Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Minutes - BoS - 07/11/2000 - Meetings July 11,2000-12-19-2000
TOWN OF COHASSET , MA MINUTES OF SELECTMEN ' S MEETINGS DULY Ill 2000 - JAN 30 , 2001 START r �� 4 r po i �9 M O TOWN OF COHASSET .� BOARD OF SELECTMEN o _ 41 Highland Avenue Tel: (781)383-4105 o„„SSET Cohasset, Massachusetts 02025 Fax:(781)383-7087 AGENDA BOARD OF SELECTMEN MEETING TUESDA Y, JUL Y 11, 2000 7:30 P.M. Town Manager's Report 8:00 P.M. Selectmen Comment Period 8: 15 P.M. Public Comment Period 8:30 P.M. Miscellaneous 9: 15 P.M. Consent Agenda - No action required 9:20 P.M. Minutes Approval 9:30 P.M. Adjournment 3 jds 7 11 00 ® MINUTES - MEETING OF BOARD OF SELECTMEN July 11, 1110 Selectmen present: Merle S. Brown Thomas J. Callahan Frederick R. Koed Roseanne M. McMorris Michael H. Sullivan Others present: Martin G. Corry, Jr. - Greenbush Mitig. Comm. Thomas L. Gruber - 11 " Susan G. Cope - Conservation Comm'n. Molly Hochkeppel - Patriot Ledger Richard Collins - Cohasset Mariner Mark W. Haddad - Town Manager Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m. , Chairman Callahan Call to order presiding. Mr. Callahan called for a moment of silence in memory of Clark Tribute to Chatterton who died last Thursday. He said there was a moving Clark Chatter- memorial service for him this week and he offered condolences to his ton widow, Sally Ann, and his family. Mr. Callahan also announced that Molly Hochkeppel, reporter for the Announcement Patriot Ledger, is retiring at the end of the month. He thanked her re retirement for the many years she has so efficiently covered the Board's of Ledger meetings. reporter The Town Manager commented on items in this week's mail packet: Mail packet item Item V. Memo from South Shore Recycling Co-operative The memo requests that a letter be sent to the Massachusetts Technology Collaborative asking that funds from the Massachusetts Renewable Energy Development Trust come back to municipalities for operation of waste-to-energy programs. He said he would like to send a letter to that effect. He reported that in connection with his investigation into painting Other business the Town Hall, he has received two quotes. It will cost between $22, 000 and $25, 000. It will have to go out to bid. He would like to put an article on the warrant for the fall Town Meeting for this purpose. The Board gave permission. Mr. Haddad also said he is going to recommend a mid-October Town Meeting. He wants to wait to get the official state number and set the tax rate beforehand. Mr. Sullivan suggested scheduling the meeting for the last week in September and working from that date. Mr. Haddad said he has had calls from a few residents about preventing children from running around the Transfer Station. He asked if the Board would set a policy to that effect. MINUTES - MEETING OF BOARD OF SELECTMEN July 11, 2000 Page 2 Motion of Mr. Sullivan to establish a policy that no child under the Policy estab. age of twelve be allowed to get out of a vehicle at the Recycling re children Transfer Station. at RTF Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Mr. Haddad announced that the wall in the Selectmen' s office will be taken down and the Selectmen' s table will be moved. He said he has talked to MediaOne about a second camera pointing towards the audience. The wall will be replaced with a divider that opens and closes. The cost of the sliding wall will be $4, 000 and as part of the MediaOne contract, it will be installed at no cost to the taxpayers. Mr. Haddad commented on his Weekly Report: Town Mgr. 's Weekly Report Item #2 . Sandy Beach Parking Lot entrance and exit He has been approached by a resident concerning the entrance and exit from the Parking Lot at Sandy Beach. As it is presently set up, exiting is dangerous due to the height of the sand dune which interferes with sight lines. The suggestion is to open the farther end of the parking lot and make the existing entrance one way. Mr. Sullivan suggested installation of a gate at the exit. Motion of Mr. Brown to install an exit at the opposite end of Sandy Vote to Beach Parking Lot. install exit at Sandy Second by Mr. Koed. Beach Parking Lot Vote 5 - 0 in favor, none opposed. Item #3 . Status of Lobster Lab, Inc A letter was sent to Kevin Ulmer of the Lobster Lab, as approved by the Board. Mr. Ulmer has replied by asking the Board to tour the property to see what has been done. Mr. Callahan said the building has been painted and an Open House was held there recently. Mr. Ulmer has $30, 000 on the books and also has other commitments. He would like to have a third party verify the strength of the commitments before the Board reviews the lease in September. It was suggested that the Town Manager perform that function. Mr. Sullivan inquired about requesting a schedule of summer activities at the facility and suggested that its use should be monitored. MINUTES - MEETING OF BOARD OF SELECTMEN July 11, 2000 Page 3 #4. Request of town counsel for hourly rate and retainer increases Town counsel has requested an hourly rate increase and an increase in the monthly retainer, which would amount to $6, 000. The budget is $125, 000, to which $70, 000 will be added, so the amount budgeted will not be sufficient. Mr. Brown expressed his objection to the timing of the notice of increase, stating he does not think there should be an increase this fiscal year. Mr. Sullivan and Mr. Callahan indicated they were not in favor of an increase as of July 1, as requested. Mrs. McMorris said she has looked at what is spent monthly under the retainer and it does not reconcile. She thought a closer look should be taken at the monthly retainer, with a view towards decreasing it. Mr. Haddad ' said Cohasset pays the highest hourly rate for counsel, according to the Town Managers he meets with. Mrs. McMorris offered to meet with the Town Manager and town counsel to discuss the matter. Mr. Sullivan thought that Mr. Callahan and Mrs. McMorris should handle the meeting. Mr. Haddad agreed to set up a meeting and report back to the Board. Mr. Haddad asked Ms. Cope if she wanted to add anything to the discussion. Ms. Cope said she is concerned on the part of the Conservation Commission because there is a tremendous caseload this year. There have been sixty-four applications since June, and the cost is an issue because they have a lot of need for town counsel. Mr. Haddad said it is retainer material, which may be an argument for increasing the retainer. Ms. Cope complained that town counsel's replies to the Commission are not forthcoming in a speedy manner, adding that there is a lot of discussion about issues. Item #5. Resignation of Tree, Park and Cemetery foreman Peter Laugelle has announced his retirement as of September 29, 2000, after more than thirty years' service to the Town. He congratulated him on a well deserved retirement and his dedication to the job. Mrs. McMorris said the Board is losing a true professional, but he deserves his retirement and is wished well. Item #6 . Letter from Chairman of Harbor Committee John Bertolami has written a letter asking the Board to allow commercial lobster wholesalers to park at Government Island for the purpose of purchasing lobsters from the local commercial fleet. The Harbor Committee is recommending a trial period. The Government Island Study Committee has no objection and sees no purpose in a trial period. Motion of Mr. Sullivan to allow commercial lobster wholesalers to '%ow park at Government Island for a trial period until September, on S MINUTES - MEETING OF BOARD OF SELECTMEN July 11, 2000 Page 4 the recommendation of the Harbor Committee. Vote to allow comin'l parking Second by Mr. Koed. at Govt. Isl. Vote 5 - 0 in favor, none opposed. The Town Manager announced that the Census Bureau had asked that it be announced they are making a Phase 2 sweep of the Town and co- operation is requested. Mr. Haddad also said he has spoken with the D.P.W. Superintendent and the Common Pond will be cleaned once a year in the spring. Mr. Brown said stone dust will be placed on the bottom instead of sand, which makes mud when the leaves fall. Mr. Haddad requested an appointment be made to the Town History Committee. Motion of Mr. Brown to appoint Harold E. Coughlin to the Town History Appt. to Town Committee. History Comm. Second by Mrs. McMorris. Vote 5 - 0 in favor, none opposed. Motion of Mr. Callahan to appoint James Shipsky an associate of the Conservation Commission. Second by Mrs. McMorris. Vote 5 - 0 in favor, none opposed. Mrs. Cope asked for an opportunity to review the application at the next meeting of the Conservation Commission. Motion of Mr. Callahan to rescind the previous motion and vote. Second by Mrs. McMorris. Vote 5 - 0 in favor, none opposed. Motion of Mrs. McMorris to re-appoint Gary A. Ritts and to appoint Appts. to CEA Joseph D. Buckley to the Council on Elder Affairs. Second by Mr. Brown. Vote 5 - 0 in favor, none opposed. Appointments to the Village Revitalization Committee were discussed. Mr. Callahan asked that the Growth and Development Committee have an opportunity to discuss the matter beforehand. ti MINUTES - MEETING OF BOARD OF SELECTMEN July 11, 2000 Page 5 There was discussion about the hiring of a Town Planner. Mr. Haddad said interviews are scheduled and someone should be hired by the end of the month. The function and organization of the Village Revitalization and the Growth and Development Committees was discussed. Motion of Mr. Sullivan to issue a notice that the Board is looking for people to participate as members of those committees. The motion was not seconded. Motion of Mrs. McMorris to approve the minutes of June 6 and June 20, Mins. mtg. 2000. 6/6 & 6/20/00 Second by Mr. Koed. Vote 5 - 0 in favor, none opposed. Thomas Gruber was asked to comment on mitigation matters relating to Update on the Greenbush Line. He said at the committee's meeting yesterday mitig. matters evening the committee discussed possible actions to be presented to the Selectmen, one of which was to have town counsel find a real estate attorney who can help in understanding issues relating to railroad real property and appraisal of the right-of-way. The Board expressed agreement with this. Mr. Callahan mentioned the value of telecommunications installation over railroad rights-of-way. Mr. Gruber said there are also commission and freight rights to be considered. Mr. Haddad said he would talk with Mr. Gruber further and with town counsel. Mr. Sullivan suggested preparing a request for proposals for a consultant on mitigation issues. Discussion followed. Mr. Gruber said a functional description of what is being sought should be worked up to present to the Board. Mrs. McMorris suggested that Cohasset work with Scituate. Mr. Sullivan suggested that Mr. Haddad call other Town Managers to determine how they have dealt with mitigation matters. Mrs. McMorris asked that those people who wrote a letter to the Board (June 29, 2000) be asked to appear before the Board to discuss what they think mitigation should consist of. Mr. Corry said from an efficiency standpoint the Mitigation Committee should perform that function instead of the Selectmen. Mrs. McMorris said the Board should meet on a regular basis with the Mitigation Committee. The Chairman asked to have it made a regular agenda item for the next several months. Mr. Gruber thought there should be a discussion meeting with the Town and the Governor. He also suggested writing a formal letter to Christine Godfrey at the Army Corps of Engineers expressing MINUTES - MEETING OF BOARD OF SELECTMEN July 11, 2000 Page 6 disagreement with the Hingham 106 agreement and that of other towns, with a copy of the letter to Senator Delahunt. Mr. Corry said it is a critical juncture in terms of where the Town is going to go from here. He mentioned an item in today' s Boston Globe relating to the escalating cost of various state projects. He mentioned that at the last mitigation meeting he attended there was discussion about the "T' s" checkoff list, including shrubs and screenage for the Town's cemetery. He said a restrictive covenant should be sought to keep the "T" from building a three-to-four-story parking garage on Route 3-A if the ridership escalates in two or three years' time. Mr. Corry said the whole issue is leverage and if there is no leverage, the Town is not going to get what it wants out of the project. He assumes the reason Hingham was treated by the Army Corps of Engineers the way it was is the twelve plus years the town had into the historic district. He said mitigation is supposed to lead to solving some of the problems inherent in a project like this. His opinion is the only way the towns of Cohasset and Scituate can gain leverage is to classify the railroad line property as recreational land. He said it was tried two years ago at Town Meeting and did not pass. He mentioned that there is silence in the House and Senate about the Greenbush Line. He thinks it is important to talk to some of the communities that have had experience with the "T" . He indicated that the "T" does not care specifically about the James Brook situation. He said there will be research if the Town can figure out a way to leverage the "T" into doing the right thing; otherwise they will not because they do not have to. Mr. Corry said no one has a clue what the "T's" intentions are to some of the mitigation issues raised, and Kevin Dasey follows the agenda of the people he works for. He said from a strategy standpoint the land should be made recreational space and then the Town should go to the Legislature with the data a consultant will advise as to what is needed. He does not think the Town will get out of the mitigation process with the "T" the things being sought because that has not been the case in any other place. Mr. Callahan asked about combining resources with Scituate. Mr. Corry said it is a good idea. Mr. Haddad asked if the Board wanted an article put before Town Meeting in the fall. Mr. Brown wanted to talk with Scituate before reaching a decision. Mrs. McMorris said Scituate is going in a different direction. She thinks there is value in putting out an RFP. Mr. Callahan thought the Town should look to co-operating with Scituate because funding is an issue. Mr. Koed said there are some technical questions no one has the expertise to get answers for. He thinks it makes sense to have an expert 8 MINUTES - MEETING OF BOARD OF SELECTMEN July 11, 2000 Page 7 explain some of them. He also said making the right-of-way recreational land presents a problem because he does not know what kind of control the Town would then have over the land. Mr. Haddad asked what action the Board wants him to take. Mrs. McMorris said an RFP should be developed. Mr. Haddad said his understanding is he should (1) contact town counsel and discuss the ramifications of the right-of way; (2) contact other communities; and (3) develop an RFP to hire a consultant. Mrs. McMorris said the Board should sit down with Scituate and discuss where Cohasset has common ground with them. Mr. Callahan suggested setting up a meeting with Scituate, Chairman to Chairman, and Executive Assistant to Executive Assistant. The Selectmen commented on various matters: Selectmen's comments Mr. Brown said a group of adults and kids went to Appalachia in Kentucky for a week recently to assist in building housing. He commended the kids for making a great contribution. Mrs. McMorris said she is liaison to the Recreation Commission which is looking at various fields around Town to determine some of the upgrades necessary. She also said there have been many contacts about the sewer project and the Sewer Commissioners should come before the Board and talk about screening the pumping stations, and communicating with people about hookups. Mr. Sullivan said he thinks Tutela should also be present and there should be a point person for citizens to contact. Mr. Haddad was asked how many claims there had been. Mr. Haddad said there have been about a dozen since the beginning of the project. Mr. Sullivan said St. Stephen's Church has asked that the Town look at the possibility of thinning out the trees climbing up the front of the church. Mr. Brown said he would talk with the D.P.W. Mr. Sullivan also said it was a great sendoff for Clark Chatterton, who was someone who had a huge impact on the community. He sent condolences to the family and thanked Clark for all he had done. Mr. Koed also commented on Clark's contribution to the Town. He mentioned the contributions of Harold Goodwin, who recently died also. Mr. Koed said he had a call from someone who complained about the colors the dock was painted. He thinks the Town should have asked if the colors should be changed. Mr. Haddad said the matter never came up. He mentioned that the dock will soon be gone in any event, as it will be replaced with a new one. H MINUTES - MEETING OF BOARD OF SELECTMEN July 11, 2000 Page 8 Mr. Callahan said on Sunday night he was presented at home with a petition concerning the free parking spaces at Government Island, on which there were 108 signatures. The petition was discussed. Mr. Haddad suggested taking down the signs entirely. He said they have been moved three times by the D.P.W. and each time there were objections. There were no members of the public present at this time. Public The press was asked for comment. Press Mr. Haddad said that starting on Monday, July 17, South Main Street, near St. Anthony's Church, will be closed for several days for sewer work. The Town Manager asked for a brief executive session to discuss litigation with Cohasset Harbor Marina, Inc. and Cohasset Heights, Ltd. Motion of Mr. Brown to go into executive session for the purposes Exec. session stated, not to return to open meeting. Second by Mrs. McMorris. Vote 5 - 0 in favor, none opposed. Mr. Brown - Aye Mr. Callahan - Aye Mrs. Koed - Aye Mrs. McMorris - Aye Mr. Sullivan - Aye. The Board went into executive session at 9:40 p.m. and did not return to open meeting. APPROVED: DATE: Town Manager t la TOWN OF COHASSET BOARD OF SELECTMEN 0 41 Highland Avenue Tel: (781)383-4105 o„ SSET Cohasset, Massachusetts 02025 Fax: (78 1)383-7087 k y. �11 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Weekly Report Date: July 11, 2000 1. There is nothing specifically scheduled on the Agenda for Tuesday's meeting. I have scheduled extra time for the Town Manager's Report and Selectmen Comment Period to allow more time for any issue the Board chooses to discuss. 2. 1 have been approached by a resident who is concerned with access and egress (W from the Sandy Beach Parking Lot. Basically, because of the narrow width of the entrance/exit, along with the height of the sand dune at the exit point, visibility is difficult and potentially dangerous. I reviewed the situation with both Brian Noonan and Harold Litchfield, and we would recommend that the Selectmen consider opening up the opposite end of the lot for the purpose of creating a new exit. We would propose that the current exit/entrance be used as an entrance only and the opposite end of the lot be used as an exit only. This end provides better visibility and site lines to exit and would dramatically improve safety. I have investigated the reason why that end was closed off in the first place and no one seems to have a definitive answer. I would request that the Board allow me to make the necessary changes and improvements to implement this proposal. We can discuss this further at Tuesday's meeting. 3. As approved by the Board at your last meeting, I forwarded the Board's letter concerning the Lobster Lab to Kevin Ulmer. Mr. Ulmer responded to the Board in a letter dated June 23, 2000, that was contained in your mail packet last week. I have enclosed another copy of Mr. Ulmer's letter with this report. In his letter, Mr. Ulmer is recommending that members of the Board personally visit the lab during the week to see what improvements have been made. I would like to join the Board in any tour that is conducted. Please let me know what members would like to take a tour of the Lab so that I can schedule one with Mr. Ulmer. 11 BOARD OF SELECTMEN WEEKLY REPORT July 11, 2000 page two 4. In your June 27th mail packet, I provided the Board with a copy of a letter from Town Counsel informing the Board of an hourly rate increase from $140.00 to $150.00. In addition, Town Counsel is requesting an increase in the retainer of $500.00, which would bring the retainer to $4,500.00 per month (an increase of $6,000.00 annually). For the Board's information, we did not increase the legal budget in FY 2001 from last year's original appropriation of $125,000.00. This amount of money was not sufficient in FY 2000 as we needed to transfer an additional $70,000.00 into this account to get us through the fiscal year. Even with the Board's new policy on the use of Town Counsel, this proposed increase will require an additional appropriation at the Fall Special Town Meeting to meet the anticipated legal expenses. 5. I would also like to call to the Board's attention a letter that was in your June 27th packet from Peter Laugelle. Peter has announced his retirement after more than 30 years of service to the Town in many capacities, most recently in the DPW as the as the Tree, Park and Cemetery Foreman. Peter will be retiring on September 29, 2000. 1 would like to take this opportunity to congratulate Peter on his well deserved retirement and publicly thank him for making my job as Town Manager much easier with his knowledge and dedication to his job. Peter will be missed. 6. The Board has also received a letter from John Bertolami, Chairman of the Harbor Committee, recommending that the Board allow commercial lobster wholesalers to park at Government Island for the intent of purchasing lobsters from the local commercial fleet. The Harbor Committee feels that this would be a benefit to the fisherman in that they would not have to drive to the wholesalers' business. The Harbor Committee is recommending a trial period. I have sent this request to the Government Island Study Committee for their input and recommendation and expect to hear back from them prior to Tuesday's meeting. We can discuss this further at Tuesday's meeting. 7. 1 have spoken to Harold Litchfield about instituting and annual maintenance program for the Pond at Cohasset Common as requested by the Board at your last meeting. Harold and I have determined that the best way to approach this is to drain and clean the Pond each spring during the DPW's annual spring clean up. This should address the Board's concerns. Please let me know if there is any additional action required. BOARD OF SELECTMEN WEEKLY REPORT July 11, 2000 page three 8. Now that the Board has determined that you will continue to meet on Tuesday evenings, I would propose the following revised meeting schedule: Tuesday, July 11, 2000 Regularly scheduled meeting. Tuesday, July 18, 2000 No meeting. Tuesday, July 25, 2000 Regularly scheduled meeting. Tuesday, August 1, 2000 No meeting. Tuesday, August 8, 2000 Regularly scheduled meeting. Tuesday, August 15, 2000 No meeting. Tuesday, August 22, 2000 Regularly scheduled meeting. Tuesday, August 29, 2000 No meeting. Tuesday, September 5, 2000 No meeting (Labor Day Holiday). Tuesday, September 12, 2000 Regularly scheduled meeting. Please let me know if this schedule is acceptable to the Board. 9. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb enclosures Cohasset Lobster Lab, Inc. P.O.Box 418 Cohasset, MA 02025 23 June 2000 Thomas J. Callahan—Chairman Board of Selectmen Town of Cohasset 41 Highland Avenue Cohasset, MA 02025 RE: Lab Progress Dear Mr. Callahan: In reply to your letter of 21 June, we respectfully disagree with your characterization of a lack of substantive progress on the Lab. I would urge each member of the Board to personally visit the Lab during the week to get a first hand sense both for the improvements we have made to the interior and exterior of the building, but more importantly to see the students who are using the facilities this summer. We are in the process of restoring electrical service to the Lab and the boathouse so that the students can use the various instruments they require for their research without needing to travel to the High School. Meanwhile, we are still awaiting the approved site plan for the Hagerty property with the Army Corp's final changes and our building plan incorporated (the Lab paid Civil Designs a $500 retainer for this work back on March 10). Although John Modzelewski was finally given the go ahead by Mark Hadad several weeks ago, we still do not have the plan. As soon as it is received, we are prepared to begin filing for the necessary permits and approvals, which may become the rate limiting step in our building renovation plans. Respectfully, Kevin M. Ulmer, Ph.D. President r0l l m 2 2000 !4 TOWN OF COHASSET a BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 r OHASSET COhasset, Massachusetts 02025 Fax:(781)383-7087 TO: Board of Selectmen FROM: Mark W. Haddad, Town Manager SUBJECT: Mail Summary DATE: July 11, 2000 A. Copy of letter from Scott T. and Susan Canton, to Robert Eagan, Building Inspector, re fence at 392 Beechwood Street. B. Copy of letter from Kevin O'Connor, JD, Righ of Way Agent, Massachusetts Bay Transportation Authority, to Charlotte Morse, re archaeological investiga- tions - 313 North Main Street. C. Bulletin from Joseph Chessey, Jr. , Deputy Commissioner, Massachusetts Department of Revenue, Division of Local Services on the subject of applica- tions for authority to abate local motor vehicle and boat excises. D. Copy of letter from Lot Bates to Town Clerk resigning as Measurer of Wood and Bark. E. Cohasset Harbor Committee minutes of meeting of June 13, 2000. F. Massachusetts Department of Telecommunications and Energy - Cable Television Division - Order re Proposed Rulemaking. G. Letter from John Murphy, Trustee, M & R Realty Trust - request to vacate foreclosure decree, Lot #4, Pond Street. H. Certified mail letter from Neil Murphy, Murphy & Wait, P.C. - Notice of publice hearing re septic system, Plot 22 North Main Street. I. Letter from David Keefe threatening to sue Town re failure to restore grounds of Stevens Lane. is TOWN OF COHASSET a BOARD OF SELECTMEN 0 41 Highland Avenue Tel: (781)383-4105 OHASSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: July 3, 2000 A. Memorandum from James Hartnett,Jr.,Personnel Administrator,Mass Executive Office for Administration and Finance,Human Resources Division,re overview of the essential functions for all firefighter ranks. B. Letter from David Soule,Executive Director,Metropolitan Area Planning Council,re designated municipal TIP contact person. C. Letter from National Grid USA Service Company, Inc.,re use of herbicides on rights of way. D. Notification from Phillip Spoth,P.E.to immediate abutters re repair of septic system—87 Sohier Street—John W.Childs et ux. E. Letter from Mindy Lubber,Regional Administrator,United States Environmental Protection Agency,re violations in hazardous waste management and water pollution. F. Memorandum from Mary Cottrell, Secretary,Mass Department of Telecommunications and Energy,re Massachusetts-American Water Company et al—notice of filing and public hearing. G. Letter from Lawry Reid, Straits Pond Watershed Association,re Route 228 Culvert at West Corner. H. Copy of letter from Michael Lenihan,Vice President,J.D'Amico, Inc.,to Dan Coughlin,Project Engineer,Tutela Engineering Associates,Inc.,re Sewer Phase Il-request for extension of time. I. Notification from Stone&Webster,Inc.re Chapter I I Bankruptcy cases,meeting of creditors and fixing of certain dates. J. Copy of letter from Domenic Tutela,P.E.,President,Tutela Engineering Associates,Inc.,to Dick Stewart,Department of Environmental Protection,Bureau of Resource Protection,re payment requests No. 3 and No.4. K. Copy of letter from Domenic Tutela,P.E.,President,Tutela Engineering Associates,Inc.to Dick Stewart,Department of Environmental Protection,Bureau of Resource Protection,re payment request No. 2,Loan 96-33,and payment request No.2,Loan 96-34. L. Memorandum from Mass.Executive Office of Environmental Affairs,Department of Environmental Protection—notice of public hearing proposed beyond 2000 solid waste Master Plan. M. Notification from Select Energy,re energy savings credits. ►6 Mail Summary—July 3, 2000 Page 2 N. Memorandum from Tom Kelley,Commissioner of Veterans' Services,Massachusetts Department of Veterans' Services—notice of requirement to appoint Burial Agent. O. Letter from Massachusetts Emergency Management Agency,Department of Environmental Management,re FMA Planning Grant. P. Letter from Jeffrey Siena,Loss Control Manager,MIIA—Workers'Compensation Claim Reports. Q. South Shore Regional School District Committee's minutes of meeting of May 24,2000. R. South Shore Regional School District Committee's minutes of meeting of April 19,2000. S. Application to Town Government Resource Bank of Antoinette R.Fogarty. ,� sv O 0 O �" 1`la TOWN OF COHASSET o , �, BOARD OF SELECTMEN ' - 41 Highland Avenue Tel: (781)383-4105 r OHA55CT Cohasset, Massachusetts 02025 Fax:(781)383-7087 AGENDA BOARD OF SELECTMEN MEETING TUESDA Y, JUL Y 25, 2000 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. MAPC - Southeastern Mass Vision 2020 8:30 P.M. Sewer Commission - Project Update 9:00 P.M. Consent Agenda - See attached page 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment lq TOWN OF COHASSET BOARD OF SELECTMEN Y _ 41 Highland Avenue Tel: (781)383-4105 >o„ASSET Cohasset, Massachusetts 02025 Fax:(781)383-7087 CONSENT A GENDA July 25, 2000 Item #1 Request from the George H. Mealy American Legion Post for a one day liquor license on September 9, 2000 from 12 noon to 6.00 P.M. for the Christine Burke Scholarship Clam Bake at Sandy Beach. There will be a detail officer on duty. Zv jds 7 25 00 MINUTES - MEETING OF BOARD OF SELECTMEN July 25, 2000 ® Selectmen present: Merle S. Brown Thomas J. Callahan Roseanne M. McMorris Others present: John K. McNabb, Jr. - Water Comm'n. Richard D. Muncey - 11 " Domenic M. Tutela - Tutela Eng'g Assoc. Daniel R. Coughlin - " " " Raymond J. Kasperowicz - Sewer Commission Ralph Crossen - Scituate Selectman Jean Christiansen - MAPC Sen. Robert A. Hedlund Wigmore A. Pierson Molly Hochkeppel - Patriot Ledger Richard Collins - Cohasset Mariner Mark W. Haddad - Town Manager Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m. , Chairman Callahan Call to order presiding. Selectmen Koed and Sullivan were not present. Mr. Callahan announced that the Board is meeting in a new meeting Announcement room formed by the removal of an office wall. Mr. Haddad said a sliding wall has been ordered which will be installed for private meeting use. He commended the Maintenance Department for the quality of the work done. He explained that the money to pay for the alterations is coming from MediaOne as part of the licensing agreement. An additional camera will be installed to film audience participation, as well as a new sound system. Motion of Mr. Brown to approve the minutes of regular and executive Mins. reg. and sessions of July 11, 2000. exec. sessions 7/11/00 Second by Mrs. McMorris. Vote 3 - 0 in favor, none opposed. The Town Manager reviewed certain items in the mail packet: Mail packet Item #3 . Letter from Straits Pond Watershed Association Request has been made that the Selectmen of Cohasset and Hull send a letter to Massachusetts Coastal Zone Management endorsing an application for a Coastal Pollution Remediation grant application. The approximate cost to Cohasset, if the grant is approved, will be $7, 500. Motion of Mr. Brown to approve sending a letter of support. Second by Mrs. McMorris. 4600� Vote 3 - 0 in favor, none opposed. MINUTES - MEETING OF BOARD OF SELECTMEN July 25, 2000 Page 2 Item #5. Preliminary revenue report for FY2000 Collection of unanticipated motor vehicle excise taxes has increased and there is also more income from invested income. In addition, the Building Department collected $171, 000 in building permits last year. Free cash should be certified some time later this summer. Item #10. Amendments to Bylaws adopted at March ATM The Attorney General has approved all of the bylaws presented by the Town, including Article #16, which creates a new technology business district on Route 3A. He complimented the work of town counsel and John McNabb in defending the Town' s position. Items #6 and #7. Letters from citizens relating to painting done in the Harbor area He met last week with Peter Roy and suggestions were made. The colors were changed in some of the areas that had been painted. There is a letter today from Roy's staff asking whether or not the Selectmen would like to have further work done in the area. Roy would like to regrass, weed and edge the lawn areas on Government Island, repair and repaint benches and trash barrels (in existing green color) , repair and repaint the exterior of the Harbor Master's shack (in colors similar to those of the Sailing Club) , and provide and maintain window boxes and hanging baskets where appropriate. The Board took the request under advisement. Chairman Callahan responded to general concerns about the colors used in the Harbor area. He said townspeople should realize that Peter Roy now owns most of the private property along the edge of the Harbor and if black and gray are his color choices, it is going to be that way. He said regarding the Town's property, more attention will be given to color choices. Motion of Mrs. McMorris to appoint Merle S. Brown, Joseph L. Coggins, Appts. of and Lucia Flibotte as the Board's representatives to the Board of reps to Coh. Directors of the Cohasset Revitalization Corp. Revit. Corp. Second by Mr. Brown. Vote 3 - 0 in favor, none opposed. Chairman Callahan said the members of the Growth and Development Committee think the Board should be involved in its deliberations and he plans to attend the meetings. He noted that the new Town Planner, when appointed, should be involved as well. zZ MINUTES - MEETING OF BOARD OF SELECTMEN July 25, 2000 Page 3 Mr. Haddad said a major bond issue for the new schools will have to be completed. Moody's has kept the Town's rating at AA3 . He said the rating indicates the Town has strong financial ability. The Town Manager commented on his weekly Report: Town Mgr. 's Weekly Report Item #2 . Change of manager of South Shore Music Circus He asked the Board to suspend the rules requiring the new manager appointee to appear personally, as that person cannot be present tonight. He said the manager needs to be changed immediately. Motion of Mr. Brown to approve the change of manager of the South Approval of Shore Music Circus from Clark Chatterton to Vincent Longo. change of mgr. , So. Sh. Music Second by Mr. Callahan. Circus Vote 3 - 0 in favor, none opposed. Item #3 . Increase in fees of town counsel He and Mrs. McMorris met with town counsel concerning a request for increase in monthly retainer and hourly rate. They are recommending approval of the $150 hourly rate increase, but witholding the increase in retainer to $4, 500 until January 1. The legal budget will continue to be managed and reports will be made to the Board. Motion of Mrs. McMorris to approve an increase in the hourly rate of Vote to approve town counsel to $150 per hour, and to approve an increase in the increase in monthly retainer to $4, 500, effective January 1. hrly. rate of town counsel Second by Mr. Callahan. Mr. Brown objected to counsel coming in at the last minute looking for increases. He said he would like to have him prove the reasons for the requested increases before raising the hourly rate from $140 to $150 an hour, and to delay the increase in hourly rate until January 1, along with the increase in the retainer. There was further discussion, after which the Chairman called for a vote. Vote 2 - 1 in favor, Mr. Brown opposed. Item #4. Lobster Lab update He and Kevin Ulmer met yesterday and arranged to go over financial statements concerning fund raising on a monthly basis. A monthly report will be furnished to the Board. Chairman Callahan asked for a report by the Board' s second meeting in September. 73 MINUTES - MEETING OF BOARD OF SELECTMEN July 25, 2000 Page 4 Mr. Ulmer has notified the Board by e-mail of available dates for inspection of the premises. The dates and times were announced. Mr. Ulmer was also asked to provide, in writing, an update of where he stands with his permits. Item #5. Status of impact of restoration of Old Colony Line He spoke with various towns impacted by the Old Colony Line. Kingston and Abington did not have an outside committee. Negotiations were done by the Selectmen and staff, and they had a positive experience. Mr. Brown said those towns are not against the train and did not have that kind of problem with the MBTA. Mr. Haddad said Kingston received $300, 000 from the "T" to deal with various issues, and one of the things they did with the money was hire a liaison as go-between with the "T" and residents. He considers that a good idea. He said he will continue to compare information. The Chairman interrupted the Town Manager' s report to hear a presentation from the MAPC. Ms. Christiansen said she is retired but is staying on as a S.E. Mass. consultant on the Southeastern Massachusetts Vision 2020 Project. Vision 2020 She gave a brief background of the inception of the project, saying a Project report task force was formed after a meeting of the three regional planning agencies consisting of mayors, banking and community officials, etc. She said the task force spent a year looking at alternatives and ideas regarding growth and change in the communities involved. She said the group thinks it is important to establish a center for Southeastern Massachusetts at Bridgewater, so there will be a place for communities to turn to. She remarked that the build out analysis done by EOEA of fifty-one communities was studied and it was determined that in most communities the numbers developed for industrial and commercial use is way out of line. Mrs. Christiansen emphasized that communities have to think about what they are going to do and how they are going to do it. She said she is present to ask for support of the program; that eventually the fifty-one communities will be asked to sign a new Mayflower Compact, which is a work now in progress. A meeting is planned in November that may take place aboard the "Mayflower" itself. The Town of Easton has already signed on. She said the next meeting will take place tomorrow and there will be a presentation by people working on the problems surrounding the_ development of the Makepeace property, as well as other matters. Mrs. Christiansen said funding for this effort has come from the state and $125, 000 is expected for the coming year. The EPA has been applied to for a grant. Legislation is one of the topics that was 2y MINUTES - MEETING OF BOARD OF SELECTMEN July 25, 2000 Page 5 worked on. Another committee will study targeted investment areas, and another is trying to locate the center for Southeastern Massachusetts at Bridgewater. She also mentioned the importance of saving natural habitats of endangered species, and emphasized that growth in population is using up undeveloped land. The discussion was interrupted at this point to hear from Senator Hedlund who had entered the meeting room. Senator Hedlund said he heard that following the meeting there would Disc. with be recognition of someone who has covered reporting in the Town for a Sen. Hedlund long time, Molly Hochkeppel, and he wanted to be present for that. He said he has come with Senate recognition. Ms. Hochkeppel came forward and was presented with a citation from the Massachusetts Senate for seventeen years of providing news coverage for the Town of Cohasset. Following the presentation, Senator Hedlund said he understands there is a letter being sent to him by the Selectmen of Cohasset and Scituate. Chairman Callahan explained that the Board decided to go to the Chairman of the Scituate Board of Selectmen to discuss common ground with Cohasset regarding the Greenbush Line. Mr. Haddad explained the hiring of Wendy Frontiero as consultant for the META Section 106 reviews. Mr. Callahan said Scituate town counsel is undertaking a review of records and files of the "T" to see what it has done, right or wrong, and if any legal action might arise out of it. He said the Mitigation Committee in Cohasset is looking at what the Town' s rights are with regard to the right-of-way, which the Town owns. The committee has agreed that Scituate town counsel and Cohasset town counsel will let other towns know what has been determined and will share the information. He said the third matter discussed was to send a letter to Senator Hedlund asking him to set up a meeting with the Governor and the other two towns involved. Senator Hedlund said a meeting was held in Scituate recently at which some of the mitigation issues were discussed. He said he also had a meeting with Secretary Sullivan at the point where the issue arose of the "T"'s offer being off the table. Secretary Sullivan agreed to a meeting with representatives of the town. A date is being worked on by Sullivan's office now. Mr. Hedlund said at the same time he requested a meeting with the Governor and he is waiting for a date. He has also requested that the Lieutenant Governor be present. He believes there are misconceptions in the Lieutenant Governor's office of what the issue entails. 5 MINUTES - MEETING OF BOARD OF SELECTMEN July 25, 2000 Page 6 Senator Hedlund said there was also a walkthrough in Scituate recently with some "T" officials. He added there are a number of things happening outside the normal mitigation issues. He also said on August 16 the Secretary will view the remaining sections of the line and there will be a public meeting. He urged the public and the Board to attend and to continue to pursue discussions with Scituate. Regarding the right-of-way, Senator Hedlund said he cannot advise what to do. He said there is definitely a section of DEM land that will have to be taken by the "T" . It will require a two-thirds vote of the Legislature for the land swap to take place. The land is behind the old Winter Gardens. The Board approved signing and sending the letter to Senator Hedlund. Mr. Crossen said the letter has been approved by the Scituate Board of Selectmen and he signed it. A slide presentation was made of the Southeastern Massachusetts Vision 2020 Vision 2020 program. project cont'd. Chairman Callahan said the matter of the Mayflower Compact will be taken up at the next meeting of the full Board. Mr. Kasperowicz, Mr. Coughlin, and Mr. Tutela provided an update of Update re the progress of the Sewer Commission. Chairman Callahan asked what Sewer Comm'n. was being done to improve the condition of the roads. Mr. Coughlin progress discussed the North Cohasset project, which he said is just about finalized. He said the contractor will begin paving tomorrow. He said there will be a final tie-in to the Wastewater Treatment System in the fall. Mrs. McMorris asked about the time frame within which people can tie in. Mr. Coughlin said the original notice specified nine months, but the Commission has talked about extending that time. He said there are now more contractors available and more people are applying every week. The Sewer Commission and the Board of Health will provide a list of names of installers to those interested. Relative to the Central Cohasset project, Mr. Coughlin said because of some delays in the collection system and treatment plant, extensions have been sought to September 30. The bulk of the work will be completed during August and September. Regarding the Central collection system, Mr. Coughlin said a few elements are not completed. He named four or five streets that have been completely paved, and said the contractor will do another series of paving evey two to three weeks. Mr. Brown asked why there is such a long time between paving of roads. Mr. Coughlin said the preparatory work has to be done first, such as raising the castings. Mr. Callahan asked if the street would be repaved before winter. Mr. Haddad said the work would be completed by the end of September. Mrs. McMorris said there may �6 MINUTES - MEETING OF BOARD OF SELECTMEN July 25, 2000 Page 7 be a need for the contractor to come back if there is settling. Mr. Tutela said the contractor basically owns the roads until the end of the year. Mrs. McMorris said people are wondering when the connections are going to be done and what it is going to cost. She asked when the information would be available. Mr. Kasperowicz said the Sewer Commission' s secretary is providing that information at the present time. Mr. Coughlin discussed the cost and what had been done in the North Cohasset District. He said once the plant is completed and the system is tested, they will write to the state and ask to be allowed to commence tie-ins to the collection system. Mr. Haddad said people should be prepared for the betterment issue which will show up on the third quarter tax bill. Residents will have a chance to pay it up front or spread it out. Mrs. McMorris asked for an update on the screening of the pumping stations. Mr. Coughlin said there is an aesthetic system in place for the pumping stations and for the easements as well . He said none of the screened fences have gone up yet, but there will be secondary plantings at sites where needed. Regarding the treatment plants, Mr. Coughlin said the Commission has provided a lot of support and has made recommendations which are being evaluated. Mr. Coughlin said the primary focus will be on aesthetics. They are meeting with citizen groups to protect their concerns. Mr. Pierson asked what percentage is hooked up and operating in North Cohasset. Mr. Coughlin said they have received license approvals for 45. of the area. About 350 of the total is already hooked up. Mr. Brown asked if the dirt in the sandpit could be pushed up against the banking of the Little League Field for use as fill. Mr. Callahan said the Water and Conservation Commissions should be brought into that discussion. Mr. Haddad asked that the Sewer Commission return with Mr. Tutela and Mr. Coughlin before the end of the summer for a further update. Mr. McNabb provided a brief summary of progress of the Water Report of Commission. He said there will be a change order issued from the progress of current contractor for the work on the Highland Avenue and Highland Water Comm'n. Court areas. They will be doing flow tests with American Anglian tomorrow and Thursday, at which time they will be running hydrants. Because of the accumulation of sediment in the pipes, people are cautioned that there may be some discoloration of the water. There will be a mailing notice sent to all residents of the Town. MINUTES - MEETING OF BOARD OF SELECTMEN July 25, 2000 Page 8 Mr. McNabb also said the water tank is mostly completed as to outside construction, and they are looking for a December completion date. He said the ultimate color will be a light blue, or the color of the sky. The Town Manager continued his Weekly Report: Town Mgr. 