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HomeMy WebLinkAboutMinutes - BoS - 01/04/2000 - Selectmen's Meetings Jan 4-Jan 25, 2000 227 TOWN OF COHASSET o BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 >OHASSET Cohasset, Massachusetts 02025 Fax:(781)383-7087 AGENDA BOARD OF SELECTMEN MEETING TUESDA Y, JANUARY 4, 2000 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Jerry Wasserman - Suburban Coalition 8:30 P.M. Presentation of Town Manager's FY 2001 Proposed Operating Budget 9: 15 P.M. Consent Agenda - No action required 9:20 P.M. Minutes Approval 9:25 P.M. Miscellaneous 9:30 P.M. Adjournment 2ze, TOWN OF COHASSET o BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 >011ASSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 w _ ,ii To: Board of Selectmen From: Mark W, Haddad- Town Manager Subject: Weekly Report Date: January 4, 2000 1. Scheduled on Tuesday night's Agenda are two items. First, as requested, we have invited Jerry Wasserman from the Suburban Coalition to meet with the Board to discuss that organization and how it might benefit the Town of Cohasset if we were to join. I have invited the School Committee and the Board of Assessors to the meeting. Secondly, I will be presenting the Town Manager's proposed FY 2001 Operating Budget to the Board. I would ask that you bring your FY 2001 Budget Book with you to the meeting. Please feel free to call me prior to the meeting to discuss any issue you may have before the formal presentation. 2. As requested by the Board, I have scheduled a hearing for the Board to consider the installation of two parking spaces on Atlantic Avenue (near 215 Atlantic Avenue) for the Board's meeting of January 25, 2000. We are in the process of notifying abutters and other interested citizens. I will invite a representative of the DPW to the meeting as well. Please let me know if there is anyone else the Board would like me to invite to the hearing. 3. 1 would like to have the Moderator attend either the Board's January 11th or January 25th meeting to discuss the process for the Annual Town Meeting. I am waiting for confirmation from George as to what date would be better for him. I will let the Board know as soon as we have a confirmed date. Again, please let me know if there is anyone else you would like present for that discussion. 4. As requested, enclosed with this report is a list of what types of liquor licenses are held by the various establishments in Town. Please let me know if you need any additional information. BOARD OF SELECTMEN WEEKLY REPORT January 4, 2000 page two 5. With the beginning of the new year, I would like to propose the following meeting schedule that will take the Board through the Annual Town Meeting and Annual Election: Tuesday, January 4, 2000 Regularly scheduled meeting. Tuesday, January 11, 2000 Regularly scheduled meeting. Tuesday, January 18, 2000 No meeting (Martin Luther King Holiday). Tuesday, January 25, 2000 Regularly scheduled meeting. Tuesday, February 1, 2000 Regularly scheduled meeting. Tuesday, February 8, 2000 Regularly scheduled meeting. Tuesday, February 15,2000 Regularly scheduled meeting. Tuesday, February 22, 2000 No meeting (President's Day). Tuesday, February 29, 2000 Regularly scheduled meeting (Leap Year). Tuesday, March 7, 2000 No meeting. Tuesday, March 14, 2000 Regularly scheduled meeting. Tuesday, March 21, 2000 Regularly scheduled meeting. Saturday, March 25, 2000 Annual Town Meeting. Tuesday, March 28, 2000 No meeting. Tuesday, April 4, 2000 Regularly scheduled meeting. Saturday, April 8, 2000 Annual Election. Tuesday, April 11, 2000 Regularly scheduled meeting. Obviously, this schedule is subject to change, depending on issues needing the Board's attention. Please let me know if this schedule is agreeable to the Board. 6. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb enclosure TOWN OF COHASSET o , , ; BOARD OF SELECTMEN _ 41 Highland Avenue Tel: (781)383-4105 OHASSET Cohasset, Massachusetts 02025 Fax:(781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: January 4, 2000 A. Copy of letter from Domenic Tutela,P.E.,Tutela Engineering Associates, Inc.,to Dick Stewart, Department of Environmental Protection,Bureau of Resource Protection.- Payment Request#3,Loan 98- 105;Payment Request#3,Loan 98-106. B. Copy of letter from George Hennessey,Claims Representative,Great American Insurance Companies,to Petrocelli Associates,re Paul Wiers' claim. C. Memo from Claire Sullivan,Solid Waste Planner,South Shore Recycling Cooperative,re addendum to the Intermunicipal Agreement(IMA). D. Letter from William Brown,LICSW,EAP Account Manager,Health Resources,enclosing latest edition of newsletter,The Frontline Supervisor. E. Memorandum from Mass Executive Office of Environmental Affairs,Department of Environmental Protection,re Water Management Act Permit Applications received for the South Coastal Watershed. Comments will be accepted until January 31,2000. F. Memorandum from Rick Reed,MMMA President,Massachusetts Municipal Management Association,re commitment to assist the Resource Cites Program—Montenegro. G. Memorandum from Alicia Matthews,Director,Mass Department of Telecommunications and Energy,Cable Television Division—MediaOne Docket Y-99 INC,Y-99 EQU,date of issue 12/22/99. H. Memorandum from Geoffrey Beckwith,President,Massachusetts Interlocal Insurance Association (MIIA)—Report of the Nominating Committees. 1. Letter from James Colman,Assistant Commissioner,Bureau of Waste Prevention,Mass Executive Office of Environmental Affairs,Department of Environmental Protection,enclosing copy of Frequently Asked Questions about the Massachusetts Waste Bans,reflecting recent regulatory changes. J. Letter from Richard Curtis,Curtis Liquor Stores,Inc.'s notification of compliance re T.I.P.S. K. Letter from Falun Dafa practitioners in New England extending an invitation to attend the New England Falun Dafa Experience-Sharing Conference in Boston l/l/2000 and 1/2/2000. L. Notification from Mass Highway,re Baystate Roads Program Tech Note#20—Dealing with Dangerous Mailboxes. 232 Mail Summary — January 4, 2000 Page 2 M. Copy of Planning Board's legal notice to Patriot Ledger,re public hearing 12/27/99 and 1/3/2000 -Bruce Wait and Dustin Wheelwright,308 Beechwood Street—preliminary subdivision plan. N. Fax transmission from Robert Spofford enclosing fax transmission from Strekalovsky&Hoit, Inc.,re Cohasset Schools—project schedule. O. Copy of fax transmission from J. UAmico Inc.,to Dan Coughlin,Tutela Engineering Associates, Inc.,re Winter 2000 schedule—easement status. 4r.xa TOWN OF COHASSET BOARD OF SELECTMEN 41 Highland Avenue Tel: (791)383-4105 o„ASSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W-Haddad - Town Manager Subject: Mail Summary Date: December 28, 1999 A. Memorandum from Bostongas—Y2K New Year's Eve emergency procedure. B. Hagerty-Property Committee minutes of meeting of December 14, 1999 C. Memorandum from David Davies, Director, Information Technology, Massachusetts Department of Revenue, Division ofLocal Services—Final Report—Y2K Compliance. D. Copyof letter from DenisMcNulty,to Harold Litchfield,Department ofPublic Works, re Cat Dam closing. E. Copy of letter from Michael Lenihan, Vice President, J. D'Amico, Inc.,to Dan Coughlin,Project Engineer,Tuteia Engineering Associates, re Cohasset-Sewers Phase 11, Redesign Smith/Ripley—Extra Paving. F. Letter from Stanley Corcoran, Executive Vice President,MIIA,re Massachusetts municipal insurance market turmoil. G. Metropolitan Area Planning Council—MAPC News, December 1999/January 2000. H. Zoning Board of Appeals' decision on the request for a special permit by South Shore Playhouse Associates. I. Copy of letter from Valerie Swett, Esquire, Deutsch Williams Brooks DeRensis Holland&Drachman, P.C.,to John McNabb, Board of Water Commissioners, re Scituate Hill Taking—Crocker II Realty Trust. J. South Shore Regional School District Committee's minutes of meeting of December 1, 1999. K. South Shore Regional School District Committee's minutes of meeting of November 17, 1999. +Lj Mail Summary—December 28, 1999 Page 2 L. Bulletin from Joseph Chessey, Jr., Deputy Commissioner, Massachusetts Department of Revenue, Division of Local Services—FY2000 Quarterly Tax Bill Mailing Extension. 3S TOWN OF COHASSET "Ti BOARD OF SELECTMEN 0 41 Highland Avenue Tel: (781)383-4105 o„,,5SET Cohasset, Massachusetts 02025 Fax:(781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: December 20, 1999 A. Memorandum from James Hartnett, Jr., Personnel Administrator, Mass Executive Office for Administration and Finance, Human Resources Division, re Tier IV Massachusetts Senior Executive Program(scheduled for February 28 through March 3, 2000). B. Minutes of Recycling Committee meeting of November 6, 1999. C. Copy of letter from Edward Malvey, Superintendent of Schools, to Sandra Brock, enclosing an executed copy of the Proposal for Services, and Standard Contract Terms for the drainage project and requesting that all documents and plans be prepared as "suitable for recording" format. D. Fax transmission from Dan Coughlin, Tutela Engineering Associates, Inc.,to Duncan Peterson, D & C Construction, re paving on Howe Road. E. Certified mail notice from Bruce Wait, Murphy&Wait, P.C. of public hearing re septic system, 202 Jerusalem Road. F. Letter from Matthew Amorello, Commissioner, Mass Highway, re final evaluation of traffic signal controllers relative to the issue of Year 2000 compliance. G. Zoning Board of Appeals' notice of public hearing Monday, 1/3/2000 on the application for a Special Permit at 84 Gammons Rd., David and Jeanne Replogle. H. Zoning Board of Appeals' notice of public hearing Monday, 1/3/2000 on the application for a Special Permit at 59 Beechwood St., Anthony and Helaine Nader, Tr. I. Zoning Board of Appeals' amended notice of public hearing Monday, 1/3/2000 