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HomeMy WebLinkAboutMinutes - BoS - 08/06/2002 C R� O 2 1 d Q' r M 0 4 \ 4 pR TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen p '- v Merle S.Brown ). COHASSET TOWN MANAGER Thomas J.Callahan Ok N. %11 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan AGENDA BOARD OF SELECTMEN MEETING TUESDAY. AUGUST 6, 2002 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Recycling Regulations 8:30 P.M. Center for Coastal Studies Presentation 9:00 P.M. Little League Baseball Fundraising 9: 15 P.M. Consent Agenda - No action required 9:20 P.M. Minutes Approval 9:25 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 3 �o 04 e pRFc TOWN OF COHASSET ° � _ Board of Selectmen n — BOARD OF SELECTMEN o --c;,;,---F :G � Merle S.Brown r onnsseT TOWN MANAGER Thomas J.Callahan Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan July 2, 2002 TO: Town of Cohasset Waste Haulers The Board of Selectmen will be conducting a public meeting on Tues— day, August 6, 2002 at 8:00 p.m. in the Selectmen's meeting room of Town Hall to discuss the adoption of the enclosed rules and regulations for commercial and residential recycling collection in the Town of Cohasset. We suggest that all interested parties attend this meeting. MWH:ew Tel:(781)383-4105 0 Fax:(781)383-0228 © Minutes- Meeting of the Board of Selectmen August 6, 2002 i Selectmen Present: Michael H. Sullivan (arrived at 7:40pm.) Roseanne M. McMorris Frederick R. Koed Thomas J. Callahan Merle S. Brown Others Present: Mark W. Haddad, Town Manager Christine M. Fitzgerald, Recording Secretary Jack Buckley, CCSCR Mary Ford, Cohasset Mariner Paul DeRensis, Town Counsel Hannah Tadros, Patriot Ledger Russ Bonnetti, Parker Avenue Dick Karoff, 19 Border Street John McNabb, Jr., Recycling Committee Arthur Lehr, Recycling Committee Steve Bobo, Board of Health Robin Lawrence, Sandy Beach Association Joe Laugelle, Affordable Waste Management Vice Chairman McMorris called the meeting to order at 7:30 PM. Brown approved the minutes of the July 23, 2002 meeting as presented. Koed seconded. The vote was unanimous. Town Manager's Report Haddad updated the Board on a meeting that took place between himself, MEMA, DEM and FEMA regarding an update on the James Brook tide-gates. Town Counsel had sent a letter to the Army Corp of Engineers asking for clarification on whether the Town of Cohasset would be subject to a permit from the Army Corp. As of today's date Town Counsel has not heard back from the Army Corp, which could be a potential problem with FEMA and MEMA. When the Town started the project it had a five -year window to complete the project and at that time the Town had pulled all the appropriate permits to begin the work. However, federal officials, when visiting Cohasset noticed the tide-gates and stated that they were the wrong gates and were not permitted by the Army Corps and would have to be replaced. FEMA and MEMA has informed Haddad that the Town needs to close the grant by December 31 of this year and if the grant is not closed the Town will be in default and would be responsible to repay the grant. They also informed the Town that if the Army Corp orders the Town to change the tide-gates that there is funding available from the State and they would help us through that process. Haddad stated that there has been no response from the Army Corp on what action they will have the Town take. Haddad will call the Army Corp to try to get an answer. Haddad informed the Board that he received a letter from Joan Sewall of 11 Spindrift Lane requesting that the Town install "Resident Parking Only' on her street. Mrs. Sewall claims that Spindrift Lane if very congested with visitors to Black Rock Beach and it is difficult for residents to get to and from their homes. The Board questioned whether this is a private or public way. The Board asked Haddad to check with the Police Chief. Haddad brought to the Boards attention an incident that took place on Lawrence Wharf. A resident was in her dingy, coming back from her boat when a youth on a bicycle jumped in the water off Lawrence Wharf on his bike almost hitting the resident in the dingy. Haddad said he has spoken with the Police Chief and the Chief suggested installing granite posts with a chain fence to prohibit this type of activity. Brown suggested having the Harbor Committee review the situation. McMorris suggested putting it out to the parents to monitor their children and to speak to the children about the dangers of such an activity. i Minutes-Meeting of the Board of Selectmen August 6, 2002 page 2 Haddad updated the Board on the Cherry Sheet from the State and informed them that there has been cuts made to the Local Aid, however, Cohasset's Chapter 70 money has stayed the same. Haddad stated that the cuts to Local Aid should not affect the Town dramatically because he and Mike Buckley projected these cuts when putting the FY 2003 Operating Budget together. Haddad informed the Board that he has received 15 resumes for the position of Town Representative for MBTA project. He would like Selectmen McMorris, Callahan and Koed to start reviewing the resumes as soon as possible and inform Haddad how they would like to proceed. Haddad pointed out that he has received a schedule from Cashman, Balfour and Beatty on the Greenbush Line Restoration. Haddad informed the Board that he will re-work what was submitted and scale it down. He will also create a written report to go along with what was submitted by CBB. Haddad informed the Board that per their request a book has been created for the Greenbush Line Restoration Project and is available for any one interested in viewing it. Haddad brought to the Boards attention that he has asked Craig Miller of Waterfield Design to assist the Town in an Engineer Consulting capacity regarding the Greenbush Line. Waterfield Design has amended their James Brook contract to reflect this change. Their fee would be covered by the James Brook construction fund. Haddad also informed the Board that Waterfield has also submitted a resume for the position of Town Representative for the Greenbush Line Project. Haddad asked the Board to approve the rescheduling of the Red Lion Inn Change of Premises hearing. Haddad stated that the Red Lion Inn has been working with abutters on various issues and it just makes sense to have these issues resolved before the hearing. Brown moved to reschedule the Red Lion Inn hearing until September 10, 2002. Callahan seconded. McMorris abstained. Majority vote 4-0. Haddad informed the Board that he has received a response from Mass Highway on the Town's request for the authority for the bidding and construction implementation of the Cohasset Historic Walkway Transportation Enhancement project be transferred to the Town. Mass Highway denied our request and Haddad would like the Boards permission to go to Representative Bradley, Senator Hedlund and Congressman Delahunt for assistance on this matter. Haddad does not agree with Mass Highway and would like to continue investigating this matter. The Board agreed and asked Haddad to proceed. Haddad updated the Board that he was able to set up a meeting this past week between Mr. Alvaraz, the MBTA and representatives from Cashman, Balfour, Beatty. Haddad also invited the owner of the Pleasant Street Parfait to the meeting to address parking issues. Craig Miller from the Waterfield Design Group attended the meeting as the Town's consultant. It was a very productive meeting. Several options were reviewed and we are in the process of formulating a recommendation to the Board and the MBTA for consideration to address these issues. Haddad will keep the Board informed of our progress. 6 Minutes-Meeting of the Board of Selectmen August 6,2002 page 3 As requested, Haddad spoke with Cashman Balfour Beatty about their initial clearing of vegetation along the railroad right-of-way. They have informed Haddad that they will not be in any wetlands during this process. They are notifying abutters directly in writing of this process and are placing notices in the local newspaper. They expect work to commence in Cohasset sometime in late August. Haddad pointed out the draft charge for the Wastewater Committee. Haddad drafted this charge based on the presentation made at the last meeting. Merle Brown reviewed and approved the draft. Haddad asked the Board to adopt this charge. Callahan wanted to amend the Charge to include the Growth and Development Committee. Brown moved the Charge as amended. Callahan seconded. The vote was unanimous. Haddad informed the Board that he has spoken with the Harbormaster regarding the docking of dingys on the town wharf with the Harbor Committee at its next meeting and provide the Board with a recommended policy. The Harbormaster will monitor the situation and keep Haddad advised of any problems. Haddad has spoken with Chief Jackson about the Sandy Beach Parking lot entrance and exit system. Robin Lawrence of the Sandy Beach Association has been unavailable. Chief Jackson reports that it is working at about 95% efficiency. Robin Lawrence voiced some concerns. Would like to increase fine or have the cars towed. Maybe have a part time employee work at the entrance of the parking lot. Brown is in favor of the towing idea. The Board will review again before the start of next season. Haddad has spoken with Craig Miller of Waterfield Design Group about a proposed schedule to receive input from both the town officials and the public on potential design options for the Village. Haddad suggested the first meeting take place August 14, 2002 followed by meetings held on August 21, September 18 & 25. McMorris was not in favor of the meetings starting so soon because people are still unavailable due to vacations. She suggested starting the meetings on September 18, 2002. Haddad stated that they need to get a design to the MBTA right away. It was suggested to at least start with the parking lot in August then push every thing else to September and October. Recycling Regulations Chairman Sullivan opened the discussion up to the haulers to get opinions and comments on the updated Recycling Rules and Regulations. Joe Laugelle spoke briefly about the problems this would cause for him. He stated he cannot force his customers to recycle and the reason they are using his service is because they don't want to recycle. Brown said that the haulers could enforce recycling they just choose not to. Brown also said the Town has to recycle, it is required by state law, if the Town brings a load to Semass and it is not recycled, it is given back to us and we then have to separate it. Brown also stated that if more haulers recycled the Town would receive more money in the way of grants. Most haulers bring their refuse to Semass and pay a tipping fee. Joe Laugelle said haulers are not required to recycle with Semass nor is it enforced. Mr. Laugelle asked if the Selectmen are looking for a percentage of recycling from haulers, he is recycling and is interested in whether he meets the criteria or not. Brown stated he would like to see 20% of the refuse being recyclables. Sullivan asked how the Town would monitor the haulers. Brown said the haulers would have to submit their"weigh slips" to prove they are recycling and it would be up to the Board of Selectmen to monitor this. The Board asked if other communities have mandatory recycling. Paul DeRensis of Town Counsel stated that many communities do have mandatory recycling. Steve Bobo of the Minutes- Meeting of the Board of Selectmen August 6, 2002 page 4 Board of Health feels it is important enough to at least start a trial run with amended Rules and Regulations. Robin Lawrence of the Sandy Beach Association had a problem with the Town fining a private hauler because that hauler's customer refuses to recycle. McMorris wanted to know if the Town was sure that the residents using the RTF were in fact not throwing recyclables in their blue bags. Brown commented that it comes down to the honor system. After a lengthy discussion, the Board decided to table the issue and bring it back for further discussion. Center for Coastal Studies Presentation Jack Buckley of the CCSCR made a brief presentation to the Board regarding entering into a lease with the Town for the Hagerty Building. The CCSCR is interested in leasing the building for the purpose of coastal research projects, coastal camp, summer institute classes, GIS technology training and various other educational projects. They would also be interested in sub-leasing the second and third floor to the South Shore Arts Center as a studio. The rent collected from the SSAC would go toward the operation costs. Brown commented on the proposal, he liked they way it was put together. Sullivan asked Buckley to go through the finance of the project. Buckley broke down the funding (see attached). As part of the funding the CCSCR is also looking for $25,000 from the Town, specifically for handicapped bathrooms. Haddad reminded the Board that there is funding still available in the Hagerty Building fund that could be used towards this. Sullivan raised the question on how they intend on keeping the program going. Buckley stated that through rent, summer institute programs and meeting and conference room rentals. After further discussion on improvements that need to by made prior to occupancy, Brown moved to approve the proposal and to authorize the Town Manager to put out an RFP and also to allow the CCSCR to use up to $25,000.00 of the remaining funds left over in the Hagerty Property fund. McMorris seconded. The vote was unanimous. Russ Bonnetti of the Hagerty Committee brought up the issue of parking. Haddad said this issue could be worked out in the lease. Russ also has a problem with the money being dolled out for this project. Russ claims there is still plenty of issues that need to be taken care of with the Hagerty money. Haddad claimed that the only other project that needs to be done at Mariner's Park is the installation of benches. Selectmen Comment Period Brown commented on the bike ride that Senator Kerry participated in. Brown also commented on how the Town pays to recycle newspapers and that they are trying to work out an agreement for no cost to the Town. Koed asked what the Town could do to minimize dust and noise at a driveway construction site. Haddad said he was not sure and would check with Bob Egan. Callahan made a motion to post signs at Mariner's Park and designate certain parking for trailers only and to stipulate from dawn Saturday to dusk Sunday between Memorial Day and Labor Day. McMorris seconded. The vote was unanimous. McMorris wanted to know if we could recycle obsolete signs around town and when a new traffic line will be painted on Beechwood Street. Minutes-Meeting of the Board of Selectmen August 6, 2002 page 5 Public Comment Period No Public Comment Haddad asked the Board if they wanted to enter into Executive Session to discuss strategy with respect to real estate. McMorris moved that the Board go into Executive Session for the foregoing reason and adjourn the meeting at the conclusion of the Executive Session. Koed seconded the motion to move into Executive Session. The Board was polled and the vote was unanimous. Meeting adjourned at 9:30 PM. Respectfully submitted, Michael H. Sullivan Chairman CENTER- FOR- STUDENT COASTAL RESEARCH 40 PAWER AVE COHASSET, MASSACHUSETTS 02025 FUNDING Source of Funds Cash on Hand $ 26,000.00 Maximum Secured Credit Line $ 74.000.00 Total $ 100,000.00 Secured Credit Line Maximum Anticipated Need $ 74,000.00 -- Request for Town Participation $ 25,000.00 $ 49,000.00 Dream Team Fundraiser(Est.) $ 2,500.00 $ 46,500.00 Private Guaranties ( Thru 7/20/02) $ 5,000.00 $ 41,500.00 Requests of Institutions, Pending $ 50,000.00 Goal for Fundraising &/or Guaranties $ 41,500.00 $ 0.00 \�\4 PR TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen Merle S.Brown T OHASSET TOWN MANAGER Thomas J.Callahan �N' \110 Frederick R. Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad COhasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: August 6, 2002 1. Scheduled on Tuesday's Agenda are three items. First, the Board of Selectmen needs to make a final determination on whether or not you are going to adopt the proposed Recycling Regulations for the Recycle Transfer Facility. As requested, I have invited all the haulers to the meeting. Second, Jack Buckley and his organization will be present to make a formal presentation to the Board for the proposed Center of Coastal Studies at the former Hagerty Building. Enclosed in the mail packet is a copy of their presentation for your review. Finally, representatives from Little League Baseball will be present to discuss a fundraising proposal for the new Little League fields at the former Gravel Pit site. 2. At your last meeting, Angel Alvarez, owner of ABB Optical, was before the Board seeking assistance in dealing with the MBTA on the Greenbush Line Restoration. I was able to set up a meeting this past week between Mr. Alvarez, the MBTA, and representatives from Cashman, Balfour, Beatty. I had also invited the owner of the Pleasant Street Parfait to the meeting to address parking issues. Craig Miller from the Waterfield Group attended the meeting as the Town's consultant. It was a very productive meeting. Several options were reviewed and we are in the process of formulating a recommendation to the Board and the MBTA for consideration to address these issues. I will keep the Board informed of our progress. 3. As requested, I have spoken to Cashman Balfour Beatty about their initial clearing of vegetation along the railroad right-of-way. They have informed me that they will not be in any wetlands during this process. They are notifying abutters directly in writing of this process and are placing notices in the local newspaper. They expect work to commence in Cohasset sometime in late August. I will continue to monitor this work and report to the Board. 4. Enclosed with this report is the draft charge for the Wastewater Committee. I have drafted this charge based on the presentation made at your last meeting. Merle Brown has reviewed and approved this draft. I would ask the Board to adopt this charge at Tuesday's meeting. 5. As requested, I have asked the Harbormaster to discuss the docking of dingys on the town wharf with the Harbor Committee at its next meeting and provide the Board with a recommended policy. The Harbormaster will monitor the situation and keep me advised of any problems. I will update the Board as necessary. Tel:(781)383-4105 0 Fax:(781)383-0228 QBOARD OF SELECTMEN WEEKLY REPORT August 6, 2002 page two 6. 1 have spoken to Chief Jackson about the Sandy Beach Parking lot entrance and exit system. We have not been able to reach Robin Lawrence. Chief Jackson reports that it is working at about 95% efficiency, as some people ignore the signs posted. However, he has not received any complaints and believes it is a good system at this time. I will try to reach Robin before Tuesday's meeting to receive his input as well. 7. The Board had continued the hearing on the Change of Premises request from the Red Lion Inn to this week's meeting. However, after reviewing this matter with the abutters and Michael Hayes (Red Lion's Representative), I am recommending that the Board continue this hearing until September 10, 2002 to allow the Red Lion Inn and its abutters to resolve some of the issues raised at the original hearing. Therefore, I would ask that the Board vote to continue the hearing until September 10, 2002. We can discuss this further at Tuesday's meeting. 8. 1 have talked to Craig Miller of the Waterfield Design Group about a proposed schedule to receive input from both the town officials and the public on potential design options for the Village. He would propose the following schedule: Wednesday, August 14, 2002 Meeting with Town Officials to review preliminary streetscape materials and designs. Wednesday, August 21, 2002 Public Hearing to review ideas generated at meeting with Town Officials. Wednesday, September 18, 2002 Meeting with Town Officials to review schematic designs. Wednesday, September 25, 2002 Public Hearing to review schematic designs before final documents are drafted. Craig believes that this schedule will allow both Town Officials and the public to provide plenty of input into the final design. If these dates are acceptable to the Board, we will need to designates times and locations for these meetings. We can discuss this further at Tuesday's meeting. 9. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb nW' Iz TOWN OF COHASSET o' BOARD OF SELECTMEN Board of Selectmen o Merle S.Brown r OHASSET TOWN MANAGER Thomas J.Callahan ' \110 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: August 6, 2002 A. Public notice from Mass Department of Housing & Community Development (DHCD) proposed amendments to regulation 760 CMR 31.00 - Housing Appeals Committee: Criteria for Decisions under M.G.L. c.40B &&20-23. B. Ross Engineering Company- notification to abutters - Mohawk Realty Trust - Lot 1 Beach Street. C. Massachusetts Municipal Association- Legislative Bulletin, Legislature Enacts FY03 Budget Bill- Governor Weighs Vetoes. D. Copy of letter from Elizabeth Harrington to Laurie Connors, Metropolitan Area Planning Council, re Town of Cohasset E0418 Scope of Services. E. Letter from Glenn Pratt enclosing package he received from Regina Schultz about Court Yard Garden at the High School. F. Mass Department of Housing & Community Development - GRANT ALERT - Federal fiscal year 2003 Massachusetts CDBG Program, Application Training Workshops. G. Notification to abutters re Jerusalem Road Limited Project, Jerusalem Road Estates - public hearing information may be obtained from Conservation Commission. H. Copy of letter from Michelle O'Brien, Moehrke, Mackie & Shea, PC, to Board of Water Commissioners, re Norfolk Ram Group Invoice re: Public records request. L Letter from Todd Cowger, Program Marketing Associate, Rise Engineering, enclosing energy literature for Massachusetts Electric's Small Business Program. J. Letter from State Representative Garrett Bradley thanking you for sending your comments to the FAA. Tel:(781)383-4105 0 Fax:(781)383-0228 Mail Summary - August 6, 2002 Page 2 K. Letter from United States Senator, John F. Kerry thanking you for sending him a copy of the letter you wrote about the Logan Airside Improvement Project. L. Letter from Kenneth and Mary Snow requesting permission to park 20 vehicles at the Bancroft Hall area on Sunday, August 4 from 12:00 - 5:00 p.m. for a part on Bassings Beach. M. Memorandum from Liz Harrington, Town Planner, to Cohasset Common Historic District Commission, re Common Landscape Preservation Plan. N. Dennis DiZoglio, Transportation Planning and Programming Committee, Boston Metropolitan Planning Organization enclosing copies of the Draft FY2003 Unified Planning Work Program, a Draft Addendum on Environmental Justice for the 2000-2025 Regional Transportation Plan Update, and an Amendment to the FY2002-2007 Transportation Improvement Program. O. Memorandum from Peter Webber, Commissioner, to ACEC Communities Statewide, re Clarification of MEPA Regulations Concerning Forest Cutting Plans within ACECs. P. Copy of letter from E.O.E.A., D.E.P., to Mr. and Mrs. Foxhall Sturman, re 151 Main Street - request for consent to enter property. Q. Copy of letter from E.O.E.A., D.E.P., to Mr. and Mrs. Brian Connors, re 151 Main Street - request for consent to enter property. R. Letter from George Zoto, Team Leader, South Coastal Watershed, Mass E.O.E.A., Massachusetts Watershed Initiative, Southeast Regional Office - invitation to attend his upcoming 8/8 South Coastal Wataersheds Team Meeting pertaining to Federal Phase II Stormwater Requirements. S. Bulletin from Daniel Murphy, Massachusetts Department of Revenue, Division of Local Services - Technical Correction to IGR 02-206, Tax Agreements for Affordable Housing Developers and Options for Tax Title Foreclosure. T. Bulletin from Joseph Chessey, Jr., Massachusetts Department of Revenue, Division of Local Services - legal staff will offer the seminar"What's New in Municipal Law" - 9/20/02. TOWN OF COHASSET Board of Selectmen — � � BOARD OF SELECTMEN Merle S.Brown r OHAssET TOWN MANAGER Thomas J.Callahan k N. Ill Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: July 30, 2002 A. Memorandum from Elizabeth Dennis, Civil Service Unit, Mass Executive Office for Administration and Finance, Human Resources Division- updated reading list for promotional examinations. B. Memorandum from David Clark, Chief, DEM Office of Dam Safety, MA E.O.E.A., Department of Environmental Management, re Hurricane Awareness Week July 21-27, Dam Owner Preparedness. C. United States Bankruptcy Court - re Metricom, Inc., etc. D. Massachusetts Municipal Association, MMA Action Alert #13 - July 19, 2002 - Legislature Sends '03 Budget to Governor. E. Massachusetts Municipal Association, MMA Action Alert #12 - July 16, 2002 - State Leaders Close in on Budget Deal. F. Copy of Memorandum from Marilyn Pitchford, to Sewer Commission, re system failure. G. Letter from Howard Koh, Commissioner, Mass Executive Office of Health and Human Services, Department of Public Health, re substance abuse among older adults. H. Copy of letter from Clark Brewer, Architect, to Carl Sestito, re black topping of Dolan Lane. I. Abutter notice from T.M. Seger Claim Service, Inc. re lightning damage at One Spindrift Lane - William and Mary Desmond. J. Letter from Steve May, Clerk of the Works, expressing his thanks for the use of the D.P.W. crew which saved the Library well in excess of ten thousand dollars. Tel:(781)383-4105 0 Fax:(781)383-0228 K Mail Summary -July 30, 2002 Page 2 K. Copy of letter from Stephen May, Clerk of the Works, Paul Pratt Memorial Library, to Kevin Cotter, Plumbers& Gasfitters Local 12 Boston, enclosing certified payroll records and invoice for$100 for same. L. Memorandum from Joanna Doherty, Preservation Planner, Mass E.O.E.A. Department of Environmental Management, re National Conference titled"Preserving Historic Trees"to be held August 6-8, 2002 in New York. �� C c 0 tC ti TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen Merle S.Brown 'T OHA55ET TOWN MANAGER Thomas J.Callahan �k N. %110 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad COhasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN MEETING TUESDA Y, A UG US T 20, 2002 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Waterfield Design Group - Village Issues 9:00 P.M. Little League Baseball - Fundraising 9: 15 P.M. Consent Agenda - No action required 9:20 P.M. Minutes Approval 9:25 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 9 Fax:(781)383-0228 a \�%4 PR TOWN OF COHASSET ,. ,.. BOARD OF SELECTMEN Board of Selectmen Merle S.Brown r CHASSET TOWN MANAGER Thomas J.Callahan ' %110 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: August 20, 2002 1. Scheduled on Tuesday's Agenda are two items. First, Craig Miller and Karen Fitzgerald of the Waterfield Design Group will be present to discuss the proposed design of the Village Parking Lot. As the Board will recall, the Mitigation Agreement calls for the MBTA to reconstruct that lot to the Town's specifications. Waterfield will present a proposal to the Board at Tuesday's meeting. In addition, they would like to talk to the Board about preliminary materials and costs for the Village Improvements. Second, representatives from Little League Baseball will be present to discuss a fundraising proposal for the new Little League fields at the former Gravel Pit site. 2. At your last meeting, the Board requested that I invite the Sewer Commission to a future meeting to discuss the recent problems with the individual pumps in North Cohasset. Instead of scheduling a specific Agenda time for this matter, I have asked the Sewer Commission to stop by at the beginning of this week's meeting to provide the Board with an update. Either Gary Vanderweil or Sean Cunning will be present. 3. As requested by Selectman Koed, I spoke to Bob Egan about dust complaints caused by driveway construction. Bob has informed me that their is no specific bylaw that regulates this issue. However, I have asked Bob to speak to the contractor and ask that water be present on the site to keep the dust down during this construction. Please let me know if you would like to me to take further action. 4. 1 have been approached by some abutters to Sandy Beach requesting that the Board reconsider keeping the far end of the parking lot open. They would like the Board to block that end off and return to a single entrance/exit. They are experiencing problems at night with vehicular traffic and individuals using the parking lot as a drive-thru. The Board may want to consider reinstalling the gates for next season. We can discuss this issue further at Tuesday's meeting. Tel:(781)383-4105 9 Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT August 20, 2002 page two 5. 1 would like to follow-up on two issues brought to your attention at your last meeting: a. Spindrift Lane - The Board had been asked to install "Resident Only" parking signs on Spindrift Lane to curb beach parking on that roadway. The Board requested an opinion from Chief Jackson on this matter. Enclosed with this report is the Chief's response. He is recommending against such action. In addition, since Spindrift Lane is a private way, Town Counsel has stated that it would be impossible for the Board to enforce this requirement anyway. I have informed the individual of these matters. No further action is required by the Board at this time. b. Lawrence Wharf - I had informed the Board of a potentially dangerous situation at Lawrence Warf. Specifically, a resident was almost hit by someone on a bicycle diving off Lawrence Warf. Chief Jackson had recommended the installation of granite posts with a black chain to OF discourage this practice. The Board requested that I determine a cost, as well as receive input from the Harbor Committee. I have written to the Harbor Committee seeking their input. They are due to meet at the end of August. As soon as I hear from them, I will forward that information to the Board. As far as cost, enclosed with this report is a cost estimate from the DPW. They estimate cost to be around $3,700.00. Should the Board follow this course of action, we can request the necessary funds at the Fall Special Town Meeting. 6. At your last meeting, I provided the Board with a full print out of Cashman Balfour Beatty's schedule for the entire Greenbush Line Restoration. Christine and Ellen broke down that schedule as it impacts Cohasset. That breakdown is enclosed with this report. 7. 1 have spoken to Senator Hedlund and Representative Bradley about the St. Stephen's Sidewalk Project. They are working with Mass Highway trying to resolve this issue. I will keep the Board informed of our progress. 8. Enclosed for the Board's approval are the minutes from your last meeting. MWH/rjb enclosures Ila %4 tA Vnlirr Drpartmrnt ! wNsssc'io ' 62 ELM STREET °°NnsS- ROBERT W.JACKSON COHASSET, MA 02025 TEL: 781-383-1212 CHIEF OF POLICE FAX: 781-383-1213 August 13, 2002 To: Mark W. Haddad, Town Manager From: Robert W. Jackson, Chief of Police Subj: Restricting parking on Spindrift Lane I have reviewed calls for service for Spindrift Lane since 1/1/97 and find no overriding public safety issues warranting posting no parking on Spindrift Lane. Historically local residents have parked on the southerly side of Spindrift Lane and have walked to the public beach area at Rocky Beach. The parking there is typically seasonal and usually isn't more than three or four cars. To post Spindrift Lane would further limit residents access to what I believe is one of the only public beach areas in town. Respectfully Submitted JRobert W. Jac Chief of Police %'I V \�14 PR TOWN OF COHASSET BOARD OF SELECTMEN _ Board of Selectmen N _ 0 � v Merle S.Brown r 011ASSET TOWN MANAGER Thomas J.Callahan Ok N. 11 41 Highland Avenue Frederick R.Koed Town Manager g Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: August 27, 2002 A. Letter from Richard Borchard, Nueces County Judge, re Texas-only action lawsuit against Ford Motor Company. B. Memorandum from Russ Johansen, HeartSafe Community Program Manager, Mass Department of Public Health, Office of Emergency Medical Services, re EMS Region change of address. C. Memorandum from Eileen Commane, Operations Manager, Aquarion Water Company of Massachusetts - Hingham/Hull Water Supply Update. D. Memorandum from Eileen Commane, Aquarion Water Co. - mandatory water restrictions announcement. E. Cohasset Public Safety incident report: Border St. - Atlantica Restaurant gridlock. F. Letter from Natasha Bizanos, Manager of Contractor Certification, Mass Executive Office for Administration and Finance, Division of Capital Asset Management, re Standard Contractor Evaluation Form requirements. G. The Newsletter of the Metropolitan Area Planning Council - Regional Planning Agency of 101 Cities and Towns in Eastern Massachusetts - Summer 2002. H. Letter from Mass Executive Office of Environmental Affairs, D.E.P. to Dwyer's Cleaning Spot, Inc., re: Cohasset - Dwyer Cleaners, 754 Chief Justice Cushing Highway, notice of RAM Modification Plan, conditional approval. Tel:(781)383-4105 0 Fax:(781)383-0228 ® Minutes-Meeting of the Board of Selectmen August 20, 2002 Selectmen Present: Michael H. Sullivan Roseanne M. McMorris Frederick R. Koed (arrived at 7:45pm) Merle S. Brown Thomas J. Callahan Others Present: Mark W. Haddad, Town Manager Christine M. Fitzgerald, Recording Secretary Karen Fitzgerald,Waterfield Design Group Craig Miller, Waterfield Design Group John Cavanero, Waterfield Design Group Bryan Scully, Cohasset Mariner Sean Cunning, Sewer Commission David Farrag, 31 Grace Drive Liz Harrington, Town Planner Jenna Carlson, Old Coach Road Roger Hill, Highland Avenue Chairman Sullivan called the meeting to order at 7:30PM. Brown moved the minutes of the August 6, 2002 meeting as amended. McMorris seconded. The vote was unanimous. Town Manager's Report Chairman Sullivan wanted to express how saddened the Town is by the passing of PJ Trendowicz and how overwhelmed the Trendowicz family was by the outpouring of support from the Town. Sullivan spoke about the character of the residents and how inspiring and comforting that was to the Trendowicz family. Haddad invited Sean Cunning of the Sewer Commission to the meeting to discuss the recent problems with the individual pumps in North Cohasset. 