vice Chairman. MINUTES - MEETING OF BOARD OF SELECTMEN September 10, 1990 Page 4 Second by Mr. Laugelle. Vote 5 - 0 in favor, none opposed. Mr. Soule, Executive Director of the Metropolitan Area Planning MAPC presentation Council, made a presentation of the Council's Metro 2000 regional re Metro 2000 development plan. He showed several slides relating to economic development, housing, land resources, transportation, water and wastewater, solid waste management, and facility siting over an area from Duxbury to Cape Ann on the North Shore. A question-and- answer period followed. A brochure was passed around. A dog hearing relating to two dogs belonging to Andrew J. Spalt Dog hearing re took place. Mr. Quigley, the Animal Control Officer, reported Spalt dogs that five days subsequent to the previous hearing on the matter he had again impounded both dogs, and he told Mr. Spalt he would request another hearing to have the dogs removed from the Town. He said the dogs have been in violation three times since the last hearing on August 25 and he recommended that both dogs be removed. Mr. Spalt said the male dog has been placed with his sister in Barnstable. He feels the problem is with that dog only and he has taken care of it. He expressed an understanding of the seriousness of the matter and asked the Board for one more chance. The Chairman said he guaranteed before that certain things would be done and they have not been done. Mr. Spalt said he is digging around the sides of the house to put up a five-foot fence, and he has had two rolls of fencing in the back yard since the first incident. He claimed he did not put up the fence because the Dog Officer said the dogs would be thrown out of town. The Chairman asked Mr. Quigley what he thought of the situation. Mr. Quigley said he thought both dogs should be removed from Town; that he saw no signs of construction of a fence at the house. Mrs. Kornet said one dog probably would not run without the other and if the Board was to give one more chance it might work out all right. Mr. Spalt said he could finish the fence by 4:00 p.m. tomorrow, and asked for a chance to try to correct the situation with just the one dog. The Chairman said the Board would consider it if he would co-operate and asked for a recommendation. Mrs. Kornet stated he should be given one more chance if Mr. Spalt makes sure the fence is erected by 4:00 p.m. tomorrow, as long as Mr. Spalt understands if the dog gets out again, that is the end. Mr. Doyon said without further hearings the Board could order an action and if it is not complied with, it would be self-fulfilling. The Chairman told MINUTES - MEETING OF BOARD OF SELECTMEN September 10, 1990 Page 5 the Animal Control Officer to follow up on the situation. Spalt dog hearing (cont'd.) Motion of Mrs. Kornet to postpone action on the Spalt dog complaint providing Mr. Spalt erects a fence on his property to restrain his dog by 4:00 p.m. September 11, 1990. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Mr. Spalt apologized for taking up the time of the Board and expressed his appreciation. Design of the Beechwood and King Streets intersection was Design review reviewed. Mr. Doyon said the matter is on the agenda for quick Beechwood & King review and to set a public hearing date. He showed a revised Sts. intersection plan prepared by the Norfolk County Engineers and said the Engineers are concerned with the issue of visibility and feel the trees should be removed, but the Highway Surveyor is not enthusiastic about removal of the trees. The Chairman said it is agreed that they want nothing removed from the area. Mrs. Goedecke asked the position of the Norfolk County Engineers and Mr. Doyon replied they feel strongly there should be a stacking lane. Mrs. Goedecke asked which is the more serious problem for abutters, people coming out of King Street or people coming in? Mr. Ingber said relatively few cars make the turn. He indicated the pattern of traffic and said it is not necessary to slow down to make the turn as it now exists. He said this is one of the two designs he has proposed and it is probably the least safe but cheaper way. Mrs. Goedecke suggested installation of a horse trough at the location. Mr. Ingber asked to take the plan, make the alterations at his own expense, and then return it. September 24, 1990, was set as the date for the public hearing on the matter. Appointment of a Police Sergeant was considered. Mr. Doyon said Appt. of Police there is a recommendation from the Chief of Police and the Sergeant effective date of the appointment should be October 10, the day after retirement of the encumbent. Motion of Mr. Tebbetts to appoint Richard J. Abbadessa a Sergeant of the Police Department as of October 10, 1990. Second by Mrs. Goedecke. Mrs. Gjesteby said there are conditions which must be followed. The Chairman said Mr. Abbadessa is top scholar with eighteen IL z � MINUTES - MEETING OF BOARD OF SELECTMEN September 10, 1990 Page 6 years of experience. Vote 4 - 1 in favor, Mrs. Gjesteby opposed. The estimate of repair for the roof of the Highway Department Estimate for Garage was discussed. Mr. Doyon said it has been brought to the re-roofing Highway attention of the Board to alert it to the problem, as Mr. Dept. Garage Litchfield feels he can get through the Winter, but the matter should be on the Warrant for the April Town Meeting. the Board members agreed. Mr. Doyon said the quote of $9,745 from J. T. Cazeault & Sons, Inc. would not be valid to next April. Mr. Henderson came into the meeting room at 9:10 p.m. Consideration was given to request for a transfer to purchase Disc. re purchase thirty-seven videotapes of Town Meetings at $4.00 each, for the of Town Mtg. video- years 1986 through 1989 from Continental Cablevision, for a total tapes from Conti- sum of $148. The Board discussed the advisability of keeping and nental Cabevision storing the tapes. The Chairman suggested postponing decision until Mr. Doyon has had a chance to discuss the purchase further with the Town Clerk. The request of Sea 'n Cheese for a hearing date of September 24, Req. of Sea 'n 1990, for transfer of its liquor license and change of location Cheese for hearing was considered. Mr. Doyon said he had in his possession a date re trans. of completed application for transfer to Sea 'n Cheese, Inc., with liq. lic. and chg. change of location from one part of Cushing Plaza to another, to of location the former location of Cohasset Meat and Produce. Mr. Henderson asked who held the lease to the property, stating that if the prior licensee has no lease the Town is back to the Sudbury case. He said the question is who has title where the license is going to go. Mr. Doyon said Sea 'n Cheese has an agreement to lease. Mr. Henderson stated he will check with the Trustee in Bankruptcy as to the status of the prior lease at this time. Mr. Doyon stated he would set a hearing date for September 24, 1990. Consideration was given to award of the contract for the Town Award of maint. Hall's maintenance contract for heating and ventilation. Mr. contract HVAC, Doyon said under the new Procurement Act three price quotations Town Hall are required, so he put together a brief specification and sent it to eight vendors. Three bids were received, a summary of which was furnished to the Board under date of September 7, 1990. Mr. Doyon explained that Prime Mechanical, Inc. , holder of the current contract, did not respond specifically to the request for quotations, and also, problems have developed in the past year in connection with their maintenance of the systems. He has called in Harbor Mechanical Contractors, Inc. , the second lowest bidder, z� MINUTES - MEETING OF BOARD OF SELECTMEN September 10, 1990 Page 7 to do emergency work during the past year and they have worked HVAC contract out well. He recommended awarding the contract to Harbor award (cont'd.) Mechanical Contractors, Inc. , at $2,200. Motion of Mrs. Kornet to award the preventive maintenance HVAC contract for the Town Office building to Harbor Mechanical Contractors, Inc. , at $2,200.00 for a period of one year. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Bid awards on sand, stone and bank gravel for the Highway Award of bids Department were discussed. Mr. Doyon explained that this was for Highway Dept. originally bid last Spring; however, because a regional group for washed sand comprised of South Shore Coalition communities decided to go and stone ahead with regional bidding, these specific bids were not awarded. He said the prices are better than the bids received by the Town. The Highway Surveyor recommends deferral of award on bank gravel to verify quality because of the significant drop in price. Motion of Mrs. Gjesteby to award the contracts for washed stone to Plympton Sand & Gravel (low bidder) and for washed sand to P. A. Landers (low bidder) . Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve payment of the bill of Prof. bill Thaxter, Beckwith & Henderson for the period of August 1 through August 31, 1990, in the sum of $4,200. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Mrs. Gjesteby announced that the Town is currently borrowing Other business $1,500,000 and said that the Town is fiscally responsible, but the State has made the requirement necessary. The Chairman asked Mr. Doyon if he had any information about the private ambulance service. Mr. Doyon replied that in order to get meaningful quotations there should be careful specifications; there is a timing issue for soliciting quotations; some questions have to be answered as to timing availability of the MINUTES - MEETING OF BOARD OF SELECTMEN September 10, 1990 Page 8 appropriation, etc. He said a lot of the issues discussed Other business previously related to quality of service and the Town has to be (cont'd.) careful about defining the type of service considering response time, availability of units, and personnel. Mrs. Goedecke announced there is a meeting Wednesday evening of the Financial Advisory Committee at the Selectmen's Office. Mr. Doyon announced that he attended a regional meeting today on Exec. Secy. 's sewer grants with the Town Accountant, Treasurer-Collector, Henry update Rattenbury from the Sewer Commission, and Charles DeSantis, engineer. Cohasset is still eligible for a 75% compensation grant loan. It is a loan program comprised of a zero interest loan for a twenty-year bond issue. At the present time it is not known what the total price will be, and the matter will have to go back to Town Meeting at some point. He said the sooner authorization is received the better, but it cannot be done at the upcoming Special Town Meeting because the numbers are not available; it may have to go to another Special Town Meeting. The press and public were asked for comment. Press and public ® The Chairman called for an executive session. C Motion of Mrs. Kornet to go into executive session to discuss the Adjournment to Independence Building, Government Island tenancy arrangements, exec. session sign litigation, and a Harbor question, not to return to open session. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Mrs. Gjesteby - Aye Mrs. Goedecke - Aye Mrs. Kornet - Aye Mr. Laugelle - Aye Mr. Tebbetts - Aye. The meeting went into executive session at 9:35 p.m. , and did not return to open session. APPROVED: DATE: z7 1 L E 7 iv /Scr ary 23 CORRESPONDENCE LIST SEPTEMBER 10 , 1990 1. FEMA. Elevation certificate and Non-residential floodproofing certificate. 2. Joe and Jane Hamilton to Cohasset Mariner - Police and Fire Department commendation. 3 . Norfolk County Advisory Board' s memo re planning for FY91. 4 . National Association of Housing & Redevelopment Officials (NAHRO) . Copy of communication from HUD re state administration of federal leased housing units. 5 . Sumner Smith, Jr. re high speed traffic on King Street between Route 3-A and Beechwood Street. 6. Michael C. Pirrotta requesting support of bill re emergency response system. 7. Paul K. Donohue, President, Mass Organization of State Engineers and Scientists , requesting support of referendum question limiting hiring of State consultants . 8 . Jennifer Reidy/Allison Ludlow - thank you for use of Sandy Beach for cookout on September 1. 9. Massachusetts Department of Public Health to Robert Egan, Building Inspector,re the need to upgrade the water closets in jail cells. 10 . Drug and Alcohol Committee minutes of meeting of August 14, 1990 and agenda for meeting of September 11. 11. Peter J. Logan, Rotary liaison, to V.F.W. The Rotary' s Board of Directors voted to approve the request of the V.F.W. to use the Bates Building. 12. Thomas Callahan, Chairman, Conservation Commission, re hazardous material spills . 13. Merle Brown, Conservation Commission, re proposed discharge of one million gallons of water from the NIKE site. zi AGENDA - LONG RANGE FINANCIAL PLANNING CON,MITTEE September 12 , 1990 MEETING, TOWN HALL, SELECTMEN' S MEETING 7: 30 P.M. ROOM 1) Review Current Revenue Statistics and Trends 2) New Growth Property Taxes - Present and Projected 3) Cash Flow Issues - Borrowing and Tax Bill Strategies to Improve Cash Flow 4) Status of Union Negotiations 5) Capital Projects Scheduled for Coming Years 6) Review of Debt Repayment Schedule 7) Override Strategies - Timing of Elections Review of Last Year' s Experience 8) Review of C.L.T. Petition and MMA Petition. i r results are summarized in the attached matrix. The projects listed represent only Renovate Police/Fire Station $396,000 a "best guess" of perceived future needs and their estimated costs. On the other Sewer Commission hand, this information should serve to provide the town with an early notification Design- Phase I Expansion $500,000 of the types of projects being considered for the near future. Construct Phase I Expansion $2600,000$2,600,000 $95,000 Design-Phase I Expansion School Committee TOWN OF COHASSET Replace Leaching Field J.Osgood $15,000 PROPOSED CAPITAL EXPENDITURES Repair Heating System-J.Osgood $30,000 FY 90/91 - 94/95 Bathroom Renovations-J. Osgood $40,000 $40,000 Construct JH/SH Writing Lab $20,000 $20,000 Repair JH/SH Boiler $14,000 90/91 91/92 92/93 93/94 94/95 Replace Carpeting- J.Osgood $15,000 $10,000 $10,000 $10,000 Board of health/Landfill Replace Glass Walls&Windows-JH/SH $90,000 Landfill Capping/Landfill Control $480,000 $245,000 JH/SH Auditorium Renovation $ ,000 50 Sullivan Gym Renovation $>0,000 Board of Selectmen Replace Deer Hill Windows $100,000 Paint/Repair Town Hall 15,500 $I00,000 Expand Beechwood Cemetary $20,000 Replace J. Osgood Windows Acquire Eastern Edison Garage $250,000 Tree, Park and Cemetary Department Ac Acquire Government Island Duplex $40,000 Replace Ride-On Mower $16,850 Replace 1981 Winch Truck $35,000 Reconstruct Ripley RD/Depot CT In[ $25,000 P $40,000 Weir River Bridge Construction $125,000 Reseed Parts of Common $100,000 Refurbish Government Island Park $12,000 Dredge Brooks and Streams $20,000 Water Department Auditorium Renovations $25,000 Replace 1978 Van $10,500 Finish Town Hall Basement Lily Pond Landtaking $1,901,000 Cemetary Committee Re lace Chain Drives and Sprockets $10,000 Pleasant Lane Cemetary Construction $400,000 p $2,000,000 $I,S 00,000 Council on Aging Second Standpipe $19,500 Distribution System Improvements Replace Senior Shuttle Van $25,60 Wire Department Build New Senior Center Building Replace Truck Chassis and Cab $28,000 Fire Department Refurbish Ladder 21 $11,000 TOTALS $3 769 850$I 401 71;7$S 006 000$3 999 000$3 027 660 Refurbish Forestry 1 $11,000 Replace Ambulance $70,000 Replace Engine 2 $200,000 Replace Rescue Boat $22,000 Purchase Hazardous Material Equipment $20,000 $16,000 Replace Car 20 $15,000 Replace Hydraulic Rescue Equipment $999,000 Build New Station-Route 3A $30,000 Replace Forestry 1 $240,000 Purchase New Pumper Harbor Department $22,757 Replace Government Island Floats $25,000 Boat Replacement $10,000 Replace Margin Street Ramp Highway Department Road Resurfacing $75,000 $75,000 $75,000 $80,000 $100,000 Sand Sprtider $13,000 Diesel Dump Truck $55,000 000 4WD Front End Loader $125, $25,000 4WD 1 Ton Dump Truck Library $15,000 Replace Carpeting Police/Fire Renova.. omm. r NM.rje 1 65.625 Ey,-Ea„ _ Tn�N—DLCOHAJJL 45-7:5 m eU5• OUTSTANDING DEBT _ * Debt Excluded --- -- --- 1 2 3 4— 5----6= 7— 8= 9— 10 11 —1213- r-14 —1516—� PROJECT FISCAL FISCAL FISCAL FISCAL FISCAL _ FISCA- —. FISCAL_IS.C6L�F1! SCAL L -aS-CAL FISCAL- Al1SC FISCA FISCA __f_iSCAL-- -FISCAL 31 I�-- - 1989 i 1990 1991 1992 1993 1994 1995 7 1998 1 qqQ ?000 gn 2004f 21 INSIDE DEBT LIMIT - - ----I- - -- I - - --- --- --- --- - -- I -- - - - - - --- - - -- -- 1.�-. -- -- fll 3 School Roof I 5, 00 0 I I I I I t it 4 00./10 yrs, I '!T18, 50 1 5 ,79 5 5 5 7.15d 0 i pay =off-8/-15/'94 —! ! - I _ 5 6 School Roof II a 00./4 yrs. , 3 6hool Bus yrs. I 00 00 9 School Bus I P 15', p 0 0 5,, - 10 i _ _ 11 PaY�'ff--779i C90 la School Bus II P* 6 ,53 671 5 6 6 '._. .... __. ! 1 31,610./3 yrs. I* I. _ !_ ;l T 1,45 �..5 I ! � II j Fa�o-ff--127l-/91 15�De mental Equip•Hgwv.P I - 'I 2,: 1 3 2;31 30 12 31 3,, I ( ! ! ! II I6 36,939:91J3 yrs. I' I � { I Payoff-1271/91 1 I C Town�ial]-P��JesL____� 5,Z�50 D 5;750 Or9$.,7 ._00' 0_,7t5D OQI-80.,7 ._00 $Q,.7 Q 80 50 00 81 7 0 00 QQQ. Q Q!C3-, ` _QQ63 Q 0.0 G �75D�0(} T i_ ��99 18 12 T 1869 8 6 4 9.62 41,10 J 3 39 12 30,228.88 24,751.62 lrl 0 2 12,909 38,: 8 606.126 I �303�18 I �I II-!-I- 19 1,060,000./13 yrs. I 17,1:,1 6 64,•70 38„ 8 2 , - �_ I --� 20l Pay-o �2 ! I I i- I - I ----- • - - �-L I I I t ------ � II -' - - - 2, * III ! - I +l-- ? !-I_' r 50 000._0 36'2 0. 0 36 250 0 136' 250 00 136�250 0 I!LandfiLl/Tcansfer._St P_. - I.35.>0 0 �3i3O.0 .9.0_3_ DO 00 5 00 0 Q- 000,0.' 50,000 0_ 0., QO- 00 .59 9Q9. 0_ _-. I l j _. I - - -- 8 11 a - 38 9 7 9.38 ),3 0 2 41,893.76 2I446. 81 zaI550,000./13 yrs. I j 1 PajII 36,I9 3 34,5.5 38 321, 1 38 29,869 38{ 6,519 3 23,169 3i 1f9,,819.38 16 69 38 13 119 a3 Scho-off--611/02oTCTassroom-Ren-P- t+- I I� I II ! I I j i 31F75.00 30, 75 0 ! -3t, 75 0 3 -3,7 OU 3 7 0 1;37 0 -331 375.0 -3�, 7�5 Og 2a / I , I 1 i I i i I 4'�, 37 24 2>035. 64 881�2. 5'4 ._7_ d_>4 �;_5 1.6., 3 _3 I-- -- 250.,000.-/8_yr_s.---.----I-_-- 6yZ5D.0 , 6Z ��34 i -- } 25 Pa off 6/1/97 I I �I J - - - TT 26 Schao9yScience-L'abs-P* �.. -7 87 0 7-876 00- 87 0 7�8-75 0 7-875 00 7,875-0 �7.,875 00 7 875.�0 7 000. 0 I r_ 4.1:6 . 38_ 3 34 74_ 3.;1.0� 1 ,52 4; 90 0 ; ; l 4 24 96:162 469. 0 5I79.5 �2 51,8II u v70,000 9- rs.— -I* -� r! , I f II 28i,Pay-off/6/1/98 I; ------- - 5--.00 51,00 .00 5',000!OOr!5'.,000.00 5`,000 OOI Town Malt Roof Prof. P I -�1--{ 31 _25 000./5 Years. I _; 17.._;_,- , ..__-._ I I-,.( I {I ;l,675 QO 1,34 670 00 35.I0OI - ;r! Pay off _2/1/95_ - 1>005 OOI !.- -1 _ . . . . .. .. .. It . . ! I is i. I I I i o P 37,500.00 242,849.98 I I I I TOTALS 123,391.12 151,522;53 E . ' r i TOWN OF COIiASSET -- —.-__-_----_----.----._ _-------- I OUTSTANDING DEBT _.__-- _--__._.- ------ 2 - i n 5 , : g .. 9 .. Iri .. 17 I' .. IS 16 _=17=---Ig— II r c, FISCAL FISCAL FISCAL FISCAL fISCAI FISCL 'I FISCAL_�_F_I$GA __I'_FLSCAL - Ij PROJECT FISCAL FISCAL FISCAL FISCAL FISCAL FISCAL FISCAL FISCAL FISCAL FISCAL ,: FISCAL FISCAL FISCAL _ FISCAL FISCAL FISCAL _ - --- -- _A - ' 1 4 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 — — __ _ 2J.13�_1I e - 989 1990 19911 1992 1993 199 I2005 - 00 ji ' OUTSIDE DEBT LIMIT 1' _ . I - - -I- - , _I I �t---1 ,II-7f2,00�.'0--0:i•,_L�1r...,�I 8I�1r', -5-0—!'"l"I,-'.!il 'Ii:I--.+_.:'IIl ,'9T1,'I 0-t',6i I C 070�5. 400 000. 20 y s. 1 41 .3 570 i,1,0(I 0:(1_0:I!I_-_Q.�O.l:�!I(II;i1�I—--.."---..1I'__-..j!1_—0;i;(�iII1:-0TI.�(ri-�r,1}I•IlI-0__-0-: ----_;ir:I_--;'.l,:,_-_�,r�tIII�IIl_-..II_i1.;1__,r!Li..�-._.____--_�__-a II."1 tI�I��-.._.-I._..!, —.II4i�,iiI'--_-.•--....--....-:.. _3 Sewer Phase II 0!, _20.09Q 00 20,0500 00_7O.,000: 4 0 0 00 51000. Pa- ff-YQ/1/92 i- Q-0 - - II-.LI- - -00--0 6 0 4 O00 00 74,00 0 74,000.00,, 74,000 0(•,74 0OOr00 ,000 00 7 ,000, 0 73,QO Q0 7 07 3,000.00i73, OO 000. 0 4iater Treatmen . 0 -._ C-00- 3,000.00173.000. 0 '000.7_3,200l00_6950 (I'65>8000 58A000 47,450. 043,800 00!40,150.00'36,500. 200 0 20 7 2,500,000./34 yrs. I $ , 084,300 621100. O 0I54',750. 0 51,100. 0 00 25 000 O(i 25 00100 000 25I000. 0 25 00O 0 25,000. 02l5;0-0-. 0 I25'Op0 0 0-1 . . . . . .roect 4 -23500 97 _ -0 pqI 0 ----I1i- I!f{-i' t; j t6ni11+S9a o ./20yrs 0750 2 50, 6,5ILL. -- -9 W fl Pt 4, 5 �0 I ? 47p0 i25 Db 0 , _ , OOu2 00 l 4 5�6705.5 > On I10 490,000 8� 3,7_5 OO 72Q y of 112 e12 �Ecit. Water P 0 62000. 4rs. I , Q 0 1 C n I34 r 14 it is .6 16 0'1 Spill/ ter v20 p ,z 100 000./5 yrs. 0. 1, 40.00 - -off � --- I Pay I 1 i I2s9 20 2122 s1 - 22 it 24 23 ! - 124 2s 1 - 16 27 27 - j - I - - - 29 2, 29 - i - •-� '-I I- -- _�- 1I' 31 —3o I 32 33 - 1 34 3s -1 i 4 t 3 00 it 39 "'il It 0 �- 50 00- --1II r1iII iiiI . ._- ;• ... - -- -il _ _ .. .. .. . . .. . . - .. - .. . . . TOTALS I h$7, 5 1239 9.5 ; ' I I i I I _- ll I_-_ - - --- _ _= _ LL-` L ----- AGENDA - MEETING OF THE BOARD OF SELECTMEN SEPTEMBER 17 , 1990 TOWN HALL, SELECTMEN' S MEETING ROOM 7 : 30 P.M. A. Attendance B. Treasury Warrants C. Minutes Review and Approval: 1. Regular Meeting of September 10 , 1990 2 . Executive Session of September 10 , 1990 D. Scheduled Items 7 : 35 p.m. Request Use of Town Hall Auditorium and Common November 29 , November 30 , 1990 for Village Fair - Annette Sawchuk 7 : 40 p.m. Request Use of Milliken Field for Company Picnic September 30 , 1990 - The Chart House 8 : 00 p.m. South Shore Vocational Technical High School Building Project - Laurence Mitchell E. Old Business 1. Committee Appointments 2. Review Status of Ambulance Study F, New Business 1. Authorize Assistant Town Accountant to Sign Warrants During Town Accountant' s Vacation Absence 2 . Request Reading of Announcement re Transfer Easement - Divi- sion of Capital Planning and Operations 3. Sign Memorandum of Agreement for State Aid-Highways from Department of Public Works (Elm Street project) 4 . Review and Approval of Professional Statement of Strekalov- sky and Hoit, Inc. 5. Review Warrant Articles G. Executive Secretary - Update on Pending Matters H. Public and/or Press I. Other Business That May Properly Come Before the Board Announcements Groundbreaking for Home for Mentally Retarded at former Trettis Property on Elm Street at 10:00 a.m. Thursday, September 20th. Town Officials invited. Jeff Parker of the Hull Water Transportation Authority will be speaking about the Hull commuter boat at the Chamber of Commerce meeting at the South Shore Art Center on Tuesday, September 18th. Coffee at 6:30 p.m. Speaker at 7:00 p.m. t4 jds 9 17 90 MINUTES - MEETING OF BOARD OF SELECTMEN September 17, 1990 Selectmen present: Martha K. Gjesteby Jane 0. Goedecke Diana D. Kornet Edwin H. Tebbetts Others present: Laurence J. Mitchell - So. Sh. Reg. School Rep. Robert J. Kelley, Jr. - Dist. Treas. " Dr. Clifford W Easton - Supt.-Director " Annette Sawchuk - Coh. Village Fair Alicia Harkness - The Chart House Robert V. Davenport - (for Cable T. V. ) Richard A. Henderson - Town Counsel Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m. , Mrs. Gjesteby, Vice Chairman, presiding in the absence of Chairman Laugelle, who was attending a Jimmy Fund Benefit Fundraiser, as was Executive Secretary Doyon. Motion of Mr. Tebbetts to approve, ratify, and confirm the Treasury warrants signing of the bill and payroll warrants of September 13, 1990, by Chairman Laugelle and Selectmen Gjesteby, Goedecke, Kornet and Tebbetts. ® Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Motion of Mr. Tebbetts to approve the minutes of regular meeting Mins. Reg. Mtg. of September 10, 1990, as amended. 9/10/90 Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Kornet to approve the minutes of executive session Mins. Exec. Sess. of September 10, 1990. 9/10/90 Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. Committee appointments were considered. Committee appts. Motion of Mrs. Goedecke to appoint the following persons to the DPW Study Committee: Mary Jane McArthur, Robert K. Dennis, Terry J. Atherton, Robert J. Moody, and John F. Greene. i MINUTES - MEETING OF BOARD OF SELECTMEN September 17, 1990 Page 2 Second by Mrs. Kornet. Committee appts. (cont'd.) Vote 4 - 0 in favor, none opposed. Motion of Mr. Tebbetts to appoint Wigmore Pierson to the Cohasset Historical Commission. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Request of the Cohasset Village Fair for use of the Common and Req. of Coh. Village the Town Hall Auditorium was presented by Ms. Sawchuk. Fair for use of audit. and Common Motion of Mrs. Kornet to approve the request of the Cohasset Village Fair for use of the Town Hall Auditorium Thursday, November 29, 1990, (after the Aerobics Class is completed) and all day Friday, November 30, 1990, and for use of the Common area on December 1, 1990, for the Fair. Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. The Acting Chairman recommended deferral of the ambulance study Ambulance discussion question for executive session. Mr. Tebbetts said Mr. Doyon had been requested to look into a number of points regarding the ambulance study, and he would like to give both the Government Structure Committee and Chief Brock an opportunity to make written comments regarding each other's report. Mrs. Kornet stated that she wanted it made known publicly that because the Government Structure Committee has come forward with a study does not mean it is a clear-cut issue that the ambulance should be contracted out. She said the Board is aware of the higher cost of the Fire Department ambulance service over surrounding towns, but the vastly different accounting practices that go into making up the numbers should be considered, as what appears to be an extraordinary difference may be reduced when comparing specifics Rastei'vices. She does not feel the Board should make a decision4alb t switching from local ambulance services because if the Town commits itself to a contract for two or three years, it will not be an easy decision to reverse, and the Town will have no control of the cost beyond the initial contract period. She said she attended an ALS meeting recently r MINUTES - MEETING OF BOARD OF SELECTMEN September 17, 1990 Page 3 and it was recommended strongly that towns do not supplant basic Ambulance disc. life support service, as it is not effective for one kind of team (cont'd.) to do basic as well as advanced life saving. After a few meetings the ALS is hoping to have a plan worked out and they are willing to speak to any of the towns on these issues. Request of The Chart House for use of Milliken/Lillard Field was Req. of The Chart considered. The matter of a donation to the Town for use of the House for use of Field was mentioned, without specifying an amount. Milliken/Lillard Field Motion of Mrs. Goedecke to give approval to The Chart House for a barbeque and field event on Sunday, September 30, 1990, from 10:00 a.m. to 3:30 p.m. , at Milliken/Lillard Field. Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Kornet to authorize the Assistant Town Accountant, Authoriz. of Asst. Nancy Cook, to sign warrants during the Town Accountant's Town Acct. to sign vacation period from Thursday, October 4, 1990, through Friday, warrants 10/4-10/12 October 12, 1990. 1990 Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. The Acting Chairman read an announcement issued by the Executive Announc. of notice Office for Administration and Finance, Division of Capital of intent of EOAF Planning and Operations, regarding notice of intent to transfer to transfer R.R. easements for the railroad right-of-way to the MBTA. right-of-way to MBTA A Memorandum of Agreement for State Aid for highways (Chapter 90) Memo of Agmt. re issued by the Department of Public Works was discussed and the Ch. 90 highways Board signed the same. The statement of Strekalovsky & Hoit, Inc. , architects for the Prof. statement Police/Fire Station Renovation, was read and discussed. The total amount of the bill is $22,400.00 of which $14,400 has been already authorized, leaving a current balance of $8,000. Motion of Mr. Tebbetts to authorize the payment of $8,000 to Strekalovsky & Hoit, Inc., for architectural services in connection with the Police/Fire Station renovation design and construction process. Second by Mrs. Goedecke. ti a MINUTES - MEETING OF BOARD OF SELECTMEN September 17, 1990 Page 4 Vote 4 - 0 in favor, none opposed. Mrs. Gjesteby commented on reading #11 relating to Cohasset Other business Colonials' renewal of sign permits, stating that a thirty-day period is in effect and if the Board wants to review, it should be done next week. Mrs. Goedecke made known that the Shellfish area is now officially open, as announced by the Division of Marine Fisheries. She also called attention to information regarding funding of County programs and said that the State is going to allow the Counties to increase assessments to the cities and towns, as the State cannot meet its obligations. The State is also going to allow Counties to ask for increases, regarding which permission is not required by cities and towns. Mrs. Gjesteby announced that the Town has $505,420 in certified "free cash" which can be used for Special and Regular Town Meetings. Mrs. Goedecke gave a brief report on a Long Range Planning meeting which took place last week. She announced the figure © projected by the Board of Assessors is $96,073 in new growth for an eighteen-month period due to the change in the tax assessment. Mrs. Gjesteby added that the total amount ofec'ommercial assessment is $1,907,400 and thcPet'esidential assessment is $8,165,900. Mrs. Gjesteby said the Board has a request from the Police Association for speedy negotiation on the new contract which should be discussed with the Personnel Committee. The South Shore Vocational Technical High School Building project So. Sh. Voc. Tech. was discussed, presentation of which was referred by Mr. Mitchell High School bldg. to Dr. Easton. Dr. Easton mentioned a "Fact Sheet" distributed project approval by the School relating to authorization for the borrowing of $300,000 for a school building addition. He said the Memorandum answers two key questions as to why the process of planning has to be done and that $300,000 is being sought for pre-planning purposes. There was discussion as to whether or not the matter should go before Town Meeting. Dr. Easton said there is no real reason to go to Town Meeting. Mr. Mitchell said what they are attempting to do is get a feeling if the Selectmen are in favor of the project. Dr. Easton explained that as of next year the borrowing would translate into an interest payment of $302, but there will be no cost to the Town this year, and there is no necessity for Town Meeting approval. 33 MINUTES - MEETING OF BOARD OF SELECTMEN September 17, 1990 Page 5 Motion of Mrs. Kornet to approve the authorization to borrow $300,000 for planning purposes for a school addition to the South Shore Regional Vocational Technical High School. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Mr. Henderson came into the meeting room at 8:15 p.m. The proposed Warrant articles for the Special Town Meeting were Warrant articles reviewed: for Sp. Town Mtg. reviewed Article 1. $64,000 to reduce the tax levy. Mr. Henderson thought this article should be more specific, and Mrs. Goedecke said the money would come from "free cash," as would the money for Article 2. Article 2. $8,151.36 for Norfolk County Retirement Fund. There was no comment on this article. ® Article 3. Unpaid bills of $335.35. Mrs. Gjesteby said the Historic District Commission amounts have not been substantiated, according to Mr. Doyon. Article 4. $46,405 for paving Elm Street. Mrs. Gjesteby said Chapter 90 money was discussed earlier in the evening, but the money has to be committed to spending. Article 5. Short-term borrowing interest of $12,650.30. There was no comment on this article. Article 6. Transfer of $45,000 to repair the septic system at Deer Hill School. There was no comment on this article. Article 7. Vo-tech building expansion. As there was a vote taken previously concerning this article, it was agreed it should be deleted. J 3Y MINUTES - MEETING OF BOARD OF SELECTMEN September 17, 1990 Page 6 Article 8. Addition to Police Salaries Account to pay sick leave Warrant articles benefits of a retiring Police Officer. for Sp. Town Mtg. (cont'd.) Mrs. Gjesteby said the amount has not been calculated. Article 9. $4,232.80 to fund OUTREACH worker for the Council on Aging. Mrs. Goedecke said the State has cut off funding and the article is to pay the OUTREACH worker's salary for the period of January 1 to June 30, 1991. Article 10. Personnel By-law schedule change for Water Department. Mrs. Gjesteby said this article should be referred to the Personnel Committee for recommendation at Town Meeting. Article 11. $13,929.00 for Cedar Street Landfill closure. Mr. Henderson said this is to do a study with respect to a water diversion wall, and it is being brought up now because the water Odiversion wall was not originally a part of the agreement. Article 12. Personnel By-law schedule change for Transfer Facility. Mr. Henderson said it ought to be determined if the Town can pay someone this extra amount of money because if the money is not available the Town will run into the same problem as before where a transfer must be sought to fund it for the reason that it is not in the budget. Article 13. Re-purchase of grave lots. Mr. Henderson said it is against the law to speculate in cemetery lots, so there is some restriction on what can be repaid. Article 15. $9,000 to remove asbestos at Police/Fire Station. Mrs. Gjesteby said this is a firm figure. Article 16. To accept a gift of a parcel of land from D. J. Buckley Co. 3s MINUTES - MEETING OF BOARD OF SELECTMEN September 17 , 1990 Page 7 Mr. Henderson said the statute is quite clear that a deed cannot Warrant articles be recorded without a plan. With respect to this parcel, it is for Sp. Town Mtg. worthless to the owner and of value to the Town only for drainage (cont'd.) purposes. He does not consider this to be an appropriate article for Special Town Meeting. Article 16. To authorize the Board of Assessors to abate taxes, etc., on the Mitman gift of land. Mr. Henderson said the article is for the purpose of clearing up the matter. The press and public were asked for comment. Press and public Motion of Mr. Tebbetts to go into executive session to discuss Exec. session the possibility of settling a zoning suit and to discuss the fire contract, not to return to open session. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Mrs. Gjesteby - Aye Mrs. Goedecke - Aye ® Mrs. Kornet - Aye Mr. Tebbetts - Aye. The Board went into executive session at 8:45 p.m. , and did not Adjourn. to exec. return to open session. session ACCEPTED: DATE: x ut' ecr ry 36 CORRESPONDENCE LIST SEPTEMBER 17 , 1990 1. Department of Personnel Administration re make-up examination policy for active duty applicants. 2 . Department of Personnel Administration to Municipal Fire Appointing Authorities re firefighter physical fitness test. 3. William Quigley, Animal Control Officer ' s time sheet and mileage report. 4 . Barbara Clain, Cohasset Housing Authority. Advertisement re proposals to purchase site for public housing. 5. Massachusetts Municipal Association re Legislative Report re State budget. 6 . W. Chester Browne endorsing Town ambulance service. 7. Mary Gallagher, Town Accountant, to Mariellen Murphy, Bureau of Accounts. Balance sheets for certification of free cash as of 7/1/90 and enclosing list of revenue accruals. 8. Stephen Wigmore, Wire Department. Vacation from September 19 to September 27 , and from October 31 to November 5 , 1990. 9 . Massachusetts Department of Revenue, Division of Local Services. Bulletin re increased Fiscal 1991 County tax limits/extension of County loans . 10 . (a) DEP Tier I Planning & Design Final FY 91 (b) Initiative Petition filed by Citizens for Limited Taxation. 11. Cohasset Colonials. Renewal of sign permits . 12 . Mass Division of Marine Fisheries. Notice of area open to harvest of all shellfish from the Gurnet to Point Allerton. 13. Office of the Inspector General. Advisory re procurement of snow and ice removal services under Chapter 30B. 14. Mariellen Murphy, Mass Department of Revenue - Bureau of Accounts. Notice of ' availability' of Chapter 90 Bond Issue apportionments. 15. Richard Abbadessa, Cohasset Police Association. Request for negotiations re contract to begin as soon as possible. 16. Richard Mislaszek, Ward Engineering Associates, Inc. , re State Revolving Fund Seminar notice. (letter left in office by Martha Gjesteby) 17. Planning Board minutes of meeting of 9/5/90 and agenda for 9/19/90 . 