's Weekly Report Item #6. Legal matters with the MBTA (cont'd.) He will report back to the Board on these matters. He said he would like to take $1, 900 out of Selectmen's expenses to pay consultant Wendy Frontiero and reimburse it to the Town in the fall. Ms. Frontiero is going to move forward with Scituate and Cohasset. Motion of Mr. Brown to hire Wendy Frontiero for $1, 900, that sum to Vote to hire be taken out of Selectmen's expenses and replaced in the fall. KBTA consult- ant Second by Mr. Callahan. Vote 3 - 0 in favor, none opposed. Item #7. Town Planner position An offer has been made for the position of Town Planner. Regarding use of the Old Osgood School, Mr. Haddad said there is a committee looking at the property for a police station. Others have come forward about using the back portion of the building for senior housing and a children' s discovery museum. He said there will have to be a request for proposals prepared at sme point. He would like the Board to start thinking about it. Mr. Callahan said until all the choices are before the Board, it is premature to discuss what is to be done. Motion of Mr. Brown to approve the consent agenda. Consent agenda Second by Mrs. McMorris. Vote 3 - 0 in favor, none opposed. The Selectmen commented on various matters: Selectmen's comments Mr. Brown said he gave a listing of World War II veterans to the Mariner and Patriot Ledger hoping to have it updated. He asked that he be notified of any missing names. He also asked to have names furnished of those who served in the Korean War. MINUTES - MEETING OF BOARD OF SELECTMEN July 25, 2000 Page 9 He said the Soher Street island on Route 3A needs improvements and suggested that if anyone is interested in it he will be willing to work with them. Mrs. McMorris mentioned the sign at the Recycling Transfer Facility requiring children under the age of twelve to remain inside vehicles. She suggested lowering the age to seven to allow children to help their parents while there. Mr. Brown and Mr. Callahan said they would prefer to leave matters as they are. Mrs. McMorris referred to a recent letter regarding the culvert at the West Corner area. She asked who owns it and in what condition it is. Mr. Haddad said he spoke to Town Manager Lemnios of Hull who said it belongs either to Cohasset or Hingham. He will talk to the Hingham Executive Administrator about it. He said if it is the Town's responsibility, he will go to the state with it. Mr. Callahan referred to a letter from the Mass. Medical Emergency Council. He asked for an update. Mr. Haddad reviewed what had happened. He said Region 4 approved the Town's request and the Fire Department has sent in a formal request to operate an ambulance, so it is close to reality. Mr. Callahan said the Council on Elder Affairs will hold a Health, Wellness and Recreation Fair on Saturday, September 9. Mr. Callahan also said the Community Redevelopment Act has passed. Mr. Haddad said it means that by local option Town Meeting adopts the local statute providing for payment of up to 3% additional tax on each taxpayer, which can be used to purchase open space, and the state will match the amount raised. Mr. Callahan said there is a letter from S.A.F.E. regarding the new state master plan to lift the moratorium on landfills. The Town is being asked by S.A.F.E. to issue written comments. Mr. McNabb said most of the testimony was about 75% opposed to lifting the moratorium. He distributed to the Board a citizens' master plan which he said points out that the state does not have to lift it because the cities and towns are capable of doing more recycling. The Chairman asked for public comment. Public comment Mr. Muncey thanked the Town for drainage improvements made in his neighborhood. The press was asked for comment. Press Mr. Haddad announced that this is the last meeting Molly Hochkeppel Announcement will cover. He complimented her reporting as being fair and accurate in the three years he has worked with her and wished her the best of 4 f MINUTES - MEETING OF BOARD OF SELECTMEN July 25, s000 Page 10 luck in her retirement. The Board members also thanked her for the accuracy and objectivity of her reporting. A celebratory cake was provided for those present. Motion of Mrs. McMorris to adjourn. Adjourn Second by Mr. Brown. Vote 3 - 0 in favor, none opposed. The meeting was adjourned at 9:50 p.m. APPROVED: DATE: Town Manager i i i i h i j i i i i i 3c, TOWN OF COHASSET BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 r OMASSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 , . ,,1 To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: July 25, 2000 1. Scheduled on Tuesday night's agenda are two items. First, representatives from the Metropolitan Area Planning Council will be present to make a presentation on the Southeastern Mass Vision 2020 project. The goal of vision 2020 is to see that growth in Southeastern Massachusetts will not diminish the quality of life in the region. Secondly, the Sewer Commission will be present to update the Board on the various sewer projects in Town. The Board should expect an update on the anticipated conclusion of the project, as well as the cleanup and paving schedule. 2. Ordinarily when the Board is approached by a Change of Manager request on a liquor license, we schedule it as a specific agenda item, however, I am requesting a deviation from this policy relative to a request from the South Shore Music Circus. The proposed Manager is unable to attend Tuesday evening's meeting and immediate action by the Board is required. As you are aware, Clark Chatterton served as the Manager on the Liquor License for the Music Circus. Due to his death, the ABCC is requiring immediate action on naming a new manager. The Music Circus is requesting that Vincent Longo be named as the new manager. All the necessary paperwork has been completed and is enclosed with this report. Chief Noonan is recommending approval. I would ask the Board to take this action at Tuesday's meeting. 3. Selectmen Callahan and McMorris and I met with Town Counsel this past week to discuss the proposed increase in the retainer, as well as the proposed hourly rate increase. Based on the outcome of the meeting, we are recommending that the Board approve the hourly rate increase to $150.00 at this time and that the retainer be increased to $4,500.00 per month effective January 1, 2001. Town Counsel and I will do a better job to manage the legal budget and will provide periodic updates for the Board. Please let me know if this action is acceptable to the Board. 3 ! BOARD OF SELECTMEN WEEKLY REPORT July 25, 2000 page two 4. As requested by the Board, I have contacted Kevin Ulmer to set up a meeting with him to discuss the various issues surrounding the Lobster Lab, including strength of his financial commitments and summer schedule. We plan on meeting at the beginning of the week. I should be able to provide the Board with an update of our discussion at Tuesday's meeting. 5. As directed by the Board, I contacted various Towns that were impacted by the restoration of the Old Colony Line by the MBTA. Most of the information I was able to obtain was interesting. None of the Towns I spoke with hired any outside expertise to deal with the MBTA. It was handled by either a local mitigation committee or department staff. The most interesting thing I found out was the fact that Kingston was able to hire a Town staff member that served as the Town's liaison with the MBTA. This person was paid for by the MBTA, but worked for the Town. The Kingston Town Administrator found this person to be invaluable to her and the Town. I would suggest we consider this type of individual. I will provide the Board with a more detailed explanation of my conversations at Tuesday's meeting. 6. On a related matter, Selectman Callahan, Tom Gruber and I met with Town Counsel to discuss various legal matters with the MBTA, including the proposed sale of the right-of-way. Town Counsel will be investigating these matters and will be reporting back to me shortly. As soon as I receive more information, I will provide an update for the Board. As requested, I have also contacted the Town of Scituate about meeting with them to discuss joint mitigation. Due to scheduling conflicts we have been unable to set a date. A date should be set next week. I will continue to keep the Board informed of our progress. 7. We have completed our initial interviews, along with the Town of Hull, for the shared Town Planner position. Phil Lemnios, Hull Town Manager, and I will be meeting with our preferred candidate Monday afternoon to discuss the position and compensation package in more detail. This candidate's references have been positive and Al Moore, Chairman of Planning Board, supports the appointment. I will have a complete report for the Board at Tuesday's meeting. 8. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb enclosure 32 TOWN OF COHASSET a ,y� 1� BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 o„„SSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: July 25, 2000 A. South Shore Regional School District Committee's agenda for meeting of July 19,2000. B. Memorandum from Cohasset Water Department. Notice of fire flow tests through Cohasset on 7/26 and 7/27. C. Notice from The Commonwealth of Massachusetts,Executive Office of Public Safety, Department of Fire Services,Office of the State Fire Marshal—supervised display of fireworks data form. D. Copy of letter from John McNabb,Jr.,Chairman,Water Department to Michael Buckley,Town Accountant,re encumbering funds to replace pipes on Highland Ct.,Highland Ave.,and Robert Jason Road. E. Transmittal of information enclosing copy of letter from David Soule,M.A.P.C.to Ken Miller, Bureau of Transportation Planning and Development,Massachusetts Highway Department,re 2000 T.I.P. Program amendment. F. Letter from Mrs. Bemis,Hobart Lane,complaining of changes on Margin and Border Streets. G. Fax transmittal from Paul DeRensis,Esq., Deutsch Williams Brooks,enclosing copy of memo from Bob Ritchie,A.G.'s office and copy of letter to Town Clerk,re Annual Town Meeting articles. H. JE Sverdrup cover sheet for review and comments,re Area A—Jacob's Meadow Data Table. 1. South Shore Coalition's agenda for meeting of July 20,2000,and minutes of meeting of June 15, 2000. J. Letter from Domenic Tutela,P.E.,Tutela Engineering Associates,Inc.,re Townwide Drainage Improvements—Application for payment No. 5. K. Memorandum from James Hartnett,Jr.,Personnel Administrator,Mass. Executive Office for Administration and Finance,re expiration of the firefighter eligible list. L. Fax transmittal from Dom Tutela enclosing letter from David Tordoff,U.S.Environmental Protection Agency,re permit exclusion for construction of sewer line. M. Notice from Conservation Commission of wetlands hearing under Chapter 131 Section 40—Peter Roy,49 Margin Street. 33 Mail Summary—July 25, 2000 Page 2 N. Notice from Massachusetts Department of Telecommunications and Energy,Cable Television Division,re revision of financial reporting form. 311 TOWN OF COHASSET o '�►,, , BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383 4105 r OHA65ET Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: July 18, 2000 A. Zoning Board of Appeals' decision on the application of Ellen Morrissey for a Variance,and also an Appeal from a decision by this Board upholding an earlier decision of the Building Inspector—Beach Street—Lots 1 &3. B. Mass Executive Office of Environmental Affairs,Department of Environmental Protection. Notification of Wetlands Protection Act,file no. 113-538,Cohasset,210 Sohier Street. C. Nancy Noonan,Conservation Commission. Notice of closure of Conservation Commission office and Planning Board office in July. D. Letter from Jillian Strong,Adjuster,MIIA,with first report of injury—Dean Williams. E. Copy of letter from Daniel Coughlin,P.E.,Tutela Engineering Associates, Inc.,to John Dougherty,re damage claim at 60 Howe Road. F. Letter from David Soule, Executive Director,Metropolitan Area Planning Council,requesting information re Transportation Improvement Program(TIP). G. Town Accountant,Michael Buckley—Town of Cohasset,Legal Budget Expenditures FY2000. H. Transmittal of transcripts from JE Sverdrup re Hingham Mitigation and Scituate Effects& Mitigation. 1. Copy of letter from Paul DeRensis/Kathryn Palmer, Deutsch Williams Brooks,to Attorney General Tom Reilly,re Cohasset Article 16,ATM,March 25,2000,with enclosures. J. Senior Housing Committee minutes of meetings of June 14 and June 28,2000. K. Mass Executive Office of Environmental Affairs,Department of Environmental Protection. Notification of Wetlands Protection Act No. 13-532—Town Float-Margin Street. L. Massachusetts Municipal Association,MMA Action,Alert#9—Last Chance for Fiscal 2001 Chapter 90. M. Letter from John O'Leary,unsigned, complaining about sewer project and audio at Selectmen's meetings. N. Letter from Valerie Swett,Esq.,Deutsch Williams Brooks,to Conservation Commission,re King Street Improvements c 4� C is 1� 00 O 3C TOWN OF COHASSET BOARD OF SELECTMEN - 41 Highland Avenue Tel: (781)383-4105 r o„„SET Cohasset, Massachusetts 02025 Fax:(781)383-7087 AGENDA BOARD OF SELECTMEN MEETING TUESDA Y, AUG US T 8, 2000 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Change of Manager - Atlantica Restaurant 8: 15 P.M. Consent Agenda - No action required 8:20 P.M. Minutes Approval 8:30 P.M. Miscellaneous 9:00 P.M. Adjournment TOWN OF COHASSET BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 OHASSET Cohasset, Massachusetts 02025 Fax:(781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Weekly Report Date: August S. 2000 1. Scheduled on Tuesday night's Agenda is just one item. The Board will need to conduct a Change of Manager hearing for Atlantica Restaurant from Kurt Hochkeppel to Erik Stenfors. All pertinent information is contained with the Agenda. Chief Noonan is recommending approval. 2. I am pleased to announce that Phil Lemnios, Town Manager of Hull, and I have offered the position of Town Planner for the Towns of Cohasset and Hull to Elizabeth Harrington of Hingham. Since 1995, Elizabeth has served as a Principal Planner with the City of Quincy. I have enclosed with this report a copy of her resume and letter of offer for the Board's review. Al Moore, Chairman of the Planning Board, participated in the hiring process and endorses this appointment. As the Board is aware, Elizabeth will split her time between the two towns (twenty hours in each town) and is slated to begin on September 5, 2000. I would ask the Board waive its fifteen day review period and endorse this appointment at Tuesday's meeting. We can discuss this further at Tuesday's meeting. 3. As requested, enclosed with this report is a copy of the Southeastern Mass Vision 2020 Draft Mayflower Compact for the Board's consideration. As you will recall, after the presentation made at your last meeting, the Board requested that I schedule time at this week's meeting for the Board to discuss this matter in more detail. Should the Board choose to endorse the Compact, I will have it retyped on Selectmen's stationary for the Board's signatures. BOARD OF SELECTMEN WEEKLY REPORT August 8, 2000 page two 4. Also enclosed with this report is a copy of the Community Preservation Act as requested by the Board. Some of the highlights of the Act include the following: a. Adoption of the Act by Town Meeting by approving a surcharge on real property of not more than three (3%) percent of the real estate tax levy against real property, as determined annually by the Board of Assessors. The amount of the surcharge shall not be included in the calculation of total taxes assessed for the purposes of Section 21C of said Chapter 59 (Proposition 21/2). For the Board's information, the FY 2001 Total Tax Levy is $15,040,406.00. If this Act was in effect this fiscal year, it would generate $451,212.00 for the Fund. A majority vote is required. b. Upon approval by Town Meeting, the action of Town Meeting shall be submitted for acceptance to the voters of the Town at the next regular municipal of state election. The form of the question shall be as follows: "Shall the Town of Cohasset accept section 4 to 8, inclusive, of Chapter 44B of the General Laws, as approved by Town Meeting, a summary of which appears below?" (insert summary). A majority vote is required. C. If the Act is accepted by both the Town Meeting and the referendum vote, the Town shall establish by ordinance or bylaw, a community preservation committee of not less than five nor more than nine members. This committee shall include, but not be limited to a member of the Conservation Commission, a member of the historical commission, a member of the Planning Board, a member of the Board of Park Commissioners and a member of the Housing Authority. Some of the duties of the committee shall include studying the needs of the town regarding community preservation and making recommendations to the Town Meeting for the acquisition, creation and preservation of open space and related purposes. We can discuss other aspects of the Act at Tuesday's meeting. Please let me know if you need any additional information. 3y BOARD OF SELECTMEN WEEKLY REPORT August S. 2000 page three 5. At last week's meeting, I presented the Board with a proposal from Peter Roy to do additional painting and clean up on Government Island. The Board deferred action until this week's meeting. I have enclosed another copy of his proposal in the mail packet. 6. In last week's (non meeting) mail packet, I enclosed a copy of the proposal from Leah Roy for the creation of a Children's Discovery Museum in the rear portion of the Old Osgood School. As I told the Board, there are a couple of proposals for the future use of this portion of the building, including senior housing, the police station and the Children's Museum. The Board requested that I set aside time at this week's meeting to determine which course of action the Board would like me to take. We can discuss this further at Tuesday's meeting. 7. At your last meeting, the Board requested that I obtain more information about the culvert on Route 228 on the Hingham, Hull, co Cohasset border. I have spoken to both Phil Lemnios (Hull) and Charlie Cristello (Hingham) about this and we are trying to determine who is responsible for the culvert. In addition, I have asked Harold Litchfield to contact the Mass Highway Department to find out from them who is responsible for the maintenance of this culvert. I should have an update for the Board at Tuesday's meeting. 8. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb enclosures Elizabeth B. Harrington 2005 Hockley Drive Hingham, MA 02043 Director Office of Community Development Town of Hull 253 Atlantic Avenue Hull, MA 02045 Tuesday, June 20, 2000 Dear Sir/Madam: Please accept my attached resume for consideration as Town Planner for Hull and Cohasset. I am excited by your initiative to share this position as so often, municipalities operate with little or no coordination and communication. I have had the opportunity to work with the Town of Hull on the Boston Harbor Islands Advisory Council. This has proven a valuable learning experience. My first assignment was to help ensure that the City of Quincy was included as a landside gateway for the Harbor Islands. I am happy to report that we are announcing ferry service at a press conference today. I also understand Hull has secured daily ferry service to the Harbor Islands. This should prove a real boon to your tourism and economic development efforts. Another recent assignment was the implementation of a Geographic Information System (GIS) in Quincy. While not a technician, I have learned much about what a GIS can offer and opportunities for funding a GIS initiative. I welcome the opportunity to work with GIS in Hull and Cohasset. Thank you for your consideration and please contact me at 781-740-5050 to arrange an interview. Sincerely, j�" Elizabeth B. Harrington ELIZABETH BOYD HAMNGTON 2005 Hockley Drive - Hingham, MA 02043 - 781-740-5050 OBJECTIVE To obtain a challenging position utilizing skills in planning, administration, communication, grant writing and training. EXPERIENCE CITY OF QUINCY,DEPARTMENT OF PUNNING AND COMMUNITY DEVELOPMENT Principal Planner, December 1995 -present Prepare neighborhood land use/revitalization plans and manage public process: North Quincy; Quincy Point; Neponset River Gateway. Assist in planning and implementation of City-wide Geographic Information System (GIS) and state-funded Buildout Analysis. Assist in planning and oversight of capital projects: Germantown and Atlantic Neighborhood Centers; Fore River Shipyard Gateway Terminal; Squantum Gardens Senior Living Campus. Represent Mayor/Planning Director on: Boston Harbor Islands Advisory Council; MAPC Inner Core Committee; Tri-Community Committee on Fore River Basin Development: Census 2000 Complete Count Committee; Quincy Shopping Commission; Quincy Adult Basic Education Collaborative. Plan and coordinate quarterly technical assistance and training sessions for federal fund grantees. Research and write successful grant applications: Mass. Service Alliance Community Based Service Learning Grant ($75,000); Commercial Area Revitalization District Designation;Concentrated Development Center Designation; EOTC Capital Funding for Water Transportation Projects (concept approval). Research and write winning award applications: US Conference of Mayors City Livability Award(Quarry Hills Golf Course); US Conference of Mayors PublidPrivate Partnership Award (Quincy 2000 Corporation); Governor's New American Appreciation Award; HUD Best Practice Blue Ribbon Award. Participate in various training and professional development sessions: Municipal Harbor Planning; GIS Training for the Coastal Community; Project Management; Grant Writing; Federal Environmental Review. Assist in coordination of RFP, public notice and hearings, proposal re,6ew and budget C, preparation for CDBG, HOME and ESG. yz ® Compile statistical data and draft reports: Five-year Needs Assessment and Consolidated Plan; Consolidated Annual Performance and Evaluation Report (CAPER). Manage multiple contracts, conduct audits, coordinate technical assistance and create system for tracking budget and accomplishment data. Plan and coordinate special events:APA Mobile Workshop; Community Development Week Celebration; ribbon cuttings and dedications. Develop marketing/educational materials: City of Quincy Statistical Profile; Asian Community Services brochure; Public Services brochure. BOSTON UNIVERSITY MEDICAL CENTER Media Relations Assistant, 1991-1994 Developed and implemented media plans. Served as hospital spokesperson. Interviewed faculty and wrote press releases. EDUCATION UNIVERSITY OF NEW BRUNSWICK, FREDERICTON, NEW BRUNSWICK Master of Business Administration, 1995 Research Assistant: conducted independent survey research for published study. Project Coordinator: provided on-site assistance to Polish town facing mine closure. Economic Development Intern: provided support to regional development agency. Publications Intern: gathered research and conducted interviews. MCGILL UNIVERSITY,MONTREAL, QUEBEC Bachelor of Arts. Political Science and Economics, 1991 Rugby Team, Quebec Provincial Champions, 1990 &- 1991 SOFTWARE KNOWLEDGE Microsoft Office (Word, Access, Excel, Powerpoint and Publisher), WordPerfect, Harvard Graphics,Maptitude for Community 2020, Project Management applications COMMUNITVPROFESSIONAL INVOLVEMENT Clerk, MAPC Inner Core Committee, May 2000 - present Alternate, Boston Harbor Islands Advisory Committees, 1998 - present United Way Employee Campaign Manager, 1997 & 1998 Board Member, Nlanet Community Health Center, 1997 - present Board Secretarv, Quincy Neighborhood Housing Services, 1996 - present Organizing Committee, Partnerships 94: US-Canada Trade Conference REFERENCES Furnished upon request y3 °(.4zJu1-27-00 11 :38A Town of Hull 781-925-0224 P.01 TOWN OF HULL V" office of the Town Manager C Town Hall 253 Atlantic Avenue Hull, MA 02045 Phone- 781-925-2000 Fax: 781-925-0224 Email: PLemnios@Town.Hull.MA.US July 27, 2000 Elizabeth B. Harrington 2005 Hockley Drive Hingham, MA 02043 Dear Ms. Harrington: Thank you for meeting with Town Manager Haddad and myself on Monday, July 241h. The Towns of Cohasset and Hull are offering you employment based on the following terms and assuming a successful background check and pre-employment physical. Additionally the position is appointed annually with a term to expire on June 30t'of any given year. I. Salary: A. Year l: $42,000 annually B. Year 2: $45,864 annually subject to re-appointment by both (W communities. This is a salaried professional position with no overtime or comp time benefits. 2. Vacation: 10 days annually to be split equally against hours for each Community. 3. Sick Leave: 15 days Annually 4. Personal Days: 3 days annually to be split equally against hours for each Community 5. Schedule: May be subject to change. Wednesday nights a meeting nights for Cohasset and Hull Planning Boards. Cohasset Hull Monday 1:00 to 4:00 8:00 to 1:00 Tuesday 8:00 to 4:00 Wednesday 8:00 to 12:00 12:00 to 4:30 Thursday 8:00 to 7:30 J U L 2 7. Friday 8:00 to 1:00 Total: 20 hrs 20 hrs _ S i ` a�ifbYid. P.02 c JU yy b Initial Term. September 5, 2000 to June 30, 2000. The terms I fisted above do not represent a contract but is rather a delineation of the terms of employment. If your performance does not meet the expectations of either community you may be released from employment prior to the conclusion of your annual appointment. If this were to occur the Towns would only be required to pay you accrued vacation and the weekly wage amount up to your last day of employment. If this is acceptable please sign and date the enclosed copy and return it to me as soon as you can. Please feel free to contact either Mark or myself if you have any questions or need further clarification. We look forward to bringing you on board. Thank you. Sincerel Philip E. Lemnios Town Manager Cc Mark Haddad, Cohasset Town Manager ZO'd VZZO-9Z6-181- LLnH -40 umO-L d£V= Z1 OO-ZZ-Lnc �s 5 Southeastern Mass: e MAPC: 60 Temple Place, Boston, MA 02111 Vision 2020 (617) 451 e OCPC: 70 School Street, Brockton, MA 02301 (508) 583-1833 Task Force on Growth and Change a SRPEDD: 88 Broadway,Taunton, MA 02780 In Southeastern Massachusetts (508) 824-1367 To the residents of southeastern, Massachusetts: For the past two years, the Southeastern, Massachusetts Vision 2020 Task Force has studied the issue of growth and change in this region. We find a clear and urgent need for action. Over the next 20 years the region can continue to expect 10,000 new residents per year. If present land use practices continue, this growth will change the region. The region's unique character, economic vitality and quality of life will be lost to "sprawl development" characterized by the following: ► Low density homogenous development that separates uses and limits our choices; 1 Abandonment of usable buildings and existing infrastructure; / job centers that are not accessible to an urban workforce; / Large lot subdivisions, commercial strips and shopping malls that force dependence on cars; ► Farmland lost to development; ► Development that degrades and fragments natural resources; Competition among communities that creates economic winners anu losers; > Costly and redundant infrastructure; and / Higher property taxes to meet the demand for services. In "An Agenda for the Future", the Vision 2020 Task Force lays out recommendations to meet the challenge of accommodating growth. An important step is an acknowledgement of the problem and commitment to work together toward meaningful solutions. To meet this objective, the Task Force is seeking endorsement of The "New"Mayflower Compact by the governing bodies of the fifty-one communities of this region. The Compact is meant to serve as a consensus document guiding a regional growth management strategy. The regional planning agencies, on behalf of the Vision 2020 Task Force, are bringing The "New"Mayflower Compact to each community. We encourage your consideration of this document, welcome your comments and urge you to vote endorsement of the Compact. We are asking that communities consider the Compact by September of 2000, and join us in late October at a formal signing ceremony. Donald L. Connors Chairman May 31 Version DRAFT The "New" Mayflower Compact Southeastern Massachusetts is unprepared for growth. Over the next 20 years, the region can expect 10,000 new residents per year. If present practices continue, this growth will change the region with a net result of residents paying more, getting less and having fewer choices. Vision 2020: An Agenda for the Future outlines a new direction that leads to a future with: 1) Cities that are vital centers of civic and cultural life; fully participate in the diversified economy of New England; and are excellent places to live, work and visit. 2) Towns that are physically distinct, retain individual character, and offer a high quality of life. 3) Rural areas that retain agricultural and forestry industries and preserve large areas of open space. 4) A natural environment that is restored and protected. 5) Efficient infrastructure that supports local needs through regional cooperation. 6) Prosperity for the region's present and future residents and businesses. To achieve this vision the communities in the region voluntarily join together to implement a growth management program that preserves the interests of each town and city yet profits from unified regional actions. This program will be organized by the Regional Planning Agencies, acting together through local representation. The undersigned endorse this approach to growth management and commit to working collaboratively on the following actions: 1) Create incentives to encourage growth in areas with existing and underutilized infrastructure. 2) Provide local communities expanded planning tools, technical assistance and financial support to shape their future. 3) Reform state laws and policies that promote sprawl and discourage regional cooperation. 4) Analyze and address the full range of impacts associated with local zoning decisions and the funding of infrastructure projects. 5) Execute regional agreements that reduce competition by sharing the benefits and impacts of development among communities, and provide a means of alternative dispute resolution. 6) Preserve natural resources and protect regional water supplies through proper planning and land protection techniques. v� May 31 Version Three Signature Pages Page One: Municipal Representatives Page Two: Supporting Organizations: Chambers of Commerce, Civic Groups, & Environmental Groups Page Three: Federal and State Representatives &Agencies vg May 31 Version EXAMPLES OF ACTIONS 1. Create incentives to encourage growth in areas with existing and underutilized infrastructure. a. Establish a process for designating "Priority Development Areas" that offer streamlined permitting, tax incentives and density bonuses. b. Encourage local adoption of model bylaws that direct growth to areas with existing infrastructure capacity, or where infrastructure extensions make sense. 2. Provide local communities expanded planning tools, technical assistance and financial support to shape their future. a. Secure state funding for local and multi-jurisdictional comprehensive planning and require local, state and federal land use actions be consistent with these plans. b. Change permitting (ANR, development agreements, the period of zoning grandfather rights and special permit processes) to give communities more effective tools to respond to growth pressures, while maintaining predictability, fairness and timeliness. c. Pass state enabling legislation for local and State funding for open space preservation, housing choice and historic preservation. d. Prepare model development regulations for local adoption covering cluster development, transit-oriented development, site plan and design review, traditional neighborhood design and agricultural zoning. e. Secure additional funds to assist with land preservation, recreational development, brownfields re-use and comprehensive planning. f. Direct funds to the creation of a data and growth management center, to expand GIS capabilities, and act as a clearinghouse for information being produced nationally on growth management. 3. Reforms state laws and policies that promote sprawl and discourage regional cooperation. a. Develop alternative educational funding mechanisms to reduce local reliance on real estate property taxes. b. Review the effectiveness of Chapter 61 and the role of inheritance taxes on the viability of agriculture. c. Assess state policies that provide financial incentives for new public infrastructure, rather than investment in existing infrastructure, such as school buildings. y1? May 31 Version 4. Analyze and address the full range of impacts associated with local zoning decisions and funding of infrastructure projects. a. Establish a review process for local zoning changes that looks at all impacts not just environmental, and requires mitigation measures. b. Promote performance standards in local zoning to address the impacts of development. c. Mandate planning funds as part of the budget for major infrastructure projects. 5. Execute regional agreements that reduce competition by sharing the benefits and impacts of development among communities, and that provide a means of alternative dispute resolution. a. Establish a means of bringing communities together to discuss and review development projects, and assist them in using tools that achieve better solutions by balancing needs and mitigating impacts. b. Research tax-sharing agreements and identify areas within the region where such arrangements may make sense. 6. Preserve natural resources and protect regional water supplies, through proper planning and land protection techniques. a. Undertake water supply plans to identify deficits, surpluses and carrying capacities. b. Prepare a regional Natural Resource Inventory that identifies high value natural resources and identifies steps to protect them. AUG— 1-00 TUE 10 :3l7 BAYBANK NORTHBORO 15083936841 P. 02 t HOUSE . . . No. 5370 Report of the committee of conference on the disagreeing votes of the two branches, with reference to the Senate amendment (striking out all after the enacting clause and inserting in place thereof the text of Senate document numbered 1988, amended in line 28, by inserting after the word "structure" the word ", vessel,") of the House Bill relative to community preservation (House, No. 4866),— recom- mending that the House recede from its non-concurrence with the Senate in its amendment (striking out all after the enacting clause and inserting in place thereof a new text) and concur therein with further amendments striking out all after the enacting clause and inserting in place thereof the following: Zbbt 4commonlotaltb of Aaggat:bu�ett% In the Year Two Thousand. I I "SECTION 1. The General Laws are hereby amended by inserting after chapter 44A the following chapter:— CHAPTER 44B. Community Preservation. Section 1. This chapter shall be known and may be cited as the Massachusetts Community Preservation Act. i Section 2. (a)The general court finds that: (1)There is a critical need to protect and preserve the fundamental character of the communities of the commonwealth which are i presently endangered as a result of the loss of open space and park land,the loss and deterioration of historical landscapes and structures and the inadequate supply of proper housing in appropriate surround- ings for low income persons and families. (2) Traditional financing mechanisms have not provided an ade- quate dedicated funding source for communities attempting to pre- serve their fundamental character in the face of those dangers. j (b) It is an essential public purpose: i I i i 2 HOUSE—No.5370 [July 20001 HOUSE—No6 S370 M m (1) to provide a means whereby cities and towns may acquire, 'Historic structures and landscapes',a building, structure, vessel create and preserve open space; real property that is listed or eligible for listing on the State Regis (2) to provide a means whereby cities and towns may acquire and of Historic Places or has been determined by the local historic pres- preserve structures and landscapes of historical importance within vation commission to be significant in the history, archeology, arc. their communities; tecrure or culture of a city or town. (3) to provide a means whereby cities and towns can acquire, 'Legislative body', the agency of municipal government which create,and preserve affordable housing within their communities; empowered to enact ordinances or by-laws, adopt an annual bud{ (4) to encourage elected and appointed local boards, agencies and and other spending authorizations, loan orders, bond authorizatie officials to act together to effectively protect and preserve their com- and other financial matters and whether styled as a city council,boa M munities;and m of aldermen,town council,town meeting,or by any other title. (5) to encourage cities and towns to act together to develop and 'Low income housing', housing for those persons and famili m maintain effective community preservation. whose annual income is less than $0 per cent of the areawide meth � (c) It is in the best interests of the citizens of the commonwealth to income. The areawide median income shall be the areawide meth enact legislation authorizing cities and towns to adopt community income as determined by the United States Department of Housi. preservation programs and methods to finance the programs which and Urban Development. are best sailed to the unique seeds and goals of the local community. `Low or moderate income senior housing', housing for those Ix 3. As used in this chapter, the following words and terms sons having reached the age of GO or over who would qualify for Ic shall have the following meanings, unless the context clearly indi- 0 or moderate income housing. cater a different meaning: 'Maintenance',the upkeep of heal or personal property. 'Acquire',obtain by gift, purchase.devise, grant, rental, rental par- 'Moderate income housing', housing for those persons and famili chase, lease or otherwise. "Acquire" shall not include a taking by whose annual income is less than 100 per cent of the areawide medi; 1Z eminent domain, except as provided in this chapter. The areawide median income shall be the areawide medi z 'Annual income', a family's or person's gross annual income less asonable allowances for dependents, p , score Development determined by the United States Department of House Y such re Z other than a souse and and Urban : for or medical expenses as the housing authority or, in the event that 'Open space', shall include, but not be limited to, land to prote 0o there is no housing authority, the department of housing and comma- existing and future well fields, aquifers and recharge areas,watersh, aaa nity development,determines. a land, agricultural land, grasslands, fields, forest land, flesh and si 'Community housing', low and moderate income housing for indi- Writer marshes and other wetlands,ocean,river, stream, Lake and poi OD viduals and families. including low or moderate income senior frontage, beaches, dunes and other coastal lands, lands to prote �•• housing.`Community preservation' the acquisition, creation and preserva- scenic vistas, land for wildlife or nature preserve,and land for reer atonal use. don of open space, the acquisition, creation and preservation of his- `Preservation', protection of personal or real property from injut toric structures and landscapes, and the creation and preservation of community housing_ harm or destruction, but not including maintenance. m `Real property', land,buildings,appurtenant structures and fixture 0 Community Preservation Committee', the committee established attached to buildings or land, including, where applicable, real prol by the legislative body of a city or town to make recommendations erty interests for community preservation.as provided in section 6. 'Real property interest', a present or future legal or equitab Community Preservation Fund', the municipal fund established interest in or to real property, including easements and restriction a under section 8. and any beneficial interest therein, including the interest of a benef ciary in a trust which holds a legal or equitable interest i- -eal prof F 4 HOUSE—No.5370 [July 2000] HOUSE—No, 5370 m classified tax rates;or erty, but shall not include an interest which is limited to the following: an estate at will or at sufferance and any estate for years (3) for$IOQ,0�04 of the value of each taxable parcel of tesidentia � real property. having a term of less than 30 years; the reversionary right, condition or right of entry for condition broken; the interest of a mortgagee or (� Upon approval by the legislative body, the actions of the body other secured party in a mortgage or security agreement. shall be submitted for acceptance to the voters of a city or town at the `Recreational use', active or passive recreational use including, but next regular municipal or state election. The city or town clerk or th+ state secretary shall place it on the ballot in the form of the followint not limited to, the use of land for community gardens, trails, and non- uestion: commercial youth and adult sports, and the use of ]and as a park, q � playground or athletic field. 'Recreational use', shall not include `Shall this (city or town} accept sections 4 to S. inclusive, o °D horse or dog racing or the use of land for a stadium, gymnasium or chapter 44B of the General Laws, as approved by its legislative body ID similar structure. - a summary of which appears belowT M Section 4. (a) Sections 4 to 8, inclusive, shall take effect in any city (Set forth here a fair, concise summary and purpose of the law u m be acted upon, as determined by the city solicitor or town counsel m or town upon the approval by the legislative body and their accep- N tance by the voters in a referendum as set forth in this section. including in said summary the percentage of the surcharge to b� (b) Notwithstanding chapter 54 or any other general or special law imposed.)if a majority of the voters voting on said question vote in the afftr to the contrary, the legislative body may vote to accept sections 4 mative, then its provisions shall take effect in the city or town,but no to 8, inclusive, by approving a surcharge on real property of not more than 3 per cent of the real estate tax levy against real property, as otherwise. determined annually by the board of assessors_The amount of the sur- (g) The fatal date for notifying or filing a petition with the city of °� charge shall not be included in a calculation of total taxes assessed for town clerk or the state secretary to place such a question on the ballot o shall be 35 days before the city or town election or 64 days before the as purposes of section 21C of said chapter 59. state election- (e) All exemptions and abatements of real property authorized by Q� said chapter 59 or any other law for which a taxpayer qualifies as eli- ° (h) If the legislative body does not vote to accept sections 4 to S. inclusive, at least 90 days before a regular city or town election of z gible shall not be affected by this chapter. A taxpayer receiving an 120 days before a state election, then a question seeking said accep• Y exemption of real property authorized by said chapter 59 or any other Z law shall be exempt from any surcharge on real property established ranee through approval of a particular surcharge rate with exemptior. CQ under this section. The surcharge to be paid by a taxpayer receiving or exemptions, may be so placed on the ballot when a petition signed 5v at least 5 per cent of the registered voters of the city or towr Q an abatement of real property authorized by said chapter 59 or any re uestin such action is filed with the registrars, who shall have �' other law shall be reduced in proportion to the amount of such abate- �%en days after receipt of such petition to certify its signatures.Upon M ment.(d)Any amount of the surcharge not paid by the due date shall bear rtifcation of the signatures,the city or town clerk or the state secre. m interest at the rate per annum provided in section 57 of said za-- shall cause the question to be placed on the ballot at the next reg- ='ar• ck or town election held more than 35 days after such (e)The legislative body may also vote to accept one or more of the w chapter 59. ,xr.:fnrcarion or at the next regular state election held more than 60 � , r ,�•�,,t:Tcr such certification. following exemptions: m (1) for property owned and occupied as a domicile by a person who S'`='UQT ` (a} Upon acceptance of sections 4 to 8, inclusive, and would qualify for low income housing or low or moderate income oa tx iccessor's warrant to the tax collector, the accepted Sur- ~ senior housing in the city or town; s�tll imposed. i +� 4--er receipt of the wan-ant, the tax collector shall collect the u �?