120 homes went down after a lightening storm at the end of July and 80 panels had to be replaced completely at a cost of $2,000.00 a piece. Sullivan asked how it is that so many homes were affected? Cunning stated that some homes were hit directly and the currents running through the ground affected other homes because some homes were not grounded properly. Cunning also pointed out that it was not necessarily all pumps but control panels as well. Sullivan commented that it just does not make sense that so many homes were affected during this storm and would like the Sewer Commission to look into the matter further. Sullivan suggested doing an audit of the pumps to find out if it was in fact the storm and faulty equipment. Cunning informed the Board that the Sewer Commission unanimously voted to spend approximately$80,000.00 to ground all the homes. The Board asked how the replacement of the pumps would be funded. Cunning stated that there are three avenues to take. The first would be use the maintenance and performance bonds on the pumps, second option would be to go through the warranty on the pumps and the third option would be to go through the Insurance Company. Sullivan would like to see a professional consultant brought in. Haddad asked if all the homes affected have been worked on and are up and running, Cunning stated most if not all are complete. McMorris brought up the situation wit4W8q,jgal residents having to make numerous phone calls for service to their pumps. The Board/like this looked into as well. The Sewer Commission will keep the Board updated. Haddad brought a letter from Matt Cunningham of 45 Oak Street regarding water bill regarding an abatement. Haddad asked Glenn Pratt and Joe DiVito to look into this matter and report back. Haddad will keep the Board updated. -z t Minutes-Meeting of the Board of Selectmen August 20, 2002 page 2 Haddad informed the Board that a hearing will be held on September 16, 2002 by the ZBA regarding Chapter 40B, Avalon Bay. The meeting will be held in the Selectmen's office and will be televised. Sullivan asked if we should meet with representatives from Avalon Bay again. Haddad informed the Board that the ZBA will be holding another meeting before September 16, with various Committee members to discuss the Avalon project. Haddad will check with Town Counsel on whether the Selectmen can hold another meeting with Avalon Bay before they have their hearing with the ZBA. David Farrad of 31 Grace Drive sat before the Board to discuss a grant program available regarding 40B. The program consist funding from the State for the hiring of a Facilitator or Consultant to help with the process. McMorris moved to allow the Town to apply for the grant contingent to whether the ZBA has another route for hiring a consultant. Brown seconded. The vote was unanimous. Haddad asked the Board to adopt and sign the Proclamation stating October 24, 2002 as United Nations Day. Callahan moved to adopt the United Nations Proclamation. McMorris seconded. The vote was unanimous. As requested by Selectman Koed, Haddad spoke with Bob Egan about dust complaints caused by driveway construction. Haddad stated that he has been informed that there is no specific bylaw that regulates this issue. However, Haddad did ask Egan to speak to the contractor and ask that water be present on the site to keep the dust down. Haddad informed the Board that he has heard from Sandy Beach abutters requesting that the Board reconsider keeping the far end of the parking lot open. They would like the Board to block that end off and return to a single exit/entrance. The residents are experiencing problems at night with vehicular traffic and individuals using the parking lot as a drive-thru. Brown would like to have the gate reinstalled at Sandy Beach and the parking lot re-striped. Haddad will have the gate reinstalled and have the DPW re-stripe the lot, he will also set up a discussion regarding Sandy Beach on a future agenda. Haddad updated the Board on the Spindrift Lane issue. The Board has been asked to install "Resident Only" signs on Spindrift Lane to curb beach parking on that roadway. Haddad has asked the opinion of Chief Jackson on this matter. Chief Jackson is recommending against such action. In addition, since Spindrift Lane is a private way, Town Counsel has stated that it would be impossible for the Board to enforce this requirement anyway. Haddad reminded the Board about the incident at Lawrence Wharf and Chief Jackson's recommendation to install granite posts with a black chain to discourage any further problems. Haddad did write to the Harbor Committee seeking their input. They will not be meeting until the end of August and soon as they comment on the situation, Haddad will pass their opinion to the Board. As for as the cost, it would be around $3,700.00. If the Board chooses to go this course, the Board would request the necessary funds at the Fall Special Town Meeting. The Board will wait to hear from the Harbor Committee before taking any action. Haddad informed the Board that the schedule that Cashman, Balfour & Beatty created, has been converted in simpler form, per the Board's request. Haddad has been in contact with Senator Hedlund and Representative Bradley about the St. Stephen's Sidewalk Project. They are working with Mass Highway trying to resolve the issue. Haddad will keep the Board updated. Minutes-Meeting of the Board of Selectmen August 20, 2002 page 3 Public Comment Period No Public Comment Selectmen Comment Period Brown would like to get more info on the Wastewater Committee into the papers. Brown asked if the Town would be doing anything on September 11th, Haddad and Brown will try to organize something. Koed commented on the Bassin Beach problem. Where is the problem coming from? Haddad stated that we are looking into it. Waterfield Design Group-Village Issues Craig Miller of Waterfield Design presented plans to the Board regarding the Downtown revitalization during the Greenbush Line restoration. The agenda broke down as follows: ➢ Rear parking lot designs & ABB optical- Two overriding issues that come to bare are that the MBTA mitigation agreement is slightly flawed, it stated that it will supply replacement parking on a one for one basis and an amount no less than 182. The 182 number not correct there are currently 207 spaces, this issue has been brought to the MBTA. Second issue is ABB Optical would like to expand their facility. They would expand on their own land, however, it would be in an area that the MBTA will use for the Smith Place extension. If the extension was not taking place, ABB Optical would be fine and would not lose 35 parking spaces. Waterfield would like to put the 35 spaces on the other side of ABB Optical and expand into Town owned parking and behind the Teen Center. ABB Optical would also be willing to work with the Town on specific parking for employees and that would open up two more rows of parking for customers and residents. Haddad is looking for the endorsement of the Board on this particular concept. Brown moved to work with WDG on the concept that was discussed regarding parking and ABB Optical. Callahan seconded. The vote was unanimous. ➢ Schematic Construction Costs on All Projects- WDG is estimating each separate element of all the projects the Town is facing. Village Streetscapes would cost approximately $1.6 million dollars; this figure does not include materials. It does consist of drainage and utilities paving. The water main upgrade would cost $38,220, this cost consist of mostly laying pipe and excavating. The question arose about whether this is part of the Water Commissions capital budget. Underground utilities would run approximately$1.4 million dollars, however, it was discussed on whether this would take place or how the cost could be cut. WDG stated they would hate to see the Village Streetscape be completed and then have the Town decide later that they would like the underground utilities, but it was stated it could be done. The figures presented are the actual numbers from the Designer at the Electric Company. Discussions of how far and what areas would have the underground utilities to place. It was also discussed that the Board would like to see the bare minimum presented to the public and then have open discussions with the public on what they would like to see added along with what the cost would be to do so. Sullivan suggested having the Capital Budget Committee and the Finance Director in for a future meeting to discuss financing of the project. It was suggested scaling down on the Streetscape project to save some money. Craig Miller reminded the Board that all these figures being discussed are potential construction cost Minutes-Meeting of the Board of Selectmen August 20, 2002 page 4 with not a lot of design work complete. They are basing their figures on a 20% design contingency; they are airing on the higher side. ➢ Construction Staging Ideas for All Projects-WDG recommends that the James Brook project be built first because it does not interfere with abutters, residents or merchants, this project could be done with very little interruption. Second project would then be the Parking lot. By working on these projects first they would be able to focus on all the elements in the Streetscape project, i.e., water, electrical, street, sidewalks etc. With regard to the Streetscape, there are several options on how to proceed with this phase of the job. First, you could allow free access to the contractor by allowing them to work in sections of the Town and they could work curb to curb, finishing a complete section at a time. Another option would/Poe provide one lane of traffic along an entire section of roadway, allowing for pedestrian crossing and traffic flow. It was also mentioned doing nighttime construction, however, this idea did not get very good feedback from the Board. The question was asked about St. Stephen's sidewalk and WDG stated in their opinion a sidewalk in that area is not necessary. Brown stated that the Board feels it is necessary for the safety of the pedestrians. Craig Miller informed the Board that WDG would do whatever the Board chooses. Craig did inform the Board that in their estimate the cost for the St. Stephen's sidewalk would be approximately$169,000 and $10,000 or that would be for ledge removal. Getting back to the entire Streetscape project, Craig stated that the best and most economical route to take regarding paving would be to have all the projects done at once. The Board would like to save money, however, they feel that closing the roads off completely would cause hardship on the residents and merchants. The Board asked when these projects would begin. WDG stated that they are looking to start the James Brook project in December and the Streetscape project would begin at the end of Spring next year. ➢ Village Streetscape Materials- Karen Fitzgerald of WDG spoke to the Board about materials that could be used for the Streetscape project. The sidewalks would consist of granite curbing. They were looking at whether benches and trees could be installed in the downtown area, however, constraints for space on sidewalks cause a problem. It was discussed if bump outs could be installed to create space. Haddad said he spoke with the DPW and they are not in favor of that idea because it would cause plowing and street sweeping problems. They re-visited the idea of making Elm Street a one way, the Board is not against the idea but residents opposed the idea when it was first brought up. It is worth discussing again. The discussion turned to materials to be used for the sidewalks, brick was mentioned and Karen stated it would add an additional $500,000.00 dollars to the project. She does not see brick in the downtown area; it does not go with the existing character of the Village. WDG would like to stay with the look and feel of the Village, they are looking not to change it but to enhance it. The Board asked how many lights would be installed and it was stated around 50. Haddad asked how they would like to proceed and the Board stated a meeting with Waterfield Design and Town Officials would be the next step. After a brief discussion it was decided that September 4, 2002 at 6:00 p.m. would be the best time. Haddad will notify everyone. Craig Miller thanked the Board for allowing them to come in and stated that the meeting was very helpful to WDG. z9 Minutes- Meeting of the Board of Selectmen August 20, 2002 page 5 Brown moved that the Board go into Executive Session to discuss strategy with respect to collective bargaining and to adjourn the meeting at the conclusion of the Executive Session. McMorris seconded the motion to move into Executive Session. The Board was polled and the vote was unanimous. Meeting adjourned at 9:30PM. Respectfully submitted, Michael H. Sullivan Chairman %4 e PRFci TOWN OF COHASSET Board of Selectmen BOARD OF SELECTMEN Merle S.Brown 'T OHASSET TOWN MANAGER Thomas J.Callahan �k ry. 0 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: August 20, 2002 A. MIIA- Releases for Voluntary School and Recreational Activities (recent court decision establishes parameters for releases. B. The Suburban Coalition- Steering Committee agenda for meeting of August 28, 2002. C. Letter from Dennis DiZoglio, Transportation Planning and Programming Committee, Boston Metropolitan Planning Organization, enclosing a copy of the Draft FY2003-2008 Transportation Improvement Program and Air Quality ConformityDetermination(TIP). D. Letter from John Silva, Manager, Environmental Programs, U. S. Department of Transportation, Federal Aviation Administration-Distribution of the Record of Decision for the Airspeed Improvements Planning Project. E. Copy of letter from Robert Tuff to Roy Hammer, Esquire, Hemenway&Barnes, re availability of your client's land. F. Massachusetts Municipal Association- Legislative Bulletin- August 9, 2002. G. Letter from Dean Rizzo, Cohasset Revitalization Corporation, re Harbor Walkway Infrastructure Improvement Survey. H. Letter from Bob Durand, Mass Executive Office of Environmental Affairs, enclosing copy of the new Guide to Lawn and Landscape Water Conservation developed by the Massachusetts Resources Commission. 1. Letter from Jeffrey Siena, Loss Control Manager, MIIA, enclosing brochure describing MIIA's Risk Management services for fiscal 2003. J. Letter from Mayor David Cohen, City of Newton, re new running tradition, first annual "Race to Stop Global Warming." and requesting that the Town support this worthy cause. Tel:(781)383-4105 • Fax:(781)383-0228 r? Mail Summary - August 20 Page 2 K. Letter from Richard Karoff requesting that he be considered for the Harbor Committee when an opening occurs. L. Bulletin from Frederick Kinglsey, Chief, Municipal Data Management and Technical Assistance Bureau, Massachusetts Department of Revenue, Division of Local Services - Subject: Annual Education Reform Waiver and Payment Schedule for Cherry Sheet Program IGRs. M. Zoning Board of Appeals' public hearing on September 16, 2002 on an application for a Comprehensive Permit Avalon Cohasset, Inc. N. Copy of letter from Glenn Pratt,Water Commissioner, to DeborahTardie, re removal of gate to the rear of her property. O. Global Data Systems-The Municipal Crier- June/July 2002 %a e pRFc = �.. . tiC, TOWN OF COHASSET o _ V BOARD OF SELECTMEN Board of Selectmen m T Merle S.Brown 'T ON ASSET TOWN MANAGER Thomas J.Callahan I - M Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: August 13, 2002 A. The Boston Metropolitan Planning Organization - TransReport - August 2002. B. State Ethics Commission Bulletin- Summer 2002. C. Massachusetts Department of Revenue, Division of Local Services, with following attachments: DOR's tax rate, ProForma Recap and Supporting Forms and Instruction book for FY2003. D. Letter from Robert Kelley, Jr., South Shore Regional School District Committee, re proportionate share of District Expenses - $79,280.00 (in equal installments between July 2002 through June 30, 2003). E. Letter from William Brown, MIIA EAP Account Manager, Health Resources, enclosing Summer 2002 edition of MIIA EAP FrontLine Employee Newsletter. F. Letter from William Mauro, Jr., President, M.A.P.C., re Mark's appointment as Cohasset's representative. G. Letter from John F. Kerry,United States Senator, thanking you for a copy of the letter written about the proposed new runway at Logan. H. Letter from Nuwanda Evans, Civil Service Unit, Mass Executive Office for Administration and Finance, Human Resources Division, re William English's employment date. Tel:(781)383-4105 0 Fax:(781)383-0228 �S O O R� p G4-m -pRFc, �:: ti�er TOWN OF COHASSET _ ., BOARD OF SELECTMEN Board of Selectmen V Merle S.Brown r onnsseT TOWN MANAGER Thomas J.Callahan Frederick R. Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan AGENDA BOARD OF SELECTMEN MEETING TUESDAY, SEPTEMBER 10, 2002 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Sewer Plant Aesthetic Improvements 8: 15 P.M. Police/Fire Station Improvements 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 3 A��a nq TOWN OF COHASSET o' '"' BOARD OF SELECTMEN Board of Selectmen Merle S.Brown r ONASSET/ TOWN MANAGER Thomas J.Callahan Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset, Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: September 10, 2002 1. Scheduled on Tuesday's Agenda are two items. First, Dan Coughlin of Tutela Engineering will be in to present the final design improvements to the Sewer Treatment Plant on Elm Street. They are out to bid with the project and the Sewer Commission wants to review the final plans with the Board. Second, Gene Raymond from Strekalovsky and Hoit, along with members of the Police/Fire Station Study Committee, will present to the Board a proposal for interim improvements to the Police and Fire Station. I have invited the Advisory Committee and the Capital Budget Committee to the meeting as well. 2. At this week's meeting, the Board was to continue the Liquor License Hearing on the Red Lion Inn's request for a Change of Premises. I have been notified by the Red Lion Inn that they are withdrawing their request. Therefore, no further action is needed by the Board at this time. 3. It is that time of the year again for the Board to consider calling a Fall Special Town Meeting. As has been the case the past several years, the primary reason for the Fall Special Town Meeting is to finalize the current year's Operating Budget, as well as deal with any capital item and housing keeping issues. After conferring with the Town Clerk and Town Moderator, I would recommend that the Selectmen call for the meeting to be held on Monday, November 18, 2002 at 7:00 P.M. With regard to Citizen Petition Articles, all articles must be submitted to the Office of the Board of Selectmen no later than September 17, 2002 at 7:00 P.M. and must contain the signatures of 100 registered voters. I would recommend that the Selectmen open the warrant this evening and close it on September 24, 2002 at 4:30 P.M. The Warrant would have to go to the Printer on October 23, 2002 in order to get it mailed to all residents two weeks prior to Town Meeting. This would give both the Selectmen and Advisory Committee a month to review all articles. I am working with the School Superintendent to determine which location we will be holding the meeting. I should have a recommendation for the Board at Tuesday's meeting. We can discuss this issue further at that time. Tel:(781)383-4105 • Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT September 10, 2002 page two 4. This is the last regularly scheduled meeting of the Board for the Summer. The following is a proposed meeting schedule that will bring you to the end of 2002: Tuesday, September 10, 2002 Regularly Scheduled Meeting. Tuesday, September 17, 2002 No Meeting. Tuesday, September 24, 2002 Regularly Scheduled Meeting. Tuesday, October 1, 2002 Regularly Scheduled Meeting. Tuesday, October 8, 2002 Regularly Scheduled Meeting. Tuesday, October 15, 2002 No Meeting (Columbus Day). Tuesday, October 22, 2002 Regularly Scheduled Meeting. Tuesday, October 29, 2002 Regularly Scheduled Meeting. Tuesday, November 5, 2002 No Meeting (Election Day). Tuesday, November 12, 2002 Regularly Scheduled Meeting. Monday, November 18, 2002 Special Town Meeting. Tuesday, November 19, 2002 No Meeting. Tuesday, November 26, 2002 Regularly Scheduled Meeting. Tuesday, December 3, 2002 No Meeting. Tuesday, December 10, 2002 Regularly Scheduled Meeting. Tuesday, December 17, 2002 Regularly Scheduled Meeting. Tuesday, December 24, 2002 No Meeting. Tuesday, December 31, 2002 No Meeting. Tuesday, January 7, 2003 Regularly Scheduled Meeting. Please let me know if this schedule is acceptable to the Board. 5. Enclosed with this report is the updated Capital Budget of the Town. This budget has been amended to reflect the current economic situation of the Town. All Capital items, with a couple of exceptions (Police/Fire Station Improvements for one) have been delayed a year. I believe this plan is quite workable and will not adversely impact Town services. We can discuss this further at Tuesday's meeting. 6. On August 26, 2002, we conducted another bid opening for the sale of the Paul Pratt Library Building. Unfortunately, even with the reduced minimum bid, the results were the same. We had one bidder for the sum of $500,000.00. As you know, this is $200,000.00 less than the amount needed to adequately fund the Library construction project. I am in the process of reviewing this matter with Town Counsel to determine other options for the Town. I should have a report for the Board at Tuesday's meeting. BOARD OF SELECTMEN WEEKLY REPORT September 10, 2002 page three 7. In last week's mail packet there was a memorandum from School Superintendent Edward Malvey, on behalf of the School Committee, requesting that the Board reconsider the early retirement issue for Group I employees. Specifically, the School Committee would ask the Board to allow one Group employee to retire. This would allow a school custodian who is at the top of the list to opt for early retirement. The School Committee would cover the cost of this retirement to the Town. We have checked with the County and since the Board did not authorize any positions within Group I, you can reconsider this issue at this time as long as the employee retires by December 31, 2002. 1 would ask the Board to consider this issue at Tuesday's meeting. 8. Enclosed with this report is a breakdown of the cost impact of debt exclusion overrides for additional work with the Village Revitalization. I will explain these more fully at the meeting. In addition, the Board may want to discuss the potential of making a portion of Elm Street one way on a trial basis. We can discuss all of this at Tuesday's meeting. 9. As a reminder to the Board, enclosed with this report is the press release issued by our office for the ceremony scheduled for September 11, 2002 at 8.45 a.m. on the Town Common. 10. Enclosed for the Board's approval are the minutes from your last meeting. MWH/rjb enclosures 33 TOWN OF C)HASSET CAPITAL 3UDGET FY 2003 T1 FY 2008 EPARTMENT/ITEM 2003 2004 2005 2006 2007 2008 Board of Selectmen Private Ways Repair $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 Police Department Cruiser Replacement Program $30,000.00 $60,000.00 $90,000.00 $70,000.00 $60,000.00 $60,000.00 Police Station Construction $4,000,000.00 Portable Radio Replacement $20,000.00 Computer Upgrades $30,000.00 Cruiser Radio Replacement $34,000.00 Fire Degartment Replace Shared Ambulance $35,000.00 Replace Chiefs Vehicle $35,000.00 Replace Ladder One with Quint $600,000.00 Refurbish Engine One $50,000.00 Replace Ambulance $150,000.00 Police/Fire Station Renovations $600,000.00 School Department School Bus Replacement $60,000.00 $60,000.00 $60,000.00 $60,000.00 Technology Upgrades $100,000.00 $100,000.00 Department of Public Works Replace 1985 Ford 3/4 Ton Pick-up Truck $40,000.00 Refurbish Beachwood Ballpark/Inc.Sprinkler Sytem $45,000.00 apiece Sidewalk Plow $60,000.00 aam and Seed Town Common/Inc.Sprinkler System $60,000.00 'Replace Sidewalk on Town Common $10,000.00 Replace 1988 GMC 3/4 Ton Pick Up $40,000.00 Replace 1986 Dump Truck $75,000.00 Replace 1982 Ford Bucket Truck $100,000.00 New Mowing Machine $25,000.00 _ Replace 1988 International $80,000.00 Replace 1985 CAT Loader $150,000.00 Replace 1988 655 Loader and Backhoe $85,000.00 Replace 1989 Peterbilt $100,000.00 P 1 Li Upgrade OCLN Terminals $12,000.00 GRAND TOTAL $735,000.00 $959,000.00 $402,000.00 $4,320,000.00 $400,000.00 $580,000.00 +t 1 i �I Downtown Streetscape Improvements Debt Schedule - $800,000 Tax Rate $561,000 Principal Interest Total Impact Home 2004 160,000 40,000 200,000 $ 0.13 $ 72.93 2005 160,000 32,000 192,000 $ 0.12 $ 67.32 2006 160,000 24,000 184,000 $ 0.11 $ 61.71 2007 160,000 16,000 176,000 $ 0.10 $ 56.10 2008 160,000 8,000 168,000 $ 0.10 $ 56.10 Totals 800,000 120,000 920,000 $ 314.16 Downtown Streetscape Improvements Debt Schedule - $600,000 Tax Rate $561,000 Principal Interest Total Impact Home 2004 120,000 30,000 150,000 $ 0.10 $ 56.10 2005 120,000 24,000 144,000 $ 0.09 $ 50.49 2006 120,000 18,000 138,000 $ 0.08 $ 44.88 2007 120,000 12,000 132,000 $ 0.08 $ 44.88 2008 120,000 6,000 126,000 $ 0.07 $ 39.27 Totals 600,000 90,000 690,000 $ 235.62 Downtown Streetscape Improvements Debt Schedule- $400,000 Tax Rate $561,000 Principal Interest Total Impact Home 2004 80,000 20,000 100,000 $ 0.07 $ 36.47 2005 80,000 16,000 96,000 $ 0.06 $ 33.66 2006 80,000 12,000 92,000 $ 0.06 $ 30.86 2007 80,000 8,000 88,000 $ 0.05 $ 28.05 2008 80,000 4,000 84,000 $ 0.05 $ 28.05 Totals 400,000 60,000 460,000 $ 157.08 35 A k4 pR TOWN OF COHASSET o *F n - BOARD OF SELECTMEN Board of Selectmen Merle S.Brown 'T OHAsSET TOWN MANAGER Thomas J.Callahan �wN. %11 Frederick R. Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: September 10, 2002 A. Copy of Mark Haddad's letter to William Quigley, Cohasset Union President, American Legion Post#118 and Veterans of Foreign War, Post#9146 re Observance Ceremony for the anniversary of September 11, 2002. B Letter from Geoffrey Beckwith, Massachusetts Municipal Association, re information from Democratic and Republican candidates for Governor who will appear on 9/17 ballot. C. Copy of Advisory Committee minutes from January 23, 2002 through March 27, 2002. D. Letter from Kerry Conrad, Mass Executive Office for Administration and Finance, Information Technology Division requesting local officials to participate in the Mass Executive Leadership Forum on October 22 and 23 at the Sheraton Boston. E. Letter from Geoffrey Beckwith, Massachusetts Municipal Association requesting us to enter the Kenneth E. Pickard Municipal Innovation Award Program. F. Notice from Stenbeck&Taylor, Inc., to construct/repair septic system- 70 Forest Avenue and 37 Cedar Street. Tel:(781)383-4105 0 Fax:(781)383-0228 Minutes- Meeting of the Board of Selectmen September 10, 2002 Selectmen Present: Michael H. Sullivan Roseanne M. McMorris Thomas J. Callahan Frederick R. Koed Merle S. Brown Others Present: Mark W. Haddad, Town Manager Christine M. Fitzgerald, Recording Secretary Bryan Scully, Cohasset Mariner Dan Coughlin, Tutela Engineering Roger Lincoln, Fire Chief Robert Jackson, Police Chief Bob Egan, Building Inspector Mike Buckley, Finance Director George McGoldrick, Police/Fire Study Committee Gene Raymond, Strekalovsky & Hoyt Kenneth Sargent, 396 Beechwood Street Dean Rizzo, CRC Russ Bonetti, Parker Avenue Maureen Jerz, Advisory Committee Samuel Pease, Capital Budget Committee Chairman Sullivan called the meeting to order at 7:30PM. Brown approved the minutes of the August 20, 2002 meeting as presented. Sullivan seconded. The vote was unanimous. Town Manager's Report Haddad brought to the Board's attention a letter from Kenneth Sargent regarding the Early Retirement Incentive. Since the Board would be reconsidering their position on only allowing Group 4 employees to participate, Mr. Sargent wanted to inform the Board of his desire to be considered. Haddad has asked Mike Buckley to run the numbers for Mr. Sargent's retirement (see attached). Mr. Sargent is the second employee in line for the early retirement. McMorris stated she does not see why the Town can't allow Mr. Sargent to retire. Haddad informed the Board that the School Committee is asking the Board to reconsider their position on allowing Group 1 employees to participate in the Early Retirement Incentive. "Moved by Selectman Merle S. Brown that the Board of Selectmen of the Town of Cohasset vote to amend their vote of July 9, 2002 that accepted the provisions of Chapter 116 of the Acts of 2002, the so-called 'Early Retirement Incentive'. In addition to the two (2) employees eligible from Group 4, the Board voted to allow two employees from Group 1, based on seniority, be eligible for this benefit, as well; and, further, that all retirement applications are to be filed by October 1, 2002, and the effective date of the retirements shall be on or before December 31, 2002; and, further, that five (5) years be offered to employees eligible for this incentive; and, finally, that Military Service Credit pursuant to M.G.L. c. 32, §4(1)(h) be adopted. Seconded by Selectman Roseanne M. McMorris. The motion was adopted by majority vote 4-1 (Selectman Thomas J. Callahan opposed). Minutes- Meeting of the Board of Selectmen September 10, 2002 page 2 Haddad informed the Board that No Garcia, owner of Dunkin' Donuts located on Chief Justice Cushing Highway is requesting a change of the hours of operation for this particular location. Presently, the hours of the business are from 5am to 11 pm. They would like to extend the hours to close at midnight. The Board asked to table the discussion until Chief Jackson joined the discussion. Jackson stated that they have never had a problem with either location and does not for see a problem. Brown moved to allow the extension of hours of operation for Dunkin' Donuts located on Chief Justice Cushing Highway. Koed seconded. Callahan opposed. Majority vote 4-1. Haddad notified the Board that the Red Lion Inn has withdrawn their request for a Change of Premises License. Haddad asked the Board to consider calling a Fall Special Town Meeting. The reason for the Fall Special Town Meeting would be to finalize the current year's Operating Budget as well as deal with any capital item and house keeping issues. Haddad has conferred with the Town Clerk and the Town Moderator and is recommending that the Selectmen call for the meeting to be held on Monday, November 18, 2002 at 7:00 PM. All Citizen Petition Articles would need to be submitted no later than September 17, 2002 at 7:OOPM and must contain the signatures of 100 registered voters. Haddad also recommended that the Selectmen open the warrant this evening and close it on September 24, 2002 at 4:30PM. The Fall Special Town Meeting would be held in the new gymnasium at the new Middle/High School. The Board would like Haddad to make sure that the gymnasium and the parking area are ready for the meeting. Haddad will take care of. Brown moved that the Fall Special Town Meeting be held on November 18, 2002. McMorris seconded. The vote was unanimous. Brown moved that all citizen petition articles be submitted by iF September 17, 2002. McMorris seconded. The vote was unanimous. Brown moved to open the warrant on September 10, 2002 and close it on September 24, 2002. McMorris seconded. The vote was unanimous. Haddad brought to the Board's attention the new meeting schedule for the remainder of the year. Haddad asked if the schedule was satisfactory to the Board and if not let him know of any changes they would like made. Haddad asked the Board to review the updated report of the Capital Budget of the Town that was included in their packet. Haddad stated that the budget has been amended to reflect the current economic situation of the Town. All Capital items, with a couple of exceptions (Police/Fire Station Improvements for one) have been delayed a year(see attached). Haddad updated the Board on the second bid opening for the sale of the Paul Pratt Memorial Library Building. Unfortunately, even with the reduced minimum bid, the results were the same. One bidder came in at $500,000.00. This is $200,000.00 less than the amount needed to adequately fund the Library construction project. Haddad is in the process of reviewing this matter with Town Counsel to determine other options for the Town. Haddad asked the Board to reject this bid and to hire a personal real estate agent to bring legitimate bids. The problems lies in the fact that the one person interested in purchasing the building would like to convert it into a seven unit building. Special permitting would be needed to accomplish this. McMorris moved to reject the current bid and to bring in a private real estate agent to work with the Town. Brown seconded. The vote was unanimous. Haddad informed the Board that he has enclosed a breakdown of the cost impact of debt exclusion overrides for additional work with the Village Revitalization (see attached). Haddad went over the impact to the residents. Sullivan would also like Haddad to look into the actual cost of burying the utility lines. Haddad reminded the Board that Waterfield Design is working on this issue. 