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HomeMy WebLinkAboutMinutes - BoS - 07/05/1993 - Selectmen's Meetings July 5, 1993-Dec 20 CORRESPONDENCE LIST July 5 , 1993 1. Doug Kelleher, Massachusetts Historical Commission, re Government Island National Register nomination. 2. Daniel Greenbaum, Mass Executive Office of Environmental Affairs , Department of Environmental Protection, re Title 5 , the State Sanitary Code. 3. Ted and Sue Cox. Memo re Police Chief Noonan' s proposed by-law change. 4 . Richard A. Henderson, Esquire to Elizabeth Ripley, Treasurer and Collector, re Town of Cohasset Halth Insurance Trust. 5. Herbert Towle to Hagerty Property Committee. Declination to serve on committee. 6 . Alcoholic Beverages Control Commission. Notice re sales of alco- holic beverages July 4 and July 5; notice of new "Tag-a-Keg" regs. 7 . Barbara Clark, Metropolitan Area Planning Council, to Harold Litchfield, Highway Surveyor, re Pavement Management Program. 8 . Glenn Roach/R. Speed Davis , The Commonwealth of Massachusetts, Statewide Emergency Telecommunications Board, re option of having Identification Codes for Persons with Disabilities as part of the Enhanced 9-1-1 System. i 9. Sara Meehan. Request to use parking area in front of Town Hall to register tennis tournament participants . 10. Chief John Nadeau. June 1993 Ambulance Billing Report. r� 0 z CORRESPONDENCE LIST July 12, 1993 1. Joseph Hayes, Continental Cablevision. Memo re Guide to the 1992 Cable Act. 2. George Marlette. Appointment to Advisory Committee, Design Review Board, and Drainage Advisory Committee. 3 . Ladd McQuade to Safety Officer Cliff Jones, Police Depart- ment, requesting a 'drive slow' sign on each side of Atlan- tic Avenue. 4 . Fire Chief John Nadeau to Captain Lincoln. Memo re Acting Chief appointment. 5. Gertrude Hooper' s request for signs. 6. Eunice Clark' s thank you for the plaque in memory of her husband, Arthur. 7 . Peter Clougherty. Request to reduce both the noise and the hours of operation regarding compressor unit at rear of building. 8. Cristine Heanue, Massachusetts Emergency Management Agency, re submission of specifications for FEMA 914 , DSR#42379 - additional funding. 9. Robert Hall, Jr. Norfolk County Retirement System. Report of Economies and Activities as of July 1, 1993. 10 . Planning Board' s agenda for meeting of July 14, 1993 . 11. Mary Hartwell, re drilling and blasting on the adjacent Roy property, with colored pictures. 12. Harbor Committee minutes of meeting of July 8 , 1993 . 13. George Marlette. Sworn appointment of Richard Flynn to Advisory Committee. 3 AGENDA - REGULAR MEETING OF THE BOARD OF SELECTMEN July 19 , 1993 SELECTMEN' S MEETING ROOM - TOWN HALL 7: 30 p.m. A. Attendance B. Treasury Warrants C. Minutes Review and Approval 1. Regular Meeting of June 28 , 1993 2. Executive Session of June 28 , 1993 D. Scheduled Items 7: 45 p.m. Police Chief - Request for By-law Change 8 : 00 p.m. Harbormaster Interviews 8 : 45 p.m. Health Agent - Smoking Cessation Program 9 : 00 p.m. Executive Session E. Old Business 1. Consider Award of Jersalem Road Storm Damage Project Bid (Doyon) 2 . Committee Appointments and Re-appointments (Board) © 3 . Report on Elm Street Sapling Removal (Goedecke) 4 . Jon B. D'Allessandro-Final Pay Estimate re Doane Street Culvert (Doyon) (Tentative) F. New Business 1. Review and Approval of Professional Statements of: (a) Warner & Stackpole (2) (b) Civil Designs, Inc. (c) McGowan, Engel, Tucker, Garrett & Schultz (d) Goodwin, Procter & Hoar (e) Richard A. Henderson 2 . Consider 60-day Extension Request of Management Development Institute for Regional Fire Study (Doyon) 3. Consider Request of Board of Assessors for Special Town Counsel (Doyon) 4 . Consider Police Chief' s Safety Recommendations (Doyon) 5 . Consider Request of Acting Fire Chief for Fire Captain r Eligibility List (Doyon) 6 . Consider Request to Use Common for Memorial Service July 25, 1993 (Doyon) 7 . Consider Authorization of Temporary Borrowing for Capital Projects (Doyon) G. Executive Secretary - Update on Pending Matters H. Public and/or Press I. Other Business That May Properly Come Before the Board jds 7 19 92 MINUTES - MEETING OF BOARD OF SELECTMEN July 19, 1993 Selectmen present: Merle S. Brown Martha K. Gjesteby Jane 0. Goedecke Rocco F. Laugelle Michael H. Sullivan Others present: Brian W. Noonan - Chief of Police Joseph R. Godzik - Health Agent John Pfaffmann - Harbor Committee Peter J. Wood - " Shawn Kelly Frank C. Carey John H. Winters III Sallyann K. Quebec Robert E. Martin, Jr. Mary Ford - Cohasset Mariner Molly Hochkeppel - Patriot Ledger Robert V. Davenport - Cable T.V. volunteer Gregory J. Doyon - Executive Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m., Chairman Gjesteby presiding. Motion of Mr. Brown to approve, ratify, and confirm the signing Treasury warrants of the bill and payroll warrants of July 1, 1993, by Chairman Gjesteby and Selectmen Brown, Goedecke, Laugelle and Sullivan; the FY93 bill warrant #53 and FY93 bill warrant #54 of June 30, 1993; the bill and payroll warrants of July 8, 1993, by Selectmen Brown, Goedecke, Laugelle and Sullivan; the bill warrant of July 15, 1993, by Selectmen Brown, Goedecke and Sullivan; and the payroll warrant of the same date by Selectmen Brown, Goedecke, Laugelle and Sullivan. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mr. Brown to approve the minutes of meeting of June 28, Mins. mtg. 6/28/93 1993. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mr. Brown to approve the minutes of executive session Mins. exec. session of June 28, 1993. 6/28/93 Second by Mrs. Goedecke. MINUTES - MEETING OF BOARD OF SELECTMEN July 19, 1993 Page 2 Vote 5 - 0 in favor, none opposed. Award of a bid for storm damage repairs at Jerusalem Road/Forest Award of storm Avenue was considered. Mr. Doyon made reference to a letter of damage repairs opinion received from Town Counsel concerning an informality in bid, Jerusalem the bid of the low bidder for failure to file a non-collusion Rd./Forest Ave. certificate, which he read aloud. He recommended that the bid be awarded to Tro-Con Corp., the low bidder. Discussion followed. Motion of Mrs. Goedecke to award the bid to the lowest bidder, Tro-Con Corp., at $48,000. Second by Mr. Sullivan. Vote 4 - 1 in favor, Mr. Brown opposed. Appointments and re-appointments to committees were considered. Appts. and re-appts to committees Motion of Mr. Brown to re-appoint Barbara L. Dillon and Wigmore A. Pierson to the Historical Commission. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mr. Sullivan to re-appoint Donald J. Evans (District resident) to the Cohasset Common Historic District Commission. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mr. Sullivan to re-appoint J. Anson Whealler as Associate member to the Zoning Board of Appeals. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to appoint Margaret M. Bates and Linda J. McCarthy to the Council on Aging. Second by Mr. Sullivan. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to appoint Vincent P. Dunn to the Mosquito Control Committee. MINUTES - MEETING OF BOARD OF SELECTMEN July 19, 1993 Page 3 Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Motion of Mr. Laugelle to re-appoint Robert M. Davenport to the Government Island Study Committee. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Mrs. Goedecke reported to the Board on her evaluation of the Report on removal proposed removal of saplings from the rock ledges on Elm Street. of saplings from rock ledges, Elm Motion of Mrs. Goedecke to direct the Tree and Park Department to St. be very selective in clearing out the area immediately around and above the foundation of the old blacksmith shop on Elm Street, in the fall, when the work load has decreased. Second by Mr. Brown. Mr. Sullivan raised the question of the necessity for further Q discussion with the abutters to the property before any action is taken. On the recommendation of the Chairman, vote on the matter was delayed for two weeks. Chief Noonan addressed the Board concerning a request for a Safety issues change in the Town By-laws relating to Sandy Beach. He said one disc. with Chief of his concerns when he became Chief was to control drinking by Noonan re Sandy out-of-towners at Sandy Beach. He said the Police Department has Beach recently tried several different methods with some success, but only on Friday and Saturday nights. He recommended closing the parking lot from 8:00 p.m. to 5:00 a.m., instead of the current hours of 11:00 p.m. to 5:00 a.m. The Board members discussed the requirement of Town Meeting vote to change the by-law, the desirability of having the beach open for use of the elderly and young people, the problems arising from drinking in the area, an earlier closing time of 9:00 or 9:30 p.m., and the effect of a change in Town policy for those planning Prom Night. Chief Noonan said a 9:00 p.m. closing would benefit people who want to go there to enjoy the beach. It was decided to require that a police officer be hired on Prom Night to keep outsiders away. Chief Noonan said he would guarantee there will be no one there if a police officer is on duty. Motion of Mr. Sullivan that a police officer be required for next year's Prom Night, if the students want to use the beach. Second by Mr. Laugelle. MINUTES - MEETING OF BOARD OF SELECTMEN July 19, 1993 Page 4 Vote 5 - 0 in favor, none opposed. Mr. Laugelle referred to a letter from a resident of Parker Vote to close Avenue complaining about night parking at Government Island. Govt. Island at 9:00 P.M. Motion of Mr. Laugelle to close Government Island at 9:00 p.m. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Chief Noonan said the Harbor Master has the key to the gates; it has not been the practice of the Police Department to close Government Island. Mr. Laugelle said it has been the responsibility of the Police to do so for many years. The following candidates for the position of Harbor Master were Interviews for interviewed: Harbor Master position 8:05 p.m. - Shawn Kelly 8:17 p.m. - Frank C. Carey 8:30 p.m. - John H. Winters III. ® Each candidate furnished his qualifications and answered questions from the Board. The members of the Harbor Committee had no questions. Motion of Mr. Brown to take the matter of appointment of a Harbor Master under advisement. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. The Chairman said a decision would be made by the next meeting, and that a recommendation of the Harbor Committee would be forth- coming. Final payment to Jon B. D'Allessandro, Inc. was tabled at Mr. Final payment on Doyon's request. He said there is a disagreement between the Doane St. culvert engineer and the contractor. project tabled The following professional statements were acted on: Prof. bills Motion of Mr. Sullivan to approve payment to Warner & Stackpole in the sum of $1,076.40 for the period May 1-31, 1993, for i MINUTES - MEETING OF BOARD OF SELECTMEN July 19, 1993 Page 5 services rendered regarding the Landfill and Cohasset Heights, Ltd. , and the further sum of $4.20 for expenses incurred for the period of June 1-30, 1993, regarding the Landfill. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mr. Laugelle to approve payment to Civil Designs, Inc. in the sum of $1,866.48 for the period April 1-June 30, 1993, regarding beach and highway repairs at various sites. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve payment to McGowan, Engel, Tucker, Garrett & Schultz in the sum of $5,375.81 for the period January 1-June 30, 1993, regarding labor matters. Second by Mr. Laugelle. a Vote 5 - 0 in favor, none opposed. Motion of Mr. Sullivan to approve payment to Goodwin, Procter & Hoar in the sum of $128.70 for the period June 1-30, 1993, regarding the Wastewater Treatment Plant. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve payment to Richard A. Henderson, Esq., in the sum of $2,793.50 for services for the period June 1-30, 1993. Second by Mr. Sullivan. Vote 5 - 0 in favor, none opposed. Request of Management Development Institute for a sixty-day Approval of 60-day extension for submission of the consolidation study of the Fire extension to MD1 Departments of the Towns of Cohasset, Hingham, Hull, Norwell and re regional fire Scituate due to the serious illness of Jack W. Snook, its study President. Motion of Mr. Laugelle to grant a sixty-day extension to MINUTES - MEETING OF BOARD OF SELECTMEN July 19, 1993 Page 6 Management Development Institute, as requested. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Request of the Board of Assessors for permission to hire special Vote to approve counsel was considered. hiring of spec. counsel, Board Motion of Mr. Laugelle to grant permission to the Board of of Assessors Assessors to hire special counsel for defense of the Appellate Tax Board case of Pilgrim Co-operative Bank v. Town of Cohasset. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Safety recommendations of the Police Chief were discussed. Safety recommend. of Police Chief With regard to crosswalk signs for playground program sites, Mr. acted on Sullivan said he is not in favor of placing a sign on the road where there is not a marked crosswalk. Mr. Laugelle suggested ® that a letter be sent to the Recreation Commission asking that children not be let off on the street at Osgood School, but be driven into the parking lot. Motion of Mr. Sullivan to approve the three signs recommended by the Safety Officer on Lamberts Lane, with a further recommenda- tion that the Chief of Police have someone on site for enforce- ment purposes. Second by Mr. Brown and Mr. Laugelle. Vote 5 - 0 in favor, none opposed. Mrs. Quebec asked for a second "Dead End" sign on Lamberts Lane. Mr. Laugelle said the problem is the Highway Department Surveyor has no money in his budget for signs. Motion of Mrs. Goedecke to approve the installation of a "STOP" sign at the intersection of Howard Gleason Road and Atlantic Avenue, in accordance with the recommendation of the Safety Officer. Second by Mrs. Brown. Vote 5 - 0 in favor, none opposed. MINUTES - MEETING OF BOARD OF SELECTMEN July 19, 1993 Page 7 Dr. Godzik, Health Agent, addressed the Board on the matter of Proposal of Board the Massachusetts Tobacco Control Program resulting from an of Health to seek excise tax levied on cigarettes January 1. He said five million state grant re dollars is going to local Boards of Health to administer tobacco use appvd. programs, and requested the Board to sign a contract with the state to seek a grant. He explained that Cohasset would be the lead community and that the Town Accountant has indicated he would provide accounting services. All the money would come to the Town and disbursements would be made here. Four people would be hired by the South Shore Board of Health collaborative through the grant from the state Department of Public Health. Where they would be housed has not as yet been determined. Cost of the program to the Town was considered. Dr. Godzik explained that those persons hired would be contractors and not town employees, with limited or no benefits. The grant will be for five years, renewable on an annual basis. The goal is to reduce the incidence of smoking in the state by 50%. Motion of Mrs. Goedecke to accept the function of lead agency for the proposed grant. QSecond by Mr. Brown. Vote 5 - 0 in favor, none opposed. Request of the Acting Fire Chief for a Fire Captain's eligibility Req. of Acting list was considered. Fire Chief for Captain's eligib. Motion of Mr. Laugelle to ask for a new Captain's list for the list Fire Department, or if there is none, to ask for an examination. Mr. Doyon said he has not found a list, but there have been examinations which no one has passed, if anyone took them. The Chairman said the Civil Service Administration should be contacted to determine whether or not a list exists. No action was taken on the motion on the table. Motion of Mrs. Goedecke to ask the Civil Service Administration if there is a current list. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. MINUTES - MEETING OF BOARD OF SELECTMEN July 19, 1993 Page 8 Request of Donald B. Armin for use of the Town Common for a Req. to use Town memorial service for his late wife was considered. Common for Armin memorial service Motion of Mr. Sullivan to allow the use of the Town Common on Sunday, July 25, 1993, in the afternoon, for a memorial service for Jeanne Nelson Armin. Second by Mr. Laugelle. Vote 5 - 0 in favor, none opposed. Authorization of the Treasurer-Collector for temporary borrowing Authoriz. voted for of $102,533 for highway re-surfacing, and $485,000 for purchase temp. borrowing of the Hagerty property was considered. Motion of Mr. Laugelle to authorize the temporary borrowing sought by the Treasurer-Collector for the stated purposes. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. The Executive Secretary reported: Exec. Secy's report In connection with drainage on Atlantic Avenue and streets adjacent, he reviewed the area with the Highway Surveyor this afternoon. Mr. Litchfield estimated the cost of cleaning out the existing drain system at approximately $5,000. This presupposes that there will not be an involved permitting process which will involve engineering services. [The Board discussed the matter. Mrs. Goedecke suggested writing to Town Counsel for an opinion concerning the Town's responsibil- ity to do the work. ] A representative of the Norfolk County Engineers' office was in this afternoon and the parking plan is almost complete. Also, information has been received that traffic counters are available to the Town. It is felt there is a need to check traffic and speed on Pond Street. The Board was asked to sign a request. A Chapter 91 amnesty application has been filed for Government Island Pier and preparation of other applications for areas around the Harbor is in process. Since its last meeting, the Board has signed a limousine license for the South Shore Music Circus. [End of report] MINUTES - MEETING OF BOARD OF SELECTMEN July 19, 1993 Page 9 Motion of Mr. Sullivan to approve the application of the South Vote to approv. Shore Music Circus for a limousine license to transport limousine license performers from Logan Airport to the Music Circus and back. to South Shore Music Circus Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. The Board members commented on various matters. other business The press and public were asked for comment. Mrs. Hochkeppel Press and public thanked the Board for its recent expression of sympathy on the death of her husband. The Chairman called for an executive session to discuss the fire contract, land acquisition, the painting contract, and a tax foreclosure issue. Motion of Mr. Laugelle to go into executive session, not to Exec. session return to open session. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Mr. Brown - Aye Mrs. Gjesteby - Aye Mrs. Goedecke - Aye Mr. Laugelle - Aye Mr. Sullivan - Aye. The Board went into executive session at 9:23 p.m. and did not return to open session. The meeting was adjourned in executive session. APPROVED: DATE Chairman r' ecu 've Secretary CORRESPONDENCE LIST July 19, 1993 1. Received from Town Clerk. Thomas Rogers, State Board of Building Regulations and Standards. New regulations regarding qualifications of inspectors of buildings, building commission- ers and local inspectors. 2. Mary Padula, Executive Office of Communities & Development. Subsidized Housing inventory through July 1, 1993. 3 . Philip Coates, Mass Division of Marine Fisheries, re Annual Reissue of Closure Notice. 4 . James Lydon, Boston Carmen' s Union, to Anne Larner, MBTA Advisory Board, re recommendations for subcontracting bus service. 5 . Henry Ainslie, Norfolk County Commissioners. Notification of approval of our request for engineering assistance on Sohier Street paving project. 6 . Small Towns Against Repression (S.T.A.R. ) , Town of Wendell. Notification of coalition of small towns organization. "Small Towns Week" , scheduled for July 19 - July 23. 7. Thomas Dengenis, Mass Department of Labor and Industries . Notice of Prevailing Wage law. 8 . J. K. Holmgren & Associates, Inc. Notice of application of People ' s Savings Bank before Conservation Commission 7/20/93 . 9. Eugene Cavanaugh, Mass Executive Office of Environmental Affairs, DEM, re Agreement #8703 - Harbor Improvements. Amendment is approved. 10 . William Quigley, Animal Control Officer. Total hours worked for week ending 7/2/93 - 18'2 hours. 11. William Quigley, Animal Control Officer. Total hours worked for week ending 7/9/93 - 171 hours. 12 . David Balfour, Mass Bureau of State Office Buildings. Question- naire on City Flags and request to send flag for "Hall of City Flags" at State House. 13 . Amo and Priscilla Dewey Houghton' s request for engineering survey of drainage on Sandy Cove. 14. Lewis Jackson, The Chart House. Notice of completion and acceptance of work done by AGM Marine at 44 Border Street. 15 . James Igoe, Division of Public Records. Our original letter returned with notations and signed as approved. 16 . Joseph Hayes, Continental Cablevision. Complaint Form for 2nd quarter and Significant Service Interruption form. CORRESPONDENCE LIST July 26, 1993 1. Drug and Alcohol Committee. 1993-1994 re-organization. 2. Town Clerk. Sworn appointment of John Chapman to Drainage Advisory Committee. 3. Town Clerk. Sworn appointment of James Whalen to Committee to Study Town Government Structure. 4. Nat Mule, SEMASS, re odor oxidizer. 5. Robert Antonucci, Mass Department of Education, re The Education Reform Act of 1993 . 6 . Massachusetts Department of Revenue, Division of Local Services. Informational Guideline Release. Fiscal Year 1994 , Guidelines for Annual Assessment and Allocation of Tax Levy. 7. Thomas L. O'Brien to Town Clerk. Resignation from Regional Refuse Disposal Planning Committee. 8 . Gene Babin, Massachusetts-American Water Company. Advisory re watering ban. 9. John Modzelewski, Civil Designs, Inc. , to Paul Corbett, Sandy Beach Assoc. Fax transmission re repairs to Sandy Beach. ® 10 . Judith McDonough, Massachusetts Historical Commission. Notice that Government Island Historic District under consideration for listing in National Register of Historic Places. 11. Mary Hagerty. Request to use Sandy Beach for Newcomers ' Club picnic 7/25 . Approved by all concerned. 12. Glenn Pratt, The Community Center of Cohasset, Inc. , re Firemen' s Muster August 14 . 13. Fran Burnham to Bill Quigley. Fax re reply to allegation of barking dogs with log of John Bridgeman on the same subject. 14. Bill Quigley, Animal Control Officer. Total hours worked for week ending 7/16/93. 15. Dick Hayes for the Board of Library Trustees. Memo re handi- capped parking. 16 . Mary Hartwell, re amendment changes to the State' s Blasting Code 13 : 11. 17 . Town of Hingham Fire Chief Wehter, re Chief Snook. 18 . Keith Knowles, Cohasset Youth Resources, Inc. Request to be on August 2 agenda to discuss a teen center in the Independence Building. r � AGENDA - REGULAR MEETING OF THE BOARD OF SELECTMEN August 2, 1993 SELECTMEN'S MEETING ROOM - TOWN HALL 7:30 p.m. A. Attendance B. Treasury Warrants C. Minutes Review and Approval 1. Regular Meeting of July 19, 1993 2. Executive Session of July 19, 1993 D. Scheduled Items Police Officer Interviews: 7:35 p.m. Richard G. Abbadessa 7:40 p.m. Glenn A. Davis 7:45 p.m. Christopher C. Pratt 7:55 p.m. Jesse E. Richards 8:05 p.m. Cemetery Study Committee 8:15 p.m. Treasurer/Collector and Town Accountant - O.B.R.A. 8:30 p.m. Keith Knowles - Independence Building Discussion 8:45 p.m. Sandy Beach License Hearing 9:00 p.m. Executive Session ® E. Old Business 1. Final Pay Estimate Doane Street Culvert (Doyon) (Tentative) 2. Committee Appointments and Re-appointments (Board) 3. Take Any Necessary Action re Removal of Foliage on Elm Street (Goedecke) F. New Business 1. Consider Offer of Employment to Harbormaster Candidate (Doyon) 2. Review and Approval of Professional Statements of: (a) Brewster W. Fuller & Associates (b) M.D.I. , Inc. 3. Consider Approval of Licenses for Firemen's Muster August 14, 1993 (Doyon) 4. Consider Request of St. Stephen's Episcopal Church for Addition of One Step at Top of Town Stairs (Doyon) 5. Accept Resignations from Regional Refuse Disposal Planning Committee and Drug and Alcohol Committee (Doyon) 6. Consider Request of Treasurer/Collector for Special Counsel 7. Consider Request of Police Chief for Promotional Examination for Sergeant (Doyon) 8. Consider Approval of Request for Transfer from The Reserve Fund for Repair to Telephone System (Doyon) 9. Consider Appointments of Election Workers (Doyon) 10. Consider Letter to E.O.C.D. in Support of Municipal Incentive Grant (Doyon) 11. Discuss Status of Building and Conservation Departments Staffing (Sullivan) 12. Consider Approval of Cohasset Colonials Lease (Sullivan and Brown) 13. Consider Request of Acting Fire Chief for Removal of Obstruction on Black Rock Road (Doyon) 14. Consider Adoption of Section 125 Plan (Doyon) 15. Consider Signed Recommendations from Safety Officer (Doyon) G. Executive Secretary - Update on Pending Matters H. Public and/or Press I. Other Business That May Properly Come Before the Board jds 8 2 93 MINUTES - MEETING OF BOARD OF SELECTMEN August 2, 1993 Selectmen present: Merle S. Brown Martha K. Gjesteby Jane 0. Goedecke Rocco F. Laugelle Michael H. Sullivan Others present: Glenn A. Pratt ) Mary A. Hartwell ( - Cemetery Study Comm. Peter G. Laugelle) Brewster W. Fuller Keith F. Knowles - Coh. Youth Resources, Inc. Daniel S. Baird Jeffrey C. Waal - Conservation Comm'n. J. Michael Buckley, Jr. - Town Accountant Elizabeth B. Ripley - Treas./Collector Robert E. Martin, Jr. - Chamber of Commerce Francis J. Mitchell Frederick H. Grassie - Police Officer Mary Ford - Cohasset Mariner Molly Hochkeppel - Patriot Ledger Robert V. Davenport - Cable T.V. volunteer Richard A. Henderson - Town Counsel (7:30-7:45/8:50 p.m.) Gregory J. Doyon - Exec. Secretary © Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m., Chairman Gjesteby presiding. Motion of Mrs. Goedecke to approve, ratify, and confirm the Treasury warrants signing of the bill and payroll warrants of July 22, 1993, by Chairman Gjesteby, and Selectmen Brown, Goedecke, Laugelle and Sullivan; also, the bill and payroll warrants of July 29, 1993, by Chairman Gjesteby and Selectmen Brown, Laugelle and Sullivan. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Motion of Mr. Brown to approve the minutes of meeting of July 19, Mins. mtg. 7/19/93 1993, as amended. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mr. Brown to approve the minutes of executive session Mins. exec. sess. of July 19, 1993. 7/19/93 a F r� MINUTES - MEETING OF BOARD OF SELECTMEN August 2, 1993 Page 2 Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Mr. Doyon requested that the final pay estimate for the Doane Final pay est. Street culvert project be tabled. Doane St. tabled Motion of Mrs. Goedecke to table action on the final pay estimate for the Doane Street culvert project. Second by Mr. Sullivan. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to accept with regret the resignations of Accept resig. Elaine Burke Davis and Sandra S. Kent from the Drug and Alcohol from D&A Comm. Committee. Second by Mr. Sullivan. Vote 5 - 0 in favor, none opposed. © Motion of Mr. Brown to appoint Diane Erlandson-Perkinson, Michael Appts. to D&A i' P. Palimeri, and William D. McAuliffe to the Drug and Alcohol Comm. Committee. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to accept with regret the resignation of Accept resig. Thomas L. O'Brien from the Regional Refuse Disposal Planning from Reg. Refuse Committee. Disp. Plg. Comm. Second by Mr. Sullivan. Vote 5 - 0 in favor, none opposed. Motion of Mr. Sullivan to re-appoint Michele A. Buckley to the Appt. to Handi- Handicapped Commission. capped Comm'n. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Mr. Laugelle announced that Robert D. Hillman, candidate for the Cable T. V. Council, will notify Mr. Doyon whether or not he is willing to accept appointment. s MINUTES - MEETING OF BOARD OF SELECTMEN August 2, 1993 Page 3 Motion of Mr. Sullivan to re-appoint Mark G. DeGiacomo to the Appt. to ZBA Zoning Board of Appeals. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Candidates for appointment to the position of Police Officer were Police Officer interviewed as follows: interviews 7:35 p.m. - Richard G. Abbadessa 7:40 p.m. - Glenn A. Davis 7:41 p.m. - Christopher C. Pratt 7:45 p.m. - Jesse E. Richards. Motion of Mr. Brown to appoint Richard G. Abbadessa to the Appt. Police position of permanent full-time Police Officer. Officer Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Mrs. Goedecke provided an update on proposed foliage removal at Report on Elm Elm Street. She said she has spoken with David Wadsworth and it St. foliage is not clear if the foundation on the premises is that of the old removal blacksmith shop. If there is a blacksmith shop foundation there, it should be cleared out and restored. However, as the site is approached, the proposed clearing would be blocked by a large maple tree. In addition, she said there is a lot of other work to be done in the Town by the Tree and Park Department. Motion of Mrs. Goedecke to table the matter. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Offer of employment to a Harbor Master candidate was considered. Hiring of Harbor Master Motion of Mr. Laugelle to employ John H. Winters III. Second by Mr. Brown. Vote 4 - 1 opposed, Mr. Laugelle in favor. Motion of Mr. Sullivan to offer the Harbor Master position to Shawn Kelly. `Y MINUTES - MEETING OF BOARD OF SELECTMEN August 2, 1993 Page 4 Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mr. Brown to approve payment to Brewster W. Fuller & Prof. bills Associates in the sum of $982 for consulting services from March 1-June 30, 1993, in connection with a preliminary design for a new cemetery. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mr. Brown to approve payment to M.D.I. Inc. in the sum of $4,000 for travel expenses in connection with a fire regional- ization feasibility study, in accordance with the contract. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mr. Sullivan to approve the issuance of the following Approv. of lic. 3 licenses: for Annual Fire- men's Muster (1) To The Community Center of Cohasset, Inc., 3 North Main Street, to conduct a pancake breakfast on Cohasset Common under a tent on Saturday, August 14, 1993, from 8:00 a.m. to 10:00 a.m. (2) To the Cohasset Firefighters' Benefit Association/The Community Center of Cohasset, Inc., to operate a Dunk Tank at the Firemen's Muster at Milliken Field on Saturday, August 14, 1993, from 10:30 a.m. to 5:00 p.m. (3) To the Second Congregational Church, 43 Highland Avenue, to sell food at the Firemen's Muster on Saturday, August 14, 1993, from 10:30 a.m. to 5:00 p.m. at Milliken Field. Second by Mr. Laugelle. Vote 5 - 0 in favor, none opposed. Mr. Pratt, Chairman of the Cemetery Study Committee, reported to Presentation of the Board that due to neighborhood objections, and after the Cemetery Study expenditure of $10,000, a plan to expand the Pleasant Street Comm. Cemetery has not gone forward, as a result of which his committee did not meet from 1991 until this year. The committee has now MINUTES - MEETING OF BOARD OF SELECTMEN August 2, 1993 Page 5 found a parcel of land off Route 3-A, which is owned by the Town, at a location where a developer has built a sub-division road to serve three houselots, over which some access may be obtained for a short distance without crossing wetlands. Mr. Fuller showed the Board a plan of the land which had been marked to indicate soil structure. He indicated there are four planned phases of development: 272 lots in Phase I, 270 lots in Phase II, 1,178 lots in Phase III (more or less), for a total number of double graves at completion of Phase IV of 2,354. Mr. Doyon inquired about the cost of development. Mr. Pratt said Phase I, street construction and preparation of the area for burial, would be around $38,000. The cost of a double grave would be $137 on average, and the lots could be sold for $500. He said it would add appreciably to the Sale of Graves Account, and if the Town took an easement over Red Fox Lane, road construction could be easily done. Of the $38,000 projected cost, $25,000 is for road construction. To cut off 150 feet of road would reduce the cost by $2,000-$3,000. He explained that Red Fox Lane is now owned by the FDIC, and he has been advised by Town Counsel that the Town could take an easement over the road by eminent domain. He suggested that the previous Town Meeting vote might be revised. Mr. Pratt said his committee would like to go to the next Town Meeting with a package for this site. Mr. Brown suggested the committee apply to the Conservation Commission right away. Discussion followed concerning the advisability of taking Red Fox Lane by eminent domain. The Chairman suggested that the committee get information from the Conservation Commission, check with FDIC, and come back before the Board at a later date. Motion of Mrs. Goedecke to have the Cemetery Study Committee proceed with the project located off Route 3-A. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. The Town Treasurer and Town Accountant jointly presented to the O.B.R.A. Plan Board a request to re-consider the original plan to make the disc. O.B.R.A. program optional. Ms. Ripley explained that last year the cost to the Town was $14,000 for employees to have Social Security coverage in place of O.B.R.A., adding that the Town has to match the 1.45% deduction for Medicare for everyone hired after 1986. She said there are other towns in the area that have MINUTES - MEETING OF BOARD OF SELECTMEN August 2, 1993 Page 6 made O.B.R.A. mandatory because of the cost. Motion of Mrs. Goedecke to accept the recommendation of the Treasurer/Collector and Town Accountant to make the O.B.R.A. plan mandatory for casual, temporary, and intermittent employees of the Town. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Mr. Knowles, on behalf of Cohasset Youth Resources, Inc., Presentation of requested permission to use the Independence Building as a Teen Cohasset Youth Center. He said it is believed that if they use the top floor as Resources, Inc. a main entrance and exit anyone leaving the building will congregate outside that doorway rather than at the front. Mr. Baird added that at present there is no place for teens to congregate in the Town. Mr. Knowles said he would return with an overview of how they intend to proceed. Motion of Mrs. Goedecke that the Board encourage Cohasset Youth Resources, Inc. to pursue the project and to come to the Board ® for further guidance at a future time. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. At 8:50 p.m. a hearing took place relating to an alleged liquor Hearing re alleged violation at Sandy Beach Parking Lot by Paul O'Leary, holder of liquor violation transient vendor licence No. 93-11 to sell hot dogs and beverages at that location. Mr. Doyon read aloud a letter sent certified mail to Mr. O'Leary alleging consumption of alcohol on public property, for which there is a return receipt signed by the recipient. The Chairman read a statement of procedure for the conduct of the hearing prepared by Town Counsel, and announced that since Mr. O'Leary was not present Officer Grassie would be asked to report. Officer Grassie reported on a complaint that Mr. O'Leary had been consuming and possibly selling alcohol during business hours at his stand at Sandy Beach Parking Lot and the subsequent investigation of the matter. Photographs taken at the scene were shown to the Board. Officer Grassie stated that a court case is now pending in Quincy District Court. MINUTES - MEETING OF BOARD OF SELECTMEN August 2, 1993 Page 7 Town Counsel announced that the procedural memorandum which had been read by the Chairman prior to the hearing is the same as that which is followed for a liquor license hearing. The hearing was closed at 8:57 p.m. Motion of Mr. Sullivan to revoke the transient vendor's license Revoc. of license issued to Paul O'Leary. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Request of St. Stephen's Episcopal Church for the addition of one Req. of St. Ste- step at the top of the "Town Stairs" on South Main Street to phen's Epis. Ch. accommodate a change of grade in the church parking lot was considered. Motion of Mr. Sullivan to approve the request of St. Stephen's Episcopal Church. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Request of the Treasurer/Collector to hire special counsel was Req. of Treas./ considered. The Chairman said special counsel is needed to work Coll. to hire spec on foreclosure of property at 71 South Main Street which Town counsel Counsel is unable to handle due to a possible conflict of interest. Motion of Mr. Sullivan to approve the request. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Request of the Chief of Police for a promotional examination for Req. or Police position of sergeant was considered. Chief for sgt. exam. Motion of Mr. Brown to approve the request. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Request of the Executive Secretary for a transfer from the z : MINUTES - MEETING OF BOARD OF SELECTMEN August 2, 1993 Page 8 Reserve Fund for unanticipated telephone repairs occasioned by Req. for transfer lightning was considered. from Res. Fund Motion of Mrs. Goedecke to approve the request. Second by Mr. Sullivan. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to appoint the following persons as Repub. Elec. Election Workers, on recommendation of the Republican Town Workers appt'd. Committee: Domenic M. Baccari Ronald Murray Campbell Carol G. Beggan Katherine M. Lincoln Maria R. Pape Betty Lou Pearce Margaret M. Stoughton Janet W. MacLure Grace R. Tuckerman John H. Mullett Margaret M. Bates Margaret C. Chapin (Satur- Ruth F. Pratt day only) . Second by Mr. Brown. ® Vote 5 - 0 in favor, none opposed. Mr. Doyon asked the Board for authorization to send a letter to EOCD munic. incen- the Executive Office of Communities and Development in support of tive grant re a municipal incentive grant on behalf of the Massachusetts MMMA Municipal Managers Association. Motion of Mrs. Goedecke to approve the request. Second by Mr. Laugelle. Vote 5 - 0 in favor, none opposed. Status of Building and Conservation departments' staffing was Proposed combin. discussed. Mr. Doyon reviewed the research of ten area towns on Building and the subject, stating that most of the communities have some sort Conserv. depts. ' of Conservation Agent and clerical staff employed between 10-29 staffing hours a week. He suggested that since building activity is somewhat reduced in Cohasset that combining the Building and Conservation departments is worth considering. Mr. Waal, Chairman of the Conservation Commission, was asked for an opinion by Mr. Laugelle. Mr. Waal replied that the Building Inspector is aware of some of the regulations and Conservation 9 E MINUTES - MEETING OF BOARD OF SELECTMEN August 2, 1993 Page 9 has worked with him on some of the issues before it. In reply to how much time it would require, Mr. Waal said that based on applications now before the Commission, it would require 10-15 hours a week. Mr. Sullivan recommended that a sub-committee be named to make a recommendation. The Chairman named Merle Brown as a member from the Board of Selectmen, Mr. Doyon, and Mr. Waal. Approval of a lease with Cohasset Colonials was considered. Mr. Signing of papers Doyon reported that this morning the Town closed on the Hagerty re purchase of property at 38-40 Parker Avenue. Mr. Henderson said there are Hagerty prop. , two papers to be signed: an escrow agreement that $7,500 is 38-40 Parker Ave. withheld from the purchase price for outstanding real estate taxes, and a HUD agreement. He said someone on the Board had negotiated the lease on the same terms and condtions as the first lease, with the exception that the base rent would be base rent plus real estate taxes to be paid to the Selectmen as landlord, and that the building and land will be maintained by the tenant. There is also a thirty-day notice provision. Motion of Mr. Brown to approve signing of the escrow agreement on the Hagerty property. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. The Board discussed putting up a sign on the property. Mr. Doyon suggested a sign similar to those at Sandy Beach and Government Island. Request of the Acting Fire Chief to remove an obstruction at Req. of Acting Black Rock Road was considered. Mr. Doyon said the road is very Fire Chief re narrow and it would be difficult to get fire equipment in. The obstruction at Highway Surveyor has said plows cannot get through there in Black Rock Rd. winter due to the overgrowth of trees and bushes. Motion of Mrs. Goedecke to instruct the Tree and Park Superintendent to clear Black Rock Road only to the point where it is necessary for the passage of safety vehicles. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Mr. Doyon asked the Board to adopt the provisions of the Section Sec. 125 Plan 125 Plan for the benefit of the Cohasset Permanent Firefighters approved for Association. Firefighters MINUTES - MEETING OF BOARD OF SELECTMEN August 2, 1993 7 Page 10 Motion of Mr. Brown to adopt the provisions of the Section 125 Plan for the benefit of the Cohasset Permanent Firefighters Association, Local 2804. Second by Mrs. Goedecke. Vote 4 - 1 in favor, Mrs. Gjesteby opposed. Recommendations of the Safety Officer were reviewed for approval. Recommend. of Safety Officer Motion of Mr. Brown to approve the Safety Officer's recommenda- tions concerning signage at North Main Street and Jerusalem Road and Atlantic Avenue. Second by Mr. Sullivan. Vote 5 - 0 in favor, none opposed. Provision for handicapped parking at the Library was discussed. Handicapped park- Mr. Doyon said the Building Inspector is investigating. The ing at Library Safety Office recommends that an on-street site not be allowed. disc. The Library has withdrawn the request and will make another proposal. He said the matter will fall under the jurisdiction of the Library Trustees. Mr. Doyon reported: Exec. Secy's report The Energy Conservation Program is progressing. It is subsidized by the local electric company. Steve Wigmore, the Wire Superintendent, is doing the work, which reduces the cost. The Tree and Park Department and a contractor have recently completed the ball park at Beechwood, and temporary repair of the fence has been made. The Jerusalem Road/Forest Avenue riprap project started today, and is to be completed within forty-five days. The Fire Department advises that the rescue boat has arrived. He attended a meeting of the South Shore Equipment Sharing group, further details of which will be on a future agenda. [End of report. ] The Board members commented on various matters. Other business MINUTES - MEETING OF BOARD OF SELECTMEN August 2, 1993 Page 11 The press and public were asked for comment. Press and public The Chairman called for an executive session to discuss the pending Rosano litigation and a request of Mr. Henderson's for permission to file an appeal of an action with the Department of Environmental Protection. Motion of Mrs. Goedecke to go into executive session for the Exec. session above purposes, not to return to open session. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Mr. Brown - Aye Mrs. Gjesteby - Aye Mrs. Goedecke - Aye Mr. Laugelle - Aye Mr. Sullivan - Aye. The Board went into executive session at 9:40 p.m. and did not return to open session. The meeting was adjourned in executive session. APPROVED; ,�f<- -.)I DATE: �� - Executive Se etary CORRESPONDENCE LIST August 2, 1993 1. Stan Corcoran, MIIA, re dividends for the MIIA Workers ' Compen- sation group. 2. Cristine Heanue, MEMA. Subject: FEMA 920 , DSR 42381 Request for an improved project. 3. Stephen Hart, Cohasset Public Schools, re residency Policy 5016a. 4 . James Hager, South Shore Vo-Tech High School. Notice of current negotiations with employee bargaining units, and request for person' s name for mailings. 5 . Del 'd. by Dan Daley. Plymouth County Mosquito Control Project - Overview of Project Activities. 6 . Elizabeth Ripley. Memo re annual audit. 7 . Elizabeth Ripley to Council on Aging. Memo re Senior volunteers. 8 . Building Inspector. Schedule of building permits for 1993. 9 . Building Inspector to Library Trustees. Memo re handicapped parking. 10. Robert and Donna White, re candidate for Harbormaster. 11. Elizabeth Ripley. Breakdown of outstanding long-term debt. 12. John Urban, Massachusetts Cable Television Commission. Cable Bulletin and Notice of Proposed Rulemaking. 13 . Karen Stark, Lara Classics, Inc. Request to use two locations in Town to shoot portions of a film. 14. Conservation Commission' s public hearing 8/3/93 , re sewage disposal system repair at 57 Smith Place. 15. Elizabeth Ripley to Board of Assessors. Memo re foreclosed tax title properties. { CORRESPONDENCE LIST August 9, 1993 1. The Alcoholic Beverages Control Commission. Memo re "Tag-a-Keg" information. 2 . Department of Public Utilities. Request for written comments on review of issues re long-term wholesale power purchases by electric utilities. 3. Hand delivered by Acting Fire Chief Roger Lincoln. July 1993 ambulance billing report. 4. Richard Hinkley, South Shore Community Action Council, Inc. , re fuel assistance statistics in 1992-3. 5. Conservation Commission. Memo re re-organization. 6. Michele Buckley, Hamdicapped Commission. Proposal for Handicapped Commission handbook. 7 . Robert Dumont, Mass Department of Personnel Administration. Memo re Revised Recommended Reading List for Promotional Examina- tions. 8 . Mitchell Adams, Massachusetts Department of Revenue. Cherry Sheet figures and green form showing estimated amounts to be received during FY94. 9 . Harold Litchfield. Memo re wooden fences. 10 . Clifton Jones, Safety Officer, to Chief of Police, Brian Noonan. Memo re handicapped parking at Paul Pratt Memorial Library. 11. David Soule, Metropolitan Area Planning Council. Draft Trans- portation Plan for the Boston Region. zy AGENDA - REGULAR MEETING OF THE BOARD OF SELECTMEN AUGUST 16, 1993 SELECTMEN'S MEETING RROM - TOWN HALL 7:30 p.m. A. Attendance B. Treasury Warrants C. Minutes Review and Approval 1. Regular Meeting of August 2, 1993 2. Executive Session of August 2, 1993 D. Scheduled Items 7:35 p.m. Kimball's By-the-Sea - Request for Pledge of License and Change of Corporate Name 7:45 p.m. Computer Study Committee Report 8:15 p.m. Antonio Roselli - Discuss Audit Findings 9:00 p.m. Executive Session E. Old Business 1. Final Pay Estimate for Doane Street Culvert (Doyon) 2. Committee Appointments and Re-appointments (Board) F. New Business 1. Consider Request of South Shore Association for Retarded Citizens for Auctioneer's License September 27, 1993 (Doyon) 2. Consider Request of St. Stephen's Episcopal Church for Sign Placement (Doyon) 3. Review and Approval of Professional Statements of: (a) Civil Designs, Inc. (b) Richard A. Henderson (Doyon) 4. Discuss Extending Fire Chief's Application Deadline (Doyon) 5. Consider Request of United Nations Association of Greater Boston to Observe United Nations Day October 24, 1993 (Doyon) 6. Accept Resignation from Water Resources Protection Committee and Regional Refuse Disposal Planning Committee (Doyon) 7. Consider Request of The Community Center of Cohasset, Inc. to Use Common for Tag Sale September 25, 1993 (Doyon) 8. Consider Harbormaster's Excess Property as Surplus (Doyon) G. Executive Secretary - Update on Pending Matters H. Public and/or PRess I. Other Business That May Properly Come Before the Board -71 jds 8 16 93 MINUTES - MEETING OF BOARD OF SELECTMEN August 16, 1993 Selectmen present: Merle S. Brown Martha K. Gjesteby Jane 0. Goedecke Rocco F. Laugelle Michael H. Sullivan Others present: Jane A. McCombs - Mgr., Kimball's By-the-Sea J. Michael Buckley, Jr. - Town Accountant Antonio Roselli - C.P.A. Richard W. Swanborg, Jr. ) Guido J. Risi ( Computer Study Committee Mary E. McElroy ) Stephen E. Hart - Supt. of Schools Robert V. Davenport - Board of Health Duncan T. McCormack - Water Dept. Supt. Ronald H. Goodwin - Water Commissioner Patricia A. Walsh Robert E. Martin, Jr. - Chamber of Commerce Francis J. Mitchell Molly Hochkeppel - Patriot Ledger Mary Ford - Cohasset Mariner Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m., Chairman Gjesteby presiding. Motion of Mr. Brown to approve, ratify, and confirm the signing Treasury warrants of the bill and payroll warrants of August 5, 1993, by Chairman Gjesteby and Selectmen Brown and Laugelle; also, the bill and payroll warrants of August 12, 1993, by Chairman Gjesteby and Selectmen Brown, Laugelle and Sullivan. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mr. Brown to approve the minutes of meeting of August Mins. mtg. 8/2/93 2, 1993, as amended. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mr. Brown to approve the minutes of executive session Mins. exec. sess. of August 2, 1993. 8/2/93 Second by Mr. Sullivan. MINUTES - MEETING OF BOARD OF SELECTMEN August 16, 1993 Page 2 Vote 5 - 0 in favor, none opposed. Mr. Doyon furnished an update on the status of the final pay Final pay est. estimate of Jon B. D'Allessandro Corp. for the Doane Street Doane St. culvert culvert replacement. He suggested approving a part payment of replacement $18,000 until such time as the amount due can be verified. approved in part Motion of Mr. Sullivan to pay Jon B. D'Allessandro Corp. the sum of $18,000. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Mr. Doyon presented a request of Kimball's By-the-Sea for Approval of req. approval of the pledge of its liquor license and to change its of Kimball's By- corporate name. The manager, Ms. McCombs, was present and the-Sea to pledge answered questions. The Chairman noted that all papers are in liq. lie. , etc. order. Motion of Mr. Sullivan to approve the pledge of license and change of corporate name of Kimball's By-the-Sea. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Committee appointments and re-appointments were considered. Committee appts. and re-appts. The Chairman said the student representatives to the Drug and Alcohol Committee will not be appointed until after school begins this fall. Mr. Doyon said that Robert Hillman has indicated his willing- ness to serve on the Cable T. V. Council and will file a disclosure with the Town Clerk, in accordance with Town Counsel's recommendation. Motion of Mr. Brown to accept with deep regret the resignation of Accept resig. from Barbara A. Kern from the Water Resources Protection Committee and Water Res. Prot. the Regional Refuse Disposal Committee. and Reg. Refuse Disposal Comm. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. With reference to the request of the South Shore Association for MINUTES - MEETING OF BOARD OF SELECTMEN August 16, 1993 Page 3 Retarded Citizens for an auctioneer's license, Mr. Doyon said Auct. 's lic. So. additional information is needed, and reminded the Board that the Sh. Retarded Citi- Executive Secretary has been given authority to approve licensing zens of auctioneers. Request of St. Stephen's Episcopal Church for placement of a Approval of req. larger church sign was considered. St. Stephen's Ch. re sign Motion of Mr. Brown to allow St. Stephen's Episcopal Church to place whatever size church sign the Zoning Board of Appeals approves. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mr. Brown to approve payment of $1,262.27 to Civil Prof. bills Designs Inc. for services from July 1-31, 1993, in connection with beach and highway repairs at various sites. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mr. Brown to approve payment of the sum of $3,511 to Richard A. Henderson, Esq., for the period July 1-31, 1993. Second by Mr. Sullivan. Vote 5 - 0 in favor, none opposed. Mr. Swanborg presented and discussed the final report of the Presentation of Computer Study Committee, describing the research of the Computer Study committee and the conclusions reached. He said the committee Comm. final report looked at what other towns were doing by way of software and hardware, to find out what was available before making a decision. The committee recommends installation of a DEC Micro-VAX computer to replace the existing VAX computer. Its recommendations are set forth fully in the report. He said the committee feels the need to establish a formal Town computer committee to play an advisory role. The committee also recommends that the Town look at areas where automation can be installed, such as the Police and Harbor Master departments. Mr. Swanborg was asked to review the cost of the committee's recommendations. Mr. Buckley said there is a difference of 33 MINUTES - MEETING OF BOARD OF SELECTMEN August 16, 1993 Page 4 $7,500 cost in FY94 for a machine ten times more powerful. Mr. Swanborg said because the equipment in the Assessors' office is not integrated with other software, the committee recommends purchasing Data National's appraisal system for $9,000 and eliminating the present contractor. The committee also wants to change the Town's accounting system to P.C. 's. Mr. Swanborg said the Town should buy a local network and hook up the P.C. 's for backup, which will allow mail communications and faxing at discounted rates. The committee found it would cost $10,000 for a printer and two P.C. 's, and an additional $7,000 for software. Mr. Swanborg continued that the committee's recommendation is to replace the present system with a 3100 Micro-VAX and to keep only those things for which P.C. equivalents could not be located for use on that machine. Mr. Buckley added that the total cost of the system would be $53,000, and $15,000 is available if Town Meeting allows the transfer. The Board thanked the Committee for their commendable report, `fhe full text of which is on file in the Selectmen's Office. Mr. Roselli furnished an overview of the audit findings and Presentation of Management Letter, and encouraged proceeding with some of the auditor re find- Computer Study Committee's recommendations. He described what an ings and Mgmt. audit is and why they are auditing, and summarized the Letter FY92 recommendations or findings for the audit year ending June 30, 1992. Mr. Roselli explained that the audit was done late due to the turnover in the Town Accountant's department and scheduling problems. He said this year's audit should be done a lot more quickly. Mr. Roselli reviewed the deficit in the Water Department, stating that the budgeting process in 1992 was unrealistic, and made recommendations; reported on ambulance receipts, stating that a major problem appears to be cleared up; grants management, stating that corrected action plans are in place and recommending a separate I.D. number and the filing of a tax reporting form for student activity funds; purchasing, recommending stronger control of standards; fixed assets; vacation and sick pay; and pension funds, which are not under Town control. Mr. Buckley said the forms are on order for purchase control of items over $1,000. (The full auditor's report is onfile in the Selectmen's Office.) Extension of the deadline for acceptance of applications for Fire Chief was discussed. Mr. Doyon suggested re-advertising in The 39 MINUTES - MEETING OF BOARD OF SELECTMEN August 16, 1993 Page 5 Boston Globe. Failure of vote to extend time Motion of Mr. Sullivan to extend the time to September 8. for Fire Chief applications Second by Mrs. Goedecke. Vote 3 - 2 opposed, Mrs. Goedecke and Mr. Sullivan in favor. Request of the United Nations Association of Greater Boston was Vote to proclaim considered. Oct. 24, 1993 U.N. Day Motion of Mr. Sullivan to issue a proclamation and designate October 24, 1993 as U. N. Day in Cohasset. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Request of The Community Center of Cohasset, Inc. was considered. Req. of Comm. Ctr. to use Town Common Motion of Mr. Laugelle to grant permission to The Community for Tag Sale appvd. Center of Cohasset, Inc. to conduct its 6th Annual Tag Sale on the Town Common, September 25, 1993, from 7:00 a.m. to 4:00 p.m. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Request of the Harbor Master was considered. Req. of Harbor Mas- ter to declare Motion of Mr. Sullivan to allow the Harbor Master to declare a equipment excess 1988 Johnson Outboard with Morse Controls, Model #J88MSLCC, prop. approved Serial #7804667, as excess property. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. The Executive Secretary reported as follows: Exec. Secy's report It was reported in the newspaper that there is a grant pending to defray the cost of purchase of the Hagerty property, $50,000 coming from the Conservation Trust and $50,000 from an anonymous donor. Also, the Town Accountant and Assistant Assessor/Appraiser have been notified of a grant of $3,000 to assist in the budgeting MINUTES - MEETING OF BOARD OF SELECTMEN August 16, 1993 Page 6 forecast. Today he attended an educational format seminar on school reform. A major impact on the FY94 budget is not foreseen, as the Town can stay comfortably within its levy. In future years it will be necessary to look more closely where there are no additional tax revenues. It appears that on the Special Town Meeting agenda the Town will need to appropriate an additional amount for storm repair. $53,000 was turned back to surplus revenue from FEMA funds and the money cannot be used to defray additional costs for riprap and the Sandy Beach revetment. [End of report.] The Board members commented on various matters. Other business Mr. Laugelle wanted a stop order placed on work in Town by the Telephone Company until all double poles are removed. Mr. Doyon stated that permits have been already granted. Mr. Laugelle said he wants it applied to future permits. He also asked that trash pickup hours be enforced at no earlier than 7:00 a.m. The Chairman said the Highway Surveyor has invited people to go with him to to view fences in the Town. The press and public were invited to comment. Press and public The Chairman called for an executive session to discuss a Exec. session collective bargaining matter with the Town Accountant, status of negotiations with Town Hall employees and the Personnel Committee, an employee contractual matter involving the School Department, and an Appellate Tax Board case with Town Counsel. Motion of Mr. Laugelle to go into executive session. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Mr. Brown - Aye Mrs. Gjesteby - Aye Mrs. Goedecke - Aye Mr. Laugelle - Aye Mr. Sullivan - Aye. MINUTES - MEETING OF BOARD OF SELECTMEN August 16, 1993 Page 7 The Board went into executive session at 9:24 p.m. and did not return to open session. The meeting was adjourned in executive session. ` j� APPROVED: / fj / Chairman Ex6cu5 ' a Secretary CORRESPONDENCE LIST August 16 , 1993 1 . Geoff Beckwith, Massachusetts Municipal Association. Request for suggestions for 1994 legislative package. 2. Joseph Hayes, Continental Cablevision, re rate changes. 3. Ladd McQuade. Thank you for signs on Atlantic Avenue and offer to pay for additional signs. 4 . John Sharry, Group Benefits Strategies, Inc. Amendments to MGL 32B affecting municipal health care coverage. 5 . Chester Hoogeveen, re Minot' s Light replica at Government Island. 6. John Urban, Massachusetts CAble Television Commission, re FCC rules. 7. Jon B. D'Allessandro Corp. to George Mello, Tibbetts Engineering, Inc. , re balance owed on Doane Street culvert replacement. 8 . Carousel Antiques . Certified mail notice of public hearing on August 17, 1993 . 9. Sheila Evans, Board of Library Trustees. Memo re handicapped parking at library. 10 . James Colman, Massachusetts Department of Environmental Protection. Directive re releases of oil and hazardous material to the environment. 11. Cris Heanue, MEMA Disaster Recovery, re time extension of DSR 87822 granted until December 31, 1994 (Parker Ave. ramp repair) . 12. Mary Cottrell, Mass Department of Public Utilities. Public hearing August 31, 1993 on petition and application of Mass- American Water Co. 13 . Tibetts Engineering Corp. Letter of transmittal re final estimate, etc. , Doane Street culvert replacement. 3 CORRESPONDENCE LIST August 23, 1993 1. Richard Henderson, Esquire. Closing documents re M.F.H. Corpora- tion, 38 Parker Ave. 2. John Modzelewski, Civil Designs, Inc. Fax re additional charge for guardrail and hardware - Forest Ave. and Jerusalem Road. 3. David Soule, Metropolitan Area Planning Council. Comments received to date on the Regional Transportation Plan. 4 . Police Chief Brian Noonan. Status Report for July 1993. 5. Robert Dumont, Department of Personnel Administration. Examina- tion update for Fiscal Year 1994 . 6 . George Kovach, Jr. to Al Moore, Hagerty Property Study Committee, re declination to join the Hagerty Committee. 7 . Maintenance work log of Robert D. Baggs, Assistant Harbormaster. 8 . Thomas Rodger, Massachusetts Emergency Management Agency. (a) Re- imbursement payment of $757 - March ' 93 snow removal; (b) Reimburse- ment payment of $36 , 094 - December ' 92 storm. 