on the application for a Special Permit at 84 Gammons Rd., David and Jeanne Replogle. J. Department of Housing and Community Development, Notice of Funding Availability— Winter 2000: Affordable Housing Competition for Rental Projects: Application Guidelines. j ds 1 4 00 23G MINUTES - MEETING OF BOARD OF SELECTMEN January 4, 2000 Selectmen present: Merle S. Brown Thomas J. Callahan Frederick R. Koed Roseanne M. McMorris Diane C. Sullivan Others present: Mark G. DeGiacomo - School Committee Betsy Connolly - Kathleen A. Ofsthun - Cheryl A. Pooler - Asst. Assessor/Appraiser Elsa Miller - Assessor Jerry Wasserman - Suburban Coalition J. Michael Buckley, Jr. - Town Accountant Joseph A. DiVito, Jr. - Treasurer/Collector Molly Hochkeppel - Patriot Ledger Brian Brennan - Cohasset Mariner Mark W. Haddad - Town Manager Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m. , Chairman Brown presiding. Call to order The Town Manager commented on items in this week's mail packet: Item #1. Overtime shortfall (FY2000) - Police Department Mail packet items An additional $55, 000 is required in the overtime account for the Police Department, which is $35, 000 more than usual. The shortfall is the result of unanticipated line of duty injuries. The amount will have to be appropriated at the Annual Town Meeting. Item #2. Schedule of meetings of School Facilities Committee The School Facilities Committee will meet Mondays 'and Wednesdays each week in the Selectmen's office and the meetings will be broadcast on Channel 3 . A peer review has been completed of Strekalovsky & Hoit by Ganteaume & McMullen and is a strong recommendation from a third independent party to enter into agreement with them as architects for the schools. Item #4. Memo from Department of Education re compliance with spending requirements FY98 and 00 The Town exceeds the minimum requirement on school spending under the School Educazion Reform Act. Mr. Haddad commented on his Weekly Report: Town Mgr's. Weekly Report Item #2. Hearing re installation of two parking spaces on Atlantic Avenue Hearing has been set for the Board's meeting on January 25 for installation of two parking spaces on Atlantic Avenue at Cunningham's MINUTES - MEETING OF BOARD OF SELECTMEN January 4, 2000 Page 2 Bridge. Abutters have been notified and the County Engineers have furnished a plan. Item #3 . Procedure for Annual Town Meeting The Board requested that the Town Moderator attend a January meeting to discuss the process for the Annual Town Meeting. He is unable to attend a meeting but has faxed a memorandum stating he would like to be informed by letter of the Board's concerns. He has agreed to meet with the Board prior to Town Meeting. Item #4. List of liquor licenses A list indicating the various kinds of liquor licenses is furnished at the Board's request. Item #5. Proposed meeting schedule The list of meeting dates proposed is subject to change at the Board's discretion. Motion of Mr. Callahan to approve the minutes of meeting of December 14, Mins. mtg. 1999. 12/14/99 Second by Mrs. McMorris. Vote 5 - 0 in favor, none opposed. The Selectmen commented on various matters: Selectmen's comments Mrs. Sullivan announced that she will not be running for re-election and expressed the hope that new candidates will take out papers to run. Mrs. Sullivan said she talked with developer Wayne Sawchuk who has offered his help in connection with getting something moving on the senior housing issue. He has offered to serve on a committee. She thinks the issue of senior housing has to be a partnership issue with private developers and the Town. The status of the Senior Housing Committee recently set up by the Selectmen was discussed. Mrs. Sullivan said Neil Murphy has offered free services to the Town in connection with the preparation of town maps. Mr. Haddad said he and Michael Buckley met with Mr. Murphy today regarding the matter. Mr. Koed said he had a call from someone on Ripley Road asking that the contractor sweep the streets in the area and do a final cleanup for the winter. MINUTES - MEETING OF BOARD OF SELECTMEN January 4, 2000 Page 3 He also said he received a call regarding Harbor dredging, claiming that the work had started a few weeks late, and concern was expressed because the dredger is said to have another contract going on the North Shore. Mr. Haddad said it is an Army Corps of Engineers situation and he has been assured the deadline will be met for completion. Mr. Brown asked that the contractor be contacted to find out when the work will be finished. Mrs. McMorris announced the official grand opening of the Teen Garage this coming Saturday. She said there will be an open house between 4 :00 and 5:30 p.m. and a first dance at 7:00 p.m. Mr. Callahan mentioned a recent article in the Patriot Ledger concerning Scituate's "Pay As You Throw" recycling program and how successful it has been towards increasing recycling. He asked the Board to seriously consider putting an article on the warrant to start up such a program. Mr. Haddad reminded everyone that the warrant closes on Thursday, January 13, and that citizens' petition articles are due on Tuesday, January 11. Chairman Brown announced that Henry Brennock died over the weekend. He was known as the Santa Claus of the Town for many years. He also said ® Shirley Laidlaw, who was a Gold Star mother, also passed away over the weekend. Jerry Wasserman addressed the Board concerning the work of the Suburban Coalition. He distributed a position paper listing member towns. He said he is a Selectmen in Needham and up until last April was on the School Committee there. He said the purpose of the Suburban Coalition is to bind towns with common interests together to deal with the state. The Coalition has been focusing on school issues lately; it deals with issues like highway funds and lobbied for the "circuit breaker" that Tom Birmingham finally filed, which is a help to seniors in the community. He said they need local officials to speak out. Mr. Wasserman said the Coalition's position is that the state is not dealing fairly with communities in terms of revenue sharing, and is arguing for a fair distribution of the wealth of the state. He said Massachusetts is among the lower states in sharing state funds with towns, especially in education funding. Another major issue is special education reform. He discussed putting in a floor of 251-o on the funds budgeted that every community gets, and based on need, something above it. He thinks something could be done to roll back property taxes. Mr. Wasserman said the dues are $100 and he would like to have the town join. Motion of Mr. Callahan that the Town join the Suburban Coalition. Vote to join Sub- Second by Mr. Koed. urban Coalition Vote 5 - 0 in favor, none opposed. Zs4 MINUTES - MEETING OF BOARD OF SELECTMEN January 4, 2000 Page 4 Mr. DeGiacomo said the School Committee would discuss the matter at its Thursday meeting. The Chairman called for public comment at 8:30 p.m. There was none. Public comment The Town Manager discussed highlights of the operating budget for FY2001. He said he asked the Town Accountant and Treasurer/Collector to be Operating present, as they helped a great deal in putting the budget together. He budget for also said he has discussed the School budget with Mark DeGiacomo several FY2001 times. He is presenting a budget that preserves services, at least on discussed the Town side, without cutting anywhere. He said that no new initiatives on the Town side had been taken previously and this year he wants to put in some initiatives in an effort to improve services. He called attention to the chart on page 5 showing the results of past overrides. Mr. Haddad said he has been working with the School Department and the School Facilities Committee in an effort to improve the Deer Hill and Middle Schools. The cost is not known yet and is therefore not included. The budget is based on operating expenditures and does not include the school or library projects. He said the budget proposed will meet needs and avoid an operational override for the next two years. Mr. Haddad pointed out that the Town is in a cycle where an override is ® needed every two years; free cash keeps dwindling each year. He reviewed the line items that account for most of the new revenues, following which he said $654,292 is left in projected new revenues to fund increases in the operating budget for FY2001. He added that this is why he is not seeking an override for next year. Mr. Haddad said there have been no significant increases in the municpal budget for the last two years. Some significant cuts were made last year. He does not feel he can recommend any more decreases without impacting services. He discussed the initiatives he is proposing and the impact on the budget: Director of Finance/Town Accountant: He recommends a salary of $70,000, as a result of a survey done of several towns. The impact will be $7,120. Town Planner: He recommends a salary of $25, 000 for a part-time planner. The impact will be $25, 000. Firefighter/Paramedics: He recommends $100, 000 for four new firefighter/paramedics in the Fire Department through the end of the fiscal year. $188,685 will be funded through FY01. He is also proposing elimination of the Call Fire MINUTES - MEETING OF BOARD OF SELECTMEN January 4, 2000 Page 5 Department on July 1, 2001, as the department moves towards more professional services. He said a higher quality of care will be provided which should be funded with as minimal an impact as possible. It will reduce overtime to $100, 000 because the extra four men will result in a savings. New Police Officer position: The Chief of Police proposes adding an additional officer. There were formerly eighteen officers on the Police force prior to Proposition 2 1/2, when the number was reduced to seventeen. He referred to a