} for class three, commercial, and class four, industrial, propzr- a ties as defined in section 2.�of said chapter 59, in cities or towns with sr�n cn the amount and according to the computation specified r 6 HOUSE—No. 5370 [July 2000] HOUSE--No. 5370 7 N in the warrant and shall pay the amounts so collected, quarterly or community preservation possibilities and resources, notice of which m semi-annually, according to the schedule for collection of property shall be posted publicly and published for each of two weeks pre- taxes for the tax on real property, to the city's or town's treasurer.The ceding a hearing in a newspaper of general circulation in the city or tax collector shall cause appropriate books and accounts to be kept town. with respect to such surcharge, which shall be subject to public exam- (2)The community preservation committee shall make recommen- ination upon reasonable request from time to time. dadons to the legislative body for the acquisition,creation and preser- (c) The remedies provided by chapter 60 for the collection of taxes vation of open space, for the acquisition and preservation of historic upon real estate shall apply to the surcharge on real property pursuant resources, for the acquisition, creation and preservation of land for to this chapter. recreational use, for the creation,preservation and support of commu- Section 6. (a) A city or town that accepts sections 4 to 8, inclusive, nity housing and for rehabilitation or restoration of such open space, � shall establish by ordinance or by-law a community preservation historic resources, land for recreational use and community housing to committee.The committee shall consist of not less than five nor more that is acquired or created as provided in this section. With respect to m M than nine members. The ordinance or by-law shall determine the com- community housing, the community preservation committee shall rec- co ur position of the committee, the length of its term and the method of ommend, wherever possible, the reuse of existing buildings or con- selecting its members, whether by election or appointment or by a struction of new buildings on previously developed sites. combination thereof. The committee shall include, but not be limited (3)The community preservation committee may include in its rec- to, one member of the conservation commission established under omrnendation to the legislative body a recommendation to set aside section 8C of chapter 40 as designated by the commission, one for Iater spending funds for specific purposes that are consistent with member of the historical commission established under section 8D of community preservation but for which sufficient revenues are not o said chapter 40 as designated by the commission, one member of the then available in the Community Preservation Fund to accomplish Q� planning board established under section 81A of chapter 41 as desig- that specific purpose or to set aside for later spending funds for nated by the board, one member of the board of park commissioners general purposes that arc consistent with community preservation. F established under section 2 of chapter 45 as designated by the board (c) The community preservation committee shall not meet or con- 0 a and one member of the housing authority established under section 3 duct business without the presence of a quorum. A majority of the Z of chapter 121 B as designated by the authority, or persons, as deter- members of the community preservation committee shall constitute a Y mined by the ordinance or by-law, acting in the capacity of or per- quorum. The community preservation committee shall approve its forming like duties of the commissions, board or authority if they actions by majority vole. Recommendations to the legislative body P° have not been established in the city or town. If there are no persons shall include their anticipated costs. r oa acting in the capacity of or performing like duties of any such com- (d) After receiving such recommendations from the community � mission, board or authority, the ordinance or by-law shall designate preservation committee, the legislative body steal[ then take such rn those persons. act on and approve such appropriations from the Community (b) (1) The community preservation committee shall study the Preservation Fund as set forth in section 8, and such additional appro- needs, possibilities and resources of the city or town regarding com- pnations as it deems appropriate to carry out the recommendations of W munity preservation. The committee shall consult with existing .ne community preservation committee, municipal boards, including the conservation commission, the histor- e) For the purposes of community preservation and upon the me- m ical commission, the planning board,the board of park commissioner, -mmendation of the community preservation committee, a city or m and the housing authority, or persons acting in those capacities or per- -An may take by eminent domain under chapter 79, the fee or any i forming like duties, in conducting such studies. As part of its study. Lntarest in real property or waters located in such city or town if tional hearinc, taking has first been approved by a two-thirds vote of the leg- i the committee shall hold one or more public informa on the needs, possibilities and resources of the city or town reg ardin_ ___. body. Upon a like recommendation and vote, a city or town a g HOUSE—No. 5370 [July 20001 HOUSE—No.5370 m may expend monies in the Community Preservation Fund, if any, for tions or in shares of federal savings and loan associations doing bus the purpose of paying, in whole or in part, any damages for which a ness in the commonwealth or in the manner authorized by section 5 city or town may be liable by reason of a taking for the purposes of of chapter 44,and any income therefrom shall be credited to the fume community preservation. The expenditure of revenues from the fund shall be limited to implt Section 7. In every fiscal year and upon the recommendation of the menting the recommendations of the community preservation cot[ community preservation committee, the legislative body shall spend, mittee and providing administrative and operating expenses to th or set aside for later spending, not less than 10 per cent of the annual committee_ revenues in the community preservation fund for open space, but not Section 9. (a) The fees of the registers of deeds, except as other including land for recreational use, not less than 10 per cent of the wise provided, to be paid when the instrument is left for recordin€ annual revenues for historic resources and not less than 10 per cent of filing or deposit shall be subject to a surcharge of $20. The $20 sut ro the annual revenues for community housing. In each fiscal year, the charge shall be imposed for the purposes of community preservatior M legislative body shall make such appropriations from the Community No surcharge shall apply to the fees charged for additional page: tp Preservation Fund as it deems necessary for the administrative and photostatic copies, abstract cards, additional square feet for the filin 0 N operating expenses of the community preservation committee, but the and recording of plans or for additional or required marginal refei appropriations shall not exceed 5 per cent of the annual revenues in ences. the Community Preservation Fund. Funds that are set aside shall be (b) The fees of the land court, except as otherwise provided, sha. held in the Community Preservation Fund and spent in that year or be subject to a surcharge of$20. The $20 surcharge shall be impose later years, but funds set aside for a specific purpose shall be spent for the purposes of community preservation. No surcharge shall agpl only for the specific purpose. Any funds set aside may be expended in to the fees charged for additional lots shown on plans, for indexin any city or town in the commonwealth. The community preservation instruments recorded while a petition for registering is pending, fe ° funds shall not replace existing operating funds,only augment them, additional certificates of sewer assessments, for old age assistanc = Section 8. Notwithstanding section 53 of chapter 44 or any other liens,for duplicates and for photocopies. X general or special law to the contrary, a city or town that accepts sec- (c) Ail surcharges on fees collected pursuant to this section shall b z tions 4 to 8, inclusive, shall establish a separate account to be known forwarded to the Massachusetts Community Preservation Trust Func Y as the Community Preservation Fund of which the municipal treasurer established in section 10 of this chapter, 2 shall be the custodian_The authority to approve expenditures from the Section 10. (a) There shall be established and set up on the book ova fund shall be limited to the legislative body and the municipal trea- of the commonwealth a separate fund, to be known as th, a surer shall pay such expenses in accordance with chapter 41. Massachusetts Community Preservation Trust Fund, for the benefit o P4 The following monies shall be deposited in the fund: (a) all funds cities and towns that have accepted sections 4 to 8, inclusive,and pur m collected from the real property surcharge or bond proceeds in antici- suant to said sections 4 to 8, inclusive, have imposed a surcharge of pation of revenue pursuant to sections 5 and 12; (b) all funds received their real property taut levy, subject to any exemptions adopted by from the commonwealth or any other source for such purposes; and municipality. The fund shall consist of all revenues received by th, (c) proceeds from the disposal of real property acquired with funds commonwealth: (1) under the provisions of section 9; (2) from pubiif D from the Community Preservation Fund. The treasurer may deposit or and private sources as gifts, grants and donations to further commu invest the proceeds of the fund in savings banks, trust companies aIt� preservation programs; (3) from damages, penalties, costs o m incorporated under the laws of the commonwealth, banking compa -.ttrest received on account of litigation or settlement thereof for nies incorporated under the laws of the commonwealth which are -!.,]anon of section 16; or (4) all other monies credited to or trans members of the Federal Deposit Insurance Corporation or national -c,! io from any other fund or source pursuant to law. L13 banks, or may invest the proceeds in paid up shares and accounts of The state treasurer shall deposit the fund in accordance with tht a and in co-operauve banks or in shares of savings and loan associa• - :ons of section 11 in such manner as will secure the highes 10 HOUSE—No.5370 (July 20001 HOUSE—No.5370 11 interest rate available consistent with the safety of the fund and with distribution. The commissioner shall determine.the equity distribution m in several steps. The first stepshalt be to divide the remaining20 r the requirement that all amounts on deposit be available for with- cent of the fund b the number of cities and towns that have accepted OL drawal without penalty for such withdrawal at any time. All interest Y P accrued and earnings shall be deposited into the fend. The fund shall said sections 4 to 8, inclusive. This dividend shall be known as the befigure for equity distribution. This base figure shall be deter- be expended solely for the administration and implementation of this g 9 Y g chapter. Any unexpended balances shall be redeposited for future use mined solely for purposes of performing the calculation for equity dis- consistent with the provisions of this chapter. tribution and shall not be added. to the amount received by a (c) The state treasurer shall make all disbursements and expendi- participant. Each city and town in the commonwealth shall be assigned a tures from the fund without further appropriation, as directed by the Y ago commissioner of revenue in accordance with said section 11. The community preservation rank for purposes of the equity distribution_ The commissioner shall determine each community's rank by first M m departent of revenue shall report by source all amounts credited to determining the municipality's e ualized ro property valuation per 0 said fund and all expenditures from said fund. The commissioner of g9 P P Y P 00 revenue shall assign personnel of the department as it may need to capita ranking, ranking municipalities from highest to lowest valua- v°i administer and manage the fund disbursements and any expense lion. The commissioner shall also determine the population of each incurred by the department shall be deemed an operating and admin- municipality and rank each from largest to smallest in population. The istrative expense of the program.. The operating and administrative commissioner shall add each equalized property valuation rank and expenses shall not exceed 5 per cent of the annual total revenue population rank, and divide the sutra by two.The dividend is the com- received under the provisions of said section 11. munity preservation raw score for that municipality. Section 11. (a) The commissioner of revenue shall annually on (e) The commissioner shall then order each municipality by CPA ° October 15 disburse monies from the fund established in section 10 to raw score, from the lowest raw score to the highest raw score. This � order shall be the CPA Rank for each municipality. If more than one o cities and towns that have accepted sections 4 to 8, inclusive, and i notified the commissioner of their acceptance_ The community shall municipality has the same CPA raw score, the municipality with the terms on which the voters higher equalized valuation rank shall receive the higher CPA rank notify the commissioner of the date and accepted said sections 4 to 8, inclusive. The municipal tax collecting (f) After determining the CPA rank for each municipality in the ° commonwealth, the commissioner shall divide all municipalities into z authority shall certify to the commissioner the amount the munict- Z pality has raised through June 30 by imposing a surcharge on its neat deciles according to their CPA ranking, with approximately the same property levy and shall certify the percentage of the surcharge number of municipalities in each decile, and with the municipalities } applied. with the highest CPA rank shall be placed in the lowest decile care- ¢ go Percentages shall be assigned to each decile as follows: w (b) The commissioner shall multiply the amount in the fund by 80 '� g B per cent. This amount distributed in the first round distribution shall Decile 1- 140 per cent of the base figure. be known as the match distribution.The first round total shall be dis- Decile 2: 130 per cent of the base figure. m tributed to each city or town accepting said sections 4 to 8, inclusive, Decile 3: 120 per cent of the base figure. ~ in an amount not less than 5 per cent but not greater than 100 per cent Decile 4: 110 per cent of the base figure. of the total amount raised by the additional surcharge on real property Decile 5: 100 per cent of the base figure. ~ Decile 6: 90 per of the base figure. by each city or town. The percentage shall be the same for each ci« m and town and shall be determined by the commissioner annually in a Decile 7: 80 per cent of the base figure, lable to each panic Decile 8: 70 per cent of the base figure. manner that distributes the maximum amount avai Decile 9: 60 per cent of the base figure. ipating city or town. Decile 10: 50 r cent of the base figure. (c) The commissioner shall further divide the remaining ?0 per v per g cent of the fund in a second round distribution, known as the equit. -z'ter assigning each municipality to a decile according to their a €PA rank, the commissioner shall multiply the percentage assigned to 12 FIOUSE—No. 5370 (July 2000] HOUSE—No. 5370 13 ro � that decile by the base figure to determine the second round equity trative costs of issuing such bands by cooperating among each other distribution for each participant. using methods including, but not limited to, common issuance of (f) Notwithstanding any other provision of this section, the total bonds or common retention of bond counsel. Except as otherwise pro- state contribution for each city or town shall not exceed the amount vided in this chapter, bonds or notes issued pursuant to this section raised by the municipality's surcharge on its real property levy. shall be subject to the applicable provisions of chapter 44. The matu- (g)When there are monies remaining in the trust fund after the first cties of each issue of bonds or notes issued under this chapter may be and second round distributions. and any necessary administrative arranged so that for each issue the amounts payable in the several expenses have been paid in accordance with section 7, the commis- ears for principal and interest combined shall be as nearly � y p � p y equal as OD sinner may conduct a third round surplus distribution. Any remaining practicable in the opinion of the officers authorized to issue bonds or rn surplus in the fund may be distributed by dividing the amount of the notes or, in the aItemative, in accordance with a schedule providing surplus by the number of cities and towns that have accepted this for a more rapid amortization of principal. m chapter. The resulting dividend shall be the surplus base figure. The Section 13. (a) A real property interest that is purchased with U) commissioner shall then use the decile categories and percentages as monies from the Community Preservation Fund shall be bound by a defined in this section to determine a surplus equity distribution for permanent deed restriction that meets the requirements of each participant. chapter 184, limiting the use of the interest to the purpose for which it (h)The commissioner shall determine each participant's total state was acquired, The deed restriction shall run with the land and shall be grant by adding the amount received in the first round distribution enforceable by the city or town or the commonwealth. The deed with the amounts received in any later round or rounds of distnbu- restriction may also run to the benefit of a nonprofit, charitable corpo- 0 bons, with the exception of a city or town that has already received a ration or foundation selected by the city or town with the right to o grant equal to 100 per cent of the amount the community raised by its enforce the restriction, = surcharge on its real property Ievy. (b) Real property interests acquired under this chapter shall be (1)Only those cities and towns that adopt the maximum surcharge owned and managed by the city or town, but the legislative body may zllallowed s chapter sae eligible to receive additional state d b this shall b liibl i delegate management of such property to the conservation commis- Y monies through the equity and surplus distributions. sion, the historical commission, the board of park commissioners or z (2) If less than 10 per cent of the cities and towns in the common- the housing authority, acquire or, in the case of interests to a wire sites for oaa wealth have accepted sections 4 through 8, inclusive, and imposed future wellhead development by a.water district, a water supply dis- and collected a surcharge on their real property levy, the commis- tact or a fire district.The legislative body may also delegate manage- m sioner may calculate the state grant with only one round of distnbu- ment of such property to a nonprofit organization created under cv tions,or in any other equitable manner. chapter 180 or chapter 203. `r 0) After distributing the trust fund in accordance with this section, Section 14. The community preservation committee shall keep a m the commissioner may keep any remaining funds in the trust for dis- full and accurate account of all of its actions,including its recommen- tribution in the following year. dations and the action taken on them and records of all appropnations Section 12. A city or town that accepts sections 4 to 8, inclusive, or expenditures made from the Community Preservation Fund. The tray issue, from time to time, general obligation bonds or notes in committee shall also keep records of any real property interests m anticipation of revenues to be raised pursuant to section 4, the pro- acquired,disposed of or improved by the city or town upon its recom- seeds of which shall be deposited in the Community Preservation mendation, including the names and addresses of the grantors or Fund. Bonds or notes so issued may be at such rates of interest as grantees and the nature of the consideration. The records and u shall be necessary and shall be repaid as soon after such revenues are accounts shall be public records. a collected as is expedient Cities or towns that choose to issue bonds Section 15. Notwithstanding the provisions of any other general or pursuant to this section shall make every effort to limit the adminis- special law to the contrary, every city and town may accept sections 4 r. 14 HOUSE—No.5370 iJu1y 20W) HOUSE—No.5370 15 m m city or town prior to such termination shall.have been fully dis- to 8, inclusive, and may thereupon receive state grants under ° section 11. A city or town that accepts sections 4 to 8, inclusive,shall charged. not be precluded from participating in state grant programs. Section 18. The commissioner of revenue shall have the authority to promulgate rules and regulations to effect the purposes of this State grant programs may include local adoption of this chapter among the criteria for selection of grant recipients. Funds in the chapter. Community Preservation Fund may be made available and used by SECTION 2. Section 9 of chapter 44B of the General haws, the city or town as the local share for state or federal grants upon rec- '" omtraendation of the community preservation committee and the leg- inserted by section 1, shall take effect on September 1, 2000."; and by ro islative body, as provided for in section 6, if such grants and such inserting before the enacting clause the following emergency pre- 0 M re a local sham are used in a manner consistent with the recommendations amble: m "when°as, The deferred operation of this act would tend to defeat M of the community preservation committee. its u ose, which is to authorize forthwith municipalities to establish 00 Section 16_ (a) A person who, without permission, knowingly car- p p In ries away or steals, mutilates, destroys, damages, causes to be dam- a Community Preservation Fund, therefore it is hereby declared to be aged or cuts any tree, shrub, grass or any other portion of real an emergency law, necessary for the immediate preservation of the public convenience."; and that the Senate concur in the further property purchased by a city or town with funds derived from this chapter shall be liable to the city or town in tort for such actions. amendments- chapter Damages, including punitive damages for willful or wanton violation of this chapter or any rule or regulation issued or adopted 0 hereunder, may be recovered in a civil action brought by the city or Mtown or, upon request of the city or town,by the attorney general.The = city or town or,upon request of the city or town,the attorney general, a� may bring an action for injunctive relief against any person violating Z this chapter or any rule or regulation issued hereunder. The superior Y court shall have jurisdiction to enjoin violations, to award damages z and to grant such further relief as it may deem appropriate. M ( c) Any damages, penalties, costs or interest thereon recovered a pursuant to this section shall be deposited into the Community p4 Preservation Fund of the city or town in which the violation occurred. M Section 17_ (a) At any time after imposition of the surcharge, the It legislative body may approve and the voters may accept an amend- ment to the amount and computation of the surcharge, or to the w amount of exemption or exemptions, in the same manner and within D the limitations set forth in this chapter_ ~ (b) At any titre after the expiration of five years after the date on m which sections 4 to 8, inclusive, have been accepted in a city or town, said sections may be revoked in the same manner as they were accepted by such city or town, but the surcharge imposed under u section 4 shall remain in effect in any such city or town, with respect a to unpaid taxes on past transactions and with respect to taxes due on future transactions, until all contractual obligations incurred by the This Domaww Has aftn Priwo on look RacTded Paper. sy TOWN OF COHASSET BOARD OF SELECTMEN a 41 Highland Avenue Tel: (781)383-4105 > onAsseT Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: August 8, 2000 A. Department of Housing and Community Development 's notice of funding availability—Summer 2000. B. Letter from David Tordoff, On-Scene Coordinator,Emergency Response Section, United States Environmental Protection Agency—Region 1 —New England, re NPDES permit exclusion for construction of Sewer Line—Main Street. C. Copy of letter from Domenic Tutela, P.E., Tutela Engineering Associates, Inc.,to Karen Kirk Adams, Chief Permits and Enforcement Section,New England District Corps of Engineers, re Cohasset Cove. D. Letter from Susan King, Regional Government Affairs Manager, SEMASS, re Massachusetts Technology Collaborative Municipal Grant Process., enclosing authorization form for grant monies. E. Memorandum from James Hartnett, Jr.,Personnel Administrator, Mass Executive Office for Administration and Finance, Human Resources Division, re job titles added to ConTest Program. F. Planning Board's notice of public hearing for a definitive subdivision plan at 308 Beechwood Street—Dustin E. Wheelwright. G. Letter from Jeffrey Siena, Loss Control Manager, re Loss Control Grant Program, with enclosures. H. Minutes of T.RLA.D. meeting of July 26, 2000. I. Massachusetts Municipal Association—MMA Action Alert #11: August 1, 2000 —Legislature Restores Ch. 90 to $150 Million. J. Memo from Joseph DiVito, Jr., Treasurer-Collector,re change of bank for turnovers. jds8800 rf MINUTES - MEETING OF BOARD OF SELECTMEN August 8, 2000 Selectmen present: Merle S. Brown Frederick R. Koed Michael H. Sullivan Others present: Mary Anne McKenna - Candidate for State Rep. Eric Stenfors - Eclectic Dining, Inc. Linda Shropshire Patience G. Towle - Library Trustee Richard J. Silvia Richard Collins - Cohasset Mariner Lisa Campanelli - Patriot Ledger Mark W. Haddad - Town Manager Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m. by Vice Chairman Koed, Call to order who acted as Chairman in the absence of Mr. Callahan. Mrs. McMorris was absent also. The Town Manager discussed items in the weekly mail packet: Mail packet He referred to a letter to Lou Russo of MediaOne relating to renovations under way in the Selectmen's office. He said a camera and a new rug have yet to be installed. MediaOne will be sending a check for $15, 000 to pay for the work done thus far. He commended the Maintenance Department for the quality of their work. At the last meeting he mentioned a proposal from Leah Roy for the use Proposal for of the back section of the old Osgood School as a Children's Museum. establ. of He said Linda Shropshire is present to discuss the proposal. Children's Museum Mr. Haddad also mentioned that there is to be a Senior Housing Committee meeting tomorrow morning at which the use of the property for senior housing will be discussed. He said the Selectmen are going to have to make a decision concerning the direction the Board wants to take in connection with the two proposals. The Acting Chairman asked Ms. Shropshire to explain the proposal to establish a Children's Museum. Ms. Shropshire said there are about 6, 000 square feet available in back of where the proposed library is to go. The focus is to have interactive activities for children, focusing on ages two through eight years. She explained the functions planned, adding that it is hoped the project will also attract people from surrounding towns. She said it is proposed to put $1, 000, 000 into the space and it will be run by a non-profit organization. Mr. Haddad said it would be necessary to have Town Meeting approve the proposal and to have a special Act of the state Legislature to make the proposed museum possible. 60 MINUTES - MEETING OF BOARD OF SELECTMEN August 8, 2000 Page 2 Ms. Shropshire said they would like to have the proposal assessed promptly because of the Library's timetable. She explained the structural changes planned for the building, the fund-raising process, and the staffing plan. Mr. Haddad said a request for proposals would be required, as well as fulfilling the requirements of a 30B procurement process before anything is done. Also, the final proposal would have to be brought to Town Meeting for approval. Ms. Towle commented on the status of the proposed new library at the Proposal for old Osgood School, stating that the Library has received a two-fold new library report regarding fund raising. They are committed to raise $700, 000 discussed and are over halfway there. She said on July 31 the state finalized library construction funding and authorized a $30, 000 administration plan through the non-legislative process. library construction funds up to $12, 000, 000 were approved. Ms. Towle said this means that the Library may now send a letter of tender of its application. She said the construction grant application is due Thursday, January 18, 2001, and the Library would like to be able to apply. They would also like to have some indication of what the remaining space is going to be used for before January 18. Ms. Towle said Cohasset does not rate well in terms of need, and it is understood that with the problems of rating the applications, Cohasset' s application would be low in the first round of funding. Other libraries will apply at the same time. Mr. Haddad said the designing of the new library has been done and funding has been passed by Town Meeting. The Town' s commitment is there and the project is ready to go forward. Ms. Towle said the state has already looked at the plans informally. The final piece of what they hope to accomplish is to see that there is a library enhancing project planned for the back section of the building, if possible. She added that even if the library proposal is placed on a waiting list, they would only be waiting for funding and not approval, and it would be possible to go to Town Meeting and ask to have the cash flow funded, to be returned by the state at a later time. Mr. Haddad said the matter will be put on the agenda for a future meeting. He said he would need thirty days to prepare a request for proposals for the whole process. Mr. Sullivan suggested that a formal presentation be scheduled for the first week in September so as not to run out of time. Setting a date for the fall Town Meeting was discussed. Mr. Haddad suggested October 16 or October 23 . Mr. Haddad resumed discussion of items in the mail packet: 6/ MINUTES - MEETING OF BOARD OF SELECTMEN August 8, 2000 Page 3 Item #1. Special Olympics Massachusetts fund-raiser Mail packet items (resumed) He asked the Board to endorse the request of the Special Olympics committee concerning its Recycle for Gold program. Motion of Mr. Sullivan to issue a public endorsement of the program. Vote to endorse Spec. Olympics Second by Mr. Brown. fund-raiser Vote 3 - 0 in favor, none opposed. Items #5 and #6. Old Colony Greenbush Rail Project A letter was written to Secretary Kevin Sullivan in June. Following the last meeting of the Board there was a response from Mr. Sullivan stating that he is going to diligently continue negotiations with the Town and will provide weekly updates. The Section 106 hearing is moving forward. A draft Memorandum of Agreement was received today. A meeting has taken place regarding the James Brook drainage and an additional meeting is planned with Secretary Sullivan and the Governor. Senator Hedlund said that meeting will go forward, but no date has been set. He will keep the Board informed. Item #8. Offer of Peter Roy to spruce uu Harbor area Mr. Brown said he has no problem with the offer, except for colors. Mr. Sullivan said the first offer by the Roys is very much appreciated and colors were not mentioned at the time. Some of the colors have now been changed and a real issue with people is to make the improvements look like Town property and not be connected with the Roys' property. He suggested writing a letter to the Roys thanking them for sprucing up the Harbor area and communicating further with them about the colors. Ms. Shropshire presented to the Board photographs of the Harbor area and eleven letters from people expressing their appreciation for the improvements made. Item #10. Letter from Cohasset Revitalization Corp There is some confusion about the makeup of the Town' s representation. He asked if Mr. Rizzo should be brought back before the Board for further discussion. Mr. Sullivan said he thinks the matter should be moved forward and have everyone understand it is a joint private/ public venture in which the public will have a chance to participate before anything is done. Mr. Brown said the corporation' s office is open on Elm Street and everyone is invited to go in and ask questions. �2 MINUTES - MEETING OF BOARD OF SELECTMEN August 8, 2000 Page 4 Mr. Haddad said he would schedule Dean Rizzo for the next Board meeting. Mr. Haddad presented his Weekly Report: Item #2 . Hiring of Town Planner Phil Lemnios, Town Manager of Hull, and he have offered the position of Town Planner to Elizabeth Harrington of Hingham. He considers this a good way to share resources with another community, and because of combining the funding, a better qualified person was hired. Her starting date is September 5. She will split her time between the two towns at twenty hours per week for each. He asked the Board to waive the fifteen-day review period. He said the new Planner' s starting salary is $42, 000, to be shared equally between the two towns. Payment is to be administered by Cohasset and Hull will reimburse its portion of the cost to the Town. Motion of Mr. Brown to waive the fifteen-day review period for the Vote to hiring of Elizabeth Harrington as shared Town Planner with the Town waive review of Hull. period re Town Planner Second by Mr. Sullivan. Vote 3 - 0 in favor, none opposed. Mr. Haddad said he would like to have Ms. Harrington work first with the Planning Board. Thereafter, she will start working with the Growth and Development Committee. It is understood that every Wednesday night she will be working with one or the other Planning Boards in each town. An application for change of manager of Eclectic Dining, Inc. , d/b/a Approval of Atlantica, was considered. Mr. Eric Stenfors, the applicant, was change of present. Mr. Haddad said Chief Noonan is recommending Mr. Stenfors mgr. , Atlan- and he is TIPS trained. The Board questioned the applicant as to his tica qualifications. Motion of Mr. Sullivan to approve the change of manager as recommended. Second by Mr. Brown. Vote 3 - 0 in favor, none opposed. Item #3 . Southeastern Mass. Vision 2020 Draft Mayflower Compact A copy of the document was included in the packet this week as requested for the Board's consideration and he is seeking the Board's endorsement. 63 MINUTES - MEETING OF BOARD OF SELECTMEN August 8, 2000 Page 5 Motion of Mr. Sullivan to endorse the Compact. Vote to endorse Vision 2020 Second by Mr. Brown. Mayflower Com- pact Vote 3 - 0 in favor, none opposed. Mr. Haddad said the Compact will be prepared in final form for the Board' s signatures. Item 44 . Community Preservation Act When the Act reached the Governor's desk he did not like the $20 assessment on real estate taxes outside of Proposition 2 1/2. The Governor asked to have the amount lowered to $5 or $10, but the Legislature had by then recessed for the summer. He believes the bill will come up again next year. Item 47. Repair of Route 228 culvert The culvert is located on the Hingham, Hull and Cohasset border. No one wants to claim it. The D.P.W. Superintendent will check with Mass Highway about it. Discussion concerning setting a date for the fall Town Meeting was Discussion re resumed. Mr. Haddad asked for the date of October 23 . He said there date of fall were matters put off at the Annual Town Meeting, among which were the Town Meeting schools and other Town matters. He said the state has given the Town more money, but designated some of it to offset METRO costs. He wants to look at the budget appropriated at Annual Town Meeting to make sure all departments are comfortable. He added that the Maintenance Department is doing a great job and the money appropriated to that department will be sufficient to get through the year. He wants to bring back a revised budget to the Board after revenue projects are in line and he has an opportunity to sit down with department heads. Mr. Silvia said the Maintenance Department should be handled apart from the schools because the schools use the money appropriated for other purposes. He also asked about maintenance of town vehicles. Mr. Haddad said sewer betterment and sewer use charges should be considered. He said it will be necessary to sit down with the Sewer Commission and work on its budget. The completion schedule is off by about three months. He said this is the first year the sewer project was to be self-sufficient. Mr. Haddad said he will bring an amended budget back before the Board along with a final Town Meeting date. Approval of the minutes of meeting of July 25, 2000, were postponed Postponement to the next meeting of the Board, only one member present tonight of approval having been present at that meeting. of mins. of 7/25/00 L/ MINUTES - MEETING OF BOARD OF SELECTMEN August 8, 2000 Page 6 The Selectmen commented on various matters. Selectmen's comments Mr. Brown discussed the removal of rocks placed by property owners on Town property. He said homeowners whose rocks have been removed are threatening to sue. He suggested that a letter be sent. Mr. Koed asked to have the newspapers make the public aware of the problem. He discussed possible damage to cars for which the Town could be held liable. Mr. Brown said he would have no problem with reflectors being put up, but he considers the rocks to be dangerous. The decision was left for Mr. Haddad' s recommendation. Mr. Koed said he had a call about the accumulation of trash in the Village areas on Saturdays and Sundays. Mr. Haddad said the D.P.W. picks up trash there on Fridays and Mondays. He suggested that another trash barrel might be made available or that the D.P.W. come late on Friday instead of in the morning. Mr. Koed said a fifty-five gallon barrel could be placed in the area into which the merchants could put the overflow until the trash is picked up on Monday. Mr. Koed called for public and press comment at 8 :25 p.m. Press/public Mr. Collins, reporter for the Mariner, inquired about the progress of the cleanup of an oil spill on South Main Street. Mr. Haddad said the contaminated material was taken out of the ground and clean fill was put in. The cleanup process took longer than anticipated and the street was closed while the work was going on. The road is now open, but he said there is still more work to be done. He remarked that the whole sewer project has to be completed by the end of September. Motion of Mr. Brown to adjourn. Adjourn Second by Mr. Sullivan. Vote 3 - 0 in favor, none opposed. The meeting was adjourned at 8:31 p.m. APPROVED: DATE: Town Manager 6Y TOWN OF COHASSET � BOARD OF SELECTMEN o 41 Highland Avenue Tel: (781)383-4105 o„„SSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: August 1, 2000 A. The Newsletter of the Metropolitan Area Planning Council—Summer 2000. B. Copy of letter from Daniel Coughlin,P.E.,Tutela Engineering Associates,Inc.,to David Tordolf, Emergency Permitting Division, US EPA,re municipal sewer project—dewatering operations with contaminated groundwater. C. Massachusetts Municipal Association—MMA Action—Alert#10—Gov.Reviews FY01 Budget Bill This Week. D. Letter from Peter Webber, Commissioner,Mass Executive Office of Environmental Affairs, Department of Environmental Management, announcing another round of Urban Forest Planning and Education grants for state fiscal year 2001. E. Copy of letter from Mass Executive Office of Environmental Affairs,Department of Environmental Protection,to Town of Cohasset c/o Peter Williams,Hingham,MA,re Waterways License Application requesting authorization to perform certain activities in state waterways. F. Copy of letter from Stuart D.Clark,P.E.,J. D'Amico, Inc.,to Daniel Coughlin,P.E.,Tutela Engineering Associates,Inc.,re Phase II Sewers—South Main Street—groundwater treatment system. G. Copy of letter from Paul D'Amico,P.E.,J.D'Amico,Inc.,to Daniel Coughlin,P.E.,Tutela Engineering Associates,Inc.,attaching a proposal from Green Environmental re South Main Street— groundwater treatment system. H. Zoning Board of Appeals'notice of public hearing on an application for a Special Permit at 344 North Main Street—Charles Lindgren. I. Letter from Lorri Gibbons complaining about Peter Roy's painting at the Harbor. J. Copy of letter from Ann Musto to Brian Noonan complaining about an off-duty officer,Mr. DeSilva,and a confrontation with her son Drew. K. Mark Haddad's letter to Jason Burtner,CPR Grant Coordinator,Massachusetts Coastal Zone Management,re Straits Pond Watershed Association,CPR Grant Application. L. Copy of letter from Mary Snow,Department of Public Works,to Gail Farrell,Chief Procurement Officer,County of Norfolk,re South Shore Purchasing Group. C Q O TOWN OF COHASSET W ' BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 r o„„uET " Cohasset, Massachusetts 02025 Fax:(781)383-7087 AGENDA BOARD OF SELECTMEN MEETING TUESDAY. AUGUST 22, 2000 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Mass Electric - Pole Hearings 8:05 P.M. Various Residents - Greenbush Line 8:30 P.M. Dean Rizzo - Revitalization Corp. Update 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment 6' TOWN OF COHASSET BOARD OF SELECTMEN 0 41 Highland Avenue Tel: (781)383-4105 onAsseT Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Weekly Report Date: August 22, 2000 1. Scheduled on Tuesday's Agenda are several items. First, the Board will need to conduct two pole hearings for Massachusetts Electric. Mass Electric is looking to located and maintain underground cables at 41 Jerusalem Road and place a pole at 202 Jerusalem Road. All pertinent materials are contained with the Agenda. Second, at the request of Selectman McMorris, I have invited to the Board's meeting the residents who expressed concern over the Town's negotiating position with the MBTA. For your information, I have enclosed another copy of their letter with the Agenda. Finally, as requested by the Board, I have invited Dean Rizzo to the meeting to discuss the relationship between the Town and the Cohasset Revitalization Corporation. I have also asked our new Town Planner Elizabeth Harrington to come to the meeting to meet the Board. 2. In your last meeting mail packet, there was a letter from Lance Norris, of Norfolk Road, who is interested in serving on the Commission on Disabilities. For the past year or so, this committee has not met and the past chairman, Francis Andrews, indicated that the Commission had been dissolved. There is no record of the Board ever dissolving this Commission. I have been unable to speak directly with Francis Andrews and have been playing telephone tag with her. However, with the new renovations going forward at the Middle High School and Deer Hill Elementary School, I believe the Disabilities Commission can play an important role. Therefore, I believe the Board should reconstitute this Commission and appoint new members, including Mr. Norris. We can discuss this further at Tuesday's meeting. 3. I have spoken to Harold Litchfield about the trash problem we are having in the Village. We have decided that the best way to resolve this problem is to have the trash picked up on Saturdays. As you are aware, this will require overtime to accomplish. Harold has estimated that the overtime cost would be approximately $4,300.00. If the Board agrees to this method, .I would like to place an article on the warrant to fund the required overtime this fiscal year. Please let me know the pleasure of the Board. �9 BOARD OF SELECTMEN WEEKLY REPORT August 22, 2000 page two 4. I have spoken with the Town Moderator and the Town Clerk and both of them have endorsed the proposed Special Town Meeting date of October 23, 2000. I would propose that the Board officially call for the meeting at your September 12, 2000 meeting and close the Warrant on September 19, 2000. By discussing the date now, this will give Citizens advance notice of the meeting so that anyone wishing to place a Citizens' Petition Article on the Warrant will have enough time to gather the necessary 100 signatures. This date should also give other departments and me enough time to begin preparing articles for inclusion on the warrant. We can discuss this further at Tuesday's meeting. 5. The Senior Housing Committee met two weeks ago to discuss the potential of utilizing the rear wing of the Old Osgood School for Senior Housing. A representative from South Shore Housing Development Corporation was present and discussed the potential with the Committee. He is in the process of reviewing its potential and hopes to get back to the Committee shortly. As soon as I receive a recommendation from the Senior Housing Committee I will bring it to the Board. If the Board is planning on putting out and RFP for ultimate approval at the Fall Special Town Meeting, the Board needs to make a decision as soon as possible so that I can prepare and solicit proposals. 