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HomeMy WebLinkAboutMinutes - BoS - 02/01/2000 - Selectmen's Meetings Feb 1-June 27, 2000 TOWN OF COHASSET, MA MINUTES OF SELECTMEN ' S MEETINGS FEB 1 - JUNE 27 2000 START 1 r s�- �n a s 0 c� 00 C� z TOWN OF COHASSET -N , •N/, BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 OHASS Cohasset, Massachusetts 02025 Fax:(781)383-7087 AGENDA BOARD OF SELECTMEN MEETING TUESDAY. FEBRUARY 1, 2000 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Annual Town Meeting Warrant Review 8:30 P.M. Review of Town Manager's Proposed FY 2001 Operating Budget 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment 3 jds 2 1 00 MINUTES - MEETING OF BOARD OF SELECTMEN February 1, 2000 Selectmen present: Merle S. Brown Thomas J Callahan Frederick R. Koed Roseanne M. McMorris Diane C. Sullivan Others present: Robert E. Martin Roger L. Plante Rev. Gary A. Ritts Kathleen R. Bryanton - Director, CEA Molly Hochkeppel - Patriot Ledger Brian Brennan - Cohasset Mariner Mark W. Haddad - Town Manager Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m. , Chairman Brown Call to order presiding. The Town Manager reported on various matters: Dean Rizzo is leaving town. He has been serving as MAPC Resig. of Representative. Mr. Haddad recommended the appointment of Patricia MAPC Rep. M. Keville, 116 South Main Street, to replace Mr. Rizzo. Motion of Mrs. McMorris to appoint Patricia M. Keville as the Towns Appt. of new MAPC Representative. MAPC rep. Second by Mr. Koed. Vote 5 - 0 in favor, none opposed. Chairman Brown asked that a letter of thanks be sent to Dean Rizzo. Mr. Haddad made reference to a letter of resignation from the School Resig. from Facilities Committee from Mary Goodwin, and requested that the Board School Facil. accept her resignation. Comm. Motion of Mrs. McMorris to accept the resignation of Mary Goodwin from the School Facilities Committee and send her a letter of thanks. Second by Mr. Callahan. Vote 5 - 0 in favor, none opposed. Mr. Haddad said he received a letter from Robert Spofford, Chairman Appt. to School of the School Facilities Committee, recommending the appointment of Facil. Comm. Denise K. Parker, 16 Rustic Drive, to replace the resigning member of that committee. Motion of Mr. Callahan to appoint Denise K. Parker to the School Facilities Committee. y MINUTES - MEETING OF BOARD OF SELECTMEN February 1, 2000 Page 2 Second by Mrs. McMorris. Vote 5 - 0 in favor, none opposed. The Town Manager commented on various items in this week's mail Mail packet packet: items Items #1 and #2 . Code and maintenance upgrades of Middle/High School and Deer Hill Elementary School The architect has outlined the actual cost to renovate the buildings as approximately $18, 000, 000. The cost will continue to be refined. Bids are due tomorrow. Mr. Haddad said the Chairman of the School Facilities Committee, Robert Spofford, will be present to report at the next meeting. Item #3 . Letter from Board of Selectmen/County Commissioners of Nantucket This is a request to help defeat the Steamship Authority rider to the pending Transportation Bond bill to change the way the Steamship Authority operates. It will limit control of service to Martha's Vineyard and Nantucket. It was decided that the Town Manager should get additional information on the matter from town counsel. Item #6. Planning Board letter re Greenbush Railroad The letter asks for reconsideration of the Board's decision to locate the station on Route 3A in favor of a downtown location. The Planning Board would like an opportunity to meet with the Board to discuss this in more detail. A meeting time and place was discussed. Chairman Brown suggested that someone from the Chamber of Commerce set up the meeting and that it be cablecast. He also said the Greenbush Mitigation Committee should handle the meeting. Item #9. Letter from Jody Butman re location of Greenbush station A meeting date to hear comments regarding the matter was discussed by the Board and it was decided to set a date in March at a regular Selectmen's meeting. Mr. Callahan and Mrs. McMorris asked for information in writing beforehand from the Chamber of Commerce. Item #8. Letter from Water Commission re Scituate Hill Water Tank The project has gone out to bid today. The bid return date is February 29, 2000. i MINUTES - MEETING OF BOARD OF SELECTMEN February 1, 2000 Page 3 The Town Manager commented on items in his Weekly Report: Town Mgr. 's Weekly Report Item #2 . SEMASS tipping fees As reported by John McNabb at last week's meeting, SEMASS is increasing tipping fees of long-term contract holders rather than to transient users. The Town is locked into a contract. SEMASS has applied for several grants to defray costs, so this may not become a major issue. He will keep the Board informed. Item #3 . Clearing of ice and snow from sidewalks A problem was caused last week due to the breakdown of the sidewalk plow, which has since been repaired. The D.P.W. Superintendent is now back at work and is in charge of operations. Mr. Brown commended Tony and Carl Sestito for their work during Mr. Litchfield's absence. Item #4 . Ownership of Town streetlights Information is being gathered. If the Town takes over ownership of streetlights it will be responsible for maintenance of them. Eastern Edison will furnish further data and report again later. Item #5. Appointment of associate members to Planning Board Town counsel has been consulted concerning appointment of associate members to the Planning Board and a proposed Town Planner. A change can be voted in the zoning bylaw for appointment of associate members. There was discussion about whether associates should be appointed or elected. Mr. Haddad said he will talk further with Chairman Moore of the Planning Board. He said town counsel recommends holding off on hiring a Town Planner until fall to establish a job description and determine whether or not the position will be contractual. Item #6 . Water main on Lamberts Lane He has spoken to Mass. -American about extending the water main down Lamberts Lane. The cost would be $250, 000-$300, 000 and he recommends that it be done by betterments, which would cost the abutters $10, 000 over twenty years. Mr. Callahan suggested writing a letter to the twenty-five abutters and asking if they are interested. The Town Manager said he would do so, but it is an issue for fall town meeting if it is to be done. Motion of Mrs. Sullivan to approve the minutes of meeting of January Mins. mtg. 25, 2000, as amended. 1/25/00 MINUTES - MEETING OF BOARD OF SELECTMEN February 1, 2000 Page 4 Second by Mr. Callahan. Vote 5 - 0 in favor, none opposed. The Selectmen commented on various matters: Selectmen's comments Mrs. Sullivan appealed for applicants to the Greenbush Mitigation Committee. She inquired if the air-conditioning system at Osgood School is complete. Mr. Haddad said it is. She asked if the marketing plan had been completed. Mr. Haddad said he will inquire. Mr. Koed said he attended the MMA Annual Conference for the first time this past week and found it informative. He was impressed by those Senators and legislators who spoke of the success of cities and towns in connection with lobbying. Mrs. McMorris said the Senior Housing Committee would like to appoint Wayne Sawchuck as a member. Joseph Buckley wants to remain on the committee. He intended to suggest that James Lagrotteria also be appointed to the committee and not as his replacement. Motion of Mrs. Sullivan to appoint Wayne Sawchuck to the Senior Appt. to Sr. Housing Committee and to reinstate Joseph D. Buckley. Hsg. Comm. Second by Mrs. McMorris. Vote 5 - 0 in favor, none opposed. Mrs. McMorris remarked on the initiation of an electrified train from Boston to New York and speculated whether serious consideration should be given by the Town to the concept of diesel versus electrified train service. There was discussion. Mr. Brown said he also attended the recent MMA Annual Conference and attended a seminar on recycling. He commented on the introduction of "Pay As You Throw" programs in various towns and supplied figures indicating that the concept works. He also commented on a town meeting held by the Selectmen's Association prior to the MMMA meeting which recommended that the MMA petition the Legislature for educational reform to increase funding. The Chairman called for public comment at 8 :15 p.m. Public comment Robert Martin, Goodale Insurance, 3 South Main Street, commented that a Chamber of Commerce meeting recently indicated that the proposed sidewalk adjacent to St. Stephen's Church would go out to bid in the MINUTES - MEETING OF BOARD OF SELECTMEN February 1, 2000 Page 5 spring. He said at a meeting previous to that the safety issue was stressed. Mr. Martin said it is not and never will be a safe place to walk. He showed a photograph of an automobile accident at the location and cited recent incidents he had observed. Mr. Haddad indicated that he would deal with the Mass. Highway Department on the issue, which is in control of the project. Roger Plante, 113 Border Street, spoke in support of a salary increase for Kathleen Bryanton, the Director of the Council on Elder Affairs. Mrs. Sullivan remarked on the issue. Chairman Brown said further comment would take place during discussion of the budget. The Town Manager reviewed the draft Annual Town Meeting warrant, ATM warrant article by article, identifying each. The Board indicated on which reviewed articles further discussion is required. Mr. Haddad said the warrant is a work in progress and it will change. Mr. Haddad further discussed the proposed FY2001 operating budget. FT2001 bud- get He said he has been working with the School Committee to avoid an override and still meet needs. Last night he and the Treasurer/ Collector discussed financial aspects with the Advisory Committee. One proposal was to delay the final number until it is determined what the amounts of state aid and free cash will be. He said the School Committee is in support of this and he is pleased with their co-operation. The Town Manager announced that the Governor has released his budget to the Legislature and based on his proposal, the Town of Cohasset will receive $188,850 in Chapter 70 funds next year. The school deficit of $397, 000, which was previously reduced to $300, 000, is now down to $112, 000. He said the plan is working, and he considers this to be good news. Chairman Brown wanted to discuss the capping of salary increases at Salary in- 5%. He said the Town Manager has shown the Board what the creases percentages of increases are, indicating that the cap is affecting discussed only three people in the entire budget process, DiVito, Haddad and Bryanton. He does not consider this to be the right action to take. The employment of DiVlto was discussed. Mr. Haddad said he gave him a positive six months' review. Under the old system he would have been eligible for a 9% increase after one year. This would take place ten months after his hire. Chairman Brown said he would like to have the vote reconsidered to hold salary increases at 59o. Mrs. McMorris said the Town Manager is in day-to-day contact with his department heads, and has done an evaluation and made salary recommendations. She thinks the Board should accept his recommendations. Mr. Callahan said it is a policy decision on wages for the long term. He said he and Mr. Brown MINUTES - MEETING OF BOARD OF SELECTMEN February 1, 2000 Page 6 recommended 3 1/20. Mrs. Sullivan disagreed and distinguished management from other employees. He said there will be years when the Town will be facing an override. Salaries are always going to be a problem, and he wants the budget kept under control. Mrs. McMorris asked why good employees should not be rewarded. Mr. Koed discussed the figures shown on a spreadsheet. Motion of Mr. Callahan to re-open for consideration, only to change Vote to re- Mrs. Sullivan's motion from an individual 5% to a pool of the consider vote management employees at 5%, leaving it to the discretion of the Town of 1/25/00 Manager to make his decisions within that pool of money. Second by Mr. Brown. Vote 4 - 1 in favor, Mrs. Sullivan opposed. Motion of Mr. Callahan that as a matter of policy, to adopt the policy that the pool of fourteen managerial employee raises in any given year not exceed 5% collectively. There was no second to the motion. Motion of Mrs. McMorris to approve the salary increases as Vote to ap- recommended by the Town Manager. prove salary increases Second by Mr. Koed. Vote 3 - 2 in favor, Mrs. Sullivan and Mr. Callahan opposed. Mr. Haddad said the budget has been reviewed in detail, proposed initiatives have been dealt with, and the Board has met with various departments proposing items. He said the School Committee has voted to support the Town Manager's recommended budget, and the Selectmen have voted on almost everything. He asked if there are any changes the Board would like to have made before the budget is submitted to Town Meeting. He also asked if the Board is agreeable to increasing the appropriation to the School Department at $188, 000 based on the budget, or would prefer to wait until the cherry sheet is issued in the fall. Mrs. Sullivan said her feeling is spending is based on assumptions and people in the Town are fearful. Mr. Callahan said he would not rely on any of it. Chairman Brown asked if the Board wanted to discuss the issue of the Call Fire- call firefighters. fighters issue Motion of Mr. Callahan to approve the budget as presented by the Town Manager for the Fire Department, with the proviso that it be expressed to the Fire Department a strong recommendation that they continue to work with the call force as a volunteer force and give MINUTES - MEETING OF BOARD OF SELECTMEN February 1, 2000 Page 7 them meaningful things to do. Mrs. McMorris wanted added to the motion "to the extent it is legally permissible." Mr. Callahan amended his motion to add the words, "subject to legal qualifications." Second by Mrs. McMorris. Discussion followed. Mrs. Sullivan wanted the Board to restore $15, 000 to the budget for the call firefighters. Mr. Callahan elected to go forward with a volunteer force. Mrs. McMorris said Town Meeting had voted unanimously to institute a paramedic program and it is necessary to fund it. Mr. Koed said the Board is talking about a 100% decrease in salary for a whole group of people who are willing to take a 500 decrease in pay. He thinks $15, 000 could be found in this fiscal year. Mr. Haddad stated that he opposes this proposal because he does not want to see debt service money eaten up in the operating budget which would later inhibit funding of borrowing articles. After further discussion, Chairman Brown called for a vote. Vote 3 - 2 in favor, Mrs. Sullivan and Mr. Koed opposed. Mr. Haddad asked how the Board wanted to proceed with the remainder Other bud- of the budget. Mr. Callahan requested the Town Manager to call the get issues town of Needham and see what their tipping fees are if they are now recycling more. Mrs. McMorris stated that unless the program is in place it does not make sense to assume Cohasset is going to be sending less to SEMASS. Chairman Brown asked for a motion on an increased sticker fee. There was discussion. Mr. Haddad asked the Board to enter into a brief executive session on Exec. matters pertaining to litigation in connection with Cohasset Heights, session Ltd. vs. the Conservation Commission. Motion of Mrs. McMorris to go into executive session for the purpose stated, not to return to open meeting. Second by Mr. Callahan. Vote 5 - 0 in favor, none opposed. Mr. Brown - Aye Mr. Callahan - Aye Mr. Koed - Aye Mrs. McMorris - Aye Mrs. Sullivan - Aye. ,.s MINUTES - MEETING OF BOARD OF SELECTMEN February 1, 2000 Page 8 The press was asked for comment. Press The Board went into executive session at 9:40 p.m. and did not return to open meeting. APPROVED: DATE: Clerk TOWN OF COHASSET BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 o„�5S Cohasset, Massachusetts 02025 Fax:(781)383-7087 To: Board of Selectmen From: Mark W, Haddad- Town Manager Subject: Weekly Report Date: February 1, 2000 1 . Scheduled on Tuesday's Agenda are two items. First, I have set aside time on the Agenda for the Board to begin its discussion on the 2000 Annual Town Meeting Warrant. I would propose that we briefly review each article submitted and determine who the Board would like to meet with to discuss any particular article in more detail. Secondly, I have set aside time for the Board to continue its review of the Town Manager's FY 2001 Town Operating Budget. Please remember to bring your budget books to the meeting. 2. As requested by the Board, I contacted SEMASS to discuss the issue of how they are assigning the cost of the required plant upgrades. As stated by John McNabb at last week's meeting, SEMASS is only increasing the tipping fees of their long term contract holders to pay for these upgrades and not their transient users. The reason for this has to do with market considerations. SEMASS needs to take in so much trash on a yearly basis to operate the plants and if they increase the fee of these users, they will most likely lose them to another plant that charges them less. It is a matter of supply and demand. They have to remain competitive. However, they did inform me that they have applied for several grants to help defray this cost and should hear in the next couple of months as to whether or not they receive outside funding. Obviously, if they do, that will reduce the tipping fee impact. 3. 1 have spoken to the DPW about the issue of clearing the sidewalks around the common and village areas. The Town is responsible for clearing these areas. Unfortunately, during last week's storm the Town's sidewalk plow broke down and delayed the removal. This problem has been corrected and I have asked the DPW to ensure that these sidewalks are cleared in a timely manner. BOARD OF SELECTMEN WEEKLY REPORT February 1, 2000 page two 4. 1 have spoken to Lynne Larson of Eastern Edison concerning the issue of the Town taking over the ownership of the Street Lights. She will be forwarding me information on this matter and as soon as I receive it, I will forward it to the Board. She did tell me, however, that the Town would also be responsible for the maintenance of the street lights. This is something that we do not currently have the ability to perform. We can discuss this further once we receive the information from Eastern Edison. 5. 1 have spoken to Town Counsel about whether or not the Planning Board can have associate members and whether or not we should add an article to the Annual Town Meeting Warrant that creates the position of Town Planner. With regards to the issue of associate members to the Planning Board, the Town has two options. First, the Planning Board an appoint associate members to attend meetings, etc. However, these individuals will have no statutory authority and cannot conduct any official business of the Planning Board. Second, the Town can amend the Zoning Bylaw and create the elected position of Associate Planning Board member. These individuals would have the ability to sit as a member of the Planning Board when a full member is absent and have the full authority of a member. This is similar to associate members on the Board of Appeals. As far as an article creating the position of Town Planner, Town Counsel would recommend that we wait until the fall for a couple of reasons. First of all, we have not decided whether or not the position will be contractual or a permanent Town employee, and secondly, by waiting until the fall, we will have the opportunity to better define the position and create a more comprehensive job description. We can discuss this further at Tuesday's meeting. 6. 1 have spoken to Mass American Water about extending the water main down Lambert's Lane. They are willing to perform the work if the Town appropriates the necessary funds to construct the project. It would be my recommendation that any money required for this project be paid back to the Town though betterments. We are in the process of determining the cost of this project and potential impact to the residents on the street. As soon as I develop a proposed budget, I will provide it to the Board for future consideration. Please keep in mind, that if the Board decides to pursue this project, Town Meeting approval would be required. 7. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb /3 TOWN OF COHASSET BOARD OF SELECTMEN a ' 41 Highland Avenue Tel: (781)383-4105 r OHpuET Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: February 1, 2000 A. Copy of thank you letter from Jack Worley, Cohasset Youth Resources Committee,to"Jody". B. Zoning Board of Appeals'notice of public hearing on the application of Noel Collins for a Variance at 365 North Main Street. C. Zoning Board of Appeals'notice of public hearing on the application of Town of Cohasset for a Variance at 35 Ripley Road. D. Letter from Joseph Chessey,Jr.,Deputy Commissioner,Mass Department of Revenue, Division of Local Services,enclosing two new publications,a Municipal Calendar and a Municipal Finance Glossary. E. Letter from Robin Dawson,Director,Massachusetts Film Office,requesting the Town to join the Free Fee Program for filming. F. Copy of letter from Joseph Gagne,Manager,Curtis Liquors,to Chief Roger Lincoln,Cohasset Fire Department,re Call Firefighters. G. Copy of letter from Gail Farrell,Manager of Purchasing,Norfolk County Commissioners,re paint and electric light bulbs and fluorescent tubes contracts. H. Letter from Paul Cellucci/Jane Swift, Mass Executive Department,enclosing four copies of BF- JUMP START Program re transfer and cleanup of contaminated properties. I. Certified Mail Notice of public hearing Request for Determination of Applicability for the construction of a deck and fence at 80 Summer Street. J. Minutes of regular meeting of Fire/Police Station Committee of January 18,2000. K. Memorandum from Joe Godzik,re vacation from 1/31/2000 through 2/4/2000. L. Letter from Sally Davis,Massachusetts Clean Water Council's Project Director,enclosing copies of"The Imperfect Storm"report for the Massachusetts Campaign for Clean Water. M. Massachusetts Highway Department's notice of apportionment of funds and request to sign and return memo. N. Memorandum from Mass Executive Office of Environmental Affairs,Department of Environmental Protection,re Water Management Act Permit applications received for the South Coastal and Buzzards Bay Watersheds. Mail Summary—February 1,2000 Page 2 O. Letter from Joseph Chessey,Jr.,Deputy Commissioner,Mass Department of Revenue,Division of Local Services—FY 2000 Cherry Sheet Manual. P. Hand delivered by D.P.W. Report of motor vehicle accident involving snowplow. Tl.. Rt Cct c b dJ Q /6 TOWN OF COHASSET BOARD OF SELECTMEN 0 41 Highland Avenue Tel: (781)383-4105 o„ASSET Cohasset, Massachusetts 02025 Fax:(781)383-7087 AGENDA BOARD OF SELECTMEN MEETING TUESDAY, FEBRUARY 8, 2000 7:30 P.M. Town Manager's Report 7:40 P.M. School Facilities Committee Update 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Mark DeGiacomo - School Articles 8: 15 P.M. Russ Bonetti - Hagerty Committee Update 8:30 P.M. Wallace St. John - Warrant Article Review 8:45 P.M. Jeff Waal - Warrant Article Review 9:00 P.M. Sue Cope - ConCom Articles Review 9: 15 P.M. Executive Session 9:45 P.M. Consent Agenda - No action required 9:50 P.M. Minutes Approval 9:55 P.M. Miscellaneous 10:00 P.M. Adjournment jds2800 MINUTES - MEETING OF BOARD OF SELECTMEN February 8, 2000 Selectmen present: Merle S. Brown Thomas J. Callahan Frederick R. Koed (9:00 p.m. ) Roseanne M. McMorris Diane C. Sullivan Others present: Robert B. Spofford - School Facil. Comm. Mark G. DeGiacomo - School Committee Edward M. Malvey - Supt. of Schools Kenneth R. Cisneros Barbara M. Power J. Russell Bonetti) Paul L. Pattison ( - Hagerty Prop. Acquis. Comm Veneta P. Roebuck ) Bruce W. Pratt - Call Firefighter Wallace St. John Jeffrey C. Waal ) - Conservation Comm'n Susan G. Cope Kevin M. Ulmer Molly Hochkeppel - Patriot Ledger Brian Brennan - Cohasset Mariner Paul R. DeRensis - Town Counsel Mark W. Haddad - Town Manager Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:32 p.m. Mr. Koed was not Call to order present. The Town Manager commented on items in the weekly mail packet: Mail packet items Item #3. Second Annual Report, Cohasset Lobster Lab, Inc. The Second Annual Report of the Cohasset Lobster Lab, Inc. has been submitted, as required by the contract. Item #6. Mass. Dept. of Education memo re proposed changes to school construction regulations Held for discussion later. Mr. Haddad commented on his Weekly Report: Town Manager's Weekly Report Item #1. Report on various items requested at last week's meeting A schedule for the presentation of warrant articles at the next three Selectmen's meetings was submitted. The Town Manager asked for additions or changes. Mrs. McMorris asked that a representative of the First Parish Church attend a meeting with regard to its warrant article. � t MINUTES - MEETING OF BOARD OF SELECTMEN February 8, 2000 Page 2 Item #3 . Annual Town Meeting Warrant draft The articles have been placed in different order and some have been removed. The draft is a proposal. Mr. Brown did not want the recycling article to be placed last. The ordering of articles was reviewed. There was discussion about the article for a zoning bylaw change affecting the Stop & Shop property. Mr. Haddad said he had consulted with town counsel who said the Attorney General's office has agreed that the article may go forward, providing there is positive endorsement of it by the Planning Board. Mr. Haddad said the article will remain on the warrant for the present and if there is no endorsement, it will be taken off. Item #4. Request of Nantucket Board of Selectmen re Steamship Auth- ri Mr. DeRensis was asked for his opinion. He said the proposal eventually involves shifting freight and passengers to New Bedford, which is a five-hour trip one way. New Bedford wants to divert traffic to enhance its economy. Mr. Haddad was asked to write a letter supporting the position of the Nantucket Board of Selectmen. Item #5. Discussion re MBTA train station The Board members decided that March 14, 2000, at 8 :00 p.m. , is acceptable. The method of presentation was discussed and it was agreed that the Planning Board, Mitigation Committee, and Chamber of Commerce would be asked to appear at ten minute intervals. Item #6. Air conditioning status and Marketing Plan for Oscrood School Mr. DeGiacomo was present for later discussion. Mr. Spofford of the School Facilities Committee was asked to provide School Facil. an update. He reported that throughout January the committee met and Comm. update discussed a renovations only option rather than a reimbursable option. It was the intention to make a comparison before anything was done about what will be needed in the buildings. The cost is down to roughly $19, 000, 000. He said it is not the committee's opinion to recommend this to the community because a great deal was taken out from a fifty-year useful life. It does not bring the buildings up to the fifty-year useful life feature, so the town could be looking at major renovations within five to seven years, or even less. Mr. Brown asked about the advisability of refurbishment rather than building new schools. Mr. Spofford said his committee has been involved with the School Building Assistance Bureau for five or six years and the town is in a good position. The commitment from the state is that the Osgood School will be funded. The committee does ly MINUTES - MEETING OF BOARD OF SELECTMEN February 8, 2000 Page 3 not know what will come out of the new proposed regulations and conversations with the state indicate the funding mechanism could change. The Governor is saying it may be determined to be inequitable that communities like Cohasset with high income population should continue to get 609. reimbursement. Mr. Spofford said the Town does not have to go on the list, but there is a space allotted. The committee has not yet taken a position, but when there is certainty involved a hard look should be taken at it. He said there is a difference in what the committee considers to be renovation and what the state is calling it. The state is saying they would prefer doing what Cohasset is doing on a renovation project, but the amount of funding for it is uncertain. Mr. Spofford emphasized that new regulations are proposed and the funding regulations will change. Mr. Spofford said Strekalovsky & Hoit have been hired as architects and they will spend time in the next thirty days going over the Middle/High and Deer Hill Schools on reimbursable type projects. He said the committee will be meeting once or twice a week and by the end of February it is hoped a number will be available. Mr. Haddad said it will be published in the newspaper when the various topics involved will be discussed. Mr. Spofford said the committee welcomes comments and questions. Mr. Haddad told the Board that depending on what happens at tomorrow night's meeting of the committee, Mr. Spofford may be back next week to report further. The Selectmen commented on various matters: Selectmen's comments Mrs. McMorris said it is unfortunate the Police Department has lost the DARE grant and she would like to see if it can be funded again for participation of the schools. Chairman Brown called for public comment at 8 :04 p.m. Public comment Bruce Pratt, 83 Sohier Street, said the call firefighters had circulated petitions in the town and got 500 signers. He gave the Board members a photocopy of the petitions. He said one petition requests the Board to put $15, 000 for call firefighters back in the budget and to insert an article in the warrant to reinstate the department, and the other is a petition for a special town meeting. He said all who signed the petitions are supportive and that is the general feeling of the townspeople. Mrs. McMorris said the $25, 000 in the budget for the Town Planner has the potential to be offset by a municipal incentive grant which can be applied for in the spring. She said the $15, 000 for the call firefighters cold be found within the $25,000 set aside for the Town Planner. MINUTES - MEETING OF BOARD OF SELECTMEN February 8, 2000 Page 4 Mrs. Sullivan asked if the Board is inclined to re-open the question. Mr. Callahan said the grant may solve the problem when it comes up, but before putting it back in the budget it should be known how it is to be paid for. Mrs. Sullivan asked for a motion for reconsidera- tion. The Town Manager suggested that the issue be brought back next week when more information is available. Article #10 was discussed with Mr. DiGiacomo and Dr. Malvey. Mr. ATM Art. #10 Haddad explained that $150,000 is being sought in order to continue the school's technology plan started several years ago. He asked Dr. Malvey for background on what is planned to do with the money. Dr. Malvey said that two years ago $350, 000 was appropriated by town meeting to do infrastructure work. Ultimately, $150, 000 of that amount had to be used for special education needs. With the $200, 000 in remaining funds they went out to bid last year. It was felt the bids were too high, so they went out to bid a second time and the bids came in at $160, 000. The administration came back to the School Committee and requested reinstatement of $150, 000. There was further discussion with the Town Manager and an agreement was reached to defer the request for $150, 000 to the Annual Town Meeting. He said the funding would allow them to continue with the plan to increase equipment at the High/Middle Schools, the Deer Hill School, and to work towards the Osgood School. Dr. Malvey gave a brief summary of the equipment that would be purchased. He said the actual cost of equipment is coming down considerably from the original $750, 000 proposed. However, once they start with technology replacement parts will be needed, so there will be a requirement for ongoing maintenance to keep it up and running. There was discussion about how the funding is structured. Dr. Malvey said they will try to bundle the plan so as to maintain eligibility for 60. reimbursement. There was discussion about the type of equipment purchased for the various schools to date. Mr. Cisneros, technology co-ordinator for the schools, explained what has been done thus far and what is planned for the future. In connection with the status of installation of air-conditioning at A/C at Os- Osgood School, Mr. DeGiacomo said the system will be tested in warmer good School weather. They are starting to take advantage of it for community groups and classes, which is one of the goals. Mrs. Sullivan pointed out that a Marketing Plan is needed. Mr. Haddad stated that he and Mr. Callahan have been working with the Hagerty Comm. Hagerty Committee. Mr. Bonetti has been keeping them fully informed update and the committee is ready to go forward with some of the proposed plans on the site. He said Mr. Bonetti is present to provide an update of the project. MINUTES - MEETING OF BOARD OF SELECTMEN February 8, 2000 Page 5 Mr. Bonetti said the funds remaining for the project amount to $54, 000. Mr. Haddad called attention to a proposal in today's packet to do the work for $180, 000, which is he said is not an unreasonable price. Mr. Bonetti said his committee met last night and discussed the dock, which was permitted while the rest of the work was ongoing. The committee voted 8 - 1 to seek $126, 000 to $180, 000 to finish the project. Mr. Haddad asked if some work could be started right away. Mr. Bonetti said a cleanup could be done for around $24,000,, and he thinks a lot of it could be done by volunteers. It was decided to do what work could be done now and put an article on the warrant for the fall town meeting for the remainder of the money necessary. Mr. Bonetti distributed an estimate of the cost. The proposal was discussed. Mr. Callahan suggested putting the riprap out to bid. The Town Manager said he and the committee could get together after town meeting to determine the best course of action. Chairman Brown thought the project should go forward. Mr. St. John and Mr. DeGiacomo discussed Article #6. Mr. Haddad said ATM Art. #6 the article involves a $23, 000 transfer from available funds to upgrade I,illard_ Field. Mr. St. John read a letter he wrote to the Recreation Department last fall concerning the upgrade of the field. He said $1,650 was spent and the Park Department applied compost to the field. He said he wanted to discuss Lillard Field, which for the last twenty to twenty-five years has held water. Quotes were obtained to recrown and seed the field, and during the building of Alumni Field the drainage system collapsed and water coming down from the hill now goes onto the field as well. Mr. Haddad said part of the cost is to replace the drainage line and the remainder is to upgrade the field. Mr. St. John said there is a private party interested in putting up money to sprinkle the field once it is completed. Chairman Brown suggested looking into the possibility of sprinkling the playing fields with well water in order to save costs. Motion of Mr. Callahan to recommend Article #6. Second by Mrs. McMorris. Vote 4 - 0 in favor, none opposed. Motion of Mr. Callahan to recommend Article #10 (school technology) . ATM Art. #10 approved Second by Mrs. McMorris. Vote 4 - 0 in favor, none opposed. MINUTES - MEETING OF BOARD OF SELECTMEN February 8, 2000 Page 6 Mr. Waal discussed Article #25 with the Board. Mr. Haddad said the ATM Art. #25 Planning Board sponsored the article, but Mr. Waal is the proponent. Mr. Waal said the article prohibits commercial or construction activity between the hours of 11:00 p.m. and 7:00 a.m. without a special permit. He said he has a personal problem with Stop & Shop early morning deliveries because he lives nearby. Mrs. McMorris said the wording of the article is vague. Mr. DeRensis explained that it involves an existing bylaw and only a few words were changed. Mrs. Sullivan objected to the use of the words "retail" and "commercial" and asked how snowplowing would be dealt with. Mr. Koed arrived in the meeting room at 9:00 p.m. Chairman Brown said he thought snowplowing should be allowed. Mr. DeRensis suggested changing the wording to "shall not include snowplowing" at the end of the sentence. Mrs. McMorris wanted the twenty-four hour permits for operations eliminated. Article 7, section 30, of the bylaws was consulted regarding retail sales. Mr. Haddad said Mr. Waal is trying to eliminate deliveries between the hours of 11:00 p.m. and 7:00 a.m. Town counsel said if commercial or construction activity is not allowed to occur within the town during those hours, there is no safety valve for something useful. After further discussion, Mr. Waal offered to work with town counsel on rewording the article. Chairman Brown agreed with this proposal and said Mr. Waal would not need to come back before the Board. Mr. Haddad said the article will be redrafted before it goes to the printer. Ms. Cope discussed Articles 422 and 423. Mr. DeRensis pointed out ATM Arts. #22 that the articles would curtail the jurisdiction of the Conservation and #23 Commission. Ms. Cope said the commission is seeking to reduce jurisdiction in the wetlands area, which is currently 100 feet. She said it is an attempt to remove any unnecessary difficulties for property owners. Mr. Waal said they are reducing the area down to 25 feet. Ms. Cope said vernal pools are not currently protected under state bylaws and the commission would like to have a 25-foot buffer zone around them. She said they have also inserted in Article #23 a definition of a vernal pool. Mr. Haddad explained that it is the state' s definition of a vernal pool. Mrs. McMorris said they are protecting any depression someone might have in his yard. She thinks it should be certified. Mr. Waal said as well as taking too long, certification would have to be done with the consent of the land- owner. There was discussion about how to differentiate between puddles and vernal pools. Mrs. McMorris said the article is poorly drafted. Mr. MINUTES - MEETING OF BOARD OF SELECTMEN February 8, 2000 Page 7 DeRensis suggested adding a phrase at the end of the sentence, "and that an appropriate scientist reports such pool provides a habitat for plants." Mrs. Sullivan suggested adding the word "certified" before "vernal pool." Mrs. McMorris wanted to know how a determination was to be made. Mrs. Roebuck said an agent goes out to a property and identifies vernal pools. Counsel further suggested adding, "and that meets the criteria for state certification, whether or not it is so certified." Approval was indicated for this latter change. There was further discussion about wording. Mrs. McMorris wanted to know the definition of isolated land subject to flooding. Ms. Cope read from the state regulations. Mr. Waal said under town regulations it is the same thing, except as to size. Mrs. McMorris said if the definition is put in it will change the jurisdiction. Mr. Waal agreed. Counsel recommended inserting the definition. Mrs. McMorris wanted added in Article #23 "isolated land subject to flooding which is defined in the regulation" , and also adding the wording of the regulation. Motion of Mrs. McMorris to support Articles #22 and #23, as changed. Second by Mrs. Sullivan. Vote 5 - 0 in favor, none opposed. Motion of Mr. Callahan to approve the minutes of regular and Mins, reg. executive meetings of February 1, 2000, as amended. and exec. sessions Second by Mrs. McMorris. 2/1/00 Vote 5 - 0 in favor, none opposed. In connection with the call firefighters' petitions, the Town Manager Call fire- said he has a proposal to reduce the amount of overtime budgeted for fighters the Fire Department from $100, 000 to $85, 000, in order to meet the budget disc. $15, 000 funding requirement for call firefighters. He said this resumed reduces the overtime and would not cause any impact on the budget. He added that it is a risk and may require further action in the fall. Motion of Mrs. McMorris to reconsider last week's vote not to fund call firefighters. Second by Mr. Callahan. Vote 5 - 0 in favor, none opposed. Motion of Mrs. McMorris to change the amount in the overtime budget in the Fire Department from $100, 000 to $85, 000 and reinstate $15, 000 into the Fire Department's budget for the call firefighters. 2 MINUTES - MEETING OF BOARD OF SELECTMEN February 8, 2000 Page 8 Second by Mrs. Sullivan. Vote 5 - 0 in favor, none opposed. Chairman Brown said the fee for the Recycling Transfer Facility RTF fee should be reconsidered. Mr. Haddad pointed out that in order to fund reconsidered the position at the Transfer Station the sticker fee should be increased from $85 to $100. Motion of Mrs. McMorris to increase the fee at the RTF to $100, but to keep the fee for senior citizens at $65. Second by Mr. Callahan. Vote 3 - 2 opposed, Mr. Brown and Mrs. McMorris in favor. The Town Manager asked for the call of an executive session with the Cohasset Heights, Ltd. subcommittee to discuss litigation with the CHL Landfill, and to consider a personnel matter. Motion of Mrs. McMorris to go into executive session for the purposes Exec. session stated, not to return to open meeting. Second by Mr. Callahan. Vote 5 - 0 in favor, none opposed. Mr. Brown - Aye Mr. Callahan - Aye Mr. Koed - Aye Mrs. McMorris - Aye Mrs. Sullivan - Aye. The Board went into executive session at 9:45 p.m. and did not return to open meeting. APPROVED: DATE: Town Manager z s- TOWN OF COHASSET BOARD OF SELECTMEN o 41 Highland Avenue Tel: (781)383-4105 r o„AsseT Cohasset, Massachusetts 02025 Fax: (781)383-7087 w _ n1 To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: February 8, 2000 1. Ordinarily when I draft my weekly report, I begin by outlining what is on the Agenda for this week's meeting. This week I am changing it based on the discussion at last week's meeting to invite in various individuals to present their warrant articles to the Board. The following schedule has been developed for the next three meetings: Tuesday, February 8, 2000 8:00 P.M. Mark DeGiacomo - School Articles 8:30 P.M. Wallace St. John - Lillard Field Improvements 8:45 P.M. Jeff Waal - Proposed By Law Amendment for Business Operation 9:00 P.M. Sue Cope - Conservation Commission Articles Tuesday, February 15, 2000 8:00 P.M. Joseph DiVito - Tax Bill Articles 8:15 P.M. John McNabb - Water Commission and Citizen Petition Articles 8:45 P.M. Leonora and Leland Jenkins - Citizen Petition Articles 9:15 P.M. Board of Health - Various Articles Tuesday, February 29, 2000 8:00 P.M. Library Trustees - Old Osgood School Renovation Article 8:15 P.M. Jim Spellman - Gulf River Speed Limit Amendment 8:30 P.M. Merle Brown - Recycling Committee Articles Please let me know if this schedule is acceptable to the Board. BOARD OF SELECTMEN WEEKLY REPORT February 8, 2000 pagetwo 2. In addition to the items mentioned above, also scheduled on Tuesday's agenda are three additional matters. First, Rob Spofford, Chairman of the School Facilities Committee, will be in to update the Board on the status of the School Renovation projects. Second, Russ Bonetti will be in to update the Board on the progress of the Hagerty Property Committee. Finally, I have scheduled an Executive Session with Town Counsel and the members of the CHL Subcommittee to update the Board on the negotiations. 3. Enclosed in the Mail Packet is the latest draft of the Annual Town Meeting Warrant. I have updated many of the articles to reflect Town Counsel's concerns, as well as, reordered the articles. Some articles have also been removed. I would ask the Board to review this draft and let me know if the order of articles is acceptable. We can discuss this further at Tuesday's meeting. 4. The Board had asked me to get more information from Paul DeRensis on the request from the Nantucket Board of Selectmen to lobby against changes to the Steamship Authority. I spoke to Paul about this and he will update the Board at Tuesday's meeting. After his update, the Board can decide whether or not you want to support the Nantucket Board's position. 5. I would propose that we schedule the discussion on the location of the MBTA Train Station for your meeting of March 14, 2000 at 8:00 P.M. If this date is acceptable to the Board, I will notify the MBTA Mitigation Committee, the Chamber of Commerce and the Planning Board. Please let me know if there is anyone else I should contact. 6. The Board had asked me to find out the status of the air conditioning at the Osgood Elementary School, as well as, whether or not the School Committee has developed a Marketing Plan for the use of that building during the summer. I have spoken to Mark DeGiacomo about this matter and he will update the Board at Tuesday's meeting. 7. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb enclosure z� TOWN OF COHASSET BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 o„„SSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: February 8, 2000 A. Zoning Board of Appeals' notice of public hearing on an application for a Special Permit at 49 Margin Street,Peter A. Roy. B. Letter from Tom Kelley, Commissioner, Mass Department of Veterans' Services —notice of apportionment of funds and request to sign and return questionnaire. C. Letter from The Reverend E. Clifford Cutler, St. Stephen's Episcopal Church, re impact of sewer construction. D. South Shore Regional School District Committee. Minutes of a special meeting of 12/8/99. E. South Shore Regional School District Committee. Minutes of a regular meeting of 12/15/99. F. Letter from Robert Kelley, Jr., District Treasurer, South Shore Regional School District Committee notifying the Town of a$923 reduction. The new total assessment due for 1999-2000 is $85,156 with the two final payments for April and June being $21,058.25. G. Letter from Shannon O'Brien, Treasurer, Mass Department of the State Treasurer, explaining the planned restructuring of deferred compensation plan. H. Letter from John and Mary Hartshorne with a request to consider Village site for railroad station. I. Letter from John Kinchla, re call firefighters. J. Letter from Domenic Tutela, Tutela Engineering Associates, Inc.,to Dick Stewart, D.E.P., Bureau of Resource Protection— invoice summary applications for various grant loans re sewers. 