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Minutes - BoS - 08/07/2001 - Meeting minutes for Selectmen's Meetings Aug 7- Dec 18, 2001
i TOWN OF COHASSET, MA MINUTES OF SELECTMEN ' S MEETINGS AUG 7 - DEC 18 2001 START 1 ' � ', C ,' �5 _. . �. Q cq o 2 TOWN OF COHASSET �a.sa pgFc BOARD OF SELECTMEN 41 Highland Avenue r OHAsSET g Tel:(781)383 4105 °wN ° Cohasset, Massachusetts 02025 Fax:(781)383-0228 AGENDA BOARD OF SELECTMEN MEETING TUESDAY, AUGUST 7, 2001 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Gravel Pit Re-Use Committee 8:30 P.M. Joseph McElroy - Various Issues 8:45 P.M. Executive Session - Real Estate 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 930 P.M. Adjournment 3 TOWN OF COHASSET BOARD OF SELECTMEN ---OIIASSET 41 Highland Avenue Tel:(781)383-4105 T O wN.Ill Cohasset, Massachusetts 02025 Fax:(781)383-0228 To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: August 7, 2001 1. Scheduled on Tuesday's Agenda are three items. First, the Gravel Pit Re-Use Committee will be in to present to the Board their recommendation for the future use of the Gravel Pit. A representative from BSC Group, the engineering firm hired to assist the Committee will be present as well. Secondly, Joseph McElroy of Windy Hill Road has requested time on the Agenda to discuss private ways and the Veteran's War Memorial with the Board. Finally, I have scheduled time on the Agenda for an Executive Session for the Board to discuss the final determination of the value of the Rail Road Right-of-Way and our negotiations with the MBTA. We can discuss this further at Tuesday's meeting. 2. Previously, I had recommended to the Board that we conduct a ceremony to celebrate the completion of the Hagerty Property project. As you are aware, the Hagerty Property Committee is in the process of recommending a name for the Park. They should have their recommendation to the Board in time for Tuesday's meeting. I should call to your attention, however, that we have received a letter from Glen Pratt and the Veteran's Memorial Committee stating that they believe the Town Meeting, in 1996, voted to name the whole area "R. Edward Maree Landing" and that no additional name should be placed on the property (I have enclosed a copy of Glen's letter in the mail packet for your review). While I respect this, I believe that we can continue to have the landing named after Mr. Maree and provide a new name for the Park itself. I believe they are two separate and distinct areas. I would also recommend that we hold the dedication ceremony on Saturday, September 8, 2001, at 4:00 P.M. We can discuss this further at Tuesday's meeting. 3. As requested by the Board, I have obtained a copy of the plan provided to the Town by the Yacht Club indicating where the additional moorings would be placed. I have also obtained a copy of the plan developed by the contractor who reinstalled the moorings after the dredging project was completed. I will review this plan with you at Tuesday's meeting. John Winters and I have discussed this issue and it is John's opinion that there is only enough area for six additional moorings in the 21 foot range that can be added to this area. BOARD OF SELECTMEN WEEKLY REPORT August 7, 2001 page two 4. At last week's meeting, the Board asked me to take several actions regarding Lambert's Lane. Specifically, the Board requested that I have the County Engineers conduct a speed study on a weekend, install "Dangerous Road" signs at the top of Lambert's Lane, step up Police patrols on the road, and determine whether or not we can install a camera on the road to determine if someone is speeding when the Police cannot patrol the Road. For the Board's information, I have requested that the County Engineers conduct the speed study. As soon as I receive their approval and report, I will notify the Board. The Police Department has stepped up patrols on the road and conducted a speed survey of their own. That information is contained in the mail packet, along with a letter from Chief Noonan outlining the cost of procuring the requested camera. Also contained with the information from the Police Department is a letter from the Cohasset Golf Club outlining the various steps they have taken to address speed on the Road. Finally, I have requested that the DPW install a "Dangerous Road" sign at the top of Lambert's Lane. We can discuss all of this at Tuesday's meeting. 5. In last week's mail packet there was a letter from the Cohasset Lightkeepers Corporation requesting that the Board renew their current lease (set to expire on March 31, 2002) for an additional ten year period. In addition, they are requesting the following additional language at the end of the first sentence of paragraph 3(a): "and for such nonresidential functions as may be needed, in the judgment of CLC's Board of Directors to subsidize residential functions." I look to the Board for direction on how you want to handle this request. 6. Also in last week's packet was a letter from the State Ethics Commission informing you that they conduct free education for public employees and officials about their responsibilities under the Conflict of Interest Law. Since Cohasset has not hosted one of these seminars since 1997, the Ethics Commission is asking whether or not the Town would like to host another seminar. Please let me know the pleasure of the Board. 7. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb S TOWN OF COHASSET ' BOARD OF SELECTMEN pT V 41 Highland Avenue Tel:(781)383-4105 T OHASSET °wN nl° Cohasset, Massachusetts 02025 Fax:(781)383-0228 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: August 7, 2001 A. Joseph Chessey, Jr., Deputy Commissioner, Massachusetts Department of Revenue Division of Local Services —Bulletin July 2001. B. Letter from Massachusetts Bay Transportation Authority, re information of some of the important actions with regard to allegations of discrimination and insensitivity to issues of diversity. C. Letter from Geoffrey Beckwith, Executive Director, Massachusetts Municipal Association, re membership which began July 1, 2001 and a list of activities the MMA worked on last year. D. Letter from James Johnson, Director of Accounts, Massachusetts Department of Revenue Division of Local Services, introducing Martin DiMunah, the new Bureau of Accounts field representative for Cohasset. E. Letter from Sal Giglio, Commercial Sales Division, Hancock Paint, Inc. noting that on 4/11/01 Hancock Paint was awarded a contract for paint and supplies for Norfolk County. F. Memorandum from James Hartnett, Jr., Personnel Administrator, Mass Executive Office for Administration and Finance, Human Resources Division, announcing Career Fair 2001: Advancing Diversity to Today's Workforce. G. Copy of letter from George Hawksley, Project Manager, Water Department, to Robert Sturdy, re water service leak. H. Copy of United States Bankruptcy Court Chapter 11 case re The Newport Creamery, Inc. r Mail Summary — August 7, 2001 Page 2 I. Coy of United States Bankruptcy Court Chapter 11 case re Metricom, Inc., Metricom Finance, Inc., Metricom Investments DC, Inc., Metricom DC, LLC, Metricom New York, LLC. J. Conservation Commission copy of Order of Conditions regarding project which recently filed a Notice of Intent, re Holly Lane Drainage Improvement. K. Memorandum from Joseph Chessey, Jr., Deputy Commissioner, Massachusetts Department of Revenue Division of Local Services — Bulletin re Training Programs for Assessors. L. Senior Housing Committee's minutes of meeting of July 25, 2001. M. Copy of memorandum from Christy Tarantino, Jr., Safety Officer, Police Department, to Harold Litchfield, D.P.W. Superintendent, thanking him re police station parking signs. N. Copy of letter from Joseph Godzik, Board of Health, to Charles Humphreys, Trustee, Durga Lagemann and Margaret Elgin, re order to connect to municipal sanitary sewer system. 0. Letter from Peter Webber, Commissioner, Mass Executive Office of Environmental Affairs, Department of Environmental Management, enclosing copy of "Celebrate the Legacy: 20 Years of Landscape Preservation in Massachusetts." P. Copy of letter from Jack Worley, Recreation Commission, to Police Chief Brian Noonan, thanking him for his help sorting out traffic after the drama performance. Q. Notification from Newport Creamery of Chapter 11 Proceeding — United States Bankruptcy Court. R. Transportation News from the Boston Metropolitan Planning Organization — TransReport — August 2001. S. South Shore Recycling Cooperative News — Summer 2001. .Gi4 pR TOWN OF COHASSET O V BOARD OF SELECTMEN 41 Highland Avenue Tel:(781)383-4105 T OHASSET wN•%1 Cohasset, Massachusetts 02025 Fax:(781)383-0228 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: July 31, 2001 A. Letter from Martha Gjesteby, Cohasset Historical Society, re using a room in the basement of the old Osgood Elementary School for storage. B. Mark Haddad's letter to Jason Burtner, CPR Grant Coordinator, Mass Coastal Zone Management, re acceptance as co-applicant along with the Town of Hull for the Straits Pond Watershed CPR Grant. C. Daylor Consulting Group's notification to abutters re Notice of Intent with Conservation Commission for activity proposed at 231 Pond Street—MR Partners. D. Memorandum from Elizabeth Dennis, Mass Executive Office for Administration and Finance, Human Resources Division, re expiration of the Police Officer eligible list. E. Letter from Matt Engel, Community Programs Assistance, Massachusetts Housing Partnership Fund requesting information on local housing in this Town and what activities has it been involved with. F. Letter from Greg Cooper, Deputy Division Director, Consumer Programs, Mass Executive Office of Environmental Affairs, Department of Environmental Protection, re audit of municipalities' Department Approved Recycling Program(DARP) to ensure that cities and towns meet criteria established for this program. G. South Shore Regional School District Committee's minutes of meetings of May 16, 2001 and June 20, 2001, H. Copy of letter from Adam J. Brodsky, Attorney at Law, to Daniel Coughlin, Tutela Engineering Associates, Inc., , re Simmonses questions and concerns—8 Holly Lane. I. Copy of letter from Adam J. Brodsky, Attorney at Law, to Paul Shea, Conservation Agent, re meeting pertaining to Notice of Intent filed at 8 Holly Lane. Mail Summary—July 31, 1001 Page 2 J. Applicant to Senior Housing Committee—Joseph R. Nedrow. K. Memorandum from Massachusetts Division of Employment and Training re decision on claimant Janet M. Burzyk L. Letter from Carolyn Horn asking for permission to serve iced tea or water to guests after her daughter's wedding ceremony at First Parish Meeting House. M. Copy of letter from Valerie Swett, Esq., Deutsch Williams Brooks, to John McNabb, Water Commissioner, re Wolf Pit taking. N. Mark Haddad's letter to Jane WallisGumble, Department of Housing and Community Development, enclosing application for Housing Certification under Executive Order 418 for the Town of Cohasset. O. Memorandum from Fire Chief Roger Lincoln, re condition of Meadow Lane. P. Copy of letter from Mass Executive Office of Environmental Affairs, Department of Environmental Protection, to Paul Barry, Jr., Cohasset Heights, Ltd—review of application for corrective action design, closure/post closure plan—Cohasset Heights Landfill. Q. Copy of letter from Michael Lenihan, J. D'Amico, Inc., to Daniel Coughlin Project, Tutela Engineering Associates, Inc., re Cohasset Sewer Phase II, pay request No. 19—final. R. Massachusetts Department of Revenue, Division of Local Services—Informational Guideline Release. S. Memorandum from Dean Rizzo, to non profit committee and Town liaisons, re various items regarding the village infrastructure improvements for review. T. Letter from Kate Barker backing the Cohasset Police Department. � > . .. . . . ... ..���:/ ° ���<x> ���� ����\ ����\ ,\ƒ��S s<���/ � «© �< \��%f: §�$��} g ®•. a ? «� � /2} \ � � . /. d\ _ ��/ »° } w� } � ��� U TOWN OF COHASSET �o. a pRFC ' BOARD OF SELECTMEN 41 Highland Avenue Tel:(781)383-4105 T OHASSET Cohasset, Massachusetts 02025 Fax:(781)383 0228 AGENDA BOARD OF SELECTMEN MEETING T UESDA Y, A UG US T 21, 2001 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Board of Library Trustees 8: 15 P.M. Summer Street Truck Exclusion 8:30 P.M. Revitalization Task Force 9:00 P.M. Consent Agenda - No action required 9.05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9.30 P.M. Adjournment 1! J Minutes- Meeting of the Board of Selectmen August 21, 2001 Selectmen Present: Frederick R. Koed Michael H. Sullivan Merle S. Brown Thomas J. Callahan Others Present: Mark W. Haddad, Town Manager Rob Spofford, School Building Committee Dean Rizzo, Cohasset Revitalization Corporation Timothy O'Brien, Village Task Force Lucia Flibotte, Village Task Force Rick Collins, Cohasset Mariner Patience Towle, Library Trustee Janet Husband, Library Director Roger Lowe, Library Trustee Sheila Evans, Library Trustee Barbara Powers, Library Trustee Howie Altholtz, 80 Summer Street Mary Anne Ayer, 28 Cedar Street Selectman Koed called the meeting to order at 7:30PM. Brown moved the minutes of the August 7, 2001 meeting as amended. Callahan seconded. The vote was unanimous. Brown also moved the Executive Session minutes of the August 7, 2001 meeting as presented. Callahan seconded. The vote was unanimous. Town Manager's Report Haddad introduced Rob Spofford, Chairman of the School Building Committee, to provide an update on the two School Construction Projects. Mr. Spofford commented that things are going very well and that both schools will be ready to open on time. The projects are so far on schedule and the Building Committee does not expect any problems with the opening of school on Wednesday, September 5, 2001. Mr. Spofford also stated for the record that he thinks Town Manager Mark Haddad and Project Manager Simon Tempest are doing an excellent job coordinating the projects for the Town and have been invaluable assets to the Building Committee. He will continue to keep the Board informed of the status of these projects. Haddad brought to the Board's attention a letter he received from the Executive Secretary for the Town of Canton regarding the Teachers Early Retirement Law. The letter states that the Town of Canton believes the Legislature violated the anti-mandate provisions of Proposition 2 %2 when enacting the Teachers Early Retirement Law. The Town of Canton is requesting that the Town of Cohasset send a letter to A. Joseph DeNucci the State Auditor to support an investigation on whether the Legislature has violated the anti mandate laws. The Board is not questioning the law, just the mandate provision. Callahan moved that the Town of Cohasset send a letter of support for an investigation regarding the Teachers Early Retirement Law. Brown seconded. The vote was unanimous. The Board asked Haddad to send the letter. Haddad informed the Board that Dorothy Keville would be resigning from the Senior Housing Committee. Ms. Keville will be moving in October and will no longer be a resident of Cohasset. Ms. Keville served on the committee for 2 %2 years. Joe Nedrow, of 21 Fairoaks Lane volunteered to join the committee. Brown moved to appoint Joe Nedrow to the Senior Housing Committee. Sullivan seconded. The vote was unanimous. Haddad will send a letter of gratitude to Ms. Keville for her years of service to the Town. Iz Minutes—Meeting of the Board of Selectmen August 21, 2001 page two Haddad informed the Board that he has obtained a copy of Town Counsel's opinion regarding the naming of the Hagerty Property to "Mariner's Park" as requested by the Board. Town Counsel has ruled that this authority falls under the jurisdiction of the Board of Selectmen. Haddad explained to the Board that he has received a number of phone calls and letters supporting the name"Mariner's Park". Haddad asked the Board for a decision. The Board would like to bring this issue to the Fall Town Meeting so the residents can have an active role in the naming of the site. Haddad will draft an article to put on the Fall Town meeting warrant. Haddad informed the Board that he has been in contact with representatives from Mass Electric, AT&T Broadband and Verizon regarding the issue of old utility pole removal around Town. Haddad has invited each representative to attend the September 11, 2001 Selectmen's meeting. Haddad requested that the Board consider Monday, October 29, 2001 for the Fall Special Town Meeting. Due to the revaluation of all the Town property and the issue of setting the tax rate, Haddad feels this is the best date for the meeting. Haddad asked the Board to officially call for the meeting at the September 11, 2001, Selectmen's Meeting. Haddad informed the Board that they would need to consider an article that would establish a Community Preservation Committee to comply with the requirements of the recently adopted Community Preservation Act. Haddad explained to the Board that there are requirements that need to be met for this Committee. John McNabb of the Water Commission would like the Board to consider having a member of the Water Commission serve on the Community Preservation Committee as well as (3) three at large members. The Board would have to decide as to whether this committee would be elected or appointed. The Board asked Haddad to draft an article for the Fall Town Meeting to create this new committee as an appointed committee. Haddad updated the Board on two speed reports that the Norfolk County Engineers did regarding Lamberts Lane. The first report was done at the top of Lamberts Lane and the second report was done at the mid section of Lamberts Lane. Haddad explained to the Board that the surveys were done on the weekend as requested and the average speed for a vehicle traveling at the top of Lamberts Lane was 19 mph and the average speed at the mid section was 20 mph. With the combined reports the average speed for Lamberts Lane was approximately 25 mph. This coincides with the study that was done by the Cohasset Police. No further action was taken by the Board. Haddad informed the Board that he has asked the DPW to close off the playground at the old Osgood School. The playground is dangerous and in disrepair and the Town does not have the funds to make the playground safe for the immediate future. Haddad stated that he is hoping this issue will be one of the topics with the Library Trustees regarding the new Paul Pratt Memorial Library; which would be constructed at the old Osgood School site. Sullivan asked what the cost would be to bring the playground back to life and Haddad stated approximately between $5,000 and $10,000 dollars. Selectmen Comment Period Koed asked Haddad if the Norfolk County of Engineers have surveyed the area between the Red Lion Inn and the Citgo station. Haddad informed that they have been out surveying the area but that the owner of the Citgo station has also been doing his own surveying. Minutes—Meeting of the Board of Selectmen August 21, 2001 page three Public Comment Period No public comment Board of Library Trustees Haddad updated the Board on the status of the Library project, including the grant that has been applied for with the state. Cohasset is the first name on the list to receive this grant. The grant is not available as of yet, but the Town has been assured that it will be forthcoming. Haddad explained that the Town and the Board of Library Trustees agreed that the Trustees would meet three requirements before the Town could begin construction of the new Library. The first is that the Trustees would have to raise $750,000; the Trustees have raised an additional $400,000. The second criteria would be that the Trustees would agree to sell the old Paul Pratt Library to help fund construction, and the third would be for them to secure the $1.5 million dollar grant. Haddad expressed to the Board that the Trustees wish to have this article amended so that construction is not delayed while waiting for the grant. Brown moved to go to Fall Town Meeting to amend the article to remove the stipulation regarding the grant. Sullivan seconded. The vote was unanimous. Haddad explained that they would like to have the bids in hand by October 3, 2001; if this happens the Town would have an exact cost of the project for Fall Town Meeting. Linda Shropshire spoke briefly about the new playground at the new Paul Pratt Memorial Library. Ms. Shropshire stated that it would take approximately 10 months for the construction of the new playground. Haddad asked the Board to authorize the Town to enter into a lease arrangement with the Discovery Museum. Brown moved. Sullivan seconded. The vote was unanimous. Summer Street-Truck Exclusion Howie Altholtz of 80 Summer Street along with other Summer Street residents asked the Board to impose a heavy truck exclusion on Summer Street. Mr. Altholtz made a brief statement regarding the issue and asked the Board to support their request. Haddad informed the Board and the Summer Street residents that the Norfolk County of Engineers did a traffic study and found no evidence to support the truck exclusion (see attached). Haddad also informed the Board that he received memos from the Police Chief, Fire Chief and the DPW Superintendent not supporting the request of truck exclusion on Summer Street. Both Brown and Callahan stated that safety would be better enhanced if there were sidewalks on Summer Street rather than having a truck exclusion. Revitalization Task Force Dean Rizzo of the CRC and the Revitalization Task Force presented the Board with circulation and parking design concepts along with an implementation and cost schedule. The following items were discussed: • St. Stephen's sidewalk project- would like to redesign the project before taking it to Mass Highway. Sidewalk would be approximately 4-41/2 feet wide. They would cut into the ledge up to 1 foot. Callahan moved to allow the construction of the sidewalk. Brown seconded. The vote was unanimous. • Revised Depot Court parking plan-would like to remove island to create angle parking on the Community Center side of the street. This would increase parking by at least three spaces. Sullivan was not in favor of removing the island. Haddad will speak with Chief Noonan and Chief Lincoln for their opinions. If the island stays then angle parking on that side of the street would not happen. sy Minutes—Board of Selectmen Meeting August 21, 2001 page four • Ripley Road sidewalk and parking plan- there is room for parking on both sides of Ripley Road and the installation of a sidewalk. • Rear parking lot tree installation design- would not lose any parking spaces with the installation of the tree beds. • Revised Village Center circulation and parking plan- circulation would remain the same. Angle parking would remain the same. Pull back the sidewalk on Brook Street in front of Nothing More Natural to create two additional parking spaces. Extend the sidewalk in front of the bank approximately 3-4 feet to create three additional parking spaces. After a brief discussion, a cost summary was distributed to the Board with a breakdown of various projects related to the Village (see attached). Phase one of the project would involve the rear parking lot and the Ripley Road plan and it would cost approximately between $650,000 & $700,000. Phase two would involve the Depot Court plan and this would cost approximately $400,000. The Board thanked both the CRC and the Village Task Force for their work and look forward to working with them on this in the future. Meeting adjourned at 9:45 PM Respectfully submitted, Frederick R. Koed Chairman IS E''R � Ii�1�k • H ���d: =!AJ� "=-.� ._...__�. �� ram' :. ■ i -.. ...- � ,��,�, � _ '� .�;�� ;�� :_o�pop;���■ °'���� — ►�i1° ^iE�is aa��.���---- COHASSET REVITALIZATION CORPORATION (781)383-2449 FAX 383-3334 87 Elm Street•Cohasset,MA 02025 cohrevitalize@aol.com August 17, 2001 To: Cohasset Board of Selectmen From: Dean Rizzo Re: Construction Estimate Enclosed is a construction estimate and funding breakdown of the various infrastructure improvements designed for Cohasset Village. The village is divided into three distinct phases, which are depicted on the enclosed drawing. You will note that Phase 3 encompasses the entire village center. Do to the number of layers of asphalt applied over the years, current road surfaces are almost level with a majority of the existing sidewalks. As a result,this entire area needs to be lowered by at least one foot, necessitating that construction be undertaken at the same time. Three different prices are enclosed representing all brick sidewalks, all concrete sidewalks, and concrete with a 24"bluestone border—all other improvements remain constant in the pricing. Please note that these are rough estimates, generated from past analysis by the CRC. The Cecil Group is currently developing a cost estimate as well, which should be ready for Tuesday's meeting. If you would like clarification on the enclosed information prior to Tuesday's meeting, please do not hesitate to call. Th , Dean Rizzo, Executive Director �i E CI �i AUG ] d 2001 BOARD OF SELECTMEN i Charting a Vision for the Future ... With an Eye on the Past CohassetVillage Streetscape and Circulation Improvement Program . fir. •� �.. Nx r :.•_/ ��y T.STEPH NS CHURC , q ,, . -16 4, aa 'M77, ;,�'•,5 � L� � fir -w - i �y F �'SS`YY E " TOWN JAMES WAY PARKING 27 , COHASSET REVITALIZATION CORPORATION Existing Conditions The Cecil Group with The BSC Group _ Village Infrastructure . drovement Program Estimated Construction Costs Full Brick Sidewalks Estimated Costs Source of Funding Implementation Time Frame Phase 1 Rear Parking Lot $375,000 MBTA Mitigation Agreement Ripley/Pleasant Intersection 125,000 MBTA Mitigation Agreement James Brook Walkway 75,000 James Brook Flood Control Project James Way 100,000 PWED Grant Phase 2 Ripley Road 440,000 $ 440,000 PWED Grant Depot Court Phase 3 South Main Street 650,000 $481,000 PWED Grant $ 169,000 Transportation Enhancement Grant Brook Street/Elm Street 465,000 $ 390,000 PWED Grant $ 75,000 James Brook Flood Control Project Totals $2,230,000 $2,230,000 General Comments The above estimated pricing includes roadway reconstruction/rehabilitation, upgraded intersection geometry, brick sidewalks,decorative lighting,streetscape features,plantings,signage, possible irrigation,and other such amenities. The Town has applied for a$ 1.5 million Public Works Economic Development Grant to be used for village improvements, as well as the enhancement of the Sohier Street and Beechwood Street Railroad crossings at an estimated cost of$84,225. The above PWED breakdown directs$1,411,000 towards the village improvements. The funding suggested from the James Brook Flood Control Project is a guestimate. The exact dollar amount of available reconstruction funds has yet to be determined. Preparation of Construction level drawings will be an additional cost of approximately$150,000 to the project. If identified funding sources do not materialize as outlined above the town can apply for additional grants such as a Transportation Enhancement Grant,as well as seek assistance from private donations and town funding. Converting overhead utilities to underground service is currently under detailed analysis,through preliminary estimates are between$800,000-1,000,000. Cohasset Revitalization Corporation 87 Elm Street, Cohasset MA 02025 August 17, 2001 Village Infrastructure ...,provement Program Estimated Construction Costs Full Concrete Sidewalks Estimated Costs Source of Funding Implementation Time Frame Phase 1 Rear Parking Lot $282,000 MBTA Mitigation Agreement Ripley/Pleasant Intersection 100,000 MBTA Mitigation Agreement James Brook Walkway 50,000 James Brook Flood Control Project James Way 85,000 PWED Grant Phase 2 Ripley Road 305,000 $ 305,000 PWED Grant Depot Court Phase 3 South Main Street 470,000 $ 301,000 PWED Grant $ 169,000 Transportation Enhancement Grant Brook Street/Elm Street 330,000 $ 255,000 PWED Grant $ 75,000 James Brook Flood Control Project Totals $1,622,000 $1,622,000 General Comments The above estimated pricing includes roadway reconstruction/rehabilitation, upgraded intersection geometry, concrete sidewalks,decorative lighting,streetscape features, plantings,signage, possible irrigation, and other such amenities. The Town has applied for a$ 1.5 million Public Works Economic Development Grant to be used for village improvements, as well as the enhancement of the Sohier Street and Beechwood Street Railroad crossings at an estimated cost of$84,225. The above PWED breakdown directs$946,000 towards the village improvements. The funding suggested from the James Brook Flood Control Project is a guestimate. The exact dollar amount of available reconstruction funds has yet to be determined. Preparation of Construction level drawings will be an additional cost of approximately$150,000 to the project. If funding sources do not materialize as outlined above the town can apply for additional grants such as a Transportation Enhancement Grant,as well as seek assistance from private donations and town funding. Converting overhead utilities to underground service is currently under analysis,through preliminary estimates are between$800,000-1,000,000. Cohasset Revitalization Corporation 87 Elm Street, Cohasset MA 02025 August 17, 2001 Village Infrastructure ,..,provement Program Estimated Construction Costs Full Concrete with 24" Bluestone Border Sidewalks Estimated Costs Source of Funding Implementation Time Frame Phase 1 Rear Parking Lot $319,000 MBTA Mitigation Agreement Ripley/Pleasant Intersection 110,000 MBTA Mitigation Agreement James Brook Walkway 58,000 James Brook Flood Control Project James Way 90,000 PWED Grant Phase 2 Ripley Road 359,000 $ 359,000 PWED Grant Depot Court Phase 3 South Main Street 542,000 $ 373,000 PWED Grant $ 169,000 Transportation Enhancement Grant Brook Street/Elm Street 384,000 $ 309,000 PWED Grant $ 75,000 James Brook Flood Control Project Totals $1,862,000 $1,862,000 General Comments The above estimated pricing includes roadway reconstruction/rehabilitation, upgraded intersection geometry, concrete with bluestone border sidewalks,decorative lighting,streetscape features, plantings,signage,possible irrigation, and other such amenities. The Town has applied for a$1.5 million Public Works Economic Development Grant to be used for village improvements, as well as the enhancement of the Sohier Street and Beechwood Street Railroad crossings at an estimated cost of$84,225. The above PWED breakdown directs$1,131,000 towards the village improvements. The funding suggested from the James Brook Flood Control Project is a guestimate. The exact dollar amount of available reconstruction funds has yet to be determined. Preparation of Construction level drawings will be an additional cost of approximately$150,000 to the project. If identified funding sources do not materialize as outlined above the town can apply for additional grants such as a Transportation Enhancement Grant, as well as seek assistance from private donations and town funding. Converting overhead utilities to underground service is currently under detailed analysis,though preliminary estimates are between$800,000-1,000,000. Cohasset Revitalization Corporation 87 Elm Street, Cohasset MA 02025 August 17, 2001 i L T �y� ��t/'V� �' -� '� �.ln'w'�i�� 1�"l'9�IQC"� 10��C�j l�i■ `3'lr` '� ���,1��'������i'*'�;®'�R�B��,,Q �'3., COHASSET REVITALIZATION CORPORATION (781)383-2449 FAX 383-3334 87 Elm Street•Cohasset,MA 02025 cohrevitalize@aol.com August 16, 2001 To: Cohasset Board of Selectmen From: Dean Rizzo Re: August 21 meeting The Cohasset Revitalization Corporation will accompany the Village Revitalization Task Force at your next meeting, scheduled for Tuesday, August 21 st Enclosed is a copy of the revised village infrastructure improvement plans, reflecting the most current changes and recommendations. The CRC and the VRTF will be seeking your approval on the following circulation and parking design concepts. The choice of surface materials and associated costs to implement the designs will be a separate discussion. • Proceed with the St. Stephen's sidewalk project • Revised Depot Court parking plan (enclosed) • Ripley Road sidewalk and parking plan (enclosed) • Rear parking lot tree installation design (enclosed) • Revised Village Center circulation and parking plan (enclosed) In addition, an implementation and cost schedule will be reviewed. The schedule was not ready for inclusion in this packet, however it will be forwarded to you in advance of the meeting. RECE ED AUG 16 2001 BOARD OF SELECTMEN Charting a Vision for the Future ... With an Eye on the Past f z( 5prhig St. -sebounds after project By Susan Bush h �. Berkshire&cIr Staff 1 WIL:-�.i% TOWN—The proof is not in 7SJ the pudding but in the cash registers of sev- eral Spring Street merchants who report booming business since the June comple- tion of a$5.3 million street renovation proj- ect. "Fbr us,business is definitely up from last year, both during the week and on week- ends," said Michele Gietz, owner of the Where'd You Get That?gift shop."Our per- tentage increase is in the double digits right •, now. The project,funded by state,federal and ' �.{;• town funds and a / $770,000 contribu- tion _ 'My business Cofromi%Wanis BERKSHIRE EAGLE couldn't be street re-paving, PITTSFIELD, MA installation of - j.. DAILY 31,097 better,'Said new sidewalks t WEDNESDAY and handicapped- 1 Fauteux, accessible ramps, JUL 18 2001 new 'A owner of ut' ties and land- ^ ._ neyvEAL&V AMSCLIP EArv, The Library scaping.A tempo- p rary one-way traf- y' w' 1r Antiques. fie flow necessi- tated by the con- It's fabulous,"' struction proved t, popular enough to be made perma- nent earlier this year. Overseen by the Massachuse *t w De nl the renovatiow<as completed ,►� r ti ` r in one year,both Won and within budget, according to project officials. James Kolesar,publi5 affairs director for Williams College,said that while there is no "official"college position on the revamped strer overall opinion of college person- � net i Jve. 7 _ "Th, pinion is that the street is visually r inviting,"he said."One of the concerns was ;JM preserving the character of the street,and ,, v the design seems to have enhanced the Y' t street's character." ..• Edgar Fhuteux, owner of The Library Antiques,said his business is faring even better than two summers ago,well before ' r the start of construction. ° "My business couldn't be better,"he said. "It's fabulous.The look of the street and the construction beingfinished,we have a r- Pe feet walking street." ,�� While working outdoors over the weekend in the small garden fronting the Cold i- Springs Coffee Roasters, business Owner Paul Lovegreen said he heard passers-'by A young man strolls past a row of canine weathervanes in front of The Library Antiques acknowledging the appearance of the ,.' ' on Spring Street yesterday.Merchants report that their business has been brisk since SPRING,continued on the end of construction. � r--r i p 0y cvw -- t"5 oo °c Jcc S° o r' oomrv°c , ,a p < o ELM ° -. ( � 1 . 1r. El A 7 c ro •, w p 0.y p ro ro•,o0 7 �'T s • KajY ONE N s _ mom U O C �'vi ^S.r'Z O _C c..�'n v, pi H .m 'o 0. N �:'O N O �(Y� ._;.•. , C N G 0.y H C _ ° m d w 0 C 6. V K < o > 3� p m yam ° vavv_F •, �A� 1 Now I i ffr TA Vb•w N - `< A y w w M ^A r7 I o -,„^ y9 v, � ?,� 0.c 7 coo � n� �I'S' I � ■.■ ;1 f.. 0 0 ce 3 3 $ y c »� ° n o= o n Ico/t ter, t ♦� •t�^ 3 n o x-C o.< o A <Z ,fl H 5 `" w �• y`° w m 0. o.w�i T .aaYrry�■e� 3 ryo F' N 7 rt p F rD C am`° eN^...c of 7r n ^�.p 1,'+' I �•_'°31SEEM C ,n C y Oo ° O fD '• 1: L LY+'Tit. ' ■■■ .1 I -I f.';'p p 0. y7 F w 7 CL n A x I-. ^Oo vi O< .� " -v, 7 7 O I t I ANNE l77 £ n 7.-:Moo a w m N,F 0 0 .+n 5.�'.•�.n0 y 7 5 O °o V N 9c°nro rno F°o <� 0��:ino ^n o f0 ✓�. . _ No im r9 N 3 5 w u, p -10 n !^ A < H oo " O' S• ' m ^ n Sn•c noo y y_o°vo • Crp n j C 9 ...•p C m.< A A 3 N w n— 7 7 ° o w•p S G io w P•n O .I j4 \ `, �, ,'e I I I i I , A See ° ae, �� 0 3 'o'0 a9 n 7 07Qn, °aon7'p, c"' � 'm aw0° Oa :•e m� NO < fD � �r� 'o co n =°pp d� "� A� cww 'ooc v �5: < w3 � n n rm �owcw So� aA c_ �� n m e a I T t. I�I ' I o _ w_• c� �`� A .mw �v° �'p'• I � -Oi o H 7 0. V oa 5 p 7 n 7 0. 5 0.? C C y m °° ..p, ° % eo rr i• I I i t i! I. C A A aSi L rD R A 5.� A O A 1 I `' w c 3 p n 5 N h w p o. c7°- 0 r9oota •<p a n x a Cr n^rt 0.C °; ^2 c Sau 6.0� 7 e=. 