6. Enclosed for the Board's approval are the minutes from the last two meetings. MWH/rjb enclosures Ta MINUTES —MEETING OF BOARD OF SELECTMAN August 22, 2000 Selectman present: Merle S. Brown Thomas J. Callahan Frederick R. Koed Michael H. Sullivan Others present: Lisa - Patriot Ledger Richard Collins—Cohasset Mariner Elizabeth Harrington—Cohasset Town Planner Mark W. Haddad—Town Manager Tara N. Tradd—Recording Secretary The meeting was called to order at 7:30 P.M., Chairman Callahan presiding. Selectman McMorris and Administrative Secretary Studley were not present. Motion of Chairman Callahan moved to approve the minutes of July 25, 2000 and August 8, 2000. Seconded by Selectman Brown. Vote 4—0 in favor, none opposed. The Town Manager reviewed certain items in the mail packet: Consent Agenda—No Action Needed. Mass Electric—Pole Hearing—Jim Hucksley, Mass. Electric present. Mass. Electric is looking to locate and maintain underground cables at 41 Jerusalem Road and place a pole at 202 Jerusalem Road. Callahan moved to approve the installation of a pole at 202 Jerusalem Road; Koed seconded vote 4—0 in favor none opposed. Brown moved to approve the maintenance work at 41 Jerusalem Road. Callahan seconded vote carried 4—0 in favor none opposed. Town Managers Report: Item#2 Lance Norris of Norfolk Road, is interested in serving on the Commission on Disabilities. The Commission has been inactive for about a year now and Lance would like the Selectman to reinstate the Commission and appoint new members. Brown moved to reconstitute the Commission on Disabilities; Callahan seconded vote carried 4—0 in favor none opposed. Item #3 There has been an ongoing trash problem in the Village. Haddad has discussed this problem with Harold Litchfield and have decided that the best way to resolve this problem is to have the trash picked up on Saturday s. In order to accomplish this overtime pay will be required. Litchfield has estimated that the overtime cost would be approximately$4,300.00. Callahan and Sullivan recommend that more barrels be placed around the Village. Brown recommends asking the storeowner to dispose of the trash. Haddad to speak with store managers. Item#4 The Town Moderator and the Town Clerk have endorsed the proposed Special Town Meeting date of October 23, 2000. Haddad recommends that at the Selectmen's 7/ next meeting on September 12, 2000 they officially call for the meeting and close the Warrant on September 19, 2000. No objections were noted. Item#5 The Senior Housing Committee met two weeks ago to discuss the potential of utilizing the rear wing of the Old Osgood School for Senior Housing. A representative from South Shore Housing Development Corporation was present and discussed the potential with the Committee. As soon as Haddad receives a recommendation from the Senior Housing Committee, Haddad will bring it before the Selectman in order for the Selectman to make its decision. Final approval will be done at the Fall Special Town Meeting. —No Action. Various Residents— Greenbush Discussion—Cancelled Selectman Comment Period: The Board met Elizabeth Harrington, Cohasset's New Town Planner Water Discoloration Selectman Sullivan commented on the discoloration of Cohasset's water and would like to know when is it going to clear up. McNabb has informed Haddad that due to the sewer construction the contractor forgot to reopen a closed water pipe valve at the end of Pond and Spring Street. McNabb to release a press release. Cleanout is available at the water department to remove the rust, out of the pipes. This should resolve the water discoloration problem. Dean Rizzo—Cohasset Revitalization Corp. (CRC) Update—Dean Rizzo is the director of the newly formed non-profit group CRC, CRC was created to take the ongoing village renovation efforts and to bring the village to its next level. The CRC through private grants and donations will be able to develop a private entity to help out with the design for the village and harbor area. The CRC's private/public partnership office will be open on a daily basis where plans will be available for review to the public. The CRC's goal is not to turn the Cohasset Village into a tourist site the intention is to beautify the village with the essentials such as new sidewalks and streets. Rizzo hopes to hold more public information sessions in the fall, with hopes to begin the official design process. The Selectman discussed the development of a town-appointed board to act as a liaison to work with the CRC and to keep the Selectman updated on its progress. Gravel Pits, North Main Street/ Little League Field Area The contractor for the Sewer project have been using the gravel pits off of North Main Street as a site to store dirt, sand and other construction materials. Responding to numerous complaints from residents in that area regarding the start time of 6:30 am on Saturday mornings. Mark Haddad has given the contractor a final warning that they must abide by the Towns bylaws, and not begin before 7:00 am on weekdays. They are not allowed to work there on Saturday, Sundays or holidays. Selectmen's Office Closed The Selectman's office will be closed on August 28, 2000 in order for the office's new carpet to be installed. 7? Government Island Study Committee—(GISC) At their last meeting on August 10`h, the GISC voted to request that this committee be notified of any changes, additions, deletions, proposal, and the like that arise during Selectman meetings. The Committee was formed to serve in an advisory capacity to the Board of Selectman Koed and Sullivan would like to invite the GISC to a Selectman's meeting to bring the Selectman up to speed on what the GISC is doing. Route 3A and Sohier Street Island Selectman agreed to allow Don Staszko to maintain the island at the intersection of Route 3A and Sohier Street. Adjourned 9:10PM Attest: Date: 73 TOWN OF COHASSET o BOARD OF SELECTMEN _ - 41 Highland Avenue Tel: (781)383-4105 r onAsseT Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: August 22, 2000 A. Memorandum from Commonwealth of Mass,Department of Education,Department of Revenue, re school district reporting requirements., B. Zoning Board of Appeals'notice of public hearing on an application for a Special Permit and Variance at 95 Elm Street—Carolyn Sammons. C. Zoning Board of Appeals'notice of public hearing on an application for a Special Permit at 38/40 Parker Ave.—Cohasset Lobster Lab. D. Zoning Board of Appeals' decision regarding the application for a Special Permit to alter a dwelling and repair a septic system at 53 Bow Street—Vincent and Hilda Waldron. E. Certified mail notice to abutters re 253 North Main Street— repair of a septic system-Casey and Kelli Gildea. F. Copy of letter from Gordon Stevenson to Gerd Ordelheide,re parking in village. G. Letter from Jeffrey Siena,Loss Control Manager,MIIA—announcement of new claims handling procedures. H. Youth Resources Committee agenda for meeting of September 5,2000. 1. Memorandum from Astrid Glynn,Deputy Secretary for Multimodal Transportation,Mass Executive Office of Transportation and Construction,re TY2001 water transportation capital funding. J. William Lawless,P.E.,Chief,Regulatory Branch,Construction-Operations Division,Department of the Army,Corps of Engineers—Regulatory Program Monthly Report. K. Copy of letter from Michael Tirrell,Chief Fire Warden,Mass Executive Office of Environmental Affairs,Department of Environmental Management,to Chief Roger Lincoln,Cohasset Fire Dept.,re funding available through the Title IV Volunteer Fire Assistance Program(VFA). L. Copy of letter from R.E. Martin,Jr.The Goodale Company,to Cohasset Revitalization Corporation,re Cohasset Village Design Workshop. M. Senior Housing Committee's minutes of meeting of August 9,2000. N. Letter from Stephen McGrail,Director,EMA,ass Executive Office of Public Safety—invitation to attend EM2000,the Statewide Emergency Management Conference to be held on 11/29 and 11/30,2000. 741 Mail Summary August 22,2000 Page 2 O. Bulletin from Joseph Chessey,Jr.,Deputy Commissioner,Massachusetts Department of Revenue, Division of Local Services,re seminar"What's New in Municipal Law",September 29,2000 P. T.M.Seger Claim Service,Inc.—Notice of casualty loss to building—Richard W.and Babette B. Strecker. Q. Certified Mail Notice from Rosano Davis&Spath to abutters re 253 North Main Street—Casey& Kelli Gildea,sewage disposal system adjacent to wetland. R. Copy of letter from Jane McManus,Senior Associate,T.D.C.,to Dean Rizzo,Cohasset Revitalization Corporation -consulting firm. S. Certified Mail Notice from Ross Engineering Co.To abutters under Mass Wetlands Protection Act —42 Arrowwood Drive,John F. Dolan,Jr. 7S, TOWN OF COHASSET '1 BOARD OF SELECTMEN o' 41 Highland Avenue Tel: (781)383-4105 o„„SSE1 Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: August 15, 2000 A. Memorandum from Department of Housing&Community Development. Reminder of notice of intent to apply for FFY 2000 HDSP funds. B. Copy of letter form Peter Williams,P.E.,Project Manager,Nucci Vine Associates,to Greg Penta, Senior Project Manager,New England District Corps of Engineers,re float and pier reconstruction project, Cohasset Harbor. C. Copy of letter from Bruce Wait,Murphy&Wait,P.C. Notice of Planning Board's meeting for August 16,re Definitive Subdivision Plan and Special Permit—Ox Bow Lane,off Beechwood Street. D. Letter from Alexander Bardow,P.E., Bridge Engineer,Mass Highway,re bridge inspection. E. Copy of letter from John Weber,Assistant Boston Harbor Regional Coordinator,Mass Executive Office of Environmental Affairs,Office of Coastal Zone Management, to Jim Shipsky,Open Space and Recreation Committee,c/o Conservation Commission,re site visit observations. F. Mass Department of Telecommunications and Energy,Cable Television Division—Cable Bulletin 00-2 August 4,2000—Rate and Programming Notices. G. Letter from Ruth DeLay,re Peter Roy Harbor beautification. H. Memorandum from David Driscoll,Commissioner of Education,Mass Department of Education, re final FY01 Chapter 70 aid and spending requirements. I. Letter from James Hartnett,Jr.,Personnel Administrator,Mass Executive Office for Administration and Finance,Human Resources Division,re in-service medical and physical fitness standards regulations. J. Letter from Robert Kelley,Jr.,District Treasurer,South Shore Regional School District Committee,re School District assessment for FY01 -$54,447.00,July 1,2000 through June 30,2001. K. Copy of letter from James Lennon,to Dan Coughlin,Tutela Engineering Associates,re claim for damages,with enclosures. L. J.E. Sverdrup—for review and comments: 1 copy(3 volumes)Consolidated Effects&Mitigation Report,August 2,2000,and I copy Draft Memorandum of Agreement. M. J.E. Sverdrup— I copy Interim Report—additional Archaeological Reconnaissance and Intensive Surveys and Archaeological Site Examinations,July 2000. Mail Summary August 15, 1000 Page 2. N. Letter from Geoffrey Beckwith,Executive Director,Massachusetts Municipal Association,re invoice for the Town of Cohasset's membership in the Masschusetts Municipal Association for Fiscal 2001,which began on July 1,2000. 3 �" si 4 O TOWN OF COHASSET o ,,1`; BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 o„ SSE T Cohasset, Massachusetts 02025 Fax:(781)383-7097 AGENDA BOARD OF SELECTMEN MEETING TUESDA Y, SEPTEMBER 12, 2000 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period Q 8:00 P.M. Glenn Pratt - Cemetery Expansion 8: 15 P.M. Government Island Study Committee 8:30 P.M. Recycling Regulations - Public Hearing 9:00 P.M. Logan Airport New Runway - Discussion 9: 15 P.M. Consent Agenda - No action required 9:20 P.M. Minutes Approval 9:25 P.M. Miscellaneous 9:30 P.M. Adjournment �9 TOWN OF COHASSET o .r BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 o„ASSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 w _ ,i1 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Weekly Report Date: September 12, 2000 1. Scheduled on Tuesday night's Agenda are several items. First, Glen Pratt of the Cemetery Study Committee will be present to update the Board on the proposed expansion of the Woodside Cemetery. All the necessary permits have been secured and the Committee is ready to move forward with the actual construction. Second, as requested at your last meeting, I have invited Ham Tewksbury of the Government Island Study Committee to the meeting to discuss the future of that Committee. Third, I have scheduled a public hearing for the Board to consider adoption of rules and regulations for commercial and residential recycling collection. Enclosed with the Agenda are the proposed regulations as developed by the Recycling Committee. These regs have been reviewed by Town Counsel and changed to reflect his comments. All trash haulers and the Board of Health have been invited to the meeting. Finally, Eric Oddliefson will be present, along with representatives from the Towns of Hull and Hingham, to discuss their opposition to the proposed runway expansion at Logan Airport. 2. Senator Hedlund has informed me that the requested meeting with Governor Cellucci to discuss the proposed restoration of the Greenbush Line by the MBTA has been set for Tuesday, September 19, 2000, at 11:45 A.M. in the Governor's Office. Representatives from the Towns of Cohasset, Scituate, Weymouth, and Braintree have been invited to the meeting. Due to the number of communities invited, it has been requested that attendance be kept to three representatives from each town. The Board needs to decide who will represent Cohasset at the meeting. 3. As discussed at your last meeting, I have scheduled time at your September 19, 2000, meeting to discuss the future of the Gravel Yard on North Main Street and the proposal to permanently fill the area with the clean fill removed in conjunction with the Middle/High School renovation project. I have already notified a couple of the abutters in writing of the hearing, and plan on notifying more abutters prior to the meeting. Please let me know if there is anyone else you would like informed of the meeting. go BOARD OF SELECTMEN WEEKLY REPORT September 12, 2000 page two 4. I would ask that the Board call for a Special Town Meeting to be held on Monday, October 23, 2000, at 7:00 P.M. in the Cohasset High School Auditorium. I would ask that you close the Warrant on Tuesday, September 19, 2000, at 4:00 P.M. I have already notified all Departments of the potential of the meeting and have received several articles at this point. I will have a preliminary draft of the Warrant for the Board's review at Tuesday's meeting. In addition, enclosed in the mail packet is a memorandum to the Board from me updating the Board on the FY 2001 Operating Budget and various financial proposals for the Special Town Meeting. We can discuss this further at Tuesday's meeting. 5. With the Board calling for a Special Town Meeting on October 23, 2000, time is running out for me to put out a Request for Proposal for the future use of the 1929 Wing of the Old Osgood School. As you will recall, the Library Trustees have requested that a final determination be made as soon as possible so that they can finalize their Grant Application to the state by January, 2001. To that end, I need the Board to make a final decision as soon as possible. The Board has already received the proposal from Leah Roy for a Children's Discovery Museum and were waiting for a proposal from the Senior Housing Committee for senior housing at this location. I have spoken with members of the Senior Housing Committee and requested that they provide the Board with their recommendation by Tuesday's meeting. Depending on their recommendation, I will be prepared to develop and advertise an RFP as soon as possible so that the October 23, 2000 meeting can act on a final use for the 1929 wing. 6. I have met with Harold Litchfield and Patsy Dean to discuss the new pole location on Jerusalem Road as proposed by Massachusetts Electric at your last meeting. After visiting the location, it is our opinion that the maximum distance the pole can be moved without impacting Ms. Dean's property is eight (8') feet and not the twenty (20') feet originally requested. I have forwarded this information to Massachusetts Electric and have informed them that this is our final decision. I have not yet heard back from Massachusetts Electric. I will continue to keep the Board informed of the final outcome of this matter. BOARD OF SELECTMEN WEEKLY REPORT September 12, 2000 page three 7. I have notified the Planning Board, Historical Commission and Growth and Development Committee of the newly formed Revitalization Committee and requested that they provide me with the name of their representative to serve on the Committee. As of the writing of this report, I have yet to hear from any of these committees. I plan on contacting them again prior to the meeting and will update the Board at that time. 8. Now that the summer is over, I would propose the following meeting schedule for the Board that will take you through the end of the year: Tuesday, September 12, 2000 Regularly Scheduled Meeting. Tuesday, September 19, 2000 Regularly Scheduled Meeting. Tuesday, September 26, 2000 No Meeting. Tuesday, October 3, 2000 Regularly Scheduled Meeting. Tuesday, October 10, 2000 No Meeting (Columbus Day). Tuesday, October 17, 2000 Regularly Scheduled Meeting. Monday, October 23, 2000 Special Town Meeting. Monday, October 30, 2000 Regularly Scheduled Meeting. Tuesday, November 7, 2000 No Meeting (Election Day) Tuesday, November 14, 2000 Regularly Scheduled Meeting. Tuesday, November 21, 2000 Regularly Scheduled Meeting. Tuesday, November 28, 2000 No Meeting. Tuesday, December 5, 2000 Regularly Scheduled Meeting. Tuesday, December 12, 2000 No Meeting. Tuesday, December 19, 2000 Regularly Scheduled Meeting. Tuesday, December 26, 2000 No Meeting. Tuesday, January 2, 2001 No Meeting. Tuesday, January 9, 2001 Regularly Scheduled Meeting. Please let me know if this schedule is acceptable to the Board. 9. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb Fr z jds 9 12 00 MINUTES - MEETING OF BOARD OF SELECTMEN September 12, 2000 Selectmen present: Merle S. Brown Thomas J. Callahan Frederick R. Koed Roseanne M. McMorris Michael H. Sullivan Others present: Joseph A. DiVito, Jr. - Treas. /Collector Thomas L. Gruber - Greenbush Mitigation Raymond J. Kasperowicz Patience G. Towle - Library Trustee Glenn A. Pratt - Cemetery Study Comm. Stephen N. Bobo - Board of Health Margaret S. Chapman " " Joseph R. Godzik - Health Agent Joseph S. Laugelle William Wheeler - Waste Mgmt. Russell Field Hamilton W. Tewksbury - Govt. Island Study Comm. Noel A. Ripley - Robert M. Davenport - Constance M. Afshar - " Eric Oddleifson - Jet Noise Task Force Stephen Lathrop - Richard Goldhammer - Richard Collins - Cohasset Mariner Lisa Campanella - Patriot Ledger Mark W. Haddad - Town Manager Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:30 p.m. Vice Chairman Koed Call to order presided during the delayed arrival of Chairman Sullivan. The Town Manager said the Treasurer/Collector is present regarding Redemption of redemption of a tax title taking. The foreclosure took place last tax title September and the taxpayer has a year in which to vacate the decree. Town counsel has advised that the Town has a better chance of being fully reimbursed by not having the matter go to the Land Court. Mr. DiVito requested that the sum of $4, 579. 92 be accepted by the Town for redemption of the tax title to property on Pond Street owned by John D. Murphy. Motion of Mr. Brown to vacate the foreclosure decree for that sum. Second by Mrs. McMorris. Vote 4 - 0 in favor, none opposed. Mr. Callahan came into the meeting room at 7 :32 and assumed the chair. The Town Manager asked the Board for a vote to accept the right-of- Accept right- of-way, Rt. 228 $3 MINUTES - MEETING OF BOARD OF SELECTMEN September 12, 2000 Page 2 way for the Route #228 project at the request of the Town of Hingham. Motion of Mr. Brown to accept the Route #228 right-of-way. Second by Mrs. McMorris. Vote 5 - 0 in favor, none opposed. Mr. Haddad commented on certain items in the mail packet: Item #1. Cohasset Village "Community Workshop" Mail packet The meeting will take place Thursday, September 14, at 7 :30 p.m. in the High School Auditorium. The Selectmen are invited to attend. Item #2 . Resignation from Senior Housing Committee Jane Marsh has resigned from the committee and the Chairman has requested the appointment of Libby Zotos to fill the vacancy. Motion of Mrs McMorris to appoint Libby Zotos to the Senior Housing Committee and to thank Jane Marsh for her representation. ® Second by Nr. Brown. Vote 5 - 0 in favor, none opposed. Item #3 . Offer of Cohasset Revitalization Corp re Village trash Dean Rizzo has suggested joint purchase of two or three 32-gallon trash receptacles for placement in the Village instead of the 55- gallon drum containers, the cost of which is to be split with the merchants. Motion of Mrs. McMorris to look into how many barrels are needed and the cost of same. Second by Mr. Sullivan. Vote 5 - 0 in favor, none opposed. Item #4. Designation of representative to MBTA Advisory Board The Chairman said Louis Eaton has filled this appointment for some time and should be asked if he wishes to continue. Item #5. Resignation from Design Review Board Motion of Mr. Brown to accept the resignation of Gordon S. Hislop Accept resig. from the Design Review Board and to request volunteers to the board. Design Review Board MINUTES - MEETING OF BOARD OF SELECTMEN September 12, 2000 Page 3 Second by Mrs. McMorris. Vote 5 - 0 in favor, none opposed. Item #6 . Reconsideration of license restrictions Red Lion Inn Mr. Brown wanted to hold a public hearing on the matter. Mrs. McMorris said she wanted to examine all the liquor licenses issued in an effort to establish uniform conditions. Mr. Sullivan demurred, on the basis that every license is different. The Town Manager said no license has as many conditions as the Red Lion Inn' s and his understanding is that there is to be another hearing scheduled in October on the license. Item #7. Request for sidewalk on Beechwood Street Roberta Martell has requested that the Board investigate installing a sidewalk on Beechwood Street, from Norman Todd Road to South Main Street. There was discussion. Mr. Haddad said there is no money available for this purpose. Mr. Sullivan said there should be a plan for installation of sidewalks. Mr. Haddad said he would bring the matter back before the Board. Item #8. Notice of new area code numbers from Verizon There has been notice of the introduction of four new area codes in Eastern Massachusetts beginning September 15. Mr. Haddad commented on his Weekly Report: Item #2 . Meeting with Governor re Greenbush Line Senator Hedlund has informed the Board that the meeting with the Governor has been set for Tuesday, September 19, 2000, at 11:45 a.m. , in the Governor's office. Representatives from Cohasset, Scituate, Weymouth and Braintree have been invited. Hingham will have someone attend as well. There are to be two representatives from each town. He suggested sending the Chairman and Mr. Gruber. The Board discussed the agenda for the meeting and who would attend. It was decided that Mr. Callahan, Mr. Sullivan and Mr. Gruber would attend, to meet beforehand in Senator Hedlund's office at 11:00 a.m. , and that the discussion would relate to mitigation issues. Mr. Sullivan, Mr. Callahan and Mr. Brown indicated their opposition to the train. Mr. Koed and Mrs. McMorris indicated their approval. Two previous town meeting votes concerning the train were researched and discussed. The Chairman said the representatives should see how the Governor reacts, after which it might be appropriate to take another ballot vote of the Town. The Town Manager' s report was interrupted at this point to deal with 8S MINUTES - MEETING OF BOARD OF SELECTMEN September 12, 2000 Page 4 agenda items. A proposal for expansion of Woodside Cemetery was discussed. Mr. Proposal for Haddad said all necessary permits have been obtained and Glenn Pratt expansion of will show the Board what the expansion will look like, and indicate Woodside Cem. whether or not the project is ready to go forward. Mr. Haddad said he would like to put an article on the Special Town Meeting warrant for October in order to go out to bid, so that the project may be brought back before the Annual Town Meeting for construction money. Mr. Pratt showed the plan for the proposed expansion plan and explained it. He said it provides for 700 graves and columbarium walls, some in the area and some in the old cemetery, which will accommodate 250, and an opportunity for another 1, 000. It also provides for a memorial garden where urns are interred, but there are to be no markers. In the new section some graves would be restricted to flat markers. Mr. Haddad said the cost will be $50, 000 for the design, and if the loan payback can be spread out over ten years, sale of lots per year would take care of the cost of borrowing. He indicated that an article would be placed on the warrant for Special Town Meeting. Mr. Pratt said a mistake made on a deed in 1991 cut off any frontage Confirm. deed, to the Wolfpit property and Town Meeting voted to give back a small Wolfpit prop. triangular piece. A new deed was drafted and now that the parcel is ready to be conveyed the mistake was discovered and a new deed prepared. He asked the Board to sign a confirmatory deed. The Board members signed a confirmatory deed. Hamilton Tewksbury, Chairman of the Government Island Study Govt. Island Committee, introduced himself and members of his committee. He Study Comm. explained the role of the committee in controlling Government Island, its plans for restoring Beacon Rock to its original use, and their evaluation of the possibilities for use of the island. He also explained the function of the committee and the various projects it has been involved in since its inception. Mr. Tewksbury said concerning their request for communication between the Town Manager and the Board of Selectmen, all they are asking is that when Government Island issues arise that the committee be notified. The original charge to the committee was discussed. Mr. Callahan asked if there is a need to continue the committee as a study committee. Mr. Sullivan said the committee's description of its function is that of a "watchdog" committee, which he thinks is a good one. He said he approves of a group that can be communicated with concerning the island. Mr. Koed agreed. �G MINUTES - MEETING OF BOARD OF SELECTMEN September 12, 2000 Page 5 Mr. Ripley said the various committees have made the island a showplace over a thirty-year period. He thinks the committee should be an advisory group. Mr. Sullivan said the charge the committee should be re-written. Chairman Callahan said his understanding of the committee' s request to address the Board is a chastisement because their advice had not been sought. He asked what the committee would recommend to improve communica-tions. Mr. Tewksbury replied that when Government Island discussions come up the committee would like to be informed. Mr. Brown suggested that the name of the committee be changed to Government Island Advisory Committee and that minutes of their meetings be provided to the Board. Ms. Afshar said there should be protection of the island against too much development. She read the committee's submission to the 1994 Town Report concerning the function of the committee. There was general agreement that the name of the committee should be changed to Government Island Advisory Committee. At 8 :45 m. a public hearing was held on Public hrg. on p• p g proposed rules and regulations for commercial and residential recycling collection in rules and regs. the Town. The Town Manager passed around revised copies of the for comm'l and proposed regulations and pointed out a recent change. He said all resid. recyc- town haulers had been notified. ling collec. Chairman Callahan said Mr. Brown would comment on the proposal and the Board of Health members and citizens of the community would then have a chance to comment. Mr. Brown read the Town bylaw requiring private haulers to recycle. He said the regulations deal with mandatory recycling and he read aloud the list of requirements. He noted that private haulers would have to provide recycling bins at no cost to their customers. Mr. Haddad added that they will also have to report to the Town that they are actually doing the recycling. Mrs. McMorris said her understanding is that the Board of Selectmen and not the Board of Health is going to be responsible for promulgating rules and regulations, as town counsel is of the opinion that it is the responsibility of the Selectmen. Dr. Godzik, Health Agent, commented that the Selectmen would have to issue licenses under the new regulations. He cited a statute that provides that no person shall transport such materials without a license from the Board of Health. It is his opinion that the Board of Health will have to issue licenses as well. Mrs. McMorris said town counsel should be consulted again because all haulers may not be taking recycyling material to the Cohasset RTF. Stephen Bobo, Chairman of the Board of Health, said management and enforcement of the bylaw represents a substantial use of personnel and financial resources. He said most of the trash haulers have been 817 MINUTES - MEETING OF BOARD OF SELECTMEN September 12, 2000 Page 6 before the Board of Health and they believe the bylaw is impossible to implement. He said recycling is a good thing, but to the haulers it represents an impossible burden. Chairman Callahan asked if any of the trash haulers present wanted to speak. Bill Sullivan of Waste Management questioned why haulers could not charge a separate rate for picking up recyclables. He said in Hingham a separate rate is charged for trash and recyclables. He explained how the charges are assessed. Mr. Brown commented that he did not see why the same thing could not be done in Cohasset. Mr. Haddad pointed out that it is impossible to make anyone recycle, and Mrs. McMorris remarked that the hauler is being punished if the customer will not recycle. Mr. Sullivan asked who would police the situation so that any one company would not get hurt. Mr. Koed did not think it was possible. He said if a town wants to recycle it should go out to bid. Mr. Haddad suggested striking out provision (c) under "Licensing Procedure" . Joseph Laugelle was asked to explain how he recycles materials in Cohasset. Mr. Laugelle said he has 57 customers. He picks up newspapers and corrugated paper along with the trash and 85% of his customers recycle. He said he charges one flat rate. He also said there are people who refuse to recycle. He also said his customers separate their trash. Russell Field, a private hauler, said he does not see how the provision is going to be enforced. He explained that he has residential and commercial customers and the residential customers do no recycling. He said if he tried to enforce the requirements his customers would call in another hauler. Mr. Sullivan, Mr. Koed and Mrs. McMorris objected to the regulation on the basis of unenforceability. Mr. Sullivan said it requires the haulers to police the regulation. Margaret Chapman of the Board of Health discussed weight slips, adding that there is no way of weighing recyclables. She questioned if a waste hauler should decide to recycle that he would be capable of handling it. She also said the commercial industry has not been asked to recycle and they are in no way equipped to do this yet. The Town Manager asked that the proposed regulations be turned back to the Recycling Committee to take into consideration what has been discussed this evening. Chairman Callahan encouraged the haulers to provide suggestions in writing. The hearing ended at 9:45 p.m. Proposed construction of a new runway at Logan Airport was discussed New runway, by Eric Oddleifson, who introduced Stephen Lathrop and Richard Gold- Logan Airport [3 MINUTES - MEETING OF BOARD OF SELECTMEN September 12, 2000 Page 7 hammer, members of the Jet Noise Task Force in Hull and Hingham. He explained a proposal for a new runway at Logan Airport which he said is in the hands of a "Blue Ribbon Panel" to review alternatives. He presented an overview of flight patterns planned and how Cohasset might be affected. Mr. Oddleifson passed out material and reviewed it. At the end of the discussion Chairman Callahan said there should be a liaison named from the Board to work with Hull and Hingham. He suggested that names of those interested be submitted to the next meeting of the Board. Motion of Mrs. McMorris to send a letter to Congressman Delahunt, Senators Kerry, Kennedy, Hedlund and Moakley stating that the Board opposes the runway planned at Logan Airport and would like to see its representatives involved in its opposition. The motion was not seconded. The Town Manager resumed discussion of his Weekly Report: Town Mgr. 's Weekly Report Item #3 . Future of Gravel Yard on North Main Street (resumed) Discussion has been scheduled for the Board's meeting of September 19. Letters have been sent to all abutters. Mr. Sullivan wanted the Little League, Swim Center and the Soccer Club notified. Mrs. McMorris said she wanted the Board's next meeting date to be Monday, September 18, because September 19 is Primary Day. There was general agreement. Item #4. Call of Special Town Meeting Motion of Mr. Brown to call for a Special Town Meeting on Monday, Call of Spec. October 23, 2000, at 7:00 p.m. in the Cohasset High School Town Mtg. Auditorium, and that the warrant for same be closed on Monday, September 18, 2000, at 4 :00 p.m. Second by Mrs. McMorris. Vote 5 - 0 in favor, none opposed. Item #5. Request for proposal Old Osgood School 1929 Wing A decision was sought from the Board concerning issuance of an RFP on the property. He said the Library Trustees would like to have a decision as to its use made as soon as possible. There has been no submission from the Senior Housing Committee. Mrs. McMorris agreed to discuss the matter with the Senior Housing Committee tomorrow and report back to the Board at its next meeting. Mr. Sullivan said he MINUTES - MEETING OF BOARD OF SELECTMEN September 12, 2000 Page 8 thought the decision was being forced by the Library Trustees. There was further discussion, following which the Town Manager said he understands it to be the general agreement to hold off on the RFP until the Annual Town Meeting. Mr. Koed suggested getting a report from Mrs. McMorris and making a decision at the Board's next meeting. Item #6 . Location of new pole on Jerusalem Road At the last meeting a pole hearing took place and a concern of Patsy Dean was made known. Mass. Electric has been told that the pole cannot be moved more than eight feet, in order to avoid impacting the Dean property. Item 47. Revitalization Committee representatives The Planning Board, Historical Commission and Growth and Development Committee have been requested to provide names of representatives and have not yet done so. Item 48. Meeting schedule through end of year The schedule was accepted as submitted. CThere was discussion concerning the proposed budget. Mr. Haddad said the hydrant fees are still in the budget, although he remains opposed to including them. Mr. Sullivan inquired about police increases and DPW maintenance. The Town Manager said he would have a draft of the warrant for Special Town Meeting available by Monday. Chairman Callahan said the Barnes property at the end of Heather Drive, abutting Wheelwright Park, consisting of thirty-two acres, is available for purchase. A developer has made an offer and is seeking to have it extended. It was listed for sale at $795, 000. Purchase could be pursued through the Conservation Trust. He suggested that the matter be looked into and that an article be placed on the Special Town Meeting warrant if it appears there is an opportunity to purchase the land. Mrs. McMorris discussed a voluntary checkoff, on a separate sheet from the tax bill for land acquisition contributions, so that taxpayers may contribute funds to work with. Mr. Callahan asked if a position has to be taken on whatever Bell Atlantic is proposing concerning long distance rates. The Board members did not elect to take a position on the matter. 9,) MINUTES - MEETING OF BOARD OF SELECTMEN September 12, 2000 Page 9 Motion of Mr. Koed to approve the minutes of meeting of August 22, Mins. mtg. 2000. 8/22/00 Second by Mr. Sullivan. Vote 5 - 0 in favor, none opposed. The Selectmen commented on various matters: Selectmen's comments Mr. Brown announced that September 30 is Hazardous Waste Day, to take place at the DPW parking lot. Paint should be brought to the paint shop. He also said the Town Meeting time should be set for 7 :30 p.m. , rather than 7:00 p.m. (After discussion, the Board decided to leave the time at 7:00 p.m. ) Motion of Mrs. Morris to appoint Suzanne Terry to the Arts Lottery Appt. to Arts Council. Lottery Coun- cil Second by Mr. Koed. Vote 5 - 0 in favor, none opposewd. Mrs. McMorris said Mary Goodwin and Sr. Barbara Reney do not wish to be re-appointed to the Council on Elder Affairs. Motion of Mrs. McMorris to re-appoint John W. Coe and to appoint Appts. to Katherine B. Becker to the Council on Elder Affairs. CEA Second by Mr. Sullivan. Vote 5 - 0 in favor, none opposed. Mrs. McMorris also said Donald Staszko elected to adopt the island on Route 3A, which has been planted and is much improved. Mr. Sullivan said he wants to know the size of the parcel and the wetlands issue relating to the Little League Field. He also wants to know what the elevations are and what it will take to fill the land. Mr. Koed said he had a call about the school crossing detail. Mr. Haddad said money will be put in the budget for a full-time crossing guard on Sohier Street. Chairman Callahan congratulated The American Legion on a successful Annual Clambake fundraising event. The Chairman asked for public comment at 10:55 p.m. Public comment �I MINUTES - MEETING OF BOARD OF SELECTMEN September 12, 2000 Page 10 Raymond Kasperowicz said he attended a meeting tonight of the Republican Town Committee and there was discussion about the Board of Selectmen being photographed at Town Hall with a candidate supported by individual members of the Board. The Board members commented briefly about their support. The press was asked for comment. Press Motion of Mr. Brown to adjourn. Adjourn Second by Mrs. McMorris. Vote 5 - 0 in favor, none opposed. The meeting was adjourned at 11:00 p.m. APPROVED: DATE: Town Manager g2 TOWN OF COHASSET BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 r OMASSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Mail Summary Date: September 12, 2000 A. Letter from Arleen O'Donnell,Assistant Commissioner,Bureau of Resource Protection,E.O.E.A., Department of Environmental Protection regarding recent changes to the subsidy levels in the Drinking Water and Clean Water State Revolving fund loan programs. B. Memorandum from David Soule,Executive Director,Metropolitan Area Planning Council, enclosing a circulation copy of the Transportation Improvement Program(TIP)and Air Quality Conformity Determination for the Boston Region,FY2001-2006 for review and comment. C. Memorandum from Department of Housing&Community Development—notice of funding availability,first-time homebuyer programs&Massachusetts lead-safe Home/HSF—October 2000. D. Copy of letter from Valerie Swett,Esquire,Deutsch Williams Brooks,to Conservation Commission,with notification of Norfolk Registry of Deeds recording—Woodside Cemetery. E. Copy of letter from Valerie Swett,Esquire,Deutsch Williams Brooks to Conservation Commission,with notification of Norfolk Registry of Deeds recording—Town Pier Reconstruction. F. Copy of letter from Valerie Swett,Esquire,Deutsch Williams Brooks to Conservation Commission,with notification of Norfolk Registry of Deeds recording—Cedar Street Landfill. G. Copy of letter from Valerie Swett,Esquire,Deutsch Williams Brooks to Conservation Commission,with notification of Norfolk Registry of Deeds recording— 164-166 Sohier Street. H. Bulletin from Joseph Chessey,Jr.,Deputy Commissioner,Massachusetts Department of Revenue, Division of Local Services—recent legislation regarding exemptions for small personal property accounts and surviving spouses of disabled veterans. I. Massachusetts Department of Revenue,Division of Local Services' Informational Guideline Release: Fiscal Year 2001 Waivers to Education Reform Spending Requirements and Minimum Required Local Contributions. J. Certified Mail Notice from Neil Murphy,Murphy&Wait,P.C.,with notification of Conservation Commission's public hearing 9/14/00 re 95 Elm Street. K. Letter from Rik Tinory, re installation of sewer lines to the property lines,and a request for a pump allocation and betterment—Pond Street. L. Letter from Matthew Amorello, Commissioner, Mass Highway: total amount of funds available under Chapter 90 - $106,254.94 Mail Summary—September 12, 2000 Page 2 M. Copy of letter of resignation from Paul Simmons, to Cohasset Recycling Center, as Heavy Equipment Operator,effective 9/8/00. N. Newsletter from Boston Metropolitan Planning Organization: Public Input Sought in U.S. DOT Certification Review of Boston Metropolitan Planning Organization—September 2000. 0. Memorandum from JE Sverdrup—transcript from 8/31 — 106 consultation with attachments. 9y TOWN OF COHASSET o BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 OHASSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: September 5, 2000 A. Letter from Robert Mudge,Verizon,re tentative agreement reached on new contracts to New England and New York. B. Memorandum from David Soule,Metropolitan Area Planning Council,to South Shore Coalition, re guiding principles and strategies for the 2000 Regional Transportation Plan. C. Copy of letter from Edvia Yocum,to Planning Board,re mobile home in her neighborhood. D. Copy of letter from Eric Carlson,Environmental Engineer,E.O.E.A.,Department of Environmental Management,to Bob Egan,Building Inspector,re National Flood Insurance Program, Repetitive Loss Community Assistance Visit,June 29,2000. E. Bulletin from Joseph Chessey,Jr.,Deputy Commissioner, Massachusetts Department of Revenue, Division of Local Services,re training program for Assessors. F. Memorandum from Joseph Chessey,Jr.,Deputy Commissioner,Massachusetts Department of Revenue, Division of Local Services,and David Driscoll,Commissioner of Education,re FY2001 Chapter 70 increments in the final State budget. G. Copy of letter from Domenic Tutela,P.E.,Tutela Engineering Associates,Inc.,to Dick Stewart, Department of Environmental Protection,Bureau of Resource Protection—payment requests Nos.4 and 5, Cohasset,MA. H. Copy of letter from Conservation Commission to Patriot Ledger, Legal Advertising Department, re public hearing 9/14—depression area between Barnes Field and Town Gravel Pit. I. Copy of Recycling Committee minutes of meeting of June 3,2000. J. Copy of letter from Kathryn Palmer,Esq.,Deutsch Williams Brooks,to Frances Gould, Supervisor of Public Records,Secretary of the Commonwealth,re public records request for payroll records of private subcontractors. K. Memorandum from Nancy Noonan,Conservation Commission/Planning Board Secretary,re notification of Friday closure of offices during the month of September. q5' TOWN OF COHASSET BOARD OF SELECTMEN o _ - 41 Highland Avenue Tel: (781)383-4105 r onAsser Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: August 29, 2000 A. Copy of letter from Bradley Nisbet,Project Engineer,Camp Dresser&McKee,Inc.,to Joe Godzik,Board of Health,re GPS locations of survey sites—Little Harbor Water Quality Study. B. Copy of letter from Bradly Nisbet, Project Engineer,Camp Dresser&McKee, Inc.,to Joe Godzik, Board of Health,re Wet Weather Sampling of Fecal Coliform—July 28,2000—Little Harbor Water Quality Study. C. Letter from Christine Godfrey,Assistant Chief,Regulatory Branch,Construction-Operations Division,Department of the Army,re U.S.Army Corps Section 404 Permit for Greenbush Line Rail Project, Section 106 Consultation—Miscellaneous Information. D. Letter from Massachusetts Department of Revenue to Boards of Assessors,City Auditors and Town Accountants attaching booklet of forms and instructions for the FY2001 tax rate recapitulations and an Excel-based automated recap program diskette and printed instructions. E. Letter from John Naughton commending the efforts of Mr.Roy and Mr. Ordelheide concerning the revitalizing of the downtown and harbor areas. F. Copy of letter from residents of the neighborhoods of Weymouth to Kevin Sullivan,Executive Office of Transportation and Construction,re the proposed restoration of the Greenbush Rail corridor through Weymouth Landing and neighborhoods. G. Copy of letter from John McNabb,Jr.,Water Department to Michael Buckley,Finance Director, re Department of Environmental Protection payment of$234,718 for grant for Water Treatment Plant. H. Letter from Frederick Kingsley,Chief,Municipal Data Management and Technical Assistance Bureau,Massachusetts Department of Revenue,Division of Local Services,re lottery receipts to be distributed to the Town of Cohasset will be$41,796.. 