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Minutes - BoS - 04/08/2003 - Meeting minutes for 4/8/2003 thru 12/16/2003
�O.\�14 e PRFC TOWN OF COHASSET — BOARD OF SELECTMEN Board of Selectmen ° Merle S.Brown T OMA55ET TOWN MANAGER Thomas J.Callahan Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDA Y, APRIL 8, 2003 7:30 P.M. Reorganization of the Board 7:35 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Downtown Revitalization Discussion 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 15 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 • Fax:(781)383-0228 ��� = "••ecti TOWN OF COHASSET o ' ry — BOARD OF SELECTMEN Board of Selectmen Merle S.Brown rO`ONASSE_O TOWN MANAGER Thomas J.Callahan N %� Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset, Massachusetts 02025 Michael H.Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: April 8, 2003 1. Scheduled on Tuesday's Agenda are two items and possibly three. Depending on the outcome of the override vote on Saturday, the Board may need to revisit the FY 2004 Operating Budget. We will discuss this further at Tuesday's meeting. With regard to scheduled items, first, since this is the first meeting after the Annual Election, the Board needs to conduct its annual reorganization. As is tradition, I will call the meeting to order and take nominations for Chairman and then turn the meeting over to the newly elected Chairman. Secondly, I have invited Craig Miller from the Waterfield Group to attend Tuesday's meeting to finalize the plans for the Downtown Revitalization Project. The Board needs to decide how to proceed with the project. Specifically, the Board needs to determine whether or not to form a committee of merchants to review the plans one more time, and whether or not to put the project out to bid. For the Board's information, the Planning Board has begun their review of the project and hopes to provide you with their comments as soon as possible. 2. On a related matter, the Board had requested that I contact Town Counsel to determine the Town's rights under the Mitigation Agreement should the MBTA not go forward with the Greenbush Restoration Project. Specifically, I was concerned with the reconstruction of the Town Parking Lot should the MBTA not complete the project. His preliminary opinion is that unless the MBTA completes the project, the Town cannot legally expect them to renovate the parking lot. He is doing further research on this matter and should have a final opinion for the Board in time for Tuesday's meeting. I will update the Board accordingly. 3. As the Board will recall, last fall we conducted a public hearing on the proposed recycling rules and regulations. Several issues were raised that the Board wanted addressed. Those issues have been addressed by the Recycling Committee and the regulations have been changed to incorporate those changes. Town Counsel has reviewed them and approved them, as has the Board of Health. I have enclosed a copy of the revised regulations for your review. I would ask the Board to approve these Rules and Regulations at Tuesday's meeting. Tel:(781)383-4105 • Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT April 8, 2003 page two 4. For the Board's information, we have received all permits for the installation of the new tide gates at the Cove. As the Board will recall, we have been required and ordered by the Army Corps of Engineers to install new tide gates at the Cove that will help restore the salt marsh in Jacob's Meadow and eliminate the phragmites. We will be putting this project out to bid in the next couple of weeks and hopefully complete construction before the end of the Fiscal Year. 5. Since this is the last regularly scheduled meeting on the Board's schedule, I would like to propose the following schedule that will bring you through the end of the summer: Tuesday, April 8, 2003 Regularly Scheduled Meeting. Tuesday, April 15, 2003 Regularly Scheduled Meeting. Tuesday, April 22, 2003 No Meeting (Patriot's Day). Tuesday, April 29, 2003 Regularly Scheduled Meeting. Tuesday, May 6, 2003 Regularly Scheduled Meeting. Tuesday, May 13, 2003 No Meeting. Tuesday, May 20, 2003 Regularly Scheduled Meeting. Tuesday, May 27, 2003 No Meeting (Memorial Day). Tuesday, June 3, 2003 Regularly Scheduled Meeting. Tuesday, June 10, 2003 No Meeting. Tuesday, June 17, 2003 Regularly Scheduled Meeting. Tuesday, June 24, 2003 No Meeting. Tuesday, July 1, 2003 Regularly Scheduled Meeting. Tuesday, July 8, 2003 No Meeting. Tuesday, July 15, 2003 Regularly Scheduled Meeting. Tuesday, July 22, 2003 No Meeting. Tuesday, July 29, 2003 Regularly Scheduled Meeting. Tuesday, August 5, 2003 No Meeting. Tuesday, August 12, 2003 Regularly Scheduled Meeting. Tuesday, August 19, 2003 No Meeting. Tuesday, August 26, 2003 Regularly Scheduled Meeting. Tuesday, September 2, 2003 No Meeting (Labor Day). Tuesday, September 9, 2003 Regularly Scheduled Meeting. 6. Enclosed for the Board's approval are the minutes from the last meeting. t^ MWH/rjb C J RULES AND REGULATIONS FOR RECYCLING BY PRIVATE HAULERS"" Section 1. Purpose, The.purpose of these regulations is to implement the,General Bylaws of the Town of Cohasset, Article.VII,Section 31,"which provides as follows; All persons who collect solid waste or other discarded material for hire from residences, businesses, or any address in the Town of Cohasset shall be required to recycle all materials designated as recyclable by vote of the Board of Selectmen; and,.further,the Board of Selectmen is authorized to promulgate rules and regulations in connection with the management and administration of the mandatory recycling program for private haulers, to take effect on such date as determined by the Board of Selectmen. " Section 2. Requirements for Private Haulers All persons who collect solid waste or other discarded material for hire from residences, businesses, or any address in the Town of Cohasset, hereinafter referred to as"private haulers," including haulers who utilize the Cohasset Recycling Transfer Facility (RTF) and haulers who do not use the RTF, shall be required to: (a) offer to all customers who request recycling services, to collect and recycle all materials which are required to be recycled by the Board of Selectmen if such recyclable materials are separated by the customer for collection by the hauler; provided however that if the hauler is not using the . RTF he may commingle recyclables;and (b) distribute to all customers, no later than January 1 and July 1 of each year,the notice contained in Section 5 of these regulations; and (c) provide to customers who request recycling services one or more appropriate containers for the separation of recyclable materials for collection„ and (d) provide a written report to the Board of Selectmen, in a form and manner required by the Selectmen, no later than January 1, April 1, July 1, and October 1 of each year the total tonnage of solid waste and recylable materials collected during the respective three month period, including information about the facility or facilities that recyclable materials were taken to. Section 3. Enforcement (a) All private haulers shall get a copy of this regulation from the Board of Selectmen at the time that they obtain a permit from the Board of Health pursuant to M.G.L. c. 111, s. 31A to collect solid waste in Cohasset. (b) Private haulers shall be presumed to be in compliance with this regulation until such time as a complaint is received by the Board of Selectmen by a customer that the hauler has not offered recycling services upon request as required by these regulations or has not provided the tonnage reports as required above. (c) Upon receipt of such a complaint, the Board of