9 Minutes- Meeting of the Board of Selectmen September 10, 2002 page 3 Haddad asked the Board if they wanted to discuss the potential of making a portion of Elm Street one way on a trial basis. The Board would like Haddad to talk to the businesses about this proposal. Haddad will speak with the local businesses and report back to the Board. Haddad reminded the Board of the ceremony scheduled for September 11, 2002 at &45 am on the Town Common. He also asked the Selectmen to sign a proclamation recognizing this very special day in our history. Haddad read the proclamation into the record. Brown moved the adoption of the proclamation. McMorris second. The vote was unanimous. Haddad informed the Board that as of September 30, 2002 the MBTA will own the right of way. The MBTA will on September 24, 2002 present a check to the Town of Cohasset in the amount of 1.6 million dollars. Brown moved to designate Chairman Sullivan to sign the agreement for the sale of the right of way. McMorris seconded. The vote was unanimous. Sewer Plant Aesthetic Improvements Dan Coughlin of Tutela Engineering presented the Board with the final design improvements to the Sewer Treatment Plant on Elm Street. Items of discussion were color schemes chosen for the plant. The Board asked if the residents have been involved in the process, Coughlin stated they have. Haddad asked if the Sewer Commission has already put the job out to bid. Coughlin stated that they have. The Board was surprised to hear that the project is out to bid already and feels that it is premature. The Board stated they should have been involved in that decision. Coughlin OV stated only one bid document has been issued as of this date. The Sewer Commission has not had a meeting with the residents on the final plans. After reviewing the suggested design changes the Board stated they did not notice much change. The Board asked what the estimated cost of the project is, Coughlin stated it would be approximately $150,000.00 and $200,000.00. Haddad suggested tabling this discussion and delaying the bid opening, so the Sewer Commission can hold an open forum for the residents input. Dan Coughlin continued with his presentation. Haddad again suggested delaying the bid opening for one month. The Board would like Dan Coughlin to ask the Sewer Commission to delay the bid opening. Coughlin will speak with the Sewer Commission and get back to Haddad. Public Comment Period Russ Bonetti asked how the lease for the Hagerty Building will be handled. The Board informed him that a lease will be drawn up by Town Counsel with conditions. The lease will not be signed until both parties are satisfied with its language. Bonetti brought several issues to the Boards attention. The Board stated that nothing further has been decided with regards to the lease and a discussion with the various issues that Mr. Bonetti is raising can-not be addressed at this time. Mr. Bonetti complained that residents have not been notified of when the Hagerty Building has been put on the Selectmen's agenda. The Board stated that all the meetings are public and that the agendas are advertised. Mr. Bonetti had a problem with the proposal that was presented to the Board from Jack Buckley's group. The Board stated that it is just a proposal and that the issues in the proposal are not a definite. Haddad informed Bonetti that he will personally notify Mr. Bonetti and the abutters of the Hagerty Building of any future discussions regarding the building. Minutes- Meeting of the Board of Selectmen September 10, 2002 page 4 Police/Fire Station Improvements George McGoldrick of the Police/Fire Study Committee along with Gene Raymond of Strekalovsky & Hoyt sat before the Board to review a proposal for interim improvements to the Police/Fire Station. Most of the discussion revolved around adding a small addition to the existing building. This would free up office space and create workstations. The Police Station would pick up three (3) rooms and the Fire Station would create a separate locker and sleeping quarter for their female personnel. The overall consensus is that it is a band-aid solution to the problem, however, something does need to be done to get through the next four or five years until a new facility can be built. The Board asked if the proposal presented tonight is satisfactory to both Chiefs. They stated that of course it is not satisfactory but it is needed right now. Haddad passed out the estimated budget for the project. The estimated cost is approximately $620,000.00 for the total construction cost. The project size is 1,500 square feet. The cost per square foot is a bit higher than the average commercial project because of fixed rates or set rates. Haddad stated that $65,000.00 to pay debt service from the operating budget has been made available for this project. Haddad stated that there are two avenues to take, the first would be to appropriate a small portion of the money to get the final design finished and to get an RFP out to bid, then when the bids come in go to Annual Town Meeting for the remaining money. The second option would be to go to Fall Town Meeting and ask for the estimated figure and take a chance on not go over that figure. The Board favored the first option. The Board asked the opinion of Maureen Jerz of the Advisory Committee. Jerz stated she is not speaking on behalf of the Advisory Committee because she has not had the opportunity to discuss with the rest of the committee; however, she sees a need and is in favor of seeing the addition to the Police/Fire Station. Sam Pease of the Capital Budget Committee concurred with Maureen Jerz. Haddad asked the Board to agree to put an article on the warrant for the Fall Special Town Meeting for $50,000.00. Brown moved to put an article to appropriate $50,000.00 for the preliminary design schemes on the Fall Special Town Meeting warrant. McMorris seconded. The vote was unanimous. Selectmen Comment Period Brown asked if the Board could receive the minutes from the previous meeting sooner. Haddad said he would supply Brown with the minutes sooner. McMorris commented on the possibility of setting policies for Town Fields, it seems work has been done to one of the ball fields without the Selectmen's or even the Town Manager's approval. Haddad stated he would work with the Selectmen on getting policies put in place. She also had several questions pertaining to the construction of the Little League Field on North Main Street. After reviewing various issues with Haddad and Brown, it was decided that McMorris would go on a site visit to the ball fields under construction. Haddad asked the Board if they would like to enter into Executive Session to discuss strategy with respect to real estate. Brown moved that the Board enter into Executive Session for the foregoing reason and to reconvene into open session at the conclusion of the Executive Session. McMorris seconded the motion to move into Executive Session. The Board was polled and the vote was unanimous. The Board entered into Executive Session at 9:40 p.m. yO aMinutes- Meeting of the Board of Selectmen September 10, 2002 page 5 CPC- Barnes Property The Board reconvened at 9:50 p.m. After a discussion in Executive Session the Board continued their discussion in open session. Brown moved to sign a purchase and sale for the Barnes property for one million dollars. Koed second. The vote was unanimous. Callahan then moved to allocate the 500,000.00 from the MBTA to be used for this purchase. Koed seconded. The vote was unanimous. Callahan moved to put an article on the warrant for the Fall town meeting. Koed seconded. The vote was unanimous. Meeting adjourned at 9:55 P.M. Respectfully submitted, Michael H. Sullivan Chairman C TOWN OF C DHASSET CAPITAL BUDGET FY 2003 TO FY 2008 PARTMENT/ITEM 2003 2004 2005 2006 2007 2008 Board of Selectmen Private Ways Repair $25,000.00 $25,000.00 $25,V60.00 $25,000.00 $25,000.001 $25,000.00 Police Department Cruiser Replacement Program $30,000.00 $60,000.00 $90,000.00 $70,000.00 $60,000.00 $60,000.00 Police Station Construction $4,000,000.00 Portable Radio Replacement $20,000.00 Computer Upgrades $30,000.00 Cruiser Radio Replacement $34,000.00 Fire Department Replace Shared Ambulance $35,000.00 Replace Chiefs Vehicle $35,000.00 Replace Ladder One with Quint $600,000.00 Refurbish Engine One _ $50,000.00 Replace Ambulance _ $150,000.00 Police/Fire Station Renovations $W0 00.0^' School Department C School Bus Replacement $60,000.00 $60,000.00 $60,000.00 $60,000.00 Technology Upgrades $100,000.00 $100,000.00 Department of Public Works Replace 1985 Ford 3/4 Ton Pick-up Truck $40,000.00 Refurbish Beechwood Ballpark/Inc.Sprinkler Sytem $45,000.00 "solace Sidewalk Plow $60,000.00 m and Seed Town Common/Inc.Sprinkler System $60,000.00 -place Sidewalk on Town Common $10,000.00 Replace 1988 GMC 3/4 Ton Pick Up $40,000.00 Replace 1986 Dump Truck $75,000.00 Replace 1982 Ford Bucket Truck $100,000.00 New Mowing Machine $25,000.00 Replace 1988 IMemational $80,000.00 Replace 1985 CAT Loader $150,000.00 Replace 1988 655 Loader and Backhoe $85,000.00 Replace 1989 Peterbilt $100,000.00 Upgrade OCLN Terminals $12,000.00 GRAND TOTAL $735,000.00 $959,000.00 $402,000.00 $4,320,000.00 $400,000.00 $580,000.00 1y N i i f t j f I r i Downtown Streetscape Improvements Debt Schedule- $800,000 Tax Rate $561,000 Principal Interest Total Impact Home 2004 160,000 40,000 200,000 $ 0.13 $ 72.93 2005 160,000 32,000 192,000 $ 0.12 $ 67.32 2006 160,000 24,000 184,000 $ 0.11 $ 61.71 2007 160,000 16,000 176,000 $ 0.10 $ 56.10 2008 160,000 8,000 168,000 $ 0.10 $ 56.10 Totals 800,000 120,000 920,000 $ 314.16 Downtown Streets(:,jpe Debt Schedule- $6M,060 Tax Rate $561,000 Principal Interest Total Impact Home 2004 120,000 30,000 150,000 $ 0.10 $ 56.10 2005 120,000 24,000 144,000 $ 0.09 $ 50.49 2006 120,000 18,000 138,000 $ 0.08 $ 44.88 2007 120,0p0 12,000 132,000 $ 0.08 $ 44.88 2008 120,000 6,000 126,000 $ 0.07 $ 39.27 Totals 600,000 90,000 690,000 $ 235.62 Downtown Streetscape Improvements Debt Schedule- $400,000 Tax Rate $561,000 Principal Interest Total Impact Home 2004 80,000 20,000 100,000 $ 0.07 $ 36.47 2005 80,000 16,000 96,000 $ 0.06 $ 33.66 2006 80,000 12,000 92,000 $ 0.06 $ 30.86 2007 80,000 8,000 88,000 $ 0.05 $ 28.05 2008 80,000 4,000 84,000 $ 0.05 $ 28.05 Totals 400,000 60,000 460,000 $ 157.08 Early Retirement Cost Analysis - Kenneth Sargent- F.Y. F.Y. 2003 2004 Sargent Salary 33,790 35,142 Longevity 400 600 Medicare 0 0 Insurance 7,302 7,886 Sargent Totals 41,492 43,628 New Utility Worker- Salary 29,751 32,558 Medicare 431 472 Insurance 3,511 3,792 Added Pension 2,365 2,365 Sargent Insurance 7,302 7,886 New Utility Worker Cost 43,361 47,073 Added Cost 1,869 3,446 Because the individual plans to retire in two years if not granted the incentive, the annual cost after 2004 would be $2,365. .\(,\4 PR TOWN OF COHASSET o' -- _ BOARD OF SELECTMEN Board of Selectmen N _ ` == Merle S.Brown r onnsseT TOWN MANAGER Thomas J.Callahan �k N ' V110 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: September 3, 2002 A. Letter from John McNabb, Jr., Water Department, to Town Clerk, Marion Douglas attaching the new System Development Charge. B. Letter from Gerald Schultz requesting permission to have a neighborhood party 9/14/02 closing off Green St. between hours of 5:00 p.m. to 9:00 p.m. C. Memorandum from John McNabb, Water Commissioner, re Avalon Bay Comprehensive Permit application. D. Copy of letter from Michael Westcott to S.W. Chittick, re recently filed Comprehensive 40B permit by Avalon Bay. E. Copy of letter from Sandy Giordano, Mass Office of the Attorney General, to Marion Douglas, Town Clerk, re corrected copy of the endorsement letter for ATM of 3/30/02. F. Bulletin from Joseph Chessey, Jr., Deputy Commissioner, Division of Local Services, Mass Department of Revenue - Training Programs for Assessors. G. Massachusetts Department of Revenue, Division of Local Services - Informational Guideline Release/Applications for Approval of Tax Abatements for Affordable Housing Developers. H. Recreation Commission's agenda for meeting of 9/18/02. I. South Shore Recycling Cooperative News - Summer 2002. J. The Commonwealth of Massachusetts Employment Opportunity. Department of Housing and Community Development seeking Housing Program Specialist II and Housing Specialist. K. Memorandum from Jane Gumble, Director, Department of Housing and Community Development, re Important New Changes to Chapter 40B/Major Reg. Changes Proposed. Tel:(781)383-4105 0 Fax:(781)383-0228 �/�' - a O �16 mini c \4 PR TOWN OF COHASSET o BOARD OF SELECTMEN Board of selectmen o+ a Merle S.Brown �. [OHASSET TOWN MANAGER Thomas J.Callahan Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN MEETING TUESDAY, SEPTEMBER , 2002 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Special Town Meeting Warrant Review 8:30 P.M. Consent Agenda - No action required 8:35 P.M. Minutes Approval 8:40 P.M. Miscellaneous 9:00 P.M. Adjournment Tel:(781)383-4105 9 Fax:(781)383-0228 TOWN OF COHASSET o' -: a BOARD OF SELECTMEN Board of Selectmen o "�= Merle S.Brown 'T OHAsSET TOWN MANAGER Thomas J.Callahan �w^ ' %i10 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: September 24, 2002 1. Scheduled on Tuesday's Agenda is just one item. I have scheduled time for the Board of Selectmen to review the initial draft of the November 18, 2002 Special Town Meeting Warrant. As you are aware, the Warrant closes at 4:30 P.M. on September 24, 2002. 1 will have a draft available for the Board's review at Tuesday's meeting. After reviewing the Warrant, the Board can decide who they would like to have make formal presentations to the Board. 2. 1 am in the process of contacting some of the local Realtors to discuss their willingness to sell the Paul Pratt Memorial Library Building for a commission on the Town's behalf. I should have this process completed by Tuesday's meeting. I will update the Board at that time. 3. The Gravel Pit Committee will be meeting with Little League Baseball and Keith Moskow, their architect, to review proposed designs for the proposed building to be constructed at the new Little League Fields at the Gravel Pit site. After hearing from the Committee, Mr. Moskow will prepare a draft plan for a formal presentation to the Board for your comments and approval. I will keep the Board informed of our progress. 4. The Board had requested that I look into the issue of dredging Bound Brook from Beechwood Street to the Scituate Border. I have spoken to Carl Sestito about this and we are in the process of reviewing its potential, including cost. It is the DPW's intention to walk the entire length of the Brook to determine access, as well as whether or not there are any blockages in the Brook that can be handled now (i.e., trees, branches, etc.). This should be done in the next couple of weeks. Carl brought up an important issue. It would not make sense for the Town of Cohasset to dredge Bound Brook if the Town of Scituate did not do this as well. Carl has spoken to Scituate, and they have no intention of dredging their portion of the Brook in the foreseeable future. We can discuss this further at Tuesday's meeting. Tel:(781)383-4105 • Fax:(781)383-0228 Y" BOARD OF SELECTMEN WEEKLY REPORT September 24, 2002 page two 5. Enclosed with this report is a memorandum from Craig Miller of the Waterfield Group concerning his dealings with Mass Electric on the underground/above ground utility issue in the Village. The Board had asked him to determine if concrete electric poles with different lights can be used in the Village instead of spending all of the money to put the wires underground. Unfortunately, he does not have good news to report. According to Mass Electric, when using overhead wiring, there are no other options besides timber poles with cobra head luminaries. Craig also investigated the costs developed previously for undergrounding the utilities. Based on their assessment, the plan prepared is not excessive and is quite accurate. Based on this, unless you want timber poles, undergrounding is the only option. Previously, I had presented to the Board the costs associated with a debt exclusion override to pay for this project. Since we only have five years in which to pay the money back, I would like the Board to consider another option to fund this project. I would ask the Board to consider a one time capital exclusion to pay this expense. Basically, under Proposition 2'/z, Towns can vote to increase taxes for one year to pay for a specific project. This money would be raised in one fiscal year and then the levy limit would be returned to its previous level. The following is the impact of a one year tax increase at various levels: $561,000.00 Amount Tax Rate Impact Average Home Cost $1,600,000.00 $1.00 $560.30 $ 800,000.00 $0.50 $280.15 $ 600,000.00 $0.37 $210.11 $ 400,000.00 $0.25 $140.07 We can discuss this further at Tuesday's meeting. 6. On a related matter, Craig Miller, Michael Sullivan and I will be visiting the various business owners in the Village next week to discuss the potential of making a portion of Elm Street One-way on a trial basis. We will report back to the Board our progress at next week's meeting. 7. Enclosed for the Board's approval are the minutes from your last meeting. MWH/rjb A*A Memorandum No. 1 Date: September 17, 2002 To: Mark Haddad—Town Manager Town of Cohasset From: Craig Miller, PE—Project Director The Waterfield Design Group, Inc. Subject: Cohasset Village Infrastructure & Streetscape Improvements Electrical Utilities Last Friday, our firm was able to speak with Mr. James Huxley, Electrical Engineer, for Massachusetts Electric. He is based in the Brockton office of Mass Electric, 163 Mulberry ^ Street, 02402 (508-957-5684). Mr. Huxley is very familiar with the ideas that have been '�✓ discussed over the years regarding relocation of utilities underground in Cohasset. Concrete electric utility poles are only used where supply lines have been installed underground. For above ground wiring, Mass Electric has to have the ability to install cross bars horizontally on the poles to physically carry the overhead wiring. For structural reasons, this cross bar is attached to wood poles using a through bolt or bolts to prevent vertical sliding of the cross down the pole. Concrete utility poles do not allow through bolts and require u-bolts to be used instead. Mass Electric does not accept a u-bolt attachment as a safe connection. As a result, they do not allow concrete poles for overhead wiring. Mass Electric has 1 light fixture alternative to the cobra head light. This is a flat box light that is almost exclusively used for lighting parking lots. Its broad spread of light is ideal for the wide open spaces of parking lots. For street lighting, this fixture is not well suited. Use of this alternate fixture would not improve the light levels or aesthetics of the Village Streetscape Project (in fact it would be a step backwards). There are no other light fixture types available from Mass Electric. As a result, when using overhead wiring, there are no other options besides the timber poles with cobra head luminaires. We went a step further in our quest to economize the electric utility issue. Our in-house electrical engineer, Clyde Kay, reviewed the Martin Associates plan to see if there were any - opportunities to reduce costs of the undergrounding plan. He also inspected the existing THE WA TERF/ELD DESIGN GROUP INC S r7 Memorandum No. 1 overhead conditions in the Village area. Based on his assessment, the plan prepared by Martin is not excessive in its use of conduit, manholes, handholes, etc, etc. Each item shown on the Martin plan is needed to successfully relocate utilities underground. There is no way to reduce the elements needed for this work other than to scale back the number of streets where undergrounding will be performed. Our final task will be to thoroughly review the individual cost elements of the Martin cost estimate. We expect that the costs carried by them for this work will be proven. THE WA TERF/ELD DESIGN GROUP INC Minutes- Meeting of the Board of Selectmen September 24, 2002 Selectmen Present: Michael H. Sullivan Roseanne M. McMorris Thomas J. Callahan Merle S. Brown Frederick R. Koed Others Present: Mark W. Haddad, Town Manager Christine M. Fitzgerald, Recording Secretary Kathleen Bryanton, Elder Affairs Bryan Scully, Cohasset Mariner Lisa Campenella, Patriot Ledger Chairman Sullivan called the meeting to order at 7:30 PM. Callahan approved the minutes of the September 10, 2002 meeting as presented. Brown seconded. The vote was unanimous. Callahan approved the Executive Session minutes as amended. Brown seconded. The vote was unanimous. Town Manager's Report South Shore Art Center is requesting a one-day liquor license for an Opening Reception on Friday, September 27, 2002, Friday, October 4, 2002, and Friday, November 15, 2002. Brown moved to approve a one-day liquor license for the above-mentioned dates. McMorris seconded. The vote was unanimous. The Garden Club is looking for a one-day liquor license for a Holiday Ball Fundraiser. The event would take place at 478 Jerusalem Rd. a private residence. Haddad informed the Board that the ABCC has been contacted, however, the Board would like Town Counsels opinion. No vote was taken. Haddad will check with Town Counsel on the liability. Elder Affairs Update Kathy Bryanton, Director of Elder Affairs, updated the Board on several events taking place. A focus group will take place on Wednesday, September 25, 2002 from 6:OOpm until 7:30 pm at the Cohasset Elder Affairs. A light dinner will be served followed by a discussion of caregiver's needs. This program provides aid and information to those taking care of a loved ones that are elderly. In addition, seminars will be held for children of aging parents on October 2, 9, 16 and 23. Ms. Bryanton thanked the Board along with the Town Manager for their support with all the senior programs. The volunteer rate has increased and participation seems to be growing. Ms. Bryanton also complimented her staff. Chairman Sullivan asked if there is a referral program in place for the seniors with regards to legal advice. Kathy stated that they do have a program in place along with many other programs such as transportation and shopping buddies. Last year the Elder Affairs program serviced approximately 800 elders. Minutes- Meeting of the Board of Selectmen September 24, 2002 page 2 Town Manager's Report Continued Haddad informed the Board that he has received the check for $1.6 Million dollars from Jamie Jackson of the MBTA for the Right of Way. Haddad brought to the Boards attention several letters from residents voicing their disappointment with the Boards hesitation to move forward with the Sewer Wastewater Treatment Plant. At the last scheduled meeting the Board did not vote to go forward with the designs that w -ere presented because they wanted more resident input. However, several residents felt the plans presented w ere fine. Haddad would like direction from the Board. The RFP has been re- advertised and the bid opening will be held October 10, 2002. Haddad will keep the Board updated. Haddad received a letter from the South Shore Community Center Nursery School for a playground renovation project. They would like to utilize a parcel of land that abuts Independence Park to create a playground. The Community Center has raised approx. $25,000.00 through fundraisers. Brown wants clarification on the exact area the SSCC is interested in. Haddad has spoken with Town Counsel and they have indicated that if the Town is going to donate the land then an RFP would need to be drafted and open to any one interested. Town Counsel advised against this, however, they did suggest entering into a lease agreement with the SSCC and Town Counsel stated they would draft the proper agreement if the Town wanted to go that route. Brown suggested checking with the Garden Club and/or DPW(whomever takes care of the park) as to not upset anyone with regards to the trees recently planted. McMorris suggested bringing Trish Hart in to discuss this further. Haddad will invite Trish into a future meeting. Haddad informed the Board that he has been in contact with local Realtors to discuss their willingness to sell the Paul Pratt Memorial Library Building for a commission on the Town's behalf. The Gravel Pit Committee met with Little League Baseball and Keith Moscow, their architect, to review proposed designs for the proposed building to be constructed at the new Little League Fields at the Gravel Pit site. After hearing from the Committee, Mr. Moscow will prepare a draft plan for a formal presentation to the Board for our comments and approval. Selectman Brown suggested having Little League at the same meeting. Haddad informed the Board that he has looked into the dredging of Bound Brook from Beechwood Street to the Scituate Border. Haddad spoke with Carl Sestito about the issue and they are in the process of reviewing its potential, including cost. It is the DPW's intention to walk the entire length of the Brook to determine access as well as whether or not there are any blockages in the Brook that can be handled now. This should be done in the next couple of weeks. Carl brought up an important issue. It would not make sense for the Town of Cohasset to dredge Bound Brook if the Town of Scituate did not do this as well. Carl has spoken to Scituate, and they have no intention of dredging their portion of the Brook in the foreseeable future. Minutes- Meeting of the Board of Selectmen September 24, 2002 page 3 Haddad stated that Craig Miller of the Waterfield Design Group updated him on dealings with Mass Electric on the underground/above ground utility issue in the Village. The Board had asked him to determine if concrete electric poles with different lights can be used in the Village instead of spending all of the money to put the wires underground. Unfortunately, he does not have good news to report. According to Mass Electric, when using overhead wiring, there are no other options besides timber poles with cobra head luminaries. Craig also investigated the costs developed previously for undergrouding the utilities. Based on this, unless you want timber poles, under grounding is the only option. Previously, Haddad had presented to the Board the costs associated with a debt exclusion override to pay for this project. Since we only have five years in which to pay the money back, Haddad asked the Board to consider a one time capital exclusion to pay this expense. Basically. Under Prop 21/2, Towns can vote to increase taxes for one year to pay for a specific project. This money would be raised in one fiscal year and then the levy limit would be returned to its previous level. If the Board wanted to go this route, then they would need to put it on a ballot for election. The only problem with this is that the election would be held prior to the Special Fall Town Meeting, it can be done, however, the Board would need to get information out to the public as soon as possible or another election could be held after the Special Fall Town Meeting. Selectman Koed stated he was opposed to a one-time increase to the taxpayers, he would like to see it spread out over several years. Haddad stated the cost would be less with a one-time increase. The Board suggested getting input from the residents. The local newspapers will pose the questions to the residents and have them contact the Selectmen's Office. Haddad will work on it and bring the subject back to the Board next week. Haddad, Craig Miller and Michael Sullivan will be visiting the various business owners in the Village on September 26, 2002 to discuss the potential of making a portion of Elm Street One- way on a trial basis. Selectmen Comment Period Brown commented that no one has shown interest in joining the Wastewater Committee. He also stated effective January 2004 the DEP will no longer allow the wood to be disposed of at any landfills. The wood has to be processed and the Bourne landfill we send our wood to will not be constructing a structure to hold the wood. The Town will now have to find a vendor that will process the Towns discarded wood. Brown presented the Board with a resolution on transportation funding and four articles. He asked the Board to review and let him know if the document is fine or if they would like to make any changes. McMorris commented on both the school projects. She was very pleased with the results and congratulated the School Building Committee and everyone involved in the projects. Callahan reminded everyone that on Sunday the 29th, the Holly Hill Farm is having an open house. He encouraged everyone to attend. Sullivan also informed the public that the New England Aquarium would be he on Saturday, September 28, 2002 as part of a fundraiser for Jack Buckley's project Center for Coastal Studies. Haddad stated that the RFP is in and he is in the process of reviewing it. Public Comment Period No public comment 3 Minutes- Meeting of the Board of Selectmen September 24, 2002 ! ® page 4 Special Fall Town Meeting Warrant Review Haddad reviewed each Article with the Board. Article 1= appropriate funds to pay unpaid bills from previous fiscal years for Deutsch, Williams, Brooks and DeRensis for$37,782.00. Article 2= amend Article 3 from the March 30, 2002 Annual Town Meeting and to see what additional sums the Town will vote to raise and appropriate from available funds for the purpose of various Town Department for a total of$539,891.00. Article 3= citizens petition to create and implement an affordable housing plan. Haddad stated he would invite Mr. Wescott to a future meeting to discuss this article. Article 4= citizens petition to adopt a moratorium on MGL, Chapter 40B. Haddad stated he would Invite Mr. Wescott to a future meeting to discuss the article. Article 5= vote to adopt and approve the recommendations of the Community Preservation Committee for FY 2003 and to see if the Town will vote to implement such recommendations by appropriating funds. Haddad will invite the CPC to a future meeting to discuss this article. Article 6= to authorize the BOS to acquire a parcel of land located at the end of Heather Drive off Forest Avenue known as the "Barnes Property for $1,000,000.00. The Board is recommending O 1 unanimously. Article 7= appropriate funds for the purpose of retaining architects, engineers to develop construction drawings and bid documents to renovate, reconstruct the Police/ Fire Station located on Elm Street for $60,000.00. McMorris moved to recommend. Koed seconded. Recommended unanimously. Article 8= to enter into a contract for the operation and maintenance of the Town's Wastewater Treatment Plant and Wastewater Collection System for an initial term of five years with up to two additional extension terms of three years each. Brown moved to recommend. Koed seconded. Recommended unanimously. Article 9= appropriate funds to add to the Stabilization fund in the amount of $1,350,000.00. Brown moved to recommend. McMorris seconded. Recommended unanimously. Article 10= appropriate funds to supplement the amount originally voted under Article 20 of the November 5, 2001 Special Town Meeting for the purpose of constructing a sidewalk on Forest Avenue. Minimum $200,000.00 to $250,000.00. would have to borrow and pay back over 10 years. Article 11= appropriate funds to add to the Private Way Repair Capital Account as originally voted in Article 15 of the October 26, 1998 Special Town Meeting in the amount of $25,000.00. The Board asked Haddad to find out what streets would be involved? Haddad will update the Board. Minutes- Meeting of the Board of Selectmen September 24, 2002 1 © page 5 1 Article 12= vote to authorize the BOS to layout and make public the private way known as "James Way". Article 13= to appropriate to pay for additional infrastructure and streetscape improvements to the Downtown Village Area in conjunction with funds provided by the Comm. of Mass through the PWED Grant Program. Article 14= to appropriate funds from Article 13 of the March 31, 2002 Annual Town Meeting for the Water Commission to complete various water system improvement projects for in the amount of $2,000,000.00. Haddad will invite the Water Commission to a future meeting to discuss this article. Article 15= to transfer a sum of money from Water Surplus, General Revenues of the Water Department and from one or more other accounts to the Capital/Debt Service Reserve Account for the Water Commission to conduct various water system capital improvements projects. $21,600.00. Haddad will invite the Water Commission to a future meeting to discuss this article. Article 16= vote to amend Section 14, "Water Resource District" of the Zoning Bylaws by inserting a new Section 14.2A. Haddad will invite the Water Commission to a future meeting to discuss this article. Article 17= vote to amend the Zoning Bylaw of the Town by adding a new Section 16 entitled "Senior Multi-Family Residence Overlay District". Haddad will invite the Senior Housing Committee to a future meeting to discuss this article. Article 18= to request its representatives in the General Court to introduce legislation to amend Chapter 59, Section5, Clause 41A. Haddad will invite Mike Buckley, Director of Finance, to a future meeting to discuss this article. Article 19= vote to further improve the Jacob's Meadow/James Brook drainage and flood control mechanisms. Meeting adjourned at 9:00 PM. Respectfully submitted, Michael H. Sullivan Chairman TOWN OF COHASSET o 1 BOARD OF SELECTMEN Board of Selectmen Merle S.Brown OHASSET TOWN MANAGER Thomas J.Callahan k N. %v Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: September 24, 2002 A. Memorandum from Elizabeth Dennis, Director, Civil Service Unit - reading list for promotional examinations: District Fire Chief, Deputy Fire Chief, Fire Chief. B. Copy of letter fromValerie Swett, Esq., DeutschWilliams Brooks, to Conservation Commission- 210 Sohier Street recorded at Norfolk Registry of Deeds. C. Copy of letter from Valerie Swett,Esq., DeutschWilliams Brooks, to Conservation Commission- 8 Holly Lane recorded at Norfolk Registry of Deeds. D. Letter from Greg Cooper, Deputy Division Director, Bureau of Waste Prevention, E.O.E.A., Department of Environmental Protection, re the draft Material Separation Plan by the municipal waste combustor burning our community's waste - it is available for review and comment. E. Letter from Sally Sisson confirming the use of Town Hall for Project SAFEGUARD 10/8/02 between the hours of 7:10 a.m. and 11:30 a.m. F. Flyer from Department of Environmental Management, Urban Forestry Program- The Citizen Forester- September 2002. G. Letter from William Brown, MIIA EAP Account Manager, enclosing latest edition of the MIIA EAP FrontLine Supervisor - newsletter for managers and supervisors. H. Letter from James Colman, Assistant Commissioner, Bureau of Waste Prevention, E.O.E.A., Department of Environmental Protection, advising you about some recent reductions in funding for recycling and waste reduction programs that may affect our municipality in the coming months. I. Letter from Alexander Bardow, P.E., Bridge Engineer, Mass Highway, re National Bridge Inspection Standards - Bridge Inspection Report. Tel:(781)383-4105 0 Fax:(781)383-0228 S� Mail Summary - September 24, 2002 Page 2 J. Letter from Massachusetts Producer Take Back Campaign, c/o Clean Water Action, thanking you for your continued support of Producer Take Back. K. Abutters notice- Stenbeck&Taylor re upcoming meeting with Conservation Commission on 9/26/02, Request for Determination of applicability for property at 37 Cedar St./70 Forest Ave. L. Notification of a meeting of the Council of SEMASS Communities (COSC) 10/4/02. TOWN OF COHASSET o' a BOARD OF SELECTMEN Board of Selectmen Merle S.Brown r ONASSET/ TOWN MANAGER Thomas J.Callahan Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: September 17, 2002 A. Letter from Mass Department of Housing & Community Development announcing the first round of funding for the Soft Second Loan Program for fiscal year 2003. B. Memorandum from Cliff Cutler, Chairman, Drug and Alcohol Committee - meeting notice Wednesday, September 11, 2003 at 7:30 p.m. C. Letter from John McNabb, Jr., Board of Water Commissioners enclosing copy of the Surface Water Supply Protection Plan for Lily Pond and the Aaron River Reservoir. D. Transportation news from The Boston Metropolitan Planning Organization- TransReport - September 2002. E. Letter from Jeffrey Siena, Loss Control Manager - Revised Preplacement Physical Exam Manual. F. Purcell Consulting Engineers - The Municipal Advisor - September 2002. G. United States Bankruptcy Court re Metricom- notice of order confirming plan. H. Letter from Mass Department of Housing & Community Development informing municipalities about their resources. I. Mark Haddad's letter to John Keenan,Norfolk County Retirement System, re early retirement incentive. J. Copy of letter from Stuart Ivimey, Gariepy&Ivimey, LLP, to MarkTyburski, ILS/Tyburski Appraisal Corporation, re Barnes Property off Forest Avenue and North Main Street. Tel:(781)383-4105 0 Fax:(781)383-0228 \ \ \ . � \ ± t \ � � - : O\G\4-e pReci TOWN OF COHASSET BOARD OF� SELECTMEN Board of Selectmen Merle S.Brown r onnsser TOWN MANAGER Thomas J.Callahan �'^+ - %a1 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan AGENDA- BOARD OF SELECTMEN MEETING TUESDAY, OCTOBER 1, 2002 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Dean Rizzo - Harbor Update Discussion 8: 15 P.M. Michael Westcott - Citizens' Petition Articles 8:45 P.M. Consent Agenda - No action required 8:50 P.M. Minutes Approval 8.55 P.M. Miscellaneous 9:00 P.M. Adjournment Tel:(781)383-4105 • Fax:(781)383-0228 v 1 Minutes- Meeting of the Board of Selectmen October 1, 2002 Selectmen Present: Michael H. Sullivan Thomas J. Callahan Merle S. Brown Frederick R. Koed Others Present: Mark W. Haddad, Town Manager Christine M. Fitzgerald, Recording Secretary Bryan Scully, Cohasset Mariner Lisa Campenella, Patriot Ledger Dean Rizzo, CRC Michael Westcott, 2 River Road Trish Hart, South Shore Community Nursery School Paul DeRensis, Town Counsel Sandra Manzella, 19 Border Street Bob Ernst, 17 Border Street Richard Delima, 55 Summer Street Dick Karoff, 19 Border Street Chairman Sullivan called the meeting to order at 7:30 PM. He noted that Selectman McMorris was ill and would not be present at the meeting. Brown moved the minutes of the September 24, 2002 as amended. Koed seconded. The vote was unanimous. Town Manager's Report Haddad asked Trish Hart of the South Shore Community Center Nursery School to sit before the Board to discuss her request to acquire a small parcel of land located at Independence Park to expand the Nursery School playground. No building will occur on the land as they just need safety zones around the proposed new equipment.This would bring the Nursery up to compliance. They would also like to prune some of the trees and the eventual removal of two trees. The Board would like to see a more detailed plan. Trish stated she has been working with Hap Pompeo and he could provide the plan for the Board. The Board also asked about the drainpipe located at the site. An extension would have to be done. Trish stated they would also have Hap Pompeo look at that as well. Haddad stated that Town Counsel suggested entering into a revocable licensing agreement with SSCCNS, that way the Town has an out if they should want to take the land back. Brown moved to allow the SSCCNS to expand their playground onto Independence Park contingent on the licensing agreement with SSCCNS. Koed seconded. The vote was unanimous 4-0. Haddad informed the Board that he received certification from the DOR regarding our"free cash". Our available funds as of July 1, 2002 is $1,106,473.00. The amount of available funds for the Central Sewer Enterprise Fund is $29,381.00 the North Sewer Enterprise Fund amount is $12,593.00. Haddad updated the Board on the changes made to the Town Warrant for the Special Fall Town Meeting. At the last meeting held on September 24, 2002, Haddad informed the Board that he would be cutting some line items down in Article 2. The changes made were as follows: ➢ $5,000.00 reduction from Planning Board ➢ $20,000.00 reduction from the Police Department Removed entire Fire Department line item of$15,000.00 ➢ $99,000.00 reduction from the School Department ➢ $30,000.00 reduction from DPW ➢ $33,318.00 reduction from Health Insurance Haddad also stated that he has rearranged a couple of articles at the request of one of the Selectman. Minutes- Meeting of the Board of Selectmen October 1, 2002 page 2 Haddad scheduled the following meetings for Warrant Article review: ➢ October 1, 2002 Michael Westcott- Citizens' Petition Articles ➢ October 8, 2002 Michael Buckley ➢ October 22, 2002 Forest Avenue Sidewalk Senior Housing Committee Board of Water Commissioners Haddad asked the Board whether they wanted to notify each abutter to Forest Avenue or should he just ask the newspapers to advertise the discussion. The Board stated to have a notice in the papers to inform the public of the discussion-taking place on October 22, 2002. Haddad informed the Board that he has spoken with Stuart Ivemey, Chairman of the CPC, about coming in to discuss their Article on the Warrant. Stuart requested that the meeting be delayed closer to Town Meeting. Haddad spoke with Town Counsel and Police Chief Robert Jackson about the one-day liquor license request from Katherine Gray for a Holiday Ball Fundraiser located at 478 Jerusalem Road. Both parties see no liability issues with this request. Brown moved to allow the one-day liquor license. Callahan seconded. The vote was unanimous 4-0. Haddad spoke to Marion Douglas about the issue of a placing an override question on the November 5, 2002 State Election Ballot. Marion has informed Haddad that it is too late to place a question on this ballot as the cutoff for this was in August. Haddad asked her if it were possible '^ for the Selectmen to call for a Special Election on Saturday, November 23, 2002. She stated that there is time for this and the cost would be approximately$3,000.00. Haddad went over the breakdown of the Stabilization Fund for the Board (see attached). After the Special Town Meeting the Town will have a balance of $2,985,145.58 in the Stabilization Fund. This will be the money we use to help offset the debt service on the School Project until the State Reimbursement starts. Haddad informed the Board that Carl Sestito has outlined how the private way funds have been used over the past several fiscal years. It would be his intention to resurface Deep Run and Fox Run should funds be available this year. Haddad is asking if the Board will be funding that article this year. Should the Board choose not to fund this article, we will put off these roads until fiscal year 2004. Brown moved to recommend Article 11. Callahan seconded. The vote was unanimous 4-0. Haddad updated the Board on his and Craig Miller's visit with local business regarding the possibility of making Elm Street a one-way (from Hingham Bank to the Hardware Store) on a trial basis. Haddad described these visits as very positive. Based on these visits, Haddad recommended going forward with the trial basis starting October 14 to November 15. Brown moved to begin a trial run of one-way on Elm Street. Callahan seconded. The vote was unanimous 4-0. 