6 '°p 0 >>�'^•°p p�•p� m 3 N H n •^ ='O = S •°-, N ri OC j; rE n N n p N ;.: t r�,� - •. 1�®' � �� � ❑-y w n ^N ;�-n. �`° o�s wnoS, n•v°_: 5 '� f9 [. :�•� •��+.`i :o.'f:,.. \ N M a1=S F d °. ". c �? rt oc', A a ° a magi ?,;.•,�!;jlf�•�:n m r:•• r "T-C R_q MW COHASSET REVITALIZATION CORPORATION (781)383-2449 FAX383-3334 87 Elm Street-Cohasset,MA02025 cohrevitalize@aol.com August 20, 2001 Joe Cardinal, Account Manager Massachusetts Electric 186 Main Street Weymouth, MA 02188 Dear Joe: The Cohasset Revitalization Corporation has retained the services of Martin Associates to assist in the development of a detailed design for Phase I (South Main, Elm and Brook Streets) & Phase 3 (Depot Court, Ripley Road and Town Parking Area) of the underground utilities conversion project in the Town of Cohasset. Martin Associates will provide the required engineering services to develop the detailed design drawings necessary to estimate and construct an underground distribution system in these areas. This project will be undertaken in conjunction with planned infrastructure and streetscape improvements, currently under design by The Cecil Group. It is imperative that we have the full understanding and cooperation of the utility companies involved in the design and implementation of this project. The following page identifies the level of involvement and proposed meeting schedule required to complete this portion of the project by Mid October. As requested in a previous phone conversation, our first meeting will be held on Tuesday,August 28 1h at 9:30 am at the CRC office located at 87 Elm Street in Cohasset. This meeting will entail a review of the project scope and background drawings, as well as a site walk if desired. Please do not hesitate to call if you have any questions or comments on the enclosed information prior to the August 28 th meeting. We look forward to the opportunity to work with you and your staff on this project. Sincere Dean Rizzo, Executive Director cc. Mark Haddad, Cohasset Town Manager Timothy O'Brien, Village Revitalization Task Force Chairman Jeffrey Martin, Martin Associates David O'Connor, The Cecil Group Charting a Vision for the Future ... With an Eye on the Past 23 �-o• _ a--��"4P.,�,ro(q:w�.d�� �T�sfit44_'_saae�ee� ��� COHASSET REVITALIZATION CORPORATION Project Coordinator: Jeffrey Martin, Project Engineer Martin Associates 8 Apple Hill Lane Duxbury,MA 02332 (781) 582-2046 Martin Associates Will: • Identify project boundaries through the specification of all poles to be removed, and the specific riser pole locations to transition from overhead to underground for each utility. • Develop topographical survey drawings of the construction area including road layout and buildings in the target areas using AutoCAD software. These drawings will identify the location and types of existing services on each building, as well as existing underground interference's such as water, sewer and gas lines. Copies of the drawings will be provided to each utility to layout their individual underground designs. • Development of a philosophical approach such as type of PVC conduit, and should it be encased in concrete, sand or flowable fill; types of preferred handholes and man holes; and determine which tasks must be done by the utility versus the construction company. • Individual utility design drawings will be incorporated into one composite AutoCAD drawing. Utility Commitment: • A distribution engineer will be assigned to the project, and will be required to attend at least six half-day meetings. • Outside of meetings, each utility representative will spend the time required to develop an underground design—Martin Associates will assist the utilities in any way possible to facilitate process. • Overall, a firm commitment from each utility that they will be responsive is essential to the success of the project. Non-support from one utility could derail the project and/or increase costs. Please note that if any utility has limitations in their level of support, or has a fee associated with their involvement, it needs to be conveyed upfront to the CRC. Schedule: • Project scope and background drawing review 8/28/01 • Progress meeting 9/07/01 • Utilities designs complete 9/21/01 • Designs combined into one AutoCAD drawing 10/12/01 • Utilities provide cost estimates 10/19/01 (781) 383-2449 FAX 383-3334 87 Elm Street • Cohasset, MA 02025 cohrevitalireOaol.com z`f {mid COHASSET REVITALIZATION CORPORATION (781)383-2449 FAX 383-3334 87 Elm Street•Cohasset,MA 02025 cohrevitalize@aol.com August 20,2001 Maureen Nolan, Manager-Engineer Verizon 125 Lundquist Drive Braintree,MA 02184 Dear Maureen: The Cohasset Revitalization Corporation has retained the services of Martin Associates to assist in the development of a detailed design for Phase 1 (South Main, Elm and Brook Streets) & Phase 3 (Depot Court, Ripley Road and Town Parking Area) of the underground utilities conversion project in the Town of Cohasset. Martin Associates will provide the required engineering services to develop the detailed design drawings necessary to estimate and construct an underground distribution system in these areas. This project will be undertaken in conjunction with planned infrastructure and streetscape improvements, currently under design by The Cecil Group. It is imperative that we have the full understanding and cooperation of the utility companies involved in the design and implementation of this project. The following page identifies the level of involvement and proposed meeting schedule required to complete this portion of the project by Mid October. As requested in a previous phone conversation, our first meeting will be held on Tuesday, August 281h at 9:30 am at the CRC office located at 87 Elm Street in Cohasset. This meeting will entail a review of the project scope and background drawings, as well as a site walk if desired. Please do not hesitate to call if you have any questions or comments on the enclosed information prior to the August 28th meeting. We look forward to the opportunity to work with you and your staff on this project. Sincerel 2 Dean Rizzo, Executive Director cc. Robert Regolino, Verizon Project Engineer Mark Haddad, Cohasset Town Manager Timothy O'Brien, Village Revitalization Task Force Chairman Jeffrey Martin, Martin Associates David O'Connor, The Cecil Group 1 Charting a Vision for the Future ... With an Eye on the Paot zs M-ram A A. iN _ — Try cal l :■i" , ' * I� 3 ism 97 COHASSET REVITALIZATION CORPORATION (781)383-2449 FAX 383-3334 87 Elm Street•Cohasset,MA 02025 cohrevitalize@aol.com August 20, 2001 Lou Russo, Account Manager AT&T Broadband 400 Myles Standish Blvd. Taunton, MA 02780 Dear Lou: The Cohasset Revitalization Corporation has retained the services of Martin Associates to assist in the development of a detailed design for Phase 1 (South Main, Elm and Brook Streets) &Phase 3 (Depot Court, Ripley Road and Town Parking Area) of the underground utilities conversion project in the Town of Cohasset. Martin Associates will provide the required engineering services to develop the detailed design drawings necessary to estimate and construct an underground distribution system in these areas. This project will be undertaken in conjunction with planned infrastructure and streetscape improvements, currently under design by The Cecil Group. It is imperative that we have the full understanding and cooperation of the utility companies involved in the design and implementation of this project. The following page identifies the level of involvement and proposed meeting schedule required to complete this portion of the project by Mid October. As requested in a previous phone conversation, our first meeting will be held on Tuesday,August 28th at 9:30 am at the CRC office located at 87 Elm Street in Cohasset. This meeting will entail a review of the project scope and background drawings, as well as a site walk if desired. Please do not hesitate to call if you have any questions or comments on the enclosed information prior to the August 28t'meeting. We look forward to the opportunity to work with you and your staff on this project. Since , Dean Rizzo, Executive Director cc. Mike Cooney, AT&T Broadband Project Engineer Mark Haddad, Cohasset Town Manager Timothy O'Brien, Village Revitalization Task Force Chairman Jeffrey Martin, Martin Associates David O'Connor, The Cecil Group ' 1 Charting a Vision for the Future With an Eye on the Past zG The Cecil Group Architecture Landscape Architecture Urban Design Planning Cohasset Village Infrastructure Improvement Project Preschematic Phase Opinion of Cost Phase 1 Phase 2 Phase 3 Total Rear Parking Lot Depot Court South Main St. Ripley/Pleasant Intersection Ripley Road Brook Street James Way Elm Street Concrete Sidewalks Construction Total with 15% Overhead/Profit $ 662,614 $ 395,570 $ 677,535 $ 1,735,719 Add 24" Bluestone Border Sidewalks Add to Above Price $ 39,883 $ 62,387 $ 375,602 $ 2,213,591 Full Brick Sidewalks Add to Above Price $ 57,900 $ 90,562 $ 552,356 $ 2,436,537 Additional Contingencies Phase 1 Phase 2 Phase 3 Total Construction Contingency for unanticipated conditions $ 84,769 $ 50,605 $ 86,678 $ 222,052 Design/Engineering 56,513 33,737 57,786 148,036 The above estimated pricing includes roadway reconstruction/rehabilitation, upgraded intersection geometry, curbing, drainage, decorative lighting, streetscape features, plantings, signage, and other such streetscape amenities. The Cecil Group, Inc. Nine Newbury Street Boston, MA 02116 Tel. 617.424.8686 Fax 617.424.8282 Fic COUNrS Town:Cohasset Date:July 12, 2001 Location:Border Street Ely of Elm & Summer Sts Speed Report 1 Lane 2 Elm St. Border St. Lane 1 Sta. 2109 +-' Sign Post # 8331 N E E Cn Norfolk County Engineering Department 649 High Street Dedham, MA 02026 NORFOLK COUNTY EIGIIEEII1G DEPNlTME1T 649 High Street, Dedham MN 02026 I-20•"-°t Volume by Speed by Lane leport - D0712002.PRI 12:05 Pg 3 -- --------------------------------------------------------------------------------------------------------------------------- :a: 000000002109 Id: 000000008331 CId: 01 Fit: 200 - Imperial Int: 60 Min. tart: Thu - Jul 12, 2001 at 12:00 End: Thu - Jul 12, 2001 at 24:00 ity/Torn: Cohasset County: Norfolk nation: Border St., E'ly of Elm I Saner St's. File: D0712002.PE1 it-Bast Ln2-hest ----------------------------------------------------------------------------------------------------------------------------------- Station Data Snmary -------------------- peed(mph) 1-30 31-35 36-40 41-45 46-50 Total ------------- ------ ------ ------ ------ ------ ------ rand Totals 2466 177 21 13 108 2785 arcentages 88.55 6.36 0.75 0.47 3.88 ine 1 2 Total ------------- ------ ------ ------ rand Totals 1556 1229 2785 :rcentages 55.87 44.13 Speed Sunary ------------- Tot vgSpd Mile 501ile 85%ile >55 4>55 >60 4>60 >65 %>65 ------ ------ ------ ------ ------ ------ ----- ------ ----- ------ ----- 2785 18.17 5.91 17.38 28.84 0 0.0 0 0.0 0 0.0 MORFOLI COONTI UMBERING DEPARTMENT 649 High Street, Dedhai MI 02026 -23-'-°l Voluie by Speed by Lane Report - D0713002.PRN 10:52 Pg 4 --- --------------------------------------------------------------------------------------------------------------------------- a: 000000002109 Id: 000000008331 CId: 01 Fit: 200 - Iaperial Int: 60 Min. art: Fri - Jul 13, 2001 at 00:00 End: Fri - Jul 13, 2001 at 24:00 ty/Tovn: Cohasset County: Norfolk cation: Border St., E'ly of Eli I Sumer St's. File: D0713002.PRR 1-East Ln2-West ---------------------------------------------------------------------------------------------------------------------------------- Station Data Suamary -------------------- eed(iph) 1-30 31-35 36-10 41-15 46-50 Total ------------ ------ ------ ------ ------ ------ ------ and Totals 3772 291 33 8 189 4293 rcentages 87.86 6.78 0.77 0.19 4.40 ne 1 2 Total ------------ ------ ------ ------ and Totals 2244 2049 4293 rcentages 52.27 47.73 Speed Sumary ------------- iota gSpd 151ile 501ile 851ile >55 055 >60 060 >65 U65 ----- ------ ------ ------ ------ ------ ----- ------ ----- ------ ----- 4293 18.34 5.95 17.50 29.05 0 0.0 0 0.0 0 0.0 XOYFOLI C001TY EIGIIEEBIIG DEPI&TMEIT 649 High Street, Dedhai MI 02026 -23( '1 Volute by Speed by Lane Report - D0714002.PPA 10:19 Pg 4 --- --------------------------------------------------------------------------------------------------------------------------- a: 000000002109 Id: 000000008331 CId: 01 Fit: 200 - Iaperial Int: 60 Min. art: Sat - Jul 14, 2001 at 00:00 Ind: Sat. - Jul 14, 2001 at 24:00 ty/Tovn: Cohasset County: Iorfolt cation: Border St., E'ly of Eli L Suiser St's. File: D0714002.PFH 1-Bast Ln2-West ---------------------------------------------------------------------------------------------------------------------------------- Station Data Suuary -------------------- eed(iph) 1-30 31-35 36-40 41-45 46-50 total ------------ ------ ------ ------ ------ ------ ------ and Totals 4456 221 32 10 223 4942 rcentages 90.17 4.47 0.65 0.20 4.51 .ne 1 2 Total ------------ ------ ------ ------ and Totals 2537 2405 4942 rcentages 51.34 48.66 Speed Suuary ------------- Toto vgSpd Mile 504ile Mile )55 %)55 >60 WO >65 4>65 ----- ------ ------ ------ ------ ------ ----- ------ ----- ------ ----- 4942 17.95 5.82 17.08 28.34 0 0.0 0 0.0 0 0.0 IORFOLI COOITY EIGIIEERIIG DEPIRTMEIT 619 High Street, Dedhai MA 02026 -20 '. Volume by Speed by Lane Report - D0715002.PRI 12:10 Pg 4 ---- --------------------------------------------------------------------------------------------------------------------------- a: 000000002109 Id: 000000008331 CId: 01 Fit: 200 - Imperial Int: 60 min. art: Sun - Jul 15, 2001 at 00:00 End: Sun - Jul 15, 2001 at 24:00 ty/Town: Cohasset County: lorfoll cation: Border St., E'ly of Elm I Summer St's. File: D0715002.PR1 1-Bast Ln2-Rest ---------------------------------------------------------------------------------------------------------------------------------- Station Data Sunary -------------------- eed(mph) 1-30 31-35 36-40 41-45 46-50 Total ------------ ------ ------ ------ ------ ------ ------ and Totals 4551 186 43 17 279 5076 rcentages 89.66 3.66 0.85 0.33 5.50 .ne 1 2 Total ------------- ------ ------ ------ and Totals 2641 2435 5076 xcentages 52.03 47.97 Speed Sunary ------------- TO U fgSpd Mile Mile Mile >55 %)55 >60 4>60 >65 %>65 •----- ------ ------ ------ ------ ------ ----- ------ ----- ------ ----- 5076 18.21 5.85 17.17 28.49 0 0.0 0 0.0 0 0.0 IORFOLL COUNTY ENGINEERING DEURTNEIT 649 High Street, Dedhat N1 02026 23- Volum by Speed by Lane Report - D0716002-PRI 10:59 Pg 4 ---- -------------------------------------------------------------------------------------- : 000000002109 Id: 000000008331 CId: 01 Fit: 200 - Iiperial Int: 60 gin. rt: Non - Jul 16, 2001 at 00:00 End: Non - Jul 16, 2001 at 24:00 y/Torn: Cohasset County: Norfolk ation: Border St., E'ly of Eli 4 Saner St's. File: D0716001.PRI -East Ln2-Vest ----------------------------------------------------------------------------------------------------- Station Data Snnary -------------------- !ed(sph) 1-30 31-35 36-40 41-45 46-50 Total •----------- ------ ------ ------ ------ ------ ------ Md Totals 3408 361 49 10 104 3932 centages 86.67 9.18 1.25 0.25 2.64 ie 1 2 Total •----------- ------ ------ ------ ind Totals 2004 1928 3932 .centages 50.97 49.03 Speed Sunary ------------- Iota. igSpd 151ile 501ile Mile >55 1>55 >60 1>60 >65 1>65 ----- ------ ------ ------ ------ ------ ----- ------ ----- ------ ----- 3932 18.32 6.02 17.73 29.44 0 ,0.0 0 0.0 0 0.0 F � c COUNrq Town:Cohasset Date:July 12. 2001 Location:Elm Street My of Border & Summer Sts Speed Report Sta. 2110 I Utility Pole # 5896 --- Lane 1 Elm St. Border St. Lane 2 --- 4.; (n E E i) Norfolk County Engineering Department 649 High Street Dedham, MA 02026 IORFOLI COUNTY ENGINEERIIG DEPhRTMEIT 619 High Street, Dedham Mb 02026 7-2P I Volume by Speed by Lane Report - D0712003.PRI 14:09 Pg 3 ---- ---------------------------------------------------------------------------------------------------------------------------- ta: 000000002110 Id: 000000005896 CId: 01 Fit: 200 - Imperial Int: 60 Min. tart: Thu - Jul 12, 2001 at 13:00 End: Thu - Jul 12, 2001 at 24:00 ity/Tovn: Cohasset County: Norfolk ocation: Elm St., W'ly of Border t Summer St's. File: D0712003.PRI nl-West Ln2-East ----------------------------------------------------------------------------------------------------------------------------------- Station Data Summary -------------------- peed(mph) 1-30 31-35 36-40 41-45 46-50 Total ------------- ------ ------ ------ ------ ------ ------ rand Totals 2277 24 12 2 126 2441 ercentages 93.28 0.98 0.49 0.08 5.16 ane 1 2 Total ------------- ------ ------ ------ rand Totals 1190 1251 2441 ercentages 48.75 51.25 Speed Sunary ------------- Tot hvgSpd 151ile Mile Mile >55 %>55 >60 %>60 >65 %>65 ------ ------ ------ ------ ------ ------ ----- ------ ----- ------ ----- 2441 17.48 5.66 16.54 27.43 0 , 0.0 0 0.0 0 0.0 NORFOLK COONTI ENGINEERING DEPARTMENT 649 High Street, Dedham XA 02026 -20- Volume by Speed by Lane Report - D0713003.PRN 14:10 Pg 4 ----------------------------------------------------------------------------------------------------------------- a: 000000002110 Id: 000000005896 CId: 01 Fit: 200 - Imperial Int: 60 Min. art: Fri - Jul 13, 2001 at 00:00 End: Fri - Jul 13, 2001 at 24:00 ty/Tovn: Cohasset County: Norfolk ,cation: Elm St., W'ly of Border I Summer St's. File: D0713003.PRN A-West Ln2-Bast --------------------------------------------------------------------------------------------------------------- Station Data Summary -------------------- )eed(mph) 1-30 31-35 36-40 41-45 46-50 total •------------ ------ ------ ------ ------ ------ ------ -and Totals 4308 48 12 10 253 4631 !rcentages 93.03 1.04 0.26 0.22 5.46 ine 1 2 Total ------------- ------ ------ ------ rand Totals 2240 2391 4631 !rcentages 48.37 51.63 Speed Summary ------------- Tota- evgSpd Mile Mile Mile >55 %>55 >60 %>60 >65 %>65 ------ ------ ------ ------ ------ ------ ----- ------ ----- ------ ----- 4631 17.57 5.68 16.59 27.50 0 1 0.0 0 0.0 0 0.0 NORFOLK COUNTY ENGINEERING DEPARTMENT 649 Nigh Street, Dedham MA 02026 -23 '1 Volume by Speed by Lane Report - D0714003.PRN 11:14 Pg 4 --- ---------------------------------------------------------------------------------- a: 000000002110 Id: 000000005896 CId: 01 Fmt: 200 - Imperial Int: 60 Min. art: Sat - Jul 14, 2001 at 00:00 End: Sat - Jul 14, 2001 at 24:00 ty/Town: Cohasset County: Norfolk cation: Elm St., W'ly of Border & Summer St's. File: D0714003.PRN 1-West Ln2-East ------------------------------------------------------------------------------------------------------------ Station Data Summary -------------------- )eed(mph) 1-30 31-35 36-40 41-45 46-50 Total ------------- ------ ------ ------ ------ ------ ------ �and Totals 4386 42 19 7 264 4718 :rcentages 92.96 0.89 0.40 0.15 5.60 ine 1 2 Total ------------- ------ ------ ------ ,and Totals 2138 2580 4718 ?rcentages 45.32 54.68 Speed Summary ------------- Tot, .vgSpd 15%ile 50%ile 85%ile >55 %>55 >60 $>60 >65 %>65 ------ ------ ------ ------ ------ ------ ----- ------ ----- ------ ----- 4718 17.61 5.68 16.60 27.52 0 , 0.0 0 0.0 0 0.0 3 ;7 NORFOLK COUNTY ENGINEERING DEPARTMENT 649 Nigh Street, Dedham MA 02026 -23 Volume by Speed by Lane Report - D0715O03.PRN 12:06 Pg 4 ---- --------------------------------------------------------------------------------------------------------------------------- .a: 000000002110 Id: 000000005896 CId: 01 Fmt: 200 - Imperial Int: 60 Min. .art: Sun - Jul 15, 2001 at 00:00 End: Sun - Jul 15, 2001 at 24:00 Ay/Town: Cohasset County: Norfolk ication: Elm St,, Y'ly of Border & Summer St's. File: D0715003.PRN i1-hest Ln2-East •---------------------------------------------------------------------------------------------------------------------------------- Station Data Summary -------------------- >eed(mph) 1-30 31-35 36-40 41-45 46-50 Total •------------ ------ ------ ------ ------ ------ ------ 'and Totals 4298 52 25 9 270 4654 ircentages 92.35 1.12 0.54 0.19 5.80 ine 1 2 Total ------------- ------ ------ ------ rand Totals 2376 2278 4654 :rcentages 51.05 48.95 Speed Summary ------------- Tota vgSpd 15%ile 504ile 851ile >55 1>55 >60 U60 >65 %>65 ------ ------ ------ ------ ------ ------ ----- ------ ----- ------ ----- 4654 17.76 5.71 16.70 27.69 0 0.0 0 0.0. 0 0.0 NORFOLR COUNTY ENGINEERING DEPARTMENT 649 High Street, Dedham MA 02026 23• Volume by Speed by Lane Report - D0116003.PRN 12:07 Pg 4 ---------------------------------------------------------------------------------------------------------------------------------- 000000002110 Id: 000000005896 CId: 01 Fmt: 200 - Imperial Int: 60 Min. art: Mon - Jul 16, 2001 at 00:00 End: Mon - Jul 16, 2001 at 24:00 .y/Town: Cohasset County: Norfolk :ation: Elm St., W'ly of Border & Summer St's. File: D0716003.PRN .-West Ln2-East •--------------------------------------------------------------------------------------------------------------------------------- Station Data Summary -------------------- ;ed(mph) 1-30 31-35 36-40 41-45 46-50 Total •----------- ------ ------ ------ ------ ------ ------ ind Totals 3938 68 16 7 210 4239 rcentages 92.90 1.60 0.38 0.17 4.95 ie 1 2 Total A Totals 1969 2270 4239 rcentages 46.45 53.55 Speed Summary ------------- rota. .agSpd 151ile 50%ile 85%ile >55 %>55 >60 %>60 >65 U 65 ----- ------ ------ ------ ------ ------ ----- -- --- ----- ------ ----- 4239 17.52 5.68 16.61 27.53 0 A.0 0 0.0 0 0.0 3C? TOWN OF COHASSET BOARD OF SELECTMEN ° 41 Highland Avenue Tel:(781)383-4105 T OHASSET wN.%11° Cohasset, Massachusetts 02025 Fax:(781)383-0228 To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: August 21, 2001 1. Scheduled on Tuesday's agenda are three items. First, the Library Trustees will be in to discuss the proposed schedule for the new library construction. As I informed the Board a few weeks ago, since the Town of Cohasset is first on the waiting list for the library construction grant, we are looking to amend the article that authorized the funding for the new library to allow for construction to begin before the actual receipt of the grant. Secondly, I have received a request from the residents of Summer Street for the Board to consider implementing a Heavy Truck Exclusion on Summer Street. Enclosed in the packet is a survey conducted by the Norfolk County Engineers on the traffic on Summer Street, along with recommendations from the Chief of Police, Fire Chief and DPW Superintendent on this matter. Finally, the Village Revitalization Task Force will be in to follow up on issues raised during their last meeting with the Board. Enclosed in the packet is information regarding this matter. 2. At your last meeting, the Board requested that I obtain an opinion from Town Counsel on whether or not the Board or Town Meeting has the authority to name the Hagerty Property "Mariner's Park". Town Counsel has ruled that this authority falls under the jurisdiction of the Board of Selectmen. I would ask the Selectmen to make a final decision on this matter at Tuesday's meeting. I have received nothing but positive feedback from residents on this name. Additionally, the Board needs to pick a final date for the dedication ceremony. We may want to wait until next spring at this point since it is so late in the season. We can discuss this further at Tuesday's meeting. 3. As requested by the Board at your last meeting, I have scheduled representatives from Massachusetts Electric, AT&T Broadband and Verizon to attend your September 11, 2001 meeting to discuss the issue of old utility pole removal around Town. Please let me know if there is anyone else you wish to be present at that meeting. u-, BOARD OF SELECTMEN WEEKLY REPORT August 21, 2001 page two 4. 1 would recommend that the Selectmen consider Monday, October 29, 2001 for the Fall Special Town Meeting. Due to the revaluation of all Town property and the issue of setting the tax rate, we feel this is the best date for the meeting. If this date is agreeable with the Board, I will check the availability of the Town Clerk, the Moderator and the School Gymnasium for the meeting (since I have been on vacation, I have not had the chance to discuss this issue with them as of yet). I would ask the Board to wait until your next meeting to officially call for the meeting to give residents wanting to submit a "Citizens' Petition" Article enough time to gather the necessary signatures. We can discuss this further at Tuesday's meeting. 5. Speaking of the Special Town Meeting, the Board needs to consider an article that would establish a Community Preservation Committee to comply with the requirements of the recently adopted Community Preservation Act. Enclosed with this report is a summary of what is required for this Committee. I would ask the Board to review this information so that we can discuss it more fully at Tuesday's meeting. 6. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb Ll/ -19- C. Usage Restrictions Real property interests financed in whole or in part with Community Preservation Fund monies must be bound by a permanent deed restriction that limits the use of the interest to a purpose consistent with the purpose of the acquisition. The restriction must conform to the requirements of G.L. Ch. 184, which governs deed restrictions generally. G.L. Ch. 44B §12(a). A deed restriction for community preservation purposes runs with the land and may be enforced by the city or town or the Commonwealth. It may also run to the benefit of and be enforced by a nonprofit, charitable corporation or foundation selected by the city or town. D. Damage A city or town, or the attorney general upon request of the city or town, may bring a civil action to recover damages, including punitive damages, from, or seek injunctive relief against, persons who knowingly damage or steal any real property acquired by the city or town using community preservation monies. The superior court has jurisdiction in these cases. E. Disposition The proceeds obtained from the sale of any real estate interest acquired with monies from the Community Preservation Fund must be credited to the fund. VI. COMMUNITY PRESERVATION COMMITTEE A. Establishment Every city or town that accepts G.L. Ch. 44B §§3-7, must enact a by-law or ordinance establishing a Community Preservation Committee. G.L. Ch. 44B §5. The by-law or ordinance must address, at a minimum, the following: • The composition of the committee. • The member selection method by election or appointment. • The term members will serve. -20- In order to take advantage of community preservation opportunities, the legislative body should be asked to adopt the by-law or ordinance at the same time it is asked to accept the act and approve the surcharge percentage. Any by- law or ordinance adopted at that time may not take effect, however, until the voters subsequently approve the acceptance referendum question and in towns, all by-law approval procedures under G.L. Ch. 40 §32 have been followed. B. Membership The Community Preservation Committee must consist of five to nine members. The members must include a designee from each of the following boards, commissions or authorities: • The conservation commission (G.L. Ch. 40 §8C). • The historical commission (G.L. Ch. 40 §81)). • The planning board (G.L. Ch. 41 §81A). • The board of park commissioners (G.L. Ch. 45 §2). • The housing authority (G.L. Ch. 121B §3). If these municipal agencies do not exist in the community, the by-law or ordinance may designate other members from agencies or persons performing like duties. C. Action A quorum of a majority of the entire membership of the Community Preservation Committee must be present for the committee to meet and act. A majority vote of the entire committee membership is needed to take any action. D. Role The Community Preservation Committee is responsible for evaluating the community preservation needs of the city or town and making recommendations to the community's legislative body as part of the annual budget process. Its role is analogous to that of a capital planning committee in developing a multi-year capital improvement plan for a community and presenting an annual capital budget to its legislative body. `/3 -21- 1. Annual Needs Study The committee must study the community preservation needs, possibilities and resources of the city or town consulting with various municipal agencies, particularly those represented on the committee. It should then develop a community preservation program and financial plan for the city or town. The program should identify long term and short term goals and needs, set criteria for evaluating proposed acquisitions and initiatives, prioritize projects and estimate their costs. The financial Plan should include a multi-year revenue-andexpenditure forecast and identify the fund or other municipal financing source for each proposed project. The program and financial plan should be reviewed and updated annually to reflect changes in the community's needs, priorities and resources. The committee must hold at least one public informational hearing as part of the initial study and annual review process. Notice of the annual hearing must be posted at least two weeks before the hearing date. In addition, the committee must publish a hearing notice in a newspaper of general circulation in the community for each of the two weeks before the hearing date. 2. Annual Recommendations and Budget Each year, the committee must make recommendations to the legislative body for funding community preservation acquisitions and initiatives. The committee may propose appropriations or reservations from fund financing sources for specific projects or categories of projects. These recommendations should be included in an annual community preservation budget presented as part of the community's annual budget process. The community preservation budget should include the committee's revenue projections for the fiscal year and identify all expenditures the committee proposes funding with Community Preservation Fund financing sources. In addition to appropriations and recommendations for projects or categories of projects, this would include committee administrative and operating expenses, debt service and any other existing or ongoing obligations. yet -22- Alternatively, debt service, committee administrative and other expenses to be financed with annual fund revenues may be included in the community's omnibus budget. The community preservation budget should account for the commitment of funds for these expenditures, however. 3. Additional Recommendations Throughout the year, the committee may make additional recor ri aendations on .acquisitions and initiatives to the extent funds ar-- available to support them. 4. Legislative Body Action on Recommendations The legislative body may make appropriations from or reservations of community preservation funds in the amount recommended by the committee or it may reduce or reject any recommended amount. It may also decide to reserve all or part of the annual revenues recommended for appropriation for specific acquisitions or initiatives for later appropriation by allocating them to the reserve for that category of expenditures instead. For example, annual revenues recommended for a particular open space acquisition may be reserved for future open space purposes. The legislative body may not increase any recommended appropriation or reservation, however. In addition, it may not appropriate or reserve any fund monies on its own initiative without a prior recommendation by the committee. E. Recordkeeping The Community Preservation Committee is responsible for maintaining records relating to the use of the Community Preservation Fund. G.L. Ch. 44B §13. These records are subject to disclosure as public records. G.L. Ch. 66 §10. 1. Recommendations The committee must keep a record of its recommendations to the legislative body and the specific action taken on them. L/ -23- 2. Expenditures The committee should track all appropriations and expenditures made from the fund. The municipal clerk certifies all appropriation votes and the accounting officer maintains the official financial records of the municipality. The committee should periodically monitor spending from the fund, however, in the same manner as department heads review monthly reports from the accounting officer on the status of their budgets. 3. Property Interests The committee must maintain an inventory of all real property interests acquired, disposed of or improved by the community after recommendation of the committee. The inventory must contain, at a minimum, the names and addresses of the grantors and grantees, the amount of consideration and all relevant action dates. It should also reference all documents related to acquisitions, dispositions and improvements, such as purchase and sale agreements and deeds. VII. ANNUAL REPORTING REQUIREMENTS All community preservation communities must annually submit the following reports: • A "Community Preservation Surcliarge Report" (Form CP-1) (Attached) to the Municipal Data Management/Technical Assistance Bureau by September 15. This report details surcharge commitments of the previous fiscal year and is required for a state trust fund distribution to be made to the community. • A "Community Preservation Fund Report" (Form CP-2) (Attached) to the Bureau of Accounts by October 31. This report details all fund activity of the previous fiscal year. A copy must also be submitted to the Executive Office of Environmental Affairs (EOEA). • A "Comriiiaity Preservation Initiatives Report" (Form CP-3) (Attached) to the EOEA by August 15. This report details acquisitions and other community preservation initiatives of the previous fiscal year. In addition, all financial activity related to the Community Preservation Fund must be reported in Schedule A. See column "Open Space Acquisition Fund" in the special revenue section, Part V, under other special revenue. TOWN OF COHASSET BOARD OF SELECTMEN o .' 41 Highland Avenue Tel:(781)383-4105 T OMASSET O wN.%1 Cohasset, Massachusetts 02025 Fax:(781)383-0228 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: August 21, 2001 A. Massachusetts Municipal Association—MMA Action, Alert #8: August 8, 2001. B. Memorandum from Keith Fiels, Director, Commonwealth of Massachusetts, Board of Library Commissioners, announcing a Planning and Design Grant Application Round, due October 4, 2001 at 4:00 p.m. C. Letter from David Webster, Manager, MA State Program Office, United States Environmental Protection Agency, re NPDES Stormwater Phase II PERMIT Program for small MS4s in Massachusetts. D. Notice from Murphy Sheneman Julian&Rogers, re Metricom, Inc., etc. —Chapter I I United States Bankruptcy Court. E. Copy of letter from Adam Brodsky, Esq., to Paul Shea, Conservation Agent, re 8 Holly Lane—Order of Conditions. F. Copy of letter from Massachusetts Department of Revenue, Division of Local Services, to Board of Assessors, attaching DOR's Tax Rate, ProForma Recap and Supporting Forms book for FY2002. G. Letter from Daphne Musselwhite, Publisher, re Fair Labor Standards Handbook for States, Local Governments and Schools. H. Letter from Luisa Paiewonsky, Executive Secretary, Boston Metropolitan Planning Organization, enclosing copies of the Draft FY2002 Unified Planning Work Program(Work Program) and the Draft FY2002-2007 Transportation Improvement Program(TIP) and Air Quality Conformity Determination. I. Notice of Public Forum—The Boston Metropolitan Planning Organization, Monday, August 20, 2001. y� Mail Summary—August 21, 2001 Page 2 J. Senior Housing Committee minutes of meeting of August 13, 2001. K. Letter from Bernard McCourt, District Highway Director, Mass Highway, enclosing two copies of signed contract for Chapter 235. L. Letter from Tucci&Roselli, re audit services for the Town as of and for the year ended June 30, 2001. M. Massachusetts Municipal Association—Legislative Bulletin—August 9, 2001. N. Paul Pratt Memorial Library's(Patience Towle) minutes of meeting re Burt, Hill contract with Cohasset. O. Letter from Betty Domer, Program Coordinator, Select Energy, enclosing report showing the exact Energy Savings Credits (ESQ. TOWN OF COHASSET U ,- BOARD OF SELECTMEN 41 Highland Avenue Tel:(781)383-4105 ONASSET wN. n1° Cohasset, Massachusetts 02025 Fax:(781)383-0228 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: August 14, 2001 A. Notification from United States Bankruptcy Court in re Chapter 11: Metricom, Inc., Metricom Finance, Inc., Metricom Investments DC, Inc., Metricom DC, and Metricom New York. B. Memorandum from Cathy Lewis, Manager, MPO Activities, Central Transportation Planning Staff (CTPS), re TIP amendment/Non-Artery Highway Program. C. Copy of letter from James Jackson, Project Manager, Massachusetts BayTransportation Authority, to Walter L. Sullivan, Sullivan & Sullivan, P.C., re MBTA contract — Greenbush Line, Notarangelo, 345 No. Main Street. D. Letter from Peter Webber, Commissioner, Mass E.O.E.A., Department of Environmental Management presenting a copy of Celebrate the Legacy: 20 Years of Landscape Preservation in Massachusetts. E. Notice to abutters from Rosano Davis Spath Engineering, re construct/repair septic system at 29 Church Street —John Brandt. F. Hagerty Property Committee minutes of meeting of August 2, 2001. G. Copy of letter from Jack Buckley, Cohasset Maritime Institute, to Russ Bonetti, Chairman, Hagerty Property Committee, re CMI boat storage on the Town's parkland at Parker Avenue. H. Letter from Glenn Pratt, Cemetery Study Committee, re public hearing 8/9/01 with the Conservation Commission for proposed improvements at the Beechwood Cemetery. I. Norfolk County Commissioners — approved application re traffic reports for Lamberts Lane. Mail Summary — August 14, 2001 Page 2 J. Letter from John Geljookian, Director of Operation, MIIA — update on its office relocation. K. Memorandum from Joseph Chessey, Jr., Deputy Commissioner, Massachusetts Department of Revenue, Division of Local Services, re GASB 34: "A Guide for Implementation" Seminar — 9/13/01. L. Letter from Stacey Rideout, Program Coordinator, Product Sales, American Red Cross, re safety products offering with informational enclosure. M. Jacobs Facilities, Inc. (JE) notification to abutters re N.O.I. with Conservation — MBTA (Greenbush Line project). N. Letter from Meg Doherty, RN, Norwell Visiting Nurse Association, Inc. enclosing public notice which is a requirement for endorsement by the Joint Commission on Accreditation of Healthcare Organizations. 