9. David Soule, Metropolitan Area Planning Council. MAPC Metropolitan Data Center profile of 1990 census. Cry AGENDA - REGULAR MEETING OF THE BOARD OF SELECTMEN August 30, 1993 SELECTMEN'S MEETING ROOM - TOWN HALL 7:30 p.m. A. Attendance B. Treasury Warrants C. Minutes Review and Approval 1. Regular Meeting of August 16, 1993 2. Executive Session of August 16, 1993 D. Scheduled Items 7:35 p.m. Acting Fire Chief Roger Lincoln - Consider Award of Fire Pumper Contract 7:45 p.m. Robert McNamee - Request for Livery License 8:30 p.m. Executive Session E. Old Business 1. Final Pay Estimate for Doane Street Culvert (Doyon) 2. Appointments and Re-appointments (Doyon) F. New Business 1. Consider Acceptance of Donated Artwork (Goedecke) 2. Consider Approval of Blue Cross/Blue Shield Contract (Doyon) 3. Report on Status of Roadside Fences (Gjesteby) 4. Consider Endorsement of Public Works Equipment Sharing Plan (Doyon) 5. Accept Resignation from Personnel Committee (Doyon) 6. Accept Resignation from Call Fire Department (Doyon) 7. Discuss Any Comments Relative to Regional Transportation Plan (Gjesteby) 8. Consider Any Proposals for MMA Legislative Package (Doyon) 9. Re-appointment of Rodick and Rodick as Special Counsel (Doyon) 10. Consider Request of Fr. John Maheras for Walk-a-Thon September 18, 1993 (Doyon) 11. Consider Step Rate Increase in Police Department (Doyon) 12. Consider Adoption of Civil Rights Policy Statement (Doyon) 13. Consider Scheduling of Special Town Meeting for October 25, 1993 (Warrant to Open September 13 and Close September 20) 14. Execute Two (2) Easements for Sandy Beach (Doyon) 15. Review Documents re Town of Cohasset to South Shore Habitat for Humanity, Inc. (Doyon) 16. Review and Approval of Tro-Con Corporation Invoice (Doyon) 17. Discuss State Tag-a-Keg Regulations (Gjesteby) 18. Consider Whether to Petition Mass Highway Department to Open Route #3A at Intersection of Sohier Street (Goedecke) G. Executive Secretary - Update on Pending Matters H. Public and/or Press I. Other Business That May Properly Come Before the Board 40 MINUTES - MEETING OF BOARD OF SELECTMEN August 30, 1993 Selectmen present: Merle S. Brown Martha K. Gjesteby Jane 0. Goedecke Rocco F. Laugelle Michael H. Sullivan Others present: Acting Chief Roger W. Lincoln - Fire Department William J. Protulis - Fire Department Mechanic Robert F. McNamee - Seaside Taxi Margaret Charles - South Shore Habitat for Humanity Mary Ford - Cohasset Mariner Molly Hochkeppel - Patriot Ledger Richard A. Henderson - Town Counsel Gregory J. Doyon - Executive Secretary Michael E. Keneally - So. Shore Habitat The meeting was called to order at 7:30 p.m. , Chairman Gjesteby presiding. Motion of Mr. Brown to approve, ratify and confirm the signing Treasury warrants of the bill and payroll warrants of August 19, 1993 by Chair- man Gjesteby, and Selectmen Brown, Laugelle and Sullivan; also the bill and payroll warrants of August 26, 1993 by Chairman Gjesteby and Selectmen Brown, Goedecke, Laugelle and Sullivan. Second by Mrs. Goedecke. Vote 5-0 in favor, none opposed. Motion of Mr. Brown to approve the minutes of the meeting of Mins. mtg.8/16/93 August 16, 1993 as amended. Second by Mrs. Goedecke. Vote 5-0 in favor, none opposed. Motion of Mr. Brown to approve the minutes of the executive Mins. exec. sess. session of August 16, 1993 8/16/93 Second by Mrs. Goedecke. Vote 5-0 in favor, none opposed. Acting Fire Chief Lincoln, referring to his letter of August 26, Fire pumper 1993, recommended that the Board award the bid for the fire pumper award to Pierce Manufacturing, Inc. of Appleton, Wisconsin at the low bid price of $228,907. This bid most closely met the specifica- tions and was the only one which stayed within the appropriation. The Chief recommended that the Town opt for the prepayment option as well as the less expensive foam system, and the 500 gallon tank . Mrs. Goedecke asked if we could finance the upfront payment. Mr. Doyon said that between the gift, trust, and temporary borrowing authority, it could be easily done. MINUTES - MEETING OF BOARD OF SELECTMEN August 30, 1993 Page 2 Motion of Mr. Laugelle to award the bid as recommended by Acting Chief Lincoln. Second by Mr. Brown. Discussion followed about the relative merits of a 500 gallon tank versus a 750 gallon tank. Vote 5-0 in favor, none opposed. Mr. Brown reported that there is a barrel in the water at the Doane Barrel in water Street Culvert, and it was requested that the contractor be at Doane Street notified to remove it. Motion of Mrs. Goedecke to release the final payment of $7,145.32 Final payment to to Jon B. D'Allessandro Corp. D'Allessandro Second by Mr. Sullivan. Vote 5-0 in favor, none opposed. Mr. Robert McNamee asked for a license for airport livery and to Livery and Taxi keep a second vehicle for local service, and as a backup. license Motion of Mr. Brown to grant the livery and taxi license to Robert McNamee d/b/a Surfside Taxi. Second by Mr. Sullivan, Vote 5-0 in favor, none opposed. There were no appointments to be acted upon. Appointments Mrs. Goedecke reported on the offer of a donation of needlework of Donation of the Town Common crafted by Donna Whitney Kennedy. needlework Motion of Mr. Laugelle to accept the needlework. Second by Mrs. Brown. It was suggested by Mr. Sullivan that artwork be securely fastened to the wall. Vote 5-0 in favor, none opposed. Motion of Mr. Sullivan to approve the Blue Cross/Blue Shield Senior HMO Plan HMO plan contract. BC/BS Second by Mr. Brown. Vote 5-0 in favor, none opposed. Mrs. Gjesteby reported on her inspection of Town fences with Highway Surveyor, Harold Litchfield, last Wednesday. The following Wooden fences conditions were noted: Border Street - all new MINUTES - MEETING OF BOARD OF SELECTMEN August 30, 1993 Page 3 Kimball's - needs repair Mill River - needs repair Metal fence by Williams needsto be repaired at an estimated cost of $8,000 Atlantic Avenue by Whitehead being repaired currently Beechwood at Cushing Plaza needs to be repaired Beechwood at #362-#364 - needs repair. Harold Litchfield said that we were in good shape. Wood fences can be repaired as time and money allow. Mr. Doyon reported on the Public Works Sharing Plan for area towns Public Works which, if approved, would require Town Meeting authorization. Sharing Plan Mr. Sullivan asked if there would be a charge. Mrs. Goedecke in- terjected that it would have to be bartered rather than cash payment due to bookkeeping issues. Motion of Mrs. Goedecke to endorse the Plan. Second by Mr. Sullivan. Vote 5-0 in favor, none opposed. ® Motion of Mr. Sullivan to accept with deep regret the resignation of Resignation from Barbara Moore from the Personnel Committee effective September 15, Personnel Comm. 1993. Second by Mrs. Goedecke. Vote 5-0 in favor, none opposed. Motion of Mrs. Goedecke to accept the resignation of Clifford Resignation from Dickson, after fifty-one years of service in the Call Fire Call Fire Dept. Department. Second by Mr. Brown. Vote 5-0 in favor, none opposed. Mr. Doyon, Mrs. Goedecke, and Mrs. Gjesteby criticized the Regional Regional Transportation Plan as being of little value and relevance. Transp. Plan Concerns were expressed about the status of the Route #3-A bridge Route #3-A reconstruction and several inaccuracies were pointed out as well. bridge Motion of Mrs. Goedecke to endorse the specific comments of the South Shore Coalition, and to note that the report as a whole was con- fusing and not particularly relevant. Second by Mr. Laugelle. Vote 5-0 in favor, none opposed. C� MINUTES - MEETING OF BOARD OF SELECTMEN August 30, 1993 Page 4 Mr. Doyon commented that the Town is getting short-changed on pay- ments in lieu of taxes on State-owned land, and should get more money. Mrs. Gjesteby suggested that the Town again propose legislation to Legislation repeal the prevailing wage requirement for projects under $250,000 proposals and allow for civilian flaggers on public works projects. Nbtion by Mrs. Goedecke that the Town pursue additional payments in lieu of taxes for State-owned land, repeal of the prevailing wage law for projects under $250,000 and legislation to allow for civilian flaggers. Second by Mr. BrownA Vote 4-1 in favor, Mr. Laugelle opposed (to civilian flaggers only) . Motion by Mr. Sullivan to approve the request of Fr. John Maheras for a Walk-a-Thon on September 18, 1993. Second by Mr. Laugelle. It was reported that Fr. Maheras called to request permission to use Walk-a-Thon the Sandy Beach lot as a rest area as well. approval Vote 5-0 in favor, none opposed. Motion of Mr. Sullivan to approve the request for a step rate increase Approv. step for Police Officer Lisa Matos from Schedule II, Pay Group PS-9 1st rate increase, step at $30,348 to 2nd step at $31,014 to become effective Septem- Police Dept. ber 23, 1993. Second by Mrs. Goedecke. Vote 5-0 in favor, none opposed. Motion of Mr. Sullivan to adopt the Civil Rights Policy Statement. Civil Rights Pol.Statement Second by Mrs. Goedecke. Adopted Mr. Doyon reported that this was to comply with the Town auditors' finding. Vote 5-0 in favor, none opposed. Motion of Mr. Sullivan to set the Special Town Meeting for STM date set October 25, 1993. Second by Mr. Brown. Vote 5-0 in favor, none opposed. Motion of Mrs. Goedecke to open the warrant September 13, 1993 and Date warrant close the warrant September 20, 1993. opened and closed MINUTES - MEETING OF BOARD OF SELECTMEN August 30, 1993 Page 5 Second by Mr. Laugelle. Vote 5-0 in favor, none opposed. Mr. Doyon reported that the easements are with Mary F. Hagerty and Sandy Beach the Sandy Beach Association for the building of the revetment. revetment Mr. Doyon also reported that there has been a challenge raised rela- tive to the Sandy Beach revetment project by Coastal Zone Management which will delay the bid opening. Motion of Mr. Sullivan to approve the easements for the Sandy Beach revetment project. Second by Mrs. Goedecke Vote 5-0 in favor, none opposed. Motion of Mr. Laugelle to approve the payment of $42,210 to Tro-Con Corp. for the Jerusalem Road project. Payment to Tro-Con Corp. Second by Mr. Brown. Vote 5-0 in favor, none opposed. Mrs. Gjesteby indicated that the Tag-a-Keg State regulation had been Tag-a-Keg established which superseded the $50 local fee now in place, and that fee Mary Jeanette Murray had filed a bill to increase it to $50. Motion of Mr. Sullivan that the Board adopt a $20 keg fee as per State regulations. Second by Mrs. Goedecke. Vote 5-0 in favor, none opposed. Mrs. Goedecke reported that Donald Staszko offered to extend the Sprinkler at Cohasset Plaza sprinkler system to the Sohier Street island at Route Sohier Street #3-A which is within the State highway. island Motion by Mr. Sullivan to petition the State to install a sprinkler in the island. Second by Mr. Laugelle. The Board discussed the merits of various sprinkler heads at this location. There was concern of water spilling into the street. Vote 5-0 in favor, none opposed. Board members commended Sue DiPesa and the contractor for the beautiful landscaping. Executive Secretary Gregory Doyon updated the Board on steps taken to Double pole address the double pole situation. situation MINUTES - MEETING OF BOARD OF SELECTMEN August 30, 1993 Page 6 He advised the Board of progress in getting a van for disabled persons. Exec.Secy's report MMA confirmed their presence at Thursday's Long Range Planning Committee. The Board was reminded of the pending Regional Fire Study which will be unveiled at 9:00 a.m. on September 8, 1993 at the Norwell Town Hall, and at 7:30 p.m. there will be a presentation for Select- men of the various communities. Richard Henderson has changed the deed to reflect that South Shore South Shore Habitat would have the right of first refusal on sale of the Bates Habitat Building condominiums. There would be perpetual affordability, and that if South Shore Habitat was no longer in existence then Habitat International would have the right of first refusal. Motion of Mrs. Goedecke to approve the two deeds to the chosen families. Second by Mr. Brown. Vote 5-0 in favor, none opposed. Richard Henderson said there must be two trustees for the first year; one from the Town and one from Habitat, and thereafter there would be a trustee representing the Town's 10% interest. After some discussion there was a Motion of Mrs. Goedecke to nominate Gregory Doyon as Trustee for the Town of Cohasset. Second by Mr. Brown. Vote 5-0 in favor, none opposed. In response to a concern from Mr. Sullivan, it was agreed by Michael Keneally and the Board that should Habitat International go out of existence that the right of first refusal would revert to the Town. (Mr. Laugelle left the meeting at 8:40 p.m.) Motion of Mrs. Goedecke to approve the condominium documents as prepared by Town Counsel. Second by Mr. Brown. Vote 4-0 in favor, none opposed. In response to a query from Mrs. Gjesteby, Town Counsel reported that Rodick and he thought that the litigation in which Rodick and Rodick had been Rodick representing the Town had been concluded but that Rodick and Rodick should be re-appointed to continue if necessary. Motion of Mr. Sullivan to appoint Rodick and Rodick as Special Counsel. yG MINUTES - MEETING OF BOARD OF SELECTMEN August 30, 1993 Page 7 Second by Mrs. Goedecke. Vote 4-0 in favor, none opposed. (Mr. Laugelle returned to the meeting at 8:55 p.m.) Mrs. Gjesteby reminded the Board of the Long Range Planning Chairman's Committee meeting at 8:00 p.m. on Thursday, and advised all that Comments the Town has received some additional funding via the Cherry Sheet. The Chairman also took note that George Kovach had refused appoint- ment to The Hagerty Development Committee. Mr. Laugelle indicated that there had been an incident involving Assistant shellfish and the Board should appoint Thomas Wigmore as Assis- Shellfish tant Shellfish Constable. Constable discussion Motion of Mr. Laugelle to appoint Thomas Wigmore as Assistant Shell- fish Constable. Second by Mr. Brown. Mrs. Gjesteby asked if we had the recommendation of the Shellfish Constable on the matter. Mr. Sullivan suggested that we hold off until the next meeting without prior discussion. Motion of Mr. Sullivan to table the matter. Second by Mrs. Goedecke. Vote 4-1 in favor, Mr. Laugelle opposed. Motion of Mr. Laugelle to adjourn the regular meeting. Adjourn Second by Mr. Sullivan. Vote 5-0 in favor, none opposed. Motion of Mr. Laugelle to go into executive session. Exec. session Second by Mr. Brown. The Chairman noted that the topics to be discussed in executive session for possible acquisition of real estate, Rosano v. Egan, possible appointment of Special Counsel, Independence Building, and the painting contract. Vote 5-0 in favor, none opposed. Mr. Brown - Aye Mrs. Gjesteby - Aye Mrs. Goedecke - Aye Mr. Laugelle - Aye Mr. Sullivan - Aye u � MINUTES - MEETING OF BOARD OF SELECTMEN August 30, 1993 Page 8 The Board went into executive session at 9:15 p.m. and did not return to open session. The meeting was adjourned in executive session. 7 y ACCEPTED: Lyn DATE: /3" Chairman C E cu ive Secretary CORRESPONDENCE LIST August 30, 1993 1. Zoning Board of Appeals. Decision on application of Kevin Hayes for a Special Permit at 430 South Main Street. 2. David Soule, Metropolitan Area Planning Council. List of pro- posed amendments for fiscal years 1994 and 1995 sections of the Transportation Improvement Program for Metropolitan Boston. 3. Drug and Alcohol Committee support of Police Chiiief Noonan' s recommendation to change the closing time of the beach to 9: 00 p.m. 4 . Ross Rosano to Conservation Commission, re Rocky Lane schedule. 5 . Amo and Priscilla Dewey Houghton, re drainage on Atlantic Ave. 6. Kenneth Ingber, re roller bladers at the high school tennis courts. 7. Ronald Corsetti, Navigation Technologies. Database for Intelli- gent Vehicle Highway System (IVHS) . 8 . Pat Haller, Transitions Program Coordinator, Cohasset Junior/Senior High School. Comments solicited re special education vocational program. 9. David Soule, Metropolitan Area Planning Council, re Clean Air Action Plan for Transportation Task Force and State Air Quality Implementation Plan (SIP) . 10 . Stephen Wigmore, George H. Mealy Post No. 118 . Omissions of known Cohasset Veterans on the World War II Memorial. CORRESPONDENCE LIST September 7 , 1993 1. Complaint regarding the operation of a commercial kennel at 30 Atlantic Avenue. Abutters would like to be informed of meetings between Richard Henderson, Esquire, and the Burnhams . 2. Certified mail notice from Robert E. Hannigan Associates of a public hearing 9/7/93 on the application of David Mitchell for a Variance at 31 Red Fox Lane. 3. Massachusetts Municipal Association Legislative Bulletin - Special Edition - August 26 , 1993 . 4 . Sally Williamson, Mass Community Antenna Television Commission. Rate and Programming changes. 5 . Mariellen Murphy, Mass Department of Revenue, Division of Local Services. New community representative is Tom Guilfoyle. 6 . Leslie Kirwan, Mass Department of Revenue, Division of Local Services. Bulletin re seminar entitled "What' s New in Munici- pal Law" to be offered in October. 7 . John Rousseau, Jr. , re harbor user' s fees. 8 . Mass Department of Revenue, Division of Local Services. In- formational Guideline Release - Local Education Fund. 9 . Jane Henderson, Fire Department. August 1993 ambulance billing report. 10. Joseph Hayes, Continental Cablevision. Legal notice re schedule of new rates and charges. AGENDA - REGULAR MEETING OF THE BOARD OF SELECTMEN September 13, 1993 7:30 p.m. A. Attendance B. Treasury Warrants C. Minutes - Review and Approval: 1. Regular Meeting of August 30, 1993 2. Executive Session of August 30, 1993 D. Scheduled Items: Joseph Hayes 7:35 p.m. Wendy Copithorne. Discuss Technical Difficulties with Selectmen's Meeting Broadcasts. 8:15 p.m. Executive Session E. Old Business: 1. Consider Abatement of FY94 Taxes at 38 Parker Avenue 2. Appointments and Re-appointments F. New Business: © 1. Review and Approval of Professional Statements: (a) Warner & Stackpole (b) Tucci & Roselli (c) Richard A. Henderson (d) M.D.I. , Inc. (e) Tri-Con Corporation 2. Consider Request of Board of Assessors re Classification Hearing (Doyon) 3. Consider Request of National Multiple Sclerosis Society for Use of Town Hall during Annual Walk, April 10, 1993 (Doyon) 4. Consider Request of Fire Dept. re Surplus Equipment (Doyon) 5. Consider Request of Library Trustees to Donate Surplus Cabinet to Cohasset Friends of the Library (Doyon) 6. Request of Housing Authority to Consult County Engineers 7. Consider Request of Social Service League for Use of Town Hall 8. Acceptance of Gift from Conservation Trust (Doyon) G. Executive Secretary - Update on Pending Matters H. Public and/or Press I. Other Business that May Properly Come Before the Board jds 9 13 93 MINUTES - MEETING OF BOARD OF SELECTMEN September 13, 1993 Selectmen present: Merle S. Brown Jane 0. Goedecke Michael H. Sullivan Others present: Barbara H. Clain - Cohasset Housing Auth. Robert E. Martin, Jr. - Chamber of Commerce Roger W. Lincoln - Acting Fire Chief Wendy Copithorne) - Continental Cablevision Joseph F. Hayes ( - " 11 Molly Hochkeppel - Patriot Ledger Mary Ford - Cohasset Mariner Robert V. Davenport - Cable T.V. volunteer Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m., Vice Chairman Sullivan presiding. He announced that Chairman Gjesteby and Selectman Laugelle are travelling. Motion of Mrs. Goedecke to approve, ratify, and confirm the Treasury signing of the bill warrant of September 2, 1993, by Chairman warrants Gjesteby and Selectmen Brown, Goedecke, Laugelle and Sullivan, and the payroll warrant of the same date by Chairman Gjesteby and Selectmen Goedecke, Laugelle and Sullivan; also, the bill and payroll warrants of September 9, 1993, by Chairman Gjesteby and Selectmen Goedecke and Laugelle. Second by Mr. Brown. Vote 3 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve the minutes of meeting of Mins. mtg. August 30, 1993. 8/30/93 Second by Mr. Brown. Vote 3 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve the minutes of executive Mins. exec. session of August 30, 1993, as amended. sess. , 8/30/93 Second by Mr. Brown. Vote 3 - 0 in favor, none opposed. Abatement of the FY94 real estate taxes on 38 Parker Avenue was Abatement of considered. R. E. taxes FY93, 38 Parker Ave. qL r . MINUTES - MEETING OF BOARD OF SELECTMEN September 13, 1993 Page 2 Motion of Mr. Brown to request the Board of Assessors to abate in full the real estate taxes for FY94 on 38 Parker Avenue (now owned by the Town) . Second by Mrs. Goedecke. Vote 3 - 0 in favor, none opposed. Appts./re-appts. There were no new appointments or re-appointments proposed. tabled Motion of Mrs. Goedecke to approve payment of the bill of Warner Prof. bills & Stackpole in the sum of $120.40, for the period July 1-31, 1993, pending approval of the Board of Health. Second by Mr. Brown. Vote 3 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve for payment the bill of Tucci & Roselli, CPA, in the sum of $6,075 on account of the 1993 Financial Statement Audit. Second by Mr. Brown. Vote 3 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve for payment the bill of Richard A. Henderson, Esq., in the sum of $2,944.50. Second by Mr. Brown. Vote 3 - 0 in favor, none opposed. Mrs. Goedecke withdrew the motion to correct the total sum due. Motion of Mrs. Goedecke to approve payment to Richard A. Henderson, Esq., in the sum of $3,786, for the period August 1-31, 1993, (including the Treasurer-Collector's portion thereof) . Second by Mr. Brown. Vote 3 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve payment to M.D.I. Inc., of the sum of $18,600, in connection with the report on the Regional Fire District. sz MINUTES - MEETING OF BOARD OF SELECTMEN September 13, 1993 Page 3 Mr. Doyon said the Commonwealth still owes the Town funds and a Prof. bills check for the full amount cannot be drawn until the money is (cont'd.) received. Motion of Mrs. Goedecke to approve payment to M.D.I. Inc. of the sum currently on hand, and to pay the balance when funds are available. Second by Mr. Brown. Vote 3 - 0 in favor, none opposed. Motion of Mr. Brown to approve payment to Tro-Con Corporation in the sum of $48,300, for storm damage repairs on Jerusalem Road/Forest Avenue, pending completion of punch list items. Second by Mrs. Goedecke. Vote 3 - 0 in favor, none opposed. Wendy Copithorne and Joseph Hayes appeared to discuss technical Disc. with reps. difficulties with telecasts of Selectmen's meetings. Ms. of Cont. Cable- Copithorne said she has provided a memorandum to the Board vision re Sel. 's members documenting the problems that have occurred, to the best telecasts of her knowledge. Today, a thorough check of the wiring was done and a modulator was replaced. She catalogued the problems and the steps taken to correct them, stating that Mr. Davenport may call the studio if future problems occur during meetings. Mr. Sullivan inquired about placement of another camera in the room so that viewers are not looking at the backs of heads of those speaking. Ms. Copithorne replied that the room could be re-arranged to install a camera to pan back and forth from the side. Mr. Sullivan suggested that it be looked into. Mr. Hayes said he did not have any other issues to discuss at this time when asked by the Acting Chairman, and apologized for past problems. The Acting Chairman thanked them for coming in. Mr. Doyon announced the annual request of the Board of Assesssors Req. of B/Assess. for a classification hearing to discuss property assessments for for FY94 classi- Fiscal Year 1994. The Board of Assessors has requested that fication hearing October 4 be set as a hearing date for the purpose. Motion of Mrs. Goedecke to set a hearing date on real estate tax MINUTES - MEETING OF BOARD OF SELECTMEN September 13, 1993 Page 4 classification for October 4, 1993. Second by Mr. Brown. Vote 3 - 0 in favor, none opposed. Request of the National Multiple Sclerosis Society (Mass. Req. of NMSS Chapter) to use the Town Hall Auditorium was considered. to use Town Hall Auditorium Motion of Mr. Brown to grant permission to the National Multiple Sclerosis Society (Mass. Chapter) to use the Town Hall Auditorium on April 10, 1994, from 10:00 a.m. to 5:00 p.m., in connection with its annual "Cohasset by the Sea" Walk. Second by Mrs. Goedecke. Vote 3 - 0 in favor, none opposed. A request of the Fire Department to dispose of surplus equipment Req. of Fire Dept. was considered. to dispose of surplus equip. Motion of Mr. Brown to declare as surplus 500 feet of 1 1/8" ® forestry hose, as outlined in a letter dated September 7, 1993, from Roger W. Lincoln, Acting Fire Chief. Second by Mrs. Goedecke. Vote 3 - 0 in favor, none opposed. Request of the Library Trustees to dispose of surplus equipment Req. of Library was considered. Trs. to dispose of surplus equip. Motion of Mr. Brown to declare as surplus several wooden card catalog cabinets, as proposed in a memorandum of September 3, 1993, from the Board of Library Trustees. Second by Mrs. Goedecke. Vote 3 - 0 in favor, none opposed. Request of the Housing Authority to consult the County Engineers Req. of CHA to was considered. consult Norf. Cty. Engineers Mr. Doyon said that Ms. Clain is present to answer any questions. Motion of Mrs. Goedecke to approve a request of the Housing Authority to ask the County Engineers to determine grades within IL MINUTES - MEETING OF BOARD OF SELECTMEN September 13, 1993 Page 5 the courtyards at 60 Elm Street. Second by Mr. Brown. Vote 3 - 0 in favor, none opposed. Request of the Social Service League to use the Town Hall Req. of Soc. Serv. Auditorium was considered. League to use Town Hall Audit. Motion of Mr. Brown to allow the Social Service League to use the Town Hall Auditorium to hold its Annual Flu Clinics on October 23 and October 30, 1993, from 11:00 a.m. to 1:00 p.m. Second by Mrs. Goedecke. Vote 3 - 0 in favor, none opposed. The Acting Chairman announced that a gift had been made to the Acceptance of Town of $100,000, $50,000 from an anonymous donor and a matching gift for Hagerty gift of $50,000 from the Cohasset Conservation Trust, to be prop. purchase directed towards the purchase of the Hagerty property, 38 Parker Avenue. Motion of Mr. Brown to accept the gift with gratitude. Second by Mrs. Goedecke. Vote 3 - 0 in favor, none opposed. The Executive Secretary reported: Exec. Secy's report He is pleased to see that the Town Hall's painting contractor is proceeding with the painting. It is hoped the project will be completed by the end of the month, weather permitting. A telephone call was received this afternoon from the Dramatic Club stating they are ready to start their season. They want to use the Town Hall Auditorium on Sunday, September 19, from 2:00 to 5:00 p.m. for a rehearsal. A letter of request will be forthcoming. [Motion of Mrs. Goedecke to approve the use of the Town Hall Req. of CDC to Auditorium on Sunday, September 19, from 2:00 to 5:00 p.m. by the use Town Hall Cohasset Dramatic Club. Audit. [Second by Mr. Brown. MINUTES - MEETING OF BOARD OF SELECTMEN September 13, 1993 Page 6 [Vote 3 - 0 in favor, none opposed. ] A question has been raised on the Sandy Beach wall by Coastal Zone Management and the bid opening date has been extended to the second week of October. [End of report.] The Board members discussed the report recently prepared by the Reg. Fire & Emerg. consultants for the Regional Fire and Emergency Services project. Serv. report disc. Mr. Brown asked to have a letter sent to the Selectmen of the member towns and to have a meeting set up before October 15 for the purpose of establishing a sub-commmittee of representative Selectmen of each town, and with someone from the regular committee, to review the entire matter. Mr. Doyon said the administrators and Fire Chiefs are meeting next Tuesday to work on a resolution to be proposed, following which the Selectmen of the various communities will designate representatives and convene a meeting for whatever the resolution calls for. Mr. Brown said he would like to have the Selectmen from all the towns involved meet prior to that. Mrs. Goedecke agreed that it would be a good idea to try to get people together once to determine (W the level of interest or commitment. Mr. Sullivan concurred. Motion of Mr. Brown to have the Executive Secretary arrange a meeting of the Selectmen of the various towns involved in the regional fire district plan prior to October 15, 1993. Second by Mrs. Goedecke. Vote 3 - 0 in favor, none opposed. Mr. Doyon asked who would represent the Town. Mrs. Goedecke was designated. Mrs. Goedecke asked that a letter be sent to the Selectmen of each town requesting that a representative be named, adding that she will follow up on it. The Board members commented on various matters. Other business Mrs. Goedecke said that the Drug and Alcohol Committee has received a 1993 Drug Fighter of the Year award from the Governor's Alliance Against Drugs, for which there is to be a special ceremony at Kennedy Library on October 25. She has also received word from the Art Center that a local artist, Jean Roplogle, has offered to have some of her work hang in the Selectmen's Office. LL MINUTES - MEETING OF BOARD OF SELECTMEN September 13, 1993 Page 7 The Acting Chairman asked for comments from the press and public. Press and public Motion of Mr. Brown to adjourn to executive session to discuss Exec. session pending litigation of Egan v. Rosano and the Independence Building, not to return to open session. Second by Mrs. Goedecke. Vote 3 - 0 in favor, none opposed. Mr. Brown - Aye Mrs. Goedecke - Aye Mr. Sullivan - Aye. The Board went into executive session at 8:12 p.m. and did not return to open session. The meeting was adjourned in executive session. I J� z 7 APPROVED: s, i✓ ✓ �� DATE: Chairman. fi&ecutive Secretary i i s 1 CORRESPONDENCE LIST September 13, 1993 1. Susan Ceci. Dog officer complaint. 2. Robert Antonucci, The Commonwealth of Massachusetts Depart- ment of Education. Required school spending in FY 94. 3 . Department of Personnel Administration, Police sergeant' s approved authorization of employment. 4 . Coordinator/Financial Director, Norfolk County Advisory Board. Commissioners ' consolidated appropriation request. 5 . Coordinator/Financial Director, Norfolk County Advisory Board. Additional school reform charges against certain towns. 6 . Harold Litchfield, Highway Surveyor, re emergency generators. 7 . Police Department, Safety Officer. Request for traffic counts (speed and type) at various Town locations. 8 . Rita Farrell, Massachusetts Housing Partnership Fund. Letter and certification re affiliation with Massachusetts Housing Partnership. 9. Town Accountant' s office. Breakdown re FY94 budget v. FY93 . 10 . Allan McKinnon, Massachusetts Turnpike Authority. Notice of MassPike' s second annual special bidding session open to cities and towns. _S rY jds 9 16 93 CORRESPONDENCE LIST September 20, 1993 1. Richard A. Henderson, Esq. re D. J. Buckley Company land taking. 2. Joseph R. Godzik, Health Agent, to Gerard Colucci, With Richard Restaurant re canellation of Workers' Compensation insurance. 3. Decision of ZBA re St. Stephen's Episcopal Church. 4. Approved request for traffic counts from Norfolk County Commissioners' Administrative Offices. 5. Mass. Historical Commission re eligibility for National Register Listing of Government Island Historic District. 6. Sen. Brian J. McDonald to David C. Soule, Exec. Director of MAPC, re 1944 Transportation Improvement Plan. 7. Frank Maher, Exec. Secretary, Town of Bridgewater, to Gregory Doyon re MBTA assessment. 8. Brian W. Noonan, Chief of Police. Status Report for August 1993. 9. Cristine Heanue, Disaster Recovery Co-ord. , MEMA, re proposed plans for Sandy Beach. Possible violation of rules and regulations regard- ing work on coastal barrier beaches. 10. Michael Buckley, Town Accountant, to Director of Accounts re 6/30/93 balance sheet. 11. Exec. Secretary, Town of Hingham re shared 16(b) (2) converted van for use of Council on Aging jointly with Town of Hingham. 