6, i �i S Minutes-Meeting of the Board of Selectmen October 1, 2002 page 3 Dean Rizzo- Harbor Update Discussion Dean Rizzo of the CRC presented several fence designs that could work in the Harbor. Dean again stressed that if improvements are to be made and if the Town does not want to carry the burden of paying for the entire project, then the Town could apply for grants. However, certain criteria would have to be met in order to receive the funding. Several residents voiced their concern with what was being presented. They feel no changes are needed at the Harbor. Dean continued with his presentation and it went as follows: ➢ Visual presentation of selected railing design options to replace the existing railing system. ➢ Timetable and elements associated with the final planning and implementing phase. ➢ Overview of available grant funding programs and procedures. In addition, the CRC would like the Board to agree in principle with the following: ➢ Infrastructure improvements are needed in the Harbor area to provide safer and enhanced access for pedestrians of all abilities and ages, bicyclist, and motor vehicles. ➢ Infrastructure improvements include replacing the existing railing system with a new railing system that adheres to current safety standards, and qualifies for grant funding programs. The final railing design will be determined through additional community input. ➢ Grant funding applications will be prepared by the CRC and submitted by the Town of Cohasset to secure funding assistance for the identified improvements. It was stated that the cost associated with this project is approximately $1.3 million. The Selectmen stated to those opposed that some changes are necessary and it has not been decided exactly what would be done if anything at all. The issue of the seawall was brought up and the point was made that if any work should be done in the Harbor is should begin with the repairs to the seawall which would cost around $200,000.00. Dean also spoke about the resurfacing of the sidewalks from Kimball's to the entrance of Government Island. Dean spoke about the funding sources available (see attached). After several brief discussions and questions with the audience it was decided to have Dean Rizzo back to discuss the issue further. Haddad will put this issue on the October 8, 2002 agenda. The Selectmen asked for written comments from public. Michael Westcott-Citizens' Petition Articles Michael Westcott sat before the Board to review the two articles presented. Article 3- to vote to direct appropriate Town boards to create and implement an affordable housing plan that is consistent with the needs of the Town ad will meet state affordable housing obligations. Article 4- to see if the Town will adopt a moratorium on MGL, Chapter 40B development projects until the Town has adopted and implemented an affordable housing plan. fir- Minutes- Meeting of the Board of Selectmen October 1, 2002 page 4 Town Counsel stated that the two article presented are illegal and not properly written. The Board asked if it were possible for the Board to adopt the article without having to withdraw the articles, re-write them and then re-submit. Mike Westcott informed the Board that Town Counsel re-wrote the articles (see attached) and would they be able to put these articles on the warrant as well. Koed stated that the original articles could remain and we could display the revised version below them with the caption "proposed motion". Town Counsel agreed. Several audience members did voice their concern with the Avalon Bay project. The idea of the Town creating and controlling their own affordable housing project came up but the Board stated it would be very expensive. The ZBA is in the process of interviewing Counsel and Selectman Callahan stated that the Planning Board would like to interview their own Counsel as well. The Board and Town Counsel are opposed of this. However, the Board would like to hire a consultant and with that the Board can better resolve the issues. Brown moved to put the motions on the warrant. Callahan second. The vote was unanimous 4-0. Selectmen Comment Period Brown spoke about a letter to Secretary Durand of the E.O.E.A. regarding the Clean Environment Fund. He asked Chairman Sullivan to sign the letter and stated they are encouraging other Towns and recycling organizations to send letters as well. Brown moved to send the letter to Secretary Durand. Koed seconded. The vote was unanimous 4-0. Brown also congratulated David Krueger of the Boy Scouts of America, Troop 78, on achieving the rank of Eagle Scout. Koed congratulated Joe Connelly on his victory is the primaries for Norfolk County Treasurer. Commented on how there should be a better system of notification for candidates who withdraw from a re-count. Callahan made a statement regarding a letter that was received from the Cohasset Little League regarding fundraising efforts. The Little League stated that in an effort to assist Little League with fundraising efforts for the new fields the BOS would agree to allow Little League to acknowledge the benefactors through naming rights of the diamonds at the complex while reserving for the Town the right to name the actual field. Callahan stated that he and Selectman McMorris are opposed to this and do not believe the Town should sell naming rights. Callahan also feels the Town should make the decision on what the ball field should be named. He asked residents to share their opinion with the Selectmen by writing or calling the Selectmen's Office. He also stated he would like to see this issue brought to the floor of Town Meeting. Haddad will gather the resident's input and get back to the Board. Public Comment Period No public comment Meeting adjourned at 10:00 PM Respectfully submitted, Michael H. Sullivan Chairman 6 First Article: Move that the Cohasset Housing Authority, the Cohasset Growth and Development Committee, and the Cohasset planning board be hereby requested to work towards creating and implementing a town of Cohasset affordable housing plan by January 1 , 2003, that is consistent with town needs and meets State affordable housing requirements, if any, applicable to the Town of Cohasset. Second Article: Move that the representatives of the town in the Massachusetts General Court be hereby requested to submit special legislation on behalf of the town seeking enactment of a special law providing as follows, it being our intent that the General Court may vary the text hereof with the approval of the Cohasset Board of Selectmen to accomplish the intended public policy goals hereof: An act to Establish in the town of Cohasset a Three Year Moratorium on New Projects under Chapter 40B of the General Laws Section 1: Notwithstanding the provisions of chapter 40B of the general laws or any other law to the contrary, the operation and application of chapter 40B of general laws shall be suspended within the town of Cohasset for a period of 3 years. Section 2: This act shall take effect upon passage as to any new application for a comprehensive permit under chapter 40B of the general laws filed with the town of Cohasset on or after the effective date hereof, but shall not apply to any application already acted upon or pending before the town at that time, and shall expire three years after the effective date hereof. Respectfully Submitted, Cohasset Action Group BOARD OF SELECTMEN WEEKLY REPORT October 1, 2002 page two 5. The Board had requested that I speak to Town Counsel concerning the requested one day liquor license at a private residence. Town Counsel has stated that there is no liability on the Board if this license is granted, as it is within your statutory authority to grant. In addition, I have discussed this matter with the Chief of Police and he has recommended approval as well. 6. 1 have spoken to Marion Douglas about the issue of a placing an override question on the November 5, 2002 State Election Ballot. Marion has informed me that it is too late to place a question on this ballot as the cutoff for this was in August. I asked her if it were possible for the Selectmen to call for a Special Election on Saturday, November 25, 2002. She stated that there is time for this and the cost would be approximately $3,000.00. The Board needs to make a decision on this as soon as possible. We can discuss this issue further at Tuesday's meeting. 7. As requested, the following is a a breakdown of the balance in the Stabilization Fund: 7/1/2001 Principal Interest 6/30/2002 Balance Additions Earned Balance General Appropriations: $438,198.52 $ 20,408.27 $ 458,606.79 School Construction: $ $ 228,431.00 $ 3,725.43 $ 232,156.43 Sewer Betterments: $ $ 338,850.00 $ 5,532.36 $ 344,382.36 Totals $438,198.52 $ 567,281.00 $29,666.06 $1,035,145.58 Proposed Additions 11-18-02 STM General Appropriations: $1,600,000.00 School Construction: $ 288,903.00 Sewer Betterments: $ 61,097.00 Total $1,950,000.00 After the Special Town Meeting, we will have a balance of $2,985,145.58 in the Stabilization Fund. This will be the money we use to help offset the debt service on the School Project until the State Reimbursement starts. C� l' I II II ppq r,s. •• o1 p!:IL eurruml n COHASSET REVITALIZATION CORPORATION Harbor Walkway Infrastructure Improvements Funding Sources for Moderate Improvement Approach Seawall Improvements Program: Department of Environmental Management Rivers and Harbors Grant Statewide program of matching grants from DEM's Office of Waterways to towns for design and construction of projects such as channel and harbor dredging, pier, wharf bulkhead, seawall, revetment and jetty repairs, coastal erosion control and beach nourishment and other water related projects. The grants require a 25% local match for dredging and 50% for other project types. Projects requiring less than $300,000 in state funds are preferred. (No grant funding currently available—program may be refunded in 200312004) Program: Seaport Bond Bill This state program provides grants to communities for design and construction of coastal and inland waterways projects such as dredging, pier, wharf bulkhead, seawall, revetment and jetty repairs. Requires a 25% local match for dredging and 50% for other project types. Project amounts vary, but can be upwards of$1,000,000. (Funding is Primarily for Commercial Seaports) Sidewalk, Railing and Road Improvements Program: Transportation Enhancement Grant (TEA-21 Program) Provides funding for safety improvements, sidewalk modifications to meet ADA requirements, and transportation improvements. Grant requires a 10% local match and can be up to $1 million+. Local match can be in-kind services or design plans. (Program funding scheduled to increase in 200312004) (781)383-2449 FAX 383-3334 87 Elm Street •Cohasset, MA 02025 cohrevitalire@aol.com i� COHASSET REVITALIZATION CORPORATION Sidewalk, Railing and Road Improvements Program: Public Works Economic Development Grant Federal program provides funding for public works infrastructure projects that result in economic enhancement, including streetscape improvements in line with the economic potential of the improvements. (Funding would be difficult since the town received a $1.5 million PWED for the Village in 2001). Program: MA Community Development Action Grant/Ready Resource Fund Provides funds for economic development projects, including construction or repair of publicly owned or managed amenities such as roadways, sidewalks, water and sewer lines, off street parking and infrastructure work. Requires a local match, and has a $1 million cap. (Funding may be difficult due to the size and overall economic well-being of the community) Program: Chapter 90 Funding Amounts vary for roads, paving, curbing and streetscape improvements. Historical Interpretive Signage/Historical Related Improvements Program: MA Preservation Project Fund State program provides grants annually for preservation of historic properties. Provides up to $100,000 for construction projects, and requires a 100% community match. (Project would need to establish links to Government Island, which is on the National Register of Historic Places) Program: MA Department of Environmental Management Historic Landscapes Provides grants up to $100,000 for historic parks, commons and public buildings. (Project would need to establish links to Government Island, which is on the National Register of Historic Places) (781)383-2449 FAX 383-3334 87 Elm Street•Cohasset,MA 02025 cohrevitalize@aol.com BOARD OF SELECTMEN WEEKLY REPORT October 1, 2002 page two 5. The Board had requested that I speak to Town Counsel concerning the requested one day liquor license at a private residence. Town Counsel has stated that there is no liability on the Board if this license is granted, as it is within your statutory authority to grant. In addition, I have discussed this matter with the Chief of Police and he has recommended approval as well. 6. 1 have spoken to Marion Douglas about the issue of a placing an override question on the November 5, 2002 State Election Ballot. Marion has informed me that it is too late to place a question on this ballot as the cutoff for this was in August. I asked her if it were possible for the Selectmen to call for a Special Election on Saturday, November 25, 2002. She stated that there is time for this and the cost would be approximately $3,000.00. The Board needs to make a decision on this as soon as possible. We can discuss this issue further at Tuesday's meeting. 7. As requested, the following is a a breakdown of the balance in the Stabilization Fund: 7/1/2001 Principal Interest 6/30/2002 Balance Additions Earned Balance General Appropriations: $438,198.52 $ 20,408.27 $ 458,606.79 School Construction: $ $ 228,431.00 $ 3,725.43 $ 232,156.43 Sewer Betterments: $ $ 338,850.00 $ 5,532.36 $ 344,382.36 Totals $438,198.52 $ 567,281.00 $29,666.06 $1,035,145.58 Proposed Additions 11-18-02 STM General Appropriations: $1,600,000.00 School Construction: $ 288,903.00 Sewer Betterments: $ 61,097.00 Total $1,950,000.00 After the Special Town Meeting, we will have a balance of $2,985,145.58 in the Stabilization Fund. This will be the money we use to help offset the debt service on the School Project until the State Reimbursement starts. First Article: Move that the Cohasset Housing Authority, the Cohasset Growth and Development Committee, and the Cohasset planning board be hereby requested to work towards creating and implementing a town of Cohasset affordable housing plan by January 1, 2003, that is consistent with town needs and meets State affordable housing requirements, if any, applicable to the Town of Cohasset. Second Article: Move that the representatives of the town in the Massachusetts General Court be hereby requested to submit special legislation on behalf of the town seeking enactment of a special law providing as follows, it being our intent that the General Court may vary the text hereof with the approval of the Cohasset Board of Selectmen to accomplish the intended public policy goals hereof: An act to Establish in the town of Cohasset a Three Year Moratorium on New Projects under Chapter 40B of the General Laws Section 1: Notwithstanding the provisions of chapter 40B of the general laws or any other law to the contrary, the operation and application of chapter 40B of general laws shall be suspended within the town of Cohasset for a period of 3 years. Section 2: This act shall take effect upon passage as to any new application for a comprehensive permit under chapter 40B of the general laws filed with the town of Cohasset on or after the effective date hereof, but shall not apply to any application already acted upon or pending before the town at that time, and shall expire three years after the effective date hereof. Respectfully Submitted, Cohasset Action Group 1 t i i I c Surfm "ICI The Carsonite Super Duck® is a flexible, surface mounted delineator capable of withstanding numerous vehicle impacts due to the unique support rod design that transfers the stress from an impact into the flexible boot. The interchangeable delineation devices allow for a variety of applications: construction hazards,concrete islands, medians, and parking. 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Speiifts&ns moterioc Dimeaasion., Weigh` Color, prods+c" Polymer Alloy 6"x 15"x 18" (with base): 1 lb. White(01) 5MKM01801 (15.2 cm x 38.1 cm x 45.7 cm) (0.45 kg) Material Width Height Color Product # High Impact ABS 8" (20.3 cm) 1.656"(4.2 an) Black(06) SMKB00807 780 CMR: STATE BOARD OF BUILDING REGULATIONS AND STANDARDS MEANS OF EGRESS area of refuge not having access to an exit, other minimum clear ceiling height of eight feet (23438 than a horizontal exit,shall be considered as part of mm). an adjoining area of refuge with such exit. In the area(s) served by the horizontal exit, the length of 1020.5 Maximum stairway limitations: Not more exit access travel distance to the horizontal exit or than 50% of the required stairways shall discharge another exit shall not exceed the requirements of through the same passageway. Multiple lobbies 780 CMR 1006.5. Occupancies in Use Group I-3 constructed in accordance with 780 CMR 1020.3 shall conform to 780 CMR 410.3.3. located adjacent to one another shall be separated from each other in accordance with the requirements 780 CMR 1020.0 LEVEL OF EXIT for enclosure of exits. DISCHARGE PASSAGEWAYS USED AS AN EST E .F.MF.NT 780 CMR 1021.0 GUARDS 1020.1 Passageways: Every required interior and 1021.1 General: Where required by the provisions exterior exit element which does not adjoin a public of 780 CMR 406.5,408.3.2, 1005.5, 1014.7, 1016.5 way shall be directly connected to the public way or and 1825.5, guards shall be designed and to an open court leading to the public way by an constructed in accordance with the requirements of enclosed passageway at the level of exit discharge, 780 CMR 1021.0 and 780 CMR 1615.5. A guardrail constructed in accordance with the requirements for system is a system of building components located the enclosure of the exit it serves, or through lobbies near the open sides of elevated walking surfaces for or vestibules as provided for in 780 CMR 1020.0. the purpose of minimizing the possibility of an Building areas below the level of exit discharge accidental fall from the walking surface to the lower shall be separated from the passageway in level. accordance with the requirements for the enclosure of exits. 1021.2 Height: The guards shall be at least 42 inches (1067 mm) in height measured vertically 1020.2 Vestibule: Where an exit discharges into an above the leading edge of the tread or adjacent interior vestibule, the vestibule shall be used for walking surface. ingress and means of egress only, and the vestibule Exceptions: shall comply with 780 CMR 1020.2.1 and 1020.2.2. 1. In other than occupancies in Use Group E, guards shall not be less than 34 inches(864 mm) 1020.2.1 Depth and width: The vestibule depth in height above the leading edge of the tread from the exterior of the building shall not be along stairs which are not more than 20 feet(6096 greater than ten feet (3048 nun) and the width mm) in height or which reverse direction at an shall not be greater than 20 feet(6096 nun). intermediate landing with 12 inches(305 nun)or less measured horizontally between successive 1020.2.2 Separation: The vestibule shall be flights. separated from the remainder of the level of exit 2. Guards along open-sided floor areas, discharge by self-closing doors and the equivalent mezzanines and landings in occupancies in Use of/.-inch-thick wired glass in steel frames. Group R-3 shall not be less than 36 inches (914 mm)in height. 1020.3 Lobby: Where an exit discharges into an interior lobby located at the level of exit discharge, 10213 Opening limitations: In occupancies in Use the story containing the lobby shall be equipped Groups A, B, E, H-4, I-1, I-2, M and R, and in throughout with an automatic sprinkler system public garages and open parking structures, open installed in accordance with 780 CMR 906.2.1 or guards shall have balusters or be of solid material 906.2.2. Opening protectives shall be required in such that a sphere with a diameter of four inches accordance with Table 716.1 at the point in which an (102 nun)cannot pass through any opening. Guards enclosed exit stairway discharges ischargws-"-it_ 1-1111.1--y. shalI not have an ornamental pattern that would Exception: An automatic sprinkler system is not provide a ladder effect. required in areas that are separated from the lobby Exception: The triangular openings formed by by fire separation assemblies (see 780 CMR the riser,tread and bottom rail at the open side of 709.0) having a fireresistance rating of not less a stairway shall be of a maximum size such that a than that required for exit enclosures. sphere six inches (152 mm) in diameter cannot pass through the opening. 1020.4 Width and height: The clear width of the In occupancies in Use Groups I-3,F,H-1,H-2,H- passageway shall not be less than the width required 3 and S,other than public garages and open parking for the capacity of the exit stairways leading thereto structures,balusters, horizontal intermediate rails or and all required exit doorways opening into the other construction shall not permit a sphere with a passageway. Such passageway shall have a diameter of21 inches(533 mm)to pass through any minimum width of 44 inches (1118 mm) and a opening. 2/7/97 (Effective 2/28/97) 780 CMR-Sixth Edition i» TOWN OF COHASSET o f BOARD OF SELECTMEN Board of Selectmen Merle S.Brown OHA SET TOWN MANAGER Thomas J.Callahan wN. %-jI Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: October 1, 2002 1. Scheduled on Tuesday's Agenda are two items. First, Dean Rizzo has requested time on the Agenda to update the Board on the plans for improvements to Cohasset Harbor. Second, Michael Westcott, the chief proponent for the two citizens' petition articles submitted for the November 18, 2002 Special Town Meeting, will be present to discuss these articles with the Board. 2. 1 have asked Trish Hart to come to Tuesday's meeting to discuss the proposed improvements to the South Shore Community Center Playground in more detail with the Board. 3. As requested by the Board, I have scheduled the following meetings for Warrant Article review: October 1, 2002 Michael Westcott - Citizens' Petition Articles October 8, 2002 Michael Buckley October 22, 2002 Forest Avenue Sidewalk Senior Housing Committee Board of Water Commissioners With regard to the Forest Avenue Sidewalk Article, I need some direction from the Board. Should I just ask the newspapers to advertise the discussion, or should I send notices to all abutters (there are quite a few). Please let me know how you would like me to proceed. 4. On a related matter, you had also asked me to invite the Community Preservation Committee to a future meeting to discuss their proposed article. I have spoken to their Chairman, Stuart Ivimey, and he has asked that we delay this meeting until we get closer to Town Meeting. They are still identifying various funding sources and will not be ready to discuss these issues until we get closer to Town Meeting. Tel:(781)383-4105 0 Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT October 1, 2002 page two 5. The Board had requested that I speak to Town Counsel concerning the requested one day liquor license at a private residence. Town Counsel has stated that there is no liability on the Board if this license is granted, as it is within your statutory authority to grant. In addition, I have discussed this matter with the Chief of Police and he has recommended approval as well. 6. 1 have spoken to Marion Douglas about the issue of a placing an override question on the November 5, 2002 State Election Ballot. Marion has informed me that it is too late to place a question on this ballot as the cutoff for this was in August. I asked her if it were possible for the Selectmen to call for a Special Election on Saturday, November 25, 2002. She stated that there is time for this and the cost would be approximately $3,000.00. The Board needs to make a decision on this as soon as possible. We can discuss this issue further at Tuesday's meeting. 7. As requested, the following is a a breakdown of the balance in the Stabilization Fund: 7/1/2001 Principal Interest 6/30/2002 Balance Additions Earned Balance General Appropriations: $438,198.52 $ 20,408.27 $ 458,606.79 School Construction: $ $ 228,431.00 $ 3,725.43 $ 232,156.43 Sewer Betterments: $ $ 338,850.00 $ 5,532.36 $ 344,382.36 Totals $438,198.52 $ 567,281.00 $29,666.06 $1,035,145.58 Proposed Additions 11-18-02 STM General Appropriations: $1,600,000.00 School Construction: $ 288,903.00 Sewer Betterments: $ 61,097.00 Total $1,950,000.00 After the Special Town Meeting, we will have a balance of $2,985,145.58 in the Stabilization Fund. This will be the money we use to help offset the debt service on the School Project until the State Reimbursement starts. BOARD OF SELECTMEN WEEKLY REPORT October 1, 2002 page three 8. Enclosed with this report is a memorandum from Carl Sestito that outlines how the private way funds have been used over the past several fiscal years. It would be his intention to resurface Deep Run and Fox Run should funds be available this year. The Board needs to make a decision whether or not we are going to fund that article this year. Should the Board choose not to fund this article, we will put off these roads until Fiscal Year 2004. 9. Craig Miller of the Waterfield Group spent the entire day on Thursday, September 26th visiting the businesses in the Village to discuss revitalization plans, as well as making a portion of Elm Street one way. I joined him in the morning visiting some of the businesses on Elm Street. I would describe these visits as very positive. We received good input from the businesses and it gave them the opportunity to meet Craig. Based on these visits, I would recommend, on a one month trial basis, that we make the portion of Elm Street from Hingham Institute for Savings to the Cohasset Hardware Store, one way. If the Board agrees to this, I would recommend that this take place from October 14 to f November 15. We can discuss this further at Tuesday's meeting. 10. Enclosed for the Board's approval are the minutes from your last meeting. MWH/rjb enclosure TOWN OF COHASSET � C Q DEPARTMENT OF PUBLIC WORKS Highway, Tree &Park, Cemetery, Recycling Transfer Facility `°"�SfT o 91 Cedar Street Cohasset,MA 02025 CARL A. SESTITO Tel: 781 383-0273 Superintendent Fax: 781 383-4125 September 26,2002 TO: Board of Selectmen FROM: Carl Sestito, D.P.W. Superintendent RE: Private Way Resurfacing 1. FY 2002: Aaron River Road(1 section), Surrey Drive. 2. FY 2001: Flintlock Ridge Road, Aaron River Road(1 section), Rust Way. 3. FY 2000: Fairoaks Lane(1 section), Jerusalem Road Drive, Fernway, Black Rock Road. 4. FY 1999: Ledgewood Drive, Hillside Drive,Fairoaks Lane(1 section). 5. FY 1998: Brewster Road,Wood Way. Ledge Way. If private way funding becomes available I am planning to resurface Deep Run and Fox Run. Yours trul Car estito D.P.W. Superintendent CAS:mis TOWN OF COHASSET Board of Selectmen BOARD OF SELECTMEN y Merle S.Brown ' CHASSET TOWN MANAGER Thomas J.Callahan �k N. 11 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: October 1, 2002 A. Comments from Mr. Bell re Cohasset Citizens' Group for aesthetic improvements to the Wastewater Treatment Plant. B. Copy of letter from Mass E.O.E.A., Department of Environmental Protection to Francesco Scarpino, c/o Attorney Robert Forrest, re Cohasset Service Center. C. Memorandum from County of Norfolk to the Assessors of Taxes of the Town of Cohasset in the County of Norfolk, re majority vote at meeting of 6/19/02 did grant a county tax for the fiscal year, 7/l/02 through 6/30/03, the sum of$4,245,654. D. Letter from Karen Gregoire, Sr. Claims Examiner, MIIA, re Workers' Compensation- Managing Lost Time Cases Seminar 10/4/02. E. Letter from Lynne Sheridan, South Shore Community Center Nursery School requesting use of the Cohasset Common for the Nursery school's annual Halloween Fair, 10/27/002. F. Letter from Stephanie Church, South Shore Community Center, re Seventh Jingle Bell Walk 11/29/02. G. Letter from Collette McElhinny, re block party on Fairoaks Lane for Sunday, 10/6/02. H. Letter from Chartis Tebbetts requesting the use of the Town flag for the Cohasset No Place for Hate Committee/Cohasset Diversity Committee on Sunday 10/6/02. I. Flyer from Cashman Balfour Beatty/Construction Inc.J.V. and the MBTA Greenbush Line Corridor- Preconstruction Information. J. United States Bankruptcy Court, Northern District of California, San Jose Division in re Metricom, Inc. K. South Shore Regional School District Committee minutes of regular meeting of 7/17/02. Tel:(781)383-4105 0 Fax:(781)383-0228 ?y Mail Summary - October 1, 2002 Page 2 L. Letter from Stephen McGrail, MA Executive Office of Public Safety, MEMA notifying you of the 2002 Northeast Regional Emergency Management Conference on November 19-21, 2002 at the Worcester Centrum Center. M. Flyer from Zoning Board of Appeals re ZBA's 40B &40A Meeting Schedule. N. The Waterfield Design Group, Inc.'s minutes of Cohasset Village Infrastructure & Streetscape Improvement Project- meeting#7. �U .� pQ �.t i TOWN OF COHASSET BOARD OF SELECTMEN m •-- �_ �` Board of Selectmen Merle S.Brown �OCOHASSET O TOWN MANAGER Thomas J.Callahan wN 111 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN MEETING TUESDA Y, OCTOBER 8, 2002 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Town History Committee 8: 15 P.M. Common Landscape Design Presentation 8:45 P.M. Harbor Improvements Discussion 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment a Tel:(781)383-4105 0 Fax:(781)383-0228 \6%4 pR TOWN OF COHASSET _ BOARD OF SELECTMEN Board of selectmen Merle S.Brown OHASSET O TOWN MANAGER Thomas J.Callahan kN. %11 Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: October 8, 2002 1. Scheduled on Tuesday's Agenda are several items. First, the Town History Committee has requested time on the Agenda to update the Board on their work since the release of the Third Volume of the Town's History. Second, Elizabeth Harrington and the Common Historic District Commission will be present with their landscape architect to present their findings with regard to their Preservation Grant. Finally, as requested at last week's meeting, I have set aside time on the Agenda for the Board to continue your discussion on the proposed Harbor Improvements. 2. With regard to the Harbor improvements, as requested by the Board, I have drafted the following article for inclusion on the November 18, 2002 Special Town Meeting Warrant for the Board's review and approval: "To see if Town will vote to approve a plan for safety improvements to the sidewalk and railings along Cohasset Harbor as proposed by the Cohasset Revitalization Corporation, more or less as shown on plans on file in the Office of the Town Clerk, or to take any other action relative thereto." I have forwarded this article to Town Counsel for his review and comment as well. 3. Enclosed with this report is the proposed layout, designed by the Waterfield Group, for making a portion of Elm Street one-way on a trial basis. Also enclosed is a sample of the markings that we will use to delineate the one way. I will have the complete plan for your review and comment at Tuesday's meeting. If the Board signs off on this plan, we will have it fully implemented by October 15 for the one month trial. We can discuss this further at Tuesday's meeting. Tel:(781)383-4105 0 Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT October 8, 2002 page two 4. The Board had requested that I investigate the issue of railing height and baluster spacing for the proposed improvements to Cohasset Harbor. I have reviewed this matter with Bob Egan and have enclosed with this report a section of the building code that addresses guard rails. According to Bob, the railing height of 42 inches is clearly called for in the building code, however, the issue of space between the balusters is open to interpretation. It is not clearly stated in the building code, or the Massachusetts Highway Department Code requirements. Bob has spoken to his counterpart in Hingham about what they did with regard to this matter and was told that they chose the spacing they did for safety. The Board may want to handle this issue in the same manner. We can discuss this further at Tuesday's meeting. 