0. Letter from James Colman, Assistant Commissioner, Bureau of Waste Prevention, re changes in the Department Approved Recycling Program (DARP) effective 7/1/02. P. Massachusetts Department of Revenue, Division of Local Services, Municipal Data Bank/Local Aid Section — Free Cash FY97 — FY2001, June 6, 2001. Q. Recycling Committee minutes of meeting of July 14, 2001. R. Letter from Stephen McKenna, CPR Program Coordinator, Mass E.O.E.A. Office of Coastal Zone Management, re Straits Pond Stormwater Pollution Assessment and Engineering Design. S. Letter from David Belluche — MBTA update. so r m z o 4 �o. " pRFc TOWN OF COHASSET BOARD OF SELECTMEN - ==' 41 Highland Avenue Tel:(781)383-4105 T OHASSET Cohasset, Massachusetts 02025 Fax:(781)383-0228 AGENDA BOARD OF SELECTMEN MEETING TUESDAY, SEPTEMBER 11, 2001 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Various Utilities - Pole Removal Discussion 8: 15 P.M. Police/Fire Station Study Committee 8:30 P.M. Community Garden Club - Tree Proposal 8:45 P.M. Executive Session - Airport Runway 9: 15 P.M. Consent Agenda - No action required 9:20 P.M. Minutes Approval 9:25 P.M. Miscellaneous 930 P.M. Adjournment TOWN OF COHASSET BOARD OF SELECTMEN 41 Highland Avenue Tel:(781)383-4105 T OHASSET k N• � Cohasset, Massachusetts 02025 Fax:(781)383-0228 To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: September 11, 2001 1. Scheduled on Tuesday's Agenda are several items. First, as requested by the Board, I have invited representatives from Massachusetts Electric, AT&T Broadband and Verizon to discuss the issue of pole removal. Second, the Police/Fire Station Study Committee will be in to update the Board on its work and make a formal proposal for the Board's consideration. Third, representatives from the Community Garden Club will be in to request that the Board of Selectmen consider recognizing the club tree committee as a town-appointed committee for the purpose of ensuring that the future planting of trees on Town property be restricted to noninvasive species. Finally, Attorney William Golden will be present to update the Board on the Airport Runway issue. This discussion should take place in Executive Session since it will deal with litigation issues. 2. 1 would ask the Board of Selectmen to officially call for the Fall Special Town Meeting on Monday, October 29, 2001 at 7.00 P.M. in the Cohasset High School Sullivan Gymnasium. The Moderator, Town Clerk, Town Counsel and School Department have confirmed this date. I would ask the Board to open the Warrant at Tuesday's Meeting and close it on Tuesday, September 18, 2001 at 4:30 P.M. This will allow for me to have a draft of the Warrant available for the Board's review at next week's meeting. 3. With regards to the Special Town Meeting, I would like to submit the following four Articles for the Board's consideration for inclusion on the Warrant. The first article establishes the Community Preservation Committee as requested by the Board at last week's meeting. The second article requests that the Town Meeting designate the former Hagerty Property as "Mariner's Park". The third article requests funding for the James Brook drainage project as negotiated with the MBTA. The fourth article amends the original Library construction article to delete the first condition. I would ask the Board to review these proposed articles and we can discuss them further at Tuesday's meeting. continued on next page - over> BOARD OF SELECTMEN WEEKLY REPORT September 11, 2001 page two 3. continued: ARTICLE To see if the Town will vote to amend Article V - "Appointed Standing Town Boards and Committee" of the General Bylaws by adding the following new section 20, entitled "Community Preservation Committee" as follows: SECTION 20. COMMUNITY PRESERVATION COMMITTEE (a) The Community Preservation Committee shall be appointed by the Board of Selectmen and shall consist of nine (9) members to be made up as follows: One Member shall be a member of the Conservation Commission One Member shall be a member of the Historical Commission One Member shall be a member of the Planning Board One Member shall be a member of the Board of Park Commissioners One Member shall be a member of the Housing Authority One Member shall be a member of the Water Commission Three Members shall be citizens of the Town (b) The members shall be appointed to three (3) year terms, the conclusion of each term being the end of the fiscal year. Initially, three members shall be appointed to three (3) year terms; three members shall be appointed to two (2) year terms; and three members shall be appointed to one (1) year terms; so that three members shall be appointed each fiscal year. (c) A quorum of the majority of the entire membership of the Community Preservation Committee must be present for the committee to meet and act. A majority vote of the entire committee membership is needed to take action. The Committee Preservation Committee is responsible for evaluating the community preservation needs of the Town of Cohasset and making recommendations to Town Meeting as part of the annual budget process. (d) The Committee should develop a community preservation program and financial plan for the Town of Cohasset that identifies long term and short term goals and needs. The financial plan should include a multi-year revenue and expenditure forecast and identify the fund or other municipal financing source for each proposed project. The Committee must hold at least one public informational hearing as part of its study and annual review process. continued on next page - over > BOARD OF SELECTMEN WEEKLY REPORT September 11, 2001 page four 4. Since this is the last regularly scheduled meeting of the summer, I would propose the following meeting schedule that would take us through the end of the year: Tuesday, September 11, 2001 Regularly scheduled meeting. Tuesday, September 18, 2001 Regularly scheduled meeting. Tuesday, September 25, 2001 Regularly scheduled meeting. Tuesday, October 2, 2001 No meeting. Tuesday, October 9, 2001 Regularly scheduled meeting. Tuesday, October 16, 2001 Regularly scheduled meeting. Tuesday, October 23, 2001 Regularly scheduled meeting. Monday, October 29, 2001 Special Town Meeting. Tuesday, October 30, 2001 No meeting. Tuesday, November 6, 2001 Regularly scheduled meeting. Tuesday, November 13, 2001 Regularly scheduled meeting. Tuesday, November 20, 2001 Regularly scheduled meeting. Tuesday, November 27, 2001 No meeting. Tuesday, December 4, 2001 Regularly scheduled meeting. Tuesday, December 11, 2001 Regularly scheduled meeting. Tuesday, December 18, 2001 Regularly scheduled meeting. Tuesday, December 25, 2001 Christmas Day - No meeting. Tuesday, January 1, 2002 New Year's Day - No meeting. Tuesday, January 8, 2002 Regularly scheduled meeting. Please let me know if this schedule is acceptable to the Board. 5. Enclosed for the Board's review are the minutes from the last meeting. MWH/rjb enclosure TOWN OF COHASSET BOARD OF SELECTMEN o - 41 Highland Avenue Tel:(psi)383-4105 .T onnsser Cohasset, Massachusetts 02025 Fax:(781)383-0228 TO: Board of Selectmen FROM: Mark W. Haddad — Town Manager SUBJECT: Mail Summary DATE: September 11, 2001 A. The Newsletter of the Metropolitan Area Planning Council — METROPOLITAN — September 2001. B. Letter from Geoffrey. Beckwith, Executive Director, Massachusetts Municipal Association inviting you to enter the Kenneth E. Pickard Municipal Innovation Award Program. C. Letter from Jeffrey Siena, Loss Control Manager, MIIA, re Workers' Compensation: Unscrambling the Alphabet Soup ADA, MCAD, FMLA. D. Transportation News from the Boston Metropolitan Planning Organization — TRANSREPORT— September 2001. E. Copy of letter from Nancy and John Milligan to Mary Ford, Editor, Cohasset Mariner, re 2 Linden Drive. F. Copy of letter from James Miller, Waste Branch Chief, Mass Executive Office of Environmental Affairs, Department of Environmental Protection, to Paul Walitsky, Phillips Lighting Company, re ALTO (low-mercury) fluorescent lamps. G. Memorandum from Paul Regan, Executive Director, MBTA Advisory Board, re the Program for Mass Transportation (PMT), a 20 year comprehensive program to outline the capital needs of the Authority, and notification of next Advisory Board Meeting 9/19/01. S'G TOWN OF COHASSET BOARD OF SELECTMEN =' 41 Highland Avenue Tel:(781)383-4105 T OHASSET O wN. %11 Cohasset, Massachusetts 02025 Fax:(781)383-0228 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: August 28, 2001 A. The Suburban Coalition— Steering Committee's agenda for meeting of August 22, 2001. B. United States Bankruptcy Court—Chapter 11 —notice of deadlines for filing claims and procedures for filing proofs of claim—Metricom, Inc., etc. C. Town of Cohasset Water Department—notice to water customers. D. Mark's letter to A. Joseph DeNucci, State Auditor, re letter of support—request for Determination/Investigation of Chapter 114 of the Acts of 2000 (Teachers Early Retirement). E. Copy of letter from Daniel Coughlin, Tutela Engineering Associates, Inc., to R.G. Vanderweil, re 100 Pond Street. F. Cohasset Revitalization Corporation, re Cohasset Harbor Walkway Improvement Project. G. Memorandum from Robert Shumeyko, CDF Program Manager, Mass Department of Housing & Community Development, re FY 2002 Community Development Fund Application., H. Zoning Board of Appeals' notice of public hearing on 9/10/2001 for a special permit at 357 Atlantic Avenue—Janice Reiter. 1. Zoning Board of Appeals' notice of public hearing on 9/10/01 for a special permit at 231 Pond Street—MR Properties. J. Zoning Board of Appeals' notice in the matter of the petition re William J. Smith—38 Stockbridge Road. K. Rosano Davis& Spath's notification to abutters re notice of intent with the Conservation Commission—29 Church Street, John Brandt. Sp Mail Summary —August 28, 2001 Page 2 L. Copy of letter from Reverend Clifford Cutler, Cohasset Drug and Alcohol Committee to Chief Brian Noonan, re creating a Drug and Alcohol Policy Advisory Coalition. M. Letter from Luisa Paiewonsky, Boston Metropolitan Planning Organization to South Shore Coalition Representatives, enclosing copies of the Draft FY2002 Unified Planning Work Program and the Draft FY 2002-2007 TIP and Air Quality Conformity Determination. ,�-- Rl a �'4 -Q.� . O Sy �o. a vRFc TOWN OF COHASSET BOARD OF SELECTMEN m==� 41 Highland Avenue Tel:(781)383-4105 T OHASSET Cohasset, Massachusetts 02025 Fax:(781)383 0228 AGENDA BOARD OF SELECTMEN MEETING TUESDA Y, SEPTEMBER 18, 2001 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Community Garden Club - Tree Proposal 8: 15 P.M. Police/Fire Station Study Committee 8:45 P.M. Consent Agenda - See attached page 8:50 P.M. Minutes Approval 8:55 P.M. Miscellaneous 9.00 P.M. Adjournment b�? %a cgFc TOWN OF COHASSET BOARD OF SELECTMEN ° = 41 Highland Avenue Tel:(781)383-4105 T OHASSET Cohasset, Massachusetts 02025 Fax:(781)383-0228 CONSENT A GENDA September 18, 2001 Item #1 Request from the South Shore Arts Center for a one day liquor license for an Opening Reception on Friday, September 21, 2001 from 6:00 P.M. to 8:00 P.M. Liquor will be on premises on September 21st at 3:00 P.M. and removed September 22nd at 10:00 A.M. Item #2 Request from the South Shore Arts Center for a one day liquor license for an Opening Reception on Friday, November 9, 2001 from 6:00 P.M. to 8:00 P.M. Liquor will be on premises on November 9th at 3:00 P.M. and removed November 10th at 10:00 A.M. Minutes-Meeting of the Board of Selectmen September 18, 2001 Selectmen Present: Frederick R. Koed Michael H. Sullivan Roseanne M. McMorris Merle S. Brown Thomas J. Callahan Others Present: Mark W. Haddad, Town Manager Christine M. Fitzgerald, Recording Secretary Tom Gruber, MBTA Mitigation Committee Rick Collins, Cohasset Mariner Phyllis Peck, Tree Advisory Committee Members of the Tree Advisory Committee Allen Lieb, Architect for Police/Fire Study Committee Chief Noonan, Police Chief Bob Egan, Building Inspector George McGoldrick, Police/Fire Study Committee Jean Hajjar, Police/Fire Study Committee Kathy McGuire, Call Firefighter Bruce Pratt, Call Firefighter Tom McKay, Call Firefighter Dean Rizzo, Cohasset Revitilazation Corp. Selectman Koed called the meeting to order at 7:30 PM. The meeting began with a moment of silence for the victims of New York and Washington D.C. Brown moved the minutes of the August 21, 2001 meeting as presented. Sullivan seconded. McMorris abstained. The vote carried 4-0. Town Manager's Report The call firefighters presented the Board with new thermal imaging camera that was purchased through donations and fundraisers. Brown moved to accept the gift from the Call Firefighters for the Cohasset Fire Department. McMorris seconded. The vote was unanimous. Haddad informed the Board that he has received a summary of findings from the Norfolk County Engineers regarding the proposed Forest Street sidewalk. Haddad informed the Board that the approximate cost would be in a range anywhere from $141,145.00 to $325,977.00. Haddad also updated the Board of the drainage concerns on Heather Drive. This would have an additional cost between $75,000 to $150,000. Haddad will put an article together to allocate funds for the project and present it to the Board at the next scheduled Selectmen's Meeting. Haddad informed the Board that he has received the site approval application for the Avalon Bay project. He has sent a memo to various Boards and Committees requesting input regarding the project. All responses need to be submitted to him by September 21, 2001. He will need to have his response to the MHFA by October 6, 2001. He will keep the Board updated. Haddad asked the Board if they would allow him to take the playground at the old Osgood School down completely. He explained that it definitely poses a danger to anyone who plays on or around it. The Board would like him to work with the Discovery Museum people to see when they feel the project would start on the new playground. If the project were going to be delayed for a period of time the Board would like Haddad to bring the issue back to them for further discussion. In the meantime Haddad will continue to have the playground taped off. Minutes- Meeting of the Board of Selectmen September 18, 2001 page 2 Haddad asked the Board to officially call for the Fall Special Town Meeting on Monday, November 5, 2001, at 7:00 P.M. He also asked the Board to open the Warrant at tonight's meeting and to close it on Tuesday, September 25, 2001 at 4:30 P.M. Sullivan moved to call for the Fall Special Town Meeting on Monday, November 5, 2001. Callahan seconded. Vote was unanimous. Sullivan also moved to open the Warrant on Tuesday, September 18, 2001 and to close it on Tuesday, September 25, 2001 at 4:30 PM. Callahan seconded. The vote was unanimous. In addition, Haddad also requested that the Board review several articles for inclusion on the Warrant. • The first article establishes the Community Preservation Committee. • The second article request that the Town Meeting designate the former Hagerty Property as "Mariner's Park". • The third article request funding for the James Brook drainage project. • The fourth article amends the original Library construction article to delete the first condition. • The fifth article pertains to how the Town would like to use the funds from the recently awarded PWED Grant. The Board is on the record stating they would not spend the money before going to Town Meeting. The Board would like to discuss this article more at the next scheduled meeting. McMorris passed out a draft of an article that would allow senior housing by special permit in all zoning districts. She asked the Board to review it and consider including it on the Special Town Meeting Warrant. Haddad proposed to the Board the meeting schedule for the rest of the year (see attached). The Board agreed it was satisfactory. Haddad informed the Board of a request from Pierre Pratt, Director of Operations from the Red Lion Inn to extend the liquor license hour of operations at the Lion's Hall Barn from 12:00 P.M. to 1:00 A.M. on December 31/January 1, 2003 for a wedding reception. McMorris moved to allow the Red Lion Inn to extend the liquor license hour of operations at the Lion's Hall Barn on December 31/January 1, 2003 for a wedding reception. Brown seconded. The vote was unanimous. Haddad regretfully informed the Board that he has received the resignation of David Weeks as Communication Supervisor for the communications center effective September 18, 2001. Haddad expressed his gratitude to Dispatcher Weeks for his years of service. Haddad also informed the Board of the resignation of Mary Londergan from the Council of Elder Affairs Board of Directors. The Board thanked Ms. Londergan for her service and asked Haddad to send a letter to her on their behalf. Brown moved to accept the resignation of Mary Londergan from the Council of Elder Affairs. McMorris seconded. The vote was unanimous. Haddad asked the Board if they would start a letter writing campaign to Senator Kennedy and Senator Kerry with regards to the quad gates for the Greenbush project. Haddad informed the Board that he was informed by Tom Gruber that the ruling on the quad gates is stuck and probably won't be released soon. Haddad explained that this means that unless the FRA does issue these rules in a modified manner, the Town will be forced to have bermed crossings. The Board asked Haddad to draft a letter to both Senators on behalf of the Town. f Minutes-Meeting of the Board of Selectmen September 18, 2001 page 3 Community Garden Club-Tree Proposal The Community Garden Club respectfully requests the Board of Selectmen consider recognizing the club tree committee as a town appointed committee for the purpose of ensuring that the future planting of trees on town property be restricted to non-invasive species. The advise of the committee in tree selection would be at no cost to the town and would prevent the inadvertent selection of trees that invade an area to the detriment of native species. The Garden Club would like to donate four trees for the Common. Brown moved to accept the four donated trees from the Garden Club. Sullivan seconded. The vote was unanimous. Brown also moved to appoint a tree committee of ten members to oversee all tree planting on Town property. Sullivan seconded. The vote was unanimous. Haddad suggested that the Tree Committee work with Andy Swanson of the DPW. Police/Fire Station Study Committee George McGoldrick updated the Board on the progress with finding a site for the new Police and Fire Department. He informed the Board that they have hired the services of an architect and announced that Paul Barry will be donating 2 acres of land for the future site on Route 3A. He further explained that although the 3A location is ideal for the Police Department it does not work well for the Fire Department. The Fire Department could possibly stay at the Elm Street location. Sullivan voiced concern with regard to the size of the proposed design. The proposed design shows an 11,000 sq ft building, but it was stated that certain considerations could be made to scale it down. The architect, Allen Lieb, informed the Board that there are now mandatory regulations when designing new Police Stations that were not in place when the current Department was built in 1962. The Board asked if more research could be done on visiting other Police Departments to compare on utilizing space and design. The total cost of this project would be $4,000,000.00. The Police/Fire Study Committee is asking the Board to allow an article to be placed on the warrant to obtain $212,000 for the architect to develop bid specifications to put out to bid. McMorris moved that the article to obtain $212,000 for the development of bid specifications for the proposed new Police Facility be placed on the November 5, 2001, Special Town Meeting Warrant. Brown seconded. The vote was unanimous. Selectmen Comment Period Brown suggested that the other Selectmen tour the new Wastewater Treatment Facility. He also regretfully stated that Pat Buckley passed away. He also asked when the utility pole situation would be back on the Agenda. Haddad informed him that the meeting has been rescheduled. McMorris wanted to commend the High School students and well as the Eagle Scouts for their raising funds for the relief funds in New York and Washington D.C. McMorris also asked why the same streets are being torn up and repaved. She would like to see the various committees communicate better during projects. McMorris would like the Board to reconsider their proposal regarding the sidewalk on the St. Stephen's side of the street. No action was taken. Callahan thanked the Town people for showing support and spirit during last week's tragedy. He stated that approximately 1,000 people showed up at St. Anthony's Church for a non- denominational service. Koed stated that there is one vacancy on the Troika Committee. Seven vacancies on Government Structure Committee. Minutes- Meeting of the Board of Selectmen September 18, 2001 page 4 Public Comment Period No public comment Consent Agenda-One day liquor license Item #1- The South Shore Arts Center is requesting a one day liquor license for the Opening Reception on Friday, September 21, 2001 from 6:00 PM to 8:00 PM. Brown moved to allow the one day liquor license. Callahan seconded. The vote was unanimous. Item #2- The South Shore Arts Center is requesting a one day liquor license for an Opening Reception on Friday, November 9, 2001 from 6:00 PM to 8:00 PM. Brown moved to allow the one day liquor license. Callahan seconded. The vote was unanimous. Haddad asked the Board if they wanted to enter into Executive Session to discuss strategy with respect to litigation. Brown moved that the Board go into Executive Session for the foregoing reason and adjourn the meeting at the conclusion of the Executive Session. Sullivan seconded the motion to move into Executive Session. The Board was polled and the vote was unanimous. Meeting adjourned at 10:05 PM Respectfully submitted, Frederick R. Koed Chairman 65 .\�%4 PR TOWN OF COHASSET 3 BOARD OF SELECTMEN N A Q V 41 Highland Avenue Tel:(781)383-4105 T OHASSET O wN-n' Cohasset, Massachusetts 02025 Fax:(781)383-0228 To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: September 18, 2001 1. Scheduled on Tuesday's Agenda are two items. First, representatives from the Community Garden Club will be in to request that the Board of Selectmen consider recognizing the club tree committee as a town-appointed committee for the purpose of ensuring that the future planting of trees on Town property be restricted to noninvasive species. Second, the Police/Fire Station Study Committee will be in to update the Board on its work and make a formal proposal for the Board's consideration. 2. With the cancellation of last week's meeting, the Board needs to reconsider the date of the Special Town Meeting. I had originally proposed the date of October 29, 2001, however, I would now ask the Board of Selectmen to officially call for the Fall Special Town Meeting on Monday, November 5, 2001, at 7:00 P.M. in the Cohasset High School Sullivan Gymnasium. I need the extra week to prepare and distribute the Warrant. The Moderator, Town Clerk, Town Counsel and School Department have confirmed this date. I would ask the Board to open the Warrant at Tuesday's Meeting and close it on Tuesday, September 25, 2001 at 4:30 P.M. This will allow for me to have a draft of the Warrant available for the Board's review at next week's meeting. 3. With regards to the Special Town Meeting, I would like to submit the following four Articles for the Board's consideration for inclusion on the Warrant. The first article establishes the Community Preservation Committee as requested by the Board at last week's meeting. The second article requests that the Town Meeting designate the former Hagerty Property as "Mariner's Park". The third article requests funding for the James Brook drainage project as negotiated with the MBTA. The fourth article amends the original Library construction article to delete the first condition. I would ask the Board to review these proposed articles and we can discuss them further at Tuesday's meeting. continued on next page - over> O BOARD OF SELECTMEN WEEKLY REPORT September 18, 2001 page two 3. continued: ARTICLE : To see if the Town will vote to amend Article V - "Appointed Standing Town Boards and Committee" of the General Bylaws by adding the following new section 20, entitled "Community Preservation Committee" as follows: SECTION 20. COMMUNITY PRESERVATION COMMITTEE (a) The Community Preservation Committee shall be appointed by the Board of Selectmen and shall consist of nine (9) members to be made up as follows: One Member shall be a member of the Conservation Commission One Member shall be a member of the Historical Commission One Member shall be a member of the Planning Board One Member shall be a member of the Board of Park Commissioners One Member shall be a member of the Housing Authority One Member shall be a member of the Water Commission Three Members shall be citizens of the Town (b) The members shall be appointed to three (3) year terms, the conclusion of each term being the end of the fiscal year. Initially, three members shall be appointed to three (3) year terms; three members shall be appointed to two (2) year terms; and three members shall be appointed to one (1) year terms; so that three members shall be appointed each fiscal year. (c) A quorum of the majority of the entire membership of the Community Preservation Committee must be present for the committee to meet and act. A majority vote of the entire committee membership is needed to take action. The Committee Preservation Committee is responsible for evaluating the community preservation needs of the Town of Cohasset and making recommendations to Town Meeting as part of the annual budget process. (d) The Committee should develop a community preservation program and financial plan for the Town of Cohasset that identifies long term and short term goals and needs. The financial plan should include a multi-year revenue and expenditure forecast and identify the fund or other municipal financing source for each proposed project. The Committee must hold at least one public informational hearing as part of its study and annual review process. continued on next page - over> a BOARD OF SELECTMEN WEEKLY REPORT September 18, 2001 page three 3. continued: (e) Each year, the Committee must make recommendations to the Town Meeting for funding community preservation acquisitions and initiatives. (f) The Town Meeting may make appropriations from or reservations of community preservation funds in the amount recommended by the committee or it may reduce or reject any recommended amount. The Committee must keep a record of its recommendations to the Town Meeting and the specific action taken on them. (g) The Committee must maintain an inventory of all real property interest acquired, disposed of or improved by Town Meeting after its recommendations are acted on. or to take any other action relative thereto. ---------------------------------------------------------------------------------------------------------------------- ARTICLE: To see if the Town will vote to name the Town owned property located on Parker Avenue (formerly known as the Hagerty Property), and identified on Assessors' Map 37 as Parcel 11, as "Mariner's Park", or to take any other action relative thereto. ---------------------------------------------------------------------------------------------------------------------- ARTICLE: To see if the Town will vote to raise and appropriate, transfer from available funds, and/or borrow, pursuant to any applicable statute, a sum or sums of money, to be expended by the Town Manager, to make certain flood control improvements to the portion of the James Brook watershed located more or less between Cohasset Village and Cohasset Harbor, in accordance with applicable environmental laws, regulations, and policies, and all related costs, said funds to be reimbursed by the Massachusetts Bay Transportation Authority, or to take any other action relative thereto. ---------------------------------------------------------------------------------------------------------------------- ARTICLE: To see if the Town will vote to amend Article 19, as passed at the 2000 Annual Town Meeting, by deleting condition number one, and, further, to raise and appropriate, transfer from available funds, and/or borrow, pursuant to any applicable statute, an additional sum or sums of money, to be expended by the Town Manager, to increase the appropriation, to design, construct, convert, and equip, as a new home for Cohasset's Public Library, the former Joseph Osgood Elementary School, located at 35 Ripley Road, or to take any other action relative Qthereto. BOARD OF SELECTMEN WEEKLY REPORT September 18, 2001 page four 4. 1 would propose the following meeting schedule that would take us through the end of the year: Tuesday, September 18, 2001 Regularly scheduled meeting. Tuesday, September 25, 2001 Regularly scheduled meeting. Tuesday, October 2, 2001 No meeting. Tuesday, October 9, 2001 Regularly scheduled meeting. Tuesday, October 16, 2001 Regularly scheduled meeting. Tuesday, October 23, 2001 No meeting. Tuesday, October 30, 2001 Regularly scheduled meeting. Monday, November 5, 2001 Special Town Meeting. Tuesday, November 6, 2001 No meeting. Tuesday, November 13, 2001 Regularly scheduled meeting. Tuesday, November 20, 2001 Regularly scheduled meeting. Tuesday, November 27, 2001 No meeting. Tuesday, December 4, 2001 Regularly scheduled meeting. Tuesday, December 11, 2001 Regularly scheduled meeting. Tuesday, December 18, 2001 Regularly scheduled meeting. Tuesday, December 25, 2001 Christmas Day - No meeting. Tuesday, January 1, 2002 New Year's Day - No meeting. Tuesday, January 8, 2002 Regularly scheduled meeting. Please let me know if this schedule is acceptable to the Board. 5. In last week's mail packet there were several items that need the Board's attention: a. There was a request from Pierre Prat, Director of Operations from the Red Lion Inn to extend the liquor license hour of operations at the Lion's Hall Barn from 12:00 P.M. to 1:00 A.M. on December 31/January 1, 2003 for a wedding reception. I would ask the Board to consider this at Tuesday's meeting. b. We have received the resignation from David Weeks as Communications Supervisor for the communications center effective September 18, 2001. David was a fine employee and will be missed. C. We have also received the resignation from Mary Londergan from the Council of Elder Affairs Board of Directors. I would ask the Board to ® accept her resignation and notify the press of a vacancy on that Board. BOARD OF SELECTMEN WEEKLY REPORT September 18, 2001 page five 6. Tom Gruber has informed me that at last week's Conservation Commission meeting attended by the MBTA, Tom asked Andrew Brennan about the status of quad gates for the Greenbush project. His answer was that the ruling is stuck and probably will not be released soon. Tom feels that this means that unless the FRA does issue these rules in a modified manner, the Town will be forced to have bermed crossings. Just like Cohasset, the other 4 Greenbush Towns all object to the bermed crossings. Tom is requesting that the Selectmen kick off a campaign to Senators Kennedy and Kerry to get this ruling broken loose. We can discuss this further at Tuesday's meeting. 7. Enclosed for the Board's review are the minutes from the last meeting. MWH/rjb enclosure 30 pR TOWN OF COHASSET BOARD OF SELECTMEN 41 Highland Avenue Tel:(781)383-4105 T OHASSET °"^+.%T1° Cohasset, Massachusetts 02025 Fax:(781)383-0228 TO: Board of Selectmen FROM: Mark W. Haddad —Town Manager SUBJECT: Mail Summary DATE: September 18, 2001 A. Metropolitan Area Planning Council's newsletter METROPOLITAN September 2001. B. Metropolitan Area Planning Council's notice of a morning conference on Climate Change: Action in the Region. C. The Commonwealth of Massachusetts Executive Department—Copy of Governor Jane Swift's State of Education address. D. United States Bankruptcy Court—Chapter 11 —Metricom, Inc., etc. E. The Massachusetts Department of Housing & Community Development invites you to attend a Community Development Resources Workshop on Friday, October 12, 2001. F. Copy of Michael Tirrell, Chief Fire Warden's, letter to Chief Roger Lincoln, informing him that $111,691.00 of federal funding is available through the Title II and Title IV Volunteer Fire Assistance Program(VFA). G. Memorandum from May Ann Gilmore, Director, Workforce Management Group, re initial-hire physical abilities test schedule October 2001 —June 2002. H. Recycling Committee's minutes of meeting of July 14, 2001. I. South Shore Coalition's agenda for meeting of September 20, 2001 at Hingham Town Hall. J. Leaflet from Massachusetts Historical Commission—2001 Massachusetts Historic Preservation Conference—New Community Visions—Friday, 9/28/01. �l TOWN OF COHASSET BOARD OF SELECTMEN 41 Highland Avenue r 0HASSETO Tel:(781)383-4105 w�•Ill Cohasset, Massachusetts 02025 Fax:(781)383-0228 To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: September 4, 2001 A. Memorandum from Coleman Kefly,Training Director, Mass Executive Office for Administration and Finance, Human Resources Division, re FY2002 Training Catalogue an flyer for September courses. B. Letter from Jeffrey Siena, Loss Control Manager to MIIA members, re School Indoor Air quality(IAQ) Seminar to be held Tuesday, September 25, 2001. C. Letter from Sinforosa McGlynn requesting a bench in the shade, possibly facing the harbor. D. Letter from John Jahoda, PhD., Wildlife Biologist, re Wetlands Wildlife Report— Hingham Lumber Company project. E. Letter from Susan Frechette, Deputy Commissioner, Mass Executive Office of Environmental Affairs, Department of Environmental Management, with the announcement that DEM has selected the Town of Cohasset for a Historic Landscape Preservation Grant award in the amount of$16,200 for the Cohasset Common Landscape Preservation Plan Project. F. Memorandum from R.K. Schwartz, United States Department of Commerce, Minority Business Development Agency—The Annual New England Minority Enterprise Development Celebration: September 10, 2001. G. Letter from Ginny Scarlet, Phase II Storm Water Coordinator, Mass Executive Office of Environmental Affairs, Department of Environmental Protection, Division of Watershed Management inviting you to a workshop to help towns comply with the requirements of the pending NPDES Phase II Storm Water Permit Program—9/25/01. H. Letter from Rep. Marie Parente, House Chair, Joint Committee on Local Affairs, re availability of low and moderate income housing in Massachusetts and the potential impact Mail Summary—September 4, 2001 Page 2 of Chapter 40B of the General Laws on local permitting decisions. I. Notification from Murphy Sheneman Julian&Rogers—United States Bankruptcy Court, Chapter 11, re Metricom, Inc., etc. J. Senior Housing Committee minutes of meeting of August 27, 2001. "' j (,� 1 � !l•, `� 0 0 , � TOWN OF COHASSET BOARD OF SELECTMEN 41 Highland Avenue Tel:(781)383-4105 T OHASSET Cohasset, Massachusetts 02025 Fax:(781)383-0228 AGENDA BOARD OF SELECTMEN MEETING TUESDA Y, SEPTEMBER 25, 2001 7.30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Keyspan Gas - Gas Main Installation Hearing 8: 15 P.M. Special Town Meeting Warrant Review 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment TOWN OF COHASSET 0 `' BOARD OF SELECTMEN 41 Highland Avenue g Tel:(781)383-4105 r OHASSET °wN- 1° Cohasset, Massachusetts 02025 Fax:(781)383-0228 To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: September 25, 2001 1. Scheduled on Tuesday's Agenda are two items. First, the Board needs to conduct a public hearing on a request from Keyspan Energy to install a 2 inch gas on Cedar Street. Secondly, I have set aside time on the Agenda for the Board to review the first draft of the November 5, 2001 Special Town Meeting Warrant. Enclosed in the mail packet is the first draft of the Warrant. This draft contains all articles received through Friday, September 21, 2001. Should any additional articles be submitted by the close of the Warrant on September 25, 2001, 1 will provide the Board with an updated draft at Tuesday's meeting. 