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HomeMy WebLinkAboutMinutes - BoS - 01/07/2003 - Meeting minutes for 1/7/2003 to 3/25/2003 (2) f o A -m _PRec, TOWN OF COHASSET Board of Selectmen -_ BOARD OF SELECTMEN o '� Merle S.Brown r ONASSET TOWN MANAGER Thomas J.Callahan ° N Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDAY. JANUARY 7, 2003 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Senator Robert Hedlund - Budget Update Representative Garrett Bradley 8: 15 P.M. Presentation of the Town Manager's Fiscal Year 2004 Town Operating Budget 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 • Fax:(781)383-0228 ;v. �a aq TOWN OF COHASSET Board of Selectmen BOARD OF SELECTMEN Merle S.Brown r onnsser TOWN MANAGER Thomas J.Callahan Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W, Haddad- Town Manager Subject: Weekly Report Date: January 7, 2003 1. Scheduled on Tuesday's Agenda are two items. First, State Representative Garrett Bradley and State Senator Robert Hedlund will be present to update the Board on the State Budget picture for the current and next fiscal years. Secondly, I will be presenting the FY 2004 Town Manager's Proposed Operating Budget. I would ask that you bring your budget books with you to the meeting. 2. With the Board's permission, I would like to re-advertise the bid for the Forest Avenue Sidewalk utilizing a "Cape Cod Berm" instead of granite curbing. While we are still reviewing other options for the construction of the sidewalk, I would like to get an idea of the cost as a single construction project using a different curbing. Other than reprinting the plan specifications, there would not be any significant cost to the Town to put it out to bid. We can discuss this further at Tuesday's meeting. 3. As a reminder to the Board, we will be conducting the public hearing for the Downtown Revitalization Project on Monday, January 13, 2003, at 7:00 P.M. in the Selectmen's Office. While I had originally planned to conduct the hearing at the High School Auditorium, I believe more people will be able to see the presentation in the Selectmen's meeting room since we can broadcast it live on Cable Channel 10. It would not be too late for the Board to change the location back to the Auditorium at Tuesday's meeting. We can discuss this issue further at that time. 4. As requested by the Board, I have discussed the issue of the outdoor basketball court located behind the new Paul Pratt Memorial Library with Jack Worley. Jack has informed me that the Basketball Boosters would like the court to remain in operation and are planning on spending some funds to upgrade the court. Jack will be providing the Selectmen with a plan for this upgrade sometime in the Spring. Tel:(781)383-4105 • Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT January 7, 2003 page two 5. At the Board's last meeting, Russ Bonetti and Paul Pattison of the Hagerty Property Committee stated that the construction of the docks at Mariner's Park were not constructed in compliance with the plans filed with the Army Corps of Engineers. I would like to inform the Board that this statement is not correct. have reviewed this matter with our engineer John Modzelewski, and the Army Corps permit was amended in November, 2001 based on plans filed by Civil Designs in August, 2001. To further clarify any issue regarding the construction of this project, I have invited John Modzelewski and John Winters to your January 14, 2003 meeting to discuss this further. 6. The Board had requested that we conduct a survey on fees charged by other towns for the various liquor licenses issued by local licensing authorities. Enclosed with this memorandum is a survey conducted by Christine. I would ask the Board to review this survey and let me know what additional action you would like to take. 7. Since this is your last regularly scheduled meeting, I would like to propose the following new schedule that will take you through the Annual Town Meeting and Annual Election: Tuesday, January 7, 2003 Regularly Scheduled Meeting. Tuesday, January 14, 2003 Regularly Scheduled Meeting. Tuesday, January 21, 2003 No Meeting. Tuesday, January 28, 2003 Regularly Scheduled Meeting. Tuesday, February 4, 2003 Regularly Scheduled Meeting. Tuesday, February 11, 2003 Regularly Scheduled Meeting. Tuesday, February 18, 2003 No Meeting. Tuesday, February 25, 2003 Regularly Scheduled Meeting. Tuesday, March 4, 2003 Regularly Scheduled Meeting. Tuesday, March 11, 2003 No Meeting. Tuesday, March 18, 2003 Regularly Scheduled Meeting. Tuesday, March 25, 2003 Regularly Scheduled Meeting. Saturday, March 29, 2003 Annual Town Meeting. Tuesday, April 1, 2003 No Meeting. Saturday, April 5, 2003 Annual Town Election. Tuesday, April 8, 2003 Regularly Scheduled Meeting. Please let me know if this schedule is acceptable to the Board. BOARD OF SELECTMEN WEEKLY REPORT January 7, 2003 page three 8. Last summer when you set your goals and objectives for the coming year, you requested that I update the Board periodically on their status. The following is a summary of the particular goal/objective and its status: 1. Complete upgrade project at Beechwood Cemetery, including signage, reseeding, etc. With the appropriation of funds at the Special Town Meeting to repair the entrance gates, this project is coming to a conclusion. 2. Finalize Hagerty Property by making a decision on the building. With the signing of the lease with the Center for Student Coastal Research in October, this issue has been finalized and construction is underway. 3. Organize Volunteers to clean brooks and streams around Town. No action has been taken on this initiative. 4. Complete all memorials at Cohasset Cove. The Veteran's Committee is working on this project and should have a proposal for the Board's consideration sometime in the Spring. 5. Determine locations for sidewalks, install curbing where needed. Other than Forest Avenue and Beechwood Street, there is no funding available for this initiative and there does not appear to be any funding in the near future due to the state budget crisis. 6. Complete meeting room on first floor. Construction is well underway. All that is left is the installation of the ceiling and carpeting. This room should be completed sometime in late January/early February. 7. Complete Master Plan. This is also well underway and should be completed sometime in the Spring. 8. Work with our elected representatives to restore SBAB Funding. We continue to work on this issue, however, with the current state budget crisis, it does not appear hopeful that this will be restored in the next two years. 9. Address increased airport impacts on Cohasset, Hull and Hingham. With the recent negative court decision, the Board has determined not to participate in this lawsuit at this time. continued on next page over > lssy BOARD OF SELECTMEN WEEKLY REPORT January 7, 2003 page four 8. continued: 10. Organize Greenbush restoration group to monitor construction and mitigation agreement. With the hiring of the Ombudsman and the oversight provided by the Town Manager, DPW Director, Town Planner, Police Chief, Fire Chief and Director of Finance, this issue is well handled. 11. Establish subcommittee of Selectmen and Town Manager to review policies, etc. No action has been taken on this initiative. 12. Begin work on Village Revitalization Project. This is well underway and is expected to go out to bid sometime this spring after the override vote on the under grounding of the utilities. 13. Develop affordable housing for Seniors. The Senior Housing Committee has been working to develop a senior complex on Town owned property. They are in the process of hiring a consultant to help draft an RFP for this purpose. The November 18, 2002 Special Town Meeting passed a zoning bylaw that created a senior housing overlay district. 14. Reactivate Government Structure Committee. No action has been taken on this initiative. 15. Continue improvements at the RTF and promote more recycling within Town departments. The RTF continues to improve its delivery of services to our residents. The Recycling Committee has conducted a survey of recycling done within the various departments and will meet with all Town Departments in January to further explain recycling. This has been very successful. 16. Host roundtable discussion with all departments to discuss future of the Town. No action has been taken on this initiative. We can discuss these further at Tuesday's meeting. 9. Enclosed for the Board's approval are the minutes from the last meeting. 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Fitzgerald, Recording Secretary Garrett Bradley, State Representative Robert Hedlund, State Senator Mary Ford, Cohasset Mariner John Camera, Cohasset Mariner Lisa Campenella, Patriot Ledger Maureen Jerz, Advisory Committee Mary Quill, Deputy Assessor Mike Buckley, Finance Director Chairman Sullivan called the meeting to order at 7:30PM. Brown moved to approve the minutes of the December 17, 2002 meeting as presented. Koed seconded. The vote was unanimous. Town Manager's Report Haddad introduced the new Deputy Assessor, Mary Quill to the Board of Selectmen. Haddad updated the Board on the report submitted by Simon Tempest on the condition of the roof at the old Osgood School (see attached). Haddad informed the Board that the cost would be approximately $26,000 to $30,000; Haddad would like the work to be done now since we have the contractor on site and he would use available funds from the DPW budget and replenish them at the Annual Town Meeting. Brown moved to allow the use of$30,000 to be taken from the DPW budget and replenished at the Annual Town Meeting. Koed seconded. The vote was unanimous. Haddad also discussed the issue of the outdoor basketball court located behind the new Paul Pratt Memorial Library with Jack Worley. Jack has informed Haddad that the Basketball Boosters would like the court to remain in operation and are planning on spending some funds to upgrade the court. Jack will be providing the Selectmen with a plan for this upgrade sometime in the Spring. Haddad asked the Board to approve three separate one-day liquor license requests from the South Shore Art Center for January10, February 28, March 2 and April 25th for Opening Receptions. McMorris moved to approve all the one-day liquor licenses. Brown seconded. The vote was unanimous. Haddad informed the Board that several abutters of the right of way still have issues with the MBTA and would like the Towns help. Haddad informed the Board that has been set up with the MBTA for Wednesday, January 15, 2003. Haddad stated that he received a letter from the American Legion requesting that the Town not remove the World War I Honor Roll located at the south end of Cohasset Common. Brown stated that the Board did want to remove it but that was decided against. The American Legion will take care of the memorial for now on. Brown moved to leave the memorial Vaere it is and to rescind the original vote. McMorris seconded. The vote was unanimous. Minutes- Meeting of the Board of Selectmen January 7, 2003 page 2 Haddad brought to the Board's attention a letter of promise from Gerd Ordelheide stating that if the Town votes to bury the utilities that he pay up to $100,000 over four years towards the project. As a reminder to the Board, a public hearing will be conducted for the Downtown Revitalization Project on Monday, January 13, 2003, at 7:00 pm in the Selectmen's Office. Haddad asked the Board to approve a request from the Red Lion Inn for an extension of their function liquor license on December 31, 2003 for a wedding reception that would end at 1:OOam. Brown moved to approve the extension. Callahan seconded. The vote was unanimous. Haddad would like to re-advertise the bid for the Forest Avenue Sidewalk utilizing a "Cape Cod Berm" instead of granite curbing. While he is still reviewing other options for the construction of the sidewalk, he would like to get an idea of the cost as a single construction project using a different curbing. Other than reprinting the plan specifications, there would not be any significant cost to the Town to put it out to bid. The Board agreed. Haddad brought to the Board's attention that at the Board's last meeting, Russ Bonetti and Paul Pattison of the Hagerty Property Committee stated that the construction of the docks at Mariner's Park were not constructed in compliance with the plans filed with the Army Corps of Engineers. Haddad informed the Board that this statement is incorrect. Haddad has reviewed this matter with the Towns engineer John Modzelewski, and the Army Corps permit was amended in November 2001, based on plans filed by Civil Designs in August 2001. Haddad has invited John Modzelewski and John Winters to the January 14, 2003 meeting to discuss further. Haddad informed the Board that a survey has been done on fees charged by other towns for their various liquor licenses issued by local licensing authorities. Brown would like to see the Town charge the maximum on all the liquor licenses. McMorris suggested looking into the other fees that the Town charges and possibly raising some of them. Haddad asked the Board to review the new schedule for the upcoming Selectmen's meetings (see attached). The Board agreed to the new schedule. Haddad reviewed a status update on the Board's goals and objectives. Many of the goals and objectives have either been met or are in the process of being addressed. Items that the Board would like to see approached next is the round table discussion with all the Boards, Committees and Commissions and the reactivation of the Government Structure Committee. Haddad will begin putting a meeting together and will send a letter to Troika requesting they review activating the GSC. Haddad informed the Board that the Planning Board is looking to obtain Deutsch Williams as their Counsel during the Avalon Bay, 40B projects. Town Counsel stated the only way they can represent the Planning Board is with the Selectmen's approval and the ZBA's approval. The ZBA has signed off on the request. Haddad asked the Board to sign off as well. McMorris would like to see a budget before signing. Minutes- Meeting of the Board of Selectmen January 7, 2003 page 3 Selectmen Comment Period Brown spoke about the Amrid Program and stated if accepted the Town could get between $1,500 to $5,000 with this program. The Recycling Committee also put in for several grants however the Town was denied. Sullivan updated everyone on the condition of the firefighters who fought the fire on New Year's Eve. All involved seem to be doing well. Callahan wanted to congratulate Rachel McElroy on her recent achievement of earning the Girl Scout Gold Award, which is the highest honor bestowed on a Girl Scout. Public Comment Period No public comment. Budget Update-Senator Hedlund & Rep. Garret Bradley Both Senator Hedlund and Rep. Garrett Bradley sat before the Board with very grim news on the FY04 State Budget and how it will affect the Town of Cohasset. Bradley informed the Board that the Town could look at a 15% cut in Lottery, Chapter 70 and Additional Assistant. Not only will this affect FY04 but FY05 as well. Hedlund informed the Board that he has heard rumors that Towns with Stabilization funds may get hit harder. If a Town has a "Rainy Day" fund or Stabilization fund, they could find themselves looking at a 20% cut in the above-mentioned aids. The Board asked both gentlemen to inform them of when they have a good idea about the Governor's budget, that way the Town can be better prepared for the override questions coming in the April Elections. Presentation of the Town Manager's FY04 Town Operating Budget Haddad and Mike Buckley presented the Board with the FY04 Town Operating Budget. Due to the recent news about the condition of the State Budget and cuts in aid that will affect local towns, Haddad had to make some adjustments and cuts to lessen the deficit. Because there has been a reduction in funds to almost $700,000.00 and considering the Town's Operating Budget in FY03 is $28,038,231.00, the Town has no choice but to seek an override under Prop. 21/2. Haddad would be looking for an override of$485,316.00. Haddad began to look into each budget line item to see %tere reductions on expenditures could be made. The following are the departments and areas that would be affected: • Legal Expenses= reduction of$60,000.00 • Town Planner= change position from FT to PT, reduction of$20,400.00 • Police Salaries= recommended not to fill a vacant position and reduction in the overtime budget, reduction of$68,604.00.00 • Police Expenses= fund only one cruiser and purchase new radios at the ATM as part of the FY03 expense. This could be done by transferring money from Overlay Surplus. This is not a net savings but next years budget would not be artificially increased. • Fire Expenses= reduction in Emergency Service Fees by $62,414.00, the Water Commission has agreed and would like the fees repaid in the fall. Also a reduction in the capital overlay by $36,500.00 • DPW Maintenance Salaries= DPW requested an additional man, this will be replaced by an outside vending source with a reduction of $26,000.00. Also the Pay-As-You-Throw Program has reduced the Towns Transfer Stations expenses by $48,000.00 Minutes- Meeting of the Board of Selectmen January 7, 2003 page 4 • Board of Health Salaries= Health Agent retiring at the end of FY03, looking into sharing a Health Agent with surrounding towns. This would reduce the current salary by $10,600.00. • Elder Affairs= this would be the one area that a reduction would not be made because of the current State Budget situation. • Recreation Commission= agreed to raise the amount of their program fees and this would bring an additional $47,000.00 also they reduced the amount for a temporary employees by $10,000.00 Further minor reductions in expenses were also made during the budget review. Based on all of these reductions and fee increases, the proposed municipal budget in FY04 is $7,277,702.00, or a reduction of$11,398.00 (-0.15%) from the FY03 Appropriation. The anticipated tax rate for FY04 is $12.63. All in all it will be a very tight budget but the Towns committed to maintaining services and Haddad feels this can be accomplished for FY04. He thanked Mike Buckley, Joe DiVito and all the Department Heads for their input and cooperation. Maureen Jerz of the Advisory Committee commented on Haddad's presentation of the budget stating she understands it was a very difficult budget to put together but feels Haddad did the very best job for the taxpayers and the Town. McMorris echoed Maureen's comments. Meeting adjourned at 9:30PM Respectfully submitted, Michael H. Sullivan Chairman BOARD OF SELECTMEN WEEKLY REPORT January 7, 2003 page two 7. Since this is your last regularly scheduled meeting, I would like to propose the following new schedule that will take you through the Annual Town Meeting and Annual Election: Tuesday, January 7, 2003 Regularly Scheduled Meeting. Tuesday, January. 14, 2003 Regularly Scheduled Meeting. Tuesday, January 21, 2003 No Meeting. Tuesday, January 28, 2003 Regularly Scheduled Meeting. Tuesday, February 4, 2003 Regularly Scheduled Meeting. Tuesday, February 11, 2003 Regularly Scheduled Meeting. Tuesday, February 18, 2003 No Meeting. Tuesday, February 25, 2003 Regularly Scheduled Meeting. Tuesday, March 4, 2003 Regularly Scheduled Meeting. Tuesday, March 11, 2003 No Meeting. Tuesday, March 18, 2003 Regularly Scheduled Meeting. Tuesday, March 25, 2003 Regularly Scheduled Meeting. Saturday, March 29, 2003 Annual Town Meeting. Tuesday, April 1, 2003 No Meeting. Saturday, April 5, 2003 Annual Town Election. Tuesday, April 8, 2003 Regularly Scheduled Meeting. Please let me know if this schedule is acceptable to the Board. a■�li� © TEMPEST & CO. ARCHITECTS/CONSTRUCTION MANAGERS ROOF CONDITION REPORT January 2"".2003 PAUL PRATT MEMORIAL LIBRARY COHASSET MASSACHUSETTS 7 PARSONS WALK, MARSHFIELD, MASSACHUSE7TS02050 TELEPHONE:781 837 6050 FAX:781 837 6050 BACKGROUND The new Paul Pratt Memorial Library Cohasset was originally built as an Elementary School in the 1920's with an additional classroom wing added in 1928. The School Building was converted to the new Town Library in 2002,which will be complete in January 2003. Extensive repairs to the building's roof were not part of the scope of work for the renovation of the new Library. The repairs covered under the library contract included replacement of only 10%of the existing slate roof and some areas of new roofing,but did not address the remainder of the roof,much of which appears to be original,with the exception of the flat roof areas.The roof is consequently in very poor condition. Over the years the roof has been patched,but some areas now require immediate attention.Although the roof over the library is not leaking if it is not repaired in the near future leaks are almost a certainty. The leased premises in the 1928 section of the building have substantial leaks,which have led to structural damage in some areas. Since a significant amount of money has,been invested in the library interior it behooves the Town to make all necessary repairs to the roof to protect their investment. ROOF CONDITION The original sloping sections of slate roof of the building are in reasonable condition since most of the loose slates have been replaced under the library renovation contract.The corners of the slate hipped roofs are in very poor condition and in some cases the hips are wide open so that day light is visible from the building interior(see photograph#land#2).This work was not part of the scope of the library renovation project.This condition is particularly prevalent at the roof in area that is to become the Children's Discovery Museum. Almost all of the copper valleys and flashings on the roof have reached the end of their useful life and require replacement.Throughout the years makeshift patches have been made using tar and roofing cement, but these are not long-term solutions.(See photographs#3,4,5)Some areas of the roof are worse than others in this regard,but in order to address the entire roof all copper flashings and valley gutters should be replaced.The roof over the double doors to the 1928 section of the building is leaking badly and is causing wet rot inside the building The adhered rubber roof over the main library is now out of warranty,but was repaired as a part of the library contract this area of roof with some further minor repairs to flashings etc. could have a life expectancy of 10 to 15 years(with adequate maintenance)before it requires replacement(photograph#6) At this point in time damage to the underlying structure of the building is minimal and is mainly confined to the 1928 section (Photograph#7)Damage had occurred to ceilings throughout the library building,but the decision to remove all of the ceilings with the exception of the barrel vault gym area during construction of the library project has solved this problem. The office of David Berg PE the structural engineer for the library project will sign off the adequacy of the library roof support structure and provide an affidavit to that effect. It must be borne in mind that this affidavit does not cover potential damage to the structure in the future by water infiltration as a result of an inadequate roof covering above. A similar document will be provided by the Structural Engineer for the Museum space once the work in that area is complete. PAGE 1 OF 2 PROPOSED REPAIRS The following repairs should be made immediately: • Replace 6 open copper valleys 4 over the Library and 2 over the Tenant Space(Our World Museum.) • Replace 2 slate hips over the tenant space(Our World Museum)currently open to weather. • Replace roof at second floor entrance to the museum with standing seam copper roof. • Replace all stepped flashings not covered by the Library Contract. The following repairs will need to be done as part of the scheduled maintenance for the building • Replace rubber roof over the main area of the library within the next 10 to 15 years. • Minor repairs to flashings damaged by wind. • Replace slate hips at the front of the library. COSTS The cost for immediate library roof repairs is being handled as a change order to the library construction contract. The cost for immediate the repairs to the Tenant(Our World Museum)space is between$26,000 to$30,000 PAGE 20F 2 py� pictures 1.21.2001 014 (1280x960x24b jpeg) s ue A--2z 16. � ~ am- VFNf, MAI N�.I EN �i uV•:P� It o�.r-lo-rZ J M --5e L.4-nr1 K p c3c 12 �o C,a pictures 1.21.2001 009 (1280x960r.24b jpeg) ISO yi "s?a� s - arm-�,c ';�. ' A+ `'ys+ 7C �.