Selectmen may recommend, following a public hearing, that the haulers permit to collect refuse in the Town of Cohasset pursuant to M.G.L. c. 111, s. 3 1 A be suspended or revoked by the Board of Health Section 4. Administrative Provisions (a) The Board of Selectmen may amend these rules and regulations upon a public hearing after reasonable notice to all private"haulers and the public. (b) Each section of the regulations shall be construed as separate to the end that if any section, clause, or phase thereof, should be held invalid for any reason, the remainder of the regulation and all other regulations shall.continue to be iri.force. (c) These regulations shall take effect as.of_May 1,2003 and stay in force until revoked. ti Section 5 Required Notice to be provided twice a year to.all customers: YOUR PRIVATE HAULER IS REQUIRED TO PROVIDE RECYCLING SERVICES IF YOU REQUEST THEM If you want recycling services, submit a written request to your hauler and keep a dated copy for your records. MATERIALS WHICH ARE REQUIRED TO BE RECYCLED: All recyclables should be placed in one or more separate containers;when you leave your solid waste out for your private hauler,to collect. PAPER PRODUCTS Newspaper and Glossy Inserts Magazines Phone Books Junk Mail(including milk and orange juice cartons, etc.) Cereal Boxes, shoeboxes, etc. White, Colored and Computer Paper Corrugated Boxes Brown Paper Bags GLASS Bottle Type Containers Food and Beverage Containers Clear Brown Green METAL CANS All Metal Cans tins, steel, and aluminum. PLASTICS Number 2 Plastic Milk, Juice and Water Jugs Detergent Bottles Any others that have'a 2 on them Number 1 Clear water bottles Soda bottles (all types) Any others that have a 1 on them Plastic bags (grocery type bags) COMMERCIAL RECYCLING All paper products and Glass listed above. CALL THE BOARD OF SELECTMEN AT 781-383-4105 IF YOUR HAULER DOES NOT OFFER THESE REQUIRED RECYCLING SERVICES T Minutes- Meeting of the Board of Selectmen April 7, 2003 Selectmen Roseanne M. McMorris Present: Merle S. Brown Thomas J. Callahan Frederick R. Koed Others Mark W. Haddad, Town Manager a Present: Mark Bobrowski, Esq. D Woody Chittick a Barbara Power w Vice Chairman McMorris called the meeting to order at 6:05 P.M. Haddad informed the Board that Sullivan may not be able to make the meeting because of a prior business commitment. Brown moved that the meeting be broadcast on Cable Channel 10. Callahan seconded. The vote was unanimous. Avalon Bay— Board of Appeals McMorris explained that the purpose of the meeting was to meet with the Town's consultant to determine what role the Board of Selectmen should take in the Avalon Bay hearing currently before the Board of Appeals for a Comprehensive permit. She asked Attorney Bobrowski to outline the process and what role the Selectmen should play in the permitting process. Bobrowski explained that as the chief elected Board in Town, the Selectmen should wait until the end of the public comment period and review all submittals and then determine what kind of presentation the Board should make to the ZBA. He stated that if there is anything that would impact the Town under the Board's purview, then the Board should definitely submit comments. He suggested that the Board request that the Board of Appeals allow them to present their recommendations at the last public hearing. Callahan felt the Board should take a position on the application and inform the Board of Appeals of that position. McMorris agreed, but felt the Selectmen should wait until all information is submitted to the ZBA and then formulate a response. She asked whether or not Bobrowski could help the Board formulate that response. Bobrowski stated that he would be willing to discuss that further at the appropriate time. The Board agreed to attend the public hearing scheduled for later that evening and then discuss how to proceed at their next meeting. Meeting adjourned at 6:45 p.m. Respectfully submitted, Roseanne M. McMorris Vice Chairman Minutes- Meeting of the Board of Selectmen April 8, 2003 Selectmen Roseanne M. McMorris Present: Michael H. Sullivan Merle S. Brown Thomas J. Callahan Frederick R. Koed Others Mark W. Haddad, Town Manager Present: Karen Fitzgerald —The Waterfield Design Group Bill Good — Planning Board John Camera — Cohasset Mariner Roger Hill Haddad called the meeting to order at 7:30 p.m. Since this is the first meeting after the election, it has been the tradition that the Board reorganize. Tradition calls for the Town Manager to call the meeting to order and accept nominations for Chairman. Brown moved to appoint McMorris as Chairman of the Board. Being no other nominations, Haddad called for a vote. The vote was unanimous. Haddad turned the meeting over to McMorris. McMorris called for nominations for the position of Vice Chairman. Sullivan moved that Brown be appointed Vice Chairman. Being no other nominations, McMorris called for a vote. The vote was unanimous. Brown moved to approve the minutes of the March 25, 2003 meeting as presented. Koed seconded. The vote was unanimous. Selectmen Comment Period McMorris stated that she would like to take Selectmen comments first. She congratulated Michael Sullivan on his reelection to the Board and commented how well she thought the various campaigns were run. She mentioned that the Chamber of Commerce used to hold a unity breakfast after the election, but that it has not been done for a while. She asked the Board whether or not they would like to ask the Chamber to consider this in the future. The Board agreed. She thanked the residents for supporting the override. She asked the Board to consider having Haddad contact some consultants to determine the cost reviewing the current structure of government in Cohasset. Brown thought this was the job of the Government Structure Committee and Callahan mentioned that the Growth and Development Committee will be looking at this in the fall. In the end, the Board directed Haddad to get some quotes. Finally, McMorris stated that she would like to try and schedule a Town wide meeting among the various Boards for May 13th. She will work with Haddad to schedule the event. Sullivan thanked the Town for supporting his reelection bid and commented on how well he thought the various campaigns were run. He appreciated everyone's support. Town Manager's Report Haddad reminded the Board of the public hearing to be held next week, April 15, 2003 in Hingham concerning the MBTA project. Haddad has notified all abutters and he, Kristina Patterson, Mike Rademacher and Merle Brown are planning on presenting information to the Army Corps concerning this project. Minutes- Meeting of the Board of Selectmen April 8, 2003 page 2 Town Manager's Report—continued: , Haddad updated the Board on the Tidegate project in Cohasset Cove. The Town has received all permits for the installation of the new tide gates at the Cove. Haddad reminded the Board that the Town has been ordered by the Army Corps of Engineers to install new tide gates at the Cove that will help restore the salt marsh in Jacob's Meadow and eliminate the phragmites. This project will go out to bid in the next couple of weeks and should be completed before the end of the Fiscal Year. Haddad notified the Board that D. Alex Adkins has submitted his resignation as the architect on the Common Historic District Commission. Brown moved to accept his resignation with regret and send him a letter of thanks. Koed seconded and it was unanimously voted. Haddad informed the Board that we will need an architect to fill this vacancy and asked the press to advertise the vacancy. Based on the vote of Town Meeting, Haddad informed the Board that he has awarded the contract for the