2. With regard to the Special Town Meeting Warrant, also enclosed in the mail packet is a memorandum that explains all of the budgetary adjustments requested under Article 2 for your review. Contained with this report is a spreadsheet that shows all available funds and where I am recommending the various money articles be funded. I am recommending that we leave a balance of $500,000.00 in Free Cash. I would like to have at least $400,000.00 in Free Cash to offset the FY 2003 Operating Budget and $100,000.00 for any budgetary shortfalls that come up between now and the Annual Town Meeting. I believe this is a prudent action and one that I strongly recommend. 3. Also related to the Special Town Meeting is an article requested by the Harbor Committee. As you will recall, the Harbor Committee requested that an article be placed on the Fall Special Town Meeting Warrant that would limit the size of all boats moored or docked in Cohasset Harbor (public or private) to 45 Feet. I asked Town Counsel to draft an article and he has provided the following: "To see if the Town will vote to amend Article IX, Harbor, of the General Bylaws, by striking Section 2 (a)(vii) and to amend Article VII, Safety and Public Order, of the General Bylaws by adding the following new Section 38:" continued on next page - over > BOARD OF SELECTMEN WEEKLY REPORT September 25, 2001 page two 3. continued: "In order to promote public safety and to prevent a hazard to navigation, no boat with an overall length in excess of forty-five (45) feet shall dock overnight or moor overnight on a private or public dock, float, mooring, or slip in Cohasset Harbor unless otherwise permitted by state or federal law. or to take any other action relative thereto." Town Counsel does not recommend that this article be placed on the Warrant because he believes it is discriminatory. I concur with Town Counsel's opinion and would recommend that the Board not place this article on the Warrant. We can discuss this further at Tuesday's meeting. 4. As requested by the Board, we have contacted both Rockland and Hanover to find out the size and scope of their new Police Stations. We have not yet heard back from Hanover, but hope to have that information for the Board at Tuesday's Meeting. Rockland constructed its station in 2000. It is 14,000 square feet and was built at a cost of $3.2 million. Rockland has 34 regular uniformed officers and 10 civilian employees. It should also be noted that in an effort to cut costs, the Rockland DPW helped with all pre-construction site work. 5. 1 should have a draft of the Board's response to the Massachusetts Housing Finance Agency on Avalon Bay's Site Approval Application at Tuesday's meeting. We have been compiling all comments and have begun drafting the letter. If Liz and I get it done prior to Tuesday's meeting, I will forward it to the Board so that you can have enough time to review the response. Please call me with any additional comments you may have. 6. 1 have placed a call to Kevin Ulmer for an update on the Lobster Lab. As the Board is aware, Mr. Ulmer was to have made significant progress in fund raising for the project and is to begin construction by October 1, 2001. As of the writing of this report, I have not yet heard back from Mr. Ulmer, but hope to have an update for the Board at Tuesday's meeting. r . BOARD OF SELECTMEN WEEKLY REPORT September 25, 2001 page three 7. 1 have spoken with Phil Lemnios, Hull Town Manager, about sewer capacity in the Hull Treatment Plant for the Town of Cohasset, as well as, their discussions with Avalon Bay. He did confirm that they have had preliminary discussions, but have not yet made a final decision. I requested that he inform the Town of Cohasset officially of any excess capacity that can be used by Cohasset and he stated that he would speak to the Hull Sewer Commission and get back to me as soon as possible. I will continue to keep the Board informed. 8. 1 have spoken to both Linda Shropshire and Patience Towle about the removal of the Old Osgood School Playpark. Neither the Children's Discovery Museum, nor the Library Trustees have set aside funding for the removal of the Playpark and were under the assumption that the Town would remove the Playpark once construction began. I was further informed that the Children's Discovery Museum is planning on changing the location of the Playpark by having it closer to the building. That being said, we need to remove the Playpark. I have asked Harold Litchfield to provide me with an estimate to remove the Park and I should have it in time for Tuesday's meeting. We can discuss this issue further then. 9. The Board had requested that I contact the MBTA to find out exactly when we should begin construction on the James Brook drainage improvements. I have spoken to James Jackson of the MBTA and he stated that if the Greenbush restoration goes forward after they open bids on October 12, 2001, the Town should begin to solicit engineering proposals by mid February, 2002 and plan on beginning construction by mid June, 2002. The MBTA believes the selected restoration contractor will be ready to begin construction by mid September, 2002. On a related note, Mr. Jackson informed me that the MBTA has requested two alternate bids from each contractor. One for bermed crossings, and one for quad gates. 10. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb enclosures +fig a c m o 0 0 0 c 0 0 0 0 0 Ur O 04 m 0 11- coo N N r- p 69 64 1 69 ER (9 � 0 O O > 0 LL m 3 4) O 000 O 00 O O O O C O O O O O O O O O O O O 00 O O O 0 r 0 p O O 00 > > N Ln 0 0 0 00 0 O 0 v 00 (D Ln 0 00 N O O O co II- W m ' � P- L6 L6 n O I�i O O M fl- O N N 69 (D Co I- co 1,- 0 y L( f M)613.69 �ff3 69 69 0 LO W � V n o o 00 0 0 x 0 LO �T O 609 co O O 0) Q Z O N r% O t') N N Ln 0 r 69 r r Z 6R 69 ER ® LL Coco O O O O 0 0 0 0 p O O O O O O O O O O N O O O O O co r 0 O O O O O E L n 0 0 0 0 0 coo 0 0000 d O L p O O O O N O O O O O 0 0 U )a NLQI— to NLn Il- Ln qtOLO0 1- 04CM0404 r69 C0c9 f� 0f- c'M O 69 � 69 6F> N Lo 64% 69, N r 69 co 69 6H 60- M-:69 N ER 69 � � Z '" C O Z a) O c Q w E ° cv c W Uy c t°n Q- x ° ca c Q 4) E W o a cc 0 a E W = E � o Q a o E w -0 c u c -m m 0 a) o c Uo` a ca UCL 0cap a Cod a- m p rn CL Q c c c CD >% :3 om �n ° � N m ' c3i�ci Q � N a C °EIs 0) cn m °-o o � c >m, E C o c ° 'M c O c = ". r = = o d � g a CoCC " ° o Ca 0 o cN cc ` =c co-o Z ada o 0) p 0)c c C 0)N Oa) EU ° o ° > :) cc coEO � E ° � o� N 0mo a � 3za0a nm0 < 0 cu 7.) cam °a n � � m y >W V rN (M � LO W mmo — NMd' LA (DI� MM0rNM � r r r r r r r r r N N N N N o.0 Q Z Q r N M qt Ln (D I-- O O O N M It Ln (0 h 00 O O N M �t 0 (0 ti 00 0 0 � N M q U) (0 I-- 00 O CDN M N N N N N N N N N N M M co M (M M M co M M �t V d Minutes- Meeting of the Board of Selectmen September 25, 2001 Selectmen Present: Frederick R. Koed Michael H. Sullivan Merle S. Brown Roseanne M. McMorris Thomas J. Callahan Others Present: Mark W. Haddad, Town Manager Christine M. Fitzgerald, Recording Secretary Rick Collins, Cohasset Mariner Russ Bonnetti, 20 Parker Avenue Dean Rizzo, Cohasset Revitalization Corp. Lisa Campenelli, Patriot Ledger Selectman Koed called the meeting to order at 7:30 PM. Brown moved that the minutes of the September 18, 2001 meeting as amended. McMorris seconded. The vote was unanimous. McMorris asked to hold off on the Executive Session minutes. Town Manager's Report Haddad asked the Board to adopt the Always Remember 9-11 Fund. The proceeds from this fund will help municipal employees affected by the terrorist attacks. Callahan moved to adopt the Always Remember 9-11 Fund. Brown seconded. The vote was unanimous. Haddad updated the Board on the request by the Harbor Study Committee to place an article on the Fall Town Meeting Warrant to regulate the size of boats docked in Cohasset Harbor. Haddad informed the Board that he has asked Town Counsel to draft an article, which he did. However, Town Counsel does not recommend putting an article of this nature on the warrant because he feels it is discriminatory. Haddad informed the Board that he concurs with Town Counsel. Brown moved to not put the Harbor Committee Article on the Fall Town Meeting Warrant. Sullivan seconded. The vote was unanimous. Haddad was pleased to inform the Board that the Open Space Committee's OS and Recreation plan has been approved and accepted by the state. Haddad thanked and congratulated Deborah Cook for her efforts. Haddad will send letter of congratulations to the Open Space Committee on behalf of the Selectmen. At the Board's request Haddad contacted both the Rockland and Hanover Police Departments. The information gathered was as follows: • Rockland- 14,000 square foot facility, 34 regular uniformed personnel, 10 civilian personnel, and a cost of 3.2 million to build new facility. • Hanover- 14,000 square foot facility, 31 regular uniformed personnel, 13 civilian personnel, and a cost of 3.2 million to build new facility. Haddad noted that to cut cost in Rockland the DPW helped with all pre-construction site work. Haddad passed out a draft of the Board's response to the Massachusetts Housing Finance Agency on Avalon Bay's site Approval Application. Haddad informed the Board that there would be attachments from various commissions to support the application. Haddad asked the Board to review the draft and comment. Haddad will have Chairman, Fred Koed, sign off on the application on Friday. Minutes-Meeting of the Board of Selectmen September 25, 2001 page 2 Haddad informed the Board that he has placed several telephone calls to Kevin Ulmer regarding an update on the Lobster Lab. He has not yet heard back from Mr. Ulmer. Haddad reminded the Board that the project should be starting by October 1, 2001. Mr. Ulmer was supposed to report to the Board on funding in August and has not done that as of yet. Brown moved to terminate the contract with Kevin Ulmer and the Lobster Lab. Sullivan seconded. Motion approved 3-2 (McMorris & Koed opposed). Haddad asked Town Counsel to draft a letter of termination. Haddad informed the Board that he has spoken with Hull Town Manager, Phil Lemnios, about sewer capacity in the Hull Treatment Plant for the Town of Cohasset, as well as, their discussion with Avalon Bay. Mr. Lemnios will speak with the Hull Sewer Commission and get back to Mr. Haddad as soon as possible. Haddad will draft a letter to the Hull Sewer Commission. Haddad spoke with Linda Shropshire and Patience Towle about the removal of the Old Osgood School Playground. Neither the Children's Discovery Museum, nor the Library Trustees have set aside funding for the removal of the playground and were under the assumption that the Town would remove the playground once construction began. Haddad has asked Harold Litchfield to provide him with an estimate to remove the Park. The Board stated they did not want the playground removed until they know the cost of the removal. Haddad should receive a price from Harold Litchfield by next week's meeting. Haddad stated to the Board that per their request he has contacted the MBTA to find out exactly when the Town should begin construction on the James Brooks drainage improvements. If the Greenbush restoration goes forward after they open bids on October 12, 2001, the Town should begin to solicit engineering proposals by mid February 2002 and plan on beginning construction by mid June 2002. Haddad presented a proclamation thanking the Call Firefighters for the Thermal Imaging Camera to the Board to sign. Haddad informed the Board that the Town has foreclosed on a property. Haddad informed the Board that a family still resides in the home. Haddad informed the Board that the Bank that holds the mortgage is willing to pay the back taxes. Haddad asked the Board to vote on the release of the foreclosure if indeed the bank pays the debt to the Town. Sullivan moved to release the foreclosure of the property if the bank pays the back taxes. Callahan seconded. The vote was unanimous. Selectmen's Comment Period Brown asked when the Utility Companies would be put back on the agenda. Haddad will get back to him. Brown asked when the paving of Route 3A would start. Haddad will look into. McMorris asked if we could have recycle bins at Miliken Field. Haddad will look into. McMorris commented on Arthur Lehr resignation from the Recycling Committee and thanked him for all of his efforts. Callahan congratulated Rick Collins of the Cohasset Mariner on his new job at the State House. Public Comment Period No public comment C Minutes- Meeting of the Board of Selectmen September 25, 2001 page 3 Keyspan Gas-Gas Main Installation Hearing Frances O'Leary of Keyspan is asking permission to install and maintain approximately 100 feet, more of less of 2 inch gas main in Cedar Street, from the existing 4 inch has main in Main Street @ Cedar Street Westerly to House NO. 7. Sullivan moved to allow the installation of a gas main in Cedar Street. Brown seconded. The vote was unanimous. Special Town Meeting Warrant Review Article 1 Appropriate funds to pay for unpaid bills from the previous FY. Brown moved to recommend Article 1. McMorris seconded. Recommended unanimously. Article 2 Appropriate funds to balance the FY 2002 Operating Budget. Brown moved not to recommend the increase in the Finance Director's Salary and job responsibility and remove it from Article 2. Callahan seconded and the vote was unanimous. Callahan moved to recommend Article 2 as amended. Brown seconded. Recommended unanimously. Article 3 Board will review at next weeks meeting. Article 4 Board will review at next weeks meeting. Article 5 Board will review at next weeks meeting. Article 6 Board will review at next weeks meeting. Article 7 Board will review at next weeks meeting. Article 8 Rename the property formally known as "Hagerty Property' to "Mariner's Park." Callahan moved to recommend Article 8 to rename property located on Parker Avenue. McMorris seconded. Recommended unanimously. Article 9 Board will review at next weeks meeting. Article 10 Appropriate funds to retain architects, engineers or other professional services to develop drawings and bid documents to construct a new Police Station. McMorris moved to recommend Article 10 and to appropriate $212,000 for the new Police Station. Callahan seconded. Motion approved 3-2 (Sullivan & Brown opposed). Article 11 Delete Article 11 Article 12 Increase appropriations to design, construct, convert and equip the new Cohasset Public Library. Brown moved to recommend Article 12. Sullivan seconded. Recommended unanimously. Article 13 Appropriate funds to add to the Stabilization Fund in the amount of$567,281.00. Callahan moved to recommend Article 13. Sullivan seconded. Recommended unanimously. Article 14 Appropriate funds to add to the Private Way Repair Capital Account in the amount of $35,000. Callahan moved to recommend Article 14. Brown seconded. C Recommended unanimously. Minutes-Meeting of the Board of Selectmen September 25, 2001 page 4 Article 15 Imposing a local room occupancy excise tax and that the rate be set at four percent. Callahan moved to recommend Article 15. Callahan seconded. Motion approved 4-1 (Brown opposed). Article 16 Village Revitalization Plan Acceptance. Brown moved to recommend Article 16 as re-written. Sullivan seconded. Recommended unanimously. Article 17 Board will review at next weeks meeting. Article 18 Board will review at next weeks meeting. Article 19 Appropriate funds for the replacement of Public Works equipment in the amount of $74,000. Brown moved to recommend Article 19. Callahan seconded. Recommended unanimously. Article 20 Appropriate funds for the flood control Improvements of James Brooks watershed in the amount of $1.2 million. McMorris moved to recommend Article 20. Brown seconded. Recommended unanimously. Article 21 Appropriate funds for the purpose of constructing a sidewalk on Forest Avenue in the amount of $100,000. Sullivan moved to recommend Article 21 as re-written. Brown seconded. Recommended unanimously. Article 22 Board will review at next weeks meeting. Article 23 Board will review at next weeks meeting. Article 24 Board will review at next weeks meeting. Article 25 Board will review at next week meeting. Article 26 Citizen's Petition- to see if the Town will vote to abate all sewer fees and sewer assessments for the Cohasset Historical Society Museums. Brown moved to recommend Article 26. McMorris seconded. Recommended unanimously. Haddad asked the Board if they wanted to enter into Executive Session to discuss strategy with respect to collective bargaining and litigation. Brown moved that the Board go into Executive Session for the foregoing reasons and adjourn the meeting at the conclusion of the Executive Session. Sullivan seconded the motion to move into Executive Session. The Board was polled and the vote was unanimous. Meeting adjourned at 10:45 PM Respectfully submitted, Frederick R. Koed Chairman 1C3 TOWN OF COHASSET moo' _cy m� BOARD OF SELECTMEN 41 Highland Avenue Tel:(781)383-4105 T OHASSET wN-%11° Cohasset, Massachusetts 02025 Fax:(781)383-0228 TO: Board of Selectmen FROM: Mark W. Haddad —Town Manager SUBJECT: Mail Summary DATE: September 25, 2001 A. South Shore Regional School District Committee's agenda for meeting of September 19, 2001. B. Memorandum from Paul Regan, Executive Director, MBTA Advisory Board—agenda for meeting of September 19, 2001. C. Memorandum from Massachusetts Department of Telecommunications and Energy re electric distribution companies' quality of electric service. D. Massachusetts Municipal Association's MMA Action—Alert #90—September 14, 2001. E. Memorandum from Dean Rizzo, Cohasset Revitalization Corporation, to Town Liaison's/Non Profit Committee, re village and Harbor update. F. Copy of letter from Harold Litchfield, D.P.W. Superintendent, to Aggregate Industries, accepting their price for Asphalt At $28 per ton, f.o.b. Weymouth plant. G. Senior Housing Committee's minutes of meeting of September 10, 2001. H. Copy of letter from Matthew Donnelly, Esquire,to Harbor Committee chairman, re mooring process. I. Purcell Associates—The Municipal Advisory(Issues &News for Southern New England Municipalities &Agencies)—September 2001. J. Massachusetts Department of Revenue Division of Local Services—Informational Guideline Release #01-207 September 2001 —Community Preservation Fund. K. Bulletin from Joseph Chessey, Jr., Deputy Commissioner, Massachusetts Department of Revenue Division of Local Services, re FY2002 Implementation of the Community Preservation Act. L. Bulletin from Massachusetts Historical Commission—2001 Massachusetts Historic Preservation Conference Friday, September 28, 2001 —New Community Visions. FS y v O c6 \4 PR TOWN OF COHASSET �Q n O ` er _ a - BOARD OF SELECTMEN ° ASS - 41 Highland Avenue p�OHASSETO ' g Tel:(781)383-4105 "N \ Cohasset, Massachusetts 02025 Fax:(781)383-0228 AGENDA BOARD OF SELECTMEN MEETING TUESDA Y, OCTOBER 2, 2001 7:30 P.M. Elizabeth Harrington - Planning Board Review Various Warrant Articles 8:00 P.M. Water Commission - Warrant Article Review 8: 15 P.M. Marion Douglas - Voting Booth Request 8:30 P.M. Special Town Meeting Warrant Review 9:30 P.M. Adjournment ..F �o.�a aReC TOWN OF COHASSET z,y �_ ° � „ BOARD OF SELECTMEN ° =r - 41 Highland Avenue r onnssero ' Tel:(781)383-4105 "N.\11 Cohasset, Massachusetts 02025 Fax:(781)383-0228 To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: October 2, 2001 1. This week's Agenda is different than normal Board meeting agendas. I would call this a working meeting of the Board for you to continue your review of the November 5, 2001 Special Town Meeting Warrant. Therefore, I did not set aside specific time for the Town Manager's Report, Selectmen Comment Period, or Public Comment Period. However, these matters can be handled at the end of the meeting, if necessary. As for the meeting schedule, I have invited Elizabeth Harrington and the Planning Board to the meeting to discuss the zoning related articles. I have also invited John McNabb to the meeting to discuss the articles submitted by the Water Commission. Finally, I have invited E Marion Douglas to the meeting to discuss her request for new voting booths. 2. For the Board's information, I have removed two articles from the Warrant. Specifically, as requested by the Board, I have removed the article that would add five thousand ($5,000.00) dollars to the Conservation Fund. In addition, I have removed the article that would require a special permit in all zones for senior housing. I have discussed this matter with Elizabeth Harrington and she has informed me that she is working on an Article(s) that would address this matter at the Annual Town Meeting. 3. Enclosed in your mail packet is the latest draft of the Warrant. The Board needs to take action on the following articles: Article 3: Gravel Pit Engineering Funding Article 4: Web Site Development Funding Article 5- Water Commission Capital Funding Article 6: Water Commission Easement Release Article 7: Water Commission Easement Acceptance Article 9: Land Acceptance (Crocker Realty, Route 3A) Article 16: Community Preservation Committee Creation continued on next page over > BOARD OF SELECTMEN WEEKLY REPORT October 2, 2001 page two 3. continued: Article 17: Ledge Removal Bylaw Article 21. Master Plan Consultant Funding Article 22: Building Permit Moratorium Article 23: Underground Utility Conversion For the Board's information, I have amended Article 16 (Community Preservation Committee) to reflect changes proposed by Selectman McMorris. We can discuss this further at Tuesday's meeting. 4. 1 have spoken to Harold Litchfield and he has informed me that it will cost approximately $2,000.00 to remove the Playpark at the Old Osgood School. Please let me know if the Board needs any additional information before we remove the structure. 5. We have contacted the Massachusetts Highway Department to find out when they are planning on repaving Route 3A in Cohasset. They have scheduled work to begin next Spring. However, they are also in discussions with Avalon Bay. If that project goes forward and they need to run a sewer line to Hull down Route 3A, Mass Highway will delay the paving of the Road until the line is installed. 6. 1 have spoken to Chief Noonan about conducting a study to determine the necessary staffing of the Police Department. We will begin this analysis this week and should have a full report for the Board at an upcoming meeting. I will continue to keep the Board informed of our progress. 7. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb TOWN OF COHASSET t., " BOARD OF SELECTMEN °— - 41 Highland Avenue 'r OHASSET O ' g Tel:(781)383-4105 wN. %1 Cohasset, Massachusetts 02025 Fax:(781)383-0228 TO: Board of Selectmen FROM: Mark W. Haddad —Town Manager SUBJECT: Mail Summary DATE: October 2, 2001 A. Memorandum from Coleman Kelly, Training Director, Mass Executive Office for Administration and Finance, Human Resources Division, re New England Senior Executives Program. B. Copy of letter from Valerie Swett, Esquire, Deutsch Williams Brooks, to Conservation Commission, re 8 Holly Lane—Order of Conditions - Instrument 4122652. C. Memorandum from Mass Executive Office for Administration and Finance, Human Resources Division, to Fire Department Appointing Authorities, Fire Chiefs— Reading List for Promotional Examinations. D. Information from Herb Towle, re Cohasset Sailing Club. E. Letter from Douglas Wilkin, Anderson&Kreiger LLP—Notice of Intent to Sue: Cohasset Railroad Right of Way—Article 97 Violations. F. MIIA Loss Control BULLETIN—"How Safe are You?" G. Letter from Geoffrey Beckwith, Executive Director, Massachusetts Municipal Association—Fall 2001 Regional Update Meetings. H. Copy of letter from Glenn Pratt, Water Department, to Daniel Johnson, CB &I Water, re liquidated damages in the amount of$70,000. I. Letter from Thomas Biffar, Project Manager, Stone & Webster, re Tier I Permit Application Notification/Wompatuck State Park- Beechwood Dump. J. Copy of letter from Dean Rizzo, Executive Director, Cohasset Revitalization Corporation, to John McNabb, Water Commissioner, requesting a meeting to discuss the various infrastructure improvements under consideration for Cohasset Village. K. Copy of letter from Bob Durand/Peter Webber, Mass Executive Office of Environmental Affairs, to Massachusetts Citizens, re the importance of protecting and preserving Areas of Critical Environmental Concern(ACECs) in Massachusetts. r Mail Summary—October 2, 2001 © Page 2 L. Memorandum from Peter Torigian, MBTA Advisory Board Chairman, re The Program for Mass Transportation. M. Copy of letter from Board of Water Commissioners,to Water Customers, re the replacing of undersized watermain on Border Street from Parker Avenue to Otis Avenue. N. Bulletin from Joseph Chessey, Jr.,Deputy Commissioner, Division of Local Services, Massachusetts Department of Revenue - GASB 34 Seminars(A Guide for Implementation). O. Copy of letter from Harold Litchfield, D.P.W. Superintendent,to Eastern Salt Company, re request for bid for road salt. P. Letter from Jane Gumble,Mass Department of Housing& Community Development, re FY 2002 One Year Action Plan Draft which will be available 9/24/01 and ending 10/27/01 �v Q :� z � 0 0 ._`.. TOWN OF COHASSET �Q.\g4 -PgFC ° BOARD OF SELECTMEN ° -'- 41 Highland Avenue 'T ONASSET O ' g Tel:(781)383-4105 wN �' Cohasset, Massachusetts 02025 Fax:(781)383-0228 TO: Board of Selectmen FROM: Mark W. Haddad — Town Manager SUBJECT: Mail Summary DATE: October 9, 2001 A. Memorandum from Board of Health, re Avalon Bay application. B. Letter from Arthur Dukakis, Regional Director, United States Department of Commerce, Bureau of the Census, enclosing Census 2000 Block Map(s) for our jurisdiction, for use with Census 2000 data. C. Memorandum from the residents of Pleasant Street requesting speed reduction. D. Memorandum from Joanna Doherty, Massachusetts Department of Environmental Management, announcing the distribution of over $1 million in grant awards in Round V of the Historic Landscape Preservation Grant Program. E. Massachusetts Municipal Association—MMA Action—Alert #10: September 28, 2001 —"Housing Recommendations Would Erode Home Rule, Barriers Commission to vote Oct. 9 and 16—call Gov. Swift. F. Joint Apprentice and Training Committee—Notice of apprenticeship opportunity 2001-2002 for the Electrical Apprenticeship. G. Letter from County of Norfolk—to the Assessors of taxes of the Town of Cohasset— at their meeting of 6/20/01 did grant a county tax for the County of Norfolk for 7/1/01 through 6/30/02 the sum of$4,142.101. H. Letter from Jane Gumble, Director, Mass Department of Housing & Community Development attaching DHCD's final 2001 Chapter 40B Subsidized Housing Inventory for all cities and towns in Massachusetts. I. Memorandum from Harbor Committee, re granting Walter Ross a mooring. J. Letter from residents of Rust Way requesting resurfacing of their road. K. Letter from Michael Kelleher, Vice President, Faneuil Hall Marketplace, inviting our Town to be their guest for the day. T yz a y 0 14"3 a aq TOWN OF COHASSET �- �„ BOARD OF SELECTMEN ,n - o == 41 Highland Avenue Tel:(781)383-4105 T OHASSET °wN ° Cohasset, Massachusetts 02025 Fax:(781)383-0228 AGENDA BOARD OF SELECTMEN MEETING TUESDA Y, OCTOBER 16, 2001 7.30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Class II License Request - Freedom Sales 8: 15 P.M. Herb Jason & John Small - Proposal 8:30 P.M. Library Trustees - Library Bid Update 9:00 P.M. Executive Session - CHL Litigation 9. 15 P.M. Consent Agenda - No action required 9:20 P.M. Minutes Approval 9:25 P.M. Miscellaneous 9:30 P.M. Adjournment Minutes- Meeting of the Board of Selectmen October 16, 2001 Selectmen Present: Frederick R. Koed Michael H. Sullivan Roseanne M. McMorris Merle S. Brown Thomas J. Callahan Others Present: Mark W. Haddad, Town Manager Eric Oddleifsson Linda Wakeman Ralph Dormitzer John McNabb, Jr. Patrick Peterson, Freedom Sales Selectman Koed called the meeting to order at 7:30 PM. Brown moved the minutes of the October 2, 2001 meeting as presented. Sullivan seconded. The vote was unanimous. Brown also moved the Regular and Executive Session minutes of the October 10, 2001 meeting as presented. Sullivan seconded. The vote was unanimous. Town Manager's Report Haddad informed the Board that the Warrant for the Fall Town Meeting has been sent to the printer and a draft of what was sent is in the Selectmen's packets. Haddad provided the Board with a copy of the lawsuit that Hull has filed with the state with regards to the new airport runway at Logan Airport. Haddad also gave the Board a copy of a draft letter that Attorney Bill Golden is sending to the Inspector General questioning Massport's figures and numbers with regard to the new runway at Logan Airport. Haddad informed the Board that Attorney Golden is asking if the Town of Cohasset would like to sign on to the letter addressed to the Inspector General. Haddad asked the Board to review the letter and to let him know if Cohasset would like to be a part of the letter. Haddad also presented the Board with an update to review of Town Counsel's bills to date. Haddad informed the Board that he has scheduled on the November 13, 2001 agenda a meeting to discuss the Hagerty property now that the lease has been terminated with the Lobster Lab. The Housing Authority has informed Haddad that they are no longer interested in this property as a possible site for senior housing. Selectman Brown asked the residents to send in ideas for the future use of this property. Haddad spoke of the decision and vote that the Board made with regards to additional funding for the new airport runway at Logan Airport. At the October 10, 2001,meeting Brown moved to reimburse Attorney Bill Golden $18,500.00 and to authorize the Town Manager to increase the amount requested under Article 2 by $18,500.00. Sullivan seconded the motion and the vote was unanimous. Haddad asked the Board if they are still interested in pursuing the lawsuit on the new airport runway. Eric Oddleiffson did touch upon several issues that could arise with the construction with a new airport runway. McMorris requested that the Board bring this issue back at the October 30, 2001 Selectmen's meeting for a final decision so that the Board could review the wording of the proposed lawsuit. �5. Minutes- Meeting of the Board of Selectmen October 16, 2001 page 2 Haddad informed the Board that he has done Article assignments for the Board. Haddad asked them to review the assignments and to let him know if there were any problems with it. Haddad brought to the Board's attention that Chief Noonan is asking that the Board set the trick or treat hours on Halloween between 4:00 to 8:00 p.m. Sullivan moved to set the hours for trick or treating for 4:00 to 8:00 on Halloween. Brown seconded. The vote was unanimous. Selectmen Comment Period Brown spoke of the request from the Mass. Producer Take Back Campaign memo and its suggestion to pass a new resolution that calls for state implementation of specific programs for Massachusetts. John McNabb explained the various programs that would be implemented if house bill H-3154 were passed. Sullivan moved to pass a new resolution to support H-3154. McMorris seconded. The vote was unanimous. Public Comment Period No public comment Class II License Request- Freedom Sales Patrick Peterson of Freedom Sales came before the Board to request a Class II license at 9 Cushing Road for the purpose of buying and re-selling second hand cars. McMorris moved to grant a Class II license to Freedom Sales with the condition that only one vehicle be sold at a time and there be no flags or banners on the site. Sullivan seconded. The vote was unanimous. Herb Jason & John Small- Proposal Mr. Jason and Mr. Small informed the Board that they have procured an anchor that they would like to display on Government Island near the Sailing Club. Jason and John informed the Board that they found the anchor in Plymouth. Both gentlemen explained to the Board how the anchor would be displayed. There would be no cost to the Town, the anchor would be purchased privately, with hopes that donations would be made to recover the cost. Brown moved to allow the anchor to be placed at Government Island. Sullivan seconded. The vote was unanimous. Library Trustees-LibrarV Bid Update Haddad updated the Board that bids were open on October 10, 2001 and 10 bids were received. Haddad informed the Board that the three low bids ranged between $2,889,000.00 to $3,030,000.00. Unfortunately, the architect's estimate was $2.3 million; there is a shortfall of $600,000.00. Haddad explained that a 10% contingency has been put in place for this project. Haddad went through a price breakdown for the project with the Board (see attached). Haddad concluded by stating that the shortfall could be funded the following way: • The tax levy could support the debt service required for the additional $600,000.00 (approx. $60,000.00 the first year; total amount paid back over 20 years). This amount could also be reduced further by the sale of the old library. Minutes- Meeting of the Board of Selectmen October 16, 2001 page 3 Haddad explained that Article 11 of the November 5, 2001 Town Meeting would have to appropriate this additional amount if the Board agrees to support the additional funding needed. Callahan moved to amend Article 11 to support the additional funding for the construction of the new library. McMorris seconded. The vote was unanimous. Haddad asked the Board if they wanted to enter into Executive Session to discuss strategy with respect to collective bargaining and litigation. McMorris moved that the Board go into Executive Session for the foregoing reasons and adjourn the meeting at the conclusion of the Executive Session. Sullivan seconded the motion to move into Executive Session. The Board was polled and the vote was unanimous. Meeting adjourned at 9:20 PM Respectfully submitted, Frederick R. Koed Chairman BOARD OF SELECTMEN WEEKLY REPORT October 16, 2001 page two 4. As I stated earlier, we opened the bids for the new Library construction at the former Joseph Osgood School. The Architect's estimate for the construction costs was $2.3 million. The apparent low bid from M. O'Connor Contracting of West Roxbury is $2,889,000.00. The original appropriation for the project was $2.9 million. When you add in additional project costs, i.e. furnishings, data, moving, contract administration, etc., the total amount needed for the project is $3.9 million, or an additional $1 million. The following is a breakdown of the project budget: Construction Bid from M. O'Connor $2,889,000.00 Alternate One $ 41,150.00 Alternate Two $ 33,100.00 Subtotal Construction $2,963,250.00 Contingency $ 280,000.00 Furnishings $ 289,000.00 Contract Administration $ 185,000.00 Shelving $ 100,000.00 Data (Computers, etc.) $ 85,000.00 Moving $ 20,000.00 Total Project Budget $3,922,250.00 The original appropriation for this project was $2,900,000.00. It was to be paid back as follows: Library Construction Grant $1,500,000.00 Library Trustees Fund Raising $ 700,000.00 Sale of former Library Building $ 700,000.00 Total $2,900,000.00 continued on next page over > <t; BOARD OF SELECTMEN WEEKLY REPORT October 16, 2001 page three 4. continued: As stated, an additional $1 million is needed to fully fund this project. In order to meet this amount, the following is offered: Additional Library Trustee Fund Raising $ 400,000.00 Additional Town Meeting Appropriation $ 600,000.00 Total $1,000,000.00 The Tax Levy could probably support the debt service required for this additional $600,000.00 (approx. $60,000.00 the first year; total amount paid back over 20 years). This amount could also be reduced further if the old Library Building sells for more than $700,000.00. Article 11 of the November 5, 2001 Special Town Meeting would have to appropriate this additional amount if the Board agrees to support the additional funding needed. We can discuss this further at Tuesday's meeting. 