+"'�+a-'� ft M j�4A- Kim, `..�'�'r�' _. 'mac x a. ns .� ' �A ,t firm.w.fz"rtr"4`e'c r s�''J."' -.a.Jkt FZ i-.Yi^""R OM }�"�CC..sSS��'�EET.'���' �: -y+a' v..•' a tr s's s��.�'r' CA, AJ.i'�:'3h�'c� ,5�+`., .S"2 i-.0 ✓s �_ �t] 5�'�.ti�'} mu ryn +f £f- MEk Tn '-.Lnd 3 Jb.h, _ �*'c✓a' 'F S' `' t LDS ,f A ` Ati -Y. G�--��\ o1�r-�►-�J M v.X c..rr1 �t� � 12 QZ - �yb pictures 1.21.2001 001 (1280.,960x24b jpeg) 77 elm r� =r v \/ p�llrc� (LID L. zc Ca. 197 pictures 1.21.2001 O11 (1280.x960x24b jpeg) Aft r-. �4 1 ti 4 KF h. r .\ wra x• z it A NT sip Cam`12. �o i O� �QE-IoT a 41�A P H f� � pictures 1.21.2001 004 (1280x960x24b jpeg) a _ CA cry OZ 111. 1 .11 11 I•� •-� µm 154i FV �y ,R y. r,�, g..=A.Pak "'S .'' ,may :•1- VAT-- -'�• #f'�'� o " `r «� i:.L � �, ���' 1J �.a�.r`\ ,�_ .sin.t ,G'�w'cC �.� �,��'• l M z L c• _ S iz14 ' ��y..t i'"�'C4�`k*� ,a Y"��;� -'•d E3'. T t - s % � s'•lr r , 3-� r z1+J+'�.,� -t 3 V'tR.a-,4,i,. - ;�,* Haz+.'S'Q'�. �.Igsa,�:..a:•'•"'r;€ y1>t. yy9 d L J J 0 7 Y � 7 A I y _ a MoSP ilia SAM I IL U lk Alva (6adC q[Z:<096XOKV CIO TOOZ'TZ'T sazn107d TOWN OF COHASSET o r: 4 BOARD OF SELECTMEN Board of Selectmen ; R L " Merle S.Brown r onnsse7 TOWN MANAGER Thomas J.Callahan �k N- Ill Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: January 7, 2003 A. Copy of letter from Madelyn Morris, Bureau of Resource Protection, E.OE.A. D.E.P. to Richard Nye, Professional Services Group, Inc., Wastewater Treatment Plant, re incident report related to sewage bypass or overflow. B. Letter from James Johnson, MA Department of Revenue, Division of Local Services, re appropriation for the Sewer Rate Relief Fund reduction. C. Letter from Aaron Gornstein, Citizens' Housing and Planning Association Inc. - new guidebook on creating local affordable housing strategies. D. Letter from WilliamSpielvogel, P.E., Project Manager, CBB - Transportation Improvements in the Greenbush Commuter Line Corridor Old Colony Railroad Rehabilitation Project - Contract No. K83CN01 Permits. E. Copy of letter from Glenn Pratt to Hingham Lumber Company re invoice from Iaria Bros. for the 12" water main to their building. F. Letter from Crystal Gardner, Chief, Permits&Enforcement Branch, Regulatory Division- the MBTA has requested a Corps of Engineers permit to place fill material for the construction of the Greenbush Old Colony Railroad commuter line through Towns of Braintree, Weymouth, Hingham, Cohasset and Scituate, Massachusetts. G. Copy of R. Murray Campbell's editorial sent to Cohasset Mariner re Public/Private Partnerships. H. Special Recreation Commission's agenda for meeting of January 23, 2003. I. Zoning Board of Appeals'public hearing of 1/13/03 on the application of James CRosenberg for a Special Permit - 739 Chief Justice Cushing Highway. Tel:(781)383-4105 0 Fax:(781)383-0228 7�7 CMail Summary - January 7, 2003 Page 2 J. Zoning Board of Appeals' notice of public hearing on 1/13/03 on the application of Robert Thomas for a Special Permit - 99 South Main Street. K. Zoning Board of Appeals' notice of public hearing on 1/13/03 on the application of John Naughton for a Special Permit - 174 Linden Drive. L. Copy of letter from William Baird to Rich Buccella, D & C Construction, reporting damage to their home as a result of blasting. M. Memorandum from Joseph DiVito Treasurer-Collector re Mary Lou's News payment of water lien in full. N. South Shore Regional School District Committee's minutes of meeting of November 20, 2002. O. Memorandum from Elizabeth Dennis, Director, Civil Service Unit, Office for Administration and Finance, Human Resources Division re Civil Service examinations. P. Letter from John Dacey, County Director,Norfolk County Commissioners, re County study on consolidating Fire/Emergency Dispatch. Q. Letter from John Johnson, International SignAssociation enclosing the latest issues of their publication- Signline. R. Cohasset Public Safety Building Committee's Design Project Meeting minutes of December 23, 2002 submitted by Bruce Wood, Strekalovsky&Hoit, Inc. S. Letter from Stephen McGrail, Masschusetts Emergency Management Agency announcing the creation of Citizens Corps to help individuals answer that call to service. TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen y � v Merle S.Brown r ONASSET TOWN MANAGER Thomas J.Callahan Ok,N• %110 41 Highland Avenue Frederick R.Koed Town Manager g Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: December 24, 2002 A. Letter from Kathy Bryanton, Cohasset Elder Affairs, re FY2004 budget pertaining to transportation. B. Memorandum from John McNabb, Board of Water Commissioners, re proposed Zone A. protections for surface water supplies. C. Letter from Pamela Palmer for The Country Condominium Association, re grade crossing and proposed driveway relocation at 39 Beechwood Street. D. Letter from Lou Russo, Manager of Government Affairs, AT&T Broadband - the former AT&T Broadband entities will adopt Comcast names uniformly. E. South Shore Regional School District Committee's agenda for meeting of December 18, 2002. F. Strekalovsky&Hoit, Inc., minutes of Design Project Meeting of December 10, 2002, and the next meeting is scheduled for December 23, 2002 at 900 a.m. G. Inspection Report from Yankee Sprinkler Co., Inc. H. Letter from Tom McNulty, Hingham Lumber Company enclosing copy of bill received from Domenic Iaria for work completed for the water line from Lower King Street to Route 3A and questioning when Water Co. intends to pay their share. 1. Zoning Board of Appeals'notice of Decision on the application for a Special Permit at 491 Jerusalem Road - William Shelton&Margaret Fitzgerald. J. Zoning Board of Appeals' notice of Decision on the application for a Special Permit at 134 North Main Street - Geoffrey and Suzanne Filbey. Tel:(781)383-4105 0 Fax:(781)383-0228 z�> Mail Summary - December 24, 2002 Page 2 K. Letter from John Fischer, Branch Chief, Waste Planning, E.O.E.A., D.E.P., enclosing 2002 Municipal Recycling Data Sheet with instructions for completing the data sheet. L. Letter from Geoff Beckwith, MMA Executive Director, Massachusetts Municipal Association, re National League of Cities Campaign to Win Homeland Security Funding. M. Memorandum from Senator Robert Hedlund requesting office hours to be held at the Cohasset Town Hall on the 3rd Thursday of each month. N. Letter from Douglas Vigneau, BSC Group, Inc., re EPA Phase II Stormwater Management Compliance Plan for MS4 Communities. Zo s- 41 R� w �Q. 4_o pRFci TOWN OF COHASSET r BOARD OF SELECTMEN Board of Selectmen o - Merle S. Brown T COHASSET TOWN MANAGER Thomas J.Callahan ok r+ . %-ilo Frederick R. Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDAY, JANUARY 14, 2003 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Judith Van Hamm - Weir River Committee 8: 15 P.M. Mariner's Park Update 8:30 P.M. Police/Fire Building Study Committee 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 9 Fax:(781)383-0228 .\�\4 pq TOWN OF COHASSET 01 Board of Selectmen = - BOARD OF SELECTMEN Merle S. Brown 'T COHASSET TOWN MANAGER Thomas J.Callahan �wN. Ill Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W, Haddad- Town Manager Subject: Weekly Report Date: January 14, 2003 1. Scheduled on Tuesday's Agenda are three items. First, as requested by the Board, we have invited Judith Van Hamm of the Weir River Estuary Committee to the meeting to update the Board on their work. Second, John Modzelewski and John Winters will be present to review any remaining issues with regard to Mariner's Park. Finally, the Police/Fire Building Study Committee will be present to update the Board on the progress of bidding the work approved at the November 18, 2002 Special Town Meeting. 2. As requested, I have requested a budget from Town Counsel for his representation of the Planning Board during the Avalon Bay Comprehensive Permit Application. As of the writing of this report, I have not yet heard back from Town Counsel, however, I hope to have an answer for the Board at Tuesday's meeting. 3. 1 have scheduled a meeting with Linda Shropshire and Jack Worley on Monday, January 13th to discuss the future of the basketball court behind the old Osgood School. I will update the Board at Tuesday's meeting. 4. 1 have asked Carl Sestito to perform an inventory for the Board on the brooks and streams that need maintenance. Obviously, this is not a good time of year for this to happen, but he will conduct the survey sometime in the Spring and provide the Board with a report at that time. 5. As requested, I have invited Ralph Dormitzer to your meeting of January 28th to update the Board on the status of the new runway at Logan International Airport. 6. Enclosed for your approval are the minutes from your last meeting. MWH/rjb Tel:(781)383-4105 9 Fax:(781)383-0228 Minutes- Meeting of the Board of Selectmen January 14, 2003 Selectmen Present: Michael H. Sullivan Roseanne M. McMorris Thomas J. Callahan Merle S. Brown Frederick R. Koed Others Present: Mark W. Haddad, Town Manager Christine M. Fitzgerald, Recording Secretary John Camera, Cohasset Mariner Judith Van Hamm,Weir River Committee Jim Shipsky, Weir River Committee John Muncey, Asst. Harbormaster John Modzelewski, Civil Design Inc. Russ Bonetti, Hagerty Committee Veneta Roebuck, Hagerty Committee George McGoldrick, Police/Fire Study Committee Gene Raymond, Streck & Hoyt Roger Lincoln, Fire Chief Robert Jackson, Police Chief Chairman Sullivan called the meeting to order at 7:30 PM. Brown approved the minutes of the January 7, 2003 meeting as presented. Callahan seconded. The vote was unanimous. Town Manager's Report Haddad informed the Board that he would like to remove the old fence around the old Osgood School. The Board asked about a fence around the playground area and Haddad stated the Discovery Museum would be constructing a new fence. The Board would like to think about Haddad's request. Haddad will bring the issue back at a later date. Haddad brought to the Board's attention a request from Pam Wilson to build a platform tennis court behind the DPW Garage on the old landfill. There would be two courts. The Board of Health has already signed off on the request. McMorris would like to have Pam Wilson in before making a decision. Haddad will invite Pam Wilson in to a future meeting. Haddad updated the Board on the official numbers from the State on proposed reductions to local aid (see attached). The anticipated reduction for Cohasset is $102,951.60. Haddad spoke with the Finance Director, Mike Buckley, and both agree to utilize Free Cash to make up the deficit. The Town can take a $100K hit in free cash because it is not expected to use free cash in next year's budget. Sullivan suggested using the Stabilization fund as a backup. Haddad stated that we are six months into the fiscal year and it is too late to cut back on departmental budgets now because if we did, we would be looking at Personal reduction. Haddad does not want to go that route; he has asked Department Heads to watch their spending. Sullivan asked about OT, Haddad stated he approves the OT for the DPW and they have very little OT. The Police and Fire Departments need OT for minimum manning. There is not much he can do there. The Board asked about the School side. Haddad stated he has talk to Dr. Malvey but he has not gotten back to Haddad yet. Haddad will keep the Board updated. Haddad informed the Board of the response from the MBTA regarding the Rails to Trails. Haddad stated that the MBTA is having their Design Build Contractor look into the feasibility and will report back to the Town. Minutes-Meeting of the Board of Selectmen January 14, 2003 page 2 Haddad brought to the Board's attention the Sewer Commission's decision regarding the decision on the application of Jerusalem Road Estates. The Sewer Commission has denied their request to hook up to Cohasset's sewer line. Haddad informed the Board that he has received the resignation of David McMorris from the Community Preservation Committee. The Board has received a letter from Rich Silvia of Beachwood Street to fill this vacancy on the Community Preservation Committee. McMorris would like to see someone fill the position with the same interest in Senior Housing as the previous member. The Board would like to open the enrollment to everyone interested. Haddad explained that Rich Silvia was not re-appointed to the Housing Authority by the former Acting Governor. Therefore, he can no longer represent the Housing Authority on the CPC. Koed would like to talk to Rich Silvia about this because Rich was very instrumental in the CPC. McMorris reiterated her opinion that the CPC needs someone who is involved in the Senior Housing issues. Haddad stated that the Hull Government Study Committee would like to meet with the Board of Selectmen sometime in the future. Sullivan will contact them to set up a meeting. Haddad requested a budget from Town Counsel for his representation of the Planning Board during the Avalon Bay Comprehensive Permit Application. According to Town Counsel the approximate budget would be $3,040.00. Brown moved to approve this budget with a limit of $3,040.00. McMorris seconded. The vote was unanimous. Haddad had a meeting with Linda Shropshire and Jack Worley on Monday, January 13, 2003 to discuss the future of the basketball court behind the old Osgood School. It was agreed to keep the basketball courts and to re-do them. Haddad will keep the Board updated. Haddad asked Carl Sestito to perform an inventory for the Board on the brooks and streams that need maintenance. Obviously, this is not a good time of year for this to happen but he will conduct the survey sometime in the Spring and provide the Board with a report at that time. Per the Board's request Haddad has invited Ralph Dormitzer to the January 28, 2003 meeting to update the Board on the status of the new runway at Logan International Airport. McMorris asked Haddad to update everyone on the meeting that took place the previous night with the Waterfield Design Group on the Village Infrastructure Project. Haddad stated that the meeting went very well and that the cost for the under grounding of the utilities would be $800,000.00. However, Geri Orderheide has promised $100,000.00 to the project and private fundraisers are in process. Hopefully, we can cut the override down by several hundred thousand. The more donations, the less impact on the taxpayers. Judith Van Hamm-Weir River Committee Judith Van Hamm and Jim Shipsky of the Weir River Committee sat before the Board to discuss their proposal of asking the Board to preserve a parcel of land on the banks of the Weir River where the former Fire Department was located as a kayak and canoeing launch site. After reviewing videotape the Board spoke briefly with Judith and Jim. Brown moved to preserve this area for kayak and canoeing launch site. Callahan seconded. The vote was unanimous. The Board invited the Committee back to update them at a later date. Minutes- Meeting of the Board of Selectmen January 14, 2003 page 3 Mariner's Park Update John Modzelewski sat before the Board to discuss permitting issues regarding Mariner's Park. John stated that the Town is up to date with the Corps permits, however, back in April of 2002 there was a 12-foot wide area showing erosion that was changed. These changes were not reflected on the original plans but John has an e-mail into the Corps but has not heard back from them. A question came up about the length of the ramp and the float. It seems that dinghies are sitting on the mud at low tide and there is mention of extending the floats so the dinghies do not rest on the mud. Modzelewski stated that the question had come up early in the project about a longer ramp, however, it was determined that a longer ramp would be more difficult to move or replace. McMorris stated that this issue keeps coming back because the Hagerty Committee seems unhappy with the results and she wanted to know if the Committee was involved or informed with any of the changes. Modzelewski said that ideas were shared with the Committee but ultimately the final decision would come from the Town Manager. After discussing the ramp, float and pilings further, the Board asked Haddad to review the cost on new pilings and to report back to the Board. Brown asked about the walkway and the sandstone washing away. Modzelewski suggested install a wooden walkway or using brick pavers. Russ Bonetti of the Hagerty Committee asked if the revised plans were recorded at the Registry of Deeds. Modzelewski stated he was not sure if the revised plans were recorded but he will check into it. Police/Fire Building Study Committee Bruce Wood of the Architect firm Strek & Hoyt presented preliminary plans for upgrading the Police/Fire Station, located on Elm Street. Major changes would take place in adding an addition, enlarging the door on the bay, expanding the bay by eight feet and raising the roof in the bay. The current door opening is not big enough; also they would be adding additional bays for the Fire Department to store the ladder truck, squad truck and other emergency apparatus. The Fire Department does have a request in for a new ladder truck for next years Annual Town Meeting; their current truck is 25 years old. The new ladder trucks are much bigger and the current garage does not have the capability of storing a new truck. As it stands, when maintenance needs to be done on the truck, the Firemen need to move the truck outside because the ceiling in the garage is to low for the Firefighters to open the hood. Haddad recommended that they put out a base bid which would consist of the addition and the new door in the bay. A base alternates bid, which would consist of the eight foot bay expansion, and finally a base alternate two bid for the raising of the roof. Put all the bids out and see what comes back as far as cost. If the two alternates were too expensive they would pull the alternates. The Committee is looking to go out to bid in February 12, 2003. Minutes- Meeting of the Board of Selectmen January 14, 2003 page 4 Selectmen Comment Period Koed stated that he received a complaint from a resident about the Avalon Bay "for sale" signs posted on private and public property. Brown announced the Wastewater Committee is holding their first meeting 1-29-03. Public Comment Period No public comment Meeting adjourned at 9:30PM Respectfully submitted, Michael H. Sullivan Chairman STATE AID COw►PAR/SON FISCAL YEAR 2003 ANALYSIS OF GOVERNOR'S PROPOSED REDUCTIONS PROMISED GOVERNOR'S PROMISED GOVERNOR'S ORIGINAL FIRST SECOND THIRD THIRD FOURTH FOURTH ESTIMATED QUARTER QUARTER QUARTER QUARTER QUARTER QUARTER CATEGORY RECEIPTS 09/30/2002 12/31/2002 03/31/2003 03/31/2003 06/30/2003 06/30/2003 CHAPTER 70 $1,434,091.00 $358,522.00 $358,522.00 $358,522.00 $322,669.80 $358,522.00 $322,669.80 ADDITIONAL ASSISTANCE $195,410.00 $48,852.00 $48,852.00 $48,852.00 $43,966.80 $48,852.00 $43,966.80 LOTTERY $429,536.00 $107,384.00 $107,384.00 $107,384.00 $96,645.60 $107,384.00 $96,645.60 ROOM OCCUPANCY $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ESSEX TUITION $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 CHARTER SCHOOL TUITION $0.00 0.00 0.00 0.00 $0.00 0.00 $0.00 TOTAL $2,059,037.00 $514,758.00 $514,758.00 $514,758.00 $463,282.20 $514,758.00 $463,282.20 ANTICIPATED REDUCTION $102,951.60 A k4 aR TOWN OF COHASSET a -R BOARD OF SELECTMEN Board of selectmen � , , Merle S. Brown T OHASSE7 TOWN MANAGER Thomas J.Callahan ow^+' %11 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: January 14, 2003 A. Transportation News from the Boston Metropolitan Planning Organization--TransReport - January 2003. B. Letter from Terry Ranger, Manager, Customer Care Group, Select Energy, enclosing Select Energy's Disclosure Label for the Fourth Quarter of 2002. C. Letter from Jeannie Adams, Director of ADR Program, Massachusetts Office of Dispute Resolution, letting us know that because of fewer resources to handle conflict situations that arise operating local governments, this agency is a resource within state government that is available to assist you in the prevention and resolution of conflict. D. Copy of letter from Brona Simon, Deputy State Historic Preservation Officer, Massachusetts Historical Commission, to Andrew Brennan, MBTA, re Greenbush Line, Old Colony Railroad Project. E. Copy of letter from Carl Sestito, D.P.W. Superintendent, to Dr. Ted Malvey, School Superintendent, re maintenance department protocol. F. Letter from Robert Nadeau, Mitigation Grants Coordinator, MEMA, DEM, re contract extension. G. Memorandum from Robert Sievert, CTS, Central Transportation Planning Staff-a meeting to discuss the progress of the Route 53 Corridor Transportation Plan has been set for 1/28/03. H. Letter from Robert Kelley, Jr., Secretary to the School Committee, South Shore Regional School District Committee, re public hearing FY04 proposed budget will be held on Wednesday, January 15, 2003. Tel:(781)383-4105 0 Fax:(781)383-0228 Mail Summary - January 14, 2003 Page 2 I. Copy of letter from John McNabb, Water Department, to William Gaughan, Regional Director, D.E.P., re Norfolk Conveyor Site, 155 King St., re Comprehensive Permit by Avalon Bay for residential development of 250 units. J. Letter from Frank Zeven- Lamberts Lane, re the local water company entering into an agreement with the Town to purchase water. K. Memorandum from Diedre Shupp Matthews, Director, Energy Facilities Siting Board, re Energy Facilities Siting Board rulemaking addressing issues concerning the construction of Natural Gas Pipelines in Massachusetts. L. Copy of letter dated November 20, 2002 from Bruce Haskell, CDM, to John Carrigan, Solid Waste Section Chief, D.E.P., re annual inspection of capped Cedar Street Landfill, Cohasset. ( /4, 1 ��i1 'V �i k \ \4 PR �° Fc TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen o ^" Merle S.Brown ). COHASSET TOWN MANAGER Thomas J.Callahan . tiro Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M. McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDAY, JANUARY 28, 2003 7.30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Ralph Dormitzer - Airport Runway Update 8: 15 P.M. FY 2004 Budget Discussion School Committee and Advisory Committee 8:45 P.M. 2003 Annual Town Meeting Warrant Review 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 C. TOWN OF COHASSET =_ -- — BOARD OF SELECTMEN Board of Selectmen Merle S.Brown onnsseT TOWN MANAGER Thomas J.Callahan N - %11� Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: January 28, 2003 1. Scheduled on Tuesday's Agenda are three items. First, Ralph Dormitzer will be present to update the Board on the status of the proposed new runway at Logan Airport. Second, I have invited both the School Committee and the Advisory Committee to Tuesday's meeting to review the FY 2004 Town Operating Budget (please see Item #2 in this report). Finally, enclosed in the mail packet is the first draft of the 2003 Annual Town Meeting Warrant. I will provide the Board with a brief overview at Tuesday's meeting. 2. As you are aware, the issue of State Aid in FY 2004 is still in flux. Everyday brings different estimates of the amount of reduction we will be faced with next year, let alone the ten percent cut we are faced with this year. When I presented the Operating Budget to the Board at the beginning of January, I figured on a cut of approximately $190,000.00. Since that time, however, the news has gotten worse. In my latest conversation with Garrett Bradley, he has informed me that we should expect at least a fifteen percent cut off of the reduced figure from FY 2003. This would equate to a reduction of $436,590.00, almost $247,000.00 more than originally estimated. After reducing the amount of money set aside for department head raises by $10,000.00, we are left with a deficit of $238,000.00 should Garrett's estimates be correct. Please note that this deficit is on top of the override request of $485,316.00, so our actual budget deficit is approximately $724,000.00. 