Police/Fire Station renovations to Trace Construction of Needham, Massachusetts. Work should commence sometime in the next month. Haddad is investigating several possible temporary locations for the Fire Department during the phase of construction that requires the roof to be raised. He will keep the Board informed of his progress. Tina Watson has submitted a letter outlining her concerns of parking in the village. Haddad had requested that Chief Jackson review the situation and make recommendations to the Board. The Chief is recommending that the Board send a letter to employers in the Village asking their voluntary compliance with signage in the Village. Furthermore, the Chief is recommending that the Traffic Rules and Regulations be changed to reflect the current posting of a one hour limit. Finally, he is recommending that the DPW increase the signage in the square at the two locations recommended by the safety officer (in front of the Citgo Station and the Red Lion Inn.) Brown moved to adopt the Chief's recommendations. Sullivan seconded and the vote was unanimous. Haddad informed the Board that he has received only one application for the vacancy on the Housing Authority. Rich Silvia of 445 Beechwood Street has applied. Haddad asked for direction from the Board. The Board asked Haddad to schedule the matter for the next meeting and invite the Housing Authority to the meeting. The Board had requested that Haddad contact Town Counsel to determine the Town's rights under the Mitigation Agreement should the MBTA not go forward with the Greenbush Restoration Project. Haddad was concerned with the reconstruction of the Town Parking Lot should the MBTA not complete the project. Town Counsel has stated that unless the MBTA completes the project, the Town cannot legally expect them to renovate the parking lot. Last fall the Board conducted a public hearing on the proposed recycling rules and regulations. Several issues were raised that the Board wanted addressed. Those issues have been addressed by the Recycling Committee and the regulations have been changed to incorporate those changes. Town Counsel has reviewed them and approved them, as has the Board of Health. Haddad asked the Board to adopt the proposed rules and regulations (copies attached to these minutes). Brown moved to adopt the proposed Rules and Regulations for Recycling. Koed seconded and the vote was unanimous. Minutes- Meeting of the Board of Selectmen April 8, 2003 page 3 Haddad proposed the following meeting schedule: Tuesday, April 8, 2003 Regularly Scheduled Meeting. Tuesday, April 15, 2003 Regularly Scheduled Meeting. Tuesday, April 22, 2003 No Meeting (Patriot's Day). Tuesday, April 29, 2003 Regularly Scheduled Meeting. Tuesday, May 6, 2003 Regularly Scheduled Meeting. Tuesday, May 13, 2003 No Meeting. Tuesday, May 20, 2003 Regularly Scheduled Meeting. Tuesday, May 27, 2003 No Meeting (Memorial Day). Tuesday, June 3, 2003 Regularly Scheduled Meeting. Tuesday, June 10, 2003 No Meeting. Tuesday, June 17, 2003 Regularly Scheduled Meeting. Tuesday, June 24, 2003 No Meeting. Tuesday, July 1, 2003 Regularly Scheduled Meeting. Tuesday, July 8, 2003 No Meeting. Tuesday, July 15, 2003 Regularly Scheduled Meeting. Tuesday, July 22, 2003 No Meeting. Tuesday, July 29, 2003 Regularly Scheduled Meeting. Tuesday, August 5, 2003 No Meeting. Tuesday, August 12, 2003 Regularly Scheduled Meeting. Tuesday, August 19, 2003 No Meeting. Tuesday, August 26, 2003 Regularly Scheduled Meeting. Tuesday, September 2, 2003 No Meeting (Labor Day). Tuesday, September 9, 2003 Regularly Scheduled Meeting. The Board accepted the schedule as proposed, with the exception of May 201h. To avoid a conflict with the Board of appeals, that meeting will be changed to Monday, May 19, 2003. Haddad discussed the issue of Health Insurance with the Board. Based on input received at Town Meeting, Haddad, Buckley and DiVito have begun to investigate potential cost saving steps. One of the proposals is to increase the co-pay amount from $5 to $15. This may save the Town some funds and is being investigated. In order to implement this change, according to Chapter 32B, Haddad has to appoint a committee made up of employees representing all the employee groups, including retirees, and discuss possible changes. Once this Committee meets, if they vote to recommend a change, Haddad can implement the proposed change. Haddad will convene this Committee immediately and report back to the Board with its progress. Haddad informed the Board that the Police Department has recently received a new breathalyzer machine from the Governor's Highway Safety Bureau at no cost to the Town. The current machine can no longer be used for evidentiary purposes in criminal proceedings and is no longer needed by the Police Department. He would like to have the Selectmen declare it as surplus and give it to the School Department as a learning and training tool. McMorris and Sullivan felt that this should be discussed further with the School Committee before making a decision. McMorris will contact the Chairman of the School Committee and report back to the Board. Minutes- Meeting of the Board of Selectmen April 8, 2003 page 4 Haddad provided the Board with several documents presented to the Board of Appeals relative to the Avalon Bay proposal. Specifically, he provided the Board with copies of the presentations made by Town Counsel on behalf of the Planning Board and Conservation Commission and written comments submitted by Nathanial Palmer and Michael Westcott at last evenings Board of Appeals Public Hearing on the matter. The Board discussed whether or not they should provide comments to the Board of Appeals. McMorris and Haddad raised several issues for the Board to consider including septage disposal, fire protection, plowing, trash pick-up, etc. Callahan stated that the Board of Selectmen should have the last word on the proposal to the ZBA and wanted to see them done in writing. Sullivan requested that Haddad have Director of Finance Michael Buckley estimate the financial impact this proposal will have on the Town. Callahan and Sullivan asked Haddad to contact Attorney Mark Bobrowski and find out from him what the Town can expect in terms of a ruling from the state should the ZBA deny the application and the proponent appeal the decision to the state. McMorris asked the Board to provide Haddad with their comments on the proposal and have Haddad put together draft comments for the Board's review at the end of April. The Zoning Board of Appeals will have their next hearing on this matter on May 20tn Public Comment Period Roger Hill congratulated Michael Sullivan on his reelection to the Board and commented on the quality of the campaigns and thanked Mike for running a good hard campaign. Waterfield Design Group — Downtown Revitalization Project Karen Fitzgerald of the Waterfield Group discussed the status of the Revitalization Project and recommended that the Board hold one more meeting to receive input on the plans and then approve a final plan for bidding and construction. Bill Good of the Planning Board stated that the Planning Board had several concerns with the plans, including the size of the parking spaces. He also stated that it was his understanding that the Red Lion Inn was responsible for the cost of the sidewalk in front of the Inn. If this is the case, maybe the money set aside for that section could be used to construct an additional sidewalk to the former Paul Pratt Memorial Library Building. Sullivan asked Haddad to contact the owner of the Red Lion Inn and find out if he intends to pay for this. Fitzgerald stated that there is no uniform requirement for the spaces, but to get adequate parking she is