2� Mail Summary—February 8, 2000 Page 2 K. Letter from Peter Webber, Commissioner, Mass E.O.E.A., Department of Environmental Management, announcing the availability of Releaf grants for community tree-planting for the spring of 2000. L. Recreation Commission agenda for meeting of 2/8/00. M. Memo from Mass Executive Office of Administration and Finance, State Surplus Property Office—Surplus Property Memo VA, FY 2000. N. Letter from Stacey Parker, Counsel, Director of Broadband, MediaOne, enclosing revised year 2000 form 1210 re basic service tier rate adjustment. O. Memo from Joe Godzik, Board of Health, re mutt mitt dispenser placement. P. Letter from Don Cassano, Director of Operations, Pine Hollow Park Association, soliciting donations of used playground equipment. Q. Letter from Bruce Wait, Murphy& Wait, P.C. Notice of Conservation Commission's hearing re Wheelwright Estates, 2/17/00. R. Recycling Committee minutes of meeting of January 15, 2000. Next meeting is 2/5/2000, D.P.W. garage, 10:00 a.m. k, 29 i 4 3 TOWN OF COHASSET BOARD OF SELECTMEN o _ 41 Highland Avenue Tel: (781)383-4105 r OMASSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 AGENDA BOARD OF SELECTMEN MEETING TUESDAY, FEBRUARY 15, 2000 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Police & Fire Station Study Committee 8:30 P.M. John McNabb - Warrant Articles Review 8:45 P.M. Leland & Leonora Jenkins - Articles Review 9:15 P.M. Board of Health - Warrant Articles Review 9:30 P.M. Consent Agenda - No action required 9:35 P.M. Minutes Approval 9:40 P.M. Miscellaneous 10:00 P.M. Adjournment jds 2 15 00 MINUTES - MEETING OF BOARD OF SELECTMEN February 15, 2000 Selectmen present: Merle S. Brown Thomas J. Callahan Frederick R. Koed Roseanne M. McMorris Others present: John K. McNabb, Jr. - Water Commissioner Joseph E. DiVito, Jr. - Treas./Collector Leland H. Jenkins Leonora C. Jenkins Paul S. Barry, Jr. Robert B. Spofford - School Facil. Comm. Mark G. DeGiacomo - School Committee Stephen N. Bobo - Board of Health George L. McGoldrick) V. Ann Brophy ( - Police/Fire Station Study Comm. Brian W. Noonan ) Roger W. Lincoln Robert M. Egan - Building Inspector Brian Brennan - Cohasset Mariner Molly Hochkeppel - Patriot Ledger Mark W. Haddad - Town Manager Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m. , Chairman Brown Call to order presiding. Mrs. Sullivan was not present. The Town Manager commented on items in this week's mail packet: Mail packet Item #6 . Planning Board request re location of train station A letter was sent to the Chairmen of the Planning Board and Greenbush Mitigation Committee, and to the President of the Chamber of Commerce, inviting them to attend the meeting of March 14. There have been many telephone calls regarding the matter. He suggested that the meeting should be held in the Town Hall Auditorium to accommodate those interested. Mrs. McMorris said both newspapers reported that the Board was going to hear presentations on re-locating the station, and the purpose is only to hear new information. Chairman Brown said the hearing should be as brief as possible. The Town Manager said the meeting would be cablecast downstairs. Item #7. Letter to residents of Lamberts Lane re fire protection Responses are being received. Mrs. McMorris wanted to discuss a letter from Glenn Pratt concerning Other business an accreditation process of the police force. The Town Manager commented that the process would take many years to complete and one officer would have to be allocated to take the department through the 3 MINUTES - MEETING OF BOARD OF SELECTMEN February 15, 2000 ® Page 2 process. He said it would be expensive and the Town has neither the money nor the resources. Mrs. McMorris said it is something the Board should know more about, and asked that it be put on a future agenda. The Chairman asked Mr. McNabb to comment on a letter from Glenn Pratt relating to the recent freezeup of a pipe at the High School. Mr. McNabb explained the contributing weather conditions at the time of the incident, the peculiar circumstances relating to the configura- tion of the pipe involved, and the difficult in locating the leak. Mr. Haddad asked if the Water Department would file a formal written response. Mr. McNabb indicated that it was in process. Mr. Haddad asked for a copy of it. The Town Manager gave a brief update on the status of the Harbor dredging. He said the last barge is going out soon and the Army Corps of Engineers will do the site survey this Thursday. The dredging will be completed this month. He also said the School Facilities Committee will meet tomorrow evening at the High School Library and the meeting will be broadcast live on Channel 22 . The architect will be present for public comment and one of the proposed plans, with options, will be reviewed. On Saturday morning at 9:00 a.m. the committee will take comments and try to formulate a plan. The Town Manager commented on his Weekly Report: Town Mgr's. Weekly Report He has submitted the latest draft of the Warrant for Annual Town Meeting following town counsel's comments and action by the Board. He asked that the Board act on some of the remaining articles. He specified that he does not want any final determination of the operating budget until February 29. He asked the Board to make recommendations on the remaining articles. Article #4 (unpaid bills) : ATM warrant articles Motion of Mr. Callahan to recommend Article #4. Second by Mrs. McMorris. a Vote 4 - 0 in favor, none opposed. Article #5 (transfer of leftover money from Y2K) : Motion of Mr. Koed to recommend Article #5. Second by Mr. Callahan. Vote 4 - 0 in favor, none opposed. :3"S MINUTES - MEETING OF BOARD OF SELECTMEN February 15, 2000 Page 3 Article #7 (standard article of the Board of Assessors) : Motion of Mr. Callahan to recommend Article #7. Second by Mrs. McMorris. Vote 4 - 0 in favor, none opposed. Articles #8 (Town Scholarship and Local Education Fund) and Article #9 (Town Aid to Elderly and Disabled) : Mr. DiVito explained the articles. He told the Board members that administration of the articles would be inexpensive and that he has the staff available to do the work. Motion of Mr. Callahan to recommend Articles #8 and #9. Second by Mrs. McMorris. Vote 4 - 0 in favor, none opposed. Article #11 (Re-zoning of the area behind Stop & Shop) : Motion of Mr. Callahan to recommend Article #11. Second by Mrs. McMorris. Vote 3 - 0 in favor, Mr. Koed abstaining. Article #19 (Designation of state funds left over from Harbor dredging) : Motion of Mrs. McMorris to recommend Article #19. Second by Mr. Callahan. Vote 4 - 0 in favor, none opposed. Articles #20 (Director of Finance/Town Accountant) and #21 (amendment of Town Manager Act) : Motion of Mrs. McMorris to recommend Articles #20 and #21. Second by Mr. Callahan. Vote 4 - 0 in favor, none opposed. Articles #22 (amendment of "Wetlands Protection" bylaw) and #23 (further amendment of "Wetlands Protection" bylaw re vernal pools) : ® Both articles have been re-drafted. 3y MINUTES - MEETING OF BOARD OF SELECTMEN February 15, 2000 Page 4 Article #24 (Fire Alarm System Regulations) : Motion of Mr. Callahan to recommend Article #24. Second by Mrs. McMorris. Vote 4 - 0 in favor, none opposed. Article #31 (remedial septic systems within the flood plain) : Motion of Mrs. McMorris to recommend Article #31. Second by Mr. Koed. Vote 4 - 0 in favor, none opposed. Article #36 (to set interest rate re betterments for sewer projects) : Motion of Mr. Koed to recommend Article #36. Second by Mr. Callahan. Vote 4 - 0 in favor, none opposed. Article #38 (to establish a Wastewater Enterprise Fund) : Motion of Mr. Callahan to recommend Article #38. Second by Mrs. McMorris. Vote 4 - 0 in favor, none opposed. Article #39 (Inclusion of Olde Farm Hill Condominium in central sewer district) : To be deferred to Town Meeting. Chairman Brown asked that Article #41 ("Pay-As-You-Throw") be moved forward and designated as Article #11. The Town Manager continued comment on his Weekly Report: Town Mgr. 's Weekly Report Item #3 . Grant funding for Town Planner position (cont'd.) Due to the lateness of the state budget, applications will not be issued until April. Item #4. P A L S proaam in School Department Chief Noonan is working on keeping the program alive. 3S MINUTES - MEETING OF BOARD OF SELECTMEN February 15, 2000 Page 5 Motion of Mr. Callahan to approve the minutes of regular and Mins. mtg. , executive sessions of February 8, 2000, as amended. reg. and exec. , Second by Mrs. McMorris. 2/8/00 Vote 4 - 0 in favor, none opposed. There was no Selectmen's comment. Chairman Brown called for public comment at 8:10 p.m. There was no Public public comment. comment Mr. McGoldrick reported for the Police/Fire Station Study Committee. Police/Fire He said the committee had been meeting every week for five weeks. He Sta. Study explained that they started off looking at existing facilities which Comm. report it became clear do not meet the requirements of the Police and Fire Departments. He described the space limitations and said the last renovation was done eight or nine years ago and was mostly mechanical in nature. He said there was a plan submitted to add space above the Fire Department quarters which did not go forward. Mr. McGoldrick said the committee agreed to look at space enlargements for both departments. They visited the new Hingham Police Station and the old Osgood School, and looked at the rear portion of the school. They met with the Library Trustees and talked with the state about the compatability of having the Library and Police Departments in the same building. The Police can be set up separately from the Library, so there is a possibility of having the two functions at the old Osgood School. Mr. McGoldrick said the committee recommends a more detailed feasibility study and the hiring of an architectural firm to look at the possibilities of any of the options. The scope would include formalizing the requirements of both departments. The committee is looking at a long-term solution; they are looking at enlarging Elm Street, and any alternatives available. They are also looking at the existing Pratt Library, the existing Osgood School, the west field of the Osgood School, and parcels of land on 3-A. Based on discussions with architectural firms, they believe the study can be done for between $10,000-$15,000, and a request for proposals will be prepared to firm up the cost. He said they have looked at other towns, including Rockland, which has built a new Police Station recently. Mr. McGoldrick said the committee is asking the Selectmen to endorse an article for the warrant to do a feasibility study for the Police and Fire Departments. Mr. Callahan inquired about location of the Fire Department. Chief Lincoln said the fire station could be better located if it was closer to the geographical center of the town, on North Main Street s�> MINUTES - MEETING OF BOARD OF SELECTMEN February 15, 2000 Page 6 or the gravel pit area. He added that in order to drop the response time, there would have to be stations located at either end of the Town. Mr. Haddad said the architect named will assist the committee in looking at options to move forward. Mr. Brown asked where the $10,000 would come from. Mr. Haddad said he and the Town Accountant are developing a list to fund the article request in the current warrant. He also said the committee has asked him to draft an RFP prior to Town Meeting so there will be a dollar amount to bring to Town Meeting. Motion of Mr. Callahan to put an article in the warrant for an Vote to add architect to provide plans for a feasibility study. article to ATM warrant Second by Mr. Koed. Vote 4 - 0 in favor, none opposed. John McNabb was present to discuss Articles #15, #16, #17, #28 and ATM Arts. 15, #29. 16, 17, 28 & 29 Article #15 (to create a "Technology Business District") : Mr. McNabb explained the purport of the article, stating that it is a re-draft of the article that failed at Special Town Meeting. It would prevent solid waste facilities in the area. He said the article is still being worked out by town counsel. Motion of Mr. Callahan to recommend Article #15, subject to town counsel's approval. Second by Mrs. McMorris. Vote 3 - 0 in favor, Mr. Brown abstaining. Article #16 (Water Commission expenditures) : Mr. McNabb said they are planning to use the money appropriated to fix the pipe on King Street, which has undersized pipes and sub- standard pressures in homes and hydrants. The cost is $720, 000. Black Horse Lane is another serious flow problem area, and the wellfields. He said the wellfields are in good condition. Elms Meadow is not in as good condition. Water quality is excellent and the flow is good. The cost will be $200, 000 for Sohier Street and $300, 000 for Elms Meadow. Motion of Mr. Callahan to recommend Article #16. Second by Mrs. McMorris. MINUTES - MEETING OF BOARD OF SELECTMEN February 15, 2000 © Page 7 Vote 4 - 0 in favor, none opposed. Article #17 (Protection of water supply) : Mr. McNabb said the article relates to special acquisition of land outside the Town of Cohasset. It is being proposed because the Water Commissioners want to make sure they have the authority to acquire such land. He said the last sentence in the article is under discussion with town counsel. Motion of Mr. Callahan to recommend Article #17. Second by Mrs. McMorris. Vote 4 - 0 in favor, none opposed. Article #28 (Bylaw amendment re proposed solid waste facility) : Mr. McNabb said this article prohibits the Board of Health from granting a site assignment for a proposed solid waste facility within the Water Resources District. Mr. Haddad said town counsel has ruled the article as written is legal. Motion of Mr. Callahan to recommend Article #28 . Second by Mrs. McMorris. Mr. Barry commented that if it is all covered now, why does the Town have to add regulation on top of regulation. Vote 4 - 0 in favor, none opposed. Article #29 (Solid waste facility public process bylaw) : Mr. McNabb said the intent is to make sure nothing can sneak through. Motion of Mr. Callahan to recommend Article #29. Second by Mrs. McMorris. Mr. Barry said the article zeroes in on one entity. He asked if other projects would be stipulated next and if the Town would want any other community input about a sewer project. He suggested that disposal of rubbish is becoming an expensive commodity. Vote 4 - 0 in favor, none opposed. Leland Jenkins spoke in connection with Article #13 (to appropriate ATM Art. 13 $800, 000 for maintenance of schools) : a MINUTES - MEETING OF BOARD OF SELECTMEN February 15, 2000 Page 8 The Town Manager noted that town counsel has approved all citizens' petition articles as being legally drafted. Mr. Jenkins explained the provisions of Article #13. Mrs. McMorris thought the article should be held off. Mr. Haddad asked what would be received for the money sought and how many years are involved. Leonora Jenkins, 198 Jerusalem Road, said Cohasset is spending more than what the state formula sets aside now without any maintenance, and it appears that the Town could be getting money for some of the projects under the new state guidelines. The Board members expressed disagreement. Mr. Haddad asked for an interruption in the discussion to allow Mr. ATM Art. 33 Bobo to speak and return to the contemporaneous Board of Health meeting. He said Mr. Bobo will explain Article #33, which sets up a revolving fund to help pay for the On-Site Wastewater Management Plan. He added that passing the article would not impact anything. Motion of Mr. Callahan to recommend Article #33. Second by Mrs. McMorris. Vote 3 - 0 in favor, Mr. Brown abstaining. Article #34 (to impose a lien for fees re On-Site Wastewater ATM Art. 34 Management Plan) was discussed: Motion of Mr. Callahan to recommend Article #34. Second by Mr. Koed. Vote 4 - 0 in favor, none opposed. Article #35 (feasibility study for sewer project in Little Harbor ATM Art. 35 watershed) was considered: The Town Manager asked that action be withheld on the article until the Sewer Commission has an opportunity to act on it. The article was deferred to Town Meeting. Leland Jenkins resumed his discussion of Article #13. Mr. Spofford ATM Art. 13 stated that $800, 000 does not take care of Life, Safety and Code (cont'd.) violations. He suggested considering the Strekalovsky & Hoit report which estimates the cost at $5, 000,000-$6,000, 000. Motion of Mrs. McMorris not to recommend Article #13 . Second by Mr. Koed. vote 4 - 0 in favor, none opposed. 34 MINUTES - MEETING OF BOARD OF SELECTMEN February 15, 2000 Page 9 Article #14 (to appoint a "Town Maintenance Committee") The Town Manager said the article is not any different from the existing School Facilities Committee. Mr. Jenkins said the new committee being proposed would augment what Article #13 attempts to do. Chairman Brown said he did not like the recommendations and appointments to be made to the committee. Mrs. McMorris said the Town Manager has created a maintenance division to make determina- tions as to what needs to be done. Mr. Haddad commented on the work being performed by the maintenance division. Prolonged discussion followed, and it was decided that the purpose of the article would be duplicative. Mr. DeGiacomo said as part of the school facilities project, a maintenance plan will be submitted which will include all three schools. He said the maintenance plan will be basically in the form of checklists and there would be nothing to meet about or to discuss. It will be the responsibility of the maintenance department to do the work. He said he does not think it is necessary for a new committee to debate about what is going to be done. Mr. Haddad pointed out that the money to do the maintenance work under the proposed article would have to be budgeted each year as well. Motion of Mr. Callahan not to recommend Article #14. Second by Mrs. McMorris. Vote 4 - 0 in favor, none opposed. Motion of Mr. Callahan that the issue raised by Article #13 be placed on the ballot for April. Second by Mrs. McMorris. Vote 3 - 1 opposed, Mr. Callahan in favor. Article #27 ("Underage Purchase of Tobacco Products") was explained ATM Art. 27 by Leonora Jenkins. Mr. Haddad said town counsel has reviewed the article with the Attorney General and it can be adopted. Mrs. McMorris questioned government involvement in the issue. Motion of Mr. Callahan to recommend Article #27. There was no second. Motion of Mrs. McMorris not to recommend Article #27. There was no second. Mr. Haddad said he would bring the article back before the Board. MINUTES - MEETING OF BOARD OF SELECTMEN February 15, 2000 Page 10 Article #30 (special procedure for override elections) was ATM Art. 30 considered. Mr. Haddad explained the article, adding that town counsel did not recommend the article. He said it would require posting the amount of principal to be borrowed on an override question. Mrs. McMorris objected that it could be interpreted as a means of influencing the vote. She wanted further discussion with town counsel. Motion of Mrs. McMorris not to recommend Article 430. Second by Mr. Callahan. Vote 4 - 0 in favor, none opposed. Article #41 ("Pay-As-You-Throw") was considered. ATM Art. 41 Motion of Mrs. McMorris to recommend Article #41. Second by Mr. Callahan. Vote 3 - 1 in favor, Mr. Koed opposed. Discussion of Article #35 was continued. There was disagreement on ATM Art. 35 the amount of money assigned to the article. Mr. Koed asked if it would be possible to quit and get out of the system if a participant wanted to. Mrs. McMorris said there should be a separate fee for maintenance and replacement of a system. She said the Board of Health should explain the article further. Motion of Mr. Koed to adjourn. Adjourn Second by Mrs. McMorris. Vote 4 - 0 in favor, none opposed. The meeting was adjourned at 10:35 p.m. APPROVED: DATE: Town Manager TOWN OF COHASSET BOARD OF SELECTMEN o 41 Highland Avenue Tel: (781)383-4105 OHASS Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: February 15, 2000 1. Scheduled on Tuesday's agenda are several items. First, Joe DiVito will be in to discuss the proposed warrant articles to allow for a Town Scholarship Fund and Elderly and Disabled Taxation Fund. I will cover this matter during my weekly report. Secondly, the Police and Fire Station Study Committee will be in to provide the Board with an update of their activities. The Committee has been meeting on a weekly basis examining various options to address the needs of both the Police and Fire Department and would like the opportunity to discuss these with the Board. Third, John McNabb will be present to discuss the proposed Warrant Articles by the Water Commissioners and his Citizens' Petition articles. Fourth, Leland and Leonora Jenkins will be in to discuss their proposed Citizens' Petition warrant articles. Finally, the Board of Health will be in to discuss their proposed warrant articles. 2. Speaking of the Warrant, enclosed in the mail packet is the latest draft of the Warrant. I have updated the draft to reflect Town Counsel's most recent comments, as well as, action taken by the Board at last week's meeting. During my weekly report, I would like to have the Board take action on the articles that we have not invited proponents to come before the Board, including the Town Manager's proposed operating budget. We can discuss this further at Tuesday's meeting. 3. With regard to the Town Manager's proposed operating budget, as requested by Selectman McMorris at last week's meeting, I have contacted the Department of Housing and Community Development to inquire about the availability of grant funding for the proposed Town Planner position. According to officials at DHCD, grant applications will be mailed out in April. We will be prepared to file a grant application for this position upon receipt of the necessary materials. I will keep the Board informed of the grant application process. BOARD OF SELECTMEN WEEKLY REPORT February 15, 2000 page two 4. Selectman McMorris had expressed concern at last week's meeting over the loss of grant funding for our P.A.L.S. program in the School Department. I have discussed this matter with Chief Noonan and he informed me that he has been working with Michael Gill of the High School to find a way to keep the program alive. They are seeking new funding for the program through other grants and private donations. In addition, I am looking at ways to provide the necessary funding through the operating budget. We will continue to keep the Board informed of our progress. 5. As requested, I have invited the proponents of the Citizens' Petition Article to waive the building permit fee for First Parish Church to your February 29, 2000 meeting. Also, I have invited Kevin Ulmer to your March 21, 2000 meeting to discuss the Annual Report of the Lobster Lab. 6. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb enclosure I`3 TOWN OF COHASSET BOARD OF SELECTMEN 0 41 Highland Avenue Tel: (781)383-4105 > OMASSE, Cohasset, Massachusetts 02025 Fax:(781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: February 15, 2000 A. Letter from Metropolitan Area Planning Council, re Legislative Services Directory. B. Massachusetts Municipal Association—Legislative Bulletin—February 7, 2000. C. Letter from Patti Keville attaching minutes to the M.A.P.C. meeting of 1/27/00. D. Letter from Robert Noble, Regional Director, Bell Atlantic announcing their fourth EdLink Awards program. E. Memo re FY00 pothole awards with an award list. F. Letter from Hamilton Tewksbury, Cohasset Historic Commission, re remains of a boat, ship or barge in Baileys Creek and request to meet with the Board regarding removal of same. G. Fire/Police Station Study Committee minutes of meetings of January 25 and February 1, 2000. H. Memorandum from Paul Regan, Executive Director, MBTA Advisory Board re February 22, 2000 Annual Meeting. I. Department of Housing & Community Development, re FY 2000 Peer to Peer Grant Funds still available. J. Decision of Zoning Board of Appeals public hearing on a petition for a Special Permit at 71, 83, & 85 South Main Street—Sarro Realty Trust, Gerd Ordelheide, Trustee. K. School Facilities Committee minutes of meetings of January 10, January 26, and February 2, 2000. L. Copy of letter from Edward Malvey, Superintendent of Schools, to Mary Goodwin thanking her for her services on the Osgood project and Deer Hill and Middle High School work. M � � .-� O 11 TOWN OF COHASSET BOARD OF SELECTMEN o 41 Highland Avenue Tel: (781)383-4105 r o„xET Cohasset, Massachusetts 02025 Fax: (781)383-7087 AGENDA BOARD OF SELECTMEN MEETING TUESDAY, FEBRUARY 29, 2000 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Library Trustees - Warrant Article Review 8:15 P.M. Jim Spellman - Warrant Article Review 8:30 P.M. First Parish Church - Warrant Article Review 8:45 P.M. Recycle Committee - Warrant Article Review 9:00 P.M. Consent Agenda - See attached page 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment TOWN OF COHASSET BOARD OF SELECTMEN o' 41 Highland Avenue Tel: (781)383-4105 o„,SET Cohasset, Massachusetts 02025 Fax:(781)383-7087 CONSENT A GENDA February 29, 2000 Item #1 Request from Martha Ann Bernier to sell back to the Town lots 63, 64, 81, 82 and Section A at Woodside Cemetery. Peter Laugelle has reviewed these lots and recommends that the Town purchase the lots back for the Town in the amount of $5,200.00. 1 would recommend approval by the Board. Item #2 Request from First Parish Church for two one-day liquor licenses on (W Friday, March 17, 2000 from 6:00 P.M. to 11:00 P.M. and Saturday, March 18, 2000 from 6:00 P.M. to 11:00 P.M., for the Church's annual fund raising event. The alcohol will be served before the musical performances. jds 2 29 00 MINUTES - MEETING OF BOARD OF SELECTMEN February 29, 2000 Selectmen present: Merle S. Brown Thomas J. Callahan Frederick R. Koed (7:40 p.m. ) Roseanne M. McMorris Diane C. Sullivan Others present: Sheila S. Evans ) Barbara M. Power ( - Library Trustees Patience G. Towle) Janet Husband - Library Director James Spellman - Gulf Association Josiah Stevenson - First Parish Church Claire Sullivan - So. Shore Recycling Co-op. Paul S. Barry, Jr. - Cohasset Heights, Ltd. Brian Brennan - Cohasset Mariner Molly Hochkeppel - Patriot Ledger Mark W. Haddad - Town Manager Joyce D. Studley - Admin. Secretary The meeting was called to order at .7:32 p.m. , Chairman Brown Call to order presiding. Mr. Koed arrived at 7:40 p.m. The Town Manager commented on items in the weekly mail packet: Weekly mail packet Item #1. Annual Town Meeting Appropriations There is an $800, 000 deficit under Article #14 (School Maintenance) . If the article passes, a capital exclusion override will be required. Item #5. "Circuit Breaker Bill" The new tax credit program to assist low and moderate income elderly persons will become effective in FY2001. He asked the Board if the Deputy Assessor should be asked to come in to discuss it. It was agreed that this should be done and to invite someone from The council on Elder Affairs as well. The press was asked to publicize the program. Item #6. D.P.W. Snow Account He asked the Board to authorize deficit spending for snow removal. Motion of Mr. Callahan to authorize deficit spending from the Snow Removal Account. Second by Mrs. McMorris. Vote 4 - 0 in favor, none opposed. The Town Manager commented on his Weekly Report: Town Mgr. 's Weekly Report MINUTES - MEETING OF BOARD OF SELECTMEN February 29, 2000 Page 2 Item #2 . ATM Warrant articles The latest draft of the Warrant is in this week' s packet. There are several articles the Board needs to take action on. He asked to have recommendations on remaining articles. The Lillard Field article has been removed due to the renovation project at the High School. The field will be part of the project. $20, 000 scheduled for that article is to go to the SPED account and applied towards the $180,000 deficit. He said the School Committee will have to have an additional $140, 000 and at this point the money is not available. Mr. Callahan wanted an explanation of the problem. Mr. Brown said he wanted something in writing showing where the money has gone. Mr. Callahan wanted to know what is being spent in and out of district. Mrs. McMorris said the School Committee should be asked to come in to discuss the deficit. The Chairman told the Town Manager to let matters stand as they are at present, for review later in the meeting. Mr. Koed arrived at 7:40 p.m. Mr. Haddad said the Conservation Commission's articles have been combined into one and he has re-written the article for the Library Trustees, who will be in to discuss it. Added to the Library article is the sale of the Pratt Building to offset the cost. Item #3 . FY01 Town Operating Budget The final draft of the FY01 operating budget has been included in this week's packet. All changes have been included with the exception of the D.P.W. laborer. He asked the Board to reconsider increasing the sticker fee from $85 to $100. He has removed all funding from D.P.W. maintenance and put it into the school budget because the bids received on the request for proposals did not meet the goal. He said there has been a change in the Governor's budget which increased funds for the School Department by $188, 000, and the budget has been increased by that amount. Mr. Haddad asked the Board to reconsider its previous decision and adopt the budget as proposed. Motion of Mrs. Sullivan to bring up the proposed increase of the sticker fee at the RTF for reconsideration and to discuss it. Second by Mr. Callahan. Vote 4 - 1 in favor, Mr. Koed opposed. MINUTES - MEETING OF BOARD OF SELECTMEN February 29, 2000 Page 3 Mrs. Sullivan asked what the vote of the Board is on "Pay-As-You Throw" . There was discussion concerning the function and cost of the plan. Motion of Mr. Callahan to support the budget for the D.P.W. as proposed. Second by Mrs. McMorris. Vote 4 - 1 in favor, Mr. Koed opposed. Mrs. Sullivan asked that her vote be recorded in absentia as being against the "Pay-As-You-Throw" article, making the final vote on Article #11 3 - 2 in favor. Item #4. Sewer Commission's request for infiltration/inflow improvements The Town Manager asked the Board to support the article in view of further information furnished by Commissioner Vanderweil. Motion of Mr. Callahan to approve the minutes of meeting of February 14, 2000. Second by Mr. Koed. Vote 4 - 0 in favor, Mrs. Sullivan abstaining. Chairman Brown read the Consent Agenda aloud. Motion of Mr. Callahan to approve the Consent Agenda, as proposed. Consent Agenda Second by Mrs. McMorris. Vote 5 - 0 in favor, none opposed. The Selectmen commented on various matters: Selectmen's comment Mr. Callahan reported on a meeting of the South Shore Coalition that took place this past week. He said regarding the matter of a Town Planner, there is going to be a state program that will provide up to $30, 000 per town for planning, to be doled out over a period of three to four years. He does not know if the money can be used for a staff person. Mr. Callahan also said the Town of Hull is going to be looking for a part-time planner and is budgeting $20, 000. Cohasset is budgeting $25, 000. He suggested contacting the Hull Town Manager. In connection with the consortium on group purchasing, Mr. Callahan said MAPC has designated a part-time staff person and will be putting S� MINUTES - MEETING OF BOARD OF SELECTMEN February 29, 2000 Page 4 out a first set of bids for D.P.W. materials. Eight of eleven towns are participating so far, and Braintree and Weymouth are thinking of joining. He said some towns have reported savings of $124, 000 over what they had been spending. Mr. Koed inquired about a boulder reported as being located in the Harbor and asked if it could be removed. Mr. Haddad replied that he is aware of the issue and he and the Harbor Master will discuss it with the mooring contractor. Chairman Brown said a School Finance Seminar will be held by the Mass. Municipal Association on March 16, 2000. It was decided that Mr. Koed and Mr. Callahan would attend. Chairman Brown asked for public comment at 8:10 p.m. There was none. Public comment The Library Trustees discussed Article #19 (conversion of the Osgood School to library use) . The Town Manager said the article has been ATM Art. #19 re-drafted. Mrs. Towle made a short presentation covering the important points. She showed architect's renderings of the proposed exterior and interior of the building. A paper was distributed to the Board showing cost and possible state funding. Mrs. Evans said the total cost of the conversion of the building for library use is $2.9 million. The state reimbursement would be $1.45 million and the remainder outside of state reimbursement would be raised from public funding and the sale of the old Library building. She explained the state funding proposal. She said there is no money at state level for library grants at this time, but the Board of Library Commissioners has decided to start a grant round for library grants. Two bills are currently pending in the Legislature. Applicants will be invited from about seventy Massachusetts towns seeking grants and awards will be made in due course. If the money becomes available, the towns will get the grants. If not, towns will be put on a wait list. There are no towns on any wait list at present. She said Cohasset is the most advanced of the seventy towns in the construction process in that construction drawings have been furnished and the project is ready to go out to bid. Mrs. Evans said they need approval of Town Meeting to get the application in by September. She said no one is in doubt the money is forthcoming. Mrs. Towle added that the library proposed fits Cohasset's needs and it is important to go to the March Town Meeting to gain permission to apply for funding. The Trustees are ready to raise money privately if the Town is committed to the project. The Town Manager indicated that he and the Town Accountant have made a proposal that would not have an impact on the tax rate. He said the cost of $2.9 million would have to go outside of Proposition S� MINUTES - MEETING OF BOARD OF SELECTMEN February 29, 2000 Page 5 dollars which they think they can raise by Town Meeting. The number will be available by that time. The article would authorize the sale of the present library building and the proceeds will be applied towards the debt service until the Trustees are able to raise funds. He said about $200, 000 would have to be borrowed and paid back over twenty years. He said the exact numbers will be in the motion, and if it works, the Town will be able to fund the new building. Mr. Haddad said basically the money is being appropriated now. The Trustees need approval of Town Meeting before the state money can be applied for. The motion will be specific that the Town will not be committed if the money is not forthcoming. The Trustees will know in February 2001 if the state money will be available. There was discussion about the impact of the article. Motion of Mr. Koed to recommend Article #19. Second by Mr. Callahan. Mrs. Sullivan said she did not like the provision for sale of the old Library building and she would like to see it as a separate article. Mr. Haddad pointed out that the only way the proposal will work is to sell the old building. There was further discussion. The Chairman called for a vote. Vote 4 - 1 in favor, Mrs. Sullivan opposed. Mr. James Spellman, 49 Border Street, Scituate, President of the Gulf ATM Art. #26 Association, presented Article #26 (change in the Town bylaws relating to the Harbor) . Mr. Spellman said the Gulf Association preserves and protects the Gulf. The purpose of the article is to attempt to clarify the Cohasset bylaw. He said the idea is to protect a valuable natural resource. He explained the Scituate bylaw governing the area. He said amending the Cohasset bylaw to include the definition of the Gulf as being within the Harbor would regulate the speed limit there and bring it within the jurisdiction of the Harbor Master. He said the Association does not believe that water skiiing boating is suitable in the Gulf. Motion of Mrs. McMorris to recommend Article #26. Second by Mr. Callahan. Vote 5 - 0 in favor, none opposed. Article #42 (to waive the building permit fee for construction of a ATM Art. #42 new parish hall at First Parish Church) was presented by Josiah Stevenson, 173 Hull Street. Mr. Stevenson outlined the plans for the s2 MINUTES -- MEETING OF BOARD OF SELECTMEN February 29, 2000 Page 6 new construction and pointed out that the Congregational and Catholic Churches did not have to pay a permit fee for new consruction. Motion of Mrs. Sullivan to recommend Article #42. Second by Mr. Koed. Mrs. McMorris said she does not support waiving the fee for the same reason she did not support waiving the fee for new construction at St. Anthony' s. She said the Town 'is not in a position to subsidize projects that non-profits take on. Mr. Callahan added that the government cannot show favoritism to non-profit property owners. Mrs. Sullivan said she does not see it as a church issue; she would feel the same for any other non-profit group. She said it is beneficial to the Town as a whole. Vote 3 - 2 in favor, Mr. Callahan and Mrs. McMorris opposed. The Recycling Committee's articles, #33 and #34, were considered. ATM Arts. #33 Claire Sullivan, South Shore Recycling Co-operative, spoke in and #34 connection with Article #33. She explained changes that had been made in an amended intermunicipal Agreement for Co-operative Recycling on the South Shore. Chairman Brown said the attorney for the South Shore Shore Recycling Co-operative has reviewed the changes. Motion of Mr. Callahan to recommend Article #33 and sign the amended Agreement. Second by Mrs. McMorris. Vote 5 - 0 in favor, none opposed. Mr. Haddad said Article #34 (Amendment of the general bylaws on "Safety and Public Order") is a new article that the Board has not seen before. He said it is for the purpose of controlling what private haulers can bring the RTF. Mr. Brown explained that the Board of Health made a regulation last June requiring haulers of curbside pickups to recycle. They said they would not do it. Mrs. Sullivan said it requires the haulers to separate materials and the customers should be required to do it. There was discussion. Mrs. McMorris said she considers the requirement unenforceable. Motion of Mr. Callahan to recommend Article #34. Second by Mrs. McMorris. Vote 4 - 1 in favor, Mrs. Sullivan opposed. Ss MINUTES - MEETING OF BOARD OF SELECTMEN February 29, 2000 Page 7 The Town Manager asked for review of the remaining articles not yet acted upon. Discussion on Article #3 was resumed relating to the maintenance ATM Art. #3 issue between the School Department and the D.P.W. Mr. Haddad said a meeting took place earlier this evening concerning the matter. He explained that the bids came in $50, 000 higher than anticipated. The School Superintendent and the School Committee wanted it re-bid. He said the School Committee is still behind transferring maintenance to the town. Since two of the school buildings will be renovated, that leaves the Osgood School as the main focus of maintenance. He asked that the item be approved by reducing $151,000 from the school budget and transferring it to the D.P.W. 's budget to allow the D.P.W. to take over the maintenance. He explained that the School Committee does not want to turn over the custodial functions. Mrs. McMorris added that they want to re-bid for the Osgood School alone. Mr. Callahan objected to the focus on Osgood School. Mr. Haddad explained the numbers involved and there was protracted discussion. No decision was reached. Article #13 (architectural fees and costs for schools) was ATM Art. #13 considered. Motion of Mrs. McMorris to recommend Article #13. Second by Mr. Koed. Vote 4 - 1 in favor, Mrs. Sullivan opposed. Motion of Mrs. Sullivan to reconsider Article #14 (citizens' petition ATM Art. #14 for maintenance of schools) . There was no second to the motion. Article #25 (Amendment of general bylaws regarding "Safety and Public ATM Art. #25 Order") , as re-drafted, was discussed. Motion of Mrs. McMorris to recommend Article #25. Second by Mr. Callahan. Vote 5 - 0 in favor, none opposed. Article #27 (Amendment of general bylaws relating to underage ATM Art. #27 purchase of tobacco products) was reconsidered. Mr. Haddad said the previous vote on the article was 2 - 2. Sy MINUTES - MEETING OF BOARD OF SELECTMEN February 29, 2000 Page 8 Motion of Mr. Callahan to recommend Article #27. Second by Mrs. McMorris. Vote 3 - 2 in favor, Mr. Koed and Mrs. McMorris opposed. Article #29 (amendment of Zoning Bylaws) was considered. Mr. Haddad ATM Art. #29 said the article supplements Article #28 by adding a use variance of a solid waste facility. Motion of Mrs. McMorris to recommend Article #29. Second by Mr. Callahan. Vote 5 - 0 in favor, none opposed. Discussion was resumed on Article #3. Mr. Callahan said it is ATM Art. #3 backtracking from the decision previously made. He asked why the proposal should not go out to bid again. Mr. Haddad pointed out that the School Committee is in charge of maintenance in the schools. The Town Manager asked for a recommendation of the budget. Mr. Callahan strongly objected to what is taking place. Considerable discussion followed concerning the numbers involved in the issue of school maintenance. Motion of Mr. Callahan to recommend the budget as proposed. Second by Mrs. McMorris. Vote 4 - 1 in favor, Mrs. Sullivan opposed. The press was asked for comment. There was none. Press Paul Barry asked permission to address the Board concerning the CHL proposal dispute with Cohasset Heights, Ltd. He said there is a crisis brewing in the spring with construction waste. Mr. Callahan asked if he is making a proposal that should be discussed in executive session. Mr. Barry said he is telling the Board he is going to be looking to the residential and business community for support. He said the transfer station is the subject and he is looking for the support of the community for a transfer station at CHL. He said there is an opportunity to have residential landfills which is an end product for recyling, screening, etc. , and it is out of the moratorium. He said he is responsible on a regular basis, and he is looking at the best interests of himself and the town. Mr. Barry continued that he would like to have the opportunity to have a transfer station. He said it is getting to be a more positive approach. He said he has an opportunity for combined use of the land 55 MINUTES - MEETING OF BOARD OF SELECTMEN February 29, 2000 Page 9 with Hingham Lumber Company which would result in a tax profit for the town. He suggested it would bring the Area V issue to an end, along with a lot of legal fees, and his landfill to the capping process. The use would be a commercial transfer station which he does not think would be a bad thing to have. He is looking for construction waste. He would like to take 500 tons a day to make it work properly. He distributed a paper to the Board members. Mr. Callahan suggested that a meeting of the CHL negotiating committee be convened in order to make a recommendation to the Board. Motion of Mr. Callahan to adjourn. Adjourn Second by Mr. Koed. Vote 5 - 0 in favor, none opposed. The meeting was adjourned at 10:05 p.m. APPROVED: DATE: Town Manager S6 TOWN OF COHASSET BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 o„ASSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 w _ ,,1 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Weekly Report Date: February 29, 2000 1 . Scheduled on Tuesday night's agenda are several items. First of all, the Library Trustees will be in to discuss their proposed Warrant Article to renovate the Old Osgood School as the new home for Cohasset's Public Library. Secondly, Jim Spellman of the Gulf River Association will be in to discuss the proposed bylaw amendment to set the boating speed limit for the Gulf. Third, representatives from First Parish Church will be in to discuss their proposed Warrant Article to waive the building permit fee for their renovation project. Finally, the Recycling Committee will be in to discuss their proposed Warrant Articles. 2. While I am on the subject of the Warrant, enclosed in the mail packet is the latest draft of the Warrant for the Board's review and approval. Please note that the Warrant is scheduled to go the Printer by the end of this week. The Board should take action on the remaining articles if you want your recommendations listed in the Warrant. I have made a couple of changes to the Warrant since you last received a draft. Most noticeable is the removal of the Lillard Field article. Based on the proposed renovation plans of the Middle High School, it does not make sense to make any improvements to this field until after the renovations are completed. It should be noted that any improvements to this field can be included in the overall renovation project and is reimbursable by the state. The other changes include the consolidation of the Conservation Commission articles into one article and an increase in the monetary request under Article 5 for Police overtime and the legal budget. I would also call to the Board's attention, the potential of adding another article to the Warrant that would authorize the sale of the Paul Pratt Memorial Library Building once the Library Trustees vacate the building. Proceeds from the sale can be used to offset the construction costs of the new library. We can discuss this further at Tuesday's meeting. BOARD OF SELECTMEN WEEKLY REPORT February 29, 2000 page two 3. 1 have enclosed in the mail packet the final draft of the FY 2001 Town Operating Budget as proposed by the Town Manager. I have incorporated all changes requested by the Board of Selectmen with the exception of the reduction of the additional laborer in the DPW. I have left funding for that position in the budget and would ask that the Board reconsider its decision not to increase the Transfer Station Sticker Fee from $80.00 to $100.00. This is an extremely important position for the continued operation of the RTF and would urge the Board to reconsider. Another change of note is the fact that I have removed all new funding for the DPW Maintenance Division ($266,677.00) and returned it to the School Budget. The Superintendent of Schools is not comfortable with the bids for outsourcing the custodial function and would like to examine this issue in more detail. Selectmen Brown and McMorris and I will be meeting with the School Committee and School Superintendent to discuss this in more detail and will report back to the Board with a new proposal to address this issue. We will keep the Board informed. Finally, based on the Governor's Proposed FY 2001 budget that increases Chapter 70 money for the Town of Cohasset by $188,000.00, 1 have increased the proposed FY 2001 School Budget by that w amount. I would ask the Board to take final action on this proposed budget at Tuesday's meeting so that I can finalize the Warrant. 4. As requested by the Board, I contacted Gary Vanderweil to get additional information on the Sewer Commission's request for the Infiltration/Inflow ("I/I") improvements. Parts of the old sewer collection system are plagued with excess 1/1" of storm water and groundwater. This imposes an excess load on the plant. To the extent that the Sewer Commission can reduce the excess 1/1", they would free up capacity for Town use. The purpose of the article is to obtain funding to further reduce 1/1". To date, the Commission has retrofitted pipe lining in those pipes suspected of being leaky, and it has improved construction of selected manholes. Their flow monitoring now indicates excessive flow at six lateral connections into the collector system. The money raised by this article is to fund the rebuilding of the connections from the private property lines to the collector system. If excessive flow is detected after the rebuilds, they will require property owners to correct their private systems. I hope this addresses the Board's questions. Please let me know if you need any additional information. 5. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb CREATED: 8/18/97 UPDATED: 02/22/00 TOWN OF COHASSET ESTIMATED RECEIPTS FISCAL YEAR 2001 ACTUAL BUDGETED ESTIMATED ITEM FY 1999 FY 2000 FY 2001 MOTOR VEHICLE EXCISE $866,173.00 $790,293.00 $824,160.00 OTHER EXCISE $6,898.00 $6,000.00 $6,000.00 PENALTIES AND INTEREST $56,187.00 $56,000.00 $56,000.00 PAYMENTS IN-LIEU OF TAXES $0.00 $0.00 $0.00 SERVICE CHARGES - WATER $1,657,469.00 $1,639,244.00 $1,728,287.00 SERVICE CHARGES - SEWER $124,477.00 $120,000.00 $385,971.00 SERVICE CHARGES - TRASH $142,694.00 $112,000.00 $139,000.00 OTHER CHARGES $0.00 $0.00 $0.00 =EES AND CHARGES $231,155.00 $170,000.00 $250,000.00 RENTALS $0.00 $0.00 $0.00 SCHOOL REVENUE $0.00 $0.00 $0.00 LIBRARY REVENUE $2,052.00 $2,000.00 $2,000.00 CEMETERY REVENUE $11,188.00 $5,200.00 $5,200.00 RECREATION REVENUE $37,280.00 $37,000.00 $37,000.00 OTHER DEPARTMENTAL $0.00 $0.00 $0.00 LICENSES & PERMITS $222,591.00 $118,600.00 $118,600.00 SPECIAL ASSESSMENTS $0.00 $0.00 $0.00 FINES & FORFEITS $67,828.00 $48,000.00 $48,000.00 INVESTMENT INCOME $216,792.00 $200,000.00 $200,000.00 HARBOR REVENUE $50,985.00 $42,000.00 $42,000.00 MISCELLANEOUS $5,698.00 $0.00 $0.00 SEWER BETTERMENTS $0.00 $0.00 $488,913.00 TOTAL RECEIPTS $3,699,467.00 $3,346,337.00 $4,331,131.00 CREATED: 8/18/97 TOWN OF COHASSET UPDATED: 02/22/00 OTHER AVAILABLE FUNDS FISCAL YEAR 2001 AVAILABLE ITEM FY 2001 FREE CASH $0.00 PENSION RESERVE $60,000.00 STABILIZATION FUND $0.00 TOTAL OTHER AVAILABLE FUNDS $60,000.00 TOTAL LESS FREE CASH $60,000.00 o.7 REVISED: 02/22/00 TOWN OF COHASSET FISCAL YEAR 2001 SUMMARY RECAP SHEET I. APPROPRIATIONS: ANNUAL AND SPECIAL TOWN MEETING APPROPRIATIONS ARTICLE 3 -TOWN OPERATING BUDGET $22,198,705.00 TOTAL FY 2001 APPROPRIATION $22,198,705.00 II. AMOUNTS TO BE RAISED: A. APPROPRIATIONS $22,198,705.00 B. OTHER AMOUNTS TO BE RAISED 1. TAX TITLE $10,000.00 2. DEBT& INTEREST NOT INCLUDED $0.00 3. FINAL COURT JUDGMENT $0.00 4. OVERLAY DEFICIT $0.00 5. CHERRY SHEET OFFSETS $170,000.00 6. REVENUE DEFICIT $0.00 7. OFFSET RECEIPTS DEFICIT $0.00 8. SNOW AND ICE DEFICIT $0.00 TOTAL B $180,000.00 C. CHERRY SHEET CHARGES $560,000.00 D. ALLOWANCE FOR ABATEMENTS $200,000.00 TOTAL AMOUNTS TO BE RAISED $23,138,705.00 III. ESTIMATED RECEIPTS AND OTHER REVENUE SOURCES: A. CHERRY SHEETS $2,016,023.00 PROPOSED INCREASE IN GOVERNOR'S BUDGET $188,000.00 REIMBURSEMENT FOR SCHOOL CONSTRUCTION $503,700.00 B. LOCAL RECEIPTS $4,331,131.00 D. OTHER REVENUE SOURCES: 1. FREE CASH $0.00 2. OTHER AVAILABLE FUNDS $60,000.00 TOTAL C $60,000.00 TOTAL ESTIMATED RECEIPTS $7,098,854.00 TOTAL TAX LEVY $16,039,851.00 \mounts to be raised less estimated receipts TOTAL FISCAL YEAR 2001 LEVY LIMIT $16,039,851.60 TOTAL OVER/UNDER LEVY LIMIT $0.60 TOWN OF COHASSET BOARD OF SELECTMEN 0 41 Highland Avenue Tel: (781)383-4105 OMASSET Cohasset, Massachusetts 02025 Fax:(781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: February 29, 2000 A.. Letter from Brooke Nash, Recycling Branch Chief, E.O.E.A., Department of Environmental Protection, re disposal of T.V. and computer monitors. B. Memorandum from James Hartnett, Jr., Personnel Administrator, Executive Office for Administration and Finance, Human Resources Division, re Eugene H. Rooney, Jr.,Public Service Award. C. Report delivered by Veneta Roebuck, Conservation Commission, of John P. Richardson's, re Dustin Wheelwright property. D. Letter from Peter Webber, Commissioner, E.O.E.A., Department of Environmental Management, announcing the 40'round of the Massachusetts Historic Landscape Preservation Grant program. E. South Shore Coalition's agenda for meeting of February 24, 2000, and minutes of meeting of January 27, 2000. F. Copy of letter from Michael Lenihan, Vice President, J. D'Amico, Inc.,to Edvia Yokum, requesting information regarding auto damage. G. Letter from Christine Godfrey, Assistant Chief, Regulatory Branch,New England District, regarding revisions to the meeting schedule for the Historic Resources Consultation on MBTA's Proposed Greenbush Line Rail Restoration Project. H. South Shore Regional School District Committee's minutes of meetings of January 12, 200 and January 19, 2000. 