12. Michael Buckley, Town Accountant, re Town Accountant's computer mainten- ance budget. C', AGENDA - REGULAR MEETING OF THE BOARD OF SELECTMEN September 27 , 1993 SELECTMEN' S MEETING ROOM - TOWN HALL 7: 30 p.m. A. Attendance B. Treasury Warrants C. Review and Approval: 1. Regular Meeting of September 13 , 1993 2 . Executive Session of September 13, 1993 D. Scheduled Items: 7: 35 p.m. Herbert Jason and Jeffrey Donze - Presentation of Citizens' Petition Relative to Mill River Marine 7 : 45 p.m. Request of Liquors Unlimited for Package Store License Transfer 8: 00 p.m. Acting Fire Chief Roger Lincoln - Discuss Hose Needs and Radio; South Shore Hospital Contract Revision E. Old Business 1. Appointments and Re-appointments 2 . Discuss Status of Crosswalk Signs (Sullivan) F. New Business 1. Consider Acceptance of STM Articles (Doyon) 2. Consider Request of Dramatic Club for Rehearsal and Performance Dates (Doyon) 3. Consider Request for Transfer from the Reserve Fund - Wire Department (Doyon) 4. Consider Appointment of Acting Police Chief for Period October 15 - October 22, 1993 (Doyon) 5 . Review and Approval of Professional Statement of Goodwin, Procter & Hoar (Doyon) 6 . Consider Request of The Community Center to Hold Annual Halloween Fair on Common October 31, 1993 (Doyon) 7 . Consider Request for Drainage Improvement on Howe Road (Doyon) 8 . Discuss Educational Reform Waiver (Gjesteby) G. Executive Secretary - Update on Pending Matters H. Public and/or Press I. Other Business That May Properly Come Before the Board jds 9 27 93 MINUTES - MEETING OF BOARD OF SELECTMEN September 27, 1993 Selectmen present: Merle S. Brown Martha K. Gjesteby Jane 0. Goedecke Michael H. Sullivan Others present: Duncan T. McCormack - Supt., Water Dept. Jeffrey C. Waal - Conservation Comm'n. Patrick J. Connelly - Mgr., Liquors Unlimited, Inc. Roger W. Lincoln - Acting Fire Chief Jacqueline B. Clark Ralph Harrison - Colonial Pharmacy Robert E. Martin, Jr. - Chamber of Commerce Mary Ford - Cohasset Mariner Molly Hochkeppel - Patriot Ledger Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m., Chairman Gjesteby presiding. She announced that Mr. Laugelle is vacationing. Motion of Mr. Brown to approve, ratify, and confirm the signing Treasury of the bill warrant of September 23, 1993, by Selectmen Brown, warrants Goedecke and Sullivan, and the payroll warrant of the same date by Chairman Gjesteby and Selectmen Brown, Goedecke and Sullivan. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Motion of Mr. Brown to approve the minutes of meeting of Mins. mtg. September 13, 1993. 9/13/93 Second by Mrs. Goedecke. Vote 3 - 0 in favor, Mrs. Gjesteby abstaining. Motion of Mr. Brown to approve the minutes of executive session Mins. exec. of September 13, 1993. sess. 9/13/93 Second by Mrs. Goedecke. Vote 3 - 0 in favor, Mrs. Gjesteby abstaining. Proposed warrant articles for the Special Town Meeting scheduled for October 25, 1993, were considered. 9 MINUTES - MEETING OF BOARD OF SELECTMEN September 27, 1993 Page 2 Article 1. Amend Personnel Classification By-law Schedule. STM warrant articles Motion of Mrs Goedecke to accept Article 1, as submitted. Second by Mr. Sullivan. Vote 4 - 0 in favor, none opposed. Article 2. Authorize intermunicipal agreements re sharing public works equipment. Motion of Mr. Brown to accept Article 2, as submitted. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Article 3. Repairs to Sandy Beach wall. Motion of Mrs. Goedecke to accept Article 3, as submitted. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. Article 4. Establishing a lien fee. Motion of Mr. Sullivan to accept Article 4, as submitted. Second by Mrs. Goedecke. Mr. McCormack explained that the purpose of the article is to expedite payment of water bills. Vote 4 - 0 in favor, none opposed. Article 5. Establish a revolving fund for the Water Department. Mr. McCormack explained that the purpose of the article is to increase revenue and clear up ongoing problems. Motion of Mrs. Goedecke to accept Article 5, as submitted. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. Article 6. Storm drainage, Atlantic Avenue. Motion of Mrs. Goedecke to accept Article 6, as submitted. MINUTES - MEETING OF BOARD OF SELECTMEN September 27, 1993 Page 3 Second by Mr. Brown. STM warrant articles (cont'd.) Vote 4 - 0 in favor, none opposed. Article 7. Replace computer hardware/software. Motion of Mr. Sullivan to accept Article 7, as submitted. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. Article #8. Computer and printer for Harbor Master. Motion of Mr. Sullivan to accept Article 8, as submitted. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. Discussion of warrant articles was suspended for the purpose of hearing the application for transfer of the liquor license of Liquors Unlimited, Inc. Mr. Doyon noted that everything is in order, and read the Hearing re trans- published notice of public hearing. fer of liq. lic. from Liquors Un- Motion of Mr. Sullivan to approve the transfer of liquor license limited, Inc. to from Liquors Unlimited, Inc. to Heldan, Inc., at the same Heldan, Inc. address, 27 South Main Street. Second by Mrs. Goedecke. The Chairman asked for comment from those opposed or in favor. There was no public comment. Vote 4 - 0 in favor, none opposed. Discussion of warrant articles was resumed. STM warrant articles (cont'd.) Article 9. Transfer and expenditure from existing funds of the Conservation Commission. MINUTES - MEETING OF BOARD OF SELECTMEN September 27, 1993 Page 4 Mr. Waal explained the purpose of the article, stating that the STM warrant Conservation Commission wants to purchase a printer and a working articles (cont'd.) station for its computer. Discussion followed. Mr. Brown said $800 for a printer is too much money, and the Computer Study Committee should be asked for comment. Motion of Mr. Brown to accept Article 9. Second by Mr. Sullivan. Vote 4 - 0 in favor, none opposed. Article 22. Hiring of Conservation Agent. Mr. Waal explained the necessity for hiring a Conservation Agent. The number of working hours and funding for the job were discussed. Mr. Sullivan disagreed with increasing the budget in the middle of the year. Motion of Mr. Brown to accept Article 22, as submitted. Second by Mrs. Goedecke. Vote 3 - 1 in favor, Mr. Sullivan opposed. Discussion of warrant articles was suspended to consider a scheduled item. Acting Chief Lincoln explained that after a review of the Req. of Acting specifications for the new pumper he realized that hose and a Fire Chief re radio were not included. He has priced the items and it is purchase of possible there may be enough money left in the appropriation for hose and radio the pumper to purchase them. Items have been deleted at a for new pumper savings of approximately $7,800. The cost of a radio is $1,900 to $2,700; hose is $6,700. Mr. Doyon said that the Chief is getting quotations on the items. Motion of Mrs. Goedecke to approve the purchase of hose and a radio for the new fire pumper. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. In connection with the South Shore Hospital contract revision, Req. of Acting Acting Chief Lincoln explained that the contract is about to be Fire Chief for renewed on Medicare billing. When a defribillator is used appvl. re con- tract revision C MINUTES - MEETING OF BOARD OF SELECTMEN September 27, 1993 Page 5 under Medicare payment the bill is sent to the hospital and the hospital then bills Medicare. At the present time the Town is receiving a fee of $75. Medicare will pay up to 800, and consequently, the Town can get additional revenue. He said this provision should be included in the new contract. Mr. Doyon told the Board that Town Counsel has reviewed the new contract. He suggested that it either be approved with the defibrillation amendment, or the Board may wait to see if South Shore Hospital will agree to it. Motion of Mrs. Goedecke to approve the Town's contract with South Shore Hospital to include the amendment for defibrillation compensation. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. Discussion of warrant articles was resumed. Article 10. Guard rail on Atlantic Avenue and Jerusalem Road. STM warrant Discussion took place concerning the cost. Mr. Sullivan asked articles that more specific information be made available at Special Town (cont'd.) Meeting. Motion of Mrs. Goedecke to accept Article 10, as submitted. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. Article 11. Collection of unpaid ambulance fees. Mrs. Gjesteby asked to have the article delayed until the Regional Fire District report is accepted. Motion of Mrs. Goedecke to accept Article 11, as submitted. Second by Mr. Brown. Vote 3 - 1 in favor, Mrs. Gjesteby opposed. Article 12. Joint purchase of van for disabled with Town of Hingham. Motion of Mr. Sullivan to accept Article 12, as submitted. MINUTES - MEETING OF BOARD OF SELECTMEN September 27, 1993 Page 6 Second by Mr. Brown. STM warrant articles (cont'd.) Vote 4 - 0 in favor, none opposed. Article 13. Contract with Town of Hingham for purchase of van for disabled. Motion of Mr. Brown to accept Article 13, as submitted. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Article 14. Handicapped parking space and sidewalk at Paul Pratt Memorial Library. Motion of Mrs. Goedecke to accept Article 14, as submitted. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. Article 15. Funding of collective bargaining agreements, Cohasset Public Schools. Motion of Mr. Brown to accept Article 15, as submitted. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Article 16. Funding of collective bargaining agreement with Konohasset Clerical and Custodial Association. Motion of Mrs. Goedecke to accept Article 16, as submitted. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. Article 17. Unpaid bills. Motion of Mrs. Goedecke to accept Article 17, as submitted. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. MINUTES - MEETING OF BOARD OF SELECTMEN September 27, 1993 Page 7 Article 18. Amend Town By-law re Sandy Beach Parking Lot. SIM warrant articles (concl.) Motion of Mr. Brown to accept the concept of Article 18, which is to be re-worded by Town Counsel. Second by Mrs. Goedecke. Mrs. Goedecke wanted the reference to hours omitted and to have it specified that the hours would be set by the Board and the Chief of Police. Vote 4 - 0 in favor, none opposed. Article 19. Purchase of emergency generators. Motion of Mrs. Goedecke to accept Article 19, as submitted. Second by Mr. Sullivan. Vote 4 - 0 in favor, none opposed. Article 20. Replacement of crosswalk signs. Mrs. Goedecke and Mr. Brown agreed the article should go to the Advisory Committee for a transfer. Motion of Mrs. Goedecke not to include Article 20 in the warrant for Special Town Meeting. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. Article 21. Patrol boat for Harbor Master. Motion of Mr. Brown not to accept Article 21. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. [End of articles. ] Mr. Sullivan reported on the status of crosswalk signs. He Report on status stated that the Highway Surveyor became too busy to put them out of crosswalk signs and the Fire Department is prohibited from doing it. He recommended that the signs be put out permanently and see what MINUTES - MEETING OF BOARD OF SELECTMEN September 27, 1993 Page 8 develops. Ms. Jacqueline Clark said she is interested in having the North Main Street crosswalk covered in front of The Community Center. Request of the Wire Department for a transfer from the Reserve Req. of Wire Fund to purchase a portable radio was considered. Dept. for trans. from Res. Fund Motion of Mr. Brown to approve the request for transfer of $500 from the Reserve Fund to the Wire Department. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Request of the Chief of Police to appoint an Acting Chief during Req. of Police his vacation was considered. Chief to appt. Acting Chief Motion of Mr. Brown to appoint Sergeant Robert W. Jackson as Acting Chief of Police for the period of October 15 to October 22, 1993. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Motion of Mr. Sullivan to approve payment to Goodwin, Procter & Prof. bill Hoar in the sum of $149.88 for the period of 7/1-7/27/93, in connection with services for the Wastewater Treatment Plant. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. Request of The Community Center to use the Town Common was Req. of Comm. considered. Ctr. to use Town Common Motion of Mr. Sullivan to approve the request of The Community Center to use the south end of the Town Common on Sunday, October 31, 1993, from 12:00-4:00 p.m. for its loth Annual Hallowe'en Fair. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. It was suggested by Mr. Sullivan that Mr. Doyon talk with a representative from The Community Center concerning control of the flow of traffic for functions on the Common. MINUTES - MEETING OF BOARD OF SELECTMEN September 27, 1993 Page 9 The Board discussed a request to install drainage on Howe Road, a Req. to install private way. Mr. Doyon said he had inspected the site with the drainage on Highway Surveyor. The existing drainage system was installed by Howe Rd. a developer, and the problem is unique to one house on that (private way) street because of the pitch of the driveway. There are two catchbasins. There is lack of drainage capacity and also lack of routine maintenance of the catchbasins. He added that the Board has previously refused to act on repairing other private ways. Mrs. Goedecke stated that it is not an appropriate problem for the Board to solve. Mr. Doyon explained a memorandum relating to Education Reform Act Educ. Reform waivers, stating that the Town will be able to meet the Act waivers requirement without taking advantage of the waivers. The Chairman announced the Massachusetts Department of Revenue's Announc. of certification of "free cash" for the Town as of July 1, 1993, at certif. of $705,331. "free cash" The Executive Secretary reported: Exec. Secy's report The Police report that the Acting Fire Chief is implementing a Hepatitis B program this week. He met with a Coastal Zone Management agent today and discussed the Sandy Beach riprap wall. A decision is expected in a day or two. CZM may or may not approve it, or may decide on a modification. If they say the Town can go forward with only part of the project, the design will be brought before the Board next week for review. In connection with the municipal parking lot plan being worked on by the County Engineers Mr. Litchfield has made comments and the plan will be shown to the Village Renaissance group and the Chamber of Commerce. There are two concepts, but no additional spaces will be gained. There is some potential for gaining a few more spaces if the Town goes forward with the plans for the Public Works Garage. One of the plans shows angle parking, which Mr. Litchfield prefers, as it would increase efficiency. The Railroad's plans are hanging over the whole project. The Old Colony Railroad group has requested use of the Town Auditorium on October 21 for a Citizens' Advisory Meeting. [End of report.] Mr. Harrison of the Colonial Pharmacy spoke to the Board MINUTES - MEETING OF BOARD OF SELECTMEN September 27, 1993 Page 10 concerning a parking problem on South Main Street, and requested Req. of mer- that four spaces in front of his store be assigned a fifteen chant re park- minute parking limit. He explained that for two hours in the ing problem on morning, from 9:00 to 11:00 a.m., because of parking by So. Main St. Community Center users elderly people and other customers cannot get into his store. The Board discussed the problem with him. Mr. Martin was consulted, who said he would be glad to try to get people together concerning the matter. Mrs. Goedecke suggested police ticketing of the area for a few days. The press was asked for comment. Press Motion of Mr. Brown to adjourn. Adjourn Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. The meeting was adjourned at 9:50 p.m. 4 ACCEPTED: �J �Z�.. � � - DATE: Chairman- ///V Exe five Secretary +�f CORRESPONDENCE LIST September 27, 1993 1. Mass E.O.E.A. Department of Food and Agriculture. Notice re new pesticide licensing provisions. 2. John Powers, Massachusetts Bay Transportation Authority. Notice re SDEIS/SDEIR on Greenbush Line corridor. 3. Harbor Committee meeting minutes of September 2, 1993, with notification of next meeting. 4. Town Clerk. Sworn appointment of Michael Tetreault to Personnel Committee. 5. Massachusetts Department of Revenue, Division of Local Services. Bulletin re 1993 legislative enactments. 6 . Acting Fire Chief, Roger Lincoln. (a) memo re radio for new pumping engine. (b) memo re pumping engine contract. 7. Acting Fire Chief, Roger Lincoln. Letter from Blanchard Fire Apparatus, Inc. enclosing contract and deletions for pumping engine. 8. John Modzelewski, Civil Designs, Inc. Fax transmission re Sandy Beach revetment. © 9. Advisory Committee. Minutes of meeting of September 14 , 1993 . 10 . Hand delivered by a resident of Flintlocke Ridge Road. Petition to enforce speed limit to 20 mph. 11. Howard Mathews, Eastern Utilities, to Acting Fire Chief Roger Lincoln, re storm exercise. 12 . Sheila Evans. Certified mail notice of hearing before Board of Health re variance to construct septic systems at 72 North Main Street. AGENDA - REGULAR MEETING OF THE BOARD OF SELECTMEN October 4 , 1993 SELECTMEN' S MEETING ROOM - TOWN HALL 7: 30 p.m. A. Attendance B. Treasury Warrants C. Review and Approval 1. Regular Meeting of September 27 , 1993 D. Scheduled Items 7 : 35 p.m. Fire Chief Interview 8: 00 p.m. Board of Assessors - Classification Hearing 8: 15 p.m. Herbert Jason and Jeffrey Donze - Presentation of Citizens ' Petition Relative to Mill River Marine 9: 00 p.m. Executive Session E. Old Business 1. Appointments and Re-appointments F. New Business 1. Consider Request of Fire Department to Meet with Personnel Committee re Position Re-classification (Doyon) 2. Take Position on Various Articles (Doyon) 3. Consider Request of Second Congregational Church for Use of Town Hall Auditorium November 13 , 1993 (Doyon) 4. Consider Request of Dramatic Club for Rehearsal and Per- formance Dates (Doyon) 5. Consider Resolution for Regional Fire District (Doyon) 6. Consider Request of James Lane' s Residents for Installation of Barrier (Doyon) 7 . Review and Approval of Professional Statement of Tucci & Roselli (Doyon) 8 . Discuss Status of Sandy Beach Riprap Wall (Doyon) 9. Consider Request of The Community Center re New Year' s Eve Celebration (Doyon) 10 . Discuss Harbor Mooring and User Fees (Doyon) G. Executive Secretary - Update on Pending Matters H. Public and/or Pzess I. Other Business That May Properly Come Before the Board jds 10 4 93 MINUTES - MEETING OF BOARD OF SELECTMEN October 4, 1993 Selectmen present: Merle S. Brown Martha K. Gjesteby Jane 0. Goedecke Michael H. Sullivan Others present: Roger W. Lincoln - Acting Fire Chief James W. Lagrotteria ) Joseph A. DiVito, Jr.(- Board of Assessors Ross W. Rosano ) Michael C. Patrolia Robert E. Martin, Jr. - Chamber of Commerce Edward B. Fitzpatrick Peter F. Pacetti - Personnel Committee Mary Ford - Cohasset Mariner Molly Hochkeppel - Patriot Ledger Robert V. Davenport - Cable T.V. volunteer Richard A. Henderson - Town Counsel (8:50 p.m.) Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m., Chairman Gjesteby presiding. Motion of Mr. Brown to approve, ratify, and confirm the signing Treasury of the bill and payroll warrants of September 30, 1993, by warrants Chairman Gjesteby and Selectmen Brown, Goedecke, and Sullivan. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Motion of Mr. Brown to approve the minutes of meeting of Mins. mtg. September 27, 1993. 9/27/93 Second by Mr. Sullivan. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Goedecke to appoint Ryan Freeman as Student Appt. to D&A Representative to the Drug and Alcohol Committee. Committee Second by Mr. Sullivan. Vote 4 - 0 in favor, none opposed. New Business #1, request to reclassify the Senior Clerk in the New Bus. #1 Fire Department, was postponed. postponed MINUTES - MEETING OF BOARD OF SELECTMEN October 4, 1993 Page 2 Request of The Second Congregational Church to use Town Hall Req. of 2d Congo. Auditorium was considered. Church to use Town Hall Audit. Motion of Mr. Sullivan to allow The Second Congregational church approved to use the Town Hall Auditoroum to hold a Square Dance on Saturday, November 13, 1993, from 7:00-11:00 p.m., for the customary fee. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Request of the Cohasset Dramatic Club to use the Town Hall Req. of Coh. Auditorium was considered. Dram. Club to use Town Hall Motion of Mr. Sullivan to approve the use of Town Hall Audit. approved Auditorium, as requested in a memorandum of September 27, 1993. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. Mr. Doyon told the Board that he is going to ask the Dramatic Club to sign a set of rules and to replace the light bulbs. The Board discussed the improvements to the Auditorium to be made by the Dramatic Club in lieu of payment. Motion of Mrs. Goedecke to approve the work proposed to be done in lieu of rent, as agreed by the Cohasset Dramatic Club. Second by Mr. Sullivan. Vote 4 - 0 in favor, none opposed. Acting Fire Chief Roger W. Lincoln was interviewed for the Interview for position of Fire Chief. appt. of Fire Chief The Chairman asked the sub-committee members, Mrs. Goedecke and Mr. Brown, for comments. Mr. Brown said only five prospective semi-finalists were interviewed, and Mr. Lincoln was selected as the finalist candidate. Mrs. Goedecke stated that it is the recommendation of the sub-committee that the Board interview a single finalist. Mr. Lincoln presented his reasons for wanting to be named Fire Chief and outlined his credentials. He was questioned by the Board members concerning his management style and ways in which MINUTES - MEETING OF BOARD OF SELECTMEN October 4, 1993 Page 3 he might improve the department, among other things. Motion of Mr. Brown to appoint Roger W. Lincoln as Chief of the Fire Department. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. The Board congratulated the new Chief, who said he appreciated the opportunity to serve the people of Cohasset. Payment of the statement of the Town Auditors was considered. Prof. bill Motion of Mr. Sullivan to approve payment to Tucci & Roselli, CPA, the sum of $2,900, the final billing for the 1993 Single Audit Act. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. 3 Q Mr. Doyon discussed with the Board the status of the Sandy Beach Report on status riprap wall, stating that he met this morning with the engineer, of Sandy Beach John Modzelewski, and an agent of Coastal Zone Management. riprap wall During the meeting, it was discussed what was in place at Sandy Beach prior to the October 31, 1991, storm. The CZM agent said a letter would be forthcoming within the next two or three days, which leaves the matter unresolved. The bid opening will therefore be postponed for another four weeks. He added that it may become necessary to alter the design, and if so, the question may arise as to whether or not the job is feasible. Mr. Doyon requested the public to produce photographs showing what the large boulders at Sandy Beach looked like prior to October 31, 1991. He said the County Engineers have proved there was an actual masonry wall at the Hagerty property, but beyond that, CZM is questioning the size and number of boulders. Request of The Community Center for permission to use the village Req. of The Comm. for its New Year's Eve celebration was considered. Ctr. for permission to use village for Motion of Mrs. Goedecke to grant permission to The Community New Year's Eve Center of Cohasset, Inc., to use the Town Common, Town Hall, celeb. approved Constitution Park, and the Osgood School Parking Lot for its New Year's Eve celebration on Friday, December 31, 1993, from 4:30 to 11:00 P.M. MINUTES - MEETING OF BOARD OF SELECTMEN October 4, 1993 Page 4 Second by Mr. Sullivan. Vote 4 - 0 in favor, none opposed. A resolution on regional fire and emergency medical services was Resolution on presented to the Board for approval. reg. fire & emerg. med. serv. appvd. Motion of Mrs. Goedecke to approve the resolution. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. At 8:00 p.m. a classification hearing took place, at the request Classification of the Board of Assessors. hearing, Board of Assessors Mr. Lagrotteria said the Assessors are present to inform the Board that they have voted to recommend setting a single classification for assessments for the Town for Fiscal Year 1994. They are proposing a tax rate of $13.93. The Department of Revenue has certified a minimum residential factor of 94.7749%, which means they are limited to a maximum of 5.2% if splitting Q the tax rate is to be considered. With the maximum split rate, the residential rate would be $13.20, but the commercial rate would be $20.90. The Assessors feel this would be very unfair. Roughly 9% of the gross is from commercial and industrial properties, and it is difficult to keep business in Cohasset. He concluded that the Assessors feel a single tax rate is important for this reason and they again recommend a single tax rate. The Chairman asked the public for comment. There was none. Motion of Mr. Brown to accept a single tax rate for Fiscal Year 1994. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Mr. Lagrotteria praised the Computer Study Committee for having done one of the best jobs he said he has seen in his twelve to fifteen years in public service, and expressed his thanks. Discussion of warrant articles for the Special Town Meeting took STM warrant arti- place. cles discussed Article #1. Clerk for the Assessors' Office. MINUTES - MEETING OF BOARD OF SELECTMEN October 4, 1993 Page 5 Motion of Mrs. Goedecke to recommend favorable action on Article STM warrant #1. articles (cont'd.) Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. Article #2. Intermunicipal agreement for sharing public works equipment. Motion of Mr. Sullivan to recommend favorable action on Article #2. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. Article #3. Sandy Beach riprap. Motion of Mr. Sullivan to recommend favorable action on Article #3. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Article #4. Lien fee for unpaid water and sewer charges. Article #4 was deferred to Town Counsel. Article #5. Atlantic Avenue drainage. Motion of Mrs. Goedecke to recommend favorable action on Article #5. Second by Mr. Sullivan. The amount was discussed. Mr. Doyon said the Highway Surveyor has estimated a cost of $4,000-$5,000. Mr. Sullivan requested that the cost be made known prior to Town Meeting. Vote 4 - 0 in favor, none opposed. Article #6. Replacement of computer hardware/software. Motion of Mrs. Goedecke to recommend favorable action on Article #6. -7`e MINUTES - MEETING OF BOARD OF SELECTMEN October 4, 1993 Page 6 Second by Mr. Brown. STM warrant articles (cont d) Vote 4 - 0 in favor, none opposed. Article #7. Computer and printer for Harbor Master. Mrs. Goedecke requested that the matter be deferred. Mr. Brown said he would like to have information from the Computer Study Committee. Article #8. Computer related equipment for Conservation Commission. Mr. Brown requested that the matter be deferred for additional information. Article #9. Guard rails and repair of fences at various locations. Mr. Brown asked that action be deferred for additional information. Locations and cost were questioned. 3 Q Article #10. Hiring of collection agency for ambulance bills. Motion of Mr. Sullivan to recommend approval of Article #10. Second by Mrs. Goedecke. The Chairman wanted action deferred to regular Town Meeting. Vote 3 - 1 in favor, Mrs. Gjesteby opposed. Article #11. Purchase of van for disabled. Motion of Mr. Brown to recommend approval of Article #11. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Article #12. Purchase of van jointly with Town of Hingham. Motion of Mr. Brown to recommend approval of Article #12. Second by Mr. Sullivan. Vote 4 - 0 in favor, none opposed. y . i J{ MINUTES - MEETING OF BOARD OF SELECTMEN October 4, 1993 Page 7 Article #13. Handicapped parking for Library. STM warrant articles (cont'd.) Motion of Mrs. Goedecke to recommend approval of Article #13. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. Article #14. Funding collective bargaining agreements with School Department. Motion of Mr. Brown to recommend approval of Article #14. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Article #15. Accept and fund collective bargaining agreement with Konohasset Clerical and Custodial Association. Action on Article #15 was deferred. Article #16. Unpaid bills. Motion of Mrs. Goedecke to recommend approval of Article #16. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. Article #17. Sandy Beach Parking Lot hours. Motion of Mr. Brown to recommend approval of Article #17. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Article #18. Purchase of emergency generators. Motion of Mr. Brown to recommend approval of Article #18. Second by Mrs. Goedecke. Vote 4 - 0 in favor. Article #19. Hiring of Conservation Commission agent. MINUTES - MEETING OF BOARD OF SELECTMEN October 4, 1993 Page 8 Motion of Mr. Brown to recommend approval of Article #19. SIM warrant articles (concl,) There was no second to the motion. Motion of Mr. Sullivan to oppose Article #19 and defer the matter to Annual Town Meeting. Second by Mrs. Goedecke. Vote 2 - 2, a tie, Mrs. Goedecke and Mr. Sullivan in favor, Mrs. Gjesteby and Mr. Brown opposed. Action on Article #19 was deferred. Article #20. Amend Personnel By-law to create position of Conservation agent. Action on Article #20 was deferred. [End of Articles.] No one appeared to present a citizens' petition relative to Mill 8:15 agenda item River Marine scheduled for 8:15 p.m. tabled Motion of Mrs. Goedecke to acknowledge receipt of a petition Vote to acknow. requesting preservation of 82 Border Street as a water dependent receipt of peti- commercial property. tion re 82 Border St. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. A petition received from residents of James Lane for erection of Petition of .Tames a barrier was discussed. None of the petitioners were present. Lane residents ref. to Police Motion of Mrs. Goedecke to refer the matter to the Safety Chief, et al. Officer, Police and Fire Chiefs, and the Highway Surveyor for their opinions. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. Mr. Edward Fitzpatrick, 68 Pleasant Street, was recognized. He said the petition is to block off the end of James Lane, which will also block off his driveway. He was not made aware of the petition until two weeks ago when he was contacted by Chief MINUTES - MEETING OF BOARD OF SELECTMEN October 4, 1993 Page 9 Noonan. He has not seen the petition and he is not aware of who the petitioners are. He has not been approached by anyone concerning the method proposed of blocking off the street. He said he has lived at the location since 1981 and has used the driveway continuously. There has been a driveway at the location for 150 years, since the house was originally built. He said he would be glad to discuss the problem with those petitioning and wanted an opportunity to address their concerns. In the meantime, he asked to have it go on record that he does not want his driveway blocked. Harbor mooring and user fees were discussed. Harbor mooring and user fees Motion of Mrs. Goedecke to ask the Harbor Committee to review the discussed mooring and user fee structures, to do a comparison study with other towns, and report on how they feel about the rate structure and what changes should be made. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. The Executive Secretary reported: Exec. Secy's Q report He ordered additional crosswalk signs, which will be put out tonight or tomorrow. The Highway Department will put them out and maintain them. A few more were knocked down over the weekend. There is concern about the location of a sign at the Red Lion Inn coming out of the Parkingway and the drive. The Warrant for Special Town Meeting is going to press this week, as there is a Saturday deadline for mailing. He attended another meeting on the Education Reform Act where it was pointed out that certain items in the formula are capital items (which are defined as items exceeding $5,000 in cost with a life of one year) which are exempt. He does not know the impact this will make on the budget for FY94. Transportation for class trips is an allowable expense; transportation from home to school is not. In other bad news, $167,000+ on the Cherry Sheet is for retired teachers' health benefits which are not viewed as an educational expense. There are penalties in the law for underspending the budget. Bids were opened today on surplus fire equipment. One bid was received from ABC Equipment Co., Inc. for $1,654.32. He recommends making the award. The Chief Purchasing Officer has authority to award it. There are ten days to remove the surplus MINUTES - MEETING OF BOARD OF SELECTMEN October 4, 1993 Page 10 from where it is stored. [End of report.] Motion of Mrs. Goedecke to authorize approval of the bid. Approval of bid for surplus Second by Mr. Brown. fire equipment Vote 4 - 0 in favor, none opposed. The Board members commented on various items. Other business Discussion took place concerning lighting of the Common at Christmastime. Mr. Martin suggested that safety factors be considered. Mrs. Goedecke said the Cohasset Common Historic District Commission might be opposed. The Chairman appointed Mr. Doyon to look into the matter. The press and public were asked for comment. Press and public The Chairman called for an executive session to discuss the Exec. session status of a Workers' Compensation case, not to return to open session. Motion of Mr. Sullivan to go into executive session for the above stated purpose. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. Mr. Brown - Aye Mrs. Gjesteby - Aye Mrs. Goedecke - Aye Mr. Sullivan - Aye. The meeting was adjourned to executive session at 8:57 p.m. The Board did not return to open session. ACCEPTED: /J'J� (� DATE: Chairma 1 i L� Exe tiv Secretary CORRESPONDENCE LIST October 4 , 1993 1. James Hager, South Shore Vocational Technical High School. Invitation to meeting re requirements of new education re- form legislation on collective bargaining. 2. Delivered by Elizabeth Ripley, Treasurer/Collector. Actuarial value as of 1/1/93 for Cohasset Norfolk County Retirement System. 3 . Norfolk County Advisory Board. Minutes of meeting of Septem- ber 8 , 1993. 4 . Norfolk County Advisory Board. Supplementary materials on School Reform Act. 5 . Advisory Committee. Approval of request for transfer from The Reserve Fund re crosswalk signs. 6 . Robert Antonucci, The Commonwealth of Massachusetts, Depart- ment of Education. Education Reform Act Fiscal information meetings. 7. Leslie Kirwan, Massachusetts Department of Revenue, Division of Local Services. Bulletin: Education Reform and Tax Rate setting. 8. Glenn Pratt, The Community Center of Cohasset. Meeting with ® their Program Directors and Director of the Senior Center on October 6 to discuss parking problems. 9 . Brian Noonan, Chief of Police. Status report for September, 1993 . 10 . Ralph Harrison, Colonial Pharmacy. Renewal of request for 15 minute parking limit for four spaces in front of his store. 11. Jim French. Request for repair and painting of fence on Doane Street. 12 . Michael Buckley, Town Accountant. Fiscal Year 1994 budget. 13. Elizabeth Ripley, Treasurer/Collector. Water/Sewer billing and collection system update. 14. Lawrence Williamson, Old Colony R.R. (Sverdrup Corporation). Confirmation of reservation of Town Hall auditorium for CAC meeting. 15 . Brian Donahoe, Department of Environmental Protection. Notice of proposal to revise regulations re Groundwater Discharge Permit Program. 16 . Hagerty Property minutes of meeting of September 9 , 1993 . 17 . Ed Nowak, The Fisherman. Request to use Town beaches and park- ing lots for fishing. SIC/ CORRESPONDENCE LIST October 11, 1993 1. Acknowledgment of Treasurer-Collector to Council on Aging for assistance of senior volunteers. 2. Letter of Edmund P. Tarallo, Pres. , MAPC re status of Regional Transportation Plan. 3. Letter of David C. Soule, Exec. Dir. , re transportation mode profiles for 101 MAPC communities. 4. Letter of Joseph Stigliani, Asst. Supt. , DPW, Town of Hingham, to Jeffrey Waal, Chm. , Cohasset Conservation Comm'n. , re resurfacing of Hull Street. 5. Bulletin of All Star Cheerleaders soliciting funds for trip to London. 6. Letter of Robert V. Antonucci, Comm'r. of Educ. , re waiver process and deadlines under 603 CMR 43.00. 7. Fire Department's September 1993 ambulance billing report. 8. Appointment form of Leland Jenkins to Advisory Committee. 9. List of Advisory Committee's action on Warrant articles, STM. 10. Letter of Robert V. Antonucci, Comm'r. of Educ. , to James J. Hager, Supt. of Schools, South Shore Vo-Tech. , re effect 'of School Reform Act on municipalities participating in regional school district plans. 11. Memo of Robert V. Antonucci, Comm'r. of Educ. , to Regional School District Supts. , et al. , re emergency regulations for selecting municipal collective bargaining representative in Regional School Districts. 12. Letter of Robert V. Antonucci, Comm'r. of Educ. , to Richard C. Morse, Supt. Schools, Norf. Cty. Agricultural School Dist. , re effect of School Reform Act. 13. Letter of Wm. Krol, Chief Eng'r. , DEP. , to Robert & Paulina L. Cowen re Determination of Applicability, 88A Beach Street. 14. Bulletin and Report and Order from Mass. Cable T. V. Comm'n. re cable programming services. 8 s" AGENDA - REGULAR MEETING OF THE BOARD OF SELECTMEN October 18, 1993 SELECTMEN' S MEETING ROOM - TOWN HALL 7: 30 p.m. A. Attendance B. Treasury Warrants C. Review and Approval of 1. Regular Meeting of October 4, 1993 2 . Executive Session of October 4 , 1993 D. Scheduled Items 7 : 35 p.m. Representative Mary Jeanette Murray 8: 00 p.m. Harbormaster - Discuss Proposed Computer 8 : 15 p.m. Ed Nowak- Discuss Fishing Permits at Sandy Beach 8 : 30 p.m. Herbert Jason and Jeffrey Donze - Presentation of Citizens ' Petition Relative to Mill River Marine 9 : 00 p.m. Executive Session E. Old Business 1. Appointments and Re-appointments (Doyon) ® 2. Consider Positions on Warrant Articles (Doyon) F. New Business 1. Review and Approval of Professional Statements of: (a) Brewster W. Fuller & Associates (b) Civil Designs, Inc. (c) Paul Gentile Painting Co. , Inc. (Doyon) 2 . Consider Town Accountant' s Request re Surplus Equipment (Doyon) 3. Acknowledge Gift from Chamber of Commerce (Doyon) 4. Consider Police Chief' s Recommendations Concerning Safety on Flintlocke Ridge Road (Doyon) 5. Consider Draft Contract for Fire Chief (Brown and Goedecke) G. Executive Secretary - Update on Pending Matters H. Public and/or Press I. Other Business That May Properly Come Before the Board jds 10 18 93 MINUTES - MEETING OF BOARD OF SELECTMEN October 18, 1993 Selectmen present: Merle S. Brown Martha K. Gjesteby Jane 0. Goedecke Rocco F. Laugelle Michael H. Sullivan Others present: Shawn Kelly - Harbor Master Mary Jeanette Murray - State Rep. Robert F. Protulis - Firefighter J. Michael Buckley, Jr. - Town Accountant Herbert E. Jason Jeffrey A. Donze John P. Sheppard - Mass. Dept. of Fisheries, etc. John F. Hartshorne Peter Adams Richard Sears Ed Nowak Robert E. Martin, Jr. - Chamber of Commerce Mary Ford - Cohasset Mariner Molly Hochkeppel - Patriot Ledger Robert V. Davenport - Cable T.V. volunteer Richard A. Henderson - Town Counsel (9:00-9:05 p.m.) Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m., Chairman Gjesteby presiding. Mrs. Gjesteby welcomed Mr. Laugelle back. Motion of Mr. Brown to approve, ratify, and confirm the signing Treasury of the bill and payroll warrants of October 14, 1993, by Chairman warrants Gjesteby, and Selectmen Brown, Goedecke and Laugelle. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve the minutes of meeting of Mins. mtg. October 4, 1993, as amended. 10/4/93 Second by Mr. Sullivan. Vote 5 - 0 in favor, none opposed. Motion of Mr. Sullivan to approve the minutes of executive Mins. exec. session of October 4, 1993. sess. 10/4/93 Second by Mrs. Goedecke. MINUTES - MEETING OF BOARD OF SELECTMEN October 18, 1993 Page 2 Vote 5 - 0 in favor, none opposed. Motion of Mr. Sullivan to appoint Donald L. DeMichele as Appt. of ZBA Associate member of the Zoning Board of Appeals. Associate member Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mr. Laugelle to appoint Robert D. Hillman to the Cable Appt. to Cable T. V. Council. T. V. Council Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mr. Sullivan to approve payment to Brewster W. Fuller & Prof. bills Associates of the sum of $1,203 for preliminary design plans for a new cemetery from July 1-31, 1993, and the further sum of $1,271.40 from August 1-31, 1993. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mr. Brown to approve payment to Civil Designs, Inc. of the sum of $3,164.14 for engineering services for the period of August 1 to September 30, 1993, in connection with beach and highway repairs at various sites. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve payment to Paul Gentile Painting Co., Inc., of the sum of $8,900.75, the balance due for painting Town Hall. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Representative Murray appeared with Firefighter Protulis, who she Award to Fire- said was honored with other firemen at the State House recently, fighter Protulis where the head of Public Safety gave out awards. Mr. Protulis' by Rep. Murray was one of only six community service awards in the entire state. She presented Firefighter Protulis with an award from Governor Weld for devising a means of providing EMT's immediate access MINUTES - MEETING OF BOARD OF SELECTMEN October 18, 1993 Page 3 to medical data. The Board congratulated Firefighter Protulis. Discussion was resumed of articles for Special Town Meeting on Disc. cont'd of which no action had been taken. articles for STM not acted on Mr. Buckley, Town Accountant, told the Board there are two additional minor unpaid bills to be added to Article #16 of the Special Town Meeting warrant. He said a larger question has to do with the computer, Article #6. He explained that he did a survey and discovered five different word processing packages and three different spread sheet packages in use at Town Hall. One of the goals of the Computer Study Committee was to have standard packages so that personnel could train one another, but it is not working out that way. Guido Risi has said there will be workshops at the school for people in Town Hall, which would be more practical. Mr. Buckley said the amendment to Article 6 is to add the sum of $3,000. Motion of Mr. Brown to approve the amendments to Articles #16 and #6, as requested. Second by Mr. Sullivan. Vote 5 - 0 in favor, none opposed. Mrs. Goedecke stated that this is not strictly an amendment to the articles, as Article #6 shows no amount and Article #16 will show the addition of two unpaid bills, $40 to Arco for oxygen for the ambulance, and $60 to Dependable Cleaners for the Police Department. Motion of Mr. Sullivan to approve the additions to Articles #6 and #16, as stated. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. In connection with Article #8, Mr. Doyon said the Town Accountant brought to his attention that when funding for the computer came forward at Town Meeting last year, Conservation was looking for MINUTES - MEETING OF BOARD OF SELECTMEN October 18, 1993 Page 4 money from its reserve fund for computer and clerical hours, or STM articles $3,500 for the computer and $1,240 for clerical time. There has (cont'd.) subsequently been more money spent on clerical time, according to the Town Accountant. Mr. Buckley was asked for his opinion concerning the Conservation Commission's need for a printer. He replied that the Computer Study Committee did not consider it. Motion of Mrs. Goedecke not to support Article #8. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Article #9, installing guard rails, was considered. Motion of Mr. Brown to approve Article #9, recommending the fences, and guard rails on Atlantic Avenue near Cunningham Bridge, but not on Jerusalem Road at Linden Drive. Second by Mr. Sullivan. Vote 5 - 0 in favor, none opposed. Motion of Mr. Sullivan not to support Article #19 for a Conservation Commission Agent. Second by Mrs. Goedecke. Vote 4 - 1 in favor, Mr. Brown opposed. Motion of Mrs. Goedecke not to support Article #20. Second by Mr. Laugelle. Vote 5 - 0 in favor, none opposed. Mr. Doyon said there was discussion at the last meeting about the article for purchasing emergency generators. He has checked and learned there will be storage problems. Arthur Lehr said he would find a place for them. Mr. Lehr is supportive of buying two. The Board suggested storing them at Deer Hill School. Mr. Kelly presented his request for the purchase of a computer for the Harbor Master. He said he wanted a laptop computer at a cost of $2,200, the software for which would be donated, and a dot matrix printer at a cost of $360. It was suggested that he talk with the Computer Study Committee and ask for i I MINUTES - MEETING OF BOARD OF SELECTMEN October 18, 1993 Page 5 recommendations. Mr. Buckley said the committee is meeting this Thursday evening. Motion of Mr. Sullivan to support Article V. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Motion of Mr. Sullivan, on request of the Town Accountant, to Req. of Town declare surplus seven Digital VT102 terminals, five matching Acct. to declare keyboards, and a Digital Letterprinter 100. surplus equip. Second by Mr. Laugelle. Vote 5 - 0 in favor, none opposed. Motion of Mr. Sullivan to accept with gratitude the gift of $140 Gift of Coh. from the Cohasset Chamber of Commerce for the purchase of grass Chamber of seed for the Town Common. Commerce Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Motion of Mr. Brown to accept the Safety Officer's recommenda- Vote to accept tions regarding Flintlocke Road, as outlined in a memorandum Safety Officer's dated October 12, 1993. recommend. re Flintlocke Rd. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. The draft contract for the Fire Chief was discussed. Mrs. Fire Chief's Goedecke reviewed the terms: A three-year contract @$48,500 for contract disc. the first year, second year @$50,000, and third year @$51,500. Motion of Mrs. Goedecke to approve the proposed contract for the Fire Chief's Fire Chief, pending review of Town Counsel. contract approved Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. The Executive Secretary reported: Exec. Secy's report A letter was received from Coastal Zone Management indicating MINUTES - MEETING OF BOARD OF SELECTMEN October 18, 1993 Page 6 they were going to allow the Sandy Beach revetment project to go forward. Authorization is also necessary from FEMA/MEMA. He has requested that they release the project. The bid opening is currently scheduled for November 16. There is funding on the Special Town Meeting warrant to make up for shortfall. The Tree and Park Department has grassed the Common and the front of the Town Hall. Thanks were expressed. The Common Pond walkway was cleaned last week by the Tree and Park Department. He asked that the public not feed the ducks, as it is not good environmentally. After the cleaning he noticed deterioration, which will have to be fixed. (Mr. Doyon's report was interrupted at this point to hear a scheduled item.) Mr. Nowak, regional editor of "The Fisherman", requested Req. to use permission to fish from the Town's beachfront parking lots and Town beaches beaches. He explained that the Town of Scituate will charge $5 for fishing for a permit, and he is suggesting that one sticker serve both towns, the purpose of which will be to identify the car as one belonging to a fisherman. Mr. Sheppard said the Department of Fisheries, Wildlife and Environmental Law Enforcement would like to arrange it so there will be some percentage paid towards reconstructing the parking lots in places allowing fishing. He indicated they might be able to pay 10% of the cost of reconstruction. Mr. Nowak stated that he is speaking primarily of using Sandy Beach. He has spoken to Paul Corbett about it, who suggested he talk with the Selectmen. The Board discussed the request. Motion of Mr. Sullivan to present the request to Town Meeting and work out some of the logistics. Second by Mrs. Goedecke. vote 5 - 0 in favor, none opposed. Mr. Jason and Mr. Donze made a presentation of citizens' Presentation of petitions relative to the Mill River Marine boatyard. Mr. Donze citizens' petns. read his petition aloud, stating that approximately 160 town re Mill River residents signed it. Following discussion, the consensus of the Marine boatyard Board was that the Selectmen could participate in any Town board MINUTES - MEETING OF BOARD OF SELECTMEN October 18, 1993 Page 7 hearings concerning applications for permits relating to use of the property. Mr. Adams, a Scituate resident, spoke of the dependency on the boatyard of persons living in The Glades. Mr. Jason emphasized the need of local fisherman to have a facility for repair of their boats, and asked for the help of the Board in continuing the boatyard. Mr. Hartshorne suggested that the Town waive real estate taxes on the property in order to preserve its use as a boatyard. Motion of Mrs. Goedecke that the Selectmen present a case in Vote of support opposition to the permit requests to local boards where a re boatyard relevant case can be built. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Mr. Sears requested that the Selectmen seek to have the Town designated as a protected port in an effort to preserve the boatyard. Mr. Sullivan recommended setting up a sub-committee to support some of the suggestions made and to explore the issues. Mr. Laugelle said Representative Murray should be contacted concerning the matter, and Mr. Sullivan said he would do so tomorrow. Mr. Martin, on behalf of the Chamber of Commerce, requested Req. of Chamber permission to use the Town seal on a notice to be distributed of Commerce to relating to parking problems in the Village. use Town seal Motion of Mrs. Goedecke to allow Mr. Martin to use the Town seal to put out an informational bulletin for the Chamber of Commerce. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Mr. Henderson came into the meeting room at 9:00 p.m. and was Town Counsel asked to speak on Article #4 of the warrant for Special Town re STM Art. #4 Meeting relating to the imposition of a water lien. Mr. Henderson said it would require Town Meeting approval and recording of the vote taken with the Registry of Deeds. He said MINUTES - MEETING OF BOARD OF SELECTMEN October 18, 1993 Page 8 the By-laws indicate it has been properly adopted, but he is not sure if recording has taken place. He said he will take care of recording what is necessary. Motion of Mrs. Goedecke to recommend Article #4. Vote re STM Art. #4 Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Mr. Doyon continued his report to the Board: Exec. Secy's report (concl.) There was a meeting this past week with officials and Town department heads concerning the Old Colony Line, during which a brief discussion of bus routes took place. Most of the meeting dealt with a parcel by parcel review of the railroad right-of-way. If the Old Colony Railroad comes through town, there is going to be serious impact. The "T" indicates the intention of wanting to close off Smith Place, among other things. That could have an impact on traffic circulation downtown. They are looking to replicate 100 parking spaces which will be taken by the "T". They indicate there will be further public meetings. A letter has been received from the Norfolk County Commissioners, who have scheduled a meeting for October 28 dealing with a proposed regional lock-up for Norfolk County. There is $125 available to install a temporary service for Christmas tree lighting on the Town Common. He has learned that the Historic District Commission feels that Christmas tree lights are not under their jurisdiction, although there are some citizens who are opposed to Christmas lighting around the Common. [End of report. ] The Board members commented on various matters. Other business Mr. Brown said the tenant in the Hagerty property will be moving out November 1 and it will be necessary to winterproof the buildings. The committee plans to drain the sprinkler system because the property is not going to be heated. Also, there will have to be a caretaker hired for the time it will be closed. Mr. Doyon said he has talked with the Fire Chief and the tenant, Mr. Smith, and they will schedule a tour of the building to look at these issues. He suggested quick action to demolish the MINUTES - MEETING OF BOARD OF SELECTMEN October 18, 1993 Page 9 buildings that are not going to be used. Problems with crosswalk signage were discussed. The press and public were asked to comment. Press and public Mr. Davenport said if the Common is decorated, he might be able to get the same person who offered previously to set up a 25-30 foot blue spruce as a Christmas tree. The Chairman called for an executive session to discuss re-classification of the Fire Chief's clerk, not to return to open session. Motion of Mrs. Goedecke to go into executive session for this Exec. session purpose. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Mr. Brown - Aye Mrs. Gjesteby - Aye Mrs. Goedecke - Aye Mr. Laugelle - Aye Mr. Sullivan - Aye. The meeting was adjourned to executive session at 9:25 p.m. The Board did not return to open meeting. ��/' I73 APPROVED: �y " ' DATE: Chairman Jr 61-2 cutive Secretary CORRESPONDENCE LIST October 18 , 1993 1. Chief of Police Brian Noonan to Robert Egan, Building Inspector, re repair of door to juvenile cell. 2. Bernard McCourt, Mass Highway, re permit application - Route 3-A Island irrigation. 3. Robert Fultz , Massachusetts Coastal Zone Management, EOEA, re proposal to repair a storm damaged cobble and stone berm at Sandy Beach. 4 . David Varga, Cammett Engineering, Inc. Certified mail notice to abutters re 90 Beach St. Determination of applicability for existing wood pier and dock. 5 . Massachusetts Municipal Association legislative bulletin 10/8/93 - Public Duty Rule Faces Stiff Opposition. 6 . Frank Maher, Executive Secretary, Town of Bridgewater. Agenda for meeting of 10/20/93 re MBTA assessments. CORRESPONDENCE LIST October 25, 1993 1. Joseph Hayes, Continental Cablevision. Certified mail Complaint Form for the 3rd quarter, and Significant Service Interruption Form for the same period. 2 . Henry Ainslie, Norfolk County Commissioners. Agreement to assist with engineering services on new Public Works Garage. 3. James Hager, South Shore Regional School District minutes of meeting of October 14 , 1993 . 4. Richard Walker III, Metropolitan Area Planning Council. Update of the Overall Economic Development Program. 5 . Zoning Board of Appeals. Notice of public hearing on applica- tion of Mary L. Roy, 438 Jerusalem Road. 6 . Cristine Heanue, MEMA to Jim Donovan, FEMA. Memo re Sandy Beach revetment status. 7 . Town of Hingham, Board of Selectmen. Resolution of Regional Fire and Emergency Medical Services. jds 11 1 93 �I MINUTES - MEETING OF BOARD OF SELECTMEN November 1, 1993 Selectmen present: Merle S. Brown Martha K. Gjesteby Jane 0. Goedecke Rocco F. Laugelle Michael H. Sullivan Others present: Rev. John G. Maheras J. Michael Buckley, Jr. - Town Accountant Antonio Roselli - Town Auditor Brian W. Noonan - Police Chief Eleanor M. Waal - Drug and Alcohol Comm. J. Edward Carroll, Jr. - " " of 11 Robert E. Martin, Jr. - Chamber of Commerce Mary Ford - Cohasset Mariner Robert V. Davenport - Cable T.V. volunteer Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:31 p.m., Chairman Gjesteby ' presiding. Motion of Mrs. Goedecke to approve, ratify, and confirm the Treasury signing of the bill and payroll warrants of October 21, 1993, by warrants Chairman Gjesteby and Selectmen Brown, Goedecke and Laugelle; also, the bill and payroll warrants of October 28, 1993, by Chairman Gjesteby and Selectmen Brown, Goedecke and Sullivan. Second by Mr. Sullivan. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve the minutes of meeting of Mins. mtg. October 18, 1993. 10/18/93 Second by Mr. Sullivan. Vote 4 - 0 in favor, none opposed. Motion of Mr. Sullivan to approve the minutes of executive Mins. exec. session of October 18, 1993. sess. 10/18/93 Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Motion of Mrs. Goedecke to appoint Donna P. French to the Appt. to Mosquito Mosquito Control Committee. Control Comm. •s MINUTES - MEETING OF BOARD OF SELECTMEN November 1, 1993 Page 2 Second by Mr. Sullivan. Vote 4 - 0 in favor, none opposed. Mr. Brown came into the meeting room at 7:35 p.m. Mr. Brown arrives Mr. Laugelle said in the past, whenever the Troika Committee made Committee appts. an appointment, it was mentioned to the Board, and that he would discussed like to have the Board members informed of candidates for appointment, although he realizes there is no input on the part of the Board. The Chairman asked the liaison to suggest names of candidates for appointment as Assistant Shellfish Constable. Mr. Laugelle said he would review the list of those interested and report back to the Board. Adoption of a revised Regional Fire and Emergency Medical Reg. Fire and Services resolution was considered. Mr. Doyon explained that the Emerg. Medical resolution before the Board has been adopted by the Towns of Serv. resolution Norwell, Hingham, and Scituate, and includes naming a steering adopted committee to establish a regional program, with possible expansion to equipment sharing, mutual aid, and capital planning items, as well as developing formulae for the allocation of costs and management control. Motion of Mr. Brown to approve the resolution as presented. Second by Mr. Sullivan. Vote 5 - 0 in favor, none opposed. Motion of Mr. Sullivan to appoint Mrs. Goedecke to the steering Mrs. Goedecke committee. appt'd. to steering committee Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Establishment of a Town seat belt policy was considered. Town seat belt policy established Mr. Doyon explained that the policy was derived from several meetings, and is encouraged by the Workers' Compensation Group, MIIA. It makes the wearing of seat belts mandatory for all public service employees, except the Police and Fire Departments. He reviewed the policy in detail. r MINUTES - MEETING OF BOARD OF SELECTMEN November 1, 1993 Page 3 Motion of Mrs. Goedecke to approve the seat belt policy as proposed. Second by Mr. Laugelle. Discussion followed. Motion of Mr. Sullivan to amend the motion to provide that the Amendment to Town Town pursue the inclusion of the public safety group. seat belt policy Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed, on amendment to the motion. The Chairman called for a vote on the main motion. Vote 3 - 2 in favor, Mr. Laugelle and Mr. Brown opposed. Mr. Roselli was interviewed concerning the recent Management Review of Town Letter prepared by his accounting firm. He explained that the Auditor's Mgmt. previous audit was done late because of the turnover in the Letter Accounting Department, and covered a longer time than ordinary. He added that the audit recently completely addresses some of the problems in the previous Management Letter, the area of most concern being the Water Department. He considered some of the Water Department's budgets to be optimistic and that billing and collection procedures were questionable in some areas. He explained what the Water Department is now doing, as reported in the Letter. When Mr. Roselli indicated that the Superintendent of the Water Department intends to put a metering program in place and effect a catchup on billing, at which time he said some people will be hit with a "monstrous" bill, the Board members objected. Mrs. Goedecke said the matter should be discussed with the Water Commissioners. Mr. Sullivan asked if the accountants are comfortable with what is going on at this time. Mr. Roselli replied that results will have to be seen, although procedurally the Water Department has a realistic plan that should bring about dramatic improvements, if it is put into effect properly. Mr. Buckley remarked that the next set of bills that go out will be revelatory, and they can be compared to Assessors' records. Mr. Roselli also reviewed the proposed introduction of purchase orders, computer updating, progress in reporting of vacation and sick pay, student activity funds, and the requirement for t MINUTES - MEETING OF BOARD OF SELECTMEN November 1, 1993 Page 4 furnishing forms 1099. He observed that Cohasset is one of the few towns where improvements are taking place, explaining that ambulance billing, Water Department, computer, and a system for purchasing are being addressed. Rev. Maheras presented his request for use of the Town Hall Req. for use of Auditorium for his church and various other churches in Town on Town Hall Audit. what was formerly Village Fair Day. He said they are planning to have food, greenery, and arts and crafts for sale. Mr. Doyon said the general policy has been to allow no food in the Auditorium. Fr. Maheras said they will sell food to take away, not to eat on the premises, and that plans for a chowder sale are cancelled. Motion of Mrs. Goedecke to give permission for use of the Town Hall Auditorium to Nativity-Assumption of The Virgin Mary Church on December 4, 1993, from 9:00 a.m. to 3:00 p.m., with the understanding that food items will be sold to take away and not to be consumed on the premises. Second by Mr. Laugelle. Mr. Doyon said 'there is a $35 fee for the use of the hall and a custodial change at time and one-half, or $16 an hour. Fr. Maheras asked if the custodian is needed for the whole six hours and Mr. Doyon replied yes. The Board discussed the cost of custodial services. Vote 5 - 0 in favor, none opposed. Motion of Mr. Sullivan to approve payment to Richard A. Prof. bills Henderson, Esq., in the sum of $1,821, for professional services for the period September 1-30, 1993. Second by Mr. Laugelle. Vote 5 - 0 in favor, none opposed. Motion of Mr. Brown to approve payment to EET Inc., in the sum of $215, for engineering services for the Public Works Garage Study Committee. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Request of Marie Smith of Marshfield, on behalf of "Crafters MINUTES - MEETING OF BOARD OF SELECTMEN November 1, 1993 Page 5 Heaven" for permission to hold a crafts show on the Common and to Req. to use Town place signs around Town was discussed. Mr. Doyon said it is a Common for crafts commercial enterprise and the date requested is the same as that show denied of the Community Center's Flea Market. His recommendation is not to grant the request. Motion of Mr. Laugelle not to grant permission. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. With reference to award of the telephone contract for the Action on Police/ Police/Fire Station, Mr. Doyon asked if the Board would like to Fire Station tel. act on it tonight or study it further. The Board members agreed contract post- they wanted to study it. poned Ms. Waal, representing the Drug and Alcohol Committee, reported Drug and Alcohol to the Board that last week the committee received an award from Comm. receipt of the Governor's Alliance, which they are honored to receive. She award from Gov. 