chart on page 13 of the proposed operating budget indicating the cost over a three-year period, and said the proposal is based on a Federal COPS Universal Hiring Grant that will pay 75% of the officer's salary. The hire will be contingent upon receipt of the grant. School Maintenance: Mr. Haddad discussed a plan to bring maintenance of the School Department buildings under the control of the Department of Public Works at an increased cost of $226,677. Custodial care would be outsourced by a third party. He said a request for proposals is in preparation and will (W be sent out in the near future. D.P.W. Laborer: Mr. Haddad said this is a recommendation of the Recycling Committee. There is no impact on the operating budget under the proposal. The help is needed. He is recommending an increase from $85 to $100 in the recycling sticker fee to provide an additional $27, 000 in revenues, and another $4, 000 to be realized by eliminating the Recycling Monitor position. Council on Aging Van Driver: The Council is having trouble getting volunteers. The proposal will have a $12,280 impact on the budget. He referred to the chart on page 16 of the proposed operating budget showing the final impact of the proposals, which will result in a budget increase of 2 .06% for the new initiatives. School spending for FY2001 was discussed by Mr. Haddad, who said the Town's operating budget does not have to be in balance until the recap sheet is submitted, at which time a new tax rate will be established. He said the problem is special education. $200, 000 more had to be put into the School budget last year out of free cash for this item. $197, 000 is proposed for next year, which would increase the school budget further. MINUTES - MEETING OF BOARD OF SELECTMEN January 4, 2000 Page 6 Mr. Haddad said it does not make sense to budget for this expense until it is known what the state is going to give the town. He said it makes more sense to deal with it in the Fall instead of in March. He added that once it is known what the town's obligations are, special education can be dealt with in the Fall before the tax rate is set. DeGiacomo remarked that the School Committee has not voted on the budget, but will start discussion this coming Thursday. He agreed that an override should be avoided. The estimated tax rate for next year was discussed (page 23) . The anticipated tax rate for FY2001 is $15.19, which is about a ten cent increase, for an increase in the average tax bill of $253 .67. Mr. Haddad remarked that he will put the budget review on the agenda for the next few meetings of the Board so further discussion can take place. Chairman Brown said the Town Manager did a great job on the budget and thanked Mark DeGiacomo for the School Committee's co-operation. Mr. Haddad also thanked everyone for their help in putting the budget together. The press was asked for comment. Press Motion of Mr. Callahan to adjourn. Adjourn Second by Mrs. McMorris. Vote 5 - 0 in favor, none opposed. The meeting was adjourned at 9:25 p.m. APPROVED: DATE: Chairman Town Manager z C-- IAN .7 TOWN OF COHASSET BOARD OF SELECTMEN o _ - 41 Highland Avenue Tel: (781)383-4105 o„ASSET Cohasset, Massachusetts 02025 Fax:(781)383-7087 AGENDA BOARD OF SELECTMEN MEETING TUESDAY, JANUARY 11, 2000 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Review of Town Manager's FY 2001 Proposed Operating Budget 8:45 P.M. Board of Health - Water Quality Study Wastewater Management Plan 9: 15 P.M. Consent Agenda - No action required 9:20 P.M. Minutes Approval 9:25 P.M. Miscellaneous 9:30 P.M. Adjournment j ds 1 11 00 MINUTES - MEETING OF BOARD OF SELECTMEN January 11, 2000 Selectmen present: Merle S. Brown Thomas J. Callahan Roseanne M. McMorris Diane C. Sullivan Others present: Leland H. Jenkins Leonora C. Jenkins J. Michael Buckley, Jr. - Town Accountant Joseph A. DiVito, Jr. - Treas. /Collector Robert B. Spofford - School Facilities Comm. Brian W. Noonan - Police Chief Roger W. Lincoln - Fire Chief Joseph R. Godzik - Health Agent Stephen N. Bobo - Board of Health Brian Brennan - Cohasset Mariner Molly Hochkeppel - Patriot Ledger Paul R. DeRensis - Town Counsel Mark W. Haddad - Town Manager Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m. , Chairman Brown Call to order presiding. Mr. Koed was not present. The Town Manager commented on items in the weekly mail packet: Weekly mail ® packet comment Item #1 (a) . Preliminary numbers on School Department budgets The schedule provided is for informational purposes. Further information will follow as it develops. Item #2 . Sick leave pay, Fire Department Mr. Haddad said he had provided an incentive that if five or fewer days were taken for sick leave, a firefighter would be eligible for a one-time cash payment of $375, which is the equivalent of one and one- half the cost of an overtime shift. Out of twenty firefighters, fourteen took advantage of that. He thinks it is a good achievement. Item #3 . Legal budget There is a problem with the legal budget. The Town Accountant prepared a spread sheet showing that the budget has been overspent, primarily due to Cohasset Heights, Ltd. $33, 000 has been spent this fiscal year and another $33, 000 or $40, 000 will be needed to supplement the cost. Item #4. Letter of Town Moderator re process of Annual Town Meeting A letter has been drafted for the Board's approval. There was discussion by the Board. •�y5 MINUTES - MEETING OF BOARD OF SELECTMEN January 11, 2000 Page 2 Motion of Mr. Callahan to forward the letter as drafted to the Town Moderator. Second by Mrs. Sullivan. Vote 3 - 1 in favor, Mrs. McMorris opposed. Item #5. Letter of Department of Environmental Protection re Little Harbor Water Ouality Studv A response has been drafted for the Board's review. The Board of Health has signed off. Town counsel has reviewed it and has also signed off and approved submittal. There has been no word from the Sewer Commission to date. Item #6. Letter from the Town of Rowley re international travel There is no direct service from Boston to Rome and the Board of Selectmen in Rowley would like to have the Board send a draft letter approving direct service. Motion of Mrs. McMorris to send the requested letter. Discussion followed. Mrs. Sullivan and Mr. Brown indicated they did not want to take any position on the matter. There was no action on the motion. Item #7. "Mutt Mitts" placement The Board of Health has passed a "Pooper Scooper" regulation. There was discussion. The Town Manager suggested that he be authorized to work with the Board of Health concerning the matter. He read the penalties and offenses in the regulation. Item #8. Letter from Sen. Kerry re Greenbush railroad branch The Army Corps of Engineer's response to the joint letter of the three towns relates to state historic preservation, which does not reply to the questions raised in the letter. Mrs. Sullivan wanted to have the original letter re-sent. Mr. Haddad said he would talk with the Chairman of the Mitigation Committee. Item #9. Chamber of Commerce meeting Mrs. McMorris will attend. He asked if any other Board members would like to attend. Mr. Callahan indicated he would attend as a member. The Town Manager commented on his Weekly Report: 2 yb MINUTES - MEETING OF BOARD OF SELECTMEN January 11, 2000 Page 3 Item #2. Final approved FY2000 School Department operating budget Town Mgr. 's Weekly Report The School budget has been made available to all members of the Board. Item #3. Update on status of dredging project He spoke to Maurice Beaudoin of the Army Corps of Engineers today who is confident the dredging will be done by February 15. Mr. Haddad said he will provide weekly updates. Item #4 . Police and Fire Station review He asked if the members of the Board are interested in touring the building. Mr. Haddad said that the Mariner reported the deadline for submission of citizens' petition articles as Tuesday, January 11, while the actual date was Monday, January 10. Because of that publication several people brought in articles today and he thinks they should be included in the warrant. He asked the Board to vote on inclusion of the articles. Motion of Mrs. McMorris to include all the citizens' petition articles in the warrant that were submitted today. Second by Mr. Callahan. Vote 4 - 0 in favor, none opposed. Mr. Haddad said he will have a draft of the warrant available on January 25. The Town Manager announced that at the Board's meeting scheduled for January 25 there was an agenda item for a hearing concerning placement of parking spaces on Atlantic Avenue. The hearing was advertised and abutters were notified. Based on that, a lot of comment was received. He also got a price estimate from the D.P.W. of $10, 000 for installation of the two spaces. The abutters are not in favor of the proposal, nor is the Chief of Police. He recommends that the hearing not go forward. Motion of Mrs. Sullivan to cancel the hearing scheduled to review the Vote to can- issue of installation of two parking spaces on Atlantic Avenue. cel hearing 1/25/00 Second by Mrs. McMorris. Vote 4 - 0 in favor, none opposed. The Town Manager indicated he would send a letter to the abutters notifying them the hearing is cancelled. MINUTES - MEETING OF BOARD OF SELECTMEN January 11, 2000 Page 4 Motion of Mr. Callahan to approve the minutes of meeting of January Mins. mtg. 4, 2000, as amended. 