1. Letter from Mr. and Mrs. Paul Hart objecting to the loss of playground use at Old Osgood School. J. Memorandum from Harold Litchfield, D.P.W. Superintendent, re Sohier Street @ Whites Hill drainage cost estimate. K. Letter from Philip Coates, Director, Mass Division of Marine Fisheries, re annual reissue of closure notice—Little Harbor; annual reissue of closure notice—Cohasset Harbor and Sandy Cove. Mail Summary—February 29,2000 Page 2 L. Zoning Board of Appeals notice of public hearing on an application of Ellen McAuliffe for an appeal of the building inspector's decision re Beach Street lots I & 3. M. Zoning Board of Appeals notice of public hearing on an application of Stephan Glover for an appeal of the building inspector's decision re Beach Street lot 2. N. Memorandum from Robert Frascella, Project Principal, Sverdrup, enclosing corrections to Hingham inventory data re Greenbush. O. Copy of letter from Howe Estate Condominium Unit Owners Trust at 5 Diab Lane, to John Albanese, D&S Albanese, re septic system, with enclosures. P. Letter from Pam Wolfe, Sverdrup—transcript re Greenbush Sec. 106 mtg. 2/1/00. Q. Copy of letter from The Reverend Clifford Cutler, St. Stephen's Episcopal Church, re impact of blasting for Sewer construction at 16 Highland Avenue. R. Letter from Attilio Paglia, Town of Rowley, with further information re air service between Boston and Rome and thanking you for your support. S. Zoning Board of Appeals' notice of change of date of hearings on Beach Street Lots 1, 2, 3 to April 3, 2000. T. Zoning Board of Appeals' decision on the petition of Ralph Coley for a Special Permit at 61 Elm Street. 63 TOWN OF COHASSET o 57` BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 r on�sser Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: February 22, 2000 A. Memorandum from Stanley Corcoran,Executive Vice President,MIIA,re declaration of dividends for workers' compensation participants. B. Letter from John Conroy,re illegal trespass on to property located at 379 Atlantic Avenue. C. Letter from Jeffrey Siena,Loss Control Manager,MIIA,re workers'compensation losses with enclosures. D. Letter from Thomas Benoit,Financial Manager, SEMASS,Re-change in law/state mandated Testing. E. Letter from George Woodbury, Streetlight Program Director,National Energy Choice. Update on MunEnergy-streetlight program. F. Memorandum from Department of Housing&Community Development. Notice of application for first-time homebuyer project-based assistance and Massachusetts lead abatement program,lead-safe home/HSF-March 2000. G. Letter from Lou Russo,Manager of Government Affairs,MediaOne,enclosing Annual Consumer Complaint Form``Form 500"as required by the-Comm wealth-of Massachusetts. H. Bulletin from U.S. Department of Transportation,Office of Public Affairs,re Old Colony Railroad lines quadrant gates. I. Memorandum from Thatcher Kezer,Legislative Analyst,Massachusetts Municipal Association,re proposed telecommunications legislation. J. Hagerty Property Committee minutes of meeting of February 7,2000. K. Letter from Andrew Natsios,Mass Executive Office for Administration and Finance,re local aid initiative. L. M.B.T.A.Advisory Board's agenda for meeting of 2/22/00,enclosing reports. M. Senior Housing Committee minutes of meeting of February 16,2000. N. Copy of letter from Domenic Tutela,President,Tutela Engineering Associates, Inc.,to J. D'Amico,Inc.,re car damage claim at 25 Pleasant Street with enclosures. Gy Mail Summary—February 22,2000 Page 2 O. Letter from Rep.Marie Parente,Chair.,House Committee on Local Affairs,MA House of Representatives,re siting of wireless communication facilities with enclosures. P. Copy of letter from Lois Bruinooge,Director,Wetlands and Waterways Programs,Division of Watershed Management,Mass E.O.E.A.,Department of Environmental Protection,to Jack Karalius, Project Manager,U.S.Army Corps of Engineers,NED,re request for dredging period extension for Cohasset Harbor. Q. Copy of letter from Jack Worley,Recreation Commission,to Dr.Edward Malvey, Superintendent, Cohasset Public Schools,re summer sports camp programs. R. Fire/Police Station Committee minutes of meeting of January 25,2000. S. Fire/Police Station Committee minutes of meeting of February 8,2000. T. Report from Mass E.O.E.A.,Department of Environmental Protection,re water management act permit applications received for the South Coastal,Islands and Taunton Watersheds. U. Letter from Bell Atlantic-advertisement re Merrimack Education Center(NEC)and Bell Atlantic's Wrap-Around network. b; TOWN OF COHASSET BOARD OF SELECTMEN o 41 Highland Avenue Tel: (781)383-4105 o„ASSET Cohasset, Massachusetts 02025 Fax:(781)383-7087 AGENDA BOARD OF SELECTMEN MEETING TUESDAY, MARCH 14, 2000 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period ® 8:00 P.M. Board of Assessors - Circuit Breaker Bill 8: 15 P.M. MBTA Train Station - Planning Board 9:00 P.M. Consent Agenda - See attached page 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment 67 TOWN OF COHASSET , BOARD OF SELECTMEN o 41 Highland Avenue Tel: (781)383 41os o„ASSET Cohasset, Massachusetts 02025 Fax:(781)383-7087 IyN. 7 CONSENT A GENDA March 14, 2000 Item #1 Request from St. Anthony's Parish for a one day liquor license for a social evening (St. Patrick's Dinner) to be held on Saturday, March 18, 2000 from 6:00 P.M. to 10:30 P.M. G,Y j ds 3 14 00 MINUTES - MEETING OF BOARD OF SELECTMEN March 14, 2000 Selectmen present: Merle S. Brown Thomas J. Callahan Frederick R. Koed Roseanne M. McMorris Diane C. Sullivan Others present: Paul S. Barry, Jr. Cheryl A. Pooler - Board of Assessors Kathleen R. Bryanton - Council on Elder Affairs J. Russell Bonetti - Hagerty Property Committee Joseph R. McElroy Alfred S. Moore, Jr. - Planning Board David Drinkwater - Chamber of Commerce Thomas C. Gruber - Greenbush Mitigation Comm. Dean Rizzo - Cohasset Revitalization Wallace B. St. John C. Christopher Ford Peter J. Pratt Peter J. Wood Edward F. Goff Gerd A. Ordelheide - Red Lion Inn Donald L. DeMichele Brian Brennan - Cohasset Mariner Mark W. Haddad - Town Manager Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m. , Chairman Brown Call to order presiding. The Town Manager asked for questions or comments on the week's mail Mail packet packet items. There were none. Mr. Haddad presented his Weekly Report: Town Mgrys. Weekly Report Item 42 . Proposed article assignments for Annual Town Meeting Mrs. Sullivan said she does not think it is appropriate for Mrs. McMorris to speak on Article #21 (Director of Finance) for the reason that she has expressed opposition to it. Mr. Callahan inquired about the status of Article #12 (Zoning Map amendment) . Mr. Haddad said if the Planning Board does not vote to recommend the article, it will be withdrawn. Item 43 . Change of meeting night to Monday Chairman Brown has requested that the meeting night be changed back from Tuesday to Monday. If agreed upon, it will take effect April 10. Mr. Callahan objected to the change, saying he could not change back until after the end of the school year. Mr. Brown asked that the question be brought forward again after June 22. b� MINUTES - MEETING OF BOARD OF SELECTMEN March 14, 2000 Page 2 Item #4. Town Planner position Mr. Haddad said he has spoken with Mr. Lemnios, the Hull Town Manager, concerning the possibility of sharing the position of town planner with Hull. Mr. Lemnios is interested, and if both Town Meetings approve funding, it will be followed through. Chairman Brown expressed opposition to sharing the position. Mr. Callahan said the first priority is to have someone write a Master Plan for both Cohasset and Hull. He thinks it would be better to have an outside consultant instead of an employee for that purpose. Mrs. McMorris thought the Town Manager should hire the best person for the job. She said she does not see what would be shared with Hull. Chairman Brown said the two towns are entirely different. Mr. Haddad said after the Town Meeting he will talk with the Hull Town Manager again and bring the matter back before the Board. Item #5. Additional SPED deficit for FY2000 Enclosed in this week's packet is a memorandum from the Superinten- dent of Schools regarding the additional Special Education deficit of $180, 000. The School Committee and the Superintendent are scheduled to come before the Board at the next meeting. Mr. Callahan said the memorandum does not explain why the deficit occurred. Mrs. Sullivan said she finds it hard to believe there could be this much shortfall so far into the year. Item #6. Department of Housing and Community Development Executive Order #418 Mr. Haddad said he has spoken with Cyrus Fields of the Department of Housing and Community Development about an executive order for community development planning. Under the order, $10.5 million will be allocated to towns in amounts not to exceed $30, 000. He described the areas addressed by the grant, adding that the DHCD is in the process of developing regulations. He will follow through on the grant application upon receipt of the regulations. He said the Senior Housing Committee is also interested in the grant. The Town Manager called attention to a letter from the Scituate Board Other business of Selectmen inviting Cohasset and Hingham to a Tri-Town Meeting on the Greenbush project in Scituate on March 23 . He asked the Board if the date is convenient. Mrs. McMorris commented that she will let him know tomorrow. Mr. Haddad said draft letters have been written to Senator Hedlund and Representative Murray concerning two special education bills (S. 309 and S. 208) before the Joint Committee on Education that will ® provide funding for local districts. He requested that the Board sign the letters. k MINUTES - MEETING OF BOARD OF SELECTMEN March 14, 2000 Page 3 Mr. Haddad said he would like to settle confusion about the fact the Town Meeting warrant is not being posted properly. He said Article 2, Sec. 1 of the Town Bylaws sets it up. The Annual Town Meetings are different from Special Town Meetings. Special Meetings have different posting requirements. He explained that the Town used to hold a Special Town Meeting within the Annual Town Meeting, which required fourteen days' advance posting and that the warrant be mailed to everyone's homes. He said two years ago the Town ceased this practice. He read aloud the provision relating to posting, adding that the Constable has posted the warrant in the six places required and that the Town Meeting is posted properly. He added that technically it is not necessary to mail the warrant to each household in the Town. The Town Manager said that last week Paul Barry of Cohasset Heights, Ltd. , made a proposal for a transfer station and the Board asked the CHL subcommittee to hold a meeting about it. The subcommittee has met and has prepared a press release. He said that basically the subcommittee is rejecting the proposal and is recommending that the Selectmen reject it. Mr. Barry was given a copy of the press release. Mr. Haddad said he will have to leave the meeting at 8:15 to attend a Capital Budget Committee meeting on the school project. Motion of Mr. Callahan to approve the minutes of meeting of February Mins. mtg. 29, 2000, as amended. 2/29/00 Second by Mrs. McMorris. Vote 5 - 0 in favor, none opposed. Chairman Brown read aloud the Consent Agenda. Consent Agenda Motion of Mrs. Sullivan to approve the issuance of a one-day liquor license to St. Anthony's Parish to be held on Saturday, March 18, 2000, from 6 :00 to 10:30 p.m. Second by Mr. Callahan. Vote 5 - 0 in favor, none opposed. The Selectmen commented on various matters. Selectmen's comments Mrs. McMorris said the Council on Elder Affairs will hold a forum on March 22, 2000, from 1:00-2 :30 p.m. regarding health insurance options for seniors. She said there is a new transport program available in Cohasset and Q four surrounding towns. It is a pilot program funded by the Department on Elder Affairs and will provide transportation to MINUTES - MEETING OF BOARD OF SELECTMEN March 14, 2000 Page 4 Boston for hospital appointments. She provided releases to the press representative present. Mr. Callahan said as of April 4 MediaOne wants to change Channel 3 to Channel 10. He thinks it is confusing to change stations. Chairman Brown asked that a letter of complaint be sent to MediaOne. Mr. Callahan said the Hagerty Committee has its next-to-last permit under way and is meeting March 22. He said the Sewer Commission should be present at the meeting. Mr. Callahan also noted the savings realized from being in the MunEnergy program. He also called attention to data presented on recycling in various towns and noted that it demonstrates that the amount of disposal goes down. He also mentioned a letter the Sewer Commission sent to property owners of vacant lots within the Central Sewer District relating to the Mendel Road residents. He said he takes strong issue with it, as it denies people who live here now access to the sewer and encourages development of vacant lots. Mr. Haddad remarked that the Advisory Committee unanimously recommended the article involved. Mrs. Sullivan said there was a Town Meeting vote on the issue and it is coming back because the Mendel Road residents did not achieve what it was seeking. Mr. Koed said he attended to a Sewer Commission meeting last night and it was mentioned that the commission will be mailing out hookup packets for the North Cohasset District in the next two weeks. Those residents will then be able to contact their own subcontractors for sewer hookups. Mr. Koed also said that he had an inquiry concerning whether or not grates would be placed at the Ripley Road construction points starting at the James Brook parking lot, at Smith Place, and by the Postoffice. Mr. Callahan asked if the contractor would sweep Ripley Road. Mr. Haddad said he asked to have the contractor sweep in front of the business area this afternoon. Because of ruts in the remainder of the road, it cannot be swept completely at this time. Chairman Brown asked for a motion to appoint a member of the Appt. to Recycling Committee. Recycling Comm. Motion of Mrs. McMorris to appoint Sharyn Studley to the Recycling ® Committee. MMW _. .. - MINUTES - MEETING OF BOARD OF SELECTMEN March 14, 2000 Page 5 Second by Mr. Callahan. Vote 5 - 0 in favor, none opposed. The Chairman called for public comment at 8:00 p.m. Public comment Russell Bonetti, 20 Parker Avenue, expressed concern about a sewer pump that was placed on the Hagerty property. He said it has been positioned too high. Mr. Haddad said he will check on whether or not it can be lowered. Joseph McElroy, 59 Windy Hill Road, submitted an Executive Summary on Special Education in Massachusetts (prepared by McKinsey & Company) . He said the chances of the legislative bills on special education going anywhere are remote because of differences in opinion in the Legislature. He said in connection with the requirements on square feet per student compared with what the current projects on renovations and improvements will provide for will result in the Town being "building poor." Chairman Brown said the Town should sue the state because it has made mandates it is not supporting. Edward Goff, 4 Ledgewood Drive, complained about the antenna that has been put up in the Town of Scituate. He said it is only Cohasset residents who will have to look at it. Mr. Haddad said town counsel is of the opinion that Cohasset has no standing to object. Mr. Goff said Cohasset residents are going to be applying for tax abatements on their property because of it. The Town Manager said the Deputy Assessor/Appraiser, Ms. Pooler, and the Director of the Council on Elder Affairs, Ms. Bryanton, are present to discuss the "circuit breaker" bill. Ms. Pooler briefly explained the bill. She said Senate bill 80-81 is for low and moderate income seniors with high property taxes and it provides for state income tax relief. She explained the requirements. She said the applicants will have to file a state income tax return and the Assessors' office is trying to get the word out through the Council on Elder Affairs that those who qualify will get a credit on their state income tax. She added that the CEA will hold a forum on May 17 to answer questions. Mr. Callahan suggested that the Assessors give a brief presentation at the Annual Town Meeting on the provisions of the bill. Chairman Brown suggested that a flyer be put out giving a few examples. The Town Manager left the meeting room at 8:15 p.m. The request of the Planning Board for discussion relating to Disc. re relocation of the MBTA station was considered. Mr. Moore, Chairman location of train sta- tion 7?3 MINUTES - MEETING OF BOARD OF SELECTMEN March 14, 2000 Page 6 of the Planning Board, said he was present only to listen. Mr. Brown said a letter was sent by the Board to the Chairmen of the Planning Board and the Greenbush Mitigation Committee and to the President of the Chamber of Commerce stating that the Board expected only new information concerning the siting of the station, asking for a summary in writing, and that nothing had been received. He asked if there was anything new to bring to the attention of the Board and allocated ten minutes for that purpose. David Drinkwater, President of the Chamber of Commerce, said the information was not ready until today. He passed around a letter to the Board summarizing a survey made of its members by the Chamber on the Greenbush line. He said members were asked about the location of the train stop by the survey. Mrs. McMorris said the Board has already carried on extensive discussion on where to site the train station and a decision was made in 1996. She said the Planning Board asked for reconsideration of the decision, and the Board is prepared to hear reasons to reconsider. Mr. Moore said when the Planning Board requested that the location be reconsidered it was thought the decision was arrived at hastily. It was thought by a lot of people that it had been decided much earlier than it needed to be and was driven by a small number of people. He said the Planning Board would like to go on record that a tremendous number of people in town do not agree with the Board's decision to site the station on Route 3-A. He does not think there was enough consideration given to alternatives. Mr. Drinkwater said he is providing information concerning what the membership of the Cohasset Chamber of Commerce thinks about the siting of the train station. He reviewed the results of the survey, following which the Chairman said it appears the Chamber is divided as to where the station should be located, and the survey does not tell the Board much. Mrs. McMorris said she does not see the benefit to the village if the parking lot is full of commuters. Mrs. Sullivan pointed out the large number of cars that would be exiting the 3-A parking area and the benefit of a signal light to control it. Mr. Gerd Ordelheide said he is interested in where the train goes and he realizes that parking will be a problem, but he thinks there will be more business coming into the town and the parking is going to have to be expanded anyway. He believes it will be more convenient to have the station downtown. ® Mr. Goff said times change and the issue should be revisited. t MINUTES - MEETING OF BOARD OF SELECTMEN March 14, 2000 Page 7 Donald DeMichele, 264 Jerusalem Road, said everybody had a chance to vote more than once. He said the traffic is ninety cars for every train and all will use the secondary roads. Dean Rizzo, Cohasset Revitalization Corp. , said his organization is going to be hiring a firm to do an independent analysis of what the impact would be on the Village location, as well as the 3-A location. They will bring the facts forward and let the chips fall where they may. Wallace St. John, 35 Norfolk Road, asked why a study should be funded if the question is not going to be revisited. Thomas Gruber, Chairman of the Greenbush Mitigation Committee, said his committee has been working with the town based on the fact that the station will be where it is currently designed. He said if it is changed a lot of work will go out the window. Also, he said, very shortly there will be no opportunity to make a change. The "T" is undergoing the last permitting process. Once that permitting is finished, in May or June, the "T" will go right ahead. He said to talk about making future decisions is not realistic. Christopher Ford, 145 Border Street, said it would revitalize the Village. He asked how many residents would board at the Cohasset location. He thinks the relative closeness of the other two stations on the line and the relative convenience to the town should be looked at closely. Peter Pratt, 75 Ripley Road, responded to the point of new information by stating that they are all customers, and neighbors, and for whatever reason one hundred studies can be commissioned, but he does not want a station in the Village. He said the powers of government are being used for something not wanted. He suggested building a partnership to help develop the Village and not impose something on those who do not want the train station there. Mr. Moore said the location of the train station is the most significant decision that will have to be made and he hopes whatever decision is made is correct. He said the Planning Board has pushed reconsideration because it has heard a lot of comments. He would like to see it as a ballot question so it could be decided once and for all. Peter Wood, 77 Summer Street, said it has been voted on and he takes offense when the Planning Board says it is a vote against the train, as well as the contention that it was a setup vote. Mrs. McMorris said it should be remembered that the Board members were elected to do what they felt is in the best interests of the town. She said asking to have the question put on a ballot would not be done with other town boards. .�5 MINUTES - MEETING OF BOARD OF SELECTMEN March 14, 2000 Page 8 Mrs. Sullivan said if the station is put downtown the platform will be 800 feet long. She said the Board is thinking of the greater good. The Chairman ended the discussion at 8:55 p.m. Mr. Haddad returned to the meeting room at 8 :55 p.m. The press was asked for comment. Press Motion of Mr. Callahan to adjourn. Adjourn Second by Mr. Koed. Vote 5 - 0 in favor, none opposed. The meeting was adjourned at 9:00 p.m. APPROVED: DATE: Town Manager 34 TOWN OF COHASSET BOARD OF SELECTMEN o 41 Highland Avenue Tel: (781)383 alos o„ASSET Cohasset, Massachusetts 02025 Fax:(781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Weekly Report Date: March 14, 2000 1. Scheduled on Tuesday's Agenda are two items. First, the Board of Assessors will be in attendance to discuss the so-called "Circuit Breaker" Bill for an elderly tax exemption. I have invited the Council on Elder Affairs to attend as well. Secondly, the Planning Board, Chamber of Commerce and MBTA Mitigation Committee will be present to discuss the location of the MBTA Commuter Rail Station in Cohasset. I had hoped to hold the meeting in the Town Hall Auditorium, however, we would not be able to broadcast live on Cable from that location. I thought it would be more important to have a live broadcast. Therefore, the meeting will be held in the Selectmen's meeting room. We will be rearranging the room to accommodate more people. 2. Enclosed with this report is a memorandum with the proposed article assignments for the Annual Town Meeting. As I have done in the past, I have tried to assign the articles based on liaison assignments. Please review the proposed list and let me know if it is acceptable to the Board. 3. Chairman Brown would like to change the meeting night of the Board from Tuesday evenings back to Monday evenings. I would propose that we make this change effective for your first meeting after Town Meeting which would take place on Monday, April 10, 2000. If this is acceptable, I will provide the Board with a proposed meeting schedule in next week's packet. We can discuss this further at Tuesday's meeting. 4. As requested, I have spoken to Hull Town Manager Phil Lemnios about sharing the Town Planner position with Hull. Phil has budgeted $20,000.00 for a part time planner in FY 2001 , while we have set aside $25,000.00 for the same position. He is very interested in sharing this position and if both Town Meetings approve the funding (Cohasset in March, Hull in May), we will meet (along with Planning Board input) to discuss how to create a full time position that will support both Cohasset and Hull. I will keep the Board informed of our progress. BOARD OF SELECTMEN WEEKLY REPORT March 14, 2000 page two 5. As requested, I have invited the School Committee to the Board's meeting of March 21 st to discuss the additional SPED Deficit for FY 2000. 1 should have something in writing for you at this week's meeting that explains the cause of this year's additional $180,000.00 deficit. Mark DeGiacomo and Ted Malvey plan on being at next week's meeting. 6. 1 have spoken to Cyrus Fields of the Department of Housing and Community Development about Executive Order 418. As you are aware, this Executive Order provides monetary and technical assistance to municipalities to create "community development plans". Under this order, $10.5 million will be allocated in amounts not to exceed $30,000.00 per municipality. Some of the areas that can be addressed by this grant include the creation of new housing, commercial and industrial economic development, improvements to transportation infrastructure, and the preservation of open space. DHCD is in the process of developing the regs for these grants and are expected to send out the applications by the end of March. The Town of Cohasset is on the list and as soon as we receive the grant application we will begin to formulate a proposal. For the Board's information, the Senior Housing Committee is interested in working with me on developing a grant proposal. I will keep the Board informed of our progress. 7. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb enclosure 78' TOWN OF COHASSET BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 r OHASSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Annual Town Meeting Article Assignments Date: March 9, 2000 The purpose of this memorandum is to propose the following article assignments for the 2000 Annual Town Meeting: Individual Art. Description Sponsor Assigned 1 Accept Town Reports Board of Selectmen Haddad 2 Hear and Act on Reports Board of Selectmen n/a 3 FY 2001 Town Operating Budget Board of Selectmen Brown 4 Unpaid Bills Board of Selectmen Haddad 5 Departmental Transfers Board of Selectmen Haddad 6 Property Tax Exemptions Board of Assessors Callahan 7 Financial Aid Donations Board of Selectmen Sullivan 8 Aid to Elderly Fund Board of Selectmen Sullivan 9 Police/Fire Station Feasibility Board of Selectmen McMorris 10 School Technology School Committee Koed 11 Pay As You Throw Citizens' Petition Brown 12 Zoning Map Amendment Citizens' Petition Sullivan 13 School Construction/Renovations School Committee Callahan 14 Capital Override Maintenance Funds Citizens' Petition Callahan 15 Town Maintenance Committee Citizens' Petition Callahan 16 Zoning - Technology Business Citizens' Petition Koed 17 Water Department Capital Water Commission Sullivan 18 Water Department Special Act Water Commission Sullivan 19 Library Construction - Old Osgood Library Trustees Koed 20 Harbor Improvements Board of Selectmen Koed 21 Director of Finance Board of Selectmen McMorris 22 Town Manager's Act Amendment Board of Selectmen McMorris 23 Wetlands Bylaw Amendments Conservation Commission Callahan BOARD OF SELECTMEN ARTICLE ASSIGNMENTS March 9, 2000 page two Individual Art. Description Sponsor Assigned 24 Fire Alarm Regulations Board of Selectmen Brown 25 Heavy Equipment Operation Bylaw Planning Board Koed 26 Gulf River Speed Bylaw Board of Selectmen Callahan 27 Underage Use of Tobacco Citizens' Petition Brown 28 Zoning Variance/BOH Site Assignment Citizens' Petition Callahan 29 Solid Waste Facility Public Process Citizens' Petition Callahan 30 Override Elections Procedure Citizens' Petition McMorris 31 Remedial Replacement Septic Planning Board Callahan 32 Recycling Cooperative Board of Selectmen Brown 33 Private Hauler Recycling Board of Selectmen Brown 34 Board of Health Revolving Fund Board of Health Koed 35 Board of Health - Municipal Lien Board of Health Koed 36 Sewer Study - Little Harbor Board of Health McMorris 37 Betterment Interest Rate Sewer Commission Sullivan 38 Infiltration/Inflow Repairs Sewer Commission Sullivan 39 Sewer Special Revenue Fund Sewer Commission Sullivan 40 Mendel Road Sewer Connection Citizens' Petition McMorris 41 First Parish Church - Waive Permit Fee Citizens' Petition Koed Please let me know if these assignments are acceptable. We can discuss this further at your next meeting. MWH/rjb 80 TOWN OF COHASSET BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 r OHASSEr Cohasset, Massachusetts 02025 Fax:(781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: March 14,2000 A. Memorandum from Metropolitan Area Planning Council and MBTA Advisory Board, re municipal elections to the Boston Metropolitan Planning Organization,with enclosures. B. Letter from William Brown,LICSW,EAP Account Manager,Health Resources, offering an upgraded EAP program at a minimal cost. C. Mark Haddad's letter to Mr. and Mrs.Howe responding to their letter of February 27 requesting permission to hold a Toll Booth Fund-raiser in Town. D. Letter from Edmund Tarallo,Deputy Director,Metropolitan Area Planning Council noting the completion of the draft population and employment forecasts for the 164 communities in the Boston area transportation corridor that will be included in the transportation plan,with enclosures. E. Letter from Stanley Corcoran,Executive Vice President,MIIA,announcing the appointment of John Geljookian as Director of Operations for the MIIA claims department. F. Certified mail notice from Perkins Engineering,Inc., re expansion of the existing Woodside Cemetery G. Certified mail notice from Cypress LLC, re filling,dredging,and altering at Pond, Spring and Bancroft. H. Certified mail notice from John Maher,Director of Government Affairs,Media One,enclosing sample work order,subscriber bill, rate and channel line-up information; also a customer service agreement. I. Letter from Michael Lang, Chairman,Town of Braintree,to Secretary Robert Durand,Executive Office of Environmental Affairs, re issues on Greenbush R.R. J. Letter from Geoffrey Beckwith,Executive Director,Massachusetts Municipal Association, re draft legislature on siting of wireless telecommunications facilities with enclosures. r''r Mail Summary—March 14,2000 Page 2 K. Copy of letter from John Modzeleski,P.E.Civil Designs,Inc.,to Wampanoagan Tribal Historic Preservation Officer, re Hagerty Park,Department of the Army Permit application. L Zoning Board of Appeals—withdrawal of petition of David Replogle et ux., 84 Gammons Road. M. Zoning Board of Appeals' decision on the application for a Special Permit at 59 Beechwood Street,Anthony and Helaine Nader,Trs. N. Zoning Board of Appeals' decision on the application of Cohasset Collision Center, Inc.,Chief Justice Cushing Highway. O. Memorandum from Coleman Kelly,Training Director,Mass Executive Office for Administration and Finance,Human Resources Division, re meeting/training updates. P. Copy of certified mail notice from Valerie Swett,Esquire,Deutsch Williams Brooks to Marion Douglas,Town Clerk, re Cohasset Water Commissioners, proposed Scituate Hill Taking. Q. Copy of fax transmission from Valerie Swett,Esquire,Deutsch Williams Brooks,to John Spencer,Esquire, re proposed taking by Cobasset Water Commission. R. Senior Housing Committee's minutes of meeting of March 8,2000. fit' TOWN OF COHASSET a , BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 o„„SSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: March 7, 2000 A. Zoning Board of Appeals' decision on the application for a Special Permit at 143 Atlantic Avenue, Anthony & Kelly Antonuccio. B. Newsletter from Congressman Bill Delahunt and report on prescription drug prices in Southeastern Massachusetts. C. Letter from Frederick Laskey, Commissioner of Revenue, Mass Department of Revenue, enclosing copy of Room Occupancy Revenue Report for 351 Cities and Towns. D. Letter from Lorraine Eddy, Acting Hazard Mitigation Grants Coordinator, Massachusetts Emergency Management Agency, Department of Environmental Management, enclosing signed copy of Amendment to Hazard Mitigation Grant Program contract. E. Letter from Kevin O'Brien, Director Public Health, Town of Hull, re pesticide application to Straits Pond scheduled for April 1, 2000 at 8:30 a.m. F. Fax transmission from Paul DeRensis, Esquire, re decision Daniel C. Cotton v. Keith G. Moskow et al. G. Memorandum from Norfolk County Commissioners, re proposed Community Preservation Act(CPA). H. Copy of Certified Mail Notice from Mass E.O.E.A.,Department of Environmental Protection to AIG Technical Services, Inc .—notice of remedial system compliance inspection findings, Dwyer's Cleaning Spot. I. Certified Mail Notice from Carr Research Lab to abutters under Wetlands Protection Act, re public hearing of Jerusalem Rd. Ltd. Partnership, Jerusalem Rd., Map 09, Lot 085. J. Minutes of Recycling Committee meeting of February 5, 2000. K. Bulletin from Joseph Chessey, Jr., Deputy Commissioner, Mass. Department of Revenue, Division of Local Services—summary of 1999 Municipal Finance Law changes, with enclosures. L. Massachusetts Department of Revenue, Division of Local Services—Informational Guideline Release, re senior citizen property tax work-off abatement. 03 Mail Summary—March 7,2000 Page 2 M. Memorandum from Robert Kelley, Jr.,District Treasurer, South Shore Regional School District Committee, re 2000-2001 proposed budget with enclosures. N. Memorandum from David Driscoll, Commissioner of Education, Mass Department of Education, re preliminary FY01 Chapter 70 aid and spending requirements. O. Notice from Massachusetts Senate re public hearing on school construction March 9, 2000—State House, Boston. P. Certified Mail Notice from AllEnergy with notification of expiration of agreement 4/30/00. Q. Fax transmission from John McNabb/Clean Water Action—Safe disputes need for C.H.L. Landfill expansion—Coalition calls for end to wasteful practices in construction industry. R. Copy of memorandum from Cliff Cutler to members of the Drug and Alcohol Committee, re meeting of Wednesday, March 15, 2000. S. Massachusetts Municipal Association/Massachusetts Chiefs of Police Association, re dispute resolution system. T. Letter from Robert Kelley, South Shore Regional School District Committee— assessment for 7/l/99—6/30/00- $85,156,and request for adjusted payment of$21,058.25. U. Letter from Paul Barry,Cohasset Heights, Ltd., re C.H.L. alternatives. V. Copy of letter from Joseph Godzik, Board of Health, to Christine Conley, re fitness for habitation— 108 Linden Drive. � 3 a I n � ,�, � a TOWN OF COHASSET BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 o„„SSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 AGENDA BOARD OF SELECTMEN MEETING T UESDA Y, MARCH 21, 2000 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Steve Bobo - Warrant Article Review 8: 15 P.M. Kevin Ulmer - Lobster Lab Annual Report 8:30 P.M. School Committee - SPED Defict 8:45 P.M. Noel Collins - Housing Proposal 9:00 P.M. Mendel Road - Warrant Article Review 9: 15 P.M. Consent Agenda - See attached page 9:20 P.M. Minutes Approval 9:25 P.M. Miscellaneous 930 P.M. Adjournment �6 TOWN OF COHASSET o �". - BOARD OF SELECTMEN - 41 Highland Avenue Tel: (781)383-4105 o„ASSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 CONSENT A GENDA March 21, 2000 Item #1 Request from Michael Buckley to approve an expenditure of $2,500.00 from the Woodside Cemetery Perpetual Care fund to purchase a new computer to be located at the DPW Garage for the DPW Secretary to maintain all cemetery records. There is currently a balance of $142,675.00 in this fund. i7 f jds 3 21 00 MINUTES - MEETING OF BOARD OF SELECTMEN March 21, 2000 Selectmen present: Merle S. Brown Thomas J. Callahan Frederick R. Koed Roseanne M. McMorris (7:40 p.m. ) Diane C. Sullivan Others present: J. Russell Bonetti - Hagerty Bldg. Comm. John K. McNabb, Jr. - Water Commission Stephen N. Bobo - Board of Health Kevin M. Ulmer - Cohasset Lobster Lab Leland H. Jenkins Leonora C. Jenkins Mark G. DeGiacomo - School Committee Edward M. Malvey - School Supt. Maureen E. Jerz F. Noel Collins Raymond Kasperowicz - Sewer Commission David A. Kellem, Esq. Susan Kent Paul R. DeRensis, Esq. - Town Counsel Molly Hochkeppel - Patriot Ledger Mary Ford - Cohasset Mariner Mark W. Haddad - Town Manager Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m. , Chairman Brown Call to order presiding. Mr. Haddad called attention to a recently received letter from Henry W. Ainslie, Jr. , expressing concerns about Article 40, (Mendel Road citizens' petition) . He commented on an item in this week's mail packet: Mail packet Item #4. Letter from Army Corps of Engineers The Army Corps of Engineers has questioned authorization for the addition of a new culvert, trash rack and three new standard flapper- type tidegates on Border Street. He said he has been in contact with the Town's engineer and the Conservation Agent, and a meeting will be set up with the Army Corps of Engineers to resolve the matter. The Town Manager commented on his Weekly Report: Town Mgr. 's Weekly Report Item #2 . MediaOne channel change He has talked with Lou Russo at MediaOne about changing the local access channel from Channel 3 to Channel 10. Ms. Russo said they will do everything possible to make it known that Channel 3 will be Channel 10, effective April 4. MINUTES - MEETING OF BOARD OF SELECTMEN March 21, 2000 Page 2 Item #3. Safety issue re drainpipes installed on Ripley Road and Smith Place He has spoken with Domenic Tutela about placing grates or fences to close off access. He will bring a proposal back to the Board. Item #4. Pumping station on Hagerty broDrty He has discussed with Dan Coughlin Mr. Bonetti's concern about the size and height of the pumping station, and was told that basically it has to be located above the level of the flood plain. Mr. Bonetti (who was present) said he has been informed that when the Lobster Lab is built there will be a deck at the location. Item #5. Selectmen's meeting before Annual Town Meeting He has posted a meeting for Saturday, March 25, at 9:15 a.m. in the Sullivan Gymnasium. He will notify the Board if it is not necessary to meet. Item #6. Selectmen's meeting schedule Changing of the meeting night from Tuesday to Monday was discussed. Mr. Brown said it will be the decision of the new Chairman. Mrs. McMorris objected to the change back to Monday night and Mr. Koed suggested approving Tuesday meetings until July 1. The Chairman read the Consent Agenda aloud. Consent Agenda Motion of Mrs. McMorris to approve the request of the Town Accountant to purchase a new computer for $2,500 for the DPW secretary to maintain cemetery records. Second by Mr. Callahan. Vote 5 - 0 in favor, none opposed. Motion of Mrs. Sullivan to approve the minutes of meeting of March Mins. mtg. 14, 2000, as amended. 3/14/00 Second by Mr. Callahan. Vote 5 - 0 in favor, none opposed. The Selectmen commented on various matters: Selectmen's comments In response to Mr. Haddad's announcement that this would be Mrs. Sullivan's last meeting as a member of the Board, Mrs. Sullivan Cthanked the townspeople for the honor of serving as Selectman in u� MINUTES - MEETING OF BOARD OF SELECTMEN March 21, 2000 Page 3 whatever capacity she has done so, adding that she is grateful for the opportunity. Mr. Callahan said David Drinkwater, the President of the Chamber of Commerce, was upset by the way he felt he was treated at last week's meeting concerning the location of the downtown "T" station. He thought the Board was hostile and Mr. Callahan pointed out that the Chamber presented the only new information, as requested. He thought the Board should apologize. The Board members commented on the matter. Mrs. McMorris said the Board is invited to meet with the Scituate and Hingham Boards of Selectmen this coming Thursday with regard to the "T" . Subsequent to the invitation, she said the Board of Selectmen in Scituate said they wanted a layover station in Cohasset. She said she has a problem about meeting with them if that is the position they are going to take. Mr. Haddad commented that he has already said there will be representation from the Board. Mr. Brown announced his intention to go to the meeting. Mrs. Sullivan asked for volunteers for the Greenbush Mitigation Committee. Mrs. McMorris mentioned funding of the METCO program. She said the Legislature has level funded the program. There are fifty students in Cohasset and under the new funding scheme the Town would lose money. She would like to have a letter of protest sent to the representatives and the Governor. Mr. Brown said in connection with the school program for early release of seniors, four students have been working at the RTF, which is a great asset to the Town. He thinks the program is working well. The Chairman called for public comment at 8:00 P.M. Public comment John McNabb, Water Commissioner, said he has three news releases: (1) The water quality report prepared for the Water Department was rated as the best in the country. He said it excelled because it showed the actual sources of contamination. (2) Bids were opened and a contract was granted to Pitt-DesMoines for the Scituate Hill water tank. There was a pre-construction meeting last Friday and the contract was signed. Within ten days of receipt of the completed contract, the work will commence. The Water Commissioners are pleased with the results of the bid. (3) At Town Meeting the Water Commission will make a motion to raise the level of the fire hydrant fee. �j MINUTES - MEETING OF BOARD OF SELECTMEN March 21, 2000 Page 4 Mr. Haddad said it is unfair of the Water Commission to come in three days before Town Meeting and put the Board on notice concerning the fire hydrant money. He said last year the item was cut $68, 000 and it was then mentioned the item would be funded this year, if possible. Mr. Haddad said the Water Commission has known since December that the item was not included in the budget. He said the money would have to come from the Police, Fire or School Department budgets because those are the only places where it can be found. He stated that the Water Department has a $350,000 surplus. Mr. Brown asked what the surplus is this year. Mr. McNabb said it is hard to say until the fourth quarter billing comes in. Mr. Brown asked if the Water Department could wait another year. Mr. McNabb said it has been given a lot of consideration and the reason they agreed last year is they saw it as a one time occurrence. He said the Commissioners are afraid if they continue with the reduced amount they may never be able to get the money back. Mr. Koed inquired if the money could be put back next year. Mr. Haddad said he would do his best, but it could not be done this year. He suggested it might be possible to replace the money in the Fall. Chairman Brown said next year it should be funded fully. Mrs. McMorris suggested that before the Board makes any future agreements it should be known what the budget is going to be. There was considerable further discussion concerning the matter. Mr. Callahan said the Harbor Committee will be taking up the Gulph River article (#26) at Town Meeting and voted tonight to support it. Mr. Bobo spoke on Article #36. Mr. Haddad said it is a request for ATM Art. #36 $20, 000 to prepare a feasibility study to develop a plan for a sewer project in the Little Harbor Watershed. He said part of the study is a water quality study and the final report will be filed March 31. There will be a public hearing this Friday. The first study will be put out to bid to determine whether or not a sewer project in the Little Harbor Watershed makes sense. Mr. Bobo said the Department of Environmental Protection's position is clear, and they have said if the need for cleaning the environment has not decreased since the Judgment was entered in 1979, the introduction of sewers is the way to reduce the threat. He said the fecal coliform counts have gone up every year in Little Harbor, so it cannot be said a need does not exist. There are also massive algae problems, indicating there are nutrients going into the Harbor. Mr. Bobo said the Board of Health has introduced regulations to have nitrogen removal as part of the process if septic systems are within 400 feet of bodies of water in the Town. He said the 269 families in the Watershed seek to build a sewer system around Little Harbor. They would like to do it on a private basis, and the cost savings would be about 409. for a private versus a municipal system. 