18 . Jack Worley, Recreation Commission. Thank you to Peter Laugelle and his men for all their help. 3a CORRESPONDENCE LIST Page 2. SEPTEMBER 17, 1990 19. Pat Walsh, Conservation Commission. Volatile organic results at NIKE site in Hingham after test. 20 . Jane Garvey, Mass Department of Public Works. Notice of Annual Public Hearing re public roads in Norfolk County. O `3 AGENDA - MEETING OF THE BOARD OF SELECTMEN SEPTEMBER 24 , 1990 TOWN HALL, SELECTMEN' S MEETING ROOM 7: 30 P.M. A. Attendance B. Treasury Warrants C. Minutes Review and Approval: 1. Regular Meeting of September 17 , 1990 2 . Executive Session of September 17 , 1990 D. Scheduled Items 7: 30 p.m. Lincoln/Spalt Dog - William Quigley, Animal Control Officer 7: 45 p.m. Public Hearing re Sea 'N Cheese Liquor License 8 : 15 p.m. Public Hearing re Intersection Beechwood and King Streets 9 : 00 p.m. Executive Session E. Old Business 1. Committee Appointments F. New Business 1. Discuss Comments Concerning Cohasset Colonials ' Billboards 2 . Discuss Personnel Policy Relative to Reservists 3 . Review and Approval of Professional Statement of Tucci & Roselli G. Executive Secretary - Update on Pending Matters H. Public and/or Press I. Other Business That May Properly Come Before the Board jds 9 24 90 ?4 MINUTES - MEETING OF BOARD OF SELECTMEN September 24, 1990 Selectmen present: Martha K. Gjesteby Jane 0. Goedecke Diana D. Kornet Rocco F. Laugelle Edwin H. Tebbetts Others present: William P. Quigley - Animal Control Officer Richard A. Peters - Sea 'n Cheese Christopher S. Pitt, Esq. Daniel J. Singleton, Esq. Michael A. Figueiredo Kenneth Ingber, Esq. Sumner Smith, Jr. Daniel E. Walsh William S. Ketchum Linda E. Graves Robert S. Booth, Jr. Frank C. J.Hamilton Robert S. Davenport - (for Cable T.V. ) Richard A. Henderson - Town Counsel (7:50-8:20 p.m.) Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:32 p.m. Motion of Mrs. Gjesteby to approve, ratify, and confirm the Treasury warrants signing of the bill and payroll warrants of September 20, 1990, by Chairman Laugelle and Selectmen Gjesteby, Goedecke, Kornet and Tebbetts. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Kornet to approve the minutes of regular meeting Mins. reg. mtg. of September 17, 1990, as amended. 9/17/90 Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mr. Tebbetts to approve the minutes of executive Mins. exec. sess. session of September 17. 9/17/90 Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. MINUTES - MEETING OF BOARD OF SELECTMEN September 24, 1990 Page 2 The complaint relating to the remaining dog belonging to Andrew Spalt dog complaint Spalt and Margaret Lincoln was reviewed. reviewed Motion of Mrs. Goedecke to remove the dog from Town. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Mr. Quigley was asked what the procedure to remove the dog would be. He replied that there are ten days within which to appeal the matter to the District Court; that Spalt has been assessed several hundred dollars in fines and so far nothing has been paid, so the matter will now go into the complaint stage. Notice of Cohasset Colonials for renewal of its State sign Cohasset Colonials permits was discussed, after which the Chairman said the matter sign permits disc. would be held over until next week so the Board members may inspect the signs and evaluate the situation. Establishment of a personnel policy relating to reservists who Personnel policy may be called to active duty was considered, after which the re reservists disc. Chairman directed that Mr. Doyon inquire further into the matter and report to the Board at a later date. Mr. Henderson came into the meeting room at 7:50 p.m. Public hearing relating to transfer of the Sea 'n Cheese wines Public hearing and malt beverages license opened at 7:52 p.m. Sea 'n Cheese liq. lic. transfer Mr. Doyon read the public notice published in the Patriot Ledger and a list of the abutters notified by certified mail, all of whom were accounted for. The Chairman asked for comments from those in favor of the transfer. Mr. Peters said he has maintained a business establishment in the Cohasset Plaza for eight years; he requires more space and would like to take over a portion of the former location of the Cohasset Meat and Produce Centre which is situated fifty yards from his present location. He stated that a large part of his business is the sale of wine and beer and he would like to transfer the license to the new location within two or three weeks' time. A plan of the proposed location was presented to the Board for MINUTES - MEETING OF BOARD OF SELECTMEN September 24, 1990 Page 3 Public hearing inspection. Sea 'n Cheese liq. lic. transfer The Chairman asked Mr. Henderson for comment. He said he had no (cont'd.) comment at this point. The Chairman asked if anyone else wanted to speak in favor of the transfer. The Chairman read aloud a letter from Osborne F. Ingram, an abutter, who asked to be recorded in favor of the transfer. The Chairman requested comment from those opposed to transfer of the license. He inquired again if Mr. Henderson had any comment. Mr. Henderson said counsel for Trustee in Bankruptcy had called him concerning the transfer, stating that under Section 541 of the Bankruptcy Act the prior liquor license is an asset of the estate, and if Mr. Peters wants to move to that location he should purchase the license. He stated that they do own the license, but that it does not attach to any location. He said bankruptcy counsel is taking the position it is an illegal transfer because there is a license for this particular location, and that this Board cannot transfer a liquor license to the same location as long as the bankrupt owns that license. Mr. Henderson advised that if all other conditions exist that warrant the transfer to the new location, it should be held up for seven days to answer questions raised by bankruptcy counsel. He said he does not see how the objection prohibits the Peters' from transferring their license to the same building. Mr. Pitt said his firm represents the owners of Cushing Plaza, who are in favor of the transfer. He suggested if counsel for the Trustee in Bankruptcy knew about the Sudbury case, she would not admit that knowledge because she has an advocate position, as the license has some value, and she is not going to take any stand which would compromise that approach. He said he does not think the Selectmen need to wait for the Trustee to do something, as he believes the matter may wind up in litigation anyway. He said the existing license may be void or voidable -- it is not clear from the law -- as the license has to attach to a piece of property; that right now the bankrupt has no interest in the 10,000 feet remaining; and bankruptcy counsel has not challenged the lease signed with Sea 'n Cheese. Mr. Pitt continued that the Trustee's letter states the license is the property of the bankrupt; she does not say there are any interests in the real property. He considers the claim valueless L�2 MINUTES - MEETING OF BOARD OF SELECTMEN September 24, 1990 Page 4 because it does not have any property attached to it. He said Public hearing there are 6,000 square feet presently unspoken for, and even if Sea 'n Cheese liq. their license were to transfer to the 6,000 square feet, in terms lic. transfer of its value it is worth just as much to transfer to 6,000 from (cont'd.) 10,000 square feet; and in that case the license probably has no value anyway, since anyone who wants to get a license in the Town could come before the Board. Mr. Henderson raised the question why anyone would buy a beer and wine license when one could be had for nothing. Mrs. Kornet said if counsel thinks a certain course of action is appropriate, it is not fair to wait, and she is in favor of going ahead. The Chairman asked Mr. Peters how he feels about waiting a week. Mr. Peters replied that if the Board thinks it is the fair thing to do, he is willing to get the facts; that he does not want to get tied up in a lawsuit either. He said Cohasset Meat and Produce Centre has not operated for about ten months and there has been a lot of time to do something with the license in that period. Michael Figueiredo said he went into the old store daily to get lunch and the only place he ever saw liquor displayed was on the opposite side of the building, or the 6,000 square foot side. Mr. Singleton said he represents Sea 'n Cheese and he considers it unfortunate that everyone is being "held hostage." He asked if there is to be another hearing. Mr. Henderson said he should not be proposing a course of legal action, as Cushing Plaza and Peters have more interest in the outcome. He said an issue has been raised by the Trustee that it is a violation of the Federal Bankruptcy laws that their asset has been interfered with. He suggested that the Town should be getting petitions from the applicants rather than having him do the evaluating. He said he does not want to act as an advocate for either party in the matter; and that there is no reason for another hearing. He suggested the transfer could be approved subject to the Board's satisfaction that it is in no way interfering with the Federal bankruptcy. He considered that the burden should be on the opposition to show why the applicants have no right to the transfer. Mr. Pitt said if there is any good authority for the Trustee's position that the license is the property of the bankrupt estate and may not be transferred into the same premises, the Trustee should have written it in a letter to the Board and not to Town y3 MINUTES - MEETING OF BOARD OF SELECTMEN September 24, 1990 Page 5 Counsel. He protested that no one is present tonight Public hearing representing the Trustee, and asserted that it is unfair to Sea 'n Cheese liq. require the proponent attorneys to research and support arguments lic. transfer (concl) that have not been made, as basically, Massachusetts law requires that licenses be attached to property. Mr. Henderson stated that the only issue is whether or not the transfer involves an asset of the bankrupt, and if the Town is interfering with their right to dispose of it. The question has been raised and it puts the Board in the position of getting into a lawsuit. Mrs. Kornet said she did not expect any long summary, but she wants made known the points in favor of the transfer. Mrs. Goedecke added that the applicants should be speaking to the point of the bankruptcy issue alone. Mr. Pitt asked if it could be taken up next week and the Chairman said it could be. Motion of Mrs. Kornet to allow the transfer of the wines and malt beverages license to Sea 'n Cheese, Inc. , in a new location at Cushing Plaza, pending receipt of a brief summary of the justifications, with comment pertinent to the bankruptcy issue, and subject to the approval of Town Counsel. Second by Mrs. Goedecke. tl Vote 5 - 0 in favor, none opposed. The hearing terminated at 8:20 p.m., at which time Mr. Henderson left the meeting room. Public hearing regarding the intersection of Beechwood and King Public hearing Streets began at 8:20 p.m. Beechwood and King Streets Mr. Doyon read the public notice of the hearing which was published in the Quincy Ledger, and stated that the abutters were given notice as their names appear on the plan prepared by the Norfolk County Engineers. Mr. Ingber, 250 Beechwood Street, reviewed the history of the improvement of the intersection. He showed a plan into which he said the County Engineers had incorporated his suggestions. He pointed out that the plan afforded ease of availability into Beechwood Street from King Street, and also gave more visibility. He said he is in favor of, and everybody he has spoken to is in favor of, reducing the width of the intersection. Sumner Smith, Jr., 434 King Street, asked about the traffic flow pattern. Mr. Ingber said he thought that could stand MINUTES - MEETING OF BOARD OF SELECTMEN September 24, 1990 Page 6 improvement, as King and Beechwood Streets are approximately Public hearing twenty-five feet in width and an eighty-foot crosswalk is Beechwood and King impracticable. He said he had timed it and it took about Streets (cont'd.) twenty-five seconds to cross, and the revised plan has changed the crosswalk into eighty-five feet, which is worse. At the Board's request he indicated where he thought a "Stop" sign should be placed. He said the intersection has been narrowed from 175 feet to 120 feet to the tip of both radial curves, which he considers to be too much because it is more conducive to speeding. He thought the amount of room reasonable in each direction should be no more than 25 feet, or double the width of the street. He explained the reasons for the configuration of the design and suggested cutting down the crosswalk and speed of motorists. Mr. Ingber showed a revised plan of his own indicating the island extended in certain directions, which he said would make it difficult to take the turn at a high speed. He contended it would keep the curve and cut down the amount of time necessary for pedestrians to cross the intersection. He said the County Engineers recommended removal of several trees and other work. He showed the location where trees and brush would be removed and argued against removal of a particular tree because he said it is a physical buffer from traffic on King Street. He said the trees do not interfere with vision coming down King Street. Mr. Ingber also said the County Engineers suggested removal of a fence, which has no impact on visibility. He said removal of trees in front of 258 King Street were suggested, and since they do impair visibility to some extent, the County Engineers requested a stacking lane. Mr. Ingber contended the answer lay in traffic enforcement, as at 25-30 m.p.h. the trees are not a hazard. He alleged that on King and Beechwood Streets there are no posted speed limits and the area is never patrolled. The Chairman said the Town has been presented with two plans, one by an engineer and the other by a non-engineer. He suggested that Mr. Ingber meet with County Engineer Alvah Downs and talk over the matter with him. Mrs. Kornet disagreed with this, stating it is the Board's decision what should be done. She said she has driven the area and saw no need for the trees or the fence to be removed, and she considers that Mr. Inger has made an important comment about a stacking lane. Sumner Smith, 434 King Street, said traffic is only cutting off 3-A anyway and the street is too narrow for six-wheelers. Daniel Walsh, 254 Beechwood Street, said there is a problem with MINUTES - MEETING OF BOARD OF SELECTMEN September 24, 1990 Page 7 the design of the intersection; that the design with Mr. Ingber's Public hearing addition is very good. He said he put up the white fence at his Beechwood and King house because he moved here to get a quiet place and for several Sts. (concl.) years he found cars in his front yard. He supports the idea of having traffic travel slower. Mr. Doyon reminded the Board there are $3,000 dedicated to the project. The Chairman asked Mr. Doyon to follow up on obtaining granite curbstones from the DPW. William Ketchum, 255 Beechwood Street, said the dangerous thing he has observed is turning right on Beechwood Street, and indicated an area where this is no visibility. He complained that cars stop after the crosswalk and children standing on the crosswalk with a bicycle almost get hit. He suggested stopping the traffic coming from the intersection of 3-A. Mr. Ingber stated the real problem is the short cut from Route 3-A where people travelling at 3-A speed limits turn onto King Street. Linda Graves, 261 Beechwood Street, said she can remember only twice since 1972 there being speed traps in the area. Joe Hamilton, 244 Beechwood Street, said the street is a thirty m.p.h. speed zone and it should be posted. He said his son was recently struck by someone going forty m.p.h. The Board discussed the advisability of having Mr. Ingber talk with Engineer Downs. Mr. Ingber asked whether or not he would represent the Selectmen in the matter. The Chairman said no one knows more than someone who lives there how the traffic runs. The Board agreed to allow Mr. Ingber to talk with Mr. Downs. Mr. Tebbetts remarked that if the matter goes forward the Board is authorizing spending more than $3,000. The Chairman replied the difference will have to come from Harold Litchfield!s budget. The Chairman asked for further comment and there was none. The hearing ended at 9:05 p.m. The Chairman asked Mr. Hamilton if he would provide Mr. Doyon Comment re benefits with any details he had regarding supplementing benefits to to reservists reservists who are called to active duty, and Mr. Hamilton said he would. Motion of Mrs. Kornet to approve the invoice of Tucci & Roselli, Prof. bill MINUTES - MEETING OF BOARD OF SELECTMEN September 24, 1990 Page 8 C.P.A. , for 1990 and 1989 single audit procedures in the amount Prof. bill of $4,968. (cont'd.) Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Mr. Doyon reported that he had a few more photographs of the Exec. Secy's Highway Department in action working on the septic system at report Government Island, and showed them to the Board. The Chairman commended them for the work and mentioned that the Joseph Osgood Schoolyard had been graded off today. Mr. Doyon said the Deer Hill School septic system will be the next job, depending on the appropriation at Special Town Meeting, and praised the Norfolk County Engineers and Wayne Simpson for their contributions. Mrs. Goedecke announced that a DPW bid conference for King Street Other business and Route 3-A will be held October 2. She discussed the correspondence item relating to disposal of debris from the proposed Boston Harbor Tunnel, stating that Cohasset has no place for disposal and a letter should be written to that effect. She announced a meeting of the South Shore Coalition this coming ® Thursday. Mrs. Goedecke reported that she attended a workshop for Selectmen sponsored by the MMA which dealt with strategies for override, conflict of interest, the Uniform Procurement Act, etc. The public was asked for comment. Mr. Davenport inquired about the shrubbery to be placed in front Public comment of the telephone booth on Sohier Street. The Chairman said it will be done. Chairman Laugelle asked Mr. Doyon to contact the telephone company and the Edison Company about removing the remaining double poles in the Town. The press was asked for comment. Press The Chairman called for an executive session. Motion of Mrs. Kornet to go into executive session to discuss the Exec. session acquisition of an interest in real property, not to return to regular session. Second by Mrs Goedecke. r L/ MINUTES - MEETING OF BOARD OF SELECTMEN September 2-4, 1990 Page 9 Vote 5 - 0 in favor, none opposed. Mrs. Gjesteby - Aye Mrs. Goedecke - Aye Mrs. Kornet - Aye Mr. Laugelle - Aye Mr. Tebbetts - Aye. The Board went into executive session at 9:12 p.m. and did not Adjourn return to open session. The meeting was adjourned in executive session. APPROVED: DATE: Executive Secretary CORRESPONDENCE LIST SEPTEMBER 24, 1990 1. Executive Office of Communities & Development. Notice of Local Initiative Program. 2. Police/Fire Station Renovation Committee minutes of meeting of September 7 , 1990 . 3. Handicapped Commission minutes for meeting of September 12 , 1990 . 4. Mass Department of Revenue, Division of Local Services. Certifi- cation of free cash as of 7/1/90 at $505 , 420 . 5. Cohasset residents. Twenty-seven names re high speed problem on King Street delivered by Sumner Smith. 6. Zoning Board of Appeals. Public hearing October 4, 1990 on application for a Special Permit by Second Congregational Church. 7 . Zoning Board of Appeals. Public hearing October 4 on applica- tion for a Variance by Cohasset Development Trust. 8 . South Shore Hospital. Report re Advanced Life Support Needs in the South Shore. 9. Norman Brown' s objections to replacing our own ambulance with a ® private carrier. 10 . William Twomey, Director, Central Artery/Tunnel, requesting in- formation re availability of land for disposal of materials excavated during construction of the Central Artery/Tunnel. AGENDA - MEETING OF THE BOARD OF SELECTMEN OCTOBER 1, 1990 TOWN HALL, SELECTMEN' S MEETING ROOM 7: 30 P.M. A. Attendance B. Treasury Warrants C. Minutes Review and Approval: 1. Regular Meeting of September 24 , 1990 2 . Executive Session of September 24 , 1990 D. Scheduled Items 7 : 30 p.m. (a) Waiver of Building Permit for Construction of House for the Mentally Retarded (b) Request in Writing Confirmation of Continued Support re House for the Frail, Elderly - Barbara Clain, Housing Authority 7 : 40 p.m. Change of Manager on Dunkin Donuts Common Victualler License - John Bellas 7: 45 p.m. Approval of Phase I Solid Waste Plan, Warrant Articles, Sharon Becker, Board of Health 8 : 00 p.m. Warrant Article - Gerard Keating, Council on Aging 8 : 45 p.m. Executive Session - Labor Matters, Fire Chief Independence Building Other E. Old Business 1. Comments re Cohasset Colonials ' Billboard Permit Application 2 . Town Counsel Report on Sea 'n Cheese Transfer 3 . Reservists Military Leave Policy F. New Business 1. Request Issuance of Proclamation and Flying of U.N. Flag, October 24, 1990 - United Nations Association of Greater Boston 2 . Review and Approval of Professional Statement of Roche, Carens & DeGiacomo 3. Approve Award of Dredging Engineer Contract 4 . Act on Transfer Request for Custodial Services 5. Act on Various Labor Relations Matters 6 . Recommendations on Warrant Articles 7 . Discuss Fines for False Alarms G. Executive Secretary - Update on Pending Matters H. Public and/or Press ( I. Other Business That May Properly Come Before the Board �?J j ds 10 1 90 MINUTES - MEETING OF BOARD OF SELECTMEN October 1, 1990 Selectmen present: Martha K. Gjesteby Jane 0. Goedecke Rocco F. Laugelle Edwin H. Tebbetts Others present: Barbara J. Clain - Coh. Housing Authority Frederick R. Koed - " If " T. Gerard Keating - Council on Aging Kathleen M. Bryanton - " " Sharon L. Becker - Board of Health Jeffrey R. Power - John Bellas - Dunkin' Donuts Daniel F. Brock - Fire Chief Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m. Motion of Mr. Tebbetts to approve, ratify, and confirm the Treasury Warrants signing of the bill and payroll warrants of September 27, 1990, by Chairman Laugelle and Selectmen Gjesteby, Goedecke, Kornet and Tebbetts. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve the minutes of meeting of Mins. Mtg. of 9/24/90 September 24, 1990, as amended. Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Gjesteby to approve the minutes of executive Mins. exec. sess. session of September 24, 1990. 9/24/90 Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. Request of the Cohasset Housing Authority for waiver of a Req. of Cohasset building permit for construction of a house for the mentally Housing Authority retarded was considered. Mr. Doyon said the cost of the permit for waiver of permit would be approximately $2,000 based on $365,000 cost of the fee construction. Mrs. Clain said the Authority is seeking a waiver of the permit fee so that the money may remain in the account for use for whatever need arises. MINUTES - MEETING OF BOARD OF SELECTMEN October 1, 1990 Page 2 Mr. Tebbetts asked what other communities have done with regard Req. of Cohasset to permit fees of this kind and Mrs. Clain replied that she had Housing Authority checked with Hingham, Braintree and Rockland and learned that (cont'd.) such permit fees were waived in those communities. There was further discussion, following which Mrs. Goedecke suggested that this is a different situation from that of a private charity serving a small number of persons; that this is for the general good and helps fill the need of the Town as a whole, so that she is in favor of waiving the fee. Motion of Mr. Tebbetts to waive the fee for the proposed construction by the Cohasset Housing Authority of the housing for the mentally retarded on Elm Street. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. The Chairman asked that in future the Housing Authority come to the Selectmen in advance of the bidding process to request waiver of fees. The Housing Authority's request for the Selectmen's continued Req. of CHA for support in its quest for housing for the frail and elderly was vote of support discussed. Mrs. Clain explained that the Authority is now for housing frail applying for such housing and as the Board has extended its and elderly persons support in the past, request is being made for its continuance. Motion of Mrs. Gjesteby to confirm the continued support of the Board of Selectmen of the Cohasset Housing Authority for the housing of the frail and elderly. Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. John Bellas was present in connection with an application for Dunkin' Donuts change of Manager of Dunkin' Donuts and issuance of a license. change of corp. name Mr. Doyon explained that the Board had granted a license in and change of Mgr. November 1989 to Plain St. Donuts, Inc. , d/b/a Dunkin' Donuts, John Cadette, Manager, and that the Board is in receipt of a new application from J. B. Donuts, Inc. , d/b/a Dunkin' Donuts, John Bellas, Manager, which is a new corporation, with a new Manager. In connection with the previous license, Mr. Doyon said there is on file a letter from Town Counsel which indicates the 5:00 a.m. to 12:00 p.m., hours of operation are permissible. The location is in Cohasset Plaza. Mrs. Gjesteby said she would like to have the hours of opening reduced to 11:00 p.m. , since the Stop and 5z ® MINUTES - MEETING OF BOARD OF SELECTMEN October 1, 1990 Page 3 Shop at that location is open only until 11:00 p.m. Mr. Bellas Dunkin' Donuts had no objection. change of name, change of Mgr. Motion of Mrs. Gjesteby to approve the hours of operation for J. (cont'd.) B. Donuts, Inc. d/b/a Dunkin' Donuts, John Bellas, Manager, at Cohasset Plaza, from 5:00 a.m. to 11:00 p.m., and to approve the issuance of a license for the same naming him Manager. Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. Jeffrey Power made a presentation of the Solid Waste Plan Board of Health proposal on behalf of the Board of Health, stating that he would Solid Waste Plan like to have the Selectmen pass a resolution that would affirm or proposal endorse the work that has been done in Phase I, involving a regional district comprised of ten towns, under the auspices of the South Shore Coalition, and also to support Phase 11, which is the completion of the model plan. Mrs. Becker commended the work of the Tellus Institute which prepared the analysis and obtained the grant. She said the plan arrived at is the most environmentally sound and promotes backyard composting for everyone, to keep the garbage at its source. She said that when the garbage gets to the Transfer Station, they would like to go into mixed solid waste composting, where it is not burned or landfilled, but composted. At that stage, the organics are removed which are then placed in the landfill. If this is done, the landfill existing in the Town is sufficient for twenty years more. She stated what is being sought from the Board is to accept what has been done on Phase I in the wording that the South Shore Coalition has requested, to support the commencement, participation, and development of the final original plan, which means Phase II; and, also, to agree to participate in Phase II. She said that any town can pick and choose what they want to do; this is the model regional plan for the State, and the State grant money will be given for Phase II only if the town agrees to go ahead and support Phase II. The Chairman asked for discussion. Mrs. Gjesteby said that since she was present at the South Shore Coalition meeting, she feels the Board should accept the recommendation of the consultant. Motion of Mrs. Gjesteby to accept the Phase I report as presented in the document "Analysis of Alternative Regional and Local Solid Waste Management Plans for the South Shore Coalition, September 1990, Tellus Institute," and to support the commencement of L MINUTES - MEETING OF BOARD OF SELECTMEN October 1, 1990 Page 4 and participation in the Phase II regional planning study for the Board of Health development of a final regional solid waste management plan and Solid Waste Plan implementation program. (concl.) Second by Mr. Tebbetts. Mrs. Goedecke asked if the plan would still entail recycling locally. Mrs. Becker said it would; what will probably happen is there will be a regional company that will come to the Town and remove the material. Vote 4 - 0 in favor, none opposed. Mr. Power asked that the Board appoint a planning group of three people who understand and can help in addressing problems that might come up, to set up a regional district. He said he is on the task force and does not feel he should be a member of the planning group. The Board members agreed that there are many capable people who might be interested. Mrs. Becker said she would speak on the warrant articles for the Warrant Articles Special Town Meeting inserted by the Board of Health. #10 & #11 disc. (BOH) She explained that the $13,900 being sought under Article #10 is to raise money for engineering costs for closure of the Landfill. She told the Board that the engineers had found two additional acres of garbage in an area that was not going to be capped, so there are ten acres involved instead of eight. With regard to Article #11, Mrs. Becker said the Board of Health was seeking a pay raise for Supervisor Joseph Laugelle. She said the Advisory Board would not go along with this because they wanted to handle it at the Annual Town Meeting, but that the Personnel Board supports it, and the job description is being changed. She stated that the Board of Health feels there is no question the article should be endorsed and passed. Mrs. Gjesteby asked if there is funding for the increase for this fiscal year, and Mrs. Becker replied that there is no money in the Board of Health budget for it. Mrs. Geodecke noted the article shows no funding. Mrs. Becker said the amount involved is $1,231. Mrs. Goedecke pointed out that if there is not a dollar amount in the printed warrant there can be no vote on the appropriation. Mrs. Becker said the salary increase would start this November and go through the end of the fiscal year. Mr. Doyon stated that he was never given an amount for this article. Mrs. Becker then asked if it is all right to seek the reclassification. Mrs. Gjesteby asked Mr. Doyon if the Personnel Q MINUTES - MEETING OF BOARD OF SELECTMEN October 1, 1990 Page 5 Board had approved the two personnel positions included in the Warrant Articles warrant and Mr. Doyon replied that he has not received any word #10 & 11 disc. from the Personnel Board, although it was indicated they are (concl.) ready to make a recommendation. Mrs. Goedecke said the Board is not ready to vote on the matter tonight. Mr. Tebbetts complimented the Board of Health and the RT manager for the work done recently, stating that the new Transfer Station is well managed. The warrant article for the Special Town Meeting submitted by the Warrant Article Council on Aging was discussed by Mr. Keating, who read aloud his #8 disc. (COA) presentation to the Advisory Board relating to the employment of an OUTREACH worker and requesting approval of funding for the position from January 1, 1991, to June 30, 1991. He said the Council never intended to have the OUTREACH worker work twenty hours a week and be entitled to benefits; they are merely interested in providing the service, not to build up the job. He said the Council has voted to drop the time of employment down to eighteen hours, at an annual cost of $3,809.52. Mr. Keating also read a letter from Carol Housman of the Social Service League recommending continuation of the OUTREACH worker. Mrs. Geodecke inquired what the Council intended to do about funding next year, and Mr. Keating said the money was frozen this year by Governor Dukakis, and if there is no other possibility, they will attempt to fund it themselves or ask the Town to fund the position. Motion of Mrs. Goedecke to support Warrant Article #8. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. The Chairman asked the Board members if they had any comments to Resumption of disc. make concerning the Cohasset Colonials' billboard permit re Cohasset Coloni- application. Mrs. Goedecke said she had looked at the billboard als' billboard and thought it should be painted and that the sumac growing up around it should be pruned. Motion of Mrs. Goedecke that although the Board is philosophically opposed to billboards, the Cohasset Colonials billboard is satisfactory, except for being in need of paint. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. 55 MINUTES - MEETING OF BOARD OF SELECTMEN October 1, 1990 Page 6 With regard to the Sea 'n Cheese license transfer, Mr. Doyon said Sea 'n Cheese lic. he received a letter from counsel representing the Shopping transfer disc. Center and Town Counsel concurs that the current licensee of record does not have a lease and has no claim in the license at that location; and since there is no question about granting Sea 'n Cheese a license for a portion of the premises, no action is required on the part of the Board. Reservists' military leave benefits were discussed. Mr. Doyon Reservists' mil. said he talked with one of the possibly two employees who might leave benefits be affected by this policy, who indicated he would not disc. necessarily be interested in military insurance because that would require going to military hospitals and doctors; and if an ongoing condition exists, a local doctor cannot treat or prescribe. That person, on his own behalf, felt he would be much better off continuing with Town insurance. Mr. Doyon's memorandum on the subject was discussed. Mr. Tebbetts inquired if the group life insurance premium would be fully paid, and Mr. Doyon replied it is 50-50 for the basic plan and above that, it is paid 100% by the employee. He suggested it be continued, as it is not worth taking people off the plan and putting them back on. Mr. Tebbetts inquired about the pension plan and Mr. Doyon replied that if an employee retires from the Town or State service he would be eligible to get up to three years' service time. The Town will be billed for the employee's normal contribution, depending on length of service -- from 5% to 9%. Mr. Doyon recommended that there be a policy in place before anyone is called to active duty. Mr. Doyon was asked to provide further information to the Board. With regard to the issuance of a proclamation and flying of the Req. for proclam. U.N. flag, as requested by the United Nations Association of and flying of U.N. Greater Boston, it was determined that the Town does not have a flag U.N. flag. It was suggested that a public-spirited citizen might offer to provide one. Mrs. Goedecke recommended renting a flag rather than purchasing one. The Chairman asked Mr. Doyon to make inquiries. Motion of Mrs. Goedecke to issue a proclamation declaring October 24, 1990, as United Nations Day. Second by Mrs. Gjestesby. Vote 4 - 0 in favor, none opposed. Approval of the statement of Roche, Carens & DeGiacomo was Prof. statement Sc (W MINUTES - MEETING OF BOARD OF SELECTMEN October 1, 1990 Page 7 considered. Mr. Doyon said it is a bill for Harbor litigation. Prof. statement The Board agreed it is very late in coming. (cont.) Motion of Mrs. Goedecke to approve payment of the bill of Roche, Carens & DeGiacomo for the period of January 1, 1990, through June 30, 1990, in the sum of $914.10, pending funding at a future meeting. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Approval of the award of the Harbor dredging engineer contract Award of Harbor was discussed. Mr. Doyon recommended making the award for dredging engineer $21,800 to Nucci Vine Associates, Inc. . He stated it is not a contract firm price because it could depend on the permitting process which could require more public meetings. He said there were six proposals which were evaluated on a general qualifications approach of related experience and track record of various towns. Nucci Vine's was one of the two best presentations and it was the low bidder. He said both Scituate and Hull had high praise for the firm. Motion of Mrs. Goedecke that the Harbor dredging bid for engineering work be awarded to Nucci Vine Associates, Inc. Second by Mrs. Gjesteby. Mrs. Gjesteby asked if there is an estimated cost for the permit process for which Nucci Vine might ask. Mr. Doyon replied that a key portion of the cost is making public appearances before boards and it is based on $75 an hour for coming to meetings; that it could be done easily in two meetings, as it is not an elaborate project. Vote 4 - 0 in favor, none opposed. Request for transfer of $1,000 from the Reserve Fund for Req. for transfer custodial services at Town Hall was considered. Mr. Doyon said from Reserve Fund this will be a final transfer, as the regular custodian comes for custodial serv. back to work October 2. It represents the cost of retaining a Town Hall cleaning service at approximately $1,000 a month. Motion of Mr. Tebbetts to approve the request for transfer from the Reserve Fund of $1,000 for contracted services for cleaning Town Hall. C S� MINUTES - MEETING OF BOARD OF SELECTMEN October 1, 1990 Page 8 Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Labor relations matters were discussed. Mr. Doyon said there are Labor relations petitions by two employee groups to organize as union members: disc. re Library Library employees and Town Hall employees. After discussion with and Town Hall counsel, he said he feels it is in the Town's best interests to employees recognize the Library employees, below the level of Chief Librarian, as a bargaining unit. He said if this were to take its normal course, there is a distinct possibility the Labor Relations Commission might decide there could be two units representing the Library, one professional and the other clerical, including the custodian. He said there are seven persons involved. With regard to the Town employees, because there are more people involved, Mr. Doyon recommended that the Board should petition the State Labor Relations Commission to ask for a consent election, to afford individual employees an opportunity to vote on representation. Motion of Mrs. Goedecke that the Board recognize C.L.A.S.S. as the representative of the Paul Pratt Memorial Library employees, except for the Chief Librarian, for purposes of collective bargaining, pursuant to M.G.L. Ch. 150E. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Goedecke to petition the Labor Relations Commission to request a consent election to determine what organization, if any, will represent the Town Hall clerical employees for the purposes of collective bargaining. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Discussion of the Warrant articles for Special Town Meeting was Disc. of Warrant deferred to a later meeting. arts. , Sp. Town Mtg. deferred Motion of Mrs. Goedecke to table discussion of fines for false Disc. false alarm alarms. fines tabled Second by Mrs. Gjesteby. MINUTES - MEETING OF BOARD OF SELECTMEN October 1, 1990 Page 9 Vote 4 - 0 in favor, none opposed. Mr. Doyon reported that the Advisory Committee wants to schedule Disc. re Advis. its budget meeting for November 19, 1990, and asked that this Comm. budget mtg. information be provided to the Selectmen because it is the Selectmen's regular meeting night. The Chairman said there is no reason the Advisory Committee cannot set up the meeting for a night other than Monday. Mr. Doyon said he would relay the comment to the Advisory Committee. Mrs. Goedecke said that Mrs. Kornet requested her to present Committee appts. committee appointments. Motion of Mrs. Goedecke to appoint Richard J. Daniels and John A. Mulligan to the Computer Study Committee. Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Goedecke to appoint Elizabeth M. Bates to the Cohasset Common Historic District Commission. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Mrs. Gjesteby thanked the Board for its vote on the Solid Waste Other business report. She reported that the South Shore Coalition is going forward with co-operative purchasing and other matters, and is preparing an update on different fees being paid in ten area towns. Mrs. Gjesteby said discussion is taking place that if the South Weymouth Naval Air Station becomes public property, it has the potential for development of a small city, so there is a study committee being set up by three towns for its possible use. She asked to have "The Music Circus" in to discuss its program for the coming year, and said she would also like to discuss with the Building Inspector the matter of signs and any other kinds of things he might like to talk about with the Board. Mr. Tebbetts reported that he and Mrs. Gjesteby and other officials from Hingham and Scituate did a perambulation of the Town boundaries this past Friday, which was not completed. Mr. Doyon reported that he was called by the Shellfish Warden Authoriz. to return Shellfish lic. fees 54 MINUTES - MEETING OF BOARD OF SELECTMEN October 1, 1990 Page 10 today and told that contrary to popular opinion, the clam flats Authoriz. to return are not open. Mr. Doyon said the notification from the Division Shellfish lic. fees of Marine Fisheries was for "Red Tide" closures. The Chairman wondered when the testing was done, stating he has frequently requested that he be informed. Mr. Doyon asked for permission to refund the fees taken for shellfish licenses. Motion of Mrs. Goedecke to refund all fees paid for shellfish permits recently granted. Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. Mr. Doyon reported that Fire Chief Brock has notified the Board Acceptance of gift of a $2,000 donation to the Fire Department for purchase of a for computer for computer. The Chairman announced that the donor was Mrs. Phyllis Fire Dept. H. Leslie, 6 Buttonwood Lane, Cohasset. Motion of Mrs. Goedecke to accept with thanks the gift from Phyllis H. Leslie of $2,000 for the purpose of purchasing a computer for the Fire Department. Second by Mrs. Gjesteby. Vote 3 - 1 in favor, Mr. Laugelle opposed. The Chairman asked Mr. Doyon to write Mrs. Leslie a letter of thanks. The Chairman called attention to correspondence list #5 relating Other business to the Safety Officer's recommendation for a traffic sign at Old Pasture and Reservoir Roads. In connection with correspondence list #6 relating to the V.F.W. 's use of the Bates Building, the Board agreed this should be a future agenda item. Mr. Laugelle said Jackie Dormitzer had attempted to contact him about the Village Pump installation. Mrs. Goedecke said she spoke with Mrs. Dormitzer today, who said the lines that are now in white define the area, and asked to be notified what the next step would be. The Chairman asked Chief Brock to contact Mrs. Dormitzer. Mr. Doyon stated the matter should be on a future agenda. 6p MINUTES - MEETING OF BOARD OF SELECTMEN October 1, 1990 Page 11 The public and press were asked for comment. Public and press The Chairman asked for a motion to go into executive session, not Exec. session to return to open session. Motion of Mrs. Gjesteby to go into executive session. Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. Mrs. Gjesteby - Aye Mrs. Goedecke - Aye Mr. Laugelle - Aye Mr. Tebbetts - Aye. The Board went into executive session at 9:10 p.m. and did not Adjourn return to open session. ACCEPTED: DATE: Ex"e c eta GI CORRESPONDENCE LIST OCTOBER 1, 1990 1. Joseph Murphy, Jr. , Town Manager, Town of Hull. Position of Town of Hullre privatization of ambulance service. 2. Planning Board. Board reorganization. 3. Daniel Brock, Fire Chief. Ambulance billing summary as of September 1990 . 4 . Peter Rosen, GEO/PLAN Associates to Board of Selectmen, Thomas Williams, Mary Hagerty, Pauline and George Toumpouras. Wetlands filing re Dune restoration. 5. Clifton Jones, Safety Officer re dangerous intersection at Old Pasture and Reservoir Roads . 6 . Ralph Perroncello, VFW, re use of Bates Building. 7. South Shore Regional School District Committee. Schedule of regular and special meetings. 8 . Mary Gallagher, Town Accountant. Memo re 1991 local receipts estimate and overlay worksheet. 9. Eugene Babin, Manager, Mass-American Water Company. Notice of hearings before Mass Department of Public Utilities re rates. 10. Harold Litchfield. Memo re Village Renaissance proposal for Town pump installation. 11. Building Department. Building permits issued for months of July, August, and September. 12. Treasurer/Collector ' s memo re Departmental expenditures. 13. Thomas Glynn, MBTA (hand delivered by Martha) re Old Colony Rail- road project. 14 . Amy Anthony, EOCD. Invitation to Statewide Conference in Worcester, October 27 , 1990 from 8 : 45 a.m. to 4 : 30 p.m. on "Improving Quality While Decreasing Costs for Massachusetts Cities and Towns. " 15. Drug and Alcohol Committee minutes of regular meetings of August 28 and September 11, 1990 . 6� AGENDA - MEETING OF THE BOARD OF SELECTMEN OCTOBER 9 , 1990 TOWN HALL, SELECTMEN' S MEETING ROOM 7 : 30 P.M. A. Attendance B. Treasury Warrants C. Minutes Review and Approval: 1. Regular Meeting of October 1, 1990 2. Executive Session of September 26 , 1990 3. Executive Session of October 1, 1990 D. Scheduled Items 7 : 35 p.m. Request by The Community Center of Cohasset, Inc. for Two 1-day Liquor Licenses : (a) South Shore Cultural Society of the Greek Church, October 20 , 1990 from 7 : 00 p.m. to 12 : 00 p.m. (b) PSO Monte Carlo Night, November 3 , 1990 from 7 : 00 p.m. to 1: 00 a.m. 7: 40 p.m. Donation from Friends of Council on Aging - T. Gerard Keating 7 : 45 p.m. Warrant Article - Joe Hamilton, Water Department ® 8 : 30 p.m. Executive Session - Police Chief & Fire Chief, Labor Matters Independence Building Government Island Duplex Other E. Old Business 1. Make Recommendations on Town Meeting Articles F. New Business 1. Approve Government Island Right-of-Way 2 . Confirm Award of Salt Bids 3 . Request for Police Sergeants ' Exam 4 . Acknowledge Receipt of Emergency Management Plan 5. Appoint a Community Liaison to Coordinate Dissemination of Question #5 Information 6. Discuss Town Accountant' s Contract Negotiation 7 . Consider Taking a Position on CLT Petition 8 . Vote to Establish Computer Study Committee and Consider Approval of a Draft Charge G. Executive Secretary - Update on Pending Matters H. Public and/or Press I . Other Business That May Properly Come Before the Board 63 jds 10 9 90 MINUTES - MEETING OF BOARD OF SELECTMEN October 9, 1990 Selectmen present: Martha K. Gjesteby Jane 0. Goedecke Diana D. Kornet Rocco F. Laugelle Edwin H. Tebbetts Others present: Judith P. Volungis - Coh. Community Center Frank C. J. Hamilton - Supt. , Water Dept. T. Gerard Keating - Council on Aging F. Noel Collins, Esq. Joseph M. Kealey - Police Chief Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:32 p.m. , Mr. Laugelle presiding. Motion of Mrs. Gjesteby to approve, ratify, and confirm the Treasury Warrants signing of the bill warrant of October 4, 1990, by Chairman Laugelle and Selectmen Gjesteby, Goedecke and Tebbetts; and the payroll warrant of the same date by Chairman Laugelle and Selectmen Gjesteby, Goedecke, Kornet and Tebbetts. Second by Mr. Tebbetts. Vote 5 - 0 in favor none opposed. Motion of Mrs. Kornet to approve the minutes of meeting of Mins. mtg. 10/1/90 October 1, 1990. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Motion of Mr. Tebbetts to approve the minutes of executive Mins. exec. sess. session of September 26, 1990. 9/26/90 Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve the minutes of executive Mins. exec. sess. session of October 1, 1990. 10/1/90 Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Gy MINUTES - MEETING OF BOARD OF SELECTMEN October 9, 1990 Page 2 Establishment of a re-defined right-of-way over Government Island Govt. Island was discussed. Mr. Doyon furnished the background data, stating right-of-way that during the War years Cohasset Colonials had erected a building over the delineated right-of-way, which it was permissible to do, provided that an acceptable alternative right-of-way was given. A question arose concerning the propriety of the altered right-of-way and Mr. Doyon was asked to consult with Town Counsel. The matter was tabled. Request of The Community Center of Cohasset, Inc., for two Req. of The Comm. one-day liquor licenses was heard, as presented by Mrs. Volungis. Center for two one-day liq. lic. Motion of Mrs. Kornet to approve issuance of a license to The Community Center of Cohasset, Inc. , to sell liquor by the drink at a function sponsored by the South Shore Cultural Society of the Greek Church on Saturday, October 20, 1990, from 7:00-12:00 p.m. , at 3 North Main Street. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. r Motion of Mr. Tebbetts to approve issuance of a license to The Community Center of Cohasset, Inc. , to sell liquor by the drink at a function sponsored by the PSO at a Monte Carlo Night on November 3, 1990, from 7:00 p.m.-1:00 a.m., at 3 North Main Street. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Confirmation of an award of bids for road salt for the Highway Conf. of bids for Department was undertaken. road salt Mr. Doyon explained that in May when other Highway Department bids went out, there was a plan by the South Shore Coalition to have regional bidding, and the regional salt bid did not materialize. The Town had originated its own bids for salt, and the two low bidders have now agreed to extend the original bids. Motion of Mrs. Kornet to approve the award of bids for road salt for the Highway Department to Eastern Minerals, Inc. , @$38.40 per ton delivered, and to Granite State Minerals, Inc., @$38.30 per ton delivered. Second by Mr. Tebbetts. 65 MINUTES - MEETING OF BOARD OF SELECTMEN October 9, 1990 Page 3 Vote 5 - 0 in favor, none opposed. Chairman Laugelle read a letter from Margaret J. Smart, Treasurer Acknowl. of gift of the Cohasset Friends of the Council on Aging, donating $2,000 to Council on for the 1990-1991 programs of the Council. Aging Mr. Keating explained that a Friends' group was organized a few years ago in anticipation of funding problems, and they are now becoming active. They voted several weeks ago to make $4,300 available to the Council on Aging this coming year, and agreed also to give it in several stages throughout the year. This is one of the payments, for which the Council is very grateful, as well as for the co-operation of the Board and those people who contributed to make the money available. Mr. Keating said, in addition, that the Council has 185 employees who would cost the Town $150,000 if it had to pay for them; they are townspeople willing to give free time. Mr. Doyon added that five volunteers of the Council on Aging put resident labels on the Town Warrant this past week. Mr. Hamilton, Superintendent of the Water Department, spoke on Article #9 of Town © behalf of Article 9 in the Warrant for Special Town Meeting, Warrant disc. by seeking to raise a Clerk's position from Pay Group B to Pay Group Water Dept. Supt. D. The Chairman asked how much money it would involve and Mr. Hamilton replied it is 87G an hour, or $900 to $1,000 a year. Mr. Hamilton is also attempting to increase the hours to 25. He said he is to discuss this with the Personnel Board this evening. Mrs. Gjesteby said she talked with the Chairman of the Water Board who said the article had not been discussed at their meeting as yet, and that it would be discussed tomorrow night. She said there is no concurrence that the Water Board is supporting it. Discussion followed, after which Mr. Laugelle said it is his understanding that the Board does not want to act on Article #9 until it hears from the Water Commissioners. Request for a Police Sergeant's examination was discussed. The Req. for Police Chairman asked if the Board wanted to call for an examination. Sergeant's exam. deferred Mr. Doyon said the examination would take place in June of next year. Mrs. Gjesteby asked the status of the existing candidate. Mr. Doyon replied that he could apply to take the examination again if he so desired. There was discussion concerning how the lists are set up. The Chairman asked if the Board wanted to wait for more information. Mr. Doyon was asked to check on the matter, which was allowed to go off the agenda for one week MINUTES - MEETING OF BOARD OF SELECTMEN October 9, 1990 Page 4 before a vote is taken. The Board was asked to acknowledge receipt of a Comprehensive Receipt acknowl. of Emergency Management Plan from the Civil Defense Director, Arthur Comp. Emerg. Mgmt. H. Lehr, Jr. Plan from Civil Defense Director Mr. Doyon said the plan was prepared by the Civil Defense Director, Police Chief, Fire Chief, Highway Surveyor, and Chairman of the Board of Health, with considerable assistance from officials of the Massachusetts Civil Defense Agency, an outline of which has been furnished to the Board. Before taking any further action, the Board decided to read the full report. Receipt of the report was acknowledged by the Board. Mr. Collins came into the meeting room at 8:40 p.m. Discussion was had concerning the appointment of a community Appt. of community liaison to co-ordinate dissemination of Question #5 information. liaison re Ques. #5 Mrs. Goedecke said she had called the MMA for information on this question in order to pass it on to a citizens' group for purposes of a voter service forum, and that she was asked to act as liaison. Motion of Mrs. Kornet to appoint Jane 0. Goedecke as community liaison to co-ordinate dissemination of information on Question #5 on the November State ballot. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. The Town Accountant's contract was considered. Mr. Doyon said Town Acct. 's con- Town Counsel is to furnish a letter addressing whether or not the tract negotiation discussion should take place in executive or open session. deferred Counsel was reported to have checked with the Attorney General's Office and was told it is an open session item. The Chairman noted that the Town Accountant is on vacation at the present time, and said discussion should wait until the Board has an opportunity to hear from Town Counsel and to have Mrs. Gallagher present at the same time. The Board agreed to this disposition. The Board considered taking a position on the Citizens for Position on CLT Limited Taxation petition. Mrs. Goedecke said a voters' service petition arm of the PSO is planning a forum to deal with Questions #3 and #5 some time later this month. Following discussion, the Chairman asked for a vote on the question. MINUTES - MEETING OF BOARD OF SELECTMEN October 9, 1990 Page 5 Motion of Mrs. Goedecke that the Board of Selectmen take a Position on CLT position in opposition to Question #3 on the November 6 ballot, petn. (concl.) which is the CLT proposal. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Mrs. Goedecke proposed that at a future meeting time be taken to explain to the public the nature of Question #5, and to consider if the Board is willing to take a position on that question also. Consideration was given to the Board's establishment of a Establish Computer Computer Study Committee and approval of a draft charge prepared Study Comm. and by the Executive Secretary. Mrs. Kornet wanted a progress report approve charge filed by January 15, 1991, and #6 added to the charge, as follows: "(6) The tasks are to include recommending a plan of action for additions and alterations to the current system, or for an alternate system." It was determined that there would be five members of the committee. Mrs. Kornet suggested the remaining two vacancies on the committee might be filled by staff people, to be comprised of a representative from the School Department, such as the Superintendent or his designee, and one from the Town Accountant's office. Motion of Mrs. Gjesteby to establish a Computer Study Committee comprised of five persons. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. The Chairman asked Mr. Doyon for information on the current independence Bldg. status of the Independence Building. Mr. Doyon replied that disc. there is a letter from Town Counsel scheduled for discussion in executive session, and all deliberations should be in executive session. The Chairman asked Mr. Collins if he wanted to make a statement. Mr. Collins said the contents of his last two letters are where he now stands; that he has tried to reconcile something through Town Counsel without success. Mr. Doyon stated that the Town has certain fiduciary responsibilities to protect its interests in the property and the purchase and sales agreement signed several years ago. Warrant articles for Special Town Meeting were considered. MINUTES - MEETING OF BOARD OF SELECTMEN October 9, 1990 Page 6 Motion of Mrs. Goedecke to recommend passage of Article #1 Warrant articles transferring $64,000 from surplus revenue to reduce the FY91 tax STM levy. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Motion of Mr. Tebbetts to support Article #2 for supplementation of the Norfolk County Retirement Budget Account for FY91 by transferring $8,151.36 from surplus revenue. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Motion of Mr. Tebbetts to support Article #3 for unpaid bills in prior fiscal years, in the amount of $335.35. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Kornet to support Article #4 for paving Elm Street at a cost of $46,405. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to support Article #5 to add to the short-term borrowing interest account for FY91. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Gjesteby to support Article #6 for repair of the septic system at Deer Hill School for $45,000. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. In connection with Article #7, Mr. Doyon said the Police officer will be paid regardless of Town Meeting action because he is entitled to it by law. Chief Kealey was asked by the Chairman if �q MINUTES - MEETING OF BOARD OF SELECTMEN October 9, 1990 Page 7 this item was in his budget last year. The Chief replied that he Warrant Articles noted it in his budget and everybody concerned was told. STM (concl.) Motion of Mrs. Kornet to approve Article #7 to add to the Police Salaries Account for sick leave benefits for a retired officer. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. (Note: Article #8 was voted on at the meeting of October 1, 1990.) Article #9 for amendment of the Personnel Classification By-law Schedule for a Clerk in the Water Department was considered. Mrs. Goedecke stated that the Personnel Committee should look at re-classifications as a first step. The Chairman asked that items of this sort not be put on the agenda until it has been ascertained that the Personnel Committee has been consulted. There was no action taken on Article #9. Motion of Mrs. Gjesteby to approve Article #10 for $13,929 on the Cedar Street Landfill closure. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. The Chairman said Article #11 for amendment of the Personnel Classification By-law Schedule for a Supervisor at the RTF cannot be recommended. No action was taken on Article #11. Motion of Mrs. Kornet to recommend Article #12 for re-purchase of grave lots in the amount of $5,000 to be transferred from "Sale of Lots" Account. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Article #13 for removal of asbestos at the Police/Fire Station at a cost of $9,000 was deferred pending opening of bids this coming week. Motion of Mr. Tebbetts to approve Article #14 for abatement of taxes, fees, etc., on the Mitman gift of land to the Town. 70 MINUTES - MEETING OF BOARD OF SELECTMEN October 9, 1990 Page 8 Second by Mrs. Gjesteby. Warrant Articles STM (concl.) Vote 5 - 0 in favor, none opposed. Executive Secretary's report: Exec. Secy's report Notice that the American Water Company's service area policy hearing on rate proposals is scheduled for Tuesday, October 16, at 7:30 p.m., in Barnes Auditorium, Hingham Town Hall. The request for granite curbing was approved by District #7 of the DPW, but they have not yet confirmed in writing. The large flag was stolen from the Common last weekend. [End of Executive Secretary's report. ] The matter of theft of flags in the Town was discussed. Chief Other business Kealey sugggested coating the flagpoles with a substance called "white grease." The Chairman asked Mr. Doyon to discuss it with the Chief. Mrs. Gjesteby stated the Board has not yet established goals for the Executive Secretary and Town Accountant. The Chairman said he had been requested to have a telephone installed in front of the Town Hall for the use of children who go on trips sponsored by the Recreation Department. The advisability of closing down Town Hall on Fridays, especially during the Winter months, was mentioned by the Chairman. Mr. Doyon reported that this year electric use is up over last year, for reasons unknown. The Chairman mentioned a letter concerning resurfacing of Virginia Lane. Mr. Doyon said it is a private way and it is low on the priority list, but he will get together with the Highway Surveyor concerning it. Mrs. Kornet said a citizen had requested that the potholes in the exit road at the RTF be filled in, and said she would like to have it mentioned to the Highway Surveyor. The public and press were asked for comment. Public and press The Chairman called for an executive session. J` MINUTES - MEETING OF BOARD OF SELECTMEN October 9, 1990 Page 9 Motion of Mrs. Kornet to go into executive session to discuss Exec. sess. labor matters, litigation on the Independence Building, and Government Island, not to return to open session. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Mrs. Gjesteby - Aye Mrs. Goedecke - Aye Mrs. Kornet - Aye Mr. Laugelle - Aye Mr. Tebbetts - Aye. The meeting went into executive session at 9:15 p.m. and did not Adjourn return to open session. ACCEPTED: DATE: E c iv cret y ^�4 CORRESPONDENCE LIST OCTOBER 9 , 1990 1. Massachusetts Municipal Association. Bulletin re effect of the CLT ballot question and question #5 proposed resolution of support. 2. Donald Staszko, Cohasset Chamber of Commerce. Notice of meeting 10/17/90 and request for Selectmen to attend. 3 . Linton Young, Cohasset Yacht Club to Irving Gadow, Harbormaster. Commendation regarding condition of harbor. 4. James King, Mass Aeronautics Commission. Notice of public hearing October 11 re study to initiate second major airport. 5. Robert Kelley, Jr. , South Shore Regional School District. Copy of vote adopted 9/27/90 with enclosures re financing for addition to regional school. 6 . Amy Anthony, EOCD. Invitation to attend a comprehensive program on "Improving Quality While Decreasing Costs for Massachusetts Cities and Towns to be held October 27, 1990 in Worcester. 7. Carolyn Housman, Social Service League of Cohasset re Outreach worker and work of the Social Service League. 8 . T. Gerard Keating, Council on Aging. Request for continuation of Outreach Worker and supporting documents. 9 . Sons of American Legion to Cohasset Common Historic District Commission. Application for certification for work done on Town Common Honor Roll. 10. Planning Board' s agenda for meeting of October 3 , 1990 and copy of minutes of regular meeting of September 19 , 1990. 11. Phyllis Hourihan Wood requests resurfacing and paving of Virginia Lane. 12. Kathy Bryanton' s memo re Council on Aging' s reorganization. 13 . Fire Chief, Daniel Brock. Ambulance billing summary November ' 89 to September ' 90 . 14 . Town Accountant, Mary Gallagher' s memo enclosing Financial state- ments for FY90 . 15 . William Quigley, Animal Control Department. Hourly breakdown and mileage report for week ending 9/28/90 . 16 . ABCC' s approval of Curtis Liquor Store' s pledge of their Retail Package Goods Store license. Q17. Elliott & Elliott, Attorneys at Law, re 179A Atlantic Avenue. 18 . Departmentof Personnel Administration re make-up examination policy for active duty applicants . 19. T. Gerard Keating re lowering the level of the Bird Sanctuary. AGENDA - MEETING OF THE BOARD OF SELECTMEN OCTOBER 15, 1990 TOWN HALL, SELECTMEN' S MEETING ROOM 7 : 30 P.M. A. Attendance B. Treasury Warrants C. Minutes Review and Approval: 1. Regular Meeting of October 9 , 1990 2. Executive Session of October 9 , 1990 D. Scheduled Items 7: 35 p.m. Pledge of Liquor License of High Line Liquors, Inc. 8 : 00 p.m. Discuss Sign and Zoning Complaints - Building Inspector 8 : 30 p.m. Executive Session - Harbor Litigation Independence Building Government Island Duplex Labor Matters E. Old Business 1. Consider Adopting Question #5 Resolution 2. Approve Government Island Right-of-Way 3 . Request for Sergeant' s Exam 4. Act on Reservists ' Policy 5. Warrant Articles 9 , 11, and 13 6 . Comments on Ambulance Specifications F. New Business 1. Continental Cablevision' s Bond Reduction Request 2. Establishment of a Three Person Committeeto Study Regional Solid Waste District 3 . Request of Town Employees re Holiday Policy 4 . Review and Approval of Professional Statements: a. Thaxter, Beckwith & Henderson b. McGowan, Engel, Tucker, Garrett & Schultz c. ATEC Associates, Inc. 5. Consider Psychological Screening re Entry-level Police Officers 6 . Approve Nucci Vine Associates, Inc. Dredging Engineering Contract 7. Report on Virginia Lane Paving Request G. Executive Secretary - Update on Pending Matters OH. Public and/or PRess I. Other Business That May Properly Come Before the Board 4 jds 10 15 90 MINUTES - MEETING OF BOARD OF SELECTMEN October 15, 1990 Selectmen present: Martha K. Gjesteby Jane 0. Goedecke Rocco F. Laugelle Edwin H. Tebbetts Others present: Charles F. Humphreys, Esq. Robert M. Egan - Building Insp. F. Roy Fitzsimmons - Town Govt. Struc. Committee Richard A. Henderson - Town Counsel (8:10 p.m.) Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:35 p.m. , Mr. Laugelle presiding. The Chairman announced that Mrs. Kornet was absent on a trip. Motion of Mrs. Gjesteby to approve, ratify, and confirm the Treasury Warrants signing of the bill and payroll warrants of October 11, 1990, by Chairman Laugelle and Selectmen Gjesteby, Goedecke, Kornet and Tebbetts. Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve the minutes of regular meeting Mins. reg. mtg. of October 9, 1990, as amended. 10/9/90 Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve the minutes of executive Mins. exec. session session of October 9, 1990. 10/9/90 Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Discussion took place concerning pledging of the liquor license High Line Liquors, Inc of High Line Liquors, Inc. Mr. Humphreys was recognized as request for pledge of counsel for the applicant. He explained that there was an liquor license earlier pledge of the liquor license to secure a purchase money mortgage to USTrust which was approved at the local level and never submitted to the ABCC. The Chairman asked who had failed to submit it. Mr. Humphreys answered that he was not involved at the time, but the vote of the Board was not included in the J r, MINUTES - MEETING OF BOARD OF SELECTMEN October 15, 1990 Page 2 submission to the ABCC, which resulted in the approval of the High Line Liquors, transfer and not the pledge. He explained that the pledge now is Inc. (concl.) for a lesser amount than the original first pledge of the license. He asked the Board to approve the current pledge against the security of the license. He also asked for a second pledge of the license to secure a second mortgage note. He explained that the note derives out of settlement of litigation. His client has given a promissory note and is asking to have it secured in this manner. If the Board approves, it will be submitted to the ABCC and the pledge will be valid. Mr. Doyon said he researched the original minutes in 1988 and they do not reflect any discussion of the pledge, and the cover sheet that goes with any change in license did not mention the pledge. He suggested that the Board's motion should reflect approval of the pledging of the license as security to both USTrust and Curtis W. Smalzel and Joseph S. Crossen. Motion of Mrs. Gjesteby to approve the pledge of the liquor license of High Line Liquors, Inc., in accordance with the petition for approval of pledge of license, dated August 30, 1990. Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. The Chairman asked for a moment of silence and prayer for Burt Moment of silence Pratt, who is in the hospital in intensive care, and also for Mary Figueiredo De Rocha,who was buried today. A moment of silence was observed. Consideration was given to adopting a resolution on Question #5 Disc. re Ques. #5 on the November State ballot. Nov. State ballot and tabling of same Mrs. Goedecke asked to have the matter tabled until the meeting of October 29. Since the last meeting she said she has received a telephone call from people who are interested in participating in discussion of the question and they are not available this evening. Mr. Tebbetts said he supports Question #5 and he wants to see maximum publicity achieved in the media, but he is concerned that October 29 is too close to Election Day. Mrs. Goedecke said she is in favor of Question #5 also, but she feels it would be unfair to those opposed not to have an opportunity to be heard. She said she wants the public MINUTES - MEETING OF BOARD OF SELECTMEN October 15, 1990 Page 3 informed concerning the question. Question #5 on State ballot (concl.) Motion of Mrs. Goedecke that Old Business #1 be tabled until October 29, 1990, and that it be scheduled for a designated time to allow people who are interested in speaking to do so. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Approval of Government Island right-of-way was considered. Approval of Govt. Is. right-of-way Mr. Doyon said at last week's meeting it was mentioned the right-of-way could not be moved as far as it is located on the plan. He has since checked with counsel who feels the procedure is proper and legal. The Chairman said he has no objection as long as counsel says it is all right, although it is his understanding the right-of-way cannot be moved more than five feet either way. Mr. Doyon said the next step is to have the Norfolk County Engineers prepare a plan suitable for recording. Mr. Laugelle said that it would be done. Motion of Mrs. Gjesteby to approve the Government Island right-of-way over Cohasset Colonials' property as of the date of the plan, August 8, 1990. Second by Mr. Tebbetts. The Chairman asked if arrangements had been made concerning the catwalk. Mrs. Gjesteby amended her motion to include the addition of the catwalk, which has been discussed. Vote 4 - 0 in favor, none opposed. The matter of request for a Police Department Sergeant's Disc. re Police Dept. examination was discussed. Mr. Doyon said he was asked to Sergeant's exam. determine if, in fact, an individual on an old list could be transferred to a new list without taking the examination. He said the answer is no because the examination is more than two years old. He told the Board a vote is required in order for the Town to participate in the examination. Motion of Mr. Tebbetts to proceed with making arrangements for a new Sergeant's examination in a manner that will allow those interested sufficient time in which to participate. MINUTES - MEETING OF BOARD OF SELECTMEN October 15, 1990 Page 4 Seconded by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. The Board considered acting on a policy for reservists called up Disc. re policy for active duty. for reservists called to active Mr. Doyon said a major concern the Board had was if a person left duty either of the two health plans whether or not he would be able to come back into the plan at a time other than on the anniversary date of July 1. He said the answer is yes and the decision rests with the Board; there are no pre-conditions relative to physical condition of the subscriber, or if there is a family involved. It is to be decided whether or not the Town will pay the full amount or just the employee's share for this insurance. The Board has determined that reservists would be eligible for perision credits for service time and the Town will absorb 6%-8% of the salary over that time period. Mr. Doyon said he had provided the Board with a draft policy the Department of Personnel Administration has suggested and commended the item relating to military leave, which he read aloud. He said that otherwise the draft policy does not address the issues. He recommended that life insurance for the basic sum be continued with payment of the employee's share. He said he does not feel there is any need to pay the employee's share of the health plan, but that the employee should retain it if he wishes. Those called up do have to go to military doctors and hospitals, as do their dependents. They are also being paid their active duty salary, which depends on rank, and he does not see that the Town has an obligation to pay their regular salary. These suggestions were discussed. Mr. Doyon stated further that he had checked with the towns of Chicopee, Weymouth, and Hingham, and no policy has been established. The Chairman said full salaries, insurance, and all other benefits should be picked up by the Town for the difference in what the Federal government is paying anyone who is called up, and that as of now there are two employees who are obligated to go if called. Mrs. Goedecke observed that the Board is in agreement on health insurance, life insurance, and pensions of those called to active duty, but not in agreement on the salary issue. Motion of Mrs. Goedecke that the Board establish a policy for reservists which guarantees them continuation of their basic life insurance, the Town's portion of the payment of health insurance costs, and continuation of their benefits in the event of being called to active duty. � g MINUTES - MEETING OF BOARD OF SELECTMEN October 15, 1990 Page 5 Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Mr. Doyon was asked to look further into the matter of the salary item. Mr. Henderson came into the meeting room at 8:10 p.m. Sign and zoning complaints were discussed with the Building Disc. with Bldg. Inspector, Mr. Egan. Mrs. Goedecke said the Board is concerned Insp./Zoning Off'r about problems the Town has been having lately, specifically with re sign and zoning the Zoning By-law relating to signage, as well as other issues complaints that have come up, and wants to discuss them to determine a means of enforcing the by-law, and also to let the public know the Town intends to enforce the by-law. She said she was distressed to read in the Planning Board minutes that the Board of Selectmen is afraid to enforce the by-law because of litigation. Town Counsel said the Planning Board has no basis for this conclusion and suggested that the best way of dealing with it is when it is observed that minutes of a department state the Selectmen are not willing to do something, to write immediately so as to have it included in the minutes of that department's next meeting. Mrs. Goedecke continued that the purpose tonight is to let the Building Inspector know the Board is not afraid of enforcing the regulations; that he has the Board's backing to enforce the law; and that the Board requires him to enforce the law and expects it will be done uniformly but vigorously, particularly in matters of off-premises signs, with which the Town has had a problem. The Chairman asked Mr. Egan if he had had any problem concerning the backing of the Board. Mr. Egan said he had not. Mr. Henderson said the Board is not fully aware of what has been going on lately; that criminal proceedings have been brought against five or six people since August 29, 1990; the illegal neon signs are gone; another portable sign case is coming up for hearing; and the sign at Cohasset Plaza is subject to a zoning hearing. He explained that signs cannot be removed without proper municipal and judicial proceedings, which takes time, but that ever since he and Mr. Egan met on the matter, there has been a different trend towards the sign problems. He said all neon signs will be gone except for those that can establish the March 1978 date, and all portable signs will be gone. Political signs were discussed. Mr. Egan confirmed that the process of enforcement is time-consuming and told the Board the case against i i i { i MINUTES - MEETING OF BOARD OF SELECTMEN October 15, 1990 Page 6 Roberts Market concerning the big, yellow sign in front of the Disc. with Bldg. store was settled today and a $500 fine was assessed on condition Insp. (concl.) that the criminal complaint be dropped. Mr. Egan thought this one victory with a substantial fine is something that can be pointed out as a precedent to others. Other zoning violations were discussed with Mr. Egan, after which he said if people see things he does not see, or if people are offended by things that do not register with him, he is willing at all times to respond to them. Warrant Articles 9, 11 and 13 were discussed. Concerning Disc. Warrant Arts. Articles 9 and 11, Mr. Doyon said the Board deferred action 9, 11, 13 because the Personnel Board had not made recommendations. Both articles now have been recommended by the Personnel Board. On Article 13 he asked that action be deferred until October 22 because bids have just been opened on the Police/Fire Station renovation. Motion of Mrs. Gjesteby that the Board of Selectmen not recommend Articles 9 and 11 for Special Town Meeting. Second by Mrs. Goedecke. Mrs. Gjesteby said her reason for this motion is that this is not a regular Town Meeting and it is poor policy for the Town to act on such matters outside of regular Town Meeting; that monies have not been allocated for it. She said she would support the articles at a regular Town Meeting. Mrs. Goedecke said she agreed that personnel and salary issues are part of the governing process and from the standpoint of good management should be planned for with relation to overall needs. She said she would like to see the Board support a policy that discourages re-classifications other than at Annual Town Meeting. Vote 4 - 0 in favor, none opposed. Draft ambulance specifications were discussed. Mr. Doyon said he Discuss draft has met with the Fire Chief and he has tried to come up with a ambulance specs. set of specifications for a servicef ec�,iv�lent tod tl sprovided by our own Fire Department at a compoa&E e cosh. 1% referred to items worthy of note in his covering memorandum: We are insisting on private ambulance employees with defibrillation training. The specifications have a provision on back-up ambulance response time, and an escalator. He has chosen 5% which relates to the Uniform Procurement Act because bids must be ram► comparable. There is also a provision that the bids for the [m MINUTES - MEETING OF BOARD OF SELECTMEN October 15, 1990 Page 7 first year are based on current ambulance rates. He said in this Disc. re draft case he added a 10% escalator because private ambulance rates are ambul. specs. higher and this is one way of holding the price down in the Town (concl.) in future years, and holding down the cost to those using the service. He also noted some bid qualifications that would show the kind of experience we are expecting the various vendors to have. He asked for the Board's comments, as well as those of the Fire Chief. The Board discussed aspects of the proposal. Mr. Fitzsimmons asked permission to provide some information. He said in 1984 there was a report that gave a lot of helpful information containing statistics on times relating to runs. The Board drafted a request for proposals at that time. He said he has a copy with him. There is also a report on sudden cardiac arrest. He suggested that this information might lend itself to the response the Town wants this service to have. He gave the Chairman the information and asked that his committee be given an opportunity to comment on the specifications. Mr. Henderson said the bid package should include a draft contract so there can be no negotiating afterwards. The Chairman said if the Town goes private and gets rid of the firemen EMT's and the ambulance, at the end of three years they have you where they want if they are not pinned down by a contract. He told Mr. Doyon to check with some town that has had a private ambulance contract for more than three years. Continental Cablevision's request for reduction of its bond was Reduction of bond discussed. Mrs. Gjesteby said she is not in favor of reducing Cont. Cablevision the amount of the bond because the company may decide to leave or there may be some cable problems in the Town. "_ f=e-cd t Mrs. Goedecke said she would like some indication this is a customary thing after a certain period of time. Mr. Doyon commented that he views it from the standpoint of what is the need for having a $100,000 bond when the system could be removed for under $50,000. Motion of Mr. Tebbetts to approve Continental Cablevision's request to lower its bond from $100,000 to $50,000. Second by Mrs. Goedecke. Vote 3 - 1 in favor, Mrs. Gjesteby opposed. The establishment of a three-person committee to study a regional Estab. of committee solid waste district was considered. Mr. Doyon said persons to study regional familiar with government structure and financing primarily with solid waste dist. MINUTES - MEETING OF BOARD OF SELECTMEN October 15, 1990 Page 8 relation to solid waste are needed because they will be involved Estab. of reg. with cost-sharing mechanisms and similar matters. solid waste dist. study comm. (concl.; Motion of Mrs. Goedecke to establish a committee comprised of three people to study creation of a regional solid waste district in connection with the South Shore Coalition's plan. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Town employees' request for holiday time off was discussed. Employees' req. for holiday time off Motion of Mrs. Gjesteby to postpone the matter for discussion in executive session. There was no second of the motion. Motion of Mr. Tebbetts to approve Thanksgiving and Christmas holiday time off for Town employees, as set forth in memorandum of the Executive Secretary. Second by Mrs. Goedecke. Y � Vote 3 - 1 in favor, Mrs. Gjesteby opposed. Motion of Mrs. Gjesteby to approve the following professional Prof. statements statements: (1) Thaxter, Beckwith & Henderson, September 1 - 30, 1990, $2,175. (2) McGowan, Engel, Tucker, Garrett & Schultz, August 1 - September 30, 1990, $90. a (3) ATEC Associates, Inc., July 31, 1990, $975. Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. Psychological screening of entry level police officers was Disc. re psycholog- considered. Mr. Doyon said this has been the policy since 1981, ical screening of but psychological examinations cannot be administered without entry level police approval. He requested the Board to ask Civil Service for officers approval of psychological examinations, which would be the last step in the selection procedure and would be given only to those MINUTES - MEETING OF BOARD OF SELECTMEN October 15, 1990 Page 9 persons offered a job. He said the cost is $300 per candidate. The Chairman called for a motion to request permission from Civil Service. No motion was made. Award of the Harbor dredging engineering contract to Nucci Vine Award of Harbor Associates, Inc. , was discussed. Mr. Doyon said he forwarded a dredging engineering copy of the draft contract for review and it has been indicated contract to Nucci that it is essentially acceptable. Mr. Doyon asked for approval Vine Assoc. , Inc. to be given in time for this week's warrant. Mr. Henderson remarked that it is contingent on the signing of a contract in the form he submits. Motion by Mrs. Gjesteby to approve award of the engineering contract to Nucci Vine Associates, Inc. , for dredging of Cohasset Harbor. Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. Mr. Doyon reported on the request of Mrs. Phyllis Hourihan Wood Req. of Mrs. Wood for the repaving of Virginia Lane, stating that it is a private for repaving of street off Pond Street which is quite narrow and is without a Virginia Lane good bituminous surface. It would be towards the bottom of the priority list. Mr. Litchfield feels there are a couple of potholes that could be patched; however, the area beyond the Goodwin house appears to be a driveway, so nothing can be done about that part of it. He said there is only one house beyond #15. Under the by-law, any repairs to a private way have to have authorization of the Board. The Board discussed the request. Motion of Mrs. Goedecke to authorize the Highway Surveyor to repair potholes on Virginia Lane if other pressing business allows him to do so, when he has the time and material. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. The Executive Secretary reported: Exec. Secy's report (1) The Town's latest bond issue retains an "A" rating. (2) Under the Uniform Procurement Act the Town must go out for quotations for snow plow contracts because they exceed $1,000. There will be a request for written quotations issued. lA'f MINUTES - MEETING OF BOARD OF SELECTMEN October 15, 1990 Page 10 (3) A 25' x 25' flag was left at the base of the flagpole on the Exec. Secy's report Common with a note stating "Compliments of a friend." The pole (concl.) is being re-rigged to put up the flag. [End of Executive Secretary's report. ] Mrs. Goedecke said she mentioned at last week's meeting the Other business possibility of a voter service forum prior to the November election. She said that the Board will receive an invitation ,for October 30 at 8:00 p.m. at the Deer Hill School, sponsored by the PSO. She was asked to represent the Board and give a spaech. She said she did not wish to usurp the Board's decision-making in this matter; they simply want a representative. There is 'Co be a moderator and it is a structured format. Mrs. Gjesteby announced that because the transportation improvement plan had too many amendments and they did not conform to the Interstate program, they have sent it back to the Boston Metropolitan Transport Association, which means we will not be getting any money this year for Federal highway projects. The State gasoline tax money is in an escrow account and they are borrowing and using the interest. Mrs. Gjesteby said she received two complaints from department heads who tried to contact the Accounting Office last week and it was closed Tuesday and Thursday. She asked Mr. Doyon for an explanation. He said he had one complaint himself. On one day the staff member had a personal day. He said he has since asked the Accountant to be sure the office is covered. Mr. Tebbetts asked when the Police/Fire Station bids would be reviewed. Mr. Doyon answered that the committee is meeting Wednesday morning and they will make a presentation to the Board a week from tonight. Mr. Doyon noted an invitation to the Annual Harvest Supper given by the Congregational Church this Wednesday night at 6:30 p.m. The press was asked for comment. Press The Chairman requested a motion to go into executive session for Exec. session the purpose of discussing Harbor litigation, the Independence Building, Government Island duplex, and labor matters. Motion of Mrs. Goedecke to go into executive session, not to return to open session. edv MINUTES - MEETING OF BOARD OF SELECTMEN October 15, 1990 Page 11 Second by Mr Tebbetts. Vote 4 - 0 in favor, none opposed. Mrs. Gjesteby - Aye Mrs. Goedecke - Aye Mr. Laugelle - Aye Mr. Tebbetts - Aye. The Board went into executive session at 9:40 p.m. , and did not Adjourn to exec. return to open session. session ACCEPTED: DATE: /Z 01 0 C �/X utiv ecretary �s CORRESPONDENCE LIST OCTOBER 15, 1990 1. Dennis McCarty, Mass Department of Public Health. Memo re cancellation of requests for proposals. 2. Steven DiOrio, Chaulk Health Care Resources, to Chief Daniel Brock re ambulance collection service. 3 . Anthony Taurasi, Jr. , Chairman, Board of Selectmen, Town of Dedham, requesting enforcement of obscenity laws. 4 . Leonard Winer, M.D. , FACEP, South Shore Hospital. Notice of next meeting of ALS Study Committee - October 18 at 7: 00 p.m. 5. Drug and Alcohol Committee' s agenda for meeting of 10/16/90 . 6 . William Quigley, Animal Control Officer. Hourly breakdown and mileage to 10/5/90. 7 . Senator Louis Bertonazzi to City and Town Officials re The AIDS Strategy Book. 8. Mary Cottrell, Department of Public Utilities. Public hearing October 23, 1990 at 10 : 00 a.m. re application of Eastern Edison. to Cohasset Colonials . 9 . Jane Peterson, Mass Department of Public Works/ Notice of objection to application to renew outdoor advertising permit (s) . 10. Jim Braude, Campaign for Massachusetts' Future. Request for support in defeating Question 3 on State Election ballot. 11. Zoning Board of Appeals. Notice from Town Clerk of granting of Special Permit to Daniel W. Ladrigan et ux. , 799 CJC Highway. 12. Maria Plante, Constable. Summons to Animal Control Officer and Board of Selectmen to appear at Quincy District Court 11/7/90 re Spalt dogs. 13. Michael Sullivan, Board of Health. Press release re Cohasset brush chipping schedule. 14. Joseph Hayes, Continental Cablevision. Notice of automated telephone system at Norwell. 15 . Robert Edwards, Warner & Stackpole. An account update showing outstanding balance of $75 . 23 . 16. Handicapped Commission minutes of meeting of 10/10/90. 17 . Recreation Commission. Agenda for meeting of 11/l/90 . AGENDA - MEETING OF THE BOARD OF SELECTMEN OCTOBER 22 , 1990 AUDIO-VISUAL ROOM OF COHASSET HIGH SCHOOL 6: 45 P.M. A. Attendance B. Treasury Warrants C. Minutes Review and Approval 1. Regular Meeting of October 15, 1990 2. Executive Session of October 15, 1990 D. Scheduled Items 6: 50 p.m. Bid Award for Police/Fire Station Renovation Contract - David Chase 7: 15 p.m. Drug and Alcohol Committee - Keith Knowles 7: 25 p.m. Request Use of Town Common for Annual Halloween Fair, Sunday October 28 , 1990 from 12: 30 p.m. to 5 : 00 p.m. - The Community Center Nursery School E. Old Business 1. Recommendations on Warrant Article #13 2 . Set up Sub-committee for Town Accountant Negotiations F. New Business 1. Resignation from Cohasset Common Historic District Commission 2. Appointment to Cohasset Common Historic District Commission 3. Award of Bond Issue Bid 4 . Designate a Board Representative for CLT Forum G. Executive Secretary - Update on Pending Matters H. Public and/or Press I. Other Business That May Properly Come Before the Board GJD:jds 10 22 90 �y MINUTES - MEETING OF BOARD OF SELECTMEN October 22, 1990 AUDIOVISUAL ROOM - COHASSET HIGH SCHOOL Selectmen present: Martha K. Gjesteby (at 6:45 p.m.) Jane 0. Goedecke Diana D. Kornet (at 6:50 p.m.) Rocco F. Laugelle (at 6:51 p.m.) Edwin H. Tebbetts Others present: Gregory J. Doyon - Executive Secretary Joseph Manfredi, Jr. David J. Chase - Police/Fire Renov. Comm. Keith F. Knowles Lynne A. Sheridan- Coh. Comm. Ctr. Nursery School Molly Hochkeppel - (for Patriot Ledger) Allison Cohen - (for Cohasset Mariner) Richard A. Henderson - Town Counsel (at 6:51 p.m.) - The meeting was called to order by Vice-Chairman Gjesteby at 6:45 p.m. Motion of Mr. Tebbetts to approve, ratify, and confirm the Treasury Warrants signing of the bill and payroll warrants of October 18, 1990, by Chairman Laugelle and Selectmen Gjesteby, Goedecke, and Tebbetts. ® Seconded by Mrs. Goedecke. Vote 3 - 0 in favor, none opposed. Motion of Mrs. Goedecke to table consideration of the minutes of Mins. of 10/15/90 the regular and executive sessions of October 15, 1990. tabled Seconded by Mr. Tebbetts. Vote 3 - 0 in favor, none opposed. Motion of Mrs. Goedecke to accept the resignation of Francis R. Accept. resign. Coffey as an alternate member of the Cohasset Common Historic from CCHDC District Commission. Seconded by Mr. Tebbetts. Vote 3 - 0 in favor, none opposed. Motion of Mrs. Goedecke to appoint Elizabeth M. Bates as an Appoint alt. member alternate member of the Cohasset Common Historic District to CCHDC Commission. Seconded by Mr. Tebbetts. Vote 3 - 0 in favor, none opposed. At 6:50 p.m. Mrs. Kornet arrived. MINUTES - MEETING OF BOARD OF SELECTMEN October 22, 1990 Page 2 Motion of Mr. Tebbetts that the sale of the $2,435,000 Municipal Approv. sale of Purpose Loan of 1990 bonds of the Town, dated November 1, 1990, 1990 bonds of the to Bear, Stearns & Co. , Inc. and Associates, at 100.0008 and Town accrued interest, is hereby confirmed. The bonds shall be payable on November 1 of the years and in the principal amounts and bear interest at the respective rates, as follows: Year Amount Int. Rate Year Amount Int. Rate 1991 $175,000 8.40% 1999 $150,000 6.80% 1992 $175,000 8.40 2000 $150,000 6.90 1993 $175,000 8.40 2001 $150,000 7.00 1994 $175,000 8.40 2002 $150,000 7.10 1995 $175,000 8.20 2003 $150,000 7.20 1996 $175,000 6.50 2004 $150,000 7.20 1997 $175,000 6.60 2005 $150,000 7.25 1998 $160,000 6.70; and that the consent dated October 18, 1990, to the certifying bank bidding for the bonds is hereby confirmed. Seconded by Mrs. Goedecke. Voted 4 - 0 in favor. Mrs. Goedecke stated that she is available to serve as the Appoint. of Board's representative to the PSO forum on the Citizens for Board's rep. to Limited Taxation petition (Question #3) at 7:30 p.m. on October PSO forum on 30 at the Deer Hill School. CLT petition Motion of Mr. Tebbetts to appoint Mrs. Goedecke as the Selectmen's representative to the CLT forum. Seconded by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Chairman Laugelle and Town Counsel Henderson arrived at 6:51 p.m. Mr. Chase of the Police/Fire Station Renovation Committee asked Authoriz. payt. that the Board authorize payment of the latest invoices for to architects on Strekalovsky and Hoit, Inc., for the renovation project, Police/Fire Sta. reimbursable expenses, and asbestos abatement. renovation Motion of Mr. Tebbetts to approve the payment of three invoices from Strekalovsky and Hoit, Inc. , totalling $5,818.82, for services in connection with the Police/Fire Renovation project. G MINUTES - MEETING OF BOARD OF SELECTMEN October 22, 1990 Page 3 Seconded by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Mr. Chase indicated that his committee wants authorization from Award of Police/ the Board to award the Police/Fire Renovation project to Lambrian Fire Station renov. Construction Company for $248,366, and that Alternates #1 and #2 bid be approved. Also, prior to the commencement of construction, he needs authorization to proceed with the asbestos abatement contract. Motion of Mrs. Goedecke to award the Police/Fire Renovation contract to Lambrian Construction Company of 341 Belgrade Avenue, Roslindale, Massachusetts, at the base bid of $248,366. Seconded by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Kornet to authorize and award Alternate #1 for Award Alt. #1 masonry work in the amount of $750 to Lambrian Construction Police/Fire Station Company. renov. bid Seconded by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Gjesteby to authorize and award Alternate #2, in Award Alt. #2 the amount of $11,678, for plumbing fixtures to Lambrian Police/Fire Station Construction Company. renov. bid Seconded by Mr. Tebbetts. Vote 5 - 0 in favor none opposed. Motion of Mrs. Kornet to ratify the award of the resilient Award resilient flooring sub-bid to Floors Inc. of New England for $6,888. flooring sub-bid Police/Fire Station Seconded by Mrs. Gjesteby. renovation Vote 5 - 0 in favor, none opposed. Motion of Mrs. Kornet to ratify the award of the painting sub-bid Award painting to Don Mar Painting for $14,500. sub-bid Police/Fire Station renovation Seconded by Mr. Tebbetts. MINUTES - MEETING OF BOARD OF SELECTMEN October 22, 1990 Page 4 Vote 5 - 0 in favor, none opposed. Motion of Mrs. Gjesteby to ratify the award of the plumbing Ratify award plumb- sub-bid to Duarte and Perry Plumbing and Heating for $13,600. ing sub-bid Police/ Fire Station renov. Seconded by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to ratify the award of the HVAC sub-bid Award HVAC sub-bid to Millis Plumbing Co. for $56,978. Police/Fire Station renovation Seconded by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to ratify the award of the electrical Award electrical sub-bid to CNM Electric for $17,400. sub-bid Police/Fire Station renovation Seconded by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Gjesteby to award the asbestos removal bid to Award asbestos National Abatement Service Company, in the amount of $8,690. removal bid Police/ Fire Station tabled Second by Mrs. Kornet. The Chairman raised a question as to whether the involvement of a principal of National Abatement Company on the Advisory Committee contributed conflict of interest. At that point Mrs. Gjesteby withdrew her motion, Mrs. Kornet withdrew her second, and no action was taken. Mr. Chase indicated that no additional funds would be needed from the Special Town Meeting article. Motion of Mrs. Kornet to withdraw Article #13. Withdrawal of Art. #13 from Warrant for Seconded by Mrs. Gjesteby. Spec. Town Mtg. Vote 5 - 0 in favor, none opposed. Mr. Doyon stated that the Board was in receipt of an application Appt. student rep. from Jonathan C. Hunter to serve as student representative to the to D & A Committee Drug and Alcohol Committee. MINUTES - MEETING OF BOARD OF SELECTMEN October 22, 1990 Page 5 Motion of Mrs. Kornet to appoint Jonathan C. Hunter as student representative to the Drug and Alcohol Committee. Seconded by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. The matter of setting up a sub-committee to negotiate the Town Estab. sub-comm. to Accountant's contract was discussed. Town Counsel reported that negotiate Town all such discussions, whether by sub-committee or by the full Accountant's contr. Board, must be at a posted meeting held in open session, in tabled accordance with the open meeting laws. No action was taken. Keith Knowles stated that he was appearing as an individual and Disc. re Bates not representing the Drug and Alcohol Committee, to discuss the Building use and possibility of establishing a youth drop-in center at the Bates postponement of Building. He wants a month's delay to put together a proposal. action for one month Mrs. Kornet said that she would welcome a shared use of the building with housing. Mrs. Goedecke said that according to Mrs. Barbara Power housing use was feasible only if it is the exclusive use, since two units are necessary. Motion of Mr. Tebbetts to delay action on the Bates Building for at least one month. Seconded by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Lynne Sheridan appeared on behalf of the Cohasset Community Req. of Coh. Comm. Center Nursery School to request use of the Common for the annual Center Nursery Sch. Hallowe'en Fair on Sunday, October 28, 1990. for use of Common Motion of Mrs. Goedecke to approve the request. Seconded by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Town Counsel reported concerning the motion on Article 14 that it Action on Arts. 14, should be postponed indefinitely because Town Meeting had no 10 and 4, Spec. authority to act. He also asked for and received confirmation Town Meeting that Article #10 was to be a borrowing article, and that he re- drafted the motion on Article #4. The Board agreed on the above changes. Mrs. Kornet reported that on Article #6 the School Department no Agreement to change funding on Art. #6 MINUTES - MEETING OF BOARD OF SELECTMEN October 22, 1990 Page 6 longer needs $45,000 as $30,000 will construct the Deer Hill septic system, and the Town could save interest by not borrowing. The Board agreed to this change. Motion of Mrs. Kornet to adjourn. Adjourn Seconded by Mr. Tebbetts. vote 5 - 0 in favor, none opposed. The meeting was adjourned at 7:30 p.m. ACCEPTED: DATE: fa a O xec i Secret y3 CORRESPONDENCE LIST OCTOBER 22, 1990 1. Massachusetts DEP. Notice of water withdrawal permit applica- tions for the August 31, 1990 Water Management Permit applica- tion deadline. 2. Robert Hunter' s application to Town Government Resource Bank. 3. Wesley Somerville' s application to Town Government Resource Bank. 4. PSG Professional Services Group, Inc. Cohasset WWTP operation- al report for September 1990 . 5. Edward Guild, Sewer Commission to Chief of Police and Fire Chief re Waste Water Treatment Plant infusions from outside sources. 6 . Hingham Animal League. Agreement with Animal Control Officer re boarding of dogs. 7. Brian Creedon, Adminstrator, Water Pollution Abatement Trust, Massachusetts Treasury Department re Mass water pollution abatement trust financial assistant for water pollution abate- ment projects. 8 . Henry Ainslie, Director of Operations, Norfolk County Commission- ers. Approval of request for surveying services in connection with the construction of a septic system at Deer Hill School. 9. Theresa Antell, Branch Director, Mass Chapter, National Multiple Sclerosis Society. A thank you for support of Oceanside Bike Fest ' 90 . 10. Joseph Hayes, General Manager, Continental Cablevision. Complaint form for third quarter ending September 30, 1990 . 11. David Vine, P.E. , Nucci Vine Associates, re Cohasset dredge project, enclosing map of locus. 12. Mary Cottrell, Department of Public Utilities. Notice of investi- gation re cast-iron pipe for distribution of gas. 13. Zoning Board of Appeals. Public hearing November 1, 1990 at 8: 00 p.m. on the application of Tedeschi Realty Co. for a Variance. 14 . Drug & Alcohol Committee minutes of regular meeting of 9/25/90 and Agenda for meeting of 10/30/90 . 15. Marilyn Corrado, Mass Department of Public Works. Signed copy of agreement for reimbursing approved projects under Chapter 90 . 16 . Stephen Hart, Cohasset Public Schools. Computer Study appointee from School Department. 17 . Department of Public Works Study Committee minutes of meeting of 10/11/90 . Next meeting 10/24/90 . CORRESPONDECE LIST Page 2. OCTOBER 22, 1990 18 . Kathy Bryanton, Council on Aging. Minutes of annual meeting of September 11, 1990 . 19 . Metropolitan Area Planning Council re status of materials disposal/Spectacle Island. 20. Robert Egan, Building Inspector, to Donald Staszko, re parking spaces at Cohasset Plaza during sale of Christmas trees. 21. Barbara Power. Proposal re Bates Building. R GS AGENDA - MEETING OF THE BOARD OF SELECTMEN OCTOBER 29 , 1990 TOWN HALL, SELECTMEN' S MEETING ROOM 7 : 30 P.M. A. Attendance B. Treasury Warrants C. Minutes Review and Approval 1. Minutes of Regular Meeting of October 15 , 1990 2. Executive Session of October 15 , 1990 3. Minutes of Regular Meeting of October 22 , 1990 D. Scheduled Items 7 : 30 p.m. Asbestos Contract Award - (Police/Fire Station Renovation Committee) 7 : 35 p.m. Request for One Present Joint Pole Location to be Relocated on Margin Street - Eastern Edison (Exec.Sec'y. ) 7: 45 p.m. Property Tax Classification Hearing - Board of Assessors 8: 15 p.m. Consider Adopting a Resolution on Question #5 (Board) 8 : 30 p.m. Discuss Program Concerns - Edward R. Kasses, South Shore Music Circus (Board) 8 : 45 p.m. Request to Continue Wednesday Closings - (Tax Collector) 9 : 00 p.m. Executive Session E. New Business 1. Review and Approval of Professional Statement of Warner & Stackpole (Executive Sec'y. ) 2. Appointment to Computer Study Committee (Executive Sec'y. ) 3 . Resignation from Transfer Station Building Committee (Executive Sec 'y. ) 4. Consider Recommendation of a Step Increase for Administrative Secretary Joyce Studley (Executive Sec'y. ) F. Executive Secretary - Update on Pending Matters G. Public and/or Press H. Other Business That May Properly Come Before the Board Gb jds 10 29 90 v MINUTES - MEETING OF BOARD OF SELECTMEN October 29, 1990 Selectmen present: Martha K. Gjesteby Jane 0. Goedecke Diana D. Kornet Rocco F. Laugelle Edwin H. Tebbetts Others present: John Hoffman - (for Eastern Edison David J. Chase - Police/Fire Renov Michael C. Patrolia ) James W. Lagrotteria) - Board of Assessors Thomas S. Duggan ) Elizabeth B. Ripley - Treas./Collector Maria A. Plante - So. Sh. Assoc. Lucia R. Woods Irving E. Gadow, Jr. - Harbor Master Richard A. Henderson - Town Counsel (8:35 Gregory J. Doyon - Executive Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m. , Chairman Laugelle presiding. Motion of Mrs. Gjesteby to approve, ratify, and confirm the Treasury Warrants signing of the bill and payroll warrants of October 25, 1990, by _ Chairman Laugelle and Selectmen Gjesteby, Goedecke and Kornet. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve the minutes of meeting of Mins. mtg. 10/15/90 October 15, 1990, as amended. Second by Mrs. Kornet. Vote 5 - 0 in favor. Motion of Mr. Tebbetts to approve the minutes of executive Mins. exec. sess. session of October 15, 1990. 10/15/90 Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Motion of Mr. Tebbetts to approve the minutes of meeting of Mins. mtg. 10/22/90 October 22, 1990, as amended. Second by Mrs. Gjesteby Vote 5 - 0 in favor, none opposed. Request of Eastern Edison Company to relocate an existing joint Req. East. Ed. Co. MINUTES - MEETING OF BOARD OF SELECTMEN October 29, 1990 Page 2 pole on Stockbridge Street to Margin Street was presented by Mr. Req. East. Edison Co. Hoffman, local engineer for the company. Mr. Hoffman said it to relocate pole should present no problem and it will be moved onto the grassed area at the new location. Motion of Mrs. Kornet to approve the request of Eastern Edison Company for relocation of an existing joint pole on Stockbridge Street to Margin Street. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, Mr. Laugelle abstaining. The professional statement of Warner & Stackpole was reviewed. Prof. statement Motion of Mrs. Kornet to approve payment of the bill of Warner & Stackpole for the period of August 1 through September 30, 1990, in connection with the Landfill, in the amount of $277. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Kornet to appoint Guido J. Risi to the Computer Appt. to Computer Study Committee, to represent the School Department. Study Comm. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. The resignation of Peter O'Connor from the Transfer Station Accept resignation Building Committee was considered, Mr. Doyon stating that Mr. from Transfer Sta. O'Connor has taken a position on the Advisory Committee. Bldg. Comm. Motion of Mrs. Kornet to accept the resignation of Peter O'Connor from the Transfer Station Building Committee. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Motion of Mr. Tebbetts to approve a step rate increase for Joyce Approve step rate D. Studley from Schedule I, Pay Group F-4 @$442.80, to Schedule increase I, Pay Group F-5 @$465.60, as recommended by the Executive Secretary. Second by Mrs. Kornet. MINUTES - MEETING OF BOARD OF SELECTMEN October 29, 1990 Page 3 Vote 5 - 0 favor, none opposed. A public hearing was held on property tax classification for Public hearing, FY91, presentation being made by Mr. Lagrotteria of the Board of Board of Assessors Assessors. re prop. tax classi- fication for FY91 Mr. Lagrotteria said the Board of Assessors had notified the Board of its recommendation that a single tax rate for residential and commercial properties be established, stating that this is in accordance with Department of Revenue regulations;that no Massachusetts community with commercial valuation less than 18% has a split rate. He said the figures presented to the Board are accurate to the best of the Assessors' ability, but have not yet been accepted by the Department of Revenue, calling to attention that the figures have been rounded out to the nearest dollar. Mr. Lagrotteria advised the Board that at 3:00 p.m. today he received a telephone call from the D.O.R. stating that there is a letter in the mail accepting the figures. He emphasized that the numbers are not final or accurate, and until receipt of written notice from the D.O.R., they should be considered that way. He said they are anticipating a 30� increase in the tax rate, from $9.60 to $9.90 in FY91, based on a total valuation of $953,412,700, or a tax levy that needs to be raised of $9,442,981.84. He pointed out that Cohasset remains at a 90-10 split of residential to commercial and the Board of Assessors recommends that the single rate be maintained. Mr. Lagrotteria continued that the Assessors cannot arbitrarily decide what the commercial rate is to be; the D.O.R. has a formula, and with a ratio of 10:1 it becomes disproportionate. A 10% decrease in the residential factor would increase the commercial rate by almost $2.00, because it multiplies by a great factor. Mr. Tebbetts asked how many homes had changed hands in 1989-90. Mr. Lagrotteria replied that 132 homes were sold, with combinations of sales, and of homes that sold for over $500,000, the average sales to assessment ratio was 1.06 of homes sold for under $500,000, it was 1.07>„ He said he has had several discussions with D.O.R. about the problem of declining selling prices and accepted procedures, and they are holding firm with regulations that if there is not a 10% difference, no change is allowed. He said Cohasset is within that 10%. Under further questioning by Mr. Tebbetts, Mr. Lagrotteria said he would be glad to furnish additional information. The Chairman asked for comments from the public and there were MINUTES - MEETING OF BOARD OF SELECTMEN October 29, 1990 Page 4 none. Motion of Mrs. Goedecke to support the recommendation of the Board of Assessors and maintain a single tax rate for the coming year. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Award of the contract for asbestos removal at the Police/Fire Award of asbestos Station was discussed. removal contract, Police/Fire Station Mr. Chase presented the matter, stating that he has talked with counsel about awarding the asbestos removal contract to Mr. Sawchuk and his company, who said it was permissible to do so. He did not have the contract with him to present, but said he would have it tomorrow and will take it to Town Counsel for confirmation. He asked for ratification to award the contract, subject to counsel's review. Motion of Mrs. Gjesteby to approve award of the contract for asbestos removal at the Police/Fire Station to National Abatement Services for the sum of $8,690, subject to approval of the contract by Town Counsel, and further clarification of the conflict of interest issue. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Mr. Chase asked if the Board wanted to have a formal contract signing with the contractor. The Chairman polled the Board and determined that the members did not want a formal signing. Mr. Chase was thanked for his efforts and the work of his committee. Mrs. Kornet inquired if the time is closer to being able to afford communications equipment, to which Mr. Chase replied affirmatively, adding that he wants to be sure that nothing has been missed. He stated he would be back before the Board with proposals if it appears there is enough money, and said that everything by way of communications equipment in the building can be installed without disrupting construction. 