recommending a certain size. Sullivan requested that she look into increasing the size of the spaces and determine its impact on overall parking. Sullivan suggested that the Board hold a working meeting next week with the merchants and Planning Board to review the plans on last time. McMorris asked Haddad to notify all the abutters. Haddad stated that the Board needs to determine whether or not they want to have the Waterfield Group design the under grounding of the utilities. Sullivan stated that unless the merchants want to pay that cost, it will not be done as part of the project. The Board directed Haddad to schedule this matter for next week's meeting and invite the Planning Board and the merchants to attend. Meeting adjourned at 9:00 p.m. Respectfully submitted, ♦rr Roseanne M. McMorris Chairman RULES AND REGULATIONS FOR RECYCLING BY PRIVATE HAULERS Section 1. Purpose. The purpose of these regulations is to implement the General Bylaws of the Town of Cohasset, Article VII, Section 31, which provides as follows: All persons who collect solid waste or other discarded material for hire from residence, business, or any address in the Town of Cohasset shall be required to recycle all materials designated as recyclable by vote of the Board of Selectmen; and, further, the Board of Selectmen is authorized to promulgate rules and regulations in connection with the management and administration of the mandatory recycling program for private haulers, to take effect on such date as determined by the Board of Selectmen. Section 2. Requirements for Private Haulers. All persons who collect solid waste or other discarded material for hire from residences, businesses, or any address in the Town of Cohasset, hereinafter referred to as "private haulers," including haulers who utilize the Cohasset Recycling Transfer Facility (RTF) and haulers who do not use the RTF, shall be required to: (a) offer to all customers who request recycling services, to collect and recycle all materials which are required to be recycled by the Board of Selectmen if such recyclable materials are separated by the customer for collection by the hauler; provided however that if the hauler is not using the, RTF he may commingle recyclables; and (b) distribute to all customers, no later than January 1 and July 1 of each year, the notice contained in Section 5 of these regulations; and (c) provide to customers who request recycling services one or more appropriate containers for the separation of recyclable materials for collection; and (d) provide a written report to the Board of Selectmen, in a form and manner required by the Selectmen, no later than January 1, April 1, July 1, and October 1 of each year the total tonnage of solid waste and recyclable materials collected during the respective three month period, including information about the facility or facilities that recyclable materials were taken to. Section 3. Enforcement. (a) All private haulers shall get a copy of this regulation from the Board of Selectmen at the time that they obtain a permit from the Board of Health pursuant to M.G.L. c. 111, s. 31A to collect solid waste in Cohasset. (b) Private haulers shall be presumed to be in compliance with this regulation until such time as a complaint is received by the Board of Selectmen by a customer that the hauler has not offered recycling services upon request as required by these regulations or has not provided the tonnage reports as required above. Upon receipt of such a complaint, the Board of Selectmen shall investigate said complaint to determine if any action on behalf of the Board is required. (c) The Board of Selectmen may conduct a public hearing to determine compliance with any section of these rules and regulations and may recommend to the Board of Health that a hauler's permit to operate, pursuant to M.G.L. c. 111, s. 31 A, be suspended or revoked. Section 4. Administrative Provisions. (a) The Board of Selectmen may amend these rules and regulations upon a public hearing after reasonable notice to all private haulers and the public (b) Each section of the regulations shall be construed as separate to the end that if any section, clause, or phase thereof, should be held invalid for any reason, the remainder of the regulation and all other regulations shall continue to be in force (c) These regulations shall take effect as of May 1, 2003 and stay in force until revoked. C Section 5. Required Notice to be provided twice a year to all customers: YOUR PRIVATE HAULER IS REQUIRED TO PROVIDE RECYCLING SERVICES IF YOU REQUEST THEM If you want recycling services, submit a written request to your hauler and keep a dated copy for your records. MATERIALS WHICH ARE REQUIRED TO BE RECYCLED: All recyclables should be placed in one or separate containers, when you leave your solid waste out for a private hauler to collect. PAPER PRODUCTS Newspaper and Glossy Inserts Magazines Phone Books Junk Mail (including milk and orange juice cartons, etc.) Cereal Boxes, shoe boxes, etc. White, Colored and Computer Paper Corrugated Boxes' ' Brown Paper Bags GLASS Bottle Type Containers Food and Beverage Containers Clear Brown Green METAL CANS All Metal Cans tins, steel, and aluminum. PLASTICS Number 2 Plastic Milk, Juice and Water Jugs Detergent Bottles Any others that have a 2 on them Number 1 Clear water bottles Soda bottles (all types) Any others that have a 1 on them Plastic bags (grocery type bags) COMMERCIAL RECYCLING All paper products and Glass listed above CALL THE BOARD OF SELECTMEN AT 781-383-4105 IF YOUR HAULER DOES NOT OFFER THESE REQUIRED RECYCLING �' SERVICES \4 e PRFC TOWN OF COHASSET o Von _ - BOARD OF SELECTMEN Board of Selectmen Merle S.Brown OHASSET TOWN MANAGER ok,N \�io Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.Koed Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: April 8, 2003 A. Copy of letter from John McNabb, Water Department, to Woodworth Chittick, Zoning Board of Appeals, re Avalon Cohasset, Comprehensive Permit Application, Stormwater Management. B. Copy of letter from John McNabb, Water Department,to Woodworth Chittick, Zoning Board of Appeals, re Avalon Cohasset, Comprehensive Permit Application, On-site contamination. C. Letter from Lou Russo, Director, Government/Community Relations, Comcast, re some changes that have taken place within the Government Affairs group of Comcast. D. Letter from Mark Guinivan, Claims Manager, announcing the recent hiring of Workers' Compensation Medical Only Adjuster Bobbie-Jean Devine. E. Memorandum from Paul Regan, Executive Director, MBTA Advisory Board, enclosing minutes from meeting of 2/11/03, and notification of next meeting of 4/11/03 to present their budget proposal to the full Board. F. Memorandum from Claire Alemian and Wendy Gammons, MIIA, re April update on wellness. G. Memorandum from Paul Regan, MBTA Advisory Board and Marc Draisen, Metropolitan Area Planning Council, re municipal elections to the Boston Metropolitan Planning Organization, and important dates. H. MMA Action- Alert #4 - March 21, 2003. Legislature Speeds Up Budget Timetable; Local aid in deep jeopardy if House & Senate refuse to take balanced approach. 