5. Enclosed for the Board's approval are the minutes from your last meeting. MWH/rjb Minutes-Meeting of the Board of Selectmen October 8, 2002 Selectmen Present: Michael H. Sullivan Roseanne M. McMorris Merle S. Brown Thomas J. Callahan Frederick R. Koed Others Present: Mark W. Haddad, Town Manager Christine M. Fitzgerald, Recording Secretary Brian Scully, Cohasset Mariner Liz Manning, Town Planner Ruth Fennessey, School Department Jean Sheehan, School Department Marian Atkinson, Common Historic District Commission Mary Larson, Common Historic District Commission Mike Buckley, Finance Director Mark DiGiacomo, Cohasset Youth Baseball Association Cynthia Gordon, School Department Cynthia Hurley, School Department Wigmore Pierson, Town History Committee Molly Pierson, Town History Committee Lou Harvey, Town History Committee Jim Hamilton, Town History Committee Chairman Sullivan called the meeting to order at 7:30 PM. Selectman Brown moved the minutes of the October 1, 2002 meeting as amended. McMorris seconded. The vote was unanimous. Town Manager's Report Haddad brought two letters to the Boards attention regarding the Harbor issue; which would be taken up later at the meeting. He asked the Board to put these letters aside as well as several other letters that were received pertaining to the Harbor. They will be discussed at 8:45 this evening. Haddad asked Finance Director, Mike Buckley to sit before the Board to discuss Article 18. This article is "an act to provide expanded senior tax exemptions in the Town of Cohasset". Buckley briefly went over the specifics of this article. Y Maximum gross qualifying receipts amount shall not exceed fifty thousand dollars. A variable interest rate shall be set once a year annually, not later than August 1 of each year and such rate shall not be lower than the average prime rate charged by the three leading banks doing business in the Boston metropolitan area nor higher than the eight percent rate set forth in chapter 59, section 5, clause forty one A. Interest calculations from the effective date going forward until the taxes are paid in accordance with chapter 59, section 5,clause forty one A, but interest accumulated as to any taxpayer applicable to the period of time prior to the effective date of this Act shall not be reduced or altered in any way. Brown moved to recommend Article 18. Koed seconded. The Board recommended this article CW unanimously. Minutes— Board of Selectmen's Meeting Page two October 8, 2002 Haddad presented the Board with the finished layout of James Lane from the Norfolk County Engineers. This layout directly relates to Article 12; which states: ➢ To authorize the Board of Selectmen to lay out and make public the private way known as "James Way", and to acquire by purchase, gift or eminent domain, the fee or an easement in said street, including easements for drainage. Utility or other purpose. Sullivan stated that if the Town was going to change James Lane for traffic i.e.: motor vehicles, then he would like to see the road widened. Haddad stated that they would have to talk to the two owners on either side of James Lane. Brown agreed the road needs to be wider for traffic. Haddad stated that they would need to take a minimum of nine feet from either side in order to widen the road for traffic, he also stated he would have to have Norfolk County Engineers re-do the layout. Sullivan asked Haddad to ask Norfolk County Engineers to see what the impact would be at both 18 feet and 20 feet. Haddad stated he would also talk to the property owners. Haddad informed the Board of Daniel Evans resignation from the Harbor Committee. Mr. Evans requested that Matthew Steele of 9 Black Horse Lane replace him on the Committee. McMorris moved to accept the resignation of Daniel Evans and to appoint Matthew Steele to the Harbor Committee. Koed seconded. The vote was unanimous. Haddad has drafted the following article pertaining to the Harbor per the Selectmen's request for inclusion on the November 18, 2002 Special Town Meeting Warrant: ➢ "To see if Town will vote to approve a plan for safety improvements to the sidewalk and railings along Cohasset Harbor as proposed by the CRC, more or less as shown on plans on file in the Office of the Town Clerk, or take any other action relative thereto." Haddad has forwarded this article to Town Counsel for review. Haddad will update the Board on Town Counsel comments. Haddad brought to the Board's attention a proposed layout, designed by the Waterfield Group, for making a portion of Elm Street one-way on a trial basis. Haddad also pointed out a sample of the markings that the Town will use to delineate the one-way. Haddad said that they are in the process of laying it out right now and if all goes well they will be able to start the one-way effective Tuesday, October 15, 2002 and run until November 15, 2002. Sullivan asked if a detail should be in place for the first few days. Haddad said he will ask the Chief, however, he feels that there should be enough signage to take care of any confusion. Brown was concerned about drivers on South Main coming from the Common, he stated that some drivers take that corner quickly and may not see a delineator. Haddad said he will look into an additional sign for that particular spot. McMorris would like to see a weekly report from the Police and Fire Chief on how the experiment is going. Haddad informed the Board that he has investigated the issue of railing height and baluster spacing for the proposed improvements to Cohasset Harbor. Haddad reviewed the matter with Bob Egan, according to Bob the railing height of 42 inches is clearly called for in the building code, however, the issue of space between the balusters is open to interpretation. It is not clearly st8ted in the building code, or the Massachusetts Highway Department Code requirements. Bob has spoken to his counterpart in Hingham about what they did with regard to this matter and was told that they chose the spacing they did for safety. a Minutes—Board of Selectmen's Meeting Page three October 8, 2002 Selectman McMorris noticed that George Roukounakis, owner of the Texaco Station, entered the meeting at this time and informed Chairman Sullivan that George would probably have questions pertaining to James Way. Chairman Sullivan asked George if he had any question and George stated he did. George wanted to know why the Town felt it necessary to make James Way public. Haddad informed George that the Town is re-building the James Way pipe as part of the MBTA project. The pipe currently runs under the walkway and by re-routing it under James Way would be more cost effective and much more efficient. Sullivan suggested having a meeting with himself, Haddad, George and Town Counsel to discuss this matter. George stated he has been in contact with Attorney Galvin and he will be contacting the Selectmen for a meeting. Chairman Sullivan spoke about a proposal submitted by CYBSA (see attached). After briefly discussing the proposal the Board asked CYBSA several question pertaining to the plaque sizes and location of such plaques. Mark DiGiacomo stated that the plaques should not be more than an 8x11 piece of paper and smaller. Depending on the size of the donation and to what the funds are being donated for. Smaller plaques will be used for the concession stand. Brown moved to accept the proposal presented contingent on the CYBSA showing the Board any and all recognitions to benefactors prior to installing or displaying. Koed seconded. The vote was unanimous. McMorris asked about the contest for the naming of the actual facility and how it would be handled. She stated she understood that it would be run by the Red Lion Inn and open to the community. Mark DiGiacomo stated that the largest contributor would run the contest (at this time the Red Lion Inn has been the largest contributor). At the time of selecting semi-finalist, the BOS and CYBSA along with another party would have a voice, but the ultimate last say would be the Selectmen's on the naming of the Fields. Callahan wanted to make clear that the large contributor will not have the final say on the naming rights. Representatives stated that they feel that is very clear. The Board would like to see that incorporated on the proposal presented at tonight's meeting as well as a concept on how the contest will be run. McMorris stated any changes made that do not coincide with the original concept should be brought before the Board. Callahan also stated he wanted to make sure that the CYBSA stays true to the proposal. Selectmen Comment Period No public comment Public Comment Period No public comment Minutes— Board of Selectmen's Meeting Page four October 8, 2002 Town History Committee Wigmore Pierson, Chairman of the Town History Committee, updated the Board on sale of the Town History Book, Volume III. Along with sales in local bookstores and through the Committee itself, there have been 9 sales through Amazon.Com. Lou Harvey has been working very closely with the School Department in getting the book as part of the Schools curriculum and Lou was pleased to announce that he along with Ruth Fennessey, Janet Sheehan, Cynthia Gordan and Cynthia Hurley have made it a reality. School Department representatives spoke briefly about the different project taking place and how interesting it is tying Cohasset's history into American history. They also mentioned the artifacts that were donated to the school and how everyone from staff to students is enjoying them. Jim Hamilton displayed the new jacket for the Pratt edition of the Town History and also passed out post cards that will be printed on a jacket for the Bigelow edition. The Town History Committee was pleased to inform the Board that the reprint of the three editions is going well and should be available for the holidays. The Committee then presented the Board with a map of Cohasset to the BOS. The Board thanked the Committee and wished them well their ongoing projects. Common Landscape Design Presentation Mary Larson of the CCHDC spoke to the Board as a representative of the Cohasset Common Historic District Commission. In her statement she read to the Board Mary Larson thanked all of those involved in this project, Dean Rizzo for his help in receiving the grant, the Selectmen for their support and the Consultant firm for their participation. She went on to update the Board on how they have come to this portion of the project. Many meetings were held with both the CCHDC and the Consulting Firm in hopes that the Commissions ideas would be reflected properly on the Master Plan report. Mary stated on behalf of the CCHDC they are not at all pleased with the Master Plan presented to them from the consultant group, Carr, Lynch/Denig, Hermann and Sandell, Inc. Among the issues at hand are the Master Plan does not reflect the ideas and concepts held by the CCHDC and the tardiness (several weeks) in which the Commission received the Master Plan. Mary stated that because they received the document so late the Commission has not had adequate time to review and comment on it accurately. However, what the Commission has read has been totally inaccurate and not a plan of preservation at all. The Commission is very displeased. Liz Manning, the Town Planner, suggested re-scheduling this meeting so the Commission could review the Plan more thoroughly. Two items she pointed out that were not included in the Plan that the Commission surely thought would be included were, an implementation plan and the actual recommendations from the Commission. The Board agreed to re-schedule and asked Haddad to re-schedule another meeting for a future date. Harbor Improvement Discussion Haddad reviewed with the Board several items in which Haddad was asked to get more information on pertaining to the Harbor such as drafting an article, getting information on baluster regulations and input from residents. Haddad also updated the Board on a conversation he had with Georgianna Massa of 51 Border Street about the possible taking of a portion of her land to expand the street. Haddad informed the Board that Mrs. Massa is not in favor of this. Dean Rizzo stated he too spoke with Mrs. Massa and she stated to him that she may be willing to discuss the possibility of letting the Town extend the sidewalk on the waterside of her property. Haddad stated the reason for this evenings meeting is to vote on Article 20; which is to vote in the concept of Harbor Improvements. Haddad said that what the Board needs to do before the Special Fall Town Meeting is to submit a plan to the Town Clerk's Office that they will present at Special Town Minutes— Board of Selectmen's Meeting Page five October 8, 2002 Meeting. McMorris stated she feels the Town needs to step back and really evaluate whether the Town needs to start a project of this magnitude. It has not been guaranteed that the Town will receive the grant money and if a project such as this should go forward the Board needs as much information as possible to know the project won't get out of hand. She agrees that the conditions of the sidewalk and the seawall need attention, however, she does not feel the project being presented is necessary. Haddad responded by stating that McMorris is accurate in her assessment of the funding issue and a project like this would have to be funded 100% by private funds or state grants. McMorris made a motion to withdraw Article 20 from the warrant. Brown seconded. Sullivan asked if this subject could be brought back for the October 22, 2002 meeting so that more information can be gathered on several items such as: ➢ more info on the grants from the person in charge of the grants ➢ how does the funding work? ➢ What is the chance of Cohasset receiving a grant? ➢ Clarification on the railing issue ➢ If we touch the sidewalks are we required to bring the fence up to code? ➢ If we use grant money for the sidewalk, do we have to conform to a list? McMorris withdrew her motion. Haddad will re-schedule for October 22, 2002 and will have the information the Board is requesting. At this time Mary Larson of the Cohasset Common Historic District Commission asked for five minutes of the Boards time. Mary wanted to speak to the Board about the bench issue on the Common. Sullivan asked Mary if they could table the discussion. Mary stated she and the Commission did not want to table the discussion. Sullivan stated he was under the impression that the issue was solved and Mary disagreed. She stated that they have not received a submittal of request from the Town Manager and the benches remain. She states that this is a violation of federal law and she would like an apology from the Town Manager. Sullivan informed the Commission that not all of the blame should be put on the Town Manager because it was not stressed to him the urgency of submitting another request form. Marian Atkinson proceeded to voice her opinion on the matter, the Board stated this issue will be taken care of immediately. Meeting adjourned at 9:20 pm. Respectfully submitted, Michael H. Sullivan Chairman Cohasset Youth Baseball & Softball Association Fundraising Proposal The Cohasset Youth Baseball and Softball Association (CYBSA)requests approval from the Cohasset Board of Selectmen as to the manner it acknowledges its benefactors as part of its integrated Diamond and Infrastructure capital campaign for the new fields on North Main Street. Diamond Donors The CYBSA seeks to acknowledge "Diamond Donors"on the scoreboards that Little League will purchase, install and maintain for the new softball and baseball fields. Such acknowledgement is consistent with Town precedence involving other athletic scoreboards such as the one utilized in the new Osgood School gymnasium. • Scoreboard acknowledgement would be subject to the review and approval of the Selectmen, not to be unreasonably withheld. Infrastructure Donors The CYBSA seeks to acknowledge "Infrastructure Donors" on the items such as scoreboards, dugouts, stands, on deck circles, snack bar, etc. that Little League will purchase, install, improve and maintain for the new softball and baseball fields. Such acknowledgement would be appropriate for the items and consistent with how similar items have been recognized at Barnes Field. • Given the nature of the items being acknowledged, the CYBSA seeks a blanket authorization from the Selectmen to initiate fundraising on these items. The CYBSA Board strongly believes that this effort is inextricably tied to the momentum it would realize from the Diamond Donors component highlighted above. TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen Merle S.Brown 'T OHASSET TOWN MANAGER Thomas J.Callahan ok N. %iio Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W. Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: October 8, 2002 A. Letter from Mayor William Mauro, Metropolitan Area Planning Council enclosing A Decade of Change: Growth Trends in the Greater Boston Area from 1990 to 2000 and its companion document A Decade of Change Community Profiles: Growth Trends in Greater Boston's 101 Communities. B. Letter from Jane Gumble, Mass Department of Housing & Community Development announcing that the draft plan re FY2003 One Year Action Plan Draft will be available for public review and comment during the 30-day period ending November 1, 2002. C. Leaflet from Baystate Roads Program, MASS INTERCHANGE - Fall 2002. D. Letter from Gordon Sainsbury, Mass Executive Office for Administration and Finance, to Marion Douglas, re fee bidding for architectural services. The State designer selection laws prohibit this. E. Letter from Joel Lerner, Director, Executive Office of Environmental Affairs, to Richard Silvia, Community Preservation Committee, re Barnes Wildlife Sanctuary, Self-Help#2. F. Zoning Board of Appeals' public hearing 10/21/02 on an application for a Special Permit at 139 Border Street - Fred Blossom. G. Zoning Board of Appeals'public hearing 10/21/02 on an application for a Variance at 81-83 Summer Street - James &Liane Seppala. H. Copy of letter from Keith Moskow, AIA, Keith G. Moskow Architects, to Mark DeGiacomo, re baseball building - does not need his expertise as an architect. L Transportation News from The Boston Metropolitan Planning Organization- TransReport - October 2002. Tel:(781)383-4105 0 Fax:(781)383-0228 t 0 n s�> .+J Q Q� 4z I \ \4 PR Q, e'0 TOWN OF COHASSET ° - =fry _ Board of Selectmen BOARD OF SELECTMEN Merle S.Brown COH SSET TOWN MANAGER Thomas J.Callahan ok N. �110 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN MEETING TUESDA Y, OCTOBER 22, 2002 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Forest Avenue Sidewalk Article 8: 15 P.M. Senior Housing Committee Article Review 8:30 P.M. Harbor Improvements Discussion 9:00 P.M. Planning Board - Avalon Bay Discussion 9: 15 P.M. Consent Agenda - No action required 9.20 P.M. Minutes Approval 9:25 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 } �Q.\�14 e pq fC TOWN OF COHASSET o - B Board of Selectmen BOARD OF SELECTMEN -- > Merle S.Brown r onAbsL I TOWN MANAGER Thomas J.Callahan OWN. Ill Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: October 22, 2002 1. Scheduled on Tuesday's Agenda are several items. First, I have set aside time on the Agenda for the Board to decide whether or not to pursue additional funding to complete the Forest Avenue sidewalk construction. Second, the Senior Housing Committee will be present to review their proposed Zoning Article. Third, I have scheduled time on the Agenda for the Board to continue its review on the proposed Harbor improvements (please refer to the attached memorandum that provides the information that the Board requested I obtain on this matter). Finally, the Planning Board has requested time on the Agenda to discuss the issue of special counsel for the Planning Board to assist in their review of the Avalon Bay Comprehensive Permit proposal. 2. Merle Brown and I met with the attorneys for the Red Lion Inn and the Citgo station to review the potential laying out of James Lane. As you are aware, I submitted this taking as an article on the Special Town Meeting Warrant. The purpose of the taking was to give the Town the opportunity to move the James Brook Drainage pipe under this way if necessary. We had the County Engineers draw up a plan of this taking. Once completed, we had the DPW lay out the area of the taking on James Lane. At this time, we discovered that the actual Lane is only 16.5 feet wide and does not cover all of the current pavement. As a matter of fact, it is about four feet less in width in some areas than what is currently paved. Therefore, Merle and I would recommend that we remove the article (Article 13) from the Warrant at this time and review the matter in more detail to determine the best course of action. Both the owner of the Citgo Station, and Red Lion Inn's attorney have agreed to work with the Town to try and resolve this matter prior to the Annual Town Meeting. 3. As the Board is aware, we implemented the one way experiment on Elm Street on October 15th. Thus far, the feedback has been quite negative. As of the writing of this report, we have not received one positive response to the trial. The major issue for motorists is parking on South Main Street when heading towards Scituate. We need to discuss this matter in more detail at Tuesday's meeting. Tel:(781)383-4105 0 Fax:(781)383-0228 BOARD OF SELECTMEN �r WEEKLY REPORT October 22, 2002 page two 4. Merle Brown and I, along with Town Counsel, Tutela Engineering and the Waterfield Group met with the Army Corps of Engineers on the James Brook tide gate issue. The bottom line is that Tutela Engineering erred when they did not seek an ACE Permit for the installation of the new gates and we are responsible to correct the error. The ACE is going to work with the Town on the installation of the new self regulating tide gates to ensure that we continue to maintain the flood control purpose of the original project, but they are maintaining that we need more salt water in Jacobs Meadow to restore the salt marsh and eliminate the phragmites. MEMA and FEMA were also present at the meeting and have agreed to work with the Town in funding the project. I should have more information for the Board on this matter at Tuesday's meeting. 5. As the Board is aware, the Warrant is due to go to the Printer on Thursday, October 24, 2002. In order to get as many recommendations from the Board in the Warrant as possible, I would ask the Board to consider making recommendations on the following articles: Article 1: Unpaid Bills Article 2: Budgetary Transfers Article 3: Citizens' Petition - Housing Plan Implementation Article 4: Citizens' Petition - Chapter 40B Moratorium Article 5: Community Preservation Committee Recommendations Article 7: Conservation Trust Restriction on Barnes Property Article 8: Senior Housing Overlay District Article 11: Forest Avenue Sidewalk Construction Article 13: Undergrounding of Utilities Article 16: James Brook Tide Gate Repair Article 17: Harbor Improvements Enclosed in the packet is the latest draft of the warrant for your review and comment. 5. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb Minutes- Meeting of the Board of Selectmen October 22, 2002 Selectmen Present: Michael H. Sullivan Roseanne M. McMorris (arrived at 7:35 pm) Thomas J. Callahan Frederick R. Koed (arrived at 7:37 pm) Merle S. Brown Others Present: Mark W. Haddad, Town Manager Christine M. Fitzgerald, Recording Secretary Brian Scully, Cohasset Mariner Liz Manning, Town Planner Joe Nedrow, Senior Housing Roger Whitley, Library Trustee Dean Rizzo, CRC Peter Purse, Forest Notch Diane Benson, Fox Run Trish Morrissey, Forest Avenue Jamie, 60 Surry Drive Maureen Jerz, Advisory Board Paul Pattison, 104 Elm Street Bob Hurst, Border Street Roger Hill, Highland Ave Suzy Coley, Elm Street Dick DeLima, Summer Street Bob Figuieredo, Pond Street Sam Knox, Border Street Russ Bonetti, 20 Parker Avenue Nancy Butler, Margin Street Catherine Earle, Ash Street Chairman Sullivan called the meeting to order at 7:30 PM and stated that Selectmen Koed and McMorris would be arriving late. Brown moved the minutes of the October 8, 2002 meeting as presented. Callahan. The vote was unanimous. Town Manager's Report At the request of Chief Jackson, Haddad asked the Board if they would consider imposing another voluntary curfew for Halloween. The curfew has worked in the past and Haddad is asking the Board to set a voluntary 5:30 pm to 8:00 pm curfew. Brown moved to impose the curfew. Callahan seconded. The vote was unanimous. 3-0. Haddad informed the Board that the Library Director, Janet Husband, was hospitalized during the earlier discussions regarding the Early Retirement Incentive. Haddad is asking the Board to amend their previous vote to allow a third Group 1 employee to take advantage of the Incentive. Norfolk County Retirement was contacted with regards to amending the Boards vote and informed Haddad that the Board could amend the vote. The employee has agreed to stay on in an advisory capacity until a replacement has been hired. By doing this; the employee would not be receiving her regular salary and therefore, the cost would be covered by the employee's remaining salary line item. The Library Trustees support the retirement of the Library Director. Brown moved to amend the vote. Callahan seconded. The vote was unanimous. Minutes- Meeting of the Board of Selectmen October 22, 2002 page 2 Haddad informed the Board that Bill Hurley of 17 Highland Ave is interested in being appointed to the Common Historic District Commission. Hurley will replace Rebecca Bates-McArthur who recently resigned from the Commission. Sullivan would like to table the discussion. Hurley would be filling the resident spot on the commission. Haddad was pleased to announce the matching funds under the Community Preservation Act reflecting surcharges on property taxes during FY02 have been received. The match received from this was 100%. Cohasset was awarded $215,525.00. Haddad brought to the Board's attention the Courts decision regarding the litigation between the Town of Hull and Massport. Haddad stated that the Courts decided in favor of Massport. Callahan spoke with Ralph Dormitzer and they will be appealing the decision. Callahan suggested having Ralph to a future meeting. Chairman Sullivan suggested waiting to meet with Ralph and his group. McMorris moved not to support the appeal with Massport. Brown seconded. No action was taken on the first motion. Haddad will invite Ralph Dormitzer to a future meeting. Haddad and Merle Brown met with the attorneys for the Red Lion Inn and the Citgo station to review the potential laying out of James Lane. Haddad submitted this taking as an article on the Special Town Meeting Warrant. The purpose of the taking was to give the Town the opportunity to move the James Brook Drainage pipe under this way if necessary. The County Engineers drew up a plan of this taking. Once completed, the DPW laid out the area of the taking on James Lane. At that time, it was discovered that the actual Lane is only 16.5 feet wide and does not cover the r► entire current pavement. It is about four feet less in width in some areas than what is currently paved. Haddad and Brown would recommend that Article 13 be removed from the Warrant at this time and review the matter in more detail to determine the best course of action. As the Board is aware, the one-way experiment on Elm Street began on October 15, 2002. Thus far, the feedback has been quite negative other than a handful of supporters. The major issue for motorists is parking on South Main Street when heading towards Scituate. The Board agreed to have DPW stop the one-way effective October 23, 2002. Public Comment Period No public comment ■ r .. Minutes- Meeting of the Board of Selectmen October 22, 2002 page 3 Forest Avenue Sidewalk Article Article 11 is to appropriate funds in the amount of $300,000.00 for the purpose of constructing a sidewalk on Forest Avenue. Currently, there is approximately $185,000.00 for the use of constructing the sidewalk, however, this amount is not enough to install a granite-curbing sidewalk for the entire length of Forest Avenue. McMorris stated she feels that safety is a priority and that this article needs to go to Town Meeting. Several residents voiced their support of the article stating such issues of the amount of foot traffic on Forest Avenue, the inability to get to the beach safely, feeling separated from the rest of the Town, not be able to allow their children to ride bicycles to school or to the new library. McMorris also asked Peter Purse if he could update the Board on the background on Sidewalk Committee and how long the request has been in for sidewalks in Town. Purse stated that it has been several years that these issue have been brought up and feels it is time to install a sidewalk on one of the most dangerous roads in Cohasset. Other residents stated that they don't want a fatality to be the reason that action is finally taken on this subject. Brown stated that he does not think this project needs to be addressed at this time. The Town does not have the financial wherewithal to go forward, he feels that there are other projects that should take priority. He does see the need for sidewalks just not at this time. Brown would like to see the money the Town has in hand to be used to begin the project and to let the DPW do the work and to come back at Annual Town Meeting to appropriate the remaining funds. Brown moved to remove this article from the warrant. No action was taken on the first motion. Callahan moved to recommend this article contingent that the amount appropriated be changed to $250,000.00. Koed seconded. Majority vote 4-1. Brown opposed. Senior Housing Committee Article Review Article 8 is to amend the Zoning Bylaw of the Town by adding a new Section 16 entitled "Senior Multi-Family Residence Overlay District". Joe Nedrow of the Senior Housing Committee updated the Board briefly on the Committee's project. He spoke about several sites they would like to see made into affordable Senior Housing the prime spot they are looking at is behind the Stop & Shop on Route 3A. Joe also thanked the Board and all the Committees that have supported their efforts thus far. After a brief discussion Joe Nedrow and Town Planner, Liz Manning, reviewed the article with the Board. Amending this article would allow an overlay in that current district to allow multi-family for Seniors and the parcel shall not be less than ten acres in Zones B&C and the total number of dwelling units shall be limited to 10 units per acre. Callahan suggested specifying more on 16.10.3 and to include the word Senior Housing and not multi-family. The Planning Board will be holding a public hearing on November 6, 2002. Haddad asked if this article should be changed to a Planning Board Article. The Board agreed. The Board would like to defer until town meeting, however. Minutes- Meeting of the Board of Selectmen October 22, 2002 page 4 Harbor Improvements Discussion Before beginning the discussion Chairman Sullivan stated that he would like order and respect at this meeting during this discussion. He would like residents to identify who they are and raise their hands to make comments, no outbursts. Article 17 is to approve a plan for safety improvements to the sidewalk and railings along Cohasset harbor as proposed by the CRC, more or less as shown on plans on file in the Office of the Town Clerk. Haddad informed the Board that as requested he has the answers to several questions the Board asked of him last week (see attached). After reviewing the answers with the Board Haddad asked what action the Board would like to take. Brown stated he does see the need for some improvements however he does not feel that Border Street needs to be widened. McMorris still feels that not everything needs to be done all at once and wanted clarification on how this article should be interoperated . Does the CRC expect to do the entire project or is it willing to forgo many of the ideas that have been presented. Dean Rizzo of the CRC stated that the CRC is in favor of seeing the entire project completed. McMorris again stated that if it is not necessary to improve the railings will the CRC support that? Rizzo stated that the CRC would be willing to discuss it. The consensus seems to be that if any work is to be done the seawall should be priority. However, there is not any funding available for such a project. McMorris asked if the CRC would be willing to fund a study of the seawall without having to touch the sidewalks and the railings. Rizzo again said the CRC would be willing to discuss it however, the CRC feels that if work is done on the seawall it will affect the sidewalk and railings. The cost of the seawall was mentioned and the figure of approx. $200,000.00 was mentioned. McMorris spoke with the rr Harbor Master and said he was not sure what the last project cost but seems to remember it being around $40,000.00. Brown disagreed with that estimate and stated it would run over $200,000.00. Several residents did state that if anything should be done it should be the seawall first and foremost. Roger Hill of 19A Highland Street suggested having the Army Corps of Engineers look at the seawall while they are here Thursday during the Yacht Club Committee. McMorris suggested getting more info before moving with this article. Dean Rizzo stated that it would be difficult for the CRC to continue doing the planning and expelling money if the Town does not support this. Sullivan suggested removing the article from the warrant. After a lengthy discussion Brown moved to end debate. Callahan seconded. McMorris opposed, Sullivan opposed and Koed opposed. Motion defeated. Brown stated that the Board should move on that the same issues keep getting brought up with no solution. Brown moved to recommend article 17 contingent to changing the word plan to concept. Callahan seconded. Majority vote 3-2. Koed and McMorris opposed. A discussion was held to put another article numbered 18 on the warrant to allow a study of the seawall. It was suggested that if Article 17 passes at Town Meeting, then Article 18 will be withdrawn and if Article 17 is defeated then Article 18 will be debated. Callahan moved to create an article 18 to allow a study of the seawall and how it pertains to safety. McMorris second. The vote was unanimous. Minutes-Meeting of the Board of Selectmen October 22, 2002 page 5 Town Manager's Report Continued Haddad asked the Board to consider making recommendations on the following article prior to sending them to the Printer on October 24, 2002. Article 1- Unpaid bills- Callahan moved to recommend. Brown seconded. The vote was unanimous. Article 2- budgetary transfers, Haddad needs to get more info regarding the School Budget. Brown moved to recommend. Callahan seconded. Vote was unanimous Article 5- Community Preservation Committee Recommendations- deferred until town meeting. Article 7- Conservation Trust Restriction on Barnes Property- defer until town meeting. ➢ Article 13- Underground of Utilities-defer until town meeting. Article16- James Brook Tide Gate Repair- Callahan moved to recommend. Brown seconded. Vote was unanimous. Haddad informed the Board that he and Merle Brown along with Town Counsel, Tutela Engineering and the Waterfield Design Group met with the Army Corps of Engineers on the James Brook tide gate issue. It was discovered that Tutela Engineering erred when they did not seek an ACE Permit for the installation of the new gates and we are responsible to correct the error. The ACE is going to work with the Town on the installation of the new self regulating tide gates to ensure that we continue to maintain the flood control purpose of the original project, but they are maintaining that we need more salt water in Jacobs Meadow to restore the salt marsh and eliminate the phragmites. MEMA and FEMA were also present at the meeting and have agreed to work with the Town in funding the project. Selectmen Comment Period Selectman Koed sent condolences to the Guild Family. Sullivan also sent condolences to the Guild family as well as the Family of Susan DeMichele. Meeting adjourned at 10:30 PM. Respectfully submitted, Michael H. Sullivan Chairman �d_ pR eC', TOWN OF COHASSET 0 fr BARD OF SELECTMEN NP Board of Selectmen O Merle S.Brown T COHA55ET TOWN MANAGER Thomas J.Callahan ok N' \ago Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Proposed Harbor Improvements Date: October 17, 2002 The purpose of this memorandum is to respond to the several issues the Board raised at your last meeting relative to the proposed improvements to the railing and sidewalk around Cohasset Harbor. Specifically, the Board had six issues that they wanted me to gather more information. In order to respond in a coherent manner, I will list the question raised by the Board and provide a response. 1. Get more information on Grants available for such a project. Speak directly with the organizations that make the decisions. 2. How does the funding work? I have placed the first two issues together since they are directly related. In order to respond to these issues, I spoke with Jim Cope of the Massachusetts Highway Department. Jim is also a resident of the Town of Cohasset. According to Jim (not the TV show, but Mr. Cope), this project could potentially be funded through the Transportation Enhancement Grant Program. These are federal dollars provided directly to state Highway Departments for disbursement. The U.S. Congress has just funded this grant program for the next six years. Basically, these funds will be disbursed by the Massachusetts Highway Department to approved projects between Fiscal Year 2004 and Fiscal Year 2009. This is the program that funded the St. Stephen's Sidewalk Project. Mass Highway has funded projects costing anywhere from $5,000.00 to $2.5 million, so a Harbor Improvement Project would be eligible. The Town would have to supply a 10% match for this, however, that could be in kind services and engineering. In order to be eligible for funding, the Town needs to get on the Transportation Improvement Plan (TIP). We cannot get on the TIP until we apply through the MAPC. However, once on the list, we can develop the engineering plans for such a project and hope for funding over the next six fiscal years. The most important aspect of all of this is that once designed and approved, the Massachusetts Highway Department would oversee construction, not the Town. This is a requirement of the Federal Government who provides the actual construction funds. Tel:(781)383-4105 0 Fax:(781)383-0228 BOARD OF SELECTMEN HARBOR IMPROVEMENTS October 17, 2002 page two 3. What are Cohasset's chances of receiving a grant? Jim Cope believes that if the Town provides a decent plan for improving both the rail system and sidewalks around the Harbor, which in turn would improve safety and appearance, the Town would have a very good chance at receiving funding for this project. If approved and on the TIP, funding should be there since the Transportation Enhancement Grant Program has received funding for the next several fiscal years and does not have to await additional Congressional approval. 