1 The Chairman announced that there willl be no discussion with Mr. "South Shore Music aKasses of the "Music Circus" becauseAls unable to attend tonight. Circus" disc. tabled He will attend a future meeting. tvv MINUTES - MEETING OF BOARD OF SELECTMEN October 29, 1990 Page 5 The Board considered adopting a resolution on Question #5 on the Adoption of reso- November ballot. lution re Ques. #5 Motion of Mr. Tebbetts to make a resolution in support of Question #5, as follows: The Board of Selectmen of the Town of Cohasset endorses and supports Ballot Question 5, a citizen initiative allocating 40% of the state sales, income, and corporate taxes to local services, and urges all citizens of the Town to vote yes on Question 5 in the November election. Second by Mrs. Kornet. Mrs. Goedecke reviewed that Question #5 would dedicate 40% of State revenues from sales, income, and corporate taxes to local government, or actually only about 24% of total revenue. The question relates essentially to the fact that 24% of State revenue would be guaranteed to cities and towns, with some details about the way it would be handled. She related the impact of the local budget to State aid levels since Proposition 22 went into effect. Mr. Tebbetts added that when Proposition 22 was passed, the 22 figure was chosen independently of the inflation rate, and in the years 1983-88, the State's total revenue was growing at about 10% a year. Also, from the middle 60's to the early 80's there was Federal revenue sharing of ten billion dollars a year, which went to all cities and towns. The Federal revenue sharing was based partly on population and partly on per capita incomes; and in the case of Cohasset, Federal revenue sharing was eliminated in 1982-3, which cost the Town $100,000 a year in revenue. He continued that when government units cut back, it means that cities and towns have to raise more taxes or cut programs. Mrs. Gjesteby said she has changed her position from support to non-support; that she heard a debate at MAPC on Questions #3 and #5 last week, and the members voted no on both questions. The reason the majority position was taken on Question #5 is it was felt other things might be thrown in, such as MBTA assessment and money for authorities. She said the League of Women Voters has come out against Question #5, also. Mrs. Kornet thought it essential that Question #5 be passed, stating that people with fine intentions did not do anything to put a lid on State spending. The Chairman asked for other discussion. Maria Plante said she has passed out papers in opposition to Question #5, stating that there is already a law in effect establishing a Local Aid Fund passed in 1973, M.G.L. Ch. 29, sec. 2D. She spoke strongly against possible cuts in human Ib� MINUTES - MEETING OF BOARD OF SELECTMEN October 29, 1990 Page 6 services and other social programs, adding that the day after this question is passed, a forty-member commission is to be established by the Governor, only four members of which will come from the educational sector. She thought people in education should be questioning who would look at local aid coming back to the schools. The Chairman asked for other questions. There were none, and the motion was put to a vote. Vote 4 - 1 in favor, Mrs. Gjesteby opposed. Mrs. Ripley presented a request to continue closure of the Req. to continue Treasurer/Collector's office on Wednesdays. She said in the last closure of Treas./ three months they have almost caught up with their work and that Collector's office she would be concerned if they could not continue closing on on Wednesdays Wednesdays; that without the part-time person they have lost twenty hours a week; and that their PC was just delivered and they want a chance to study it. Mrs. Ripley said there has been no negative feedback, and if she cannot continue with the closing, she is going to ask to have the part-time position re- instated, suggesting that it is more cost effective to the Town to have the office closed one day a week than to have the part-time position reinstated. Motion of Mr. Tebbetts to accept the proposal of the Treasurer/Collector as set forth in her memorandum of October 25, 1990, to continue the Wednesday closing for a while longer. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. The Executive Secretary reported: Exec. Secy's report (1) Copies of the proposed amendment to the Harbor regulations have been distributed, and it is coming up for discussion next Monday. (2) In connection with the pay telephone, New England Telephone said it will move the inside telephone at no cost to the Town. [The Board discussed a possible location next to the front door. ] (3) A 22-foot beached whale near White Head is dead and has to be removed. The Harbor Master said the whale would be removed Wednesday. The Aquarium people thought it had been caught in some gill nets and drowned, and been beached in the recent storm. MINUTES - MEETING OF BOARD OF SELECTMEN October 29, 1990 Page 7 (4) Veterans' Day will be celebrated November 12. He asked if the Board wanted to meet on Tuesday, November 13. [The Chairman asked for the Board for a decision and it was discussed. [Motion of Mr. Tebbetts that for the week of November 12 a [Cancel mtg. wk. Selectmen's meeting not be held unless an emergency arises. of 11/12/90] [Second by Mrs. Gjesteby. [Vote 5 - 0 in favor, none opposed. ] (5) In connection with the publicity concerning lack of a telephone in the elevator, the Building Inspector checked with the State Division of Public Safety and was advised that the elevator alarm bell is all that is required, as it meets the existing Code. [Mr. Doyon was asked by the Board to look into the cost of having a telephone installed. ] (6) A revised list is to be sent from the Department of Personnel Administration on Police candidates, as there was a problem with the list received. It should be a combined list, from which two of five candidates will be chosen. [End of Executive Secretary's report. ] Mrs. Gjesteby reported on a South Shore Coalition meeting on Other business Mass. Bay programs. She said they also voted unanimous opposition to question #3. She announced there is a meeting Friday morning at 8:00 a.m. for the Highway Departments and Executive Secretaries regarding a new round of bids for the next fiscal year for group purchasing. Mrs. Gjesteby noted that the Fire Department's overtime is almost $29,000 to date and there is only $40,000 budgeted. She would like to have the Fire Chief suggest how some of the overtime might be curbed. Mrs. Gjesteby asked Mr. Doyon if the heating system at Town Hall could be shut down evenings and weekends to save fuel. He replied that it is now on an automatic setback system whereby the boilers run at a lower temperature at those times. Mrs. Gjesteby inquired concerning the status of the King and MINUTES - MEETING OF BOARD OF SELECTMEN October 29, 1990 Page 8 Beechwood Streets intersection. Mr. Doyon said he met with Mr. Other business Ingber, Mr. Downs and Mr. Litchfield, and all parties have (concl.) reached a better understanding. He intends to meet with Mr. Downs again to see if anything can be changed. The Chairman said Mr. Downs is an expert and changes should not be insisted on. Mr. Doyon informed the Board that there is significant disagreement; that Mr. Downs feels the revised plan presented by the Norfolk County Engineers may not be the best possible, but it is one the engineers can comfortably recommend, given the amount of money available for spending. Mrs. Gjesteby asked about the money status of the Elm Street repaving project. Mr. Doyon answered that it is now being held up because the Town has not received approval of a project request form which the Highway Surveyor submits. He has been told the holdup at the State level is the borrowing authority has been exhausted. The Chairman inquired if the State Representative could assist, and Mr. Doyon said he would make an attempt. With relation to Fire Department overtime, Mrs. Kornet said it is her recollection that Chief Brock has said the heaviest overtime is incurred in the first portion of the year; that the Town would not have been in such dire straits last year if there had not had two major fires, so it may not be as bad as it appears. The parking situation at The Chart House was discussed. Mr. Doyon said the general manager had indicated recently he was not ready to come back to the Board about the parking problem. Mrs. Kornet commended the Highway Surveyor for repairs made in the roadway at the RTF. Mrs. Goedecke mentioned recent correspondence from the Conservation Commission to The Hagerty Company, to which she thinks the Board should respond because she takes issue with the tone, as well as the content, of the letter. She stated that it is wrong for Town boards to chastise citizens or other boards before the fact, as no one has done anything wrong or contemplated doing anything wrong concerning the right-of-way over Government Island. She asked Mr. Doyon to write a letter to the Conservation Commission. Mr. Tebbetts noted that Mr. Hagerty answered the Commission's letter by saying he has always come to the Commission before taking any action. Mrs.Geodecke added that the right-of-way does not involve touching the terrain, so the only reason to go before the Conservation Commission is the catwalk location question. 1�4 MINUTES - MEETING OF BOARD OF SELECTMEN October 29, 1990 Page 9 The press and public were asked for comment. Press and public comment Lucia R. Woods, 231 Jerusalem Road, said she lives three miles from the entrance to "The Music Circus," and asked why should the citizens of the Town have to put up with the noise pollution. The Board discussed the matter. The Chairman said the townspeople do not complain enough. Mrs. Woods asked what had to be done in order to have it stopped. Mr. Laugelle said that when Mr. Kasses comes before the Board, it can be resolved, and the matter will be on the agenda at a later meeting. Mrs. Woods wrote out a statement which she did not submit upon being told it would be public information. The Chairman asked for a motion to go into executive session. Motion of Mrs. Kornet to go into executive session to discuss a Exec. session Harbor mooring appeal, the Independence Building, Government Island duplex, sign litigation, Planning Board and Board of Health matters, not to return to open session. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Mrs. Gjesteby - Aye Mrs. Goedecke - Aye Mrs. Kornet - Aye Mr. Laugelle - Aye Mr. Tebbetts - Aye. The Board went into executive session at 9:25 p.m. and did not Adjourn return to open session. APPROVED: DATE: xe v Sec tary 105 CORRESPONDENCE LIST OCTOBER 29, 1990 1. Thomas Callahan, Conservation Commission, re new Town right-of- way at Cohasset Colonial/Hagerty Co. property. 2. Thomas Callahan, Conservation Commission to Cohasset Colonial/ Hagerty Co. re new Town right-of-way. 3. Mass Department of Environmental Protection to Cohasset Heights Limited. Authorization to construct soil liner and drainage layer on Eastern side slope of Area I, II & III. 4 . Norfolk County Advisory Board minutes of meeting of 10/10/90 . Next scheduled meeting 12/12/90 . 5. Town of Dedham, Board of Selectmen, requesting support re bookstore ' s dissemination of pornographic materials. 6. Daniel F. Brock, Fire Chief. Memo re review of Village (Water Pump) proposal. 7. Daniel F. Brock, Fire Chief. Memo re update on the EMT-D training. 8. Elizabeth Ripley, Treasurer-Collector, re protection under Soldiers ' and Sailors ' Act of 1940. 9. Richard Henderson re settlement of Roberts Food Mart matter. 10 . Zoning Board of Appeals . Public hearing November 1, 1990 on the application of Panos and Judith Kulturides for a Special Permit and Variances. 11. Planning Board re film documenting Route 3A in the year 1954 . 12 . Mary Gallagher, Town Accountant. Local revenue receipts. 13 . Cohasset Colonials by Hagerty re right-of-way and proposed catwalk over Government Island and letter to Conservation Commission re construction of proposed catwalk at Government Island. ►06 AGENDA - MEETING OF THE BOARD OF SELECTMEN NOVEMBER 5 , 1990 TOWN HALL, SELECTMEN' S MEETING ROOM 7: 30 P.M. A. Attendance B. Treasury Warrants C. Minutes Review and Approval 1. Minutes of Regular Meeting of October 29, 1990 2. Executive Session of October 29 , 1990 D. Scheduled Items 7 : 35 p.m. Request Use of Constitution Park for Montessori School Fair for Pony Rides Saturday, November 17, 1990 from 11: 00 a.m. to 2: 00 p.m. - Karen Topalian (Executive Secretary) 7 : 45 p.m. Final Approval Sought on Village Renaissance Pump Project - Jacqueline Dormitzer (Executive Secretary) 8: 00 p.m. Proposed New Harbor Regulation - John Pfaffmann, Harbor Committee (Executive Secretary) 8 : 30 p.m. Comments on Ambulance Specifications - F. Roy Fitz- simmons (Executive Secretary) 8 : 45 p.m. Discuss Program Concerns - Edward R. Kasses, South Shore Music Circus (Board) 9: 00 p.m. Executive Session - Labor Negotiations (Exec. Sec 'y. ) Other E. Old Business 1. Discuss Town Accountant Contract Proposal (Executive Secretary) F. New Business 1. Review and Approval of Professional Statements: a. The Russell A. Wheatley Co. , Inc. b. Thaxter, Beckwith & Henderson 2. Discuss Draft Goals and Objectives - Executive Secretary (Board) 3 . Request Speed Limit Signs on Sohier Street (Executive Sec 'y. ) 4 . Resignation from Housing Partnership Committee (Exec. Sec'y. ) 5. Appointment of Mary Gallagher to Computer Study Committee (Executive Secretary) 6. Donation from The Community Garden Club of Cohasset (Executive Secretary) 7 . Consider Proposed Donation Policy (Executive Secretary) G. Executive Secretary - Update on Pending Matters H. Public and/or Press I. Other Business That May Properly Come Before the Board jds 11 5 90 MINUTES - MEETING OF BOARD OF SELECTMEN November 5, 1990 Selectmen present: Martha K. Gjesteby Jane 0. Goedecke (7:50 p.m. ) Diana D. Kornet Rocco F. Laugelle Edwin H. Tebbetts Others present: Karen M. Topalian - Montessori School Jacqueline M. Dormitzer- Village Renaissance John Pfaffmann - Harbor Committee F. Roy Fitzsimmons - Govt. Structure Committee Y Daniel F. Brock - Fire Chief Stephen F. Wigmore - Wire Dept. Irving E. Gadow, Jr. - Harbor Master Edward R. Kasses - So. Shore Music Circus Janet W. MacLure Patricia V. Purcell Mary E. Gainor Dairmund B. O'Connell Richard A. Henderson - Town Counsel (7:50 p.m.) Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m., Chairman Laugelle presiding. Motion of Mrs. Gjesteby to approve, ratify, and confirm the Treasury Warrants signing of the bill and payroll warrants of November 1, 1990, by Chairman Laugelle and Selectmen Gjesteby, Kornet and Tebbetts. Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Kornet to approve the minutes of October 29, 1990, Mins. Mtg. 10/29/90 as amended. Seconded by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Kornet to approve the minutes of executive session Mins. exec. sess. of October 29, 1990, as amended. 10/29/90 Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. Request of the Montessori School Fair to use Constitution Park Req. of Montessori was presented by Ms. Karen Topalian, who said there was to be a School Fair to use time change from 11:00 a.m. to 1:00 p.m. Constitution Park MINUTES - MEETING OF BOARD OF SELECTMEN November 5, 1990 Page 2 Motion of Mrs. Kornet to approve the request of the Montessori School Fair to use Constitution Park for pony rides on Saturday, November 17, 1990, from 11:00 a.m. to 1:00 p.m. Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. Discussion of the Town Accountant's contract proposals was Disc. of Town Acct's postponed pending the arrival of Mrs. Goedecke. contract delayed Motion of Mrs. Kornet to approve the bill of The Russell A. Prof. bills Wheatley Co., Inc., in the sum of $992. Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Gjesteby to approve the bill of Thaxter, Beckwith & Henderson for the period of October 1 - 30, 1990, in the sum of $4,612.50. ® Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. Request of Ms. Susan G. DiPesa for the placement of speed limit Req. for speed limit signs on Sohier Street was discussed. Mr. Doyon said the request signs on Sohier St. would require that a speed survey be done, and it would be necessary to obtain the assistance of the Norfolk County Engineers, who have the equipment to do the survey. He suggested inquiring what locations the petitioner has in mind. Mr. Doyon was instructed to request the Norfolk County Engineers to look into the matter. Motion of Mrs. Gjesteby to accept with deep regret the Accept resign. from resignation of William J. Good from the Housing Partnership Hsg. Ptnershp. Comm. Committee. Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Kornet to appoint Mary J. Gallagher to the Appt. to Computer Computer Study Committee. Study Comm. Second by Mr. Tebbetts. ! i' it f MINUTES - MEETING OF BOARD OF SELECTMEN November 5, 1990 Page 3 Vote 4 - 0 in favor, none opposed. Establishment of a policy of the Board for donations to Town Policy established departments was considered. Mr. Doyon said that from time to re donations to Town time citizens are interested in making donations to the Town and it would be helpful to have an established policy, and for each department to draw up a list of items desired, a copy of which is to be forwarded to the Selectmen's office. Motion of Mrs. Kornet to adopt a proposed donation policy, as presented. Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. Mrs. Dormitzer introduced final plans for the installation of the Village Renaissance Village Renaissance Pump at the junction of South Main and Elm Pump install. appvd. Streets. She said the Police Chief, Fire Chief, and the Highway Surveyor had looked at the site and given opinions. Mrs. Goedecke and Mr. Henderson came into the meeting room at 7:50 p.m. Mr. Tebbetts said he is supportive of the proposal, but the Police Chief and others have mentioned the probability of vandalism. He asked whose responsibility it would be to make repairs. Mrs. Dormitzer replied that she is hopeful of setting up a maintenance fund to cover the eventuality, and that the pump is to be installed and maintained without cost to the Town. Motion of Mrs. Kornet to approve the updated plan for the Village Renaissance Pump, with thanks to everyone involved for their efforts. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Acceptance of a donation from The Community Garden Club of Accept. donation from Cohasset was considered. The Comm. Garden Club to install brick walk- Motion of Mrs. Kornet to rescind the Board's vote of July 23, way at Town Hall 1990, accepting a gift of money from the Campaign Fund of Jane 0. Goedecke for the installation of a brick walkway at Town Hall. Second by Mrs. Gjesteby. MINUTES - MEETING OF BOARD OF SELECTMEN November 5, 1990 Page 4 Vote 5 - 0 in favor, none opposed. Mrs. Goedecke explained that all aspects of the campaign finance law are not clear to her, but to make sure there was no violation of the law, which does not discuss donations to municipalities, she donated the money to The Community Garden Club, which chose to fund the proposed project. Motion of Mrs. Goedecke to accept with thanks a gift of $800 from The Community Garden Club of Cohasset, for the purpose of installing a brick walkway at Town Hall. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. John Pfaffmann presented a proposed new Harbor regulation, with Proposed new Harbor the explanation that when his committee was deliberating on the regulation tabled Harbor By-law, a question arose on the wording of Section 2 after discussion relating to mooring, at which time there was recognized a need to define the word "regularly", but that the text went to the printer without clarification. He stated that it became necessary to apply a definition this Summer, at which time Mr. ® Doyon, the Harbor Master, and he met and prepared a new proposed regulation (which he read) . Mr. Gadow said the person to whom the regulation directly applies was in the Harbor for two weeks; that there are quite a few moorings unoccupied for a good portion of the Summer; but mooring holders are usually in the Harbor for at least a month in the course of the Summer, although it is not always a continuous thirty days. Mr. Henderson disapproved of the proposed regulation, specifying that in 1987 there existed both a set of by-laws and regulations, resulting in difficulty of enforcement, and he considered that the Town will be getting into the same problem as before. He asserted that the whole point of last March's exercise relating to Harbor policy was not to have two bodies of law; that the regulations are not necessary, as requirements are defined in the By-law. He questioned that the Town needs a complicated set of regulations when a By-law exists, contending that amendment to the By-law can be made at the Annual Town Meeting, if necessary. Mr. Gadow was asked how many boats are involved, and he replied there are three or four. On further questioning, he said the boats involved go on cruises, and they are in the Harbor for two MINUTES - MEETING OF BOARD OF SELECTMEN November 5, 1990 Page 5 months at least, so he sees no problem. Counsel strongly opposed Prop. new Harbor amending the Harbor regulations, stressing the importance of his reg. (concl.) approval of regulations adopted by the Town, in the interest of avoiding unnecessary litigation. He said the Harbor Master does not need regulations to do his job. Motion of Mrs. Goedecke to table amendment to the Harbor regulations temporarily until such time as all the parties involved are in better agreement concerning the matter. Second by Mrs. Kornet, with a recommendation that the Summer season be more clearly defined. Vote 5 - 0 in favor, none opposed. Mr. Fitzsimmons presented to the Board his committee's views Govt. Structure relating to ambulance service specifications, with relation to Comm. 's presentation the following matters: quality of care, EMT qualification, re ambulance specs. mutual aid, garaging of ambulance, patients' rights, medical taken under advise- qualification of Town's representative, directing of complaints ment to Board of Selectmen, dispatching, contract language, certification of CPR, Worker's Compensation and liability insurance, and bidder qualifications. Mr. Fitzsimmons also strongly recommended that the Board consult the Emergency Medical Services Committee. Discussion followed Mr. Fitzsimmons' presentation. Motion of Mrs. Kornet to take under advisement two memoranda from Mr. Fitzsimmons and his committee and the memorandum of member Dennis Roth. Mr. Tebbetts asked to have the Fire Chief respond in writing to the suggestions contained in the itemized two-page part of the committee's memorandum. Chief Brock agreed to do this. Vote 5 - 0, none opposed. The Town Accountant's contract proposal was discussed. The Town Acct's contract Chairman asked Town Counsel for an opinion as to whether proposal disc. and deliberation of the contract could take place in open or tabled executive session. Mr. Henderson replied if the Board is going to deliberate on someone's contract, there is no exception on collective bargaining and non-union personnel. The Open Meeting law says nothing about individual employment contracts. The District Attorney's Office of Norfolk County agrees with him in this regard. Under the Open Meeting law, the primary penalty is d� 1 MINUTES - MEETING OF BOARD OF SELECTMEN November 5, 1990 Page 6 to rescind action taken without complying with the law. The Town Acct's contract Chairman decided that the contract would be discussed in open proposal (concl.) meeting. Mrs. Gjesteby said she wants to talk with the Town Accountant directly. Mrs. Kornet remarked that there has been some preliminary sub-committee discussion with Mrs. Gallagher and asked for the reaction of the two participating members of the Board to the Town Accountant's written proposals. Mrs. Gjesteby said the 4.5% raise is something new; fifteen days' vacation cannot be allowed because of the Personnel By-law policy which specifies employment must be of five years' duration. She stated further that the sub-committee did not go through the details of the contract. She also thought in regard to salary there should be some flexibility. Mr. Doyon said the position was not covered by the Personnel By-law, although it might be used as a guide. The Chairman suggested setting a date for the Town Accountant to come before the Board. Mr. Henderson advised there is no reason the Board cannot put its comments in writing and let Mrs. Gallagher do the same thing. The Chairman told Mr. Doyon to write to Mrs. Gallagher and ask her to come before the Board, after which the Board will send her what it thinks should be included in her contract. Mr. Tebbetts said he would make recommendations in writing. Motion of Mrs. Goedecke to table negotiation of the Town Accountant's contract until the Board meeting of November 19, 1990. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Mr. Kasses, producer of the South Shore Music Circus, was present Disc. re South Shore to address questions concerning complaints relating to its Music Circus operation, specifically, noise levels, parking and traffic problems, and the scheduling of double headers. Mrs. Gjesteby complained of parking outside of the parking lot on Town-owned land, at the Ripley School and the Swim Center, causing safety problems. Mrs. Goedecke said she had observed a particular problem on the occasion of double headers when the first audience had not cleared the area and the second audience was arriving. Mr. Kasses explained that this problem occurred on a foggy day when Diana Ross was billed and her plane was unable to land. He said the only reason a double show was scheduled during the week was that it was a performer of the caliber of i MINUTES - MEETING OF BOARD OF SELECTMEN November 5, 1990 Page 7 Diana Ross. Mrs. Kornet suggested that since regular subscribers Disc. re South Shore like to arrive early, it might be advisable to tell them not to Music Circus (cont.) do so when there is to be a double performance. Mr. Kasses agreed that this was a good point, although he said this particular show was not subscribed. Mr. Kasses told the Board there will be fewer double performances in future, so it is a situation that will clear itself up. Mrs. Gjesteby requested earlier scheduling of the shows and Mr. gasses said the program scheduling is not completed until the middle of April. At the present time, there are three shows scheduled for next year. Mrs. Goedecke expressed concern about noise levels, and Mr. Kasses replied that it is a perplexing problem. He is acutely aware that The Music Circus is in a residential neighborhood and that sound travels. The management has done numerous things to keep the sound down. One of the things is to limit the number of speakers within the theater that are audience speakers. It limits to a certain extent the sound that goes to the audience and it is something performers are not used to. John Denver informed them he did not want to come back because he felt he could not get the quality of sound in the audience that he wanted. He said other artists turn up their monitors on stage and blare them; they control them themselves. jr By limiting the amount of sound in the house, management opens the opportunity for the performers to increase the sound on stage. The only way it can be limited is if it is too loud, the quality is not as good. Mr. Kasses said the management is planning to change the sound system and hang more speakers. The total sound level will be less, and more sound can be produced down in the house rather than from the stage. Janet MacLure, 183 Sohier Street, asked why there could not be more matinees. Mr. Kasses said next year they are going to try to do some matinees of Broadway shows. Mrs. MacLure said The Music Circus was adding too many seats for shows and there are not enough parking spaces to meet the demand. Mr. Kasses told of two problems with the parking this season. They had planned on building a new office area and because of that they had to put in two trailers for computer equipment and telephone operators which took some of the parking area away. He also said the cars were not parked well enough; there were times they were running at 80% capacity and the lot was completely filled. He agreed there are people who would rather park at the Osgood School and he does not feel it is appropriate to stop them. The trailers are now gone and management intends to see that the security company does a better job parking cars or they will be discharged. MINUTES - MEETING OF BOARD OF SELECTMEN November 5, 1990 Page 8 Mary E. Gainor, 168 Sohier Street, complained of cars parked on South Shore Music both sides of Sohier Street and the blocking of Route 3-A at the Circus (concl.) time of the Diana Ross performances, impeding access of emergency vehicles. Patricia V. Purcell, 166 Sohier Street, complained of speeding on Sohier Street and suggested that traffic should be monitored along the street to accommodate conditions for each performance. Dairmund B. O'Connell, 25 Sohier Street, complained that the operation of The Music Circus is increasingly encroaching on an established residential area. Mr. Kasses stated he thinks everybody will be very happy with next year's schedule, which includes fewer performances. The Chairman asked Mr. Kasses to inform the Executive Secretary about the planned program. Stephen Wigmore was recognized. He said the first he had learned Disc. re Wire that the Board had appointed a five-member D.P.W. Study Committee Department was through the newspaper, which reported that his department was to be eliminated. He stressed the importance of the Wire Department and the savings it represented to the Town. The Chairman said the D.P.W. Study Committee has not yet reported to the Board, no information is available, and what was in the newspaper has no significance. He told Mr. Wigmore that when the report comes back to the Board, the Board will report to the Town, and the townspeople will make the decision. Mrs. Kornet said that the Town is lookingfor efficient ways to operate and Mr. Wigmore should go,Alhe committee and educate it if the members do not know the value of his department; if his operation is cost effective, then his job is secure. Mr. Doyon asked the Board if it is their intention to table the Exec. Secy's prop. matter of the Executive Secretary's proposed draft goals and goals and objec- objectives. There was discussion, following which the Chairman tives tabled said the members of the Board should write down their thoughts concerning the matter. The Executive Secretary reported: Exec. Secy's report (1) Overnight parking ban will go into effect November 15. Residents should be reminded that violations will be ticketed and also that there is no "first time" automatic void for parking tickets. t lls MINUTES - MEETING OF BOARD OF SELECTMEN November 5, 1990 Page 9 (2) There have been complaints from residents concerning rocks Exec. Secy's report being placed in the roadways, which are a hazard to pedestrians (concl.) and joggers. [The Chairman requested the media present to publicize this problem.] Mrs. Gjesteby announced that Mr. Laugelle had been elected to the board of the Norfolk County Selectmen's Association. The press was asked for comment. Press and public Mr. Doyon presented contracts for signature, for the Police/Fire Sta. Police/Fire Station renovations and asbestos removal. contracts signed Motion of Mrs. Kornet to go into executive session to discuss Exec. session labor negotiations and pending litigation, not to return to open session. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Mrs. Gjesteby - Aye Mrs. Goedecke - Aye Mrs. Kornet - Aye Mr. Laugelle - Aye Mr. Tebbetts - Aye. The Board went into executive session at 10:20 p.m. and did not return to open session. ACCEPTED: DATE: L) C/ xec iv cretar III CORRESPONDENCE LIST November 5, 1990 1. John Hagerty, Cohasset Colonials, to Jane Peterson, Mass Executive Office of Transportation and Construction re objection to outdoor advertising permit for sign. 2 . Advisory Board re Annual budget meeting with Department heads 11/20/90 at 8 : 00 p.m. 3. Bill Enos to Betty Ripley complaint about sewer bills and sewer plant. 4. MAPC to Honorable George Keverian. Recommendation re allocation of gas tax to maintain roads. 5. W. H. Boland, Jr. , Captain, U. S. Coast Guard. Notice of investigation of pollution incident 7/12/90 at Cohasset harbor. 6 . Mark Matulef, EOCD, re EOCD hearing on Statewide SRO Preservation plan, November 28 , 1990 at 1: 30 p.m. 7. Steven Kupsc. Notice of withdrawal of application for appoint- ment to Cohasset Police Department. 8. Oliva Theberge, Jr. , Mass Department of Personnel Administration. Corrected certification list for police officer. 9. Animal Control Officer' s total hours worked for week ending 10/19/90 and mileage. 10. Richard Henderson to Daniel Ladrigan. Stipulation for Dismissal re the lawsuit filed against you in connection with alleged violations of Title 2 of the State Sanitary Code. 11. Clifton Jones, Safety Officer, Police Department, re rocks in road on Fair Oaks Lane. 12. Innovations in State and Local Government. 1991 Call for Applications . An awards program of The Ford Foundation and The John F. Kennedy School of Government at Harvard University. CORRESPONDENCE LIST November 12 , 1990 ® 1. Lyle Branagan. Application to Government Resource Bank as Representative to Wompatuck State Park Advisory Council. 2. Christen Chamberlain Driscoll. Notice of public hearing 11/13/90 by Board of Health re variance for septic system at Lot 41-84 Chief Justice Cushing Highway. 3 . Thomas Glynn, General Manager, MBTA. MBTA' s FY92 budget request. 4. Merle Brown, Conservation Commission, to Robert Egan, Building Inspector, re junked cars removed from wetlands on Mill Lane. 5. Eugene Cavanaugh, Mass Department of Environmental Management. Approval of award of harbor dredging contract to Nucci Vine Associates. 6 . Planning Board' s minutes of meeting of 10/17/90 and agenda for meeting of 11/7/90 . 7 . Massachusetts Municipal Association. Legislative Report 10/31/90 Volume 1 Number 8 . 8 . Barbara Clain, Cohasset Housing Authority. Thank you for waiving fees related to the construction of their #689-1 project for Special Needs Housing. 9 . Phil Smith. Promotion of Village Renaissance. 10 . State Ethics Commission. October bulletin. 11. DPW Study Committee. Minutes of meeting of October 24 , 1990 . 12. Drug and Alcohol Committee minutes of October 16 , 1990 and agenda for meeting of November 13, 1990 . 13. James Healy, Jr. , Selectman, Town of Westford. Request for con- tributions to videotape on town government by MMA. 14 . Joseph Hayes, General Manager, Continental Cablevision. Announce- ment of 24-hour local news channel for cable viewers. 15 . Peter Laugelle. Application for Certification to CCHDC for installation of brick walkway and relocation of public telephone. 16 . Harold Litchfield. Notice re Elm Street repaving. 17 . Cohasset Common Historic District Commission' s notice of public hearing November 26 , 1990 at 8 : 00 p.m. ® 18. Cohasset Common Historic District Commission' s minutes of regular meeting of November 5 , 1990 . AGENDA - MEETING OF THE BOARD OF SELECTMEN NOVEMBER 19, 1990 TOWN HALL, SELECTMEN'S MEETING ROOM 7:30 P.M. A. Attendance B. Treasury Warrants C. Minutes Review and Approval: 1. Minutes of Regular Meeting of November 5, 1990 2. Executive Session of November 5, 1990 D. Scheduled Items 7:45 p.m. Discuss E911 - Peter Pratt (Executive Secretary) 8:00 p.m. Request to Buy Back Six Grave Lots at Woodside Cemetery - Peter Laugelle (Executive Secretary) 8:15 p.m. Request from Council on Aging to Reclassify Director Position (Executive Secretary) 8:30 p.m. Executive Session - Police Bargaining Goals Other E. Old Business 1. Review Ambulance Specification Comments (Executive Secretary) 2. Consider Response to Town Accountant's Contract Proposals (Executive Secretary) 3. Discuss Goals and Objectives for Executive Secretary (Board) (Tabled 11/5) (Selectmen to Provide Feedback) 4. Request- from Town of Dedham to Support the Enforcement of the Obscenity Laws. F. New Business 1. Designate Representatives to DPW Study Committee Meetings: (a) 12/20/90 at 8:45 p.m. Wire Superintendent (b) 11/29/90 at 8:45 p.m. Tree & Park Superintendent 2. Review and Approval of Professional Statement of McGowan, Engel, Tucker, Garrett & Schultz 3. Consider Allowing Package Stores to Open on the Sundays before Christmas and New Year's (Executive Secretary) 4. Authorize Painting of Flagpole for $900 ($200 from Gift Account; Remainder from Appropriation) (Executive Secretary) 5. Act on Request to Board of Assessors to Abate Taxes from December 29, 1989 to June 30, 1990 on Land Given to Town by Mitman's (Executive Secretary at Request of Town Counsel) 6. Act on Town Clerk's Request to Revise Budget (Executive Secretary) 7. Act on Request of Sharon Becker to Establish and Appoint a Solid Waste Committee (Executive Secretary) 8. Discuss Holiday Meeting Schedule (Tebbetts) G. Executive Secretary - Update on Pending Matters H. Public and/or Press I. Other Business That May Properly Come Before the Board CORRESPONDENCE LIST NOVEMBER 19, 1990 7 : 30 P.M. 1. Alcoholic Beverages Control Commission. Approval of Pledge of License of High Line Liquors, Inc. 2 . L. Betty Stahl, MIIA. Workers' Compensation audited payroll premium for Fiscal Year 1990 . Copy of revised insurance premium information page for FY90 and credit memo in the amount of $7301. 3. Howard Mathews, Eastern Edison Company. Notice of provisions for discontinuance of street lights . 4 . Chartis Langmaid, Housing Partnership Committee, responding to copy of EOCD' s memo sent her re SRO' s. 5. Mary Gallagher, Town Accountant, re payroll and accounts payable warrants during Christmas week. 6. Cohasset Common Historic Distric Commission's minutes of regular meeting of October 1, 1990 . 