1. Mass Executive Office of Environmental Affairs,Department of Environmental Protection. Notification of Wetlands Protection Act File#13-545—Woodside Cemetery. J. Copy of letter from Harold Litchfield,D.P.W.to Ron Ford,Athletic Department,Cohasset High School,re maintenance work orders. K. Letter from Andrea Nixon,Clerk of the Division,Mass Department of Telecommunications and Energy,Cable Television Division,re Docket#Y-OOA public hearings to investigate the basic tier programming rates of MediaOne. Mail Summary August 29,2000 Page 2. L. Letter from Pam Wolfe,JE Sverdrup: Greenbush,comprehensive effects and mitigation. M. Fax transmission from Greg Watson,Massachusetts Technology Park Corporation,re circulation of written responses to ad hoc working group joint comments,and distribution of WTE comments. N. Letter from Mark Reilly,Vice President,Law and Public Policy,AT&T Broadband,re transition. O. Letter from James Sprague, Section Chief,Wetlands and Waterways Program,Mass.Executive Office of Environmental Affairs,Department of Environmental Protection,to Steven Corey,Jerusalem Road Limited Partnership,re Superceding Order of Resource,Area Delineation—Boston Harbor Watershed,Department of Environmental Protection File#13-525—Jerusalem Rd.and Black Rock Rd. P. Letter from William Brown,EAP Account Manager,Health Resources—no calls to the EAP for this past year of July 1, 1999 to June 30,2000. Q. Copy of letter from Jane Miller,Hands Across the Water,Inc.,to the Municipal Clerk,re a request to place a book recycling storage container on municipal property. R. Coy of letter from Charles Barbato,Jr.,Clerk,J. D'Amico,Inc.to Dominic Tutela,President, Tutela Engineering Co.,Inc.,re information pertaining to their employees. S. Memorandum from Coleman Kelly,Training Director,Mass Executive Office for Administration and Finance,Human Resources Division,re FY2001 Training Catalogue. T. Memorandum from Sub-Signatory Committee of the Boston Metropolitan Planning Organization, re Circulation Draft of the FY2001 Unified Planning Work Program. U. Zoning Board of Appeals' decision on the application for a Special Permit at 735 Jerusalem Road —Gregory Acerra. V. Zoning Board of Appeals' decision on the application for a Variance at 698 Jerusalem Rd.—John C.&Melissa K.Devaney. W. Zoning Board of Appeals' decision on the application for a Special Permit—Woodside Cemetery —North Main Street. y ? Mail Summary August 29,2000 Page 3 X. Zoning Board of Appeals' decision on the application for a Special Permit at l 1-13 Church Street —Richard Brown and Frank DeAngelis,Applicants. Y. Zoning Board of Appeals' notice of ublic hearing on the application for a Variance at 75 Ripley Road—Peter&Donna Pratt. Z. Zoning Board of Appeals'notice of public hearing September 11,2000, on the application for a Variance at 270 Forest Ave.—Laurie J.Kiely. '!i,;' 4q TOWN OF COHASSET BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383 4105 OH ASSET Cohasset, Massachusetts 02025 Fax:(781)383-7087 AGENDA BOARD OF SELECTMEN MEETING MONDA Y, SEPTEMBER 18, 2000 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Use of Gravel Pit - Public Discussion 8:45 P.M. Housing Authority - Land Conveyance 9:00 P.M. Special Town Meeting Warrant Review 9:30 P.M. Consent Agenda - No action required 9:35 P.M. Minutes Approval 9:40 P.M. Miscellaneous 10:00 P.M. Adjournment /oo Jds 9 18 00 MINUTES - MEETING OF BOARD OF SELECTMEN September 18, 2000 Selectmen present: Merle S. Brown Roseanne M. McMorris Michael H. Sullivan Others present: Peter Roy Leah Taylor Roy Patience G. Towle - Library Trustee Maria A. Plante Arthur L. Lehr, Jr. David R. Marks Kathleen M. Marks Mark G. DeGiacomo Kevin Prendergast Wayne Sawchuk Peter L. Laney Michelle Laney Todd Whilton John D. Muncey ) Richard J. Silvia) - Cohasset Housing Authority Ann Barrett Richard Collins - Cohasset Mariner Mark W. Haddad - Town Manager Joyce D. Studley - Admin. Secretary The meeting was called to order at 7:35 p.m. Mr. Sullivan presided Call to order as Acting Chairman in the absence of Mr. Callahan. Neither Mr. Callahan nor Mr. Koed was present. Mr. Haddad mentioned receipt of a letter today from the Senior Use of Old Housing Committee stating that the committee does not feel the space Osgood School at the old Osgood School can be used for senior housing. However, 1929 Wing they are interested in the remaining land on the site, rather than the building itself. He asked the Board to make a decision as to whether or not he could move forward with a request for proposals. Mr. Haddad mentioned a proposal by Mrs. Roy for the establishment of a Children' s Discovery Museum in the 1929 wing of the school. Mrs. McMorris said The Senior Housing Committee looked at the premises and decided they were not something the committee would be interested in. She said they -are interested in the land at the corner and are looking at it as a preliminary step. Mr. Haddad asked for authority to draft an RFP. Mr. Brown said the Children's Museum is the only project on the table. Patience Towle said the Library would require some parking and the playground. They are also looking for buildable options and at a small triangular lot. She said the recommendation is for a two-story building, 7, 500 feet per floor, covering about an acre. Mrs. McMorris said it would not be cost-effective to put housing there. /ol MINUTES - MEETING OF BOARD OF SELECTMEN September 18, 2000 Page 2 Mr. Haddad said his understanding is that the RFP would be for just the wing, the parking lot, and playground. Mrs. McMorris said her preference would be to put out a generic RFP for a use compatible with the Library and evaluate all of the proposals at the same time. She thought the Board should stay with a ten-year lease rather than a long-term lease. Mrs. Roy said one of their concerns is to get community support for the Children' s Museum, the cost of which they estimate to be $1, 000,000. Mr. Brown remarked that the Town has never had a problem with a ten-year renewable lease and cited other building projects. Mr. Haddad was given authority to draft an RFP for the use of the property. The Town Manager commented on items in this week' s mail packet: Mail packet Item #1. Liauor licensees Other than seating capacity in a few establishments there have been no restrictions on any licenses except the Red Lion Inn and The Music Circus. He has contacted town counsel and asked for conditions for the Board to consider. He asked if the Board wanted to schedule a hearing on the license for the Red Lion Inn. It was agreed to hold a hearing. Items #5-46. Proposed new runway, Logan Airport Letters were sent to various representatives. He has not heard from anyone during the week concerning serving on a committee. Mr. Brown proposed the names of two applicants and Mrs. McMorris proposed four. Mr. Haddad said he would contact the representative from Hull with the names of those proposed and ask him to get in touch with them. Mr. Haddad noted that the Community Preservation Act had been signed into law. He recommended that zn article be placed on the Annual Town Meeting warrant for approval and election. The Selectmen commented on various matters: Selectmen's comments Mr. Brown mentioned Hazardous Waste Day on September 30 at the DPW Parking Lot from 9:00 a.m. to 1 :00 p.m. Paint should be brought to the Paint Shop. Mr. Sullivan said as roads are being resurfaced people should consider that the children are back in school, dusk is coming faster, and cars should slow down accordingly. Acting Chairman Sullivan called for public comment at 7:55 p.m. Public comment lv 1 MINUTES - MEETING OF BOARD OF SELECTMEN September 18, 2000 Page 3 Maria Plante, 798 Jerusalem Road, said people in North Cohasset received betterment assessments today and she has some questions. She does not believe that rules and regulations have been adopted by the Sewer Commission. The Town Clerk could not give her any bylaw reference and told her the Town is still operating under Article 49 of the 1998 Annual Town Meeting. Mrs. Plante expressed concern about equivalency dwelling units for the North Cohasset system. She said on the cover letter of the betterment assessment it was indicated that payment in full by October 15, 2000, would avoid interest charges, and the Sewer Commission had promised no interest loans over a twenty-year period. She also said two Sewer Commissioners voted to assess 1% interest. Discussion followed. Mr. Haddad said the Sewer Commission decided to charge 1% interest. The Acting Chairman said it is unfair if the understanding was that there was to be no interest. He asked the Town Manager to look into the matter. At 8:00 p.m. the use of the Gravel Pit on North Main Street was Gravel Pit, discussed. Mr. Sullivan asked the Town Manager for background No. Main St. information. Mr. Haddad said there have been several construction projects in the town and a staging area was required in which to place materials. The Gravel Pit was chosen. Once the sewer project started there was a lot of waste that needed to be stored. Various contractors were allowed to use the area. D'Amico was the biggest contractor. Problems developed with early morning startups. In the meantime, the School Building project started and about 14, 000 cubic yards of material had to be excavated. Mr. Brown made the suggestion of keeping the fill in Town and raising the gravel yard area for additional parking for the Little League Field and an additional ballfield for the Little League. Mr. Haddad said word got out to the sewer contractor who cleared the area, knocked down trees, and kept the fill there. The contractor was notified and he replied that he was trying to help out. He was told to stop and take all the material out until the Selectmen had an opportunity to make a determination. Mr. Haddad said that in the meantime the Conservation Commission was consulted in case there were any issues. He asked the Conservation Agent to look at the area. He looked at it and said he noticed one small wetland at the back corner closest to the Barnes Field. He then asked the Conservation Commission to do an RDA. The Conservation Commission was prepared to issue a cease-and-desist order and then decided not to. In the meantime, he and three of the Selectmen looked at the site. Abutters were notified. Mr. Haddad continued that the proposal is to fill the area from the high school project, leave the material from the sewer contract, and MINUTES - MEETING OF BOARD OF SELECTMEN September 18, 2000 Page 4 have a parking lot, and to eventually allow all the fill from the high school project to be placed there. It will be taken up at a future Conservation Commission meeting. Mr. Sullivan said he is concerned because there has been a lot of discussion about the use of the property. His opinion is that a committee should be formed to determine the use and have the engineer draw up schematics of what makes sense for the property. He asked the public for comments or questions. Arthur Lehr, 200 North Main Street, said the berm should be left there and made larger. He also said there are wetlands there. There was discussion about the existence of wetlands. David Marks, 1 Red Gate Lane, complained about asphalt buried under the piles of fill. Kevin Prendergast, 235 North Main Street, said the bad asphalt should be pulled out and a parking lot made. Peter Laney, 32 Red Gate Lane, said no one has had an opportunity to decide what is wanted in the area. In answer to a question, Mr. Haddad said the contractor is leveling off the area now and no more fill is being put in. Mark DeGiacomo, President of the Little League, said the Little League would be happy to participate in the committee suggested. He does not think the area would have to be graded to street level. On the parking issue, the Little League and neighbors are concerned and parking should be addressed before the season starts in mid April. They would like to have all the cars off North Main Street. He said any building of a field could not be done that soon. He thought a baseball diamond would make more sense than any other sports field and to have the two fields together. He said they would like to see safe parking for everyone who uses the field, with a minimum of difficulty to the neighbors. Wayne Sawchuk, 432 Beechwood Street, said he thinks this would be a good opportunity to do something with the area. He thinks it would save money if clay fill from the school project could be put in to create fields because it would save the Town a lot of money and get rid of the hazard. Mr. Sullivan inquired about creating a temporary parking lot. Mr. Haddad said the sewer contractor could be consulted. He said he would look at the site with the Conservation Agent Thursday morning. Mr. Sullivan asked Wayne Sawchuk to participate. /a y MINUTES - MEETING OF BOARD OF SELECTMEN September 18, 2000 Page 5 Michelle Laney, 32 Red Gate Lane, said once the contractor leaves there will be no way to know what kind of fill has been put in. Todd Whilton, 207 North Main Street, said he would like to have the trucks covered that are delivering fill. Kathleen Marks, 1 Red Gate Lane, said the neighbors are concerned because they were not notified until the filling had already been started. She asked if the fill would change the water table in the area. Mr. Sullivan asked if there could be an article placed on the warrant for Annual Town Meeting. Mr. Sawchuk was asked to estimate the cost and he said $10, 000. Mr. Sullivan suggested going to $15, 000 and whatever was left over could be turned back. He asked for volunteers to form a committee. He wanted a Little League representative, a Selectperson, a representative from the Recreation Commission, and three citizens. Several people in the room volunteered to serve on the committee. Mr. Brown said the Conservation Commission should be notified in connection with any future projects in the Town. Mr. Sullivan thanked those interested in being on a committee and asked them to submit their names to the Town Manager. Mr. Lehr recommended that a Water Commissioner be named to the committee. The members of the Housing Authority appeared before the Board. Mr. CHA req. for Haddad said a letter has been received from the Authority and he has grant of land drafted a warrant article accordingly. John Muncey said the Authority is looking towards acquiring a piece of land on Route #3A consisting of 4.8 acres between Rose Hill and Jonathan Livingston Square. Mr. Brown asked if the Conservation Commission had been consulted and Mr. Muncey said they had not. There was discussion concerning the area and whether or not the land would perk. Mrs. McMorris said the Authority is planning a federal project and Cohasset residents would not have housing preference. She asked if the Authority could work through a state program. Mr. Muncey replied that there is no money at the state level at this time, but there is federal money. He said the 202 program is the only one that has money at the present time. He also said there are twenty-one Cohasset residents waiting for housing. Discussion followed about development of the land. Mr. Muncey said a federal project has advantages: the apartments would be larger and fuj MINUTES - MEETING OF BOARD OF SELECTMEN September 18, 2000 Page 6 there would be an elevator. Mr. Haddad said conveying the property now would give the Authority a better opportunity to get federal funding. It was generally agreed to go forward with an article for the Special Town Meeting to convey the property to the Housing Authority. The Town Manager commented on his Weekly Report: Town Mgr. fs Item #3 . Government Island Advisory Committee Weekly Report A new charge was given to the Chairman, and the bylaw will have to be changed. Motion of Mr. Brown to continue the appointment of Louis F. Eaton, Continuation Jr. , as representative to the MBTA Advisory Board. of appt. to Second by Mrs. McMorris. MBTA Vote 3 - 0 in favor, none opposed. Mr. Haddad said the warrant for Special Town Meeting closed STM Warrant yesterday. Citizens' articles can be submitted until 4 :00 p.m. tomorrow. There was discussion about calling another meetingfor next Monday t y o consider the warrant articles for Special Town Meeting. Mr. Haddad briefly reviewed the draft articles. The press was asked for comment. Press Motion of Mr. Brown to approve the minutes of meeting of September Mins. mt 12, 2000, as amended. g' 9/12/00 Second by Mrs. McMorris. Vote 3 - 0 in favor, none opposed. Motion of Mrs. McMorris to adjourn. Adjourn Second by Mr. Brown. Vote 3 - 0 in favor, none opposed. The meeting was adjourned at 9:50 p.m. APPROVED: BY: DATE: Town Manager Jv TOWN OF COHASSET 0 BOARD OF SELECTMEN _ 41 Highland Avenue Tel: (781)383-4105 p OHA55ET Cohasset, Massachusetts 02025 Fax: (781)383-7087 w - � To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject., Weekly Report Date: September 18, 2000 1. Please remember that this week's meeting will be held on Monday evening. Scheduled on Monday's Agenda are several items. First of all, I have scheduled time on the Agenda for the Board to discuss the future of the Gravel Yard on North Main Street. All abutters have been notified of the hearing. Secondly, representatives from the Cohasset Housing Authority will be present to request that the Town convey a piece of Town owned land to the Housing Authority that would be suitable for a Federal 202 Housing Grant project. They are interested in a 4.8 acre parcel on Route 3A between Rose Hill and Jonathan Livingston Square. This will require approval of Town Meeting. I have taken the liberty of drafting an article, pending Board approval. Finally, I have set aside time on the Agenda for the Board to review the Warrant for the Special Town Meeting. I will have a draft of the Warrant for the Board's review at the meeting. Since the Board will not be meeting again before the Warrant goes to print, I will ask the Board to take action on as many articles as you deem advisable. 2. With regards to the future use of the Gravel Yard, I will be proposing that we use the Gravel Yard to permanently store the excavated materials from the Middle/High School Renovation project. According to Gene Raymond of Strekalovsky and Hoit, the Town's Architect, approximately 14,000 cubic yards of material will be removed from the Middle/High School Site. This amount of material will raise an area of 200x200 by approximately 10 feet. This, coupled with the amount of materials left at the site from the sewer construction project, should provide the town with the opportunity to raise the front portion of the Gravel Yard to street level. This will provide the Town with the opportunity to either construct another ball field at this site, or provide off street parking for Barnes field. Unfortunately, due to personal reasons, I was unable to attend the Conservation Commission's RDA Hearing this past Thursday. I will have a report for the Board on the outcome of that hearing at Monday's meeting. f i s r}� BOARD OF SELECTMEN WEEKLY REPORT September 18, 2000 page two 3. As requested, I have drafted a charge for the newly renamed Government Island Advisory Committee. Enclosed with this report is the proposed Charge. This Charge has been forwarded to the Committee for their review and comment. For the Board's information, Article V, Section 12 of the Town By-laws created the original Government Island Study and, therefore, has to be amended to reflect the new name and charge of the Committee. Again, I have taken the liberty of drafting an article for inclusion on the Warrant, pending the Board's approval. 4. We have spoken to Louis Eaton and he would like to continue as the Town's representative on the MBTA Advisory Committee. Therefore, with the Board's approval, we will notify the MBTA that Mr. Eaton will continue to be our representative. 5. As requested by the Board, I have sent a letter to Jane Garvey, FAA Administrator expressing the Board's desire to have a South Shore Representative on the Garvey Panel studying the proposed new runway at Logan International Airport. In addition, I have sent letters to all of our elected representatives informing them of the Board's decision to oppose the new runway. The Board requested that I set aside time at this week's meeting for the Board to consider individuals to represent the Town of Cohasset in working with the Towns of Hull and Hingham on this issue. We can discuss this further at Monday's meeting. 6. The Board needs to make a decision on whether or not you want me to draft an RFP for the use of the 1929 Wing of the Old Osgood School, and if so, for what use. I should have the recommendation from the Senior Housing Committee at Monday's meeting. We can discuss this issue further on Monday. 7. Kevin Ulmer was scheduled to come to this week's meeting for a Lobster Lab update, but is unfortunately unavailable due to a business trip. I will reschedule him for our first or second October Meeting. 8. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb enclosure 1 a? TOWN OF COHASSET BOARD OF SELECTMEN 0 41 Highland Avenue Tel: (78 l)383-4105 OHA55ET Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: September 18, 2000 A. Fax transmission from Massachusetts Technology Park Corporation—notice of meeting of September 14, 2000 and agenda—Waste-To-Energy Collaborative, facilitated process to develop final allocation formula. B. Letter from Thomas Kelley, Commissioner, Mass Department of Veterans' Services, re Emergency Regulation CMR 12.00. C. Copy of letter from Osborne Ingram to Governor A. Paul Cellucci, re Greenbush Line. D. Letter from Barbara Cook as a concerned citizen, re Cohasset Revitalization Corporation. E. South Shore Regional School District Committee's agenda for meeting of September 13, 2000. F. T.R.I.A.D. minutes of meeting of August 23, 2000. G. Zoning Board of Appeals' decision on the application of Charles Lindgren for a Special Permit at 344 North Main Street. H. Zoning Board of Appeals' notification of a public hearing on October 2, 2000 on an application for a Special permit at 33-37 Parker Ave. —Cohasset Harbor Marina, Inc. r�� 3 ID r� 0 O f oa TOWN OF COHASSET o f BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 OtlASSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 AGENDA BOARD OF SELECTMEN MEETING MONDA Y, SEPTEMBER 25, 2000 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. MBTA Greenbush Update 8: 15 P.M. Special Town Meeting Warrant Review 9:00 P.M. Executive Session - Collective Bargaining 9:30 P.M. Consent Agenda - No action required 9:35 P.M. Minutes Approval 9:40 P.M. Miscellaneous 10:00 P.M. Adjournment Minutes - Meeting of Board of Selectmen September 25, 2000 Selectmen present: Merle S. Brown Thomas J. Callahan Frederick R. Koed (arrived at 9:00 pm) Roseanne M. McMorris Michael H. Sullivan Others present: Ray Kasperowicz- Sewer Commision Henry Rattenbury- Sewer Commision Maria Plante Rick Collins- Cohasset Mariner Lisa Campedeli- Patriot Ledger Mark Haddad- Town Manager Selectman Callahan called the meeting to order at 7:30 pm. Merle Brown moved that the minutes from the September 18th meeting be approved as presented. The motion was seconded by Selectman McMorris and it was approved unanimously. Sewer Commision Ray Kasperowicz and Henry Rattenbury appeared before the Selectmen to discuss the betterment interest rate charged for the North Cohasset and Central Cohasset sewer projects. In addition, the Selectmen were also concerned that the rules and regulations of the Sewer Commission were properly adopted. Ray Kasperowicz stated that the Sewer Commission will be considering the adoption of these rules at their meeting this coming Thursday. Selectman Brown requested that the meeting time be changed from 4 pm to 7 pm so that more residents could attend. Kasperowicz stated that the meeting had to be at 4 pm because of Gary Vanderweil's schedule. Mr. Kasperowicz stated that the interest rate of 1% was decided on to assist the town's general fund to pay back the debt service should some users choose not to make their betterment payment by deferring their taxes or by seeking an abatement. Selectman Sullivan asked why the Sewer Commission chose to charge the interest rate against the recommendation of Mark Haddad and Mike Buckley. The Sewer Commission stated that they felt it was in the Town's best interest to charge this rate. Selectman Callahan asked if it was too late for the Sewer Commission to rescind the interest rate. Mark Haddad stated that once the Sewer Commission commits the betterment to the Assessors it is too late to rescind the rate. Selectman Brown asked the Sewer Commission if they were going to improve the plantings around the various pump stations throughout town. He was concerned that what has been done thus far is completely inadequate. Selectmen McMorris and Sullivan concurred. Henry Rattenbury stated that the Sewer Commission would look into this and report back to the Board. Selectman McMorris also requested that the Sewer Commission also provide the Selectmen with the latest draft of the rules and regulations. I rz Minutes- 9-25-00 Page 2 Town Manager's Report Haddad stated that the Town has received a report from the Mass Highway Department on the condition of the culvert on Hull Road. The culvert is in need of replacement and Haddad said he would be in contact with the Town Managers of Hull and Hingham to discuss funding sources. Selectman McMorris asked for an update on the Beechwood Street culvert. Haddad said he would report back to the Board at the next meeting. Haddad reported to the Board on the materials left by the sewer contractor in the gravel pit. Based on the uncertainty of the materials in the pile both Haddad and Dr. Godzik of the Board of Health recommend removal. Mike Sullivan moved that the materials be removed, seconded by Ronnie McMorris and the vote was 3 in favor 1 opposed (Brown) to remove the material. Haddad informed the Board that a transfer of $60,000 will be required in the health insurance budget. He has amended Article 3 to reflect this change. Haddad proposed that the Selectman appoint the following individuals to serve on the Gravel Yard Study Committee. Mark DeGiacomo, Wallace St. John, Mark Haddad, Merle Brown, Arthur Lehr, Harold Gundersen, Matthew Broderick, and Todd Whilton. Selectman McMorris asked that a member of the Senior Housing Committee be appointed. Mike Sullivan moved that this committee be appointed as presented including a member of the Senior Housing Committee, seconded by Merle Brown and unanimously voted. Ronnie McMorris will inform Haddad with the name of the Senior Housing Committee representative. Merle Brown asked Haddad to draft a charge for this committee. Haddad asked the Board if there was a special form they would like Mike Buckley to utilize in making his report to the Board. The Board stated that they would let Michael decided which is the best way to present the information and decide accordingly. Haddad recommended that the Board remove the article from the warrant requesting the acceptance of MGL c. 3213, §9DY2. The Board agreed. Haddad informed the Board that he has set the meeting of October 17th for the Board to consider the request from the Red Lion Inn. All abutters have been notified. Selectmen Comment Period Selectman McMorris requested that the Town Manager send a letter to the Board of Water Commissioners and the Water Resource Protection Committee alerting them to the potential development of the "Wolf Pit" on Beechwood Street. Selectman McMorris requested that the Cemetery Study Committee begin to market the sale of lots at the Beechwood Cemetery more actively. Minutes- 9-25-00 Page 3 Selectman McMorris requested that correspondence go to the school administration stating that the community expects more appropriate behavior from students during athletic events. In addition, Selectman Brown asked that the school department be notified that there have been complaints over the volume of the P.A. system during football games and whether or not it can be lowered. Selectman McMorris notified the Board that the Council on Elder Affairs held their annual meeting and elected Rev. Gary Ritts as chairman for the ensuing year. Gary is replacing Anna Abbruzzese. All Board members commented on the outstanding job done by Anna and congratulated her. Meeting with Governor on Greenbush Selectmen Sullivan and Callahan updated the Board on their meeting with Governor Cellucci. The Town of Cohasset, as well as, the other four towns impacted by the restoration of the Greenbush Line were invited to meet with the Governor to discuss their concerns with the restoration, including mitigation. The meeting had been coordinated by Senator Robert Hedlund. Callahan informed the Board of what took place and stated that the Governor is still squarely behind the restoration and directed Secretary of Transportation Kevin Sullivan and Secretary of Environmental Affairs Robert Durand to work closely with the Towns on mitigation issues over the next sixty days. Both Selectmen appreciated that the Governor met with them and asked that a letter be sent to Secretary Durand and Secretary Sullivan inviting them to meet with the Board to discuss mitigation. Selectman Sullivan asked the Board if they felt a Warrant Article at the upcoming Special Town Meeting seeking funds to assist the Town with Mitigation made sense. After a brief discussion, the Board directed the Town Manager to insert an article on the Warrant seeking $15,000.00 to assist the Town with Mitigation. Special Town Meeting- Warrant Review (Selectman Koed entered the meeting) The Board reviewed the various warrant articles summited for inclusion on the Special Town Meeting Warrant. Haddad presented brief summaries of the articles and requested that the Selectmen make recommendations on the articles. The Selectmen took the following action on the articles: Article Number Description Vote 1 Unpaid Bills Recommend Unanimous 2 Departmental Transfer Recommend Unanimous 3 Budget Appropriations Recommend Unanimous 4 New Ambulance Recommend Unanimous 5 Fire Capital Recommend Unanimous Minutes-9-25-00 Page 4 6 DPW Capital Recommend Unanimous 7 Street Sweeper Recommend Unanimous 8 Conservation Fund Recommend Unanimous 9 Computer Capital Recommendation deferred 10 Paint Town Hall Recommend Unanimous 11 Stabilization Fund Recommendation deferred 12 Private Way Repair Recommend Unanimous 13 Reevaluation of Property Recommend Unanimous 14 Repair Wall Recommend Unanimous 15 Install Irrigation Wells Recommend Unanimous 16 Hagerty Property Improvements Recommend Unanimous 17 Lease Former Osgood School Recommend Unanimous 18 Rezone Hagerty Property Recommend Unanimous 19 Railroad Right-of-Way Recommendation deferred 20 MBTA Mitigation Assistance Recommend Unanimous 21 Convey Land recommendation deferred 22 Water Capital Recommendation Deferred 23 Gov't Island Advisory Committee Recommend Unanimous 24 Cemetery Engineering Recommend Majority (Brown) 25 Cemetery Legislation Recommend Unanimous 26 BOH Revolving Fund Recommend Unanimous 27 St. Stephens' Building Permit Fee Recommend Unanimous 28 Gravel Yard Engineering Recommend Unanimous 29 Barnes Property Recommendation Deferred Miscellaneous Haddad asked the Selectmen to change their meeting schedule. There is nothing scheduled on the agenda for October 3rd. He recommended that that meeting be canceled and that the Selectmen meet on October 10th and 17th instead. Executive Session Haddad requested that the Board enter into executive session for the purposes of collective bargaining and that the conclusion of the executive session that the meeting be adjourned. Moved by Sullivan seconded by Koed to enter into executive session as proposed. The Board was polled and the vote was unanimous. Meeting Adjourned at 11:15 pm Respectfully submitted, Thomas J. Callahan Chairman its TOWN OF COHASSET > •�, BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 > 0 Asscr Cohasset, Massachusetts 02025 Fax:(781)383-7087 w _,1� To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Weekly Report Date: September 25, 2000 1. Please remember that we are meeting again on Monday evening this week due to the need to get the Warrant to the printer on Tuesday. Scheduled on Monday's Agenda are three items. First, I have set aside time for Selectmen Callahan and Sullivan to update the Board on their meeting with the Governor on the Greenbush Line this past week. Secondly, I have set aside time for the Board to review the Special Town Meeting Warrant and make your recommendations on the various articles. Enclosed with the Agenda is the latest draft of the Warrant. Finally, I would like to enter into Executive Session at the conclusion of the meeting to discuss issues relating to Collective Bargaining. We can discuss this further at the meeting. 2. At last week's meeting, the Board voted to form a committee of individuals to study the future use of the Gravel Yard on North Main Street. I have been contacted by various individuals willing to serve on the Committee. Therefore, I would recommend that the following individuals serve on the committee: Little League Representative Mark DeGiacomo. Recreation Commission/Soccer Club Wallace St. John DPW Representative Mark Haddad Board of Selectmen Representative Merle Brown Neighborhood Representatives Arthur Lehr Harold Gundersen Matthew Broderick If this is acceptable to the Board, I would ask that you make the formal appointments at Monday's meeting. In addition to this, as requested, I have drafted a Warrant Article to appropriate $15,000.00 for the necessary engineering study to assist the Committee. Finally, Joe Godzik has examined the pile of fill at the site from the Sewer Contractor, and has determined that less than one percent of the fill contains asphalt. Enclosed in the mail packet is his memo outlining his findings. tr6 BOARD OF SELECTMEN WEEKLY REPORT September 25, 2000 page two 3. As the Board will recall, the Annual Town Meeting created the position of Director of Finance and Michael Buckley was appointed to this position. One of his responsibilities is to provide the Board with monthly reports on a form approved by the Board of Selectmen. The Board needs to determine what information you would like Michael to provide to you and in what form. We can discuss this further at Monday's meeting. 4. One of the proposed Warrant Articles requests that the Town authorize the acceptance of a section of Chapter 32B that would allow the spouse of a deceased Town employee to remain on the Town's health insurance plan. The Board wanted to know whether or not a limit of time could be set on how long the spouse can remain on the plan. Michael and I are in the process of researching this matter and I should have an answer for the Board at Monday's meeting. 5. As voted by the Board at last week's meeting, I have drafted an RFP for the future use of the 1929 Wing of the Former Osgood School requesting a use compatible with a municipal library facility. It has been advertised with a bid opening date of October 16, 2000. It is my intent to bring a recommendation to the Board for your approval at your October 17, 2000 meeting with a final approval from the Town Meeting on October 23, 2000. Please let me know if this schedule is acceptable to the Board. 6. As directed, we have scheduled a Liquor License and Entertainment License Hearing for the Red Lion Inn to review Mr. Ordelheide's request to amend his licenses and for the Board to review the licenses as well. This has been set for your October 17, 2000 meeting. All abutters have been notified and sent copies of Mr. Ordelheide's request, as well as the conditions originally voted by the Board. In addition, I have invited the Board of Sewer Commissioners to the October 17th meeting as well to update the Board on the Sewer Betterment issue raised at your last meeting. 7. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb enclosure 117 TOWN OF COHASSET BOARD OF SELECTMEN _ 41 Highland Avenue Tel: (781)383-4105 r OHAs8E7 Cohasset, Massachusetts 02025 Fax:(781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: September 25, 2000 A. Memorandum from The Suburban Coalition with Steering Committee's agenda for meeting of September 27,2000. B. Memorandum from HML Associates,re replacement of septic system at 172 Sohier Street. C. Copy of letter from Domenic Tutela,P.E.,President,Tutela Engineering Associates,Inc.,to Dick Stewart,Department of Environmental Protection,Bureau of Resource Protection,re payment requests A, #5,#6. D. Senior Housing Committee's minutes of meeting of September 13,2000. E. Memo from Craig Leiner,Manager of Boston Metropolitan Planning Organization,re Federal Certification Review Public Meetings. F. Newsletter of the Metropolitan Area Planning Council—September 2000. G. Notification from Norfolk County Commissioners of FY2001 assessment. H. Memorandum from Kwabena Kyei-Aboagye and Ian Cook,Massachusetts Watershed Initiative, Executive Office of Environmental Affairs,re upcoming meetings. L Memorandum from Robert Nadeau,HMGP Coordinator,Massachusetts Emergency Management Agency,Department of Environmental Management,re quarterly reports. J. Memorandum from Nancy Noonan, Conservation/Planning Secretary, re closure dates of offices for October 2000. K. Memorandum from Route 3 South Transportation Improvements Project Land Development Task Force's agenda for meeting of September 28,2000. L. Zoning Board of Appeals' decision on public hearing on appeal of zoning officer's decision — 15 Anowwood Road. M. Hagerty Property Committee's minutes of meeting of September 13,2000. N. Massachusetts Department of Housing & Community Development — Peer to Peer Program application—FY2001 Municipal Incentive Grant Program. O. Memorandum from David Driscoll,Commissioner of Education,Mass Department of Education— School Building Assistance Program—Policy Advisory 01-1. Mail Summary—September 25, 2000 P Page 2 P. Letter from David Vine,P.E.,Project Engineer,Nucci Vine Associates,re Cohasset Town Float— clarificatian of Scope changes and proposed modifications of compensation based on the conditions encountered. Q. Copy of letter from Michael Lenihan,Vice President,J.D'Amico,Inc.,to Daniel Coughlin,P.E., Tutela Engineering Co.,Inc.,re Sewer Phase I1,Pay Request No. 14. R. JE Sverdrup—cover sheet enclosing various comprehensive lists,re Greenbush Line. i� .} /2u TOWN OF COHASSET BOARD OF SELECTMEN o 41 Highland Avenue Tel: (781)383-4105 o„ASSET Cohasset, Massachusetts 02025 Fax:(781)383-7087 AGENDA BOARD OF SELECTMEN MEETING TUESDAY, OCTOBER 10, 2000 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Sewer Commission - Project Update 8:30 P.M. Water Commission - Warrant Article Review 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment Minutes - Meeting of Board of Selectmen October 10, 2000 Selectmen present: Merle S. Brown Thomas J. Callahan Frederick R. Koed Roseanne M. McMorris Michael H. Sullivan Others present: Ray Kasperowicz- Sewer Commision Henry Rattenbury- Sewer Commision Gary Vanderweil - Sewer Commission Maria Plante Dan Coughlin - Tutela Engineering, Inc. Domenic Tutela - Tutela Engineering, Inc. John K. McNabb - Water Commission Donna Pratt Rick Collins- Cohasset Mariner Lisa Campedeli- Patriot Ledger Mark Haddad- Town Manager Tara Tradd - Recording Secretary Selectman Callahan called the meeting to order at 7:30 pm. Roseanne McMorris moved that the minutes from the September 25, 2000 meeting be approved as presented. The motion was seconded by Selectman Brown and it was approved unanimously. Motion from Brown to approve the executive session minutes from September 25, 2000 seconded by McMorris voted unanimously. Town Manager's Report Haddad called to the Board's attention the layout of the Forest Avenue sidewalk drawn by the County Engineers. He asked the Board if they would like him to schedule a public meeting to discuss this with the residents. The Board asked that this be done. Haddad provided the Board with information concerning the section 202 Federal Housing Program in conjunction with the Warrant Article requested by the Cohasset Housing Authority to convey land to the Housing Authority for that purpose. Haddad asked if the Board would like any additional information McMorris requested that John Muncey and the Housing Authority come to next weeks meeting to provide the Board with more information on this proposal. Haddad called to the Boards attention a proposal from the Central Transportation Planning Staff proposing to make various changes at the Route 3A/ Beechwood Street intersection. They are proposing various changes in the layout design to improve traffic safety, including left turn signals and the installation of a raised median barrier. Haddad outlined the steps necessary to implement the plan and asked if the Board would like him to pursue this. The Board agreed. Minutes 10-10-2000 page two Haddad informed the Board of a letter received from an attorney representing the Simmon's of 8 Holly Lane. The Attorney is concerned with the Town's easement on that property and would like the Town to improve and clean the easement. Haddad informed the Board that he is reviewing this and that he would report back to the Board with a solution. Haddad informed the Board of Ellen Freda's resignation from the Historical Commission the Board accepted her resignation with regret and asked Haddad to send her a letter of regret. Haddad informed the Board of the Sandy Beach Association's concerns with the Boards decision to open the North West End of the Sandy Beach Parking Lot. They would like to discuss this further with the Board. The Board asked Haddad to invite them to a future meeting. Haddad presented information to the Board from Mike Buckley concerning the computer capital article on the Special Town Meeting Warrant. Haddad stated that Buckley would be at the meeting later and would be happy to answer any questions the Board may have for him. McMorris asked to discuss an item in the mail packet concerning a petition from residents about the Cohasset Revitalization Corporation. Sullivan stated that there is still confusion as to the role of this organization with the Town and recommended that the Board put out a letter to the editor explaining the relationship. The Board agreed and asked Callahan and Haddad to draft the letter. Callahan brought to the Board's attention another petition in the packet concerning the issue of a crossing guard at the Deerhill/Osgood Elementary Schools. Residents feel that the civilian crossing guards be trained and under the control of the Police Department. Donna Pratt of 75 Ripley Road, asked the Board to consider having this position placed in the Police Departments budget instead of the School's budget as previously decided. After a brief discussion the Board felt that it would be in the Town's best interest to oversee the Town's crossing guards and requested that the Town Manager work with the School Department and the Police Department to implement this change. Sewer Commission Budget Shortfall Gary Vanderweil, Chairman of the Sewer Commission, informed the Board of a shortfall in the Central Cohasset Sewer Project budget. He stated that the Town faces a shortfall in the project of approximately $125,000.00. He stated that the budget had a contingency fund of approximately $1 million and provided the Board with a breakdown of where that money was spent. A major portion of the funds were spent on change orders for additional engineering sewer plant improvements, design changes on Ripley Road due to more peat than anticipated, soil clean up on South Main Street, and police details. Minutes 10-10-2000 page three In addition to this shortfall, there are several other items that the Sewer Commission would like to complete that were not included in the original appropriation including landscaping at the sewer treatment plant and connections of properties in the district that were originally excluded from the project. This would require an appropriation of $500,000.00 to complete the Central Cohasset Sewer Project. Sullivan was very concerned over the supervision of this project. He questioned the Sewer Commission on the design of the project and why police details and landscaping around the pump stations were not included in the original design. He felt that the current landscaping plans were inappropriate and not keeping with community standards. He also questioned why these properties were not included in the original design. Callahan echoed these concerns and felt that more discussion was required on this matter. He asked the Sewer Commission if they would mind postponing this discussion until later in the meeting so that the Board could meet with the Water Commission to discuss Article 22 on the Special Town Meeting Warrant. This was agreed and the discussion was postponed until later in the meeting. Water Commission - Special Town Meeting Article John McNabb, Chairman of the Water Commission and Domenic Tutela of Tutela Engineering presented the Board with information concerning the Water Department's Capital Budget Article (Article 22) on the October 23, 2000 Special Town Meeting Warrant. He stated that the Article is seeking $927,400.00 for the following projects: Clean and Line Beechwood Street Water Main $253,200.00 Clean and Line Water Main on Elm and Summer Streets $211,700.00 Replace Water Pipe on Border Street $102,500.00 Replace Pipe on Linden Drive/Rustic Drive $140,000.00 Repair Settling Basins at Treatment Plant $220,000.00 Total $927,400.00 Funds for these projects would come from borrowing and water surplus. There would be no impact on the tax rate for these items as all funds will come from water rates. There would also be no increase in water rates to cover these projects. Koed moved that the Board recommend this article to the Town Meeting. Seconded by Sullivan and voted unanimously by the Board to recommend this article. Sewer Commission Budget Shortfall - continued The Board resumed the discussion with the Sewer Commission on the budget shortfall. Dan Coughlin of Tutela Engineering, the project engineer provided the Board with a detailed breakdown of how the contingency fund was spent. He pointed out that two areas of concern were funds spent on the Newtonville connection and the increase in police details. Minutes 10-10-2000 page four Haddad questioned how these funds could not have been accounted for in the project. Tutela Engineering should have been aware of these expenditures. Sullivan asked why funding for Police details were not included in the original budget for the project. Vanderweil stated that they knew police details were an issue and always planned to pay for them out of the contingency. Callahan stated that this was an inappropriate way to budget for the project and more details are needed to fully understand where all of the money was spent. Brown questioned the Sewer Commission's oversight of the project. He stated that if the Sewer Commission ran their businesses this way they would all be bankrupt. Koed felt that the Board should be more understanding of the difficulty of overseeing a public construction project and that this is the cost of doing business. Callahan was concerned with the money spent on police details. Domenic Tutela stated that the Safety Officer of the Police Department determines if a detail is required based on a request from the General Contractor. Sullivan and Callahan asked Haddad to provide the Board with more information concerning the amount of money spent on police details. Sullivan questioned the management of this project and whether or not the centralization of management of the project is necessary. He felt that residents in Town did not have anywhere to call with concerns because of the way this project was handled. He requested that Haddad and Buckley provide the Board with a recommendation on how to better manage these projects in the future. The Board agreed with this request. Haddad stated that the only way to fully fund the $500,000.00 request was through a Town Meeting appropriation. He recommended a couple of possible alternatives to a Town Meeting at this time and wait until the Annual Town Meeting to fully fund the project. McMorris felt that the Town Meeting needs to act on this right away and be fully informed of the deficit and that the Town should not wait until the spring. Haddad provided the Board with a recommended date for another Special Town Meeting. Based on posting and bylaw requirements, the earliest that a Town Meeting could be held was Monday, November 13, 2000. McMorris moved that a Special Town Meeting be called for on Monday, November 13, 2000 and that the Warrant be open until Tuesday, October 17, 2000 at 4:00 P.M. contingent on the availability of the Moderator. The motion was seconded by Sullivan and voted unanimously. The Board asked whether or not an additional override would be necessary for this appropriation. Haddad said he is not sure and will check with town council and report back to the Board. Minutes 10-10-2000 page five Town Manager's Report - continued Haddad and Buckley asked the board what type of information they would like included in the director of Finances reports to the board. It was consensus of the board that an executive summery along with monthly revenue and expense reports would be sufficient. Brown added that once the Board sees the information they can determine if they want more or less. Haddad presented the Board with the proposed charge of the Gravel Yard Reuse Committee. McMorris requested that a line be changed within the charge to allow the Committee to meet with citizens as well. With this amendment it was moved by McMorris and seconded by Brown to adopt the charge and it was unanimously voted. McMorris notified the Board that Wayne Sawchuk will be the representative on this committee from the Senior Housing Committee. Haddad informed the Board that he has spoken to the Town Managers of Hull and Hingham about the Hull Street culvert. They are in the process of gathering estimates to repair the culvert and potential funding sources. He will keep the Board informed of their progress. On a related matter, Haddad stated that he is concerned whether or not the state will fund the Beechwood Street Culvert. He feels that the town may have to fund it itself. Callahan stated that maybe the Board should consider not spending as much money at this town meeting. Haddad just wanted to notify the Board of this potential. Haddad presented the Board with the proposed article assignments for the Special Town Meeting. The Board made a couple of changes and adopted the assignments as presented. Haddad asked the Board if they wanted to have two meetings next week to review the warrant for the Special Town Meeting. The Board felt that they can cover everything on Tuesday. Selectmen Comments There were no Selectmen comments. Meeting adjoined 10:15 pm Respectfully submitted, Thomas J. Callahan Chairman /Za TOWN OF COHASSET o , BOARD OF SELECTMEN _ 41 Highland Avenue Tel: (781)383-4105 OMASSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 w _ ,,1 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Weekly Report Date: October 10, 2000 1. Scheduled on Tuesday's Agenda are two items. First, as the Selectmen are aware, I have been informed by the Sewer Commission that there is a shortfall of approximately $275,000.00 in the Central Cohasset Sewer Construction Project. This shortfall will necessitate an appropriation from Town Meeting. Unfortunately, it is too late to add an article to the October 23, 2000 Special Town Meeting Warrant. I have invited the Sewer Commission to Tuesday's meeting to discuss this issue further with the Board. The Selectmen will need to decide whether to call for another Special Town Meeting, or wait until the Annual Town Meeting next March. Secondly, I have invited the Water Commission to the meeting to review their Warrant Article (Article 22). 