1 have invited the School Committee and the Advisory Committee to Tuesday's meeting to discuss this in more detail. I have enclosed with this report updated versions of the Budget Presentation for your review. 3. At your last meeting, I informed the Board of a vacancy on the Community Preservation Committee based on David McMorris' resignation. The Board requested that we advertise this vacancy and bring the issue back to your next meeting for consideration. Since that time, in addition to Rich Silvia expressing an interest to serve on the CPC, Margy Charles of the Senior Housing Committee has also expressed an interest. We can discuss this issue further at Tuesday's meeting. Tel:(781)383-4105 0 Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT January 28, 2003 page two 4. 1 have asked Carl Sestito to investigate the possibility of repairing the fence at the Old Osgood School. He is preparing an estimate for this and I should have it for the Board's review at Tuesday's meeting. 5. The Board had requested that we obtain a third opinion on the proposed engineering solution for the James Brook project. In speaking to Craig Miller about this, he requested the opportunity to discuss their engineering solution in more detail before seeking a third opinion. Merle Brown and I will be meeting with the Waterfield Group before Tuesday's meeting to discuss this with him. After our meeting with Craig, we will update the Board and decide whether or not a third opinion is needed. 6. 1 have asked both Bob Egan and Paul Shea to determine whether or not Conservation Commission approval is needed for the work being done on the former Hagerty Building. Due to a death in his family, Bob has not been at work. Paul and I will discuss this with him further when he returns and report back to the Board. 7. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb enclosures Page 1 TOWN OF COHASSET STATE AID PROJECTIONS FY 2003 VS FY 2004 FY 2003 FY 2004 A. EDUCATION Distributions and Reimbursements 1. Chapter 70 $1,434,091.00 $1,158,026.40 2. School Transportation Programs $49,138.00 $41,767.30 3. School Construction $503,700.00 $503,700.00 4. Retired Teachers Pensions 5. Tuition of State Wards Offset Items - Reserved for Direct Expenditures 6. Racial Equality $190,400.00 $161,840.00 7. Education Improvement Grants 8. School Lunch $3,423.00 $2,909.55 9. Aid to Reduce Class Size 10. Remediation Assistance Subtotal, All Education Items $2,180,752.00 $1,868,243.25 B. GENERAL GOVERNMENT Distributions and Reimbursements 1. Lottery, Beano and Charity Games $429,536.00 $346,849.30 2. Additional Assistance $195,410.00 $157,790.60 3. Highway Fund 4. Local Share of Racing Taxes 5. Regional Public Libraries 6. Police Career Incentive 7. Urban Renewal Projects 8. Veterans' Benefits 9. Exemptions: Vets, Blind and Surviving Spouse $12,425.00 $10,561.25 10. Exemptions: Elderly $5,115.00 $4,347.75 11. State Owned Land Offset Items - Reserved for Direct Expenditures 12. Public Libraries $7,628.00 $6,483.80 Subtotal, All General Government $650,114.00 $526,032.70 TOTAL ESTIMATED RECEIPTS $2,830,866.00 $2,394,275.95 DIFFERENCE - FY 2003 VS FY 2004 ($436,590.05) REVISED: 1/22/03 TOWN OF COHASSET FISCAL YEAR 2004 LEVY LIMIT CALCULATION FY 2003 LEVY LIMIT $17,451,845.00 ALLOWED 2 112 PERCENT INCREASE $436,296.13 FY 2004 NEW GROWTH (ESTIMATE) $430,000.00 FY 2004 GENERAL OVERRIDE $485,316.00 FY 2004 LEVY LIMIT $18,803,457.13 DEBT EXCLUSION $1,878,003.00 FINAL FY 2004 LEVY LIMIT (ESTIMATE) $20,681,460.13 rr CREATED: 8/18/97 UPDATED: 1/22/03 TOWN OF COHASSET ESTIMATED RECEIPTS FISCAL YEAR 2004 ACTUAL BUDGETED ESTIMATED ITEM FY 2002 FY 2003 FY 2004 MOTOR VEHICLE EXCISE $1,075,043.00 $944,007.00 $960,000.00 OTHER EXCISE $7,942.00 $7,000.00 $7,000.00 PENALTIES AND INTEREST $186,428.00 $86,500.00 $96,500.00 PAYMENTS IN-LIEU OF TAXES $1,269.00 $0.00 $0.00 SERVICE CHARGES - WATER $1,762,237.00 $1,758,334.00 $1,929,938.00 SERVICE CHARGES - SEWER $410,552.00 $646,606.00 $950,889.00 SERVICE CHARGES - TRASH $250,411.00 $152,000.00 $165,000.00 OTHER CHARGES $0.00 $103,393.00 $90,288.00 r-EES AND CHARGES $304,923.00 $253,168.00 $263,168.00 RENTALS $0.00 $0.00 $0.00 SCHOOL REVENUE $12,680.00 $0.00 $0.00 LIBRARY REVENUE $6,069.00 $3,000.00 $3,000.00 CEMETERY REVENUE $23,350.00 $13,200.00 $13,200.00 RECREATION REVENUE $61,436.00 $45,000.00 $102,000.00 OTHER DEPARTMENTAL $0.00 $0.00 $0.00 LICENSES & PERMITS $228,704.00 $160,000.00 $160,000.00 SPECIAL ASSESSMENTS $575,781.00 $516,297.00 $503,297.00 FINES & FORFEITS $72,927.00 $50,000.00 $50,000.00 INVESTMENT INCOME $603,128.00 $264,171.00 $264,171.00 HARBOR REVENUE $58,833.00 $50,000.00 $50,000.00 MISCELLANEOUS $2,089.00 $0.00 $0.00 TOTAL RECEIPTS $5,643,802.00 $5,052,676.00 $5,608,451.00 CREATED: 8/18/97 TOWN OF COHASSET UPDATED: 1/22/03 OTHER AVAILABLE FUNDS FISCAL YEAR 2004 AVAILABLE ITEM FY 2004 FREE CASH $300,000.00 PENSION RESERVE $80,000.00 OVERLAY SURPLUS $0.00 SALE OF LOTS $30,000.00 WATERWAYS FUND $10,000.00 TOTAL OTHER AVAILABLE FUNDS $420,000.00 TOTAL LESS FREE CASH $120,000.00 REVISED: 1/22/03 TOWN OF COHASSET FISCAL YEAR 2004 SUMMARY RECAP SHEET I. APPROPRIATIONS: MARCH, 2003 ANNUAL TOWN MEETING Estimated FY 2004 Operating Budget $28,247,193.00 TOTAL FY 2004 APPROPRIATION $28,247,193.00 11. AMOUNTS TO BE RAISED: A. APPROPRIATIONS $28,247,193.00 B. OTHER AMOUNTS TO BE RAISED 1. TAX TITLE $0.00 2. DEBT& INTEREST NOT INCLUDED $0.00 3. FINAL COURT JUDGMENT $0.00 4. OVERLAY DEFICIT $0.00 5. CHERRY SHEET OFFSETS $220,000.00 V-4 6. REVENUE DEFICIT $0.00 7. OFFSET RECEIPTS DEFICIT $0.00 8. SNOW AND ICE DEFICIT $0.00 TOTAL B $220,000.00 C. CHERRY SHEET CHARGES $675,000.00 D. ALLOWANCE FOR ABATEMENTS $200,000.00 TOTAL AMOUNTS TO BE RAISED $29,342,193.00 III. ESTIMATED RECEIPTS AND OTHER REVENUE SOURCES: A. CHERRYSHEETS $1,890,575.00 REIMBURSEMENT FOR SCHOOL CONSTRUCTION $503,700.00 B. LOCAL RECEIPTS $5,608,451.00 D. OTHER REVENUE SOURCES: 1. FREE CASH $300,000.00 2. OTHER AVAILABLE FUNDS $120,000.00 TOTAL C $420,000.00 TOTAL ESTIMATED RECEIPTS $8,422,726.00 TOTAL TAX LEVY $20,919,467.00 4111111rAmounts to be raised less estimated receipts TOTAL FISCAL YEAR 2004 LEVY LIMIT $20,681,460.13 TOTAL OVER/UNDER LEVY LIMIT ($238,006.88) Minutes-Meeting of the Board of Selectmen January 28, 2003 Selectmen Present: Michael H. Sullivan Roseanne M. McMorris Thomas J. Callahan Frederick R. Koed Merle S. Brown Others Present: Mark W. Haddad, Town Manager Christine M. Fitzgerald, Recording Secretary Ralph Dormitzer, 334 South Main Street John Camera, Cohasset Mariner Sharon Leone, Paramedic/Firefighter Lisa Campenella, Patriot Ledger Tom Carroll, Cashman, Balfour& Beatty Sheila Evans, Library Trustees Maureen Jerz, Advisory Committee Chairman Sullivan called the meeting to order at 7:30 PM. Brown moved the minutes of the January 14, 2003 meeting as presented. Koed seconded. The vote was unanimous. Town Manager's Report Haddad introduced Sharon Leone to the Board. Sharon is one of the Paramedic/Firefighters OW designate to the Cohasset Fire Department. The Board asked Sharon several questions and welcomed her aboard. Haddad asked Tom Carroll to update the Board on the MBTA's outreach programs available to residents during the restoration of the Greenbush Line. Tom Carroll spoke of a 1-800 number available to residents as well as a website. Residents can see what is going on with the project and what phases will be coming in the future. Tom wanted to stress the point that he is always available for a resident to answer questions. He also spoke about the partnership between the Town and the MBTA; information is always passed on to the Town Manager. Sullivan recommended having something in the local papers informing residents of work that is being done and also what's to come. Sheila Evans sat before the Board to inform them that the new library should be opened for business on March 3, 2003. The Library Trustees will be sponsoring a Donor Reception on March 1, 2003 for everyone who donated funds for the new library. She is asking the Board for a one- day liquor license to serve beer and wine and to waive the fee that is normally charged. Brown moved to allow the Library Trustees to have a one-day liquor license. Koed seconded. The vote was unanimous. There will also be an Open House on March 2, 2003 for the general public. Haddad informed the Board of the voluntary check off balances as of 12/31/02, they are: Scholarship Fund $1,412.93 Education Fund $1,862.29 Senior/Disabled Fund $2,868.89 McMorris stated she wanted to know more about the funds, she asked if a brief explanation can be attached to the forms that go out with the real estate tax bills. Haddad will look into it. Haddad asked the Board to sign the annual Proclamation for the Red Cross, March is Red Cross month. McMorris moved to adopt March as Red Cross month. Callahan seconded. The vote was unanimous. Minutes- Meeting of the Board of Selectmen January 28, 2003 page 2 Haddad stated that he has received two project memos from the Waterfield Group on the submittal reviews on the 60% design. The memos contain the Town's comments, however, we are asking for more information. Haddad asked Kristina Patterson the Ombudsman for the project to set a meeting with Cashmen, Balfour and Beatty, the MBTA and our engineers to discuss our comments in more detail. Haddad will keep the Board updated. Haddad brought to the Board's attention recent interest in residents wanting to serve on the Community Preservation Committee; therefore, he is recommending that the Board postpone discussion until next weeks meeting. Callahan asked to postpone for two weeks because he will be unable to attend next weeks meeting. Haddad informed the Board that he along with Kristina Patterson and Tom Gruber had a meeting with ABB Optical and residents of Beechwood Driveway on several issues. The meetings seem to be going well. Meeting minutes will be available for review during the process. Haddad will have Kristina Patterson in to a future meeting to introduce to the Board. Haddad received an estimate on what the cost would be to construct the Beechwood Street Sidewalk. The estimate came in at $134,000. Haddad stated the Town does not have the money to proceed. McMorris suggested speaking to the MBTA because the site is so close to the crossing. Haddad stated Kristina Patterson is working on that. McMorris also suggested going back to see where we could trim like we did with the Forest Avenue Sidewalk. Sullivan wanted to state that people have to know this is not a short-term project; it could take several years to come to fruition. Haddad told the Board that the issue of State Aid in FY 2004 is still in flux. Everyday brings different estimates of the amount of reduction we will be faced with next year, let alone the ten percent cut the Town is faced with this year. When Haddad presented the Operating Budget to the Board at the beginning of January, he figured on a cut of approximately $190,000.00. Since that time, however, the news has gotten worse. Haddad's latest conversation with Garrett Bradley is that the Town should expect at least a fifteen percent cut off of the reduced figure from FY 2003. This would equate to a reduction of $436,590.00, almost $247,000.00 more than originally estimated. After reducing the amount of money set aside for department head raises by $10,000.00, the Town is left with a deficit of $238,000.00 should Garrett's estimates be correct. Haddad noted that this deficit is on top of the override request of $485,316.00, so the actual budget deficit is approximately$724,000.00. Haddad asked Carl Sestito to investigate the possibility of replace the fence at the Old Osgood School. The estimate is $5,614.00 and $1,275.00 to repair. The Board would like to see the fence repaired. Haddad and Merle Brown met with the Waterfield Group regarding obtaining a third opinion on the proposed engineering solution for the James Brook project. It has been determined that a third opinion is not necessary. Bob Egan will be speaking with Paul Shea on Thursday, January 30, 2003 to determine whether or not Conservation Commission approval is needed for the work being done on the former Hagerty Building. Public Comment Period No public comment Minutes-Meeting of the Board of Selectmen January 28, 2003 page 3 Ralph Dormitzer-Airport Runway Update Ralph Dormitzer of the South Shore Jet Pollution Council came before the Board to update them on several outstanding issues (see attached). After reviewing the issues, Ralph said this will be a long process and he will keep the Board updated. 2003 Annual Town Meeting Warrant Review Haddad reviewed the warrant with the Board to see who they would like in to discuss various articles. John McNabb will come in to discuss articles 15, 16, 17 and 29. The Sewer Commission will be invited in to discuss articles 12 and 13. The Growth and Development Committee will in to discuss articles 23, 24, 25, and 26. Boards of Health articles are 18, 19, 20 and 21. The Planning Boards article is article 22. And finally, Don Staszko will be in to discuss Citizen Petition article 28. After reviewing each article the Board asked Haddad to move several articles around. Haddad will bring a new draft to the February 4, 2003 meeting. The Board also asked Haddad to look into whether article 30 needs to go to Town Meeting. Haddad will look into. Selectmen Comment Period No selectmen comment Meeting adjourned at 9:OOPM. Respectfully submitted, Michael H. Sullivan Chairman t2$ Cohasset Selectmen's Meeting January 28, 2003 Update from the South Shore Jet Pollution Council Legal Actions: Suffolk County trial to lift the injunction prohibiting the new runway— This trial is on-going trial with testimony since Jan. 21 before Judge Margot Botsford. Estimate that the trial will take two weeks. The cities of Boston and Chelsea are the principal defendents and Massport the plaintiff. SSJPC and CARE appeal of the Record of Decision before the Federal Circuit Court— Briefs for this appeal are due the end of January. We have had several mediation sessions re: this appeal without success. The City of Boston and representatives of SSJPC and CARE with attorneys attempted a mediation in Washington with Massport,the FAA and the Dept. of Justice. The significant positive outcome was a commitment from the FAA to accelerate consideration of the South Shore flight tracks. Massport did not make any significant concessions. The mediation is over. Hull law suit— This is on appeal. Expect several months before it will be heard and potentially a year or more before it is decided. FOIA lawsuit— On behalf of CARE and the SSJPC Peter Koff filed a Freedom of Information request to obtain the report from the MITRE Corp. re: an analysis of delay calculations in the original Environmental Impact Statement supporting the runway construction. The report has been obtained and contains the following language which undermines the argument for the runway—"These delay concerns may undermine the economic justification of the new runway. The magnitude of the overall delays seems too large, and consequently,the magnitude of the delay savings attributable to the new runway may be correspondingly overstated". This language was omitted in the Final EIS. Fred Salvucci believes that the delay calculations may overstate the delays be a factor of 10. It is unclear at this time if this information can be presented at the Suffolk trial. Other actions: Noise study— The Record of Decision stipulated that a noise study be conducted by the FAA the purpose of which is to evaluate flight tracks which could mitigate the impacts of aircraft overflights. The FAA,Massport and the CAC are equal partners in the noise study. The study will be conducted by consultants who will be jointly chosen by the partners. In addition,the CAC will be funded to have its own consultant to review the work of the project consultant. The FAA is providing substantial funding. The study is projected to begin in the early summer and take up to two years to complete. The South Shore flight tracks will be given early consideration. Cohasset Noise Measurements— For six weeks beginning in mid-April,2002 Massport collected data on aircraft noise over Cohasset. On the first weekend there were 300 flights whose noise levels exceeded 65 dB(the noise level above which residential use is not recommended). In late August I received a call from Frank Icavino who runs the noise office at Massport with the information that the average noise level for the period was approximately 60 dB. He said that I would be getting a hard copy of the data after the information underwent review at Massport. In late September he called to say that the actual noise level was closer to 58 dB and that the hard copy would soon be forthcoming. In late November he called to say that,after review,the noise level was now approximately 53 dB. His explanation was that he had included lawn mower noise in his original calculations. Unfortunately there is now no credibility in the numbers as they have been subject to downward revisions by"review"and are hopelessly late. If we do indeed have 60 dB noise levels on an average basis then the noise model and noise contours as used in the EIS document significantly understate the impact of aircraft noise in Cohasset. Awareness— There is an increasing awareness in the South Shore towns of the current and future impact of aircraft overflights. The SSJPC distribution list is large and growing and we have been reasonably successful in fund raising. The Romney administration has indicated it is not interested in getting involved in the airport issue. The C SSJPC is appealing to various members of the administration to look at the issue more closely from an economic and environmental perspective and because of the omissions in the original EIS document. Political support at the Federal level from our representatives has not been particularly visible although we believe that Kennedy and Delahunt have worked on our behalf behind the scene. That support did result in some favorable language in the ROD. We need more support politically from the Governor and Federal representatives. Respectfully submitted, Ralph Dormitzer O'\G`4 aq fc TOWN OF COHASSET ° 0 Board of Selectmen BOARD OF SELECTMEN Merle S.Brown Y. OHASSET TOWN MANAGER Thomas J.Callahan O w N- 111 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: January 28, 2003 A. South Shore Regional School District Committee's minutes of December 18, 2002. B. Memorandum from Dean Rizzo, Cohasset Revitalization Corporation, re a brief update of each CRC sponsored project. C. Copy of letter from Roberta F. Sawyer, Esq., to Robert Egan, Building Inspector, re 322 Jerusalem Road- request for enforcement of zoning ordinances pursuant to GLc40A,%7 and section 12.2 of the bylaws. D. Copy of letter from Roberta F. Sawyer, Esq.,to Robert Egan, Building Inspector, re 3 Jerusalem Lane -request for enforcement of zoning ordinances pursuant to GLc40A%7 and section 12.2 of the bylaws. E. Copy of letter from Marion Douglas, Town Clerk, to Dale E. Gittens, Supervisor, Commissions, Division of Public Records, re Helen C. Nothnagle as the state member for the Cohasset Housing Authority. F. Notification from the Water Department re public meeting January 22 to review Lily Pond Report. G. Copy of memorandum from Woody Chittick, Zoning Board of Appeals, to Alfred Moore, Jr. Cohasset Planning Board, re Avalon hearings and we request that we hear from your Board on matters of concern to you. H. Copy of memorandum from Woody Chittick, Zoning Board of Appeals, to Richard Flynn, Chairman, Cohasset School Committee, re Avalon hearings requesting your committee to provide them with issues you may have and statistics as they apply, in advance of their hearing. I. Memorandum from Paul Regan MBTA Advisory Board re review of the MBTA Capital Plan. Tel:(781)383-4105 • Fax:(781)383-0228 Mail Summary - January 28, 2003 Page 2 J. Memorandum from Robert Kelley, Jr., District Treasurer, South Shore Regional School District Committee - 2003-2004 Proposed Budget. K. Letter from Marc Draisen, Metropolitan Area Planning Council requesting that you return the enclosed form to indicate your interest in serving on the committee, along with any issues that you think should be considered. The first meeting of the committee will be held Thursday, February 6, 2003. L. Copy of letter from Joe Cardinal, Massachusetts Electric, to Simon Tempest, re electrical services at the Middle High School. M. Letter from Marc Draisen, Metropolitan Area Planning Council re M.A.P.C.'s 2003 Calendar and Annual Report. N. Zoning Board of Appeals agenda for hearings re Elm St., Cushing Rd., Hull St., Parker Ave on February 10, 2003. O. Copy of letter from Domenic Tutela, Tutela Engineering Associates, Inc.,to David Slagle, MA DEP Northeast Region requesting a minor modification to the waterways license. P. Zoning Board of Appeals' notice of decision on the application of Lisa Bilbo & John Solari for a special permit at 109 South Main Street. �g14 PR TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen Merle S.Brown r 0IASSETO TOWN MANAGER Thomas J.Callahan �jj,' Frederick R. Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: January 21, 2003 A. South Shore Regional School District Committee Meeting's agenda of 1/15/03. B. Copy of memorandum from Chief of Police Robert Jackson to Patrolman Christy Tarantino, Jr. re fifth year in a row of perfect attendance. C. Copy of memorandum from Chief of Police Robert Jackson to Sergeant John C. Conte re fourth year in a row of perfect attendance. D. Massachusetts Municipal Association's booklet - Massachusetts State Lottery Commission - 30th anniversary. E. Copy of memorandum from Chief of Police Robert Jackson to all personnel re Personal Retriever throwable static water devise. F. Copy of letter from Robert W. Jackson, Chief of Police to Thomas McBrien, McBrien's Diagnostic Repair, re towing rotation. G. Member Advisory from Massachusetts Municipal Association re municipal insurance. H. Public Notice from Crystal Gardner, Chief, Permits &Enforcement Branch, Regulatory Division. The MBTA has requested a Corps of Engineers permit under Section 10 of the Rivers and Harbors Act of 1899 and Section 404 of the Clean Water Act to place fill material within a total of 7.81 acres of wetlands and waterways for the construction of the Greenbush Old Colony Railroad commuter line through the Town of Braintree, Weymouth, Hingham, Cohasset, and Scituate, MA. 1. Memorandum from Chief Roger Lincoln re Fernway fires. Tel:(781)383-4105 0 Fax:(781)383-0228 z Mail Summary - January 21, 2003 Page 2 J. Letter from Karen Quigley thanking Mark for taking the time to talk with her about the matter of screening her property from the new renovations at the high school K. Notice to Board of Selectmen on the subject of Debt Service Impact - Underground Utility. L. Memorandum from Vineet Gupta, Capital Planning Committee Chair, MBTA Advisory Board, re program for Mass Transportation. M. Notice from Massachusetts Interlocal Insurance Association(MIIA) - MIIA offers terrorism coverage at no charge. N. Letter from Hamilton Tewksbury requesting an asphalt surface instead of a brick surface re downtown revitalization project. O. Zoning Board of Appeals' notice of decision on a special permit at 15 Border Street - Michael and Rosemary O'Connell. P. Zoning Board of Appeals' notice in the matter of the petition at 174 Linden Drive -John G. Naughton. Q. Zoning Board of Appeals'notice in the matter of the petition at 739 C.J.C. Highway - James L. Rosenberg. R. Letter from Brian Curran, President,Cohasset Police Association with notification of the executive board of the union for 2003. S. Copy of letter from William Studzinski, Esquire, DeutschWilliams to Darren McAuliffe and James Eng, MBTA, re purchase of Barnes Estate Land. T. Zoning Board of Appeals'public hearing on 2/10/03 on the application for a Special Permit at 19 Elm Street - David E. Lord. U. Memorandum from Jane Gumble, Mass. Department of Housing & Community Development on the subject of Chapter 40B Regulatory Update. V. Zoning Board of Appeals'Decision upon the appeal of Steven Daly, etc., of the property at 3 Jerusalem Lane from the denial by the Cohasset Building Inspector. 