1. Letter from James White, Manager of Government and Community Affairs, Comcast, re FCC fee currently paid by subscribers. Tel:(781)383-4105 9 Fax:(781)383-0228 IS i i i s Mail Summary - April 8, 2003 Page 2. J. Copy of letter from Thomas Reilly, A-G, by Kelli Lawrence, Ass't. A-G to Marion Douglas, Town Clerk, re Cohasset Special Town Meeting of 11/18/02 - Case#2362 - Warrant Article #8 (Zoning). K. Suburban Coalition minutes of 2/26/03 and agenda for Steering Committee meeting of 3/26/03, L. Letter from Cohasset Historical Society re Paul Pratt Memorial Building/Community Preservation Committee recommendation. M. Massachusetts Department of Revenue Division of Local Services-Informational Guideline Release - March 2003 - Municipal Tax Amnesty Program. N. Bulletin from Gerard Perry, Acting Deputy Commissioner, Massachusetts Department of Revenue Division of Local Services: New Officials Finance Forum. O. Cohasset Public Safety Building Additions and Renovations' minutes of meeting of 3/20/03 submitted by Bruce Wood, Strekalovsky&Hoit, Inc. P. Copy of letter from Ghislaine Lacerte, Massachusetts Independent Automobile Dealers Association, Inc. to Town Clerk with notification that on 12/24/02 acting governor signed a bill into law that requires all used car dealers(Class 2 licensees)be bonded. Q. Copy of letter from William Keating, D.A. to Chief Robert Jackson, re Commonwealth v Donald Willis, Paul Willis, George Chute, et al, re bookmaking organization. R. Department of Housing&Community Development: Ch. 40B Subsidized Housing Inventory through October 1, 2001. Revised as of April 24, 2002. S. Same as mail summary"G" T. Minutes of the public hearing of the South Shore Regional School District Committee of January 15, 2003, submitted by Robert Kelley, Jr., Secretary-Treasurer. U. Minutes of the regular meeting of the South Shore Regional School District Committee of January 15, 2003, submitted by Robert Kelley, Jr., Secretary-Treasurer. V. Copy of letter from Andrew Brennan, Director of Environmental Affairs, Massachusetts Bay Transportation Authority, to Maureen Cavanaugh, Greenbush Project Conservator, Epsilon Associates, Inc., re Greenbush Line, MBTA Contract, Design Submission for Programmatic Agreement Review, DP67,90% Submittal, Track Plans and Profiles, Project Wide. t(, Mail Summary - April 8, 2003 Page 3. W. Copy of letter from Scott Wynn, Law Office of Scott W. Wynn, to The Office of the Attorney General, Fair Labor&Business Practices Division, Bid Protest Unit, re Bid Protest submitted by Waterline Industries Corporation. Bid: Ellms Meadow Pump Station Facility. X. Letter from Janet Spellman, Chairman, Board of Directors, Metropolitan Boston Emergency Medical Services Council, Inc. announcing their annual call for nomination of candidates for membership to the Board of Directors of the MBEMS. Y. Letter from Patricia Krueger, Executive Secretary, Mass. Office of Consumer Affairs and Business Regulation, The Alcoholic Beverages Control Commission, to Local Licensing Authorities, re the legal approval process. They will be communicating with the local boards on a new procedure that is being put into place regarding complaints. Z. Letter from Peter Bowman, Regional Director, Public Affairs, Verizon, announcing their seventh annual EdLink Awards Program. AA. Department of Environmental Protection. Incident Reporting - Overflow- Cohasset WWTP - 3/30/03 at 10:00 - 2"rainfall. BB. Letter from Chief of Police Robert Jackson notifying you that he will be attending a Mass Chief s of Police Conference on April 22, 23, 24, 2003. CC. Zoning Board of Appeals in the Matter of the Petition- 309 King Street - Dana Junior. The application for leave to withdraw the Petition is granted. DD. Zoning Board of Appeals' public hearing 4/22/03 on an application for a special permit at 38 Summer St. - Joseph&Marilyn Previte. EE. Zoning Board of Appeals' public hearing 4/22/03 on an application for a special permit at 811 Jerusalem Rd. - Greek Orthodox Church. FF. Zoning Board of Appeals' public hearing 4/22/03 on an application for a special permit at 226 C.J.C. Highway- Joseph Rosano. GG. Zoning Board of Appeals' public hearing 4/22/03 on an application for a special permit at 790 C.J.C. Highway- Starbucks Coffee. HH. Copy of letter from Christine Godfrey, Chief, Regulatory Division, Department of the Army, to Andrew Brennan, MBTA, re Section 106 Programmatic Agreement, Stipulation IX, Seven Outstanding Elements, Status Report. II. Mass.Department of Housing & Community Development - Soft Second Loan Program, Outline for Letters of Interest - Spring 2003. Mail Summary Page 4. JJ. Letter from Bernard McCourt, District Highway Director, Massachusetts Highway. The Massachusetts Highway Department will begin its spring highway sweeping operations on April 14, 2003. �� y-_ .^�- . = a r 0 0 w (f! �a. a m pRFci y ti� TOWN OF COHASSET o - V, BOARD OF SELECTMEN Board of Selectmen o =-ter Merle S.Brown r OHASSET TOWN MANAGER Thomas J.Callahan OWN- 1110 41 Highland Avenue Frederick R.Koed Town Manager g Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDAY, APRIL 15, 2003 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Housing Authority Vacancy 8: 15 P.M. Downtown Revitalization Discussion 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 15 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 TOWN OF COHASSET N -� BOARD OF SELECTMEN Board of Selectmen o Merle S.Brown ro ONASSETo ' TOWN MANAGER Thomas J.Callahan Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: April 15, 2003 1. Scheduled on Tuesday's Agenda are two items. First, the Board will be meeting in joint session with the Housing Authority to fill the vacancy on the Housing Authority. As of the writing of this report, only Richard Silvia of 445 Beechwood Street has applied for the vacancy. I have enclosed another copy of his letter of interest with this report. Second, as requested at last week's meeting, I have scheduled the downtown revitalization discussion for this week's meeting. The purpose of the meeting is to finalize the plans for the project with interested residents and merchants. I have sent out letters to all merchants in the Village inviting them to the meeting. I have asked Elizabeth Harrington to invite the Planning Board to the meeting and have also invited Carl Sestito, Robert Jackson and Roger Lincoln as well. Both Craig Miller and Lisa Bailey from the Waterfield Design Group will be at the meeting. 2. The Board had requested that I speak with Gerd Ordelheide, the owner of the Red Lion Inn, about the sidewalk in front of the Inn. Unfortunately Mr. Ordelheide is out of the country and it is unknown when he will be back. I will keep trying to contact him prior to Tuesday's meeting, and hopefully will have a report for the Board at that time. I have reviewed the specific approval given to the Red Lion Inn by the Planning Board, and while one can make an argument that this issue was discussed at that time, there is no written decision specifying this as a condition of approval. I will update the Board at Tuesday's meeting. 3. 1 have spoken to Elizabeth Harrington about scheduling the public hearing on the Affordable Housing Plan and the creation of the Housing Partnership Committee. We are recommending that the Board conduct a public hearing on this issue at your May 6, 2003 meeting. In an effort to get as much public input as possible on this plan, we will advertise the hearing, provide copies of draft plan at various locations in Town and work directly with the Growth and Development Committee and the Planning Board. We believe this course of action will allow the Board to give the matter a full and fair hearing. Please let me know if this proposal meets with your approval. Tel:(781)383-4105 • Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT April 15, 2003 page two 4. The Board had requested that I take three specific actions with regard to the AvalonBay project. First, the Board requested that Michael Buckley prepare a document outlining the potential financial impact on town services should the project be approved and constructed. Michael is in the process of preparing that document and I should have it for the Board's review at your April 29th meeting. Second, the Board requested that I