4. What are the requirements for the rails around the Harbor? To answer this question, I spoke to George Bachelor, who is a Landscape Architect at the Massachusetts Highway Department. Mr. Bachelor confirmed what I told the Board at your last meeting. Specifically, the railing height is governed by the building code that addresses railings. The railing height of 42 inches is clearly called for in the building code, however, the issue of space between the balusters is open to interpretation. Mr. Bachelor stated that if this road was owned by the state, or a bridge, the rails would have to meet certain crash standards that are outlined in the National Roadway Design Guide. Since this road does not meet this requirement it is opened to interpretation. He stated that the four inch rule is the most common and would make sense. 5. If the Town were to improve the sidewalks, would we have to improve the rail system as well? The simple answer to this question is yes. In order to qualify for funding under the Transportation Enhancement Grant Program, we would have to improve everything, including safety. It needs to be more than a sidewalk construction project. Landscaping, rail improvements, etc. would be required. The area would have to be enhanced. BOARD OF SELECTMEN HARBOR IMPROVEMENT October 17, 2002 page three 6. Is there any grant money available for sea wall repairs? In order to answer this question, I spoke to Julie Scochreck at Marine Fisheries in Hingham. Specifically, we discussed the Rivers and Harbor Grant Program through DEM. Julie informed me that there is currently no funding for this program, which provides up to $300,000.00 for this type of project. The Town would be required to provide a 50% match for this funding. She suggested that I send a letter to Ms. Nancy Thornton, who is the Director of the Division of Waterways to urge that funding be provided for this program. In addition, she suggested we contact our legislators as well. have discussed this matter with Garrett Bradley's Office and they are in the process of getting me more information on this program. I hope this information answers the Board's questions. MWH/rjb /o s %a e pRF�i TOWN OF COHASSET _ BOARD OF SELECTMEN Board of Selectmen Merle S.Brown r onAsSET TOWN MANAGER Thomas I Callahan �k N . %v o Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: October 22, 2002 A. Memorandum from Heidi A.H. Condon, H.C. Design, re Conservation Commission hearing for work proposed at 139 and 145 Border Streets. B. Memorandum from William Alpine, Executive Director, Mass Department of Revenue, Underground Storage Tank Program, re FY2003 Cities and Towns Municipal Grant Program. C. Thank you letter re RTF setup. D. Memorandum from Stephen McGrail, Director, MA Executive Office of Public Safety, MEMA, re FEMA Grant Programs Workshop - informational session 10/30/02. E. Letter from James Colman, Assistant Commissioner, MA E.O.E.A., Department of Environmental Protection, re recycling budget cuts and spending plan. F. Copy of letter from Christy Tarantino, Cohasset Police Safety Officer, Police Department, to Mr. &Mrs. Antonino, requesting that they prune back their trees and bushes on their property at 85 Hull Street to improve visibility. G. Copy of letter from Christy Tarantino, Cohasset Police Safety Officer, Police Department, to Mr. & Mrs. Gerald Leonard, requesting that they prune back their trees and bushes on their property at 101 Hull Street to improve visibility. Tel:(781)383-4105 • Fax:(781)383-0228 V�%4 PR TOWN OF COHASSET BOARD OF SELECTMEN yF.. . Board of Selectmen Merle S. Brown T O"ASSET TOWN MANAGER Thomas J.Callahan ok N 1�o Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: October 15, 2002 A. Memorandum from Robert Sievert, Central Transportation Planning Staff(CTPS), re Task 3 Memorandum and Future Work with attachment of"Task 3: Route 53 Corridor Transportation-Related Data." B. Global Data Systems (GDS) - The Municipal Crier- August/September 2002. C. Letter from Keith W. Bossung, Vice President, Aquarion Water Company, re Aquarion Water Company of Massachusetts - Notice of Filing and Public Hearing. D. Copy of letter from Recreation Commission to Jody Butman accepting her resignation from the Youth Resources Committee. E. Letter from V. A. Lipsett, re Harbor situation. F. Letter from Joseph Cardinal, Massachusetts Electric, re invitation to attend an informational meeting to review storm restoration plan during storm emergencies. G. Copy of letter from Stuart Ivimey, Chairman, Community Preservation Committee, to William Studzinski, Esq., Deutsch Williams Brooks, re Barnes Property Acquisition- draft Conservation restriction. H. Memorandum from Jane Gumble, Mass. Department of Housing & Community Development, re Chapter 40B Regulatory update. I. Letter from Taryn McCarthy, Manager, Customer Service Center, enclosing Select Energy's Disclosure Label for the Third Quarter of 2002. J. Letter from Dennis DiZoglio, Chair., Transportation Planning and Programming Committee, Boston Metropolitan Planning Organization, enclosing copies of the final FY2003 Unified Planning Work Program and FY2003-2008 Transportation Improvement Program, and Air Quality Conformity Determination. Tel:(781)383-4105 0 Fax:(781)383-0228 105 Mail Summary - October 15, 2002 Page 2 K. Notification from Class Action Administrators, Inc., - notice of proposed settlement and settlement approval hearing re Steven M. Shubert and Shubert, Goodman&Huttner, P.C., vs. Federal Express Corporation. L. Letter from Charlie Higginson, re fencing along Border Street and Cohasset Harbor. M. Letter from United States Environmental Protection Agency, Region 1 - Draft National Pollutant Discharge Elimination System General Permit for Storm Water Discharges from regulated Small Municipal Separate Storm Sewer Systems(MS4s). N. Zoning Board of Appeals'public hearing on an application for a Special Permit at 15 Border Street - O'Connell. O. Bulletin from Joseph Chessey, Jr., Deputy Commissioner, Mass. Department of Revenue, Division of Local Services - Community Preservation Act Amendment and Information. P. Notification from Verizon Public Communications, Customer Service Center, Verizon, re removal of Verizon pay phone#(s) 7813839616. Q. Memorandum from Paul Regan, Executive Director, MBTA Advisory Board, re MBTA Advisory Board Meeting, Tuesday, October 29, 2002. R. Letter from Gilman Wilder, re communications tower on the Barnes property. S. Letter from Anne Lane, Housing Consultant Serving People with Disabilities, commending the staff at the RTF for the great assistance she has received over the past several years. /�� � y .� 0 �Q A 14 e pRFC TOWN OF COHASSET o - BOARD OF SELECTMEN Board of Selectmen > Merle S.Brown T COHASSET TOWN MANAGER Thomas J.Callahan ok N. �110 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDAY, OCTOBER 29, 2002 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Sewer Commission - Executive Session 8:30 P.M. Waterfield Design Group - Village Review 9: 15 P.M. Consent Agenda - No action required 9:20 P.M. Minutes Approval 9:25 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 TOWN OF COHASSET o . B Board of Selectmen BOARD OF SELECTMEN � Merle S.Brown T COHA55£T TOWN MANAGER Thomas J.Callahan . %110 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: October 29, 2002 1. Scheduled on Tuesday's Agenda are two items. First, the Sewer Commission has requested time on the Agenda to meet with the Board in Executive Session to discuss the Jerusalem Road Estates. I have invited Town Counsel to the meeting as well. Second, Craig Miller and Karen Fitzgerald of the Waterfield Group will be present to update the Board on the redesign of Cohasset Village. We will also be discussing the undergrounding of the utilities and the Special Town Meeting Warrant Article addressing this issue. I have invited the Advisory Committee to this meeting as well. © 2. As the Board is aware, we received only one proposal for the use of the former Hagerty Building as a Research Center. It was submitted by Jack Buckley on behalf of the Center for Student Coastal Research (CSCR). The proposal was the same as what was presented to the Board this past summer. The Board had directed me to develop a lease for this property. Working with Steve Daly of the CSCR and Town Counsel, I modified the original Lobster Lab Lease for the CSCR. For your review and information I have enclosed a copy of the draft lease with this report. I have invited Jack Buckley to come to the beginning of Tuesday's meeting to discuss this lease in more detail. If acceptable, I would ask the Board to approve the lease at Tuesday's meeting. 3. At last week's meeting, I informed the Board that Mr. Bill Hurley of Highland Avenue was interested in filling the vacancy on the Common Historic District Commission. The Board requested that I table this for one week and bring it back to this week's meeting. I would ask the Board to discuss this further at Tuesday's meeting. 4. As requested, I drafted an article (Article 18) for inclusion on the Special Town Meeting Warrant to appropriate funds for the review of the seawall. For the Board's information, John Winters and I contacted a few engineers and we determined that the price for this process would be approximately $15,000.00. 1 * would propose that these funds come out of free cash, if necessary. Tel:(781)383-4105 9 Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT October 29, 2002 page two 5. 1 have confirmed with Superintendent Malvey that the funds for the bus can wait until the Annual Town Meeting and would not have an impact on the renewal of leases on two of the busses. These are budgeted for and are planned to be either renewed again or replaced next year. We can discuss this further at Tuesday's meeting. 6. Enclosed for the Board's approval are the minutes from your last meeting. MWH/rjb Minutes-Meeting of the Board of Selectmen October 29, 2002 Selectmen Present: Roseanne M. McMorris Thomas J. Callahan Frederick R. Koed Merle S. Brown Others Present: Mark W. Haddad, Town Manager Christine M. Fitzgerald, Recording Secretary Gary Vanderweil, Sewer Commission Paul DeRensis, Town Counsel Craig Miller, Waterfield Design Karen Fitzgerald,Waterfield Design Maureen Jerz, Advisory Committee Jack Buckley, CSCR Russ Bonetti, Parker Avenue Brian Scully, Cohasset Mariner Nicole Sands, Patriot Ledger Elsa Miller, Board of Assessor Mary Granville, Board of Assessor Rob Gilman, VP of Straits Pond Watershed Task Force Bill Chisholm, 605 Jerusalem Road Roger Hill, Highland Avenue Dan Coughlin, Tutela Engineering Donald Staszko, Cohasset Plaza Liquor Ryan Staszko, Cohasset Plaza Liquor Vice Chairman McMorris stated that Chairman Sullivan would not be attending this meeting. Vice Chairman McMorris called the meeting to order at 7:30PM. Brown approved the minutes of the October 22, 2002 meeting as amended. Callahan seconded. The vote was unanimous. Town Manager's Report Haddad introduced Rob Gilman, VP of the Straits Pond Watershed Association and Bill Chisholm of 605 Jerusalem Road to the Board. Rob Gilman presented the Board with a copy of the Midge Management Recommendations for Strait Pond. They thanked the Board for their support during this study. Haddad informed the Board that he has received the official resignation from Cheryl Pooler, Deputy Assessor. Her last official day with the Town of Cohasset will be November 5, 2002. Haddad updated the Board on the interviews and will present the Board of Assessors with the finalist. Haddad informed the Board that himself, Mike Buckley and Assessor Elsa Miller are screening the candidates. He will keep the Board updated. Haddad thanked Cheryl for her years of service and wished her well in her endeavors. Haddad brought the draft agreement to the Board's attention between the Town and the South Shore Community Center Nursery School. He asked the Board to review the current draft. Haddad is still waiting to hear from Trish Hart on her comments. Minutes-Meeting of the Board of Selectmen October 29, 2002 page 2 Haddad stated that only one proposal for the use of the former Hagerty Building has been received. Jack Buckley on behalf of the Center submitted the original proposal for Student Coastal Research. The proposal was the same as what was presented to the Board this past summer. Haddad worked with Steve Daly of the CSCR and Town Counsel to develop a lease for this property. Haddad has modified the original Lobster Lab Lease for the CSCR. Some minor adjustments were made to the lease. Haddad informed the Board that one of the changes to the lease was a 5-year contract instead of a 10-year contract and that if the Town does not raise concerns with the CSCR within 90 days of the lease expiring then the lease will automatically be renewed. Callahan stated he was not comfortable with this provision. McMorris stated one of the changes she suggested was to broaden the CSCR ability to sub-lease. Russ Bonetti of Parker Avenue asked several questions pertaining to the bathrooms located on the ground floor and the line of credit the CSCR indicated they would get. The bathrooms will still be on the ground floor and will be handicapped accessible and the issue with the line of credit is stipulated in the lease. Brown moved to approve the lease. Koed seconded. The vote was unanimous 4-0. Donald Staszko and his son Ryan Staszko sat before the Board with a request for a Change of Manager for Cohasset Plaza Liquors. Callahan moved to approve the Change of Manager. Koed seconded. The vote was unanimous 4-0. Haddad brought the issue of the appointment of Bill Hurley of Highland Avenue to the Common Historic District Commission. The discussion was tabled at last week's meeting. Mr. Hurley is interested in filling the Resident vacancy. Brown moved to appoint Bill Hurley to the Common Historic District Commission. Callahan seconded. The vote was unanimous 4-0. Haddad informed the Board that he has drafted an article (Article 18) for inclusion on the Special Town Meeting Warrant to appropriate funds for the review of the seawall. Haddad and John Winters contacted a few engineers and have determined that the price for this proposal would be approximately$15,000.00. Haddad is proposing these funds come out of free cash. Haddad updated the Board that he has confirmed with Superintendent Malvey that the funds for the bus can wait until the Annual Town Meeting and would not have an impact on the renewal of leases on two of the busses. These are budgeted for and are planned to be either renewed again or replaced next year. Public Comment Period Russ Bonetti asked why the gangway has not been replaced on the Hagerty Property and the walkway near the Sailing Club is having a problem with the stone dust washing away. The Board asked Haddad to look into. I Minutes-Meeting of the Board of Selectmen October 29, 2002 page 3 Public Comment Period Continued Elsa Miller, Chairman of the Board of Assessors and Mary Granville sat before the Board with a letter regarding their concerns with the interviewing and hiring process of a new Deputy Assessors. Elsa informed the BOS that Chairman Sullivan suggested putting her concerns in writing and presenting them to the Board. They are asking the Board to request that Mark Haddad and Mike Buckley stop the interviewing process until they can assess the situation and review the budget. They would also like the role of the BOA in hiring clarified. Elsa stated the majority of the Board of Assessors does not feel a need to hire someone immediately and that the current staff along with the BOA could run the office until a hiring decision is made. The Assessors are requesting that a Deputy Assessor not be hired at this moment until they can review the Assessor's salary budget and Clerk expenses. The majority of the BOA believes that the Town Manager form of Government undermines the role of the BOA. Haddad stated he was surprised by the BOA actions because Elsa is involved in the interviews herself and this is the first time he has heard of their concerns. He also stated that the interview process has begun and he does not want to stop the process. If the BOA want to discuss this situation further he will be more than willing to do so, but he would like to continue with the interviews. McMorris stated she did not see why the process could not be put on hold until the BOA's issues are addressed. Callahan wanted clarification on the issue because this is the first time he's heard of any problems that they BOA may have. The BOS would like Haddad to sit down with the BOA to address some of these issues. Haddad does not have a problem with that, however, he will continue with the interview process because two candidates have already been interviewed and two more are scheduled for later this week and to postpone everything now would not be fair to the candidates. He will not hire anyone until after speaking with the BOA. Sewer Commission- Executive Session Haddad asked the Board if they wanted to enter into Executive Session to discuss strategy with respect to litigation. Koed moved that the Board go into Executive Session for the foregoing reason and to reconvene in Open Session. Callahan seconded the motion to move into Executive Session. The Board was polled and the vote was unanimous. The Board entered into Executive Session at 8:30pm and reconvened into Open Session at 8:50pm. Waterfield Design Group-Village Review Karen Fitzgerald and Craig Miller of the Waterfield Design group presented the Board with a draft of their presentation for the November 18th Special Town Meeting. The draft consisted of the following: Y All included streetscape, utility underground conversion-infrastructure, utility underground conversion-systems, James Brook drainage project and St. Stephen's sidewalk. Option A estimated cost $4,042,328.00. Available funding $2,633,800.00and projected deficit ($1,578,040.00). Option B estimated cost $3,261,607.00. Available funding $2,633,800.00 and projected deficit ($797,319.00). Option C estimated cost $2,844,915.00. Available funding $2,633,800.00 and projected deficit ($380,627.00). The Board is not in favor of recommending Article 14 because they feel the project should be funded by the PWED grant money only and wants the Town to decide on what option they feel is best at Town Meeting. Haddad does not feel comfortable having the Waterfield Design Group make a presentation at Town Meeting without the Boards backing. See attached draft. Callahan moved not to recommend Article 14. Brown seconded. McMorris opposed. Majority vote 3-1. Minutes-Meeting of the Board of Selectmen October 29, 2002 page 4 Waterfield Design also updated the Board on James Brooks drainage project. After studying the layout of the culvert and the condition of said culvert, Waterfield Design suggested not replacing the culvert because it seems to be in very good condition. The existing culvert would just have to be cleaned out and maintained. Craig Miller showed the Board and audience members a map of the layout. Several questions were asked regarding flooding in certain areas of Town. Craig stated they do need to conduct more studies. Callahan moved to change the scope in which the Town hired Waterfield Design to work regarding James Brooks. Brown seconded. First motion did not carry. Callahan moved to approve a preliminary plan from Waterfield Design regarding James Brook drainage project. Brown seconded. The vote was unanimous. Selectmen Comment Period Brown asked Haddad to look into the double pole situation again. He also suggested the residents visit the skating pond at Wheelwright Park. Meeting adjourned at 9:40pm. Respectfully submitted, Roseanne M. McMorris Vice Chairman DRAFT Cohasset Village Improvements Town of Cohasset, Massachusetts Town Meeting Presentation November 18, 2002 The Waterfield Design Group, Inc. The Waterfield Design Group Town Meeting Presentation Introduction of Waterfield Team Craig Miller Karen Fitzgerald Cliff Carlson John Cavanaro Streetscape Project Approach and Work To Date Scope of Contract: ■ Develop Streetscape design through bidding documents WDG will use work completed by the Cohasset Revitalization Committee as basis of Streetscape design ■ Construction Phase Observation ■ Coordination of interrelated projects; MBTA, Underground Utility Project, James Brook Drainage, St. Stephens Street Sidewalk First Step: Analyze Costs of Construction and Available Funding ■ Coordinate with Cecil Group, Martin Associates ■ Coordinate with MBTA on Parking lot to determine scope ■ Fresh look at estimates to date using recent construction costs ■ Look at Possible Construction Phasing Plans 8/20/02 - Summary of Costs and Available Funding was presented to Board of Selectmen 9/4/02 - Analysis of Project Options and scope; Present Options A, B, C to Board Cohasset Village Improvements Construction Costs and Funding Summary Project Construction Estimate Available Funding* Deficit/Surplus Streetscape 116449424 11384,800 -259,624 Utility Underground Conversion - Infrastructure 7785650 0 -7785650 Utility Underground Conversion - Systems 619,254 0 -619,254 James Brook Drainage Project 110009000 150809000 809000 St. Stephens Street Sidewalk 1699512 1699000 -512 Total 41042,328 2,633,800 -115789040 'Taal funding lac design feu ' OIL ap0 Ao6 ON R 'pS , r . X , i t _ . IX.. Nam. r r , OPTION A Cohasset Village Improvements Construction Costs and Funding Summary - Option B Project Construction Estimate Available Funding* Deficit/Sur lus Streetscape $1,3079420 $193849800 $77,380 Utility Underground Conversion - Infrastructure $5459055 $0 -$5451055 Utility Underground Conversion - Systems $409,132 $0 -$409,132 James Brook Drainage Project $190009000 $190809000 $80,000 St. Stephens Street Sidewalk $169,512 $1699000 -$512 Total $3,2619607 $2,633,800 -$797,319 'Total funding less design fees • ft -0 O N R Po $A` oo 1 LL �� r:. r "rig S 01 a R r j OPTION 0 - • _ sue. N h p ,r •5.,�--Fyn,}--- � ti - ; �. :_ � ��r • S ``\ Y OPTION C Cohasset Village Improvements Construction Costs and Funding Summary - Option C Project Construction Estimate Available Funding* Deficit/Surplus Streetscape 8909728 193849800 4949072 Utility Underground Conversion - Infrastructure 5459055 0 -5459055 Utility Underground Conversion - Systems 4099132 0 -4099132 James Brook Drainage Project 190009000 190809000 809000 St. Stephens Street Sidewalk 1699512 1699000 -512 Total 298449915 29633,800 -38%627 'Total funding less design fees a Y • ��aa {{ y.. y i a< , rY - S` a � . - ...'., -0,0000,000000 DMZ ♦�R ° MEW Al Wi•.J w 4�� , w • . 1 }` a p x.��� "fir •* :r �C c _ ��E:t+�'.'L�.$ s ��� �v r u it l i•9P r*, -,J M ,.:;. � � � �r f � � - 1- �. •/•war ., �"..-�,..."H'7F �.: . �.'..�-� •.� •� �w�Y 4�Rra npi �+;. � __.....�,_ 1111110 r MGM WNW MAW liar _ K Cohasset Village Improvements Construction Costs and Funding Summary - Option B Project Construction Estimate Streetscape $ 193079420 Utility Underground Conversion $ 9549187 Total Construction Costs $ 21261,607 Available Funding P`WED* $ 193849800 Chapter 90 $ 2009000 Private Donations $ Total Available Funding $ 1,584,800 *Total funding less design fees Total Funding Defecit $ 6761807 \�%a aq TOWN OF COHASSET 0 -fry BOARD OF SELECTMEN Board of Selectmen > .�• Merle S.Brown T CONASSET TOWN MANAGER Thomas J.Callahan �k•ry• 1110 41 Highland Avenue Frederick R.Koed Town Manager g Roseanne M.McMorris Mark W.Haddad Cohasset, Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: October 29, 2002 A. Letter from V.A. Lipsett questioning the purpose of the one way section on upper Elm Street. B. Letter from William Brown, MIIA EAP Account Manager enclosing the Fall 2002 edition of the MIIA EAPFrontLine Employee Newsletter which provides helpful wellness information to assist employees. C. Mark Haddad's letter to John Keenan, Executive Director, Norfolk County Retirement System, re early retirement incentive - enclosing a copy of the Board of Selectmen's record vote. D. Special Notice from John Kosko, Superintendent-Director, South Shore Regional School District Committee, re open meeting on November 7, 2002 to elect one of their number to represent them during South Shore Regional School District collective bargaining negotiations during FY2003. E. Letter from John Kosko, Superintendent-Director, South Shore Regional School District Committee, re Collective Bargaining Representative to Regional School. F. Coy of letter from Jack Worley, Recreation Commission, to Elizabeth Bates, thanking her for her helpful years as a member of the Youth Resources Committee. G. Memorandum from Paul Regan, Executive Director, MBTA Advisory Board, reminding members of the next meeting with agenda of October 29, 2002. Tel:(781)383-4105 • Fax:(781)383-0228 �z &�a nq TOWN OF COHASSET o' - � a - — BOARD OF SELECTMEN Board of Selectmen Merle S.Brown r OHASSET TOWN MANAGER Thomas J.Callahan ow^�' %11 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDAY, NOVEMBER 12, 2002 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:05 P.M. Pole Hearing - Elm Court 8: 10 P.M. Rick-S-wanborg-­Master Plan Update I 8:30 P.M. Stuart Ivimey - CPC Article Review 8:45 P.M. Planning Board - Warrant Article Review 9: 15 P.M. Consent Agenda - No action required 9:20 P.M. Minutes Approval 9:25 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 �4 PR TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen -� Merle S.Brown 'T OI1ASSET TOWN MANAGER Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.Koed Roseanne M.McMorris Mark W.Haddad COhasset, Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: November 12, 2002 1. Scheduled on Tuesday's Agenda are four items. First, the Board will need to conduct a pole hearing on a request from Massachusetts Electric and Verizon for installation of a pole located at 44 Elm Court. Second, Rick Swanborg of the Growth and Development Committee will be present to update the Board on the Master Plan. Third, Stuart Ivimey of the Community Preservation Committee will be present to review the CPC's warrant article and their recommendations. Finally, the Planning Board will be present to discuss the proposed Senior Development Overlay District Bylaw with the Board. Rich Hucksam from Town Counsel's Office will be present as well. 2. Enclosed with this report are the proposed Article Assignments for Board members for the Special Town Meeting. I would ask the Board to review these proposed assignments and provide me with any comments. The Board still needs to make recommendations on the following articles: Article 5 - Community Preservation Recommendations Article 7 - Barnes Property Conservation Restriction Article 8 - Senior Housing Development Overlay District Bylaw All of these articles are scheduled for discussion at the meeting on the Board's Agenda. We can discuss this further at Tuesday's meeting. 3. On a related matter, enclosed in the packet are the Town Manager's Recommended Motions for the Special Town Meeting. Please review and provide me with any comments the Board may have. 4. Enclosed for the Board's approval are the minutes from the last meeting. MWHJrjb Tel:(781)383-4105 • Fax:(781)383-0228 Minutes- Meeting of the Board of Selectmen November 12, 2002 Selectmen Present: Michael H. Sullivan Roseanne M. McMorris Thomas J. Callahan Merle S. Brown Frederick R. Koed Others Present: Mark W. Haddad, Town Manager Christine M. Fitzgerald, Recording Secretary Brian Scully, Cohasset Mariner Al Moore, Planning Board Robert Sturdy, Planning Board Stuart Ivimey, CPC Rick Silvia, CPC Glenn Pratt, Cemetery Study Committee Rick Hucksam, Town Counsel Jim Hucksum, Mass Electric Roger Hill, Highland Avenue Chairman Sullivan called the meeting to order at 7:30PM. Selectmen McMorris moved the minutes of the October 29, 2002 meeting as presented. Brown seconded. The vote was unanimous. McMorris also moved the Executive Session minutes of the October 29, 2002 meeting as amended. Brown seconded. The vote was unanimous. Town Manager's Report Haddad informed the Board that he has spoken with Town Counsel regarding the Recommended Motions for Special Town Meeting. In addition, Haddad, Mike Sullivan, Paul DeRensis and Mike Buckley met with the Moderator and the Town Clerk for a pre Town Meeting meeting. Haddad stated he spoke with Selectman Brown earlier in the day and Merle questioned whether there should be a Rules of Procedure Motion since there are only 18 articles. Haddad asked the Board what action they would like him to take regarding this matter. Chairman Sullivan suggesting contacting the Moderator to inform him that this motion will be removed per the Selectmen's request. Haddad will contact the Moderator and remove the motion. Haddad was pleased to announce that the Town would receive a Self Help Grant in the amount of $250,000.00 from the EOEA for the Barnes Wildlife Sanctuary. Haddad commented on the great work that Rich Silvia of the CPC has done in securing this money. The Board would like Haddad to send a letter of appreciation to Rich Silvia. Haddad will draft a letter. Haddad brought to the Board's attention that his request for all of the departments operating budgets is due by November 26, 2002. As in previous years, Haddad would like two selectmen, the Chairman and Vice Chairman, to sit down with him to review Department Head salaries. He would also like to set up a meeting with the School Committee and the Advisory Committee to review the Operating Budget. Haddad asked the Board if they would like him to send a letter to Secretary Scanlon to inform him of Cohasset's interest in the Rail and Trail Program. Scituate has drafted a letter and Haddad would like to do send a similar letter. Brown moved to send the letter. McMorris seconded. The vote was unanimous. Minutes- Meeting of the Board of Selectmen November 12, 2002 page 2 Haddad informed the Board that there are grants available through the 40B Technical Assistance Program. Haddad spoke with the Mass Housing Partnership and was notified that Cohasset has been approved for a grant in the amount of $10,000.00. This money will be used to hire a consultant to assist the ZBA during their review of the AvalonBay project. Haddad also informed the Board that Avalon approved and signed off on the engineer the ZBA hired to help with this project. Haddad updated the article assignments for the warrant per the Selectmen's request. He will post a meeting for 6:30pm prior to Town Meeting on November 18, 2002. Haddad updated the Board on the meeting last week with the Board of Assessors. The meeting went well. The two finalists for the Deputy Assessors position were interviewed today. A decision should be made in the near future. Selectmen Comment Period Brown would like to have the Police/Fire Station Review Board in to discuss the response time studies that were conducted. Callahan mentioned a letter from the Men's Club on Hull Street requesting if they could turn the old Fire House site into a parking lot. The Board is not in favor of this, however, the Board would like to invite the Weir River Association in to discuss further and get their opinion. Public Comment Period No public comment Pole Hearing — Elm Court Massachusetts Electric and Verizon are looking for the Board's approval on the installation of a pole located at 44 Elm Court. Jim Hucksam represented Mass Electric. The actual address on the books would be Atlantic Avenue. Brown moved to allow the installation of the pole. Callahan seconded. The vote was unanimous. Planning Board-Warrant Article Review Al Moore, Chairman of the Planning Board sat before the Board to discuss the Senior Development Overlay District Bylaw (article 8). The Planning Board voted to support this article unanimously. Al stated he did not want people to think this article would include a specific site such as behind the Stop & Shop on 3A, this article is basically looking at the need for senior housing. The Board asked several questions about what the benefits would be to a change the zoning instead of working with a developer on a Comprehensive permit. Al Moore and Bob Sturdy stated by going the overlay route the Town would have more control over the project. Town Counsel was asked several questions to clarify some issues. Such as special permitting, zoning issues and the restrictions such a bylaw would cause. After a brief discussion Brown moved to recommend this article. Koed seconded. The vote was unanimous. Minutes-Meeting of the Board of Selectmen November 12, 2002 page 3 CPC-Warrant Article Review Stuart Ivimey, Chairman of the CPC, sat before the Board to review two articles on the Fall Town Meeting Warrant (articles 5 & 7). Article 5 to appropriate funds in the amount of $10,000.00 for new gates at the cemetery. Brown moved to recommend article 5. McMorris seconded. The vote was unanimous. Article 7 refers to the Barnes property. The Town is under agreement with the Barnes Family to purchase their property for open space in the amount of 1 Million dollars. $500,000.00 coming from the MBTA. $250,000.00 from the Self Help Grant. $100,000.00 coming from the Conservation trusts. $65,000.00 in private donations plus the Conservation Trust matched dollar for dollar for an additional $65,000.00. The Water Department gave $50,000.00 and finally the $1,000.00 the CPC contributed. This purchase would be covered 100% with no cost to the taxpayer. Haddad suggested removing recommendation A from the warrant. Stuart agrees. Callahan moved to approve and recommend article 7. McMorris seconded. The vote was unanimous. Meeting adjourned at 9:05PM. Respectfully submitted, Michael H. Sullivan Chairman C C \4 e pRfci TOWN OF COHASSET o - BOARD OF SELECTMEN Board of Selectmen Merle S.Brown r ONASSET TOWN MANAGER Thomas J.Callahan °k ry. \i10 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: November 12, 2002 A. Copy of letter from Thomas Keeffe, P.E., Project Manager, Tutela Engineering Associates Inc., to Natural Heritage and Endangered Species Program, Division of Fisheries and Wildlife, re self-regulating tidegate. B. Copy of letter from Thomas Keeffe, P.E., Project Manager, Tutela Engineering Associates, Inc., to Jane Mead, Sr.Project Review Coordinator, MA Office of Coastal Zone Management, re Tidegate and Drainage Improvement Project, James Brook/Jacobs Meadow- the U.S. Army Corps of Engineers has requested that your office review the proposed tidegate and drainage project as part of their application review process. C. Copy of letter from Cristine McCombs, Disaster Recovery Manager, MEMA/DEM, to Daniel Craig, FEMA Regional Director, re extension request Hazard Mitigation Grant Program- Jacob's Meadow. D. Letter from Juanita Allen, Director, Customer Services Unit, E.O.for A& F, Human Resources Division, with notification of an entry-level Municipal Service and MBTA Police Officer examination to be held 4/26/03, with a recruitment package enclosed. E. Letter from Dennis DiZoglio, Chairman, Planning&Programming Committee, Boston Metropolitan Planning Organization. They are discussing possible changes to the TIP development process to make the selection process more objective and transparent. F. Copy of letter from Thomas Keeffe, P.E., Project Manager, Tutela Engineering Associates, Inc., to Paul Costello, P.E., Environmental Partners Group, Inc., enclosing a compact disc of the "as built" plan data that they have on file for the work they have conducted for the water distribution system. G. Memorandum from Elizabeth Dennis, Director, Civil Service Unit, E.O. for A&F, Human Resources Division- reading list announcement for promotional examinations: Deputy Police Chief, Police Chief. Tel:(781)383-4105 0 Fax:(781)383-0228 t. Mail Summary - November 12, 2002 Page 2 H. Memorandum from Elizabeth Dennis, Director, Civil Service Unit, E.O. for A&F, Human Resources Division, regarding expiration of the building custodian and senior building custodian eligible lists. I. Memorandum from Elizabeth Dennis, Director, Civil Service Unit, E.O. for A&F, Human Resources Division, regarding expiration of the clerical eligible lists. J. Letter from Jef Fasser, Director of Planning, Terrasphere, announcing that the Environmental Protection Agency(EPA) is currently offering grant funding to help municipalities prepare redevelopment plans for their Brownfield sites. K. Copy of Recreation Commission's letter(Jack Worley) to Dr. Edward Malvey, School Department, requesting a discussion pertaining to a definitive change in policy. L. Zoning Board of Appeals' decision in the matter of the Petition of Thomas&Ann Dooley, 231 Pond Street - appeal of Building Inspector. M. Zoning Board of Appeals' decision in the matter of the Petition at 428 Atlantic Avenue. N. Transportation News from the Boston Metropolitan Planning Organization- TransReport -November 2002. O. Letter from James Kickham complaining about the limited amount of parking time in the Village in the evening. P. Bulletin from Joseph Chessey, Jr., Deputy Commissioner, Division of Local Services - change in mailing address. Q. Letter from BobDurand, MA Executive Office of Environmental Affairs notifying you that the Massachusetts Water Resources Commission is accepting applications for projects to be undertaken by the Army Corps of Engineers. R. Letter from Sheldon Road residents, regarding the relocation of the 9 ft. wide paved portion of the private road. S. Letter from Sheldon Road residents - same as above. TOWN OF COHASSET o — N _ BOARD OF SELECTMEN Board of Selectmen � -`"'.