7 . Sverdrup Corp. Notice of Old Colony Railroad Rehabilitation Project Citizen' s Advisory Committee meeting on November 20 , 1990 re commuter rail service to Southeastern Massachusetts. 8 . Kenneth Ingber. Statistical information re intersection of Beechwood and King Streets and plans. 9. Alcoholic Beverages Control Commission. Approval of liquor license change re Sea 'n Cheese. 10. Joseph Hayes , Continental Cablevision. Notice of channel changes effective January 2, 1991. 11. School Committee agenda for meeting of November 19, 1990 . jds 11 19 90 MINUTES - MEETING OF BOARD OF SELECTMEN November 19, 1990 Selectmen present: Martha K. Gjesteby Jane 0. Goedecke Diana D. Kornet Rocco F. Laugelle Edwin H. Tebbetts Others present: David J. Chase - Police/Fire Sta. Peter Pratt David Chittim - Council on Aging T. Gerard Keating - if " If Kathleen R. Bryanton - if " If Daniel F. Brock - Fire Chief Glenn A. Pratt - Cemetery Study Comm. Mary A. Hartwell - " it of Peter G. Laugelle - Tree, Park, Cemetery Robert V. Davenport - (for Cable T.V. ) Molly Hochkeppel - (for Patriot Ledger) Alison Cohen - (for Cohasset Mariner Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:32 p.m., Chairman Laugelle presiding. Motion of Mr. Tebbetts to approve, ratify, and confirm the Treasury warrants signing of the bill and payroll warrants of November 8, 1990, by Chairman Laugelle and Selectmen Goedecke and Tebbetts; also, the bill and payroll warrants of November 15, 1990, by Chairman Laugelle and Selectmen Goedecke and Kornet. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Gjesteby to approve the minutes of regular meeting Mins. reg. mtg. of November 5, 1990. 11/5/90 Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Gjesteby to approve the minutes of executive Mins. exec. sess. session of November 5, 1990. 11/5/90 Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. r + Q MINUTES - MEETING OF BOARD OF SELECTMEN November 19, 1990 Page 2 Mr. Chase was recognized and furnished an update of the status of Report of Chairman Police/Fire Station renovations, reporting that the asbestos Police/Fire Station removal is proceeding, the Police Department side having been completed. The basement of the Fire Department side has also been completed, and :tomorrow work will begin on the bays. The work is progressing on schedule with good efficiency. Mr. Chase said his committee met last Friday morning with the contractor, architect, representatives of Town boards, and Mr. Doyon, in order to get acquainted. Locations on site were selected for dumpsters and work trailers, and scheduling of the work was co-ordinated with both Chiefs. His committee will meet tomorrow morning at 10:00 a.m. at the Fire Station with all filed sub-bidders and those who wish to attend. He invited the Selectmen. He said it is expected the construction will start within ten days. Mr. Chase reported that one other item has surfaced (pointing out that his comments are based on rumors) : that there is an inclination to think there will be excess funds on the project. He cautioned that it is difficult to know what will be encountered in the course of construction, and he encouraged the Board not to think there will be excess funds before the project has been completed. He stated there may be a drive advanced to get donations for furniture. The Chairman assured Mr. Chase that funding for the project will remain intact until the final bills are in. Response was considered to the Town Accountant's contract Town Accountant's proposals. The Chairman announced that the Town Accountant has contract sent the Board a letter stating she could not be present at this meeting. Mr. Tebbetts said he had furnished the Board members a memorandum of his recommendations this evening, remarking that in Mrs. Gallagher's letter of November 1, she lists a series of points with which he has no quarrel, but that with regard to job goals he had prepared a memorandum. A copy of the memorandum was handed to the press members present. He said he wanted to emphasize things to be done in the future by the Town Accountant, particularly involving working more closely with the Selectmen, the Advisory Committee, and others. Mr. Tebbetts stated there is in the files a seven point job description, with which he is satisfied; he thinks Mrs. Gallagher has done a good job, and is a conscientious worker, but he pointed out that there have been a number of instances of unpleasant surprises regarding finances in past years. He suggested that the Board would expect Mrs. Gallagher to take on some of the four points he mentions in his memorandum. Mrs. Kornet noted that the four points do not necessarily belong in the Town Accountant's contract, but in the I MINUTES - MEETING OF BOARD OF SELECTMEN November 19, 1990 Page 3 job description. Mrs. Gjesteby stated she does not like the fact Town Accountant's the Board is not directly talking with Mrs. Gallagher. She feels contract (concl.) the position is an executive one and that Mrs. Gallagher should come before the Board, stating that the Building Inspector and Executive Secretary have done so. For this reason, she said she is not prepared to vote on a proposal. Mrs. Kornet said the Town Accountant has made a few requests and would like to have them responded to. Mrs. Gjesteby expressed the opinion that the Board is boss and she finds the situation very demeaning. Mrs. Kornet countered that Mrs. Gallagher is not confrontational and does not want to get into a dispute. Mrs. Goedecke stated that this has never been the procedure in the past; that she had told Mrs. Gallagher it would be in her best interests to be present; that the Board decides on what she will be offered; that is the final word; and the Board offers her a contract at a level which she can accept or reject. Motion of Mrs. Goedecke that Mrs. Gallagher, the Town Accountant, be offered a new three-year contract with very little change except in salary, this contract to maintain the current level of pay for the time being because she has just had an increase beginning July 1. That level is $35,416 per year, to be maintained until July 1, 1991. At that time and in each subsequent year, she will be offered the cost-of-living increase, which will be the same as that voted for non-union Town employees, plus the sliding scale for merit increase from 0 to 4%. All other terms and conditions will remain the same. Second by Mr. Tebbetts. Mrs. Gjesteby expressed concern about the sliding scale of 0 to 4% and recommended a top figure of 3% as an amendment to the original motion. Second by Mrs. Kornet. The Chairman called for a vote on the amendment. Vote 3 - 2 opposed, Mr. Tebbetts and Mrs. Gjesteby in favor. The Chairman called for a vote on the original motion. Vote 4 - 1 in favor, Mrs. Gjesteby opposed. Mr. Doyon was told by the Chairman to send Mrs. Gallagher a letter informing her of the Board's decision. Mrs. Goedecke added that the communication with Mrs. Gallagher is to say that N 1 i 1 i f Q MINUTES MEETING OF BOARD OF SELECTMEN November 19, 1990 Page 4 this is the contract the Board is offering her and there is to be no more written communication. Peter Pratt was recognized and summarized his background as a Discussion re telephone communications consultant. He stated that he had Enhanced 911 reviewed the communications system for the Police/Fire Station system renovations. He advised the Board that the Town has two great opportunities that may not recur in many years, the first being that as the bid came in lower than projected, there may be extra money for telecommunications. Mr. Pratt said it appears the Legislature may finally pass Enhanced 911 legislation, as the bill now has been adequately negotiated between the administration and New England Telephone to protect consumers, which is a matter of importance to cities and towns in Massachusetts. He stated that when Enhanced 911 shows up in two or three years, or Analog in two or three months, as a policy and financing matter the Town is going to have inadequate communications in the new building. The reason is, when 911 is implemented, the telephone calls go to one central public safety answering point. At present they are answered by both Police and Fire. When calls congregate in one location, the question is raised of training personnel to direct the calls. Police and Fire have particular expertise and when 911 is implemented, the jobs merge. When 911 is consolidated, in certain instances a second operator facility may be needed. There is only room in the new construction for one. He continued that currently when all of the fire apparatus leaves, until a man is called back, a call coming in could go unanswered, creating a serious situation which is inadequate under any of the rating codes. Also, when all men have left the Fire side of the facility, if an emergency call comes in, it could be tripped to go over to the Police side. With this kind of consolidated dispatch, the issue is raised of who takes the calls and how they are handled. He advised the Board there are a lot of issues at stake and from an outsider's viewpoint, if and when the Town wants to implement 911 on a consolidated basis, his recommendation would be to put in place a seamless forward migration of technology and policy so that every bit of work can be easily expanded without having to remove facilities. The Chairman asked about the cost. Mr. Pratt said Chief Kealey's concept of Motorola Central Control II makes a lot of sense, as it is modally expandable so that if at some point the Town got into a disaster situation, it could be controlled from one location. The price is about $35,000. He thought that would be a good starting point. Police and Fire would be cross-operable positions. At the present time there is no room for a second Ie4 ® MINUTES - MEETING OF BOARD OF SELECTMEN November 19, 1990 Page 5 person to sit in the area as designed, let alone for the Disc. re Enhanced equipment to be installed. He suggested a good start would be to 911 system (concl.) budget within the range of $50,000-$60,000 and he recommended certified training for those who would answer the telephones. Mrs. Kornet suggested that the building committee and the architect should go over the space in an effort to build in maximum flexibility. Mr. Chase agreed, stating that the architect said there is a lot of open space, but to tie systems together in a central system is another issue. He agreed to meet with Mr. Pratt to discuss this. The Chairman asked Chief Brock to comment. Chief Brock stated that in the original facility the architect was asked to provide an abutting or central dispatch office that could be used by both departments. It was reported to be cost prohibitive. the building committee felt the communications systems could be tied together and updated with a primary point in the Police side and secondary point on the Fire side, and they would be able to support each other. The original building was voted down. Chief Kealey and he have been looking into setting up such an operation. He supported the suggestion that the Police side should do the picking up because of its satellite ability. Mr. Pratt said a lot of suggestions start at policy level and work into other levels. He asked who is going to answer the telephone, stressing that the technology of Enhanced 911 within the next twenty-four months is critically important: When the dispatcher answers the call, immediately displayed is the street address, name of the calling party, and the telephone number from which the call originates. He suggested that the technology to link into the Town's computer is dropping in cost by the day. It has particular importance to the handicapped, to senior citizens, as well as other areas of the Town, such as in the case of a water main disruption. Mrs. Goedecke asked the per capita basis of the cost of Enhanced 911. Mr. Pratt replied that under the present pending legislation the New England Telephone proposal was approved by the Senate and allows for charging of Directory 411 after ten calls monthly at 25� per call, which money would be earmarked for the 911 project; and unlike most States, 911 will not cost the business, municipal or residential telephone subscriber anything. The only cost would be to fit the system into the dispatch centers. Peter Laugelle was heard in connection with a request to buy back r Iz� MINUTES - MEETING OF BOARD OF SELECTMEN November 19, 1990 Page 6 six grave lots at Woodside Cemetery. He pointed out to the Board Req. of Tree, Park that within the designated plot two of the graves are in use. He & Cemetery Supt. said the four graves on the south side of the plot should cost to buy back lots the Town $375 apiece. The perpetual care for the lots have at Woodside Cemetery already been paid for and should not be duplicated in the price. On the north side of the plot the price should be cheaper because no two graves are together. He suggested setting a lower price for those because people who want to buy single graves would rather buy one in a new section. He also told the Board the plot has a headstone in the center which is four feet long, making it difficult to place stones on the remaining graves. Mr. Laugelle's opinion is it would cost $120 to relocate the existing stone. The Board agreed that no one would want to buy the separated grave sites. Mr. Doyon suggested that the four consecutive graves would be worth $375. He recommended buying the two separated grave sites for $100, due to the fact it is uncertain if they can be sold for $200. Motion of Mrs. Kornet to buy the four grave sites on the south side of the plot for $300 each and #2 and #4 grave sites for $150 each, as indicated on Mr. Laugelle's sketch. Second by Mr. Tebbetts. Mr. Glenn Pratt and Mrs. Mary Hartwell, members of the Cemetery Study Committee, came into the meeting room at this point. Mr. Glenn Pratt suggested that to buy back these lots would tie up money that could be better used for other purposes. Mr. Peter Laugelle read aloud a letter from the owner of the grave lots in question, indicating that she is ready to sell and wants to sell them back to the Town. Mrs. Goedecke stated that if the Town does not stockpile lots, willing sellers may not be available when lots are needed. Mrs. Hartwell also expressed displeasure at depleting the sale of grave lots account. Vote 5 - 0 in favor, none opposed. Request from the Council on Aging to reclassify its Director's Req. of COA to re- position was heard, as presented by Mr. Keating, who reviewed the classify Director history of setting up the Senior Center in Cohasset, the initiation of the Director's classification and position, and the growing responsibilities of the job. Mr. Chittim added that the Council feels the job is worth much more than originally envisioned, as it is complex and requires MINUTES - MEETING OF BOARD OF SELECTMEN November 19, 1990 Page 7 greater skill. Added to the responsibilities are the increasing Req. of COA to number of seniors in the Town, operation of the "Meals on Wheels" reclassify Dir. program, the Senior Shuttle, and heating grants. He indicated (concl.) the diagram presented on the Council's written submission to the Board showing the breakdown of the Council's activities, emphasizing the contribution to the health and welfare of the Town's seniors. He said that the Director is paid less than most comparable towns, and is the lowest paid of any of the department heads. Mrs. Goedecke inquired how much the reclassification will cost. Mr. Chittim replied that the probability is it will be less than $3,800 if Mrs. Bryanton is allowed to go to the next step on the schedule. Mrs. Goedecke questioned the Council's ability to absorb the increase. Mr. Keating said there is flexibility in the Town's budgets and the Council is going to be more aggressive than in the past. Mrs. Gjesteby said that since other towns were mentioned, she wants to know the number of seniors, job descriptions, and salaries of those towns. Mrs. Goedecke added that the Personnel Committee will require those figures, and that the Board will not make a decision until the Personnel Committee considers the matter and more information has been furnished. The Chairman asked to have the information as soon as the Council can prepare it. The Ambulance bid specifications were reviewed. Mr. Doyon Review of Ambul. reported he has furnished the Board with a new revision based in bid specs. part on comments made by the Government Structure Committee. The Board discussed item #16 relating to no charge for transportion service within the Town. Mr. Doyon told the Board that because of the Uniform Procurement Act, a contract draft will have to be prepared by Town Counsel to accompany the specifications before the ambulance contract can go out to bid. After further discussion, the Board agree that the specifications may be sent to Town Counsel for preparation of a contract. The Executive Secretary's proposed goals and objectives were Exec. Secy's goals considered. Mr. Doyon said he had made changes. The Chairman and objectives asked Mrs. Gjesteby if she is satisfied with the new proposal, approved and she said some of it is more ambitious than she considers necessary. She said she had looked at the Executive Secretary's contract, and she read from "Exhibit A" relating to annual employee review. Mr. Doyon had no recollection of the reason for this attachment to his contract and thought it was carried forward from a previous time. Mrs. Gjesteby said that in MINUTES - MEETING OF BOARD OF SELECTMEN November 19, 1990 Page 8 connection with the proposal relating to opening of shellfish Exec. Secy's goals beds, Mr . Doyon has no control over environmental management. and objectives Mrs. Goedecke thought the wording should be changed to indicate (concl.) investigating the means whereby the shellfish beds could be opened. Mr. Doyon explained that there are a lot of things that go on in the office which are routine and that he is expected to do. He thought that when the Board requested goals and objectives, it wanted something apart from the routine and ordinary, and that this was a way of setting targets for things that require initiative. Mrs. Gjesteby stated that each department head under the Board of Selectmen should become more aggressive in quality effectiveness and that more information has to be forthcoming. She wants to know how each department is run. This latter suggestion was discussed. Motion of Mrs. Goedecke to accept the goals and objectives of Executive Secretary Gregory J. Doyon, as drafted under date of November 19, 1990. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Request of the Town of Dedham to support its effort to enforce Req. of T/Dedham to obscenity laws was considered. Mr. Doyon explained that the support obscenity request has to do with setting a community standard that should laws be upheld and enforced against the type of operation objected to, and suggested that it is worthy of support. The Chairman said no harm could come from sending a letter of support. Motion of Mrs. Goedecke to support the Town of Dedham's efforts to support enforcement of obscenity laws, providing it is not necessary for any Board member to make a personal appearance, and that it does not cost the Town any money. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. The designation of a representative to meetings of the Department Appt. of reps. to of Public Works Study Committee was discussed. Mrs. Goedecke DPW Study Comm. asked Mr. Doyon to get a schedule of all their appointments and all persons they are going to interview so that the Board members may sit in on those in which they are interested. The Chairman asked for a volunteer to attend the meetings. Mrs. Goedecke �I MINUTES - MEETING OF BOARD OF SELECTMEN November 19, 1990 Page 9 agreed to attend the November meeting, and Mr. Tebbetts said he Appt. of reps. to is willing to attend either meeting specified. The Chairman DPW Study Comm. assigned him to attend the meeting of December 20, and Mrs. (concl.) Goedecke to attend the meeting of November 29. Motion of Mrs. Kornet to approve the statement of McGowan, Engel, Prof. bill Tucker, Garrett & Schultz for the period of October 1-31, 1990, in the matters of Salvador and Conley v. Town of Cohasset, for $313.40. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Allowing package stores to open on Sundays before Christmas and Extension of opening New Year's was considered. Mr. Doyon said there is a new statute hours for package allowing package stores to open at these times, and there has stores, Christmas been one call already from one of the package store owners. He and New Year's has notified all licensees that the Board will consider the question tonight. He said the Chief of Police, who is in charge of giving Sunday permits, is not in favor of allowing it, as he feels there is ample opportunity to plan shopping around holidays. The Chairman said the economic situation has to be considered. Mrs. Goedecke said she does not feel the Board can mandate that people should have religious observances on Sunday. Motion of Mr. Tebbetts to accept the guidelines of the ABCC for Sunday openings of package stores during the holiday season. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Authorization for painting of the flagpole on the Common was Painting of flagpole requested. Mr. Doyon said the estimated cost is $900, and $200 on Common discussed is available from the gift account. The Chairman said that volunteers from the Fire Department had approached him recently and said if the work can be delayed until Spring, there are five people who would help with this project. The proposal was discussed. The Board decided to delay repainting of the flagpole until next Spring. Request of the Board of Assesssors to abate taxes on the Mitman Req. to abate taxes gift of land to the Town was discussed. Mr. Doyon explained that on Mitman gift appvd. counsel has provided a letter explaining the process; that the gift was made in late December 1989 and voted by Town Meeting in MINUTES - MEETING OF BOARD OF SELECTMEN November 19, 1990 Page 10 1990; and by signing the letter the Board will be directing the Req. to abate taxes Board of Assessors to abate the taxes from December 29, 1989, to on Mitman gift June 30, 1990. (concl.) Motion of Mrs. Goedecke that the Board approve signing of a letter to the Board of Assessors abating taxes on the Mitman property, as specified. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Action was taken on the Town Clerk's request to revise her Revision of Town department's budget. Mr. Doyon explained that the request Clerk's budget re relates to the budget for printing and sending of Town Meeting Town Mtg. Warrants Warrants, and he agrees the items charged to this account are under the control of the Selectmen, although they appear in the Town Clerk's budget. He concurs with the recommendation that these costs should come out of the Town Clerk's budget and go into the Selectmen's budget as Account #19, which is the Town Report category. Approval of the Board was given for Mr. Doyon to discuss this change with the Advisory Committee. Appointment of a Solid Waste Committee was undertaken. Mr. Doyon Appt. of Solid Waste reminded the Board that Jeffrey Power reported to the Board Comm. relative to the matter several weeks ago. He said disposal planning requires Town Meeting action, and what is being suggested is because most towns do not have Town Meetings scheduled early that a committee be set up comprised of Jeffrey Power, Sharon Becker, and Barbara Kern. Motion of Mrs. Kornet to establish a Solid Waste Committee and appoint to it Sharon L. Becker, Jeffrey R. Power, and Barbara A. Kern. Second by Mrs. Gjesteby. Mr. Davenport inquired about the charge to the committee, and Mr. Doyon replied that it is to set up a Regional Disposal Planning committee under Massachusetts law to look at recycling on a regional basis. Vote 5 - 0 in favor, none opposed. Selectmen's holiday meeting schedule was discussed, following Selectmen's holiday which the Chairman said the Board will meet December 17, 1990, meeting schedule and January 2, 1991, and announced a holiday for the Christmas 1 3:x MINUTES - MEETING OF BOARD OF SELECTMEN November 19, 1990 Page 11 season, unless an emergency arises. The Executive Secretary had nothing to report. Mr. Tebbetts announced he had attended a meeting last week of the Other business T. V. Advisory Council regarding Channel 3, and subscribers are going to get a questionnaire on programming. Members of the community are invited to comment. The press and public was asked for comment. Press and public Mr. Davenport asked about the placement of shrubs around the telephone conduit on Sohier Street. The Chairman asked Mr. Doyon to set up a meeting with the telephone company representative. Motion of Mrs. Kornet to go into executive session to discuss Exec. session bargaining with the Police Department. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Mrs. Gjesteby - Aye Mrs. Goedecke - Aye Mrs. Kornet - Aye Mr. Laugelle - Aye Mr. Tebbetts - Aye. The Board went into executive session at 10:10 p.m. and did not return to open session. The meeting was adjourned in executive session. ACCEPTED: DATE: Ex c ive Sec ary 1 GJD:jds 11 20 90 131 MINUTES - SPECIAL MEETING BOARD OF SELECTMEN November 20, 1990 Selectmen present: Martha K. Gjesteby Jane 0. Goedecke Diana D. Kornet Edwin H. Tebbetts Others present: Barbara J. Moore ) John G. Cibelli ( - Personnel Committee Peter F. Pacetti Gregory J. Doyon - Exec. Secretary The meeting was convened at 8:00 p.m. with the Advisory Board's discussion of the budget. Following that discussion the members of the Personnel Committee arrived, and at 8:45 p.m. the Selectmen and Personnel Committee members convened in executive session to discuss goals for the upcoming Police union negotiations. The Board and committee agreed on a set of proposals outlined in Police contract a memorandum from the Executive Secretary to the Personnel negotiations disc. Committee dated November 20, 1990, after considerable discussion. with Personnel Bd. It was suggested that Labor Counsel Robert W. Garrett inform the Advisory Committee of the status of labor negotiations and the constraints under which the Town operates, in order to negotiate in good faith. Mr. Pacetti inquired about the use of health insurance as a bargaining issue. The Executive Secretary reported that the Insurance Committee is going to attempt to negotiate with the unions as a group to determine the level of coverage and the percentage of employee contribution. The meeting was adjourned at 10:00 p.m. Adjourn ACCEPTED: DATE: ?2 xe duXve Sec ary �3z AGENDA - MEETING OF THE BOARD OF SELECTMEN NOVEMBER 26 , 1990 TOWN HALL, SELECTMEN' S MEETING ROOM 7 : 30 P.M. A. Attendance B. Treasry Warrants C. Minutes Review and Approval: 1. Minutes of Regular Meeting of November 19 , 1990 2. Executive Session of November 19 , 1990 3. Minutes of Special Meeting of November 20 , 1990 D. Scheduled Items 8: 15 p.m. Glenn Pratt - Discuss Sidewalk Betterment Program (Executive Secretary) E. Old Business 1. Discuss Beechwood and King Street Intersection (Executive Secretary) 2. Discuss Guidelines for Rental or Sale of Town Property (Executive Secretary) F. New Business 1. Request to Insert Referendum Question on Town Elections ' Ballot re Old Colony Railroad (Gjesteby) 2. Request to Waive Additional $600 Transfer Fee - Sea ' n Cheese (Executive Secretary) 3. Consider Appointment to Insurance Committee (Tentative) 4 . Request for Transfer of $600 for Oil at Government Island Duplex (Executive Secretary) G. Executive Secretary - Update on Pending Matters H. Public and/or Press I. Other Business That May Properly Come Before the Board 133 jds 11 26 90 MINUTES - MEETING OF BOARD OF SELECTMEN November 26, 1990 Selectmen present: Martha K. Gjesteby Jane 0. Goedecke Diana D. Kornet Rocco F. Laugelle Edwin H. Tebbetts Others present: Glenn A. Pratt Richard A. Henderson - Town Counsel (8:15-8:40 p.m.) Robert V. Davenport (for Cable T.V. ) Alison Cohen (for Cohasset Mariner) Molly Hochkeppel (for Patriot Ledger) Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m., Chairman Laugelle presiding. Motion of Mrs. Kornet to approve, ratify, and confirm the signing Treasury Warrants of the bill and payroll warrants of November 21, 1990, by Chairman Laugelle and Selectmen Gjesteby, Goedecke, Kornet and Tebbetts. Second by Mrs. Gjesteby. ® Vote 5 - 0 in favor, none opposed. Motion of Mrs. Kornet to approve the minutes of executive session Mins. exec. sess. of November 19, 1990, as amended. 11/19/90 Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Gjesteby to approve the minutes of special meeting Mins. , spec. mtg. of November 20, 1990. 11/20/90 Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Mr. Glenn Pratt was recognized and discussed with the Board the Disc. re sidewalk advisability of establishing a sidewalk betterment program. Mr. betterments Pratt said he could identify six streets which are heavily used by pedestrians which should have sidewalks. Mrs. Goedecke noted that there are people in the Town who would think there are more and different streets requiring sidewalks, and she does not see any way to cover the Town's portion of the cost except through debt exclusion. She considers a program such as this to be far MINUTES - MEETING OF BOARD OF SELECTMEN November 26, 1990 Page 2 down on the priority list. She expressed the opinion that the Disc. re sidewalk cost of such a program is something that should be borne by the betterments (concl.) entire Town rather than as a betterment charged to a few people, and suggested that the townspeople should have the option of saying it is a project worthwhile raising taxes for. Mrs. Kornet thought that the public safety aspect should be investigated. Mr. Tebbetts recommended that Mr. Pratt meet with the Capital Budget Committee, which has projected capital expenditures for five years and has been directed to establish priorities. The Chairman asked Mr. Doyon to look into the public protection provisions to see if some money might be obtained from the State. Mr. Pratt said there should be some idea how much money the Town would be looking for. Mr. Doyon emphasized the magnitude of the problem and the difficulty of knowing how far a project of this type could go. Mr. Pratt asked the Board how they would prioritize streets, and the Board members mentioned Forest, King, Beach Streets, and Jerusalem Road as being of primary importance. Mr. Pratt said he would spend some time with Mr. Doyon and the Highway Surveyor concerning the matter. Mr. Doyon reported on the status of the redesigning of the King Disc. re King and and Beechwood Streets intersection. He said he is still awaiting Beechwood Streets a letter from Alvah Downs, County Engineer, who said he would intersection comment on the suggestions put forward. He asked the Board to review Mr. Ingber's letter. Mr. Tebbetts said the letter is very thorough, but he does not want to take any action until Mr. Downs replies. Mrs. Goedecke inquired about the line between the recommendations of an engineer based on engineering criteria and the responsibility for following those recommendations. Mr. Doyon replied that the County Engineer provides service to the Town at its request, and he is hired for professional advice; it is not necessary to adopt his recommendations. He told the Board it has control over the construction of the two streets, but there is also the potential for creating an unsafe condition. Mrs. Goedecke said she does not want to have the trees taken down, but she would like to have some idea of the potential liability in not doing so. Mr. Doyon said the Board would have to consider whether or not the intersection was made safer. The Chairman expressed the opinion that it will be an improvement regardless of what is done and he suggested telling the County Engineer the Board does not want the trees or the fence at the location taken down. Mrs. Goedecke thought that Mr. Inger is correct in saying if the fence does not obstruct the view, it is not a problem. Mr. Laugelle stated that he agrees with the most recent plan except for removal of the trees and the fence, and a 13 MINUTES - MEETING OF BOARD OF SELECTMEN November 28, 1990 Page 3 thought that the County Engineer should be asked what can be done without removing them. He asked Mr. Doyon to write or telephone Mr. Downs and tell him the Board has focused its concerns. Guidelines for the rental or sale of Town-owned property were Disc. re guidelines considered. Mr. Doyon stated he had looked into the handbook for rental or sale published by the Inspector General on Uniform Procurement and had of Town-owned real copied the guidelines for disposal of, rentals, and sale of estate Town-owned property. He said some of it is opinion, but it does set forth iron-clad guidelines for leasing Town property, such as requiring advertising in The Central Register, affordable housing being excluded from this requirement. He suggested this information be used in the Board's consideration of the disposition of the Bates Building, West Corner Fire Station, Independence Building, and the Government Island duplex, to establish clear evaluation criteria. Mr. Henderson came into the meeting room at 8:15 p.m. Mrs. Gjesteby noted that the Board has spent hours discussing the matter and suggested setting up a committee to establish criteria. Mrs. Goedecke thought that the Board should make an initial decision concerning what to do with these buildings, to establish their use if they are not going to be sold. The Chairman said that of the four buildings, only the Bates Building is in comparatively good condition. Mrs. Goedecke recommended that a decision be reached as to whether or not the Board wants to consider low-income housing, and go on from there. The Chairman suggested beginning the discussion with the Bates Building. In connection with the Bates Building, Mrs. Goedecke said she has never seen a written proposal from the V.F.W. or any other organization as to what costs will be borne by the Town, and an evaluation cannot be made until this is known. Her suggestion was to make a proposal to the groups interested that if the building was made available for meetings it would be on this basis. She thought the Board needed to state what costs the Town is willing to assume and the total costs involved. Mr. Laugelle said that Mr. Doyon should contact the V.F.W. and other groups which have expressed interest in the Bates Building to find out exactly what they are willing to do. Mrs. Kornet suggested having the Bates Building converted into two units of low-income housing with outside management, as a first option, and that the Board should be polled as to their opinions. f 3h MINUTES - MEETING OF BOARD OF SELECTMEN November 26, 1990 Page 4 The Chairman polled the Board, with divergent results. The issue Disc. re Town- of low-income housing was discussed. The Chairman suggested that owned real estate Mr. Doyon should write a letter to the various organizations (concl.) telling them the Board wants to know their intentions, and making it known that the Town will not be financially responsible for any part of the cost involved. Mr. Doyon said he would meet with the Hull Lifesaving Museum in connection with its request to use the West Corner Fire Station. He suggested that a decision on the use of the Bates Building will be useful in determining what is to be done with the Independence Building. Mr. Tebbetts asked if the Government Island duplex can be sold. Mr. Henderson replied that he thinks it can be sold, but he will have to look into it to be sure. He does not believe there are any restrictions on the building or the land. Mr. Davenport asked if the Independence Building is back on the market. Mr. Henderson said it should not be. The Chairman said it is not on the market at this time. Request of State Representative Frank M. Hynes to insert a Referendum ques- referendum question on the Town ballot regarding Old Colony tion considered Railroad was considered. Mrs. Gjesteby said she received a re Old Colony R.R. letter from the South Shore Coalition in the mail today with a motion for a ballot question relating to restoration of the Old Colony Railroad (which she read) . She said Representative Hynes would like to have a meeting next week to develop a question so that people would know for what they are voting. Mr. Tebbetts added that Representative Hynes suggested there be a referendum question in each community affected by the Greenbush Line, and said he favored expanding the language, suggesting the following be added: "On a basis that is environmentally sound and with financing such that costs not covered by fares would be paid for by some form of taxation." Mrs. Kornet thought that people should be reminded that fares are not going to carry the cost of the Greenbush Line, and that there are also environmental issues. Motion of Mrs. Goedecke to support Mr. Tebbetts' change in the language of the referendum question relating to the Greenbush branch of the Old Colony Railroad, and that he be designated representative of the Board to attend a regional Selectmen's Meeting on December 6, 1990, at Scituate Town Hall. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. 137 MINUTES - MEETING OF BOARD OF SELECTMEN November 26, 1990 Page 5 Motion of Mrs. Gjesteby to appoint Robert J. Murphy to the Appt. to Ins. Advis. Insurance Advisory Committee. Comm. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Request for transfer of $600 from the Reserve Fund to purchase Req. for transfer heating oil for the Government Island duplex was discussed. Mr. from Reserve Fund Doyon explained it will pay for approximately two tanksful. He for fuel oil, Govt. does not know what it will cost to maintain heat in the vacant Island duplex apartment this Winter, but the tenant on the other side of the building spends $1,200-$1,400 annually. This unit is not quite as tight and the temperature should be kept at 50-55 to prevent possible freeze-ups. He recommended providing the Harbor Master with a key until permanent arrangements are made. Mr. Davenport asked why the system could not be drained. Mr. Laugelle told Mr. Doyon to have Bob Leonard see if it is possible to drain the system. Mr. Doyon told the Board that a tankful of oil had been delivered today, as it is necessary to protect the system. Motion of Mrs. Kornet to approve a request for transfer of $300 from the Reserve Fund to cover the cost of fuel oil for the vacant unit at Government Island. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Request of Sea 'n Cheese, Inc., to waive an additional $600 Req. of Sea 'n Cheese, transfer fee for its wine and malt beverages license was Inc. , to waive trans- considered. Mr. Doyon said that Mr. Peters asked to have the fee fer of license fee waived or pro-rated for the time the license is in effect, explaining that in August a letter was sent to Sea 'n Cheese saying an additional $600 fee would be required because their license was being transferred from a partnership to a corporate entity, with a change of location. The additional fee was required this past year in the transfers from Cohasset Liquors to Curtis Liquor Stores and Cohasset Enterprises to 380 Corp., the only difference in this case being the others paid the full fee in June and this one has only six weeks to go. The Board discussed the matter. Motion of Mrs. Gjesteby to waive one-half of the transfer fee, in the amount of $300, for the transfer of license and location of MINUTES - MEETING OF BOARD OF SELECTMEN November 26, 1990 Page 6 Second by Mrs. Goedecke. Vote 3 - 2 in favor, Mr. Laugelle and Mrs. Kornet opposed. The Executive Secretary reported as follows: Exec. Secy's report Notice has been received that the MBTA Advisory Board will meet this Wednesday to consider the budget. Police Officer candidate interviews have been scheduled for next Monday evening's meeting, to be taken in alphabetical order, and to be of fifteen minutes' duration each. The Police Chief is interviewing the candidates this week. (The Board asked to have the Police Chief present at the interviews. ) Construction has started on the Police/Fire Station renovations today. Receipt of a quotation for installation of a telephone in the Town Hall elevator, which will be presented with the budget. The Insurance Advisory Committee met this morning and will persevere in coming up with alternative health insurance coverage. This will have to be bargained with the unions, but the concept would be indemnity and HMO under one claims experience umbrella. Employees will be able to choose which of the options they prefer. It would keep the group together under one insurer and give freedom of choice to employees. [End of report.] Mrs. Kornet wanted to publicly thank the senior citizens who Other business helped with mailing out this year's tax bills. The Chairman said they are Gerard Keating, Olga Sawchuck, Margaret Taylor, Pauline Keating, Phyllis Kelly, Peg Smart, Elizabeth Abell, Virginia Anderson, and Eileen Kurtz. Mr. Tebbetts announced he is working on a project relating to a question on unfunded pension liabilities and he will write up something he hopes will be given attention in the local newspaper. The Chairman mentioned an invitation to attend Governor Dukakis' farewell party on December 13. The press and public were asked to comment. Press and public MINUTES - MEETING OF BOARD OF SELECTMEN November 26, 1990 Page 7 Mr. Davenport said he recently talked with the Building Inspector Press and public about the sale of Christmas trees at Fisher's old garage. They (concl.) have to be fifty feet back from the property line, which became an issue this Spring about the sale of flowers, etc. He said there are two big signs underneath the other business signs advertising the trees and he asked the Building Inspector to send letters regarding zoning requirements. He claimed the Christmas trees are now on State property, and he wanted to know what is going to be done about it. Mrs. Goedecke said that no parking spaces may be used or taken up in the display of trees, and those she has seen are taking up many parking spaces. The Chairman explained that the formula is in accordance with the Zoning By-law, and that some of the stores where these sales are taking place may not be rented out. Mr. Davenport asked what would be done. Mr. Laugelle replied he would pass some of the information on to the Planning Board, but the Building Inspector is responsible for interpreting the Zoning By-law. The Chairman said no one is to be allowed in the Town Office Weekend use of T.O. building on weekends unless there is an emergency meeting. He discussed sees no need for secretarial help to be here on weekends, and asked Mr. Doyon to so notify all departments. Mr. Doyon replied that Town Hall policy allows employees to come in on Saturdays, occasionally the Sewer Commissioners meet on Saturday evening, and the Recreation Director is in on Saturdays. The Auditorium is used on weekends, and the Congregational Church is still using the Auditorium for Sunday School. Motion of Mrs. Kornet to adjourn. Adjourn Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. The meeting was adjourned at 9:20 p.m. ACCEPTED: DATE: Ia 3 Executive Secretary CORRESPONDENCE LIST NOVEMBER 26 , 1990 1. Thomas P. Chamberlain. Notice of public hearing 11/27/90 re design of a septic system at property of Christen Chamber- lain on Lot 41-84 Chief Justice Cushing Highway. 2. Robert Egan, Building Inspector, to Paul Barry, Cohasset Heights Ltd. Cease and Desist removal of earth at Area 5. 3. Handicapped Commission' s minutes of regular meeting of Novem- ber 13 , 1990 . 4 . Judeth Van Hamm, Hull Lifesaving Museum. Inquiry about use of West Corner fire station to repair wooden boats . 5. Joel Pressman, Commissioner, Mass Department of Industrial Accidents. Memo re Workers ' Compensation insurance. 6 . Elizabeth Ripley, Treasurer/Collector. Memo thanking senior volunteers for assisting with tax bills . This memo was sent to Council on Aging. 7. DPW Study Committee minutes of meeting of November 7, 1990 . 8 . Terry Atherton, Chairman, DPW Study Committee. Report of Committee ' s progress. ' 9. Massachusetts Municipal Association' s invitation to attend appreciation dinner honoring Governor Dukakis. AGENDA - MEETING OF THE BOARD OF SELECTMEN DECEMBER 3 , 1990 TOWN HALL, SELECTMEN' S MEETING ROOM 7 : 30 P.M. A. Attendance B. Treasury Warrants C. Minutes Review and Approval: 1. Minutes of Regular Meeting of November 19 , 1990 2. Minutes of Regular Meeting of November 26 , 1990 D. Scheduled Items 7: 30 p.m. Austin Ahearn - Review World War II Memorial Plans (Executive Secretary) Applications for Change of Manager on Liquor Licenses: (Executive Secretary) 7 : 45 p.m. Cohasset Golf Club - Brian Wilkin 7 : 50 p.m. 380 Corporation d/b/a Cohasset Plaza Liquors - R. Perry Collins 7: 55 p.m. Papa Gino' s of America, Inc. - William Craig Police Interviews: (Executive Secretary) 8 : 00 p.m. Joseph C. Comperchio, Jr. 8 : 15 p.m. Lorri Ann Landrigan 8 : 30 p.m. Shellee Lynn Peters 9 : 00 p.m. Executive Session - Pending Litigation E. New Business 1. Step Rate Increase Request - Sandra Murray, Building Depart- ment (Executive Secretary) 2. Discuss Storage and Disposal of Police/Fire Equipment (Executive Secretary) 3. Review and Approval of Professional Statement of Warner & Stackpole (Executive Secretary) 4. Establish Mosquito Control Committee (Executive Secretary) F. Executive Secretary - Update on Pending Matters G. Public and/or Press H. Other Business That May Properly Come Before the Board jds 12 3 90 MINUTES - MEETING OF BOARD OF SELECTMEN December 3, 1990 Selectmen present: Martha K. Gjesteby Jane 0. Goedecke Diana D. Kornet Rocco F. Laugelle Edwin H. Tebbetts Others present: Austin L. Ahearn, Jr. - V.F.W. Post #9146 Brian R. Wilkin - Coh. Golf Club William F. Taylor - " It " William M. Craig - Papa Gino's of America, Inc. F. Perry Collins - Coh. Plaza Liquors Barbara M. Power Richard A. Henderson - Town Counsel (9:15 p.m.) Molly Hochkeppel - (Patriot Ledger) Alison Cohen - (Cohasset Mariner) Robert V. Davenport - (for Cable T.V. Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:35 p.m. , Chairman Laugelle presiding. Motion of Mrs. Gjesteby to approve, ratify, and confirm the Treasury warrants signing of the bill and payroll warrants of November 29, 1990, by Chairman Laugelle and Selectmen Gjesteby, Goedecke, Kornet and Tebbetts. Motion of Mrs. Goedecke to approve the minutes of meeting of Mins. mtg. of November 19, 1990, as amended. 11/19/90 Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Kornet to approve the minutes of meeting of Mins. mtg. of November 26, 1990, as amended. 11/26/90 Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Austin Ahearn reviewed plans presented by the Veterans of Foreign V.F.W. presentation Wars Post #196 for erection of a War Memorial at Memorial Park, of plans for War Cohasset Harbor. He exhibited a plan prepared in 1948 for the Memorial at Memo- establishment of a War Memorial, which he said was never funded, rial Park and presented a newer plan showing a series of memorials commemorating Cohasset veterans of all wars, from the War of 1812 to the Vietnam War, which he said the V.F.W. would like to erect. Mr. Ahearn told the Board that the names of veterans are IN3 MINUTES - MEETING OF BOARD OF SELECTMEN December 3, 1990 Page 2 recorded in the National Archives, but not according to the V.F.W. presentation cities and towns where they lived. He said their group is (concl.) working with Senator Kerry to see if further information can be obtained. It is also their intention to write to townspeople asking for information. The Building Inspector has given his approval and Mr. Ahearn requested the Town's approval, stating that the monument will not cost the Town anything. He noted the necessity for the removal and replanting of some beach plum trees and rosa rugosa at the site. The Chairman remarked that the monument will not block the view of the Harbor in any way. Mr. Ahearn indicated that the monument is to be placed on the existing wall, and is to be composed of grey granite, with the World War II Honor Roll to be along the top, in bronze lettering. Mr. Doyon asked if the proposal had been reviewed with the Tree and Park Superintendent. Mr. Ahearn answered that he has not talked with him yet. He was asked by the Board to do so. Mr. Ahearn said the State has a card file on veterans which is 65-75% accurate, and they are hoping Senator Kerry can help to break down veterans' names by towns of origin. He also said he had a letter of support from Congressman Studds. Ms. Hochkeppel asked if was only Korean and Vietnam veterans for whom lists are not available. Mr. Ahearn said that is correct and that he has been working on the project for three years. He requested the Town's approval to mail out requests for information and donations. Motion of Mrs. Gjesteby to approve the proposed plan of V.F.W. Post 9146 for the erection of a War Memorial at Memorial Park at Cohasset Harbor, contingent upon discussion with Peter Laugelle, Tree and Park Superintendent. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Applications were heard for Change of Manager on the liquor Applic. for Change licenses of Cohasset Golf Club, 380 Corporation d/b/a Cohasset of Manager, Coh. Plaza Liquors, and Papa Gino's of America, Inc. Golf Club In connection with the Cohasset Golf Club application, the Chairman said that William F. Taylor is to be the new Manager. Mr. Taylor was present. The Chairman asked if anything is to be added to the material on file. Mr. Doyon said a vote of the Board of Directors of the corporation is necessary. Mr. Brian Wilkin introduced himself as the Vice President of the Club, stating that he expects to be named President on January 1. h y MINUTES - MEETING OF BOARD OF SELECTMEN December 3, 1990 Page 3 He explained that Mr. Taylor is on the House Committee and Applic. for Change Executive Committee of the Golf Club. On September 17, 1990, of Mgr. , Coh. Golf their Manager resigned unexpectedly. They became aware of a Club (concl.) problem only when Mr. Doyon wrote to them. He said Mr. Taylor is to be Manager temporarily until a new Manager can be found, and that the Golf Club closed down December 1, not to reopen until after the first of April. He assured the Board they are trying to abide by the law and were not aware of a problem concerning the Manager until notified by the Selectmen's office. Motion of Mrs. Goedecke to approve the change of Manager from Linda Paretchen to William F. Taylor on the liquor license of the Cohasset Golf Club. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. R. Perry Collins was present in connection with the application Applic. for Change for change of Manager of 380 Corporation, d/b/a Cohasset Plaza of Manager, Coh. Liquors. Plaza Liquors Motion of Mrs. Kornet to approve the change of Manager from Donald E. Staszko to R. Perry Collins on the liquor license of 380 Corporation, d/b/a Cohasset Plaza Liquors. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. William Craig was present to present the application for Change Applic. for Change of Manager of the liquor license of Papa Gino's of America, Inc. of Manager, Papa Gino's of America, Motion of Mrs. Kornet to approve the change of Manager from Inc. Melissa Smith to William M. Craig on the liquor license of Papa Gino's of America, Inc. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. The following scheduled interviews for applicants to the Police Police applicant Department took place: interviews 8:00 p.m. Joseph C. Comperchio, Jr. 8:15 p.m. Lorri Ann Landrigan 8:30 p.m. Shellee Lynn Peters. Iy 5 MINUTES - MEETING OF BOARD OF SELECTMEN December 3, 1990 Page 4 Mr. Doyon said the Police Chief has interviewed all three Police interviews candidates, all are experienced Police officers, and all are on (concl.) the Civil Service unemployment list. Motion of Mrs. Gjesteby to take the matter of the three applicants interviewed for recruitment to the Police Department under advisement. Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. Request for a step rate increase for Sandra J. Murray of the Step rate increase Building Department was discussed. Building Dept. - tabled Motion of Mrs. Goedecke to table for one week the request for a step rate increase for Sandra J. Murray of the Building Department, to allow time to examine the background and to consult with the department head. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. The storage and disposal of surplus Police/Fire equipment was Disc. re storage discussed. and disposal of surplus Police/Fire Mr. Doyon said the Chief of Police has submitted a list of items equipment he would like to dispose of or offer to other departments. Mr. Doyon noted that the conference table on the list could be used at Town Hall. Motion of Mrs. Goedecke to authorize the Executive Secretary to dispose of the items listed as surplus by the Police Department as he sees fit. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. The invoice of Warner & Stackpole dated November 19, 1990, was Prof. bill reviewed. Motion of Mr. Tebbetts to approve payment of $1,388.60 to Warner & Stackpole for legal services in connection with the Landfill at Cohasset Heights Ltd., for the period of October 1 - 31, 1990. a. � Y6 MINUTES - MEETING OF BOARD OF SELECTMEN December 3, 1990 Page 5 Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Request of the Board of Health to establish a Mosquito Control Mosquito Control Committee was considered. Comm. established Mr. Doyon explained that the request arises out of a discussion occurring this past year when spraying for Eastern Encephalitis took place, and the Board of Health feels the best way to have a position is to make some preparation in an effort to monitor the situation. He continued that when the Town heard it was on the list for mosquito spraying, it was a Friday afternoon and there was no time to review the situation. Motion of Mrs. Gjesteby that the Board of Selectmen establish a Mosquito Control Committee. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Mrs. Gjesteby volunteered as liaison for the committee. Mr. Tebbetts said he had prepared a statement concerning the use Bates Bldg. disc. of the Bates Building. When the Board discussed the matter last (extra-agenda) week there was a suggestion to sell the building for $1.00 to Habitat so the building could be converted to low-cost housing. He thought the Townspeople would object if the building was given away and a large override was then sought. He stated the Capital Budget Committee had prepared a projection of five-year capital expenditures which contains a summary of all capital items requested by various departments, separated by five fiscal years. Requests averaged three and one-half million dollars a year. He read the projections for various Town departments, and stated he had contacted several department heads, made some deductions allowing for costs to be shared, and after turning down one-half of the remaining requests, the other half would be still about one million dollars a year. He said such expenditure, if financed by new debt, could lead to a deterioration of credit rating and reduce borrowing ability, with more debt service costs; and the growing percentage of the Town budget for capital principal payments and interest would mean there would be a lower percentage of the Town budget available for employees' salaries and fringe benefits. He concluded that the Bates Building should not be given away; it could be sold for a market price of $175,000. He suggested that purchase money might be raised by a charity drive, which could be done by the Habitat group. rye MINUTES - MEETING OF BOARD OF SELECTMEN December 3, 1990 Page 6 The Chairman asked for comment. Bates Building disc. (concl.) Mrs. Kornet agreed with the observation about capital expenditures, but considered it unfortunate that the Bates Building was juxtaposed with funding for the entire Town. She considered the strong points for getting the Bates Building in the hands of a group like Habitat is it would be returned to the tax rolls; also, it is important for the Town to make a commitment to affordable housing. She said the long-term good of the Town might be better served by foregoing trying to sell the Bates Building at a time when there is a depressed market. Mr. Tebbetts said he would favor having the Bates Building on a basis whereby the new owner would pay real estate taxes, stressing that the Town is in a severe financial squeeze which will not go away in a few years. Mrs. Goedecke said she is not prepared for a continuation of the discussion concerning the matter tonight; she has many questions for which she would like to have answers, having to do with the evaluation basis of how long the Town can afford to wait while the Bates Building is on the market. She asked if a floor could be put on the price the Town would be willing to accept. She also pointed out that the size of the lot will impact on the value of the building. She asked that the discussion be continued to a time when more facts are available. Mrs. Gjesteby remarked that the Board is also waiting for organizations to provide some suggestions for use. She also did not want to get into a full-fledged discussion tonight, agreeing that it would not be advisable to give away the Bates Building and then ask the taxpayers for a large override. Chairman Laugelle said there is no land whatsoever with the Bates Building and he questioned how much rent could be realized even by a private individual purchasing for $175,000 and then converting it to two apartments. Barbara Power said she brought in a proposal tonight from Habitat. She realizes it is a difficult decision and said she is trying to provide the Board with as many facts as possible; that since the building has been abandoned for more than a year, she would encourage the Board not to allow it to deteriorate further. She stressed the need for affordable housing in the Town. MINUTES - MEETING OF BOARD OF SELECTMEN December 3, 1990 Page 7 Mrs. Gjesteby announced she had attended a South Shore Coalition Other business meeting recently which considered the new Chapter 91 Waterways regulations, accepted the language proposed for a referendum question relating to the Old Colony Railroad, and voted against the MBTA Advisory Board budget because increases to the T and some of the services to the South Shore were eliminated. She suggested writing a letter to the T asking for restoration of the Commuter Boat service if funds allow. She also said a letter appeared in the Mariner from Col. William Sullivan to the effect that Hingham and other towns have displayed yellow ribbons for servicemen going to Arabia, and recommended encouraging people in Cohasset to show support by sending cards and packages. Mr. Doyon said a list had been left today by the Sons of the American Legion of names of men from Cohasset serving in the Gulf and in Spain. The Chairman read the list and suggested if anyone knows of other names that Thomas Wigmore or James Sheerin should be notified. Mrs. Gjesteby said she has read the report of the Fire Chief and is concerned about the sick leave level, which seems high. Mr. Doyon said he has asked for sick leave reports from all Town departments and will make a department-by-department analysis for presentation to the Board. Mrs. Kornet said she attended the Advanced Lifesaving meeting again last month, and in January there should be additional information to report. Mrs. Goedecke announced that the Village merchants are planning a Christmas Stroll this coming Saturday, with tree-lighting and decorations by school children, other activities, and refreshments. She asked for support for the Town's merchants. The Chairman announced an Eagle Scout presentation to David Farrag on January 5, 1991. He said he will attend and invited others to attend. The Chairman asked Mr. Doyon the status of the situation involving gasoline mistakenly dumped into the fuel oil tank at the High School. Mr. Henderson said there is a meeting tomorrow at 1:00 p.m., and a report will follow. The press and public were asked for comment. Press and public Mr. Davenport inquired about the zoning issue regarding sale of Christmas trees in Town. Mr. Laugelle said he spoke with the MINUTES - MEETING OF BOARD OF SELECTMEN December 3, 1990 Page 8 Zoning Officer and the violator has requested a zoning change Press and public which will take thirty days to be heard, by which time Christmas (concl.) will be over. Mr. Henderson said the practice over the years when there has been a zoning violation is the Building Inspector has gone to the violator and told him to stop, and if the violator sought a variance, action was deferred until the matter was heard. In the case referred to, the violator has applied; Christmas may come and go, but the fact remains that that has been the practice, if the violator has made the necessary applications. He affirmed it is not necessarily good practice, but even if criminal enforcement is sought, it takes twenty days, and there is no hearing then, only a complaint issues. Mr. Henderson stated the only way a stop can be put to the violation is to seek a preliminary injunction. He said that he would have to have permission to do that; there seems to be no consistent policy. Christmas trees are for sale everywhere and if the Town does not want that, something specific should be done about it. Mrs. Kornet asked if there is a way to change the regulations that would tighten up enforcement if the Town chose not to allow it. Mr. Henderson responded that a specific fine could be levied for that violation and if people are willing to take the risk, they could be assessed $100 a day fine. Mrs. Goedecke proposed that the Town might not wish to perpetuate the seasonal sale of Christmas trees. Mr. Henderson responded that in this case selling trees is not the problem, it is violating the zoning by-law, as trees are being sold in an area where it is not allowed. Mr. Henderson said there are three issues involved: (1) selling in an area where it is not prohibited; (2) selling where it is not normally prohibited; and (3) selling outside an establishment where Christmas trees are not vegetation. He questioned whether or not the Town wants to promote the sale of Christmas trees in any of those locations, emphasizing that the Planning Board takes the attitude that Christmas trees are nice, they look good, so what is wrong with selling them for thirty days, as it is not a hazard to health or safety. Motion of Mrs. Goedecke to encourage the Planning Board to Motion and vote examine the issue of the sale of Christmas trees, to either make re sale of Xmas treeE the zoning law enforceable or change the law. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. The Chairman announced there have been several complaints about Other bus. (concl.) the telecasting quality of Selectmen's meetings and told Mr. Doyon to ask Continental Cablevision to address the problem. a< (SU © MINUTES - MEETING OF BOARD OF SELECTMEN December 3, 1990 Page 9 The Chairman asked for a motion to go into executive session. In reply to Mr. Davenport's inquiry, Mr. Henderson replied the purpose is to discuss litigation involving Cushing Plaza, Board of Health, a Land Court title, and a zoning case on Route 3A. Motion of Mrs. Kornet to go into executive session to discuss the Exec. session above matters, not to return to open session. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Mrs. Gjesteby - Aye Mrs. Goedecke - Aye Mrs. Kornet - Aye Mr. Laugelle - Aye Mr. Tebbetts - Aye. The Board went into executive session at 9:35 p.m. and did not return to open session. The meeting was adjourned in execution session. ACCEPTED: DATE: lr l E cut' e Se etary ?$1 CORRESPONDENCE LIST December 3 , 1990 1. Massachusetts Department of Revenue, Division of Local Services. FY91 Payment Schedule for. Cherry Sheet Programs. 2 . Massachusetts Housing Finance Agency. Home Improvement Loan Program - six month evaluation (January, 1990) . 3. Robert Fultz , South Shore Coordinator, Coastal Zone Management. Workshops on the New Waterways regulations. 4 . Sheila Cheimets, Massachusetts Municipal Association. Thank you for efforts re election results on Question #5 with encourage- ment to keep working hard to implement it. 5 . Richard Henderson. Andrew Spalt v. Board of Selectmen of Town - case has been rescheduled for hearing on December 3 , 1990 . 6 . Barbara Power, Paul Pratt Memorial Library, to Town Treasurer. Check for $200 to go into the Library Gift Account. 7. Jack Worley, Recreation Commission. Memo re FY92 budget. 8. Joseph/Mary McElroy' s letter re recreation program. 9. Planning Board. Agenda for meeting of 11/28/90 and minutes of meetings of 6/5/90 and 11/7/90 . 10 . Merle Brown, Eagle Award Coordinator. Request to attend award of Eagle Scout ceremonies. 11. David Haley, Personnel Adminstrator, Mass Department of Personnel Administration. Copy of memo received by Town Clerk re acceptance of MGL Ch. 31, ss. 61A-B. 12. Robert Egan, Building Department to Cohasset Marine. Notice to cease and desist display of merchandise at 805 CJC Highway. 13 . Mary Hartwell, Social Service League of Cohasset, Inc. , re state- ment made by members of C.O.A. at public meeting concerning "Meals on Wheels" program. 14 . David Kennedy, EOEA, re Waterways License Application requesting authorization to perform certain activities in state waterways. 15. Kathy Bryanton, Council on Aging. Apology for mis-statement at Selectmen' s meeting of 11/19/90. 16. Mary Gallagher, Town Accountant. Statements of local revenue receipts for period ending 10/31/90 . 1 t AGENDA - MEETING OF THE BOARD OF SELECTMEN DECEMBER 10 , 1990 TOWN HALL, SELECTMENTS MEETING ROOM 7: 30 P.M. A. Attendance B. Treasury Warrants C. Minutes Review and Approval: 1. Minutes of Regular Meeting of December 3 , 1990 2. Minutes of Executive Session of December 3 , 1990 D. Scheduled Items 7 : 35 p.m. Anson Whealler - Transfer Station Study Committee (Executive Secretary) (a) Approve $3 , 000 Payment to Sciaba (b) Approve Payment to SEA 7 : 45 p.m. Keith Knowles re Teen Drop-in Center (Executive Secretary) 8 : 00 p.m. Application for Change of Manager on Liquor License of With Richard, Inc. - Yong Doucette 8 : 30 p.m. Executive Session - Miscellaneous Labor Negotiations E. Old Business 1. Approval of Sunday Liquor Sales Permits (Gjesteby) 2 . Request Acceptance of Additional Services for Dredging Design Area by Nucci Vine Associates (Executive Secretary) 3 . Review Policy on Town Hall Hours (Laugelle) 4 . Step Rate Increase —Sandra Murray (Executive Secretary) F. New E:usiness 1. License Renewals (Executive Secretary) 2. Review and Approval of Professional Statement of Nucci Vine Associates and Thaxter, Beckwith & Henderson (Executive Sec' y) 3 . Request to Enter into Coalition Bargaining on Health Insurance (Executive Secretary) 4. Request for Changes in Dramatic Club Schedule (Executive Sec 'y) G. Executive Secretary - Update on Pending Matters H. Public and/or Press I. Other Business That May Properly Come Before the Board i53 jds 12 10 90 MINUTES - MEETING OF BOARD OF SELECTMEN December 10, 1990 Selectmen present: Martha K. Gjesteby Jane 0. Goedecke Diana D. Kornet Rocco F. Laugelle Edwin H. Tebbetts Others present: Yong S. Doucette - With Richard, Inc. Irving E. Gadow, Jr. - Harbor Master Keith F. Knowles J. Anson Whealler - Trans. Sta. Bldg. Molly Hochkeppel - Quincy Ledger Alison Cohen - Cohasset Mariner Richard A. Henderson - Town Counsel Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m. , Chairman Laugelle presiding. Motion of Mr. Tebbetts to approve, ratify, and confirm the Treasury Warrants signing of the bill and payroll warrants of December 6, 1990, by Chairman Laugelle and Selectmen Gjesteby, Goedecke, Kornet and Tebbetts. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Gjesteby to approve the minutes of meeting of Mins. mtg. 12/3/90 December 3, 1990, as amended. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Kornet to approve the minutes of executive session Mins. exec. sess. of December 3, 1990. 12/3/90 Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Anson Whealler reported on the status of the Transfer Station Req. for payment construction, stating that there are five items remaining on the re Transfer Station punch list, one of which has finally been completed. He asked to Sciaba that the Town pay the money being held back for that one item. He said he received a letter from the engineer through the contractor which certifies the connection in the east northeast iS 4 MINUTES - MEETING OF BOARD OF SELECTMEN December 10, 1990 Page 2 corner of the Transfer Station is structurally stable and that Transfer Station the warranty for the building is unaffected by the way the corner (concl.) was installed, which satisfies the committee's concern. The $3,000 being held back for that should now be paid. $2,200 is still being held pending completion of repair of paint scratches, attachment of a panel left partially attached, and the baffle. Mr. Whealler asked for a vote of approval for payment of $3,000 to Sciaba Construction Co., Inc. Mrs. Kornet wanted to know why the baffle was such a problem. Mr. Whealler explained that the plans for transportation changed several times and they did not use the original plan. Because of that, the dimensions of the trailers changed and the sheet metal intended to keep trash from falling between the trailer and the wall would no longer work. Sciaba's position is they bought steel and left it on the site and they were available to do the work as originally designed, but neither the building committee nor the engineer were able to come up with a design they thought was feasible. Mr. Henderson said the Board of Health asked him to clear it up and he talked with Sciaba, who agreed to fix the panel, paint, and funnel. The panel is not fixed. He said the warranty letter has always been a $3,000 item, but the $2,200 is going to be held in escrow because they are never going to come back and we are never going to give it to them. The Chairman inquired about the missing steel and Mr. Whealler said it was there originally; that last Saturday there were two sheets of steel left and there were probably four or five at the start. Mr. Henderson emphasized that when the $3,000 is paid for the warranty item, Sciaba is never going to come back and finish the work; they feel they have done all they can do. Motion of Mrs. Kornet to authorize payment of $3,000 to Sciaba Construction Co., Inc., on the Transfer Station. Second by Mr. Tebbetts. Vote 5 - 0 in favor, none opposed. Mr. Whealler told the Board that his committee is holding back Request for pay- for payment to SEA $2,500 pending completion of the punch list. ment to SEA re Sciaba has been paid $8,000 of the $10,000 withheld and he thinks Transfer Station it is fair to authorize some payment to SEA. He suggested paying $1,000 of the $2,500 withheld, stating that he wants to hold back enough to be significant and make it worth the effort to come ® MINUTES - MEETING OF BOARD OF SELECTMEN December 10, 1990 Page 3 back and finish. Mr. Whealler said that SEA has done as much as Req. for payment could be expected to get the situation resolved. to SEA re Trans. Station (concl.) Motion of Mr. Tebbetts to authorize payment of $1,000 to SEA, subject to the concurrence of the Board of Health this week. Second by Mrs. Goedecke. Mr. Tebbetts amended his original motion as follows: Moved by Mr. Tebbetts to authorize the payment of up to $1,000 to SEA, to be paid this month, providing the Board of Health concurs. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Keith Knowles presented to the Board his proposal to use the Proposal to use Bates Building for a Teen Drop-in Center. He had in his Bates Bldg. for possession the results of a survey made of grades 7-12 to show Teen Drop-in the Board what it entailed, and reported that about 600 Center schoolchildren returned the questionnaire, with a very positive response. He said the positive response provides enough basis to move forward, as the questions asked were valid and designed to get as much input as possible. He indicated to the Board that the single biggest issue is funding. He said he had calls from people pledging money to support the center and he believes there is a great deal of support in the Town. Mr. Knowles stressed the need for a youth center, emphasizing that there will not be such an opportunity again, as the location is ideal. He asked for some additional time before a decision is made, in the hope that as a result of publicity given to the proposal that some funding may be forthcoming. He also said he would like to get others involved, both adults and children. The Chairman told Mr. Knowles that the Board is not going to make a quick decision in any event because the Fire Department is now using the building while the Fire Station is being renovated. Mr. Tebbetts wanted to know how much time he needed and Mr. Knowles replied that he did not know. He expressed the hope that time could be saved by having one individual come forward with the money. The Board discussed Mr. Knowles' proposal. Mrs. Goedecke said the Board should be as specific as possible about its limitations 156 MINUTES - MEETING OF BOARD OF SELECTMEN December 10, 1990 Page 4 and requirements for the building, stressing that the matter of Proposal re use of insurance and other pertinent issues must be considered. She Bates Bldg. asked Mr. Knowles if he is looking for funding to purchase, (concl.) renovate the building, or to run it. Mr. Knowles said it is difficult to say how the proposal is going to be organized, although he believes there is a great deal of benefit to having the facility organized as a separate entity, separated from the Town, as it will permit the solicitation of contributions. He said he hoped the Town would donate the building or lease it for $1.00 for his purposes, as that would satisfy all the issues regarding maintenance and upkeep. He expressed the possibility that an arrangement might be worked out with the Rotary Club as to how the building would be maintained. He suggested that if the Board felt his proposal was acceptable he will get a committee together and come back in mid-January with a more extensive description of what is envisioned and how it is to be funded. The Board members agreed with Mrs. Goedecke's suggestion to allow two months for further investigation. Mrs. Yong Doucette presented a request for change of manager of Req. for change With Richard, Inc. , designating herself in place of her deceased of manager, With husband, Robert E. Doucette. The Chairman ascertained that Richard, Inc. everything was in order. Motion of Mrs. Kornet to approve the change of manager on the liquor license of With Richard, Inc., to Yong S. Doucette. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. The matter of approval of Sunday liquor sales permits was Sunday liquor discussed. Mrs. Gjesteby expressed the opinion that since Sunday sales permits is the Sabbath Day, she would like to limit opening hours to 6:00 p.m., in deference to those who think it should not be allowed at all. Mrs. Kornet agreed. Motion of Mrs Gjesteby that the hours for the Sunday sale of alcohol, wine, and malt beverages be limited from 12:00 p.m. to 6:00 p.m. on December 23 and December 30. Second by Mrs. Goedecke. Vote 4 - 1 in favor, Mr. Laugelle opposed. Mr. Doyon reminded the Board that a whole new set of permits will have to be signed, indicating the changed opening hours. fs MINUTES - MEETING OF BOARD OF SELECTMEN December 10, 1990 Page 5 Request for additional services in connection with Harbor Req. for addl. serv. dredging was considered. Mr. Doyon said there has been a re Harbor dredging preliminary report on dredging, copies of which he passed around to the Board. The area to be dredged was indicated. He reported that he met with the Department of Environmental Management and the engineers and they came up with a plan which is different from the original concept as to Area 4. It was determined that it would cost $350,000 to do the entire scope of work, and it is contemplated to eliminate the Bassings Beach area and Area 3 for reasons of cost, and also because there is marsh grass there, he said. He added that the bids were set up so as to have alternatives on Areas 3 and 4, depending upon what money is available. Mr. Doyon said the anticipated cost is $200,000 for dredging and $22,000 for engineering work. Mrs. Gjesteby wanted to know in what area the rock is located. The Harbor Master said the last time dredging took place the rock was dropped there; it was due to be removed and not completed. He does not believe they would have to blast that out, but simply take it away. Mr. Doyon said he had located the area with the help of the engineers and it is shown on page 9. $5,000 is allocated for the rock in Area 2, or approximately fifty cubic yards at $100 a yard. Mr. Gadow said he concurs with what Mr. Doyon is saying, but he sees no need to blast the rock out. He thought it could be lifted out. Mr. Tebbetts inquired how many years it would be before another round of work would have to be done if the proposed dredging went forward. Mr. Gadow replied that the last time any maintenance dredging was done was in 1972. He continued that the instant problem is the previous dredging work is silting in around the edges, and if it is stopped now and the rocks are removed, it will save future problems from developing. Mrs. Gjesteby asked if there are any plans for dredging the channel, and Mr. Gadow replied that his intention is to get together with the Corps of Engineers this Winter and see if something can be developed. He said the theory is if the inner Harbor is done, it puts the Corps of Engineers "over a barrel." Motion of Mrs. Kornet to approve the request for additional engineering services for dredging Area #4 as indicated on the Harbor dredging plan, in the amount of $2,200. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. The policy on hours during which the Town Hall is open was Policy re Town Hall opening times !✓c MINUTES - MEETING OF BOARD OF SELECTMEN December 10, 1990 Page 6 discussed. The Chairman said use of the Town Hall on weekends Policy re Town should be curtailed in order to save electricity and heat. He Hall opening times did not think that the Recreation Director needs to come in on (concl.) weekends as frequently as he does. Mr. Doyon said the building is open Monday to Thursday nights in any event, and that Mr. Worley sent a letter today which states he uses the building from 7:00 a.m. to 4:00 or 5:00 p.m. on Saturdays, and on Sundays for ski trips he reports in at 4:30 a.m. , staying until the bus reaches its destination about 9:00 a.m. , and then he returns about 5:00 p.m. Mr. Doyon said occasionally the Tax Collector comes in and The Cohasset Dramatic Club uses the Auditorium on weekends. The Chairman asked Mr. Doyon to keep the building closed on weekends as much as possible. A step rate increase for Sandra J. Murray of the Building Step rate increase, Department was considered. The Chairman said Ms. Murray is Bldg. Dept. highly recommended by the Building Inspector. Motion of Mrs. Kornet to approve a step rate increase for Sandra J. Murray of the Building Department from Schedule I, Pay Group D-4 @$9.81 to Schedule I, Pay Group D-5 @$10.29, effective January 7, 1991. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Mr. Doyon requested approval of the renewal for 1991 of Liquor, Renewal of 1991 Common Victualler, Class I and Class II Motor Vehicle Dealer, Liquor, Common Entertainment, and Limousine Licenses (with the exception of one Vict. , Class I & licensee whose taxes remain unpaid, action on which is to be Class II MV Dealer, deferred to next week's meeting). Ent'mt. , Limo. Licenses, 1991 Motion of Mrs. Goedecke to approve renewal of the following Liquor licenses, Common Victualler licenses, and Class I and Class II Motor Vehicle Dealer licenses for 1991: Liquor Licenses: The Roy Corp., d/b/a Kimballs's By-the-Sea George H. Mealy Post #118, The American Legion Roberts Food Mart, Inc. With Richard, Inc. Papa Gino's of America, Inc. Liquors Unlimited, Inc. Chart House, Inc., d/b/a The Chart House Cohasset Golf Club MINUTES - MEETING OF BOARD OF SELECTMEN December 10, 1990 Page 7 (Liquor License renewals -- cont'd. ) Renewal of 1991 Licenses (cont'd.) Curtis Liquor Stores, Inc. High Line Liquors, Inc. 380 Corporation, d/b/a Cohasset Plaza Liquors Log & Line, Inc. Sea 'n Cheese, Inc. Common Victualler Licenses: Bergson Ice Cream & Food Shops, Inc. J. J. 's Dairy Hut J. B. Donuts, Inc., d/b/a Dunkin' Donuts Tedeschi Food Shops, Inc. Cohasset Donuts, Inc., d/b/a Dunkin' Donuts Chart House, Inc. , d/b/a The Chart House With Richard, Inc. Cohasset Cove Seafood The Roy Corp., d/b/a Kimball's By-the-Sea Cohasset Golf Club George H. Mealy Post No. 118, The American Legion, Inc. Roberts Food Mart, Inc. Cohasset Pizza House Papa Gino's of America, Inc. Class I and Class II Motor Vehicle Dealer Licenses: Autohaus, Inc. - Class I Spensley Chevrolet, Inc. - Class I Motorsport Engineering, Inc. , d/b/a Majestic Cards Ltd. - Class I and Class II Randy's Cohasset Auto - Class II Cohasset Imports - Class II Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve the following Entertainment and Limousine licenses for 1991: Entertainment Licenses: The Roy Corp., d/b/a Kimball's By-the-Sea George H. Mealy Post #118, The American Legion Papa Gino's of America, Inc. Chart House, Inc. d/b/a The Chart House MINUTES - MEETING OF BOARD OF SELECTMEN December 10, 1990 Page 8 (Entertainment licenses -- cont'd. ) Renewal of 1991 Licenses (concl.) Cohasset Golf Club Cohasset Pizza House Limousine Licenses: George A. Dunlap. Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Mrs. Gjesteby commended the consideration of the various Town boards in connection with their comments regarding the various applicants and the co-operation among the various boards. Motion of Mrs. Goedecke to approve payment to Nucci Vine Prof. bills Associates for Harbor dredging services for the period of October 9 through November 28, 1990, in the sum of $7,370. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. [Mrs. Kornet had temporarily left the room.] Motion of Mrs. Goedecke to approve payment to Thaxter, Beckwith & Henderson for legal services rendered for the period of November 1 to November 30, 1990, in the sum of $3,582.64. Second by Mr. Tebbetts. Mrs. Gjesteby inquired if the Town had always bought the law books included in the list of costs and disbursements on the bill. Mr. Henderson said that is the only item that comes out of the costs; everything else is paid for by him. He said this particular series has been paid by the Town Accountant's office since 1970. He does not know the reason. Vote 5 - 0 in favor, none opposed. Request for changes in the schedule of rehearsals of The Cohasset Req. of The Coh. Dramatic Club, Inc. , was discussed. Decision was deferred for Dram. Club, Inc. further checking on the use of the Town Hall Auditorium by for changes in others. use of Auditorium The Executive Secretary said he had nothing to report. 16 / MINUTES - MEETING OF BOARD OF SELECTMEN December 10, 1990 Page 9 Mr. Tebbetts announced that he and Mrs. Gjesteby had attended a Other business meeting December 6 regarding the Old Colony Railroad restoration and had supported the statement on which the Board had voted previously. Several communities were in favor of a much shorter version of the question. Mrs. Gjesteby spoke of a discussion on financing in which it was brought out that if the money was not spent in the bond issue for the Old Colony Railroad it would be used elsewhere in the State, so, in fact, it would not be a saving of money. She said the issue was whether or not people wanted the railroad; it was felt that the Legislature should know if the region wanted it before it was included in the bond issue. In regard to Chapter 91 legislation, Mrs. Gjesteby said Mr. Doyon and the Harbor Master attended a recent meeting. She said a Harbor plan should be presented in order to protect the filled lands on the Harbor, as if it is not done, the State will take possession of them. She strongly recommended writing a letter to the Planning Board requesting them to work on such a plan. The status of the ambulance service was discussed by the Board members. Counsel said the contract has been completed and is in the hands of Mr. Doyon. In connection with the ambulance issue, Mrs. Kornet said she had been in touch recently with an expert on the Cape and she expects to have information from him about ambulance service in general, both basic and advanced. She will furnish the information as soon as it is available. Mrs. Goedecke said there was a meeting of the Recreation Commission Thursday evening which she attended, and the Community Center made a proposal to take over the recreation function. The Community Center gave the Recreation Commission a booklet which explains the proposal. She said there are many questions still to be answered, but the suggestion should be pursued. The press was asked for comment. Press Mrs. Gjesteby asked Mr. Doyon if the Chief of Police has any Other business recommendation on the police candidates. Mr. Doyon replied that he expected a recommendation this week. The Chairman asked for a vote to go into executive session to Exec. session discuss pending litigation and labor negotiations, not to return to open session. f &z MINUTES - MEETING OF BOARD OF SELECTMEN December 10, 1990 Page 10 Motion of Mrs. Kornet to go into executive session. Exec. session Second by Mrs. Gjesteby. Vote 5 - 0 in favor, none opposed. Mrs. Gjesteby - Aye Mrs. Goedecke - Aye Mrs. Kornet - Aye Mr. Laugelle - Aye Mr. Tebbetts - Aye. Motion of Mr. Tebbetts to adjourn the regular meeting. Adjourn regular meeting Second by Mrs. Kornet. Vote 5 - 0 in favor, none opposed. The regular meeting was adjourned at 8:55 p.m., and the Board went into executive session. ACCEPTED: DATE: 1a / L! Z3k6cY1tiXe Secretary (6 CORRESPONDENCE LIST DECEMBER 10 , 1990 1. Memo to Town Counsel re drainage easement across Kurtz property. 2 . Joseph Hayes , Continental Cablevision. Promotional pamphlet. 3. James Trenz to Town of Norwell expressing environmental concerns through use of highway salt. 4 . Delivered by hand from Barbara Powers. Six signed original letters from David Clarke, President, South Shore Habitat for Humanity, Inc. re Bates Building 5. Massachusetts DEP. Consent order re water quality control. 6 . Drug and Alcohol Committee agenda for meeting of 12/11/90 and minutes of October 30 , 1990 . 7 . Norfolk County Advisory Board' s notice of business meeting scheduled for December 12 , 1990 . 8. Cohasset School Committee' s notice of meeting scheduled for December 10 , 1990 with agenda. 9 . Massachusetts Office of the Inspector General. Advisory to public officials re leasing of public marina slips under Chapter 30B. 10 . Elizabeth Ripley. Memo sent to all department heads re capital projects - outline of procedures. ity AGENDA - MEETING OF THE BOARD OF SELECTMEN DECEMBER 17 , 1990 TOWN HALL, SELECTMEN' S MEETING ROOM 7: 30 P.M. A. Attendance B. Treasury Warrants C. Minutes Review and Approval: 1. Minutes of Regular Meeting of December 10, 1990 2. Minutes of Executive Session of December 10 , 1990 D. Scheduled Items 7 : 35 p.m. David Chase - Police/Fire Station Renovation Committee - Update on Progress/Approval of Payment Requests 7: 45 p.m. Request for Transfer from Reserve Fund - Peter Laugelle 8: 00 p.m. Request for Taxi Cab License - Thomas Gately, Jr. 8 : 15 p.m. Request for Candlelight Vigil at Common - Patricia Tolini E. Old Business 1. Consider Appointments to the Police Department (Executive Secretary) 2 . License Renewals 3. Request for Changes in Dramatic Club Schedule (Executive Secretary F. New Business 1. Review and Approval of Professional Statement of McGowan, Engel, Tucker, Garrett & Schultz (Executive Secretary) 2. Appoint Acting Chief of Police During Chief' s Vacation Absence 3 . Request for Transfer from Reserve Fund - Harbor Department 4. Review of FY1991 Selectmen' s "Level Service" Budgets G. Executive Secretary - Update of Pending Matters H. Public and/or Press I. Other Business That May Properly Come Before the Board �6S jds 12 17 90 MINUTES - MEETING OF BOARD OF SELECTMEN December 17, 1990 Selectmen present: Martha K. Gjesteby Diana D. Kornet Rocco F. Laugelle Edwin H. Tebbetts Others present: David J. Chase - Police/Fire Sta. Bldg. Comm. Thomas F. Gately, Jr. Patricia A. Tolini Peter G. Laugelle - Tree & Park Supt. Irving E. Gadow, Jr. - Harbormaster Ronald H. Goodwin) - Water Commis- James R. Sheerin ( sioners Frank C. J. Hamilton - Supt. , Water Dept. Molly Hochkeppel - (Patriot Ledger) Alison Cohen - (Cohasset Mariner) Richard A. Henderson - Town Counsel (8:30 p.m.) Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m., Chairman Laugelle presiding. Mr. Laugelle announced that Mrs. Goedecke was absent due to an unexpected family matter. Motion of Mrs. Gjesteby to approve, ratify, and confirm the Treasury Warrants signing of the bill and payroll warrants of December 13, 1990, by Chairman Laugelle and Selectmen Gjesteby, Goedecke, Kornet and Tebbetts. Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Kornet to approve the minutes of regular meeting Mins. reg. mtg. of December 10, 1990. 12/10/90 Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Gjesteby to approve the minutes of executive Mins. exec. sess. session of December 10, 1990. 12/10/90 Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. Mr. Chase was recognized and presented to the Board invoices for Police/Fire Sta. work done on the Police/Fire Station renovations, as follows: renov. req. and ® report s 4 MINUTES - MEETING OF BOARD OF SELECTMEN December 17, 1990 Page 2 (1) National Abatement Services, in the sum of $8,690, for the Police/Fire Sta. removal of asbestos in the project. He said the work has been renov. (cont'd.) certified complete by the architect, but is not to be paid until (Prof. bills) the report is received certifying that the work is done. Mr. Chase suggested authorizing the entire payment, but not to release the entire sum until the certification is received. He assured the Board the work had been done, with additional work amounting to $2,000 for which no charge was made. Mr. Doyon inquired if a hazardous waste manifest had been received. Mr. Chase replied that it will come from the certified engineer. Motion of Mrs. Kornet to approve payment of $8,690 to National Abatement Services pending receipt of certification that the work is complete. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. (2) Lambrian Construction Corp. , in the sum of $18,763. Mrs. Gjesteby asked for backup and Mr. Chase supplied copies and gave a breakdown of the charges. The invoice covers the period to November 30, 1990. He said retainage of 5% has been withheld. Motion of Mrs. Kornet to approve payment of $18,763 to Lambrian Construction Corp. , for the period covering November 30, 1990. Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. (3) Strekalovsky and Hoit, Architects, in the sum of $960. Mr. Chase said the bill is for 120 of the construction phase. Motion of Mr. Tebbetts to approve payment of $960 to Strekalovsky and Hoit, for architectural work. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Mr. Chase reported on the progress of the work and invited everyone to visit the site and view developments. The Chairman inquired what had been decided about the fire alarm system. MINUTES - MEETING OF BOARD OF SELECTMEN December 17, 1990 Page 3 Mr. Chase replied he is not exactly sure; that although access to Police/Fire Sta. it has been made, it is a lot of work to move it. The Chairman renov. (concl.) said if it is not moved there ought to be some consideration given for it. Mr. Chase agreed to report back to the Board concerning the matter. Mr. Chase passed out copies of a report of the Committee on a New Central Fire Station and New Police Station prepared in February 1946 which Police Chief Kealey had found in his office. The original was given to Mr. Doyon for preservation in the Town archives. Request of Peter Laugelle for a transfer of $700 from the General Req. of Tree, Park Fund to replace a portable air compressor was heard. He & Cem. Dept. for explained that the existing compressor was purchased for $198 in trans. from Gen. 1977; it has been fixed several times, but the pump is gone, and Fund it is a machine used to check tire pressures every morning. He said the equipment is now on sale for $550 until December 31; however, the Advisory Board will not meet again until January 10. The Board discussed the proposed purchase. The Chairman asked if the Board wanted to authorize the purchase to save $150 before approval by the Advisory Board. Motion of Mr. Tebbetts to authorize a transfer from the Reserve Fund of $545 to purchase a portable air compressor for the Tree and Park Department. Second by Mrs. Kornet. Vote 3 - 1 in favor, Mrs. Gjesteby opposed. The Chairman asked Mr. Doyon to make an informal telephone poll of the Advisory Committee concerning authorization for the purchase. Thomas Gately presented his request for a taxi cab license within Req. for hackney the Town. Mr. Gately said he has been in business for the past cab license - Thos. eleven years, he has a lot of regular customers from Cohasset, Gately and he would like to branch out a little because business is not very good in Hingham where he operates. Mr. Doyon advised the Board that there is no taxi service in Cohasset at present. Mr. Gately said he has one cab and furnishes personalized service. Rates of $2.30 for the first mile and $1.60 for each additional mile were discussed. The Chairman asked him to introduce himself to the Police Chief, and Mr. Gately said he would do so. Motion of Mrs. Kornet to grant a license to operate a hackney cab lLg MINUTES - MEETING OF BOARD OF SELECTMEN December 17, 1990 Page 4 in the Town of Cohasset to Thomas F. Gately, Jr. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Motion of Mr. Tebbetts to approve payment of $130.60 to McGowan, Prof. bill Engel, Tucker, Garrett & Schultz in the matters of Salvador v. Cohasset and Conley v. Cohasset for the period of November 1 through November 30, 1990. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. The Board considered appointment of an Acting Chief of Police Appt. of Acting during the Chief's vacation. Chief during Chief's vacation Motion of Mrs. Kornet to appoint Sergeant Brian W. Noonan Acting Chief of Police during the vacation period of Chief Kealey from December 24 to December 31, 1990. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Renewal of additional 1991 licenses were considered. Renewal of 1991 licenses Motion of Mrs. Gjesteby to approve renewal of the following licenses for 1991: Liquor Licenses: The 1704 Inn Ltd., d/b/a Red Lion Inn Ko Ko Island Restaurant, Inc. Common Victualler Licenses: The 1704 Inn Ltd., d/b/a Red Lion Inn Ko Ko Island Restaurant, Inc. Michael T. Vallas, d/b/a Aegean Fare of Cohasset Entertainment License: Ko Ko Island Restaurant, Inc. �69 MINUTES - MEETING OF BOARD OF SELECTMEN December 17, 1990 Page 5 Renewal of 1991 Limousine License: licenses (concl.) With R Services, Inc. Class II License: Coastal Auto Sales, Inc. Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. In connection with a request for changes in the Cohasset Dramatic Req. of CDC for use Club's scheduled use of the Town Hall Auditorium, Mr. Doyon said of Town Hall Audit. approval should be given with the right to pre-empt for any other Town function using the Auditorium. No conflict of dates is known at this time. Motion of Mrs. Gjesteby to approve the Cohasset Dramatic Club's request for use of the Town Hall Auditorium for rehearsals and performance of the play, "Cheaper by the Dozen." Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. Patricia Tolini requested permission to hold a Candlelight Req. of Patricia Ceremony on the Town Common Friday evening, December 21, 1990, at Tolini to use Common 7:30 p.m. , to show support for all those who will be spending the for Candlelight holiday season on duty in the Gulf. The Chairman requested that Ceremony if the Board approves the Acting Chief be asked to have a Police car available. Motion of Mrs. Gjesteby to give approval for a Candelight Ceremony on the Common on Friday, December 21, 1990, during the hour of 7:30 to 8:30 p.m. Second by Mrs. Kornet. Vote 4 - 0 in favor, none opposed. Miss Tolini asked if one of the Board members would be willing to come and help. Mr. Tebbetts agreed to be present. Miss Tolini said there will be carol singing, a moment of silence, and that members of the local clergy have agreed to attend. Miss Tolini's mother appealed that the word should be spread due to the shortness of notice. I� MINUTES - MEETING OF BOARD OF SELECTMEN December 17, 1990 Page 6 Ms. Robin Suhrbier expressed displeasure that the Board did not Use of yellow approve of putting up yellow ribbons commemorating servicemen on ribbons endorsed duty in the Gulf. The Chairman stated that he did not recall there was any opposition expressed. Mrs. Kornet said the only reason it became an issue is that there was an article in the Cohasset Mariner misquoting her as having made the suggestion to use yellow ribbons, whereas it was actually made by Mrs. Gjesteby. She emphasized that the Board is very supportive of the idea. Motion of Mrs. Gjesteby that the Board endorse the use of yellow ribbons in the Town of Cohasset on the Common, if the residents choose to do so. Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. Mr. Doyon announced that the Chief of Police has recommended for Appt. of Police appointment as Police officers of the three persons interviewed officers Shellee L. Peters and Joseph C. Comperchio. Motion of Mrs. Gjesteby to appoint Shellee L. Peters and Joseph C. Comperchio as patrolmen for the Town of Cohasset. Second by Mr. Tebbetts. Mr. Doyon said there is a problem as to when the two appointees will start work. The Chief will probably bring them on in successive weeks and set up shift assignments. It will depend on whether or not the two appointed have physical clearance. Mrs. Gjesteby amended her motion to make the Police appointments contingent upon the appointees' obtaining physical clearance and whatever rotation time the Chief requires for his Department, so that there will be two different times at which the employment of each commences. The Chairman said at the present time the Board should be approving the appointments and acting on effective dates at a later time. Mr. Doyon mentioned the possibility that one of the appointees may not accept or may not qualify. Second by Mrs. Kornet,to the motion as amended. Vote 4 - 0 in favor, none opposed. Q MINUTES - MEETING OF BOARD OF SELECTMEN December 17, 1990 Page 7 The Chairman stated that following the approval, the Chief and Appt. of Police Executive Secretary will determine starting dates, and thereafter officers (concl.) the time and date the appointments are to take place will be decided. (Mr. Doyon left the room temporarily at 8:25 p.m. to telephone the appointees. ) Request of the Harbor Master for a transfer from the Reserve Fund Req. of Harbor of $4,803.50 was heard. Mr. Gadow explained that he had been Dept. for transfer involved in a float project all Summer, and in addition, an from Reserve Fund emergency situation had occurred when someone hit the ramp at Government Island, requiring that a new ramp be built and the old one hauled away and rebuilt. During the interval, the fishermen's float had to be used, which was found to have deteriorated at one end and required repair. That necessitated keeping a man on duty because Mr. Gadow was unable to repair it alone, as well as the fact that the Harbor Department has no tools. Mr. Gadow said it seemed that everything that was attempted turned out to be a problem. Mrs. Kornet told him it was unfortunate the Harbor Master did not come before the Board and say what was happening so that the Board would understand it. Mr. Doyon observed that the timing was unfortunate, but the money was well spent, and there has been a tremendous improvement in the ramps and decks at Government Island, a lot of the labor for which was done by volunteers and at no cost to the Town. Mrs. Gjesteby expressed concern because a lot of money was spent, and the Harbor Master had not asked for authorization to do the repair work. She also mentioned a deficit in the building maintenance account, reminding Mr. Gadow that before he went into a program such as he undertook that he should have asked the Board for permission. She told Mr. Gadow he is doing a wonderful job of keeping the Harbor safe, but cautioned him that the Town is on a tight budget. Mrs. Gjesteby also complained about the electric bills at the Harbor. Mr. Gadow said there are outside lights and the fishermen use the outlets. The Chairman observed that these facilities are not only used by the fishermen, but also by yachtsmen if there is an emergency, and without them, the Harbor might as well be closed. Mrs. Gjesteby said she is shocked at the way the Harbor budget goes and expressed the opinion that the Town Accountant should have stopped payment. Mr. Doyon said there is a deficit in the line item only. Mr. Tebbetts asked Mr. Gadow to what extent he had overrun his budget. Mr. Gadow replied that $4,803.50 is the extent of it. MINUTES - MEETING OF BOARD OF SELECTMEN December 17, 1990 Page 8 In defense of Mr. Gadow, Mr. Sheerin said that all the floats in Req. of Harbor the Harbor were in terrible shape when the present Harbor Master Dept. for transfer took over the job, and what he has acquired in value with the from Res. Fund help of his friends has served the Town well, saving a tremendous (concl.) amount of money. He said Mr. Gadow has done a terrific job in two years' time; that one of the reasons his electricity is high is he is there until 11:00 o'clock every night; and he saves the Town money on overtime and night patrols because he is there. Motion of Mr. Tebbetts to authorize the request of the Harbor Master for the transfer of $4,803.50 from the General Fund for the Harbor Department. Second by Mrs. Kornet. Vote 3 - 1 in favor, Mrs. Gjesteby opposed. Selectmen's level service budgets were discussed. Mr. Doyon said Selectmen's FY92 he has provided all the budgets under the direct control of the level service Selectmen except for the Legal and Insurance budgets. The Board budgets discussed discussed whether or not they wanted to review the budgets before they are explained. Mrs. Gjesteby said she wants the level dollar budgets the Board is supposed to have. Mr. Doyon explained that he chose the approach of providing a level service budget first because it should be known if the Board agrees with them before an attempt is made to pare them down. After further discussion, Mr. Doyon asked if the Board was ready to transmit the level service budgets to the Advisory Committee or make deductions. Mrs. Gjesteby observed that some of the budgets are simple and are level funded from other years. She read the categories. Motion of Mrs. Gjesteby to approve the following FY92 budgets for transmission to the Advisory Committee: Celebrations, Fair Housing, Veterans' Services, Town Archivist, Historical Commission, Cohasset Common Historic District Commission, South Shore Vocational Technical High School, Civil Defense, Sealer of Weights and Measures, Shellfish Constable, and Unclassified. Second by Mr. Tebbetts. Vote 4 - 0 in favor, none opposed. The Executive Secretary reported as follows: Exec. Secy's re- port (1) Additional insurance bills have been received this past week which are still under review for possible changes. 1 -73 MINUTES - MEETING OF BOARD OF SELECTMEN December 17, 1990 Page 9 (2) The Sohier Street telephone connector was landscaped this Exec. Secy's past week. report (concl.) (3) Norfolk County Engineers are doing a speed survey on Sohier Street this week. (4) Alvah Downs, County Engineer, will provide further comments on the layout of the King and Beechwood Streets intersection. (5) The Selectmen have been invited to attend the Massachusetts Interlocal Insurance Association luncheon on January 26, 1991, during the MMA meeting, which may conflict with arrangements already made. He asked to be notified who will attend so that confirmation may be sent. [End of Executive Secretary's report.] Mrs. Gjesteby reported that she attended a recent Drug and Other business Alcohol Committee meeting; that many interesting things are being done; many people have signed up for the "Safe Homes" program; and there will be an Open House in February to explain their function. Mrs. Gjesteby referred to a letter recently received from Mr. Fitzsimmons of the Government Structure Committee relating an incident concerning use of the Fire Department's ambulance. She said she had spoken with the Fire Chief, who agreed to check into it, but she has not heard from him. The Chairman said he met with the Chief concerning the matter and learned that the ambulance driver did not go through the red light, and when he went into the donut shop he had a radio with him. The Chief said he had spoken to the person involved and he assured the Chairman he would keep a close watch so that the situation would not recur. Mr. Tebbetts said he considers it appropriate for Mr. Doyon to make response to Mr. Fitzsimmons' letter. Mrs. Gjesteby noted there is not much increase in ambulance fees in the last few months. Mr. Doyon replied that the reason for a drop is it takes some time for the insurance companies to pay off, but agreed that the return does not compare favorably to what a collection agency would get. Mr. Doyon was asked by Mrs. Gjesteby to inquire into the reasons for the drop in receipts. Mrs. Gjesteby inquired concerning a recent advisory on towing from the Office of Inspector General. Mr. Doyon explained it would be handled through the Police Department, adding that there MINUTES - MEETING OF BOARD OF SELECTMEN December 17, 1990 Page 10 are not many qualified towing agencies in the area and he does Other business not know how much revenue would be generated in the Town. Mr. (cont'd.) Henderson said in every request, Chapter 30B has to be complied with because it involves service to a municipality, which requires using the lowest bidder. Motion of Mr. Tebbetts to nominate for appointment to the Appts. to Mosquito Mosquito Control Committee Mark L. Friedman, M.D. Control Committee Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. Mr. Doyon said he is in receipt of a written application from Charles Gainor to the Mosquito Control Committee. Motion of Mr. Tebbetts to nominate Charles Gainor for appointment to the Mosquito Control Committee. Second by Mrs. Gjesteby. Vote 4 - 0 in favor, none opposed. The Chairman asked Mr. Doyon to speak with Alvah Downs, County Other business Engineer, and have some benchmarks placed on Spring and South (cont'd.) Main Streets around the Sunoco Station and property lines. Mrs. Kornet said a letter from the Advisory Committee was given to the Board tonight, containing some remarks that she considers inappropriate because the matters referred to are not within the Advisory Committee's jurisdiction. One such matter relates to the sale of the Government Island buildings, which she said is not their responsibility. She objected to the letter as being opinionated. The Chairman inquired about shutting off the water at Government Island. Mr. Doyon said he requested the Water Department's assistance and asked the Superintendent of Wires to install a heat tape. The Chairman asked Mr. Doyon to see if it is possible to shut off the water. The press and public were asked for comment. Press and public The Chairman requested a motion to go into executive session, not to return to open session. Town Counsel said the matters to be discussed are a problem with water, a dog case, and zoning cases. Motion of Mrs. Kornet to go into executive session to discuss the Exec. session matters referred to by counsel, not to return to open session. 6�5 MINUTES - MEETING OF BOARD OF SELECTMEN December 17, 1990 Page 11 Second by Mr. Tebbetts. Exec. session Vote 4 - 0 in favor, none opposed. Mrs. Gjesteby - Aye Mrs. Kornet - Aye Mr. Laugelle - Aye Mr. Tebbetts - Aye. The Chairman announced that the next meeting of the Board will Announcement of take place January 2, 1991. next mtg. date The Board went into executive session at 9:20 p.m. and did not return to open session. The meeting was adjourned in executive session. ACCEPTED: DATE: /o?Zq E ec e Sec tart' CORRESPONDENCE LIST DECEMBER 17 , 1990 1. Daniel Brock, Fire Chief. Memo re update on ambulance fees . 2. Town of Hingham Building Department. Photocopy of key features of new Chapter 91 Waterways regulations issued by EOEA. 3. Anne Gorham, Planning Board. Memo re office hours. 4. Office of Inspector General. Chapter 30B Advisory to public officials re procurement of towing services. 5 . Bob Egan, Building Department to Committee members . Schedule of meetings re Police/Fire station. 6 . James Lagrotteria, Board of Assessors. Requisition for recog- nition of Dorothy Graham' s public service. 7. Senator Richard Kraus, Senate Committee on Post Audit and and Oversight. Announcement of recent Committee report, Local Government Finance in 1991: The Crisis Continues . 8 . Department of Public Works Study Committee. Minutes of regular meeting of November 29 , 1990 . 9. Cohasset Community Center - Recreation Proposal 1991. /7 CORRESPONDENCE LIST DECEMBER 24 , 1990 1. Samuel Wakeman. Memo re underground storage tank financial responsibility. 2. Planning Board' s minutes of regular meeting of December 5, 1990 and Agenda for meeting of December 19 , 1990 . 3. Edward Guild, Sewer Commission. Memo re oil heat for Bates Building, with response. 4 . Massachusetts Taxpayers Foundation. Pamphlet entitled "What Next? MTF Proposals to Restore Fiscal Stability. " 5. James Lagrotteria, Board of Assessors to Personnel Board. Memo re retirement of Dorothy Graham. 6 . Catherine Salisbury, Board of Health, Hingham, regarding advanced life support emergency medical service RFP. 7 . Amy Anthony, Executive Office of Communities & Development, enclosing manual entitled, "Developing Community Residential Programs. " 8 . Jane Peterson, Executive Director, Mass Department of Public Works. Preliminary determination for 1991 permit renewal re Cohasset Colonials. 9 . Massachusetts Municipal Association. Bulletin re legislature affecting requirements for bidding insurance under the Uniform Procurement Act. 10 . David Worden, Limnologist/Biologist, IEP, Inc. re Inner Little Harbor report. 11. Edward Guild, Sewer Commission. Submission for Town Report. 12. Edward Guild, Sewer Commission, re Capital Outlay Projection for the Sewer Commission. 13 . James Lagroterria, Board of Assessors . Two advertisements to be placed as "Help Wanted" ads . 14 . Richard Henderson. Copy of the Judgment entered in the Curtis Estate case by Plymouth Probate Court 12/3/90 .