5. Enclosed for the Board's approval are the minutes from your October 2, 2001 Meeting and your October 10, 2001 Executive Session meeting. MWH/rjb enclosures A TOWN OF COHASSET ��4 pR 0 a BOARD OF SELECTMEN ° 41 Highland Avenue OHASSET Tel:(781)383-4105 T Cohasset, Massachusetts 02025 Fax:(781)383-0228 To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: October 16, 2001 1. Scheduled on Tuesday night's Agenda are four items. First, Patrick Petersen of Freedom Sales is requesting a Class II License at 9 Cushing Road. Enclosed with the Agenda is the actual application. Secondly, Herb Jason and John Small have requested time on the Agenda to propose a new addition to Government Island. They have been able to procure an anchor that they would like to display on Government Island near the Sailing Club. Third, the Library Trustees will be in to discuss the bid results for the new library. I will discuss this in more detail later in this report. Finally, Selectman McMorris has requested an Executive Session at Tuesday's meeting to discuss CHL Litigation with the Board. 2. As requested by the Board at your last meeting, I have scheduled time on your November 13, 2001 Meeting Agenda to discuss the future of the old Cohasset Colonials Building located at Mariner's Park. The Housing Authority has informed me that they are no longer interested in the building. Besides the proposal from the Cohasset Maritime Institute, other issues for the Board to consider include demolition of the building, sale of the building, or another compatible use. Please let me know if there is anyone else I need to invite to this meeting. 3. The Board needs to discuss whether or not the Town of Cohasset is going to continue to work with the Towns of Hull and Hingham to fight the proposed new runway at Logan Airport. Should you decide to continue with the other Towns, an appropriation at the November 5, 2001 Special Town Meeting will be necessary. We can discuss this further at Tuesday's meeting. BOARD OF SELECTMEN WEEKLY REPORT October 16, 2001 page two 4. As I stated earlier, we opened the bids for the new Library construction at the former Joseph Osgood School. The Architect's estimate for the construction costs was $2.3 million. The apparent low bid from M. O'Connor Contracting of West Roxbury is $2,889,000.00. The original appropriation for the project was $2.9 million. When you add in additional project costs, i.e. furnishings, data, moving, contract administration, etc., the total amount needed for the project is $3.9 million, or an additional $1 million. The following is a breakdown of the project budget: Construction Bid from M. O'Connor $2,889,000.00 Alternate One $ 41,150.00 Alternate Two $ 33,100.00 Subtotal Construction $2,963,250.00 Contingency $ 280,000.00 Furnishings $ 289,000.00 Contract Administration $ 185,000.00 Shelving $ 100,000.00 Data (Computers, etc.) $ 85,000.00 Moving $ 20,000.00 Total Project Budget $3,922,250.00 The original appropriation for this project was $2,900,000.00. It was to be paid back as follows: Library Construction Grant $1,500,000.00 Library Trustees Fund Raising $ 700,000.00 Sale of former Library Building $ 700,000.00 Total $2,900,000.00 continued on next page over > BOARD OF SELECTMEN WEEKLY REPORT October 16, 2001 page three 4. continued: As stated, an additional $1 million is needed to fully fund this project. In order to meet this amount, the following is offered: Additional Library Trustee Fund Raising $ 400,000.00 Additional Town Meeting Appropriation $ 600,000.00 Total $1,000,000.00 The Tax Levy could probably support the debt service required for this additional $600,000.00 (approx. $60,000.00 the first year; total amount paid back over 20 years). This amount could also be reduced further if the old Library Building sells for more than $700,000.00. Article 11 of the November 5, 2001 Special Town Meeting would have to appropriate this additional amount if the Board agrees to support the additional funding needed. We can discuss this further at Tuesday's meeting. 5. Enclosed for the Board's approval are the minutes from your October 2, 2001 Meeting and your October 10, 2001 Executive Session meeting. MWH/rjb enclosures 10? .\6\4 Pq TOWN OF COHASSET �O e Cy Q. 0 _ �a BOARD OF SELECTMEN p v OHAS T 41 Highland Avenue Tel:(781)383-4105 T SEO wN-111 Cohasset, Massachusetts 02025 Fax:(781)383-0228 TO: Board of Selectmen FROM: Mark W. Haddad —Town Manager SUBJECT: Mail Summary DATE: October 16, 2001 A. Memorandum from Patricia Wada, Mass Executive Office for Administration and Finance, Human Resources Division, re Mid-level Management Development Program to be offered again in the fall of 2001. B. Copy of Mark Haddad's letter to Allen Lieb, Allen Lieb Architects, re Cohasset Police/Fire project termination expenses. C. Copy of letter from Alan Simmons, Massachusetts Electric, to customers announcing installation for Automated Meter Reading. D. County of Norfolk's approval, re laying of pipe at corner of King Street and Schofield Road. E. Letter from Stephen McGrail, Massachusetts Executive Office of Public Safety, MEMA, re Governor Swift's address re local Comprehensive Emergency Management Plan to ensure it is both accurate and current. F. Copy of letter from Michael Schrader, Project Manager, Tutela Engineering Associates, to Biszko Contracting Corp., re overlay paving—Beechwood Street and Rustic Avenue. G. Massachusetts Municipal Association—Legislative Bulletin of October 4, 2001, re Legislature reconvenes facing a full agenda and declining revenues. H. Copy of minutes of meeting of Little Harbor Wastewater Management Planning of September 26, 2001. 1. Senior Housing Committee minutes of meeting of September 24, 2001. I Copy of Recycling Committee minutes of meeting in September. K. Letter from Massachusetts Producer Take Back Campaign, c/o Clean Water Action, re next step is for state implementation of specific Producer Take Back programs for Massachusetts. /U 3 Mail Summary—October 16, 2001 Page 2 L. TransReport—Transportation News from the Boston Metropolitan Planning Organization—October 2001. M. Letter from Peter Webber, Commissioner, Mass Executive Office of Environmental Affairs, D.E.M., re new round of Urban Forest Planning and Education grants for state fiscal years 2002-2003. N. Letter from Select Energy to Select Energy Customer, enclosing for review Select Energy's Disclosure Label for the third quarter of 2001. O. Copy of letter from Kent Barkhouse, Operational Services Division,Massachusetts Executive Office for Administration and Finance, Operational Services Division, enclosing Expenditure and Federal Funds Listing FY2001. P. Metropolitan—The Newsletter of the Metropolitan Area Planning Council—October 2001. !`w Q r1 E 4C) Q Jo; TOWN OF COHASSET BOARD OF SELECTMEN _ Board of Selectmen Merle S.Brown �'1� TO OHASSET O TOWN MANAGER Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohasset, Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN MEETING TUESDA Y, OCTOBER 30, 2001 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Police/Fire Station Study Committee 8:30 P.M. Village Revitalization Committee 9:00 P.M. Special Town Meeting Review 9: 15 P.M. Consent Agenda - No action required 9:20 P.M. Minutes Approval 9:25 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 CW Minutes- Meeting of the Board of Selectmen October 30, 2001 Selectmen Present: Frederick R. Koed Michael H. Sullivan Roseanne M. McMorris Thomas J. Callahan Merle S. Brown Others Present: Mark W. Haddad, Town Manager Christine M. Fitzgerald, Recording Secretary George McGoldrick, Police/Fire Study Committee Evan Schiff, Cohasset Mariner Lisa Campanella, Patriot Ledger Dean Rizzo, CRC Bob Egan, Building Inspector Brian Noonan, Police Chief Advisory Committee Capital Budget Committee Chairman Koed called the meeting to order at 7:30PM. McMorris moved the minutes of the October 16, 2001 meeting as presented. Sullivan seconded. The vote was unanimous. Brown also moved the Executive Session minutes of October 16, 2001 meeting as presented. McMorris seconded. The vote was unanimous. Town Manager's Report Haddad informed the Board that he has sent letters to Congressman Delahunt and Senators Kerry and Kennedy regarding the Swift Act. The letters are asking help to get an FRA resolution of hornless rail crossings that will permit the MBTA to design safe crossings that will not intrude on private property. Haddad will keep the Board informed. Haddad brought to the Boards attention that he has spoken with the Cohasset Housing Authority and there have been no resignations from their Board as of yet. Haddad will keep the Board updated. Haddad informed the Board that he has spoken to Town Counsel regarding the lawsuit brought against the Town and the MBTA; the plaintiffs are Advocates for Transportation Alternatives, Inc., among others. Haddad stated that the MBTA would be filing a response to the lawsuit so the Town will not have to respond directly. Haddad will keep the Board updated on this matter. The Board considered the opening of local Package stores on Sundays during the holidays. In the past the stores have been allowed to open from 12:00 PM to 9:00 PM. Brown moved to allow Package stores to be open on Sundays from 12:00 PM to 9:00 PM starting November 25, 2001 through December 30, 2001. Sullivan seconded. The vote was unanimous. Haddad brought to the Boards attention an oversight regarding the re-appointment of Virginia Brophy of the Conservation Commission last year. Haddad is recommending that the Board re- appoint Ms. Brophy for another three-year term retro back to July 2001. McMorris moved to re- appoint Ms. Brophy. Brown seconded. The vote was unanimous. Haddad recommended to the Board that John Horvorka be appointed to the Historical Commission for a term of three years. Brown moved to appoint John Horvorka to the Historical Commission. McMorris seconded. The vote was unanimous. Minutes- Meeting of the Board of Selectmen October 30, 2001 page 2 Haddad informed the Board that the Planning Board did not make recommendations on any of the Zoning Articles at their October 24, 2001 Public Hearing and continued the hearing until their November meeting. Haddad stated that according to Town Counsel, the Town Meeting couldn't take action on these articles on November 5tn Haddad informed the Board that Wigmore Pierson, Chairman of the Town History Committee, is recommending that the Board appoint Margot Cheel and Ann Pompeo to the Town History Committee to fill two vacancies. Brown moved to appoint both Ms. Cheel and Ms. Pompeo to the Town History Committee. McMorris seconded. The vote was unanimous. Haddad updated the Board on the Hull Sewer Commissions response to the Town of Cohasset's request to meet regarding sewer usage. Haddad informed the Board that the HSC would like to schedule with the TOC at a later date, they are unavailable at the moment. The board asked Haddad to look into the reason why the HSC cannot meet with the Board sooner. Haddad asked the Board what they would like to do regarding funding for Article 2 regarding the additional $30,000 for the opposition on the new runway at Logan Airport. The Board discussed the option of dividing the Article so the funding for the litigation can be voted on separately. Callahan moved to recommend to divide Article 2 on the floor of Town Meeting. McMorris seconded. Sullivan and Brown opposed. Majority vote. Callahan also moved to recommend supporting the suit with the stipulation that the TOC reserves the right to pull out of the lawsuit at any time if cost becomes a factor. McMorris seconded. Sullivan and Brown opposed. Majority vote. Police/Fire Station Study Committee George McGoldrick of the Police/Fire Study Committee sat before the Board and asked they vote to recommend Article 9 regarding land donated for a future site for a new Police Station. Secondly, Mr. McGoldrick asked that by supporting Article 9 that the Selectmen would need to recommend committing funds to secure an Architect for construction drawings and bid documents to construct a new Police Facility. Mr. McGoldrick informed the Board that since their last meeting they have received a letter from Crocker Realty regarding the land donation. The letter dated October 30, 2001 states that the land would be used for the sole purpose of building a new Police Station and that Crocker Realty intends on finalizing a transaction within two years so that the donated land is promptly developed. Mr. McGoldrick stated to the Board that the need for a new Police Station is urgent and he hopes that the Selectmen will see the need. Representatives from both the Advisory Committee and the Capital Budget Committee stated that although they see the need for a new facility both Committees agree that now is not the time for funding one. Mark Baker of Capital Budget and Maureen Jerz of the Advisory Committee suggest putting off development for several years. Mr. McGoldrick fears if this happens then the land that is being donated will be taken back and this would increase cost of development. Haddad recognized the concern that both Committees had on funding this project and passed out a Debt/Budget Analysis on how the Town could fund the project. The Board asked if the Police/Fire Study Committee could speak with Crocker Realty regarding the possibility of loosing the donated land. McMorris moved that the Board recommend approval of Article 9. Brown seconded. Vote was unanimous. Minutes- Meeting of the Board of Selectmen October 30, 2001 page 3 Selectmen Comment Period Brown brought up a letter received from Jack Worley regarding the possibility of the Village Revitalization Committee tearing down the Teen Garage and replacing it with a parking garage. Brown wanted to set the record straight that this was not true that the CRC showed preliminary plans from the Cecil Group that showed a garage in that area. He stressed that the Teen Garage will not be torn down. McMorris spoke of a cell tower going up in Hingham and asked if this is something the Town of Cohasset should be concerned with. McMorris asked Haddad to write a memo to the Planning Board regarding the possibility of amending the zoning bylaw to address the issue of cell tower construction. Haddad will get back to the Board. Public Comment Period No public comment Village Revitalization Committee Dean Rizzo informed the Board that they have met with the Planning Board, Growth and Development Committee and the Design Review Board regarding Depot Court and it was determined to keep the island at Depot Court. Suggestions were made of possibly moving the island over a few feet, but to keep it. It was determined it helps with the flow of traffic. Several issues were brought up regarding parking and design. McMorris was concerned with what the Town would be committing to with a yes vote of Article 15 at Town Meeting. Dean Rizzo explained that the residents and the Selectmen would approve all designs. A yes vote would just allow the Village Revitalization Committee to proceed with approved projects. Callahan suggested adding the words "approved in concept' to the existing Article. McMorris also would like to be able to get a second opinion on the safety issues before taking any action. Dean informed the Board that he would have poster boards of the designs along with hand- outs at the Town Meeting for the residents to review. Special Town Meeting Review • Article 16- Community Preservation Committee- This Article was recommended unanimously by the Board of Selectmen, however, Callahan moved to reconsider this Article with regards to the members that would be appointed to this Committee. Sullivan seconded. The vote was unanimous. Callahan moved to rescind the section regarding having representation from the Water Commission. Sullivan seconded. The vote was unanimous. Callahan moved to recommend having a member of the Open Space Committee serve as a member of the Community Preservation Committee. Sullivan seconded. The vote was unanimous. • Article 24- To see if the Town will vote to approve and ratify a settlement agreement between the Town and CHL. McMorris moved to withdraw this Article from the Warrant. Callahan seconded. Brown opposed. Majority vote. Minutes- Meeting of the Board of Selectmen October 30, 2001 page4 ley Meeting adjourned at 10:15 PM Respectfully submitted, Frederick R. Koed Chairman llo .G4 PR TOWN OF COHASSET N _ BOARD OF SELECTMEN Board of Selectmen ^^m* Merle S.Brown r OMASSET O TOWN MANAGER Thomas J.Callahan k-N 11, Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: October 30, 2001 1. Scheduled on Tuesday's Agenda are three items. First, the Police/Fire Station Study Committee will be present to discuss the two articles with regard to the proposed new police station. I have invited members of the Advisory Committee and Capital Budget Committee to this meeting as well. Secondly, the Village Revitalization Task Force and Dean Rizzo will be present to discuss the Special Town Meeting presentation for the proposed plans for the Downtown revitalization effort. Finally, I have set aside time on the Agenda for the Board to discuss any remaining issues before the November 5th Special Town Meeting. 2. With regard to the Special Town Meeting, the Board still needs to make recommendations on three articles: Article 9 (Accept Gift of Land from Crocker II Realty Trust); Article 23 (Senior Housing Article); and Article 24 (CHL Settlement Agreement). In addition, the Board needs to decide whether or not you are going to set aside additional funds ($30,000.00) in Article 2 to support the Airport Runway Litigation. With regard to the Senior Housing Zoning Article, it is my understanding that the Planning Board did not make recommendations on any of the Zoning Articles at their October 24th Public Hearing and continued the hearing until their November meeting. Therefore, according to Town Counsel, the Town Meeting cannot take action on these articles on November 5th. I have enclosed a draft of the motions in this week's mail packet. We can discuss this further at Tuesday's meeting. 3. Wigmore Pierson, Chairman of the Town History Committee, is recommending that the Board appoint Margot Cheel of 14 Margin Court and Ann Pompeo of 130 Forest Avenue to the Town History Committee to fill two vacancies on the Committee. I would ask the Board to make these appointments at Tuesday's meeting. 4. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb Tel:(781)383-4105 • Fax:(781)383-0228 l�l TOWN OF COHASSET o � - Board of Selectmen N BOARD OF SELECTMEN � ���- � � ; Merle S.Brown ro onnsseTo TOWN MANAGER Thomas J.Callahan wN 111 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad —Town Manager SUBJECT: Mail Summary DATE: October 30, 2001 A. South Shore Regional School District Committee's minutes of September 19, 2001. B. Memorandum from William Alpine, Mass Department of Revenue, Underground Storage Tank Program, re FY2002 Cities and Towns Municipal Grant Program. C. Copy of letter from Gene Raymond, Strekalovsky&Hoit, Inc., to Robert Egan, Building Inspector, re Deer Hill Elementary School to review and approve the relocation of the main electric room and new electrical service. D. Copy of letter from Bill and Gina Chisholm to Water Commissioners, re concern pertaining to Hingham-American Water Co. E. Letter from Paul Calhoun, Jr., Data Collection Center Manager, U. S. Department of Labor, Bureau of Labor Statistics notifying the Town that BLS has selected Town to participate in the Job Openings and Labor Turnover Survey—a new monthly indicator of employers' need for workers. F. Massachusetts Municipal Association's Legislative Bulletin—October 18, 2001. G. Town Government Resource Bank—applicant to Cohasset Common Historic District Commission—Michelle Furtado. H. Town Government Resource Bank—applicant to Cohasset Common Historic District Commission—Charles Furtado. L Memorandum from Jane Gumble, Director, Massachusetts Department of Housing & Community Development, re updated regulations for Chapter 40B, Comprehensive Permit. J. Memorandum from Paul Regan, Executive Director, MBTA Advisory Board— agenda for meeting of October 31, 2001. K. State Ethics Commission Bulletin for Fall 2001. L. Council of SEMASS Communities' (COSC) agenda for meeting of 11/7/01. Tel:(781)383-4105 0 Fax:(781)383-0228 1!Z �o,G,4 pR c TOWN OF COHASSET ° BOARD OF SELECTMEN 41 Highland Avenue OHASSET Tel:(781)383-4105 T O .%11 Cohasset, Massachusetts 02025 Fax:(781)383-0228 TO: Board of Selectmen FROM: Mark W. Haddad — Town Manager SUBJECT: Mail Summary DATE: October 23, 2001 A. Memorandum from Paul Regan, MBTA Advisory Board, re agenda for MBTA Advisory Board's meeting of October 31, 2001. B. Letter from Bob Durand, Mass Executive Office of Environmental Affairs, re special Self-Help and Urban Self-Help grant round; filing deadline 1/4/02. C. The Newsletter of the Metropolitan Area Planning Council—Metropolitan—October 2001. D. Letter from Wendy Gammons, MIIA Health Trust Wellness Coordinator, re new service, The Employee Telephone Access Program, includes free, anonymous telephonic screening for depression and alcohol problems. E. Growth and Development Committee's minutes of meeting of September 18, 2001. F. South Shore Coalition's agenda for meeting of October 18, 2001. G. Letter from Thomas Rodger, Mass Executive Office of Public Safety, MEMA, re Local Needs Assessment Survey which may make Town eligible for possible funding. H. Letter from Glenn Pratt, Cohasset Veterans Memorial Committee, re Gold Star Mothers Memorial. I. Letter from David Soule, Metropolitan Area Planning Council, re planning and municipal services available from the MAPC. J. Memorandum from Glenn Pratt, Cemetery Committee, re Woodside Cemetery— R.A.D. Corp. payment application#4. K. Letter from Raymona Stickell, Department of the Treasury, IRS, re products that allow citizens with easy access to tax material. L. County of Norfolk's approval re topographic survey and design of two (2) Little Mail Summary—October 23, 2001 Page 2 CLeague Fields at Town owned gravel pit on North Main St. M. Letter from Hamilton Tewksbury, Hagerty Property Committee, re motion passed re funds designated for the development of the Hagerty project be returned to the Hagerty account for use in completing the project. N. Hagerty Property Committee's minutes of meeting of 10/9/01. O. Letter from Peter Webber, Mass Executive Office of Environmental Affairs, DEM, enclosing guide and application form for Lake and Pond Grant Program. P. Letter from Anna Abbruzzese, Cohasset Elder Affairs, re memorial tree for Sumner Smith. Q. Massachusetts Department of Housing & Community Development's publication "Community Developments"— Spring/Summer 2001. R. Copy of letter from Frank and Mary Zeven to Mr. Gaul, president of the Cohasset Golf Club, re Lamberts Lane. cr r . 4 PR TOWN OF COHASSET Ul — BOARD OF SELECTMEN Board of Selectmen o - Merle S.Brown r onnssET TOWN MANAGER Thomas J.Callahan • tiro Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN MEETING TUESDA Y, NOVEMBER 13, 2001 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Former Hagerty Building - Future Plans 8:30 P.M. Board of Assessors - Revaluation Update 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 III Minutes-Meeting of the Board of Selectmen November 13, 2001 Selectmen Present: Frederick R. Koed Michael H. Sullivan Roseanne M. McMorris Thomas J. Callahan Merle S. Brown Others Present: Mark W. Haddad, Town Manager Christine M. Fitzgerald, Recording Secretary Jack Buckley, Cohasset Maritime Institute Karen Oronte, Sailing Club Mike Hurley, Cohasset Education Foundation Russ Bonnetti, Parker Ave. Cheryl Pooler, Assessor's Office Elsa Miller, Assessor's Office Evan Schiff, Cohasset Mariner Lisa Campenella, Patriot Ledger Selectman Sullivan called the meeting to order at 7:30 PM (Chairman Koed arrived at 7:35 PM). Sullivan moved the minutes of the October 30, 2001 as presented. Brown seconded. The vote was unanimous. Town Manager's Report Haddad informed the Board that he received a letter from William and Wanda Murphy who wish to sell 4 graves with the value of $900 back to the Town. Mr. & Mrs. Murphy now live in Texas and have no use for the remaining graves. Brown moved to approve the sale of the graves. Callahan seconded. Vote was unanimous. Haddad informed the Board that he has received 2 citizen requests for appointment to the newly established Community Preservation Committee. Haddad asked the Board how they would like to go about making the appointments to the CPC. Haddad asked the Board if they wanted him to send a memo to all the Committees that need to have a representative for the newly voted CPC. Haddad urged the Board to act quickly because time is of the essence. The Board asked Haddad to send out notification to all committees requesting nominations and to bring the matter back before the Board at its next meeting. Brown moved that Selectman Callahan serve as a member of the Community Preservation Committee. Sullivan seconded. The vote was unanimous. Haddad brought to the Boards attention a letter he received from the Army Corp of Engineers regarding the tide gate issue. In the letter it states that the ACOE has determined that keeping the flood surface at 3.6 feet would adequately inundate the great majority of the marsh surface, not encroach into the back yards of homes bordering the marsh. Haddad explained to the Board that he does not agree with this decision and would like to invite the ACOE to a future meeting to explain them-selves. The Board agreed and asked Haddad to set up the meeting. Haddad informed the Board that the he has requested that the MAPC send the Roadway Inspection Forms to the Town of Cohasset. This form shows the conditions of the roads in Cohasset. Haddad updated the Board on the St. Stephen's Walkway. Haddad informed the Board that he has been in contact with Dean Rizzo. Dean stated that the design is almost at 100% and should be ready in 2-3 weeks. Once the Selectmen approves the plans they will be submitted to Mass Highway and construction could start as early as next spring. �I 1 Minutes- Meeting of the Board of Selectmen November 13, 2001 page 2 Haddad updated the Board on several actions he has taken based on votes taken at the November 5, 2001 Special Town Meeting. • BSC Engineering has been contacted to draft a contract so they can begin work on the design for the Little League Fields at the Gravel Pit. • Money was set aside from the DPW Budget for the removal of more trees in the Gravel Pit to provide more space for fill. DPW has been asked to start this right away. • A notice of award went to M. O'Conner Contracting of West Roxbury for the Library construction project. Construction should begin within the next couple of months and expect to last approximately 14 months. • Requested that the County Engineers finalize the drawings and plans for the Forest Avenue sidewalk project. This should be done over the next couple of months and then the project will be able to go out to bid. Secondly, they have finished the plan for an easement for the drainage work at 460 King Street, Town Counsel is also drafting the easement plan as well. Harold Litchfield has estimated this work to cost approximately $3,000.00. Third, the County Engineers have completed a proposed plan for improvements at the Summer Street, Elm Street and Border Street intersection. Haddad recommended that the Town have a public hearing on the plan with the residents and decide whether or not to move forward. Haddad updated the Board with regards to the sale of the former Library building. Town Counsel has informed Haddad that the Town can proceed and go out to bid for the sale of the building. The Board would like to proceed as soon as possible. Haddad mentioned having a minimum bid of$700,000.00. Selectmen Comment Period Brown commented on the Gold Star Mothers Memorial at the Woodside Cemetery on November 11, 2001. He also wanted to thank Glenn Pratt on his work in getting the memorial built. There was a tremendous turnout. Brown moved that the Selectmen go to the Advisory Committee to ask for $10,000 to put towards an Architect for the new Police Station project. McMorris seconded. The vote was unanimous. McMorris moved to recommend Ed Mulvey to the Senior Housing Committee. Brown seconded. The vote was unanimous. Public Comment Period Tom Gruber spoke regarding the presentation of Article 25 at the Special Town Meeting held on November 5, 2001. Gruber stated that the article changed from the time it was submitted for Town Meeting to when it was actually called to the floor of Town Meeting. Haddad explained that the way the Article was originally written, Town Counsel said it was written illegally. The Board agreed that any article from now on should be amended on the floor of Town Meeting. Minutes- Meeting of the Board of Selectmen November 13, 2001 page 3 Former Hagerty Building- Future Plans Jack Buckley of the Cohasset Maritime Institute made a brief presentation regarding possible use for the Former Hagerty Building. Mr. Buckley understands the Boards tough decision ahead of them regarding the future of the building, but he feels, along with many others, that it would be an ideal location for a charter school or some other educational use. Mr. Buckley is asking for six months, so that more information can be gathered and a possible presentation could be made. John Seavey of Beechwood Street suggested that the property could be used for Habitat for Humanity. The Town could sell the property to the organization for $1.00 and all the work would be volunteered. There would be no cost to the Town. Some individuals in attendance did not think either idea would be possible because the property is zoned as Open Space. In order to change the zoning the Town would have to go to the Legislature. Many other suggestions were made such as making a park or a satellite campsite, there was even an offer for a private sale. The Board will take all considerations under advisement. The Board would like to investigate this issue more at a future meeting. Haddad will make the necessary arrangements. Board of Assessors- Revaluation Update Cheryl Pooler and Elsa Miller of the Assessor's Office briefly went over how the revaluations came to fruition (see attached). Ms. Pooler explained that the Bureau of Local Assessment has given the Town preliminary certification. The Assessors have proceeded with public disclosure and residents can go to the Assessor' Office as well as the Library to view the new valuations. Ms. Pooler explained that the Town's valuation overall increase for fiscal year 2002 is 40%. The average tax rate went down 21%, but the average real estate tax bill would increase approximately 11.60%. Meeting adjourned at 9:30 PM Respectfully submitted, Frederick R. Koed Chairman lIF BOARD OF ASSESSORS 41 HIGHLAND AVENUE r OKASSET COHASSET, MA 02025 To: Board of Selectmen/ Mark Haddad—Town Manager From: Board of Assessors/ Cheryl Pooler- Deputy Assessor/Appraiser Date: November 13, 2001 Re: Fiscal Year 2002 Revaluation The revaluation began on January 2, 2001 using sales from fiscal year 2000. The resulting values will be effective as of January 1, 2002. The assessments will be the basis for the third quarter bill,which will be mailed this coming December. On November 1, 2001 the Board of Assessors has received notification of preliminary certification from the Bureau of Local Assessments for all classes of property for fiscal year 2002. The Bureau found the submitted statistical analysis of residential sales in compliance with the Commissioner's standards for certification. In addition, the Bureau's review of a representative sample of parcels and of personal property accounts indicates a consistent application of the valuation methodologies employed for all classes of property throughout the town. The overall increase to the town's valuation for fiscal year 2002 is 40%. For Fiscal 2002 the total town valuation broken down by class is as follows: RESIDENTIAL 1,451,454,876 COMMERCIAL 85,734,175 INDUSTRIAL 6,891,900 PERSONAL PROPERTY 12,677,932 With the successful completion of this preliminary review, the Assessors are proceeding with public disclosure. Valuation books have been made available at the Cohasset Public Library and the Cohasset Town Hall. We encourage people to check their assessments. (see attachments) COHASSET FISCAL YEAR 20 ASSESSMENTS Vs FISCAL YEAR 2001 ASSESSMENTS t NAME LOCATION FY01 VAL FY02 VAL %CH E. ROY, PETER 49 MARGIN ST 3,794,100 5,620,600 48% MACKENZIE, FREEMAN 65 ATLANCTIC AVE 2,048,000 3,148,700 53% `I HURLEY, MICHAEL& VIC 136 BORDER ST 1,349,100 2,227,800 65% * . POWER, JEFFREY&BAR 74 BEACH ST 1,318,600 1,808,600 37% ABBRUZZESE, MICHAEL,A 155 BORDER ST 1,064,000 1,755,400 64% s STASZKO, DONALD 172 BEACH ST 1,155,800 1,701,600 47% GOEDECKE, PETER&JANE 100 NICHOLAS RD 1,123,000 1,678,800 49% STONE, PETER, &MARG 39 BLACK HORSE LN 1,068,100 1,575,900 47% PIERSON, WIGMORE 123 ATLANTIC AVE 951,800 1,401,600 47% JENKINS, LELAND&LEE 198 JERUSALEM RD 918,700 1,350,400 46% STURDY, ROBERT&JOY 270 JERUSALEM RD 846,500 1,239,000 46% ORDELHEIDE, GERD 43 BLACK HORSE LN 851,800 1,203,800 41% SULLIVAN, MICHAEL&MARY 21 GAMMONS RD 828,800 1,187,500 43% ZEVEN, FRANK&MARY 80 LAMBERTS LANE 851,500 1,177,200 38% KORNET, JOHN 67 GAMMONS RD 731,700 1,052,200 43% GOLDEN, STEVEN&AMY 70 JERUSALEM RD 753,300 1,048,200 39% BOBO, STEPHEN 11 SHELDONRD 731,400 1,004,500 37% WATTS, CLAIRE& GEORGE 76 NICHOLAS RD 690,600 926,200 34% HAMILTON, NANCY 363 JERUSALEM RD 652,800 852,800 31% THAXTER, DEBORAH 291 SOUTH MAIN ST 588,400 813,000 38% ULMER, KEVIN&ALLISON 30 MARGIN ST 455,000 645000 41% HENDERSON, FAVID&JANE 291 FAIROAKS LN 409,700 585,600 42% BUCKLEY,JOHN 26 OLD COACH RD 406,400 569,700 40% TINORY, RICHARD 180 POND ST 381,600 550,000 44% I MCMORRIS, ROSEANNE 89 DOANE ST 304,600 493,900 62% LAGROTTERIA, JAMES&DO 104 HOWE RD 377,400 486,000 28% KASPEROWICZ, RAY& TANN 172 SOUTH MAIN ST 337,200 440,500 30% PRATT, PETER&DONNA 75 RIPLEY RD 322,200 429,400 33% CALLAHAN, THOMAS&ALIS 35 HILLSIDE DR 282,800 391,000 38% GJESTEBY, MARTHA 81 OLD PASTURE RD 286,500 384,900 34% °. BROWN, MERLE&JOAN 546 BEECHWOOD ST 256,800 370,400 44% - MILLER, ELSA 60 RESERVOIR RD 270,900 366,100 35% NOONAN, BRIAN&JACKIE 26 ASH ST 262,000 353,100 35% ROEBUCK, VENETA 312 BEECHWOOD ST 250,900 351,600 40% KOED, FRED&LISA 92 PLEASANT ST 225,400 311,600 38% LINCOLN, ROGER& GRETCH 26 BREWSTER RD 226,200 297,500 31% PATROLIA, MICHAEL 15 CUSHING RD 193,100 251,300 30% LAUGELLE, ROCCO&MARG 40 SMITH PLACE 154,500 187,200 21% { T t 5: *indicates building permits BOARD OF ASSESSORS TOWN OF COHASSET FY 2002 AVERAGE VALUE COMPARISON FISCAL YEAR FISCAL YEAR % 2001 2002 (PROJECTED) TAX RATE* 14.59 11.48 (PROJ) -21% AVERAGE VALUE 395,584 560,700 41.70% AVERAGE TAX BILL ** 5,767.61 6,436.84 11.60% 2001 2002 *DEBT EXCLUSION ON TAX RATE 0.61 0.77 ** TAX ATTRIBUTED TO $241.31 $431.74 DEBT EXCLUSION Massachusetts Department of Revenue Division of Local Services Municipal Databank/Local Aid Section FY89-FY02 Assessed Values by Class Column # DOR PERSONAL (1-2)% (3-5)% Municipality FY CODE RESIDENTIAL OPEN SPACE COMMERCIAL INDUSTRIAL PROPERTY TOTAL OF TOT OF TOT COHASSET 1989 65 522,495,997 1,066,400 56,496,833 5,161,600 6,381,215 591,602,045 88.5 11.5 1990 65 865,166,000 979,700 69,992,900 6,276,900 7,948,400 950,363,900 91.1 8.9 1991 65 866,019,000 1,021,500 72,176,200 6,276,900 7,918,200 953,411,800 90.9 9.1 1992 65 778,983,600 1,166,800 67,421,900 6,276,900 8,155,800 862,005,000 90.5 9.5 1993 65 713,877,900 61,118,500 5,215,700 9,472,300 789,684,400 90.4 9.6 1994 65 714,443,600 59,557,800 5,215,700 9,886,900 789,104,000 90.5 9.5 1995 65 718,310,900 58,582,900 4,592,800 10,435,049 791,921,649 90.7 9.3 1996 65 771,003,000 47,220,700 4,925,000 10,234,671 833,383,371 92.5 7.5 1997 65 775,261,000 47,021,300 5,035,000 9,931,471 837,248,771 92.6 7.4 1998 65 814,074,690 50,706,300 5,036,400 10,206,571 880,023,961 92.5 7.5 1999 65 870,329,200 56,764,900 4,956,500 10,621,400 942,672,000 92.3 7.7 2000 65 921,287,700 56,456,900 3,875,000 11,129,900 992,749,500 92.8 7.2 2001 65 1,027,566,300 62,589,200 3,937,500 10,988,000 1,105,081,000 92.9 7 2002 65 1,451,454,876 85,734,175 6,891,900 12,677,932 1,556,758,883 93.2 6.7 Massachusetts Department of Revenue Division of Local Services Municipal Data Bank/Local Aid Section FY87-FY00 Tax Rate by Class January 27, 2001 DOR Open Personal Municipality FY Code Residential Space Commercial Industrial Property Unclassified COHASSET 65 1987 65 12.74 12.74 12.74 12.74 12.74 1988 65 12.98 12.98 12.98 12.98 12.98 1989 65 14.63 14.63 14.63 14.63 14.63 1990 65 9.60 9.60 9.60 9.60 9.60 1991 65 9.90 9.90 9.90 9.90 9.90 1992 65 11.48 11.48 11.48 11.48 11.48 1993 65 13.46 13.46 13.46 13.46 1994 65 13.93 13.93 13.93 13.93 1995 65 14.32 14.32 14.32 14.32 1996 65 14.50 14.50 14.50 14.50 1997 65 15.05 15.05 15.05 15.05 1998 65 15.05 15.05 15.05 15.05 1999 65 14.95 14.95 14.95 14.95 2000 65 15.09 15.09 15.09 15.09 2001 65 14.59 14.59 14.59 14.59 E Massachusetts Department of Revenue Division of Local Services Municipal Data Bank/Local Aid Section FY87-FY02 Tax Levies by Class 27-Jan-01 RES/OS CIP PERSONAL AS% AS% MUNICIPALITY FY JDC RESIDENTIAL OPEN SPACE COMMERCIAL INDUSTRIAL PROPERTY TOTAL OF TOT OF TOT F COHASSET 1987 65 6,350,792 13,928 641,000 66,717 73,763 7,146,200 89.1 10.9 • 1988 65 6,609,709 14,006 655,371 67,001 80,302 7,426,389 89.2 10.8 1989 65 7,644,144 15,605 826,548 75,516 93,354 8,655,137 88.5 11.5 1990 • 65 8,305,594 9,405 671,932 60,258 76,305 9,123,494 91.1 8.9 1991 65 8,573,588 10,113 714,544 62,141 78,390 9,438,776 90.9 9.1 1992 65 8,942,732 13,395 774,003 72,059 93,629 9,895,818 90.5 9.5 1993 65 9,608,797 822,655 70,203 127,497 10,629,152 90.4 9.6 1994 65 9,952,199 829,640 72,655 137,725 10,992,219 90.5 9.5 1995 65 10,286,212 838,907 65,769 149,430 11,340,318 90.7 9.3 1996 65 11,179,544 684,700 71,413 148,403 12,084,059 92.5 7.5 1997 65 11,667,678 707,671 75,777 149,469 12,600,594 92.6 7.4 1998 65 12,251,824 763,130 75,798 153,609 13,244,361 92.5 7.5 r 1999 65 13,011,422 848,635 749100 158,790 14,092,946 92.3 7.7 2000 65 13,902,231 851,935 58,474 167,950 14,980,590 92.8 7.2 2001 65 14,992,192 913,176 57,448 160,315 16,123,132 92.9 7.1 2002 65 16,662,702 984,228 799119 145,543 17,871,592 93.2 6.8 a� �Q.