- Merle S.Brown 'T OHAsSET TOWN MANAGER Thomas J.Callahan O�1,N• '110 41 Highland Avenue Frederick R.Koed Town Manager g Roseanne M.McMorris Mark W.Haddad Cohasset, Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: November 5, 2002 A. Letter from James Jajuga, Secretary of Public Safety, MA Statewide Anti-Terrorism Unified Response Network - update with list of meetings in area. B. Letter from James Jackson, P.E., Deputy Director of Design and Construction, MBTA, re vibration mitigation for the lens lathes at ABB Optical. C. Letter from Geoffrey Beckwith, Executive Director, Massachusetts Municipal Association, re Fall Regional Update Meetings. D. Copy of letter from Richard J. Chalpin, Regional Environmental Engineer, E.O.E.A., Department of Environmental Protection, to Francesco Scarpino, c/oAttorneyRobert Forrest, Esq. re Cohasset Service Center- notice of commencement of work. E. Letter from Robert Goldman, re Avalon Bay project and hope you will urge the State Legislature to change the existing 40B legislation. F. Copy of letter from Stephen Bobo, Board of Health, to James Scanlon, Secretary and MBTA Chairman, Executive Office of Transportation and Construction, re Greenbush Rail with Trail. G. Memorandum from Jack Worley, Recreation Commission, re agenda for meeting of 11/13/02. H. Memorandum from Elizabeth Dennis,Director, Civil Service Unit - amended reading list announcement for promotional examinations: District Fire Chief, Deputy Fire Chief, and Fire Chief. I. Leaflet from Cohasset Sailing Club- October 20002. Tel:(781)383-4105 0 Fax:(781)383-0228 Mail Summary - November 5, 2002 Page 2 J. Letter from Alexander Bardow, P.E., Bridge Engineer, Mass Highway, re National Bridge Inspection Standards- Bridge Inspection Report: Bridge - Border Street/TheGulf, enclosing copy of a recent bridge inspection field report for the referenced Town owned bridge. K. Mark Haddad's letter to Cristine McCombs, Disaster Recovery Manager, MEMA, requesting an extension of the Termination of grants which provide for drainage construction at Jacobs Meadow and drainage improvements in the center of Town. � ?i ? . O � � (? 0 R� 137 �C,' TOWN OF COHASSET 'o BOARD OF SELECTMEN Board of Selectmen Merle S.Brown OHASSET TOWN MANAGER Thomas J.Callahan Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset, Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: November 19, 2002 A. Letter from Elizabeth Smith, Development Manager, Avalon Bay Communities, Inc., re qualifications of John F. Modzelewski of Civil Designs, Inc and the use of F.A. Hesketh& Associates, Inc. B. Letter from SusanTehranian requesting copies regarding property assessments and valuations by and between the Town Manager, Board of Selectmen, Board of Assessors, Deputy Assessor and the Director of Finance. C. Memorandum from Bob Nude, Mitigation Grants Coordinator, MEMA, Department of Environmental Management, re new attachments for Grant Agreements due to single audit act requirements. D. Copy of letter from Betsy Friedberg,National Register Director, Massachusetts Historical Commission, re nomination- Cohasset Central Cemetery, E. Copy of letter from Karen Quigley to neighbors, re ground water drainage issues and how the school renovation mayhave impacted it. F. Letter from Alexander Bardow, Bridge Engineer, Mass Highway, re National Bride Inspection Standards, Bridge Inspection Report -Atlantic Ave./Little Harbor Inlet. Tel:(781)383-4105 0 Fax:(781)383-0228 �. U 6` �� O O �--- / tea �Q A 14 e PAF'i TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen Merle S.Brown r CONAS5 T TOWN MANAGER Thomas J.Callahan ok N 10 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W. Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDAY, NOVEMBER 26, 2002 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Tax Classification Hearing 8: 15 P.M. Majestic Cars - Class II License Hearing 8:30 P.M. Rick Swanborg - Master Plan Update 9.00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 TOWN OF COHASSET o , g,. BOARD OF SELECTMEN Board of Selectmen o Merle S.Brown r onAssET TOWN MANAGER Thomas J.Callahan �k N %110 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M. McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: November 26, 2002 1. Scheduled on Tuesday's Agenda are several items. First, the Board needs to hold its annual Tax Classification Hearing to set the FY 2003 Tax Rate. Enclosed in the packet is the pertinent information for the Board to review and consider. The Board of Assessors, along with Michael Buckley will be present to review the information with the Board. Second, the Board needs to conduct a Class II License Hearing for Majestic Motors. A provision in the original license required a valid Class I license. That provision needs to be reconsidered. Finally, Rick Swanborg of the Growth and Development Committee will be present to update the Board on the Master Plan process. 2. Now that the Special Town Meeting has been completed, I would like to update the Board on action I am taking based on the outcome of the meeting-. a. Since the additional funding for the Forest Avenue Sidewalk was denied at Town Meeting, the Board needs to determine how best to expend the $178,000.00 to construct some kind of sidewalk on the road. In an effort to help the Board make this determination, I have asked Carl Sestito to schedule a meeting with the County Engineers to review the design specifications and see what we can accomplish for that amount of money. That meeting is scheduled for December 3rd. I have asked Merle Brown to attend as well. After that meeting has taken place, I would recommend that the Board hold a meeting with the residents of Forest Avenue to discuss alternatives in more detail and develop a final design. b. I have spoken to Stuart Ivimey and Town Counsel about the purchase of the Barnes Property. As the Board is aware, we are required to close on the property by December 31, 2002. Town Counsel has assured me that this will take place on time in accordance with the purchase and sales agreement. I will also notify the MBTA of our request for reimbursement under the Mitigation Agreement and submit the required paperwork to receive the grant from the Division of Conservation Services. Again, I will keep the Board informed of our progress. Tel:(781)383-4105 • Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT November 26, 2002 page two C. Since Town Meeting approved Article 13, which appropriated $800,000.00 to underground the utilities as part of the Downtown Revitalization Project contingent on a successful debt exclusion of Proposition 2'/2, the Board needs to call for the Special Election. I have reviewed this matter with both Town Counsel and the Town Clerk and have been informed that the law has recently changed to allow Towns ninety (90) days after the close of Town Meeting to hold the actual Election. Based on my discussions with the Town Clerk, I would recommend that this election be called for Saturday, January 11, 2003. The question would read as follows.- "Shall the Town of Cohasset be allowed to exempt from the provisions of proposition two and one-half, so called, the amounts required to pay for the bonds issued in order to pay for additional infrastructure and streetscape improvements to the Downtown Village Area in conjunction with funds provided by the Commonwealth of Massachusetts through its Public Works Economic Development Grant Program?" If agreeable, I would ask the Board to take this action at Tuesday's meeting. d. Town Meeting appropriated an additional $150,000.00 to replace the Tide Gates at Cohasset Cove. As you are aware, these funds will be reimbursed by FEMA and MEMA. We are in the process of permitting the new tide gates. We have received the Army Corps Permit and have applied for a Water Quality Permit, Coastal Zone Management Approval and local Conservation Commission approval. This should all be accomplished in the next couple of months. Once all permits are received, we will put this out to bid and have it constructed sometime in the spring to comply with Army Corps and FEMA regulations. I will continue to keep the Board informed of our progress. e. I am in the process of retaining an engineer to investigate the condition of the seawall around Cohasset Harbor, as was approved by Town Meeting under Article 18. 1 will keep the Board informed of my progress. BOARD OF SELECTMEN WEEKLY REPORT November 26, 2002 page three f. Now that Town Meeting has appropriated the funds for the design and bid specifications for an addition to the Police/Fire Station, I look to the Board for direction on how you would like us to proceed with this project. I would recommend that the Police/Fire Station Study Committee start working with the Architect on a final design of the proposed addition, as well as a better estimate of the cost of construction. This will allow us to determine how to proceed with putting it out to bid, either by hiring a general contractor, or several sub contractors to complete the work. All of this would come back to the Board for final approval before going before the Annual Town Meeting for the construction funding. We also need to discuss the report that was done on response times as requested by Selectman Brown. I will schedule this for a future meeting. We can discuss this further at Tuesday's meeting. 3. 1 am pleased to report that we have offered the job of Deputy Assessor to Mary Quill of Pembroke. Mary is the current Deputy Assessor in the Town of Whitman. This decision was made with the input and cooperation of the Director of Finance and the Board of Assessors. I have enclosed a copy of Mary's resume in the mail packet for your review. In conjunction with the Town Manager's Act, please consider this as formal notification of this appointment. According to the Act, this appointment becomes effective fifteen (15) days after the formal notification of the Board, unless the Board waives this period or rejects the appointment. I had invited Mary to attend Tuesdays' meeting to meet the Board, however, she is at the Whitman Board of Selectmen's meeting providing information for their Tax Classification Hearing. I will invite her to a future meeting to meet the Board. I would ask the Board to ratify this appointment at Tuesday's meeting. 4. As the Board is aware, the Annual Town Meeting passed the following bylaw that sets the date of the Annual Town Meeting: "The Board of Selectmen shall set the date for the Annual Town Meeting on or before December 1st of the preceding year. The Annual Town Meeting shall be held on a Saturday commencing at 10:00 a.m. in either March or April of any year." After reviewing the calendar with the Town Clerk (Easter is April 20, 2003), we would recommend that the following schedule for the Annual Town Meeting and Annual Town Election: BOARD OF SELECTMEN WEEKLY REPORT November 26, 2002 page four Tuesday, November 26, 2002 Board of Selectmen opens the warrant for the 2003 Annual Town Meeting. Tuesday, January 7, 2003 Presentation of the Town Manager's proposed FY 2004 Town Operating Budget to the Board of Selectmen. Monday, January 13, 2003 Last day Citizen Petition Articles can be submitted for inclusion in the Annual Town Meeting Warrant. Wednesday, January 15, 2003 Presentation of the Town Manager's proposed FY 2004 Operating Budget to the Advisory Committee. Thursday, January 16, 2003 Last day for submission of all other articles for inclusion in the Annual Town Meeting Warrant. Tuesday, January 21, 2003 Draft Warrant presented to the Advisory Committee for their review. Tuesday, February 18, 2003 Last day to submit Nomination Papers to the Board of Registrars to be placed on Annual Election Ballot. Friday, February 28, 2003 Warrant sent to printer in "Camera Ready" form. Monday, March 17, 2003 Warrant delivered to Post Office for delivery to all registered voters. Friday, March 21, 2003 Constable posts the Annual Town Meeting and Annual Election Warrants. Saturday, March 29, 2003 Annual Town Meeting. Saturday, April 5, 2003 Annual Town Election. I would ask the Board to adopt this schedule at Tuesday's meeting. 5. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb Minutes-Meeting of the Board of Selectmen November 26, 2002 Selectmen Present: Michael H. Sullivan Roseanne M. McMorris Merle S. Brown Thomas J. Callahan Frederick R. Koed Others Present: Mark W. Haddad, Town Manager Mike Buckley, Finance Director Elsa Miller, Board of Assessor's Rick Swanborg, Growth & Development Committee Brian Scully, Cohasset Mariner Luigi Masciarelli, Majestic Cars Michael Coyne, Attorney Chairman Sullivan called the meeting to order at 7:30PM. He took a moment to thank all those who were involved and participated in the Special Town Meeting, which was held on November 18, 2002. He also sent condolences to Ellen Winn and her family on the passing of her husband. Brown moved the minutes of the November 12, 2002 meeting as presented. Koed seconded. The vote was unanimous. Town Manager's Report Haddad brought to the Board's attention the Harbor Committee's recommendations on Lawrence Wharf. The Board wanted to look into installing granite post and chain fence to prohibit any more accidents from happening in this area. The Harbor Committee voted and unanimously recommended against installing the fence, however, they did suggest installing another bench. CW Sullivan would like to speak with the Harbor Committee before taking their recommendation. Haddad informed the Board that Katy Dunn has resigned from the Weir River Estuary Park Committee. Brown has received a formal resignation from Ms. Dunn; he will forward it to Haddad. Brown moved to appoint Jim Shipsky to the Weir River Committee. McMorris seconded. The vote was unanimous. Haddad updated the Board on the user fees the Sewer Commission will begin to charge the various Town Departments. Haddad wanted the Board to be aware of the increases that will take place in the Operating Budget because of these user fees. Haddad was pleased to report that the position of Deputy Assessor has been offered to Mary Quill of Pembroke. Mary is the current Deputy Assessor of Whitman. This decision was made with the input and corporation of the Director of Finance and the Board of Assessors. Haddad wanted to give the Board a formal notification of the appointment. According to the Town Manager's Act, this appointment becomes effective 15 days after the formal notification of the Board, unless the Board waives this period or rejects the appointment. Haddad has invited Mary to attend Tuesday's meeting, however, she will be meeting with the Whitman Board of Selectmen for their Tax Classification Hearing. Haddad will invite her to a future meeting to meet the Board. Callahan moved to accept the appointment of Mary Quill and to waive the 15-day period, McMorris seconded. The vote was unanimous. Minutes- Meeting of the Board of Selectmen November 26, 2002 page 2 Haddad brought two letters to the Board's attention. The first was a letter from Devin & Barry, P.C., who are representing Great Neck, LLC. The second letter is from Mass Housing looking for comments from the Town and various Departments regarding the Project Eligibility Application from Great Neck, LLC. Haddad drafted a memo to all Town Departments requesting their comments regarding the proposal of the development of Senior Condominium Development on Beach Street. Several residents have also expressed interest in putting their comments in writing and asked Haddad if they too could participate. Haddad did not see a problem with that. Haddad has been in contact with Mark Bobrowski, Special Counsel for the ZBA, to help with the drafting of the actual letter to be sent back to Mass Housing. Once a draft is written, Haddad will bring it back to the Board for approval. Haddad presented a letter from the Library Trustees listing all surplus materials and would like to donate these items to the Friends of the Library for a yard sale. Brown moved to approve the items listed on the list as surplus materials. Callahan seconded. The vote was unanimous. Now that the Special Town Meeting has been completed, Haddad wanted to update the Board on the actions he has taken based on the outcome of the meeting. ■ Forest Avenue denied for additional funding - Haddad asked Carl Sestito to meet with Norfolk County Engineers to review the current design specs and see what can be accomplished with the existing funds. After hearing from Carl and NCE, Haddad will invite the residents of Forest Avenue to discuss alternatives in more detail and develop a final design. ■ Barnes Property— the Town is required to close on the property by December 31, 2002. Town Counsel has assured Haddad that this will take place on time in accordance with the purchase and sales agreement. Haddad will notify the MBTA of the Town's request for reimbursement under the Mitigation Agreement and submit the required paperwork to receive the grant from the Division of Conservation Services. Haddad will continue to keep the Board informed. • Article 13, appropriation of $800,000.00 — This appropriation would be to underground the utilities as part of the Downtown Revitalization Project contingent on a successful debt exclusion of Proposition 2 %2, the Board needs to call for the Special Election, Haddad reviewed this matter with both Town Counsel and the Town Clerk and it is being recommended that this election be called for Saturday, January 11, 2003. After a brief discussion the Board suggested January 25, 2003. Callahan moved to call for the Special Election to be held on January 25, 2003. Brown seconded. The vote was unanimous. Sullivan asked if a brief description could be placed underneath the question for the ballot. The purpose of this would be to clarify the question. Haddad is not sure if this can be done, but he will look into it. ■ Tide Gate appropriation — an additional $150,000.00 to replace the Tide Gates at Cohasset Cove. These funds will be reimbursed by FEMA and MEMA. Haddad is in the process of permitting the new tide gates. The Town has received the Army Corps Permit and has applied for a Water Quality Permit, Coastal Zone Management Approval and local Conservation Commission approval. Once all the permits are received, this will then be put out to bid and have it constructed sometime in the spring to comply with Army Corps and FEMA regulations. Haddad would like the Selectmen to meet with the residents of this area to review any final plans and get the residents input before proceeding. Haddad will continue to keep the Board informed. ■ Article 18 Seawall — Haddad is in the process of retaining an engineer to investigate the condition of the seawall around Cohasset Harbor. Haddad has spoken with David Vine an engineer and will be meeting with him on Tuesday, December 3, 2002. Haddad will keep the Board informed. Minutes- Meeting of the Board of Selectmen November 26, 2002 page 3 ■ Police/Fire Station — Town Meeting appropriated the funds for the design and bid specs for an addition to the Police/Fire Station. Haddad recommended that the PFSSC start working with the Architect on a final design of the proposed addition, as well as a better estimate cost of the construction. This will allow the Town to determine how to proceed with putting it out to bid, either by hiring a general contractor, or several sub contractors to complete the work. All of this would come back to the Board for final approval before going before the Annual Town Meeting for the construction funding. ■ Schedule for upcoming Annual Town Meeting (see attached). Haddad asked the Board to adopt this schedule. Brown moved to adopt the schedule. McMorris seconded. The vote was unanimous. Selectmen Comment Period Brown made a motion to recommend Larry Vangel of 25 Ripley Road to the Recycling Committee. McMorris seconded. The vote was unanimous. Public Comment Period No public comment Majestic Cars- Class II License Hearing Luigi Masciarelli, owner of Majestic Cars and his Attorney Michael Coyne sat before the Board to get approval on a Class II License with a 50 car maximum. Brown moved to approve the application of a Class II license with a 50 car maximum. Koed seconded. The vote was unanimous. Tax Classification Hearing Chairman Sullivan read the Public Notice into the record. Mike Buckley the Finance Director, informed the BOS that he and the Board of Assessors are recommending that a split rate not be adopted and to keep a uniform rate, which would be $11.99. This has been the practice in the past. The reason for not using the split rate is because the Town's commercial base is just too small. Brown moved to adopt the singular rate of $11.99 pending State approval. McMorris seconded. The vote was unanimous. Rick Swanborq —Master Plan Update Rick Swanborg of the Growth and Development Committee sat before the Board to update them on the Master Plan. The Geographical information is being tested for accuracy and the budget is on line. They have held several various workshops and they have finalized the Vision. They would like to have the first phase of the Master Plan released before Christmas of this year. The environmental and housing side seem to be most important to the residents. The Growth and Development Committee have a meeting with the Planning Board on December 11, 2002. Everything seems to be coming along and the Growth and Development Committee will keep the Board updated. Meeting adjourned at 8:45 P.M. Respectfully submitted, Michael H. Sullivan Chairman 2 � . y . � . .. . . «» 1 'a O\g\4 e PaFCi TOWN OF COHASSET o , _ - ` - BOARD OF SELECTMEN Board of selectmen Nam^`- Merle S.Brown T COHASSET TOWN MANAGER Thomas J.Callahan ' 010 Frederick R. Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad COhasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDA Y, DECEMBER 10, 2002 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Change of Manager - Cohasset Golf Club 8: 15 P.M. Proposed Policy - Public/Private Partners 8:30 P.M. Sale of Paul Pratt Library Building 8:45 P.M. Consent Agenda - No action required 8:50 P.M. Minutes Approval 8:55 P.M. Miscellaneous 9:00 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 C. TOWN OF COHASSET ° Board of Selectmen BOARD OF SELECTMEN Merle S.Brown ). COHASSET TOWN MANAGER Thomas J.Callahan ' %110 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: December 10, 2002 1. Scheduled on Tuesday's Agenda are three items. First, the Cohasset Golf Club will be before the Board to seek a Change of Manager. All the necessary paperwork is contained with the Agenda. Second, Selectman Callahan has requested time on the Agenda for the Board to consider a policy for adoption concerning Public/Private Partnerships. Enclosed with the Agenda is the proposed policy for your review. Finally, the Board needs to discuss the results and make a decision with regard to the recent bid opening for the sale of the Paul Pratt Memorial Library Building. Enclosed in the mail packet is a breakdown of the bid results. 2. 1 have met with Merle Brown, Carl Sestito, Michael Buckley and several residents concerning the construction of a sidewalk on Forest Avenue. As the Board is aware, we have $178,000.00 left to construct the sidewalk. After reviewing the situation, Merle and I would recommend we take the following course of action to build the sidewalk: a. Change the construction of the sidewalk to eliminate granite curbing in most areas and replace same with a "Cape Cod" berm. b. Have Louis Bailey complete the blasting operation to clear the ledge for the sidewalk construction. This is expected to cost approximately$48,000.00, including police details. C. Hire a contractor to clear all of the over growth and trees necessary for the sidewalk construction. This is expected to cost approximately$10,000.00. d. Have the DPW serve as General Contractor for the construction and hire subcontractors to complete the construction. I will explain this further at Tuesday's meeting. This being said, that will leave a balance of $120,000.00 to start construction. We would propose that we construct as much as we can with these funds, and then return to a future Town Meeting (possibly the Fall, 2003), for any additional funding that may be necessary. The only decision that the Board would need to make is where to start construction. The Board may also want to hold a public meeting with the residents to discuss this proposal in more detail. Tel:(781)383-4105 9 Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT December 10, 2002 page two 3. As I am sure you have noticed, I have asked CC Nightscape to install the lights on the trees on the Common around the Duck Pond as we did last year. This is the second year we have done this. Before last year, only the small tree near the Pond was lighted. Since we received only positive feedback last year, I assumed it would be all right to light the Common again this year. However, I have received two phone calls from residents surrounding the Common complaining that this should not be allowed and were assured several years ago by the Board that the Town would not light the Common. I need direction from the Board on how you would like me to handle this. 4. Enclosed for the Board's approval are the minutes from your last meeting. MWH/rjb Board of Selectmen Policy on Public-Private Partnerships & Private Fundraising for Public Projects Statement of Purpose: In recent years, owing to the high cost of land and goods and services, the financing of many recent construction or land purchase projects have been undertaken by the Town of Cohasset in partnership with private citizens and entities. These partnerships will likely continue, and the Board of Selectmen believes such partnerships can provide many benefits for the good of the Town. However, recent controversies or misunderstandings about the respective roles of the public and private partners have arisen. Additionally, certain fundraising activities undertaken in recent projects have come under scrutiny. These issues reveal that established policies on the nature of public-private partnerships and fundraising activities on public projects are needed and would be a beneficial guide for future endeavors. 1. It must be understood by all entering a public-private partnership that under the law the Town cannot abdicate its authority over public lands, public facilities and public contracts to any degree. Whatever the degree of financial contribution of the private partner(s), the public interest must prevail and the Town must have the final say or all decisions affecting the public land, facility or contract. 2. No public appropriation is to be sought from Town Meeting, no contract shall be signed by the Board of Selectmen and/or Town Manager, and no project or purchase shall begin regarding a project or purchase being undertaken by a public-private partnership unless and until the private partner has firm commitments for its financial contribution in hand, except as follows: A. In the case of a purchase of land or some other item, if a seller-driven or negotiated sale date requires quicker action;' or B. The loss of state or federal grant money is threatened unless quicker action is taken.2 Whether financial commitments are firm or not shall be determined by the Board of Selectmen on a case-by-case basis. The applicability of either of the above exceptions shall be determined by the Board of Selectmen on a case-by- case basis. 3. Once an appropriation of the public share of the funds for a project or purchase has been made, such appropriation having been made on the representation and expectation of private financial contribution, or once a contract for a project or purchase has been signed by the Town in furtherance of the purpose of the public- private partnership, the private partner understands that it is contractually bound to meet its pledged financial commitment at the time such commitment is needed. 'Example:Barnes property with seller-imposed deadline of 12/31/02. 2 Example: Village—acting now or losing the PWED grant. 4. No solicitation of donations by the private partner in a public-private partnership shall promise, pledge or imply that a) any recognition of the donation at all or b) any particular form of recognition of the donation will be made, nor shall there be any solicitation or marketing of donation opportunities that"sells"rights to name any portion of the public land or facility,without the approval of the Board of Selectmen. Such approval is to be made only upon full disclosure of the fundraising means to be employed and shall be obtained prior to the commencement of fundraising activities. Such approval shall be reduced to a written memorandum signed by all parties in the public-private partnership. 5. No proposed donation having any conditions, contingencies or stipulations (including,but not limited to, those which address donor recognition, naming of the land or facility or portions thereof, matching donations, use of the donation, or use of the land or facility) shall be accepted by the private partner in the public- private partnership, without the approval of the Board of Selectmen, with full disclosure of conditions, contingencies or stipulations. 6. Any determinations or approvals sought from the Board of Selectmen with respect to these policies shall be sought from the full Board in a public meeting. 7. Unless a prior approval has been given pursuant to the previously-stated policies, the final decision about the naming of public land or facilities, and of the use of donated funds, shall belong to the Board of Selectmen, or at their option to Town Meeting. 8. The use of public lands or public facilities by any private group or organization for any period more than a single use shall require execution by that group or organization of a user agreement in a form to be approved by the Board of Selectmen,which agreement shall include provisions governing the terms and times of usage and maintenance costs. Use of public land or facilities for any period more than a single use shall require a payment in lie of rent towards maintenance and custodial needs of the land or facility.3 3 What the athletic organizations and theater groups do now. Minutes- Meeting of the Board of Selectmen December 10, 2002 Selectmen Present: Michael H. Sullivan Roseanne M McMorris Thomas J. Callahan (arrived at 8:05 pm) Frederick R. Koed Others Present: Mark W. Haddad, Town Manager Christine M. Fitzgerald, Recording Secretary Damon Kubas, Cohasset Golf Club Brian Scully, Cohasset Mariner Rick Collins, Patriot Ledger Lou Harvey Wigmore Pierson Glenn Pratt John Barry Tom Gruber Paula Kozol Kathy O'Malley Chairman Sullivan called the meeting to order at 7:30PM. Sullivan stated that he did not expect Brown to attend this meeting. McMorris moved the minutes of the November 26, 2002 meeting as presented. Koed seconded. The vote was unanimous. Town Manager's Report Haddad brought a Status Report from the MBTA to the Board's attention. In the report it is stipulated that the MBTA will not allow quad gates at the crossings in Town. The Town wanted to push the quad gate issue because it felt it was a safer alternative. Haddad informed the Board that the Cohasset Drug and Alcohol Committee wishes to disband. McMorris would like to invite the DAC to discuss the move they wish to make before voting on disbanding. Haddad also stated that the Board never made a decision on the status of the Hagerty Committee. Same Haddad updated the Board on the reimbursement from the MBTA regarding the Mitigation Agreement. Now that the Town has voted to purchase the Barnes property, Haddad contacted the MBTA requesting the reimbursement in the amount of$500,000.00. Haddad stated that FY2004 Budget would be tight because of the recent cuts at the State level. Haddad met with Merle Brown, Carl Sestito, Mike Buckley and several residents concerning the construction of a sidewalk on Forest Avenue. As the Board is aware, the Town has $178,000.00 left to construct the sidewalk. After reviewing the situation, Haddad and Brown would recommend the Town take the following course of action to build the sidewalk: ■ Change the construction of the sidewalk to eliminate granite curbing in most areas and replace it with a "Cape Cod" berm. ■ Have Louis Bailey complete the blasting operation to clear the ledge for the sidewalk construction. This is expected to cost approximately $48,000.00, including police details. ■ Hire a contractor to clear all of the over growth and trees necessary for the sidewalk construction. This is expected to cost approximately &10,000.00 • Have the DPW serve as General Contractor for the construction and hire subcontractor to compete the construction. This would leave a balance of$120,000.00 to start construction. BOARD OF SELECTMEN MEETING MINUTES December 10, 2002 page two Haddad stated that he contacted CC Nightscape to install the lights on the trees on the Common around the duck pond as was done last year. Two residents surrounding the Common complained that this should not be allowed and were assured several years ago by the Board that the Town would not light the Common. Haddad asked the Board for direction. Public Comment Period Wigmore Pierson presented to the Board the newest release of the Bigelow and Pratt editions to the Town History. They are available for purchase now. The Board complimented the History Committee on their efforts. Selectmen Comment Period Koed asked whether we will be able to close on the Barnes property. Haddad informed the Board that everything is on schedule for a closing prior to December 31, 2002. Callahan stated that the Growth and Development Committee will be meeting with the Planning Board on December 11, 2002. Town Manager's Report Continued Haddad informed the Board that he received a letter from Richard Herlihy of Mass Housing, which stated that Mass Housing would be suspending its review of the Great Neck Condominium project until a pending legal issue regarding site control is resolved. Haddad will keep the Board updated. Change of Manager-Cohasset Golf Club Damon Kubos sat before the Board to request a Change of Manager License for the Cohasset Golf Club. Mr. Kubos briefly gave his work history to the Board. Haddad stated that everything checked out, including a Police Department background check. Koed moved that Damon Kubos be appointed as the Manger for the Cohasset Golf Club. Callahan seconded. The vote was unanimous. Proposed Policy- Public/Private Partners Callahan briefly explained his reasoning for wanting to establish a Public/Private Partner policy. See attached policy. Sullivan liked the idea of the policy, however he did have questions regarding leasing the fields around town. Sullivan suggested that the Board consider a standard use form. McMorris suggested getting input from various town boards and private organizations and bringing it back to a future meeting for a full public hearing. Haddad will forward copies these agencies and schedule this issue for a future Agenda. BOARD OF SELECTMEN MEETING MINUTES December 10, 2002 page three Sale of Paul Pratt Library Building Sullivan reviewed the bids received for the sale of the Pratt Building. They were as follows: Cohasset Historical Society 14 Summer Street Cohasset, MA 02025 Bid Price: $725,000.00 Bid Deposit: $ 1,000.00 or 0.13% of bid price. Financing: Offer subject to the ability of the Society to sell its real property known as the Caleb Lothrop House, 14 Summer Street, Cohasset, MA, and its ability to obtain a special permit to use the building as the headquarters for the Cohasset Historical Society and its ability to create two (2) residential rental units in the basement of the building. Robert O. Speer Paul M. Tedeschi 21 Sanctuary Pond Road 38 Atlantic Avenue Cohasset, MA 02025 Cohasset, MA 02025 Bid Price: $740,000.00 Bid Deposit: $185,000.00 or 25% of the bid price. Financing: Offer subject to the successful grant of a special permit from the ZBA for four(4) residential condominium units in the building. John S. Barry, Trustee R.E.B. Realty Trust P.O. Box 301 Cohasset, MA 02025 Bid Price: $739,000.00 Bid Deposit: $184,750.00 or 25% of the bid price. Financing: No contingency. Sullivan reviewed the Board's issue of needing the funding from this bid to pay off the debt service of the new Library Building and it is the Board's fiduciary responsibility to act in the best interests of the Town in awarding this bid. Lou Harvey stated that he was representing the Historical Society and that the Society has received help from six residents in Town with the financial wherewithal to guarantee the bid and that the Historical Society was withdrawing all of their financial contingencies. Haddad informed the Board that they should wait another week before making a final decision on this matter so that all the paperwork can be in order. The Board thanked the individuals guaranteeing the bid, as well as the Historical Society for working with the Town to keep the building in the public domain. The Board agreed to postpone a decision until the next meeting. John Barry, the apparent high bidder, asked for the legal reference allowing the Board to make this decision. Haddad asked him to call him the next business day to discuss this further. Meeting adjourned at 8:55 pm. Respectfully submitted, Michael H. Sullivan Chairman Board of Selectmen Policy on Public-Private Partnerships & Private Fundraising for Public Projects Statement of Purpose: In recent years, owing to the high cost of land and goods and services,the financing of many recent construction or land purchase projects have been undertaken by the Town of Cohasset in partnership with private citizens and entities. These partnerships will likely continue, and the Board of Selectmen believes such partnerships can provide many benefits for the good of the Town. However, recent controversies or misunderstandings about the respective roles of the public and private partners have arisen. Additionally, certain fundraising activities undertaken in recent projects have come under scrutiny. These issues reveal that established policies on the nature of public-private partnerships and fundraising activities on public projects are needed and would be a beneficial guide for future endeavors. 