begin to prepare a response to the Board of Appeals on behalf of the Board of Selectmen. I would ask that the Board provide me with your comments as soon as possible. I will have a first draft of this document for the Board's review at your April 29th meeting as well. Finally, the Board requested that I speak to Attorney Mark Bobrowski about the appeal process should the Town deny the application. According to Attorney Bobrowski the Housing Appeals court only remands a decision if the applicant did not receive a full and fair hearing on the application. It is clear that this would not happen based on the fact that the ZBA has, without question, given the subject a full and fair hearing. Second, the ZBA cannot deny the application with conditions in the event that their decision is overturned. You cannot have your "cake and eat it too" according to Attorney Bobrowski. Third, should the ZBA approve the application with various conditions, if AvalonBay does not some of these conditions, they have to appeal the specific conditions they oppose. All other conditions would remain in effect. Finally, the Appeals Court does conduct a trial de novo. Should the ZBA deny the application on the wastewater plan, for example, AvalonBay could appeal that decision and present an entirely new plan to the State for consideration. I hope this answers all the Board's questions. We can discuss this further at Tuesday's meeting. 5. Due to the fact that we need to start selling RTF and Beach Stickers next month, the Board needs to make a decision on the fees for next year. The Recycling Committee, Michael Buckley and I are recommending that we eliminate the separate beach sticker and just offer one "All Facilities Sticker" to all residents. Currently, we charge $35 for the "All Facilities Sticker" ($20 for a second sticker) and $7 for the Beach Sticker ($3 for the second sticker). We would recommend that we eliminate the Beach sticker and charge $30 for both the first and second "All Facilities Sticker" and $15 to Senior Citizens for these stickers. Enclosed with this report is a breakdown of the fees charged and income generated on current and future prices. I would ask the Board to consider adopting this recommendation at Tuesday's meeting. BOARD OF SELECTMEN WEEKLY REPORT April 15, 2003 page three 6. As requested, in conjunction with the Chairman, I have scheduled the Town Forum Discussion for May 13, 2003. This Forum will begin at 7:00 P.M. and take place at the Lightkeepers Residence. Enclosed with this report is a memorandum I have drafted to send to all elected and appointed boards and commissions inviting them to attend. I would ask the Board to review and approve the memo before I send it out. 7. Enclosed for the Board's approval are the minutes from your April 7, 2003 and April 8, 2003 meetings. MWH/rjb enclosures Minutes- Meeting of the Board of Selectmen April 15, 2003 Selectmen Merle S. Brown Present: Michael H. Sullivan Thomas J. Callahan Frederick R. Koed (arrived at 7:40 p.m.) Others Mark W. Haddad, Town Manager James Watson Present: Devon Noonan— Recording Secretary Tina Watson Craig Miller—The Waterfield Design Group Ralph Dormitzer Lisa Bailey—The Waterfield Design Group Jackie Dormitzer John Muncey- Housing Authority Tom Hamilton Ann Barrett— Housing Authority Dean Rizzo Helen Nothnagle— Housing Authority Erica Rice Peter Pratt— Planning Board George Roukounakis Bill Good — Planning Board Tom Wigmore John Camera —Cohasset Mariner Ronald Goodwin Roger Hill Vice-Chairman Brown called the meeting to order at 7:30 p.m. Brown informed the Board that McMorris is ill and will not be in attendance this evening. Brown offered the Board's condolences to Marion Douglas, Town Clerk, on the loss of her father Ashley Jones. Callahan moved to approve the aw minutes of the April 7, 2003 meeting as presented. Koed seconded. The vote was unanimous. Callahan moved to approve the minutes of the April 8, 2003 meeting as presented. Koed seconded. The vote was unanimous. Haddad invited Town Treasurer/Collector Joseph DiVito to the meeting to update the Board on the ability of the Collector to accept Tax Bill payments on line at www.mcc.net by debiting an individuals savings or checking account. There would be a fee of $0.25 for this service. Haddad congratulated DiVito for the work he has done in his office to make it more user friendly. The Board concurred. Town Manager's Report Haddad brought the Board's attention a letter from William E. Cress, Trustee of land located on Lambert's Lane. He is informing the Town that they would like to give a 9.4 acre parcel of open space to the Town. Haddad has asked for an opinion from the Conservation Commission and will report back to the Board once he has more information. Haddad reminded the Board that the Cohasset Veterans Foreign Wars Post #9146 has invited the Board to their annual installation of officers and dinner to be held on Saturday, May 3, 2003 at the Son's of Italy Hall on Route 3A in Hingham. The function begins at 6:00 p.m. Haddad informed the Board that he will be on vacation from Tuesday, April 22, 2003 to Friday, April 25, 2003. During his absence he has appointed Director of Finance Michael Buckley as Acting Town Manager and Mary Farrell as Acting Town Accountant. Minutes- Meeting of the Board of Selectmen April 15, 2003 page 2 Haddad informed the Board that he had attempted to speak to Gerd Ordelheide, the owner of the Red Lion Inn, about the sidewalk in front of the Inn. Mr. Ordelheide has been out of the country and Haddad has been unable to contact him. Haddad stated that this will be discussed further later in the meeting. Haddad and Elizabeth Harrington have discussed the issue of scheduling the public hearing on the Affordable Housing Plan and the creation of the Housing Partnership Committee. They are recommending that the Board conduct a public hearing on this issue at the Board's May 6, 2003 meeting. This hearing will be advertised and copies of the draft plan will be provided at various locations in Town. Haddad and Harrington will work directly with the Growth and Development Committee and the Planning Board. They believe this course of action will allow the Board to give the matter a full and fair hearing. The Board agreed with this proposal. Haddad updated the Board on action he was requested to take with regard to the AvalonBay project. First, the Board requested that Michael Buckley prepare a document outlining the potential financial impact on town services should the project be approved and constructed. This will be presented to the Board at their April 29th meeting. Haddad has begun to prepare a response to the Board of Appeals on behalf of the Board of Selectmen. Haddad asked the Board to provide him with their comments as soon as possible. Haddad will have a first draft of this document for the Board's review at their April 29th meeting as well. Haddad also spoke to Attorney Mark Bobrowski about the appeal process should the Town deny the application. According to Attorney Bobrowski the Housing Appeals court only remands a decision if the applicant did not receive a full and fair hearing on the application. It is clear that this would not happen based on the fact that the ZBA has, without question, given the subject a full and fair hearing. Second, the ZBA cannot deny the application with conditions in the event that their decision is overturned. Third, should the ZBA approve the application with various conditions, if AvalonBay does not like some of these conditions, they have to appeal the specific conditions they oppose. All other conditions would remain in effect. Finally, the Appeals Court does conduct a trial de novo. Should the ZBA deny the application