�4 e agFC TOWN OF COHASSET Nfm- BOARD OF SELECTMEN Board of Selectmen Merle S.Brown r OHASSET O TOWN MANAGER Thomas J.Callahan Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: November 13, 2001 1. Scheduled on Tuesday's Agenda are two items. First, as previously requested by the Board, I have set aside time on the Agenda for the Board to consider the future of the former Cohasset Colonials Building at Mariner's Park. The Hagerty Property Committee and other interested individuals will be present to discuss this matter with the Board. Secondly, the Board of Assessors will be in to update the Board on the FY 2002 Property Revaluation that they have recently completed. They have received preliminary certification from the Department of Revenue and are ready to begin public disclosure. Enclosed with the Agenda is information concerning this item. 2. 1 would like to inform the Board of action I have taken based on votes taken at the November 5, 2001 Special Town Meeting: a. I have contacted BSC Engineering and have asked them to draft a contract so that they can begin work on the design of the Little League Fields at the Gravel Pit. Their work will be done in conjunction with the Gravel Pit Committee. We will keep the Board informed of our progress. On a related matter, money was set aside in Article 2 (DPW Budget) to bring in a company to remove more trees in the Gravel Pit to provide more space for the fill. I have asked the DPW to start this right away. b. I have sent out a notice of award to M. O'Connor Contracting of West Roxbury for the Library construction project. In addition, I have been in contact with the proponents of the Children's Discovery Museum and Town Counsel so that we can finalize the lease for the 1929 Wing of the Old Osgood School. Construction should begin on the new Library within the next couple of months and it is estimated that the project should take approximately 14 months to complete. I will keep the Board informed of the progress on the project. continued on next page over> Tel:(781)383-4105 0 Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT November 13, 2001 page two 2. continued: C. I have met with the County Engineers on three projects. First, I have requested that they finalize the drawings and plans for the Forest Avenue sidewalk project. This should be done over the next couple of months. Once completed, we will put the project out to bid and hopefully begin construction on the sidewalk next spring. Secondly, they have drafted an easement plan for the drainage work at 460 King Street. Harold Litchfield has estimated this work to cost approximately $3,000.00. 1 have requested that Town Counsel begin drafting the actual easement. We need to do some boring tests and if everything works out, we will begin work as soon as possible. Finally, the County Engineers have completed a proposed plan for improvements at the Summer Street, Elm Street, Border Street intersection. I have asked Harold Litchfield to cost out the work before I bring the plan to the Board. With the Board's approval, I would recommend that we have a public hearing on the plan with the residents and decide whether or not to move forward. I just want to have the cost prior to the hearing so that the Board can make an informed decision. Please let me know if this is acceptable. 3. With regard to the Library project, the Board needs to decide how to proceed with the sale of the former Library building when the new Library project is completed. I have been contacted by several individuals who believe we should begin to market the building now and not wait until the Library moves out. I have asked Town Counsel to provide me with an opinion on when this can take place. Please keep in mind that Town Meeting has already authorized the Board to dispose of the building. The only question now is timing. I should have Town Counsel's opinion by Tuesday's meeting at which time we can discuss this issue further. 4. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb IZ� %4 a PReC TOWN OF COHASSET . - BOARD OF SELECTMEN Board of selectmen Merle S.Brown r OHASSET TOWN MANAGER Thomas J.Callahan k N %110 41 Highland Avenue Frederick R.Koed Town Manager g Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad —Town Manager SUBJECT: Mail Summary DATE: November 13, 2001 A. Letter from Stephen McGrail, Mass Executive Office of Public Safety, Massachusetts Emergency Management Agency, re the formation of a Local Emergency Planning Committee (LEPQ in this area. Seminars to be held later this year and early next year. B. Letter from Robert Kelley, Jr., District Treasurer, South Shore Regional School District Committee—the amount of the School District Assessment 7/1/2001 through 6/30/02 is $55,125.00, one-fourth of which is $13,781.25. C. Copy of letter from Dean Rizzo, Cohasset Revitalization Corporation to Martha Gjesteby, Cohasset Historical Society, re Elm Street parking. D. Letter from Paul Bockelman, Operations Manager, MIIA, announcing a new and improved awards program;the awards being presented at the Annual Meeting and Luncheon 1/12/02. E. Copy of letter from Massachusetts E.O.E.A. Department of Environmental Protection to Mass. D.E.M. Att: Raul Silva, re Determination of Administrative Completeness— Permit to Proceed with Response Actions at Cohasset Beechwood Dump— Wompatuck State Park—Doane Street. F. Letter from Peter Webber, Commissioner, Mass E.O.E.A., Department of Environmental Management, re announcement of another round of Heritage Tree Care grants for Winter 2001-2002. G. Massachusetts Municipal Association—Legislative Bulletin—November 2001. H. Letter from Carlos Sanchez,Norfolk County Engineer, City of Norfolk, re proposed Forest Avenue Sidewalk, owner notification of hedge removal, and sidewalk easement acquisition. I. Mark Haddad's letters to residents pertaining to construction of a sidewalk on Forest Avenue. Tel:(781)383-4105 0 Fax:(781)383-0228 6�u Mail Summary—November 13, 2001 Page 2 J. Letter from Jeannie Adams, Director, Massachusetts Office of Dispute Resolution, as to how local government leaders and staff can provide citizens with collaborative models for resolving issues since September 11. See MODR booth at MMA's annual meeting 1/11/02. !zy z 0 0 0 e' a �Q.\V4 e -pRF �.4. -c. TOWN OF COHASSET 0 ' ° ' Board of Selectmen BOARD OF SELECTMEN o Merle S.Brown onASSET TOWN MANAGER Thomas J.Callahan Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W. Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN MEETING TUESDAY, NOVEMBER 20, 2001 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Pole Removal Issue - Various Utilities 8: 15 P.M. Tax Classification Public Hearing 8:30 P.M. Rick Swanborg - Master Plan Update 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 Minutes- Meeting of the Board of Selectmen November 20, 2001 Selectmen Present: Frederick R. Koed Michael H. Sullivan Roseanne M. McMorris Thomas J. Callahan Merle S. Brown Others Present: Mark W. Haddad, Town Manager Christine M. Fitzgerald, Recording Secretary Russ Stevens, AT&T Broadband Joe Cardinal, Mass Electric Peter Bowman, Verizon Cheryl Pooler, Assessor's Office Elsa Miller;Assessor's Office Mike Patrolia, Assessor's Office Rick Swanborg, Growth & Development Committee Liz Harrington, Town Planner Evan Schiff, Cohasset Mariner Lisa Campenella, Patriot Ledger Mary Bohmer, 45 Pleasant Street Chairman Koed called the meeting to order at 7:30 P.M. Brown moved the minutes of the November 13, 2001 meeting as presented. Sullivan seconded. The vote was unanimous. Town Manager's Report Haddad informed the Board that he received a list of election officers from the Town Clerk, Marion Douglas. Haddad asked that the Board appoint the following individuals as election officers (see attached). Haddad also asked the Board to appoint Janice Rosano as warden and Carol St. Pierre as assistant warden. Sullivan moved to appoint the individuals noted above. Brown seconded. The vote was unanimous. Haddad spoke to the Board regarding a letter he received from the Finance Director, Mike Buckley. The letter states Mike Buckley's concerns with the Town's reimbursement for the school building projects. In 2000 the Town was promised a reimbursement of $2,281,640 over a five year period, however, it seems that due to the Beacon Hill budget problem the Town may now have to wait up to ten years to receive this reimbursement. If the reimbursement should be delayed then it will add $1.50 to the tax rate. This is in addition to the roughly $1.20 that the Town's share of the debt service for the projects will add to the tax rate. The Board agreed to meet with Senator Hedlund and Representative Bradley at a future meeting to discuss this matter in more detail. Haddad updated the Board on the two Motor Vehicle License Renewals for 2002. Brown's Foreign Imports have paid the water bill and therefore can be renewed. However, Haddad informed the Board that John Delaney, III has not paid Boat Excise tax from FY93-FY01. Haddad informed the Board that he would not be re-issuing a license to John Delaney, III until all back fees and taxes are paid. Minutes- Meeting of the Board of Selectmen November 20, 2001 page 2 Haddad informed the Board that he has received the names of the committee members for the Community Preservation Committee. They are as follows: • Al Moore- Planning Board • Jim Deddes- Conservation Committee • Debbie Cook- Open Space Committee • Nancy Barrett- Housing Committee • David Wadsworth- Historical Commission Haddad informed the Board that he has received petitions from four residents who are interested in joining the committee. The Board asked Haddad to invite them to the December 4th Selectmen's meeting. Brown moved to appoint the individuals stated above to the CPC. Sullivan seconded. The vote was unanimous. Haddad has been in contact with Town Counsel regarding the future use of the former Hagerty Building and he should have their opinion after Thanksgiving. Haddad will keep the Board updated. Haddad informed the Board that he and George McGoldrick will be meeting with the Advisory Committee sometime next week to discuss the $10,000.00 reserve fund transfer for the new Police Station that Merle Brown suggested at the last scheduled Selectmen's meeting. Haddad will keep the Board informed. Selectmen Comment Period McMorris commented on the pre- thanksgiving lunch at the Senior Center that was held. She also stated she received a number of compliments on the Paramedic program. Brown asked if he could get updated on the Ambulance Billing. Haddad will look into it. Public Comment Period Mary Bohmer, 45 Pleasant Street asked the Board if they could help her with an ongoing problem with her neighbor. She states that her neighbor is putting a fence on her property. The Board asked if Haddad would see if Norfolk County Engineers could survey Ms. Bohmer property as a favor to the Town. Haddad stated it was a private issue but he would make the appropriate phone calls and get back to the Board. Pole Removal Issue Representatives from Verizon, Mass Electric and AT&T Broadband informed the Board on the proper procedures for pole removal. Brown stated that it has been made very clear that not one of these companies have adhered to these procedures. Brown commented on several double poles that he noticed that have been waiting for removal for several years. Mass Electric said they set the poles then notify Verizon and AT&T to transfer their cables and wires then Verizon is responsible to take the second pole out. The companies stated that they think 6 months is a reasonable amount of time to complete the project. Brown asked if Mass Electric could notify Haddad when a pole is set so he could keep on top of the situation. Joe Cardinal of Mass Electric said he would look into it. The Board asked for better service from all of the companies present when it comes to pole removal. 3"2, Minutes- Meeting of the Board of Selectmen November 20, 2001 page 3 Tax Classification Public Hearing Chairman Koed read the legal notice into the record for the Tax Allocation. Elsa Miller of the Assessor's Office informed the Board that they are recommending one rate. The projected tax rate is $11.48. Sullivan moved to accept the recommended one rate. Brown seconded. The vote was unanimous. Rick Swanborq-Master Plan Update Rick Swanborg of the Growth and Development Committee and Elizabeth Harrington the Town Planner sat before the Board to update them on the Master Plan. The group has appropriated funds through Special Town Meeting to purchase a GIS system among other related items. Mr. Swanborg updated the Board on the mailing the Growth and Development Committee did to the residents and the feedback has been good. The Committee should have results of the survey within a month and they will share the findings with the Board of Selectmen when the data is available. Sullivan asked what the use of a GIS system would be to the Town; he feels that a Master Plan can be compiled without spending the money on such a system. Several members of the Board along with Mr. Swanborg and Ms. Harrington said a system like this could actually project future population and direct the Town on the right path for planning properly. The Committee will also be getting a Vision Statement out so residents can get an idea of where the Master Plan would be taking the Town in the future. The Board asked Mr. Swanborg to come back in January to update the Board. Meeting adjourned at 9:05 PM Respectfully submitted, Frederick R. Koed Chairman �Fv cIO�CIN?� (11"GtSset Town Clerk l OFFICE OF TOWN CLERK Marion L. Douglas ° ? ` 41 Highland Avenue Cohasset, Massachusetts 02025 (781) 383-4100 TO: Mark Haddad, Town Manager FROM: Marion Douglas, Town Clerk RE: Appointment of Election Workers DATE: November 8, 2001 The attached is a list from the chairman of the town party committees of registered Democrats, as well as, a list of registered Republicans who have indicated interest in being appointed as election officers. Also, I would appreciate it if at this time you could appoint Janice Rosano as warden and Carol St. Pierre as assistant warden. Please feel free to contact me with any questions or concerns. Enclosures BOAFD Or S"--1ECTdi'V1EN FROM HINGWMCOMMUNITYCENTER FAX NO. : 917499318 Nov. 05 2001 11:49AM P2 NowO5-01 12lipm Frci-WASHINGTON MMAL 617-7S6-9O72 T-W P O11O1 f-102 l �P sWt4-'--,---- kf#4 Al A10r4� � 73 �caU6-s' !d i1 �y8 nee sT o�a8 try. �--�- [9930240] To: Marion Douglas 2001-08-16 13 :02 : 14 ET 003 of 3 136 MEMORANDUM TO: 1,.ARION DOUGLAS,TOWN CLERK FROM: AGNES NIC CANN SUBJECT: ELECTION OFFICERS DATE: 8/16/2001 Please appoint the following Democrats as election officers: Carol Barrett Robert M Davenport Anthony Finegan Ronald Goodwin Peggy Hassan Lisa Hewitt Susan Kent Patricia Laugelle Donna McGee Linda Nash �° Fc TOWN OF COHASSET N BOARD OF SELECTMEN Board of Selectmen Merle S.Brown 'T ONASSET TOWN MANAGER Thomas J.Callahan �k N ' %I Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: November 20, 2001 1. Scheduled on Tuesday's Agenda are three items. First, as requested by Selectman Brown on several occasions, we have invited in representatives from AT&T Broadband, Verizon and Mass Electric to discuss the issue of removing double poles in Town. In addition, the Board may want to take this opportunity to ask Mass Electric why there have been so many outages lately. Secondly, the Board of Assessors will be present for the Board to conduct the annual tax classification hearing. Enclosed with the Agenda is the necessary information for the Board to make its decision. Finally, I have invited Rick Swanborg to Tuesday's meeting to update the Board on the Master Plan project. 2. As requested, I have contacted all Town Boards who have representation on the Community Preservation Committee and asked them to let me know who they are recommending serve from their respective Board. As of the writing of this report, only the Planning Board has designated its representative, Al Moore. I will hopefully have a complete list for the Board at Tuesday's meeting. As of the writing of this report, I have not received any new requests from citizens to serve on this committee. 3. 1 have asked Town Counsel for an opinion on the various issues raised during Tuesday's deliberations on the Hagerty Building. I should have it sometime after Thanksgiving as it requires some research. I will schedule another meeting on this matter after the opinion is received. I will keep the Board informed of any new information. 4. 1 have spoken to Maureen Jerz, Chairman of the Advisory Committee, about a reserve fund transfer for the Police Fire Study Committee. She has told me that she will schedule an Advisory Committee meeting the week after Thanksgiving to discuss this with the Committee. 5. Enclosed for the Board's approval are the minutes from last week's meeting. MWH/rjb Tel:(781)383-4105 0 Fax:(781)383-0228 TOWN OF COHASSET �0.�4 pRFc BOARD OF SELECTMEN o '=" 41 Highland Avenue Tel:(781)383-4105 T OMASSET °wN_ �° Cohasset, Massachusetts 02025 Fax:(781)383-0228 PUBLIC HEARING OFFICE OF THE BOARD OF SELECTMEN COHASSET, MASSACHUSETTS LEGAL NOTICE TAX ALLOCATION The Board of Selectmen for the Town of Cohasset will conduct a public hearing under Chapter 40, Section 56, as amended by Chapter 79 of the Acts of 1983, on Tuesday, November 20, 2001 at 8:15 P.M. in the Selectmen's Meeting Room, Cohasset Town Hall, 41 Highland Avenue, Cohasset, MA. The purpose of the hearing will be to review the issue of allocating the local property tax among the five (5) property classes for Fiscal Year 2002. The Board of Selectmen and the Board of Assessors will provide information regarding the various policy decisions available. All interested persons and/or parties wishing to be heard will be afforded an opportunity to be heard at this time. COHASSET BOARD OF SELECTMEN Frederick R. Koed, Chairman Michael H. Sullivan Merle S. Brown Roseanne M. McMorris Thomas J. Callahan BOARD OF ASSESSORS 41 HIGHLAND AVENUE OHASSET COHASSET, MA 02025 Elsa Miller, Chairman Cheryl A. Pooler, MAA William Smith, Clerk Deputy Assessor Michael Patriolia, Member (781) 383-4114 November 1, 2001 Mr. Fred Koed, Chairman Board of Selectmen Cohasset,MA 02025 Dear Chairman Koed: The enclosed package contains information to be presented by the Board of Assessors to the Board of Selectmen at the annual classification hearing on Tuesday, November 20, 2001. The purpose of the classification is to decide whether or not to split the tax rate and shift the burden between the residential and commercial/industrial classes. The Board of Assessors recommendation is NOT to split the tax rate for fiscal year 2001 and NOT to grant the "Small Commercial Exemption",which actually is a split tax rate within the commercial/industry classes. Generally a split rate should not be considered unless the combined valuation of commercial, industrial and personal property equals 25% of the total taxable valuation of the town. Even then, many towns do note exercise the option to split the tax rate. Once split, it is very difficult to go back to a single tax rate without placing a burden on the residential class. COHASSET CLASS PERCENTAGES FY 2002 RESIDENTIAL 93.2357 % COMMERCIAL,INDUSTRIAL, & PERSONAL PROPERTY 6.7643 100.000% A split tax rate is often considered anti-business and discourages businesses from locating in a community. Please see attachments concerning the split tax rate and the impact of classification changes as well as the small commercial exemption. If you or any of the Board members have any questions concerning this package, please contact the Board of Assessors before classification hearing. Respectfully, Cheryl A. Pooler, MAA Deputy Assessor BOARD OF ASSESSORS r 41 HIGHLAND AVENUE COHASSET, MA 02025 FISCAL YEAR 2002 EXPLANA TION OF CLASSIFI CA TION OR D UEL TAX RA TES The concept of duel tax rates arises out of Chapter 797, the intent of which is to maintain the "Status Quo"of what classes of property i.e.: RESIDENTIAL, OPEN SPACE, COMMERCIAL, INDUSTRIAL, PERSONAL PROPERTY should carry what %burden of the local real estate and personal property taxes. Prior to 1980, municipalities assessed classes of property at varying levels of their true market value, for example: RESIDENTIAL 35% OF FULL MARKET VALUE COMMERCIAL 45% OF FULL MARKET VALUE INDUSTRIAL 50% OF FULL MARKET VALUE Such practices switched the tax burden locally from residential property onto commercial and industrial in conflict with the then existing laws. The courts struck down this practice. Chapter 797 allows municipalities to continue this practice legally, within prescribed limits. The control mechanism is the MRP-MINIMUN RESIDENTIAL FACTOR. Basically, this says that the MAXIMUM shift that can be made onto the commercial and industrial classes is 50% of their % of the total valuation. The remaining portion of the levy is then paid by the residential classes. Therefore, in order to save the residential class about 8% on their tax bill we would have to increase the commercial, industrial, and personal property tax bills by 50%. The decision on whether to split the tax rate in-this manner rests with the Board of Selectmen. FISCAL 2002 BOARD OF ASSESSORS TOWN OF COHASSET EXAMPLE TAX BILLS RESULTING FROM SPLITTING THE TAX RATE PERCENTAGE PROPERTY EXAMPLE VALUATION VALUATION VALUATION VALUATION SHIFT CLASSES TAX RATE 300,000 450,000 600,000 800,000 NO SHIFT RESIDENTIAL $11.48 3,444.00 5,166.00 6,888.00 9,184.00 100% C-I-P $11.48 3,444.00 5,166.00 6,888.00 9,184.00 SHIFT RESIDENTIAL $11.40 3,420.00 5,130.00 6,840.00 9,120.00 110% C-I-P $12.63 3,789.00 5,683.50 7,578.00 10,104.00 SHIFT RESIDENTIAL $11.27 3,381.00 5,071.50 6,762.00 9,016.00 125% C-I-P $14.35 4,305.00 6,457.50 8,610.00 11,480.00 SHIFT RESIDENTIAL $11.06 3,318.00 4,977.00 6,636.00 8,848.00 150% C-I-P $17.22 5,166.00 7,749.00 10,332.00 13,776.00 rvz BOARD OF ASSESSORS TOWN OF COHASSET FY 2002 AVERAGE VALUE COMPARISON FISCAL YEAR FISCAL YEAR % 2001 2002 (PROJECTED) TAX RATE* 14.59 11.48 (PROJ) -21% AVERAGE VALUE 395,584 560,700 41.70% AVERAGE TAX BILL ** 5,767.61 6,436.84 11.60% 2001 2002 *DEBT EXCLUSION ON TAX RATE 0.61 0.77 ** TAX ATTRIBUTED TO $241.31 $431.74 DEBT EXCLUSION � y3 IMPACT OF "SMALL COMMERCIAL EXEMPTION" TOWN OF COHASSET FISCAL YEAR 2002 STATISTIC FISCAL 2002 LEVY 1718719591.98 CLASSIFICATION VALUATION PERCENTAGE SHARE RESIDENTIAL 1,451,454,876 93.2357 COMMERCIAL 85,734,175 5.5072 INDUSTRIAL 6,891,900 .4427 PERSONAL PROPERTY 12,677,932 .8144 TOTAL TOWN VAUATION 1,556,758,883 100% 24 ELIGIBLE PARCELS FULL & FAIR VALUATION 6,196,000 C&I TOTAL VALUE 92,626,075 EXEMPT% 10.00% EXEMPT VALUE 619,600 EXEMPT VALUE 619,600 C&I NON-EXEMPT 92,006,475 ASSESSED VALUATION 5,576,400 EXAMPLE: TOWN ADOPTS FACTOR OF 1 WITH SMALL COMMERCIAL EXEMPTION CLASS LEVY% LEVY TAX RATES R&O .932357 16,662,703.88 11.48=16,662,703.88/1,451.454,876 C&I .059499 1,063,341.85 11.56=1,063,341.85/92,006,475 PP .008144 145,546.25 11.48=145,546.24/12,677,932 TOTAL 100.00% 17,871,591.98 TAX IMPACT ON ELIGIBLE & NON-ELIGIBLE PARCEL VALUATION OF $450,000 WITHOUT EXEMPTION WITH EXEMPTION TAX TAX ELIGIBLE 450,000X 11.48=5,166.00 405,000X 11.56=4,681.80 *SA VES-----$484.20 NON-ELIGIBLE 450,000X 11.48=5,166.00 450,000X 11.56=5,202.00 *PAYS EXTRA ---$36.00 Minutes-Meeting of the Board of Selectmen November 13, 2001 Selectmen Present: Frederick R. Koed Michael H. Sullivan Roseanne M. McMorris Thomas J. Callahan Merle S. Brown Others Present: Mark W. Haddad, Town Manager Christine M. Fitzgerald, Recording Secretary Jack Buckley, Cohasset Maritime Institute Karen Oronte, Sailing Club Mike Hurley, Cohasset Education Foundation Russ Bonnetti, Parker Ave. Cheryl Pooler, Assessor's Office Elsa Miller, Assessor's Office Evan Schiff, Cohasset Mariner Lisa Campenella, Patriot Ledger Selectman Sullivan called the meeting to order at 7:30 PM (Chairman Koed arrived at 7:35 PM). Sullivan moved the minutes of the October 30, 2001 as presented. Brown seconded. The vote was unanimous. Town Manager's Report Haddad informed the Board that he received a letter from William and Wanda Murphy who wish to sell 4 graves with the value of $900 back to the Town. Mr. & Mrs. Murphy now live in Texas and have no use for the remaining graves. Brown moved to approve the sale of the graves. Callahan seconded. Vote was unanimous. Haddad informed the Board that he has received 2 citizen requests for appointment to the newly established Community Preservation Committee. Haddad asked the Board how they would like to go about making the appointments to the CPC. Haddad asked the Board if they wanted him to send a memo to all the Committees that need to have a representative for the newly voted CPC. Haddad urged the Board to act quickly because time is of the essence. The Board asked Haddad to send out notification to all committees requesting nominations and to bring the matter back before the Board at its next meeting. Brown moved that Selectman Callahan serve as a member of the Community Preservation Committee. Sullivan seconded. The vote was unanimous. Haddad brought to the Boards attention a letter he received from the Army Corp of Engineers regarding the tide gate issue. In the letter it states that the ACOE has determined that keeping the flood surface at 3.6 feet would adequately inundate the great majority of the marsh surface, not encroach into the back yards of homes bordering the marsh. Haddad explained to the Board that he does not agree with this decision and would like to invite the ACOE to a future meeting to explain them-selves. The Board agreed and asked Haddad to set up the meeting. Haddad informed the Board that the he has requested that the MAPC send the Roadway Inspection Forms to the Town of Cohasset. This form shows the conditions of the roads in Cohasset. Haddad updated the Board on the St. Stephen's Walkway. Haddad informed the Board that he has been in contact with Dean Rizzo. Dean stated that the design is almost at 100% and should be ready in 2-3 weeks. Once the Selectmen approves the plans they will be submitted to Mass Highway and construction could start as early as next spring. Minutes- Meeting of the Board of Selectmen November 13, 2001 page 2 Haddad updated the Board on several actions he has taken based on votes taken at the November 5, 2001 Special Town Meeting. • BSC Engineering has been contacted to draft a contract so they can begin work on the design for the Little League Fields at the Gravel Pit. • Money was set aside from the DPW Budget for the removal of more trees in the Gravel Pit to provide more space for fill. DPW has been asked to start this right away. • A notice of award went to M. O'Conner Contracting of West Roxbury for the Library construction project. Construction should begin within the next couple of months and expect to last approximately 14 months. • Requested that the County Engineers finalize the drawings and plans for the Forest Avenue sidewalk project. This should be done over the next couple of months and then the project will be able to go out to bid. Secondly, they have finished the plan for an easement for the drainage work at 460 King Street, Town Counsel is also drafting the easement plan as well. Harold Litchfield has estimated this work to cost approximately $3,000.00. Third, the County Engineers have completed a proposed plan for improvements at the Summer Street, Elm Street and Border Street intersection. Haddad recommended that the Town have a public hearing on the plan with the residents and decide whether or not to move forward. Haddad updated the Board with regards to the sale of the former Library building. Town Counsel has informed Haddad that the Town can proceed and go out to bid for the sale of the building. The Board would like to proceed as soon as possible. Haddad mentioned having a minimum bid of$700,000.00. Selectmen Comment Period Brown commented on the Gold Star Mothers Memorial at the Woodside Cemetery on November 11, 2001. He also wanted to thank Glenn Pratt on his work in getting the memorial built. There was a tremendous turnout. Brown moved that the Selectmen go to the Advisory Committee to ask for $10,000 to put towards an Architect for the new Police Station project. McMorris seconded. The vote was unanimous. McMorris moved to recommend Ed Mulvey to the Senior Housing Committee. Brown seconded. The vote was unanimous. Public Comment Period Tom Gruber spoke regarding the presentation of Article 25 at the Special Town Meeting held on November 5, 2001. Gruber stated that the article changed from the time it was submitted for Town Meeting to when it was actually called to the floor of Town Meeting. Haddad explained that the way the Article was originally written, Town Counsel said it was written illegally. The Board agreed that any article from now on should be amended on the floor of Town Meeting. 