2. As requested by the Board, enclosed with this report is a memorandum from Michael Buckley explaining the request of $40,000.00 for computer hardware and software that appears on the Special Town Meeting Warrant. Michael will also be at the meeting to answer any additional questions the Board may have. 3. Also enclosed with this report is the proposed charge for the Gravel Yard Reuse Committee. I would ask the Board to adopt this charge at Tuesday's meeting. Once approved by the Board, I will schedule the first meeting of the Committee. 4. Enclosed in the Mail Packet is information we were able to gather on the Section 202 HUD Public Housing Program. This information was obtained from the HUD web site and the Cohasset Housing Authority. The Board has deferred making a recommendation on this article until you have had the chance to gather more information on this program. Please let me know if you require any additional information. We can discuss this further at Tuesday's meeting. C ;7 BOARD OF SELECTMEN WEEKLY REPORT October 10, 2000 page two 5. The Board had requested that we examine the Town's file for any information relating to the Town's purchase of the Railroad Right-of-way from the Penn Central Corporation. We have examined all of the files in the Selectmen's Office and the Conservation Office and have not been able to find anything that would indicate that the property was purchased for a specific reason. We have contacted Richard Henderson, who was Town Counsel at the time, to find out if he had any information relating to this purchase. He is in the process of researching his files. Once I hear back from Richard, I will report back to the Board. What we were able to determine, however, was that the property was purchased on March 12, 1982 for $132,000.00. Funds for this purchase were appropriated at the 12-14-81 Special Town Meeting. 6. I have spoken to both Phil Lemnios, Hull Town Manager, and Charles Cristello, Hingham Town Administrator, about the Hull Street Culvert. As the Board is aware, according to the Mass Highway Department, the three Towns are responsible for the needed maintenance and repair of this culvert. Based on our conversation, Phil Lemnios is in the process of contacting an engineering firm to develop a cost estimate for its repairs. Once this has been determined, we will meet again to determine a funding mechanism for the required work. I will continue to keep the Board informed of our progress. 7. On a related matter, we have examined the Beechwood Street Culvert to determine whether or not the culvert is structurally sound for another two years while we await funding for its replacement. A review of the culvert by our DPW has shown that it has not deteriorated further since its last inspection in 1998. However, it is still in need of repair. I am fearful that the state may not fund this project for quite some time. I believe that the Town of Cohasset is going to have to fund this project on its own, without assistance from the State. We can discuss this further at Tuesday's meeting. 8. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb enclosures 12s TOWN OF COHASSET o , ,; BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 o„„SSET Cohasset, Massachusetts 02025 Fax:(781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: October 10, 2000 A. Letter from Department of Housing&Community Development—first round of funding for the Soft Second Loan Program(SSLP)for fiscal year 2001 (FY2001),with attachment. B. Invitation to Southeastern Mass: Vision 2020 Task Force on Growth and Change in Southeastern Massachusetts to witness the signing of the"New Mayflower Compact",Wednesday,October 25,2000 on Board the Mayflower II,Plymouth,MA. C. Letter from Nancy Thornton,Director of Waterways,E.O.E.A.Department of Environmental Management,to Rivers and Harbors Grant Recipients: reminder that Quarterly Progress Reports and Quarterly Financial Statements are due. D. Suburban Coalition ALERT: Legislative Hearings on Education Reform Funding. E. Thank you letter from Howie Altholtz re improvement in neighborhood,and with a couple of more ideas. F. Copy of letter from Bruce A.Issadore,Issadore&Arons,LLP,to Robert Egan,Building Inspector,re 15 Arrowwood Street—Aaron Hassan. G. Senior Housing Committee's minutes of meeting of September 27,2000. H. Transportation News from The Boston Metropolitan Planning Organization—October 2000. 1. Government Island Study Committee's minutes of meeting of September 23,2000. J. Recycling Committee's minutes of meeting of September 9,2000. K. Letter from Massachusetts Executive Office of Public Safety—Governor's Council on Youth Violence has issued its school violence report and recommendations to the Governor. Report is available. L. Zoning Board of Appeals' Matter of the Petition—95 Elm Street—Carolyn Sammons. The application for leave to withddraw the Petition without prejudice is granted. M. Zoning Board of Appeals' decision on the application for a Special Permit re 38/40 Parker Ave. - Cohasset Lobster Lab,Inc. N. Zoning Board of Appeals' decision on the application for a Variance at 75 Ripley Road—Peter and Donna Pratt. G�`t Mail Summary—October 10, 2000 Page 2 O. Memorandum from Craig Leiner,Manager of MPO Activities,Boston Metropolitan Planning Organization,re The FY2001-2006 Transportation Improvement Program and FY2001 Unified Planning Work Program. 130 TOWN OF COHASSET 3. , BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383 41os > onAsser Cohasset, Massachusetts 02025 Fax:(781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: October 3, 2000 A. South Shore Regional School District Committee's minutes of meeting of July 19,2000. B. South Shore Regional School District Committee's minutes of meeting of May 3,2000. C. South Shore Regional School District Committee's minutes of meeting of June 21,2000. D. Letter from Robert Kelley,Jr.,District Treasurer,South Shore Regional School District Committee—notice of change in assessment 2001-2. E. Letter from Mary Cottrell,Secretary,Massachusetts Department of Telecommunications and Energy,re filing of 3-yr.Energy Efficiency Plan covering the period 2000-2002. F. Letter from Paul Regan,Executive Director, MBTA Advisory Board,re notification of next meeting on September 28,2000 with agenda. G. Massachusetts Department of Housing&Community Development. FY2001 Municipal Incentive Grant Program. Peer to Peer Program Application. H. Copy of letter from Peter Williams,P.E.,Nucci Vine Associates,to David Kennedy, Environmental Analyst,Massachusetts Department of Environmental Protection,Northeast Office, Wetlands and Waterways,re Pier Reconstruction Project,Margin Street,with additional requested information. 1. Copy of letter from Kenneth and Margaret Jason,to Harold Litchfield,Highway Surveyor,re roads in Town,particularly Arrowwood. J. Letter from Nancy Snowdale,re Beechwood Cemetery expansion. K. Memorandum from Cheryl Pooler,Board of Assessors,re scheduling of classification hearing. L. Pam Wolfe,JE Sverdrup. Cover sheet enclosing transcript—106 Consultation—9/22/00—on the Greenbush Memorandum of Agreement. M. Massachusetts Technology Park Corporation—Waste-to-Energy Collaborative. Agenda and additional notes for meeting of September 25,2000. N. Massachusetts Technology Park Corporation—Waste-to-Energy Collaborative. Summary of September 25,2000 meeting. l '! a Mail Summary—October 3, 2000 Page 2. O. Letter from Mark Bell,re King Street and a deterrent. Also notification that he had resigned many years ago from Water Resources Protection Committee. P. Copy of letter from Robert Phillips,Assistant Director for Grants Administration,U. S. Department of Justice to Chief Brian Noonan,notifying him that his proposal for funding under the Universal Hiring Program was not among those selected. Q. Copy of letter from Eric Oddleifson,to Paul Schomer,Champaign,IL,describing the South Shore problem with aircraft noise. �a 4 rn A 771 133 TOWN OF COHASSET o ;, BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 OH SSE. Cohasset, Massachusetts 02025 Fax: (781)383-7087 AGENDA BOARD OF SELECTMEN MEETING TUESDAY, OCTOBER 17, 2000 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Boston Gas - Gas Main Public Hearing 8:05 P.M. Board of Health - Warrant Article Review 8: 15 P.M. Red Lion Inn - Liquor License 8:45 P.M. Hagerty Property Committee - Article Review 9:00 P.M. Mitigation Committee - Update 9:30 P.M. Consent Agenda - No action required 9:35 P.M. Minutes Approval 9:40 P.M. Miscellaneous 10:00 P.M. Adjournment Minutes — Meeting of Board of Selectman October 17, 2000 Selectman present: Merle S. Brown Thomas J. Callahan Frederick R. Koed Roseanne M. McMorris Michael H. Sullivan Others present: Mark W. Haddad — Town Manager Tara N. Tradd — Recording Secretary Rick Collins — Cohasset Mariner Lisa Campanella — Patriot Ledger Bob Davenport Attorney Michael Hayes Francis O'Leary — Boston Gas Joseph R. Godzik, VIVID, Health Agent Gerd Ordelheide — Red Lion Inn Jennifer Dean John Bertolami Tom Gruber Marty Corry Selectman Callahan called the meeting to order at 7:30 pm. Selectman McMorris moved that the minutes from October 10, 2000 be approved as presented. Selectman Brown seconded the motion and it was approved unanimously. Town Manager's Report Haddad called to the Board's attention that just one proposal was received for the renovation of the 1929 wing of the old Osgood School. The proposal is for a Children's Discovery Museum. Haddad requested that the Selectmen approve this RFP and proposed that Article 17 on the Special Town Meeting Warrant request the approval of a lease of the 1929 of the Osgood School for this purpose. Sullivan moved to approve the request as presented, Brown seconded, vote carried unanimously. Haddad called to the Board's attention Item #1 of the Mail Packet A memo from Chief Noonan, regarding Police Details for the Sewer Project. Noonan outlined the standard operating procedures for ordering a police detail in relation to the sewer project. Haddad provided the Board with a recommended time for this years Halloween Curfew. The recommended time for trick or treating to be between the hours of 4:00 P.M. and 8:00 P.M. It was further suggested that the Board recommend a 10:00 P.M. Town wide curfew for all teenagers. The selectman moved to change Page 2 October 17, 2000 Minutes the curfew from 10:00 P.M. to 9:30 P.M. motion seconded and vote carried unanimously. Haddad called to the Board's attention that the Housing Authority's Article 21 to convey land to the Housing Authority to construct elderly housing for low-income seniors will be withdrawn from consideration at this time. Haddad has proposed that the Board conduct a perc test on the property in the next couple of months, followed by more public discussion on the project, and then bring it to the Annual Town Meeting for consideration should the Selectman fully support the project. Haddad informed the Board about the Holly Lane Easement Issue. Haddad requested that the DPW clean out and repair the easement pipe and see if that solves most of the problem. Once this has been done, Haddad and Harold Litchfield will re-evaluate the issue and determine if more work is necessary. Haddad will continue to keep the Board informed of the progress. Haddad informed the Board that he has spoken with the School Committee about reducing the amount of money transferred into the School Department budget at the Special Town Meeting by $8,000.00 and place that money in the Police Budget at the Town Meeting and give the responsibility of hiring and overseeing the civilian crossing guard position with the Police Department. The School Superintendent has agreed to this change and Haddad has made the appropriate changes to the motions. Haddad informed the Board that a request to Town Counsel has been sent to determine whether or not the Sewer Commission properly adopted their rules and regulations. As soon as Haddad hears back from Town Counsel, he will update the Board. Selectmen's Comment Period Callahan took a brief moment to respond to the many criticisms received regarding the lack of oversight on the Sewer Project. Callahan explained that the Selectman and Town Manager have no responsibility to oversee both the contract procedure or on the approval of spending funds. McMorris suggested that improvements must be made for future projects so that these issues will not occur again. Brown felt the Sewer Commission should take responsibility for the shortfall in funds and that he will not be in favor of the Commission's article. Sullivan was very concerned as to why the project engineer also acted as the clerk of works, it is an inherent conflict of interest. Along with McMorris' suggestion, Sullivan also feels that a plan must be implemented regarding a centralized standard for large projects especially with great emphasis on the management of such project. Sullivan recommends that Haddad investigate what other towns are doing to oversee projects. Sullivan feels that Haddad should be designated as Clerk of the Works on all projects. Right now Haddad, VL as procurement officer, has responsibility to determine what contracts get Page 3 October 17, 2000 Minutes awarded or not. Haddad to speak with Town Counsel regarding changing the by- laws to potentially adopt the Town Manager as the Clerk of the Works. Callahan recommends moving article 29 to the November Town Meeting. Article to be moved to the November 13, 2000 Special Town Meeting. Brown would like to recommend an article for the November 13, 2000 Special Town Meeting as follows: "To see if the Town will vote to authorize the Board of Selectman, on behalf of the Town of Cohasset, to execute Intermunicipal Agreements with terms of up to (5) years for the disposal of construction and demolition materials at the Bourne Regional Waste Management Facility." The Board agreed to place this article on the Warrant. McMorris stated in a discussion she had with Woody Chittick, he expressed his Board's concerns about two family housing in town. The ZBA is concerned with the lack of two family housing. Perhaps some zoning changes should be made to accommodate the construction of two-family dwellings. McMorris would like to invite the ZBA and the Planning Board to discuss this issue along with the Senior Housing Committee. McMorris was very pleased with the immediate action taken to eliminate the inappropriate behavior that has occurred at athletic events. McMorris recommends that a letter of appreciation be sent to Superintendent Malvey acknowledging his prompt action. Sullivan offered some clarification on the resurfacing of the roads that have been disrupted by the water and sewer projects. These roadways should be repaved by November 15tn Koed expressed his concerns with the lack of backup for the crossing guards whose responsibility is it to cover this position should no one be available. There are a total of four articles for the November 13t" Special Town Meeting Warrant. Brown moved that all recommendations on Articles be deferred at this time. It was seconded by Koed and unanimously voted. Public Comment Bob Davenport asked what is the Board of Selectmen doing to see that the CHL Landfill be capped. Haddad stated that there will be a meeting on November 6, 2000 with the DEP to discuss the capping and at that time a resolution should be made. Page 4 October 17, 2000 Minutes Boston Gas — Gas Main Public Hearing — Francis O'Leary Rep from Boston Gas The hearing is to consider the petition of Boston Gas Company to install and maintain approximately 65 feet, more or less of a 2 inch gas main on Highland Avenue from the existing 2 inch gas main on Highland Avenue at House No. 7, Southerly to House No. 3. The construction to be done while the roadway is still dug up. The project to commence within the next two weeks. Sullivan moved as requested Koed seconded, vote carried unanimously Board of Health Warrant Article 26 — Onsite Wastewater Management Plan The article is for the funding of startup funds in the amount of$20,000.00 to implement the Onsite Wastewater Management Plan. The funds will be used for any administrative costs and for the start up process of the plan. Said funds to be returned to the General Fund at the time the Revolving Fund is solvent. Red Lion Inn — Liquor License — Review The Selectman reviewed upon the request from Gerd Ordelheide, owner of the Red Lion Inn to reconsider various aspects of his liquor and entertainment license. Ordelheide requested that the closing hour for the Wine Bar be the same as the Inn's Restaurant and Bar, until 1:00 A.M. He also requested that the hours of operation for the Lilac House be changed from 10:00 P.M. to 1:00 A.M. He feels that in order to operate properly he needs the extended hours. McMorris had reviewed a condition from the City of Boston's entertainment licenses she felt that a particular condition in that license relating to noise abatement would be appropriate for this license and therefore recommends that the Board vote to amend the entertainment license for the Red Lion Inn to allow both the function halls in the Barn and the Lilac House to be open `til 11:00 P.M. 7 days a week and that the following condition be added to the license: "Noise from said entertainment shall be inaudible from any public way or from any abutting premises." Motion was seconded by Koed. Callahan called for comment. Abutter John Bertolami of South Main Street expressed his concerns of what the noise decibels should be according to OSHA. The Selectman agreed that as long as no noise to the property line does not spill over to the street it will be okay to operate their entertainment functions as usual. Based on this the Board voted unanimously to approve the motion thus changing the conditions and hours of operations on the entertainment license. Hagerty Property Committee — Article 16 Review Russ Bonetti and Venetta Roebuck, representatives for the committee gave a brief over view of the Article seeking funding for the proposed improvements to the Hagerty Property on Parker Avenue, for the purposes of recreation, boating and conservation. Haddad suggested that the article be increase from $150,000.00 to $200,000.00 since the estimates are a year old. After a brief discussion the Board agreed to the increase. l3` Page 5 October 17, 2000 Minutes Executive Session Haddad recommended that the Selectman enter into Executive Session with the members of the Mitigation Committee to discuss the sale of the Right of Way to the MBTA. Moved by Sullivan, seconded by Koed to enter into Executive Session for the foregoing reason the Board was polled and it was voted unanimously. Mitigation Committee — Update The Board reconvened in open session to discuss Article 19 of the Special Town Meeting Warrant this Article requests that the Town designate the Right-of-Way as park land it was moved by Sullivan, seconded by Brown to withdraw this article from the October 23, 2000 Special Town Meeting and place it on the Warrant for the November 13, 2000 Special Town Meeting. The vote was unanimous. Meeting adjourned 10:40 P.M. Respectfully Submitted, Thomas J. Callahan, Chairman 'V 7 TOWN OF COHASSET BOARD OF SELECTMEN o 41 Highland Avenue Tel: (781)383-4105 o„„SSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Weekly Report Date: October 17, 2000 1. Scheduled on Tuesday's Agenda are several items. First, the Board needs to conduct a public hearing on a request from Boston Gas to install a 65 foot gas main on Highland Avenue. All abutters have been notified. Secondly, Joe Godzik from the Board of Health will be in to discuss the Wastewater Revolving Fund article on the Special Town Meeting Warrant. Third, Gerd Ordelheide of the Red Lion Inn will be in to discuss potential changes to his liquor and entertainment licenses. Fourth, Russ Bonetti of the Hagerty Property Committee will be in to discuss the article seeking funding for the ® proposed improvements to the Hagerty Property. Finally, the Mitigation Committee will be in to discuss the ongoing negotiations with the MBTA on the proposed restoration of the Greenbush Line. Since these negotiations cover the sale of the Right-of-way to the MBTA, I would recommend that this discussion be done in Executive Session. We can discuss this further at the meeting. 2. For the Board's information, I have spoken with all necessary parties and can confirm for the Board that the Special Town Meeting can be held on November 13, 2000. The Moderator, Town Counsel, Town Clerk and Advisory Committee have been notified and are available, as well as the High School Auditorium. I will have the final draft of the Warrant for the Board's review at Tuesday's meeting. I will have to give it to the Printer on Wednesday morning to assure that it will be delivered to the residents fourteen days prior to the meeting. The Board will have to approve the Warrant at Tuesday's meeting. On a related matter, the Board had asked whether or not an additional override vote would be necessary to fund the additional $500,000.00 requested for the Central Cohasset Sewer Project. We all forgot at Tuesday's meeting that we have already conducted an additional override vote on this project for the Lily Pond Expansion at the Annual Election in 1999. This override was approved and, therefore, another override vote for this amount is not necessary. I�Av BOARD OF SELECTMEN WEEKLY REPORT October 17, 2000 page two 3. I have spoken to John Muncey of the Housing Authority about the proposed conveyance of land to the Housing Authority. As you are aware, this land would be used to construct elderly housing for low income seniors. The Board was concerned that there was not enough information available to the public to understand the federal program (Section 202) that would fund this project. Based on our conversation, the Housing Authority has requested that this article be withdrawn from consideration at this time. I have proposed that we conduct a perc test on the property in the next couple of months, followed by more public discussion on the project, and then bring it to the Annual Town Meeting for consideration should the Selectmen fully support the project. We can discuss this further at Tuesday's meeting. 4. I have spoken to Harold Litchfield about the Holly Lane easement issue. I have requested that the DPW clean out and repair the easement pipe and see if that solves most of the problem. Once this has been done, we will reevaluate the issue and determine if more work is necessary. I will continue to keep the Board informed of our progress. 5. I have spoken to the School Committee about reducing the amount of money transferred into the School Department budget at the Special Town Meeting by $8,000.00 and place that money in the Police Budget at the Town Meeting and give the responsibility of hiring and overseeing the civilian crossing guards with the Police Department. They have agreed to this change and I have made the appropriate changes to the motions. 6. I have sent a request to Town Counsel to determine whether or not the Sewer Commission properly adopted their rules and regulations. As soon as I hear back from him, I will inform the Board. 7. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb TOWN OF COHASSET o BOARD OF SELECTMEN _ 41 Highland Avenue Tel: (781)383-4105 onASSE Cohasset, Massachusetts 02025 Fax:(781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: October 17,2000 A. Ad Hoc Committee—Gravel Yard Reuse Committee—CHARGE. B. Mark Haddad's letter to Arthur Lehr thanking him for his willingness to serve on the Gravel Yard Reuse Committee. C. Letter from Douglas A. Whitney,Marketing Manager, South Shore Hospital,re"Take It to Heart" program. D. Letter from Jane Perlov, Secretary of Public Safety,Mass Executive Office of Public Safety,re Governor's Council on Youth Violence,enclosing flyer/registration form detailing the workshops of the conference. E. Copy of memorandum from Robert Egan,Building Inspector,to Susan Cope,Conservation Commission,re Beach Street Lots 1,2 and 3. F. Recreation Commission's agenda for meeting of October 18,2000. G. Letter from Norfolk County Commissioners announcing the appointment of Mark Connolly as Director of the Norfolk County Retired&Senior Volunteer Program. H. Newsletter from consulting engineers,Purcell Associates—The Municipal Advisor. Q Z� : 3� TOWN OF COHASSET BOARD OF SELECTMEN �. 41 Highland Avenue Tel: (781)383-4105 r OHASSEr Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: October 23, 2000 A. Letter from Kathryn Palmer,Esq.,Deutsch Williams Brooks re public records advisory ruling SPR2000/5487 Payroll records. B. Newsletter of the Metropolitan Area Planning Council of October 2000. C. Massachusetts Department of Environmental Management—The Historic Landscape Preservation Grant Program—Annual Report 1997-2000. D. Senior Housing Committee minutes of meeting of October 11,2000. E. South Shore Coalition agenda for meeting of October 19,2000. F. South Shore Regional School District Committee's agenda for meeting of October 18,2000. G. Letter from Vincent Scarano,U.S.Department of Transportation,Federal Aviation Administration,re representation on the Boston SDEIS Panel for the South Shore communities. H. Memorandum from Phil Farrington,Chairman,COSC Steering Committee,to COSC Representatives and Alternates,re important meeting of the Council of SEMASS Communities has been scheduled for November 17,2000. 1. Letter from Nancy Butler,Contracts Administrator,Image Acoustics,Inc..re the matter of reimbursement for a plate glass window. J. Letter from Peter Webber, Mass E.O. E.A.,Department of Environmental Management.re announcement of the awarding of grants for the protection,preservation and enhancement of public lakes and ponds in the Commonwealth,with enclosures. K. Letter from Rik Tinory,to Henry Rattenbury—thank you re grinder pump. L. Memorandum from Paul Regan,Executive Director,MBTA Advisory Board- Next Advisory Board meeting 11/9/00,with a full agenda to be sent in advance of the meeting. M. Letter from Donald Hines,to the Editor—"Harbor Walk"article concern. N. Notification to abutters—Priscilla Shaw connecting to Town sewer—83 Spring Street. O. Letter from Robert Stanton in support of Red Lion Inn. Mail Summary—October 23, 2000 Page 2 P. Zoning Board of Appeals'public hearing 11/20/00 for a Variance and Special Permit at 56 N. Main St.&63 Highland Ave.—Holt and Furtado. Q. Zoning Board of Appeals' public hearing 11/20/00 for a Special Permit at 270 Forest Ave.— Laurie J.Kiely. �� Q rvs TOWN OF COHASSET W BOARD OF SELECTMEN 0 '�''1 41 Highland Avenue Tel: (781)383-4105 „ASSET Cohasset, Massachusetts 02025 Fax: (781)383-7087 AGENDA BOARD OF SELECTMEN MEETING MONDA Y, OCTOBER 30, 2000 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Robin Lawrence - Sandy Beach Association 8:30 P.M. Sewer Commission - Warrant Article Review 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment r I II 1 J Minutes — Meeting of Board of Selectman October 30, 2000 Selectman Present: Merle S. Brown Thomas J. Callahan Frederick R. Koed Roseanne M. McMorris Michael H. Sullivan Others Present: Mark W. Haddad Tara Tradd and Christine Fitzgerald as recording Secretaries Rick Collins — Cohasset Mariner Lisa Campanella — Patriot Ledger Robin M. Lawrence — Sandy Beach Association Charlotte and James Simmons — Holly Lane Gary Vanderweil — Sewer Commission Chairman Selectman Callahan called the meeting to order at 7:30 PM. Selectman Brown moved that the regular and executive minutes of October 17, 2000 be approved as presented. Selectman McMorris seconded the motion was approved unanimously. Town Manager's Report Haddad called to the Boards attention that the Cohasset Harbor Committee at its September 12th meeting approved a motion to request that the Board of Selectman ask Town Counsel to tighten up the bylaws and regulations on the footage of boats being moored in the Harbor. The Selectman asked Haddad to get more information and report back to them. Haddad brought to the Boards attention a letter in the mail packet from several residents of Summer Street regarding the condition of the construction in their neighborhood. They would like to ask the Town to either place curbstones or rocks along side of the town owned land on Border Street and Summer Street. After a brief discussion the Board asked Haddad to find a resolution with Harold Litchfield of the DPW and update the Board. Haddad informed the Board that the Department of Public Health has reviewed the license application from the Cohasset Fire Department and has granted the Fire Department a license for additional ambulance services. Haddad congratulated Roger Lincoln and his staff for a job well done. The Board reviewed a request from James Shipsky Architects regarding the installation of a wall (fence) at the intersection of Jerusalem Road and Linden Drive. The Board asked Haddad to investigate costs and safety issues. Haddad introduced the new Administrative Assistant, Christine Fitzgerald, to the Board of Selectmen. Brown asked about an item in the Mail summary concerning Shawn Harris Enterprises, Inc. (SHE). Haddad stated that he is requesting an increase for the next 3 years for the transportation of the solid waste from Cohasset to SEMASS. The fee will increase by $6.00 per load for the next 3 years. Haddad informed the Board that he will be closing the Town Hall early for Halloween since several employees of the Town Hall have requested time off to take their children and grandchildren trick or treating. The Board of Selectman have approved but requested that the employees make up the 2 hours of time lost by the end of the month. Haddad informed the Board that he has advertised the RFP for the design of the Woodside Cemetery. He will keep the Board informed of this matter. Haddad stated he is waiting to receive the specifications for Hagerty Property improvements from John Modzewlewski before he can put it out to bid. The Board requested that Haddad contact Modzewlewski and request that he expedite these plans and specifications. Selectmen's Comment Period McMorris would like to thank Florence Jerome for her efforts on the Arts Lottery Council and asked Haddad to send her a letter on behalf of the Board. McMorris would like the Board to recommend no votes on Questions 4 and 6 as recommended by the Mass Municipal Association. She asked the Board to send a letter to the editor stating the Board's opposition. Brown opposed this because he did not believe it was the role of the Selectmen to lobby for or against ballot questions. Koed concurred with Brown and after a brief discussion the Board decided to take no action. McMorris stated that several residents have requested that more information on the Warrant articles be provided before Town Meeting. Haddad stated that several communities provide summaries with the Warrant and he would be happy to do this for the Annual Town Meeting. The Board would like to see this happen with the Annual Town Meeting Warrant. Brown moved that the Selectman approve a two year commitment for the pay as you throw program at the RTF. This is needed for a grant the Town would like to apply for. McMorris seconded the motion and it was approved unanimously. Brown recommended to the Board that an audit be conducted on the Sewer Project. He felt that in light of the cost overruns, an audit would be prudent. Brown moved that an audit be done. McMorris seconded the motion and it was unanimously voted. On a related subject, Sullivan requested that Haddad and Finance Director Mike Buckley draft a bylaw that would govern and manage construction projects in excess of $100,000.00. He made this in the form of a motion for inclusion on the Annual Town Meeting Warrant. Koed seconded and the vote was unanimous. Public Comment Charlotte and James Simmons of 8 Holly Lane were concerned of the drainage issues on their property. After their own investigation, it appears that there is a broken pipe that is now creating a wetland. The Simmons's feel this is a result of a Town easement on their property. After numerous requests to the Town for a resolution the Simmons's wish that this be taken care of immediately. Haddad to follow up with Harold Litchfield. 2 1 /y 3 9 Sandy Beach Association — Robin Lawrence Robin Lawrence, President of the Sandy Beach Association, stated that the Association has numerous concerns with the Selectmen's decision of opening the northwest end of the Beach parking lot. The Association feels this would create many unauthorized newcomers. In addition they also feel that there is a greater potential for safety issues entering and exiting the entrances. They would like to the Board to review this decision and consider improving the current entrance before making the new entrance permanent. For a public safety issue tremendous amount of landscaping should be considered at the point of entering and existing. Brown and Callahan felt that we should give the new entrances a chance before making any new changes. The Board asked Haddad to review this matter with Paul Shea and report back to the Board. Mr. Lawrence thanked the Board for their time. The Board will revisit this issue next summer. Sewer Commission —Warrant Article Review Gary Vanderweil met with the Board to discuss Article 1 of the November 13, 2000 Special Town Meeting Warrant concerning the shortfall for the Central Cohasset Sewer Project. They are seeking an additional $600,000.00 to complete the project. Vanderweil reviewed the line items needing additional funding, including construction costs, landscaping aesthetics and additional sewer hookups. He felt that this project provided $15.6 million worth of hardware that is installed under the streets and at the WWTP. The overrun is only at 4% of the cost of the total contract. Fully justified due to the complexity and engineering of the project. The sewer commission would like and hope that the Selectman will stand behind and recommend the article. Charlotte Simmons of 8 Holly Lane informed the Board of various concerns she has with the project and felt that if a clerk of the works was utilized the project would have gone smoother. Paul Pattison wanted to know how much federal and state funding was received in total. Vanderweil stated that the Town received approximately 25% for Central and approximately 15% for North Cohasset. Betsy Connolly of King Street was pleased with the project, but was concerned with the hay bails on Lily Pond and wanted to know when will they be removed? At this time Conservation Agent Paul Shea is working on this issue. McMorris asked how Vanderweil came to the conclusion that $600,000.00 would be an appropriate request at Town Meeting. Vanderweil felt that this number was appropriate based on information available at this time and that the Sewer Commission would work within the confines of this budget. Koed moved to recommend approval of Article 1. McMorris seconded and the vote was 4-1 in favor (Brown opposed.) 3 The Board reviewed Article 2 of the Special Town Meeting Warrant. This article would authorize the Board to enter into an agreement with the Town of Bourne to dispose of all construction waste, debris and all non-household waste items to the Town of Bourne transfer station. Brown moved to recommend Article 2. Sullivan seconded and it was voted unanimously. The Board deferred action on Articles 3 and 4 until the Special Town Meeting. Meeting adjourned at 10:10 PM Respectfully Submitted, Thomas J. Callahan, Chairman 4 TOWN OF COHASSET -' BOARD OF SELECTMEN o 41 Highland Avenue Tel: (781)383-4105 r o„,uET Cohasset, Massachusetts 02025 Fax: (781)383-7087 . , 'I To; Board of Selectmen From; Mark W. Haddad - Town Manager Subject: Weekly Report Date: October 30, 2000 1. As a reminder, due to the fact that Halloween falls on a Tuesday this year, this week's Selectmen's meeting will take place on Monday, October 30, 2000. Please note that I have scheduled and posted an Executive Session Meeting of the Board for Monday at 5:00 P.M. to consider the purchase, exchange, lease or value of real property. The real estate in question is the railroad right-of-way owned by the Town of Cohasset that the MBTA needs for the restoration of the Greenbush Line. The regularly scheduled meeting of the Board will take place at 7:30 P.M. Scheduled on Monday's Agenda are two items. First, Robin Lawrence of the Sandy Beach Association will be in to discuss the Board's decision to open up the northwest end of the Sandy Beach Parking Lot. As the Board is aware, the Association is opposed to this decision and would like to discuss it further with the Board. I would ask any member of the Board who has not had a chance to view the reconfiguration of the parking lot do so before Monday's meeting. Secondly, since this is the last scheduled meeting of the Board before the November 13, 2000 Special Town Meeting, I have invited the Sewer Commission to this week's meeting to discuss their Warrant Article in more detail. As requested, enclosed with the Agenda is Michael Buckley's assessment of the budgetary shortfall. 2. As you are aware, the Town Hall is usually open until 7:00 P.M. on Tuesday evenings. With Halloween falling on a Tuesday this year, several Town employees have requested time off to take their children and grandchildren Trick or Treating. Since we would be operating with an extreme skeleton crew, I would like to close the Town Hall at 4:30 P.M. on Tuesday. Please let me know if you have any objections to this proposal. 3. I will take some time at Monday's meeting to update the Board on what action I have taken based on the results of the Special Town Meeting. 4. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb l5z TOWN OF COHASSET o � ,�` BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 r o„ Er Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: October 30, 2000 A. Memorandum from Chief Roger Lincoln, re S.A.F.E. Grant Award. B. Letter from Shawn Harris, Shawn Harris Enterprises, Inc.. re solid waste transportation fees to SEMASS. C. Copy of memorandum from Elizabeth Harrington, Town Planner to Alfred Moore, Jr. Planning Board,re rezoning Hagerty Property. D. Cohasset Revitalization Corporation—Upcoming workshops and CRC Newsletter. E. Memorandum from Massachusetts Highway Department: Allocation of Funds signed memo - $53,127.47 from Chapter 53(B) and $53,127.47 from Chapter 150. F. Letter from Jack Worley, Recreation Commission recommending that the old scoreboard at Milliken Field be cut down and removed due to safety considerations. G. Memorandum from The Commonwealth of Massachusetts, Department of Housing and Community Development—update on status of two components of Executive Order 418. H. South Shore Regional School District Committee's minutes of September 13, 2000. L The Suburban Coalition—Steering Committee's agenda for meeting of October 25, 2000. J. Letter from Pam Wolfe, JE Sverdrup—for review and comments: Comprehensive list of above-ground Historic Properties inventoried in Braintree. K. Edwards&Kelcey. Route 3 South Transportation Improvements Project Land Development Task Force—agenda of meeting of October 26, 2000. Mail Summary—October 30, 2000 Page 2 L. Copy of letter from Adam Brodsky, Esq.to Harold Litchfield,D.P.W.,re James and Charlotte Simmons, 8 Holly Lane—problems. M. Letter from Arleen O'Donnell, Deputy Commissioner, E.O.E.A.,Department of Environmental Protection—storm water discharges and request for contact person. N. Copy of R. Murray Campbell's letter to Editor, Cohasset Mariner, re Cohasset Revitalization Corporation. O. Copy of Conservation Commission's ad to Patriot Ledger re public hearing on November 2, 2000—American Legion's request to consruct a flag shed. P. South Shore Recycling Cooperative NEWS, including FY00 Annual Report. Q. Youth Resources Committee's minutes of meeting of October 10, 2000. R. Massachusetts Department of Environmental Protection, Bureau of Resource Protection—Fall 2000 publication"Waterline". S. Zoning Board of Appeals' notice of public hearing on an application for a Variance at 10 Sankey Road—Christopher&Patricia Haggerty. T. Recreation Commission's agenda for meeting of November 15, 2000. U. Youth Resources Committee's agenda for meeting of November 7, 2000. V. Copy of letter from Eric Oddleifson, to Paul Schomer, re towns against MassPort and the airlines. r��', r 2 O rn Q Q 7 7 r s.s TOWN OF COHASSET ,� BOARD OF SELECTMEN _ - 41 Highland Avenue Tel: (781)383 41os • , o„,,SET Cohasset, Massachusetts 02025 Fax: (781)383-7087 AGENDA BOARD OF SELECTMEN MEETING TUESDAY, NOVEMBER 14, 2000 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Tax Classification Public Hearing 8: 15 P.M. Sunday Liquor Store Openings 8:30 P.M. Class II License Hearing - CBK Auto 8:45 P.M. Consent Agenda - No action required 8:50 P.M. Minutes Approval 8:55 P.M. Miscellaneous 9:00 P.M. Adjournment a Minutes — Meeting of Board of Selectman November 14, 2000 Selectman Present: Thomas J. Callahan Roseanne M. McMorris Merle S. Brown Michael H. Sullivan Others Present: Mark W. Haddad, Town Manager Christine Fitzgerald as recording secretary Rick Collins- Cohasset Mariner Joan Wilder- Patriot Ledger Cheryl Pooler- Assessors Office Michael Patrolia- Board of Assessor Member Jeffrey Pinkus Selectmen Callahan called the meeting to order at 7:32 PM. Selectmen Brown moved that the minutes of the October 30, 2000 meeting be approved as presented. Selectmen McMorris seconded the motion and it was approved unanimously. Town Manager's Report Haddad informed the Board that Richard Muncey would be resigning from the Board of the Water Commissions effective January 1, 2001. The Board will have to meet with the Board of Water Commissioners and appoint a new member until the next election at which time they can run for the unexpired term. Callahan suggested that any person interested in filling this position on the Board should submit applications by 12/8/2000. Haddad stated that he would be getting the specifications on the Hagerty Property renovation project soon and would then put the project out to bid. Haddad stated that Eric Oddleifson is suggesting that the Town of Cohasset joins the South Shore Council of Governments and that the Town approve two people to represent the Town. Oddleifson suggested that he and Mr. Haddad be the Town's representatives. The Selectmen would like to open it up to anyone interested in serving on this particular Board. The Board also suggested that Haddad talk to Erik regarding specific proposals. Sullivan moved that Mark Haddad and Eric Oddleifson serve as the Selectmen's representative on this Board. McMorris seconded and the vote carried 3-1 (Brown opposed). The Board considered the opening of local Package stores on Sundays during the holidays. In the past the stores have been allowed to open from 12:00 PM to 9:00 PM. However, this year, New Year's Eve and Christmas Eve fall on Sunday and they are the two busiest days for the stores. Haddad recommended that the Board allow the stores to be open until 11:00 p.m. on those days. McMorris voiced concern with what the police may have to say regarding this. After a brief discussion, Brown moved that Sunday openings be allowed during the Holiday season as allowed by law from the hours of 12:00 a.m. to 9:00 p.m. with the exception of December 24 and December 31 when stores can be opened until 11:00 p.m. McMorris seconded and it was unanimously voted. A5 McMorris moved that Laurel Martinez of 136 Lamberts Lane and Doug and Celine Eymer of 31 Bow Street be appointed to the Art Lottery Council. Brown seconded and it was unanimously voted. The Board reviewed the letter from Secretary of Environmental Affairs Robert Durand concerning the restoration of the Greenbush Line by the MBTA. He recommended that the Board contact Jay Wickersham of his office to discuss this further. Haddad recommended that the Town wait until the current negotiations with the MBTA conclude. After a brief discussion, the Board agreed with this recommendation. Haddad will keep the Board informed of the mitigation process. Haddad discussed with the Board Executive Order 418 that provides grants up to $30,000.00 for community development issues. He stated that he has Elizabeth Harrington, Town Planner to coordinate this issue with the various Town Boards and Committees interested in this grant. He will keep the Board informed of any new developments regarding this issue. Haddad requested that the Board authorize the disposal of the old ACO (Animal Control Officer) vehicle. After a brief discussion, McMorris moved that the Town Manager be authorized to dispose of the ACO vehicle. Brown seconded the motion and it was unanimously voted. Haddad requested that the Board designate two members to meet with him to discuss proposed increases in Department Head salaries for FY 2002. This is based on comments received from Brown during last year's budget process. The Board designated the Chairman and Vice Chairman to perform this function on an annual basis. In addition, the Board designated Sullivan and McMorris to perform the Town Manager's annual evaluation. Haddad asked the Board that they not meet next week for lack of items on the Agenda. The Board agreed with the stipulation that if something comes up of importance then they would schedule a meeting. The next Selectmen's Meeting will be held on December 5, 2000. Haddad will keep the Board informed on the matter regarding Mr. and Mrs. Simmons of 8 Holly Lane. During the October 30, 2000 meeting the Simmons' voiced concern regarding the Sewer Project and certain destruction on their property. Haddad informed the Board that he would be following up with this matter on a regular basis. Haddad reviewed with the Board a letter from Jimmy Shipsky's concerning the type of wall to be installed at the intersection of Jerusalem Road and Linden Drive. Haddad informed the Board that after discussing this matter with Harold Litchfield they both agreed that a stonewall similar to the one at the entrance of Linden Drive would be the best choice. Gary Vanderweil, who owns the abutting property, agreed with this proposal. 2 As a follow up to the October 30, 2000 meeting with Robin Lawrence about the entrance to Sandy Beach, Haddad informed the Board that after a discussion with Paul Shea of the Conservation Commission, Mr. Shea felt that the Commission would not be in favor of cutting down the dune grass. If the Board wanted to continue with this plan they would have to get a permit from the Conservation Commission. Haddad also informed the Board that it would cost between $8,000.00 and $10,000.00 to install an electronic gate at the new entrance for Sandy Beach. The Board requested that Haddad continue to pursue these issues and report back to the Board. Tax Classification Hearing Callahan read aloud the Legal Notice on the Tax Classification Hearing. Michael Patrolia stated that nothing has changed regarding the Tax Allocation. He then let Cheryl Pooler explain to the Board the packet that she had put together. Mrs. Pooler recommended that the tax not be split, by referring to the examples in the packets provided. Mrs. Pooler went on to explain that the Town of Cohasset is approximately 93 percent residential and the remaining is broken out to Commercial, Industrial and Personal Property. It would be a poor representation of the town if we split the tax, as the burden would fall on the Commercial residents. Brown moved that the Town keep the current single rate for fiscal year 2001. McMorris seconded and it was unanimously voted. At the conclusion of the Tax Classification Hearing, Haddad asked the Board of Assessors to update the Board on the required revaluation that will take place next year in FY 2002. Pooler informed the Board that residents are going to see a significant increase in values in certain areas of Town. This is based on the fact that recent sales have demonstrated that values are on the rise in Cohasset. In order to minimize the one-year impact of these increases, the Assessors are planning on completing an interim revaluation that will increase property values in FY 2001. She expects an overall increase of 10% in property values in Town this year. The northern side of Cohasset will see a larger increase than other areas. This is based solely on recent real estate transactions. She pointed out that the Town is required by Proposition 2Y2 to bring all values to full market value every three years. The residents need to note that if values increase, the tax rate will decrease proportionately. Sullivan expressed a real concern that some residents may see their tax bills double, even triple in some cases. He thinks residents need to be kept informed of this and requested that the Assessors get the word out as soon as possible. Callahan requested that the Assessors keep the Board informed of the revaluation. Class II License Request Agenda item regarding Class II License Hearing Jeffrey Pinkus/CBK Auto of 347 Beechwood Street. Mr. Pinkus would like to apply for a license to buy, sell, and exchange second hand vehicles from wholesalers to established clientele. Haddad informed the Board that everything checked out with the Police. Brown moved that the Board approve this license with the usual standard conditions placed on these licenses. McMorris seconded and the vote was unanimous. 3 Selectmen's Comment Period Selectmen McMorris brought to the Boards attention that Massachusetts will be the first state to offer a State Sponsored Medical Plan for Seniors. The Council on Aging will be holding a meeting for those who are interested at the Community Center on December 13, 2000. Selectmen Brown wanted to inform the Board that the Recycling Committee dedicated the new Boutique at the RTF. Selectmen Brown is especially proud that this was an Eagle Scout project and that they did a very good job. Selectmen Brown also held a demonstration with Allen McDonald at the school on recycling. Selectmen Brown commended Mr. McDonald on a great demonstration. Selectmen Brown also wanted to inform the Board that the Garden Club started a new committee for Treescape and Landscape improvements. Haddad would like to work with them on a case by case basis when new landscaping is needed and when new trees are available through the DPW. Haddad informed the Board he would talk with Harold Litchfield and will follow up with the Board at a later date. Selectmen Brown also brought up the concern as to why the new cameras have not yet arrived; Haddad said he would follow up with this matter as well. Selectmen Sullivan raised concern about forming a Field Committee. The Board agreed that several members from different organizations should serve on this committee. Haddad said he would speak with Jack Worley of Recreation and Harold Litchfield for some suggestion and a possible solution. Selectmen Brown suggested that Haddad look into making the area around Wheelwright Park a temporary soccer park. Haddad will look into this as well. Public Comment Period No Public Comments Meeting adjourned at 8:58 PM Respectfully Submitted, Thomas J. Callahan, Chairman 4 fso TOWN OF COHASSET BOARD OF SELECTMEN 0 41 Highland Avenue Tel: (781)383-4105 onAsscT Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Weekly Report Date: November 14, 2000 1. For the Board's information, I have posted a Selectmen's Meeting for Monday, November 13, 2000 at 6:30 P.M. in the High School Auditorium. This should allow the Board to handle any last minute matters that may come up before the Special Town Meeting. Please note that the Special Town Meeting is scheduled to begin at 7:00 P.M. in the High School Auditorium. The Sewer Commission has provided the Board with a copy of their proposed presentation for Article 1. I have enclosed a copy in the Mail Packet for your review. 2. The Board's regular weekly meeting is scheduled for Tuesday, November 14, 2000. Scheduled on Tuesday's Agenda are three items. First, the Board of Assessors will be in for the Annual Tax Classification Hearing. The Board needs to decide the issue of allocating the local property tax among the five property classes for Fiscal Year 2001. Enclosed with the Agenda is a memorandum from the Board of Assessors outlining the various options before the Board. Second, the Board needs to decide whether or not to allow Sunday Liquor Store Openings during the Holiday Season. Finally, the Board needs to act on a request from CBK Auto for a Class II License at 547 Beechwood Street. 3. At your last meeting, Mr. and Mrs. Simmons of Holly Lane were before the Board to discuss the drainage easement on their property. For the Board's information, the DPW will commence fixing the drainage pipe on Monday, November 13th. They are planning on repairing breaks in the pipe and extending the pipe to the end of the Simmons' property. This should alleviate the problem. I will update the Board on their progress at Tuesday's meeting. Another matter that was brought before the Board at your last meeting was a request from Border Street residents about the Island in front of the Legion Hall. Harold and I have reviewed the matter and believe the best solution would be to install a Cape Cod Berm when the Road is paved. This should be accomplished in the next couple of weeks. I will keep the Board informed of our progress. lei BOARD OF SELECTMEN WEEKLY REPORT November 14, 2000 page two 4. Also at your last meeting, the Board received a letter from Jimmy Shipsky about the proposed wall at the intersection of Jerusalem Road and Linden Drive. Harold and I have reviewed this matter as well and would like to propose to the Board that we install a stone wall similar to the wall at the entrance to Linden Drive. We believe this solution is both aesthetically sound and as safe as installing a guard rail. I have discussed this with Gary Vanderweil, who owns the abutting property, and he is in agreement with this solution. Please let me know if this is acceptable to the Board. 5. I have spoken to John Modzelewski about the plans and specifications for the improvements to the Hagerty Property and he assures me that I will receive the final plans on Wednesday, November 14, 2000. As soon as these are received, I will advertise the project. I will continue to keep the Board informed of our progress. 6. During your discussion with Robin Lawrence of the Sandy Beach Association, the issue of whether or not the dune grass near the current entrance could be cut was brought out as a solution, as well as placing an electronic gate at the new entrance that would prohibit cars from entering from that end. I have discussed the dune grass issue with Paul Shea and he has informed me that in order to this, a permit from the Conservation Commission would be required. He feels that the Commission would not be in favor of this and would recommend against this kind of action. With regard to the electronic gate, we have contacted companies that provide this kind of technology and have been told that it would cost between $8,000 and $10,000. We can discuss this issue further at Tuesday's meeting. 7. Selectman McMorris is recommending that Laurel Martinez of 136 Lamberts Lane, Doug Eymer and Celine Eymer of 31 Bow Street be appointed to the Arts Lottery Council. I would ask the Board to make these appointments at Tuesday's meeting. S. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb TOWN OF COHASSET BOARD OF SELECTMEN 41 Highland Avenue r OMASSETO ' g Tel:(781)383-4105 -11 Cohasset, Massachusetts 02025 Fax:(781)383-0228 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: November 14, 2000 A. Memorandum from Paul Regan,MBTA Advisory Board enclosing Advisory Board meeting packet for November 9,2000 and enclosing minutes of the September 28 meeting. B. Memorandum from James Hartnett,Mass Executive Office for Administration and Finance, Human Resources Division—Provisional Population Process—Job Titles Added to the ConTest Program, with enclosures. C. Transportation News from the Boston Metropolitan Planning Organization—November 2000. D. Memorandum from John McNabb,Chairman,Water Commission re meeting November 9,2000 on wellhead protection areas. E. Memorandum from Robert Shumeyko,CDF Program Manager,Department of Housing& Community Development—ADA Transition Plan Training and CDBG Project Roundtable Discussion. F. Letter from Donald Connors,Esq.,Chairman,Vision 2020 Task Force,enclosing copy of the New Mayflower Compact,news articles about the signing and map indicating communities that have voted to endorse. G. Memorandum from Jack Worley,Recreation Commission,re boy scouts'tour of offices on November 16,2000. H. Copy of letter from Stephen Bobo, Chairman,Board of Health, to John Weber,Massachusetts Office of Coastal Zone Management, E.O.E.A.,re salinity and dissolved oxygen study of Cohasset Harbor. I. Notice—Norfolk Environmental on behalf of Water Commission—republic hearing on November 30,2000 at 7:30 p.m.—RDA to determine the wetland delineation for the Arrowwood Subdivision in Scituate. J. Memorandum from James Hartnett,Jr.,Personnel Administrator,Massachusetts Executive Office for Administration and Finance,Human Resources Division—Tier III Management Development Program is scheduled for November 28,2000 through December 1,2000 and again from April 24,2000 through April 27,2001 at Brandeis University. K. Letter from Judith McDonough,Executive Director, State Historic Preservation Officer, Massachusetts Historical Commission,introducing the beginning of the FY2001 Survey and Planning Grant cycle with guidelines and enclosing pre-application form due 12/15/2000. 16 Mail Summary—November 14, 2000 Page 2 L. Memorandum from Greg Watson,Vice President and Program Director of Renewable Energy, Massachusetts Technology Park Corporation,re notice of invitation to submit comments on proposed waste to energy grant program. 16Y TOWN OF COHASSET Q ti BOARD OF SELECTMEN Q V 41 Highland Avenue Tel:(781)383-4105 T ONASSET O Cohasset, Massachusetts 02025 Fax:(781)383-0228 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: November 7, 2000 A. Zoning Board of Appeals'notice of public hearing on an application for a special permit at 169 Atlantic Ave.—F.Gregg Bemis,Jr. B. Zoning Board of Appeals'notice of public hearing on an application for a special permit at 30 Black Horse Lane—John&Emily Brown. C. Zoning Board of Appeals'notice of public hearing on an application for a special permit at 53 Bow Street—Vincent&Hilda Waldron. D. Zoning Board of Appeals' decision on a petition for a special permit at 131 Atlantic Avenue— Arthur R. And Mildred F. Oswald. E. Letter from Arlene Claiborne re surface water coming on to her property from Howe Road. F. Copy of R. Murray Campbell's memo to he editor of the Cohasset Mariner,re Revitalization. G. Copy of letter from Brian Emery,LSP. Senior Hydrogeologist,Lincoln Environmental,Inc.,re Marie Buckley residence,217 South Main Street—loss of heating fuel. H. Copy of letter from Michael Lenihan,V.P.,J.D'Amico,to Daniel Coughlin,Project Engineer, Tutela Engineering Co., Inc.,requesting payment of$488,853.77 for Estimate No. 15. 1. Letter from Cynthia Correia,Massachusetts Electric with a mailing address change and name of new supervisor of Engineering Support. J. Senior Housing Committee's minutes of meeting of October 25.2000. K. Nucci Vine Associates, Inc. for our use: Original Department of the Army Corps of Engineers Permit. L. Letter form Michael Sikora,Jr.,Forester,Transmission Line Services Department,Nation Grid— notification that vegetation management treatment on a right-of-way passing was not completed. Notification for treatment in 2001 will be forthcoming. M. Letter from John Kosko, Superintendent-Director, South Shore Regional School District Committee,re collective bargaining representative in FY2001 —Joseph P.Norton, Scituate Board of Selectmen. Mail Summary—November 7, 2000 Page 2. N. Letter from Grace Shepard,Chair,MPO Local Subcommittee enclosing final copy of the Transportation Improvement and Air Quality Conformity Determination for the Boston Region,FY2001- 2006. O. Massachusetts Department of Revenue,Division of Local Services—Informational Guideline Release—Small Commercial Exemption—October 2000. P. Letter from Gary Vanderweil,P.E.,Sewer Commission,re street opening permits. Q. Letter from Michael Lenihan,Vice President,J.D'Amico,Inc.,to Michael Buckley,re payments of estimate#14 and estimate#15,Cohasset Wastewater System Phase Il. R. South Shore Recycling Cooperative—FY00 Annual Report to the Town of Cohasset. S. Copy of letter from Valerie Swett,Esq.,Deutsch Williams Brooks,to Conservation Commission - copy of the Determination of Applicability—Cedar Street Landfill. T. Copy of letter from Valerie Swett,Esq.,Deutsch Williams Brooks,to Conservation Commission— copy of the Order of Conditions re DEP File No. 13-545—Woodside Cemetery. U. Copy of letter from Valerie Swett,Esq.,Deutsch Williams Brooks,to Conservation Commission— copy of the Order of Conditions re DEP File No. 13-532—Margin Street Town Pier Reconstruction. V. Letter from Robert J.Kelley,Jr.,District Treasurer,South Shore Regional School District Committee—School District assessment for fiscal period between July 1,2000 through June 30,2001 - $53,573.00—amount hereby requested-$13,320.42. W. Letter from The General Court of Massachusetts,Joint Committee on Education,Arts and Humanities listing public hearings throughout the state in November and December to review the way in which local foundation budgets are calculated. to�; rb TOWN OF COHASSET BOARD OF SELECTMEN ° 41 Highland Avenue Tel: (781)383 4105 o„ASSET Cohasset, Massachusetts 02025 Fax:(psi)383-7087 AGENDA BOARD OF SELECTMEN MEETING TUESDAY, DECEMBER 5, 2000 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Garrett Bradley - Discussion 8:30 P.M. Proposed Liquor License Conditions 8:45 P.M. Consent Agenda - No action required 8:50 P.M. Minutes Approval 8:55 P.M. Miscellaneous 9:00 P.M. Adjournment Minutes — Meeting of Board of Selectmen December 5, 2000 Selectmen Present: Thomas J. Callahan Roseanne M. McMorris Merle S. Brown Michael H. Sullivan Fred Koed Others Present: Mark W. Haddad, Town Manager Christine M. Fitzgerald, Recording Secretary Lisa Campenella- Patriot Ledger Mary Ford — Cohasset Mariner George Roukanakis Joseph DiVito, Jr.- Treasurer/Collector Chief Lincoln- Fire Department Garrett Bradley- Representative Elect Rob Spofford- School Building Committee Herb Towle- 91A South Main Street Russ Bonetti Selectmen Callahan called the meeting to order at 7:31 PM. Brown moved that the minutes of the November 14, 2000 meeting be approved as amended. Sullivan seconded the motion and it was approved unanimously. s Town Manager's Report Haddad brought to the Boards attention Item 10 regarding the proposed new ambulance rates to support the Town's recent move to Advanced Life Support (ALS) service by the Fire Department. Mr. Divito and Chief Lincoln asked the Board to consider adopting the higher ALS rates and increase the current ambulance rates in order for the Town to bill at a higher ALS rate as well. Mr. Divito pointed out that Medicare has increased their rates to allow for these services. Haddad explained that this is a shared cost right now with South Shore Hospital. Eventually the billing would shift to the town. We are only in our first year and Brown showed concern as to why we needed a three-year commitment. Sullivan questioned the billing process and where the town's position would be. DiVito asked to make any increase adopted retroactive to November 22, 2000. Brown moved that the Board adopt the proposed new ambulance rates (memo attached). McMorris seconded. Vote passed unanimously. Public Comment Mr. Towle of 91A South Main Street asked to speak regarding the Sailing Club and the memorial that was erected near the sailing club. Mr. Towleread aloud from a statement that explained he believes that with the new memorial that the Sailing club lost valuable land and asked the Board to please consider speaking with the Sailing club with any future decision-making. The Board asked Haddad to look into this further. Rob Spofford, Chairman of the School Building Committee updated the Board on the Middle/High School and Deer Hill Elementary School construction projects. Spofford informed the board that bids would be going out soon. The plan is to send the Middle/High School bids out by January 8, 2001 and the Deer Hill Elementary school by January 15, 2001. Spofford feels that the bids will be open in February for the Middle High School and March 1 for the Deer Hill Elementary School. He is confident that the project will come in on or under budget. Haddad also let the board know that the architect is very knowledgeable and the committee has really done their homework. Spofford is very confident in the individual hired as Clerk of the Works for the project, Simon Tempest and feels that this is money well spent. There will also be news notification and a public hearing for all the parents and residents. The Board would like to see updated drawings of the project. Brown said that he was very pleased with the Committee and the whole process of the project. Sullivan brought up the issue of the locations of the driveways. Spofford assured the Board that this would not be an issue, and there has been several meeting on this particular issue alone. McMorris brought the concern that construction will take place when school is in session. Spofford said that there will be some disruption, but they are doing everything possible to avoid major disruptions to the schools. Spofford has researched and consulted with the Town of Hingham on how best go about this with the least amount of disruption. Russ Bonnetti spoke of concern regarding an overflow of a septic tank on the Hagerty property. He believes that the water was never shut off and is not sure how much damage has been done. He asked the board please have someone please go out to the site. The Board asked Haddad to look into this and notify Kevin Ulmer. George Roukanakis of Texaco has concerns regarding the delivery trucks going to the Red Lion Inn. Recently, someone has run over his fence. He showed photos to the Board. Roukanakis has been told by the Planning Board that there should be a loading zone in this area and he wants to know why it has not been installed. Haddad said he would speak with Liz Harrington from the Planning Board and will get back to the Board with further information. John McNabb informed the Board that DEP is ready to issue their new rules and regulations concerning solid waste facilities. He believes that they will be lifting the moratorium on landfills and this will prompt CHL to request a site assignment hearing for Area V. He wants a ruling from Town Counsel on whether or not the plans filed by CHL for a Form A in 1996 is still valid. Haddad stated that this matter has been turned over to Town Counsel and a ruling from him should be forthcoming. Town Manager's Report— Continued Haddad brought to the Selectmen's attention Item 1 of their packets regarding the letter dated November 20, 2000 from the MMA. They have extended the early registration period for the MMA Conference through December 21 s` and Haddad asked if there were any Selectmen interested in attending. The Board will get back to them. Haddad brought to the Boards attention Clark Brewer's interest in being appointed to the Cohasset Growth and Development Committee. Callahan stated that he is not ready to act on this yet he still wants to keep it open to anyone to submit resumes or applications. Callahan asked Haddad to distribute any applications that come in to the Board members as well as to the Member of the Committee. Callahan asked that this item be place on the December 19`h meeting Agenda In addition Haddad brought to the Board's attention that the St. Stephen's Property tL Committee is asking the Boards permission to start landscaping the front of the church on Town Property. Haddad asked the Board to support this, but the Board would like to 2 see the plans before the church starts the project. Haddad said he would speak with the Committee on getting copies of their plans, and follow up with the Board at a later date. Haddad brought the Boards attention the schedule for the Annual Town Meeting and Annual Town Election. He informed the Board that he has discussed this with the Town Clerk and they are proposing the following schedule: Tuesday, December 5, 2000 Board of Selectmen open the warrant for the 2001 Annual Town Meeting. Tuesday, January 9, 2001 Presentation of the Town Manager's proposed FY 2002 Town Operating Budget to the Board of Selectmen. Monday, January 15, 2001 Last day Citizen Petition Articles can be submitted for inclusion in the Annual Town Meeting Warrant. Wednesday, January 17, 2001 Presentation of the Town Manager's proposed FY 2002 Operating Budget to the Advisory Committee. Thursday, January 18, 2001 Last day for submission of all other articles for inclusion in the Annual in the Annual Town Meeting Warrant. Monday, January 22, 2001 Draft Warrant presented to the Advisory Committee for their review. Thursday, February 15, 2001 Last day to submit Nomination papers to the Board of Registrars to be placed on the Annual Election Ballot. Thursday, March 1, 2001 Warrant sent to printer in "Camera Ready" form. Monday, March 12, 2001 Warrant delivered to Post Office for delivery to all Registered voters. Friday, March 16, 2001 Constable posts the Annual Town Meeting and Annual Election Warrants. Saturday, March 31, 2001 Annual Town Meeting. Saturday, April 7, 2001 Annual Town Election. Haddad asked the Board to adopt this schedule. Brown moved to adopt the proposed schedule, Koed seconded. Vote carried unanimously. Haddad stated that he has spoken with Eric Oddleifson about the South Shore Council of Governments and informed Mr. Oddleifson that the Board does support the idea of representation on this council. Haddad has asked Eric to speak with other individuals who have expressed interest in serving on this committee. Haddad said that he would keep the Board informed. In addition Haddad also brought up the issue regarding the responsibility of the landscaping around the pump station. He informed the Board that he has been in contact with Dan Coughlin regarding this matter. According to the contract the contractor is required to install a fence and certain plantings along with loaming and seeding the areas. Once the Town accepts the landscaping, PSG, the private contractor running the Sewer Plant will be responsible for the upkeep and maintenance of these areas. 3 In Recently the police have had two separate liquor license violations. The Selectmen �r voiced concern about how an issue like this should be handled. Haddad was asked to schedule a Liquor License Hearing on both Bernard's and Cohasset Plaza Liquors. The hearing will be scheduled for the December 12, 2000 meeting. The Board did voice concern on how to handle future violations, whether there should be written warnings or direct hearings. This issue will be discussed further at a future meeting. Haddad asked the Board's help on how to go about resolving the Sand Dune issue at Sandy Beach. Brown moved to hold off on this issue until the end of next summer so they can get a more accurate account of what traffic is like. Callahan seconded. Vote passed unanimously. Haddad updated the Board regarding the recreation field issues. Haddad informed the Board that he has met with Jack Worley, Harold Litchfield, Andy Swanson and Wallace St. John to discuss a resolution to the problem of maintenance and scheduling. Wallace has done a tremendous amount of work to assure that all the programs continue with very little disruption. Haddad informed the Board that there would have to be a financial commitment. He explained that they would need to appropriate $25,000 at the Annual Town Meeting to do some needed work this spring, and that each fall over the next three years they would need approximately $50,000 to maintain the fields properly. Sullivan again brought up the idea of using software for scheduling. Haddad said he would consult with Mike Buckley and look into it further. Brown suggested the idea of using the area around Wheelwright Park as temporary solution. The Board still would like one person to be the point person for this project. Haddad said Jack Worley would be this person, but scheduling will be a collaborative among several people. Haddad brought to the Boards attention Item 4 from their mail packet regarding a letter he received from Donald Hines of 41 Forest Avenue regarding posting speed limits on Cedar Street. Brown suggested posting a 30-mile an hour speed limit. Sullivan moved to install 30MPH speed limit signs on Cedar Street. McMorris seconded. Vote carried unanimously. Haddad brought to the Boards attention the new water rates from Massachusetts- American Water Company, which took effect November 16, 2000. Haddad informed the Board that they are adamantly opposed with the increase. Haddad is working with Hull and Hingham. Garrett Bradley said that he is aware of the problem and is willing to work with Cohasset, Hull and Hingham regarding this. Haddad will keep the Board informed. Haddad received a letter from J. D'Amico dated November 28, 2000 regarding the removal of the parking lot adjacent to North Main Street. J. D'Amico stated in this letter that the Town and this office was in support of the construction of this parking lot and that after several complaints from surrounding residents the Town pulled the plug on the project. Haddad informed the Board that the letter is not true; the matter has been turned over to Town Counsel. This company on several occasions have made access to this area when they were asked not to, so a gate will be put in place. Haddad is appalled by D'Amico and that they have been difficult to deal with. Haddad will keep the Board informed of this matter. Haddad brought to the Boards attention that Glen Pratt has been the only person to come forward to fill the vacancy on the Water Commission. Haddad was asked to have 4 Mr. Pratt brought in for the December 12, 2000 meeting to interview for this position along with the members of the Water Commission. Garrett Bradley Discussion Representative-Elect Garrett Bradley discussed with the Board any legislation the Board may be interested in or concerned with. Haddad brought to the Board's attention to Item 8 of the mail packet which is the MMA's legislative agenda for the ensuing year. Haddad noted that proposal number 5, which relates to future fund transfer by municipal executives would be helpful to the Town of Cohasset and asked Bradley to support this legislation. Callahan asked Bradley to keep the Board informed regarding Question 4 and its impact on Cohasset. Haddad informed the Board that he has level funded State aid in his revenue projections for next year. Sullivan stated his concerns regarding Question 4 and special education. Bradley suggested that we do what Hull does and that is to put this money into a revolving fund. Haddad said he does not feel it would work well for the town, but that he would look into this. McMorris spoke of concern of the holding up of funds for the Beechwood Street culvert and asked Bradley for any help he can offer. Proposed Liquor License Conditions McMorris presented the Board with a proposed conditions to be placed on all licenses issued by the Board. The Board reviewed these proposed conditions and asked Haddad to have Town Counsel review them. Once Town Counsel provides comments, the Board asked Haddad to forward these proposed conditions to the license holders and schedule a hearing for the December 19th meeting. Selectmen's Comment Period Koed questioned the legal bills and the amount of them. Haddad said that we have set up a spreadsheet to keep track of them. McMorris asked to receive a copy of all briefs filed in conjunction with lawsuits brought against the Town. McMorris asked that a letter of commendation be sent to Andrew Dennis for his work on the new RTF Boutique. The Board agreed. Callahan wanted to publicly thank Judge Mark Coven for coming out to the Town Hall and meeting with the Board members and other officials. He also commented on a letter that had to be sent to Dean Rizzo of the Cohasset Revitalization Corp. and the Cecil Group, regarding a sub-contractor going on private property. This person is surveying and saying that they work for the Town. Callahan is outraged and would like an explanation. A letter was sent and Haddad will keep the Board informed of any outcome. Haddad asked the Board to enter into Executive Session to discuss matters pertaining to real estate transactions and collective bargaining. Brown moved that the Board enter Executive Session to consider the purchase, exchange, lease or value of real property and to discuss strategy with respect to collective bargaining, and at the conclusion of the Executive Session, adjourn the meeting. McMorris seconded and the Board was polled individually, and unanimously voted to enter into Executive Session for the foregoing U reasons. 5 r?; Meeting adjourned at 10:00 PM Respectfully Submitted, Thomas J. Callahan, Chairman 6 TOWN OF COHASSET OFFICE OF THE TREASURER-COLLECTOR o * '1�` 41 Highland Avenue Tel: (781)383-4 2 Cohasset, Massachusetts 02025 Fax:(78 09 T OMASSET To: Mark Haddad, Town Manager From: Joseph DiVito, Jr., Treasurer/Collector , V Date: November 30, 2000 Re: 2000 Revised Fee Schedule The Town of Cohasset began offering Advanced Life Support (ALS)ambulance services last week. In order for the Town to bill at the higher ALS rate, an ALS rate must be adopted. Additionally, Medicare allowable rates in general have increased as the cost to provide these services have increased. Therefore, the Town should adjust all current ambulance rates as well as the proposed new rates for ALS to the 2000 Medicare allowable rates as outlined below. Current Rate Proposed Rate Increase BLS Base Rate $ 221.82 $228.75 $ 6.93 BLS Loaded Miles $ 9.93 $ 10.24 $ .31 ALS Base Rate $0 $ 300.99 NA ALS Loaded Miles $0 $ 11.42 NA Oxygen $ 40.86 $42.14 $ 1.28 Airways $ 100.34 $ 102.35 $2.01 MAST $ 59.02 $ 60.20 $ 1.18 IV Therapy/IV Drugs $ 88.52 $ 90.29 $ 1.77 Cardiac Monitoring $ 123.95 $ 124.63 $ .68 Defibrillation $ 88.52 $ 90.29 $ 1.77 Thank you for your cooperation in this matter. If you have any questions, please do not hesitate to contact me. Cc: Finance Director Fire Chief /73 TOWN OF COHASSET o BOARD OF SELECTMEN ' 41 Highland Avenue Tel: (781)383-4105 OHASSE1 Cohasset, Massachusetts 02025 Fax: (781)383-7087 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Weekly Report Date: December 5, 2000 1. Please remember that the Board will be meeting with representatives of the School Committee and Judge Mark Coven from the Quincy Court at 5:00 P.M. on Tuesday evening. The regularly scheduled meeting of the Board of Selectmen will commence at 7:30 P.M. Please let me know if any Board member is unable to attend the 5:00 P.M. meeting. 2. Scheduled on Tuesday's Agenda are just two items. First of all, Representative-Elect Garrett Bradley will be in to discuss with the Board any legislation that the Board is either interested in or concerned with. For the Board's information, enclosed in the mail packet is the MMA's Legislative proposals for the ensuing year. The Board may want to review these proposals and discuss them with Garrett at Tuesday's meeting. Secondly, I have set aside time on the Agenda for the Board to review proposed language from Selectman McMorris for conditions that will be placed on all Common Victualer Liquor Licenses in Cohasset. If the Board accepts these proposed conditions, I would recommend that we schedule a hearing on this matter for your December 19, 2000 meeting to meet with the license holders. At that time, the Board will be able to renew all licenses as well. We can discuss this further at Tuesday's meeting. 3. I have invited Rob Spofford, Chairman of the School Building Committee, to Tuesday evening's meeting to update the Board on the School Renovation Project. The Committee has been working extremely hard over the last several months and is preparing to put the two school renovation projects out to bid in earlier January. 4. I have also asked Chief Lincoln and Joe DiVito to come to Tuesday's meeting to discuss with the Board proposed increases in our Ambulance rates. As the Board is aware, this past week we began providing Paramedic Care to our residents and we need to adjust the ambulance rates accordingly. A memorandum from Joe outlining the proposed increases in contained in the packet. BOARD OF SELECTMEN WEEKLY REPORT December 5, 2000 page two 5. Once again, it is that time of year for the Board to set the schedule for the Annual Town Meeting and Annual Town Election. I have discussed this matter with the Town Clerk and we would propose the following schedule for the Board's approval: Tuesday, December 5, 2000 Board of Selectmen open the warrant for the 2001 Annual Town Meeting. Tuesday, January 9, 2001 Presentation of the Town Manager's proposed FY 2002 Town Operating Budget to the Board of Selectmen. Monday, January 15, 2001 Last day Citizen Petition Articles can be submitted for inclusion in the Annual Town Meeting Warrant. Wednesday, January 17, 2001 Presentation of the Town Manager's proposed FY 2002 Operating Budget to the Advisory Committee. Thursday, January 18, 2001 Last day for submission of all other articles for inclusion in the Annual Town Meeting Warrant. Monday, January 22, 2001 Draft Warrant presented to the Advisory Committee for their review. Thursday, February 15, 2001 Last day to submit Nomination papers to the Board of Registrars to be placed on the Annual Election Ballot. Thursday, March 1, 2001 Warrant sent to printer in "Camera Ready" form. Monday, March 12, 2001 Warrant delivered to Post Office for delivery to all registered voters. Friday, March 16, 2001 Constable posts the Annual Town Meeting and Annual Election Warrants. Saturday, March 31, 2001 Annual Town Meeting. Saturday, April 7, 2001 Annual Town Election. I would ask the Board to adopt this schedule at Tuesday's meeting. 6. I have spoken with Eric Oddleifson about the South Shore Council of Governments. I let him know that the Board supports having representation on this Council and have initially appointed Eric and me to represent the Town. I asked Eric to speak to other individuals who have expressed interest in serving on this committee and get back to me with a recommendation which I will bring to the Board. I also asked Eric to keep the Board informed. tag BOARD OF SELECTMEN WEEKLY REPORT December 5, 2000 page three 7. I have spoken with the Water Commission about the process the Board would like to follow in filling the vacancy on the Water Commission. The Water Commission will be present at the Board's meeting of December 12th to interview prospective candidates. Thus far, only Glen Pratt has come forward. I will update the Board on this matter at Tuesday's meeting. 8. As requested by the Board, I have reviewed the Central Cohasset Sewer Contract and spoken to Dan Coughlin about the Contractor's responsibility for landscaping around the pump stations, and who will be ultimately responsible for the maintenance of these areas. According to the Contract, the Contractor is required to install a fence and certain plantings, along with loaming and seeding the areas. He also "owns" the area for one year from acceptance. Dan has told me that there are several punch list items that the Contractor is still responsible for completing and has to complete them before being released from the contract. Dan will keep me informed of the Contractor's progress on the punch list. Once the Town has accepted these areas, PSG, the Sewer Plant Operator, will be responsible for maintaining these areas. This is part of their contract. Please let me know if you need any additional information. 9. I have been notified by the Police Department about two separate Liquor License violations. On November 18, 2000, an underage individual was arrested for purchasing alcohol from Cohasset Plaza Liquors. On November 19, 2000, Bernard's Restaurant was still in full operation with numerous patrons in the building with alcoholic beverages well after the 1:00 P.M. closing time listed on the license. I would ask the Board whether or not you would like me to schedule violation hearings on these two matters. We can discuss this further at Tuesday's meeting. 10. I still need additional direction from the Board with regard to the Sand Dune located at the current entrance to Sandy Beach. At your last meeting, I informed the Board that Paul Shea did not think the Conservation Commission would entertain the idea of cutting the dune grass or removing the dune. The Board asked me to investigate this matter further. I again spoke with Paul and we have tentatively scheduled a hearing before the Conservation Commission for December 21, however, he still feels that we should pursue other options. I would ask the Board whether or not you still want me to pursue this with the Conservation Commission. t BOARD OF SELECTMEN WEEKLY REPORT December 5, 2000 page four 11. As requested, I have had a meeting with Jack Worley, Harold Litchfield, Andy Swanson (our new Park Foreman) and Wallace St. John to discuss recreation field issues and how to deal with the loss of fields during the school construction project. Wallace has done a tremendous amount of work to make sure that we can continue all of our programs with as little interruption as possible. To that end, the Town will need to make a financial commitment on the maintenance of our fields over the next three years. This will allow us to open up and maintain additional areas for the various activities. We will need to appropriate $25,000 at the Annual Town Meeting to do some needed work this Spring, and then each fall over the next three years, we will need approximately $50,000 to continue with the maintenance. All meeting participants felt this was the best course of action. In addition, I have requested that Jack Worley conduct a meeting with all league representatives within the next month to develop a comprehensive schedule for all activities. We believe we will be able to meet the demand placed on our limited resources. I will continue to keep the Board informed of our progress. Please let me know if you require any additional information. 12. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb enclosures 179 Sample License Conditions All Licenses Items to be addressed: 1) Hours of operation 2) Seating capacity 3) Trash 4) Snow & ice 5) Storage & removal of trash 6) Noise 7) Parking 8) Deliveries 9) Outdoor service 10) License review Sample conditions: 1) Sidewalks and other areas abutting the building(s) will be kept free of refuse and litter at all times, and such sidewalks will be kept clear of ice and snow and will be sanded if slippery. 2)Noise from the permitted entertainment shall be inaudible from any public way or from any abutting premises. 3) Trash, garbage and refuse from the premises shall be stored indoors until pickup by a commercial removal firm. If outdoor storage is allowed the container shall be placed in (location). 