1/4/00 Second by Mrs. McMorris. Vote 4 - 0 in favor, none opposed. Motion of Mrs. McMorris to appoint Jean D. Hajjar, 30 Heather Drive, Appt. to to the Police/Fire Station Study Committee. Police/Fire Station Study Second by Mrs. Sullivan. Comm. Vote 4 - 0 in favor, none opposed. The Selectmen commented on various matters: SelectmenTs comments Mrs. McMorris announced that the Teen Garage opening took place last Saturday night and went very well. About sixty kids attended the Saturday night dance. She thanked all those responsible for the successful completion of the project. Mr. Callahan said he drafted a letter for the Board to sign concerning Holly Hill Farm. Jean and Frank White are applying for a grant from the U.S.D.A. and he was asked to write a letter. He thought it would be better to have the entire Board sign it. If the Whites get the grant, they will start an educational program this spring and summer with at least eight students from the schools between the ages of eight and twelve. Mrs. Sullivan commented on senior housing. She said there is a need in the Town for low, moderate and market value housing in the Town. She wanted it made clear that she and her husband are seeking market value housing. Mr. Haddad said there is a request from St. Anthony's Parish for a one-day liquor license on Saturday, January 29, 2000, in connection with a social event, for which he requested approval. Motion of Mrs. Sullivan to approve the issuance of a one-day liquor Vote to issue license to St. Anthony's Parish, in accordance with its request. 1-day liq. lic. Second by Mr. Callahan. Vote 4 - 0 in favor, none opposed. Mr. Brown said a crane may arrive tomorrow to take the steeple off the Meeting House on the Common. The Chairman called for public comment at 8:00 p.m. zy? MINUTES - MEETING OF BOARD OF SELECTMEN January 11, 2000 Page 5 Leland Jenkins, 198 Jerusalem Road, discussed an article for the Public Annual Town Meeting warrant he had submitted. He distributed copies comment and read the article aloud. He said the article seeks to have $800, 000 appropriated to ensure that citizens have a real choice in the maintenance to take place on the schools. Mr. Haddad explained that the Selectmen would have to make two choices in connection with the article: (1) A capital exclusion override on the April 8 ballot, if it passes; (2) If it passes Town Meeting there are forty-five days to call for a special election. He added that the Town may not want to go to the expense of another election, and it would save expenses to put the question on the ballot. He asked that discussion of the article be scheduled for a future meeting. The Town Manager said there would be a continuation of discussion of Budget disc. the proposed operating budget. After talking with the Board members continued he said it was decided to take up the various initiatives proposed on a weekly basis and have department heads in to discuss them in more detail. Consequently, he has asked to be present tonight the Town Accountant, Treasurer/Collector, Fire Chief and Chief of Police to discuss aspects of the proposed budget that affect them. He would like to have the Planning Board in on January 25 and he has talked with the Growth and Development Committee about attending that meeting as well. The Town Accountant and Treasurer/Collector were asked to comment on the proposal for a Director of Finance. He said the impact of the position was projected to be $7,250, which is not necessarily the case. It will be closer to $4, 000 because he is recommending a 50-. increase in the Town Accountant's salary. Mrs. Sullivan said she thought the raises were too high last year. She stated that the Town Manager has shown more restraint this year, so she is prepared to support the suggestion. Motion of Mrs. Sullivan to support the proposal as presented for Vote to supp- appointment of a Director of Finance, and a salary of $70, 000 for the ort Dir. of position. Finance Second by Mrs. McMorris. Chairman Brown said he would support a salary of $70, 000, but he does not want salaries increased more than 3 1/2% across the board in the Town. Mrs. Sullivan amended her motion to support the Director of Finance at a salary of $70, 000, and the two proposed warrant articles relating to same for inclusion on the warrant. L�9 MINUTES - MEETING OF BOARD OF SELECTMEN January 11, 2000 Page 6 Second by Mr. Callahan. Vote 4 - 0 in favor, none opposed. Mr. Haddad next discussed the budget proposals regarding the Fire Department. He is recommending the elimination of the call fire department at a cost savings of $31,300. He said the call firefighters want to come before the Board and he will schedule them at a later meeting. He re-explained the initiative to hire four firefighter/paramedics. He said if the hirees pass their physical test, they are scheduled to start work January 17. The proposed cost of the initiative and the increased level of services were discussed. Mr. Haddad indicated that the increased staffing in the Fire Department will further professionalize the department. His opinion is that the money now being spent on the call firefighters would be better spent if re-directed to paramedic services. The Chairman asked Chief Lincoln for his opinion. Chief Lincoln said every year $31, 000 is appropriated, which works out to be approximately $60 each time a call firefighter responds, no matter what the nature of the problem is. He said last year he and the Town Manager proposed a more equitable system for the call firefighters, and putting the money saved into training of the call firefighters. The proposal did not move forward. Mrs. Sullivan said the call firefighters want to stay in the department and are willing to discuss a lesser amount of compensation. Her feeling is if they are not serving any useful purpose, the call department should be discontinued. The function of the call fire department was discussed. Mr. Haddad said in order to have the call firefighters operate fire apparatus it would be necessary to negotiate with the union. The question of having a volunteer department was proposed. Mrs. McMorris asked what their usefulness would be if they were trained and permitted by the union to do a full range of services. Chief Lincoln replied that the callback system would not have to be used in that event. They would respond as if to a box alarm and get the same stipend they are getting now. Chief Lincoln said he needs more people to cover the vacancies in his department. He does not think people who are not properly trained should be operating expensive equipment. Mr. Haddad observed that if the call firefighters cannot be used on the apparatus, the money is , better spent elsewhere. Mrs. Sullivan asked if the call firefighters are put at risk when they respond to a call. Chief Lincoln said they are at times. Mrs. Sullivan then said if the call force has dwindled to seventeen men, it would seem the stipend is out of proportion and MINUTES - MEETING OF BOARD OF SELECTMEN January 11, 2000 Page 7 suggested that some of the money could be allocated to retaining the dedicated people. Mrs. McMorris asked what the call men currently do at a fire scene. Chief Lincoln said they man hoses. She then asked who would do this if they did not. Chief Lincoln replied that mutual aid would be called in. Mrs. Sullivan said she cannot support doing away with the call firefighters, but she would support reducing the amount in the pool. Mr. Callahan asked about the overtime policy. The Town Manager said there would be a savings in the overtime by having an extra man per shift. Chairman Brown wanted to have the call firefighters come in next week and say what their feelings are. Mr. Haddad said he would put the item on the agenda for January 25. Mr. Spofford came into the meeting room and asked if the Board wanted School Facil. clarification of some of the remarks made earlier relating to school comment maintenance. He explained that a special election forty-five days after Town Meeting to address the issue will not work because the architects will not have enough time. The School Facilities Committee has not made a decision as to which way to go, but if the plan is to go forward with a state reimbursable program, he would suggest the same schedule be kept. He said that way there would be a larger turnout and a better idea of what the community wants. pMr. Spofford also said he understands the charge to his committee is to come to the Town Meeting with a recommended option to be brought forward. Mrs. Sullivan said the question was asked at a previous Town Meeting if there should be other options presented as well. Mr. Spofford said the School Facilities Committee will take a vote of whatever recommended option they will bring to Town Meeting and will outline clearly the process from the time of the last Town Meeting and the options that were rejected. He said the committee will be looking at the renovation option. The Board of Health budget was discussed. Mr. Haddad reported to the Budget disc. Board that yesterday afternoon Mrs. McMorris, Mr. Bobo, Dr. Godzik, continued Dan Coughlin, Ted Guild, and he met with Camp Dresser & McKee and went through the Little Harbor Water Quality Study discussion. The results were positive concerning what it is necessary to do. He has sent a response to the letter from the Department of Environmental Protection, and based on the result of the preliminary water quality study, he would like authorization for himself and Mrs. McMorris to set up an appointment with DEP to continue negotiations. Motion of Mr. Callahan to approve the authorization. Vote to ap- prove nego- Second by Mrs. Sullivan. tiations with DEP re Little Mr. Bobo said the CDM report says there are no bacteriological Harbor problems with Little Harbor. The fecal coliform counts are well Sr MINUTES - MEETING OF BOARD OF SELECTMEN January 11, 2000 Page 8 below those required for swimming, except when it rains, at which time it rises in places. There is material coming through the ground but it is under control and is being washed out by the tide. He said in upper Little Harbor past Cat Dam there is a problem with nutrients. There will be algae blooms in upper and lower Little Harbor to some extent, which is of concern to the DEP. He said in general Little Harbor is quite clean and meets or