1 � Minutes- Meeting of the Board of Selectmen November 13, 2001 page 3 Former Hagerty Building- Future Plans Jack Buckley of the Cohasset Maritime Institute made a brief presentation regarding possible use for the Former Hagerty Building. Mr. Buckley understands the Boards tough decision ahead of them regarding the future of the building, but he feels, along with many others, that it would be an ideal location for a charter school or some other educational use. Mr. Buckley is asking for six months, so that more information can be gathered and a possible presentation could be made. John Seavey of Beechwood Street suggested that the property could be used for Habitat for Humanity. The Town could sell the property to the organization for $1.00 and all the work would be volunteered. There would be no cost to the Town. Some individuals in attendance did not think either idea would be possible because the property is zoned as Open Space. In order to change the zoning the Town would have to go to the Legislature. Many other suggestions were made such as making a park or a satellite campsite, there was even an offer for a private sale. The Board will take all considerations under advisement. The Board would like to investigate this issue more at a future meeting. Haddad will make the necessary arrangements. Board of Assessors- Revaluation Update Cheryl Pooler and Elsa Miller of the Assessor's Office briefly went over how the revaluations came to fruition (see attached). Ms. Pooler explained that the Bureau of Local Assessment has given the Town preliminary certification. The Assessors have proceeded with public disclosure and residents can go to the Assessor' Office as well as the Library to view the new valuations. Ms. Pooler explained that the Town's valuation overall increase for fiscal year 2002 is 40%. The average tax rate went down 21%, but the average real estate tax bill would increase approximately 11.60%. Meeting adjourned at 9:30 PM Respectfully submitted, Frederick R. Koed Chairman BOARD OF ASSESSORS 41 HIGHLAND AVENUE OKA55ET COHASSET, MA 02025 To: Board of Selectmen/ Mark Haddad—Town Manager From: Board of Assessors/ Cheryl Pooler- Deputy Assessor/Appraiser Date: November 13, 2001 Re: Fiscal Year 2002 Revaluation The revaluation began on January 2, 2001 using sales from fiscal year 2000. The resulting values will be effective as of January 1, 2002. The assessments will be the basis for the third quarter bill, which will be mailed this coming December. On November 1, 2001 the Board of Assessors has received notification of preliminary certification from the Bureau of Local Assessments for all classes of property for fiscal year 2002. The Bureau found the submitted statistical analysis of residential sales in compliance with the Commissioner's standards for certification. In addition, the Bureau's review of a representative sample of parcels and of personal property accounts indicates a consistent application of the valuation methodologies employed for all classes of property throughout the town. The overall increase to the town's valuation for fiscal year 2002 is 40%. For Fiscal 2002 the total town valuation broken down by class is as follows: RESIDENTIAL 1,451,454,876 COMMERCIAL 85,734,175 INDUSTRIAL 6,891,900 PERSONAL PROPERTY 12,677,932 With the successful completion of this preliminary review, the Assessors are proceeding with public disclosure. Valuation books have been made available at the Cohasset Public Library and the Cohasset Town Hall. We encourage people to check their assessments. (see attachments) COHASSET FISCAL YEAR 20 ASSESSMENTS VS FISCAL YEAR 2001 ASSESSMENTS NAME LOCATION FY01 VAL FY02 VAL %CH ROY, PETER 49 MARGIN ST 3,794,100 5,620,600 48% MACKENZIE, FREEMAN 65 ATLANCTIC AVE 2,048,000 3,148,700 53% HURLEY, MICHAEL& VIC 136 BORDER ST 1,349,100 2,227,800 65% " POWER,JEFFREY&BAR 74 BEACH ST 1,318,600 1,808,600 37% ABBRUZZESE, MICHAEL,A 155 BORDER ST 1,064,000 1,755,400 64% STASZKO, DONALD 172 BEACH ST 1,155,800 1,701,600 47% GOEDECKE, PETER&JANE 100 NICHOLAS RD 1,123,000 1,678,800 49% STONE, PETER, &MARG 39 BLACK HORSE LN 1,068,100 1,575,900 47% PIERSON, WIGMORE 123 ATLANTIC AVE 951,800 1,401,600 47% JENKINS, LELAND&LEE 198 JERUSALEM RD 918,700 1,350,400 46% STURDY, ROBERT&JOY 270 JERUSALEM RD 846,500 1,239,000 46% ORDELHEIDE, GERD 43 BLACK HORSE LN 851,800 1,203,800 41% SULLIVAN, MICHAEL&MARY 21 GAMMONS RD 828,800 1,187,500 43% ZEVEN, FRANK&MARY 80 LAMBERTS LANE 851,500 1,177,200 38% KORNET, JOHN 67 GAMMONS RD 731,700 1,052,200 43% GOLDEN, STEVEN&AMY 70 JERUSALEM RD 753,300 1,048,200 39% BOBO, STEPHEN 11 SHELDON RD 731,400 1,004,500 37% WATTS, CLAIRE& GEORGE 76 NICHOLAS RD 690,600 926,200 34% HAMILTON, NANCY 363 JERUSALEM RD 652,800 852,800 31% THAXTER, DEBORAH 291 SOUTH MAIN ST 588,400 813,000 38% ULMER, KEVIN&ALLISON 30 MARGIN ST 455,000 645000 41% HENDERSON, FAVID&JANE 291 FAIROAKS LN 409,700 585,600 42% BUCKLEY,JOHN 26 OLD COACH RD 406,400 569,700 40% TINORY, RICHARD 180 POND ST 381,600 550,000 44% MCMORRIS, ROSEANNE 89 DOANE ST 304,600 493,900 62% LAGROTTERIA, JAMES&DO 104 HOWE RD 377,400 486,000 28% KASPEROWICZ, RAY& TANN 172 SOUTH MAIN ST 337,200 440,500 30% PRATT, PETER&DONNA 75 RIPLEY RD 322,200 429,400 33% CALLAHAN, THOMAS&ALIS 35 HILLSIDE DR 282,800 391,000 38% GJESTEBY, MARTHA 81 OLD PASTURE RD 286,500 384,900 34% BROWN, MERLE&JOAN 546 BEECHWOOD ST 256,800 370,400 44% MILLER, ELSA 60 RESERVOIR RD 270,900 366,100 35% NOONAN, BRIAN&JACKIE 26 ASH ST 262,000 353,100 35% ROEBUCK, VENETA 312 BEECHWOOD ST 250,900 351,600 40% KOED, FRED&LISA 92 PLEASANT ST 225,400 311,600 38% LINCOLN, ROGER& GRETCH 26 BREWSTER RD 226,200 297,500 31% PATROLIA, MICHAEL 15 CUSHING RD 193,100 251,300 30% LAUGELLE, ROCCO&MARG 40 SMITH PLACE 154,500 187,200 21% *indicatp�building permits BOARD OF ASSESSORS TOWN OF COHASSET FY 2002 AVERAGE VALUE COMPARISON FISCAL YEAR FISCAL YEAR % 2001 2002 (PROJECTED) TAX RATE* 14.59 11.48 (PROJ) -21% AVERAGE VALUE 395,584 560,700 41.70% AVERAGE TAX BILL ** 5,767.61 6,436.84 11.60% 2001 2002 *DEBT EXCLUSION ON TAX RATE 0.61 0.77 ** TAX ATTRIBUTED TO $241.31 $431.74 DEBT EXCLUSION r` Massachusetts Department of Revenue Division of Local Services Municipal Databank/Local Aid Section FY89-FY02 Assessed Values by Class Column # DOR PERSONAL (1-2)% (3-5)% Municipality FY CODE RESIDENTIAL OPEN SPACE COMMERCIAL INDUSTRIAL PROPERTY TOTAL OF TOT OF TOT COHASSET 1989 65 522,495,997 1,066,400 56,496,833 5,161,600 6,381,215 591,602,045 88.5 11.5 1990 65 865,166,000 979,700 69,992,900 6,276,900 7,948,400 950,363,900 91.1 8.9 1991 65 866,019,000 1,021,500 72,176,200 6,276,900 7,918,200 953,411,800 90.9 9.1 1992 65 778,983,600 1,166,800 67,421,900 6,276,900 8,155,800 862,005,000 90.5 9.5 1993 65 713,877,900 61,118,500 5,215,700 9,472,300 789,684,400 90.4 9.6 1994 65 714,443,600 59,557,800 5,215,700 9,886,900 789,104,000 90.5 9.5 1995 65 718,310,900 58,582,900 4,592,800 10,435,049 791,921,649 90.7 9.3 1996 65 771,003,000 47,220,700 4,925,000 10,234,671 833,383,371 92.5 7.5 1997 65 775,261,000 47,021,300 5,035,000 9,931,471 837,248,771 92.6 7.4 1998 65 814,074,690 50,706,300 5,036,400 10,206,571 880,023,961 92.5 7.5 1999 65 870,329,200 56,764,900 4,956,500 10,621,400 942,672,000 92.3 7.7 2000 65 921,287,700 56,456,900 3,875,000 11,129,900 992,749,500 92.8 7.2 2001 65 1,027,566,300 62,589,200 3,937,500 10,988,000 1,105,081,000 92.9 7 2002 65 1,451,454,876 85,734,175 6,891,900 12,677,932 1,556,758,883 93.2 6.7 Massachusetts Department of Revenue Division of Local Services Municipal Data Bank/Local Aid Section FY87-FY02 Tax Levies by Class 27-Jan-01 RES/OS CIP PERSONAL AS% AS% MUNICIPALITY FY JDC RESIDENTIAL OPEN SPACE COMMERCIAL INDUSTRIAL PROPERTY TOTAL OF TOT OF TOT COHASSET 1987 65 6,350,792 13,928 641,000 66,717 73,763 7,146,200 89.1 10.9 e 1988 65 6,609,709 14,006 655,371 67,001 80,302 7,426,389 89.2 10.8 1989 65 7,644,144 15,605 826,548 75,516 93,354 8,655,137 88.5 11.5 1990 • 65 8,305,594 9,405 671,932 60,258 76,305 9,123,494 91.1 8.9 1991 65 8,573,588 10,113 714,544 62,141 78,390 9,438,776 90.9 9.1 1992 65 8,942,732 13,395 774,003 72,059 93,629 9,895,818 90.5 9.5 1993 65 9,608,797 822,655 70,203 127,497 10,629,152 90.4 9.6 1994 .65 9,952,199 829,640 72,655 137,725 10,992,219 90.5 9.5 1995 65 10,286,212 838,907 65,769 149,430 11,340,318 90.7 9.3 1996 65 11,179,544 684,700 71,413 148,403 12,084,059 92.5 7.5 1997 65 11,667,678 707,671 75,777 149,469 12,600,594 92.6 7.4 1998 65 12,251,824 763,130 75,798 153,609 13,244,361 92.5 7.5 1999 65 13,011,422 848,635 74,100 158,790 14,092,946 92.3 7.7 2000 65 13,902,231 851,935 58,474 167,950 14,980,590 92.8 7.2 2001 65 14,992,192 913,176 57,448 160,315 16,123,132 92.9 7.1 a 2002 65 16,662,702 984,228 79,119 145,543 17,871,592 93.2 6.8 Massachusetts Department of Revenue Division of Local Services Municipal Data Bank/Local Aid Section FY87-FY00 Tax Rate by Class January 27, 2001 DOR Open Personal Municipality FY Code Residential Space Commercial Industrial Property Unclassified COHASSET 65 1987 65 12.74 12.74 12.74 12.74 12.74 1988 65 12.98 12.98 12.98 12.98 12.98 1989 65 14.63 14.63 14.63 14.63 14.63 1990 65 9.60 9.60 9.60 9.60 9.60 1991 65 9.90 9.90 9.90 9.90 9.90 1992 65 11.48 11.48 11.48 11.48 11.48 1993 65 13.46 13.46 13.46 13.46 1994 65 13.93 13.93 13.93 13.93 1995 65 14.32 14.32 14.32 14.32 1996 65 14.50 14.50 14.50 14.50 1997 65 15.05 15.05 15.05 15.05 1998 65 15.05 15.05 15.05 15.05 1999 65 14.95 14.95 14.95 14.95 2000 65 15.09 15.09 15.09 15.09 2001 65 14.59 14.59 14.59 14.59 1st TOWN OF COHASSET o _ - N _ . — BOARD OF SELECTMEN Board of Selectmen o � m Merle S.Brown OHASSET TOWN MANAGER Thomas J.Callahan �k N. 11 0 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad —Town Manager SUBJECT: Mail Summary DATE: November 20, 2001 A. Letter from Brian Osterndorf, Colonel, Department of the Army,New England District, Corps of Engineers, re Hagerty Park—Army permit #199902096 amended. B. Memorandum from Mark Gallagher, Emergency Response Technologies, re frequently asked questions concerning the Bio-T threats. C. South Shore Coalition's agenda for meeting of November 15, 2001. D. Letter from GEC—Goldman Environmental Consultants, Inc., re environmental compliance inspections of Municipal Vehicle Maintenance Facilities (MVMFs). E. Copy of letter from Eric Oddleifson, re funding the battle against the new runway. F. Copy of letter from Domenic Micarelli, Vice President, Cohasset Chamber of Commerce, to Massachusetts Housing Finance Agency, re objection to the proposed development by Avalon Bay. G. Copy of letter from William Golden, Baker, Braverman&Barbador, P.C., to Carter Commission, Goulston& Storrs, re review of Massport's Logan Airside Improvements Project. H. Copy of letter from William Golden, Baker, Braverman&Barbador, P.C., to Kenneth M. Mead, Inspector General, Department of Transportation, re request for investigation and audit of the Logan Airside Improvements Project. I. Letter from Thomas Gruber, re Special Town Meeting—Article 25. J. Letter from Bob Durand, Mass Executive Office of Environmental Affairs enclosing two documents: Draft Policy on Lawn and Landscape Water Conservation and Guide to Lawn and Landscape Water Conservation for review and comment. Tel:(781)383-4105 • Fax:(781)383-0228 .\�\4 PR TOWN OF COHASSET o N v BOARD OF SELECTMEN Board of Selectmen Merle S.Brown 'T OHA5sET TOWN MANAGER Thomas J.Callahan �k N. \ISO Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad — Town Manager SUBJECT: Mail Summary DATE: November 6, 2001 A. Letter from Lawry Reid, President, Straits Pond Watershed Association, re Straits Pond Watershed CPR Grant application B. Letter from Cara Metz, Executive Director, Massachusetts Historical commission, Re introduction to the beginning of the Fiscal Year 2002 Survey and Planning Grant cycle. C. Letter from Andre Beliveau, President, Town of Shrewsbury, Massachusetts Government Information Systems Association, re introduction to MGISA which strives to build mutually beneficial contacts and dialogue between member communities on matters related to information Technology. D. Copy of letter from Michelle O'Brien, Esq., Moehrke, Mackie, & Shea, PC, to Board of Water Commissioners, re public records request pertaining to water quality in Lily Pond Watershed. E. Copy of letter from Elizabeth Harrington, Planning Board, to Richard Hucksam, Attorney, Deutsch Williams Brooks et al regarding the review of three Approval Not Required Plans. F. Letter from Diane Kennedy, Flag Project Coordinator, re the making of a 10' x 12' American Flag with red, white, blue handprints of all participants and request to display this flag at the Town Hall. G. Memorandum from Joseph DiVito, Jr., Treasurer-Collector re foreclosure decree against Walter E. Litchfield, et al covering property at Beechwood Street. H. Transportation News from The Boston Metropolitan Planning Organization— TRANSreport—November 2001. I. Massachusetts Municipal Association, MMA Action, Alert #11: October 30, 2001. J. Zoning Board of Appeals' notice of public hearing on 11/19/01 for a Special Permit at 231 Pond Street. Tel:(781)383-4105 0 Fax:(781)383-0228 1 S, Mail Summary—November 6, 2001 Page 2 K. Copy of letter from William Golden, Baker Braverman Barbadoro, to Carter Commission, Attention: Susan Prosnitz, Gouldston& Storrs, re review of Massport's Logan Airside Improvements Project. L. Copy of letter from William Golden, Special Town Counsel, Town of Hull, Baker Braverman Barbadoro, to Kenneth Mead, Inspector General, Department of Transportation, re request for investigation and audit of the Logan Airside Improvements Project. !s6 ,--- rn a `, orn � °� . �a. %a pReci TOWN OF COHASSET _ BOARD OF SELECTMEN m ys^ T_ Board of Selectmen G " Merle S.Brown 'T COHAsSET TOWN MANAGER Thomas J.Callahan owe _ %110 41 Highland Avenue Frederick R.Koed Town Manager g Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN MEETING TUESDA Y, DECEMBER 4, 2001 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. St. Stephens Sidewalk - Final Design 8: 15 P.M. Representative Bradley & Senator Hedlund SBAB Funding Issue 8:45 P.M. Consent Agenda - No action required 8:50 P.M. Minutes Approval 8:55 P.M. Miscellaneous 9:00 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 V�A4 PR �`'> TOWN OF COHASSET -f a —- — BOARD OF SELECTMEN Board of Selectmen Merle S.Brown T COHASSET TOWN MANAGER Thomas I Callahan �k N . '11 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: December 4, 2001 1. Scheduled on Tuesday's Agenda are two items. First, Dean Rizzo of the Cohasset Revitalization Corporation will be present to discuss the final design plans of the proposed St. Stephen's Sidewalk for the Board's review and approval. Once the Board approves these plans, they will be forwarded to the Massachusetts Highway Department for their approval. Enclosed in the packet is the proposed design. Secondly, as requested by the Board I have invited both Senator Hedlund and Representative Bradley to Tuesday's meeting to discuss the School Building Assistance funding issue. I have also invited Rob Spofford, Chairman of the School Building Committee, Maureen Jerz, Chairman of the Advisory Committee and Mike Buckley, Director of Finance to the meeting. 2. The Board needs to make a final decision with regards to the citizen appointments to the Community Preservation Committee. There are three vacancies to fill. To refresh the Board's memory, the following individuals have expressed an interest in serving on the CPC: Stuart Ivimey - 7 Sankey Road David McMorris - 89 Doane Street Paula Kozol - 426 Atlantic Avenue Jeffrey Waal - 36 Old Pasture Road Please note that Mr. Waal has been recommended to serve on the Committee to represent the Conservation Trust as well. On a related matter, David Wadsworth, whom the Board appointed to the CPC at your last meeting to represent the Historical Commission, has notified me that he has changed his mind and no longer wants to serve on the CPC. Therefore, the Board needs to make another appointment to represent the Commission. We have contacted Noel Ripley and asked him to nominate another individual. I should have that recommendation for the Board at Tuesday's meeting. Tel:(781)383-4105 0 Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT December 4, 2001 page two 3. Once again, it is that time of year for the Board to set the schedule for the Annual Town Meeting and Annual Town Election. I have discussed this matter with the Town Clerk and we would propose the following schedule for the Board's approval: Tuesday, December 4, 2001 Board of Selectmen opens the warrant for the 2002 Annual Town Meeting. Tuesday, January 8, 2002 Presentation of the Town Manager's proposed FY 2003 Town Operating Budget to the Board of Selectmen. Monday, January 14, 2002 Last day Citizen Petition Articles can be submitted for inclusion in the Annual Town Meeting Warrant. Wednesday, January 16, 2002 Presentation of the Town Manager's proposed FY 2003 Operating Budget to the Advisory Committee. Thursday, January 17, 2002 Last day for submission of all other articles for inclusion in the Annual Town Meeting Warrant. Monday, January 21, 2002 Draft Warrant presented to the Advisory Committee for their review. Tuesday, February 19, 2002 Last day to submit Nomination papers to the Board of Registrars to be placed on the Annual Election Ballot. Friday, March 1, 2002 Warrant sent to printer in "Camera Ready" form. Monday, March 18, 2002 Warrant delivered to the Post Office for delivery to all registered voters. Friday, March 22, 2002 Constable posts the Annual Town Meeting and Annual Election Warrants. Saturday, March 30, 2002 Annual Town Meeting. Saturday, April 6, 2002 Annual Town Election. I would ask the Board to adopt this schedule at Tuesday's meeting. BOARD OF SELECTMEN WEEKLY REPORT December 4, 2001 page three 4. 1 have spoken to Gary Vanderweil about the Historical Society Museum sewer betterment abatements. Gary has informed me that both he and Tom Gruber have worked out the final language of the proposed covenant and all that remains is approval by the Historical Society's Board of Directors. I will keep the Board informed of the final outcome. 5. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb Minutes- Meeting of the Board of Selectmen November 20, 2001 Selectmen Present: Frederick R. Koed Michael H. Sullivan Roseanne M. McMorris Thomas J. Callahan Merle S. Brown Others Present: Mark W. Haddad, Town Manager Christine M. Fitzgerald, Recording Secretary Russ Stevens, AT&T Broadband Joe Cardinal, Mass Electric Peter Bowman, Verizon Cheryl Pooler, Assessor's Office Elsa Miller,Assessor's Office Mike Patrolia, Assessor's Office Rick Swanborg, Growth & Development Committee Liz Harrington, Town Planner Evan Schiff, Cohasset Mariner Lisa Campenella, Patriot Ledger Mary Bohmer, 45 Pleasant Street Chairman Koed called the meeting to order at 7:30 P.M. Brown moved the minutes of the November 13, 2001 meeting as presented. Sullivan seconded. The vote was unanimous. Town Manager's Report Haddad informed the Board that he received a list of election officers from the Town Clerk, Marion Douglas. Haddad asked that the Board appoint the following individuals as election officers (see attached). Haddad also asked the Board to appoint Janice Rosano as warden and Carol St. Pierre as assistant warden. Sullivan moved to appoint the individuals noted above. Brown seconded. The vote was unanimous. Haddad spoke to the Board regarding a letter he received from the Finance Director, Mike Buckley. The letter states Mike Buckley's concerns with the Town's reimbursement for the school building projects. In 2000 the Town was promised a reimbursement of $2,281,640 over a five year period, however, it seems that due to the Beacon Hill budget problem the Town may now have to wait up to ten years to receive this reimbursement. If the reimbursement should be delayed then it will add $1.50 to the tax rate. This is in addition to the roughly $1.20 that the Town's share of the debt service for the projects will add to the tax rate. The Board agreed to meet with Senator Hedlund and Representative Bradley at a future meeting to discuss this matter in more detail. Haddad updated the Board on the two Motor Vehicle License Renewals for 2002. Brown's Foreign Imports have paid the water bill and therefore can be renewed. However, Haddad informed the Board that John Delaney, III has not paid Boat Excise tax from FY93-FY01. Haddad informed the Board that he would not be re-issuing a license to John Delaney, III until all back fees and taxes are paid. Minutes- Meeting of the Board of Selectmen November 20, 2001 page 2 Haddad informed the Board that he has received the names of the committee members for the Community Preservation Committee. They are as follows: • Al Moore- Planning Board • Jim Deddes- Conservation Committee • Debbie Cook- Open Space Committee • Nancy Barrett- Housing Committee • David Wadsworth- Historical Commission Haddad informed the Board that he has received petitions from four residents who are interested in joining the committee. The Board asked Haddad to invite them to the December 4th Selectmen's meeting. Brown moved to appoint the individuals stated above to the CPC. Sullivan seconded. The vote was unanimous. Haddad has been in contact with Town Counsel regarding the future use of the former Hagerty Building and he should have their opinion after Thanksgiving. Haddad will keep the Board updated. Haddad informed the Board that he and George McGoldrick will be meeting with the Advisory Committee sometime next week to discuss the $10,000.00 reserve fund transfer for the new Police Station that Merle Brown suggested at the last scheduled Selectmen's meeting. Haddad will keep the Board informed. Selectmen Comment Period McMorris commented on the pre-thanksgiving lunch at the Senior Center that was held. She also stated she received a number of compliments on the Paramedic program. Brown asked if he could get updated on the Ambulance Billing. Haddad will look into it. Public Comment Period Mary Bohmer, 45 Pleasant Street asked the Board if they could help her with an ongoing problem with her neighbor. She states that her neighbor is putting a fence on her property. The Board asked if Haddad would see if Norfolk County Engineers could survey Ms. Bohmer property as a favor to the Town. Haddad stated it was a private issue but he would make the appropriate phone calls and get back to the Board. Pole Removal Issue Representatives from Verizon, Mass Electric and AT&T Broadband informed the Board on the proper procedures for pole removal. Brown stated that it has been made very clear that not one of these companies have adhered to these procedures. Brown commented on several double poles that he noticed that have been waiting for removal for several years. Mass Electric said they set the poles then notify Verizon and AT&T to transfer their cables and wires then Verizon is responsible to take the second pole out. The companies stated that they think 6 months is a reasonable amount of time to complete the project. Brown asked if Mass Electric could notify Haddad when a pole is set so he could keep on top of the situation. Joe Cardinal of Mass Electric said he would look into it. The Board asked for better service from all of the companies present when it comes to pole removal. Minutes- Meeting of the Board of Selectmen November 20, 2001 page 3 Tax Classification Public Hearing Chairman Koed read the legal notice into the record for the Tax Allocation. Elsa Miller of the Assessor's Office informed the Board that they are recommending one rate. The projected tax rate is $11.48. Sullivan moved to accept the recommended one rate. Brown seconded. The vote was unanimous. Rick Swanborq-Master Plan Update Rick Swanborg of the Growth and Development Committee and Elizabeth Harrington the Town Planner sat before the Board to update them on the Master Plan. The group has appropriated funds through Special Town Meeting to purchase a GIS system among other related items. Mr. Swanborg updated the Board on the mailing the Growth and Development Committee did to the residents and the feedback has been good. The Committee should have results of the survey within a month and they will share the findings with the Board of Selectmen when the data is available. Sullivan asked what the use of a GIS system would be to the Town; he feels that a Master Plan can be compiled without spending the money on such a system. Several members of the Board along with Mr. Swanborg and Ms. Harrington said a system like this could actually project future population and direct the Town on the right path for planning properly. The Committee will also be getting a Vision Statement out so residents can get an idea of where the Master Plan would be taking the Town in the future. The Board asked Mr. Swanborg to come back in January to update the Board. Meeting adjourned at 9:05 PM Respectfully submitted, Frederick R. Koed Chairman &06'ohasset Town Clerk - OFFICE OF TOWN CLERK Marion L. Douglas 41 Highland Avenue %o °"^" T� • (781) 383-4100 Cohasset, Massachusetts 02025 TO: Mark Haddad, Town Manager FROM: Marion Douglas, Town Clerk RE: Appointment of Election Workers DATE: November 8, 2001 The attached is a list from the chairman of the town party committees of registered Democrats, as well as, a list of registered Republicans who have indicated interest in being appointed as election officers. Also, I would appreciate it if at this time you could appoint Janice Rosano as warden and Carol St. Pierre as assistant warden. Please feel free to contact me with any questions or concerns. a Enclosures a "+ 2fj i r i — i i a s FROM HINGHAMCOMMUNITYCENTER FAX NO. 7817499318 Nov. 05 2001 11:49AM P2 Nov-05-01 12:36ne Frm-WASHINOTON CUAI 517-766-90T2 T-851 P 01/11 F-102 Lg - U00 .��cL�z . Cpsr 4� a��`1` rot / �( << �OCt �� C! l �J� iG' t�( 11 . Avis 5w E� _�--- �.7.7J VGfkUJ 1V 1.1d11V11 LV U}�'10..7 LVVI-VU-10 1J.VL.. lY 1:.1 VVJ V1 MEMORANDUM TO: MARION DOUGLAS,TOWN CLERK FROM: AGNES MC CANN SUBJECT: ELECTION OFFICERS DATE: 8/16/2001 Please appoint the following Democrats as election officers: Carol Barrett Robert M Davenport Anthony Finegan Ronald Goodwin Peggy Hassan Lisa Hewitt Susan Kent. Patricia Laugelle Donna McGee Linda Nash l6 i i G%4 PR C. TOWN OF COHASSET o _ - Board of Selectmen N w K BOARD OF SELECTMEN Merle S.Brown TO Ot1A5bL I O TOWN MANAGER Thomas I Callahan ti.N 111 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad —Town Manager SUBJECT: Mail Summary DATE: December 4, 2001 A. Copy of letter from John Rogers, Interim Town Administrator, Town of Rockland, to Gary Gonyea, D.E.P., Bureau of Resource Protection, re in-kind services re Stormwater Management Plan. B. Zoning Board of Appeals' public hearing on an application for a Special Permit at 109 Border Street. C. Letter from Glenn Haas, Acting Assistant Commissioner, E.O.E.A., D.E.P., re reports for impaired waters to meet the state's Water Quality Standards—Little Harbor. D. Notice from Massachusetts Executive Office of Environmental Affairs, D.E.M. Coastal Zone Management announcing The 2002 Coastal Access Grants Program. E. South Shore Regional School District's minutes of the annual meeting of November 7, 2001. F. MIIA Loss Control Bulletin of November 26, 2001, re indoor air quality and space heaters. G. Letter from Andrea Nixon, Clerk of the Division, Mass Department of Telecommunications&Energy, Cable Television Division, re public hearings to investigate the equipment and installation rates of AT&T Broadband for the communities served by them. H. Letter from David Soule, Metropolitan Area Planning Council, enclosing Planner's Exchange on"Climate Change: Local&Regional Activities in Metro Boston. L Letter from Lou Russo, Manager, AT&T, re upcoming pricing and programming changes to certain AT&T Broadband services, and enclosure of the January 2002 price adjustment notice. CJ. Letter from Kevin Cotter, Plumbers& Gasfitters Local 12 Boston, re T.L. Plumbing &Heating—Paul Pratt Library—requesting copies of all bid documents. Tel:(781)383-4105 0 Fax:(781)383-0228 Mail Summary—December 4, 2001 Page 2 K. Recreation Commission's agenda for meeting of 12/5/01. L. South Shore Regional School District Committee's minutes of meeting of October 17, 2001. M. Coy of letter from Dean Rizzo,Cohasset Revitalization Corporation to Kevin Sullivan, Joseph Sullivan, Senator Robert Hedlund and Representative Garrett Bradley, re PWED Grant. �6Y O�G14 a pRFc TOWN OF COHASSET _— BOARD OF SELECTMEN Board of Selectmen p c V Merle S.Brown r OnnsseT TOWN MANAGER Thomas J.Callahan ok N 010 Frederick R. Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad —Town Manager SUBJECT: Mail Summary DATE: November 27, 2001 A. Letter from Gerald Smith, President Aquatic Biologist, Aquatic Control Technology, Inc., re 2002 Lake and Pond Grant Program. B. South Shore Regional School District Committee' s agenda for meeting of November 21, 2001. C. Letter from the Governor and Attorney General of the Commonwealth, and the United States Attorney for the District of Massachusetts re important seminar 12/3/01 "Terrorism: Understanding the Threat & Developing an Integrated Response". D. Memorandum from Elizabeth Dennis, Director, Civil Service Unit—reading list for promotional examinations: deputy Police Chief, Police Chief. E. Massachusetts Municipal Association—Legislative Bulletin—November 16, 2001. F. Copy of letter from Michael Schrader, Project Manager, Tutela Engineering Associates, Inc., to Roger Gioioso, Tom Gioioso Construction, Inc., re paving and site improvements—Bear Hill and Scituate Hill Water Tanks. G. Letter from Cara Metz, Executive Director, Massachusetts Historical Commission re rejecting of application to the Massachusetts Preservation Projects Fund (MPPF) in the Round VIII grants cycle. H. Letter from Massachusetts Executive Office of Environmental Affairs, D.E.P., re Aquifer Land Acquisition Program- notice of available funds. 1. Memorandum from Massachusetts Department of Telecommunications and Energy— Cable Television Division, re minimum duration of renewal licenses. Tel:(781)383-4105 • Fax:(781)383-0228 3 LA c, C. TOWN OF COHASSET -:,_,� o - BOARD OF SELECTMEN Board of Selectmen Merle S. Brown T C0HA55ET TOWN MANAGER Thomas J.Callahan ow^' ' \i10 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN MEETING TUESDA Y, DECEMBER 11, 2001 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 01 ``'' 8:00 P.M. Change of Manager - Eclectic Dining, Inc. 8: 15 P.M. Government Island Anchor Issue 8:30 P.M. Planning Board - 2002 Annual Town Meeting 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 i7 Minutes- Meeting of the Board of Selectmen December 11, 2001 Selectmen Present: Michael H. Sullivan Thomas J. Callahan Roseanne M. McMorris Merle S. Brown Others Present: Mark W. Haddad, Town Manager Christine M. Fitzgerald, Recording Secretary Joseph Campbell, Atlantica Restaurant Herb Jason, 59 Cushing Road John Small, 59 Cushing Road Bob Davenport, Government Island Advisory Hamilton Tewksbury, Government Island Advisory Noel Ripley, Government Island Advisory Al Moore, Planning Board Elizabeth Harrington, Town Planner Evan Schiff, Cohasset Mariner Lisa Campenella, Patriot Ledger Anne Musto, 42 Stevens Lane Herb Towle, 91 A South Main St. Mark DeGiacomo, 59 Beach Street Vice Chairman Sullivan called the meeting to order at 7:30 PM. Brown moved to approve the minutes of December 4, 2001 as presented. Callahan seconded. The vote was unanimous. Town Manager's Report Haddad brought to the Board's attention that it was recently learned that the Town of Hull gave a developer permission to connect 25 units into the wastewater treatment plant in Hull. Haddad explained that the Town of Cohasset has made several attempts to set up a meeting with the Town of Hull to discuss the possible use of excess capacity in Hull for existing Town properties. The Town of Cohasset has been told that a meeting would not be possible until 2002. This recent approval by Hull is curious at best. A letter has been drafted by Gary Vanderweil, Chairman of the Sewer Commission asking for a meeting of both Town's Boards of Selectmen. Haddad also passed out a copy of the original Planning Board subdivision approval for the Jerusalem Road Estates. This approval was made in October 1998 with conditions. Callahan moved to approve the letter. McMorris seconded. The vote was unanimous. Haddad informed the Board that the Town has received notification from the state of the preliminary site approval for the Avalon Bay project. The proposal consists of the construction of up to 254 rental apartment units in 23 buildings on an approx. 62+-acre site. The property is located at 155 King Street on Route 3A. The next step would be to get with the ZBA. McMorris suggested having a meeting in January with the ZBA and Town Counsel to discuss the process and to take questions from residents who may have concerns. Haddad apologized for an error that was made on his Town Manager's Report regarding Lou Russo from AT&T. Ms. Russo is scheduled for the December 18, 2001 meeting. Haddad informed the Board that he has notified the business along Route 3A regarding the cleaning up of debris generated from their businesses. Minutes- Meeting of the Board of Selectmen December 11, 2001 page 2 Haddad brought to the Board's attention a list of various license renewals (see attached) for the calendar year 2002. McMorris moved to approve all license renewals with the same conditions. Brown seconded. The vote was unanimous. Haddad apologized to the Board for not informing them that he hired a new police officer. This new position would fill the vacancy that would be left by Officer Thomas DaSilva. Officer DaSilva will be going out on a disability retirement. Haddad also informed the Board that he may be hiring two new firefighter/paramedics. One to fill the vacancy left by Charles Hatch and the second to fill the vacancy that will be left by William Litchfield when he retires. McMorris suggested that new police or fire employees should be invited to a Selectmen's Meeting so the Board and the residents have an opportunity to meet them before they start their new position. Selectmen Comment Period Brown showed the new recycling bag that is being sold at the 200 North Main Street and at other places around town. The bags are being sold for $10.00 and the money that was donated to purchase the bags come from the Boy Scouts Troop 228. Brown received a telephone call from a resident who apologized for dumping on November 11, 2001 when the RTF was closed. He explained that they felt terrible and volunteered to pick up trash on their own. He also brought up the issue of new streetlights on Route 3A for new business. At the regular scheduled meeting last week it was mentioned that when a new business is developed the Town should make sure there is proper street lighting on 3A for these business', Brown feels that it should be the business owners responsibility to contact Mass Electric to have a street light installed. McMorris commented on how nice the Common looks with the holiday lights. Public Comment Period No public comment Change of Manager- Eclectic Dining, Inc. Joe Campbell of Eclectic Dining, Inc. (Atlantica Restaurant) sat before the Board requesting that he be made the new manager, replacing Eric Stenfors. Callahan moved to approve Joe Campbell as the new manager of Atlantica Restaurant. McMorris seconded. The vote was unanimous. Planning Board-2002 Annual Town Meeting Liz Harrington and Al Moore sat before the Board to ask for their support in setting up a Zoning Advisory Committee. Al explained what the Zoning Advisory Committee would assist the Planning Board in sorting out ideas that come in throughout the year regarding zoning changes. This committee would have seven members and would not be a part of the Bylaw Committee. The body of this committee would be made up of the Building Inspector, Town Planner, member of the Board of Selectmen, member of the Planning Board, member of the ZBA and two citizens. The purpose of the two committees working together would be to create a procedure for people to follow when going through the planning and zoning process. In addition, this committee would be able/Rise on certain projects that are in development so that these projects are in compliance with the ZBA and the Planning Board. McMorris suggested having Town Counsel be a part of this committee in some capacity. The second reason that Al and Liz came before the Board was to present them with an outline of potential articles that they would be submitting either at the Annual Town Meeting or at the Fall Special Town Meeting. Minutes-Meeting of the Board of Selectmen December 11, 2001 page 3 Government Island Anchor Issue John Small, Herb Jason and several members of the Government Island Advisory Committee explained to the Board their concerns regarding the anchor issue. The Government Island Committee read a brief statement regarding their concerns with the anchor. Some of the concerns were the esthetics to the area, safety, historical reference and potential damage to a tree near the potential site. Another site was recommended by the Government Island Advisory Committee, they suggested Mariners Park where the large rock used to be. John Small and Herb Jason explained to the Board that they have already purchased the anchor and were under the impression there would not be an issue because they received the support from both the Board and the Government Island Advisory Committee. John Small and Herb Jason do not agree with the Mariners Park idea, they believe that the anchor could be a great photo spot for visitors and brides. After a brief discussion regarding the history of vessel types and anchor sizes the Board agreed to honor their decision and keep the anchor at Government Island. Meeting adjourned at 9:30 PM Respectfully submitted, Michael H. Sullivan Vice Chairman 2002 LICENSE RENEWALS Liquor licensees: George H. Mealy Post No. 118, The American Legion Bernard's South Shore Music Circus KoKo Island Restaurant, Inc. Cohasset Golf Club DiNero's, Inc. Chase Enterprises, Inc. Atlantica Kimball's By-the-Sea Mullaney's Fish Market, Inc. Curtis Liquor Stores, Inc. Cohasset Food Mart . Cohasset Plaza Liquors Red Lion Inn Victoria's Common Victualler licensees: George H. Mealy Post No. 118, The American Legion Bernard's Marylou's News,Inc. South Shore Music Circus Par-Tee, Inc. Strawberry Parfait KoKO Island Restaurant, Inc. Cohassset Golf Club DiNero's, Inc. Cohasset Pizza House Village Butcher & Deli RGP's (Really Great Pizzas) Atlantica Kimball's By-the-Sea Cohasset Food Mart French Memories Bakery Red Lion Inn Victoria' s Entertainment KoKo Island Restaurant, Inc. Cohasset Golf Club George H. Mealy Post No. 118, The American Legion DiNero's, Inc. Cohasset Pizza House Atlantica Kimball's By-the-Sea Red Lion Inn l� < 2. 2002 LICENSE RENEWALS Class I and Class II Motor Vehicle licensees: Majestic Cars Ltd. - Class I and Class II Coastal Nissan - Class I and Class II South Shore Chevrolet Geo, Inc. - Class I and Class II Cohasset Imports, Inc. - Class I and Class II Jeffrey E. Pinkus d/b/a CBK AUTO - Class II Taxi/Limousine Service licensees: George A. Dunlap Delta/Surfside Taxi 3. 2002 LICENSE RENEWALS (continued) Common Victualler Dunkin' Donuts Papa Gino's, Inc. The Silver Spoon Cafe Liquor License Papa Gino's, Inc. Entertainment Papa Gino's, Inc. Par Tee, Inc. Class II Motor Vehicle Brown's Foreign Imports TOWN OF COHASSET BOARD OF SELECTMEN — Board of Selectmen Merle S.Brown 'T c0HA5SET TOWN MANAGER Thomas J.Callahan ok N' %-110 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: December 11, 2001 1. Scheduled on Tuesday's Agenda are three items. First, Eclectic Dining, Inc. (Atlantica Restaurant) is requesting a change of manager from Eric Stenfors to Joseph Campbell. Secondly, as requested by the Board at last week's meeting, I have invited Herb Jason, John Small and the Government Island Advisory Committee to the meeting to discuss the installation of the Anchor on Government Island. Finally, members of the Planning Board, as well as Town Planner Elizabeth Harrington, will be present to discuss potential zoning articles that will be presented to the 2002 Annual Town Meeting. 