4) Parking shall be permitted in public areas provided that it does not exacerbate parking problems for other businesses or residences in the area. 5)Deliveries, trash removal and service calls shall be scheduled and conducted so as to minimize noise and traffic congestion in the neighboring business/residential areas. 6) Where outdoor service of alcohol is permitted, it shall be within clearly delineated areas, and shall only be in connection with sit down dining. 7) This license is granted provided that all business activities will be conducted so as not to exacerbate traffic congestion, parking problems, litter problems, public intoxication or late night noise in the abutting neighborhoods. 8) The Board of Selectmen may conduct periodic reviews to determine compliance with the conditions listed. TOWN OF COHASSET BOARD OF SELECTMEN 41 Highland Avenue Tel:(781)383-4105 T OHASSET O wN.n� Cohasset, Massachusetts 02025 Fax:(781)383-0228 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: December 5, 2000 A. Memorandum from The Suburban Coalition— Steering Committee agenda for meeting of November 29, 2000, with enclosures. B. South Shore Regional School District Committee's minutes of meeting of October 18, 2000. C. South Shore Recycling Cooperative News—November 2000. D. Hagerty Property Committee's minutes of meeting of November 16, 2000. E. Route 3 South Transportation Improvements Project Land Development Task Force's agenda for meeting of November 30, 2000 in Norwell Town Hall. F. Massachusetts Interlocal Insurance Association—MIIAtest Update, with enclosures. G. Letter from Greg Cooper,Deputy Division Director, Bureau of Waste Prevention, Mass Executive Office of Environmental Affairs, Department of Environmental Protection—draft Material Separation Plan(MSP) is available for review and comment. H. Memorandum from Mary Cottrell, Secretary- Order of Notice from Massachusetts Department of Telecommunications and Energy, re Verizon New England, Inc. I. Letter from Dean Rizzo, Cohasset Revitalization Corporation, re public workshops with enclosures for reference. J. Memorandum from Luisa Paiewonsky, MPW Executive Secretary, Boston Metropolitan Planning Organization, re Boston MPO Transportation Plan, TOWN OF COHASSET Q� ti �. BOARD OF SELECTMEN =— 41 Highland Avenue Tel:(781)383-4105 T ONA5SET wN-%11 Cohasset,Massachusetts 02025 Fax:(781)383-0228 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: November 28, 2000 A. Copy of letter from David Belluche to Governor Paul Cellucci,re Greenbush Busways Proposal. B. South Shore Regional School District Committee's schedule of meetings for the months of December and January re FY2002 budget. C. Massachusetts Department of Revenue's Division of Local Services—City&Town publication for October/November 2000. D. Letter from Lou Russo,Manager of Government Affairs,AT&T Broadband,re changes to the channel lineup. E. Memorandum from Elizabeth Dennis,Director,Civil Service Unit,Executive Office for Administration and Finance,Human Resources Division—Reading list for promotional examinations: Deputy Police Chief/Police Chief. F. Letter from Bruce Haskell,Principal,Camp Dresser&McKee Inc.,re Phase 11 Stormwater Rule. G. Letter from Peter Webber,Mass Executive Office of Environmental Affairs,Department of Environmental Management,announcing another round of Heritage Tree Care grants for winter 2001. H. Copy of letter from Mark Rattenbury,P.E.to Robert Spofford,Cohasset Schools Facilities Committee,re High School and Deer Hill construction document review,with enclosures. -6 TOWN OF COHASSET BOARD OF SELECTMEN 41 Highland Avenue Tel:(781)383-4105 OHASSET Cohasset, Massachusetts 02025 Fax:(781)383-0228 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: November 21, 2000 A. Town Government Resource Bank—Susan Bell. B. Letter from Kathleen Hearn,Director,Corporate Affairs,KEYSPAN Energy Delivery, announcing that Boston Gas Company has officially joined the KeySpan family of energy related companies. C. Letter from Kimberly Leitch,Supervisor,Accounts Payable,KEYSPAN Energy Delivery,noting information to update files to reflect name change,etc. D. Youth Resources Committee's agenda for special meeting of 11/28/00. E. Letter from Steven Rumba,LSP, Senior Project Manager,WEB Engineering Associates, Inc.,re Response Action Outcome Statement—20B Norfolk Lane. F. The Newsletter of the Metropolitan Area Planning Council—November 2000. G. Letter from Hans Jorgensen,Jr.,re his improperly sized and placed grinder—North Cohasset Sewer Project—692 Jerusalem Road. H. Massachusetts Department of Revenue-Division of Local Services—Informational Guideline Release—November 2000(Advance Local Aid Payments). I. Memorandum from Massachusetts Municipal Association—Report of the MMA 5-Year Review Committee—November 2,2000. J. Letter from John Patti, Sales Representative,Lindemmneyr Munroe,enclosing updated pricing for the Commonwealth of Massachusetts Paper Contract effective 11/16/00 through 5115101. K. Senior Housing Committee's minutes of meeting of November 8,2000. L. Memorandum from John McNabb,Chairman,Board of Water Commissioners,re purchasing certain essential equipment without going out for bid. M. South Shore Coalition's agenda for meeting of November 16,2000,and minutes of meeting of October 19,2000,with enclosures. N. Notification of Zoning Board of Appeals' public hearing on Decenber 11,2000 on an application for a Special Permit at 109 Border Street—Elizabeth Tufankjian. 18� Mail Summary—November 21, 1000 Page 2 O. The Newsletter of the Metropolitan Area Planning Council—November 2000—Civic Initiative for a Livable New England. P. Memorandum from Pam Wolfe,JE Sverdrup—revised comprehensive list of above-ground historic properties inventoried in Braintree(for review and comments). %�� �i i ((((((i,��jl��j 3 5� .� yL 1 Es5 TOWN OF COHASSET err o BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 r ones eT Cohasset, Massachusetts 02025 Fax:(781)383-7087 AGENDA BOARD OF SELECTMEN MEETING TUESDAY, DECEMBER 12, 2000 6:30 P.M. Executive Session 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period F 7:55 P.M. Public Comment Period 8: 15 P.M. Liquor License Violation Hearing Cohasset Plaza Liquors 8:30 P.M. Liquor License Violation Hearing Bernard's Restaurant 8:45 P.M. Water Commission Vacancy Interviews 9: 15 P.M. Consent Agenda - No action required 9:20 P.M. Minutes Approval 9:25 P.M. Miscellaneous 9:30 P.M. Adjournment Minutes- Meeting of Board of Selectmen December 12, 2000 Selectmen Present: Thomas J. Callahan Roseanne M. McMorris Merle S. Brown Michael H. Sullivan Fred Koed Others Present: Mark W. Haddad, Town Manager Christine M. Fitzgerald, Recording Secretary Robert Muncey, Water Commission Robert Pike, Cohasset Plaza Liquors David Thompson — Cohasset Plaza Liquors Bernard O'Neil, Bernard's Restaurant Lisa Campedelli, Patriot Ledger Rick Collins, Cohasset Mariner Glenn Pratt John Small Herb Jason Officer Jeff Treanor— Police Department Selectman Callahan called the meeting to order at 6:35 PM. Brown moved that the minutes of the December 5, 2000 meeting be approved. Sullivan seconded and it was unanimously voted. Brown moved to approve the Executive Session Minutes of the December 5, 2000 meeting, as amended. McMorris seconded and it was unanimously approved. Callahan asked the Board to enter into Executive Session to discuss matters pertaining to real estate transactions. Brown moved that the Board enter Executive Session to consider the purchase, exchange, lease or value of real property. Sullivan seconded the motion to move into Executive Session. The Board was polled and the vote was unanimous. At 8:05 PM Selectman Callahan made a public announcement stating that the Board was discussing issues pertaining to MBTA and our on going negotiations. He stated that last Saturday the Board received a proposal from the MBTA and that this was the first opportunity that the entire Board has been able to review the proposal. He stated that the Board does not feel comfortable with signing the proposal right now. The Board would make a public announcement to the Town before signing anything. Public Comment Period John Small and Herb Jason presented the Board with a picture of the Antoine-Wilson Memorial. The Board thanked both Mr. Small and Mr. Jason for this wonderful gift and also for their hard work and for making this memorial a reality. Selectmen Comment Period Brown announced that the Town has received a grant for recycling. He also asked that Haddad send a letter to Secretary Durand requesting the State to spend surplus money on advertising. He also made the announcement that the Historical Committee has three (3) vacancies. Anyone interested in volunteering should contact the Board. Koed brought up the Citizens petition regarding the ban on mercury thermometers and asked that we add it to the Warrant, and that they adopt it as a Selectmen's article. 1 Id? Town Manager's Report Haddad informed the Board of Valerie Semensi's resignation from the Conservation Commission. Haddad asked the papers to print this vacancy in hopes we can find a replacement. Brown moved and accepted Valerie's resignation with regret and McMorris seconded. Vote passed unanimously. Haddad informed the Board that he had been contacted by several of the restaurants in Town asking permission to stay open until 2:00 AM on New Year's Eve. Haddad informed the Board that he has contacted the ABCC to see if such a request is allowable and was informed that it is, but at the option of the licensing authority. Haddad asked the Board to consider this request. Sullivan moved to allow the restaurants to remain open until 2:00 AM on New Year's Eve, McMorris seconded and the vote passed unanimously. Haddad updated the Board with information regarding the Hagerty Building. At the request of a resident at the December 5, 2000 meeting, Haddad was asked to check into some possible water damage at the Hagerty Building. After asking Kevin Ulmer and Bob Egan to look into the matter it was determined that there was no water damage inside the building. It was their assumption that the water seen leaking may have been caused by the sewer work on Parker Avenue. Haddad informed the Board that he would continue to monitor the situation. In the matter of the Red Lion Inn and the issue of whether or not a designated delivery area was on the Site Plans approved by the Planning Board, and after speaking with Liz Harrington of the Planning Board it was determined that the Site Plan does not show a loading dock, or any other delivery area. The biggest concern is with the work that is being done on James Way, specifically the installation of a gas line and the interference with deliveries during that time. Haddad informed the Board that he has asked the Police Department to make sure the road way is not blocked during these deliveries. Callahan stated he visited the sight and recommended that the removal of a sign along with some other minor work would open up the roadway. Sullivan asked Haddad to send a letter to the Red Lion Inn on how they plan on not blocking James Way during deliveries. Haddad also brought to the Boards attention that there is construction going on at the Red Lion Inn. A resident was concerned that this would affect the Liquor License. He will continue to monitor the situation and keep the Board informed. Liquor License Violation Hearing-Cohasset Plaza Liquors Cohasset Plaza Liquor was found in violation of their liquor license. On November 18, 2000 an under age individual was caught purchasing alcohol from Cohasset Plaza Liquor. David Thompson, the employee who sold the liquor to the under age person explained what happened during that night. He explained that this individual had been in the store on several other occasions and the ID he produced seemed valid. The Selectmen pointed out the policy of picking up and looking at the ID and that the employee admits that he did not properly look at the ID on the night in question. Officer Treanor stated that the under age person had a valid Mass. ID and that he was 19 years old. Officer Treanor stated that the only ID he had on him was the valid Mass ID and informed the Board that the store was very cooperative. Haddad informed the Board that in the past that for first time offenders they be sent a written warning. Robert Pike, Manager of the store stated that he has started revamping his ID system and is looking into a machine that can read Mass. ID's. Sullivan asked Haddad to talk to Chief Noonan about maybe looking into getting a grant for this new machine for all stores. Brown moved that a letter of reprimand be sent to the store, Sullivan seconded, Vote passed unanimously. 2 Liquor License Violation Hearing- Bernard's Restaurant Bernard's Restaurant was having a private party and did not realize that the license for serving alcohol expired at 1:00 AM The owner, Bernard O'Neill thought the cut off time was 2:00 AM for private parties. He was informed to display his liquor license. He understands he made a mistake and promised to adhere to the rules and regulations from this time on. Brown moved that a written warning be sent to Bernard's Restaurant. McMorris seconded, and it was voted unanimously. Water Commission Vacancy Interviews Robert Muncey and Glenn Pratt spoke with the Board regarding Glenn Pratt's application to fill the vacancy on the Water Commission caused by the resignation of Mr. Muncey. Mr. Pratt is the only individual to come forward at this time. This vacancy would be filled until the next annual election at which time he will then have to run for the unexpired term. Mr. Pratt explained to the Board all the reasons why he feels he is qualified to become a member of the Water Commission. The Board asked if he would be resigning from the Cemetery Study Committee and he stated he was not. Callahan asked the Commission to keep an eye on the new development on Bates Lane in Scituate because some of it will be in our watershed district. The Board will meet with the Water Commission at their next meeting to formerly appoint Mr. Pratt to the Water Commission. Meeting adjourned at 9:05 Respectfully Submitted, Thomas J. Callahan 3 ,9 TOWN OF COHASSET o ` BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 o„„uET Cohasset, Massachusetts 02025 Fax: (781)383-7087 _ ,,� To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Weekly Report Date: December 12, 2000 1. I would like to have this week's Selectmen's meeting (scheduled for December 12th) begin at 6:30 P.M. While I understand that the Board is uncomfortable starting a meeting before 7:30 P.M., I would like to begin the meeting with an Executive Session to update the Board on our negotiations with the MBTA as they pertain to the Right-of-way. Both Tom Gruber and I will be prepared to review this issue in great detail with the Board. Also scheduled on Tuesday's Agenda are three additional items. First, the Board will need to conduct a liquor license violation hearing concerning Cohasset Plaza Liquors. Enclosed with the Agenda is a copy of the Police Report concerning this alleged violation. Second, the Board will need to conduct another liquor license violation hearing concerning Bernard's Restaurant. Also enclosed with the Agenda is a copy of the Police report concerning this alleged violation. Finally, the Board will meet in joint session with the Board of Water Commissioners to interview candidates to fill the vacancy on the Water Commission. As of the writing of this report, only Glenn Pratt of 482 King Street has expressed an interest at this time. I will let you know prior to Tuesday's meeting if anyone else comes forward. 2. I have been contacted by several of the restaurants in Town seeking permission to keep their establishments open until 2:00 A.M. on New Year's Eve. We have contacted the ABCC to determine if this is allowed and they informed us that it is allowed at the option of the licensing authority. I would ask the Board to consider this request at Tuesday's meeting. 3. At your last meeting, a resident informed the Board that there may be water damage at the Hagerty Building. The Board requested that I contact Kevin Ulmer and Bob Egan to determine if there was any damage. An inspection of the Building has shown no signs of water or water damage inside the building. The basement is dry as well and there was no sign of burst pipes anywhere in the building. It is our assumption that the water seen leaking from the catch basin may have been caused by the sewer work on Parker Avenue. We will continue to monitor the situation. 1Qo BOARD OF SELECTMEN WEEKLY REPORT December 12, 2000 page two 4. I have spoken with Liz Harrington about whether or not the Site Plan approved by the Planning Board for the Red Lion Inn contained a designated delivery area. The approved Site Plan does not show a loading dock, or any other delivery area. There is a driveway on the plan that leads to the kitchen area of the building, but the plan does not designate this as the delivery area. It should be noted that there has been some construction work on James Way over the last several weeks, specifically the installation of a gas line, that may have interfered with deliveries during that time. I have asked the Police Department to make sure that this road way is not blocked during deliveries. Please let me know if the Board would like me to take any additional action. 5. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb TOWN OF COHASSET o , BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 o„„5ET Cohasset, Massachusetts 02025 Fax: (781)383 7og7 December 6, 2000 Mr. Donald E. Staszko, Owner Cohasset Plaza Liquors 172 Beach Street Cohasset, MA 02025 Dear Mr. Staszko: Please be advised that the Cohasset Board of Selectmen, acting as the Local Licensing Authority, will conduct a hearing on Tuesday, December 12, 2000, at 8:15 P.M. at the Selectmen's Hearing Room, 41 Highland Avenue, Cohasset, MA 02025, to consider action on your retail package store license to expose, keep for sale, and to sell all kinds of alcoholic beverages not be drunk on the premises. It has been brought to the Selectmen's attention that on Saturday, November 18, 2000, an individual under the age of twenty-one years was arrested for purchasing alcohol at your establishment. Since this is an extremely important matter, you should plan on attending this hearing. Ve truly yours, i MARK W. HADDAD Town Manager MWH/rjb cc: Board of Selectmen Brian W. Noonan - Chief of Police I have read and understand the contents of this letter. Date: December 6, 2000 Donald E. Staszko 9 2 CORASSET PUBLIC SAFETY Page: 1 OFFICER' S NARRATIVE REPORT 11/18/200 Reference: 00-298-OF Officer: PATROLMAN JEFFREY TREANOR uil THE ABOVE DATE AND TIME, AS A RESULT OF THE ARREST OF JOSEPH A DOUGLAS, D.O.B. 02/26/81, IT WAS DISCOVERED THAT HE PURCHASED THE ALCOHOL IN QUESTION FROM COHASSET PLAZA LIQUORS, 380 C.J.C. WAY, COHASSET, MASS. I PHONED THE OWNER, MR. DONALD STAZSKO AT HIS RESIDENCE, AND HE RESPONDED TO HEADQUARTERS TO IDENTIFY THE PRICE TAG ON THE BOTTLE OF RUM. HE POSITIVELY IDENTIFIED THE TAG, AND WE BOTH WENT TO THE LIQUOR STORE TO VIEW THE VIDEO TAPE OF THE ALLEGED PURCHASE. UPON OUR ARRIVAL, WE MET WITH THE NIGHT MANAGER, MICHAEL A THOMPSON, D.O.B. 05/16/78 AND THE GENERAL MANAGER ROBERT A PIKE, D.O.B. 02/23/53. THEY LED US TO THE BACK ROOM WHERE THE VIDEO TAPING EQUIPMENT WAS. IT WAS DISCOVERED THAT THE TAPE HAD NOT BEEN RECORDING SINCE NOV. 11TH, AND NO RECORD OF THE TRANSACTION WAS AVAILABLE. I THEN SPOKE WITH MR. THOMPSON, WHO WAS WORKING THE REGISTER. HE REMEMBERED SELLING ALCOHOL TO THIS PARTICULAR MALE IN QUESTION, AND HAD BEEN IN THE STORE SEVERAL TIMES IN THE PAST TO PURCHASE ALCOHOL. ASKED WHETHER HE LOOKED AT MR. DOUGLAS' LICENSE, HE REPLIED NO, BUT MR. DOUGLAS HAD PLACED IT ON THE COUNTER WHILE PURCHASING THE ALCOHOL. A COPY OF THE TRANSACTION FROM THE REGISTER INDICATED THE PURCHASE OF A 12 PACK OF BUDWEISER BEER AND A BOTTLE OF BACARDI RUM WAS MADE AT 1956 HRS. MR. DOUGLAS WAS STOPPED FOR MOTOR VEHICLE VIOLATIONS AT 2003 HRS., AND THE ALCOHOL IN QUESTION WAS OBSERVED IN HIS VEHICLE. PARTIES WERE EXTREMELY COOPERATIVE AND MR. THOMPSON ADMITTED NOT LuOKING AT MR. DOUGLAS' LICENSE WHILE HE PURCHASED ALCOHOL. REPORT TO BE FORWARDED TO CHIEF OF POLICE NOONAN FOR FURTHER INVESTIGATION. JEFFREY R TREANOR #9 TOWN OF COHASSET BOARD OF SELECTMEN 41 Highland Avenue Tel: (781)383-4105 o„,uET Cohasset, Massachusetts 02025 Fax:(781)383-7087 NIN_ �1� December 6, 2000 Mr. Bernard C. O'Neil, Manager Bernard's Restaurant 107 Ripley Road Cohasset, MA 02025 Dear Mr. O'Neil: Please be advised that the Cohasset Board of Selectmen, acting as the Local Licensing Authority, will conduct a hearing on Tuesday, December 12, 2000, at 8:30 P.M. at the Selectmen's Hearing Room, 41 Highland Avenue, Cohasset, MA 02025, to consider action on your All Alcoholic Common Victualer's License to expose, keep for sale, and to sell all kinds of alcoholic beverages to be drunk on the premises. It has been brought to the Selectmen's attention that on Sunday, November 19, 2000, your restaurant was in full operation with numerous patrons still inside the restaurant with alcoholic beverages 47 minutes after the expiration of your liquor license which requires the restaurant to stop serving alcohol at 1 :00 A.M. Since this is an extremely important matter, you should plan on attending this hearing. Very truly yours, wad 0 MARK W. HADDAD Town Manager MWH/rjb cc: Board of Selectmen Brian W. Noonan - Chief of Police I have read and understand the contents of this letter. i Date: December 6, 2000 Bernard O'Neil V V i�li►7 V L' i Jw V aa"i%. ►7Li4;JA i i i.Gly G. i OFFICER' S NARRATIVE REPORT 11/19/2001 Reference: 00-299-OF Officer: DET GREGORY J LENNON 11/19/00 at approximately 0147 hours, I observed that Bernard's Restaurant located at 107 Ripley Road, Cohasset, was still in full operation with numerous patrons still inside the restaurant and with alcoholic beverages in many of their hands and on the tables. This was forty-seven minutes after the expiration of their Liquor License which requires the restaurant to stop serving alcohol at 0100 hours. Myself and Ptl. William Quigley entered the restaurant through the unlocked front door. Inside, we observed fifteen patrons, the majority of which were drinking alcohol. We identified ourselves and our purpose and asked to speak with the manager. A Bernard O'Neil (05/20/60) identified himself as the owner. I asked him to produce his Liquor License which he did. The license was not posted anywhere in the dining room or bar area. I advised O'Neil that his liquor license required him to stop serving alcohol at 0100 hours. He responded that this was a private party and he didn't think that this applied in this case. A woman who identified herself as Sheila O'Neil, the wife and co-owner of the restaurant stated to me that she believed that the Liquor License expired at 0200 hours. Both subjects were cooperative and they were advised that a report would be made of this incident and forwarded to the Chief of Police for whatever further action he deemed necessary. Bernard O'Neil appeared to be under the influence of alcohol during our interaction with him. All patrons removed their drinks from the tables and left the restaurant several minutes later. Det. egory J. Lennon Cohasset Police Department !4. TOWN OF COHASSET BOARD OF SELECTMEN o= = 41 Highland Avenue Tel:(781)383-4105 r OMASSET O wN-% Cohasset, Massachusetts 02025 Fax:(781)383-0228 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: December 12, 2000 A. Letter from Building Codes Department,Insurance Services Office,Inc.thanking Mark and Robert Egan for the cooperation given during their recent survey. B. Copy of letter from Stanley Wenick,Credit Manager,Water Works Supply Corp.,to Pitt-Des Moines,Inc.,re demand for payment—Subcontract Scituate Hill Water Tank. C. Board of Water Commissioners'agenda for meeting of December 14,2000. D. Letter from Mindy Lubber,Regional Administrator,United States Environmental Protection Agency,encouraging towns to ban the sale of mercury fever thermometers. E. Memorandum from Fire Chief Roger Lincoln re annual license renewal inspections. F. Senior Housing Committee's minutes of meeting of November 29,2000. G. State Ethics Commission Fall 2000 Bulletin. H. Letter from George Roukounakis,Olympic Texaco,re lack of unloading docks at Red Lion Inn. I. Memorandum from Jeff Osuch,COSC Steering Committee,announcing an update meeting of the Council of SEMASS Communities on Thursday,December 14,2000. J. Letter from Gary Vanderweil,P.E.,Chairman, Sewer Commission,re Sewer System Emergency Contact Procedure. K. CLE Engineering—notice to abutters,re Cohasset Gulph LLC, 82 Border Street. L. Zoning Board of Appeals'notice of public hearing on the application for a Special Permit at 109 Border Street—Elizabeth Tufankjian. M. Massachusetts Highway—TRAFFIC CALMING GUIDELINES. N. Ross Engineering Company,Inc. ,notice to abutters,re 39 Arrowwood,Carol Rhilinger,Trustee, Mount Hope Realty Trust. O. Boston Metropolitan Planning Organization Transportation News—TransReport,December 2000. P. Metropolitan Area Planning Council's agenda for Massachusetts Bays Program, South Shore Local Governance Committee's meeting of December 13,2000 ri to © Mail Summary—December 12, 2000 Page 2 Q. Mass Executive Office of Environmental Affairs,Department of Environmental Protection— Water Management Act Permit Application received for the South Coastal Drainage Area. n m 70 A� c? l48' TOWN OF COHASSET � :.•.. a.F/yam BOARD OF SELECTMEN o 41 Highland Avenue Tel:(781)383-4105 •T 011AsSET Cohasset, Massachusetts 02025 Fax:(781)383 0228 AGENDA BOARD OF SELECTMEN MEETING TUESDAY, DECEMBER 19, 2000 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Water Commission Vacancy Appointment 8: 15 P.M. Annual License Renewals 8:30 P.M. Class I License Request - Coastal Nissan 8:45 P.M. Consent Agenda - No action required 8:50 P.M. Minutes Approval 8:55 P.M. Miscellaneous 9:00 P.M. Adjournment 3 Ali 1, i i 1 1 a 1 i Minutes- Meeting of Board of Selectmen December 19, 2000 Selectmen Present: Thomas J. Callahan Roseanne M. McMorris Merle S. Brown Frederick R. Koed Others Present: Mark W. Haddad, Town Manager Christine M. Fitzgerald, Recording Secretary Rick Collins, Cohasset Mariner Lisa Campenella, Patriot Ledger John McNabb, Jr., Water Commission Sandra Marzella, Border Street Sam Knox, 23 Border Street Agnes McCann, 104 Doane Street Selectman Callahan called the meeting to order at 7:33 PM. Brown moved that the minutes of December 12, 2000 be approved as amended. Koed seconded the motion, vote passed unanimously. Town Manager's Report Haddad informed the Board that the new camera system for Cable casting the meetings has been installed. The new system has a control panel that at the moment Haddad is in charge of, but the Board said they would like to see volunteers to work the controls. Haddad brought to the Board's attention the letter from the Town of Brookline regarding the repeal or suspension of the MCAS testing. Callahan asked Haddad to ask the School Committee for their opinion on this matter and schedule a meeting with the School Committee to discuss this issue further. Haddad will follow up with the Board. Haddad brought to the Board's attention the schedule currently being worked by the new Town Planner Liz Harrington. He commented on how well the position seems to be working out with sharing Liz with the Town of Hull. Haddad is pleased with Liz Harrington's performance. Haddad brought to the Board's attention a letter from the Sewer Commission to Mr. Hans Jorgensen of 692 Jerusalem Road regarding Mr. Jorgensen's request for the Sewer Commission to look into the location of his grinder pump. Tutela Associates investigated and the Sewer Commission concurred with Tutela's findings that Mr. Jorgensen's grinder pump is exactly where he has directed it to be; on two separate occasions. The Sewer Commission explains that the Town has gone to great expense to install the grinder pump and that if Mr. Jorgensen wants to install a different pump; then he would have to do it at his own expense. Haddad informed the Board that Gary Vanerweil has been working with Mr. Jorgensen and that he will keep the Board updated with this situation. Haddad has no further information regarding the mitigation agreement with the MBTA. Haddad will continue to keep the Board informed of this matter. Minutes- Meeting of Board of Selectmen December 19, 2000 Page two Haddad also informed the Board of two individuals interested in serving on the Growth and Development Committee. He has received letters from Clark Brewer and Michael Westcott and he will keep the Board updated with any new applicants. Callahan suggested that the positions be filled with Clark Brewer, Michael Westcott, Jimmy Shipsky and Rick Swansburg. McMorris moved to approve the appointments of these four individuals to the Growth and Development Committee, Brown seconded and the vote passed unanimously. Haddad also followed up with the Board regarding December 12, 2000 meeting and the suggestion from Selectman Sullivan to look into finding a grant that would help pay for the purchase of liquor store ID machines. Haddad has been in contact with Chief Noonan regarding this matter and Chief Noonan is not aware of any such grants but both Haddad and Noonan will continue to look into this and keep the Board informed. Haddad informed the Board of a letter he received from Dean Rizzo regarding the complaints regarding the surveying on personal property. Mr. Rizzo apologizes for any disruption this may have caused and is willing to work within the Town's guidelines. Callahan still has concerns regarding this matter. Haddad brought to the Board's attention the Citizens' Petition Article for inclusion on the Annual Town Meeting Warrant presented to the Board at their December 12, 2000 meeting, and informed the Board he has been in contact with John McNabb. At the last meeting it was suggested that the Selectmen sponsor the article as a show of their support. While Mr. McNabb appreciates the Board's support he would rather leave it as a Citizen's Petition Article. Haddad will include it on the Warrant in this manner. Haddad informed the Board of a letter from Mr. John Connell of 25 James Lane and his interest of serving on the Cohasset Historical Commission. Noel Ripley endorses this appointment. Koed moved to appoint Mr. Connell to the Historical Commission. Brown seconded and the vote passed unanimously. Haddad received an e-mail from Gary Vanderweil regarding a joint meeting with the Health Board, Water Commission, Sewer Commission, Selectmen and the CEES for a presentation regarding the Little Harbor Study. Vanerweil suggested two dates for the meeting. The first would be for January 16, 2001 at 7:00 or 7:30 PM and the second choice is January 23, 2001 at the Selectmen's meeting. Haddad suggested that the Board meet on January 16, 2001. McMorris asked that Town Counsel be there. Haddad updated the Board regarding the budget and where he is with it. He will be submitting it to the Selectmen at the January 9, 2001 meeting. Haddad explained that the one problem with the budget is the increase in the health rates. Selectmen Comment Period Brown made a comment regarding the press' lack of interest in running any information on the new recycling grant. The grant was a part of the December 12, 2000 Selectmen's meeting and Brown felt that this was an important issue that needed coverage by the press. Callahan also updated the public on when Citizen's Petitions' are due and asked all those who are interested in submitting a petition for inclusion on the Annual Town Meeting Warrant to do so before January 12, 2001. Minutes- Meeting of Board of Selectmen December 19, 2000 �d Page three Public Comment Period John McNabb commented on the DEP and the lifting of the moratorium on landfills. He informed the Board that this is going into effect as of December 20, 2000. Mr. McNabb asked the Cohasset Mariner run something regarding the lifting of the moratorium and the potential impact it could have on the Town with regards to Cohasset Heights Limited. Class 1 License Request—Coastal Nissan Richard Walker and Thomas Norton requested a Class I Dealer license to buy, sell, exchange or assemble second hand motor vehicles. Haddad asked the Board to issue a brand new license because this will be a brand new business. Recently, they were connected with Tom O'Brien Nissan now it will be known as Coastal Nissan. Callahan gave Mr. Walker and Mr. Norton an updated list of conditions regarding Class I and Class II licenses. After a brief discussion on several items (hours and days open), the Board said they would discuss the operation schedule of the business at a later date. Haddad informed the Board that he has spoke with the Building Inspector, the Police Chief and the Fire Chief, and that all have reported that everything checks out. McMorris moved to approve and issue a license to Coastal Nissan for the business of buying, selling and exchanging of motor vehicles, Koed seconded and the vote carried unanimously. License Renewals The Board considered the license renewals for the ensuing year. Haddad asked the Board to do one motion on the License Renewals. Callahan went over the general conditions, see attached. McMorris brought up the issue of item 3 regarding placing trash outdoors and that we have not made it clear that the business would need to get permission to do so. Brown brought up the problem with keeping trash indoors and how it could become a Board of Health issue. Brown also brought up item 1 and who would be responsible for the pick-up of the trash. Haddad informed the Board that it would be the person who holds the license. Brown was also concerned with the item regarding the parking issue; he feels that there have not been enough studies to these issues. McMorris did not agree with Brown. She explained that with the complaints of some residents, these proposed conditions are a tool the Board can use to address the residents concerns with a particular license. Koed did agree with Brown regarding the indoor trash and getting some feedback from the Board of Health. Haddad informed the Board that the hours of operation for the function halls are until 1:00 AM Sandra Marzella of Border Street made a comment regarding the noise level and unauthorized outdoor functions at Kimball's and also voiced concern regarding the parking issue in her neighborhood. She wants to know if the new license conditions that the Board started discussing will help the residents on Border Street. The Board discussed putting up additional signs or a berm to help the residents and the parking problem. Callahan voiced concern regarding Kimball's having outdoor functions; the concerns are with whether they are allowing alcohol outside. Sam Knox of 23 Border Street concurs that if there is an issue with the noise level, the Board should address this with Kimball's. The Board feels they need to contact Kimball's and address the issue of serving alcohol beverages outdoors and asked Haddad to schedule a meeting with them. Another concern is with The Old Salt House and the actual seating capacity so that patrons are not spilling out into the streets with alcohol in hand. �U Minutes- Meeting of Board of Selectmen December 19, 2000 Page four Agnes McCann 104 Doane Street stated that there really is no control over the parking and that the establishment could not regulate where a patron will park. She agrees with Brown that it would be difficult to police. Callahan brought up the idea of valet parking for the patrons of Kimball's and Atlantica. McMorris moved that items one, four and six be applied to all licenses, item two for entertainment and item five for liquor be accepted, Koed seconded, Brown stated that he would vote for items one, two, five, and six. The motion carried three to one (Brown opposed). McMorris moved that all licenses (see attached list) for calendar year 2001 be renewed as presented with the new conditions as stated above. Koed seconded and the vote was unanimous. Water Commission Vacancy Appointment The Selectmen met in joint session with the Water Commission to fill the recent vacancy caused by the resignation of Richard Muncey. John McNabb, Chairman of the Water Commission would like to appoint Glenn Pratt to fill the vacancy on the Water Commission until the next election. Brown voiced concern that he felt the vacancy did not need to be filled as quickly as it is. McNabb explained to the Board as to why he feels that they needed to fill the vacancy, there are a lot of projects coming up and he feels that the extra person is needed. Koed agreed with McNabb, he .� also stated that the position was open to the public and that Mr. Pratt was the only person to ft come forward to fill the position. Callahan asked what the Water Commissions concerns were with the Wolf Pit. McNabb stated that the Water Commission will be placing an article on the Annual Town Meeting Warrant to take this property by eminent domain. McNabb moved to appoint Glen Pratt to the Water Commission to fill the vacancy until the next election. Koed seconded and the joint vote between the Selectmen and the Water Commission was unanimous. Meeting adjourned at 9:19 PM Respectfully Submitted, Thomas J. Callahan �°.ea oRFc TOWN OF COHASSET V BOARD OF SELECTMEN 41 Highland Avenue Tel:(781)383-4105 T OHASSET °wN- n�° Cohasset, Massachusetts 02025 Fax:(781)383-0228 LICENSE CONDITIONS COHASSET BOARD OF SELECTMEN The Board of Selectmen, acting as the local licensing authority, has adopted the following conditions that will be placed on all licenses issued by the Board. All License Holders must comply with these conditions. All License Holders are subject to the following conditions: 1. Sidewalks and other areas abutting the building(s) will be kept free of refuse and litter at all times, and such sidewalks will be kept clear of ice and snow and will be sanded if slippery. 2. Parking shall be permitted in public areas provided that it does not cause an unreasonable increase in the number of vehicles parked in the area. This license is granted provided that all business activities will not unreasonably interfere with traffic and parking, and, further, not create litter problems, public intoxication, or late night noise in abutting residential neighborhoods. 3. The Board of Selectmen may conduct periodic reviews of the license to determine compliance with all license conditions. In addition to the above listed conditions, all holders of Liquor Licenses are also subject to the following condition: 4. Where outdoor service of alcohol is permitted, it shall be within clearly delineated areas, and shall only be in connection with sit down dining, unless otherwise permitted in such other areas as the Board of Selectmen in their discretion deem reasonable and proper. In addition to the above listed conditions, all holders of an Entertainment License are also subject to the following condition: 5. Noise from the permitted entertainment shall be inaudible from any public way or from any abutting premises, unless specifically allowed by Special Permit from the Zoning Board of Appeals. COHASSET BOARD OF SELECTMEN ADOPTED: December 19, 2000 7 a , LICENSE RENEWALS Liquor Licensees Kimball's By-the-Sea Bernard's South Shore Music Circus Curtis Liquor Stores, Inc. DiNero's, Inc. Mullaney's Fish Market, Inc. Papa Gino's, Inc. Cohasset Golf Club Cohasset Food Mart Chase Enterprises, Inc. George H. Mealy Post #118 Atlantica Ko Ko Island Restaurant Cohasset Plaza Liquors Red Lion Inn Victoria' s Common Victualler Licensees R.G.P. (Really Great Pizzas) Atlantic Bagel and Coffee Company Marylou's News Kimballs By-the-Sea Bernard's South Shore Music Circus Cohasset Pizza House Papa Gino's, Inc. Par Tee, Inc. Village Butcher& Deli Cohasset Golf Club Cohasset Food Mart Atlantica DiNero's, Inc. George H. Mealy Post#118 Atlantica Ko Ko Island Restaurant, Inc. Red Lion Inn Victoria's The Silver Spoon Cafe Dunkin' Donuts LICENSE RENEWALS—Page 2 Car Dealer's Licensees Cohasset Imports,Inc. Majestic Cars Ltd. South Shore Chevrolet Geo,Inc. Brown's Foreign Imports John J. Delaney III Taxi/Limo. Licensees George A. Dunlap Pink Kits, Inc., d/b/a Delta Surfside Taxi/Liv. Service Entertainment Cohasset Pizza House Papa Gino's, Inc. 00* Par Tee, Inc. Cohasset Golf Club DiNero's,Inca George H. Mealy Post#118 Atlantica Ko Ko Island Restaurant Red Lion Inn ?eas pR TOWN OF COHASSET BOARD OF SELECTMEN 41 Highland Avenue Tel:(781)383-4105 r OMASSET wN-ill Cohasset, Massachusetts 02025 Fax:(781)383-0228 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Weekly Report Date: December 19, 2000 1. Scheduled on Tuesday's Agenda are three items. First, I have invited the Water Commission to the meeting to meet in joint session with the Selectmen to formerly appoint Glenn Pratt to the Water Commission to fill the vacancy caused by Chip Muncey's resignation. This appointment should be made to take effect on January 1, 2001. Second, I have set aside time on the Agenda for the Board to consider the annual license renewals. Enclosed with the Agenda is the list of licenses for the Board to consider. In addition, as requested by the Board, I have invited all of the license holders to the meeting to review the proposed conditions outlined by the Board. Also enclosed with the Agenda is a list of those conditions, as revised by Town Counsel. Each license holder has been forwarded a copy of the proposed conditions. Finally, the Board will need to consider the transfer of a Class I License from Tom O'Brien Nissan to Coastal Nissan. Enclosed with the Agenda is the application and required paperwork for your review. As an aside, we may need an Executive Session at the end of Tuesday's meeting to review the proposed mitigation agreement with the MBTA. I have asked Town Counsel to review some of the language in the agreement and I may be ready to review her comments with the Board. I will know if this will be necessary by Tuesday afternoon and will notify the Board. 2. The Board had designated this meeting to make formal appointments to the Growth and Development Committee. Enclosed with this report are two letters of interest from Clark Brewer and Michael Westcott. They are the only individuals to come forward at this time. I will update the Board at the meeting of anyone else that comes forward. 3. I have spoken with Chief Noonan concerning the availability of grant money for liquor stores to purchase ID machines. At this time, he is unaware of any funding available for this, but will continue to investigate this with the State. We will keep the Board informed if we are able to find any funds for this purpose. BOARD OF SELECTMEN WEEKLY REPORT December 19, 2000 page two 4. I had informed John McNabb of the Board's offer to make his requested Citizens' Petition Article an article sponsored by the Selectmen. While he appreciates the Board's support, he would rather leave it as a Citizens' Petition Article. Therefore, I will include it on the Warrant in this manner. 5. Enclosed for the Board's approval are the minutes from last week's meeting. MWH/rjb enclosures .\gt4 TOWN OF COHASSET V BOARD OF SELECTMEN to w_ti o - 41 Highland Avenue Tel:(781)383-4105 T OHASSET °wN.n1° Cohasset, Massachusetts 02025 Fax:(781)383-0228 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: December 19, 2000 A. Letter from Citizens Commission on Human Rights International—Office of the President, enclosing publication: "Psychiatry—A Human Rights Abuse and Global Failure." B. Letter from Rik Tinory re installation of sewer lines—a request for pumps and the allocation and betterment re 180 Pond Street and 176 Pond Street. C. Letter from Mass Department of Revenue -Division of Local Services—FY2001 tax rate has been reviewed and approved by the Bureau of Accounts. D. Zoning Board of Appeals'notice of public hearing on the application of Dennis&Nancy Roth for a Special Permit at 9 Highland Ave. E. Season's greetings from the staff and volunteers of the Social Service League of Cohasset and the Cohasset Consignment Shop F. Letter from Matthew Amorello,Commissioner,Mass Highway,enclosing final report from Task Force on Roads in Historic&Rural Areas. G. Copy of letter from Michael Lenihan,J.D'Amico,Inc.,to Dan Coughlin,Tutela Engineering Co., Inc.,re Sewer Phase II—notice of completion/overdue payments. H. Copy of letter from Denis McNulty,to Harold Litchfield,D.P.W.,re Cat Dam opening information. L Copy of letter from Walter Sullivan,Esq.,Sullivan&Sullivan,to Conservation Commission,re Wheelwright Estates. J. Copy of letter from Walter Sullivan, Esq., Sullivan & Sullivan, to Joel Lerner, Esquire, Director, Division of Conservation Services,E.O.E.A.,re Wheelwright Estates/Beechwood Street K. Letter from Mark Abrahams, CPA., The Abrahams Group, re GASB Statement No. 34 and notification of two-day introductory workshops 1/22/01 and 1/23/01. L. Memorandum from Robert Egan, Building Commission, re Class I and Class 11 Motor Vehicle Dealer 2001 license renewals. M. Memorandum from Robert Egan, Building Commission/Bill Higgins, Plumbing Inspector, re liquor and common victualler 2001 license renewals. N. Memorandum from Joseph Godzik,Board of Health,re 2001 license renewals. Z� Mail Summary—December 19, 2001 Page 2 O. Certified letter from Lou Russo,Manager of Government Affairs, AT&T, re annual customer notice, with enclosures. P. Memorandum from Mass Department of Telecommunications and Energy— notice of public hearing and request for comments—rulemaking revising the billing and termination procedures. Q. Thank you letter from Mark S. Coven, Presiding Justice, Trial Court of Massachusetts, District Court Department—Quincy Division. R. Memorandum from Geoffrey Beckwith, President, MIIA, re report of the nominating committees. S. Copy of letter from Elizabeth Harrington, Town Planner,to Monica McKenny, South Shore Art Center,re the implementation of Executive Order 418: Assisting Communities in Addressing the Housing Shortage. 00 2�U ��`. Z C a -0 ,.p O