's said a recurring theme of the awards was the importance of Alliance co-operation and communication between the Police Department, the communities, and the schools. She expressed appreciation for the support of the Selectmen and thanked Chief Noonan for recommend- ing the committee. Chief Noonan said he was honored to present such a worthy group and he hopes the committee stays in place, as they are going to be needed. He added that Cohasset was the only community group in the state to receive an award. Ms. Waal read the award aloud and presented the plaque to the Board on behalf of the committee. A sub-committee comprised of Mr. Brown and Mrs. Goedecke reported Report of sub- on recommendations for disposition of unpaid ambulance bills. committee on Mrs. Goedecke said they met with the Fire Chief, reviewed the unpaid ambulance matter with him, and they have decided there are three different bills categories of bills outstanding: (1) Write-offs with South Shore Hospital's ALS billing. The hospital is doing the billing and reimbursing the Town. The recommendation is to write off all those charges, totalling about $11,000. (2) A cut-off date of June 30, 1992, was chosen due to the fact there were no accurate records prior to that time. The amount involved is $4,316.99. i MINUTES - MEETING OF BOARD OF SELECTMEN November 1, 1993 Page 6 (3) Collection of 42 bills are to be pursued, 34 of which will go to a collection agency, amounting to about $6,000; and 8 additional bills, in the amount of $482, are to be collected in house. Some have been partially paid and a payment program is being worked out. Motion of Mrs. Goedecke to accept the recommendation of the Acceptance of sub-committee in terms of writing off ambulance bills. sub-committee's recommendations Second by Mr. Brown. re unpaid ambulance bills Vote 5 - 0 in favor, none opposed. Approval of gift monies for Town Common Christmas lighting and Town Common Xmas Town Hall signs was discussed. Mr. Doyon said he sought a quote lights and Town for re-painting of the Town Hall sign and presented two options: Hall sign disc. (1) to have the existing sign re-painted as it now is for $180, or (2) a black background and gold leaf lettering for $400. He reported that he filed an application with the Cohasset Common Historic District Commission which has not yet been acted on. Motion of Mr. Brown to stay with the current form. The motion was not seconded. Mr. Doyon said there is an account for improvements which can be drawn on, and if the Board is interested, authorization could be given to expend $400 pending approval of the Commission. Motion of Mrs. Goedecke to approve painting the Town Hall sign Town Hall sign with black and gold leaf, pending approval of the Cohasset Common approved Historic District Commission and the longevity of the paint. Second by Mr. Sullivan. Vote 4 - 1 in favor, Mr. Brown opposed. In connection with Christmas lighting of the Town Common, Mr. Doyon said he had researched the cost with the Wire Inspector, who said it would be $600. He reviewed the various items of cost. The Board members expressed a preference for small lights. Mr. Laugelle suggested asking the public for donations for Christmas lighting on the Common and asked Mr. Martin if the Chamber of Commerce would be willing to accept donations. Mr. Martin agreed. Motion of Mr. Sullivan to light the trees around the Common Pond Xmas lighting on pending receipt of the necessary funds. Common approved MINUTES - MEETING OF BOARD OF SELECTMEN November 1, 1993 Page 7 Second by Mr. Laugelle. Mr. Brown said his preference would be to light one tree on the Common. Mr. Laugelle said a large blue spruce tree is under offer to the Town for transplanting, if the Town wants to spend the funds for it. Mr. Doyon suggested the project not be solely dependent on donations and that the difference be made up from the Selectmen's Gift Account, which now has about $6,000 in it. Vote 5 - 0 in favor, none opposed. The Fire Department's request for a transfer from the Reserve Req. of Fire Dept. Fund was considered. Mr. Doyon explained there was a spillage of for transfer from oil in the Harbor two or three weeks ago to which the Fire Reserve Fund Department responded, with assistance from the Town of Hingham, to contain the oil spread. The purpose of the transfer is to reimburse the Town of Hingham for supplies and to cover the cost of disposal. Motion of Mr. Brown to approve the request of the Fire Department for transfer of $739.30 from the Reserve Fund for this purpose. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. The Board considered amending the Town's Traffic Rules and Orders Vote to amend relating to the all night parking ban. Traffic Rules and Orders re Motion of Mrs. Goedecke to amend Section 7 of the Town's Traffic all night parking Rules and Orders extending the time of the all night parking ban ban to April 1. Second by Mr. Sullivan. Vote 5 - 0 in favor, none opposed. The Executive Secretary reported: Report of Exec. Secretary The Council on Aging has asked that its training session on November 15 be announced for people interested in transporting the disabled in its new van. There will be a Norfolk County Selectmen's Association meeting in Canton on November 10. November 4 is the deadline for sign-up. MINUTES - MEETING OF BOARD OF SELECTMEN November 1, 1993 Page 8 The South Shore Elderly Services will hold a meeting November 4 at 10:30, at which Gerard Keating will be receiving an award. The new Insurance Commissioner will speak. Because of the holiday November 11, the Accountant's office would like to have the warrants signed Wednesday morning, if possible. be By general agreement, there will,,,no Selectmen's meeting on November 15. He attended a Labor Law seminar last week, at which the role of Selectmen in collective bargaining with the schools was discussed, among other things. [End of report. ] The Board members did not wish to comment on any matters. The press and public were asked for comment. Press and public The Chairman called for an executive session to discuss collective bargaining and the employment of security devices. Motion of Mrs. Goedecke to go into executive session for the Exec. session purposes stated, not to return to open session. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Mr. Brown - Aye Mrs. Gjesteby - Aye Mrs. Goedecke - Aye Mr. Laugelle - Aye Mr. Sullivan - Aye. The meeting was adjourned to executive session at 8:57 p.m. the Board did not return to open meeting. APPROVED: %.1�� 1` u�. �.j/' DATE: Chairman Exedutive Secretary CORRESPONDENCE LIST November 8 , 1993 1. Leslie Luchonok, Mass EOEA, Department of Environmental Manage- ment. Memo re Draft Title 5 regulations . 2 . Department of Fisheries, Wildlife & Environmental Law Enforce- ment. Notice of grants available. SEE NEW BUSINESS #8 3 . Joseph Godzik, Health Agent. Request to appoint member to South Shore Coalition, and notice of resignation of Barbara Kern. 4. Phil Lemnios, Town Manager, Town of Hull. Fax transmission of resolution of Regional Fire and Emergency Medical Services. 5 . Terry Atherton. Copy of letter from John M. Sheskey Associates, Inc. re DPW garage. 6. Police Chief Brian Noonan. Status report - month of October. 7. Delivered by Fire Chief Lincoln. October ambulance billing report from Jane Henderson. 8. Rosemary Wahlberg, Quincy Community Action Programs, Inc. Re- quest for a housing program. 9 . James Kerasiotes, Mass Executive Office of Transportation and Construction. Notice of legislature pending for PWED program grants on public works improvements. 10 . Ron Bersani, Talking Information Center, Inc. Letter of support for South Shore Music Circus liquor license application. 11. Harold Litchfield, Highway Surveyor, re removal of double poles . 10; AGENDA - REGULAR MEETING OF THE BOARD OF SELECTMEN November 1, 1993 SELECTMEN'S MEETING ROOM - TOWN HALL 7:30 p.m. A. Attendance B. Treasury Warrants C. Review and Approval of: 1. Regular Meeting of October 18, 1993 2. Executive Session of October 18, 1993 D. Scheduled Items 7:45 p.m. Antonio Roselli - Post-Audit Interview 8:00 p.m. Fr. John Maheras - Request Use of Common and Town Hall Auditorium December 4, 1993 from 9:00 a.m. to 3:00 p.m. 8:15 p.m. Eleanor Waal - Drug and Alcohol Presentation of Plaque 8:30 p.m. Executive Session E. Old Business 1. Appointments and Re-appointments (Board) 2. Consider Adoption of Revised Regional Fire & Emergency Medical Services Resolution (Doyon) F. New Busines 1. Consider Acting on Seat Belt Policy (Doyon) 2. Review and Approval of Professional Statements of: (a) Richard A. Henderson (b) EET, Inc. (Doyon) 3. Consider Request for Permission to Hold Crafts Show on Common and Place Signs around Town (Doyon) 4. Consider Award of Telephone Contract for Police/Fire Station (Doyon) 5. Consider Recommendation on Disposition of Unpaid Ambulance Bills (Brown and Goedecke) 6. Consider Approval of Gift Monies for Town Common Lighting, Town Hall Signs (Doyon) 7. Consider Fire Department's Request for Transfer from the Reserve Fund (Doyon) 8. Consider Amending Section 7 of Traffic Rules and Orders to Extend All Night Parking Ban (Doyon) G. Executive Secretary - Update on Pending Matters H. Public and/or Press I. Other Business That May Properly Come Before the Board iv. CORRESPONDENCE LIST November 1, 1993 1. David Soule, Metropolitan Area Planning Council re the Program for Mass Transportation (PMT) . It is requested that you review same (which they neglected to enclose) . 2. Cristine Heanue, MEMA Disaster Recovery Coordinator, re FEMA 920- DSR 42381 giving clearance for project and 90-day extension. 3. John Molloy, Legal Counsel, Mass Community Antenna Television Commission to Susan Eid, Continental Cablevision, Portsmouth, N.H. , re rate regulation for Cohasset. 4. John Urban, Commissioner, Mass Community Antenna Television Commission. Notice of public hearings and Cable Bulletin. 5 . Joseph Gill, Bridge Engineer, Mass Highway, re National Bridge Inspection Standards (NBIS) , Underwater Bridge Inspection. 6 . Vincent Longo, General Manager, South Shore Music Circus, re wine and malt beverage permit. 7. Geoffrey Beckwith, Massachusetts Municipal Association. MMA' s 1994 Legislative Package. Bill signing event, November 1 at the State House. 8 . John Loupos re possibility of wines and malt beverages license at South Shore Music Circus. 9. Cristine Heanue, MEMA Disaster Recovery Coordinator. Memo approving additional 90-day extension re Sandy Beach revetment. 10 . Leslie Luchonok, Director, ACEC Program. Mass Department of Environmental Management, re draft regulations revising Title 5. AGENDA - REGULAR MEETING OF THE BOARD OF SELECTMEN November 8 , 1993 SELECTMEN' S MEETING ROOM - TOWN HALL 7: 30 p.m. ® A. Attendance B. Treasury Warrants C. Review and Approval of: 1. Regular Meeting of November 1, 1993 2. Executive Session of November 1, 1993 D. Scheduled Items 8: 00 p.m. Public Hearing on Sunday Openings of Package Goods Stores from November 21 through December 26 , 1993 E. Old Business 1. Appointments and Re-appointments (Board) 2 . Consider Award of Telephone Contract for Police/Fire Station (Doyon) 3. Discuss Crosswalk Sign Status (Gjesteby) F. New Business 1. Review Miscellaneous Budgets (Doyon) 2 . Consider Request to Make Nichols Road One-way and Use of Sandy Beach Parking Lot for House Tours December 8, 1993 (Doyon) 3. Consider Request of Office of Special Projects for Creation of Town Flag (Doyon) 4 . Consider Request of C.L.A.S. S. for Participation in Cafeteria Health Plan (Doyon) 5. Request to Proclaim November 11, 1993 as 75th Anniversary of the Armistice of World War I (Doyon) 6 . Review and Approval of Professional Statement of Civil Designs, Inc. (Doyon) 7 . Accept Donations for Holiday Lighting (Doyon) 8 . Endorse Grant Application for Pumpout Facility (Doyon) 9. Declare Surplus Shipping and Receiving Buildings at Hagerty Property (Doyon) G. Executive Secretary - Update on Pending Matters H. Public and/or Press I. Other Business That May Properly Come Before the Board jds 11 8 93 s s MINUTES - MEETING OF BOARD OF SELECTMEN November 8, 1993 i Selectmen present: Merle S. Brown Martha K. Gjesteby Jane 0. Goedecke Rocco F. Laugelle Michael H. Sullivan Others present: Robert E. Martin, Jr. - Chamber of Commerce Andrew Hyler - Mgr., Curtis Liquor Stores, Inc. Cynthia Wessling - Community Garden Club Robert V. Davenport - Cable T.V. volunteer Mary Ford - Cohasset Mariner Molly Hochkeppel - Patriot Ledger Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m., Chairman Gjesteby presiding. The Executive Secretary was on vacation. Motion of Mr. Brown to approve, ratify, and confirm the signing Treasury of the bill and payroll warrants of November 4, 1993, by Chairman warrants Gjesteby, Selectmen Brown, Goedecke and Laugelle. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve the minutes of November 1, Mins. mtg. 1993. ll/1/93 Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Motion of Mr. Brown to approve the minutes of executive session Mins. exec. of November 1, 1993. sess. ll/l/93 Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Request of Ms. Wessling to make Nichols Road one-way and to use Req. to use Sandy Beach Parking Lot was considered. Sandy Beach Parking Lot, Motion of Mr. Sullivan to approve the use of Sandy Beach Parking etc. , by Lot and to make Nichols Road one-way on December 8, 1993, during Community Garden the house tour of the Community Garden Club of Cohasset. Club { Second by Mr. Laugelle. MINUTES - MEETING OF BOARD OF SELECTMEN November 8, 1993 Page 2 Mrs. Geodecke wanted police patrol, and parking limited to one side of Nichols Road only. Vote 4 - 0 in favor, Mrs. Gjesteby abstaining. Motion of Mr. Laugelle to appoint Peter Dewey and Donna Jean Appts. to Williams to the Cable T. V. Council. Cable T. V. Council Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Award of a telephone contract for the Police/Fire Station was Award of con- considered. tract for telecommunic. Motion of Mr. Brown to accept the recommendation of consultant at Police/Fire Peter J. Pratt, Principal of The Pratt Group, Inc., to purchase Station for $13,272.65 a Panasonic type DBS-40 electronic hybrid key telephone system, for installation in the Cohasset Police/Fire Station. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Discussion of the status of crosswalk signs was tabled due to the Disc. of cross- absence of the Executive Secretary. walk signs tabled Motion of Mr. Sullivan to approve budgets for Fiscal Year 1995 for the following departments, as proposed: Approval of FY95 budgets Common Historic District Commission Town Archivist Historical Commission Personnel Committee Shellfish Constable Weights and Measures Civil Defense Celebrations Veterans' Services. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Request of the Office of Special Projects for the Commonwealth to Req. to furnish furnish a town flag for hanging at the State House was discussed. town flag tabled MINUTES - MEETING OF BOARD OF SELECTMEN November 8, 1993 Page 3 It was agreed to look into the cost. Motion of Mrs. Goedecke to table the matter until the cost can be ascertained. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Request of the Library union, C.L.A.S.S., to be allowed to Req. of C.L.A.S.S, participate in the Town's "Cafeteria Plan" was discussed. to participate in "Cafeteria Plan" Motion of Mrs. Goedecke to approve the request of C.L.A.S.S. to allowed participate in the "Cafeteria Plan." Second by Mr. Sullivan. Vote 5 - 0 in favor, none opposed. Request of the Daughters of the American Revolution to issue a Vote to issue proclamation was considered. proclamation re Armistice WWI Motion of Mr. Laugelle to proclaim November 11, 1993, as the 75th anniversary of the Armistice of World War I. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve the bill of Civil Designs Prof. bill Inc., for engineering services at various beach and highway sites for the period of October 1-31, 1993. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to accept with thanks the following Acceptance of donations made for Christmas lighting on the Town Common: donations for Cohasset Chamber of Commerce, $250, R. M. Driscoll Company, $50, Xmas lighting and Charles E. Dipesa, $200. Mrs. Goedecke said several people have spoken in favor of a single, cut Christmas tree. Mr. Brown agreed. She proposed that the tree be placed on the Common between the Duck Pond and the Unitarian Church, and requested that the tree be in place by December 4, in time for the Village Fair. MINUTES - MEETING OF BOARD OF SELECTMEN November 8, 1993 Page 4 Motion of Mrs. Goedecke to light a single evergreen tree, which Vote to decorate has been offered by Robert Davenport, to be erected near the Duck Common for Xmas Pond and the sidewalk. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Motion of Mr. Sullivan to rescind the prior vote of the Board to Previous vote light nine trees around the Common Pond. re Xmas decora- tion rescinded Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. The Board was asked to endorse a grant application for a pumpout Endorsement of facility. grant applic. to U. S. Fish Motion of Mrs.Geodecke to approve a grant application to the and Wildlife U. S. Fish and Wildlife Service in connection with construction Service of pumpout and waste reception facilities. ® Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Discussion took place concerning the disposition of certain Two bldgs. at buildings located on the Hagerty property, 38 Parker Avenue. 38 Parker Ave. declared surplus Motion of Mr. Brown to declare the shipping and receiving buildings at 38 Parker Avenue as surplus. Second by Mrs. Goedecke. Mr. Sullivan said that the procurement method will have to be followed in order to dispose of the two buildings. Vote 5 - 0 in favor, none opposed. At 8:00 p.m. the Chairman announced a public hearing regarding Public hearing Sunday openings of package goods stores during the holiday re Sunday holiday season, as requested by Curtis Liquor Stores, Inc. openings of pack- age goods stores Comment was solicited from those in favor. Mr. Hyler, manager for the applicant, spoke in favor, requesting that package goods stores be permitted to be open on the six holiday weekends. He stated that other towns are allowing package goods stores to MINUTES - MEETING OF BOARD OF SELECTMEN November 8, 1993 Page 5 remain open on those days. Mr. Martin, President of the Cohasset Chamber of Commerce, also indicated that he is in favor of the proposal. The Chairman asked for those in opposition and no one spoke. Motion of Mr. Laugelle to allow package goods store in the Town to remain open on Sundays from November 21 to December 26, 1993, in accordance with ABCC regulations. Second by Mr. Sullivan. Vote 5 - 0 in favor, none opposed. The Board members commented on various matters. Other business The press and public were asked for comment. Press and public Motion of Mr. Brown to adjourn. Adjourn Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. The meeting was adjourned at 8:07 p.m. APPROVED: — DATE: a.2-- Chairman Executive Secretary CORRESPONDENCE LIST NOvember 15 , 1993 1. Norfolk County Commissioners. Approval for traffic counts on various streets. 2 . Cohasset Chamber of Commerce. Notice of auction November 13 . 3 . Joseph McElroy, Cohasset Lightkeepers Corporation. Request to erect sign at Government Island. 4 . Ronald Herzberg, RJH Associates, Inc. (Unsigned) letter of support of South Shore Music Circus ' request for liquor license. 5 . James Lane Residents. (Unsigned) letterre construction of "dead end" barrier on James Lane. 6 . Zoning Board of Appeals. Decision on the application of Richard & Alison Piasecki, 56 Summer Street for a Special Permit. 7 . Zoning Board of Appeals. Decision on the application of Norma Kravette, 93 Ripley Road for a Special Permit. 8 . Norfolk County Commissioners. Summary re regional meeting on public safety. 9. Town of Scituate, Board of Selectmen. Joint resolution of the 5 towns re regional fire service. 10 . Donna Howard, Metropolitan Area Planning Council, re annual Town Reports. 11. Mary Larson, Cohasset Common Historic District Commission. Final approval re Town Hall' s exterior entry way sign either repainted or altered to black with gold leaf. 12 . Harbor Committee minutes of meeting of November 4 , 1993 . 13 . Fire Chief Roger Lincoln. Memo re former Hagerty Company property. ids 11 22 93 MINUTES - MEETING OF BOARD OF SELECTMEN November 22, 1993 Selectmen present: Merle S. Brown Martha K. Gjesteby Jane 0. Goedecke Rocco F. Laugelle Michael H. Sullivan Others present: Thomas W. Wigmore - Sons of American Legion Vince G. Longo - South Shore Music Circus Bruce S. Tuthill - South Shore Playhouse Assoc. Louis A. Cassis, Esq. - Atty. for " Laurence J. Mitchell Glenn A. Pratt - The Community Center Lanci Valentine - South Shore Art Center Paul Keller - Red Lion Inn Jed Simpson - South Shore Conservatory Robert E. Martin, Jr. - Chamber of Commerce Susan B. McNamara Diarmuid O'Connell Joseph T. Burbank Joseph W. MacDonald Joseph A. Rosano Robert V. Davenport Agnes M. MacDonald ® Mary Ford - Cohasset Mariner Molly Hochkeppel - Patriot Ledger Richard A. Henderson - Town Counsel (7:40 p.m.) Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:35 p.m., Chairman Gjesteby presiding. Motion of Mr. Brown to approve, ratify, and confirm the signing Treasury of the bill and payroll warrants of November 10, 1993, by warrants Chairman Gjesteby and Selectmen Brown, Goedecke, Laugelle and Sullivan; also, the bill and payroll warrants of November 18, 1993, by Chairman Gjesteby and Selectmen Brown, Goedecke, Laugelle and Sullivan. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mr. Brown to approve the minutes of meeting of November Mins. mtg. 8, 1993. 11/8/93 Second by Mrs. Goedecke. N E MINUTES - MEETING OF BOARD OF SELECTMEN November 22, 1993 Page 2 Vote 5 - 0 in favor, none opposed. Thomas Wigmore presented a request on behalf of the Sons of The Req. of Sons of American Legion, Squadron No. 118, George H. Mealy Post 118. He The American explained that the Legion had voted to appropriate money to erect Legion approved a sign at Depot Court near The Community Center dedicating it as POW/MIA Square to commemorate veterans missing in action from all wars, the design of the sign to be as submitted by Hassan Sign Company. The sign would be located on the second island on Depot Court, beyond the island containing the crosswalk sign. Mr. Wigmore said he has talked with the Safety Officer concerning the height requirements. Mr. Laugelle indicated his endorsement, stating that the location had been looked into through veterans' organizations. Motion of Mrs. Goedecke to approve the request. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. A request to use Sandy Beach Parking Lot was considered. Req. to use Sandy Beach approved Motion of Mr. Sullivan to allow the use of Sandy Beach Parking Lot on December 11, 1993, as requested. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. A written request of Town Hall employees for a specified entrance Req. of Town Hall and exit to the Town Hall Parking Lot was discussed. employees re entrance and exit Mr. Doyon explained that a petition signed by most of the to Town Hall employees in Town Hall had been received and referred to the Parking Lot Safety Officer. He said the issue had been discussed at the time of opening of the Town Hall addition five years ago and the concerns are legitimate. The change will require signage and will involve an expense. Motion of Mrs. Goedecke to refer the request to the Safety Officer and Fire Department. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. MINUTES - MEETING OF BOARD OF SELECTMEN November 22, 1993 Page 3 At 7:45 p.m. the Chairman announced a public hearing on the Public hearing re application of South Shore Playhouse Associates d/b/a South Shore beer and wine Music Circus, for a beer and wine license. The published notice license applic. of public hearing and a procedural statement were read aloud. of South Shore Mr. Doyon said the application is complete and notices were sent Playhouse Assoc. to abutters, as required by state law, and all green signature d/b/a South Shore cards were returned except for two, which were undeliverable. Music Circus The Chairman asked if there were any questions. The applicant and counsel were asked to speak. Louis Cassis, representing the South Shore Music Circus, introduced himself, and stated that Bruce Tuthill, Chairman of the board, would speak first, followed by Vince Longo, who would explain how they plan to operate. Mr. Cassis said he has spoken to Town Counsel and they are going to the Zoning Board of Appeals for a decision concerning the application. He stipulated that the Board would not have to decide on the issue within thirty days, as they are agreeable to waiving the requirement. Mr. Tuthill said they are not a profit-making group and they feel there is a compelling reason why they need to have a beer and wine license. Of the twenty-eight professional venues in New England he said that twenty-seven serve beer and wine, which puts them at a competitive disadvantage. All of the money earned by their organization goes to charitable institutions which are predominently in the South Shore area, and they have given over a million dollars in the last few years. Due to economic conditions, they cannot depend on admissions solely, but must look to ancillary sales. He said they intend to control the dispensing of the beverages as much as possible. Vince Longo stated that public safety is of paramount concern, and he reviewed how they expect to be serving beer and wine. He said they are not looking for an open license, and will serve one hour prior to showtime, from 7:00-8:00 p.m., and in the intermission time. He explained the parking procedure at the Music Circus, and said there will be a picket fence around the perimeter of the oval for control. There will be new security guards and a ticket will have to be shown to get into the grounds. Once the show starts, alcoholic beverages will not be available. Breaks in the show are twenty to thirty minutes' duration and they would like to have that time for people to get into line to purchase a beverage of their choice. At the end of the intermission, the concession stands will be shut down. MINUTES - MEETING OF BOARD OF SELECTMEN November 22, 1993 Page 4 He continued that Clark Chatterton will be in charge of maintaining control; every server will be twenty-one years or older and TIPS-trained. During intermission, a police officer will be at each of the distribution points. It would be difficult to go back and forth between the lines in the twenty minute intervals. They will not serve before June 18 or after Labor Day. Mrs. Goedecke asked how many serving sites there are now and Mr. Longoreplied that there are four. She asked if they would be serving from the same locations. Mr. Longo said one spot would be for beer and wineA'Ad one window will be cordoned off at the other locations. They plan to stay within the constraints of the concession areas. In reply to questioning by Mr. Sullivan, Mr. Cassis said all servers will be at least twenty-one years old, and they do not intend to displace anyone. Mr. Sullivan did not think sixteen-year-olds should be in the same area where drinks are served. Mr. Tuthill agreed that the oldest people could be put next to the servicing area to make a buffer. Mr. Cassis agreed to abide by the Board's decision in this regard. © Mr. Laugelle disagreed with not allowing eighteen-year-olds to serve liquor. Mrs. Goedecke asked about serving beverages between the start of the show and intermission. Mr. Longo replied they do not close the concessions down after the start of the show because there are patrons who wait outside the tent for the headliners to perform. They are planning to serve beer one hour before the show starts and during intermission. It will not be served during the show. Mrs. Goedecke asked how many drinks a person would be allowed to buy. Mr. Longo said state law limits it to two at a time. The Chairman asked if a person would be allowed to take the drinks back to the music tent. Mr. Longo replied that they would be allowed to take drinks anywhere inside the proposed picket fence, and the entrances and exits would be monitored at all times. The Chairman asked how they arrived at income figures of 10% from food and 10% from beverages. Mr. Longo said they are talking about charging $4 for a glass of beer, which will act as a deterrent. Mr. Tuthill said they believe the profits will be different in Cohasset from the Cape because of the nature of the audiences. Soda is included in the 10% revenue expectation. The Chairman asked if Mr. Chatterton would be employed in Cohasset instead of at the Cape. Mr. Tuthill said he will go from facility to facility as he has been doing. The Chairman asked if there was a sketch of the area where the liquor is to be consumed and purchased. Mr. Longo said he did not have one at this time. M MINUTES - MEETING OF BOARD OF SELECTMEN November 22, 1993 Page 5 The Chairman asked for comments from those in favor of granting the license. The following persons spoke in favor: Lawrence J. Mitchell, 271 North Main Street Glenn A. Pratt, representing The Community Center Lanci Valentine, representing the South Shore Art Center Paul Keller, of the Red Lion Inn Jed Simpson, Director of the South Shore Conservatory Robert E. Martin, Jr., President of the Chamber of Commerce Susan B. McNamara. The Chairman asked for comment from those in opposition to the granting of the license. The following persons spoke in opposition: Diarmuid O'Connell, 25 Sohier Street Joseph T. Burbank, 39 Old Pasture Road Joseph W. MacDonald, 49 Ripley Road Joseph A. Rosano, 107 Sohier Street Robert V. Davenport, 135 Sohier Street Agnes MacDonald, 49 Ripley Road. In answer to Mr. Sullivan's questioning, Mr. Tuthill said they expect to make $60,000 net annually on the sale of alcoholic beverages. The Chairman asked for a financial projection of income from the sale of alcohol. The Chairman read aloud a list of letters received from persons and organizations in support and in opposition to the issuance of the license, which letters are incorporated herein and made a part hereof by reference. Mr. Henderson advised the Board as to procedure. Motion of Mrs. Goedecke that the Board extend the time for its decision until after the Zoning Board of Appeals has ruled on the pending issues. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Town Counsel said the decision of the Board would be filed within seven days after the ZBA makes its decision. The hearing ended at 9:00 p.m. MINUTES - MEETING OF BOARD OF SELECTMEN November 22, 1993 Page 6 Appointments and re-appointments were considered. Motion of Mr. Brown to re-appoint Robert M. Egan for a three-year term as Building Inspector/Zoning Officer. Second by Mr. Laugelle. Vote 5 - 0 in favor, none opposed. Mr. Brown indicated a desire to have the Personnel Committee and the Conservation Commission get together and amend the job description of the Building Inspector to include the work of a part-time conservation agent. Mr. Laugelle, as liaison to the Building Inspector, said he would improve communication with him if that is the desire of the Board. Motion of Mr. Brown to have the Personnel Committee and Conservation Commission chairmen get together to re-work the job description of the Building Inspector and report back to the Board. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. The following professional statements were acted on: Motion of Mr. Laugelle to approve for payment the bill of Goodwin, Procter & Hoar for the period August 1-31, 1993, in the sum of $2,241.06, for the Wastewater Treatment Plant. Second by Mr Brown. Vote 5 - 0 in favor, none opposed. Motion of Mr. Laugelle to approve for payment the bill of Goodwin, Procter & Hoar for the period September 1-30, 1993, in the sum of $2,612.35, for the Wastewater Treatment Plant. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mr. Laugelle to approve for payment the bill of Richard A. Henderson, Esq. for the period October 1-31, 1993, in the sum of $2,762.50. MINUTES - MEETING OF BOARD OF SELECTMEN November 22, 1993 Page 7 Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Selectmen's holiday schedule was discussed. Mr. Doyon Selectmen's recommended against a December 27 meeting. holiday schedule discussed Motion of Mr. Laugelle that the Board not meet on December 27, 1993. Second by Mr. Sullivan. Vote 5 - 0 in favor, none opposed. The Executive Secretary reported: Exec. Secy's report $575 has been received to date for lighting of the Christmas tree and the project is going forward. (At this point Mr. Brown handed over to Mr. Doyon a check for $50 to be added to the fund, increasing the total received to $625. ) [Motion of Mrs. Goedecke to accept with thanks a $50 donation from Merle Brown for Christmas lighting. [Second by Mr. Laugelle. [Vote 4 - 0 in favor, Mr. Brown abstaining.] The tax rate has been set by the Board of Assessors for FY94 at $13.93. A speedy tax rate was received as a result of the good work of Assistant Assessor/Appraiser Joseph DiVito. A final installment of the dredging project has been received in the sum of $500,000. The Town Hall sign has been removed and will be replaced with one that is gold leaf with black background. [Mr. Brown asked if the sidewall would be repainted before the sign is put back up. Mr. Doyon said he would look into it.] A bid opening took place on Friday for the Sandy Beach revetment. The low bidder is Ernest Minelli, Inc. at $64,200 and $61,000 alternative bid. The documents are being reviewed by the engineer and will be brought before the Board for award at a future date. [End of report.] MINUTES - MEETING OF BOARD OF SELECTMEN November 22, 1993 Page 8 The Chairman called for an executive session to discuss labor Call for exec. union and Konohasset Clerical and Custodial Association matters, session not to return to open session. The Chairman asked about a draft letter to bond counsel prepared Other business by the Treasurer/Collector concerning the use of funds appropriated at Town Meeting for acquiring the Hagerty property. Mr. Henderson said bond counsel is not there to answer questions regarding Town Meeting. He suggested disposing of the letter without action. Hagerty property security matters were discussed. Mr. Doyon said he is looking for authority to authorize expenditure of funds for equipment such as smoke detectors for installation on the property. Motion of Mr. Sullivan to authorize it. No action was taken on the motion. The Board members indicated they want more detail before taking a vote. The press and public were asked for comment. Press and public Motion of Mrs. Goedecke to adjourn the meeting for the purpose of Adjourn to exec. going into executive session. session Second by Mr. Sullivan. Vote 5 - 0 in favor, none opposed. Mr. Brown - Aye Mrs. Gjesteby - Aye Mrs. Goedecke - Aye Mr. Laugelle - Aye Mr. Sullivan - Aye. The meeting was adjourned at 9:32 p.m. APPROVED: �'�.�, -75 , DATE: /,( Executive Secretary f.' a AGENDA - REGULAR MEETING OF THE BOARD OF SELECTMEN November 22, 1993 TOWN HALL AUDITORIUM 7: 30 p.m. A. Attendance B. Treasury Warrants C. Scheduled Items 7 : 35 p.m. Thomas Wigmore, Sons of The American Legion - Re- quest for POW/MIA Sign at Depot Court 7: 45 p.m. South Shore Music Circus - Public Hearing on Application for Wines and Malt Beverages License 8 : 45 p.m. Executive Session D. Old Business 1. Appointments and Re-appointments (Board) E. New Business 1. Consider Request for Use of Sandy Beach Parking Lot (Doyon) 2 . Consider Request of Various Town Hall Employees for Specified Entrance/Exit of Town Hall Parking Lot (Doyon) 3. Review and Approval of Professional Statements of: (a) Goodwin, Procter & Hoar 8/1/93-8/31/93 (b) Goodwin, Procter & Hoar 9/l/93-9/30/93 (c) Richard A. Henderson (Doyon) 4. Consider Holiday Schedule (Doyon) F. Executive Secretary - Update on Pending Matters G. Public and/or Press H. Other Business That May Properly Come Before the Board CORRESPONDENCE LIST November 22 , 1993 1. Massachusetts Municipal Association. Legislative Bulletin. 2. R. E. Martin, Cohasset Chamber of Commerce. Invitation to Annual Holiday party on Wednesday, December 15 at The Chart House. 3. R. E. Martin, Cohasset Chamber of Commerce, to South Shore Music Circus. Support of their request for a wine and malt beverage license. 4. Board of Assessors. Fiscal 1994 tax rate approved by D.O.R. at $13 . 93. 5. Jeffrey Waal, Conservation Commission, to Recreation Commission, re skating pond in Elms Meadow. 6. Eugene Babin, Mass.-American Water Co. , to Nan Roth, Advisory Committee. Comments of Roth' s letter re Cohasset Water Depart- ment published in Patriot Ledger 11/10. 7 . Paul Glist. Cole, Raywid & Braverman, to Federal Communications Commission, re Continental Cablevision complaint (vs) . 8. Commissioner and Secretary of Education, re information and analysis of the fiscal impact of the Education Reform Act of 1993 . 9. F. Ellis Fitzpatrick, Mass Department of Revenue, Division of Local Services, to Board of Assessors. Notice of approval of 1994 tax rate. 10. Delivered by Michael Buckley, Town Accountant. Revenue budget 11/18/93 . FY93, 94, 95 . 11. Mass E.O.E.A. Department of Environmental Management. Memo re extended comment period for DEP Draft Title 5 Regulations. 12. Noel Ripley, Historical Commission, to Deborah Cook, Advisory Committee, re increase in FY95 budget. i _� 5' AGENDA - REGULAR MEETING OF THE BOARD OF SELECTMEN November 29, 1993 SELECTMEN' S MEETING ROOM - TOWN HALL 7 : 30 p.m. A. Attendance B. Treasury Warrants C. Review and Approval of: 1. Regular Meeting of November 22, 1993 2. Executive Session of November 22 , 1993 D. Scheduled Items 7 : 40 p.m. Ellen Morrissey - Request for Access Across Town Hall Lot 8 : 00 p.m. Joseph McElroy - (a) Request to Pave Extension of Common Use Drive at Government Island; (b) Erection of Sign 8 : 15 p.m. John Pfaffmann - Harbor Committee 9: 00 p.m. Executive Session (Tentative) E. Old Business 1. Consider Request of Office of Special Projects for Creation of Town Flag (Doyon) 2. Appointments and Re-appointments (Board) F. New Business 1. Consider Request to Install Fire Alarms at Hagerty Showroom (Doyon) 2 . Take Any Necessary Action Relative to Demolition (Doyon) 3 . Consider Amendment to Pierce Manufacturing, Inc. Contract re Fire Pumper (Doyon) 4 . Consider Request of Seavey Engineering re Safety on Route 3-A (Doyon) G. Executive Secretary - Update on Pending Matters H. Public and/or Press I . Other Business That May Properly Come Before the Board jds 11 30 93 MINUTES - MEETING OF BOARD OF SELECTMEN November 29, 1993 Selectmen present: Merle S. Brown Martha K. Gjesteby Jane 0. Goedecke Rocco F. Laugelle Michael H. Sullivan Others present: Joseph R. McElroy - Cohasset Lightkeepers Corp. Hermon J. Maynard Robert E. Martin, Jr. - Chamber of Commerce Robert V. Davenport Molly Hochkeppel - Patriot Ledger Mary Ford - Cohasset Mariner Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m., Chairman Gjesteby presiding. Motion of Mr. Brown to approve, ratify, and confirm the signing Treasury of the bill and payroll warrants of November 24, 1993, by warrants Chairman Gjesteby, Selectmen Brown, Goedecke, Laugelle and Sullivan. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mr. Brown to approve the minutes of meeting of November Mins. mtg. 22, 1993, as amended. 11/22/93 Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve the minutes of executive Mins. exec. session of November 22, 1993, as amended. session 11/22/93 Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. The Chairman announced that the 7:40 p.m. scheduled item with Ms. Postponement Ellen Morrissey has been postponed. Morrissey req. Mr. Doyon discussed the request of the State Office of Special Req. to supply Projects for provision of a Town flag for its Hall of City Flags. Town flag by He has determined this is not an expensive purchase, as the State Office Massachusetts Correctional Industries will reproduce the Town Spec. Projects I MINUTES - MEETING OF BOARD OF SELECTMEN November 29, 1993 Page 2 flag for $100. He asked if the Board wanted one made for its own use at the same time of a better quality than the cotton flag requested by the state. Motion of Mrs. Goedecke to ask the Advisory Committee for a transfer of $100 from the Reserve Fund to purchase one flag, and that the cost of an additional Town flag of better quality be purchased through the Unclassified account. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. A request to install fire alarms at the Hagerty showroom was Req. to install considered. Mr. Doyon said he has the detail from the Wire fire alarms at Inspector indicating a cost of $850 to alarm the showroom. Hagerty show room Motion of Mrs. Goedecke to approve the proposal and to ask for a transfer from the Reserve Fund to cover the cost. Second by Mr. Brown. ® Vote 5 - 0 in favor, none opposed. Action relative to demolition of buildings on the Hagerty Demolition of property was discussed. Mr. Doyon said investigation of the bldgs. on Hagerty requirements for demolition make it apparent that an attempt to property disc. salvage the receiving and shipping building would delay the project. He said two notices have been sent to the Central Register, and in accordance with the state bidding requirements, the shipping and receiving building removal requires a longer time frame than the demolition issue. He suggested issuing one set of specifications for the demolition and suggesting to the person interested in salvaging the shipping and receiving building that he contact the demolition contractor. Mr. Brown said the cutting building should not be torn down because the Hagerty Committee does not know what is to be done with it; it is completely enclosed and will stand by itself if the other buildings are removed. He suggested it could be used for storage in the meantime, or it could be used by the Tree and Park Department for storage. He said the Hagerty Committee agrees it should not be torn down. Mr. Laugelle agreed the building would be good for storage. The suggestion was discussed. Mr. Doyon said the bid opening is scheduled for December 15, and the Conservation Commission is not meeting until December 7. He is cautiously optimistic they could have an Order of Conditions ready and there could be a pre-bid conference in December. MINUTES - MEETING OF BOARD OF SELECTMEN November 29, 1993 Page 3 Motion of Mr. Brown to have the contract include the demolition of the shipping and receiving building and to save the showroom, the boat house, and the cutting building in back of the showroom. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Amendment to the Pierce Manufacturing, Inc. contract on the new Amendment of fire pumper was discussed. Mr. Doyon said there is a letter from contract re Blanchard Fire Apparatus representing Pierce, the manufacturer. fire pumper They are seeking a loosening of the period of delivery from one hundred ninety calendar days to one hundred eighty work days. He recommended that the Board approve the changes, after which counsel will prepare a document to sign. Motion of Mr. Laugelle to approve the amendment to the contract on the fire pumper, as requested. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. A request of Seavey Engineering Associates, Inc. was discussed. Req. of Seavey Mr. Doyon stated that Mr. Seavey has written a letter to the Eng'g Assoc. , Board to the effect that he feels there is a dangerous traffic Inc. discussed situation in front of his business establishment on Route 3A and he would like to see the speed limit lowered from fifty miles per hour and the installation of a pedestrian crosswalk. In the event the Board wants to honor the request, Mr. Doyon said state permission will have to be obtained, as it is a state highway. Motion of Mr. Sullivan to have the Safety Officer consider the crosswalk suggestion and to request the state to look into lowering the speed limit. Second by Mr. Laugelle. Vote 5 - 0 in favor, none opposed. Mr. Hermon Maynard, 326 King Street, reported that an accident Req. of Hermon had recently occurred at the bottom of his land. He said there Maynard discussed is an old stone wall on King Street where there have been at least three accidents. He would like to have the Safety Officer look at the situation. Motion of Mrs. Goedecke to refer the matter to the Safety Officer. 1 MINUTES - MEETING OF BOARD OF SELECTMEN November 29, 1993 Page 4 Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Request of Mr. McElroy, President of Cohasset Lightkeepers Corp., Coh. Lightkeepers that the Town pave an extension of the common use drive at Corp. req. to pave Government Island was heard. Mr. McElroy explained there had extension of drive been significant cost escalations in the project, and one area at Govt. Island not anticipated was to bring in water and gas service. He said when the lease was negotiated, the only property leased was the lightkeeper's building itself, and the uses of the driveways were to be in common. They have repaved the common use driveway. Another major expense is the connection to the Edward Young Lot, and he said they feel since they have made other improvements that it is fair to ask the Town to consider having the Highway Surveyor pave it. Mr. Laugelle said an article would have to be placed in the Town Warrant for it and the Board would back it. Discussion followed this suggestion. Mr. McElroy said if the Board agrees, he hopes it will be incorporated in an article for Special Town Meeting and completed before May 1, in the interest of having a safe traffic flow at the time of the dedication planned for May 15. Motion of Mrs. Goedecke to reserve a place on the Special Town Meeting Warrant for an article on the matter. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. The matter of erection of a sign at Government Island was Coh. Lightkeepers discussed. Mr. McElroy said the proposed sign notes the historic Corp. req. to erect significance of the house itself. Nancy Snowdale is willing to sign at Govt. Island pay for the sign as a donation. He said Barbara Dillon or Nancy Snowdale are available if anyone wants to see the spot where it is to be placed. They want to put it on an outcropping of ledge in front of the building. Mr. Doyon said the sign by-law, if taken literally, would require about one-quarter inch of the sign to be taken off. Mrs. Goedecke said the Building Inspector will determine the legality of the sign. Motion of Mrs. Goedecke to approve the design of the sign proposed and its placement, subject to Mr. Doyon's looking at the location and making sure it is acceptable. 13 MINUTES - MEETING OF BOARD OF SELECTMEN November 29, 1993 Page 5 Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. The Executive Secretary reported: Exec. Secy's report The showroom of the Hagerty property has been drained and secured and anti-freeze has been put in the toilets, etc. It is anticipated that the Common tree will be erected this week. Nothing is planned for a formal tree-lighting ceremony. Clear white bulbs have been purchased. [Mr. Davenport asked at this point if the press could be present on Wednesday to acknowledge those who are doing the work. Mr. Sullivan requested that names be furnished so that letters can be written.] The Treasurer-Collector has a note to be signed to roll over the Doane Street project borrowing. [End of report. ] © Motion of Mrs. Goedecke to authorize the signing of a note to Vote to authorize Quincy Savings Bank in the amount of $152,237 for six months at signing of note 2.52% interest, due June 3, 1994, on the Doane Street project. re Doane St. proj . Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Mr. Laugelle asked Mr. Doyon to set up a meeting with the Other business Telephone Company at the Selectmen's office for the purpose of determining what progress is being made in connection with removal of double poles within the Town. Mrs. Geodecke expressed regret at the loss of Cohasset Colonial Pharmacy and thanked Ralph Harrison and the people who worked for him for all the years they were there. The press was asked for comment. Press The Chairman called for an executive session to discuss security Exec. session of the Hagerty property and possible land acquisition. Motion of Mrs. Goedecke to adjourn for the purpose of going into executive session, not to return to open meeting. MINUTES - MEETING OF BOARD OF SELECTMEN November 29, 1993 Page 6 Second by Mr. Sullivan. Vote 5 - 0 in favor, none opposed. Mr. Brown - Aye Mrs. Gjesteby - Aye Mrs. Goedecke - Aye Mr. Laugelle - Aye Mr. Sullivan - Aye. The Board went into executive session at 8:45 p.m., and did not return to open session. The meeting was adjourned in executive session. APPROVED: Gj �% i` DATE: Chairman E cutive Secretary i i l 1 1 l 1 i a (Addendum to minutes of 11/29/93) LIST OF NAMES OF THOSE SENDING LETTERS SUPPORTING ISSUANCE OF WINE AND MALT BEVERAGE LICENSE TO SOUTH SHORE MUSIC CIRCUS Jane A. McCombs, General Manager - Kimball's By-the-Sea Robert F. Johnston, President - Beacon Hill Financial Corporation Bertha C. Stevens, President - Hingham Civic Orchestra Osborne F. Ingram Ron Bersani, Exec. Dir. - Talking Information Center Inc. John F. Hubbard, President - Hull Lifesaving Museum Frederick K. Plumb, President - Cape Cod Symphony Orchestra Assoc. , Inc. R. E. Martin, Jr. , Cohasset Chamber of Commerce Robert and Catherine Daniel Anne Vanderweil/Gary Vanderweil Sally Keefe, Secretary - Fine Arts Chorale LIST OF NAMES OF THOSE SENDING LETTERS OPPOSING ISSUANCE OF WINE AND MALT BEVERAGE LICENSE TO SOUTH SHORE MUSIC CIRCUS John C. Loupos - Wah Lum Kung Fu Academy Betsy and Ed Connolly Janet MacLure David Bigley CORRESPONDENCE LIST November 29 , 1993 1. South Shore Regional School District. FY95 budget meeting schedule. 2 . Susan Eid, Continental Cablevision, to John Molloy, Esquire, Massachusetts Community Antenna Television Commission, re basic broadcast rates, etc. 3. Bruce and Jane McLean. Letter in support of liquor license for South Shore Music Circus. 4 . John Conway. Letter in opposition of liquor license for South Shore Musice Circus. 5. James Lydon, Boston Carmen' s Union LOcal #589. Memo re study to "privatize" MBTA bus service. 6 . Richard Henderson, Esquire, to Barry Hannon, Norfolk County Registry of Deeds. Various legal documents re Cohasset/Habitat Condominium Units 1, 2 and 3 - 43 Elm Street. ,I AGENDA - REGULAR MEETING OF THE BOARD OF SELECTMEN December 6 , 1993 SELECTMEN' S MEETING ROOM - TOWN HALL 7 : 30 p.m. A. Attendance B. Treasury Warrants C. Review and Approval of: 1. Regular Meeting of November 29, 1993 2. Executive Session of November 29, 1993 D. Old Business 1. Consider Recommendation of Safety Officer re Town Hall Traffic Pattern (Doyon) E. New Business 1. Consider Renewals of Alcoholic Beverage and Common Victualler Licenses (Doyon) 2 . Consider Step Rate Increases of Two (2) Police Officers (Doyon) 3. Consider Request of Planning Board for Comments re Construction of Building on 134 Chief Justice Cushing Highway (Doyon) 4. Consider Pay Rate Adjustment for Town Accountant (Board) 5. Review and Approval of Professional Statements of Brewster W. Fuller & Associates and Richard A. Henderson (Doyon) 6 . Consider Award of Sandy Beach Storm Damage Repairs Bid (Doyon) F. Executive Secretary - Update on Pending Matters G. Public and/or Press H. Other Business That May Properly Come Before the Board j ds 12 6 93 MINUTES - MEETING OF BOARD OF SELECTMEN December 6, 1993 Selectmen present: Merle S. Brown Jane 0. Goedecke Rocco F. Laugelle Michael H. Sullivan Others present: Robert E. Martin, Jr. - Chamber of Commerce Robert V. Davenport Molly Hochkeppel - Patriot Ledger Mary Ford - Cohasset Mariner Wendy Copithorne - Continental Cable Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m., Vice Chairman Sullivan presiding in the absence of Chairman Gjesteby, who was on vacation. Motion of Mr. Brown to approve, ratify, and confirm the signing Treasury of the bill and payroll warrants of December 2, 1993, by warrants Selectmen Brown, Goedecke and Laugelle. Second by Mrs. Goedecke. ® Vote 4 - 0 in favor, none opposed. Motion of Mr. Brown to approve the minutes of meeting of November Mins. mtg. 29, 1993. 11/29/93 Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Motion of Mr. Brown to approve the minutes of executive session Mins. exec. of November 29, 1993. sess. 11/29/93 Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Recommendation of the Safety Officer and Police Chief concerning Traffic pattern a proposed Town Hall traffic pattern was considered. at Town Hall parking lot Mr. Doyon said some of the Town Hall employees have requested approved that the south opening of the Town Hall parking lot be made an entrance, and the north opening (towards the Congregational Church) be made an exit. It is the recommendation of the Safety Officer and the Chief of Police that it be done. It will require signage on Highland Avenue and a sign noting "Exit Only" on the MINUTES - MEETING OF BOARD OF SELECTMEN December 6, 1993 Page 2 north side. Motion of Mrs. Goedecke to accept the recommendation of the Safety Officer and Police Chief, and further, to accept with thanks the recommendation of the Town Hall employees. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. Mr. Doyon was asked by Mrs. Goedecke to look into something more aesthetic for signs than ordinary street signs. Renewals of 1994 alcohol beverage licenses were reviewed. Mr. Renewal of 1994 Doyon read the list of renewals. alcohol bev. licenses Motion of Mrs. Goedecke to approve the renewal of 1994 liquor licenses for the following: 380 Corporation d/b/a Cohasset Plaza Liquors Joe's Mkt. Place, Inc. Chart House, Inc. d/b/a The Chart House Cohasset Golf Club The Roy Corp. d/b/a Kimball's-By-the-Sea Ko Ko Island Restaurant, Inc. Curtis Liquor Stores, Inc. PKCP, Inc. d/b/a Victoria's Log & Line, Inc. George H. Mealy Post No. 118 Liquors Unlimited, Inc. Sea 'n Cheese, Inc. d/b/a Sea 'n Cheese Papa Gino's Acquisition Corp. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. Mr. Laugelle asked about those not in compliance and if they will be allowed to operate after the first of the year. Discussion followed. The Acting Chairman said if a license is not renewed by December 31 at midnight, that is the end of it. Mrs. Goedecke pointed out that those not yet in compliance have not come before the Board to ask for either an extension or to give an explana- tion, and should be put on notice accordingly. The consensus of the Board members was that licensees not in compliance with the law will not be allowed to continue business automatically. 1 MINUTES - MEETING OF BOARD OF SELECTMEN December 6, 1993 Page 3 Motion of Mrs. Goedecke to notify all licensees not yet in Vote to notify compliance for whom licenses cannot be approved that they have non-complying been informed of the deadline, and if there are extenuating licensees of circumstances, it should be brought to the attention of the requirements Board. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. Mr. Doyon read a list of common victuallers' licenses to be Renewal of 1994 renewed for 1994. common vict. licenses Motion of Mr. Laugelle to issue renewal of common victuallers' licenses to the following: Don Ronzo Corp. d/b/a Marylou's News Les Poulots, Inc. d/b/a French Memories Bakery Chart House, Inc. d/b/a The Chart House Cohasset Gold Club The Roy Corp. d/b/a Kimball's By-the-Sea Bergson Ice Cream & Food Shops Ko Ko Island Restaurant, Inc. Cohasset Donuts, Inc. d/b/a Dunkin' Donuts J. B. Donuts, Inc. d/b/a Dunkin' Donuts Strawberry Parfait PKCP, Inc. d/b/a Victoria's Log & Line, Inc. George H. Mealy Post No. 118 Papa Gino's Acquisition Corp. Sea 'n Cheese, Inc. d/b/a Sea 'n Cheese. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. Step raise increases for two Police Officers were considered. Step rate increases - Police Dept. Motion of Mrs. Goedecke to approve a step rate increase for Thomas 0. DaSilva from Schedule 2, Pay Group PS-9, $30,348, to Schedule 2, Pay Group PS-9, $31,014, effective January 1, 1993. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. Motion of Mr. Brown to approve a step rate increase for Shellee L. Peters from Schedule 2, PS-9, $31,014 to Schedule 2, PS-9, $32,001, effective January 2, 1994. Second by Mrs. Goedecke. MINUTES - MEETING OF BOARD OF SELECTMEN December 6, 1993 Page 4 Vote 4 - 0 in favor, none opposed. Request of the Planning Board for comments on construction of a Vote on construc. building at 134 Chief Justice Cushing Highway for Frank Williams, of bldg. , 134 owner, was considered. CJC H'way Mr. Doyon said the matter arises from a written request of the Planning Board and produced a plan which the Board inspected. Discussion followed. Motion of Mrs. Goedecke that the Planning Board be notified that the Board has no objection to the building and it is assumed that the property is and will be in compliance with all local by-laws and regulations. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. A pay rate adjustment for the Town Accountant was considered. Town Acct. 's annl. pay rate adjusted The Acting Chairman explained that he and Mrs. Gjesteby worked on the matter as a sub-committee and reviewed the Town Accountant's salary. After reviewing the salaries of other Town Accountants in the area, they felt it was appropriate to make an adjustment increasing the Town Accountant's pay from $36,400 to $38,295. Motion of Mrs. Goedecke to amend the Town Accountant's contract to increase his annual rate of pay from $36,400 to $38,295, effective immediately. Second by Mr. Laugelle. Vote 4 - 0 in favor, none opposed. The following professional bills were acted on: Prof. bills Motion of Mrs. Goedecke to approve payment to Brewster W. Fuller & Associates in the sum of $670.50, for preliminary design plans for a new cemetery for the period of September 1-30, 1993. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. Motion of Mr. Brown to approve payment to Richard A. Henderson, Esq. in the sum of $2,815.95, for services from November 1-30, MINUTES - MEETING OF BOARD OF SELECTMEN December 6, 1993 Page 5 1993. Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed. Award of the Sandy Beach storm damage repairs bid was considered. Award of bid for Sandy Beach Mr. Doyon said the Town's engineer has reviewed the bids and storm damage finds Ernest Minelli, Inc., the low bidder, in conformance except repairs for a few minor informalities. The engineer recommends award of the bid at $61,000 on item 1-A, which represents a difference in construction of the interior of the wall, as he feels the provisions of item 1-A are as good as item 1, and it is $3,200 less expensive. It is therefore recommended that the bid be awarded to Ernest Minelli, Inc., for $61,000. Motion of Mr. Brown to accept the bid on item 1-A and award the contract to Ernest Minelli, Inc. for $61,000. Second by Mrs. Goedecke. Vote 4 - 0 in favor none opposed. The Executive Secretary reported: Exec. Secy's report Specifications are out for the demolition of the Hagerty buildings and are available in the Selectmen's Office. Due to the need to have a full Order of Conditions from the Conservation Commission, the bid opening has been postponed to December 20, 1993, and the pre-bid conference has been set for December 14. There have been a few comments about the Christmas tree lights on the Common, and the lights will be re-arranged to the horizon- tal. [Discussion took place concerning the attractiveness of the tree. [Comments of Mrs. Goedecke wanted the orange markers changed. She objected to Board within having the electrical connection put on a post in front of report] someone's house and said it should be moved. Also, that the way the lights were arranged accentuated the asymmetry of the tree. She suggested that garlands should be put up the guy wires and red ribbons on the posts. Mr. Laugelle objected to the additional cost. Mr. Sullivan thought it would be wise to make an attempt to re-arrange the lights.] There was a reduction to $23,118 in the amount of the EOCD grant for the Regional Fire Study because our consultant study did not come in as high as was originally thought. The communities hoped to x MINUTES - MEETING OF BOARD OF SELECTMEN December 6, 1993 Page 6 spend the difference to move into the next stage, but EOCD will not allow that. Bids were opened today for the Town Audit and are being reviewed by the Town Accountant. [End of report.] The Board members commented on various matters. Other business Mr. Laugelle spoke about recently deceased Bob James, a former Moment of silence Town Moderator, and asked for a moment of silence in his memory. There was a moment of silence. The Acting Chairman offered condolences to Mr. James' family. The press and public were asked for comment. Press and public ' Mr. Davenport raised the question of application of the Town By-Laws with relation to the sale of Christmas trees. He produced a copy of a letter written by the Building Inspector to Donald Staszko, commenting that the Building Inspector does not have the right to change the Zoning By-Law. He gave the Acting Chairman a copy of the letter referred to, and Mr. Sullivan said the matter would be taken under advisement. Mr. Davenport also alleged that use of a property on Brewster Road has been an ongoing violation. Mr. Sullivan said that will also be taken under advisement. Motion of Mrs. Goedecke to adjourn. Adjourn Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. The meeting was adjourned at 8:07 p.m. � / 13 APPROVED: � .AL �fi DATE: � ossaz lq3 Chairman Ex utive Secretary /N? CORRESPONDENCE LIST December 6 , 1993 1. Massachusetts Department of Revenue, Division of Local Services. Informational guideline re reimbursement of property tax exemp- tions. 2 . Vincent Longo, South Shore Music Circus. Projections for gross beverage revenues . 3 , Harold Litchfield, Highway Surveyor, to Residents . Memo re winter snow removal conditions . 4 . Linda Keller to Zoning Board of Appeals. Letter opposing application for liquor license of South Shore Music Circus. 5 . Ralph Kidder, to Zoning Board of Appeals. Letter opposing application for liquor license of South Shroe Music Circus. 6 . Robert Antonucci, Massachusetts Department of Education, re Regional School District budgets - Fiscal Year 1994 . 7. Chief Brian Noonan. Memo of Status Report - month of Novem- ber. 8 . Jane Henderson, Fire Department. November 1993 Ambulance Billing Report. 9 . Mary Padula, Mass EOCD, Gloria Larson, Mass EOEA. Proposed regulations for the EDIP and the TIF Program. 10. Norfolk County Retirement System. Notice of Annual Appropria- tions FY94 . 