exceeds shellfish standards most of the time. Mrs. McMorris indicated that the report is good news to the Town. She said the Town has been under a court order to do certain things in certain areas and has been in compliance with the court order. The Town was given permission, rather than coming up with a Management Plan, to study the area to determine whether or not there is a problem. She said it has been determined the problem no longer exists in this area, and the Town is in full compliance with the requirements of the judgment. Mr. Bobo said he understood the DEP wanted a study and he thinks the Comprehensive Wastewater Management Plan does that. Mr. Haddad said meeting with the DEP will implement how the Town goes forward with the Wastewater Management Plan. He said it is positive in terms of the Second Amended Judgment, and the Town is substantially in compliance. Mrs. McMorris observed that the plan does not have to be submitted in final form until June 30. The Chairman asked for a vote on the motion on the table. Vote 4 - 0 in favor, none opposed. The proposed budget for the Police Department was discussed. Mr. ' Budget disc. Haddad said the COPS hiring plan will pay an officer's salary for the continued next three years. He referred to page 13 of the proposed budget showing the impact of the cost of the proposal. He said the position will not be filled unless the grant is received and the initiative goes forward. Mr. Brown asked why the department needs another police officer. Chief Noonan said he pulled a man out of the ranks to do detective work on drugs twenty-two months ago. The detective has been responsible for many drug arrests and he feels it is important to keep him in that position. Mr. Brown asked if the department needs two detectives. Chief Noonan said it has become apparent that there is a lot of drug activity in the Town. Mr. Haddad pointed out that there is an overtime problem since the department has to meet the minimum manning provision of the contract. When the detective is out of town, it causes a problem. Mr. Callahan said a man should not be added to the Police Department if minimum manning is to be eliminated from the contract. Chief Noonan said he }5 ') MINUTES - MEETING OF BOARD OF SELECTMEN January 11, 2000 Page 9 has three uniforms for minimum manning and he does not think that is excessive. Mr. Haddad explained that if the detective is on assignment it reduces the men to two on the shift and a third man has to be called in. Motion of Mrs. Sullivan to support the proposal to hire another Vote to sup- police officer. port Police Dept. hire Second by Mrs. McMorris. Vote 3 - 1 in favor, Mr. Callahan opposed. Mr. Haddad asked if the Board would like to discuss other aspects of RTF discus- the proposed budget. He explained that with regard to the sion Recycling/Transfer Station, there is a significant increase in recyclables and traffic. Because of volunteers the challenge has been met, but it is a large burden on volunteers that needs to be addressed with trained employees. He said the person hired would be scheduled to work Saturdays and Sundays when the volume is highest and would serve the other three days of the work week within the D.P.W. Mrs. McMorris said by raising the sticker fee $15 there is no impact © on the budget. Chairman Brown said there should not be a $40 fee for a single family home because there is no way of checking. Mr. Haddad said he is proposing the increase because of budgetary restraints. It does not impact the tax rate or other services within the Town. Mr. Callahan disagreed with increasing fees, stating he sponsors a "Pay As You Throw" plan. He thinks the cost would be less. Mr. Haddad indicated that the increase in tipping fees would eat up any savings and then some. He estimated $139, 000 to be taken in next year, and said if the Board adjusts the fee he will have to adjust the estimate of what is taken in, and it will have a ripple effect requiring other adjustments. The Town Manager said the Planning Board proposal and other issues will be taken up at the next meeting, along with any remaining issues the Board wants to present. He said final decisions on the budget will have to be made by mid-February. Motion of Mrs. McMorris to increase the RTF sticker fee from $85 to Failed vote $100, and to keep the senior citizen sticker fee at $65, effective re increase May 30, 2000. of RTF fees Second by Mr. Callahan. Vote 2 - 2, a tie vote, Mr. Brown and Mrs. McMorris in favor. The press was asked for comment. Press o e: MINUTES - MEETING OF BOARD OF SELECTMEN January 11, 2000 Page 10 Mr. Haddad asked the Board to enter into executive session for the Exec. session purpose of discussing litigation with Cohasset Heights, Ltd. Motion of Mr. Callahan to go into executive session for the stated purpose, not to return to open meeting. Second by Mrs. Sullivan. Vote 4 - 0 in favor, none opposed. Mr. Brown - Aye Mr. Callahan - Aye Mrs. McMorris - Aye Mrs. Sullivan - Aye. The Board went into executive session at 9:40 p.m. and did not return to open meeting. ACCEPTED: DATE: Chairman Town Manager 2S p TOWN OF COHASSET o _, , BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 011AS5ET Cohasset, Massachusetts 02025 Fax: (781)383-7087 w - ,11 To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: January 11, 2000 1. Scheduled on Tuesday night's Agenda are two items. As stated at last week's meeting, I have scheduled time on the Agenda for the Board to begin examining the Town Manager's Proposed FY 2001 Operating Budget in more detail. After discussing this matter with Chairman Brown, we would recommend that the Board begin its examination of the Budget by debating the various initiatives first. To that end, I have invited the Fire Chief, Police Chief and Town Accountant to Tuesday's meeting to discuss my proposals that affect their departments in more detail. At our February 25, 2000 meeting, I would like to invite the Planning Board to discuss my proposal to hire a Town Planner. Please let me know if the Board would like any other individuals or Boards invited. I would remind the Board to please bring your budget book to the meeting. We can discuss this further at Tuesday's meeting. Secondly, the Board of Health will be in attendance at Tuesday's meeting to discuss their proposed Wastewater Management Plan and the recently completed Draft Water Quality Study. I have enclosed copies of both items in your packet. 2. As requested by the Board, enclosed with this report is a letter that I have drafted to George Marlette that outlines some of the Board's proposals to change the Town Meeting process. I would ask that the Board review this letter and let me know what changes you would like to make before I mail it to George. We can discuss this further at Tuesday's meeting. 3. As requested by the Board, enclosed in your packets is a copy of the final approved FY 2000 School Department Operating Budget. I have also enclosed in your packet a copy of the preliminary summary of the FY 2001 School Department Operating Budget. Please let me know if you need any additional information. BOARD OF SELECTMEN WEEKLY REPORT January 11, 2000 page two 3. As requested by Selectman Koed, I have contacted the Army Corps of Engineers and requested an update for the Board as to the status of the Dredging Project. I should have that report for the Board at Tuesday's meeting. Please let me know if you need any additional information. 4. As the Board knows, we have begun the process of reviewing the needs of the current Police and Fire Station. The Committee appointed by the Board is scheduled to hold its first meeting this coming Thursday. While this process is underway, I would ask if there are any members of the Board who would like to take a tour of that building, or any other municipal building that you are interested in viewing. Please let me know if any of you have interest in this and I will schedule a tour accordingly. 5. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb enclosures 2 5-6 TOWN OF COHASSET BOARD OF SELECTMEN o 41 Highland Avenue Tel: (781)383-4105 >�OHASSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 I To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: January 11, 2000 A. Letter from Joan Cara Donna,Nativity of The Virgin Mary Greek Orthodox Church requesting use of Town Hall Auditorium,December 2, 1999 for Village Fair. B. Report from J.E. Sverdrup—Cultural Resource Survey Above-Ground Historic Resources re Greenbush Line Final EIR. C. Zoning Board of Appeals' decision re public hearing,Gerd Ordelheide,Tr.,43 Black Horse Lane. D. Letter from Mary Jeanette Murray, State Representative enclosing copy of the law -phase-in bill, Chapter 169 of the Acts of 1999. E. Copy of letter from John Shea,Moehrke,Mackie&Shea,PC.,to Susan Cope,Conservation Commission,re Request for Continuance-Anthony and Helaine Nader,59 Beechwood Street Realty Trust. F. Notification from Mass Executive Office of Environmental Affairs,Department of Environmental Protection—correction to previous notice,re Town of Scituate for the Widow's Walk Golf Course. G. Letter from Rosemary Monahan, Sustainable Development Coordinator,United States Environmental Protection Agency,to Mark Haddad,Village Revitalization Task Force,notifying him that proposal was not selected. H. Letter from Christine Godfrey,Assistant Chief,Regulatory Branch,A.C.E.,re Interim report and meeting schedule for the Historic Resources Consultation on MBTA's proposed Greenbush Line Rail Restoration Project. I. Letter from Mass Executive Office of Environmental Affairs,Massachusetts Watershed Initiative —environmental improvements—ongoing projects and FY00 work plan. J. Copy of letter from Richard Zingarelli, State NFIP Coordinator,Mass Executive Office of Environmental Affairs,Department of Environmental Management,to Robert Egan,Building