1! MINUTES - MEETING OF BOARD OF SELECTMEN March 21, 2000 Page 5 Mr. Bobo passed out material. Mr. Haddad said the purpose of the article is to continue to work with the DEP. Mrs. McMorris said the DEP will be looking for further activity in the Little Harbor area and will work with the Town to further evaluate the proposal. They also will require further testing and a feasibility study. Mr. Haddad said under the terms of the On Site Wastewater Management Plan the homeowner would upgrade the system and turn it over to the Board of Health to maintain and operate. Mr. Bobo said the cost of putting a loop around Little Harbor would be about $1.4 million. He emphasized the savings in cost if the system is installed by the homeowners, who would be willing to buy the system and then turn it over to the Town. Mr. Brown wanted to know who would be able to hook up to the system. Mr. Haddad replied that the feasibility study will address those issues and there will be opportunity to decide how it will be done. Mr. Bobo said the Massachusetts Association of Health Officers has pro bono counsel who will look over the legality of some of the issues involved, which will be brought into the feasibility study and report. Further discussion took place as to how the proposal would be accomplished. Motion of Mr. Callahan to recommend Article #36. Second by Mrs. McMorris. Vote 5 - 0 in favor, none opposed. Kevin Ulmer made a formal presentation of the second annual report of Cohasset Lob- the Cohasset Lobster Lab, Inc. , to the Board. Mr. Ulmer said the Lab ster Lab, Inc. continued to press forward on fundraising and establishment of the update student program. He said on the funding side they are soliciting larger donations. They have firm commitments from a variety of sources for half the amount needed at this time. On the building project, they feel it makes more sense to raise all the money necessary to complete the shell for the building, and it is expected they will be at that point by the Fall so construction can begin then. He said building permits will be necessary, but they will put a footprint on the Hagerty site plan. There was discussion about meeting with the Hagerty Committee to go over the plans for the Lab. Mr. Haddad asked Mr. Ulmer how soon they would know if construction will be started in the Fall. Mr. Ulmer did not know. Mr. Haddad asked that the Board be kept informed. Mrs. Sullivan asked about the progress at this time. Mr. Ulmer said they are ahead in the fundraising and behind in the building construction. He told the Board that students are being hosted in his own lab space; that last Summer they funded student participation 9� MINUTES - MEETING OF BOARD OF SELECTMEN March 21, 2000 Page 6 in the Little Harbor Study; and that a Summer credit course program will be continuing this year. Mr. Brown said if the construction is not started soon the building will fall down. Mr. DeGiacomo and Superintendent Malvey discussed a memorandum from School Dept. the Superintendent outlining the Special Education deficit which is SPED deficit to be made up at Town Meeting. An additional memorandum was passed discussed around to the Board members. Dr. Malvey referenced material sent March 9 regarding a presentation made to the School Committee, stating that it gives a further breakdown of the changes that took place from November on. He said when they started to do the calculations they were tracking August through October and they had to go back to that starting point. Reference was made to the memorandum just submitted to the Board which he said gives the breakdown of the additional $180, 000 deficit. He reviewed the figures. He said the way they are hoping to address the issue is to request transfer of $73, 000, $27,000 from the Advisory Committee, and the School Department to pick up the additional $80, 837. He indicated that a transfer request had been submitted. Mrs. Sullivan noted that the original deficit was $223, 000 and now there is an additional $160, 000, or a total deficit of $383, 000. She asked why it has come up so late in the year. Mr. DeGiacomo said just about every town is facing the same issues concerning SPED. He emphasized that there is no contingency fund put aside for SPED as new things happen. He explained that changes are happening throughout the school year when there are new chi�dren or re- evaluation for additional services. Dr. Malve A bi-weekly report is being planned which will provide information on what they need to know. He said it was known there would be additional adjustments, but they never thought it would be so much. Dr. Malvey made reference to a Superintendent's document which furnished a list of ranking of school districts, showing Cohasset as #117 on the list. He said the document gives a breakdown of all cities and towns and school districts in the Commonwealth. He added that what is happening with SPED is the increases are beyond the control of school districts. Dr. Malvey made reference to a section of the document called The McKenzie Report. He said last week he attended a major legislative hearing on twenty-one bills being proposed. He said the State Superintendents' Association, State School Committee Association, MMA, and others are opposing SPED as well. He explained that the document deals with special education in the Commonwealth. He said last year there was discussion and everyone was told the issue would be put off for a year. He said there are a couple of major issues: funding changes hitting every city and town, and the issue of free and appropriate public education and maximum visible benefit. He 93 MINUTES - MEETING OF BOARD OF SELECTMEN March 21, 2000 Page 7 added that Massachusetts is the only state in the country that uses maximum visible benefit. Dr. Malvey went on to explain that changes are being proposed in the Legislature and the report deals with that and with eligibility rules and criteria. He said if Massachusetts were to go to free and appropriate public standards there could be a savings of money that could be allocated to other areas. He said the free and appropriate standard will be debated on the Hill. There are three bills pending, and the State Committee is supporting free and appropriate public education standards. Mrs. Sullivan asked if it did not seem that Massachusetts should be moving toward what other states are doing. Mr. DeGiacomo said it is a very complex issue with a lot of pros and cons on both sides. He added that the question has never come before the School Committee. He said 170 of Cohasset's costs are covered by the state for SPED, as compared to the average of 469. nation-wide. Mrs. McMorris asked about quality and intensity of services in Cohasset. Dr. Malvey said it is very intense in Cohasset because there are educated and sophisticated people who understand special education and know the requirements of the law and the regulations. He suggested it is a different arena now from twenty to twenty-five years ago. Mrs. Sullivan asked if he was suggesting that because Cohasset has educated parents that they drive the system. Dr. Malvey answered affirmatively. Dr. Malvey said he supports the free and appropriate standard, but no one is in the position to take away any service to any child in need of it. He suggested that services in special education may be being provided that could be handled differently. Mrs. Sullivan thought the fees should be negotiated and management of the program should be tightened. Dr. Malvey said the state does the auditing and should do a better job of tightening up what is allowed. Mrs. McMorris thought it was very troubling where the funding would be found within the department' s budget. She expressed concern about the need for maintenance of school buildings. She said she is also concerned about taking money away from athletic programs, supplies and materials. Mr. DeGiacomo said it would be helpful if they could build in a fund to cover just special education so that money would not have to be taken from other programs. Chairman Brown said the School Department should look at a different way of preparing its budget. The discussion was ended at this point by Chairman Brown. Noel Collins made a presentation concerning his proposal to build Housing propos- housing on the former Eastern Edison property on North Main Street. al, No. Main St. MINUTES - MEETING OF BOARD OF SELECTMEN March 21, 2000 Page 8 He distributed a paper to the Board and said the reason he is here is to mention that the property is subject to a storm drain system which has also been the subject of litigation. He said if the ZBA grants the zoning relief requested and the project goes forward the neighborhood would still have to face that situation. He said the property is a detention basin for most of the area, and suggested that if the Town could be an applicant when it goes to the Conservation Commission it would help. The problem was discussed. Mr. Collins said the water comes into Sanctuary Pond and backflows onto the property and if he goes forward with the project he would be looking for co-operation. He said he would attach a senior housing provision to the plans. He would be offering handicapped accessible housing, not affordable housing. He said he intends to market and sell at market rates, but the ZBA has been asked to make approval contingent on selling to handicapped persons or those over fifty-five, or those under fifty-five who are buying a unit for another person fifty-five years or over, until 2001. Mr. Collins asked for the support of the Board if it is so disposed and exhibited a plan of the proposed building. Mr. Brown said it is a good idea but he would not support it against the ZBA. He added that the Town would try to work with him about the drainage. Mr. Collins said he thinks half the pipes are clogged and that Sanctuary Pond is allowed to rise too high. Motion of Mrs. McMorris to send a letter to the ZBA that the Board recognizes the need for senior housing in the community and would support a proposal to provide it. There was no second to the motion. Article #40 was discussed. Mr. Haddad said the motion is different ATM Art. #40 from what is in the warrant, but the intention of the article is still the same. He explained that the reason is the review is late and he asked counsel to hold off until some consensus could be reached to get the matter resolved. It was concluded that they would have Town Meeting vote the article and allow the Olde Farm Hill Condominium to hook up to the sewer system. He said it if passes Town Meeting, the Sewer Commission will adhere to the vote. Mr. Kellem said the key change in the article is toward allowing the tie-in if Town Meeting approves it. He said town counsel felt the language had to be changed to make the article legal; namely, that they have Town Meeting requesting the connection. He asked if the Sewer Commission would agree to the article as the language has been changed. Mr. Kasperowicz replied that it is "a sacred trust." He said the Central Sewer District is focused on small parcels having difficulty with affluent. What is being asked is if Town Meeting votes it, that the contract will not be broken. q-51 MINUTES - MEETING OF BOARD OF SELECTMEN March 21, 2000 Page 9 Mr. Brown asked what would prevent anyone from joining the condo- minium association and tying in. Mr. Haddad remarked that it is still at the discretion of the Sewer Commission. He said the Sewer Commission has agreed to five units that will be hooked up after the article passes. Mr. Brown wanted it tied in to the present condominium. There was discussion about changing the language of the article to make it restricted to "current" properties. Mr. Haddad urged the Board to support the article as drafted. Mr. DeRensis said the language is already in it. Motion of Mrs. McMorris to recommend Article #40 as it has been changed. Second by Mr. Callahan. Vote 4 - 1 in favor, Mrs. Sullivan opposed. The press was asked for comment. Motion of Mr. Callahan to adjourn. ® Second by Mrs. McMorris. Vote 5 - 0 in favor, none opposed. The meeting was adjourned at 9:55 p.m. APPROVED: DATE: Town Manager QG TOWN OF COHASSET o , ,�` BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 o„„SSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: March 21, 2000 1. Scheduled on Tuesday night's agenda are several items. First, Steve Bobo of the Board of Health will be in to discuss Article 36 with the Board. This article requests $20,000.00 to fund a feasibility study for a Little Harbor Sewer System. Second, Kevin Ulmer will be in to discuss the Second Annual Report of the Lobster Lab. Third, the School Committee will be present to discuss the additional FY 2000 Special Education Deficit. Third, Noel Collins will be in to present to the Board his proposal for Senior Housing at the old Eastern Edison lot on North Main Street. Finally, residents from Mendel Road will be in to discuss Article 40 with the Board. 2. 1 have notified Media One of the Board's objection over changing the local access channel from Channel 3 to Channel 10. 1 have asked them not to make this change, or provide a better justification as to why this is necessary. As soon as I hear back from Media One, I will inform the Board. 3. As requested by Selectman Koed at last week's meeting, I have spoken to Domenic Tutela about the safety issue on the new drain pipes installed on Ripley Road and Smith Place. I have asked him to investigate the installation of grates or fences to close of access to these structures. He is in the process of developing a proposal that will provide better safety, but not impact the maintenance of these pipes. I will keep the Board apprised on any proposed solutions. 4. Russ Bonetti had expressed a concern over the size and height of the pumping station located on the Hagerty Property. I have discussed this issue with Dan Coughlin and have been informed that the height of the pumping station is required to keep it above the flood plain. A structure will be built around the pump that should shield it as much as possible from the public view. It is also my understanding that the Lobster Lab's plan calls for a porch over the top of the pump that will shield it even more. We can discuss this further with Kevin Ulmer at Tuesday's meeting. e '+ BOARD OF SELECTMEN WEEKLY REPORT March 21, 2000 page two 5. 1 have posted a Selectmen's meeting for Saturday morning at 9:15 a.m. in the Sullivan Gymnasium prior to the Annual Town Meeting for the Board to handle any last minute issues. We will cancel the meeting if there is no need for it. 6. Since this is the last scheduled meeting before Town Meeting and the Annual Election, I would like to propose the following schedule that will take the Board through the summer: Tuesday, April 4, 2000 No meeting Tuesday, April 11 , 2000 Regularly scheduled meeting Tuesday, April 18, 2000 No meeting (Patriot's Day) Tuesday, April 25, 2000 Regularly scheduled meeting Tuesday, May 2, 2000 No meeting Tuesday, May 9, 2000 Regularly scheduled meeting Tuesday, May 16, 2000 No meeting Tuesday, May 23, 2000 Regularly scheduled meeting Tuesday, May 30, 2000 No meeting (Memorial Day) Tuesday, June 6, 2000 Regularly scheduled meeting Tuesday, June 13, 2000 No meeting Tuesday, June 20, 2000 Regularly scheduled meeting Tuesday, June 27, 2000 Regularly scheduled meeting Monday, July 3, 2000 No meeting (Fourth of July) Monday, July 10, 2000 Regularly scheduled meeting Monday, July 17, 2000 No meeting Monday, July 24, 2000 Regularly scheduled meeting Monday, July 31, 2000 No meeting Monday, August 7, 2000 Regularly scheduled meeting Monday, August 14, 2000 No meeting Monday, August 21, 2000 Regularly scheduled meeting Monday, August 28, 2000 No meeting Monday, September 4, 20000 No meeting (Labor Day) Monday, September 11 , 2000 Regularly scheduled meeting Please let me know if this schedule is acceptable to the Board. 7. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb TOWN OF COHASSET > , BOARD OF SELECTMEN _ 41 Highland Avenue Tel: (781)383-4105 OOHA55ET Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: March 21,2000 A. Letter from Congressman William D.Delahunt re a program sponsored by the U.S. Department of the interior called"Save America's Treasurers". B. Letter from J.E. Sverdrup transmitting one copy of Braintree Effects&Mitigation Report re Greenbush Line. C. Letter from J.E. Sverdrup enclosing meeting transcript of 2/14/00 106 Consultation Braintree& Weymouth Inventories re Greenbush Line. D. Memorandum from Paul Regan,Executive Director,MBTA Advisory Board—notice of meeting of 3/21,with enclosures. E. Memorandum from Robert Ebersole,Associate Director,Department of Housing&Community Development,re Community Response Line. F. Letter from Ed Masiella,President Branch 34,National Association of Letter Carriers—request to pass ordinance re crossing lawns,etc. G. Copy of letter from Denis McNulty,to Harold Litchfield,re Cat Dam opening and closing dates. H. Memorandum from Harold Litchfield,D.P.W. Superintendent,re crosswalk sign costs- $1585.00 1. Booklet from Executive Office of Transportation and Construction—MassHighway—Project Summaries sorted by County. Contains samples of significant projects in each County for the Statewide Road and Bridge Program,including PWED's and Chapter 90 Projects: recently completed construction, under construction,under design. J. Letter from Kevin Sullivan,Secretary,Mass Executive Office of Transportation and Construction, enclosing presentation and related information reflecting an unprecedented commitment to our statewide road and bridge program. K. Memorandum from David Soule,ExecutiveDirector,re FY2000 Road and Bridge Program. L. Recreation Commission's agenda for meeting of March 28,2000. M. Zoning Board of Appeals'notice of public hearing 4/4/00 on the application of Mary A. Foley& Dorian Brady for an appeal on the Building Inspector's decision of March 8 regarding the Cohasset Golf Club at 175 Lamberts Lane. Mail Summary—March 21,2000 Page 2 N. Zoning Board of Appeals'notice of public hearing 4/4/00 on the application for a Special Permit and Variance at 226 Chief Justice Cushing Highway—Joseph Rosano. O. Zoning Board of Appeals' decision on the application of Mark Federle for a Special Permit—48 Smith Place. P. Zoning Board of Appeals'notice of public hearing 4/3/00 on the application of The 40 South Main St.Nominee Trust -40 South Main Street. Q. Zoning Board of Appeals'notice of public hearing 4/4/00 on an application for a Special Permit at 351 Forest Ave.—Robert H. Gaughen Jr.and Margaret A.Corrigan. 1 J�', D v r� 0 0 l :l TOWN OF COHASSET BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 o„ASSET Cohasset, Massachusetts 02025 Fax:(781)383-7087 AGENDA BOARD OF SELECTMEN MEETING TUESDAY. APRIL 11, 2000 7:30 P.M. Reorganization of the Board 7:35 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Consent Agenda - No Action Required 8:05 P.M. Minutes Approval 8: 10 P.M. Miscellaneous 8:30 P.M. Adjournment ,kt jds 4 11 00 MINUTES - MEETING OF BOARD OF SELECTMEN April 11, 2000 Selectmen present: Merle S. Brown Thomas J. Callahan Frederick R. Koed Roseanne M. McMorris Michael H. Sullivan Others present: Joseph A. DiVito, Jr. - Treasurer/Collector Molly Hochkeppel - Patriot Ledger Mary Ford - Cohasset Mariner Mark W. Haddad - Town Manager Joyce D. Studley - Admin. Secretary Retiring Chairman Merle Brown congratulated Mr. Sullivan on his return to the Board and handed the gavel over to the Town Manager. This reorganizational meeting was called to order by Town Manager Haddad Re-organiz. at 7:30 p.m. , who temporarily took the chair and asked for nominations of Board for a Chairman of the Board. Mrs. McMorris nominated Thomas J. Callahan. Mr. Haddad asked for further nominations. There were none and nominations were closed. Vote 5 - 0 in favor, none opposed. Mr. Callahan was declared elected as Chairman. He assumed the chair and Appt. of asked for nominations for Vice Chairman. Chairman Mrs. McMorris nominated Frederick R. Koed. Appt. of Vice Chm. There were no other nominations. Vote 5 - 0 in favor, none opposed. Chairman Callahan asked for the Town Manager's report. Town Mgr. 's report Mr. Haddad announced a general invitation to the Board to attend the ground breaking ceremony of the new Scituate Hill Water Tank which is to take place on Monday, April 17, 2000, at 9:00 a.m. Mr. Callahan also said the Lighthouse Keepers' Memorial will be dedicated on May 21, as well as the ceremony for honoring the Citizen of the Year by the Cohasset Mariner. Mr. Haddad asked for an appointment to the Greenbush Mitigation Appt. to Committee. Greenbush Mitig. Comm. Motion of Mr. Brown to appoint Peter S. Guild to the Greenbush Mitigation Committee. Second by Mrs. McMorris. fa r MINUTES - MEETING OF BOARD OF SELECTMEN April 11, 2000 Page 2 Vote 5 - 0 in favor, none opposed. The Town Manager called attention to a memorandum received today from John McNabb, Chairman of the Board of Water Commissioners, containing an update on pending matters of the Commission. He said any questions may be referred to him. The Town Manager reviewed certain items in the Mail Packet: Mail Packet items #1. Letter from Bill Stone re lobstermen's concerns about sewer discharge pipe in Harbor A copy of the letter has been sent to the Sewer Commission which has not yet responded. He will keep the Board informed of developments. Mr. Sullivan asked if the engineer and the lobstermen could come to a meeting to express their concerns. The Chairman asked the Town Manager to get an opinion from town counsel concerning the matter. #2. Letter from Camp Dresser & McKee Inc. This relates to a Notice of Noncompliance issued by the Department of Environmental Protection in connection with the replacement of a damaged groundwater monitoring well at the Landfill. The issue has been resolved. The Town Manager asked the Board to issue a proclamation honoring the Vote to issue Memorial Library. proclamation Motion of Mr. Sullivan to enact a proclamation honoring the Paul Pratt Memorial Library and proclaiming April 9-15, 2000, as National Library Week in Cohasset. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Mr. Haddad said it is the time of year for reviewing liaison assignments Liaison and updating the Board's goals and objectives. He will include the assignments, required material in next week's packet. etc. Mr. Haddad discussed important money articles passed by Town Meeting: Budget items The School Facilities Committee is now the School Building Committee and will begin meeting tomorrow night in the School library to start the process of putting the school project out to bid. The time frame will be discussed. The first impact on the tax bill will be in Fiscal Year 2002. The meetings will no longer be televised, but will be open to the public. He remarked that everyone had made a great co-operative effort to accomplish the task. Ivy MINUTES - MEETING OF BOARD OF SELECTMEN April 11, 2000 Page 3 With reference to the appropriation to do a feasibility study for a sewer system in the Inner Little Harbor area, a request for proposals is in process with the Board of Health, which should be completed by the end of this week or the beginning of next. The Board will be furnished with a copy on completion. The Town Manager will be working with the Sewer Commission and the Board of Health. Mr. Haddad gave a background of negotiations with the Department of Environmental Protection concerning the matter. The Pay-As-You-Throw initiative adopted at Town Meeting has been discussed with Selectman Brown. Because of the way the budget was presented for the next fiscal year and the income needed from RTF stickers, it does not make sense to institute the program until 2001. Mr. Callahan suggested the program be instituted sooner. Mr. Haddad said there will have to be an educational process for the public and asked the Board to support the delay. Motion of Mr. Brown to wait until next year on Pay-As-You-Throw. There was no second. Discussion took place concerning initiation of the program. Mr. Brown proposed that in the fall the Recycling Committee come before the Selectmen and give an outline of the proposal. Mr. Haddad appealed for as minimal a budget impact as possible. The article relating to a feasibility study at a cost of $15, 000 for a Police/Fire Station was discussed. Mr. Haddad said the committee had interviewed three architectural firms, and at a meeting this morning the committee voted to hire the firm of Allen M. Lieb Architects, P.C. , which did the Hingham project. The committee is looking into the current situation at the old Osgood School and a potential site. Several potential sites have been investigated. The Board will be kept informed. Mr. Haddad said he has been approached by private organizations about the Other possibility of renting the back part of the old Osgood School and he is business awaiting a formal proposal. He is hoping to bring something to the Board in the late summer or early fall. The Chairman asked if a request for proposals should be developed for the Pratt Library building. Mr. Haddad said it is too soon; it will be put out to bid as soon as the Library hears about a grant project. Mr. Haddad said the school budget was short funded at Town Meeting. There are several proposals before the State Legislature on special education funding and if the Legislature acts the Town will be in a good position this year and next. He said any help the state gives will free up dollars within the operating budget, and whatever money is freed up that is currently being spent on SPED may set up operational impacts. �Us MINUTES - MEETING OF BOARD OF SELECTMEN April 11, 2000 Page 4 He said the next focus needs to be special education and the issue should be pushed because of its importance to the Town. Mr. Haddad stated that the final impact on the budget is the emergency services fee to the Water Department. The Water Commissioners graciously withheld any action on the budget at Town Meeting. He said the issue should be revisited in the fall when the Town will have to come up with the money to fund it in 2001. Mr. Brown said it has to be funded. Mr. Callahan said he is not convinced that $375 per hydrant is the real cost. Mrs. McMorris suggested talking with someone with an understanding of rate setting because each side has its own perspective. Motion of Mr. Brown to approve the minutes of meeting of March 21, 2000. Mins. mtg. 3/21/00 Second by Mrs. McMorris. Vote 4 - 0 in favor, Mr. Sullivan abstaining. The Selectmen commented on various matters: Select- menis Mr. Sullivan thanked everyone for their support at the recent election. continents He said he was pleased by the school vote and thinks it is a message to the community that there was such an overwhelming vote. He offered the use of his services to answer questions. Mr. Koed said the report on the current Census return for Cohasset is 60% and the goal is 72%. He asked for co-operation in returning the census forms. Mr. Brown said the Town is in need of someone to serve on the Conservation Commission. Mr. Callahan thanked everyone who took the time to repond to the Growth and Development Committee's survey. He also thanked Mrs. Winn for making 500 copies available for the Town Meeting. He added that the committee will be compiling returns and it is hoped that on July 1 a Planning Assistant will be able to render help. Mr. Callahan said the supplement section of The Cohasset Mariner recently ran an article on a study for Trusts for Public Land which points out that residential growth cannot deal with Proposition 2 1/2. He asked the Town Manager to get a copy of the study. Mr. Callahan said a memorandum last week from John McNabb requested support for putting Cohasset Heights, Ltd. on the list as a federal Super Fund site. Mrs. McMorris thought it was premature. Chairman Callahan said there is no harm in supporting it. Mr. Callahan mentioned a letter from the Water Pollution Abatement Trust to the Sewer Commission. Mr. Haddad explained that an additional $2 .3 million had been awarded to the Town through the efforts of the Sewer (C�6 MINUTES - MEETING OF BOARD OF SELECTMEN April 11, 2000 Page 5 Commission, Representative Murray and Senator Hedlund, and he thanked them for their participation. Mr. Brown said he would like to have the Board support looking into the extension of school funding from twenty to thirty years. Mr. Haddad stated it should be understood that if borrowing was paid back over thirty years, the state would reimburse over thirty years. Mr. Brown asked the Board to think about what state issues the Board should be citing as goals and objectives. There were no members of the public present. Public The press was asked for comment. Press Mr. Sullivan wanted a schedule prepared for when the roads would be paved when construction is complete. Chairman Callahan asked the Town Manager to contact Tutela Engineering about co-ordinating efforts of the various contractors. Motion of Mr. Brown to adjourn. Adjourn Second by Mrs. McMorris. Vote 5 - 0 in favor, none opposed. The meeting was adjourned at 8:30 p.m. APPROVED: DATE: Town Manager U TOWN OF COHASSET o ",��, . BOARD OF SELECTMEN 41 Highland .Avenue Tel: (781)383-4105 r onASSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 w _ ,i' To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: April 11, 2000 1. Since this is the first meeting of the Board of Selectmen after the Annual Election, the only action item scheduled on the Agenda is for the Annual Reorganization of the Board. For the first time since I have been serving as Cohasset's Town Manager, there is nothing else specifically scheduled on the Agenda for Tuesday's meeting. 2. 1 would propose that the Board take some time at Tuesday's meeting to discuss the outcome of the Annual Election and the Annual Town Meeting and determine what action the Board needs to take over the next several months. 3. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb enclosure TOWN OF COHASSET o BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 p OHA55ET Cohasset, Massachusetts 02025 Fax:(781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: April 11, 2000 A. Hagerty Property Committee minutes of meeting of March 22,2000. B. Letter from Jennifer Rand,Metropolitan Area Planning Council. Notice of designation of new coordinator, South Shore Coalition. C. Memorandum from Michael O'Toole,Executive Director,Mass.Executive Office of Public Safety,re Title V"Incentive Grants for Local Delinquency Prevention Programs." D. Letter from Mary McElroy,Cohasset Girl Scouts,requesting use of Wheelwright Park on May 7 for Girl Scouts' Mother-Daughter event,and copy of Mark's response. E. Letter from Bernard McCourt,District Highway Director,Mass Highway,re Spring sweeping operations beginning April 18,2000. F. Bulletin from Joseph Chessey,Jr.,Deputy Commissioner, Massachusetts Department of Revenue, Division of Local Services,re new officials finance forum. G. Copy of letter from Richard Masotta,to Domenic Tutela,Tutela Engineering Associates,Inc.,re property damage on Linden Drive. H. Copy of letter from Dan Nucci,Claims Specialist, MIIA,to Marion Frye, Fiore Construction Co., Inc..re claim for water pump damage—Border/Summer Streets. L Copy of letter from Dan Nucci,Claims Specialist, MIIA,to Marion Frye,Fiore Construction Co., Inc.,re claim for water pump damage—Border/Summer Streets. J. Drug and Alcohol Committee's notice of meeting of April 12,2000. K. Copy of letter from Cheryl Pooler,Deputy Assessor,Board of Assessors,to Richard Colburn,re disputed abatement of motor vehicle excise tax. L. Copy of letter from John McNabb,Jr.,Chairman,Water Department,to Walter Winchester, requesting changes in drainage and septic systems at Arrowwood Development. M. Copy of letter of commendation from Sergeant Robert Jackson,Police Department,to Officer Garrett Hunt,Police Department N. Letter from Keith Bossung,Manager,Massachusetts-American Water Company,enclosing copy of the Annual Report of the American Water Works Company,Inc. C u�i• Mail Summary—April 11,2000 Page 2 O. Letter from Maureen Dunne,Coordinating Director,MERC Framingham State College,enclosing a complimentary copy of"South Shore Cohesive Commercial Statistical Area Economic Profile 2000." P. Copy of letter from Dan Nucci,Claims Specialist,MHA,to Shawn Harris, Shawn Harris Enterprises,re claim for fire loss at 91 Cedar Street,with enclosures. Q. Memorandum from Nancy Noonan,Conservation/Planning Board Secretary,re office closure dates. R. Letter from Massachusetts Department of Revenue,Division of Local Services,enclosing preliminary FY2001 levy limit worksheet and explanatory materials. S. Letter from Lisa Hergenrother,Program Officer,Massachusetts Cultural Council,enclosing guidelines for the Matching Incentive Program of state funds available for grants. T. Memorandum from C.Anne Murray, Straits Pond Watershed Association,enclosing minutes of meeting of March 13,2000,and request to add name to list for E-mail. U. Copy of letter from Marion Douglas,Town Clerk,to Representative Mary Jeanette Murray, enclosing certified copies of Articles 18 and 22. V. Letter from Paul Cellucci/Jane Swift,Massachusetts Executive Department,with notification of several initiatives the Administration has proposed to be included in the final General Appropriation Act, with enclosures. W. Letter from Margaret Sofio,Vice President—Law,MediaOne,enclosing copy of its Fifth Annual Progress Report on Capital Spending for System Upgrades and Rebuilds for 1999 under the Social Contract. X. Memo from Pam Wolfe, Sverdrup,enclosing meeting transcript—Hingham Inventory Consultation 3/16/00;Cohasset Inventory Consultation 3/23/00. Y. Massachusetts Municipal Association—MMA Action-Alert#4: 4/6/2000. House budget restores$48M in additional assistance,improves Chapter 70 over Governor,underfimds Chapter 90, changes SBA. Ito TOWN OF COHASSET BOARD OF SELECTMEN = 41 Highland Avenue Tel: (78 i) 383-4105 > OH�uET Cohasset, Massachusetts 02025 Fax: (7s 1)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: April 4, 2000 A. Memorandum from Terry Regan,Central Transportation Planning Staff,re discussion on the development of the Transportation Plan for the Boston Region,2000-2025. B. Memo from Pam Wolfe, Sverdrup,enclosing meeting transcript—3/6/00 consultation—Weymouth effects and mitigation.. C. Letter from Mr.and Mrs. David Whipple,re C.H.L.proposal of Paul Barry. D. Letter from Mark DeGiacomo,Cohasset Youth Baseball Association(CYBA),re annual Cohasset Little League Parade,and Mark Haddad's response. E. Letter from Jerry Wasserman,The Suburban Coalition. Notice of annual breakfast with legislators at State House April 4,2000. F. Letter from Michael Lenihan,Vice President,J. D'Amico,Inc.,re Central Cohasset Sewer System —request for telephone services. G. Memorandum from Cheryl Pooler,Board of Assessors,re overlay surplus. H. Massachusetts Municipal Association— Bulletin-MMA Action—re Chapter 70 funds. I. Memorandum from Charlie Seelig,Executive Administrator, Town of Halifax,re upcoming workshop on bidding basics and contract administration. J. Letter from Bob Durand,Mass Executive Office of Environmental Affairs,with notice of FY2001 grant round due June 1,2000. K. Memorandum from David Soule,Executive Director,Metropolitan Area Planning Council,re projects not recommended by MassHighway/FY2000 TIP amendment. L. Minutes of Recycling Committee meeting of March 4,2000. M. Letter from Jonathan Aisner, LSP,Senior Hydrogeologist,WEB Engineering Associates, Inc.,re Phase I initial site investigation report and Response Action Outcome for disposal site at 800 C.J.Cushing Highway. N. Letter from Joan Jensen,re trash left at corner of Howe Road and Tad Lane by sewer contractor. O. Resignation of Robert Mastroianni from Drug and Alcohol Committee. Mail Summary—April 4,2000\ Page 2 P. Copy of letter from Fire Chief Roger Lincoln,to Kimberly White,Multiple Sclerosis Society,re use of propane burner outside Town Hall April 8,2000. Q. Copy of letter from Michael F.Lenihan,J.D'Amico,Inc.,to Domenic Tutela,President,Tutela Engineering,re Cohasset Sewers Phase I1,Schedule 3/24/00—work remaining. 117 TOWN OF COHASSET o •,, BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 OIUSSET Cohasset, Massachusetts 02025 Fax:(781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: March 28,2000 A. Letter from Jeffrey Siena,Loss Control Manager,MIIA,re new claim report format. B. Letter from Bob Durand,E.O.E.A.with an invitation to a special unveiling of Environmental Affairs'new report entitled The State of Our Environment. C. Copy of letter from Stephen McGoldrick,Deputy Director,Metropolitan Area Planning Council, to The Honorable Francis Marini,Minority Leader,Hour of Representatives,re Regional Services Consortium. D. Letter from Carolyn Sammon and Bob Pietrzak requesting permission to landscape and install parking spaces on Town property—4-6 Margin Street. E. Letter from Mark Federle,New Energy(MunEnergy),announcing increase in contract renewal rates. F, Letter from Donald Walsh,Chairman,Economic Development Policy Committee,Metropolitan Area Planning Council,with notice of 5-year Comprehensive Economic Development Strategy(CEDS)for the Boston region. G. MAPC NEWS—March 2000. H. South Shore Regional School District Committee's minutes of regular meeting of February 16, 2000. I. Letter from Quincy Mutual Fire Insurance Company regarding accident of David J.Keefe— Stevens Lane. J. Received from Division of Local Services—letter from Executive Department enclosing report of major infrastructure across Commonwealth since 1991. K. Letter from Erin Connolly,Chief Executive Assistant/Director of Regional Affairs,County of Norfolk,Office of the Treasurer,enclosing list of potential federal and state funding resources. L. Norfolk County Advisory Board—open letter to Mayors and Managers of Norfolk County Municipalities,re Community Preservation Act. M. Letter from E.O.E.A.,Department of Environmental Protection requesting additional information re Recycling Transfer Facility Waste Ban Compliance Plan. N. M.B.T.A.Advisory Board's minutes for meeting of February 22,2000. Mail Summary—March 28,2000 Page 2 O. M.B.T.A.Advisory Board's agenda for meeting of March 21,2000. P. Letter from William P.O'Donnell,Chairman,Norfolk County Commissioners -pension cost estimate for twelve-month period ending June 30,2001-$583,210. Q. Letter from Joseph G.Godzik,Health Agent,re CHL Subcommittee position regarding proposed transfer station. R. Copy of letter from Ralph Kidder,to Gary Vanderweil,Chairman,Sewer Commission,re Smith Place. S. Zoning Board of Appeals' public hearing on an application for a Special Permit and Variance at 373 Atlantic Avenue—George&Mariena Alex. T. Letter from Frederick Laskey,Commissioner of Revenue,Massachusetts Department of Revenue, Division of Local Services—Sewer Rate Relief Award for FY2000-$14,925. U. Letter from William Francis Galvin,Secretary of the Commonwealth,Chairman,Massachusetts Historical Commission,with application for next two rounds of funds from Massachusetts Preservation Projects Fund. V. Letter from Lou Russo,Manager of Government Affairs,Media One(certified)—notice of service tier re-alignment,with enclosures. W. Letter from John Maher,Director,Media One(certified)—notice of adjustment in cost of monthly equipment and installation prices. X. Letter from Thomas A. Benoit,Plant Financial Manager,SEMASS(certified),re auditor reports setting forth the change in law cost for state-mandated testing. r O g 115 TOWN OF COHASSET o , ,�,; BOARD OF SELECTMEN - 41 Highland Avenue Tel: (781)383-4105 o„ASS Cohasset, Massachusetts 02025 Fax: (781)383-7087 AGENDA BOARD OF SELECTMEN MEETING TUESDAY, APRIL 25, 2000 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Wigmore Pierson - Dedication Details 8: 15 P.M. Senior Housing Committee - Update 8:30 P.M. Red Lion Inn - Liquor License Hearing 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment lib jds 4 25 00 MINUTES - MEETING OF BOARD OF SELECTMEN April 25, 2000 Selectmen present: Merle S. Brown Thomas J. Callahan Frederick R. Koed Roseanne M. McMorris Michael H. Sullivan Others present: Joseph A. DiVito, Jr. - Treas./Collector Wigmore A. Pierson ) James W. Hamilton ( - Town History Committee Jacqueline M. Dormitzer) Herbert L. Jason - Lightkeepers Memorial James W. Lagrotteria ) Wayne Sawchuk ( - Senior Housing Committee Dorothy A. Keville Kathleen R. Bryanton - Council on Elder Affairs Herbert R. Towle Brian Brennan - Cohasset Mariner Molly Hochkeppel - Patriot Ledger Mark W. Haddad - Town Manager Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m, Chairman Callahan presiding. Motion of Mr. Brown to approve the minutes of meeting of April 11, 2000, Mins. mtg. as amended. 4/11/00 Second by Mrs. McMorris. Vote 5 - 0 in favor, none opposed. The Town Manager announced changes in the agenda: the liquor license Changes in hearing for the Red Lion Inn is to be continued, and he is requesting an agenda executive session. Mr. Haddad said he asked to have the Treasurer/Collector present to Employees' discuss a proposed increase by Blue Cross/Blue Shield. The Town was health ins. notified last Tuesday that the health insurance rates would be increased benefits by 14 1/29. . $80,000 has been budgeted for this item and another $80, 000 would be required. Massachusetts Interlocal Insurance Association was contacted, which has a health trust as well as property and casualty insurance and Workers' Compensation. Because of collective bargaining issues he does not want to change employees' benefits. MIIA offers an HMO Blue program which the Town can join at a 12% increase. In addition, the Town will receive a savings in Workers' Compensation and property and casualty rates which will soften the impact. MIIA has to be notified of the Town's intentions by Friday of this week Mr. Haddad said he is ready to make a decision. The plan will not change. Employees will get a new identification card, but will have the same coverage. The changeover will reduce the amount necessary for ® health insurance to $60,000. He said the cost can be better controlled because the company is managed better. Also, the dental insurance plan 09 MINUTES - MEETING OF BOARD OF SELECTMEN April 25, 2000 Page 2 will cost less for employees. Mr. DiVito explained that the Town covers 699. of the cost. Mr. Haddad said unless the Board has a strong objection, he is going to make the change. He and the Treasurer/Collector are convinced the problem can be solved. The Board expressed no opposition to the Town Manager' s recommendation. Mr. Haddad commented on certain items in the mail packet: Mail packet items Item #1-A. Tutela Engineering Associates, Inc. letter replying to Cohasset Lobstermen This letter relates to the impact of the Wastewater Treatment Plant's outfall pipe into Cohasset Harbor. Town counsel says there is no liability on the part of the Town and it will not be a major impact. Mrs. McMorris suggested that the lobstermen discuss the matter with the Sewer Commission. Mr. Koed suggested having the lobstermen and Mr. Tutela before the Board. Mr. Haddad recommended waiting for the results of the meeting with the Sewer Commission. He said if the lobstermen are not satisfied, they can meet with the Selectmen. The Board agreed to this. Item #2 . Norfolk County Engineering Department's survey of Forest Avenue The DPW Superintendent and he drove the route on Monday. To put a sidewalk in on Forest Avenue is not going to be an easy task because of ledge, trees, plantings, and telephone poles that will have to be moved. Mr. Brown said it was planned to install the sidewalk in sections. Chairman Callahan suggested having the DPW Superintendent go over the plans in detail, after which the residents affected can be invited to discuss it with the Board. Mr. Haddad pointed out that there is only $60, 000 available to start the project. He suggested beginning the sidewalk at the lower end of Jerusalem Road. Mr. Koed recommended looking at what could be done most economically for the money available. Item #4. Town Clerk's proposed regulations and fees for facility permits Mr. Haddad asked the Board if there are any recommended changes. Mr. Brown made suggestions relating to the regulation of parking on Government Island. Mr. Haddad said he would investigate the possibilities. The Town Manager commented on his Weekly Report: Town Mgr. 