23� rn t� c D -jv O 23`r 4 PRF TOWN OF COHASSET o . BOARD OF SELECTMEN Board of Selectmen Merle S. Brown ). Y COFIA OHA SET TOWN MANAGER Thomas J.Callahan S 111 Frederick R. Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W. Haddad COhasset, Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDAY, FEBRUARY 4, 2003 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Pam Wilson - Paddle Tennis Court 8: 15 P.M. FY 2004 Budget Discussion School Committee and Advisory Committee 8:45 P.M. Sewer Commission - Warrant Article Review 9: 15 P.M. Consent Agenda - No action required 9:20 P.M. Minutes Approval 9:25 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 0 Fax: (781)383-0228 .�4 pRF -C TOWN OF COHASSET — BOARD OF SELECTMEN Board of Selectmen Merle S.Brown T COHASSET TOWN MANAGER Thomas J.Callahan Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: February 4, 2003 1. Scheduled on Tuesday's Agenda are three items. First, Pam Wilson will be in to discuss her proposal to install two paddle tennis courts on town owned property near the Transfer Station on Cedar Street. Second, both the Advisory Committee and the School Committee will be in to discuss the FY 2004 Town Operating Budget. We should have more information on both the FY 2003 and FY 2004 Budgets from the State by Tuesday's meeting. Finally, I have invited the Sewer Commission to Tuesday's meeting to discuss their proposed Warrant Articles for the 2003 Annual Town Meeting. 2. As I am sure you are aware, due to the excessive and constant ice build-up in Bailey's Creek, a couple of the pilings for the floats at Mariner's Park have been dislodged. The DPW and Harbor Master have removed the gangway to ensure there is no further damage. We are in the process of working with our engineer and contractor to repair the situation. We will either re-install the pilings or install the floats utilizing bottom anchors. This will be resolved before the coming boating season. I will keep the Board informed of our progress. 3. 1 have scheduled the following appointments for the Board to review the various Warrant Articles: Tuesday, February 4, 2003 8:45 P.M. Sewer Commission Tuesday, February 11, 2003 8:15 P.M. Growth and Development Comm. 8:45 P.M. Board of Health Tuesday, February 25, 2003 8:00 P.M. Planning Board 8:30 P.M. Citizens' Petition 8:45 P.M. Water Commission I believe this schedule will give the Board enough time to make as many recommendations as possible before the Warrant goes to the Printer. Tel:(781)383-4105 0 Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT February 4, 2003 page two 4. 1 have scheduled Kristina Patterson to meet with the Board at your meeting of March 4, 2003. The Website should be up and running by that time, as well as setting up her office here at the Town Hall. This will be a good date to introduce her to the public. 5. As requested, I have asked Joe DiVito to include an informational bulletin on the additional check off items in the next tax bill that is mailed to the residents. This will be to more fully explain how the funds will be used and administered. He will also provide a copy of this summary to the local newspapers as well. 6. As usual, the Board was right about the need for an article to be placed on the Warrant for the acceptance of a scholarship. Town Counsel has informed me that this can be accepted by the School Committee and does not need Town Meeting approval. 7. 1 have made the changes to the Warrant as directed by the Board. In an effort to save paper, I will not be providing you with an updated copy since only the numbering changed at this point, not the content. Once I receive Town Counsel's comments and make those changes, I will provide the Board with an updated copy of the Warrant for your review. 8. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb Minutes- Meeting of the Board of Selectmen February 4, 2003 Selectmen Present: Michael H. Sullivan Roseanne M. McMorris Merle S. Brown Frederick R. Koed Others Present: Mark W. Haddad, Town Manager Christine M. Fitzgerald, Recording Secretary Pam Wilson, 76 Jerusalem Road Maureen Jerz, Advisory Committee Susan Kent, Advisory Committee Donna McGee, Advisory Committee Ray Kasperowicz, Sewer Commission Sean Cunning, Sewer Commission Entire School Committee Ted Malvey, School Superintendent John Camera, Cohasset Mariner Lisa Campanella, Patriot Ledger Paul DeRensis, Town Counsel Patrick Waters, 91 Aaron River Rd Russ Bonetti, Parker Avenue Gabriel Gomez, 20 Flintlock Ridge Rd Chairman Sullivan called the meeting to order at 7:30PM. Chairman Sullivan stated that Selectman Callahan would not be attending tonight's meeting. Brown approved the minutes of the January 28, 2003 meeting as presented. McMorris seconded. The vote was unanimous 4-0. Town Manager's Report Haddad stated that due to the excessive and constant ice build-up in Bailey's Creek, a couple of the pilings for the floats at Mariner's Park have been dislodged. The DPW and the Harbor Master have removed the gangway to ensure there is no further damage. Haddad has received an estimate on the cost of permitting the dredging of Bailey Creek from Vine Associates. The estimate came in at $8,955.00. The Board would like Haddad to look into other options, including extending the floats another 10 feet. Haddad will keep the Board updated. Haddad looked to the Board for direction on the residents interested in serving on the Community Preservation Committee. The Board decided to appoint a sub-committee of Selectmen McMorris and Brown to interview the candidates and bring a final recommendation to the Board for approval. Haddad informed the Board that there has been an ongoing issue, concerning the ownership of James Way between the Red Lion Inn and George Roukounakis, owner of the Citgo Gas Station located on South Main Street. Haddad has asked Mike Hayes, Counsel for the Red Lion Inn, to set up a meeting with all parties involved to resolve the issue once and for all. Haddad will keep the Board updated. Haddad updated the Board on the State Aid Budget cut. FY 03 total comes out to $58,432.00. This is made up of $40,162.00 in lottery aid and $18,271.00 in additional assistance, which is a total reduction on the Cherry Sheet of 2.069%. Haddad spoke with Representative Bradley and the Bradley stated he does not believe the cuts are final. More cuts could be imminent. Haddad stated that the Governor should be presenting his budget on February 26, 2003. Haddad will know better the Town's situation after the Governor makes is announcement. Haddad will keep the Board updated. z3� ® Minutes-Meeting of the Board of Selectmen February 4, 2003 page 2 Haddad has scheduled the following appointments for the Board to review the various Warrant Articles: ■ Tuesday, February 4, 2003 Sewer Commission ■ Tuesday, February 11, 2003 Growth and Development Comm. Board of Health ■ Tuesday, February 25, 2003 Planning Board Citizens' Petition Water Commission Haddad has scheduled Kristina Patterson to meet with the Board at the March 4, 2003 meeting. The Website should be up and running by that time, as well as her office at the Town Hall. Haddad asked Joe DiVito to include an informational bulletin on the additional check off item in the next tax bill that is mailed to the residents. DiVito will also provide a copy of this summary to the local newspapers as well. Haddad informed the Board that they were correct in their assumption that the School Committee's article regarding establishing a scholarship did not need Town Meeting approval and was removed from the Warrant. Haddad has made the changes to the Warrant that the Board suggested at the last scheduled meeting. Haddad did not provide an updated copy for the Board since the body of the articles did not change, just the article numbers. Once Haddad receives Town Counsels' comments and make the appropriate changes, Haddad will then provide a new updated copy to the Board. Haddad stated that the Water Commission is looking for the Board's approval to use Town Counsel during the Avalon Hearings. Brown moved to approve the use of Town Counsel by the Water Commission during the Avalon Hearings. Koed seconded. The vote was unanimous. 4-0. Haddad informed the Board that there is a balance of $3,620.56 remaining in the snow and ice control account. According to Carl Sestito, DPW Superintendent, this will not be sufficient to get the Town through the current winter season. Haddad is asking the Board to vote on deficit spending in accordance with the provisions of Section 31 D in Chapter 44 of the Massachusetts General Laws. McMorris moved to allow the use of deficit spending for the use of snow and ice removal. Brown seconded. The vote was unanimous. 4-0. Haddad has composed a letter to the legislature opposing their recommendation to use CPC funds to help with the budget crisis. Haddad asked the Board to sign the letter. Haddad updated the Board on the Village Merchant's meeting that was held on February 3, 2003. Several areas were discussed (see attached). Haddad informed the Board that Kristina Patterson, Merle Brown and he would be attending a meeting in Hingham to discuss the issue of quad-gates at grade crossings on the restoration of the Greenbush Line. He will keep the Board updated on that ongoing discussion with the MBTA. Minutes- Meeting of the Board of Selectmen February 4, 2003 page 3 Selectmen Comment Period Koed asked if there was any progress on the Beechwood Street crossing. Haddad stated that the plans were provided to the residents of 39 Beechwood Street and we are awaiting their response. Brown moved to appoint the following individuals to the Wastewater Committee: McMorris seconded. The vote was unanimous. 4-0. ■ Jim Dedes 207 South Main Street ■ John Cavanaro 29 Arrowwood Street • Ray Kasperowicz 172 South Main Street Member of the Sewer Commission ■ Steve Bobo 292 Jerusalem Road Member of the Board of Health ■ Vicki Neaves 259 South Main Street • Jeff Moy 33 Ledgewood Drive ■ Joe Godzik Board of Health ■ Merle Brown Board of Selectmen McMorris commented on the open house that was held at the Middle/High School last week. She also stated many people have asked about the naming of the new ball fields on North Main Street. Public Comment Period Russ Bonetti asked if Haddad has heard from the Engineer of Mariner's Park regarding the piers. Haddad stated he is dealing with the Harbor Master and contractor directly. Gabriel Gomez of Highland Avenue asked for clarification on the budget situation. Haddad proceeded to break down his strategy, however, reiterated that his hands are tied until the Governor introduces his FY04 budget. Pam Wilson- Paddle Tennis Court Pam Wilson of 76 Jerusalem Rd spoke to the Board about constructing paddle tennis courts behind the transfer station. After reading a brief statement stating the responsibilities that the Paddle Tennis Club would claim if the site is approved, the Board asked several questions regarding parking an lighting the facility. The Board was responsive to the proposal; however, Chairman Sullivan would like to possibly have a site visit and to discuss this in more detail. Haddad will set up a future meeting. FY 2004 Budget Discussion-School Committee and Advisory Committee Rich Flynn and Superintendent Malvey sat before the Board to update them on the School Budget. Flynn stated that Haddad asked the School Committee to only increase their FY04 budget by 4%. Although it has been difficult to work with such a low number, the School Committee believes they can do it (see attached). The Board asked if the Committee voted on the budget presented tonight, the School Committee has not yet voted but is meeting again to discuss cutting more from the budget. Haddad will invite the School Committee back for a final presentation. Maureen Jerz of the Advisory Committee asked the Superintendent and Rich Flynn several questions about the cutting back of staff, grants, pay increases for non-union employees and when a budget book will be available. 2No Minutes-Meeting of the Board of Selectmen February 4, 2003 page 4 Sewer Commission-Warrant Article Review Ray Kasperowicz and Sean Cunning of the Sewer Commission sat before the Board to discuss Articles 12 & 13. ■ Article 12- to appropriate approximately $200,0004300,000 for the purpose of purchasing additional membrane cassettes for the spare bays at the Wastewater Treatment Plant to increase "hydraulic" capacity. The Board asked several questions as to why the Sewer Commission feels it necessary to enter into this now. The Sewer Commission stated that these membranes will help with the upgrading of the original, leaky sewer system. The Sewer Commission stated these replacements would need to be done eventually. The Board did not take any action on this Article and would like to discuss this article further at a future meeting. ■ Article 13- to appropriate approximately $400,000 for the purpose of design and permit the expansion of the Wastewater Treatment Plant capacity by 150,000 gpd to allow the "Little Harbor Sewer District" and the "Atlantic Avenue Sewer District" to be connected to the existing municipal sewer system. The Board asked how this article relates to article 12, they don't understand how the Treatment Plant can allow an additional 150,000 gpd if the current Treatment Plant needs funding to increase capacity. Ray Kasperowicz stated he is in agreement with the Board that this article could be delayed. The concern is with the DEP and the time table they have put the Town under. The Board would like the Sewer Commission to speak with the DEP to determine exactly how much time the Town k ' has to act on their request. The Board did not take any action on this Article. Meeting adjourned at 9:40PM Respectfully submitted, Michael H. Sullivan Chairman ri Town of Cohasset Village Infrastructure & Streetscape Improvements Village Merchant's Meeting February 3, 2003 Discussion Items A) Strong DPW opposition to sidewalk bump outs (plowing) B) Town should not pay for water main portion of the project and should instead direct that money toward the lights. C) Suggested to leave Elm Street out of project since it looks fine today and operates better for merchants because cars can park wherever they want D) The middle ped. crossing on S.Main is useless and sacrifices too many parking spaces E) Project has been very unsympathetic to parking needs in village. New parking provided by back lot does not apply to Village area. F) Can historic light poles be installed G) Can conduits and manholes be installed H) Both? I) Library should be connected with a new sidewalk to the project J) Tractor Trailer set aside requested by Hardware at Elm/S.Main K) Monument should stay where it is in Ripley L) Concern that cars cannot make turns designed at Elm M) Gas station wants to keep his extra wide curb cuts (we reduced them from 35' to 25') for loading fuel and just because he has always had them that way. Alluded to some planned development for his back lot which would prevent him from using his back gate for fuel deliveries. N) Suggested that any granite curb re-used by project be re-set in Elm Street first then used in other areas. Better aesthetic blend. O) Private donations have almost been raised to pay for entire underground cost SIGNIFICANT ITEMS IN THE BUDGET 420,000 SALARIES UTILITIES 26,156 UNEMPLOYMENT 10,531 SEWER USE 30,798 SPECIAL EDUCATION 50/50 55,713 SPECIAL EDUCATION PROGRAM 125,000 SPECIAL EDUCATION CLERK 25,000 SPECIAL EDUCATION TRANSPORTATION 25,000 40000 HS MATH TEACHER ° , TOTAL 758,19898 SIGNIFICANT ITEMS ELIMINATED FROM THE BUDGET HEALTH POSITIONS(2)GRANT/N/A BUDGET 34,247 ELIMINATION OF POSITIONS/SAVINGS FROM REPLACEMENTS OSGOOD TEACHER 71,000 ELIMINATION OF POSITIONS/SAVINGS FROM REPLACEMENTS MS/HS RETIREMENT 31,600 ELIMINATION OF POSITIONS/SAVINGS FROM REPLACEMENTS MS/HS RETIREMENT 45,000 ELIMINATION OF POSITIONS/SAVINGS FROM REPLACEMENTS MS/HS RETIREMENT 24,000 ELIMINATION OF POSITIONS/SAVINGS FROM REPLACEMENTS ADJUSTMENT COUNSELOR 60,000 ELIMINATION OF POSITIONS/SAVINGS FROM REPLACEMENTS SPED TEACHER 32,000 REDUCTIONS IN SUPPLY BUDGETS 60,856 TOTAL 324,456 BUDGET RECAP FY 2002-2003 BUDGET 10,843,555 FY 2003-2004 BUDGET INCREASE AT 4.00% 433,742 FY 2003-2004 RECOMMENDED BUDGET AT 4.0% 11,277,297 ADDITIONAL CLEANING/CUSTODIAL 75,000 FY 2003-2004 BUDGET INCREASE AT 4.70% 508,742 FY 2003-2004 RECOMMENDED BUDGET AT 4.70% 11,352,742 DATE: 2/4/2003 O\G,4 0 TOWN OF COHASSET ° - Board of Selectmen _ BOARD OF SELECTMEN V Merle S.Brown 'r OHASSET TOWN MANAGER Thomas J.Callahan �wN ' %9 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: February 4, 2003 A. Memorandum from Charlie Seelig, Executive Administrator, Town of Halifax, will host a public records workshop with the Public Records Division on Thursday, February 27, 2003. B. Memorandum from Massachusetts Municipal Association, MMA Action Alert #1 January 23, 2003 - MMA releases fiscal recovery framework. C. Letter from Donald Pods, Brown and Caldwell, with notification of availability of Response Action Outcome statement - 255 Jerusalem Rd. D. Copy of letter from William Galvin, Secretary of the Commonwealth, Chairman, Massachusetts Historical Commission, informing you that the Capt. John Wilson House and the Bates Ship Chandlery have been accepted by the National Park Service, Department of the Interior, for listing in the National Register of Historic Places. E. Copy of letter from Daniel Coughlin, Tutela Engineering Associates, Inc. to Paul Costello, Environmental Partners Group, Inc., re Aerial Topographic Manuscripts, enclosing disc based upon their sewer "fly" last spring. F. Memorandum from Paul Regan, Executive Director, MBTA Advisory Board, noting that the Board will meet for the first time in 2003 on 2/11/03. G. Division of Marine Fisheries, a Commonwealth of Massachusetts Agency - DMF News, fourth quarter 2002 - first quarter 2003. H. Letter from John Geljookian, MIIA, announcing a new partnership with aw :D CorVel Corporation to provide Managed Care services to employees injured and on workers' compensation. Tel:(781)383-4105 0 Fax:(781)383-0228 t Mail Summary - February 4, 2003 Page 2. I. Zoning Board of Appeals' decision on hearing held December 9, 2002. The applicants Brian & Julie Ann Murphy are appealing the Building Inspector's denial of a Building Permit at 28 Otis Avenue. J. Letter from Stephen McGrail, Director, Massachusetts Emergency Management Agency (MEMA), announcing they have received federal fiscal year 2002 supplemental funding from FEMA for state and local All-Hazards Comprehensive Emergency Management Planning. K. Letter from Jim Shipsky, Jim Shipsky Ecological Design, re Barnes Wildlife Sanctuary Conservation Restriction- concerns. L. Letter from Nancy Bryant, Executive Director, SuASCo Watershed Community Council, to Storm Water Municipal Contact, has developed a service that can help you comply with part of these new storm water regulations at a very reasonable cost. M. Letter from Erik Everton, Constellation NewEnergy, enclosing a brochure describing the MunEnergy Program which is a very successful energy program for cities and towns. 2 ys T r 0 c cam, 7'/6 W14 PR TOWN OF COHASSET ° n Board of Selectmen ..k . . - BOARD OF SELECTMEN =� Merle S.Brown r onnsseT TOWN MANAGER Thomas J.Callahan Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDAY, FEBRUARY 11, 2003 7:30 P.M. Town Manager's Report 7:45 P.M. Selectmen Comment Period 7:50 P.M. Public Comment Period 7:55 P.M. Keyspan Energy - Gas Main Hearing 8:00 P.M. Downtown Revitalization Update 8:30 P.M. Board of Health - Warrant Article Review 8:45 P.M. Consent Agenda - No action required 8:50 P.M. Minutes Approval 8:55 P.M. Miscellaneous 9:00 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen Merle S.Brown T COHA55ET TOWN MANAGER Thomas J.Callahan ok N T�o Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: February 11, 2003 1. Scheduled on Tuesday's Agenda are three items. First, the Board needs to hold a public hearing for Keyspan Energy to install 60 feet of 2 inch gas main in Buttonwood Lane. All abutters have been notified. Second, Craig Miller of the Waterfield Design Group will be at the meeting to discuss the issues that were raised at last week's public hearing on the Downtown Revitalization. I have enclosed a copy of the issues raised at that hearing for your review. We have also personally invited all of those who attended the hearing to your meeting as well. Finally, the Board of Health will be in to discuss their Warrant Article. 2. With regard to the Warrant, the Board of Health has informed me that they are withdrawing the three articles relating to Stormwater Management. Town Counsel has requested that these articles be withdrawn at this time in an effort to further refine them and bring them back in the Fall for consideration. The Board of Health has agreed with this request. In addition, the Sewer Commission has agreed to postpone, for one year, the article concerning the Little Harbor expansion and have withdrawn the Article. I have also scheduled a meeting with the Sewer Commission for Tuesday before the Selectmen's meeting to discuss their proposed rate increase for next fiscal year. Michael Sullivan and I will provide the Board with an update at Tuesday's meeting. Finally, the Planning Board has requested that the Board place the Ledge Bylaw article that was defeated at last year's Annual Town Meeting on this year's Warrant, as they have voted to waive the two year waiting period. I have updated the Warrant making these changes and provided you with a new draft in your mail packet. 3. 1 have met with Christine Player of Vine Associates concerning the repairs and improvements to the floats at Mariner's Park. We are investigating the possibility of moving the floats out ten feet and either replacing the pilings or using bottom anchors. Vine Associates will prepare a recommendation for the Board's consideration. I will continue to keep the Board informed of our progress. 