Inspector, enclosing the NFIP Repetitive Loss Worksheets(AW-501)for each property in the Town of Cohasset. K. Letter from Jane Wallis Gumble,Department of Housing&Community Development,enclosing two copies Ch.40B Comprehensive Permit Training Session. L. Copy of letter from Reverend Clifford Cutler, St. Stephen's Episcopal Church to Michael Nutting, New England Area Manager,GeoSonics, Inc.,re Sewer project of Highland Ave. M. Planning Board's agenda for meeting of January 12,2000. i i Mail Summary—January 11,2000 Page 2 N. Notice from Chief of Police,Brian Noonan—sick leave used/accumulated 1999 by Department members. O. Memorandum from John Dunlop,Chairman,Mass.Joint Labor-Management Committee—Annual Report. P. Letter from Jill& David Zimmermann to neighbors. Notice of application to Conservation Commission re 76 Smith Place. Q. Letter from Debbie Flanagan, South Shore Art Center,re Festival 6/16—6/18. R. Zoning Board of Appeals'notice of withdrawal of application of Ellen Morrissey,Lots 1 &3 Beach Street. a O 0 C 25Y TOWN OF COHASSET o , - BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 OHASSET Cohasset, Massachusetts 02025 Fax:(781)383-7087 AGENDA BOARD OF SELECTMEN MEETING TUESDA Y, JANUARY 25, 2000 7:30 P.M. Town Manager's Report 7:45 P.M. Selectmen Comment Period 7:50 P.M. Public Comment Period 7:55 P.M. Pole Hearing - Eastern Edison - Parker Ave. 8:00 P.M. Mitchell Marcus - Anit-Defamation League 8: 15 P.M. Public Hearing - Fuel Storage - Golf Club 8:30 P.M. Planning Board - Town Planner 8:45 P.M. Call Firefighters - Budget Proposal 9:00 P.M. Consent Agenda - See attached page 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 930 P.M. Adjournment 260 TOWN OF COHASSET "A' BOARD OF SELECTMEN O 41 Highland Avenue Tel: (781)383-4105 o„„SSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 w - n CONSENT AGENDA January 25, 2000 Item #1 Request from the Silent Chef for a one day liquor license for Saturday, January 29, 2000 at the South Shore Community Center from 7:00 P.M. to 12:00 A.M. This is for a school auction for the Hatherly School in Scituate. The Silent Chef has filed all insurance policies for liquor and general liability. jds 1 25 00 761 MINUTES - MEETING OF BOARD OF SELECTMEN January 25, 2000 Selectmen present: Merle S. Brown Thomas J Callahan Frederick R. Koed D Djl;�[�cT Roseanne M. McMorris Diane C. Sullivan Others present: John K. McNabb, Jr. Alfred S. Moore, Jr - Planning Board z6i Mitchell R. Marcus - Anti-Defamation League Susan H. Etkin Rev. Gary A. Ritts Capt. Mark H. Trask - Fire Department Clifford Mitman, Jr. - Cohasset Golf Club Stephen Scannell - Energy US Propane Bruce W. Pratt - Call Firefighter John M. MacNeill - " Joseph Gagne Maureen E. Jerz Sallyann K. Quebec Michael R. McWilliams Mary Zeven Frank P. C. Zeven Patricia M. Gooding Matthew E. Montefusco Brian Brennan - Cohasset Mariner Virginia Kelly - Patriot Ledger Mark W. Haddad - Town Manager Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m. , Chairman Brown Call to order presiding. The Town Manager said he had received a request for a "Resolution to Req. for reso- Increase Recycling and to Reduce Waste Generation in Massachusetts" . lution re recye- He read the resolution aloud and asked the Board to adopt it. John ing McNabb, who had requested the resolution, explained the nature of the request. Motion of Mr. Callahan to adopt the resolution as requested. Second by Mrs. McMorris. Vote 4 - 1 in favor, Mrs. Sullivan opposed. Chairman Brown read the Consent Agenda aloud. Motion of Mrs. Sullivan to approve the request of the Silent Chef for Req. for 1-day a one-day liquor license on Saturday, January 29, 2000, at the South liq. lic. , the Shore Community Center, from 7:00 p.m. to 12 :00 a.m. Silent Chef Second by Mr. Callahan. MINUTES - MEETING OF BOARD OF SELECTMEN January 25, 2000 Page 2 Vote 5 - 0 in favor, none opposed. The Town Manager commented on items in the mail packet: Mail packet comments Item #3. Effect of R.T.F. budget on tax rate The Town Accountant has provided a schedule of operating costs of the R.T.F. He noted that the increase of $20, 000 is due to additional tipping fees. Item #5. Request for appointment to Senior Housing Committee Appt. to Sr. Hsg. Comm. Motion of Mrs. McMorris to appoint James W. Lagrotteria to the Senior Housing Committee. Second by Mr. Callahan. Vote 5 - 0 in favor, none opposed. Mrs. McMorris said Joseph Buckley has asked that James Lagrotteria serve as his replacement on the committee. Item V. Restoration of Greenbush Line An archeological excavation is to be conducted in the municipal parking lot in the Village. He will set up a meeting to determine how this can be done with a minimum of parking disruption. In connection with the Board of Health's nuisance abatement regulations, he is working with the Board of Health to determine where to place the "Mutt Mitts" . Motion of Mr. Callahan to approve the minutes of regular meeting of Mins. mtg. January 11, 2000, as amended. 1/11/2000 Second by Mrs. Sullivan. Vote 5 - 0 in favor, none opposed. The Selectmen commented on various matters: Selectments comments Mrs. Sullivan requested that an article concerning tax credits in a recent edition of "City and Town" be placed on the bulletin board at Town Hall and sent to elders in the Town. Motion of Mrs. Sullivan to appoint Catherine Quigley as student Appt. to representative to the Drug and Alcohol Committee. D & A Comm. Second by Mrs. McMorris. Vote 5 - 0 in favor, none opposed. 7� MINUTES - MEETING OF BOARD OF SELECTMEN January 25, 2000 Page 3 Motion of Mrs. Sullivan to appoint Kathryn Furcolo and Derry Appts. to Schwantner to the Drug and Alcohol Committee. D & A Comm. Second by Mrs. McMorris. Vote 5 - 0 in favor, none opposed. Mr. Koed inquired as to whether or not the location of the water main break at the High School had been determined. The Town Manager said it had been located and would be fixed tomorrow, but the school will remain closed tomorrow. Mrs. McMorris mentioned problems clearing snow and ice from sidewalks downtown during the last storm. She asked the Town Manager to determine if it is the responsibility of the Selectmen to see that the sidewalks are cleared. Mrs. McMorris asked if a recent survey requested by Mass. -American Water Company had been completed. Mr. Haddad said he had sent it back. Mrs. McMorris said the Conservation Commission, in connection with funding the Conservation Fund, had asked about a list of voluntary checkoffs to be added to the tax bill. The Town Accountant has said it cannot be included on the tax bill, but there can be an enclosure requesting donations. She asked if the Board wanted this to be done. Mr. Callahan mentioned an article in the "Metro" section of The Boston Sunday Globe relating to the purchase of street lights by cities and towns, which is cheaper than leasing them. He asked the Town Manager to look into the possibility. Mr. Brown said the first snowstorm of the year presented a major difficulty to snow removal equipment because some of the catchbasin covers were raised during construction work. He also said some of the roads were so bad they had to be salted rather than plowed, and there were problems and breakdowns with the equipment. The Chairman called for public comment at 7:50 p.m. There was none. Public comment Mr. Brown called for a public hearing at 7:55 p.m. on a petition of Public hearing Eastern Utilities for one proposed joint pole location on Parker on pet'n. of Avenue. Mr. Haddad said the pole is needed to service the new Eastern Utili- pumping station and recommended that the Board approve the request. ties for joint Discussion followed concerning the proximity of the pole to the pole location, street and to the Hagerty building. Chairman Brown asked the Town Parker Ave. Manager to look into the matter of its placement. Motion of Mrs. Sullivan to approve the petition of Eastern Utilities for one proposed joint pole location on Parker Avenue, as requested. * Hingham resident MINUTES - MEETING OF BOARD OF SELECTMEN January 25, 2000 Page 4 Second by Mr. Callahan. Vote 5 - 0 in favor, none opposed. Mitchell Marcus made a presentation to the Board on behalf of the Procl. to make Anti-Defamation League, the object of which he said was to make town "No Place Cohasset a "No Hate" community. Mr. Haddad said there were letters for Hate" commun- received from the Cohasset PSO METCO and Diversity Committees today, ity as well as numerous telephone calls, endorsing a proclamation. Mr. Marcus explained that the organization has been involved in human rights for the past eighty years. He said they have a program called "No Place For Hate" which has been endorsed by the MMA and fifty other coalition groups. Hingham, Holbrook, Plymouth, Quincy, and Brockton have endorsed it and he is meeting with other towns. He said it entails basically that the town sign a proclamation that it endorses the program and with that commission there is a commitment to enact at least three or four school, law and community-wide activities in the next twelve months. He named several types of activities as areas of consideration and asked for the Board' s endorsement. Chairman Brown asked him to supply the Town Manager with the required information. Susan Etkin, 88 Nichols Road, said she welcomed the chance to work with the Selectmen and the community. Rev. Gary Ritts said the Cohasset Clergy group would be in favor and would support the program. Motion of Mrs. McMorris to adopt the proclamation to become a "No Place For Hate" community. Second by Mr. Callahan. Vote 5 - 0 in favor, none opposed. Alfred Moore appeared on behalf of the Planning Board concerning a Planning Bd. proposal to hire a part-time Town Planner at an annual rate of re proposed $25, 000. He said he is recommending this. He explained that the budget req. for functions and