's Weekly Report MINUTES - MEETING OF BOARD OF SELECTMEN April 25, 2000 Page 3 Item #2. Proposed betterment project on Lamberts Lane The response from residents was overwhelmingly no. Unless there is something further the Board wants done, he will let the matter go. Item #3 . Liaison assignments and Selectmen's goals and objectives. Mr. Haddad pointed out several changes in liaison assignments. Goals and objectives will be taken up at the next meeting. Item #4. Licenses renewals to April 30, 2001 The Board was requested to renew the various licenses as separately listed. Motion of Mr. Brown to renew Sunday, Junk Dealers' , Bowling Alley and Pool Table, and common victualler licenses to April 30, 2001, as listed on Exhibit A appended hereto and incorporated herein be reference. Second by Mr. Koed. Vote 5 - 0 in favor, none opposed. Item #6 . Sewer and water construction and paving of roads Mr. Haddad thanked the Water and Sewer Commissions for their quick response. He said the Sewer Commission will start paving curb to curb on July 1, work to be completed by December 1. Chairman Callahan read aloud a list of roads to be repaved. Mr. Brown complained of the condition of South Main Street, Ripley Road and Smith Place. Mr. Haddad said he will inquire and report back to the Board. Item #7. Current capital projects and debt service He reviewed the various projects and listed the time authorized for pay back of debt service. Mr. Brown said he wants to extend school borrowing to thirty years. The Selectmen commented on various matters: Selectmen's comments Mr. Brown discussed Recycling Transfer Facility stickers, stating that there has been a policy of giving one away with the purchase of one. Because of abuse, the Recycling Committee thinks this policy should be discontinued. Discussion followed concerning assessing an extra charge for a second sticker. Mr. Haddad suggested that one of three things could be done: leave things the way they are, eliminate the second sticker, or charge a fee. Motion of Mrs. McMorris to keep the policy the way it now is. Vote re RTF stickers Second by Mr. Callahan. MINUTES - MEETING OF BOARD OF SELECTMEN April 25, 2000 Page 4 Vote 4 - 1 in favor, Mr. Brown opposed. Mr. Brown said the Town has received a grant from the state beginning April 1 for disposal of television sets and computers. He said the state will take them away up to June 1. He explained that the Town is charged 25^ a pound for removal of these items. Motion of Mr. Brown that after June 1, 2000, a charge of $5 will be Vote to imposed for disposal of television sets up to nineteen inches and $10 for impose new those over nineteen inches, and a charge of $5 for each computer disposed fees of. Second by Mrs. McMorris. Vote 5 - 0 in favor, none opposed. Selectmen's comments were interrupted for a scheduled agenda item. wigmore Pierson introduced Ms. Dormitzer and Mr. Hamilton for the purpose Report of of discussing progress of the Town History. As Chairman of the committee Town His- he thanked Diane Sullivan for her service on the committee. She has tory Comm. moved out of town and has resigned. He said the advance sale of the Town History is now at 353 at $20 apiece, and 150 copies each of Volumes 1 and 2 have been sold. He thanked the Selectmen, past members of the Board and the Town Manager for their support since the project began in October 1996. He explained that there was an original appropriattion of $5, 000, and a second and third of $30, 000 each. He thanked the citizens of the Town for their contributions and asked for photographs from the 501s, 60's and 70' s for inclusion in the book. Ms. Dormitzer discussed pictures the committee would like to have. She said she started to write the book in the spring of 1998, has completed through the 50's and 601s, and is starting on the 70's. She said it is taking about six months per decade. She has interviewed fifty to sixty people and expects to finish the book in another year and a half, in 2001. She would like to review it all again and draw conclusions. The book will be published in 2002. Mr. Hamilton said the scope of the book is fifty years, but what is going into it is broader. The book will consist of about 384 pages. He said the cost was determined recently and it is under what was projected two years ago, which will allow more to be put into the book. The committee has a book designer, Harold Coughlin, a lifelong resident of the Town, and they feel the writing of the book is moving along. Mr. Pierson addressed the matter of arrangements for the dedication of Lightkeep- the Lightkeepers' memorial at Government Island. He distributed a packet ers, memor- and gave the details of the dedication ceremony. He said Herb Jason ial plans deserves a tremendous amount of credit, adding that he is very apprecia- 11U MINUTES - MEETING OF BOARD OF SELECTMEN April 25, 2000 Page 5 tive for what he has done. Mr. Jason said if it had not been for the efforts of the Board and the Town Manager the memorial would not have happened. He expressed his gratitude. Mr. Pierson said on Monday, May 15, at 5 :00 p.m. , there will be a walk through to make sure everything has been accounted for. He said all citizens are invited to attend the dedication on Sunday, May 21, at Government Island. The Senior Housing Committee furnished an update. Mr. Haddad said the Report of Sr. committee contracted with UMass Boston to do a survey and there is an Hsg. Comm. executive summary of the survey in the packet this week. He said he invited the committee members to come in to discuss the survey and explain how the project would be followed through. Mr. Lagrotteria thanked the people at UMass for the professional job they did in compiling the survey. He also thanked the 144 Cohasset residents who participated in the survey. He said the overwhelming conclusion of the survey is there is a definite need for senior housing in the Town. At this point, 8 :30 p.m. , the proceedings were interrupted and the Vote to post- Chairman was asked to read the advertised notice of a public hearing on pone hearing an application for a liquor license by Cohasset Sarro, Inc. , d/b/a Red on Red Lion Lion Inn. The Chairman read the notice aloud. Mr. Haddad asked to have Inn the hearing continued to Tuesday, May 9, 2000, at 8:15 p.m. Motion of Mr. Koed to continue the hearing to Tuesday, May 9, 2000. Second by Mr. Sullivan. Vote 5 - 0 in favor, none opposed. Mr. Lagrotteria resumed his discussion by stating that one of the great Sr. Hsg. Comm. concerns of the elderly in the Town is the rising tax rate. He said report cont'd. $5,400 is the average tax bill and some of the single elders are living on $15, 000 a year. More than one-third of their income is going for taxes. Mr. Sullivan pointed out that 96% of the elderly want to stay in their homes. Mrs. McMorris mentioned available tax exemptions and deferment possibilities. Ms. Keville called attention to some of the things the committee would be looking at, among which are construction under comprehensive permit, zoning changes, and donation of property to accommodate affordable housing on existing land. Mr. Callahan spoke adversely about building under comprehensive permit, but said he is planning a visit to River's Edge in East Bridgewater tomorrow to view a development of cluster and town houses. Mr. Lagrotteria said the committee is also going to look at Town-owned property. ►z r MINUTES - MEETING OF BOARD OF SELECTMEN April 25, 2000 Page 6 Ms. Bryanton said she is pleased to see in writing what they all suspected, and added that there are a lot of volunteers who would like to work off their property tax bills, but the problem is they have to report the income on their tax returns. A New York program which excludes seniors from full property taxes for schools was discussed. There was also discussion about in-law apartments and the ability to control them for use of the elderly. Ms. Keville said the committee will meet with town counsel to get a better idea of what should be recommended. Mr. Sawchuk wanted to know if the committee could look at the 7, 000 feet available at the old Osgood School. Mr. Haddad said there are several ideas for use of the space and he thinks he will put out an RFP for use of the space this summer. Mrs. McMorris said it is a priority of the Board that it be used for senior housing. Mr. Sullivan suggested that instead of putting out an RFP that people with an interest make suggestions for its use. Mr. Haddad invited Mr. Sawchuk to call and arrange for a tour of the property. Ms. Bryanton said she had received an application from State Street Bank and Trust which is now offering up to $40, 000 a year to be used for health related or social issues. She suggested it may be an opportunity for the committee to look at some of the stronger needs of the population. Mr. Haddad said periodic updates should be scheduled with the Senior Housing Committee. It was agreed that copies of the housing summary be sent to the Growth and Development Committee members. The Chairman called for public comment at 9:00 p.m. Public comment Mr. Sawchuk discussed the condition of King Street and asked if the Sewer and water Departments are being communicated with on re-surfacing streets. Mr. Haddad said there is co-ordination, although it may not look like it. Mr. Sawchuk asked if there would be resurfacing curb to curb. Mr. Haddad said there would be. Mr. Sawchuk expressed disapproval of the engineering design of the sewering being done at the Sailing Club. Selectmen' s comments were resumed at 9:05 p.m. Selectmen's comments Mr. Sullivan asked about spring cleaning issues. He mentioned a cont'd. homeowner at the corner of South Main and Spring Streets who painted and cleaned up the island in front of his house. He also mentioned a lot of areas in town where that could be done, and for pickup of litter. Mr. Brown said seniors at the high school had been cleaning up at the RTF. Mr. Callahan suggested thinking about how such efforts could be co- ordinated. The Chairman mentioned a letter from MassHighway about the bridge on Border Street. Mr. Haddad said it is a state bridge and work would have to be co-ordinated with the state. He does not know how long it would be 7z MINUTES - MEETING OF BOARD OF SELECTMEN April 25, 2000 Page 7 before state funding was forthcoming. He has referred the matter to the DPW Superintendent, who has not yet reported back. He stated he would report any information back to the Board. Mr. Callahan discussed a feasibility study being done by the Sewer Commission. The press was asked for comment. Press Mr. Towle asked about the liquor license hearing on the Red Lion Inn and was told that the hearing had been continued to May 9 at 8 :15 p.m. Mr. Haddad asked that the Board go into executive session to discuss Exec. matters relating to all litigation against the Town, including Cohasset session Heights, Ltd. , the Trendowicz matter with the Conservation Commission, labor/collective bargaining, and any other litigation pending against the Town. Motion of Mrs. McMorris to go into executive session for the purposes stated, not to return to open meeting. Second by Mr. Koed. Vote 5 - 0 in favor, none opposed. Mr. Brown - Aye Mr. Callahan - Aye Mr. Koed - Aye Mrs. McMorris - Aye Mr. Sullivan - Aye. The Board went into executive session at 9:20 p.m. , and did not return to open meeting. APPROVED: DATE: Town Manager 123 EXHIBIT A 2000 SUNDAY LICENSEES ($10 or$20 late fee) Robert E. Swain, Manager Billy W. M. Lee, Manager THE NEWPORT CREAMERY, INC. KO KO ISLAND RESTAURANT, INC. 765 Chief Justice Cushing Highway 156 King St. Mary Lou Sandry SBON, LLC, d/b/a Dan Ronzo Corp. d/b/a BERNARD'S MARYLOU'S NEWS Sheila H. O'Neil, Manager 132 Chief Justice Cushing Highway 107 Ripley Road Barry Goughan, Manager Peter Kostopoulos, Manager COHASSET GOLF CLUB PKCP, Inc. d/b/a Lamberts Lane & Cedar St. VICTORIA'S P.O. Box 247 790 Chief Justice Cushing Hwy. Cohasset Pizza House -NOT OPEN ON John Bellas, Manager SUNDAY J. B. Donuts, Inc., d/b/a DUNKIN' DONUTS Robert L. Tedeschi, Jr. V.P./Tress. 380 Chief Justice Cushing Hwy. TEDESCHI FOOD SHOPS, INC. 14 Howard St. Thomas P. Rose, Manager Rockland, MA 02370 PAPA GINO'S, INC. Mail License to 52 S. Main St. 380 Chief Justice Cushing Highway Vincent G. Longo, General Manager Stephen Wigmore, Commander SOUTH SHORE MUSIC CIRCUS GEORGE H. MEALY POST No. 118 130 Sohier St. The American Legion (pays for all licenses at one time) 98 Summer Street Carmine Carlucci, d/b/a Lillian M. Sestito, Manager STRAWBERRY PARFAIT J. J.'s DAIRY HUT 2 Pleasant St. 140 Chief Justice Cushing Highway (Mail license to 457 Beechwood St.) Leo J. Fiori& Sons, Inc. (Exxon) 740 Chief Justice Cushing Highway Jane A. McCombs, Manager Kimball's Management Corp. d/b/a KIMBALL's by-the-SEA 124 Elm St. P.O. Box 250 (Really Great Pizza RGP's is not open on Sundays) 2000 Sunday Licensees- Page 2 Robert R. Valery, Manager Christopher O. Mullaney, Manager SUPER STOP & SHOP MULLANEY'S FISH MARKET,INC. 400 Chief Justice Cushing Hwy. 754 Chief Justice Cushing Highway Route 3-A Denise Bismore, Manager Dapper Dans, Inc., d/b/a CVS (Consumer Value Store) THE SILVER SPOON CAFE Route 3-A 5 South Main Street 790 Chief Justice Cushing Hwy. Rte. 3-A Mail License to: Laura A. Lee Michael Feroli d/b/a Legal Department VILLAGE BUTCHER&DELI One CVS Drive 1 Brook Street Woonsocket, R.I. 02895 SHAW S SUPERMARKETS, INC. P.O. Box 3566 J. Gabanelle, Manager Portland, Maine 04104 Les Poulots, Inc., d/b/a (for 739 C.J. Cushing Highway) FRENCH MEMORIES BAKERY 60 South Main St. James R. Dooley, Jr., Manager Saro Company, LLC, d/b/a RED LION INN 71 South Main St. Josephine Boles S.S.F Inc. d/b/a Dennis M. Nee, Manager COHASSET FOOD MART, INC. Eclectic Dining, Inc., d/b/a 130 King St. ATLANTICA 46 Border St. Daniel Belz, Manager ATLANTIC BAGEL and COFFEE COMPANY 166 King St. Sandra M. Stilphen,Manager DINERO'S `Sunlic' 231-235 Hull St. � 2s JUNK COLLECTOR'S LICENSEES Expiration date: May 1 Cohasset Consignment Shop Social Service League Non-profit: No fee but renewal form must 700 Chief Justice Cushing Hwy. be filled out each year Children's Exchange 64 South Main St. Nancy Pereto and Richard Ogden d/b/a Jane Kent Cohasset Antiques Ports and Company 130 King St. 23 South Main Street Country House Antiques 818 Chief Justice Cushing Hwy. Lilac House 26 S. Main St. or Carousel Antiques ' 93 Ripley Rd. Richard M. Karoff 19 Border St. Victoria L. Chin Victoria's By-the-Sea 87 Elm St. Karin Gorman of Reflections Antique& Craft Consignments 808 Jerusalem Rd. Karen J. M. Boudreau Antiques&Interiors 779 Chief Justice Cushing Highway John J. Delaney III 595 Jerusalem Road junkl«c„ /26 QCOMMON VICTUALLER LICENSEES 2000 COHASSET GOLF CLUB COHASSET PIZZA HOUSE Barry Goughan,Manager Debra Ryan,Manager Lamberts Lane and Cedar Street 130 King Street Eclectic Dining, Inc.,d/b/a SBON,LLC,d/b/a ATLANTICA BERNARD'S Dennis M.Nee,Manager Sheila H. O'Neil,Manager 46 Border Street 107 Ripley Road Kimball's Management Corp. d/b/a J. B. Donuts, Inc. d/b/a KIMBALL'S BY-THE-SEA DUNKIN' DONUTS Jane A.McCombs,Manager John Bellas, Manager 124 Elm Street 380 Chief Justice Cushing Highway KO KO ISLAND RESTAURANT, INC. *J.J.'s DAIRY HUT Billy W.M.Lee,Manager Lillian M. Sestito,Manager 156 King Street 140 Chief Justice Cushing Highway *STRAWBERRY PARFAIT Carmine Carlucci,Manager 2 Pleasant Street GEORGE H. MEALY POST NO. 118 *South Shore Playhouse Associates,Inc Stephen F. Wigmore,Commander d/b/a SOUTH SHORE MUSIC CIRCUS The American Legion Vincent G.Longo,General Manager 98 Summer Street 130 Sohier Street PAPA GINO'S,INC. PKCP,Inc. d/b/a Thomas P. Rose,Manager VICTORIA'S 380 Chief Justice Cushing Highway Peter Kostopoulos,Manager 790 Chief Justice Cushing Highway Saro Company LLC,d/b/a RED LION INN Joseph,R. Dooley,Jr. ,Manager 71 South Main Street Dapper Dans,Inc. d/b/a Dan Ronzo Corporation d/b/a THE SILVER SPOON CAFE MARYLOU'S NEWS 5 South Main Street Marylou E. Sandry,Treas. Denise Bismore,Manager 132 Chief Justice Cushing Highway THE NEWPORT CREAMERY,INC. Les Poulots,Inc.d/b/a Robert E. Swain,Manager FRENCH MEMORIES BAKERY 765 Chief Justice Cushing Highway J. Gabanelle,President 60 South Main Street- p I2 � Common Victualler Licensees-Page 2 RGP's(Really Great Pizzas) Charles and Jennifer Peterson 35 South Main Street DiNERO'S INC. Sandra M. Stilphen,Manager 231-235 Hull Street ATLANTIC BAGEL and Coffee Company Daniel Belz,Manager 166 King Street Michael Feroli d/b/a VILLAGE BUTCHER&DELI 1 Brook Street Cohasset Food Mart Josephine Boles,Manager 130 King St. *Consumption on outside seating. No food served on following premises: Tedeschi Food Shops,Inc. Tom, BOWLING ALLEY AND POOL TABLE RENEWALS The South Shore Community Center — 4 bowling alleys George H. Mealy Post #118 — 1 pool table COMMON VICTUALLER LICENSE RENEWAL J. J. 's Dairy Hut /ZF TOWN OF COHASSET o , BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 p'OMASSET Cohasset, Massachusetts 02025 Fax:(781)383-7087 1y -%11 To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: April 25, 2000 1. Scheduled on Tuesday's Agenda are three items. First, Wigmore Pierson will be in to update the Board on the dedication ceremony for the Lightkeepers Memorial on Government Island. Please remember that the ceremony is scheduled for Sunday, May 21, 2000 at 2:00 P.M. Wigmore would also like to provide the Board with an update on the Town History book currently being written. Secondly, the Senior Housing Committee will be in to discuss the recently completed Senior Housing Survey conducted by UMASS Boston on behalf of the Council on Elder Affairs. A copy of the survey was contained in last week's mail packet. I would ask you to bring it with you to the meeting. An executive summary of the survey is enclosed with the Agenda. Finally, the Board will need to conduct a liquor license public hearing for the Red Lion Inn. Specifically, the Board will need to conduct a change of location, change of manager and change of corporate name hearing. All relevant applications are enclosed with the Agenda. Contained in the mail packet is the actual floor plans of the new layout of the Red Lion Inn. For the Board's information, Chief Noonan is recommending approval. 2. As the Board will recall, in February, I sent out notices to the abutters of Lambert's Lane to determine if they would be interested in a betterment project that would install a water main and fire hydrants on the lane. In order to bring this project to Town Meeting for funding, a majority of the residents would need to vote in the affirmative. All abutters (twenty in total) were notified and of the thirteen that responded, eleven were against and only two were in favor. Therefore, we will not pursue this issue at this time. Please let me know if there is any other action the Board would like to take relative to this matter. BOARD OF SELECTMEN WEEKLY REPORT April 25, 2000 page two 3. As requested, enclosed with this report are the proposed liaison assignments for the ensuing year, along with last year's goals and objectives. I would ask the Board to review the liaison assignments and let me know if they meet with your approval. With regards to the goals and objectives, the Board may want to take some time to review them and update them for the next year. We can either handle this at Tuesday's meeting, or schedule it for further discussion at another meeting. We can discuss this further at Tuesday's meeting. 4. Enclosed with this report is the list of business that hold Sunday Licenses, Junk Dealer Licenses, Bowling Alley and Pool Table Licenses, and one additional common victualer license that need to be approved by the Board. These licenses are set to expire on April 30, 2000 and, if approved, will run through April 30, 2001 . 1 would ask the Board to take appropriate action at Tuesday's meeting. 5. The Board had received a letter from Bill Stone, on behalf of the Lobstermen in Cohasset, expressing their concern over the location of the sewer outfall pipe and its impact on where they store their lobster cars. I have discussed this matter with Dan Coughlin of Tutela Engineering and asked him to contact Mr. Stone to discuss this matter with him and determine if there is any solution to his concerns. As soon as I hear back from Dan on the outcome of that discussion, I will inform the Board. The Board also requested that I contact Town Counsel to determine if there is any liability on the Town due to this matter and he has informed me that there is none. Please let me know if you require any additional information. 6. The Board had requested that I provide you with a breakdown of where the various sewer and water construction projects stand and when the various roads will be paved. I have discussed this mater with Dan Coughlin and he has provided me with the enclosed list that addresses these matters. I would ask the Board to review this list and let me know if you require any additional information. We can discuss this further at Tuesday's meeting. BOARD OF SELECTMEN WEEKLY REPORT April 25, 2000 pate three 7. The Board had requested that I provide you with a list of current capital projects in Town and what the maximum amount of time the Town can take to pay back the debt service on these projects. Please keep in mind that this matter is governed by Massachusetts General Laws, Chapter 44, Section 7. The following list states the project and the maximum amount of time allowed to pay back the debt: Paragraph/Project Time Authorized (1) Sewer Construction twenty years (3) Land Acquisition twenty years (3A) Reconstructing/Extraordinary Repairs twenty years to Public Buildings (6) Road Repair, etc. five years (8) Purchase of Land for Cemetery Purpose ten years (9) Purchase of Departmental Equipment five years/fifteen years (fire trucks, highway trucks, etc.) (17) Harbor Improvements ten years (21) Architectural Services five years (25) Athletic Fields fifteen years (28) Computer Hardware ten years (29) Computer Software five years I hope this answers the Board's questions. We can discuss this further at Tuesday's meeting. 8. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb enclosures 131 TOWN OF COHASSET o ,�, BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 o„„SSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: April 25, 2000 A. Letter from Erin Connolly,Chief Executive Assistant/Director of Regional Affairs,Norfolk Office of the Treasurer enclosing several federal grants. B. Letter from Erin Connolly,Chief Executive Assistant/Director of Regional Affairs,Norfolk Office of the Treasurer enclosing copy of the 1999-2000 Annual report for Norfolk County. C. Memorandum from Planning Board with reorganization of the Board. D. Memorandum from Board of Health with reorganization of the Board. E. Letter from Paul Shea,President,Independent Environmental Consultants,Inc.,re Professional Services Contract for the Conservation Commission. F. South Shore Regional School District Committee's agenda for meeting of April 19,2000. G. South Shore Coalition's agenda for meeting of April 27,2000 and booklet on Mobility in the Boston Region. H. Letter from Massachusetts Cultural Council with list of FY2000 grants. I. Memorandum from Water Department with reorganization of the Board. J. Copy of letter from Robert Egan,Zoning Officer/Building Commissioner,Building Department, to Elizabeth McQuade instructing her to remove or relocate basketball hoop at 11 Deep Run. K. Zoning Board of Appeals' decision on the appeal of Steven Glover from a decision by the Building Inspector re Beach Street—Lot 2. L. Zoning Board of Appeals' withdrawal of petition of Steuart Hebb, 104 Jerusalem Road. M. Zoning Board of Appeals' public hearing on May 1,2000 on an application for a Special Permit at H 8 Beach Street—Julie and Paul Trendowicz. N. Zoning Board of Appeals' decision on the application of Peter Roy seeking a special permit for the construction of a garden pergola as an accessory to an existing dwelling located at 49 Margin St. O. Memorandum from Chief of Police Brian Noonan,re Mass. Chiefs' Conference April 25,26,and 27,2000 which he will be attending.In Leominster. 13Z TOWN OF COHASSET o BOARD OF SELECTMEN _ 41 Highland Avenue Tel: (781)383 4105 r o E Cohasset, Massachusetts 02025 Fax:(781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: April 18, 2000 A.. Memorandum from Robert Ebersole,Associate,Director,Department of Housing&Community Development,re Massachusetts Downtown Initiative. B. Copy of letter from Domenic Tutela,President,Tutela Engineering Associates,Inc.,to Michael Lenihan,Vice President,J.D'Amico, Inc.,re Central Cohasset Wastewater System,Phase III—Collection System. C. Letter from EPA,New England—application to Livable Communities Grant Program. D. Anonymous letter from resident of Deep Run protesting placement of basketball hoop on the property of 11 Deep Run. E. Copy of letter from Albert Marchionne,Jr.,Marchionne Insurance to Domenic Tutela,President, Tutela Engineering Association,re U.S.F.&G.'s performance and payment bond—Central Cohasset Wastewater System Phase III—Collection System. F. Memo from Select Energy,re savings as part of National Energy Choice Program. G. Letter from Wendy Frontiero enclosing invoice for consultation work on mitigation for historical resources affected by Greenbush RR. H. Letter from Leslie Luppold,R.N.,M.S.,Vice Chair,Board of Directors,Metropolitan Boston Emergency Medical Services Council,Inc.with a request for nominations of candidates to the Board of Directors. I. Memorandum from Fire Chief Roger Lincoln requesting vacation leave for 4/14-15-16. J. Memorandum from Coleman Kelly,Director,HRD Training Group,Mass Executive Office for Administration and Finance,Human Resources Division,re Training needs survey—FY'01. K. Letter from Department of Housing&Community Development announcing the second round of funding for the Soft Second Loan Program for FY2000. L. Senior Housing Committee minutes of meeting of April 12,2000. M. Zoning Board of Appeals'notice of public hearing May 1,2000 on an application for a Special Permit to expand Woodside Cemetery at North Main Street. N. Zoning Board of Appeals'notice of public hearing May 1,2000 on an application for a Special Permit at 49 Margin Street—Peter A. Roy. /33 Mail Summary—April 18,2000 Page 2 O. The BSC Group—Notice of Intent re public hearing May 4,2000 before Conservation Commission,Paul Trendowicz applicant—118 Beach St. P. Notice to all Departments,Boards,Committees and Commissions,re reorganization of the Board of Selectmen. Q. Letter from Christine Godfrey,Assistant Chief,Regulatory Branch,Department of the Army,re revisions to the meeting schedule for the Historic Resources Consultation on MBTA's proposed Greenbush Line Rail Restoration Project. R. Letter from Domenic Tutela, President,Tutela Engineering Associates, Inc.,to Dick Stewart, Department of Environmental Protection,Bureau of Resource Protection,re various payment requests. 31 135 TOWN OF COHASSET o , ,. BOARD OF SELECTMEN - 41 Highland Avenue Tel: (781)383-4105 OH ASS Cohasset, Massachusetts 02025 Fax:(781)383-7087 AGENDA BOARD OF SELECTMEN MEETING T UESDA Y, MAY 9, 2000 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 8:00 P.M. Public Comment Period 8: 15 P.M. Red Lion Inn - Liquor License Hearing 9:00 P.M. MBTA Mitigation Committee Update 9:30 P.M. Consent Agenda - No action required 9:35 P.M. Minutes Approval 9:40 P.M. Miscellaneous 9:45 P.M. Adjournment jds 5 9 00 MINUTES - MEETING OF BOARD OF SELECTMEN May 9, 2000 Selectmen present: Merle S. Brown Thomas J. Callahan Frederick R. Koed Roseanne M. McMorris Michael H. Sullivan Others present: J. Russell Bonetti - Hagerty Prop. Comm. Wayne Sawchuk Michael C. Hayes, Esq. Joseph R. Dooley, Jr. - Mgr. , Red Lion Inn Gerd A. Ordelheide - Red Lion Inn George Roukounakis Thomas R. Astley John F. Bertolami Margaret P. Bertolami Katherine M. McCarthy Michael Karp Jody Butman George McCarthy Thomas L. Gruber - Greenbush Mitigation Comm. Veneta P. Roebuck " 11 Mary Ford - Cohasset Mariner Mark W. Haddad - Town Manager Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m. , Chairman Callahan Call to presiding. order Motion of Mr. Brown to approve the minutes of regular meeting of Mins. mtg. April 25, 2000, as amended. 4/25/00 Second by Mrs. McMorris. Vote 5 - 0 in favor, none opposed. Motion of Mr. Brown to approve the minutes of executive session of Mins. exec. April 25, 2000. session 4/25/00 Second by Mrs. McMorris. Vote 5 - 0 in favor, none opposed. The Town Manager commented on items in the weekly mail packet: Weekly mail packet items Item #2 . Gulph River Realty Trust 365 No Main Street Noel Collins, Trustee, has replied to the Selectmen's request for a permanent restriction on sales to include only persons fifty-five and over. He has agreed to comply with the restriction on all five units. The matter is now before the Zoning Board of Appeals. 7 MINUTES - MEETING OF BOARD OF SELECTMEN May 9, 2000 Page 2 Mr. Callahan provided an update regarding the ZBA hearing and asked that the Board be furnished a copy of the master deed when it has been prepared. Item #5. Cohasset Lobster Lab, Inc. Kevin Ulmer, President of Cohasset Lobster Lab, Inc. , has provided an update of plans to renovate the Hagerty building and the boat house. They are planning to spend $15,000 for painting and repairs to make the buildings ready for students in the Summer Institute program. Mr. Brown wanted the proponents to appear before the Board to explain the proposal before anything permanent is done. Mr. Sullivan suggested having the Building Inspector monitor the improvements. Mr. Haddad said he was approached last week by Stephen Bobo of the Board of Health and others on behalf of the Lobster Pound and informed there is a new property owner who has been talking with Mr. Ulmer of the Lobster Lab concerning relocation to Parker Avenue. He has referred the matter to the Chairman of the Hagerty Property Committee which will meet Wednesday evening to discuss the proposal. He suggested having the Hagerty Committee consider the matter before it is brought to the Selectmen. Discussion followed. Chairman Callahan thought the proposal was worth consideration. Mr. Sullivan and Mr. Brown objected. Motion of Mr. Brown not to consider any commercial business on the Hagerty property. Second by Mr. Sullivan. Vote 3 - 2 in opposition, Mr. Sullivan and Mr. Brown in favor. The Chairman asked that the matter be placed on a future agenda. The Town Manager furnished his Weekly Report: Town Mgr. 's Weekly Report Item #2 . Location of sewer outfall pipe in Harbor The Sewer Commission is going to conduct salinity tests and try to work out something with the lobstermen. Item #3 . Construction of sidewalk on Forest Avenue There is approximately $92, 0000 available for the project. The D.P.W. Superintendent has contacted two contractors who estimate the cost of construction of the sidewalk at about $50 a foot, which will allow for 1, 800 linear feet. Mr. Litchfield spoke to a third Qcontractor who said he could do the work for $29 a foot, which would /3 MINUTES - MEETING OF BOARD OF SELECTMEN May 9, 2000 Page 3 not include blasting. He suggested that the sidewalk be laid out, a public hearing be held, and that the abutters be notified before the Board makes a final decision. Item #4. Repairs to Mill Bridge/paving of roads re sewer project The D.P.W. Superintendent has furnished a memorandum regarding repair of the Mill Bridge on Border Street and is developing a cost estimate. He is satisfied that the bridge is in fairly good condition. Mr. Sullivan objected to the reference to the bridge as being "in satisfactory or good condition." The Town Manager said the condition of the bridge will continue to be monitored. Reference was made to a memo from Tutela Engineering Associates setting forth the proposed paving schedule of roads under construction due to the Central Cohasset Sewer Project. Mr. Sullivan said there should be one smooth coat applied on South Main Street for the season. Mr. Koed suggested putting crushed stone on Smith Place where water is coming up in the street. Mr. Haddad asked the public to be patient; that the contractor is working on a June 30 deadline. Item #5. Free visitor parking spaces on Government Island Two free visitor parking spaces have been installed on Government Island near the Sailing Club. Item #6 . Goals and objectives This item will go on the agenda for the May 23 meeting. Mr. Haddad said a letter was received today from the manager of Tedeschi's Food Shops. Parking is limited for one hour a day until 6:00 p.m. in the Village. There is open parking in front of Tedeschi's store and customers cannot park there. The manager has asked for two fifteen minutes only parking signs in front of the store. He said it is the only business in the Village affected because it remains open after 6 :00 p.m. The Chief of Police recommends it. Motion of Mr. Sullivan to amend the Traffic Rules and Regulations to Vote to allow the installation of three fifteen minutes only parking signs in amend Traffic front of Tedeschi's Food Shops in the Village, from 6 :00 to 11:00 Rules & Regs. p.m. in Village Second by Mr. Koed. Vote 5 - 0 in favor, none opposed. Chairman Callahan called for public comment at 7:55 p.m Public comment s� MINUTES - MEETING OF BOARD OF SELECTMEN May 9, 2000 Page 4 Russell Bonetti inquired about the Government Island project. Mr. Callahan said further information will be forthcoming and the matter will be discussed at the next Board meeting. Wayne Sawchuk asked about damage done to town property behind the Teen Garage and produced photographs. Mr. Sullivan suggested that the Building Inspector and Conservation Agent inspect the area. The Selectmen commented on various matters: Selectmen's cormnents Mr. Koed said he had a complaint about dust caused by construction on Parker Avenue. He suggested that the contractor have the street swept. Mr. Haddad said the street was patched today. Mr. Brown said when Sidney Park was done over a well was discovered. The Town Historian thinks it may have been a well for drinking water in the 17001s. It has been marked as an historical site. Mr. Brown said he has received complaints about residents placing rocks on town property in front of their houses, which could be dangerous. Chairman Callahan suggested asking town counsel if there is any town liability for possible damages caused. Chairman Callahan said Paul Migliaccio has resigned as Sealer of Weights and Measures and asked for a vote of acceptance. Motion of Mr. Brown to accept the resignation of Paul L. Migliaccio Acceptance of as Sealer of Weights and Measures. resig. Sealer of Weights & Second by Mrs. McMorris. Measures Vote 5 - 0 in favor, none opposed. Mr. Haddad said he has appointed Robert M. Egan, Building Inspector, to fill the position. Mr. Callahan requested appointment of Ann Brophy of 16 Beechwood Street as an associate to the Conservation Commission. Motion of Mr. Callahan to appoint Virginia Ann Brophy as an associate Appt. of assoc. member of the Conservation Commission. to Conserv. Comm'n. Second by Mrs. McMorris. Vote 5 - 0 in favor, none opposed. There was discussion about having an associate member appointed to the Planning Board. The Town Manager said the Red Lion Inn had initially requested a change of manager from Joseph R. Dooley, Jr. to Brian S. Murphy, NO MINUTES - MEETING OF BOARD OF SELECTMEN May 9, 2000 Page 5 which request is being withdrawn. Mr. Dooley will continue as manager. At 8:15 p.m. Chairman Callahan opened a hearing on the continuation Public hearing of the liquor license of Saro Company, LLC, d/b/a Red Lion Inn, which re-opened re was postponed from April 25, 2000. He outlined certain ground rules Red Lion Inn to be followed for the conduct of the hearing. The Town Manager said the Red Lion Inn has an active common victualler license and an all alcohol beverages licence which have been in effect for some time. The Board is taking under consideration a change of location, alteration of premises of the license, and change of corporate name. He said the Board can rule on anything that is reasonable and proper and can set conditions stating where alcohol can be consumed on the premises. The current license covers basically the dining-room area. The applicant is seeking expansion of the license into other areas and into the Lilac House. Attorney Michael Hayes, representing the corporation, explained that the corporation has been changed to Cohasset Saro I and Cohasset Saro II. Saro I will operate the bar and restaurant, and the proposed uses of the renovated Lilac House will be a bistro and bakery on the first floor and conference/function facility on the second floor. He said Saro II is the legal corporation which will operate the main function facility of the proposed project. Mr. Ordelheide exhibited plans and explained the expansion of the facility. He said all buildings are connected, and gave approximate capacity of the various areas and the hours of operation. The Chairman asked the Board for questions. Mrs. McMorris asked about the location of the bar area, which Mr. Ordelheide said is located inside the Red Lion Inn. She also asked about the capacities of various seating areas and the areas of expansion. Mr. Ordelheide said he is asking for expansion into the downstairs and function areas over the Lilac House, and in the barn. Mr. Brown asked where the wine bar in the Lilac House is to be located. Mr. Ordelheide said it is on the first floor. Mr. Haddad said the license does not cover the porch area at the present time. The corporation is also requesting an entertainment license which is separate from the liquor license. He added that there were no restrictions on the original liquor license. Chairman Callahan limited comments to the liquor license only this evening. Mr. Ordelheide showed a sketch of the barn, following which the Chairman opened the hearing to the public for comment. MINUTES - MEETING OF BOARD OF SELECTMEN May 9, 2000 Page 6 Thomas Astley, 88 South Main Street, said he is representing a group of homeowners known as South Main Association, which is comprised of the Karp, McCarthy, Bertolami, Chittick, and Astley families, as well as Lisa Bidwell. They are suggesting that restrictions be put on the liquor license. They want no alcohol on the lower level of the Lilac House, and the liquor license for the function halls should be by permit as functions are planned. They are also asking that the opening hours be those applicable to the Lightkeepers Corporation, functions to stop at 10 :30 p.m. and people to vacate by 11:00 p.m. They have no objection to the current restaurant and bar. They are concerned with the Lilac House and function halls. Chairman Callahan asked if there are objections to sit-down dining on the porch with alcohol service. Mr. Astley said the neighbors were not made aware of that. George Roukounakis said he is concerned about a portion of the porch that is not enclosed, explaining that last weekend someone threw a lighted cigar near his gasoline tanks. Mrs. McMorris asked the number of functions that are currently planned. Mr. Ordelheide said he has booked thirty-five functions. Mr. Callahan asked if there would be functions during the week. Mr. Ordelheide said there are none scheduled yet, but he would like to book them. Mrs. McMorris said she understands Mr. Astley' s request is also for a periodic review. John Bertolami, 95 South Main Street, said when there is a parade or other event downtown he does not see where everyone is going to fit. Margaret Bertolami, 95 South Main Street, said granting of expansion of the liquor license will affect parking. She does not feel it is fair for one merchant to use the town parking lot. Also, she said noise is a concern. They are concerned about a 200 person function in the barn with a band and another in the Lilac House. She expressed concern about people leaving those functions with The Teen Garage right next door, as well as drunk drivers. She said there are ten children in the area and she does not want her daughters to walk through the Village among people who have been drinking. She asked if there is an engineering report on insulation for sound. Mr. Ordelheide said he is in a business district and the only way his business can succeed is the function halls. He mentioned that the walls in the bar are very thick and the roof and other walls are insulated. He said he made sure they were soundproofed. Mrs. Bertolami said she wants to know the specifications on the soundproofing installed. She also wants to know how many decibels are involved. Mr. Hayes said when the permit was granted by the Planning Board /yam MINUTES - MEETING OF BOARD OF SELECTMEN May 9, 2000 Page 7 noise insulation was an important issue and Planning Board approval considered the decibel level they were concerned with. Chairman Callahan said he plans to continue the hearing because he wants further information from the Building Inspector. John Bertolami said he is confused about which new areas alcohol will be served in. Mr. Callahan said the new areas are the barn, the Lilac House, the porch of the restaurant with sit-down dinner, an outdoor bar attached to the barn, and an outdoor patio area in the summer. Mr. Haddad explained that the function room in the Lilac House and the barn are not open to the public. Katherine (Casey) McCarthy, 103 South Main Street, said she thinks there should be a separate application, adding that there are a number of children in the Village. Michael Karp, 91 South Main Street, said he is concerned about smokers and drinkers on the porch of the Lilac House which is twenty feet from his lot line and forty feet from his bedroom. Mr. Ordelheide explained that when people go outside they would be in the gazebo area; the porch is closed to the public. Mr. Hayes said the entire facility is non-smoking and the only smoking area is in the bar. Wayne Sawchuck said his concern is people drinking outside and making the entire site a party zone. He thinks unless restrictions are placed people can carry drinks anywhere on the grounds. Mr. Hayes said nothing can be done without Planning Board approval. Mr. Astley said the South Main Association is not opposed to the function rooms, but they are opposed to noise that is offensive, and particularly to liquor being served on the first floor of the Lilac House. Jody Butman, 17 Spring Street, said parking at the Teen Garage is an issue. The Town Manager said there is a layout of the parking lot being completed with the Norfolk County Engineers and the D.P.W. , and a space will be cleared out near the tracks for more parking. John Bertolami said all town boards have done a great job. The only thing that bothers him is adding alcohol into so many more areas, which will bring in more traffic and more problems. Chairman Callahan said he wants the applicant to make changes and to allow further opportunity for people to comment. Mr. Brown said he wants an exact count of numbers in various rooms. MINUTES - MEETING OF BOARD OF SELECTMEN May 9, 2000 Page 8 Mrs. McMorris said the Board should have before it an application that states what is being requested, in what areas, and at what times of the year. Mr. Haddad said if the hearing is not closed this evening the Board can add any further information. If the hearing is continued it will have to be set for a time certain. Motion of Mr. Callahan to continue the hearing to next Tuesday, May 16, 2000, at 7:45 p.m. , with no other business on the agenda. Second by Mrs. McMorris. Vote 5 - 0 in favor, none opposed. Thomas Gruber furnished an update from the Greenbush Mitigation Greenbush Committee. He said the largest item of concern is the pending Mitigation Hingham deal and as a result the "T" has come to the other four towns Comm. update with packages they are offering. He said his committee is not ready to make a recommendation to the Board. They are meeting again next Monday to go over the proposal and prepare a recommendation to the Board. Mr. Callahan said due to the fact that the "T" proposes purchase of town land, an executive session can be called. He asked the Board's wishes in the matter. The members of the Board did not see any need to go into executive session. Mr. Gruber continued that the "T" has offered: 1. Extension of the pipe from The Strawberry Parfait to Elms Meadow, at no expense to the town. 2. The bridge alternative at Rocky Lane. 3 . The total cost of a new well to replace the Sohier Street well. 4. A fund for historic preservation of $100, 000. 5. A traffic light at lower King Street and Forest Avenue and North Main Street co-ordinated with the tracks, to clear the inter- section when trains are coming. Mr. Sullivan asked about other private ways involved. Mr. Gruber replied that there were no other offers, but they identified five alternatives. He specified the alternatives and the costs allocated to each. Mr. Brown asked about a time frame within which the federal government would make a decision. Mr. Gruber said there was a hearing recently concerning it. He thinks it is fairly imminent. f YG MINUTES - MEETING OF BOARD OF SELECTMEN May 9, 2000 Page 9 He did not know the timetable. He said the next thing the committee wants to do is look at the tracking document. Their next task is to go through it line by line to see what items need further mitigation. Mr. Haddad asked if anything happened when it would happen. Mr. Gruber replied that Cohasset's time frame is more flexible than Hingham's, which is May 15. Mr. Haddad said the Mitigation Committee will be meeting a lot over the next several weeks. He asked when the committee would be ready to come back with a more concrete proposal for the Board to consider. Mr. Gruber replied that it could be at the end of the meeting next Monday night. Mr. Sullivan said there should be another meeting with the "T" . Mr. Gruber said the Army Corps of Engineers is coming next Tuesday with drawings and suggestions for places to leave comments, and to ask questions about historic preservation within the town. Mr. Sullivan said the board should meet with the "T" and get a sense of the nature of the proposal. Wayne Sawchuk raised the issue of public safety. He said there should be a bridge at the bottom of Pond Street for public safety vehicles to get to the other side of the tracks. Veneta Roebuck said the wetlands working group was not disbanded, but has been meeting since 1996. They have reviewed every inch of the tracks in the five towns and the process is that a DEP variance will be issued. They are going to hire an independent observer to observe from an environmental perspective. That individual will report to a new group called the Technical Advisory Committee. She said this project has a long way to go according to their permitting schedule. She read off dates from a schedule which extended into the year 2001. Mr. Callahan thought the wetlands issue should be approached first. There was discussion. Mrs. McMorris asked if the wetlands areas are in the tracking documents. Mr. Gruber said some are and some are not. Mr. Koed said the "T" has to buy the right-of-way and they have to do a lot of wetlands replication. Mr. Haddad said the Mitigation Committee is going to be working on this issue and will report back to the Board. The Chairman asked the press for comment. Press Mr. Haddad requested the call of an executive session to discuss litigation involving Cohasset Harbor Marina, Inc. vs. the Harbor Master and vs. the Zoning Board of Appeals. Mr. Brown left the meeting room at 10:02 p.m. and returned at 10 :07 p.m. Motion of Mrs. McMorris to go into executive session for the purposes Exec. session stated, not to return to open meeting. MINUTES - MEETING OF BOARD OF SELECTMEN May 9, 2000 Page 10 Second by Mr. Koed. Vote 4 - 0 in favor, none opposed. Mr. Callahan - Aye Mr. Koed - Aye Mrs. McMorris - Aye Mr. Sullivan - Aye. The Board went into executive session at 10:05 p.m. APPROVED: DATE: Town Manager I ys TOWN OF COHASSET BOARD OF SELECTMEN o _ _ 41 Highland Avenue Tel: (781)383-4105 T OMASSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: May 9, 2000 1. Scheduled on Tuesday's Agenda are two items. First, the Board will be holding the Red Lion Inn Liquor License hearing that was continued from your last meeting. As stated in last week's weekly report, the Board will need to conduct a change of location, change of manager and change of corporate name hearing. All relevant applications are enclosed with the Agenda. Contained in the mail packet is the actual floor plans of the new layout of the Red Lion Inn. As stated last week, Chief Noonan is recommending approval. Secondly, Tom Gruber and the Mitigation Committee will be in to update the Board on the proposed restoration of the Greenbush Line. During this meeting, the Board may want to enter into Executive Session to discuss litigation and real estate matters that are part of the mitigation process. 2. As directed by the Board, I requested that the Sewer Commission meet with the Cohasset Lobstermen concerned with the location of the sewer outfall pipe. This meeting occurred at last week's Sewer Commission meeting. It is my understanding that the Sewer Commission will conduct additional salinity tests to determine if the outfall pipe will impact the storage of the lobsters in the Harbor. The Sewer Commission will continue to work with the Lobstermen and try and reach some sort of solution to their concerns. I will continue to keep the Board informed. 3. 1 have discussed the construction of a sidewalk on Forest Avenue with Harold Litchfield. We have approximately $92,000.00 available for this project at this time. We have contacted a couple of contractors and they tell us that it will cost approximately $50 a foot for the installation. Based on available funds, this will allow for 1,800 feet. Harold and I believe that the sidewalk should begin at the Forest Avenue/North Main Street end on the westerly side. It is our recommendation that we lay out the location of the sidewalk, inform the residents, and hold a public hearing to discuss it further before we begin construction. We can discuss this further at Tuesday's meeting. BOARD OF SELECTMEN WEEKLY REPORT May 9, 2000 page two 4. Enclosed with this report are two memoranda that address concerns raised by the Board at your last meeting. The first memo is from Harold Litchfield outlining his proposed action relative to repairs of Mill Bridge. He is in the process of developing a cost estimate for the work and determining what permits are needed. I will let the Board know when he is ready to begin work. For the Board's information, Harold points out that the most recent report from the Mass Highway Department indicates that this bridge is in satisfactory to good condition. The second memo is from Dan Coughlin that further clarifies the proposed paving schedule of the various roads under construction due to the Central Cohasset Sewer project. Please let me know if the Board needs any additional information with regards to these two items. 5. As requested by the Board, we have installed two visitor parking spaces on Government Island that will not require a beach sticker. These spaces are located near the Sailing Club. I hope this addresses the Board's request. 6. 1 have scheduled the Board's discussion on next year's goals and objectives for your meeting of May 23rd. I would ask the Board to let me know what goals you would like included so that I can update last year's list. 7. Enclosed for the Board's approval are the minutes from your last meeting. MWH/rjb enclosures TOWN OF COHASSET o * BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 r OMASSET Cohasset, Massachusetts 02025 Fax:(781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: May 9,2000 A.. Memorandum from Mark Haddad to Marion Douglas,Town Clerk and Harold Litchfield,DPW Superintendent,re recycle transfer facility sticker fees. B. Letter from James Johnson, Director of Accounts,Massachusetts Department of Revenue,re Chapter 90 Bond Issue Apportionments. C. Memorandum from William O'Brien,Vice President&Chief Financial Officer,MediaOne,re financial position of the Company. D. Copy of letter from Ralph Crossen,Chairman,Scituate Board of Selectmen,to Secretary Robert Durand,E.O.E.A.,requesting that he reconvene the Citizens Advisory Committee with regard to the MBTA's Greenbush Line. E. Massachusetts Municipal Association—Legislative Bulletin— House Votes Fiscal 2001 Budget Bill. F. Copy of letter from Professor John Milligan,to R.G.Vanderweil,Chairman,Sewer Commission, re 2 Linden Drive. G. South Shore Regional School District Committee's minutes of March 15,2000. H. Memorandum from Paul Regan,Executive Director,MBTA Advisory Board,re next full advisory Board meeting—Monday,May 8,2000. L Copy of letter from Bill Stone,to Board of Sewer Commissioners,re sewer outfall pipe in Cohasset harbor. J. Recreation Commission's agenda for meeting of May 16,2000. K. Senior Housing Committee's minutes for meeting of April 26,2000. L. Letter from Louis Harvey at 465 King Street inquiring about connection to sewer system. M. Copy of letter from Kathleen Bryanton,Cohasset Elder Affairs,to Senator Robert Hedlund, confirming his appearance on Wednesday,May 17,2000. N. Letter from Robert Kelley,Jr.,District Treasurer,South Shore Regional School District Committee,re assessment for 7/1/99-6/30/00 and request for payment-$85,156. I`�q Mail Summary—May 9, 2000 Page 2 O. Letter from Department of Housing&Community Development,re community development plans for housing. P. Notice of Intent—Margin Street Town Pier Reconstruction Project,submitted to Cohasset Conservation Commission and prepared by Nucci Vine Associates, Inc. Q. Letter from Darilynn and Larry Evans,complaining about road conditions on Evergreen Lane and Old Pasture Road. R. Letter from Roella Hobbs,with a request to reseed lawn at 31 Elm Street. S. Letter from Christine Godfrey,Assistant Chief,Regulatory Branch,New England District, Department of the Army,New England District,Corps of Engineers,re 5/15 meeting concerning the Historic Resources Consultation on MBTA's proposed Greenbush Line,with enclosures. T. Memorandum from Robert Nadeau, Hazard Mitigation Coordinator,Massachusetts Emergency Management Agency, Department of Environmental Management,re extensions for current grants— Hazard Mitigation Grants and Flood Mitigation Assistance Grants. ousing Committee 150 TOWN OF COHASSET o ,� . BOARD OF SELECTMEN _= 41 Highland Avenue Tel: (781)383-4105 OMASSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: May 2,2000 A. Letter from Betty Domer,Program Coordinator,Select Energy,re account reconciliation from September 1999 through February 2000. B. Memorandum from Hon.Peter Torigian,Chair.,MBA Advisory Board;Richard Walker, President,Metropolitan Area Planning Council,re municipal elections to the Metropolitan Planning Organization. C. Letter from R. Murray Campbell,re Hagerty building on Parker Avenue. D. Copy of letter from Cathy Sears to Robert Egan,Building Inspector,re basketball hoop at Deep Run. E. Rosano-Davis-Spath—notice to construct/repair septic system,John and Lynn Silum,80 Aaron River Road. F. Letter from Diane Sullivan re her out of Town move and discontinuance of membership on town boards. G. Copy of resignation letter from Diane Sullivan to Wigmore Pierson,Chairman,Town History Committee. H. Letter from Greg Cooper,Deputy Division Director,Mass Executive Office of Environmental Affairs,Department of Environmental Protection,re notice of award of recycling grant for waste shed, $1,225 - and contract. I. Letter from Lawrence Reilly,President, Massachusetts Electric,with an invitation to attend a breakfast meeting on Monday,May 15,2000,in Rockland. J. Letter from Pam Wolfe, Public Involvement Coordinator, Sverdrup Civil,Inc.,requesting use of Town Hall auditorium May 16,2000. K. Memorandum from Nancy Noonan,CCC/PB secretary,with closure notification. L. Letter from Claire Cardelia,Associate,Technical Development Corporation,requesting participation in South Shore Art Center's long-range planning process. M. Letter from Valerie Swett,Esquire,Deutsch Williams Brooks. Notice of recording of Order of Conditions on King St. improvements. N. Copy of letter from Professor John Milligan,to Marion Douglas,Town Clerk,re 2 Linden Drive. 