11. Mary Mack, Drug and Alcohol Committee to Zoning Board of Appeals . Response re liquor license application of South Shore Music Circus. I Y" AGENDA - REGULAR MEETING OF THE BOARD OF SELECTMEN December 13 , 1993 SELECTMEN' S MEETING ROOM - TOWN HALL 7 : 30 p.m. A. Attendance B. Treasury Warrants C. Minutes Review and Approval of Regular Meeting of December 6 , 1993 D. Scheduled Items 7 : 35 p.m. Ellen Morrissey - Request for Access Across Town Hall Lot 7 : 45 p.m. Police Chief Brian Noonan - Budget Review 8 : 00 p.m. Fritz Pfaffmann - Harbor Committee. Discuss Fee Recommendations E. Old Business 1. Consider Renewals of Common Victualler and Alcoholic Beverages Licenses (Doyon) F. New Business 1. Consider Approval of Taxi-Limousine, Entertainment, Class I and Class II Motor Vehicle Licenses (Doyon) 2 . Review and Approval of Professional Statements of: (a) Civil Designs, Inc. (b) Richard A. Henderson 3. Consider Award of Bid for Annual Town Audit (Doyon) 4. Review Various Budget Requests - Board of Selectmen (Doyon) 5. Consider Approval of Payment to J. B. D'Allessandro (Doyon) 6. Consider Request of MIIA for Suggestions for Board Members (Doyon) 7. Consider Request of Town Accountant for Reserve Fund Trans- fer (Doyon) G. Executive Secretary - Update on Pending Matters H. Public and/or Press I. Other Business That May Properly Come Before the Board jds 12 13 93 MINUTES - MEETING OF BOARD OF SELECTMEN December 13, 1993 Selectmen present: Merle S. Brown Martha K. Gjesteby Jane 0. Goedecke Rocco F. Laugelle Michael H. Sullivan Others present: Shawn E. Kelly - Harbor Master Brian W. Noonan - Police Chief Ellen M. Morrissey John Pfaffmann - Harbor Committee Robert E. Martin, Jr. - Chamber of Commerce Robert V. Davenport Molly Hochkeppel - Patriot Ledger Mary Ford - Cohasset Mariner Richard A. Henderson - Town Counsel (8:45 p.m.) Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m., Chairman Gjesteby presiding. Mrs. Gjesteby asked for a minute of silence for Thomas Duggan, former Chairman of the Board of Assessors. Motion of Mr. Brown to approve, ratify, and confirm the signing Treasury warrants of the bill and payroll warrants of December 9, 1993, by Selectmen Brown, Goedecke and Sullivan. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mr. Brown to approve the minutes of December 6, 1993, Mins, mtg. as amended. 12/6/93 Second by Mrs. Goedecke. Vote 4 - 0 in favor, none opposed, Mrs. Gjesteby abstaining. Motion of Mrs. Goedecke to approve renewal of the following Renewal of 1994 licenses for 1994, shown to be in compliance with all licenses (various) regulations: Common Victualler: Cohasset Pizza House Village Gourmet, Inc. Entertainment: Cohasset Pizza House Chart House, Inc. d/b/a The Chart House Ko Ko Island Restaurant, Inc. George H. Mealy Post No. 118, The American Legion 'I i t p MINUTES - MEETING OF BOARD OF SELECTMEN December 13, 1993 Page 2 (Entertainment Licenses--cont'd. ) Papa Gino's Acquisition Corp. Cohasset Golf Club The Roy Corp. d/b/a Kimball's By-the-Sea Motor Vehicle Dealer: �d/b/a Motorsport Engineering, Inc. Majestic Cars Ltd. Cohasset Imports, Inc. Autohaus, Inc. Spensley Chevrolet, Inc. Taxi-Limousine: George A. Dunlap Joseph A. McMath d/b/a Cohasset Taxi-Limo- Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve for payment the bill of Civil Prof. bills Designs Inc. for engineering work on beach and highway repairs, for the period 11/1-11/30/93, in the sum of $1,350. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve for payment the amended bill of Richard A. Henderson, Esq., for the period of November 1-30, 1993, in the sum of $3,252. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Ellen Morrissey presented a request for access to her property Req. to use over the Town Hall Parking Lot. Town Hall Parking Lot Ms. Morrissey explained that she has three buildable lots on for access Beach Street to the rear of Atkinson's property, bordering the avenue next to the Parking Lot, on which a septic system is to be built. She said there will be no removal of soil, but trucks will bring in gravel material over the Town Hall Parking Lot on a Friday afternoon or Saturday for a couple of hours. She said a bond would be provided and afterwards the Parking Lot would be swept. She explained that she has thirteen feet on Highland Avenue which allows entrance, but there are large privet hedges MINUTES - MEETING OF BOARD OF SELECTMEN December 13, 1993 Page 3 growing there and it would cause disturbance to the area. The trucks would be going from the asphalt right onto her property. The Board discussed the request. Motion of Mrs. Goedecke to approve the request to use the Town Hall Parking Lot to access the Morrissey property on a Friday afternoon after 1:00 p.m., with the understanding that a bond is to be posted and the Parking Lot cleaned up afterwards, under the terms proposed by Town Counsel. Second by Mr. Laugelle. Vote 5 - 0 in favor, none opposed. Chief Noonan presented to the Board an explanation of his Police Dept. department's projected overtime shortfall for FY94, stating that budget re over- the way the time is going, it will roughly run to $128,000. The time shortfall, reason is that new recruits go to school for thirty-six weeks and FY94 when they are in school their duties have to be covered. Mr. Sullivan asked if he would be in compliance with his budget once the recruits have completed their courses. The Chief replied that he expected to be back in form by February. The Chairman asked for a FY95 budget overview of the Police Police Dept. Department. Chief Noonan said he shows a 4.6% increase in his budget for FY95 budget over last year. He is requesting five additional hours approved per week for the secretary, who is now working twenty hours a week. Mr. Sullivan asked if he could cover the extra five hours of clerical time by cutting his overtime account. The Chief replied that he saw substantial improvement in the overtime by February. Motion of Mrs. Goedecke to approve the Police Department budget proposed for FY95, as requested by Chief Noonan. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Mr. Pfaffmann presented fee recommendations of the Harbor Presentation of Committee, assisted by Mr. Kelly, the Harbor Master. Mr. Harbor Comm. Pfaffmann explained that he sent a memorandum which summarizes re fee recommend. the situation, in response to the request of the Board made on October 2. Their recommendation is that the user fee should be the same as the mooring fee, the reason being it costs the Harbor a 3a MINUTES - MEETING OF BOARD OF SELECTMEN December 13, 1993 Page 4 Department the same amount to attend to a boat in an emergency situation, whether or not the boat is on a mooring or a private slip. He said the Harbor Committee also considered a tie-up fee and only two members were in favor of it. They also looked at a private float fee, which could be passed on to those using the floats. Those people are also paying a user fee. He said the committee had looked at all possible sources of revenue and they do not believe the Town should charge more than at present because the fees are now the highest of several towns in the area. He explained that the recommended fee schedule comes close to meeting the budget, although it does not cover some of the overhead. Mr. Kelly said he thinks there should be annual 5% increases. The Board thanked Mr. Pfaffman for the report of the Harbor Committee. Award of the bid for Annual Town Audit was discussed. Award of bid for Annual Town Mr. Doyon said bids were received for a one-year audit, with Audit FY94 options for the Town to award for a subsequent second and third year. The list of firms bidding was contained in the Selectmen's packets. The Town Accountant rated each of the proposals according to the Department of Revenue regulations. Under the system, Tucci & Roselli came in with the highest score at 98.4%. Theirs was the next lowest bid at $8,100. The Town Accountant reviewed the audit proposals by looking at qualifications and staff assigned, number of hours, etc., and Mr. Doyon said he is in agreement with the Town Accountant that the award of the bid should be made to Tucci & Roselli. Motion of Mr. Laugelle to award the bid for a Town audit for one year, Fiscal Year 1994, to Tucci & Roselli, CPA. Second by Mrs. Goedecke. Discussion followed concerning using Tucci & Roselli for future years. Mr. Doyon said under the state law the Town is not required to bid for an audit, but that proposals can be evaluated in accordance with ability, as well as price. Vote 5 - 0 in favor, none opposed. Mr. Doyon presented various Selectmen's budgets for FY95. Selectmen's budgets approved Motion of Mrs. Goedecke to approve the budget for Department #3 for FY95 (Salaries and Wages, Operating Expenses), as recommended. i I MINUTES - MEETING OF BOARD OF SELECTMEN December 13, 1993 Page 5 Second by Mr. Sullivan. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve the budget for Department #4 (Executive Secretary -- Salary, Operating Expenses), as recommended. Second by Mr. Laugelle. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve the budget for Department #5 (Parking Clerk -- Operating Expenses), as recommended. Second by Mr. Sullivan. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve the budget for Department #9, Town Moderator, as recommended. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Motion of Mr. Laugelle to approve the budget for Department #19, Town Reports, as recommended. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Goedecke to approve the budget for Department #65, Town Hall (Salaries and Wages -- Operating Ex,penses), ,as recommended. Second by Mr. Laugelle. Vote 5 - 0 in favor, none opposed. Motion of Mr. Laugelle to approve the budget for Department #91, Unclassified, as recommended. Second by Mr. Brown. MINUTES - MEETING OF BOARD OF SELECTMEN December 13, 1993 Page 6 Vote 5 - 0 in favor, none opposed. Motion of Mr. Sullivan to approve the budget for Department #301, Street Lighting, as submitted. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Mr. Doyon explained that he and the Town Accountant have reviewed Approval to pay the figures on the Doane Street project and reached the balance to con- conclusion that of the $130,441.91 due under the contract, the tractor re Doane Town has paid out only $129,611.49, leaving a balance owed to the St. project contractor of $830.42. Motion of Mr. Sullivan to pay Jon B. D'Allessandro Corp. the sum of $830.42, the balance due on the Doane Street project. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Request of the Massachusetts Interlocal Insurance Association to MIIA candidate name a candidate for membership to its board was considered. No proposed nominations were offered. Mr. Doyon then suggested that the Board designate its voting delegate for the MIIA board. Motion of Mrs. Goedecke to nominate Mrs. Gjesteby. Second by Mr. Laugelle. Vote 5 - 0 in favor, none opposed. Request of the Town Accountant for a transfer was considered. Req. of Town Acct. for trans. Motion of Mr. Sullivan to approve a transfer of $300 from the from Reserve Reserve Fund to fund the amendment made December 6, 1993, to the Fund approved Town Accountant's contract. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. The Executive Secretary reported: Exec. Secy's report Progress is being made with the Hagerty property demolition bids. The pre-conference is set for tomorrow. There has been tremendous interest. MINUTES - MEETING OF BOARD OF SELECTMEN December 13, 1993 Page 7 Regarding the status of the Telephone Company's vault at Lower King Street, the company claims it is being delayed by the state. The company representative has promised to meet with the Town regarding the double poles, but there is no firm date yet. It is fortunate that the lobstermen pulled most of their pots last Friday in anticipation of today's storm. [End of report. ] Mr. Henderson said he has talked with the Treasurer/Collector Town Counsel re about the volume of tax collection work. She has indicated she hiring of spec. wants to get some of the work referred out, and she has a budget counsel for tax to do it. Mr. Henderson said he would like to get Mr. Cappola collection work involved for tax collections for 1993 and 1994 cases, to be paid for out of the Treasurer/Collector's budget. Motion of Mrs. Goedecke to authorize the hiring of special counsel for the purpose of tax collection work, as requested. Second by Mr. Laugelle. © Vote 5 - 0 in favor, none opposed. Mr. Henderson reported that he has talked with Reverend Cutler St. Stephen's about the zoning decision involving the sign at St. Andrew's Church sign disc. Church. It would require the Selectmen to give a formal license to the church for placement of the sign. The matter will be put on a later agenda. The Board members commented on various matters. Mrs. Goedecke said that the Advisory Committee did not approve Other business the request for transfer to secure the Hagerty buildings, as they felt since no one was living there the property should not be alarmed. Mr. Brown was designated to go before the Advisory Committee to explain the situation. The Chairman said that Joseph Perroncello and Roger Lincoln are willing to serve on the Fire Department trust, replacing Robert James and John Nadeau. Mr. Henderson said the legal appointment has to come from another Town department. The press and public were asked for comment. Mr. Davenport Press and public inquired about certain zoning issues he raised at last week's meeting. Mr. Henderson explained that there are two issues with respect to the sale of Christmas trees. First is whether or not MINUTES - MEETING OF BOARD OF SELECTMEN December 13, 1993 Page 8 trees are being sold within the setback area. The second is whether or not the sale of Christmas trees would require a transient vendor's license. The Department of Consumer Affairs says vendors do not have to be licensed when they are selling trees on private property. There is only one known zoning violation on Christmas trees and that concerns selling within the setback area. Motion of Mr. Sullivan to adjourn. Adjourn Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. The meeting was adjourned at 9:15 p.m. APPROVED:: �� �` GGlL �` DATE: Chairman IJ Z&/2 ecutive Secretary CORRESPONDENCE LIST December 13 , 1993 1. Robert Ebersole, Bureau of Municipal Management, Executive Office of Communities & Development. Contract amendment form re reg. fire district. 2 . Massachusetts Municipal Association. Legislative Bulletin. 3. David Soule, Metropolitan Area Planning Council, to Community TIP liaison, re proposed amendments to TIP Program. 4. Office of Attorney General Scott Harshbarger. Municipal Law Newsletter. 5. John F. Hartshorne. Notice of hearing before Conservation Commission. 6. Libby Pompeo (delivered by Bob Martin) . Check for $10 for lighting of Christmas tree. 7 . John Seavey. Enclosure of sketch regarding previous request for crosswalk on Route 3-A. 8 . Christine Morris, Massachusetts Department of Labor and Indus- tries. Notice of legislative changes to DLI and the administration of the prevailing wage law. 9 . Massachusetts Department of Revenue, Division of Local Services . Informational Guideline Release - Small Commercial Exemption. 10 . Frank Foss, Mass Community Antenna Television Commission. Impor- tant cable rate regulation information. 11. Edward Fitzpatrick/Rosemary Fitzpatrick. Request to be advised of meeting re James Lane residents ' petition. 12 . David Soule, Metropolitan Area Planning Council, re Open Space Bond Bill. 13. Zoning Board of Appeals. Decision on the application of Lawrence and Linda Lincoln for a Special Permit at419 South Main Street. Submitted to Selectmen' s office by Town Clerk. 14 . Hand delivered by Roger Whitley, Advisory Committee. Dis- approved request for transfer from the Reserve Fund for security at Hagerty property. 15. Keith Knowles, Cohasset Chamber of Commerce. Letter of concern re loss of Cohasset Colonial Pharmacy. 16 . John, Norfolk County Engineering Department. Letter enclosing topographic survey of land on North Main Street for proposed highway garage. 17 . Joseph Hayes , Continental Cablevision. Notices in changes of hours of service. r AGENDA - REGULAR MEETING OF THE BOARD OF SELECTMEN December 20 , 1993 SELECTMEN' S MEETING ROOM - TOWN HALL 7: 30 p.m. A. Attendance B. Treasury Warrants C. Minutes Review and Approval of Regular Meeting of December 13, 1993 D. Scheduled Items 7 : 35 p.m. Fire Chief - Contract Signing and Swearing-in Ceremony BUDGET REVIEWS: 7 : 45 p.m. Building Inspector 7: 55 p.m. Town Accountant and Computer Budgets 8: 05 p.m. Tree, Park & Cemetery 8: 15 p.m. Wire Inspector 8: 30 p.m. Animal Control Officer E. Old Business 1. Consider Renewal of Various Licenses (Doyon) 2. Selectmen' s Budget Review (Doyon) F. New Business 1. Accept Resignation of John A. Pape as Call Firefighter (Doyon) 2. Discuss Computerization of Fees and Fee Collection (Gjesteby) 3. Consider Declaration of Surplus for Various Hagerty Property Items (Doyon) 4. Take Any Necessary Action Relative to Hagerty Demolition Bids (Doyon) 5. Consider Opening Special Town Meeting Warrant (Doyon) G. Executive Secretary - Update on Pending Matters H. Public and/or Press I. Other Business That May Properly Come Before the Board IS' JDS 12 20 93 MINUTES - MEETING OF BOARD OF SELECTMEN December 20, 1993 Selectmen present: Merle S. Brown Martha K. Gjesteby Jane 0. Goedecke Rocco F. Laugelle Michael H. Sullivan Others present: Robert E. Egan - Building Inspector Roger W. Lincoln - Fire Chief (and Family) Stephen F. Wigmore - Wire Inspector William P. Quigley - Animal Control Officer Veneta P. Roebuck - Hagerty Prop. Acquis. Comm. J. Russell Bonetti - Hagerty Prop. Acquis. Comm. J. Michael Buckley, Jr. - Town Accountant Peter G. Laugelle - Tree, Park & Cemetery Supt. Robert V. Davenport Robert E. Martin, Jr. - Chamber of Commerce Mary Ford - Cohasset Mariner Molly Hochkeppel - Patriot Ledger Gregory J. Doyon - Exec. Secretary Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m. , Chairman Gjesteby presiding. ® Motion of Mrs. Goedecke to approve, ratify, and confirm the Treasury signing of the bill and payroll warrants of December 16, 1993, by warrants Chairman Gjesteby and Selectmen Goedecke and Sullivan. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Motion of Mr. Sullivan to approve the minutes of meeting of Mins. mtg. December 13, 1993. 12/13/93 Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Mr. Doyon read the list of licenses to be renewed for 1994. License renewals for 1994 Motion of Mr. Brown to renew the following licenses for 1994: Taxi: Robert F. McNamee, d/b/a Surfside Taxi Class II Used Car Dealer: Brown's Foreign Imports 3 l MINUTES - MEETING OF BOARD OF SELECTMEN December 20, 1993 Page 2 (License renewals -- cont'd. ) Liquor: With Richard, Inc. The 1704 Inn, Ltd., d/b/a Red Lion Inn Common Victualler: With Richard, Inc. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Motion of Mr. Brown to accept with thanks and with regret the resignation of John Pape from the Call Firefighters' Department. Second by Mrs. Goedecke Vote 5 - 0 in favor none opposed. The Chairman announced the swearing-in ceremony of Fire Chief Fire Chief Roger W. Lincoln. The Board officially signed his contract for sworn employment. Those in attendance stood while Mr. Laugelle administered the oath of office, following which Chief Lincoln said he appreciates the opportunity to serve the people of Cohasset in this capacity. He asked to have his wife, Gretchen, pin on his badge and the Chief introduced his sons, Richard and Brett. Mr. Laugelle said he knows of someone in the Town who is willing to help during times of need because of a fire and asked to have Chief Lincoln inform him of any such circumstance. Budgets for Fiscal Year 1995 were reviewed, as follows: Budgets for FY95 reviewed Building Inspector, Department #13: Mr. Egan said there is no change from last year's budget. The Board questioned the use of computer equipment by his department. Mr. Egan said his clerk had taken a course on her own and he would like to learn to use the equipment also. Mr. Brown said the matter of furniture for the computer should be taken up with the Computer Study Committee. Mrs. Goedecke suggested lowering the allowance for plumbing inspections by $1,000 if the trend seems to be downwards. Mr. Egan said he would look into it. Mr. Doyon consulted the ledger printout and told the Board the amount for one-third of the year is $1,390. Motion of Mr. Brown to approve the budget for Department #113, MINUTES - MEETING OF BOARD OF SELECTMEN December 20, 1993 Page 3 as submitted. Budgets FY95 (conttd.) Second by Mrs. Goedecke. vote 5 - 0 in favor, none opposed. Town Accountant, Department #25: Mr. Buckley explained his budget request by line item. The Board questioned Mr. Buckley regarding provisions for the new computers and the cost of software to the various departments. Motion of Mrs. Goedecke to approve the budget for Department #25, Town Accountant, as submitted. Second by Mr. Brown. vote 5 - 0 in favor, none opposed. Cemeteries, Department #471: Mr. Laugelle indicated no changes in his budget from last year and reviewed it by line item. Motion of Mr. Brown to approve the budget for Department #571, Cemeteries, as submitted. Second by Mrs. Goedecke. vote 5 - 0 in favor, none opposed. Tree and Park, Department #109: Mr. Laugelle told the Board he is asking for sixteen weeks of part-time help for summer only. The request was discussed. Mr. Laugelle asked the Board to approve his budget for repair and maintenance of vehicles and equipment so that he would not have to return to ask for money. He explained that he is using old equipment, stating that overused equipment costs more to maintain. He also asked for an increase in unclassified supplies. Motion of Mrs. Goedecke to approve the budget of Department #109, Tree and Park, as recommended, with the deletion of the line for casual labor, reducing Schedule 101 by $3,520. MINUTES - MEETING OF BOARD OF SELECTMEN December 20, 1993 Page 4 Second by Mr. Sullivan. Budgets FY95 (concl.) Vote 4 - 0 in favor, Mr. Laugelle abstaining. Wire Department, #121: Mr. Wigmore said his budget is the same as last year's, the only change being in capital outlay. He said the bucket truck needs work done on it. Motion of Mr. Laugelle to approve the budget of the Wire Department, #121, as submitted. Second by Mrs. Goedecke. Vote 5 - 0 in favor, none opposed. Dog Officer, Department #133: Mr. Quigley said he is requesting an increase in his working time to twenty hours a week, which is the average number of hours he is now working. He explained that there are increasing wildlife © problems and follow-up on delinquent licenses. The request was discussed. Motion of Mr. Brown to approve the budget for Department #133, Dog Officer, as submitted, with the amendment to eighteen regular hours, instead of twenty, in Schedule A. Second by Mr. Laugelle. Vote 4 - 1 in favor, Mr. Sullivan opposed. Town Hall, Department#65: Mr. Doyon explained that this budget is being re-opened for review due to the line item on building maintenance. The original amount for re-painting the new addition to Town Hall was estimated too high. He requested an estimate from a commercial painter, who set the cost at $7,000. He is therefore asking the Board to approve item 5430 at $10,000 instead of the $18,000 original proposed. Motion of Mr. Brown to approve the budget for Town Hall, Department #65, as re-submitted. Second by Mrs. Goedecke. MINUTES - MEETING OF BOARD OF SELECTMEN December 20, 1993 Page 5 vote 5 - 0 in favor, none opposed. Mr. Davenport inquired about the condition of the North Cohasset Sub-committee Fire Station building. After discussion, Mr. Sullivan named to look recommended that a sub-committee of two Selectmen look into it. into North Cohasset Mr. Laugelle suggested Mr. Brown and Mr. Sullivan for the Fire Station bldg. purpose. Mr. Doyon explained that he had provided the Board members with a Disc. re draft copy of draft answers to the Advisory Committee's questions for answers to Advis. the Board's information. Since then, he has talked with the Town Comm. questions Accountant and learned that the taking over of duties associated with the payroll by the Accountant's office has not yet been implemented. The Executive Secretary also suggested that the fees of the Sealer of Weights and Measures be increased. Mrs. Goedecke said the Advisory Committee should understand that Referral to Govt. sharing of staff requires a structural change and the question Structure Comm. should be directed to the Government Structure Committee. Mr. Brown said he is planning to attend their meeting next week. He was asked to suggest it. Mrs. Goedecke said she wanted the question addressed in a productive manner instead of having it come up over and over again. Motion of Mrs. Goedecke to approve the answers to the Advisory Approv. of answers Committee's questions. to Advis. Comm. Second by Mr. Brown. vote 5 - 0 in favor, none opposed. Suggestions for computerization of fees and fee collection, as Suggestions for submitted by Mrs. Gjesteby, were discussed. Mr. Sullivan computerization recommended that department heads be asked to meet and discuss of fees, etc. the matter to see if it makes sense. He named Michael Buckley, referred to sub- Joseph Godzik, John Worley as sub-committee members for the committee purpose, with Mrs. Gjesteby as liaison. The Chairman said she wants to add someone from the Computer Committee and Mr. Doyon. The Board considered declaring various items located on the Decl. of surplus Hagerty property as surplus. Mr. Doyon explained that the items on Hagerty purpose is to organize disposal of personal property. He property mentioned specifically a condensate pump the School Department would like to use and the sign outside the showroom which he lent to the Historical Society. Motion of Mr. Laugelle to donate the "Cohasset Colonials" sign to Donation to His- torical Society �5'S MINUTES - MEETING OF BOARD OF SELECTMEN December 20, 1993 Page 6 the Cohasset Historical Society. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Motion of Mr. Brown that any Town board that would like something Vote re surplus of value at the Hagerty property should be allowed to take it. property, Hag- erty Second by Mr. Laugelle. Vote 5 - 0 in favor, none opposed. Award of the bid for the Hagerty property demolition was Award of bid discussed. Mr. Doyon said bids were opened today. They ranged for Hagerty from a low bid of $31,000 to a high bid of $78,400. The low property demo- bidder was Wayne and Company of Hingham. He recommended that the lition Board award the bid, subject to receipt of a final Wetlands Act Order of Conditions. Mrs. Roebuck said it was received today. Motion of Mr. Brown that the bid for the demolition of the Hagerty property be awarded to Wayne and Company at the low bid of $31,000, subject to receipt of the Wetlands Act Order of Conditions, and that the money be taken from the Conservation Commission Trust Fund. Second by Mr. Sullivan. Vote 5 - 0 in favor, none opposed. Mrs. Roebuck said the Hagerty Committee would like to have the Disc. re cutting Board reconsider the vote on keeping the cutting room standing, room on Hagerty and include it with the demolition. She explained that she is property getting different responses about the cost to the Town and what will happen eventually to the building. She said the Highway Surveyor questioned the value of moving the building off the site. Mr. Brown did not see any reason for tearing it down. Mrs. Roebuck said as soon as the buildings come down and the site is cleared, the committee would begin to put plans together. The committee members anticipated that it would be a clear site, with the exception of the old boathouse and the house. In trying to formulate a site plan and make the best use of the property, she asked if they would be working around the prefabricated metal building. She said people at Town Meeting thought it would be a beautiful waterfront site. Her comments were discussed. 151 MINUTES - MEETING OF BOARD OF SELECTMEN December 20, 1993 Page 7 Mr. Sullivan recommended that Mrs. Roebuck get in touch with Referral to Alfred Moore of the Planning Board and ask him to convene an Hagerty Acquis. emergency meeting of the sub-committee and report back to the Committee Board. Mrs. Goedecke suggested that the contractor be asked what the cost would be if the building was to be taken down later. Mr. Brown said the Hagerty Acquisition Committee should meet on the matter, not just the sub-committee. Mrs. Roebuck indicated she would speak to Mr. Moore. Mr. Sullivan said the matter should be resolved by the committee and brought back to the Board. Mr. Martin said he thought the committee should have the figures on demolition and separate demolition. Opening of the Special Town Meeting warrant was discussed. Special Town Meeting warrant Motion of Mrs. Goedecke to open the warrant for Special Town opening and Meeting on January 3 and close it on January 10, 1994. closing Second by Mr. Laugelle. vote 5 - 0 in favor, none opposed. The Executive Secretary's report consisted of wishing everyone a Exec. Secy's Merry Christmas. report The Board members commented on various matters. Other business Mr. Brown mentioned the Police Chief's commendation of Officer Clifton Jones and said he was impressed with the way the Fire Department handled the recent fire on Beechwood Street. Mrs. Goedecke reminded everyone that the Cohasset Community Center's "First Night" would be held again this year. The press and public were asked for comment. Press and public The Chairman announced there would be no meeting December 27. Motion of Mrs. Goedecke to adjourn. Adjourn Second by Mr. Brown. vote 5 - 0 in favor, none opposed. �f l�o MINUTES - MEETING OF BOARD OF SELECTMEN December 20, 1993 Page 8 The meeting was adjourned at 9:30 p.m. APPROVED: % f1v�\ 91 1 DATE: i ¢ — Chairma% Exec ive Secretary 1�s CORRESPONDENCE LIST December 20 , 1993 1. The Community Center. Program for New Year' s Eve celebration. 2. Glenn Roach, Mass Statewide Emergency Telecommunications Board. Notice of "Site Visit" for the Cohasset 9-1-1 Public Safety Answering Point. 3. Hamilton Tewksbury, Hagerty Property Committee, re current status of The Hagerty Property with copies of minutes of meetings since Town voted to purchase. 4. Fire Chief Lincoln. Memo re Overtime analysis - FY94 - com- pared to same time period in FY93. 5. Advisory Committee. Budget Review schedule. 6 . Marguerite Adair, Massachusetts Municipal Association. Voting requirements at MMA annual meeting. 7 . Norfolk County Advisory Board. Minutes of December 8 quarterly meeting. 8 . Wayne Batley, Sales Administration Manager, Pierce Manufacturing Co. Two (2) signed copies of pumper contract and three (3) signed copies of amendment, with 100o Performance Bond. 9. Nat Mule, General Manager, SEMASS, re change in Law/State Man- dated testing. 10 . Louis Cassis, Esquire, to Board of Selectmen/Zoning Board of Appeals, re South Shore Music Circus, and articles re plans for Music Theater at Fan Pier, Boston. 11. Chief of Police Brian Noonan, to Officer Clifton B. Jones. Letter of Commendation. 12 . Joseph Galli, Controller, Continental Cablevision, to John Molloy, Esquire, Massachusetts community Antenna Television Commission. Follow-up to Continental Cablevision' s November 19 filing with the Commission.