1. It must be understood by all entering a public-private partnership that under the law the Town cannot abdicate its authority over public lands, public facilities and public contracts to any degree. Whatever the degree of financial contribution of the private partner(s), the public interest must prevail and the Town must have the final say oil all decisions affecting the public land, facility or contract. 2. No public appropriation is to be sought from Town Meeting, no contract shall be signed by the Board of Selectmen and/or Town Manager, and no project or purchase shall begin regarding a project or purchase being undertaken by a public-private partnership unless and until the private partner has firm commitments for its financial contribution in hand, except as follows: A. In the case of a purchase of land or some other item, if a seller-driven or negotiated sale date requires quicker action;' or B. The loss of state or federal grant money is threatened unless quicker action is taken.2 Whether financial commitments are firm or not shall be determined by the Board of Selectmen on a case-by-case basis. The applicability of either of the above exceptions shall be determined by the Board of Selectmen on a case-by- case basis. 3. Once an appropriation of the public share of the funds for a project or purchase has been made, such appropriation having been made on the representation and expectation of private financial contribution, or once a contract for a project or purchase has been signed by the Town in furtherance of the purpose of the public- private partnership, the private partner understands that it is contractually bound to meet its pledged financial commitment at the time such commitment is needed. ' Example:Barnes property with seller-imposed deadline of 12/31/02. 2 Example: Village—acting now or losing the PWED grant. is 4. No solicitation of donations by the private partner in a public-private partnership shall promise,pledge or imply that a) any recognition of the donation at all or b) any particular form of recognition of the donation will be made, nor shall there be any solicitation or marketing of donation opportunities that"sells"rights to name any portion of the public land or facility,without the approval of the Board of Selectmen. Such approval is to be made only upon full disclosure of the fundraising means to be employed and shall be obtained prior to the commencement of fundraising activities. Such approval shall be reduced to a written memorandum signed by all parties in the public-private partnership. 5. No proposed donation having any conditions, contingencies or stipulations (including,but not limited to, those which address donor recognition,naming of the land or facility or portions thereof, matching donations, use of the donation, or use of the land or facility) shall be accepted by the private partner in the public- private partnership, without the approval of the Board of Selectmen,with full disclosure of conditions, contingencies or stipulations. 6. Any determinations or approvals sought from the Board of Selectmen with respect to these policies shall be sought from the full Board in a public meeting. 7. Unless a prior approval has been given pursuant to the previously-stated policies, the final decision about the naming of public land or facilities, and of the use of donated funds, shall belong to the Board of Selectmen, or at their option to Town Meeting. 8. The use of public lands or public facilities by any private group or organization for any period more than a single use shall require execution by that group or organization of a user agreement in a form to be approved by the Board of Selectmen,which agreement shall include provisions governing the terms and times of usage and maintenance costs. Use of public land or facilities for any period more than a single use shall require a payment in lie0of rent towards maintenance and custodial needs of the land or facility.3 3 What the athletic organizations and theater groups do now. Ise Minutes-Meeting of the Board of Selectmen December 10, 2002 Selectmen Present: Michael H. Sullivan Roseanne M McMorris Thomas J. Callahan (arrived at 8:05 pm) Frederick R. Koed Others Present: Mark W. Haddad, Town Manager Christine M. Fitzgerald, Recording Secretary Damon Kubas, Cohasset Golf Club Brian Scully, Cohasset Mariner Rick Collins, Patriot Ledger Lou Harvey Wigmore Pierson Glenn Pratt John Barry Tom Gruber Paula Kozol Kathy O'Malley Chairman Sullivan called the meeting to order at 7:30PM. Sullivan stated that he did not expect Brown to attend this meeting. McMorris moved the minutes of the November 26, 2002 meeting as presented. Koed seconded. The vote was unanimous. Town Manager's Report Haddad brought a Status Report from the MBTA to the Board's attention. In the report it is stipulated that the MBTA will not allow quad gates at the crossings in Town. The Town wanted to push the quad gate issue because it felt it was a safer alternative. Haddad informed the Board that the Cohasset Drug and Alcohol Committee wishes to disband. McMorris would like to invite the DAC to discuss the move they wish to make before voting on disbanding. Haddad also stated that the Board never made a decision on the status of the Hagerty Committee. Same Haddad updated the Board on the reimbursement from the MBTA regarding the Mitigation Agreement. Now that the Town has voted to purchase the Barnes property, Haddad contacted the MBTA requesting the reimbursement in the amount of$500,000.00. Haddad stated that FY2004 Budget would be tight because of the recent cuts at the State level. Haddad met with Merle Brown, Carl Sestito, Mike Buckley and several residents concerning the construction of a sidewalk on Forest Avenue. As the Board is aware, the Town has $178,000.00 left to construct the sidewalk. After reviewing the situation, Haddad and Brown would recommend the Town take the following course of action to build the sidewalk: • Change the construction of the sidewalk to eliminate granite curbing in most areas and replace it with a"Cape Cod" berm. ■ Have Louis Bailey complete the blasting operation to clear the ledge for the sidewalk construction. This is expected to cost approximately $48,000.00, including police details. ■ Hire a contractor to clear all of the over growth and trees necessary for the sidewalk construction. This is expected to cost approximately &10,000.00 ■ Have the DPW serve as General Contractor for the construction and hire subcontractor to compete the construction. This would leave a balance of$120,000.00 to start construction. t BOARD OF SELECTMEN MEETING MINUTES December 10, 2002 page two Haddad stated that he contacted CC Nightscape to install the lights on the trees on the Common around the duck pond as was done last year. Two residents surrounding the Common complained that this should not be allowed and were assured several years ago by the Board that the Town would not light the Common. Haddad asked the Board for direction. Public Comment Period Wigmore Pierson presented to the Board the newest release of the Bigelow and Pratt editions to the Town History. They are available for purchase now. The Board complimented the History Committee on their efforts. Selectmen Comment Period Koed asked whether we will be able to close on the Barnes property. Haddad informed the Board that everything is on schedule for a closing prior to December 31, 2002. Callahan stated that the Growth and Development Committee will be meeting with the Planning Board on December 11, 2002. Town Manager's Report Continued Haddad informed the Board that he received a letter from Richard Herlihy of Mass Housing, which stated that Mass Housing would be suspending its review of the Great Neck Condominium project until a pending legal issue regarding site control is resolved. Haddad will keep the Board updated. Change of Manager-Cohasset Golf Club Damon Kubos sat before the Board to request a Change of Manager License for the Cohasset Golf Club. Mr. Kubos briefly gave his work history to the Board. Haddad stated that everything checked out, including a Police Department background check. Koed moved that Damon Kubos be appointed as the Manger for the Cohasset Golf Club. Callahan seconded. The vote was unanimous. Proposed Policy-Public/Private Partners Callahan briefly explained his reasoning for wanting to establish a Public/Private Partner policy. See attached policy. Sullivan liked the idea of the policy, however he did have questions regarding leasing the fields around town. Sullivan suggested that the Board consider a standard use form. McMorris suggested getting input from various town boards and private organizations and bringing it back to a future meeting for a full public hearing. Haddad will forward copies these agencies and schedule this issue for a future Agenda. BOARD OF SELECTMEN MEETING MINUTES December 10, 2002 page three Sale of Paul Pratt Library Building Sullivan reviewed the bids received for the sale of the Pratt Building. They were as follows: Cohasset Historical Society 14 Summer Street Cohasset, MA 02025 Bid Price: $725,000.00 Bid Deposit: $ 1,000.00 or 0.13% of bid price. Financing: Offer subject to the ability of the Society to sell its real property known as the Caleb Lothrop House, 14 Summer Street, Cohasset, MA, and its ability to obtain a special permit to use the building as the headquarters for the Cohasset Historical Society and its ability to create two (2) residential rental units in the basement of the building. Robert O. Speer Paul M. Tedeschi 21 Sanctuary Pond Road 38 Atlantic Avenue Cohasset, MA 02025 Cohasset, MA 02025 Bid Price: $740,000.00 Bid Deposit: $185,000.00 or 25%of the bid price. Financing: Offer subject to the successful grant of a special permit from the ZBA for four(4) residential condominium units in the building. John S. Barry, Trustee R.E.B. Realty Trust P.O. Box 301 Cohasset, MA 02025 Bid Price: $739,000.00 Bid Deposit: $184,750.00 or 25% of the bid price. Financing: No contingency. Sullivan reviewed the Board's issue of needing the funding from this bid to pay off the debt service of the new Library Building and it is the Board's fiduciary responsibility to act in the best interests of the Town in awarding this bid. Lou Harvey stated that he was representing the Historical Society and that the Society has received help from six residents in Town with the financial wherewithal to guarantee the bid and that the Historical Society was withdrawing all of their financial contingencies. Haddad informed the Board that they should wait another week before making a final decision on this matter so that all the paperwork can be in order. The Board thanked the individuals guaranteeing the bid, as well as the Historical Society for working with the Town to keep the building in the public domain. The Board agreed to postpone a decision until the next meeting. John Barry, the apparent high bidder, asked for the legal reference allowing the Board to make this decision. Haddad asked him to call him the next business day to discuss this further. Meeting adjourned at 8:55 pm. Respectfully submitted, 0 Michael H. Sullivan Chairman • • Board of Selectmen Policy on Public-Private Partnerships & Private Fundraising for Public Projects Statement of Purpose: In recent years, owing to the high cost of land and goods and services,the financing of many recent construction or land purchase projects have been undertaken by the Town of Cohasset in partnership with private citizens and entities. These partnerships will likely continue, and the Board of Selectmen believes such partnerships can provide many benefits for the good of the Town. However, recent controversies or misunderstandings about the respective roles of the public and private partners have arisen. Additionally, certain fundraising activities undertaken in recent projects have come under scrutiny. These issues reveal that established policies on the nature of public-private partnerships and fundraising activities on public projects are needed and would be a beneficial guide for future endeavors. 1. It must be understood by all entering a public-private partnership that under the law the Town cannot abdicate its authority over public lands,public facilities and public contracts to any degree. Whatever the degree of financial contribution of the private partner(s), the public interest must prevail and the Town must have the final say or all decisions affecting the public land, facility or contract. 2. No public appropriation is to be sought from Town Meeting,no contract shall be signed by the Board of Selectmen and/or Town Manager, and no project or purchase shall begin regarding a project or purchase being undertaken by a public-private partnership unless and until the private partner has firm commitments for its financial contribution in hand, except as follows: A. In the case of a purchase of land or some other item, if a seller-driven or negotiated sale date requires quicker action;' or B. The loss of state or federal grant money is threatened unless quicker action is taken.' Whether financial commitments are firm or not shall be determined by the Board of Selectmen on a case-by-case basis. The applicability of either of the above exceptions shall be determined by the Board of Selectmen on a case-by- case basis. 3. Once an appropriation of the public share of the funds for a project or purchase has been made, such appropriation having been made on the representation and expectation of private financial contribution, or once a contract for a project or purchase has been signed by the Town in furtherance of the purpose of the public- private partnership,the private partner understands that it is contractually bound to meet its pledged financial commitment at the time such commitment is needed. ' Example:Bames property with seller-imposed deadline of 12/31/02. 2 Example:Village—acting now or losing the PWED grant. 4. No solicitation of donations by the private partner in a public-private partnership shall promise,pledge or imply that a) any recognition of the donation at all or b) any particular form of recognition of the donation will be made,nor shall there be any solicitation or marketing of donation opportunities that"sells"rights to name any portion of the public land or facility, without the approval of the Board of Selectmen. Such approval is to be made only upon full disclosure of the fundraising means to be employed and shall be obtained prior to the commencement of fundraising activities. Such approval shall be reduced to a written memorandum signed by all parties in the public-private partnership. 5. No proposed donation having any conditions, contingencies or stipulations (including,but not limited to, those which address donor recognition, naming of the land or facility or portions thereof,matching donations, use of the donation, or use of the land or facility) shall be accepted by the private partner in the public- private partnership, without the approval of the Board of Selectmen,with full disclosure of conditions, contingencies or stipulations. 6. Any determinations or approvals sought from the Board of Selectmen with respect to these policies shall be sought from the full Board in a public meeting. 7. Unless a prior approval has been given pursuant to the previously-stated policies, the final decision about the naming of public land or facilities, and of the use of donated funds, shall belong to the Board of Selectmen, or at their option to Town Meeting. 8. The use of public lands or public facilities by any private group or organization for any period more than a single use shall require execution by that group or organization of a user agreement in a form to be approved by the Board of Selectmen,which agreement shall include provisions governing the terms and times of usage and maintenance costs. Use of public land or facilities for any period more than a single use shall require a payment in lie of rent towards maintenance and custodial needs of the land or facility.3 3 what the athletic organizations and theater groups do now. TOWN OF COHASSET ° - - BOARD OF SELECTMEN Board of Selectmen Merle S.Brown 'T OHASSET TOWN MANAGER Thomas J.Callahan �k N . %I Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: December 10, 2002 A. Letter from Edward Patch, Environmental Management Professionals, Inc. - notification of Planned Release Abatement Measure (RAM) activities at 155 King Street. B. Copy of letter from Daniel Coughlin, PE, Tutela Engineering Associates, Inc., to Paul Costello, PE, Environmental Partners Group, Inc., re Request for Information - Sewer System As Build Plans and Detail Survey Manuscripts. C. Letter from Geoffrey Beckwith, Massachusetts Municipal Association, enclosing copy of MMA's adopted 2003-2004 legislative package. D. Copy of letter from Bruce Haskell, PE, Camp Dresser &, McKee Inc., to John Carrigan, Solid Waste Section Chief, D.E.P. E. Copy of letter from Robert Egan, Building Department, to abutters of 3 Jerusalem Lane, re answers to numerous alleged violations of the Zoning By-laws and the State Building Code. F. Letter from Lou Russo, Manager of Government Affairs, AT&T, re important pricing changes that will soon go into effect for certain AT&T Broadband services. G. Copy of letter from James Clarke, Peter LaPolla, Charles Cristello, Mark Haddad and Richard Agnew, to Andrew Brennan, Director of Environmental Affairs, MBTA, re Greenbush Line, Section 106 Programmatic Agreement, 60% and 90% Design Review Process Summary. H. Letter from Joel Eigerman, Esq., re Great Neck Condominiums - Beach Street. Tel:(781)383-4105 0 Fax:(781)383-0228 Mail Summary - December 10, 2002 Page 2 I. Letter from Thelma Murphy, Regional Storm Water Coordinator, United States Environmental Protection Agency, Region 1 - re NPDES Phase II Storm Water Workshops. J. Mark Haddad's notice to all departments, boards, committees and commissions re 2003 Annual Town Meeting. K. South Shore Regional School District Committee's minutes of regular meeting of September 18, 2002. L. Letter from Pamela Gookin, Licensing Department, Papa Gino's, cancelling the beer and wine license at 380 Chief Justice Cushing Highway. M. Letter from Patricia Mikes, Communications & Membership Director, Massachusetts Municipal Association, notifying you that MMA's Annual Business Meeting will take place during the MMA Annual Meeting and Trade Show from 10:00 to 11:50 a.m. Saturday, 1/11/03, at the Sheraton Boston Hotel. N. Copy of South Shore Recycling Cooperative News - Fall 2002. O. Copy of letter from Scott West, C Company 1st BN 20th SFG(A) to Chief of Police, thanking his department for donation of ballistic body armor to the MA National Guard Counterdrug Office. P. Transportation News from the Boston Metropolitan Planning Organization - TransSReport December 2002. Q. Letter from Kerry Conard, Municipal Channel Manager, Mass.Gov. MA Executive Office for Administration and Finance, Information Technology Division, requesting you take a few moments to access their online survey and give them your comments. R. Mark Haddad's letter to Joel Lerner, Director, Division of Conservation Services, MA E.O.E.A., re Barnes Wildlife Sanctuary, Self-Help #2. S. Memorandum from Maureen Cavanaugh, Taya Dixon, and Jim Handanyan - Greenbush Line Transportation Improvement Project; Project Conservator Review; Design Packages 67-74 60% Submittal; Main Line Track Plan and Profile; Braintree, Weymouth, Hingham, Cohasset, and Scituate. ��. . . . . . . . . . ::.: . :.�w ��. �. .����� . �.. \ . � � � . / ) � ���� ���\ � �\ � ���\ \ \4 PR TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen m m a Merle S.Brown r COHASSET 7. TOWN MANAGER Thomas J.Callahan OWN 190 41 Highland Avenue Frederick R.Koed Town Manager g Roseanne M.McMorris Mark W.Haddad Cohasset, Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDA Y, DECEMBER 17, 2002 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Drug and Alcohol Committee - Disbanding 8: 15 P.M. Little League Fields Shed Plans 8:30 P.M. Annual License Renewals 8:45 P.M. Consent Agenda - No action required 8:50 P.M. Minutes Approval 8:55 P.M. Miscellaneous 9:00 P.M. Adjournment Tel:(781)383-4105 9 Fax: (781)383-0228 ea nq TOWN OF COHASSET o ; BOARD OF SELECTMEN Board of Selectmen Merle S.Brown ' OH SSET TOWN MANAGER Thomas J.Callahan ok N. %11 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: December 17, 2002 1. Scheduled on Tuesday's Agenda are three items. First, I have invited the Drug and Alcohol Committee to the meeting to discuss their proposal to disband in favor of the Town joining Project Safeguard. Secondly, representatives from the Gravel Pit Committee and Little League Baseball will be in attendance to discuss the building plans for the proposed shed at the new fields on North Main Street. Enclosed in the packet are schematic designs for the Board's review. Finally, it is that time of the year for the Board to renew the annual licenses. Enclosed with this report is the list of licenses for your review and approval. 2. Based on the discussions at your last meeting, the Board needs to make a final determination on the bids for the sale of the Paul Pratt Memorial Library Building. I will give a final report for the Board's review and consideration at Tuesday's meeting. I will have a copy of the guarantee, as well as a 25% deposit from the Historical Society at Tuesday's meeting. 3. 1 have spoken with Russ Bonetti about disbanding the Hagerty Committee. He has told me that he will review this matter with the Committee and provide me with feedback in order for the Board to make a final decision. I will update the Board at Tuesday's meeting. 4. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb Tel:(781)383-4105 9 Fax:(781)383-0228 I 2003 LICENSE RENEWALS Liquor Licensees: Atlantica Kimball's By-the-Sea Chase Enterprises, Inc. South Shore Music Circus Really Great Pizza & More Cohasset Plaza Liquors DiNero's, Inc. George H. Mealy Post No. 18 Bernard's Cohasset Golf Club Curtis Liquor Stores, Inc. Mullaney's Fish Market, Inc. Cohasset Food Mart Victoria's Ko Ko Island Restaurant Red Lion Inn Common Victualler: Pleasant Street Parfait and Grille Atlantic Bagel and Coffee Cohasset Donuts LLC d/b/a Dunkin' Donuts Cohasset Pizza House H & I Donuts LLC d/b/a Dunkin' Donuts Par-Tee, Inc. Atlantica Kimball's By-the-Sea South Shore Music Circus Really Great Pizza & More Marylou's News Papa Gino's, Inc. French Memories Baker>> DiNero's, Inc. George H. Mealy Post No. 18 Grapevine Caterers Bernard's Cohasset Golf Club Cohasset Food Mart Village Butcher & Deli Victoria's Ko Ko Island Restaurant Red Lion Inn Cohasset Pizza House Entertainment: Atlantica Kimball's By-the-Sea South Shore Music Circus Par-Tee, Inc. Papa Gino's Inc. George H. Mealy Post No. 18 Cohasset Golf Club Ko Ko Island Restaurant Red Lion Inn Cohasset Pizza House r 2. 2003 LICENSE RENEWALS C Used Car Dealer's License: Coastal Nissan - Class I and Class II Cohasset Imports, Inc. - Class I and Class II South Shore Chevrolet Geo, Inc.- Class I and Class II Majestic Cars Ltd. - Class II Brown's Foreign Imports - Class II CBK AUTO - Class II Limousine License: George A. Dunlap Delta Surfside Taxi/Livery Service Minutes- Meeting of the Board of Selectmen December 17, 2002 Selectmen Present: Michael H. Sullivan Roseanne M. McMorris Thomas J. Callahan Merle S. Brown Frederick R. Koed Others Present: Mark W. Haddad, Town Manager Rev. Cliff Cutler, Drug and Alcohol Committee Chartis Tebbetts, Drug and Alcohol Committee Mark DiGiacomo, Gravel Pit Committee Harold Gunderson, Gravel Pit Committee Wayne Sawchuck, Gravel Pit Committee Mike Carney, Gravel Pit Committee Russ Bonetti, Hagerty Committee Paul Pattison, Hagerty Committee Veneta Roebuck, Conservation Committee Brian Scully, Cohasset Mariner Lisa Campenella, Patriot Ledger Chairman Sullivan called the meeting to order at 7:30PM. McMorris moved to approve the minutes of the December 10, 2002 as presented. Koed seconded. The vote was unanimous. Town Manager's Report Haddad presented the Board a letter from the Children's Discovery Museum regarding leasing a portion of the Osgood School Building (see attached). Several items were mentioned such as confirmation of repairing all leaky roofs, replacing the exterior doors, resurface and installing new lights at the basketball court and working toward the approval of a 20-year lease. Haddad confirmed everything in the letter; however, the Board was not comfortable in committing to a 20- year lease until they can see a successful pattern at the museum. Haddad will bring back at a later date. Haddad informed the Board that the Cohasset Golf Club is requesting to extend their hours on New Years Eve until 2:00 a.m. Brown moved to recommend that the hours be extended. Callahan seconded. The vote was unanimous. Haddad brought up the subject of disbanding the Hagerty Committee now that the project has been completed. Haddad invited Russ Bonetti of the Hagerty Committee to sit before the Board. Russ Bonetti stated that the Committee met and feel that there is still some work that needs to be done such as the walkways, railing, pooling water in handicapped space, benches, and floats. Haddad will have Modzelwski look into the walkways. Most of the issues were defined as on going maintenance. The DPW can raise the grade on the handicapped parking spot and Haddad and Paul Pattison are still working on the benches. With regards to the floats the Hagerty Committee feels that they should be further out, but the Harbormaster disagrees. Haddad suggested having the Harbormaster in for a future meeting. The Board asked Bonetti if he feels there is any need to continue with the Committee. Bonetti stated that the Committee still needs to see the project through to completion. Brown moved to disband the Hagerty Committee. Callahan seconded. Paul Pattison of the Hagerty Committee commented that he would not like to see the Committee disbanded until the punch list is completed. Koed, Sullivan and McMorris opposed. The vote did not carry 2-3. Many questions that arose pertained to whether the Engineer submitted the proper permitting regarding field changes. Haddad will look into. Minutes- Meeting of the Board of Selectmen December 17, 2002 page 2 Haddad stated that based on the discussions at the last scheduled meeting, the Board need to make a final determination on the bids for the sale of the Paul Pratt Memorial Library Building. Three bids were received and the high bid came from John Barry with no contingencies and the Historical Society also submitted a bid with some contingencies. The Historical Society received financial backing from several private donators that would waive the contingencies. At last week's meeting the Board was leaning to awarding the bid to the Historical Society. Mr. Barry the apparent high bidder had questions of legality about that decision. After discussing the situation with Town Counsel and with Mr. Barry a proposal has been made. Mr. Barry would like to work in conjunction with the Historical Society and help the Town keep the building. Mr. Barry would like to be awarded the bid and in turn Mr. Barry would then bid the building out to the Historical Society. Both Mr. Barry and the Historical Society come to an agreement that is satisfactory to both parties and is now looking for the Board's approval. Basically, the Board would award the bid to Mr. Barry and then Mr. Barry would then bid it out to the Historical Society, which would in turn reimburse Mr. Barry the money he has put up. Mr. Barry asked if this is approved would the Town be able to hold off on depositing his check and Haddad stated that would not be possible. McMorris moved to award the bid of he Paul Pratt Memorial Library Building to John Barry. Brown seconded. The vote was unanimous. The Historical Society made a short statement thanking everyone involved. Drug and Alcohol Committee- Disbanding Haddad invited Reverend Cliff Cutler and Chartis Tebbetts to sit before the Board to discuss the disbanding of the Drug and Alcohol Committee in order to join Project Safeguard. Project Safeguard is a broad based community project to address issues of substance abuse. The Drug and Alcohol Committee began in 1990 and all involved feel that this Committee has served the community well. Chartis Tebbetts spoke about the great partnership between the Drug and Alcohol Committee and the School Committee, but did voice her concern about disbanding this Committee because she feels the Town will be neglected and all focus will be spent on the Schools. She does not wish for the Town to go without a great resource such as the DAC. Cliff Cutler stated that the participation of the Town has dropped off dramatically and he hopes that with Project Safeguard, the programs will create more interest and more participation by parents. McMorris moved to disband the Drug and Alcohol Committee and to support Project Safeguard. Callahan seconded. Koed and Brown opposed. Majority vote 3-2. Little League Fields Shed Plans Haddad brought to the Board's attention drawings of a shed for the newly constructed Little League Field. It had been agreed previously that nothing would be constructed without the Selectmen's approval. Harold Gunderson of the Gravel Pit Committee sat before the Board to answer any questions regarding the proposed shed. Several questions came up about the deck and the railing around it. Haddad asked Little League if this plan was approved what the construction time would be. Harold stated they would like the entire project completed by April 1, 2003. Brown moved to accept the proposed plans for the new shed. Callahan seconded. The vote was unanimous. Annual License Renewals Haddad reminded the Board that it was time once again to renew all Annual Licenses and asked the Board for a blanket vote. Callahan moved to renew RGP license. Brown seconded. Koed abstained. Majority vote 4-0-1. Callahan moved to renew Pleasant Street Parfait's license. McMorris abstained. Majority vote 4-0-1. Callahan moved to renew the remaining licenses. Brown seconded. The vote was unanimous. Minutes-Meeting of the Board of Selectmen December 17, 2002 page 3 Selectmen Comment Period No Selectmen comments Public Comment Period No public comment Meeting adjourned at 9:00pm. Respectfully submitted, Michael H. Sullivan Chairman DEC-17-2002 04:08P FROM: 781 383 811g TO:17813837087 P:1/1 ' ON, y c�1 December 17,2002 OUR WORLD Board of Selectman Childress Global Discovery Museum Cohasset,MA 02025 Ref: Our World, Children's Global Discovery Museum,Inc. Lease of portion of Osgood School building located at 400 Ripley Road at Sohier Road, Cohasset, MA. To the Board: We write this letter to inform you of our significant progress to date! We also respectfully request that you reconfirm/confirm specific items as outlined below to assure protection of our improvements as planned. Item 3 requests confirmation regarding the basketball courts for planning the new playground. We are ready to begin the building renovation project and sign a contract approximating $580,000. This renovation will be paid entirely by private funds and the resulting improvements will remain forever with the building. We respectfully request that you reconfirm/confirm the following items: 1. All roof leaks now and in the ftiture will be addressed immediately at the town's expense to assure that improvements inside are not damaged in any way. 2. The town will replace the exterior doors on the second floor. 3. The town will resurface, cleanup and install new lights at the basketball courts or they will be removed as part of the new playground plan. 4. The town is working toward requesting Town Approval for a Lease Term of 20 years. Items 1, 2, & 4 are addressed specifically in a lease dated May 21,2002 between the Town of Cohasset and The Children's Global Discovery Museum, Incorporated, however,we are aware that there are active roof leaks currently and want to make sure they are being addressed in a timely manner. Item 3 relates to a request by the Library Trustees. We are hopeful that we can proceed with the renovations as planned, however,we must be assured that the items above will be reconfirmed/confirmed as indicated, to prudently move forward. Thank for your attention to these matters and we look forward to creating a very sped 1' lace that Co asset familie and the entire South Shore can look to with pride. c 41 Linda Shropshire, Treasurer The Board of Trustees Our World,The Children's Global Discovery Museum, Inc. loo Sohier Street • P.O.Box 4iz • Cohasset,MA 0201S • 781-383-3-198 • www.ourworldcgdm.org IM �. TOWN OF COHASSET o BOARD OF SELECTMEN Board of Selectmen O V Merle S.Brown ' OYIASSET TOWN MANAGER Thomas J.Callahan %I Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: December 17, 2002 A. Copy of letter from Jack Buckley to Ham Tewksbury,re Historical Commission's interest in the renovation of the Hagerty Building. B. Letter from Noel Ripley, Chairman, Historical Commission, re their interest in the sale of the Paul Pratt Library. C. Memorandum from Jack Worley, Recreation Commission, re special budget meeting Qscheduled for December 11, 2002. D. Copy of Massachusetts Urban Forestry Programs flyer -The Citizen Forester -December 2002. E. Letter from Eleanor Bleakie requesting the Selectmen to use their influence to enable the Historical Society to purchase the Paul Pratt library building. F. Letter from rat McCrow, Energy Engineer, Rise Engineering, re Massachusetts Electric Company's Small Commercial and Industrial Lighting Program which provides an opportunity to upgrade our lighting systems. ii. Letter from Richard Herlihy, Development C)tricer, iviassHousing, notifying you That they have suspended its review of the Great Neck Condominium due to a pending legal issue. H. Memorandum from.Ioseph Di v ito, Jr., Treasurer-Collector, re unpaid real estate taxes on Ellen Morrissey's Beach Street property in the amount of$89,819.00. I. Letter from June Hubbard, re sale of the Paul Pratt building to the Historical Society. �' a Zoning Board of Appeals'public hearing on an application for a Special Permit at 109 South AAn r Rtroot - T.kn Po n $ T b . Solari. Tel:(781)383-4105 9 Fax:(781)383-0228