on the wastewater plan, for example, AvalonBay could appeal that decision and present an entirely new plan to the State for consideration. Sullivan questioned this opinion and asked Haddad to seek a second opinion from Town Counsel on this matter. The Board agreed to seek this second opinion. Haddad asked the Board to make a decision on the RTF fees for next year since we will begin selling them next month. Haddad stated that he, the Recycling Committee and Michael Buckley are recommending that the Board eliminate the separate beach sticker and just offer one "All Facilities Sticker' to all residents. Currently, the Town charges $35 for the "All Facilities Sticker' ($20 for a second sticker) and $7 for the Beach Sticker ($3 for the second sticker). The Recycling Committee and Haddad are recommending that the Board eliminate the Beach sticker and charge $30 for both the first and second "All Facilities Sticker' and $15 to Senior Citizens for these stickers. Koed felt that this proposal would create an unfair impact to residents used to only purchasing a beach sticker. Callahan moved to approve the recommendation. Sullivan seconded. The motion was approved 3-1 (Koed opposing). Minutes- Meeting of the Board of Selectmen April 15, 2003 page 3 In conjunction with the Chairman, Haddad has scheduled the Town Forum Discussion for May 13, 2003. This Forum will begin at 7:00 P.M. and take place at the Lightkeepers Residence. Haddad provided the Board with a memorandum he has drafted to send to all elected and appointed boards and commissions inviting them to attend. Sullivan asked Haddad to take a second look at using the Lightkeepers Residence and determine if another site would more conducive to this kind of use. Haddad will investigate. The Board reviewed and approved the memorandum. Haddad presented the Board with a copy of the Cohasset Public School Task Force Report for the reorganization Plan at the Osgood Elementary, Deer Hill Elementary and Middle School. The School Committee is reviewing this report and will make a final determination some time in the future. Haddad asked the Board to forward any comments to him and he will then forward them to the School Superintendent. Selectmen Comment Period Koed offered his condolences to the family of Ashley Jones. Callahan requested that the Town consider implementing a web site. He believes that a web site can be a useful tool to disseminate information to residents of the Town, including meeting minutes, etc. He would also like to see that more committees televise their meetings so that residents can understand the roles of the various boards. Sullivan agreed with Callahan on the web site. The Board asked Haddad to revisit the issue and determine the viability of creating a web site. Callahan asked for any resident that can assist the Town develop this web site come forward and offer their services. Callahan reviewed various mail items and asked for updates from Haddad. Public Comment Period There were no public comments. Housinq Authority Vacancy Ann Barrett, John Muncey and Helen Nothnagle of the Housing Authority met with the Board in joint session to consider filling the vacancy on the Housing Authority caused by the resignation of Joanne Young. Barrett called the Housing Authority meeting to order at 8:00 p.m. Haddad informed all present that only one resident, Richard Silvia of 445 Beechwood Street, has come forward to fill this vacancy. Muncey moved that Richard Silvia of 445 Beechwood Street be appointed to fill the vacancy on the Housing Authority until the next election. Koed seconded. The joint vote of the Board of Selectmen and Housing Authority was unanimous. Waterfield Design Group — Downtown Revitalization Project Craig Miller and Lisa Bailey of the Waterfield Designed Group met with the Board to discuss the Village Revitalization Plans for the Village. Miller stated that the purpose of the meeting was to get direction from the Town in order to finalize the plans. Several issues were raised with the plans, including: Minutes- Meeting of the Board of Selectmen April15, 2003 page 4 - Parking and curb cut near Pat's Barbershop. - Bump outs at various locations, including Depot Court, Tedeschi's, Brook Street and South Main Street, Elm Street, Main Street Intersection. - Angle Parking spaces and the width of spaces. - Elm Street Parking and loading zone for Cohasset Hardware Store. - Location and redesign of the Town Pump. - Overall number of parking spaces in the Village. - Time limit for parking on South Main Street. - Curb cuts at the Citgo Station. - Continuance of Sidewalk to former Paul Pratt Memorial Library Building. - Undergrounding of utilities. It was determined that more study is needed to determine the final design of the parking and curb cut near Pat's Barbershop. The Board will meet on site to review. George Roukounakis requested that his curb cuts in front of his Citgo Station be left as is. It was agreed to set the width at 35' on the north curb and 33' on the south curb cut with a rolling curb. Peter Pratt of the Planning Board proposed that all spaces in the Village be set a 9.0'. Sullivan moved to set the width of these spaces at 9.0'. Callahan seconded and the vote was unanimous. It was determined to reduce the bump out at the intersection of Elm Street and South Main Street to 7'. James Watson requested that the loading zone on Elm Street be left as is. The Board agreed. Tom Hamilton requested that parking be left as is on Elm Street. The Board agreed to remove the sidewalk on south side of Elm Street and OF install curbing and a sidewalk on the north side. Ralph and Jackie Dormitzer requested that the Town Pump be left as is. It was agreed to leave the current design and construct a new sidewalk around the current location. Miller stated that it would cost $22,000.00 to construct the sidewalk near the Red Lion Inn. According to the Planning Board, this should be paid for by the owner of the Inn as stated in his Site Plan approval. Sullivan moved to use the money intended for this sidewalk be used to extend the sidewalk on South Main Street to the former Paul Pratt Memorial Library building. Koed seconded. The vote was unanimous. Tom Hamilton requested that the Board reconsider their decision not to underground the utilities. He asked the Board to approach Mass Highway for an extension on the PWED Grant and put the utilities underground first, and then finish the streetscape. He informed the Board that they have raised $200,000.00 privately for this and more can be raised if given more incentive. The Board directed Haddad to contact Mass Highway and request this extension and work with Miller to generate a plan to change the phasing of the revitalization to put utilities underground first. Brown requested that this matter be put on the April 29, 2003 Agenda to finalize this issue. The Board agreed. Meeting adjourned at 10:45 p.m. Respectfully submitted, Merle S. Brown Vice-Chairman C -\�\4 PR TOWN OF COHASSET N _ — BOARD OF SELECTMEN O Board of Selectmen ._..