demands facing the Planning Board have become more Town Planner sophisticated and complicated, and a Town Planner is needed. He said his board has become reactive and has been criticized for not being more pro-active. He thinks the cost of a planner could be recouped by grant money and other means. He recommended a part-time planner as a start. The Town Manager said he thinks it would help the Growth and Development Committee move forward to have co-ordination in the Planning Board office. Chairman Brown asked why the position could ` not be contracted out. MINUTES - MEETING OF BOARD OF SELECTMEN January 25, 2000 Page 5 The discussion was interrupted for another scheduled public hearing. At 8:15 p.m. a public hearing was called on the application of Public hearing Cohasset Golf Club to store liquified petroleum gas on its premises Cohasset Golf at 175 Lamberts Lane. Club, storage of propane Mr. Haddad read the advertised notice of hearing. Clifford Mitman, 100 Pond Street, President of the Cohasset Golf Club, said they are seeking a license to store 5, 000 gallons of propane fuel underground and 1, 000 gallons aboveground. Stephen Scannell of Energy US Propane said the club has a substantially larger demand for gas and they have to put in at least five tanks to provide for vaporization. He explained that any time 2, 000 gallons of storage is exceeded on a property a public hearing is required. Mr. Haddad said all abutters were notified by certified mail and return receipts were returned. He said all requirements have been met for a public hearing. Chairman Brown asked Captain Trask if he had any comment. Captain Trask said propane is a common fuel and there are many storage tanks ® in the town. He said the installations are covered under NFPA guidelines and are inspected to make sure each installation meets the requirements. Under Massachusetts General Laws any property with storage of more than 2, 000 gallons requires a public hearing. He said the plan submitted to the Fire Department meets all requirements of the code, and inspections are made as the installation takes place. Chief Lincoln's comment in a memorandum relating to the matter stating that the water supply for firefighting purposes on Lamberts Lane is "less than ideal" was discussed. Captain Trask observed that the new installation will reduce deliveries on Lamberts Lane and thus also reduce the hazard of moving vehicles. The Town Manager said he and the Fire Chief met with Mass. -American Water Company last year and asked the possibility of installing more hydrants on Lamberts Lane. It was determined that it would cost about a quarter of a million dollars to extend the main down Lamberts Lane. He said Chief Lincoln's comment is intended to convey that he would support an appropriation at Town Meeting to extend the main down Lamberts Lane. Chairman Brown asked for public comment. Sallyann Quebec, 176 Lamberts Lane, said she has serious safety concerns and wants to know why this is necessary and why there are not other alternatives. She said the proposal lends itself to increased functions. Mr. Mitman explained that the club now has 7�,e MINUTES - MEETING OF BOARD OF SELECTMEN January 25, 2000 Page 6 facilities for everyone using it to park inside the parking area. Chairman Brown asked for a motion on the table. Motion of Mrs. Sullivan to approve the application for license as requested. Second by Mr. Koed. Mr. Callahan expressed concern with a project that leads to more development on Lamberts Lane. Matthew Montefusco said he handles conservation issues for the Cohasset Golf Club and the club not only preserves the natural state of the land, but also provides a wildlife habitat. He said development and expansion involve the building of homes and the question before the Board is to go from 2, 000 gallons storage of gas to 6, 000 gallons. He added that it will take a number of delivery trucks off the road. Mr. Callahan said he is not hearing a straight answer about expansion of the facility. He said if the function is expanded it will lead to more traffic on Lamberts Lane. Mr. Montefusco said there is no building permit before any board in the Town of Cohasset. Mr. 0 Callahan contended that that the club is putting in infrastructure to allow for further expansion. Mr. Mitman responded that the club is in the process of re-doing the clubhouse and it is the first time anything has been done to change the footprint in twenty-five or thirty years. Michael McWilliams, 194 Lamberts Lane, said more gas storage raises a safety question. He said he has has seen a lot more activity at the club since he moved there in 1979. Mary Zevin, 80 Lamberts Lane, referred to the Fire Chief's recommendation to install a better water line in Lamberts Lane and suggested attaching a condition to the permit that a better water line is needed and have the golf club contribute to it. Frank Zevin, 80 Lamberts Lane, asked if other alternatives were considered. Mr. Mitman said the alternative would be to continue to have the 2, 000 gallon tank refilled more often or the 6, 000 gallon tank filled less often. Mrs. McMorris said she thinks the lack of firefighting facilities should be addressed. Patricia Gooding, 166 Lamberts Lane, said no one has said where the tanks are to be located and asked what the increase is in square footage of space to be heated. Mr. Scannell replied that the club is eliminating the oil heat and replacing it with gas. Mr. Mitman added that there is one addition to the right-hand side of the building and the kitchen is being made larger. Also, the porch will be enclosed. MINUTES - MEETING OF BOARD OF SELECTMEN January 25, 2000 Page 7 He said probably the square footage of the footprint is changing from fifteen to twenty feet. Mrs. Gooding was shown a copy of the plan. Chairman Brown asked for a vote on the motion on the table. Vote 4 - 1 in favor, Mr. Callahan opposed. The discussion with Mr. Moore concerning hiring of a part-time Town Discussion re Planner was resumed. Mr. Moore said the Planning Board is facing the Town Planner point of losing some of its experienced members and he thinks there resumed needs to be some professionalism in the office. Mr. Callahan said he has been concerned with what the duties would be and he wants it clearly understood that the person is going to work on a master plan. Mr. Moore replied that no one on the Planning Board is opposed to a master plan, but they are opposed to having a plan that is not accurate. He said they do not see the planning person doing secretarial work or the board's work, but he should be a professional the board can rely on when a subdivision is being considered. Chairman Brown recommended hiring a contractor to get someone who is in the business who would have better insight on what is going on. The concept of developing two associate members of the Planning Board was considered. Mr. Moore said the board is in favor of that. Mr. Haddad agreed to discuss the proposal with town counsel. Chairman Brown said if everyone on the Board of Selectmen is satisfied, the Board will agree with the budget proposal. Mr. Moore ascertained that the Board of Selectmen will support the proposal to hire a part-time Town Planner. Bruce Pratt, 83 Sohier Street, and John MacNeill, 752 Jerusalem Road, Presentation spoke in support of maintaining the Call Firefighter force. of call fire- fighters re Mr. Pratt initially provided the Board with the results of the proposed budget campaign to raise funds for a thermal imaging camera. He said he had reduction met with the Board on a previous occasion and it was agreed to increase the call firefighters. He also said the Fire Chief and Town Manager were supposed to come up with a plan to better utilize the call firefighters, and it did not happen. He said a Call Firefighters Committee was appointed, two people were named to it, and nothing happened. He said the call firefighters have done everything the Chief has asked them to do. Mr. Pratt spoke of the value of the call force, which he said consists of thirteen people who are available and will respond to emergencies. He gave their respective firefighting and other technical qualifications. He said their pay is $30, 000, or three cents on the tax dollar. He also compared their performance on duty MINUTES - MEETING OF BOARD OF SELECTMEN January 25, 2000 Page 8 to that of other firefighters. He also gave details of the time it takes for the Fire Department to respond to medical emergencies. He referred to a letter from Mr. Gagne of Hull, who was present, stating that he was in full cardiac arrest and was given CPR by himself and Mr. MacNeill before the ambulance responded, which resulted in saving his life. He stressed that call firefighters can make a difference. Mr. Pratt said the call firefighters have offered to standardize plug fittings and to color code tools for the fire trucks. They also located every fire hydrant in the town and gave the information to dispatchers. He said nothing ever came of this. He questioned the value of paramedics at fire calls and said it costs eighteen cents on the tax rate for four men. Mr. Callahan commented that the call firefighters were present at the meeting because of a money issue. He said the cut of $30, 000 is the result of policy decisions made over time to provide for ambulance service going to paramedic service without overrides. He said there is an obvious conflict and call firefighters feel they are under- utilized. Mr. MacNeill contended that someone is making policy decisions that there is no need for the call department and they have demonstrated their training and skills. Mr. Callahan said since the decision is a hard financial decision, the call department might be willing to be a volunteer call force. Mr. Pratt stated that they are not prepared to answer that question now. There was