4. Enclosed for the Board's approval are the minutes from your last meeting. MWH/rjb Tel:(781)383-4105 0 Fax:(781)383-0228 Minutes- Meeting of the Board of Selectmen February 11, 2003 Selectmen Present: Michael H. Sullivan Roseanne M. McMorris Thomas J. Callahan Merle S. Brown Frederick R. Koed Others Present: Mark W. Haddad, Town Manager Joe DiVito, Treasurer Francis O'Leary, Keyspan Craig Miller, Waterfield Design Joe Godzik, Health Agent Steve Bobo, Board of Health John Camera, Cohasset Mariner Chairman Sullivan called the meeting to order at 7:30PM. Brown moved the minutes of the February 4, 2003 meeting as presented. McMorris seconded. The vote was unanimous. Town Manager's Report Haddad introduced the Treasurer, Joe DiVito, to the Board and Joe asked the Board to sign bonds in the amount of$7.3 million dollars. The Board signed the bonds. Haddad asked the Board to sign the deed for the sale of the old Paul Pratt Memorial Library located on South Main Street. The Board proceeded to sign the deed. Haddad brought up the memo from Town Clerk, Marion Douglas, requesting to eliminate the beach sticker and sell only the 'all facility stickers"for$25. Stating that the beach stickers are only $7 and $3 for seniors. These fees have not been increased in over twenty years. She recommended charging $40. for the "all facility stickers". Haddad asked the Board to hold off on their decision because he and Mike Buckley are currently reviewing all fees charged. Once they have reviewed all the fees they would be reporting back to the Board with their own recommendations. Haddad informed the Board that he received a request from a resident to install a stop sign at the intersection of Beechwood Street and Hillside Drive. Haddad asked Chief Jackson to look into the request and Chief Jackson stated that after a traffic survey that was conducted in October of 1993 that the traffic control at Hillside Drive is adequate to control traffic at that intersection and a three way stop is not warranted. However, the Chief did recommend that a new traffic survey be requested of the Norfolk County Engineers. In the interim he will direct radar patrols in the area on a more frequent basis. McMorris suggested installing a "dangerous intersection" sign. Haddad will look into it. Haddad notified the Board that the owners of White Cedar Farm located at 224 Jerusalem Road is selling their property. They do this in accordance with Chapter 61A, paragraph 14, of the M.G.L. to give the Town the right for first refusal to purchase the farm. Haddad received a request from the Senior Class of Cohasset High for the use of the Town Common to hold their Pre-Prom Reception on May 30, 2003 between the hours of 5:30pm — 7:00pm. Haddad informed the Board that he will be granting their request. Haddad informed the Board that he would need to speak with the Sewer Commission to clarify 'r whether they will be withdrawing their Article pertaining to the Little Harbor expansion. Haddad will report back to the Board. Minutes—Board of Selectmen Meeting February 11, 2003 page two Haddad stated that the Planning Board has requested that the Board place the Ledge Bylaw article that was defeated at last year's Annual Town Meeting on this year's Warrant, as they have voted to waive the two year waiting period. Haddad informed the Board that because the article was submitted so late the Board needs to take a vote to allow to be put on the warrant. The Board would like to speak with the Planning Board before making a decision. They feel that the residents would not be expecting this article because of the two-year waiting period to resubmit an article after it has been defeated. They would like the Planning Board to explain their reasoning for waiving the two-year period. The Planning Board is scheduled to attend the February 25th meeting; this will be discussed at that time. Haddad has met with Christine Player of Vine Associates concerning the repairs and improvements to the floats at Mariner's Park. Haddad is investigating the possibility of moving the floats out ten feet and either replacing the pilings or using bottom anchors. Vine Associates will prepare a recommendation for the Board's consideration along with a recommendation from John Modzelewski. Haddad will continue to keep the Board informed. Haddad heard from Representative Bradley regarding the estimated cuts that are to be made on Local Aid. Bradley suggested the Town look into a 20% reduction. Haddad outlined the impact of a twenty percent reduction. It would be approximately a $512,000.00 reduction in local aid, or almost$300,000.00 more than planned for in the FY 2004 Budget. Haddad suggested that a joint meeting be called for February 27th between the Board, the School Committee and the Advisory Committee to determine how best to handle this issue. He suggested this date because that's the day after the Governor is due to release his budget. The Board directed Haddad to determine the impact of these cuts, including the impact of not seeking an override. The Board directed Haddad to meet with the School Department to discuss the impact on their budget as well. Haddad will provide the Board with a full report at the meeting of February 25tn Keyspan Energy-Gas Main Hearing Francis O'Leary of Keyspan sat before the Board to request the installation, transmission and distribution of gas. The lines would run approximately 60 feet, more or less of 2 inch gas main in Buttonwood Lane. The existing 2 inch gas main in Buttonwood Lane at house #19 southerly to house #27. The abutters have been notified of this hearing. Brown moved to allow the installation of the gas line. Callahan seconded. The vote was unanimous. Public Comment Period No public comment Selectmen Comment Period Callahan spoke about the Town's re-certification for the "No Place for Hate" campaign. He also asked about last week's discussion on the Paddle Courts. The Board informed him that it is an Association and they believe it is a non-profit. Any profit would be used for upkeep and maintenance. Haddad and Brown have a meeting with Pam Wilson to view the site and to discuss this project further. Haddad will report back to the Board. Minutes—Board of Selectmen Meeting February 11, 2003 page three Downtown Revitalization Update Craig Miller of Waterfield Design updated the Board on the recent meeting with residents and Village Merchants that took place on February 3, 2003. Many issues were brought forth by the residents and merchants attending the meeting (see attached). Some of the issues and ideas brought up at the meeting were not incorporated into the plans Waterfield had designed, therefore, further discussion could not take place on particular issues. One item that was discussed was the possibility of private donations being raised to cover the cost of under grounding the wires. Tom Hamilton of Dean & Hamilton Realty stated that the merchants did have a meeting to discuss the various issues and they believe with adequate time the merchants could raise half of the cost needed to underground the wires. They also discussed the possibility of forming a steering committee to work with the Town. Chairman Sullivan asked if the merchants do raise half the money, did they expect the Town to raise the other half. The merchants replied that they would like to see the Town contribute the other half and if that was not possible at least the money they did raise could be used to lay the conduit and install the manholes for future use. They feel this would be more efficient rather than digging up the Village after it has been revitalized. Chairman Sullivan stated that albeit the idea is great the Town is now looking at major budget issues with the State and going back to Annual Town Meeting and asking for additional funds after the defeat of under grounding the utilities at Special Town Meeting does not make sense to him. Craig Miller stated that the estimate given to the Town on the Streetscape did allow for vintage light poles and the wiring. That would mean the new lampposts could be installed and then the cobra head fixtures would be removed from the timber posts. Callahan wanted to know why it took so long for merchants and resident to come forward on the private donations. The project has been ongoing and this is the first time the Board has heard of this. The merchants stated that they had attended meetings and voiced their concerns but their ideas were never reflected on the final plans. The conversation then drifted into timing and Haddad informed the Board that Cashman, Belfour & Beatty will start the Greenbush Line in July. The PWED grant has been extended until June 2004. Craig Miller stated that any changes or extensions to the plans would cost the Town more money. After further discussion of the project it was decided to add two members to the Cohasset Revitalization Committee and to delay putting the project out to bid from mid-March to April 30th, however, the James Brook and Town Parking Lot project will go on as schedule. Haddad will keep the Board updated. Board of Health-Warrant Article Review Joe Godzik and Steve Bobo sat before the Board to discuss Article 25. This article seeks to amend the existing by law to bring it into compliance with current thinking regarding the health effects of environmental tobacco smoke. To summarize, (a) the bylaw is amended to remove any reverence to designated smoking areas in the workplace. (b)(xiii) The definition of workplace is changed to one where a single employee is working rather than the previous two-person workplace. It also includes an area outside the structure within 20 feet of any entrance. (c)(ii) This paragraph has been eliminated. (d)(i)(ii) These paragraphs have been eliminated. (f)(i)(ii)(iii) These paragraphs referencing a variance process have been eliminated. (g) This paragraph has been changed to paragraph (f). The Board asked if the Board of Health intended to include outdoor decks or patios and if so it should be stated in the article. The BOH will amend this article to reflect that addition. McMorris moved to recommend Article 25 with the amendments. Callahan seconded. The vote was unanimous. Minutes—Board of Selectmen Meeting February 11, 2003 page four Selectmen Comment Period —continued: Callahan wanted to take a moment to discuss the budget crisis. He suggested that all School and Town employees (including Management) forego their raises for FY04. Haddad will sit down with each union on the Town side to discuss the possibility. Haddad will also speak with Malvey and the School Committee about approaching the Teachers Union. He will report back to the Board. Meeting adjourned at 10:OOPM Respectfully submitted, Michael H. Sullivan Chairman I Asa Town of Cohasset Village Infrastructure 8z Streetscape Improvements Village Merchant's Meeting February 3, 2003 Discussion Items A) Strong DPW opposition to sidewalk bump outs (plowing) B) Town should not pay for water main portion of the project and should instead direct that money toward the lights. Q Suggested to leave Elm Street out of project since it looks fine today and operates better for merchants because cars can park wherever they want D) The middle ped. crossing on S.Main is useless and sacrifices too many parking spaces E) Project has been very unsympathetic to parking needs in village. New parking provided by back lot does not apply to Village area. F) Can historic light poles be installed G) Can conduits and manholes be installed H) Both? I) Library should be connected with a new sidewalk to the project J) Tractor Trailer set aside requested by Hardware at Elm/S.Main K) Monument should stay where it is in Ripley L) Concern that cars cannot make turns designed at Elm M) Gas station wants to keep his extra wide curb cuts (we reduced them from 35' to 25') for loading fuel and just because he has always had them that way. Alluded to some planned development for his back lot which would prevent him from using his back gate for fuel deliveries. N) Suggested that any granite curb re-used by project be re-set in Elm Street first then used in other areas. Better aesthetic blend. O) Private donations have almost been raised to pay for entire underground cost r r TOWN OF COHASSET o _e BOARD OF SELECTMEN Board of Selectmen Merle S.Brown T OHASSET TOWN MANAGER Thomas J.Callahan �k N %110 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset, Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: February 11, 2003 A. Letter from The Commonwealth of Massachusetts, Legislative Caucus on Air Transportation to Mitt Romney, Governor of the Commonwealth of Massachusetts requesting that his office undertake a serious review of the proposed Logan Airside Improvements Project. B. Memorandum from Paul Regan, Executive Director, MBTA Advisory Board enclosing meeting materials for agenda of meeting of February 11, 2003. C. Bulletin from Frederick Kingsley, Chief, Municipal Data Management/Technical Assistance Bureau, MA Department of Revenue, Division of Local Services, re impact of FY03 local aid reductions on quarterly distributions. D. Letter from County of Norfolk, County Commissioners, re the Norfolk County Commissioner's recent approval of Norfolk County Engineering Department services for the Town of Cohasset. E. Memorandum from Massachusetts Department of Housing & Community Development - Grant Alert - FY2003 Massachusetts Community Development Block Grant (CDBG) Program. F. Copy of letter from E.O.E.A., Department of Environmental Protection, to Dwyer's Cleaning Spot, Inc., re RAM - notice of interim deadline. G. Letter from Robert Porter, Director, Sales and Marketing, Select Energy, re energy deregulation update. H. Letter from Lou Russo, Manager of Government Affairs, AT&T, enclosing copy of the Annual Consumer Complaint Form "Form 500". Tel:(781)383-4105 • Fax:(781)383-0228 l;y Mail Summary - February 11, 2003 Page 2 I. Boston Globe - City & Region - SJC to rule on deals between developers, towns. J. Transportation News from the Boston Metropolitan Planning Organization - TransReport - February 2003. K. Strekalovsky 8s Hoit's minutes of Public Safety Building meeting of January 28, 2003. L. Memorandum from Woody Chittick re proposed amendments to Water Resource District. M. Bulletin from James R. Johnson, Director of Accounts, MA Department of Revenue, Division of Local Services - addressing budgetary impact of FY03 local aid reductions. N. Letter from Paul J. Diodati, Director, MA Division of Marine Fisheries - under authority of 322 CMR 7.01 (7) all permits issued thereunder are hereby conditioned to prohibit the taking, selling or possession of shellfish: Classification: Approved - Status: Closed to the taking of all shellfish. O. Copy of letter from Marjorie Emanuello to Board of Health, re proposed septic system for 57 Hull Street, James Rosario. P. Letter from Jim Shipsky - his support of Karen Quigley's application to be a member at large of the Community Preservation Committee. 'Moo } p �Q�» \} �I ��\ 3 �\ a G\a a pRF, TOWN OF COHASSET o BOARD OF SELECTMEN Board of Selectmen Merle S.Brown 'T OHASSET TOWN MANAGER Thomas J.Callahan • %11 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDAY. FEBRUARY 251 2003 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Planning Board - Warrant Articles Review 8: 15 P.M. Growth & Development Committee 8:30 P.M. Citizens Petition Articles 8:45 P.M. Water Commission - Warrant Articles Review 9:00 P.M. Executive Session - Collective Bargaining 9: 15 P.M. Consent Agenda - No action required 9:20 P.M. Minutes Approval 9:25 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 9 Fax:(781)383-0228 a: s O G\4 a PRFCi TOWN OF COHASSET B Board of Selectmen BOARD OF SELECTMEN __ T. . -« Merle S.Brown T COHASSET TOWN MANAGER Thomas J.Callahan �k^i_ �110 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad COhasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: February 25, 2003 1. Scheduled on Tuesday's Agenda are several items that are all related to the 2003 Annual Town Meeting. The Planning Board, Growth and Development Committee, Don Staszko, John McNabb and the Water Commission will be in to review their various Warrant Articles with the Board. Finally, I have also scheduled time on the Agenda for an Executive Session to update the Board on my conversations with the various Unions concerning the Collective Bargaining Agreements. 2. With regard to the Warrant, I have enclosed in the mail packet the latest, greatest version of the Warrant. Unless the Board directs me to make changes, this is the version that will be going to the printer when we finalize the Budget. would ask the Board to make as many recommendations on the articles as you can at this week's meeting. I will schedule time on your March 4th Agenda for a final review. 3. 1 am still in the process of trying to coordinate a meeting between members of the Advisory Committee, School Committee and Board of Selectmen for Thursday, February 27th. As you are aware, the Governor will be releasing his budget on Wednesday, February 26th, and we should be in a position to review its impact on the Town's budget. The Board needs to make a final determination on whether or not to seek an override and, if so, for how much, by March 6th, as this is the date that I have to get the Warrant to the printer in order to meet the posting requirements for the March 29, 2003 Annual Town Meeting. I will update the Board at Tuesday's meeting. 4. Selectmen Brown and McMorris have interviewed the three candidates for the vacancy on the Community Preservation Committee (CPC). The three candidates are Margy Charles, Thomas Greco, and Karen Quigley. It is my understanding that, based on their interviews, they will be recommending that the Board appoint Margy Charles to the CPC to fill the unexpired term of David McMorris (through June 30, 2005). Tel:(781)383-4105 0 Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT February 25, 2003 page two 5. As the Board is aware, the MBTA has delayed all construction activities for the restoration of the Greenbush Line for at least six months. This delay could have a significant impact on construction projects in Cohasset that are tied to this restoration, specifically the James Brook Drainage Improvement Project, Parking Lot Improvements and the Downtown Revitalization. In an effort to determine this impact, Michael Buckley and I met with James Eng, Darrin McCauliffe and Joseph Nolan of the MBTA to discuss this further. Basically, they informed us that the delay is primarily caused by issues that are outlined in a memorandum received from the MBTA that is enclosed in the mail packet as Item #9. 1 would ask the Board to review this memo and we will discuss it further at Tuesday's meeting. They have assured me that the Greenbush Line restoration is still a viable project and they believe that after these issues are worked out, construction activities will resume. I specifically asked them if the MBTA would still be honoring the terms of the Mitigation Agreement and whether or not the Town should move forward with the James Brook project, as well as the Downtown project. Furthermore, I informed them that the Town would be willing to oversee the construction of the Town parking lot if the MBTA would provide the funds (instead of paying Cashman for the work). I figured that this could be done as part of either the Downtown Revitalization work or the James Brook work. James Eng will be meeting with MBTA Managers and pose these issues to them and report back to me. I should have this information for the Board at Tuesday's meeting. 6. On a related issue, enclosed in the mail packet is the proposal from the Waterfield Group (Item #14) for the additional work requested by the Board for the Downtown Revitalization Project. This work would include additional meetings, overhead wiring alternatives and underground utility design. The proposed fee is $23,590.00. This funding would have to come from the PWED grant. I need direction from the Board on whether or not to approve and accept this proposal. Additionally, the following individuals have submitted their names for appointment to the expanded Village Revitalization Task force: William Donovan (Hingham Savings Bank), Jim Watson (Cohasset Hardware), Erika Ford (Hunneman), Hubert Vanderlugt (Hub Shipping), Tom Hamilton (Realtor), Roger Hill and Wayne Sawchuk. The Board needs to determine who you are going to appoint to this Committee. BOARD OF SELECTMEN WEEKLY REPORT February 25, 2003 page three 7. The Board of Library Trustees and I have completed our search for a new Library Director to fill the vacancy caused by the retirement of Janet Husband. I am pleased to report that based on a recommendation from the Library Trustees, I have offered the job of Library Director to Jacqueline Sara Rafferty of Plympton, Massachusetts. Jackie is the current Library Director of the Hanson Public Library. For your review, I have enclosed a copy of her resume with this report. In conjunction with the Town Manager's Act, please consider this as formal notification of this appointment. According to the Act, this appointment becomes effective fifteen (15) days after the formal notification of the Board, unless the Board waives this period or rejects the appointment. I have invited Jackie to attend this week's meeting to meet the Board. I would ask the Board to ratify this appointment at Tuesday's meeting. 8. 1 would like to take this opportunity to congratulate and thank Carl Sestito and all the DPW employees for the outstanding job they did during the so-called Blizzard of 2003. We received approximately 28 inches of snow during the storm last week and the DPW did a phenomenal job clearing the snow and keeping the streets open. While there were some complaints, I believe the DPW handled this storm in the usual professional manner that we have become accustomed. 9. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb Minutes- Meeting of the Board of Selectmen February 25, 2003 Selectmen Present: Michael H. Sullivan Roseanne M. McMorris Merle S. Brown Thomas J. Callahan Frederick R. Koed Others Present: Mike Buckley, Finance Director Christine Fitzgerald, Recording Secretary Elizabeth Manning, Town Planner Don Staszko, 380 CJ Cushing Hwy John McNabb Jr., Water Commission Richard Swanborg, Growth and Development Committee Jacqueline Rafferty, Newly appointed Library Director Patience Towle, Library Trustee John Camera, Cohasset Mariner Nicole Santoro, Patriot Ledger Chairman Sullivan called the meeting to order at 7:30PM. Brown moved the minutes of the February 18, 2003 meeting as presented. Callahan seconded. The vote was unanimous. Town Manager's Report Buckley introduced the new Library Director to the Board. Town Manager Mark Haddad has appointed Jacqueline Rafferty. Jackie is joining us from the Hanson Public Library. The Board welcomed Jackie aboard. McMorris moved to waive the 15-daywaiting period. Brown seconded. The vote was unanimous. Buckley brought an application to the Board's attention from Joseph Rosano requesting a Class II License. Mr. Rosano has requested this license before and the Board has rejected his request. Buckley stated that the Police Chief does not recommend the issuing of a Class II license to Mr. Rosano. Sullivan suggested tabling the discussion. Buckley informed the Board that a response has been sent from the Town on the meeting that took place with Cohasset, other Towns and the MBTA regarding the quad gate issue. The Towns are still waiting to hear from the MBTA. Buckley stated to the Board that he has received two estimates on the cost to replace the pilings down at Mariner's Park. The Town received a quote from Civil Designs and Vine Associates. Haddad will be awarding the job to Vine Associates. The DPW will address the other issues listed on the Hagerty Committees list in the Spring. Buckley informed the Board that they have the latest version of the Warrant. Unless the Board wants to make changes this is the version that will be going to the printer when the budget is finalized. Buckley stated that Haddad would like the Board to make as many recommendations on the articles. A final review will take place on the March 4th meeting. A meeting has been set up between the Advisory Committee, School Committee and the Board of Selectmen for Thursday, February 27, 2003 at 7:OOPM in the Selectmen's Office to discuss the final determination on whether or not U, seek an override and, if so, for how much. Selectmen Brown and McMorris have interviewed the three candidates for the vacancy on the CPC. The three candidates are Margy Charles, Thomas Greco and Karen Quigley. It is Haddad's understanding that based on their interviews, they will be recommending that the Board appoint Margy Charles to the CPC to fill the un-expired term of David McMorris. Brown moved to appoint Margy Charles. McMorris seconded. The vote was unanimous. Minutes- Meeting of the Board of Selectmen February 25, 2003 page 2 Waterfield Design Group has submitted a proposal for the additional work requested b the Board for the Downtown Revitalization Project. This work would include additional meetings, overhead wiring alternatives and underground utility design. The proposed fee is $23,590.00. This funding would have to come from the PWED grant. Haddad would like direction from the Board. Additionally, the following individuals have submitted their names for appointment to the expanded Village Revitalization Task Force: William Donovan, Jim Watson, Erika Ford, Hubert Vanderlugt, Tom Hamilton, Roger Hill and Wayne Sawchuck. The Board wanted to table all discussions pertaining to the MBTA. On behalf of Town Manager Mark Haddad, Buckley congratulated and thanked Carl Sestito and all the DPW employees for the outstanding job they did during the Blizzard of 2003. The DPW handled the storm in the usual professional manner that the Town has grown accustomed to. Planning Board-Warrant Article Review Liz Manning sat before the Board to discuss Article 14 & 15. Article 14- A Zoning Bylaw change will require that approval be obtained from the Board of Health, Conservation Commission and Planning Board prior to the issuance of a building permit by the Building Inspector