2. As a follow up to last week's meeting, I have invited Lou Russo from AT&T Broadband to Tuesday's meeting to discuss the recent cable rate increase, as well as customer service issues. In addition, we have re-notified the businesses along Route 3A to monitor and clean up rubbish generated from their businesses. I have also asked the DPW to monitor the situation as well. 3. It is that time of the year again for the Board to renew licenses for calendar year 2002. Enclosed with this report is a list of all licenses issued by the Board that need to be renewed. Please review the list and let me know if you have any questions prior to Tuesday's meeting. 4. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb enclosure Tel:(781)383-4105 9 Fax:(781)383-0228 17 2002 LICENSE RENEWALS Liquor licensees: George H. Mealy Post No. 118, The American Legion Bernard's South Shore Music Circus KoKo Island Restaurant, Inc. Cohasset Golf Club DiNero's, Inc. Chase Enterprises, Inc. Atlantica Kimball's By-the-Sea Mullaney's Fish Market, Inc. Curtis Liquor Stores, Inca Cohasset Food Mart Cohasset Plaza Liquors Red Lion Inn Victoria's Common Victualler licensees: George H. Mealy Post No. 118, The American Legion Bernard's Marylou's News,Inc. South Shore Music Circus Par-Tee, Inc. Strawberry Parfait KoKO Island Restaurant, Inc. Cohassset Golf Club DiNero's, Inc. Cohasset Pizza House Village Butcher & Deli RGP's (Really Great Pizzas) Atlantica Kimball's By-the-Sea Cohasset Food Mart French Memories Bakery Red Lion Inn Victoria's Entertainment KoKo Island Restaurant, Inc. Cohasset Golf Club George H. Mealy Post No. 118, The American Legion DiNero's, Inc. Cohasset Pizza House Atlantica Kimball's By-the-Sea Red Lion Inn 1 �s� 2. 2002 LICENSE RENEWALS Class I and Class II Motor Vehicle licensees: Majestic Cars Ltd. - Class I and Class II Coastal Nissan - Class I and Class II South Shore Chevrolet Geo, Inc. - Class I and Class II Cohasset Imports, Inc. - Class I and Class II Jeffrey E. Pinkus d/b/a CBK AUTO - Class II Taxi/Limousine Service licensees: George A. Dunlap Delta/Surfside Taxi 18' I a;. PETITION FOR LICENSE TRANSACTION THE COMMONWEALTH OF MASSACHUSETTS. CHANGE OF LOCATION PLEDGE OF STOCK PLEDGE OF LICENSE CHANGE OF CORPORATE NAME CHANGE OF DB/A t" CHANGE OF MANAGER CHANGE OF LICENSE TYPE CORDIALS AND LIQUEURS PERMIT To the Licensing Board for the The undersigned respectfully petition for maoa � 19� r7-la o c��� i gned Title Fo m 997 ,• � �,;� NO _ 2 The Commonwealth of Massachusetts �Mn 7 TheAlcoholic Beverages Control Commission = 239 Causeway Street,Suite 200 Boston,MA 02114 Telephone: 617-727-3040 FAX: 617-727-1258 FORM A LICENSEE PERSONAL INFORMATION SHEET THIS FORM MUST BE COMPLETED FOR EACH: A. NEW LICENSE APPLICANT B. APPOINTMENT OR CHANGE OF MANAGER IN A CORPORATION C. TRANSFER OF LICENSE (RETAIL ONLY-SEC. 12 & SEC. 15) (Please check which transaction is the subject of an application accompanying this Form A.) PLEASE TYPE OR PRINT ALL INFORMATION ALL QUESTIONS MUST BE ANSWERED AND TELEPHONE NUMBERS PROVIDED OR APPLICATION WILL NOT BE ACCEPTED. 1. LICENSEE NAME Fc f-e C C D//7 , n- 6 --Oc (NAME AS IT WILL APPEAR ON THE LICENSE) 2. NAME OF (PROPOSED) MANAGER -J 3. SOCIAL SECURITY NUMBER 4. HOME (STREET)ADDRESS 5. AREA CODE AND TELEPHONE NUMBER (S): (Give both, your home telephone and a number at which you can be reached during the day). DAY TIME# 7 HOME# ?k 6. PLACE OF BIRTH: ���� C) 4 1' 7. DATE OF BIRTH: l�1 ' 8. REGISTERED VOTER: t►/YES NO 8A. WHERE ?: 9. ARE YOU A U. S. CITIZEN: t/ YES NO 10. COURT AND DATE OF NATURALIZATION (IF APPLICABLE): (Submit proof of citizenship and/or naturalization such as Voter's Certificate, Birth Certificate or Naturalization Papers) (Over) '� 1 rg� N W E S ATLANTICA 44 Border S Cohas MA 02025 ep e 781.38 fax 3.1409 November 15, 2001 Town of Cohasset Board of Selectman ABCC Cohasset, MA 02025 RE: Change in Management To Whom It May Concern, I am requesting a change of manager for Eclectic Dining Inc. License# 023800001 from Erik Stenfors to Joseph Campbell. Thank you for your cooperation. Sincerely, Peter Roy Owner n ARTICLE To see if the Town will vote to add the following to Section 2.I.of the Zoning Bylaws as follows: Ledge— - that portion of an outcropping of bedrock which, as of January 1, 2002 is above the ground and has a height of eight (8) feet or more as measured from its highest point to the lowest point of the ground immediately below And further to amend Section 11.1 by inserting the word "ledge" in the first line after the word "soil" and before the word"loam", and further, by adding the following new Section 11.3; a. Purpose The purpose of this Section 11.3 is to protect and preserve natural ledge, which is of natural scenic beauty and is one of the unique defining natural characteristics of the Town. b. Notwithstanding the provisions of Section 11.1 and 11.2 immediately above, no ledge on a lot may be destroyed, removed or altered in any manner for the purpose of constructing a structure, driveway, common driveway or parking space. 12/3/01 �RS y VVI Zoning Advisory Committee Suggested organization and purpose The Zoning Advisory Committee shall consist of seven members, one the Building Commissioner, one the Town Planner, one a member of Board of Selectmen or their nominee, one a member of the Planning Board,to be appointed by the Planning Board Chairman, one a member of the Zoning Board of Appeals, or their nominee, and two citizens appointed by the Planning Board,to study and report periodically to the Planning Board to update the zoning bylaw and zoning map. Appointees shall be appointed for a three (3)year period,these periods being staggered to ensure continuity on the Zoning Bylaw Committee. Initial appointments shall be made in the following manner: Building Commissioner term expires upon change in office, Town Planner term expires upon change in office, Selectmen's appointee shall be for one (1) year, Board of Appeals appointment shall be for two (2)years, member of the Planning Board shall be for three (3)years,two citizens of the town to be appointed by the Planning Board: one for one (1)year and one for two (2) years. Thereafter, upon expiration of these initial appointments, further appointments shall be made for terms of three (3) years each. Initial appointments shall be made as of January 2002. TO: Planning Board FROM: Liz Harrington DATE: December 12,2001 RE: Zoning Advisory Committee PROPOSED ZONING AMENDMENTS ITEM COMMENTS Ledge Preservation A special permit for earth removal that addresses ledge removal has been suggested Accessory Dwelling A special permit has been developed and needs tweaking Wireless Communication District Hull and Scituate have overlay districts in their bylaw for this purpose Adult Stores Recent activity in Norwell has highlighted this issue Use Variance Elimination of a use variance now limits the toolkit for dealing with uses not contemplated by the current bylaw Senior Multi-family Housing Ongoing efforts to create a senior housing development will require some zoning change TIMELINE AND KEY DATES MEETING I DATE JOUTCOME Planning Board Meeting with Selectmen 11-Dec-01 Accept charter,discuss priorities and put out call for members Zoning Advisory Committee Meeting 18-Dec-01 Review drafts and develop recommended priorities Planning Board Meeting 19-Dec-01 Finalize priorities;discuss sponsorship Zoning Advisory Committee Meeting 08-Jan-02 Develop language for priority amendments Planning Board Meeting 09-Jan-02 Review draft langage;discuss hearing dates Warrant Closes 15-Jan-02 Provide draft changes to Town Manager Zoning Advisory Committee Meeting 22-Jan-02 Finalize language prior to printing of warrant&advertising deadline Advertising Deadline(based on 20-Feb-02 hearing) 05-Feb-02 Planning Board Hearing(possible) 20-Feb-02 Annual Town Meeting March 02 Minutes- Meeting of the Board of Selectmen December 4, 2001 Selectmen Present: Frederick R. Koed Michael H. Sullivan Roseanne M. McMorris Merle S. Brown Thomas J. Callahan Others Present: Mark W. Haddad, Town Manager Christine M. Fitzgerald, Recording Secretary Dean Rizzo, Cohasset Revitalization Corp. Representative Garrett Bradley Kate Putney of Senator Hedlund's Office Evan Schiff, Cohasset Mariner Lisa Campenella, Patriot Ledger Edward Malvey, School Superintendent Rob Spofford, School Building Committee Maureen Jerz, Advisory Committee Mike Buckley, Finance Director Noel Ripley, Government Island Advisory Hamilton Tewksbury, Government Island Advisory Bob Pattison, Government Island Advisory Chairman Koed called the meeting to order at 7:30 PM. Brown moved the minutes of November 20, 2001 as presented. Callahan seconded. The vote was unanimous. Town Manager's Report Haddad asked the Board to approve and sign the sale of a rave at Woodside Cemetery. PP 9 9 Y Haddad asked the Board to sign an easement at 460 King Street that was approved at Special Town Meeting. The property owner has signed the easement and as soon as the Board signs off on it then work can begin. Haddad brought to the Boards attention the ambulance receipts. Recently Selectman Brown asked if the Board could be updated on the ambulance billing. Haddad explained that the receipts are doing what he had expected. There was an increase of $76,640.83 over a twelve-month period. Haddad informed the Board that the Cohasset Golf Club will be having a New Year's Eve party for its members and are requesting permission from the Board extend the hours of operation and their liquor license until 2:00 AM. Haddad stated that the Red Lion Inn as well as Atlantica has also requested the same. Haddad does not see a problem with the request and asked the Board to approve the request. Sullivan moved to allow the three establishments stated above to extend both the hours of operation and their liquor licenses until 2:00 AM on New Year's Eve. Callahan seconded. The vote was unanimous. Haddad called to the Boards attention that the Cohasset Housing Authority would be having a holiday celebration on December 6, 2001 between the hours of 1:OOpm to 4:00 pm. Minutes-Meeting of the Board of Selectmen December 4, 2001 page 2 Haddad brought to the Boards attention the need to make a final decision with regards to the citizen appointments to the Community Preservation Committee. Haddad has been in contact with Noel Ripley of the Historical Commission to find a replacement for David Wadsworth as a representative to the CPS. Haddad informed the Board that he did have a solution to the problem; he suggested that Paula Kozol be appointed to the Historical Commission and represent the Historical Commission on the Community Preservation Committee. The three remaining citizens would fill the resident vacancies; however; another citizen request came in and the Board needs to make a decision on whom to appoint. Callahan moved to rescind David Wadsworth's appointment to the CPC. McMorris seconded. The vote was unanimous. Brown moved to appoint Kozel to the Historical Commission. McMorris seconded. The vote was unanimous. Callahan moved to appoint Kozel to CPC. McMorris seconded. The vote was unanimous. McMorris abstained from the vote on the three citizen positions available for the CPC. First, Jeff Waal spoke to the Board regarding his interest in serving on the Community Preservation Committee. Second, David McMorris spoke to the Board expressing his interest in serving on the CPC. The last resident to speak was Stuart Ivemey. A fourth letter of interest was submitted late by Martha Gjesteby of Old Pasture Road. Brown agreed with Sullivan that a cut off date had been set; therefore, Ms. Gjesteby's letter would not be considered. Brown moved that Mr. Waal, Mr. McMorris and Mr. Ivemey be appointed to the CPC. Callahan seconded. The vote was unanimous 4-0. McMorris abstained. Haddad informed the Board that it is time for them to set the schedule for the Annual Town Meeting and Annual Town Election. The Town Clerk concurs with the schedule as well (see attached). Haddad suggested the Board of Selectmen open the warrant for the 2002 Annual Town Meeting on Tuesday, December 04, 2001 and to close the warrant on January 17, 2002. Brown moved to open the warrant on Tuesday, December 4, 2001. McMorris seconded. The vote was unanimous. Haddad asked the Board to call for the Annual Town Election for April 6, 2002. Brown moved to call for the Annual Town Election for April 6, 2002. McMorris seconded. The vote was unanimous. Haddad informed the Board that he spoke to Tom Gruber and Gary Vanderweil regarding the Historical Society Museum abatement issue. There is a draft and they are waiting for the full Board of Directors of the Historical Society to review and approve it. Hopefully the issue will be resolved soon. Haddad informed the Board that Stop & Shop is requesting two, one-day liquor licenses for a cheese and wine tasting on December 22 & 23, 2001. Stop & Shop would not be selling the wine, but would have it available for customers. Brown moved to issue Stop & Shop two one-day liquor licenses between the hours of 3pm-8pm on the dates requested. Callahan seconded. Sullivan, McMorris and Koed opposed. The vote was not approved by majority vote 3-2. Haddad brought to the Board's attention that an oversight happened regarding the re- appointment of Margy Charles to the Board of Registrars. Brown moved to re-appoint Margy Charles to the Board of Registrars retroactive to July 1, 2001. McMorris seconded. The vote was unanimous. Haddad asked the Board to designate two members of the Board of Selectmen to go over salary increases for Department Heads to be proposed in the FY 2003 Annual Town Budget. The Board agreed that it would be the Chairman, Fred Koed and the Vice Chairman, Mike Sullivan. N Minutes- Meeting of the Board of Selectmen December 4, 2001 page 3 Selectmen Comment Period Brown asked why the School Lunch deficit keeps showing up in the Annual Town Audit Management Letter. Mike Buckley stated that this has been resolved and will not appear in next year's audit report. Brown and McMorris requested that the Auditor be invited in to a future meeting to review the Audit. Haddad will schedule the requested meeting. McMorris asked about additional street lights on Route 3A at new buildings. Haddad informed her that a letter has gone out to Mass Electric regarding the intersection of Crocker Lane and Route 3A. He will ask Mass Electric why a new light pole is not installed after the construction of a new building on Route 3A. Koed asked to have AT&T at a future Selectmen's meeting to discuss the increase in the cable bill. Haddad will invite Lou Russo of AT&T Broadband to a future meeting. Koed also asked Haddad to look into the trash problem at the top of Sohier Street. He would like Haddad to send a letter to the surrounding businesses. Finally, he asked about the two Hagerty property bills from Marine companies. He asked for copies of those invoices so he can determine how they relate to the Hagerty property. Haddad asked Mike Buckley, the Finance Director to break down the bills and provide the requested information to Koed. Callahan brought up two meetings that are being held on Wednesday, December 05, 2001 that he will be unable to attend. The first meeting is for the South Shore Jet Pollution Council and the second is the Weir River Study Committee. Callahan stated if anybody else could attend in his place it would be appreciated. Public Comment Period Members from the Government Island Advisory Committee informed the Board that they are reconsidering their support of the anchor that is being donated by John Small and Herb Jason to Government Island. The committee feels that anchor is too large and feels it does not fit with the aesthetics of Government Island. The Board asked Haddad to have the Government Island Advisory Committee, Herb Jason and John Small to discuss this matter further. Haddad will make the arrangements. St. Stephen's Sidewalk- Final Design Dean Rizzo of the CRC brought the final designs for the St. Stephen's sidewalk. Rizzo explained that the Cecil Group upon the approval of the Board would complete final plan and bid specs. The final plans would be submitted to Mass Highway within 2-3 weeks. Rizzo did point out to the Board that the amount of ledge to be removed remains from zero in some locations to a max of 2- 3' in other locations. In addition, the style of the light fixture and type of sidewalk surface material cannot be specified until a final decision is made for the entire village. Brown moved to approve the final designs for the St. Stephen sidewalk. Callahan seconded. Majority vote. 4-1 McMorris opposed. Minutes- Meeting of the Board of Selectmen December 4, 2001 page 4 Representative Bradley & Senator Hedlund Representative Bradley apologized that Senator Hedlund was unable to attend. Kate Putney from Senator Hedlund's office came to represent the Senator. The Board asked Representative Bradley about the possibility of cutting the reimbursement for the School Building Assistance. Bradley explained that this was a Department of Education decision and not a Legislative decision. Once the money is appropriated and allocated to certain line items, it is out of the Legislature's hands. Bradley explained to the Board that he is under the impression that this is a "what would happen if' type of situation. He feels that if enough Towns speak up it could possibly not happen or consideration would be given to those Towns. The Selectmen are concerned that projects are already under way and how would this affect those projects. The Board would like the Legislature and the Department of Education to keep to their word and hold up their end of the bargain. The Board asked Representative Bradley to set up a meeting with surrounding Towns, Senator Hedlund, Board of Education, Governor Jane Swift, Superintendent Malvey, Chairman Koed, Chairman Spofford and Town Manager, Mark Haddad. Haddad stated he would work closely with Representative Bradley in setting up the meeting and would notify all involved as to when it would take place. Town Manager's Report Continued Haddad updated the Board on the results of his visit to the Advisory Committee with regard to a reserve fund transfer of $5,000.00 to secure an Architect for the new Police Station. He informed the Board that they denied his request and instead said they would allow $3,000.00. Haddad asked the Board if they would allow him to use funds from the Selectmen's budget. Haddad would ask Town Meeting to reimburse those funds at Annual Town Meeting. The Board did not agree and asked Brown and Haddad to re-visit the Advisory Committee. Haddad will keep the Board updated. Meeting adjourned at 9:15 PM Respectfully submitted, Frederick R. Koed Chairman 4 TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen Merle S.Brown N onASSET TOWN MANAGER Thomas J.Callahan ok N. %110 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad —Town Manager SUB7ECT: Mail Summary DATE: December 11, 2001 A. Letter from Stephanie Church, Program Director of South Shore Community Center thanking Mark for his assistance with their Seventh Jingle Bell Walk held November 23rd. B. Commonwealth of Massachusetts Superior Court Summons, re Ellen Morrissey v. Planning Board. C. Letter from Domenic Tutela, President, Tutela Engineering Associates, Inc. — recommendation to award re Elms Meadow Well Field. D. United States Bankruptcy Court proceeding re The Newport Creamery, Inc. E. Letter from Michelle O'Brien, Moehrke, Mackie & Shea, P.C., to James Dedes, Chairman, Conservation Commission—Cohasset Heights, Ltd. —Notice of Intent. F. Letter from Gary A. Ritts, Second Congregational Church, re Master Plan. G. Mass Department of Environmental Management's flyer"Massachusetts Forests and Parks AMERICORPS. H. Memorandum from Geoffrey Beckwith, Executive Director, Massachusetts Municipal Association, re Notice of Technical Bylaw Amendments. I. Department of the Army,New England District, Corps of Engineers enclosing copy of the Environmental Notification Form for the Nantasket Beach Coastal Storm Damage Reduction Project issued by the MDC. Tel:(781)383-4105 9 Fax:(781)383-0228 �92 r 1 Y� a aq TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen o " Merle S.Brown T CONASSET TOWN MANAGER Thomas J.Callahan Ok'N 1110 41 Highland Avenue Frederick R. Koed Town Manager g Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan AGENDA BOARD OF SELECTMEN MEETING TUESDA Y, DECEMBER 18, 2001 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Sewer Commission - Plant Improvements 8: 15 P.M. Dean Rizzo - Harbor Walk Update 8:30 P.M. Lou Russo - AT&T Broadband Update 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 9 Fax:(781)383-0228 .A�A4 PR TOWN OF COHASSET o Nx ` BOARD OF SELECTMEN Board of Selectmen m Merle S.Brown T CCHA55ET/ TOWN MANAGER Thomas J.Callahan �wN' '110 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: December 18, 2001 1. Scheduled on Tuesday's Agenda are three items. First, the Sewer Commission, along with residents who abut the Sewerage Treatment Plant, will be present to update the Board on the Plant improvements. Secondly, Dean Rizzo will be present to update the Board on the status of the Harbor Walk Project. Enclosed in the mail packet is information from Dean relative to this project. Finally, as requested by the Board, Lou Russo from AT&T Broadband will be present to discuss the recent increase in Cable rates, as well as other related issues. 2. As requested by the Board at your last meeting, I have investigated whether or not the three town owned buildings on Government Island have been hooked up to the Town Sewer System. They have not. Please be advised that I have instructed the DPW to have these buildings connected as soon as possible. 3. On a related matter, I have spoken to the Town's Tree Committee about the tree located on the traffic island outside the Cohasset Sailing Club. They have informed me that this tree, a European Beach Tree, is a very important and delicate tree and should be handled with extreme care. It is their understanding that this tree was planted as a memorial to Reverend Edward T. Atkinson of the First Parish Church. They are concerned that the anchor's weight may hurt the tree and we need to be extremely careful. I will pass this information on to Mr. Jason and Mr. Small and request that they deal with this tree in the appropriate manner. Please let me know if the Board would like me to take any additional action. Tel:(781)383-4105 9 Fax: (781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT December 18, 2001 page two 4. 1 have placed a call to Jerry Wasserman of the Suburban Coalition to discuss the School Building Assistance funding issue. As of the writing of this report, I have not yet heard back from him. Hopefully, I will update the Board at Tuesday's meeting. I have also spoken to Garrett Bradley's office about setting up a meeting with the Chairman of the Board of Education. I was informed that the Chairman does not meet without the entire Board and we would have to wait until the January meeting. We will continue to pursue this matter with Representative Bradley, Senator Hedlund and the other area Towns. 5. 1 have tentatively scheduled the Zoning Board of Appeals, Town Counsel and Elizabeth Harrington to attend our January 15, 2002 meeting to discuss the Chapter 40 B process. Please let me know if there is anyone else you would like me to invite. 6. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb Minutes- Meeting of the Board of Selectmen December 18, 2001 Selectmen Present: Frederick R. Koed Michael H. Sullivan Thomas J. Callahan Roseanne M. McMorris Merle S. Brown Others Present: Mark W. Haddad, Town Manager Gary Vanderweil, Sewer Commission Ray Kasperowicz, Sewer Commission Dean Rizzo, Cohasset Revitalization Corp. Lou Russo, AT&T Broadband Evan Schiff, Cohasset Mariner Lisa Campenella, Patriot Ledger Howie Altholtz, 80 Summer Street Chairman Koed called the meeting to order at 7:30 PM. Brown moved the minutes of December 11, 2001 as amended. McMorris seconded. The vote was unanimous. Town Manager's Report Haddad informed the Board that he recently received a letter from the Weir River Watershed Association, asking for help from the Town of Cohasset. The WRWA is asking the Cohasset Board of Selectmen to establish a Weir River Estuary Study Committee. The committee has sent a similar request to the Town of Hingham. A joint effort by Cohasset, Hingham and Hull would make a comprehensive approach to protecting and promoting the valuable resource shared by the residents of the three towns. The Board asked Haddad if he would look into whether the Straits Pond Committee would be a satisfactory candidate for this request. Haddad updated the Board that as of this date he has not had a response from the Town of Hull's Sewer Commission or their Selectmen regarding the letter that was sent from the Town of Cohasset. The letter requested that a meeting with both Towns be set up regarding the excess capacity at Hull's Wastewater treatment plant. Haddad informed the Board that he has requested Town Counsel to determine with options the Town has with regards to Hull's approval of capacity to a private entity. It has been mentioned that the Town of Hull cannot cut in without the Town of Cohasset's approval. Brown asked Haddad to also ask Town Counsel about potential problems the Town could face with the Avalon Bay project. It was also suggested that our Board of Selectmen contact he Hull Selectmen to try to get some answers. Haddad brought to the Board's attention a traffic count that was done on Pleasant Street. Norfolk County Engineers did a study that was requested by residents. The study showed that the average speed was approx. 23 miles per hour. Haddad informed the Board that the police currently enforce a 30 mph speed on Pleasant Street. It would be better not setting a speed limit because it would be set between 30 and 35 mph. Haddad informed the Board that he will have the police step up patrols of Pleasant Street and they will continue to monitor the situation. Minutes- Meeting of the Board of Selectmen December 18, 2001 page 2 Selectmen Brown wanted to discuss who would represent the Board of Selectmen on the newly assembled Zoning Advisory Committee. It was suggested at the December 11, 2001 meeting that Thomas Callahan represent the Board, however, Brown feels that since he has been involved with the conception of the ZAC, that he represent the Board. Sullivan moved to appoint Merle Brown to the Zoning Advisory Committee. McMorris seconded. The vote was unanimous. Haddad informed the Board that firefighter William Litchfield will be retiring on March 3, 2002. Haddad stated that he has asked for a civil service list. The person who fills Mr. Litchfield's position will be a paramedic. Haddad updated the Board on the Woodside Cemetery grave sales. Haddad informed the Board that Woodside is now complete and he along with Glenn Pratt, Joe DiVito and Mike Buckley would like to market the graves. Glenn has donated time and materials to build an office at the DPW for Mary Snow to use for grave sales. Haddad pointed out that an issue has been brought up regarding what fees should be charged at the old section of the Cemetery. An old section of the cemetery was refurbished and the issue is whether to charge the old rate or the new rate. McMorris asked what the rates are. Haddad informed the Board the old rate is $750.00 and the new rates are $1,850.00. Brown moved that the Town should charge the new rates for any use of the refurbished part of the cemetery. Sullivan seconded. The vote was unanimous. Haddad informed the Board that he has spoken with the DPW regarding the Town owned buildings on Government Island. Haddad was informed that none of the buildings are hooked up to Town Sewer. Brown disagreed and said he spoke with someone from DPW and they stated that at least two of the buildings are ready to be tied in. Haddad was unaware of this but assured the Board that the issue will be resolved very soon. Haddad stated that he has spoken with the Town's Tree Committee and asked about the tree located on the traffic island outside the Cohasset Sailing Club and how the new anchor memorial will affect it. They have informed Haddad that this tree, a European Beach Tree, is a very important and delicate tree and should be handled with extreme care. They are concerned that the anchor's weight may hurt the tree. Haddad informed the Board that he would pass this information to John Small and Herb Jason and request that they deal with this tree in the appropriate manner. Haddad informed the Board that he has spoken with Jerry Wasserman of the Suburban Coalition regarding the School Building Assistance funding issue. Haddad has also spoken with Representative Garrett Bradley about meeting with the Board of Education. Bradley informed Haddad that the Town of Cohasset has been put on the agenda in January to meet with the Board of Education. Jerry Wasserman stated that the Suburban Coalition would like to participate in the meeting. They would be happy to send a contingent to the January meeting. Haddad has been in contact with the surrounding towns as well and he will continue to monitor the situation. Haddad scheduled the ZBA, Town Counsel and Elizabeth Harrington to attend the January 15, 2002 meeting to discuss the Chapter 40 B process. Haddad stated that there are two vacancies on the Cohasset Common Historic District Commission, the positions are for two alternates. Two individuals have expressed interest. Sullivan asked Haddad to check with the Chairman of the Historic District Commission and find out if she concurs with their appointment. Brown asked about vacancies on the Conservation Commission. McMorris stated there are two openings on the Senior Housing Committee. Minutes- Meeting of the Board of Selectmen December 18, 2001 page 3 Selectmen Comment Period Sullivan commented on how great the Common looks. Koed asked if Haddad made reservations for the MMA Conference. Haddad stated that he has and that Koed, Brown and himself would be attending. Public Comment Period No public comment Sewer Commission- Plant Improvements Gary Vanderweil and Ray Kasperowicz of the Sewer Commission sat before the Board to discuss the status of the esthetics improvements to the central plant. Along with Gary and Ray, Howie Altholtz of 80 Summer Street; who is a direct abutter to the plant discussed plans and designs that Keith Moscow the Architect designed. The abutters were asked to come up with a representation of their thoughts on what they would like the facility to look like. Gary showed the Board plans that were drawn up. The idea is to put the drawings out to bid in January. Gary also showed the Board the original plans that were created and compared them to the more updated plans. Some adjustments would have to be made regarding material but the Sewer Commission does not think the abutters are asking for anything unreasonable. Gary explained that the cost would be approximately $190,000.00, which is $40,000.00 more than what they originally planned to spend. The Sewer Commission only budgeted $150,000.00 for this project, Gary explained that in order to come in on budget they would cut cost possibly by not redoing the roof and just re- painting it. By doing this it would bring the cost of the project in at around $145,000.00. In addition, Gary spoke of the three additional buildings and what modifications would take place to them. In whole he is expecting all three buildings to cost between $250,000.00 and $300,000.00 to complete. The Board asked where the money would come from to fund such a project. Gary stated that the Sewer Commission would have to go to Town Meeting to appropriate the funds and at this time, he would rather spend the money on the building and determine at a later time if more has to be done. The Sewer Commission will continue to keep the Board informed. Hull Sewer Approval for Jerusalem Road Estates Chairman Koed asked Gary Vanderweil of the Sewer Commission if he has been contacted by Hull to discuss the Jerusalem Road Estates tying into the Hull Treatment Plant. Mr. Vanderweil stated he had not, but he is under the impression that they would be unable to run lines on Town roads without the Selectmen's and Sewer Commission's approval Cohasset Harbor Walkway Dean Rizzo of the CRC updated the Board on the progress of the Cohasset Harbor Walkway. Several points were touched upon, such as: • Budget- depends on final designs and concepts and how the residents want to proceed on this project. • Investment- minimum investment of$500,000 to $1.2 million as an outer edge investment for the infrastructure improvements on the waters edge. Positive that grants are available on a State and Federal level that would help with the cost of this project. This would be up to the Town because the Town would be applying for the grants. Minutes- Meeting of the Board of Selectmen December 18, 2001 page 4 • Materials- cost of the project would be affected by what materials will be chosen for the walkway. • Safety- both pedestrian and biker safety were discussed. Bike paths may not be an option because there would be no common link from the Village to the Harbor. Dean Rizzo briefly went over concept designs with the Board explaining that the majority of the work is sidewalk improvements. Mr. Rizzo did discuss the issue with several property owners that this new walkway would affect. In some areas the considered walkway would encroach on several residents property. Mr. Rizzo explained that he has spoken with these residents and they are not keen on the idea, however, all parties are still willing to discuss alternatives. The Board discussed esthetics of the walkway regarding planters, railings and the walkway itself. The Board asked if the CRC and the Town could look into grant possibilities. Howie Altholtz asked if the Town could look into putting up a Public Parking sign near or behind the War Memorial to inform out of town visitors that public parking is available. Haddad will look into. Lou Russo AT&T Broadband Lou Russo sat before the Board and began by updating the Board on several issues that have been a concern to the Board. The items she discussed were as followed: • Pole transfers- as of December 7, 2001 approx. 40 poles have been taken care of. Two poles#95 and#12 still need to be taken care of. • Customer service- changes in the billing platform have taken place over the past year since AT&T took over for several companies. The customer service had to broken off into several different branches to handle the various complaints that had to deal with whatever company the customer was dealing with prior to the takeover. Employees had to be trained to answer all questions pertaining to the different companies. Currently all employees and the billing are under one umbrella. • Leadership change- new president is Bill Schyller. After touching upon several issues pertaining to the company, Lou Russo heard the Boards complaints regarding rates, customer service and the lack of no competition. Brown brought up listing problems, limited channel choices and several other issues. Meeting adjourned at 10:00 PM Respectfully submitted, Frederick R. Koed Chairman ZoC) �O.\v�b a pRFC TOWN OF COHASSET o -: _ N x BOARD OF SELECTMEN soars of Selectmen p V Merle S.Brown r OHASSET/ TOWN MANAGER Thomas J.Callahan �N. %i10 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad —Town Manager SUB]ECT: Mail Summary DATE: December 18, 2001 A. Thank you letter from Glenn Pratt, Chairman, Veterans Memorial Committee, re help in making the dedication of the Gold Star Mothers Memorial a fitting and powerful tribute. B. Letter from Arthur Holcombe, President, United Nations Association of Greater Boston, requesting a tax-deductible donation to the UNA-GB in order to expand efforts to promote stronger collaboration and understanding between the US and the international community through the United Nations. C. Letter from Robert Sievert, Project Manager, Central Transportation Planning Staff, enclosing a copy of the final technical memorandum on the Congested Signalized Intersection Study in the South Shore Coalition subregion of the MAPC. D. South Shore Recycling Cooperative News—Nov./Dec.2001. E. Massachusetts Municipal Association—Legislative Bulletin—December 7, 2001. F. Memorandum from Coleman Kelly, Training Director, Mass Executive Office for Administration and Finance, Human Resources Division, re FY02 Training Schedule: January to June 2002. Tel:(781)383-4105 0 Fax:(781)383-0228 TOWN OF COHASSET, MA MINUTES OF SELECTMEN ' S MEETINGS AUG 7- DEC 18 2001 END