discussion about the function of the union in the operation of the Fire Department. Mr. Callahan said the Board has to make a policy decision on whether there is to be a supplemental non-profess- ional force, call or volunteer. The Town Manager said he does not question the worth of the call fire department and two years ago five additional call firefighters were hired. He said the problem is purely financial. He has to propose a balanced budget. He explained he originally wanted a change in the policy on callbacks to save money and the Board rejected the proposal last Fall. He then made a proposal to hire four additional firefighters. The Board agreed that should be done. Mr. Haddad said in terms of running and response times, having a call fire department will not improve the situation because the call men are not driving the equipment. Until the policy is changed on how the call fire department is used, which is a union issue, he is proposing that the money be spent on paramedics. Mr. MacNeill said it is not fair to terminate the call firefighters, stipend when they have received it in the past. Mrs. Sullivan suggested that the thirteen call firefighters discuss whether or not the fund could be halved until the force grows larger. She said she MINUTES - MEETING OF BOARD OF SELECTMEN January 25, 2000 Page 9 would like to see the call force saved, but that their numbers are down dramatically. Motion of Mrs. Sullivan to put $15, 000 back in the budget to fund the call firefighter force. Mr. MacNeill took a hand count of the call men present and the majority of them said they would agree to accept the $15, 000 offer to retain the force. The motion was seconded by Mr. Koed. Vote 3 - 2 opposed, Mrs. Sullivan and Mr. Koed in favor. The Town Manager asked if there were other budget issues the Board Proposed would like to discuss. Mrs. Sullivan wanted to discuss salaries. salary incr. She asked what percentages of increase are being used. Mr. Haddad discussed replied that department head salaries are between 4t and 50, with one exception at 6 1/2o for the Council on Elder Affairs Director, and his own salary. Discussion followed. Mrs. Sullivan said she did not want to accept anything at 6 1/2% or 7$. Mr. Haddad said he had reviewed each department head individually and ® made his recommendations, and it is at the Board's discretion to make changes. The various increase proposals were discussed. Motion of Mr. Callahan to compromise and split the difference at 4 1/4% across the board. There was no second to the motion. Chairman Brown said one of the things driving up taxes in the town is salaries. He thinks it is necessary to be reasonable with all salary increases and keep them at 3 1/2%. Mrs. Sullivan said she could go along with 59. but nothing higher. She thinks contract arrangements should be awarded. Motion of Mrs. Sullivan that no management increases exceed a maximum of 50. Second by Mr. Callahan. Mrs. McMorris said the Town Manager has put a lot of effort into the budget preparation and he has had an unusual year. He has had to oversee the sewer and water projects. She said this year he will not only be responsible for those projects, but also the two school projects. She did not think this was within his job description. Mrs. Sullivan remarked that she agrees with the review made of the Town Manager's performance, but that all good executives take on more. She said the Town Manager has had "wonderful" increases since has been with the Town. Z"�LD MINUTES - MEETING OF BOARD OF SELECTMEN January 25, 2000 Page 10 The Chairman asked for a vote on the motion. Vote 3 - 2 in favor, Mrs. McMorris and Mr. Koed opposed. The press was asked for comment. Press Motion of Mrs. McMorris to adjourn. Adjourn Second by Mr. Callahan. Vote 5 - 0 in favor, none opposed. The meeting was adjourned at 10:57 p.m. APPROVED: DATE: Chairman Town Manager zzi TOWN OF COHASSET BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 onAsser Cohasset, Massachusetts 02025 Fax:(781)383-7087 To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: January 25, 2000 1 . Scheduled on Tuesday night's Agenda are several items. First of all, the Board will need to conduct a public pole hearing for Eastern Edison to move a pole on Parker Avenue. This is required for work in conjunction with the Central Cohasset Sewer project. Secondly, Mitchell Marcus of the Anti-Defamation League will be before the Board to request that the Board adopt a proclamation making Cohasset a "No Place For Hate" community. Thirdly, the Board will need to conduct another public hearing for the storage of propane fuel at the Cohasset Golf Club. The Planning Board will then be in to discuss the proposed Town Planner position in the Town Manager's Proposed FY 2001 Operating Budget. Finally, as requested by Chairman Brown, I have invited the Call Firefighters to the meeting to discuss the proposed elimination of that service. I would ask the Board to remember to bring your budget books to the meeting. 2. Enclosed in the mail packet is the initial draft of the March 25, 2000 Annual Town Meeting Warrant. Please understand that this is the first draft of the warrant based on all articles submitted before the January 13, 2000 deadline. The Warrant has not been proof read or amended. I would ask the Board to review this initial draft and let me now what articles you want to discuss in more detail. I will set aside time on our February 1, 2000 Agenda for this discussion. 3. As requested by the Board at our last meeting, enclosed with this report is a copy of the Board of Health's "Nuisance Abatement" regulation for dogs. Please let me know if you need any additional information. 4. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb TOWN OF COHASSET o BOARD OF SELECTMEN _ 41 Highland Avenue Tel: (781)383-4105 o„ASSET Cohasset, Massachusetts 02025 Fax: (78 t)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: January 25, 2000 A. Recreation Commission's agenda for meeting of January 24, 2000. B. Invitation from The Commonwealth Division of Capital Asset Management to attend a presentation and panel discussion on Wednesday, January 26, 2000 from 10:00 a.m. until Noon. C. South Shore Regional School District Committee's agenda for meeting of January 19, 2000. D. Memorandum from The Alcoholic Beverages Control Commission - Year 2000 Calendar of holidays and Sunday Package Store openings. E. Memorandum from Mass Highway, Office of the Commissioner, authorizing entitlement for Ch. 90 grant funds of$53,523.52. F. Zoning Board of Appeals notice of public hearing on an application for a Special Permit at 48 Smith Place—Mark Federle. G. Youth Resources Committee's agenda for meeting of February 1, 2000. H. Letter from Jessica Niro, Paralegal Specialist, Mass Executive Office for Administration and Finance, Human Resources Division, re appointments of firefighter/paramedics. I. Letter from Stephen Hall, Eastern Utilities. Invitation to buffet luncheon at Massachusetts Municipal Association Conference January 28-29,2000 with form for response. TOWN OF COHASSET o ,� ,�` 1 BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 OOHASSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: January 18, 2000 A. Copy of letter from Michael Lenihan,Vice President J.D'Amico,Inc.,to Dan Coughlin,Tutela Engineering Co.,Inc.,re Sewers Phase II Pump Stations/Detailed Schedule 1/5/00. B. Letter from School Committee(Maureen Jerz,Kim Maynard,Cohasset Parent's Advisory Council Co-Chairs),re proposed school budget. C. Copy of letter from Marc Mahoney,Vice President,Field Operations,Eastern Utilities,to Harold Litchfield,re standards of restoring streets,etc.,in municipalities. D. Copy of letter from Bruce Haskell,P.E.,Camp Dresser&McKee,Inc.,to David Ferris,Northeast Regional Office,Department of Environmental Protection,re report on water quality in Little Harbor. E. Meeting memorandum of December 21, 1999 from Tutela Engineering Associates,Inc.,re MBTA Mitigation Meeting. F. Copy of letter from Dean Rizzo,Chairman,Village Revitalization Task Force,to Geordie Vining, Coastal Access Planner,DEM,re 1999 Coastal Access Grant Final Narrative Report. G. Letter from Jane Wallis Gumble,Director,Mass Department of Housing&Community Development,re Community Development Block Grant(CDBG)Program. H. Zoning Board of Appeals'notice of public hearing on the application for a Special Permit, Cohasset Cove LLC,44 Border Street. I. Copy of thank you letter from Jack Worley,Cohasset Youth Resources Committee,to Robert Egan,Building Inspector for help re Teen Garage. J. Letter from Walter and Marita Railsback objecting to parking spaces on Atlantic Avenue. K. Copy of letter from L.Emmett Holt,to Steve Cabezas, Postmaster,U. S. Post Office,re mailbox delivery to 56 North Main Street. L. Mark Haddad's letter to George Marlette,Moderator,re Town Meeting process. M. Copy of letter from Jack Worley,Cohasset Youth Resources Committee, to"Joe&Tom" thanking them for their help with the Teen Garage. N. Letter from Mary&Bob D'Orval opposing installation of parking spaces on Atlantic Avenue. �7v Mail Summary—January 18,2000 Page 2 O. Letter from Glenn Pratt offering his assistance re putting the janitorial services to outside contractors. P. Memorandum from Department of Housing&Community Development with a reminder of notice of intent to apply re Block Grant Program. Q. Hagerty Property Committee's minutes of meeting of January 5,2000. R. Copy of letter from Gary Vanderweil,Chairman,Sewer Commission to Paul DeRensis,Esquire, re Mendel Road. S. Copy of letter from Domenic Tutela,President,Tutela Engineering Associates,Inc.,to Peter Amorello,VP&General Manager,Fiore Construction Company,Inc.,re punch list items for the Jacobs Meadow Drainage Improvement Project. TOWN OF COHASSET , MA MINUTES OF SELECTMEN ' S MEETINGS DULY 1211999 - JAN 25 , 2000 END