for new construction, alterations, additions or moving a structure. No action was taken. Article 15- This article would amend the Cohasset Zoning Bylaw to require the issuance of a Special Permit by the Cohasset ZBA prior to the destruction of ledge which has a height of eight feet or more. The ZBA would be required to issue a special permit if it makes the findings specified in the article. The article exempts certain municipal projects, work relating to public utilities and repair of existing septic systems. The article also specifies the information that must be provided to the ZBA by applicants for a special permit under this section of the bylaw. Callahan moved to put this article on the warrant. No further action was taken. The Board would like to table the discussion since the Planning Board has not had a formal hearing on these articles. Bring the issue back. Growth & Development Committee Rick Swanborg of the Growth and Development Committee sat before the Board to discuss Articles 16 & 17. Article 16- This article will amend the Zoning Bylaw to create an amnesty program for illegal apartments. It is modeled after a program adopted in the Town of Barnstable. It is intended to increase the Town's stock of affordable housing units by utilizing apartments that already exist in fact, but which do not properly exist legally under the current bylaw. The goal of the amnesty program will be to gain a commitment from the property owner to make the apartment affordable as defined by M.G.L., Chapter 40B. Article 17- This proposal is modeled on a program adopted by the Town of Weston. It will subject all proposals for construction of residential buildings that exceed the greater of 3000sq. ft. or 10% of lot area up to 6000 sq. ft. to a site plan and special permit review process by the Planning Board. The goal is to insure "large houses" are built a) with notice to abutters and b) in a manner consistent with the surrounding properties. Minutes- Meeting with the Board of Selectmen February 25, 2003 page 3 The Board would like to table the discussion since the Planning Board has not had a formal hearing on these articles. Bring the issue back. Citizens Petition Articles Don Staszko sat before the Board to discuss Article 26. Article 26- The purpose of this article is to rezone a portion of residential property that abuts the Highway Business district on Sohier Street and Route 3A from the Residential to Highway Business. If approved, the Town will receive an increase in tax revenue in the Highway Business District without the Town incurring any additional expense. The Board would like to table the discussion until the Water Commission has a chance to review this article. No action taken on this article. John McNabb, Jr. and Mary Lambert of Duxbury sat before the Board to discuss Article 27. Article 27- to see if the Town will vote to request the U.S. Nuclear Regulatory Commission to require, and to request our local, state and federal officials to support, the placement of all but recently unloaded spent nuclear fuel at the Pilgrim Nuclear Power Station in Plymouth in secured dry cask storage that is passively safe, hardened, and dispensed to reduce the impact from attack and to reduce the change of accidents, and further that recently unloaded fuel be placed on a low density storage pool, as an interim measure to better protect the health and well being of the citizens of the Town of Cohasset. Callahan moved to recommend. Brown seconded. The vote was unanimous. Water Commission-Warrant Article Review John McNabb sat before the Board to discuss Articles 20, 21, 22 & 23. Article 20- This article will authorize the release one or more easements for water lines not needed any more by the Water Commission because of new water mains constructed under the affected streets to improve fire protection and water service in those areas. Callahan moved to recommend this article. McMorris seconded. The vote was unanimous. Article 21- This article will establish the Water Department as an Enterprise Fund. Establishment of the Enterprise Fund will allow the Water Department to be completely self-sufficient and will allow the measurement and comparison of both costs and revenues over time so that the elected Water Commission can better evaluate and improve their performance and the efficiency of operations. Brown moved to recommend this article. Koed seconded. The vote was unanimous. Article 22- This article will provide additional funding to complete various ongoing Water Department capital projects and certain new projects, including improvements to the distribution system on South Main Street, North Main Street, Parker Ave, Bancroft Road, and Hill Street to design capital improvements program for the Lily Pond Water Treatment Plant, and to design and implement stormwater management controls to protect water quality in the Lily Pond Watershed. This additional borrowing will be accomplished without an increase in the water rates. Brown moved to recommend this article. Callahan seconded. The vote was unanimous. Article 23- Zone A, the area of land within 400 feet of Lily Pond and the Aaron River Reservoir Tft and 200 feet from tributaries such as Peppermint Brook, are the most sensitive areas for protection of drinking water quality. The Zone A area encompasses only 360 acres of land in Minutes- Meeting of the Board of Selectmen February 25, 2003 page 4 Cohasset about 5.69% of Cohasset's total land area of 6,330 acres (9.89 square miles). This article will impose new land use restrictions on the Zone A, to prohibit uses known to potentially pollute water supplies to help protect its quality (see warrant for additional information). Koed moved to recommend this article up to item O only. Brown seconded. The vote was unanimous. Selectmen Comment Period Koed expressed his condolences to the Howorth family who lost their son in the Rhode Island fire. McMorris wanted more clarification with the $35 fee charged on the Water Bills. Buckley will ask Haddad to investigate and report back to the Board. Public Comment Period No public comment Meeting adjourned at 10:40PM Respectfully submitted, Michael H. Sullivan Chairman TOWN OF COHASSET o - � BOARD OF SELECTMEN Board of selectmen Merle S.Brown ro ONASSET o TOWN MANAGER k N. 1T1 Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: February 25, 2003 A. Letter from Sandra Durant recommending Karen Quigley as a prospective member of the Conservation Preservation Committee. B. Sewer Commission's Notice to Cohasset Residents on the aesthetic improvements underway at WWTP off of Elm Street. C. Letter from James Sprague, Bureau Resource Protection, E.O.E.A., Department of Environmental Protection, re water quality certification at intersection of Summer, Border and Elm Streets, James Brook at Jacobs Meadow, replacement and rehabilitation of Tidegate. D. Letter from Marc Draisen, Executive Director, Metropolitan Area Planning Council, re regional multiple-hazard mitigation plan. First meeting of the South Shore team 2/27/03 at Hingham Town Hall. E. Bulletin from Frederick Kingsley, Municipal Data Management/Technical Assistance Bureau, Massachusetts Department of Revenue, Division of Local Services re impact of FY03 local aid reductions on quarterly distributions. F. Letter from Lou Russo, Manager of Government Affairs, AT&T Broadband, re name change from attbi.com to comcast.net. G. Memorandum from Massachusetts Municipal Association, re municipal insurance. H. News from Cohasset Elder Affairs - Senior Vista - February/March 2003. Tel:(781)383-4105 0 Fax:(781)383-0228 C Mail Summary - February 25, 2003 Page 2 I. Copy of letter from Stuart Ivimey, Chairman Community Preservation Committee, to William Studzinski, Esq., Deutsch Williams, re Town of Cohasset - Barnes Property Acquisition enclosing three documents. J. Copy of letter from Andrew Brennan, Director of Environmental Affairs, Massachusetts Bay Transportation Authority, to Maureen Cavanaugh, Greenbush Project Conservator, Epsilon Associates, Inc., re Greenbush Line - MBTA contract - Design submission for Programmatic Agreement Review - Construction Management Plan. K. Letter from Aaron Gornstein, Executive Director, Citizens' Housing and Planning Association, Inc. (CHAPA), re Smart Growth Demonstration Initiative Description and requesting response to this new opportunity. L. Letter from Regional Center for Healthy Communities with an update on the happenings. M. Copy of letter from Elizabeth Harrington, Town Planner, to Paul DeRensis, Esq., Deutsch, Williams, Brooks, re Avalon Cohasset, Ch4013 Comprehensive Permit Application. N. Letter from Fran O'Brien, Norfolk County Commissioners, new commissioner of Norfolk County with information about herself. O. Zoning Board of Appeals' notice of public hearing 3/17/03 on an application for a Special Permit at 3 Jerusalem Lane - Three Jerusalem Lane Realty Trust. P. Zoning Board of Appeals' notice of public hearing 3/17/03 on an application for a Variance at 309 King Street - Luther & Phyllis Leighton. Q. Zoning Board of Appeals' notice of public hearing 3/17/03 on an application for a Special Permit at 47 Norfolk Road - Robert 8s Susan Cunningham. R. Water Department's Notice of Public Hearing on Water Commission's warrant articles in Selectmen's Office 2/26/03 at 8:00 p.m. S. Memorandum from MA Department of Housing & Community Development - Notice of Funding Availability - Massachusetts Lead Abatement Program - Gap Filler IV. z(7: Mail Summary - February 25, 2003 Page 3 T. Strekalovsky & Hoit's minutes of Design Project meeting of February 11, 2003 - Cohasset Public Safety Building, Additions and Renovations. U. Copy of letter from Vincent Longo, General Manager, South Shore Music Circus, to Ted Lento, U. S. Army Corps of Engineers, re gates at Sohier Street. V. Letter from David and Jacqueline Whipple, re probable cuts of 20% in state aid with suggestions. or ���\ ���\ ���\ ����\ ^ `��\ \°�� \ a.�2 � \ ,� \ ^^ ���/ Zt$ Mimi . a aR f' TOWN OF COHASSET o BOARD OF SELECTMEN Board of Selectmen p Merle S.Brown r onnsseT TOWN MANAGER Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R. Koed Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN'S MEETING THURSDA Y, MARCH 6, 2003 7:00 P.M. Town Manager's Report 7:20 P.M. Selectmen Comment Period 7:25 P.M. Public Comment Period 7:30 P.M. Planning Board - Warrant Articles Review 8:00 P.M. Community Preservation Committee 8:30 P.M. Final Warrant Review - 2003 ATM 9:00 P.M. Executive Session - Collective Bargaining 9: 15 P.M. Consent Agenda - No action required 9:20 P.M. Minutes Approval 9:25 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 �° TOWN OF COHASSET o _ BOARD OF SELECTMEN Board of Selectmen Merle S.Brown r onnsseT TOWN MANAGER Thomas J.Callahan oh N 1,o Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: March 6, 2003 1. Please note that this week's meeting will be held on Thursday, instead of Tuesday. I have also scheduled the meeting to begin at 7:00 P.M. instead of 7.30 P.M. Scheduled on this week's Agenda are four items. First, the Planning Board will be in to review their warrant articles with the Board. They will have held their public hearing on the articles the previous evening, so there should be no problem with them discussing these articles with the Board. Second, the Community Preservation Committee will be in to review their FY 2004 recommendations with the Board. These recommendations will be presented to the Annual Town Meeting as part of Article 4. Third, since I will be sending the Warrant to the Printer on Friday, I have set aside time on the Agenda for the Board to make as many recommendations on the remaining articles as possible. Finally, I have scheduled a brief Executive Session to update the Board on my conversations with the various Unions concerning the Collective Bargaining Agreements. 2. Based on the joint budget meeting held last Thursday between the Board of Selectmen, School Committee and Advisory Committee, I have worked with the School Superintendent to reduce the Town Manager's Proposed Operating Budget by an additional $135,000.00. This was accomplished by reducing the School Department Budget by $100,000.00 and the Fire Department Budget by $35,000.00. The specific cut within the Fire Department was in the Emergency Services Fee. The Water Commission has agreed to reduce this fee in FY 2004, with the proviso that we work with them over the next year to figure out the best way to pay for this service. I believe this is a reasonable approach to the budget shortfall, and I appreciate the cooperation of the Water Commissioners. These reductions will reduce my recommended operational override from $485,000.00 to $350,000.00. The following chart shows the impact of a $350,000.00 override on the average taxpayer in Cohasset (a home valued at $575,800.00): continued on next page - over > Tel:(781)383-4105 • Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT March 6, 2003 page two 2. continued: FY 2003 FY 2004 Levy Tax Rate: $ 10.89 $ 11.19 Average Tax Bill: $6,270.46 $6,443.20 Tax Bill Increase: $ 172.74 -------------------------------------------------------------------------------------------------------------------------------- Debt Exclusion Tax Rate: $ 1.10 $ 1.14 Average Tax Bill: $ 633.38 $ 656.41 Tax Bill Increase: $ 23.03 -------------------------------------------------------------------------------------------------------------------------------- General Override Tax Rate: $ 0.00 $ 0.21 Average Tax Bill: $ 0.00 $ 120.92 Tax Bill Increase: $ 120.92 -------------------------------------------------------------------------------------------------------------------------------- The estimated tax rate for FY 2004 would be $12.54 and the average tax bill would be $7,220.53. If this is acceptable, I would ask the Board to officially call for a general override of Proposition 2Y2 in FY 2004 in the amount of $350,000.00 and place the appropriate question on the April 5, 2003 Annual Town Election Ballot. We can discuss this further at Thursday's meeting. 3. With regard to the Warrant, the Board needs to make recommendations on the following Articles: Article 3 - FY 2004 Annual Budget Article 4 - Community Preservation Committee Recommendation Article 5 - Unpaid Bills from Previous Fiscal Years Article 6 - Additional Departmental Budget Appropriations for FY 2003 Article 8 - Police/Fire Station Improvements Funding Article 9 - Cohasset's Share of New Three Town Ambulance Article 10 - New School Bus Purchase for School Department Article 12 - Cohasset's Share of Engineering for West Corner Culvert Repair Article 14 - Zoning Amendment - Building Permit Review Article 15 - Zoning Amendment - Ledge Removal Article 16 - Zoning Amendment - Permits for Pre-Existing Dwelling Units Article 17 - Zoning Amendment - Large House Site Plan Review/Special Permit Article 18 - Funding for Improvements to the Sewer Treatment Plant Article 19 - Little Harbor Sewer Study Engineering Article 26 - Citizens' Petition - Amend Zoning Map For the Board's information, enclosed with this report is a chart outlining the proposed revenue sources for articles requesting funding. We can discuss this further at Thursday's meeting. BOARD OF SELECTMEN WEEKLY REPORT March 6, 2003 page three 4. As the Board is aware, I have hired Vine Associates to provide an engineering solution for the float system at Mariner's Park. Christine Player, the Project Manager for Vine, has done a good job proposing a solution that would add an additional float to extend the float system twelve feet that would eliminate the problems experienced at low tide. In addition, she is proposing that these floats be installed using bottom anchors instead of guide piles. Enclosed with this report is a sketch of the proposed solution. We are in the process of obtaining the necessary permits from the appropriate local, state and federal agencies at this time. Please let me know if this is acceptable to the Board. 5. Enclosed in the mail packet is a letter from the MBTA updating the Board on the status of the Greenbush Line Restoration. Basically, they are informing the Town that the $500,000.00 open space reimbursement is in process and are requesting that we halt all work on the James Brook Drainage project at this time. I have scheduled a meeting with the MBTA to discuss this further. I should have a complete update for the Board at Thursday's meeting. Based on my update, the Board needs to make a final decision on how to proceed with the Downtown Revitalization Project, as well as the James Brook Drainage Improvements. 6. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb enclosures Minutes- Meeting of the Board of Selectmen March 6, 2003 Selectmen Present: Michael H. Sullivan Roseanne M. McMorris (arrived at 7:13pm) Thomas J. Callahan Frederick R. Koed Others Present: Mark W. Haddad, Town Manager Christine M. Fitzgerald, Recording Secretary John Camera, Cohasset Mariner Lisa Campanella, Patriot Ledger Bill Good, Planning Board Bob Sturdy, Planning Board Peter Pratt, Planning Board Roger Hill, 19A Highland Avenue Advisory Committee Kim Salliant, Town Counsel Bob Egan, Building Inspector Woody Chittick, ZBA Chairman Sullivan called the meeting to order at 7:05PM. Sullivan stated that Brown would not be attending this meeting. McMorris approved the minutes of the February 25, 2003 meeting as presented. Callahan seconded. The vote was unanimous. Town Manager's Report Haddad asked the Board to approve three one-day liquor licenses. The first is for the South Shore Art Center on Friday, March 14, 2003 between the hours of 6:OOpm — 9:OOpm for a retirement reception. Callahan moved. Koed seconded. The vote was unanimous 3-0. The second is for the First Parish Unitarian Universalist Church on Friday, March 21& 22, 2003 between the hours of 6:30pm — 10:30pm for a fundraiser. Callahan moved to approve the licenses. Koed seconded. The vote was unanimous 3-0. Haddad informed the Board that a letter has been drafted to the Attorney General requesting he require the Secretary of Environmental Affairs to issue a Notice of Project Change for the Logan Airside Improvements Project Final Environmental Impact Report issued on June 15, 2001. Haddad asked the Board to sign the letter if it met with their approval. Koed moved to send letter. Callahan seconded. The vote was unanimous 3-0. Haddad brought a letter to the Board's attention from the Board of Assessors asking for their support on Article 13; which has to do with the increase on certain exemptions. Callahan moved to recommend this article. Koed seconded. The vote was unanimous 3-0. Haddad brought to the Board's attention a Loss Prevention Report from the Hartford Steam Boiler Inspection and Insurance Company. This letter has to do with the Deer Hill School inspection on the boilers. Apparently, clamped piping fittings are not allowed on low-pressure heating boilers inside the first isolation valve. Deer Hill is in violation. Haddad stated the error has been rectified. C Minutes- Meeting of the Board of Selectmen March 6, 2003 page 2 Haddad brought up the letter from the MBTA updating the Board on the status of the Greenbush Line Restoration. Basically, they are informing the Town that the $500,000.00 open space reimbursement is in process and are requesting that we halt all work on the James Brook Drainage project at this time. Haddad stated that based on the joint budget meeting held last Thursday between the Board of Selectmen, School Committee and Advisory Committee, Haddad has worked with the School Superintendent to reduce the Town Manager's Proposed Operating Budget by an additional $135,000.00. This was accomplished by reducing the School Department Budget by $100,000.00 and the Fire Department Budget by $35,000.00. The specific cut within the Fire Department was in the Emergency Service Fee. The Water Commission has agreed to reduce this fee in FY 2004, with the proviso that we work with them over the next year to figure out the best way to pay for this service. Haddad stated he believes this is a reasonable approach to the budget shortfall. These reductions will reduce the recommended operational override from $485,000.00 to $350,000.00 (see attached chart). Haddad reminded the Board that he has hired Vine Associates to provide an engineering solution for the float system at Mariner's Park. Christine Player, the Project Manager for Vine, has done a good job proposing a solution that would add an additional float to extend the float system twelve feet that would eliminate the problems experienced at low tide. In addition, she is proposing that these floats be installed using bottom anchors instead of guide piles (see attached). Haddad stated that the Town is in the process of obtaining the necessary permits from the appropriate local, state and federal agencies at this time. Planning Board —Warrant Articles Review Bob Sturdy, Peter Pratt and Bill Good sat before the Board to discuss the following articles: Article 14- This Zoning Bylaw change will require that approval be obtained from the Board of Health, Conservation Commission and Planning Board prior to the issuance of a building permit by the Building Inspector for new construction, alterations, additions or moving a structure. Peter Pratt moved to pull this article indefinitely. Sturdy seconded. The vote was unanimous 3-0. Article 15- This article will amend the Cohasset Zoning Bylaw to require the issuance of a Special Permit by the Cohasset ZBA prior to the destruction of ledge which has a height of eight feet or more. The ZBA would be required to issue a special permit if it makes the findings specified in the article. The article exempts certain municipal projects, work relating to public utilities and repair of existing septic systems. The article also specifies the information that must be provided to the ZBA by applicants for a special permit under this section of the bylaw. The Planning Board recommended this article by majority vote 2-1. Article 16- This article will amend the Zoning Bylaw to create an amnesty program for illegal apartments. It is modeled after a program adopted in the Town of Barnstable. It is intended to increase the Town's stock of affordable housing units by utilizing apartments that already exist in fact, but which do not properly exist legally under the current bylaw. The goal of the amnesty program will be to gain a commitment from the property owner to make the apartment affordable as defined by M.G.L., Chapter 40B. The Planning Board recommended this article by majority vote 2-1 with Minutes- Meeting of the Board of Selectmen March 6, 2003 page 3 revisions. At this meeting Bill Good amended his vote and made a motion not to recommend this article. Sturdy seconded. Pratt opposed. Majority vote 2-1 not to recommend. Article 17- This proposal is modeled on a program adopted in the Town of Weston. It will subject all proposals for construction of residential buildings that exceed the greater of 3000 sq ft or 10% of lot area up to 6000 sq ft. to a site plan and special permit review process by the Planning Board. The goal is to insure "large houses" are built a) with notice to abutters and b) in a manner consistent with the surrounding properties. Removing from warrant. Haddad asked the Board if they wanted to enter into Executive Session with the Planning Board to discuss strategy with respect to litigation and to reconvene in Open Session. McMorris moved that the Board go into Executive Session with the Planning Board for the foregoing reason and reconvene in Open Session. Callahan seconded the motion to move into Executive Session. The Board was polled and the vote was unanimous 4-0. Sturdy moved that the Planning Board go into Executive Session with the Board of Selectmen for the foregoing reason. Good seconded the motion to move into Executive Session. The Board was polled and the vote was unanimous 3-0. The Board and the Planning Board reconvened into Open Session at 10:15PM. Final Warrant Review —2003 ATM Article 3- FY 2004 Annual Budget- McMorris moved to recommend. Koed seconded. The vote was unanimous 4-0. McMorris moved to ask that the override be put on the April ballot for consideration. Koed seconded. The