15/ ' a r 0 0 0 15� TOWN OF COHASSET BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 onAsser COhasset, Massachusetts 02025 Fax: (781)383-7087 AGENDA BOARD OF SELECTMEN MEETING T UESDA Y, MAY 16, 2000 7:30 P.M. Town Manager's Report 7:45 P.M. Continuation of Red Lion Inn Liquor License Hearing 9:00 P.M. Adjournment ►s� jds 5 16 00 MINUTES - MEETING OF BOARD OF SELECTMEN May 16, 2000 Selectmen present: Merle S. Brown Thomas J. Callahan Frederick R. Koed (7:45 p.m. ) Roseanne M. McMorris Others present: Michael C. Hayes, Esq. Gerd A. Ordelheide - Red Lion Inn Joseph R. Dooley, Jr. - Mgr. , Red Lion Inn Thomas R. Astley John F. Bertolami Margaret P. Bertolami Katherine M. McCarthy Jody Butman Derry Schwantner - Drug and Alcohol Comm. John F. O'Toole - Planning Board John W. Beck Neal B. Glick Elizabeth M. Bates George Roukounakis Ronald H. Goldenson, M.D. Mary Ford - Cohasset Mariner Molly Hochkeppel - Patriot Ledger Mark W. Haddad - Town Manager Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m. , Chairman Callahan Call to order presiding. Neither Mr. Sullivan nor Mr. Koed were present. Motion of Mr. Brown to approve the minutes of regular meeting of May Mins. mtg. 9, 2000. 5/9/00 Second by Mrs. McMorris. Vote 3 - 0 in favor, none opposed. Motion of Mr. Brown to approve the minutes of executive session of Mins. exec. May 9, 2000. sess. 5/9/00 Second by Mrs. McMorris. Vote 3 - 0 in favor, none opposed. Mr. Haddad commented on an item in this week's mail packet: Mail packet items Item #1. Proposal to relocate Cohasset Lobster Pound Inc o Hagerty, property The proposal has been forwarded to the Hagerty Property Committee and will be discussed at its meeting tomorrow night. It is scheduled for the agenda of the Board's May 23 meeting. 1S y MINUTES - MEETING OF BOARD OF SELECTMEN May 16, 2000 Page 2 The Town Manager commented on an item in his Weekly Report: Town Mgr. 's Weekly Report Item #2. Entertainment license Red Lion Inn An application is before the Board, along with a copy of the governing chapter of the Massachusetts General Laws. A public hearing is not required for issuance of the license, but it is suggested that it be tied in with the public hearing to allow public comment. Mr. Haddad also said there is a letter from the Drug and Alcohol Committee on the Selectmen's desk relating to the hearing on the liquor license. The Selectmen commented on various matters: Selectmen's comments Mr. Brown pointed out that the Cohasset Mariner did not publish anything about the placement of rocks on Town property and more have been put down since on North Main Street. He said it is potentially dangerous. The Town Manager said he has forwarded a request to town counsel for an opinion on the matter and should have a reply for next week's meeting. Motion of Mrs. McMorris that it be a policy of the Board of Selectmen Vote to estab. that all obstructions placed within the town's right-of-way be policy re removed. obstruction of town rights- Second by Mr. Brown. of-way Vote 3 - 0 in favor, none opposed. The Chairman called for public comment at 7:40 p.m. There were no Public comment comments. Mr. Brown said the Department of Public Works has taken a slab out of Other business the Town Parking Lot that was the old police barn and the surface will be paved. Mr. Haddad said it will add about fifteen spaces in the parking lot at a cost of approximately $170 to stripe. Mr. Callahan reminded everyone that May 21 at 2:00 p.m. is the dedication of the new Lighthouse Keepers' Memorial at Government Island. Afterwards the Citizen of the Year dinner will take place at Kimball's. The Memorial Day Parade will take place on Monday, May 29. The Town Manager said Red Tree Productions is filming a commercial for Hood Ice Cream Company on the Town Common and has made a $1, 500 donation to the Common Gift Fund. ISS MINUTES - MEETING OF BOARD OF SELECTMEN May 16, 2000 Page 3 Mr. Koed came into the meeting room at 7:45 p.m. Mr. Koed said there was a Greenbush Mitigation Committee meeting last night and under review was the Section 106 historical survey. Because the Town owns the railroad right-of-way, it has been suggested that an appraiser be hired to price the property. At 7:45 p.m. Chairman Callahan reopened the continuation of a public Continuation of hearing on the application of the all alcohol beverages license of public hearing the Red Lion Inn, as well as its application for an entertainment on applic. of license. Red Lion Inn The Chairman reviewed material received over the past week and said he would consider area by area around the property and discuss the use issues. He asked for focus on problematical matters. Mr. Haddad said a memorandum has been received from the owner of the Red Lion Inn outlining the types of construction of the various sections of the buildings on the premises in terms of noise abatement. A sample of the construction of the wall in the barn was exhibited. Mr. Haddad said there is also a memorandum from the Building Commissioner setting forth the capacity of the various accommodations: dining-room, 110; bar, 60; Jazz Club, 75; Lilac House Function Room, 100; Lilac House Bistro, 30; barn, 200. He said the Building Inspector's memorandum notes that the State Building Code requires fifteen square feet per person. Mr. Haddad said the actual application for the entertainment license, with the regulations, has been made available for inspection, as well as a letter from the Drug and Alcohol Committee outlining its recommendation. The South Main Street Association has also submitted its recommendations tonight. The Chairman read aloud a letter received from the Drug and Alcohol Committee which he said took a negative position regarding the serving of alcohol in the Lilac House. He also noted that the South Main Street Association has suggested imposing five conditions. Mr. Haddad explained that the Red Lion Inn is basically seeking an altered license, so all matters relating to the license are open to discussion, although the licensing of the restaurant and the bar does not have to be considered. He said the time period of the license is from 8:00 a.m. to 1:00 a.m. in the restaurant and bar, amd it is proposed to continue the same licensing conditions. The Chairman said Mr. Sullivan received a call from someone who was in the bar this weekend and noticed that there were people with drinks on the porch and in the lobby area. He would like to add the condition that patrons not be allowed to stand on the porches or in MINUTES - MEETING OF BOARD OF SELECTMEN May 16, 2000 Page 4 the lobby area with drinks. He read aloud a Police log report for May 5 that patrons were consuming alcohol on the porch from the bar area, as well as from a function. He said he would like to see no alcoholic beverages leave the bar unless there is to be immediate seating in either the restaurant or the porch areas. Mrs. McMorris asked to hear from the applicant. Mr. Ordelheide said he does not have a problem with not serving alcohol on the porches. Mrs. McMorris said the proposal is that only patrons who are dining are allowed to have alcohol on the porches. Mr. Brown said there should be a condition that no drinks are to be carried by patrons, but that all drinks should be carried only by waitpersons. Chairman Callahan said the next issue under discussion is the extension of the use of the porches of the restaurant. Mr. Koed asked that a fixed number be placed on the capacity of the patio and the porch. Mr. Ordelheide said the front porch will accommodate twenty and the back porch fifteen. Mr. Koed asked about the patio area. Mr. Ordelheide said it will accommodate thirty. Mr. Koed said there are nine areas involved and they should be taken one at a time. Mr. Callahan wanted to impose a seasonal time limit on outdoor service from May 15 to September 30, and to end outdoor service at 10:00 p.m. because of the noise factor. Mr. Ordelheide said he expects that patrons will be coming in after the Music Circus and he would like the hours extended to 11:00 or 11:30 p.m. Mr. Brown said the two porches should not be sit-down dinner areas but should be waiting areas only. He would like to have a fence erected at the patio area right up to the street. He said the area is too close to James Lane and the Teen Garage. The Chairman asked for other comments. Margaret Bertolami, 95 South Main Street, said the previous owner served drinks on the patio until 8:00 p.m. , and she is thinking in terms of the peacefulness of the neighborhood. She said the neighbors would like to have everything finished outside at 8:00 p.m. Neal Glick, 7 Spring Street, said the key issue is the location of the Teen Garage. He suggested that people coming from the late show at the Music Circus should dine inside only. Mrs. McMorris said she has no problem with dining on the porch except for the time limit. Mr. Koed said the front porch is right on South Main Street and the back porch is on the James Lane side. Times for outside dining were discussed. Chairman Callahan asked about outside dining times at The Atlantica. Mr. Haddad said there is no music permitted there but they can remain open until 1 :00 a.m. Mr. Dooley MINUTES - MEETING OF BOARD OF SELECTMEN May 16, 2000 Page 5 said because of the mosquitoes, past experience indicates that everyone came inside by 8:00 p.m. Mr. Ordelheide said if there was no restriction placed on The Atlantica, there should not be one on his place of business. Mr. Callahan pointed out that the focus is on the time limit. Mrs. McMorris suggested that after discussion of the issues, the matter should be taken under advisement. Chairman Callahan said the next area under discussion is the Jazz Club in the basement which is to operate on Thursday, Friday and Saturday nights. He said there would be live music from 4 :00 p.m. to 1:00 a.m. Thomas Astley, 88 South Main Street, asked who requested those days of the week. Mr. Callahan said the applicant had. Mr. Callahan next asked for discussion of the pool and patio areas, which he said are open to the general public. He asked the number of patrons those areas would accommodate. Mr. Ordelheide said the pool area would hold forty people and in the summer people would be able to come in for a burger and a drink. He said there would be no music. Mr. Callahan said the planned hours of operation are 11:00 a.m. to 11:00 p.m. , but on Sundays the area would close at 8:00 p.m. He added that Mr. Sullivan had suggested that no glass containers be allowed around the pool area in order to avoid any potential for injury. John Bertolami, 95 South Main Street, said all the outside dining and drinking would be very noisy for the neighborhood and he thinks there will be a problem if it goes on until 11:00 p.m. Mr. Ordelheide said the pool area is inside and ten feet below the rocks and cannot be seen from the street. Mr. Callahan mentioned that the South Main Street Association is suggesting limiting the open time to 8:00 p.m. Neal Glick said he agreed that 8:00 p.m. was a reasonable time. He said the rocks would not absorb sound. Mrs. McMorris said the pool has the greatest potential for problems because anyone can come in and drink outdoors. She does not support having a liquor license in that area. Mr. Ordelheide said it is the same kind of operation as The Salt House. Mr. Brown said he does not have a problem with drinking outside by the pool. Mr. Callahan said outdoor drinking goes on in the town without any ill effects. He suggested there be a restriction placed on the hours. Mr. Callahan next asked for discussion on the barn function room. He said it will involve an entertainment license because there will be music. He asked for comment. Mr. Koed inquired about operating IS k MINUTES - MEETING OF BOARD OF SELECTMEN May 16, 2000 Page 6 hours. Mr. Ordelheide said functions are expected to be over by 11:00 p.m. Mr. Callahan said the neighbors are suggesting that alcohol be served until 10:30 p.m. only. Margaret Bertolami said the wall section shown does not mean anything to her and what she wants is a sound engineer's report. Mr. Haddad said there is a report in the Selectmen's packet regarding sound specifications which was submitted by the architect and engineers. Mr. Callahan read the report aloud. Neal Glick said the report is meaningless because it does not give any performance standard. Mr. Callahan said it answers the construction questions. He pointed out that there are state regulations on noise. Mr. Ordelheide said he told the architect he wanted the noise standard better than anything that exists. Mrs. McMorris said it is a reasonable restriction to place on the license that there be no unreasonable noise outside the buildings. She thinks it is a better way to handle the problem than citing specifications. Margaret Bertolami said she wants to make sure the buildings are soundproofed. She asked if a sound engineer did the specifications. Mr. Ordelheide said the architect and the engineers put the specifications together. He said he does not want any noise and he has done better than the state limits to avoid it. Neal Glick said he is confused about the state standards. He said the Board can certainly require a performance standard and it is often required to have an acoustical engineer give a report and tell what a place is going to be like. Mr. Koed suggested a trial period of three months. Ronald Goldenson said his medical office in on the Town Parking Lot. He suggested if it was very noisy guests in the hotel would not stay there at a cost of $300 a night. Margaret Bertolami said everyone understands it is not in Mr. Ordelheide's interest to have noise for his guests, but since building is in process it would be worth checking to see if there is the right kind of insultation. Elizabeth Bates, 53 Highland Avenue, asked where 650 patrons would park. Mr. Callahan asked if any consensus had been reached on hours of operation. There was discussion about opening hours. Mr. Callahan asked for comment on the operation of the function room at the Lilac House which is on the second floor. Mr. Brown said there should not be any liquor served in the Lilac House at all. y.f MINUTES - MEETING OF BOARD OF SELECTMEN May 16, 2000 Page 7 Katherine McCarthy, 102 South Main Street, said the association is opposed to any liquor at all in the Lilac House. She said the numbers are up to 100 and there were 80 mentioned last week. She does not think it is a reasonable request. She said the property has two locations to serve liquor and the locations have been expanded. She thinks the property needs to be managed and it is creating something that can too easily get out of control. It has a significant impact on the neighbors and the entire town. She said there is no buffer from the wine bar onto the street and it is reasonable to expect the neighborhood to have a buffer. She said there is a market for non-alcoholic conferences and alcohol does not have to be served there. She thinks the scale of the whole operation is overwhelming. Mr. Callahan said there is no direct access to the street at that location. Mr. Ordelheide said he has gone through the Planning Board and the Zoning Board of Appeals. He said he has booked smaller functions into the Lilac House and patrons cannot go onto the porch. He said there is outside access only from the Red Lion Inn and there will be entertainment only when there is a marriage. He said that there are rooms between the next abutters and the function hall. Neal Glick said it is not just alcohol, music and traffic, it is all those things together. He said the neighborhood needs a buffer. Mr. Callahan said the Planning Board and the Zoning Board of Appeals have decided how big the place was going to be and the size is not within the control of the Board of Selectmen. He said the buildings are going to be used and the decision has already been made. Mr. Callahan asked for discussion concerning the wine bar. He said he is hearing that no one in the neighborhood wants a wine bar. He said it is located to the left side of the building and has a capacity of thirty people. Mr. Ordelheide said it is very upscale. There will be nothing below $9 a glass and it is for those people who want to get away from the bar area and have a quiet evening. Mrs. McMorris said it has to be looked at as another bar and the Board will have to decide whether or not there is to be another liquor license. She does not see the need for it. Mr. Ordelheide said he does not want any complaints from the neighbors and he has a complex that he thinks will work. He offered to move the wine bar into the barn area downstairs where no one can hear anything. He said he would be willing to make the bakery into a wine shop. He said he needs to run a function room in the Lilac House. Margaret Bertolami asked if a wine bar is something the town needs if the operation is going from two to nine places where alcohol is served. She also asked if the town needs two function halls in the MINUTES - MEETING OF BOARD OF SELECTMEN May 16, 2000 Page 8 location. She said it will have an effect on the neighborhood. Mr. Callahan said it is a permissible use within the zoning district. If it is a permitted use, he said he is not sure how far it could be regulated. John Beck, 44 Nichols Road, said a quiet wine bar is something he was looking forward to, although he appreciates the concern of the neighbors. Neal Glick said it is important for the Board to realize what its authority is. He read from Chapter 138 relating to the character of a neighborhood. He said there is a public need to protect the common good and the Board has a responsibility to regulate those things. Mr. Koed suggested reviewing compliance with the license on some shorter peiod of time than one year. He said it could be done at the first meeting in October to make sure everyone's concerns are addressed. Mrs. McMorris said she would like to see periodic review at stages to see how things are working. She said the scope of the project is greater than the town has seen so far. Mr. Ordelheide said The Atlantica is bigger than the Red Lion. ® Mr. Callahan said there is also an issue of parking. The Town Manager said town counsel has contacted the attorney for the Alcohol Beverages Commission and the issue of parking can be considered as a condition on the license or part of the license review. He said the parking issue cannot be discriminatory towards a particular applicant. John O'Toole said as part of the site plan approval, the Planning Board included the Town Parking Lot. The parking requirements were discussed. Jody Butman, 17 Spring Street, said she counts a total of 740 people. Mr. Callahan said he counts 625. Mr. Brown asked how parking can be restricted for the applicant when it is not done anywhere else in town. Mrs. McMorris asked if the Town Parking Lot is full how Mr. Ordelheide planned to park cars. Mr. Ordelheide said the lot is full only because of commuter parking during the day. After 7:00 p.m. he said there are only a few cars there and on the weekends there are none. If the train stops at 3A, all parking will move there. Mr. Callahan said the time of the biggest parking problem will be when there are functions. If everything is at capacity there will be 625 patrons and 25 employees. Mrs. McMorris said there are businesses and residences using the Town Parking Lot and asked if there is space on the Red Lion Inn property to park cars if parking becomes an issue. Mr. Ordelheide said he could create more parking but he does not think he needs it. MINUTES - MEETING OF BOARD OF SELECTMEN May 16, 2000 Page 9 Attorney Hayes said there was provision made for a reserve parking area when the issue came before the Planning Board. He said he did a survey the week before they were at the Planning Board and he went to the Town Parking Lot every night for five consecutive nights. There were never more than fifteen cars in the lot at one time. Neal Glick asked if the Board could make sure that parking did not take place on South Main Street and in the residential area. Mr. Haddad said no restriction can be put on public parking, although time limits can be imposed. Margaret Bertolami said if two functions are going on at the same time and something else is going on as well and people park on South Main Street, getting a ticket is not going to help the neighborhood. Mr. Glick suggested that there be no function hall. Derry Schwantner, 10 Beach Street, asked if there would be additional policing for people pulling out of a parking space who have been drinking. She said there are children who want to cross the street. She asked if there would be a designated driver program. Mr. Haddad said all employees of the Red Lion Inn are required to be © TIPS certified and if there are drunk drivers coming out of the Inn the license can be revoked. Mr. Callahan said the Board has to do what is reasonable and proper and cannot get into regulations before the fact. Elizabeth Bates said the capacity of the inn is greatly increased. Mr. Haddad said if the Selectmen require a police detail every time there is a function and someone comes out of that location drunk the Town would be liable if anything happened. Mrs. McMorris said if traffic becomes a problem the Board can deal with it at the time. She said in the initial phases will provide an opportunity to deal with it. George Roukounakis raised a question of cars parking in front of driveways. He said recently he could not get into his gas station. Neal Glick said the point about parking is you do not have to allow a 100 person function hall with entertainment and alcohol to go on there. He thinks some drivers coming out of the establishment will be impaired. He has two small children who cross Main Street and there are other young children in the neighborhood. Motion of Mrs. McMorris to close the hearing and take the matter Vote to under advisement, and that the Board issue a decision at its next close hearing meeting. Second by Mr. Callahan. MINUTES - MEETING OF BOARD OF SELECTMEN May 16, 2000 Page 10 Vote 4 - 0 in favor, none opposed. The hearing was closed at 9:30 p.m. The Chairman said everyone has had his say and no more letters or comments will be accepted concerning the matter. He added that the Board's finding may be appealed if anyone is so inclined and information will be provided on how to do so. Mr. Haddad was asked to prepare a proposal. He said he wanted to make it clear he would have no part in writing the decision. Mr. Callahan explained that Mr. Haddad was not trying to sway the hearing one way or the other as has been maintained. John O'Toole said the Building Commissioner should have been present at the hearing and the applicant should have had his architect and engineer present to answer questions. Mr. Callahan said the Building Commissioner did furnish a memorandum in answer to the questions presented. The press was asked for comment. Press Motion of Mr. Koed to go into executive session to discuss a Exec. session collective bargaining and union issue involving the Police Department and litigation on Cohasset Harbor Marina vs. the Zoning Board of Appeals and Harbor Master, not to return to open meeting. Second by Mrs. McMorris. Vote 4 - 0 in favor, none opposed. Mr. Brown - Aye Mr. Callahan - Aye Mr. Koed - Aye Mrs. McMorris - Aye. The Board went into executive session at 9:40 p.m. and did not return to open meeting. APPROVED: DATE: Town Manager !63 TOWN OF COHASSET o BOARD OF SELECTMEN V _ 41 Highland Avenue Tel: (781)383-4105 >OHASSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 - %I To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: May 16, 2000 1. Scheduled on Tuesday's Agenda is just one item. As voted by the Board at your last meeting, the Board will continue the Liquor License hearing of the Red Lion Inn. The Board set the time of the continued hearing for 7:45 P.M. As requested by the Board at the last meeting, enclosed with this report is an update of what use is proposed by the Red Lion Inn in the various areas where they are proposing serving alcohol. Also enclosed is a memorandum from the Red Lion Inn Engineers outlining what steps are being taken for noise abatement. Finally, as requested, is a breakdown from the Building Commissioner for seating capacity in the various areas. I hope this addresses all of the requests made by the Board at the first night of the hearing. 2. Also at last week's hearing the issue of the entertainment license was discussed. I have asked the Red Lion Inn to fill out the appropriate application for the license so that the Board can act on it. For the Board's information, enclosed with this report is a copy of the General Law that governs the issuance of the license (M.G.L. c. 140, §183A), along with the Board's requirements. Please note that a public hearing is not required for the issuance of this license. For that reason, the Board may want to take the issue up during the liquor license hearing so that you may receive public input. I should have the completed application at Tuesday's hearing. We can discuss this further at Tuesday's meeting. 3. Enclosed for the Board's approval are the minutes from last week's meeting. MWH/rjb enclosures rGV TOWN OF COHASSET o , BOARD OF SELECTMEN _ 41 Highland Avenue Tel: (781)383-4105 T OMASSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: May 16,2000 A. Letter from Walter Sullivan,Jr.,Chairman,Mass Office of Consumer Affairs and Business Regulation,The Alcoholic Beverages Control Commission—Notice re sale to underage person of alcoholic beverages,enclosing poster. B. Letter from Kevin Sullivan,Secretary and MBTA Chairman,Mass Executive Office of Transportation and Construction,and enclosing copy of the Report on Forward Funding completed by the MBTA Blue Ribbon Committee. C. Copy of letter from Dan Nucci,Claims Specialist,MIIA,to Chuck Zizzo, Subrogation Examiner, Quincy Mutual Fire Insurance Co.,re David Keefe claim v. Town of Cohasset. D. Letter from R. Murray Campbell—position letter re The Learning Lab. E. Letter from Mary Sullivan,Community Garden Club,thanking Mark for his prompt attention to their tree planning problem. F. Letter from NEES Companies—Notice of Customer Protection Provisions. G. Memorandum from F.Noel Collins,Trustee,Gulph River Realty Trust,enclosing Notice of failure of ZBA to act on petition of Gulph River Realty Trust. H. Copy of letter from Kathryn Palmer,Deutsch Williams Brooks,to Robert Ritchie,Director of Municipal Law Division,Office of the Attorney General for the Commonwealth,re challenge of zoning bylaws by Atty. Schwandt. I. Zoning Board of Appeals,to Applicant. Request to sign continuance form re Woodside Cemetery. J. Zoning Board of Appeals' decision on the application for a Special Permit at 351 Forest Ave., Robert H. Gaughen,Jr.and Margaret A.Corrigan. K. Drug&Alcohol Committee's notice of meeting 5110100. L. Nucci Vine Associates, Inc.'s notification to abutters re N.O.I.,Town of Cohasset for Town Pier. M Copy of memorandum from Glenn Pratt to Cemetery Committee,re Board of Appeals. N. Copy of letter from Domenic Tutela,Tutela Engineering Associates, Inc.,to Robert Nadeau, Hazard Mitigation Grant Coordinator MEMA,re Hazard Mitigation Grant Program—Jacobs Meadow Drainage Improvements. /l. MAIL SUMMARY—May 16,2000 Page 2 O. Letter from James Johnson,Director of Accounts,Massachusetts Department of Revenue, Division of Local Services Notice of excess and deficiency funds/surplus revenue for South Shore Regional School District. P. Fax from Mark Bell,re dangerous traffic problem on Route 33-A in the area of J. J.'s. Q. Zoning Board of Appeals' decision on the application of Cohasset Cove LLC for a special permit. R. Zoning Board of Appeals' decision on the application of Nominee Trust(Tina&James Watson) for a Special Permit at 40 South Main Street. S. Zoning Board of Appeals' decision on the application for a Variance at 365 North Main Street Noel Collins,Tr. 1 O O r TOWN OF COHASSET BOARD OF SELECTMEN o' ' 1= 41 Highland Avenue Tel: (781)383-4105 T o„SET Cohasset, Massachusetts 02025 Fax:(781)383-7087 AGENDA BOARD OF SELECTMEN MEETING TUESDAY, MAY 23, 2000 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. George Zoto - E.O.E.A. - Buildout Analysis 8:30 P.M. Tucci & Roselli - FY 1999 Audit Review 8:45 P.M. Lobster Pound Update 9:00 P.M. Goals and Objectives 9: 15 P.M. Consent Agenda - See attached page 9:20 P.M. Minutes Approval 9:25 P.M. Miscellaneous 9:30 P.M. Adjournment TOWN OF COHASSET W BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 r onAsseT Cohasset, Massachusetts 02025 Fax:(781)383-7087 CONSENT AGENDA May 23, 2000 Item #1 Various requests from the South Shore Arts Center for the following: 1 . Use of Cohasset Common on June 16, 17, & 18 2000 for their Annual Festival on the Common. Permission was previously granted pending receipt of a $500.00 use fee which has been received. 2. Live and Non-Live (recorded music) entertainment license for the Festival on the Common for the following hours: Friday, June 16, 2000 from 2:00 P.M. to 7:00 P.M. Saturday, June 17, 2000 from 10:00 A.M. to 7:00 P.M. Sunday, June 18, 2000 from 12 Noon to 6:00 P.M. 3. One Day Liquor License for serving wine during Festival time at an opening reception at the Second Congregational Church, 43 Highland Avenue on Thursday, June 15, 2000 from 6:00 P.M. to 9:00 P.M. jds 5 23 00 MINUTES - MEETING OF BOARD OF SELECTMEN May 23, 2000 Selectmen present: Merle S. Brown Thomas J. Callahan Frederick R. Koed Michael H. Sullivan Others present: Joseph A. DiVito, Jr. - Treas./Collector J. Michael Buckley, Jr. - Town Accountant Cheryl A. Pooler - Deputy Assessor Anthony J. Roselli - Tucci & Roselli, CPA George A. Zoto - EOEA Domenic - MAPC Robert H. Sturdy - Planning Board John F. O'Toole - J. Russell Bonetti - Hagerty Prop. Comm. Christy Natale - Cohasset Lobster Pound Thomas Alvarez - " William R. Oliver Robert E. Healy Robert W. Figueiredo Ann Fogarty Molly Hochkeppel - Patriot Ledger Daniel Gravel - Cohasset Mariner Mark W. Haddad - Town Manager Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m. , Chairman Callahan Call to order presiding. Mrs. McMorris was not present. The Town Manager said the Treasurer/Collector requests that documents Bond issue be signed for a bond issue on the Massachusetts Water Abatement Pollution Trust relating to the North Cohasset Sewer Project. He thanked Senator Hedlund and Representative Murray for their assistance in obtaining funding of $1.2 million for the project. The Board signed the documents. The Chairman asked about the progress of road paving. Mr. Haddad Other business said it will be completed throughout July, August and September. Ripley Road will get a leveling coat this week. The Town Manager commented on items in this week's mail packet: Weekly mail packet items Item #3 . Letter of Todd H. Whilton re gravel pit on North Main Street The Senior Housing Committee, the Police/Fire Station Renovation Committee, the MBTA and others are looking at the site. He would like to hear from the various groups before scheduling the item on the agenda. He suggested a letter be sent to Mr. Whilton saying the matter should be resolved by the fall. Mr. Sullivan thought Mr. Whilton should be given a response on a more precise timetable. Mr. Haddad said the work now going on at the gravel pit should be completed by the end of June. MINUTES - MEETING OF BOARD OF SELECTMEN May 23, 2000 Page 2 Item #6 . Retirement of foreman of Recycling Transfer Facility As of August 31, 2000, Richard M. Poland, foreman at the RTF, will be retiring. Mr. Haddad said there is a matter before the Board tonight concerning The Lobster Pound's request to relocate at the Hagerty property. The Hagerty Committee has taken a vote concerning the proposal, a copy of which has been made available. George H. Mealy Post No. 118 has invited the Board to its annual Memorial Day Parade on Monday, May 29, 2000. They would like to have the Board members who are interested in marching present at the South Shore Music Circus parking lot at 10:15 a.m. Mr. Haddad said the Police Department has notified him that on May 20 two minors nineteen years old were arrested for purchasing alcohol at Chase Enterprises, Inc. , 29-30 South Main Street. In the past the Board has conducted a hearing for such occurrences. Chairman Callahan said a hearing should be scheduled. The Town Manager commented on his Weekly Report: Town Mgr. 's Weekly Report Item #2 . Request for appointment to MBTA's Citizens' Advisory Committee Motion of Mr. Brown to appoint Thomas M. Gruber to the MBTA Citizens' Advisory Committee. Second by Mr. Sullivan. Chairman Callahan said the Selectmen should take a larger role in the mitigation process and make counter offers. He wanted to take the appointment under advisement because he said the focus should be on negotiations by the Board of Selectmen at this point. There was discussion. Mr. Koed wanted to know who is on the committee, when they meet, and what their objectives are. Vote 2 - 2, a tie vote, Mr. Sullivan and Mr. Callahan requesting that the appointment be tabled. Mr. Haddad said he would schedule the Mitigation Committee to attend the next meeting of the Board to make its deliberations known to the full Board. Mr. Sullivan thought at this point the whole Board should confront the "T" and show that the Town is focused on the issue. Item 43. Various requests of the Board at the meeting of May 9. 2000 (a) Noel Collins has agreed to provide a copy of the master deed of the property at 365 South Main Street when it is ready. MINUTES - MEETING OF BOARD OF SELECTMEN May 23, 2000 Page 3 (b) The Building Commissioner will monitor any improvements made at the Hagerty property. (c) The DPW will install parking signs saying "Fifteen Minutes Only" at the locations designated on South Main Street. A sign will be placed in front of "Really Good Pizza" also. Motion of Mr. Koed to put two "fifteen minutes only" parking signs in front of "Really Great Pizza" and the adjacent liquor store. Second by Mr. Callahan. Vote 4 - 0 in favor, none opposed. (d) The Building Inspector and Conservation Agent have investigated damage to wetlands on Town property behind the Teen Garage. The debris has been removed and the situation will be monitored. (e) An opinion of town counsel has been requested concerning home- owners' placement of boulders on ,the Town's rights-of-way. The attorney handling the matter is on vacation at present. (f) The D.P.W. Superintendent does not have layouts of the Town roads, with the exception of recent subdivisions and roads accepted by the Town at the October 1998 Special Town Meeting. 4. SEMASS Effective July 1, 2000, the Town's tipping fee will increase from $73 .45 to $83.76, or 14.05%. This will result in an unanticipated deficit of $20, 000. There may be available a state grant to help offset the costse. SEMASS has approached the Town and offered to lock in the rateAat -$15 a ton. After review, the Town Accountant and he recommend this action. Motion of Mr. Sullivan to accept the proposal to lock in the Town's Vote to accept disposal rate with SEMASS at $15 a ton. SEMASS rate Second by Mr. Koed. Vote 3 - 1 in favor, Mr. Brown opposed. The Chairman called for public comment at 7:55 p.m. There was none. Public comment Mr. Brown said the unveiling of the lightkeepers' memorial at Continent re Government Island took place last Sunday and was a successful event. weekend events He congratulated Mr. Jason and Mr. Small for their efforts in making the memorial possible. He thanked Wigmore Pierson for his participation. He also said a Citizen-of-Year award for Clark Chatterton took place afterwards. Mr. Callahan said the Massachusetts Senate and House, as well as the Selectmen, presented i 'z MINUTES - MEETING OF BOARD OF SELECTMEN May 23, 2000 Page 4 citations, and he thanked Senator Hedlund for his assistance. Motion of Mr. Brown to accept the minutes of regular meeting of May Mins. reg. 16, 2000, as amended. mtg. 5/16/00 Second by Mr. Sullivan. Vote 4 - 0 in favor, none opposed. Motion of Mr. Brown to accept the minutes of executive session of May Mins. exec. 16, 2000. session 5/16/00 Second by Mr. Sullivan. Vote 4 - 0 in favor, none opposed. George Zoto from the Executive Office of Environmental Affairs, Presentation presented a buildout analysis of the Town taken by his office and of buildout MAPC. He explained that it is a watershed initiative. Cohasset is analysis, split between Boston Harbor and the South Coastal Watershed EOEA and MAPC districts. He showed slide projections of the analysis results and encouraged discussion of the issues on a monthly basis. Mr. Zoto said there are two members from MAPC present to discuss the buildout maps. He also said the maps will be left for a future planning committee. A representative from MAPC handed out a table that showed the buildout analysis and two of the five maps were displayed. He said there is no time element associated with the buildout analysis, and most conditions and town policies affect it. The Chairman asked for questions or comments. He said the maps present a worst case scenario of building out everything that can be built, and he thinks the maps are a good working tool. Robert Sturdy of the Planning Board said he has a problem with the buildout analysis. He spoke about the function of the Zoning Bylaw and referred to The Benjamin Report of 1961 and its prediction that the Town would by now have a population of from 18, 000 to $20,000 people. He explained that the Town has not been flagged for wetland areas and said there are areas of constraint. He also said that over the last ten years the Town has had close to zero population growth and referred to conflicting methods of population count. He said the Town is getting about a dozen new housing starts a year and there has been a decrease in the number of people per housing unit. He also stated that Cohasset has been "picked clean" according to developers, and there is a lot being done with the Zoning Bylaw. Anthony Roselli of Tucci & Roselli, CPA, discussed the Town' s Disc. re Management Letter prepared for the year ended June 30, 1999. Mgmt. Letter 6/30/99 MINUTES - MEETING OF BOARD OF SELECTMEN May 23, 2000 Page 5 He explained that there was a transition coming into the audit because Joseph DiVito took over from Joseph Buckley as Treasurer/Collector. He said the cash reconciliation was not as clear as it should have been. There were some issues with the payroll, and the vendor account had been let go for a few months. Mr. Sullivan asked what the impact on the Town was. Mr. Roselli said there is so much activity inherently that there were errors made by the bank and the town. It was difficult to determine what the balance of funds were at the time, but it is now under control. Mr. Buckley explained what had been done and stated everything has now been reconciled. Mr. Roselli said when a Treasurer/Collector leaves, an audit is done and one was done as of September 30. Everything came out well. He said there have been improvements made to whatever relates to the Treasurer/Collector. Mr. Roselli explained a deficit in the school lunch account of about $671, 500 over five or six years. Mr. Haddad said the deficit has been corrected for this fiscal year. There was discussion as to how to reduce the deficit. Chairman Callahan said it should be discussed with the School Department. Mr. Roselli said the state does not enforce action on such a deficit and he has seen towns carry one for years. Mr. Roselli referred to page 4 of the Management Report, and pointed out that the Town' s bond ratings will be reduced if something is not done about the deficit. Mr. Haddad said all vehicles and buildings belonging to the Town have been inventoried and fixed assets have been ascertained. He suggested waiting to see what the final state regulations are. Mr. Roselli recommended that someone in the town attend training programs which he said are regularly scheduled. Mr. Haddad said the vacation accrual is now under control. Mr. Roselli said bond counsel and advisory fees seemed excessive, but he believes they have now gone down. Mr. Buckley agreed that the fees were high, but he said there was a lot of borrowing. He added that he has now made it clear that the Town expects lower fees. There was discussion about bonding costs. Mr. Haddad said bonding can always be put out to bid. Mr. Roselli said there was a comment about a central level financial officer which seems to have been taken care of. He also said the Town has made a transition with significant growth and a lot of debt. Mr. Haddad added that the Board should understand that the Town has an extremely competent staff and its finances are in excellent shape. ">y MINUTES - MEETING OF BOARD OF SELECTMEN May 23, 2000 Page 6 Mr. Roselli said the last comment concerned organization within the Treasurer's office, which has been taken care of. The Chairman asked for questions and comments. Mr. Sullivan and Mr. Brown said an excellent job had been done. A proposal of the Lobster Pound to move its operations to the Hagerty Proposal of property was discussed. Mr. Haddad said the Hagerty Committee met Lobster Pound last Wednesday and voted 4 - 0, with one abstention, not to recommend relocation of the Lobster Pound to the Hagerty property. Mr. Callahan said the Lobster Pound is facing eviction from its present location, and whatever the decision, it is an idea worth discussion. Christy Natale, representing the Lobster Pound, said they have been working at the Border Street location for five years. He said there are thirty lobster boats in Cohasset, from all of which they are buying now or have bought in the past. He feels it would be of benefit to the Town, the lobstermen, and themselves to stay located near the Harbor, and the Hagerty property is the one place that is left. He said they propose leasing the slab now on the property and erecting a building, on which they will do the maintenance. He said it is a Harbor related business and the last location to which they can go. Russell Bonetti said the Hagerty Committee thinks there is a long history of not having commercial interests on the property, and one of the reasons for the purchase of the property was to increase access to the waterfront and reduce commercial activity there. He said one of the other concerns was with loss of parking spaces. There are a total of twenty-nine spaces and the move would result in the loss of at least six spaces. He said there is already a need for another three to five spaces, for a total of nine, and depending on where the proposed building is sited, it may cut down the possibility of three more spaces. Mr. Haddad asked if the Army Corps of Engineers' permit received today on the Hagerty property would have to be altered if a new building was allowed. Mr. Bonetti thought there was a possibility of it. Mr. Sullivan said the main concern is allowing a retail or commercial establishment to go on the property. He said every coastal community has a parking lot for access to the waterfront and this is the only community that does not have one. He said the property is being turned into a parking lot and a park and he thinks it is a great use of the land for the community. He added that the Harbor is an aspect that draws people to the community and he thinks it is important to maintain open space so that people can go to the waterfront and park their car and have access to the Harbor. ?s MINUTES - MEETING OF BOARD OF SELECTMEN May 23, 2000 Page 7 Mr. Natale said the Lobster Pound has a plan that could divert the truck flow: the lobsters could be picked up at the pier by one truck. Mr. Sullivan said it is an inappropriate use for the property and runs counter to the purpose for which the Town purchased it. Thomas Alvirez said he is one of the owners of the Lobster Pound. He contended that the parking lot on the Hagerty property will be used only two months of the year. Mr. Sullivan said every coastal community has empty parking lots most of the time and when the weather is good they are used. William Oliver, 27 Elm Court, asked what the parking area now located on the property is being used for. Mr. Sullivan said it is a matter of convenience and fairness, and it needs to be developed so that proposals such as the Lobster Pound's will stop. Mr. Callahan said it is an allowable use under the current Zoning Bylaw. Mr. Alvirez said the lobstermen would get to use the property twelve months of the year and benefit from it. Mr. Callahan said there was a decision by a private owner to evict the Lobster Pound and that is where the lobstermen's anger should be directed. Mr. Callahan pointed out that Cohasset is a maritime community and there is a plan for the Hagerty property which has taken far too long to develop already. He said the Hagerty Property Committee's attitude on these issues has been consistent, and a decision has been made by a private individual that has been thrust upon the Town. He said it is out of the Board's control and he does not want to have the issue made adversarial. Robert Healy, 6 Norfolk Road, asked if the proposal would not bring money into the Town to build more parking areas. Mr. Callahan said over the course of the years there has been debate about the number of spaces and the committee has tried to maximize the number of parking spaces on the property as much as possible while keeping the Hagerty building and the Boat House in place. Mr. Sullivan said it does not make sense to allow a commercial property on Town property. Mr. Haddad pointed out that under the Uniform Procurement Act if the Lobster Pound were to lease that space, it would have to go out to bid. Mr. Brown said he does not think there should be any commercial business on the property. He said the business might fold and then the Town would have to deal with the building, and the Town is not in the business of keeping up buildings. Mr. Callahan said it would hurt the Town if the business is not there because the lobstermen will have to go elsewhere to sell their lobsters. Mr. Alvirez said they buy 609. of the lobsters brought in by the lobstermen. Mr. Sullivan remarked that there are other options. /76 MINUTES - MEETING OF BOARD OF SELECTMEN May 23, 2000 Page 8 Ann Fogarty, 20 Parker Avenue, said it is a totally inappropriate use to have a commercial endeavor on the Hagerty property. William Oliver said it is a shame when appropriate space cannot be found for a business like the Lobster Pound. He said the Hagerty property was commercial and it did not bother anyone then, and when people think of moving to Cohasset one of the things that attracts them is the character of such things as a small lobster pound. He thinks the proposal needs strong consideration. Mr. Callahan said the property is far along in its development from the permitting standpoint and it is too late in the game. He said government cannot solve all the problems, and it is a private business that has caused the present problem. He added that the Town cannot subsidize the business. Robert Figueiredo, 173 Pond Street, asked if the property was not bought with the intention of selling the house and getting some of the money back. Mr. Bonetti said the question went before Town Meeting to sell the house and was voted down. It also went before Town Meeting to sell the house as a residence and that was voted down. Mr. Callahan said the Lobster Lab and the Cohasset Maritime Institute have leases on the property, and the Board has stressed the lack of activity. He added that Town Meeting made those decisions. He said it now appears that there is going to be activity there, as well as improvements. Motion of Mr. Brown not to allow any commercial business on the Hagerty property. Second by Mr. Sullivan. Vote 2 - 2, a tie vote, Mr. Sullivan and Mr. Brown in favor, Mr. Koed and Mr. Callahan opposed. Mr. Haddad asked if the matter should be rescheduled. The Chairman said it should be placed on the agenda for the next meeting when a full board is present. Discussion of goals and objectives was postponed to a meeting when Agenda item the full Board is present. postponed Mr. Callahan read the Consent Agenda. Consent Agenda Motion of Mr. Brown to approve the requests of the South Shore Art Center for use of the Town Common as to items 1 and 2 (with the amendment of the time on Sunday, June 18, 2000, from 1:00 to 6:00 p.m. rather than 12 :00 to 6:00 p.m. ) . MINUTES - MEETING OF BOARD OF SELECTMEN May 23, 2000 Page 9 Second by Mr. Callahan. Vote 4 - 0 in favor, none opposed. Motion of Mr. Koed to approve the request of the South Shore Art Center as to item 3. Second by Mr. Sullivan. Vote 4 - 0 in favor, none opposed. Licensing requirements for the Red Lion Inn were considered in Issuance of accordance with a written memorandum which is incorporated herein and licenses to made a part hereof by reference, marked "Exhibit All, resulting in a Red Lion Inn second written memorandum which is similarly incorporated herein, marked "Exhibit B" . Motion of Mr. Brown to allow condition #1 (by deleting the sentence, "No alcoholic beverages served in the bar area, unless carried by an employee of the license holder for patrons being seated at a table for dining. The license holder shall provide sufficient procedures and personnel to enforce this condition") . Second by Mr. Sullivan. Vote 4 - 0 in favor, none opposed. Motion of Mr. Brown to allow condition #2 (by deleting the references to the porch facing James Lane) . Second by Mr. Sullivan. Vote 4 - 0 in favor, none opposed. Motion of Mr. Brown to allow condition #3. Second by Mr. Sullivan. Vote 4 - 0 in favor, none opposed. Motion of Mr. Sullivan to allow condition #4 (as to change of time from 11:00 a.m. to 11:00 p.m. ) . Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. Motion of Mr. Callahan to allow condition #4 (as to service of beer and wine only in a wine bar/bistro in the barn) . Second by Mr. Sullivan. MINUTES - MEETING OF BOARD OF SELECTMEN May 24, 2000 Page 10 Vote 4 - 0 in favor, none opposed. Motion of Mr. Sullivan to allow condition #5 (with a change of opening hours from 11:00 a.m. to 11:00 p.m. ) . Second by Mr. Brown. Vote 2 - 2, a tie vote, Mr. Sullivan and Mr. Brown in favor, Mr. Koed and Mr. Callahan opposed. Motion of Mr. Callahan to allow condition #5 (with a change of opening hours from 11:00 a.m. to 10:00 p.m. on Sunday through Thursday and 11:00 a.m. to 11:00 p.m. on Friday and Saturday) . Second by Mr. Koed. Vote 4 - 0 in favor, none opposed. Motion of Mr. Brown to approve condition #6 (with no alcoholic beverages to be served in the area known as the Lilac House at 85 South Main Street) . There was no second. Motion of Mr. Sullivan to approve condition #6. Second by Mr. Koed (with the added condition that there be no guests or alcoholic beverages allowed on the porch area of 85 South Main Street) . The Chairman called for a vote on the amended motion. Vote 3 - 1 in favor, Mr. Brown opposed. Motion of Mr. Sullivan to approve condition #6. Second by Mr. Koed. Vote 3 - 1 in favor, Mr. Brown opposed. Motion of Mr. Koed to approve condition #7 (with the addition of 85 South Main Street) . Second by Mr. Sullivan. Vote 4 - 0 in favor, none opposed. Motion of Mr. Brown to approve condition #8. Second by Mr. Sullivan. /7y MINUTES - MEETING OF BOARD OF SELECTMEN May 23, 2000 Page 11 Vote 4 - 0 in favor, none opposed. Motion of Mr. Brown to approve condition #9 (by striking out the words, "This condition is imposed as a caution to ensure that the entire Red Lion Inn facility have adequate parking and does not serve as a detriment to the village parking situation.") . Second by Mr. Koed. Vote 4 - 0 in favor, none opposed. Motion of Mr. Brown to approve condition #10. Second by Mr. Sullivan. Vote 4 - 0 in favor, none opposed. Motion of Mr. Callahan to add condition #11, that no alcoholic beverage services will be allowed on the front patio area between the main building and the Lilac House. The Board did not act on the motion. Mr. Haddad said it is not a licensed area. Motion of Mr. Callahan to issue an All Alcohol Common Victualer license to Saro, Inc. LLC, d/b/a The Red Lion Inn, with the conditions established. Second by Mr. Sullivan. Vote 3 - 1 in favor, Mr. Brown opposed. The issuance of an Entertainment License to the Red Lion Inn was next considered, in accordance with a written memorandum which is incorporated herein and made a part hereof by reference, marked "Exhibit C", resulting in a second written memorandum which is similarly incorporated herein, marked "Exhibit D" . Motion of Mr. Brown to approve condition #1. Second by Mr. Koed. Vote 4 - 0 in favor, none opposed. Motion of Mr. Sullivan to approve condition #2. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. Motion of Mr. Sullivan to approve condition #3 (with the amendment t9-u MINUTES - MEETING OF BOARD OF SELECTMEN May 23, 2000 Page 12 that non-amplified music only be allowed) . There was no second to the motion. Motion of Mr. Koed to approve condition #3, with the amendment that there be allowed non-amplified, live music only. Second by Mr. Callahan. Vote 3 - 1 in favor, Mr. Brown opposed. Motion of Mr. Sullivan to approve condition #4. Second by Mr. Brown, with an amendment identifying the property as 85 South Main Street. Vote 4 - 0 in favor, none opposed. Motion of Mr. Brown to take no action on condition #5 and see what happens. Second by Mr. Sullivan. Vote 4 - 0 in favor, none opposed. Motion of Mr. Brown to approve condition #6 (formerly #5) . Second by Mr. Sullivan. Vote 4 - 0 in favor, none opposed. Mr. Haddad said the licenses have to be first approved by the ABCC and he announced that the decision of the Board can be appealed within ten days. Mr. Sullivan requested that he be notified when the first few functions take place so he may make observations. Mr. Dooley said it is not expected that the barn and the Lilac House will be ready for opening until July 1. The Chairman thanked everyone for their participation and invited anyone who wanted to track progress to contact the Town Manager. The Selectmen commented on various matters: Selectmen's comments Mr. Brown said there is a paint shed at the Recycling Transfer Facility where paint is accepted once a month. Residents are leaving paint outside at unacceptable times. If this activity continues he is going to suggest to the Recycling Committee that acceptance of paint be stopped. 181 MINUTES - MEETING OF BOARD OF SELECTMEN May 23, 2000 Page 13 Chairman Callahan said he wanted to review the policy regarding use and management of town counsel with the Board. He said town counsel is paid a $4,000 monthly retainer. Additional bills have been very high. He and the Town Manager met with town counsel this past week and tighter controls were set. A policy statement has been developed for the Board to adopt. Part of the policy relates to controlling access to town counsel, but there are also preventive measures to be taken before matters become litigation. He added that strict budgets have been set and a litigation management team has been set up. Town counsel will be obliged to abide by the budget. He would like to have the Board's comments on the draft of the policy submitted. Mr. Koed asked that the draft policy be sent to everyone involved with a cover letter asking for comments. The press was asked for comment. Press Motion of Mr. Sullivan to adjourn. Adjourn Second by Mr. Koed. Vote 4 - 0 in favor, none opposed. The meeting was adjourned at 10:52 p.m. APPROVED: DATE: Town Manager MAY-17-00 12:36 PM LAW OFFICES 7817671298 P.01 . -7 S "EXHIBIT A" RED LION INN MOTIONS: , otion 1: Moved that the Board grant an All Alcohol Common Victualer License to Saro,Inc.LLC d/b/a The Red Lion Inn,on the following terms and conditions: 1. Alcoholic beverages may be served in the restaurant and main bar year round, 7 days per week from the hours of 8 a.m. to 1 a m.No alcoholic beverages served in the bar may leave the bar area,unless carried by an employee ofthe license holder for patrons being seated at a table for dining. The License holder shall provide sufficient procedures and personnel to enforce this condition. 2. Alcoholic beverages may be served on the porch areas of the main inn building, on the porches facing James Lane and South Main Street only. Alcoholic beverages may only be served on these porches in connection with sit-down dining service.There will be no alcoholic beverage- only service in the porch areas, and all patrons must also be having a meal served to be served alcoholic beverages.No standing patrons with alcoholic beverages shall be permitted in these porch areas.Porch dining with alcoholic beverage service is permitted from May 15 to September 30, 7 days per week, from the hours of 8 am. to 10 p.m. Maximum capacity for the James Lane porch shall be 15 patrons and for the South Main Street porch,20 patrons. 3. Alcoholic beverages may be served in the basement on the main inn building in connection with a use as a jazz bar. Such service is permitted year round, Thursdays,Fridays and Saturdays only from the hours of 11 a.m. to 1 a,m(including to 1 a.m. Sunday morning). 4. Alcoholic beverages may be served in a wine bar/bistro with a maximum capacity of 30 patrons on the first floor of the barn building.This may be open to the public as well as to inn guests. Such service is permitted year round, 7 days per week from the hours of l l a.m.to 1 a.m. 5.Alcoholic beverages may be served on the second and third floors of the barn in connection with use of this area as a function roon-L Such service is permitted year round, 7 days per week from the hours of I I a.m.to 10 p.m.Alcoholic beverage service in this area shall be restricted to function guests only and shall not be open to the general public.No alcoholic beverages served in this area shall be permitted to leave the function room facility. The license holder shall provide sufficient procedures and personnel to enforce these latter two conditions. 6. Alcoholic beverages may be served on the second floor of the Lilac House portion of the site in connection with use of this area as a function room. Such service is permitted year round,7 days per week from the hours of 11 a.m.to 10 p.m Alcoholic beverage service in this area shall be restricted to function guests only and shall not be open to the general public.No alcoholic beverages served in this area shall be permitted to leave the function room facility.The license holder shall provide sufficient procedures and personnel to enforce these latter two conditions. ALT. 6. Alcoholic beverages may not be served on the second floor of the Lilac House portion of the site in connection with use of this area as a function room. MAY 1 .7 2000 fs MAY-1 ?-60 12 :37 PM LAW OFFICES 7817671298 P.02 -Sd 7. There shall be no alcoholic beverage service permitted on the first floor of the Lilac House portion of the site.The license holder may operate a bakery in this area,open to the general public, and including a seating area not to exceed a capacity of 20 patrons. 8. Alcoholic beverages may be served in the pool/patio area.The service area will be clearly delineated by fencing,ropes,chains or other physical marker. Such service is permitted from the Friday of Memorial Day weekend to September 30,7 days per week, from the hours of l l a.m.to 9 p.m.Maximum capacity this area shall be 30 patrons.No glass containers shall be used or given to patrons.No alcoholic beverages served in this area shall be per•,nitted to leave the demarcated pool/patio area.The license holder shall provide sufficient procedures and personnel to enforce this condition. ALT. 8. There shall be no alcoholic beverage service permitted in the pool/patio area No alcoholic beverages shall be permitted to carried to or kept by patrons around the pool. The license holder shall provide sufficient procedures and personnel to enforce this condition. 9. The license holder shall maintain the reserve parking area required of it by the Planning Board. If a use other than parking is proposed for the reserve parking area, in addition to seeking a special permit from the Planning Board as required by the Plarming Board, the license holder shall seek amendment of this license to release these reserve parking areas. This condition is imposed as a caution to imum that the entire Red Lion Inn facility have adequate parking and does not serve as a detriment to the nllage parking situation. 10. This license sl all be in effect until December 31,2000. However, this license shall be reviewed for compliance at the second meeting of the Board in September, 2000. f src� "EXHIBIT B" SARO, INC. LLC d/b/a RED LION INN ALL ALCOHOL COMMON VICTUALER LICENSE LICENSE CONDITIONS The Board of Selectmen, acting as the local licensing authority, set the following conditions on the All Alcohol Common Victualer License: 1. Alcoholic beverages may be served in the restaurant and main bar year round, 7 days per week from the hours of 8:00 A.M. to 1:00 A.M. 2. Alcoholic beverages may be served on the porch area of the main building, on the porch facing South Main Street only. Alcoholic beverages may only be served on this porch in connection with sit-down dining service. There will be no alcoholic beverage-only service in the porch areas, and all patrons must also be having a meal served to be served alcoholic beverages. No standing patrons with alcoholic beverages shall be permitted in these porch areas. Porch dining with alcoholic beverage service is permitted from May 15 to September 30, 7 days per week, from the hours of 8:00 A.M. to 10:00 P.M. Maximum capacity for the South Main Street Porch is 20 patrons. 3. Alcoholic beverages may be served in the basement of the main inn building in connection with a use a as a Jazz Bar. Such service is permitted year round, Thursdays, Fridays, and Saturdays only from the hours of 11:00 A.M. to 1:00 A.M. (including 1:00 A.M. Sunday morning). 4. Beer and Wine only may be served in a wine bar/bistro with a maximum capacity of 30 patrons on the first floor of the barn building. This may be open to the public, as well as, to Inn guests. Such service is permitted year round, 7 days per week from the hours of 11:00 A.M. to 11:00 P.M. 5. Alcoholic beverages may be served on the second and third floors of the barn in connection with use of this areas a s a function room. Such service is permitted year round, Sunday through Thursday from 11:00 A.M. to 10:00 P.M.; Friday and Saturday from 11:00 A.M. to 11:00 P.M. Alcoholic beverage service in this area shall be restricted to function guests only and shall not be open to the general public. No alcoholic beverages served in this area shall be permitted to leave the function room facility. The license holder shall provide sufficient procedures and personnel to enforce these latter two conditions. 6. Alcoholic beverages may be served on the second floor of the Lilac House (located at 85 South Main Street) portion of the site in connection with use of this areas as a function room. Such service is permitted year round, 7 days per week from the hours of 11:00 A.M. to 10:00 P.M. Alcoholic beverage service in this area shall be restricted to function guests only and shall not be open to the general public. No alcoholic beverages served in this area shall be permitted to leave the function room facility. The license holder shall provide sufficient procedures and personnel to enforce these latter two conditions. No alcoholic beverages or guests are allowed on the Porch areas of the Lilac House (85 South Main Street). Access and Egress to this area shall be through the main Red Lion Inn building only. 7. There shall be no alcoholic beverage service permitted on the first floor of the Lilac House (85 South Main Street) portion of the site. The license holder may operate a bakery in this area, open to the general public, including a seating area not to exceed a capacity of 20 patrons. IBIS' RED LION INN COMMON VICTUALER LICENSE CONDITIONS page two 8. Alcoholic beverages may be served in the pool/patio area. This service area will be clearly delineated by fencing, ropes, chains, or other physical marker. Such service is permitted from the Friday of Memorial Day weekend to September 30, 7 days per week, from the hours of 11:00 A.M. to 9:00 P.M. Maximum seating capacity in this areas shall be 30 patrons. No glass containers shall be used or given to patrons. No alcoholic beverages served in this area shall be permitted to leave the demarcated po-ol/patio area. The license holder shall provide sufficient procedures and personnel to enforce this condition. 9. The license holder shall maintain the reserve parking area required of it by the Planning Board. If a use other than parking is proposed for the reserve parking area, in addition to seeking a special permit from the Planning Board as required by the Planning Board, the license holder shall seek amendment of this license to release this reserved parking area. 10. This license shall be in effect until December 31, 2000. However, this license shall be reviewed for compliance at the second meeting of the Board of Selectmen in September, 2000. APPROVED BY COHASSET BOARD OF SELECTMEN DATED: May 23, 2000 "EXHIBIT 0 Motion 2: Moved that the Board grant an Entertainment License to Saro,Inc. LLC d/bla The Red Lion Inn, on the following terns and conditions: 1.Live music and recorded music may be played in the basement jazz bar. Days and hours of operation shall be the same as set forth in the All Alcohol Common Victualer license conditions for this area. 2. Live music and recorded,music may be played in the second and thirdfloor barn function room Days and hours of operation shall be the same as set forth in the All Alcohol Common Victualer license conditions for this area. 3.Live music and recorded music may be played in the second floor Lilac House function room Days and hours of operation shall be the same as set forth in the All Alcohol Common Victualer license conditions for this arm ALT. 3.No live or recorded music is permitted played in the second floor Lilac House function room. 4.No live or recorded music is permitted in the restaurant,main bar,porch dining areas, first floor of the bam, first floor of the Lilac House, or pool/patio area. S. With respect to music played in the barn and Lilac House function rooms, the sound from same shall not exceed decibels measured at the south property be. 6. This license shall be in effect until December 31,2000.However,this license sha11 be reviewed for compliance at the second meeting of the Board in September,2000. 167 v "EXHIBIT D" Q SARO, INC. LLC d/b/a RED LION INN ENTERTAINMENT LICENSE LICENSE CONDITIONS The Board of Selectmen, acting as the local licensing authority, set the following conditions on the Entertainment License: 1. Live music and recorded music may be played in the basement jazz bar. Days and hours of operation shall be the same as set forth in the All Alcohol Common Victualer License conditions for this area. 2. Live music and recorded music may be played in the second and third floor barn function room. Days and hours of operation shall be the same as set forth in the All Alcohol Common Victualer License conditions for this area. 3. Non amplified live music only may be played in the second floor Lilac House (located at 85 South Main Street) function room. Days and hours of operation shall be the same as set forth in the All Alcohol Common Victualer License conditions for this area. 4. No live or recorded music is permitted in the restaurant, main bar, porch dining areas, first floor barn, first floor of the Lilac House (85 South Main Street), or pool/patio area. 5. This license shall be in effect until December 31, 2000. However, this license shall be reviewed for compliance at the second meeting of the Board of Selectmen in September, 2000. APPROVED BY COHASSET BOARD OF SELECTMEN DATED: May 23, 2000 l Fr�3 TOWN OF COHASSET BOARD OF SELECTMEN _ - 41 Highland Avenue Tel: (781)383-4105 r�onASSE CohaSSet, Massachusetts 02025 Fax: (781)383-7087 w .%VI To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: May 23, 2000 1. Scheduled on Tuesday night's Agenda are several items. First, George Zoto, South Coastal Watersheds Team Leader of the Executive Office of Environmental Affairs will be in to discuss the recently completed build-out analysis of the Town of Cohasset. As you are aware, as part of EOEA's Community Preservation effort, they are completing build-out analyses of all 351 Massachusetts Cities and Towns. Cohasset's is completed and Mr. Zoto will discuss the results with the Board. For the Board's information, I have invited the Growth & Development Committee, Planning Board, Conservation Commission , Council on Elder Affairs, Board of Assessors and Zoning Board of Appeals to Tuesday's meeting. Secondly, Tony Roselli of Tucci & Roselli, the Town's Auditor, will be in to discuss the FY 1999 Audit. Enclosed with the Agenda is a copy of the Audit Management Letter. Third, I have scheduled time on the Agenda for the Board to discuss the proposal to allow the Lobster Pound to move to the Hagerty Property. The Hagerty Property Committee should have a recommendation to the Board by Tuesday's meeting. Finally, as previously reported, I have scheduled time on the Agenda for the Board to review this year's goals and objectives. Enclosed with the Agenda is a copy of last year's goals and objectives for your review. 2. Tom Gruber, Chairman of the MBTA Mitigation Committee, has approached me about joining the MBTA's Citizen's Advisory Committee. As you are aware, this Committee is managed by the Department of Environmental Protection and reports directly to Secretary Durand. The best way to appoint him is for the Selectmen to appoint him as your representative. As Tom has played a vital role for the Town in Mitigation issues, I would recommend that the Board make this appointment. We can discuss this further at Tuesday's meeting. BOARD OF SELECTMEN WEEKLY REPORT May 23, 2000 page two 3. Based on various requests made by the Board at your May 9, 2000 meeting, I offer the following information: a. I have requested that Noel Collins provide the Board with a copy of the Master Deed of the property once it is filed, reflecting the restriction that limits ownership of his proposed new development to persons 55 years of age and older. I will provide the Board with a copy once I receive same. b. I have requested that Building Commissioner Bob Egan monitor any improvements made to the Hagerty Building by the Lobster Lab. I will have periodic reports for the Board. C. As voted by the Board, I have requested that the DPW install the "Fifteen Minute Only" parking signs on South Main Street. For the Board's information, I have asked the DPW to install one additional sign in front of Really Great Pizza as well. They are also opened in the evening and have had a problem with parking. I would ask the Board to officially vote this at Tuesday's meeting. d. Bob Egan and Paul Shea have investigated the alleged damage to the wetlands on Town property behind the Teen Center. Paul Shea has ordered the contractor to remove the debris from the site and return it to its original state. It is my understanding that this has been accomplished. I have asked Paul to continue to monitor the situation. Please let me know if the Board wishes me to take any additional action. e. I have asked Town Counsel for an opinion on the Town's liability for homeowners who place boulders and other obstructions within the Town's right of way. I should have this answer shortly. Once received, I will forward it to the Board. f. On a related matter, Harold Litchfield has informed me that the Town does not have records or plans of the layouts of the various Town roads, with the exception of recent subdivisions, and the roads accepted by the Town at the October, 1998 Special Town Meeting. BOARD OF SELECTMEN WEEKLY REPORT May 23, 2000 page three 4. 1 have received some bad news from SEMASS relative to the Town's tipping fee for FY 2001 . Effective July 1, 2000, the Town's tipping fee shall increase from $73.45 to $83.76 due to plant change in law costs attributable to maximum achievable control technology for municipal waste combustors. (The Town has already been assessed $4.69 per ton for this change in law cost. The FY 2001 impact is estimated to be $15.00 per ton.) This amounts to an increase of $10.31 per ton, or 14.05%. We had budgeted for an increase of six percent. Based on this, we anticipate a deficit of approximately $20,000.00. SEMASS has informed me that this change of law increase may fluctuate over the next eight years anywhere from $14.25 to $18.50 per ton depending on interest rates. SEMASS has approached the Town with a proposal to lock the Town in at $15.00 per ton for this cost. Mike Buckley and I have reviewed this matter and would recommend that we lock in this cost for budgetary purposes. However, as I have informed the Board in the past, there is the potential that the Town may receive some state assistance to help offset this cost. Therefore, the actual impact of this increase may be offset by the state. I will keep the Board informed of any potential aid and the ultimate impact on the FY 2001 Operating Budget. 5. Enclosed with this report is the proposed license restrictions for the Red Lion Inn Liquor License and Entertainment License. This proposal was prepared by Tom Callahan. I would ask the Board to review this proposal and get your comments to me prior to Tuesday's meeting so that I can prepare a final license for the Board to approve at Tuesday's meeting. Please contact me at your earliest convenience with your comments. 6. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb enclosures MAY-17-00 12 :36 PM LAW OFFICES 7817671298 P. 01 MEMENNOMMA RED LION INN MOTIONS: oti : Moved that the Board grant an All Alcohol Common Victualer License to Saro,Inc.LLC d/b/a The Red Lion Inn,on the following terms and conditions: I. Alcoholic beverages may be served in the restaurant and main bar year round, 7 days per week from the hours of 8 a.m.to 1 a.m.No alcoholic beverages served in the bar may leave the bar area,unless carried by an employee of the license holder for patrons being seated at a table for dining. The license holder shall provide sufficient procedures and personnel to enforce this condition. 2. Alcoholic beverages may be served on the porch areas of the main inn building,on the porches facing James Lane and South Main Street only.Alcoholic beverages may only be served on these porches in connection with sit-down dining service. There will be no alcoholic beverage- only service in the porch areas, and all patrons must also be having a meal served to be served alcoholic beverages.No standing patrons with alcoholic beverages shall be permitted in these porch areas.Porch dining with alcoholic beverage service is permitted from May 15 to September 30, 7 days per week,from the hours of 8 a.m.to 10 p.m. Maximum capacity for the James Lane porch shall be 15 patrons and for the South Main Street porch,20 patrons. 3. Alcoholic beverages may be served in the basement on the main inn building in connection with a use as a jazz bar. Such service is permitted year round,Thursdays,Fridays and Saturdays only from the hours of l 1 a.m,to I a.m(including to 1 a.m. Sunday morning). 4. Alcoholic beverages may be served in a wine barlbistro with a maximum capacity of 30 patrons on the first floor of the barn building.This may be open to the public as well as to inn guests. Such service is permitted year round,7 days per week from the hours of 11 a.m.to I a.m. 5. Alcoholic beverages may be served on the second and third floors of the barn in connection with use of this area as a function room. Such service is permitted year round, 7 days per week from the hours of I I a.m. to 10 p.m.Alcoholic beverage service in this area shall be restricted to function guests only and shall not be open to the general public.No alcoholic beverages served in this area shall be permitted to leave the function room facility.The license holder shall provide sufficient procedures and personnel to enforce these latter two conditions. 6. Alcoholic beverages may be served on the second floor of the Lilac House portion of the site in connection.with use of this area as a function room. Such service is permitted year round,7 days per week from the hours of 11 a.m.to 10 p.m. Alcoholic beverage service in this area shall be restricted to function guests only and shall not be open to the general public.No alcoholic beverages served in this area shall be permitted to leave the function room facility.The license holder shall provide sufficient procedures and personnel to enforce these latter two conditions. ALT. 6. Alcoholic beverages may not be served on the second floor of the Lilac House portion of the site in connection with use of this area as a function room. MAY 17 2000 MAY-17-00 12:S7 PM LAW OFFICES 7817671298 P. 02 4 7.There shall be no alcoholic beverage service permitted on the first floor of the Lilac House portion of the site.The license holder may operate a bakery in this area,open to the general public,and including a seating area not to exceed a capacity of 20 patrons. 8.Alcoholic beverages may be served in the pool/patio area. The service area will be clearly delineated by fencing,ropes,chains or other physical marker. Such service is permitted from the Friday of Memorial Day weekend to September 30,7 days per week, from the hours of 11 a.m.to 9 p.m.Maximum capacity this area shall be 30 patrons.No glass containers shall be used or given to patrons.No alcoholic beverages served in this area shall be permitted to leave the demarcated pool/patio area.The license holder shall provide sufficient procedures and personnel to enforce this condition. ALT. 8.There shall be no alcoholic beverage service permitted in the pool/patio area.No alcoholic beverages shall be permitted to carried to or kept by patrons around the pool. The license holder shall provide sufficient procedures and personnel to enforce this condition. 9. The license holder shall maintain the reserve parking area required of it by the Planning Board. If a use other than parking is proposed for the reserve parking area,in addition to seeking a special permit from the Planning Board as required by the Planning Board,the license holder shall seek amendment:of this license to release these reserve parking areas.This condition is imposed as a caution to insure that the entire Red Lion Inn facility have adequate parking and does not serve as a detrimwnt to the village parking situation. 10.This license shall be in effect until December 31,2000. However,this license shall be reviewed for compliance at the second meeting of the Board in September,2000. Motton 2: Moved that the Board grant an Entertainment License to Saro,Inc.LLC d/b/a The Red Lion Inn,on the following terms and conditions: 1.Live music and recorded music may be played in the basement jazz bar. Days and hours of operation shall be the same as set forth in the All Alcohol Common Victualer license conditions for this area. 2. Live music and recorded music may be played in the second and third floor barn function room.Days and hours of operation shall be the same as set forth in the All Alcohol Common Victualer license conditions for this area. 3.Live music and recorded music may be played in the second floor Lilac House function room.Days and how's of operation shall be the some as set forth in the All Alcohol Common Victualer license conditions for this area. ALT. 3.No live or recorded music is permitted played in the second floor Lilac House function room. 4.No live or recorded music is permitted in the restaurant,main bar,porch dining areas, first floor of the barn, first floor of the Lilac House,or pool/patio area. MAY-17-00 12 :38 PM LAW OFFICES 7817671299 P. 03 5. With respect to music played in the barn and Lilac House function rooms,the sound from same shall not Exceed decibels measured at the south property line. 6. This license shall be in effect until December 31,2000.However,this license shall be reviewed for compliance at the second meeting of the Board in September, 2000. TOWN OF COHASSET C_% BOARD OF SELECTMEN 0 41 Highland Avenue Tel: (781)383-4105 r o„„uET Cohasset, Massachusetts 02025 Fax:(781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: May 23,2000 A.. Letter from Bob Durand,Mass Executive Office of Environmental Affairs,enclosing report"The State of Our Environment." B. Copy of letter from David Slagle,Environmental Analyst,Mass Department of Environmental Protection,to Susan Regan,c/o Massachusetts Coastal Survey,re Waterways License Application, Walkway,Little Harbor. C. Letter from Pam Wolfe,J.E.Sverdrup,enclosing transcript re Scituate Inventory Consultation. D. Letter from Thomas Sullivan,Licensed Forester,Certified Arborist,National Grid USA Service Company,Inc.,enclosing approved Right of Way Vegetation Management Plan and letter re Integrated Vegetation Management work to be done in 2000 and enclosing notice. E. Letter by fax from Mark Bell with thanks regarding problem with toilets on weekend. F. Memorandum from Town Accountant to Water Commission,re invoices requiring documentation. G. Massachusetts Municipal Association—MMA Action Alert#5—Support Gov. Cellucci's alternative to the teacher early retirement bill. H. Copy of letter form John McNabb,Jr.,Board of Water Commissioners to Chester Masel, Drinking Water Program,Department of Environmental Protection,re funds to rehabilitate the Ellms Meadow and Sohier Street wellfields. I. Memorandum from James Hartnett,Jr.,Personnel Administrator,Mass Executive Office for Administration and Finance,Human Resources Division,re initial-hire public safety medical standards publications. J. Copy of letter from John Spencer,Attorney at Law,to Office of the Treasurer,re condemnation of Scituate Hill. K. Letter from Erin Connolly,Chief Executive AssistantlDir.Of Regional Affairs,County of Norfolk,Office of the Treasurer,re funding information re public works projects grants,etc. L. Memorandum from Nancy Noonan,Conservation/Planning Secretary,re notice of closing of office 5/26. M. Booklet received from Rep.Mary Jeanette Murray on new school construction and the loss of Art.97 land—Joint Committee on Local Affairs. ifs MAII.SUMMARY—May 23,2000 Page 2 N. Bulletin from Joseph Chessey,Jr.,Deputy Commissioner,Massachusetts Department of Revenue, Division of Local Services,re deadline for holding proposition 2-1/2 elections for contingent appropriations f ell AwML pimr, l9� TOWN OF COHASSET o ,� ' BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 T o„„SET Cohasset, Massachusetts 02025 Fax:(781)383-7087 w _ n AGENDA BOARD OF SELECTMEN MEETING T UESDA Y, JUNE 6, 2000 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Lobster Pound - Decision 8: 15 P.M. Dean Rizzo - Downtown Update 8:30 P.M. MBTA Mitigation Committee 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment /9fr jds660O MINUTES - MEETING OF BOARD OF SELECTMEN June 6, 2000 ® Selectmen present: Merle S. Brown Thomas J. Callahan Frederick A. Koed Roseanne M. McMorris Others present: Dean Rizzo Thomas L. Gruber ) - Greenbush Mitigation Peter S. Guild ( Committee James G. Dedes John R. Dwyer J. Russell Bonetti - Hagerty Prop. Comm. Joseph A. DiVito, Jr. - Treas. /Collector Molly Hochkeppel - Patriot Ledger Richard Collins - Cohasset Mariner Mark W. Haddad - Town Manager Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m. , Chairman Callahan Call to order presiding. Mr. Sullivan was not present. Mr. Callahan offered condolences to the family of Diana Kornet on the Announcement recent loss of her daughter. Mrs. McMorris also expressed her sympathy to the family. Motion of Mr. Brown to approve the minutes of meeting of May 23, Mins. mtg. 2000, as amended. 5/23/00 Second by Mr. Koed. Vote 4 - 0 in favor, none opposed. The Town Manager announced that the agenda item scheduled for 8 :00 Cancellation p.m. regarding the Lobster Pound, Inc. , has been cancelled. He is in agenda item receipt of a letter to the effect that the corporation has been able to work out an arrangement so the business will not have to be moved. Motion of Mr. Brown to go to the Planning Board to discuss having the Hagerty Prop. Hagerty property declared as open space. discussion Chairman Callahan said the plan is to have an article on the Fall Town Meeting warrant to change the zoning of the property. He thanked Mr. Bonetti and the Hagerty Committee for organizing a recent productive meeting on the site to show what it would look like on the ground if the Lobster Pound proposal went forward. No action was taken on the motion. Mr. Callahan inquired about the status of repainting the building leased to the Lobster Lab. Mr. Bonetti said he had not noticed any painting being done. Mr. Callahan asked to have the issue of the lease to the Lobster Lab placed on the agenda for the second meeting 40pl'' in September for review. `fir MINUTES - MEETING OF BOARD OF SELECTMEN June 6, 2000 Page 2 The Town Manager commented on various items in this week' s mail Mail packet items packet: Item #1. Letter from David and Paula Buick The correspondence relates to a water flow problem on Highland Avenue that has been ongoing since 1998. Chairman Callahan asked Mr. Koed, as liaison to the Water Commission, to look into the matter. Mrs. McMorris said the letter brings up a question of interaction with independent boards within the Town. She said she would like to see something done about consolidation of the various departments. Item #3. Letter of William F. Sullivan re Veterans' Memorial Park Mr. Brown said an article should be placed on the warrant for the next Town Meeting to raise funds to complete the memorials. Mrs. McMorris said the Town should take over the completion of the memorial. Chairman Callahan asked Mr. Brown to look into the matter. The Town Manager commented on his Weekly Report: Town Mgr. 's Weekly Report Item #2. Selectmen's goals and objectives He requested that discussion of goals and objectives be postponed for two more weeks. Item #3. Proposed policy on use of legal counsel A copy of the proposed policy has been forwarded to all boards. The School Department responded that it did not concern them. A response was received today from the Zoning Board of Appeals. After discussion, Mr. Callahan asked to have the matter placed on the agenda for the next meeting. Mr. Brown said the first paragraph of the proposal should include the Chairman of the Board as well as the Town Manager. Item #4. Hearing on liquor license violation. Village Wine and Spirits The owner of Village Wine and Spirits has been notified that a hearing will take place. He has asked to have the hearing rescheduled to a later date because he is not available at present. It will be placed on the agenda for hearing on June 20. The Selectmen commented on various items: Selectmen's comments Mrs. McMorris aaid there was an article in the Patriot Ledger concerning certain chemicals in the water supply. She thinks it would be appropriate for the Water Commission to come before the 41 ' Board to explain. Mr. Haddad said he talked with Chairman McNabb mac:... MINUTES - MEETING OF BOARD OF SELECTMEN June 6, 2000 Page 3 today, who said he would be willing to do so. He stated that the problem is not as bad as originally thought and the water Commission has it under control. Mrs. McMorris mentioned a letter in the newspaper concerning the Lobster Lab which she said misinterpreted the situation in terms of the Town Meeting vote. She said Town Meeting voted to initiate the Lobster Lab and keep the Hagerty building on Parker Avenue. The Town Manager explained that the misinformation was reported from a letter sent to the Board by the Cohasset lobstermen. Mr. Bonetti said he had written a letter of correction to the Mariner. Mrs. McMorris mentioned that there was a good turnout for the Memorial Day Parade and she appreciated the fact that people applauded when the war veterans marched past. Mr. Brown noted that today is the anniversary of D-Day, marking the invasion of France during World War II. Mr. Brown said if the weather is favorable the Town Parking Lot will be closed tomorrow at 11:00 p.m. until 7:00 a.m. June 8, for sweeping and painting of lines. Mr. Haddad added that the D.P.W. has done an excellent job adding additional parking spaces, which should alleviate some of the problem there. Mr. Brown said the parking situation near the Little League Field on North Main Street is very bad. He also said there are problems with parking at Milliken Field. He thinks the various groups using the fields should get together and discuss parking. Mr. Haddad said he would set up a meeting. The Chairman called for public comment at 7:55 p.m. Public comment Russell Bonetti commented on having the Planning Board look into rezoning of the Hagerty property. He said he received a call from one of the two proponents of the Lobster Pound proposal who asked if he would be interested in forming a committee to study the zoning potential. He said if there is going to be another committee formed he would like to participate. John Dwyer, 55 Old Pasture Road, complained about the paving of Town streets by the contractor following construction work. Mr. Haddad said it is the Sewer Commission's responsibility. He added that he has been in constant touch with the engineer. Chairman Callahan said the Sewer Commission is running the project, not the Town Manager, and a lot of concern has been given to the problem. Dean Rizzo furnished an update of improvements proposed for the Update re downtown area. He said he is present to represent the Cohasset Village revi- Revitalization Corporation and distributed a packet of materials to talization the Board members. The Chairman pointed out that there would be MINUTES - MEETING OF BOARD OF SELECTMEN June 6, 2000 Page 4 no decision reached tonight, despite an article that appeared in the Patriot Ledger last week. Mr. Haddad explained that last year the Village Task Force asked the Town for $5, 000 to hire someone to look at existing conditions in the Village and come up with options to bring them up to standard, and to furnish designs to use in conjunction with state grant money. Mr. Rizzo said at a meeting last Wednesday the Village Revitalization Corporation asked representatives of the Task Force to assist in evaluating four firms that responded to a request for proposals. He said Selectman Brown attended the meeting. The committee elected to hire the Cecil Group, Inc. , which will team up with the BSC Group, an engineering firm. The price was $60, 000 to do a Village circula- tion study. Mr. Rizzo said he is passing on the recommendation to the Board. Mr. Rizzo explained the proposal of the Cecil Group. He said the newly formed Village Revitalization Corporation wants to hire the Cecil Group to start with the preliminary design work. They are proposing setting up two nine member Town committees to advise them in overseeing the project. One group will be for the purpose of maintaining the existing Task Force, and another non-profit group will be to have representation on the Board of Directors of the new corporation. Mrs. McMorris asked what the Cecil Group will be hired to do. Mr. Rizzo replied that the existing conditions in Cohasset Village will be looked into, after which schematic designs will be presented to a public meeting for comment, and a conceptualized plan will be prepared of what the improvements in the Village would look like. The Board discussed the proposal. Mr. Haddad said the study will have to be done before anything can happen and the new corporation can help. He said that ultimately the Town would receive the money and be responsible. Mr. Rizzo further explained that the concept is that all that is generated would go to the Task Force and those decisions would be brought before the Board of Selectmen with its recommendations. He said the organization would like to have the Board consider a non- profit committee as well, and in order to assure it will be a public process the corporation will open an office across from Kimball's-by- the-Sea. There will be displays and people can come in and make comments. Mr. Rizzo said he will be running the organization on a full-time basis, along with another staff person as things progress. He said the focus will be on the Village and Harbor areas. Mr. Rizzo asked the Board for a recommendation on hiring the Cecil Group, as recommended by the committee. Mr. Brown said he would recommend the Cecil Group. Mr. Haddad agreed. The Chairman MINUTES - MEETING OF BOARD OF SELECTMEN June 6, 2000 Page 5 said he has the Board' s recommendation. Mr. Rizzo next discussed the Harbor Walk. He said he had furnished the Town Manager with a feasibility study of the concept of a Harbor Walk from a design and financial aspect. There was a grant from DEM and a $3, 500 private donation for the project. As a result there was a meeting with various agencies. The corporation paid for a resource area delineation study and a structural analysis of the existing seawall. He said he would like to have the state agencies return by the end of June or July. Mr. Rizzo also said Mass Highway was in town a month ago to review the sidewalk situation in the Village. The plans are being revised and will be resubmitted. Mr. Haddad said the sidewalk is a Mass Highway project and has nothing to do with the Town. Thomas Gruber, Chairman of the Greenbush Mitigation Committee, passed Update of out copies of the Hingham settlement with the MBTA. Mr. Haddad said Greenbush Mr. Gruber is present to provide an update of what happened at the Mitigation meeting with the "T" last evening. Mr. Gruber said the "T,, gave the Committee committee six mitigation items last night and the committee gave the "T" twenty-six. He said the "T" went to the five towns in the Greenbush corridor and made some kind of package offer. The following is what was offered to Cohasset: (1) James Brook upgrade to Jacobs Meadow. Mr. Gruber said it has a value of approximately $1,000, 000. (2) Total cost of new replacement well to replace the Sohier Street well, to comply with the DEP requirements. The "T" will now allow the Town to site the well and they will pay the total cost. He is not sure of the value. (3) A traffic light will be installed at the intersections of King, Forest and North Main Streets, to co-ordinate with the trains. He said it is worth about a quarter of a million dollars. (4) Emergency access to Rocky Lane via a bridge. This is the only crossing where there is a passing track and where a train is likely to be standing. He thinks it is worth 1.2 or 1.3 million dollars. (5) Historic Preservation Fund of $100,000. He said the Mitigation Committee is going to ask for $2.1 million dollars. (6) Visual all-season buffer between the cemetery tracks and the station on Route 3-A. Mr. Gruber also said the Mitigation Committee has come up with a list of twenty-six other items, which he also reviewed, and which were discussed in detail. A list of those items was submitted to the Board in writing previous to the meeting. MINUTES - MEETING OF BOARD OF SELECTMEN June 6, 2000 Page 6 Mrs. McMorris said the noise and vibration issues have not been addressed. Mr. Gruber explained that these items are being presented separately. Mrs. McMorris asked about the results to date, and Mr. Gruber replied that he is not sure about the noise factor. He does have all the vibration data. Mr. Callahan asked for comment on the twenty-six points discussed. There was no further comment. The Chairman said the entire Board should participate in the mitigation process and he would like to hold evening meetings. Meeting dates were discussed, and Monday evening meetings were agreed upon to begin whenever the "T" is ready. Mr. Gruber wanted to know what he should do with the list of items. Mr. Koed thought the items should be costed out to see what they are worth. Mrs. McMorris said it should be determined how the Board intends to proceed with the mitigation issues. Mr. Haddad suggested that the Board sit down and determine how it is going to negotiate. He thought this should be done in executive session because it will be for the purpose of discussing strategy. He agreed to put together a proposed schedule. Mr. Gruber asked if the Board had any questions about his membership Appt. to in the Citizens' Advisory Council. Citizens' Advisory Motion of Mrs. McMorris to appoint Thomas L. Gruber to the Citizens' Council Advisory Committee of the MBTA. Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. The press was asked for comment. Press Motion of Mrs. McMorris to adjourn. Adjourn Second by Mr. Brown. Vote 4 - 0 in favor, none opposed. The meeting was adjourned at 9:50 p.m. APPROVED: DATE: Town Manager TOWN OF COHASSET o BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 o„�sseT Cohasset, Massachusetts 02025 Pax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: June 6, 2000 1. Scheduled on Tuesday night's Agenda are several items. First, I have scheduled time on the Agenda for the Board to discuss the proposed move of the Cohasset Lobster Pound to the Hagerty Property. At last week's meeting, the Board was deadlocked on the issue and requested that it be rescheduled to this week's meeting when the full Board could address the issue. Secondly, Dean Rizzo has requested time at Tuesday's meeting to update the Board on the Downtown Revitalization. He will have more information for the Board at the meeting. Finally, as requested, I have invited the MBTA Mitigation Committee to Tuesday's meeting to discuss the proposed deal from the MBTA for the restoration of the Greenbush Line. The Board may want to enter into Executive Session for this discussion since it may include real estate negotiations. We can discuss this further at Tuesday's meeting. 2. 1 had hoped to schedule the goals and objectives of the Board for the ensuing year at Tuesday's meeting. Unfortunately, I have been out of the office all week and could not properly prepare the issue. I would request that we postpone this issue until your next meeting. 3. As requested, I have forwarded the proposed policy on the use of legal counsel to all departments, boards, committees and commissions for their review and comment. As of the writing of this report, I have not received any responses from anyone other than the School Department to whom the policy does not apply since they have their own counsel. I will report to the Board any other comments received at Tuesday's meeting. I have enclosed another copy of the policy with this report. I would ask the Board to consider adoption at Tuesday's meeting. BOARD OF SELECTMEN WEEKLY REPORT June 6, 2000 page two 4. 1 had notified Village Wine and Spirits of the Board's intention to hold a liquor license violation hearing at Tuesday's meeting. Unfortunately, Mr. Chase is unavailable this week and has requested that the Board take up the matter at their next meeting. Therefore, I have scheduled the matter for your June 20, 2000, meeting. I hope this is acceptable. 5. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb enclosures Aw Z06 TOWN OF COHASSET BOARD OF SELECTMEN o 41 Highland Avenue Tel: (781)383-4105 o,,,, ET Cohasset, Massachusetts 02025 Fax:(781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: June 6, 2000 A. Certified mail notice of Conservation Commission's public hearing 6/22/00 on a request for determination of applicability to trim three trees at 85 Jerusalem Road. B. Letter from Elizabeth Soule with photo re condition of road at 41 Spring Street. C. Copy of letter from Gary Vanderweil,Chairman,Sewer Commission,to Philip and Joan McMahon,758 Jerusalem Rd.,re repairs to property. D. Recreation Commission's agenda for meeting of June 22,2000. E. Copy of application to Zoning Board of Appeals re petition for Variance and Appeal—Ellen McAuliffe Morrissey,Beach Street—Lots 1 and 3. F. Zoning Board of Appeals'notice of public hearing 6/12/00 on an application for an Appeal— Steven Glover,Lot 2 Beach Street. G. Cover letter from J.E.Sverdrup enclosing transcripts— 106 Consultations from 5115,Alternatives, Hingham Effects and Mitigation. H. Copy of letter from DeeDee Perry to Kevin Dasey,MBTA Senior Project Coordinator,re Greenbush crossing through 100 Pond Street. I. Copy of letter from John McNabb,Jr.,S.A.F.E.,to Attorney General Thomas Reilly,re letter of support for Article 16 adopted at March 25 Cohasset Town Meeting.. HH J. Letter from Bob Durand,Mass Executive Office of Environmental Affairs,inviting you to their first Community Preservation SuperSummit June 17,2000. K. Thank yoq Ietter from Troop 4773,Girl Scouts,to Mark Haddad,for use of Wheelwright Park. L. Bulletin from Joseph Chessey,Jr.,Deputy Commissioner,Massachusetts Department of Revenue, Division of Local Services,re Proposed 2000 Equalized Valuations. M. Memorandum from Louis Martin,Director of Municipal Development Programs,Department of Housing&Community Development,re FY2000 Mass. CDBG Application—Community Development Fund Needs Scores. N. Letter from John McMahon,Regional Services Coordinator,South Shore Regional Services Consortium,re results of bid for office supplies. Mail Summary—June 6, 2000 Page 2 O. Memorandum from Paul Regan,Executive Director,MBTA Advisory Board,re next Advisory Board Meeting—June 8,2000—State Transportation Building. P. Memorandum from SEMASS. Notice of meeting and agenda June 14,2000 of COSC. z4 v TOWN OF COHASSET BOARD OF SELECTMEN o 41 Highland Avenue Tel: (781)383-4105 o„,SET Cohasset, Massachusetts 02025 Fax:(781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: May 30, 2000 A. Zoning Board of Appeals'notice of public hearing 6/12/00 on an application for a Special Permit at 735 Jerusalem Rd.—Gregory Acerra. B. Memorandum from J.E.Sverdrup,re 3/30/00 summary information packet.- MBTA Responses to Corps'additional information requests. C. Fax transmission from BostonGas—construction notice re Norfolk Road. D. Senior Housing Committee minutes of meeting of May 24,2000. E. Letter from Luke Fabbbri,President,Geological Field Services,Inc.—Response Action Outcome Statement re Dwyer's Clean Spot,754 Chief Justice Cushing Highway. F. Strekalovsky Hoit,Architects—Cohasset Schools—project budget. G. Copy of letter from Valerie Swett,Esquire,Deutsch Williams Brooks,to Cohasset Conservation Commission,re recording of Determination of Applicability— 164-166 Sohier Street. H. Copy of letter from Peter Williams,P.E.Project Manager,Nucci Vine Associates,to Cohasset Conservation Commission,re Pier Reconstruction Project,Margin Street. I. Letter from Christine Godfrey, Department of the Army,re notice of additional consultation meeting 5/30 to review proposed Hingham tunnel,re Greenbush project. J. Letter from Rodney Hoffman,Esquire,Deutsch Williams Brooks—advisory opinion#232,re Deer Hill and Cohasset Middle/High Schools Project. K. Thank you letter from Mark Bell,re"Music Man"performance. L. Massachusetts Municipal Association—Alert 46 May 18,2000—Senate set to vote Fiscal 2001 Budget. M. Council on Elder Affairs'minutes of T.RLA.D.meeting of April 26,2000. N. Hagerty Property Committee minutes of meeting of May 17,2000. O. Copy of letter from Lee Cisneros,to Gary Vanderweil,Sewer Commission,re sewer service request for property at 312 King Street. P. Senior Housing Committee minutes of meeting of May 10,2000. 2 Oct r i 3 E i r f Mail Summary—May 30, 2000 Page 2 Q. Copy of fax transmission from Paul Trendowicz,Cohasset Harbor Marina,Inc.to John Winters, Harbormaster,re collection of user fees. R. Fax transmission from David Flanagan,Intergovernmental Affairs,Massachusetts Bay Transportation Authority,re public hearings on proposed fare increases on"T. R"T" F'o 2iwt 'gml �M4;VOM "Od,�-' I I I- UR as% 24 INA- IN AR1,11��ww �WQ lax IN a............ NO Ail sums. E SIM, OWN MAW vx My' JAW 'AA� Xk� msw TOW SEEK gy 'MW R" go Am Now"p.........F'� "Ve-A,M Way 0_0 "HAN" W"WA 'U� JIM ION 2 It TOWN OF COHASSET BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 o„xET Cohasset, Massachusetts 02025 Fax:(781)383-7087 AGENDA BOARD OF SELECTMEN MEETING TUESDAY. JUNE 20, 2000 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. License Hearing - Village Wine & Spirits 8:30 P.M. Golf Club - Change of Manager 8:45 P.M. Annual Appointments 9:00 P.M. Goals and Objectives 9: 15 P.M. Consent Agenda - See attached page 9:20 P.M. Minutes Approval 9:25 P.M. Miscellaneous 930 P.M. Adjournment 2112 TOWN OF COHASSET R BOARD OF SELECTMEN o _ 41 Highland Avenue Tel: (781)383-4105 onxsseT Cohasset, Massachusetts 02025 Fax:(781)383-7087 CONSENT A GENDA June 20, 2000 Item #1 Request from the Nativity of the Virgin Mary Greek Orthodox Church for three one day liquor licenses on June 23, June 24 and June 25, 2000 for their annual Cultural Festival. Liquor will be on the premises on June 23 and removed on June 25. Item #2 Request from the Nativity of the Virgin Mary Greek Orthodox Church for an entertainment license on June 23, June 24 and June 25, 2000 for their annual Cultural Festival. Entertainment shall include dancing by patrons, dancing by performers, and recorded and live music with an amplification system. jds 6 20 00 MINUTES - MEETING OF BOARD OF SELECTMEN June 20, 2000 Selectmen present: Merle S. Brown Thomas J. Callahan Frederick R. Koed Roseanne M. McMorris Michael H. Sullivan (7:35 p.m. ) Others present: Thomas L. Gruber - Greenbush Mitigation Comm. John K. McNabb, Jr. - Water Commissioner Richard Yocum - Police Officer Clifford E. Chase - Village Wine and Spirits Richard Collins - Cohasset Mariner Molly Hochkeppel - Patriot Ledger Mark W. Haddad - Town Manager Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m. , Chairman Callahan Call to order presiding. Mr. Sullivan had not yet arrived. Motion of Mr. Brown to approve the minutes of meeting of June 6, Mins. mtg. 2000. 6/6/00 Second by Mrs. McMorris. Vote 4 - 0 in favor, none opposed. The Town Manager announced that he has asked John McNabb of the Water Extra-agenda Commission and Thomas Gruber of the Greenbush Mitigation Committee to items appear before the Board to discuss water and mitigation issues. Mr. McNabb was asked to explain the existence of a certain contaminant recently found in the public water supply. Mr. McNabb said after finding high levels of THM in six levels of the Report of water system, the Board of Health and the Department of Environmental Water Common. Protection were notified. DEP recommended testing the pond, water treatment plant, and the distribution system. He said the tests were made, the results are being double-checked, and the Water Commission will do periodic sampling in all locations. Once completed, the results will be submitted to DEP for specific recommendations of what action to take. Mr. Haddad said the important factor is that public health is not in jeopardy. Mr. McNabb said that is what the DEP determined. He further explained that one of the factors that may be related to the problem is a tank at the end of the process, called a clear well, where water sits overnight. The water level in the tank has been reduced in the hope it will cause a reduction of the problem. Mrs. McMorris asked when there would be a further update. Mr. McNabb said it would probably be in July, and it is expected that by this time next year there will have been a full testing. MINUTES - MEETING OF BOARD OF SELECTMEN June 20, 2000 Page 2 Mr. Sullivan arrived in the meeting room at 7:35 p.m. Mr. Sullivan inquired about water pressure on Atlantic Avenue. Mr. McNabb referred to a recent letter from Mrs. Buick. He said the Water Department is not disputing that the problem has not been solved, but it was thought that it had been. He said the condition of the pipes has to be determined, as well as the flow. He said the Water Commission will respond to Mrs. Buick's letter. Tutela Engineering Associates is going to do a flow test of the entire street and specific testing of that area will be done next week to determine the flow. He agreed to keep the Board informed. The Town Manager said he and Mr. Gruber of the Greenbush Mitigation Status of Committee have held several meetings in the last few weeks with mitigation Thomas Dasey of the MBTA. He said there are a lot of questions as to matters with whether or not Cohasset has a negotiating position. Mr. Dasey does "T" not have all the information. He suggested that the Board write a letter to Kevin Sullivan, Secretary of the Department of Transportation, and ask him what is going on and where the Town stands in its negotiations with the "T" . Mr. Callahan said he is not open to sending a letter, but he does think the situation is blatant dupliciousness. Mr. Sullivan said it should be put in writing the agreement the Town had with the "T" , and the issues presented to Dasey, making it known that the Town has since received information from the "T" that everything is off the table, even though the "T" agreed to those things. He said the whole recent history should be documented and a copy sent to the Governor and representatives, as well as town counsel. Mr. Brown said the letter should be signed by all five Selectmen, for added emphasis. Mr. Haddad said he would draft a letter. Mr. Gruber agreed that the situation as discussed is correct. The Town Manager said Town Meeting voted to create the position of Director of Finance to take effect July 1, 2000. He is planning to appoint Michael Buckley and will enter into a three-year contract with him, effective July 1. He asked the Board to waive the fifteen- day right of rejection so the appointment may be made. Motion of Mrs. McMorris to waive the fifteen-day rejection period for Waiver of the appointment of J. Michael Buckley as Director of Finance. rejection period for Second by Mr. Brown. appt. of Dir. of Fin. Vote 5 - 0 in favor, none opposed. Mr. Haddad said a recent bid for proposals for removal of one of the Bid result docks at the Harbor has been awarded to Marine Tech, Inc. for $192,301. z�s MINUTES - MEETING OF BOARD OF SELECTMEN June 20, 2000 Page 3 Mr. Haddad said he received a telephone call from Linda Shropshire, Offer of Roys who works for the Roys, to the effect that the Roys want to spruce up to improve certain areas near the Harbor. They would like to paint the dock and Harbor area ramp, re-grass and irrigate Memorial Park, paint and repair the Jersey barriers along the seawall, paint the pergola, and replace or repair the benches and trash containers. Mr. Koed asked who would pay for the water to irrigate. He does not think it is a good idea to install irrigation if the Town has to pay the water bill. Discussion followed about the expense involved for a sprinkler system. Mr. Callahan indicated that the Roys should be allowed to do the irrigation work. At 8 :00 p.m. Mr. Haddad announced a hearing concerning a violation by Hearing on Village Wine and Spirits in connection with the sale of alcohol to liq. lic. viol. minors. He said the owner, Clifford Chase, and Police Officer Yocum by Village Wine are present for this purpose. There is a copy of the police report and Spirits in the Selectmen's packet and Officer Yocum will fill in any details. He added that the same kind of hearing was held in connection with a violation of Cohasset Food Mart two years ago. Mr. Yocum said both youths arrested admitted sufficient facts that they did buy the liquor and were found guilty. Mr. Sullivan asked Mr. Chase if he saw the police report. The report was shown to Mr. Chase. Mr. Haddad said everyone employed by Village Wine and Spirits is TIP trained and there is just the one violation brought by the Police Department. Mr. Chase said he was working in the beer cooler at the time of the incident and he heard someone come in and saw another person leaving. He had identified the person the night before, but it later developed that he had a false I.D. He said he would not knowingly serve anyone under age. Officer Yocum said the police did not find any fake I.D. 's but one of the youths ran away and he may have disposed of them. Mr. Koed asked if this is a first violation. Mr. Haddad said it is. Chairman Callahan asked for questions. Motion of Mr. Brown to send a written warning to Village Wine and Spirits in connection with the violation. Second by Mr. Koed. Vote 5 - 0 in favor, none opposed. The Town Manager announced an advertised hearing scheduled for 8:30 Hearing on p.m. for a change of manager at the Cohasset Golf Club. He said the change of mgr. , new manager had a sudden family situation develop and cannot be Coh. Golf Club present. He has talked with her on the telephone and reviewed her background and education. He said the applicant has done this kind Z/6 MINUTES - MEETING OF BOARD OF SELECTMEN June 20, 2000 Page 4 of work for some time and has a lot of experience as a manager. She is not at present TIP certified because her certification has lapsed, but she will take the training program again. He added that the Police Chief recommends approval. Mr. Sullivan said he is a member of the Cohasset Golf Club and wished to recuse himself. Motion of Mr. Brown to designate Denise A. Carroll the new manager of the Cohasset Golf Club, with the stipulation that she be TIPS certified before July 16, 2000, when the club opens. Second by Mrs. McMorris. Vote 4 - 0 in favor, Mr. Sullivan abstaining. Mr. Haddad discussed certain items in this week' s mail packet: Discussion of mail Item #5. Opinion of town counsel re Town liability for boulders packet items placed by residents on -ublic ways Mr. Haddad said the boulders should be removed. Item #7. Letter from Suburban Coalition re SPED reform Mr. Haddad urged the Board to send the form of letter suggested to Vote to the legislature and the members of the Conference Committee. He send letter mentioned, however, that item #2 relating to "free and appropriate re SPED public education" is controversial. Discussion followed. Motion of Mrs. McMorris to send a letter without dealing with the standard. Second by Mr. Koed. Vote 3 - 2 in favor, Mr. Callahan and Mr. Brown opposed. The Town Manager commented on his Weekly Report: Town Mgr. 's Weekly Item 42 . Rezoning of Hagerty property Report He has written to the Planning Board concerning the Board' s intention to place an article on the warrant for the fall Special Town Meeting to rezone the Hagerty property from "light industrial" to "open space" . No reply has been received. He said he is also planning to put another article on the warrant concerning the war memorial and he would like to have the Board designate a committee to complete the project. Mr. Brown and Mrs. McMorris were named to the committee. Mr. Brown also wanted to have MINUTES - MEETING OF BOARD OF SELECTMEN June 20, 2000 Page 5 a member of the American Legion and the V.F.W. on the committee. Item #3. Painting of Hagerty building The building is being repainted. He said he has drafted a letter to Kevin Ulmer as the Board instructed. Mr. Callahan read aloud a revised version of the letter and discussion followed concerning the provisions of the lease and the requirement for substantive progress in the project approved for the use of the property. Motion of Mr. Brown to send the letter as written. Vote to send letter to Second by Mr. Callahan. Lobster Lab, Inc. Vote 3 - 2 in favor, Mr. Sullivan and Mrs. McMorris opposed. The Town Manager reported that he has a petition from residents of Other Newtonville regarding a flooding problem. He does not want the Board business to take any action on the matter tonight. There is also another letter to the Board and the Conservation Commission concerning the matter. He distributed copies of the documents. Mr. Haddad said the problem is it is a private issue that is being brought to the Board's attention. Mr. Sullivan said he would like to have the opinion of the Conservation Agent and the D.P.W. Superintendent. Mr. Haddad said both have investigated the problem, which involves a private way. The Chairman said it is a private issue in which the Town has no involvement and he is not willing to give any agenda time to it. A proposed policy for use of town counsel was considered. Mr. Brown Policy for commented that the Board had previously agreed that the Chairman of use of town the Board should be included in the first paragraph. counsel Mr. Haddad said to date he has received a response from the Zoning Board of Appeals and the School Committee concerning the proposed policy. Motion of Mr. Sullivan to implement the policy regarding the use and management of town counsel with the one change mentioned in paragraph #l. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. The Town Manager said there is nothing on next week's agenda unless a Cancellation major problem arises so there is no need for the board to meet on of mtg. of June 27. He added that it is his understanding the Board will 6/27/00 continue to meet on Tuesday and he will revise the schedule MINUTES - MEETING OF BOARD OF SELECTMEN June 20, 2000 Page 6 accordingly. The next scheduled meeting will be Tuesday, July 11, 2000. The Chairman read aloud the Consent Agenda. Consent Agenda Motion of Mr. Sullivan to approve the issuance of three one-day liquor licenses for June 23, 24, and 25, 2000, to the Nativity of the Virgin Mary Greek Orthodox Church, for its annual cultural festival. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Motion of Mr. Sullivan to approve the issuance of an entertainment license for June 23, 24, and 25, 2000, to the Nativity of the Virgin Mary Greek Orthodox Church, for its annual cultural festival. Second by Mrs. McMorris. Vote 5 - 0 in favor, none opposed. Annual re-appointments were considered. Ann1. re-appts. Motion of Mrs. McMorris to re-appoint Paul R. DeRensis as town counsel. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Motion of Mr. Sullivan to re-appoint Merle S. Brown to the Advisory Board on County Expenditures. Second by Mr. Koed. Vote 5 - 0 in favor, none opposed. Motion of Mrs. McMorris to re-appoint Michael R. Westcott and David T. Lehr to the Arts Lottery Council. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Motion of Mr. Brown to re-appoint Richard E. Horn (District resident) , David Buick (District resident) , Gail Parks (Alternate - District resident) , Mary Jane Larson (District resident) , and Jacqueline B. Clark (licensed realtor) to the Cohasset Common Historic District Commission. Motion of Mr. Brown to disband the Computer Advisory Committee. �9 MINUTES - MEETING OF BOARD OF SELECTMEN June 20, 2000 Page 7 Second by Mr. Callahan. Vote 5 - 0 in favor, none opposed. Motion of Mr. Sullivan to re-appoint Susan G. Cope and James G. Dedes to the Conservation Commission. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Motion of Mrs. McMorris to appoint Virginia Ann Brophy from Associate to full member (to replace Jeffrey C. Waal, who does not seek re- appointment) . Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Motion of Mr. Brown to re-appoint Frances F. Andrews and Linda M. Ingram to the Commission on Disabilities. Second by Mrs. McMorris. Vote 5 - 0 in favor, none opposed. Motion of Mrs. McMorris to re-appoint Rev. E. Clifford Cutler, Nancy B. Hertig, Jody Butman, and Lisa M. Matos (Police representative) to the Drug and Alcohol Committee. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Re-appointments to the Council on Elder Affairs were tabled pending a report from Mrs. McMorris. Motion of Mr. Sullivan to re-appoint Noel A. Ripley, Constance M. Afshar, and Peter G. Whitman to the Government Island Study Committee. Second by Mr. Koed. Vote 5 - 0 in favor, none opposed. Motion of Mr. Brown to re-appoint John F. Bertolami (Independent) , Lorren S. Gibbons (Commercial Fisherman) , Peter J. Wood (Citizen-at- large) , and Gail Parks (Citizen-at-large) to the Harbor Committee. Second by Mrs. McMorris. MINUTES - MEETING OF BOARD OF SELECTMEN June 20, 2000 Page 8 Vote 5 - 0 in favor, none opposed. No action was taken on the Housing Partnership Committee. Mr. Haddad requested that the committee be left as is until an issue arises. Motion of Mr. Brown to re-appoint David H. Wadsworth, Rebecca Bates- McArthur, and Ellen M. Freda to the Historical Commission. Second by Mr. Sullivan. Vote 5 - 0 in favor, none opposed. Motion of Mr. Sullivan to re-appoint Judith P. Volungis as a Registrar of Voters. Second by Mr. Koed. Vote 5 - 0 in favor, none opposed. Mr. Koed was designated as liaison to the Registrars of Voters. Motion of Mr. Sullivan to re-appoint Patricia C. Chase to the School Facilities Committee. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Motion of Mr. Brown to disband the Traffic Study Committee. Second by Mr. Callahan. Vote 5 - 0 in favor, none opposed. Mr. Haddad said there have been several complaints about the reserved Visitor park- parking spaces on Government Island from the fishermen who work there ing at Govt. that space is being taken away from them. He would like permission Island to move the parking spaces next to the Harbor Master's shack, at the Harbor Master's suggestion. There was no objection to this suggestion. Selectmen's goals and objectives were discussed. Mr. Sullivan wanted Sel's goals to add a public beautification program. Mrs. McMorris said it is and objectives parcels of land that are involved in beautification, not buildings. Mr. Sullivan inquired if the Common Pond could be maintained to look cleaner. He also mentioned the possibility of having someone donate a driven well on the Common to develop an irrigation system. Mr. Koed said the operational and capital outlay should be considered beforehand. It was suggested that something might be done as a Scout project. MINUTES - MEETING OF BOARD OF SELECTMEN June 20, 2000 Page 9 Mrs. McMorris discussed the development of senior housing. She said the Board should continue to work with the Senior Housing Committee as a short term goal to develop housing options. The Board indicated approval of adoption of the goals and objectives, as amended. The Selectmen commented on various matters: Sel's comments Mr. Koed reported on the Norfolk County Selectmen's meeting that he attended last week at which the Chairman of the Ways and Means Committee discussed the state budget. He said the Governor's proposed tax cut would affect local revenue sharing. Mr. Brown said starting July 1 there will be a guard on duty at the RTF and anyone without a sticker will be sent away. There is to be a Hazardous Waste Collection Day September 30, and on June 24 there will be a Paint Collection Day. Mr. Haddad said a lot of the town dumpsters and containers are being filled with household waste, and it is becoming a large problem. Mrs. McMorris mentioned a letter received by the Board from the Jet © Noise Task Force in Hingham and asked if Cohasset should send representatives to meet with the group. She thinks the Town should be involved. Mr. Sullivan suggested that the Town Manager look into the matter. Mr. Callahan said the Art Festival last weekend went very well. Mr. Haddad complimented the committee on the cleanup following the Festival. John McNabb said there was a meeting yesterday morning concerning Arrowwood. There is interest on the part of the Scituate Selectmen and the state to purchase the property with the Town of Cohasset. He said he will report back to the Board as the situation develops. Mr. Callahan said he and Mr. Koed attended an MMA conference last weekend at which a Senate budget amendment was discussed. It would remove from the Department of Telecommunications and Energy its power to oversee the siting of wireless towers and wires. MMA is asking communities to contact their Senators and representatives to support not allowing the DET this supervision. Motion of Mrs. McMorris to write a letter supporting the MMA Vote to send position. letter re wireless Second by Mr. Brown. tower oversite Vote 5 - 0 in favor, none opposed. rs� MINUTES - MEETING OF BOARD OF SELECTMEN June 20, 2000 Page 10 The Chairman called for public comment at 9:35 p.m. Public comment The press was asked for comment. Press Motion of Mr. Sullivan to adjourn. Adjourn Second by Mrs. McMorris. Vote 5 - 0 in favor, none opposed. The meeting was adjourned at 9:35 p.m. APPROVED: DATE: Town Manager TOWN OF COHASSET -' BOARD OF SELECTMEN o' _ 41 Highland Avenue Tel: (781)383-4105 > onAsseT Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: June 20, 2000 1. Scheduled on Tuesday's Agenda are several items. First, the Board, acting as the local licensing authority will be holding a hearing concerning Village Wine and Spirits' alleged sale of alcohol to minors. Representatives from the Police Department will be present at the hearing. Continuing as the local licensing authority, the second agenda item concerns a change of manager request from Barry Goughan to Denise Carroll at the Cohasset Golf Club. Chief Noonan is recommending approval. Third, the Board needs to make its annual appointments for the ensuing year. Enclosed with the Agenda is a list of those appointments. Finally, enclosed with the Agenda is a proposed list of the Board's goals and objectives for the next year. I developed this list based on last year's list, as well as, discussions at Board meetings over the last couple of months. 2. 1 have notified the Planning Board about the Board's intention to place on the Fall Special Town Meeting Warrant an article to rezone the Hagerty Property from "light industrial" to "open space." I have asked the Planning Board to review the matter and report back to the Board. Also, as requested, I have drafted an article for inclusion on the Special Town Meeting Warrant to fund the completion of the War Memorials at the Cove. I would ask the Board to designate a committee to work with me towards the completion of this project. 3. As requested, my office spoke to Kevin Ulmer about getting an update about his proposal to paint the Hagerty Building. He informed us that painting should begin this week. Unfortunately, due to the weather, they have been unable to start at this time and have been concentrating on the interior. In addition, enclosed with this report is a draft of a letter to Mr. Ulmer concerning the Board's desire to meet with him in September. I would ask the Bord to review and approve this letter at Tuesday's meeting for the Chairman's signature. 'Zy BOARD OF SELECTMEN WEEKLY REPORT June 20, 2000 page two 4. 1 have enclosed the proposed policy for the use of Town Counsel with this report. The Board had requested that I re-agenda this time for consideration at this week's meeting. Please let me know if you need any additional information. 5. 1 have asked John McNabb to come in during my report at Tuesday's meeting to briefly update the Board on the high level of Total Trihalomethane at the Water Plant and what action the Water Commission has taken to address the problem. Also, I have asked Tom Gruber to come in at the beginning of the meeting to update the Board on the mitigation negotiations with the MBTA. We can discuss both of these items at Tuesday's meeting. 6. The Board is currently scheduled to meet next week, however, at this time there is nothing scheduled on the Agenda. I would ask the Board to consider not meeting next week unless the need arises. 7. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb enclosures ?ZS TOWN OF COHASSET C .N BOARD OF SELECTMEN o ' 41 Highland Avenue Tee: (781)383-4105 > onASSET Cohasset, Massachusetts 02025 Fax:(781)383-7087 June 21, 2000 Mr. Kevin Ulmer 30 Margin Street Cohasset, MA 02025 Dear Mr. Ulmer: On April 29, 2000, you informed the Board of Selectmen that the Lobster Lab had authorized the expenditure of $15,000.00 for the immediate painting and other repairs to both the Hagerty Building and the boathouse. Furthermore, you stated that the Lobster Lab and the Cohasset Maritime Institute had entered into discussions about the possible merger of the two organizations. While the Board of Selectmen appreciates all of the efforts you have undertaken to create this institution, it has been over two years since the Town entered into a lease arrangement with you and as of this date, there has been no substantive progress towards completion. The Board of Selectmen is concerned with the future of the Hagerty Building. ► As you are aware, Section 5(a)(vi) of the Lease between the Lobster Lab and the Town, states, in part, that "failure of the Lessee to demonstrate sustained, substantive progress towards the achievement of such projected fundraising, construction and program goals shall constitute a material breach of this Lease." The purpose of this letter is to put you on notice that the Board of Selectmen expects to see substantive progress of your proposed project over the summer months and intends on holding a meeting with you at their second meeting in September to review your progress. Failure to show progress at this time will force the Board to begin taking steps to revoke the lease with the Lobster Lab. The Board wishes you the best of luck over the next several months in bringing your project closer to completion and looks forward to meeting with you in September. Please feel free to contact Town Manager Mark Haddad at 383-4105 should you have any questions relative to this matter. Very truly yours, COHASSET BOARD OF SELECTMEN THOMAS J. CALLAHAN Chairman TJC/mwh TOWN OF COHASSET BOARD OF SELECTMEN POLICY REGARDING THE USE AND MANAGEMENT OF TOWN COUNSEL DRAFT: May 23, 2000- 1. No Town employee or Town board member may contact Town Counsel directly unless previously authorized by the Town Manager, whether the matter is one for which the Town would be billed hourly or is one that falls within Town Counsel's retainer billing. The reason for the requested contact must be fully disclosed. 2. Each litigation and labor grievance matter for which Town Counsel will submit hourly bills shall be closely monitored and managed, with a goal of providing solutions to the Town's litigation matters that are more cost -effective than has existed to date and which adequately protects the Town's interests. Primary day-to-day responsibility for this management rests with the Town Manger and Town Counsel. However, each litigation and labor grievance shall be more broadly managed by a Litigation Management Team which shall consist of the Town Manager, Town Counsel, Chairman of the Board of Selectmen, and the head or chairman of the department or board involved in the litigation or grievance matter. The roles of these individuals will be as set out below. 3. If any department head or town board becomes aware of a matter that is before, or which involves, that department or board which may possibly result in an appeal or other litigation, the department head or board chairman will bring the matter and the potential for litigation to the attention of the Town Manager. The Town Manager shall then assemble the Litigation Management Team for that matter, which shall then meet to discuss the matter and explore possible preemptive solutions to the matter. The Board Chairman will keep the Town Manager apprised of the status of the matter. 4. In the event that any permitting matter is appealed, or a board or department otherwise becomes involved in litigation, as soon as the fact of the appeal or litigation is known, the department head or board chairman shall immediately bring the matter to the attention of the Town Manager. The Town Manager shall then assemble the Litigation Management Team for that matter, which shall then meet to discuss the matter, explore possible solutions to the matter, establish an initial litigation strategy and establish a litigation budget for the matter. A budget must be established on all litigation matters for the matter to proceed and/or Town Counsel to be paid. It will be the responsibility of the Town Manager and Town Counsel to manage that budget. Town Counsel's Office may not submit, and shall not be paid on, any invoice that exceeds the budgeted amount. Town Counsel must make requests to exceed the budget on a given litigation matter to the Town Manager as soon as the need for exceeding the budget is.known, and with a detailed explanation for same. The Town Manager shall decide upon the request, and, if applicable, establish a new budget, in consultation with the Litigation Management Team for that matter. zz BOARD OF SELECTMEN POLICY ON USE OF TOWN COUNSEL May 23, 2000 page two 5. The Litigation Management Team for a given matter shall be given a status report by Town Counsel at least monthly. 6. In the case of a permitting decision where the town board has sided with the proponent/permit applicant and an appeal is filed by opponents, it may be a proper decision of the Litigation Management Team for that particular matter to decide in a particular case to provide a minimal defense to the decision -and to instead allow or compel the proponent to carry the financial and work load of defending the decision. 7. . If a citizen of the Town has requested that an opinion be obtained from Town Counsel on a given matter, the decision whether or not to refer the matter to Town Counsel shall be within the discretion of the Town Manager, subject to further appeal to the Board of Selectmen. 8. In keeping with past practice, any request for Special Town Counsel in any matter shall be made to, and subject to the decision of, the Board of Selectmen. As a matter of policy, it is the preference of the Board that Town Counsel handle all litigation matters involving all departments and boards of the Town. Consequently, Special Counsel will only be permitted in cases of obvious conflict or in extraordinary cases with substantial justification. Mere disagreement with the opinion of Town Counsel, without showing more in the way of prejudice to the board or department, shall be insufficient justification for the appointment of Special Counsel. If a Special Counsel is appointed, that Counsel and the matter to which they were appointed to handle, shall be subject to all above policies regarding management, budget and consultation. Unless prohibited by a conflict of interest, Town Counsel shall be part of the Litigation Management Team for all matters handled by a Special Counsel. ADOPTED: Date Chairman, Board of Selectmen arrrl�■i� .�� �, TOWN OF COHASSET F' BOARD OF SELECTMEN 0 41 Highland Avenue Tel: (781)383-4105 r"OMASSE- Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: June 20, 2000 A. Letter from Stephen McGoldrick,Deputy Director,Metropolitan Area Planning Council,re South Shore Regional Services Consortium amendment. B. Copy of letter from John J. Lorden,Esquire,Lorden&Pastor,P.C.,to R. G.Vanderweil,Jr.,P.E., Chairman,Sewer Commission,re claim for damage—318 Forest Avenue. C. Letter from J.E. Sverdrup enclosing Effects and Mitigation Report—Scituate. D. Letter from David Slagle,Environmental Analyst, Wetlands and Waterways Program,to D.Reid Weedon,Jr.,Massachusetts Coastal Survey,re Waterways License Application—Pier,Little Harbor. Or- E. Drug and Alcohol Committee's notice of meeting—June 14,2000. F. Memorandum from Debbie Flanagan,Coordinator,Festival on the Common,re Festival traffic and parking. G. Memorandum from B.Ann Whittaker,E0418 Project Leader,Department of Housing& Community Development,re correction of MSA information in the information package on E0418. H. Memorandum from Bill Clark,Mass.Bays Program staff to South Shore Local Governance Committee—notice of meeting June 21,2000 with agenda. 1. Notification from Cohasset Triad-Survey and Council By-laws and enclosing minutes of meeting of May 31,2000. J. Zoning Board of Appeals' decision on a petition for a Variance and Special Permit at 373 Atlantic Avenue—George and Marlena Alex. K. Zoning Board of Appeals' decision on an application for a Special Permit at 49 Margin Street— Peter A. Roy. L. Zoning Board of Appeals' decision on an application for a Special Permit at 118 Beach Street— Julie&Paul Trendowicz. M. Zoning Board of Appeals' decision on an application for Special Permits and Variances at 226 Chief Justice Cushing Highway—Joseph A.Rosano. N. Zoning Board of Appeals' decision on an application re Appeal at Beach Street—Lot 2—Steven 'Q Glover. Mail Summary—June 20,2000 Page 2 O. Zoning Board of Appeals' decision on the application for a Variance at Beach Street—Lots 1 and 3—Ellen Morrissey. P. Letter from Diane and Steven Dutton re safety concerns at J.J.'s Dairy Hut on Route 3A and Rose Hill Development. Q. Letter from Susan King,Regional Manager of Government Affairs,SEMASS,enclosing draft Material Separation Plan. R. Copy of letter from Michael Lenihan,Vice President,J.D'Amico,Inc.,to Daniel Coughlin, Project Engineer,Tutela Engineering,re Sewer Phase II—South Main Street—contaminated soil and groundwater. S. Massachusetts Department of Revenue—Division of Local Services—Informational Guideline Release— Fiscal Year 2001 Guidelines for Annual Assessment and Allocation of Tax Levy. T. Bulletin from Joseph Chessey,Jr.,Deputy Commissioner,Massachusetts Department of Revenue —Division of Local Services—Realistic Planning for Recertification and Tax Rate Setting in Fiscal Year 2001. U. Memorandum from Sub-Signatory Committee of the Boston Metropolitan Planning Organization, re draft of an amendment to the FY2000-2005 Transportation Improvement Program. TOWN OF COHASSET C BOARD OF SELECTMEN o' 41 Highland Avenue Tel: (781)383-4105 > husetts 02025 Fax:(781)383-7087 onAsser COhaSSet, Massac w _,II To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: June 13, 2000 A. Youth Resources Committee's agenda for meeting of June 20,2000. B. Letter from Norfolk County Commissioners with notice of allocation of share in Norfolk County Retirement System. C. Memorandum from David Soule,Executive Director,Metropolitan Area Planning Council re Action Alert-Community Preservation Act "Call the Committee Week". D. MBTA Advisory Board's agenda for meeting of June 8,2000. E. Letter from Christine Godfrey,Assistant Chief,Regulatory Branch,Army Corps of Engineers, enclosing Memorandum of Understanding with MBTA and Town of Hingham. F. Letter from Andrew Gottlieb,Director,Mass. E.O.E.A.,Department of Environmental Protection, announcing State Revolving Fund(SRF)loan program in calendar year 2001. G. Letter from Bob Durand,Mass Executive Office of Environmental Affairs,with an invitation for you to participate in the nation's first statewide citizen Biodiversity Days events June 9-11,2000. H. Copy of letter from Domenic Tutela,Tutela Engineering Associates,Inc.,to Dick Stewart, Department of Environmental Protection,re payment requests. I. Copy of letter from Domenic Tutela,Tutela Engineering Associates,Inc.,to Dick Stewart, Department of Environmental Protection,re payment requests. J. Copy of letter from Domenic Tutela,Tutela Engineering Associates,Inc.,to Michael Lenihan, Vice President,J.D'Amico,re electrical service property encroachment—15 Woodland Drive. K. Hagerty Property Committee's minutes of meeting of May 30,2000. L. Cover letter from JE Sverdrup enclosing Cohasset E&M -Illustrations for Appendix;Sensitive Design Guidelines for review and comments. M. Letter from Safety Officer Richard Yocum,re Town of Newton's crosswalk designs. N. Letter from Safety Officer,Richard Yocum,re request of residents to place Children sign at Stockbridge St. O. Letter from Safety Officer,Richard Yocum,re safety concerns at J.J.'s Dairy Hut. Mail Summary—June 13, 2000 Page 2 P. Memorandum from Joseph Chessey,Jr.,Deputy Commissioner,Mass Department of Revenue, Division of Local Services,enclosing complimentary copy of Municipal Bulletin 33,Laws Relating to Municipal Finance and Taxation. Q. Copy of letter from Bruce Haskell,Camp Dresser&McKee Inc.,to Edward MacDonald,Solid Waste,Section Chief, re notice issued by D.E.P.on well at Cedar St.Landfill. R. Tutela Engineering Associates,Inc.—minutes of meeting of May 1,2000—Cohasset Tidegates vs. Self-Regulating Tidegates. S. Copy of letter from Glenn Pratt to School Facilities Committee,re tree in the courtyard of the high school. T. Copy of letter from Gary Vanderweil,Chairman,Sewer Commission,to Lee Cisneros,re sewer service to 312 King Street. U. Copy of letter from Tommy Alioto,Cohasset Lobster Pound,Inc.,to Mary Ford,Cohasset Mariner,re Lobster Pound's use of Hagerty property. V. Copy of letter from Bill Foley to Police Chief Noonan,re safety issues at Lamberts Lane related to the construction project at the Cohasset Golf Club. � W. Letter from Brian Ostemdorf,Colonel,Army Corps of Engineers,District Engineer—amendment to Department of Army permit re Hagerty property. �-- ___ L c it � fY1 I �. i w �, o. �. Z 3., TOWN OF COHASSET o BOARD OF SELECTMEN V 41 Highland Avenue Tel: (781)383-4105 r OHASSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark Mark W. Haddad - Town Manager Subject: Mail Summary Date: June 27, 2000 2 33 A. Copy of letter from Peter Williams,P.E.,Project Manager,Nucci Vine Associates,to Wampanoagan Tribal Historic,Preservation Officer,re proposed pier and float project—Cohasset Harbor, with enclosures. B. Certified Mail Notice from CLE Engineering,Inc.to abutters under the Massachusetts Wetlands Protection Act,re Peter Roy,49 Margin Street. C. South Shore Regional School District Committee's agenda for meeting of June 21,2000. D. The Suburban Coalition re Steering Committee's agenda for meeting of June 21,2000. E. Norfolk County Commissioner's approval of request for plans of sidewalk on Forest Avenue. F. Letter from Erin Connolly,Director of Regional Affairs,County of Norfolk,Office of the Treasurer,enclosing some state grant information. G. Letter from Erin Connolly,Director of Regional Affairs/Chief Executive Assistant,County of Norfolk,Office of the Treasurer,enclosing some funding information. H. Mark Haddad's letter of June 21,2000 to Linda Shropshire,re sprucing up Town properties on the Harbor. I. Copy of letter from Lee Cisneros&Family to Sewer Commission,regarding his request for sewer service at 312 King Street. J. Memorandum from Jeff Wulfson,Chief Financial Officer,The Commonwealth of Massachusetts Department of Education,re 1999-2000 End of Year Pupil and Financial Report Workshops. K. Carr Research Lab., Inc. Notice to abutters under the Massachusetts Wetlands Protection Act,re Cypress LLC,99 Pond Street. L. Zoning Board of Appeals'public hearing on an application for a Variance at 698 Jerusalem Road —John C.&Melissa K. Devaney. M. Zoning Board of Appeals' public hearing on an application for a Special Permit at 53 Bow Street— Vincent and Hilda Waldron. N. Zoning Board of Appeals'public hearing on an application for an Appeal of the Zoning Officer's Qdecision at 15 Arrowwood Street—Aaron R. Hassan. a 7.3 y Mail Summary—June 27, 2000 Page 2 O. Zoning Board of Appeals' decision on the appeal of Mary A.Foley and Dorian Brady from the Building Inspector's decision regarding the Cohasset Golf Club at 175 Lambert's Lane. P. Zoning Board of Appeals' public hearing on an application for a Special Permit at 11 and 13 Church Street—Richard Brown and Frank DeAngelis.. TOWN OF COHASSET, MA MINUTES OF SELECTMEN ' S MEETINGS FEB I - JLTNE 27 2000 END