vote was unanimous 4-0. Article 4- Community Preservation Committee Recommendation- defer until Town Meeting. Article 5- Unpaid Bills from Previous Fiscal Years- McMorris moved to recommend this article. Koed seconded. The vote was unanimous 4-0. Article 6- Additional Departmental Budget Appropriations for FY 2003- Haddad informed the Board that there is a revision to this article. The amount appropriated has changed to $238,000.00. McMorris moved to recommend this article with the revision. Koed seconded. The vote was unanimous 4-0. Article 8- Police/Fire Station Improvements Funding- defer until Town Meeting. Article 9- Cohasset's Share of New Three Town Ambulance- McMorris moved to recommend this article. Koed seconded. The vote was unanimous 4-0. Article 10- New School Bus Purchase for School Department- defer until Town Meeting. Article 12- Cohasset's Share of Engineering for West Corner Culvert Repair- defer until Town Meeting. Article 14- Ledge bylaw(previously Zoning Bylaw change pertaining to building permits)- defer until Town Meeting. Article 15- Comprehensive Permits for Pre-Existing and Un-permitted Dwelling Units & for New Dwelling Units in Existing Structures- defer until Town Meeting. Article 16- Little Harbor Sewer Study Engineering- McMorris moved not to recommend this article. Koed seconded. The vote was unanimous 4-0. Article 24- Citizens' Petition- Amend Zoning Map- McMorris moved to recommend this article. kCallahan seconded. The vote was unanimous 4-0. Minutes- Meeting of the Board of Selectmen March 6, 2003 page 4 Selectmen Comment Period No Selectmen comment Public Comment Period No Public comment Meeting adjourned at 10:40PM Respectfully submitted, Michael H. Sullivan Chairman O�G`a e pRFc TOWN OF COHASSET o p v BOARD OF SELECTMEN Board of Selectmen ' Merle S.Brown Tp OMASSET O TOWN MANAGER Thomas J.Callahan kry _ %11 Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: March 6, 2003 A. Letter from Hamilton Tewksbury re revitalization of village - let's keep it unique. B. Zoning Board of Appeals will hold a public hearing on March 17, 2003 on an application for an appeal at 147 Beechwood Street - Three Jerusalem Lane Realty Trust. C. Massachusetts Municipal Association Legislative Bulletin-February 21, 2003. D. Copy of letter from Domenic Tutela, PE, President, Tutela Engineering Associates, Inc., to Francesco Gioioso, P. Gioioso & Sons, Inc., re contract retainage for punch list items, Cohasset WWTP Expansion and Upgrade. E. Letter from Clayton Ryan, Jr., Asst. County Engineer County Surveyor, Norfolk County Engineering Department, re variety of services with new forms attached. F. Letter from Terry Ranger, Manager, Customer Care, Select Energy, re explanation of SMD (Standard Market Design) that will change the basic structure of our region's electricity market. G. Letter from Erik Golz reporting damages to his property during snow removal from storm. H. Letter from Joseph Lance, Assistant Controller, Eastern Division, Comcast, re FCC Form 1240 and 1205,Comcast Cable Communications, Inc. I. Massachusetts Municipal Association, MMA Action Alert #3 - Governor proposes 21% cut in non-school local aid. Tel:(781)383-4105 0 Fax:(781)383-0228 C +j Mail Summary - March 6, 2003 Page 2 J. Bulletin from James Johnson Director of Accounts, Massachusetts Department of Revenue, Division of Local Services, re Community Preservation Act Implementation and Appropriation Votes. z� ,— >. v i .. : � � o � © c,� TOWN OF COHASSET 0 Board of Selectmen BOARD OF SELECTMEN o r v Merle S. Brown r COHASSET TOWN MANAGER Thomas J.Callahan o�"N 11�o Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset, Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDAY, MARCH 18, 2003 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. KSS Realty Partners - Matt O'Neil 8: 15 P.M. Community Preservation Committee 8:45 P.M. Executive Session - Litigation 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 15 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 aRFc, , TOWN OF COHASSET - _ Board of Selectmen BOARD OF SELECTMEN Merle S. Brown T COHASSET TOWN MANAGER Thomas J.Callahan �V - V110 FrederickR. Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W. Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: March 18, 2003 1. Scheduled on Tuesday's Agenda are three items. First, Matt O'Neil of KSS Realty Partners has requested time on the Agenda to discuss his company and the potential for age restricted housing developments in Cohasset. Second, the Community Preservation Committee will be present to discuss their FY 2004 proposed budget recommendations. These recommendations will be made to the 2003 Annual Town Meeting under Article 4. Finally, Bob Sturdy has requested an Executive Session with the Board to further discuss litigation as it pertains to 3 Jerusalem Lane. 2. Merle Brown and the Recycling Committee have been approached by several of the businesses that sell the Transfer Station bags for the Town and have requested that they be compensated for the sale of these bags. Considering the amount of bags they sell, this seems to be a reasonable request. To that end, the Recycling Committee is recommending that the businesses be able to purchase the 33 gallon bags for $9.00 instead of $10.00, and the 15 gallon bags for $4.50 instead of $5.00. Based on last year's sales, this would cost the Town $8,000.00, but it would be money well spent and a way to thank the businesses for their support. I would ask the Board to consider this at Tuesday's meeting. 3. The Board recently received notification from Governor Romney that he his planning on dedicating $50 million of next year's local aid payments to rewarding communities that issue occupancy permits for affordable housing. According to this plan, it is estimated that communities could receive up to $3,000.00 for each new and rehabilitated home. Funding for this program would come from the eventual phase out of the Transitional Mitigation fund provided temporarily in the Governor's Fiscal Year 2004 Budget. In Cohasset, the Transitional Mitigation fund, if approved by the Legislature, will provide over $400,000.00 in local aid in FY 2004. This proposal would cause a severe hardship on the Town of Cohasset and I am opposed to such a program. Enclosed with this report are letters that I have drafted to send to both Garrett Bradley and Robert Hedlund. I would ask the Board to review these letters and if you are in agreement, I would CW like to forward them. We can discuss this further at Tuesday's meeting. Tel:(781)383-4105 9 Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT March 18, 2003 page two 4. 1 have reviewed the West End Culvert issue with Mike Buckley. After reviewing this matter further with the Towns of Hingham and Hull, we would propose putting off this Article until the Fall. Both other towns are not ready to move forward with a funding request at this time, and therefore, it would not make sense to have Cohasset appropriate its share at this time. I would recommend that we withdraw the article from consideration at Town Meeting. 5. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb enclosures o.���a e PRFc TOWN OF COHASSET N - BOARD OF SELECTMEN Board of Selectmen v Merle S.Brown r OMASSET O TOWN MANAGER Thomas J.Callahan k'ry- tag Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: March 18, 2003 A. Letter from Massachusetts Office of the Attorney General re people with disabilities having the right to access all municipal decision-making bodies. B. Letter from Kevin O'Brien, Town of Hull - notification that pesticide application will be made to Straits Pond on 4/8/03, weather permitting. C. Letter from Lou Russo, Director of Government and Community Affairs, re annual license fee for 2002. The check is in the amount of$1,197.50. D. Letter from Mary Quill, Board of Assessors, re Article 13 proposing increases to the current real estate exemptions. E. South Shore Recycling Cooperative News -Winter 2003. F. From James R. Johnson, Director of Accounts, Massachusetts Department of Revenue, Division of Local Services Bulletin- Appropriations for FY04 Regional School District Assessments. G. Bruce Wood, Strekalovsky&Hoit, Inc. - Public Safety Building minutes of site meeting of March 5, 2003. H. Letter from Jeffrey Siena, MIIA, re Playground Safety Seminar. I. Copy of letter from Edward Malvey, Superintendent of Schools, to Michael F. Callahan, JTC, re full and final payment of$16,500 to Soloco Inc. J. Letter from Carla Goodwin, Massachusetts Selectmen's Association, re discussion on the need for further MSA statewide or regional meetings. K. The Newsletter of the Metropolitan Area Planning Council - METROPOLITAN - Winter 2003. Tel:(781)383-4105 0 Fax:(781)383-0228 `gip 3 Mail Summary - March 18, 2003 Page 2. L. Massachusetts Municipal Association Legislative Bulletin-March 7, 2003. M. Letter from Craig Miller, The Waterfield Design Group, Inc., re James Brook Flood Control Enhancements, Village Infrastructure and Streetscape Improvements, Work Progress& Upcoming Deliverables. N. Copy of memorandum from Maureen Cavanaugh, Project Manager, Epsilon Associates, etc. to Andrew Brennan, MBTA, re Greenbush Line Transportation Improvement Project, Project Conservator Review, Design Package 133 - 60% Submittal, Construction Management Plan. O. Memorandum from Paul Murphy, Animal Control Officer, re late licensing fee. P. Memorandum from The Commonwealth of Massachusetts Energy Facilities Siting Board, re Notice of Rulemaking;Notice of Rescheduled Public Hearing. Q. Letter from William Brown, MIIA EAP Account Manager, Health Resources, enclosing packet of materials re referral information. ® Minutes- Meeting of the Board of Selectmen March 18, 2003 Selectmen Michael H. Sullivan Present: Roseanne M. McMorris Merle S. Brown Thomas J. Callahan Frederick R. Koed Others Mark W. Haddad, Town Manager Present: Devon Noonan, Recording Secretary John Camera, Cohasset Mariner Stuart Ivimey, CPC Advisory Committee Tom Gruber Paula Kozol Kathy O'Malley Roger Hill KSS Realty Trust Steve Daly Chairman Sullivan called the meeting to order at 7:30 PM. McMorris moved to approve the minutes of the March 6, 2003 meeting as presented. Callahan seconded. The vote was 4-0 (Brown abstained). McMorris moved to approve the Executive Session Minutes of March 6, 2003. Callahan seconded. The vote was 4-0 (Brown abstained). O Town Manager's Report Haddad updated the Board on a recent notification from Governor Romney that he his planning on dedicating $50 million of next year's local aid payments to rewarding communities that issue occupancy permits for affordable housing. According to this plan, it is estimated that communities could receive up to $3,000.00 for each new and rehabilitated home. Funding for this program would come from the eventual phase out of the Transitional Mitigation fund provided temporarily in the Governor's Fiscal Year 2004 Budget. In Cohasset, the Transitional Mitigation fund, if approved by the Legislature, will provide over $400,000.00 in local aid in FY 2004. This proposal would cause a severe hardship on the Town of Cohasset and Haddad is opposed to such a program. He presented the Board with a letter he would like to send to both Garrett Bradley and Robert Hedlund asking them to oppose this program. The Board agreed to send the letter. Haddad has still not heard from the MBTA with regard to the reimbursement of the $500,000.00 for the Barnes Property purchase. He also updated the Board on the status of the reimbursement from the Division of Conservation Services for this purchase as well. He thanked Garrett Bradley and Bob Hedlund for their help in coordinating this reimbursement. He is working with the MBTA and will provide the Board with an update at next week's meeting. Haddad presented the Board with a letter from Kelli Calhoun about the proposed plans for the Hayes Estate/Cedarmere development for individuals 55 and above. She is contacting all Town Boards to discuss this proposal and would be willing to meet with the Selectmen to discuss this as well. The Board directed Haddad to schedule a meeting with Kelli Calhoun sometime after Town Meeting. Minutes- Meeting of the Board of Selectmen March 18, 2003 page 2 Director of Finance Michael Buckley provided the Board with a memorandum discussing his concerns with the Sewer Commissions request for $300,000.00 to make improvements at the Sewer Treatment plant. The Sewer Commission would like to pay off this debt service through their sewer rates. Buckley is concerned that they do not have the revenues to cover this expense and would like to see this article delayed. Sullivan and Haddad will be meeting with the Sewer Commission later this week and will report back to the Board on a solution to this concern. Haddad presented the Board with a letter from the Town of Hingham informing Cohasset that they are in favor of the request of the Erikson Retirement Development to purchase water from the Town of Cohasset. Haddad updated the Board of the status of the seawall analysis being conducted by Vine Associates. The final report is almost completed and will be forwarded to the Town within two weeks. As part of the analysis, Vine Associates was asked to determine potential funding sources for any recommended improvements to the seawall. Haddad presented the Board with a memorandum outlining potential funding sources and urged the Town to contact our state representatives to determine if this funding is still available. Haddad will work with our state representatives and report back to the Board. Haddad informed the Board that Cohasset would be eligible for reimbursement from the Federal Government for the February 17-18 snow storm. Mike Buckley and Carl Sestito will attend the required briefing and submit the necessary paperwork for reimbursement. Haddad presented the Board with a memorandum from the Superintendent of Schools outlining the reasons for the proposed Warrant Article seeking funding for a new school bus. Haddad presented the Board with the proposed article assignments for the Annual Town Meeting. He asked the Board to review them and let him know if they are acceptable. Haddad informed the Board that the Recycling Committee have been approached by several of the businesses that sell the Transfer Station bags for the Town and have requested that they be compensated for the sale of these bags. The Recycling Committee is recommending that the businesses be able to purchase the 33 gallon bags for $9.00 instead of $10.00, and the 15 gallon bags for $4.50 instead of$5.00. Brown moved to approve this request. It was seconded by Callahan and unanimously voted. Haddad has reviewed the West End Culvert issue with Mike Buckley. After reviewing this matter further with the Towns of Hingham and Hull, it is recommended that this Article be put off until the Fall. Both other towns are not ready to move forward with a funding request at this time, and therefore, it would not make sense to have Cohasset appropriate its share at this time. The Board agreed with this recommendation. Minutes- Meeting of the Board of Selectmen March 18, 2003 page 3 Selectmen Comment Period Brown requested that the Selectmen direct the Town Auditor to look into auditing the Sewer Department this year. Every year the Selectmen designate a different area for the Auditor to do an additional audit on and he feels this year it should be the Sewer Commission. The Board agreed and asked Haddad to work with Buckley on this matter. Callahan presented the Board with the latest draft of the Master Plan that deals with affordable housing. He also presented them with a draft charge of the Housing Partnership Committee and requested time at the next meeting to discuss this further with the Board. He would like to see the Board adopt this charge at the next meeting. Brown moved not to recommend the Ledge Article to the Annual Town Meeting. McMorris seconded the motion and the vote was 3-2 in favor of not recommending the article (Callahan and Koed opposed.) Public Comment Period There was no public comment. KSS Realty Partners John Sawyer and Matt O'Neil of KSS Realty Partners were present to present their company to the Board. They are a real estate investment and development company located in Boston. They specialize in age-restricted housing developments. They wanted to introduce themselves to the Town and let the Board know they are willing to work with the Town to meet the Town's housing needs. Sullivan commented that we need to do an analysis to determine exactly what the Town's housing needs are. The Board directed KSS to work with the Town Manager to coordinate their activities with other town boards. The Board thanked them for taking the time to introduce their company to the Town. Community Preservation Committee The Community Preservation Committee presented their recommendations to the Board for FY 2004. They are making the following recommendations as a motion under Article 4 at the Annual Town Meeting on March 29, 2003: Recommendation A: Moved that Fiscal Year 2004 revenues to the Community Preservation Fund be divided to the following sub accounts to be administered by the Community Preservation Committee as follows: Moved that One Hundred Thirty Nine Thousand ($139,000.00) Dollars be transferred from the Community Preservation Fund to the following sub accounts to be administered by the Community Preservation Committee in FY 2004: 2Y� Minutes- Meeting of the Board of Selectmen March 18, 2003 page 4 Historical Resources Sub Account: $ 43,000.00 Open Space Sub Account: $ 43,000.00 Community Housing Sub Account: $ 43,000.00 Administrative Sub Account: $ 10,000.00 Total Budget: $139,000.00 Recommendation B: Moved that One Hundred Seven Thousand Eight Hundred Thirty Five ($107,835.00) Dollars be transferred from the Community Preservation Fund Housing Sub Account and One Hundred Ninety Two Thousand One Hundred Sixty Five ($192,165.00) Dollars be transferred from the Community Preservation Fund, for a total sum of Three Hundred Thousand ($300,000.00) Dollars, with the intention that these funds be available in FY 2003 and thereafter, to be expended by the Town Manager, for the purposes of investigation, design work, plans and construction work at the old Paul Pratt Library for the construction of two moderate income senior housing apartments and all other related work, provided, however, that the Board of Selectmen be hereby authorized to acquire in return for such sum a permanent restriction that the apartments be exclusively rented to persons with a minimum age of fifty-five (55) years and who have an annual income of not more than 100% of the area wide median income, as determined by the United States Department of Housing and Urban Development. In addition, the rent charged for each apartment may not exceed 30% of 100% of the said area wide median income. All work items must be performed with the prior approval of the Community Preservation Committee. Recommendation C: Moved that One Hundred Thousand ($100,000.00) Dollars be transferred from the Community Preservation Fund with the intention that these funds be available in FY 2003 and thereafter, to be expended by the Town Manager, for the purposes of investigation, design work, plans and construction work at the Cohasset Historical Society's old Paul Pratt Library to address historic restoration capital improvement needs to the building including roof, copula, ceilings, walls (interior and exterior), electrical system, heating system, and fire emergency system, and all other related work, provided, however, that the Board of Selectmen be hereby authorized to acquire in return for such sum a historic preservation restriction in compliance with Chapter 184 of the General Laws and the specific work items be performed with the prior approval of the Community Preservation Committee. Recommendation D: Moved that Thirty Six Thousand ($36,000.00) Dollars be transferred from the Community Preservation Fund, with the intention that these funds be available in FY 2003 and thereafter, to be expended by the Town Manager, for the purposes of certain specific improvements to the Haggerty Property including the construction of handicapped access to the building, public bathrooms, replacement of exterior windows, updating the HVAC code to satisfy the current building code. Minutes- Meeting of the Board of Selectmen March 18, 2003 page 5 Recommendation E: Moved that Twenty Five Thousand ($25,000.00) Dollars be transferred from the Community Preservation Fund Open Space Sub Account, with the intention that these funds be available in FY 2003 and thereafter, to be expended by the Town Manager, for the purpose of conducting a study as to the feasibility of constructing a walking trail on the existing MBTA right-of-way and all other related work. Recommendation F: Moved that any remaining balance in the Community Preservation Fund in FY 2004 be retained for future Community Preservation Committee Recommendations and action by Town Meeting. Stuart Ivimey, Chairman of the Community Presentation Committee provided the Board with an update on how the Committee reached their recommendations. He also outlined the budget and available funds within the account. Brown moved to recommend Recommendation A to Town Meeting. McMorris seconded and the vote was unanimous. McMorris requested that the Historical Society explain the rationale as to why they are creating moderate income apartments, instead of low income apartments that could count towards the Town's Chapter 40B inventory. Tom Gruber of the Historical Society stated that it would cost approximately $28,000.00 to maintain the building on an annual basis and that the rents from these apartments had to cover that expense. He felt that making them low income apartments would not allow the Society to charge enough to cover their expenses. Koed stated that it would appear that the costs are close enough to warrant another look. He felt it could be a real win for the Town if we could count these units toward our inventory. The Board requested that the Society revisit this issue and consider making them low income apartments. Gruber stated that the Society will review this matter and report back to the Board as soon as possible. Haddad asked the Board not to take action Recommendations B and C until the Society officially purchases the building and the Board receives the information they requested. The Board agreed to postpone consideration of these recommendations until next week's meeting. Brown moved to recommend Recommendation D to Town Meeting. McMorris seconded and the vote was unanimous. Koed moved to recommend Recommendation E to Town Meeting. Brown seconded and the vote was unanimous. McMorris moved to recommend Recommendation F to Town Meeting. Callahan seconded and the vote was unanimous. Minutes- Meeting of the Board of Selectmen March 18, 2003 page 6 Executive Session McMorris made a motion for the Board to enter into Executive Session at 9:35 P.M. to discuss matters with respect to litigation and at the end of Executive Session adjourn the meeting. The Board was individually polled and the vote was unanimous. Meeting adjourned at 10:30 P.M. Respectfully submitted, Michael H. Sullivan Chairman o�G�4 e pRFc TOWN OF COHASSET o ; BOARD OF SELECTMEN Board of Selectmen Merle S.Brown T 0HAsSET O TOWN MANAGER Thomas J.Callahan h N. %1� Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: March 11, 2003 A. Letter from Betty Desrosiers, Director, Aviation Planning and Development, Massport. B. Letter from Geoffrey Beckwith, Executive Director, Massachusetts Municipal Association, re implementation of the President's Smallpox Vaccination Policy. C. Letter from Edward Flynn, Executive Director, South Shore Elder Services, Inc., re further update on their activities. D. Memorandum from Jane Gumble, Mass Department of Housing and Community Development - Guidelines for New Chapter 40B Regulations. E. Zoning Board of Appeals' decision on the application for special permit relief at 19 Elm Street - David E. Lord, Jr. F. Copy of letter from Joe Cardinal, Massachusetts Electric, to Simon Tempest, re electrical service at middle high school. G. Flyer - Municipal Relief Package will Help Ease Local Pressure. H. Metropolitan Planning Organization's transportation news -TransReport - March 2003. L Memorandum from John Kosko, Director, South Shore Vocational Technical High School enclosing documents which will assist you in digesting the latest changes proposed in the Governor's Budget. Tel:(781)383-4105 0 Fax:(781)383-0228 `f r Mail Summary- March 11, 2003 Page 2. J. Bulletin from Gerard Perry, Massachusetts Department of Revenue, Division of Local Services -Training Programs for Assessors. K. Copy of letter from Christine Player, Project Manager, Vine Associates, Inc., to DEP Northeast Region, Division of Waterways re confirmation of permitting requirements - Hagerty Park, Float Improvement Project, Bailey's Creek, DEP License 8421. L. Letter from Geoffrey Beckwith, Executive Director, MMA, Mass Office of the Attorney General inviting you to attend the 2002 Annual Municipal Forum, Keeping you Current 5/1/02. C �'9 e '7 n �' �� Q U, f; TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen Merle S.Brown �O OHASSET O TOWN MANAGER Thomas J.Callahan k�N %-TJ Town Manager 41 Highland Avenue Frederick R.Koed Roseanne M.McMorris Mark W. Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDA Y, MARCH 25, 2003 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Police/Fire Building Study Committee Bid Results 8: 15 P.M. Housing Partnership - Discussion 8:45 P.M. 2003 Annual Town Meeting - Discussion 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 15 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 t4 e pRFci TOWN OF COHASSET > - 1 - BOARD OF SELECTMEN Board of selectmen N - _ -- Merle S.Brown ro�onASSET o ' TOWN MANAGER Thomas J.Callahan Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W, Haddad- Town Manager Subject: Weekly Report Date: March 25, 2003 1. Scheduled on Tuesday's Agenda are three items. First, the Police/Fire Building Study Committee will be in to present the bid results for the proposed improvements to the Police/Fire Station Building. Please see the enclosed memorandum that outlines the results. Second, Selectman Callahan requested time on the Agenda to discuss the proposed Housing Partnership Committee, as well as the Affordable Housing Plan with the Board. Enclosed in the mail packet are the relevant materials. Finally, I have set aside time for the Board to review any last minute issues related to the 2003 Annual Town Meeting. 2. With regard to the Warrant, please be advised that the Sewer Commission has voted to withdraw Article 16 from the Warrant seeking $300,000.00 in plant improvements. The Planning Board has voted to withdraw Article 14 (Ledge Bylaw) from the Warrant. Therefore, a total of four articles will be withdrawn from consideration at Town Meeting. The Board needs to make recommendations on the following remaining articles: Article 4 - Recommendation B - CPC - Historical Society Apartments Article 4 - Recommendation C - CPC - Historical Society Improvements Article 8 - Police/Fire Station Improvements Article 10 - School Bus Purchase Article 15 - Zoning Amendment -Amnesty Program With regard to the CPC recommendations for funding the requests from the Historical Society, I would ask the Board not to make a formal recommendation on these issues until the morning of Town Meeting. My request for this is quite simple. The Historical Society has yet to close on the purchase of the former Paul Pratt Memorial Library Building and it would not be prudent for the Town to authorize $400,000.00 in funds to an organization that does not have ownership of the building being funded by the CPC. As of the writing of this report, I have been assured by Town Counsel that the closing is scheduled for Friday, March 28, 2003 at 12.00 P.M. In addition, I have not yet received information from the Historical Society concerning your request to make the apartment units low income apartments. I will update the Board on this matter at Tuesday's meeting, but I would suggest that the Board withhold your recommendations until these matters are resolved. continued on next page over> Tel:(781)383-4105 0 Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT March 25, 2003 page two 2. continued: With regard to the Amnesty Bylaw Article, Selectman Callahan has proposed changes to the Article to address some of the concerns raised at the meeting with the Planning Board. Those proposed changes are also enclosed with this report. I would ask the Board to review those changes and let me know if you would like the Town Manager's Recommended Motion on this Article changed to reflect these proposed amendments. We can discuss this further at Tuesday's meeting. 3. Mike Sullivan, Mike Buckley, Galt Grant, Gary Vanderweil and I met to discuss the proposed increase in the Sewer Budget for FY 2004. As the Board will recall, the Sewer Commission was recommending a budget that would require a 41% increase in the Sewer Rate to balance the Budget. It was an extremely productive meeting in which all aspects of the Sewer Budget were reviewed. The conclusion of the meeting brought a reduction in the Sewer Budget of $136,625.00, thereby lowering the rate increase to approximately 20%. This reduction was brought about by reducing the Depreciation Fund. Most of the costs associated with the Sewer Department are fixed costs that cannot be reduced. The only discretionary line item would be the Depreciation Fund. Instead of fully funding this line item in FY 2004, we have agreed to phase it in over two years to soften the impact to the rate payers. In addition, there are still approximately 121 accounts that have not connected and are required to do so by August 1, 2003. By phasing in the increase in the Depreciation Fund, the Sewer Department will have a better idea of revenues and be more precise in setting the rates. 4. Merle Brown and I had a conference call with Craig Miller of the Waterfield Group to discuss the Downtown Revitalization Project. I had originally recommended to the Board that we put this project on hold until the MBTA decided whether or not they would go forward with the Greenbush Line restoration. After discussing this with both Merle and Craig, I would like to change my recommendation and propose that we move forward with the design and bidding of the project. To that end, if the Board agrees with this, you need to decide the make-up of the Committee that was discussed with the merchants last month, as well as, whether or not to authorize the Waterfield Group to begin amending the plan for the underground utility design. We can discuss this further at Tuesday's meeting. 5. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb enclosures TOWN OF COHASSET _. , - - BOARD OF SELECTMEN Board of Selectmen o Merle S.Brown jp OHASSETO TOWN MANAGER Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohassct,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen Advisory Committee From: Mark W. Haddad- Town Manager Subject: Bid Results - Police/Fire Station Building Improvements Date: March 20, 2003 The purpose of this memorandum is to provide the bid results that were received on March 20, 2003 for the Police/Fire Station Building Improvements. There were eight bids received for this project. The three lowest bids are as follows: 1. Trace Construction Company $493,100.00 Needham, Massachusetts 2. Cousins Construction Company $508,879.00 Hyde Park, Massachusetts 3. Vareika Construction Company $527,500.00 Brockton, Massachusetts The Architect's estimate for the construction part of the project was $529,000.00, so the bids came in under estimate. We are quite pleased with the results. The following breakdown gives you the total costs that are required to complete the project: Bid Price: $493,100.00 Architect: $ 30,000.00 Construction Contingency: $ 70,000.00 Construction Expenses: $ 10,000.00 Communications Equipment: $ 30,000.00 Furnishings: $ 10,000.00 Project Budget: $643,100.00 In addition, during the design phase of the project, the Architect discovered a hazardous material situation that has to be cleaned up by the Town, whether or not we move forward with this project. The total cost of this cleanup is $31,900.00, bringing the total project budget request at Town Meeting to $675,000.00. As you are aware, this money will be borrowed and have no impact on the tax rate as it will be paid back using existing debt capacity. Tel:(781)383-4105 0 Fax:(781)383-0228 BOARD OF SELECTMEN ADVISORY COMMITTEE March 20, 2003 page two The bid also requested a price as an alternate bid on raising the roof to accommodate the maintenance of the fire vehicles inside the building. Currently, in order to conduct routine maintenance and inspections, the vehicles have to be taken outside the building because the cabs cannot be raised completely inside the current building. This price came in at $98,500.00. We would need approximately $25,000.00 in addition to this price to pay for temporary quarters for the Fire Department during the construction of the roof. Rounding this off to $125,000.00, if accepted by the Town would bring the total project budget request at Town Meeting to $800,000.00. The Police/Fire Station Building Committee unanimously supports bringing the base project to Town Meeting and would like to discuss the raising of the roof in more detail with both the Board of Selectmen and the Advisory Committee before a final decision is made. I hope this information is helpful to you. The Committee and I will be prepared to discuss this in more detail with you prior to Town Meeting. MWH/rjb 29? %a cq TOWN OF COHASSET . . •<�,.. _ BOARD OF SELECTMEN Board of selectmen - v Merle S.Brown ro onASSET o ' TOWN MANAGER iyN %11 Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: March 25, 2003 A. Letter from Imants/Virginia Ansbergs re $35 quarterly meter reading charge being added to their sewer bill. B. Letter from Karen Quigley, re conversations with Dr. Malvey, Mark and Rob Spofford in regard to the parking on the school access road behind her house. C. Letter from Alan LeBovidge, Ma. Department of Revenue, re local tax on room occupancy with copy of the Room Occupancy Revenue Report for 351 Cities and Towns. D. Letter from State Representative Patricia Walrath who says she shares your concerns and wants to hear your ideas on policies the Legislature can alter to ease some of the stress on your budgets. E. Copy of letter from Simon Tempest to Kathleen Moore, President, Prudential Door and Window Co., Inc., re the demand for direct payment that you filed on behalf of Prudential Door and Window. F. Copy of letter from James Sprague, Wetlands and Waterways Regulation Program, Mass E.O.E.A., D.E.P. to Town c/o Vine Associates, Inc. requesting a Minor Project Modification to the Town of Cohasset Hagerty Park, Float Improvement Project. G. Letter from MIIA, re Fire Emergency Vehicle Driver Training (EVDT) for fire department personnel only May 6 and 7, 2003 provided by Fire Rescue Services, Inc. H. Memorandum from Town of Norwell re Board of Selectmen Re-organization. I. Memorandum from Eileen Commane, Aquarion Water Company - an emergency replacement of a fire hydrant will be done 3/20/03. Tel:(781)383-4105 0 Fax:(781)383-0228 z9 R Mail Summary - March 25, 2003 Page 2. J. Letter from Massachusetts Producer Take Back Campaign, c/o Clean Water Action, re House Bill 1533, the Computer Take Back Bill. K. Memorandum from Stenbeck & Taylor, Inc., Notice of Public Hearing 3/18/03, Board of Health re the application of Chilton Development Corporation pertaining to a shared septic system. L. Letter from Lou Russo, Director of Government Affairs, Comcast, re 2003 annual notices. M. Letter from Warren Rutherford, Rutherford Consulting, a thank you re participation in the compensation and benefits survey for the Town of Lee, Massachusetts. N. Youth Resources Committee's agenda for meeting of April 9, 2003 in the Recreation Office, Town Hall. O. Zoning Reform Working Group informing you of a bill pending before the state legislature that would change the state's antiquated land use laws. P. Zoning Board of Appeals' decision on the application for a Special Permit - 57 Hull Street - Gina Rosano. Q. Copy of letter from Patricia Donahue, Chief, Compliance Section, Bureau of Waste Site Cleanup, Mass. E.O.E.A. D.E.P, to Westwood Properties, indicating there has been a release of oil and/or hazardous material at Cohasset, former Webb/Norfolk Conveyor, 155 King Street. Minutes- Meeting of the Board of Selectmen March 25, 2003 Selectmen Michael H. Sullivan Present: Roseanne M. McMorris Merle S. Brown Thomas J. Callahan Frederick R. Koed Others Mark W. Haddad, Town Manager Present: Devon Noonan, Recording Secretary John Camera, Cohasset Mariner Jean Hajjar George McGoldrick Roger Lincoln Robert Silvia Robert Jackson Greg Lennon Advisory Committee Roger Hill Chairman Sullivan called the meeting to order at 7:30 PM. Brown moved to approve the minutes of the March 18, 2003 meeting as presented. McMorris seconded. The vote was unanimous. McMorris moved to approve the Executive Session Minutes of March 18, 2003. Callahan seconded. The vote was unanimous. Town Manager's Report Haddad informed the Board that there is a vacancy on the Housing Authority caused by the resignation of Joanne Young Harris. Her term is due to expire in June 2005. According to the law, the Board of Selectmen, along with the remaining members of the Housing Authority would appoint an individual to serve on the Housing Authority until the next election. At that time, this person would run to fill the unexpired term. The Selectmen requested interested individuals submit their interest in writing to the Board. The Board will schedule a future meeting with the Housing Authority to deal with this issue further. Haddad informed the Board of a public hearing to take place in Hingham on April 15, 2003 at the Town Hall before the Army Corps of Engineers in response to an application from the MBTA for a Corps permit. The first session will be held from 1-4 pm with registration to begin at 12 pm. The second session begins at 7 pm with registration starting at 6 pm. This is the Town's chance to register your opinion about any aspect of the project, which, if it is to go forward, will require a permit from the ACOE because of potential adverse impacts on wetlands and waterways. Haddad has notified all abutters of this hearing and invited members of the Board to participate as well. Haddad and Ombudsman Kristina Patterson will represent the Board at the Hearing, but Haddad invited Selectmen to attend as well. Brown indicated that he would probably be going to the hearing. Minutes- Meeting of the Board of Selectmen March 25, 2003 page 2 Haddad advised the Board that the Sewer Commission has voted to withdraw Article 16 from the Warrant seeking $300,000.00 in plant improvements. The Planning Board has voted to withdraw Article 14 (Ledge Bylaw) from the Warrant. Therefore, a total of four articles will be withdrawn from consideration at Town Meeting. Haddad updated the Board on the Community Preservation Committee's recommendations for funding the requests from the Historical Society. Haddad asked the Board not to make a formal recommendation on these issues until the morning of Town Meeting. This request is based on the fact that the Historical Society has yet to close on the purchase of the former Paul Pratt Memorial Library Building and it would not be prudent for the Town to authorize $400,000.00 in funds to an organization that does not have ownership of the building being funded by the CPC. According to Town Counsel, the closing is scheduled for Friday, March 28, 2003 at 12:00 P.M. Haddad also provided the Board with a letter from the Historical Society stating that they are leaving the apartments as moderate income units to support their building and not changing them to affordable as requested by the Board. The Board agreed to hold off any recommendations on these articles until the morning of Town Meeting. They requested that Haddad invite the Historical Society and the Community Preservation Committee to meet with the Board at their meeting prior to Town Meeting to discuss this further. Haddad requested that the Board review the amnesty article. Selectman Callahan has proposed changes to the Article to address some of the concerns raised at the meeting with the Planning Board. Haddad asked if the Board had reviewed those changes and whether or not he should change the Town Manager's Recommended Motion on this Article to reflect those changes. Callahan stated that the Planning Board will take up this issue prior to Town Meeting and that he met with the Advisory Committee to review these changes as well. McMorris moved to support the proposed changes and amend the Town Manager's Recommended motions accordingly, and further to recommend the Amnesty Bylaw Article to Town Meeting as amended. Koed seconded and the vote was unanimous. Haddad asked the Board to make a recommendation on Article 10, requesting funding for a new school bus for the School Department. McMorris moved to recommend Article 10 to Town Meeting. Brown seconded and the vote was unanimous. Haddad also presented the Board with a draft of the Motions for the Annual Town Meeting for their review and comment and reminded them that he will post a meeting for 9:00 a.m. on Saturday, March 29, 2003, prior to Town Meeting. Haddad informed the Board that he, Mike Sullivan, Mike Buckley, Galt Grant and Gary Vanderweil met to discuss the proposed increase in the Sewer Budget for FY 2004. The Sewer Commission was recommending a budget that would require a 41% increase in the Sewer Rate to balance the Budget. The conclusion of the meeting brought a reduction in the Sewer Budget of $136,625.00, thereby lowering the rate increase to approximately 20%. This reduction was brought about by reducing the Depreciation Fund. Most of the costs associated with the Sewer Department are fixed costs that cannot be reduced. The only discretionary line item would be the Depreciation Fund. Instead of fully funding this line item in FY 2004, the Sewer Commission has agreed to phase it in over two years to soften the impact to the rate payers. Haddad has amended the operating budget accordingly. There is no impact on the tax rate by making this reduction. J_ Minutes- Meeting of the Board of Selectmen March 25, 2003 page 3 Haddad stated that he and Merle Brown had a conference call with Craig Miller of the Waterfield Group to discuss the Downtown Revitalization Project. Haddad had originally recommended to the Board that we put this project on hold until the MBTA decided whether or not they would go forward with the Greenbush Line restoration. After discussing this with both Brown and Miller, Haddad has changed his recommendation and proposed that the Town move forward with the design and bidding of the project. Sullivan asked whether or not money should be set aside from the PWED Grant to pay for parking lot improvements should the Greenbush Line not be constructed. Haddad felt the MBTA was obligated to pay for this regardless of the outcome of the Greenbush Line. The Board discussed this issue and requested that Haddad schedule this matter for the first meeting in April to discuss it further. The Board also directed Haddad to get an opinion from Town Counsel of the Town's right's under the Mitigation Agreement. Selectmen Comment Period McMorris stated that she has received differing opinions on Article 25, the Citizens' Petition requesting that all but recently unloaded spent nuclear fuel at the Pilgram Nuclear Power Plant be secured in dry cask storage. She felt that the Board made their recommendation based on a one sided argument and that maybe the Board should listen to both sides at Town Meeting. Koed disagreed and felt it was an important article that the Board should support. The Board will review this issue further at Town Meeting during the presentations. Public Comment Period There were no public comments. Police Fire Building Study Committee Haddad presented the Board with the bid results that were received on March 20, 2003 for the Police/Fire Station Building Improvements. There were eight bids received for this project. The three lowest bids were as follows: 1. Trace Construction Company $493,100.00 Needham, Massachusetts 2. Cousins Construction Company $508,879.00 Hyde Park, Massachusetts 3. Vareika Construction Company $527,500.00 Brockton, Massachusetts Minutes- Meeting of the Board of Selectmen March 25, 2003 page 4 The Architect's estimate for the construction part of the project was $529,000.00, so the bids came in under estimate. Haddad is quite pleased with the results. Haddad provided the Board with a breakdown of the cost required to complete the project: Bid Price: $493,100.00 Architect: $ 30,000.00 Construction Contingency: $ 70,000.00 Construction Expenses: $ 10,000.00 Communications Equipment: $ 30,000.00 Furnishings: $ 10,000.00 Project Budget: $643,100.00 Haddad also informed the Board that, during the design phase of the project, the Architect discovered a hazardous material situation that has to be cleaned up by the Town, whether or not we move forward with this project. The total cost of this cleanup is $31,900.00, bringing the total project budget request at Town Meeting to $675,000.00. This money will be borrowed and have no impact on the tax rate as it will be paid back using existing debt capacity. Haddad also stated that the bid requested a price as an alternate bid on raising the roof to accommodate the maintenance of the fire vehicles inside the building. Currently, in order to conduct routine maintenance and inspections, the vehicles have to be taken outside the building because the cabs cannot be raised completely inside the current building. This price came in at $98,500.00. We would need approximately $25,000.00 in addition to this price to pay for temporary quarters for the Fire Department during the construction of the roof. Rounding this off to $125,000.00, if accepted by the Town would bring the total project budget request at Town Meeting to $800,000.00. George McGoldrick, Chairman of the Police Fire Building Study Committee explained the need of raising the roof. He asked if the Board had any questions after the tour that was given to members on the previous Saturday. Fire Chief Roger Lincoln and Fire Captain Robert Silvia explained the need to raise the roof and recommended that the Board support the alternate bid price. Callahan and Brown expressed their support of accepting the alternate bid. Brown moved that the Board accept the bid and bid alternate and recommend appropriating $800,000.00 for the complete project at Town Meeting. Koed seconded the motion and the vote was unanimous. j j Minutes- Meeting of the Board of Selectmen March 25, 2003 page 5 Housing Partnership Discussion Callahan presented the Board with a draft charge and make up of a Cohasset Housing Partnership Committee. This Committee would assist developers and homeowners in creating affordable housing in Town. The need for this committee is outlined in the draft Affordable Housing Plan that will be presented to the Town for their comments. Essentially, the Housing Partnership will be made up of individuals with expertise in finance, legal and real estate. They would act as a conduit between the Town and potential developers and homeowners seeking to provide affordable housing. This committee would also determine eligibility of individuals seeking to reside in this kind of housing. Sullivan questioned the need for this kind of housing. He would like to see a survey that outlines the Town's needs. McMorris felt that before the Town creates any committee, the Board should hold a public hearing to receive comments on the affordable housing plan. Brown felt that the previous members of the Housing Partnership Committee should be contacted to receive input as to what happened to their Committee. The Board decided to table this matter until after Town Meeting and schedule a public hearing to discuss it further. Meeting Adjourned at 9:45 p.m. Respectfully submitted, Michael H. Sullivan Chairman TOWN OF COHASSET, MA MINUTES OF SELECTMEN ' S MEETINGS AUG 6 , 2002 - MARCH 25 , 2003 END