-�=gam.' V Merle S.Brown r OHASSET TOWN MANAGER Thomas J.Callahan \i�o Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: April 15, 2003 A. Annual Town Meeting minutes of March 29, 2003. B. Memorandum from John McNabb, Board of Water Commissioners, re Avalon Bay proposed 200 unit housing development re adverse impacts. C. Letter from Police Chief, Robert Jackson, re surplus declaration and transfer of breathalyzer. D. Letter from Patricia Hart, re assessment of the trees on the town-owned parcel of land that is to be used by the South Shore Community Center Nursery School playground. E. Memorandum from Maureen Cavanaugh, Project Manager, Epsilon Associates, re Greenbush Line Transportation Improvement Project - project conservator semi-annual report No. 1. F. Letter from Neil J. Murphy Associates, Inc., re public hearing scheduled for 4/10/03 to discuss the Notice of Intent at Hull St. G. Recreation Commission's notice of agenda for meeting of 4/16/03. H. Copy of letter from Paul DeRensis, Esq., Deutsch Williams, to Zoning Board of Appeals, re Avalon Bay Communities, Inc. on behalf of the Water Commission. L Copy of letter from Amy McGrath, Goulston& Storrs, to Zoning Board of Appeals re Avalon Bay. J. Copy of letter from Andrew Brennan, Massachusetts Bay Transportation Authority, to Theodore Lento, Department of the Army,New England District, Corps of Engineers, re comments received to date on the Section 106 process for the Greenbush Project, requesting response to all comments within 30 days. Tel:(781)383-4105 0 Fax:(781)383-0228 zg Mail Summary- April 15, 2003 Page 2. K. Memorandum from Paul Regan,Executive Director, MBTA Advisory Board, with notice of next meeting on April 11, 2003 with agenda. L. Copy of letter from Valerie Swett, Esq., Deutsch Williams, to Conservation Commission, with notification that the Order of Conditions were recorded, re 40 Parker Avenue at Norfolk Registry of Deeds. M. 17 Mass. App. Ct. 433 -Nigro v. Conservation Commission of Canton- Open Meeting Law. N. Mark Haddad's letter to Alex Adkins regarding his resignation from the Cohasset Common Historic District Commission. O. Zoning Board of Appeals' notice of public hearing 4/22/03 on the application for a special permit at 811 Jerusalem Road - Greek Orthodox Church. P. Copy of letter from Michael Princi, Wynn& Wynn, P.C., to Conservation Commission, concerning the 18' right-of-way access to the Dorothea Brown parcel. Q. Copy of letter from Mary Snow, Department of Public Works,to Gail Farrell, Chief Procurement Officer, County of Norfolk, acknowledging that she is continuing to chair the South Shore Purchasing Group and would like to remain a participating member. R. Mark Haddad's memo to Board of Health and Department of Public Works, re Recycling Rules and Regulations. �g 1. r w `: S, V:s ;I TOWN OF COHASSET o' � � BOARD OF SELECTMEN Board of Selectmen Merle S.Brown r onnsseT TOWN MANAGER Thomas J.Callahan ok'N a� 10 Town Manager 41 Highland Avenue Frederick R.Koed Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDA Y, APRIL 29, 2003 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Town History Committee - Update 8: 15 P.M. Downtown Revitalization Discussion 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 15 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 9 Fax:(781)383-0228 �° TOWN OF COHASSET o BOARD OF SELECTMEN Board of selectmen N ^fir-. . Merle S.Brown ' OHASSET o TOWN MANAGER Thomas J.Callahan wN Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: April 29, 2003 1. Scheduled on Tuesday's Agenda are two items. First, the Town History Committee has requested time on the Agenda to update the Board on their work since completing the third volume of the Town's history. Second, as requested by the Board at your last meeting, I have scheduled time on the Agenda for the Board to continue your discussions on the Downtown Revitalization Project. As directed by the Board, I have requested an extension from the State on the PWED Grant. I have not heard back from the State as of the writing of this report. Enclosed with this report is the information you requested from the Waterfield Design Group on the scheduling of the project. The Board needs to determine whether or not to appoint additional members to the Village Task Force, the scope of the work going forward, including the materials used for the sidewalks and whether or not to start with the undergrounding of the utilities. Craig Miller from the Waterfield Group will be in attendance at Tuesday's meeting. 2. 1 have spoken to Garrett Bradley about the recently released House Budget for FY 2004. It is nothing but bad news for the Town of Cohasset. According to the Budget, Cohasset's state aid will be cut an additional $110,000.00, bringing the total to $417,000.00, or 15% (Governor's proposed reduction was $307,000.00). If this budget is adopted and approved, Cohasset's FY 2004 Operating Budget as approved by Town Meeting is out of balance and we either have to find additional revenues, or reduce the budget before setting the tax rate in the fall. In addition, the House Budget eliminates all new funding for the SBAB, pushing Cohasset further back on the reimbursement list. We need to work very closely with Senator Hedlund, Representative Bradley and all surrounding communities to address this horrid situation. We can discuss this further at Tuesday's meeting. Tel:(781)383-4105 0 Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT April 29, 2003 page two 3. 1 should have a draft of the Board's comments on the AvalonBay project proposal for the Board's review at Tuesday's meeting. I have followed the format of the presentations of the Water Commission and Planning Board. Please be reminded that this needs to be approved and presented to the Zoning Board at their May 20, 2003 public hearing. 4. As a reminder to the Board of upcoming meetings, your next regularly scheduled meeting is for Tuesday, May 6, 2003. At that time, the Board will conduct the first public hearing on the Affordable Housing Plan. We will advertise this in Thursday's paper and have invited the Planning Board and the Growth and Development Committee to the meeting. On May 13, 2003 at 7:00 P.M., the Board will conduct your Town wide meeting at the Lightkeeper's Residence. We have formerly invited all elected and appointed Town committees to the meeting and the response has been positive. I will update the Board at Tuesday's meeting. 5. Enclosed with this report is a list of the various licenses the Board needs to make this Spring. Please review and let me know if you have any questions. If not, would ask the Board to approve these licenses at Tuesday's meeting. 6. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb ✓ j Sunday Licensees 2003 Eats Ltd. , d/b/a RGP (Really Great Pizza) PKCP, Inc. , d/b/a Victoria's Bernard's Leo J. Fiori & Sons, Inc. - Exxon Tedeschi Food Shops, Inc. Shaw's Supermarkets, Inc. Pleasant St. Parfait & Grille DiNero's, Inc. Kimball's Management Corp. , d/b/a Kimball's By-The-Sea Papa Gino's, Inc. Par-Tee, Inc. Silver Spoon Cafe H & I Donuts, Inc. , d/b/a Dunkin' Donuts Super Stop & Shop Atlantica French Memories Marylou's News Atlantic Bagel and Coffee Ko Ko Island Restaurant, Inc. CVS George H. Mealy Post #118 - American Legion Cohasset Golf Club Cohasset Food Mart Grapevine Caterers, Inc. Mullaney's Fish Market, Inc. J. J. 's Dairy Hut Common Victualler licensee 2003 J.J. 's Dairy Hut Junk Collector's Licensees 2003 Lilac House Cohasset Antiques Cohasset Consignment Shop The Carousel Country House Antiques Richard Karoff Pool Table George H. Mealy Post #118 - American Legion - 1 pool table . r Outstanding South Shore Community Center - 4 Bowling Alleys Dunkin' Donuts - 380 Chief Justice Cushing Highway - Sunday license Red Lion Inn - 71 South Main Street - Sunday license FROM THE WATERFIELD DESIGN GROUP FAX NO. 781 756 0007 Apr. 24 2003 01:56AM P2 April 23,2003 'I'own al'Cohasset 41 Highland Avenue C01188set, MasSachusells 02025 Attention. Mr. Mark W. Haddad Town Manager Reference- Cohmsset Streetscape Revitaliaktion Additional Work—Miscellaneous Final Efforts WDG project No: C-1081 Dear Mr. 114ddad: As nxitiested and in accordance with the discussion held at the last Selectmen's Meeting held April 15, 2003, we are submitting our scope;of work description and citimato of fix; for the additional servict% that are needed. The reasons for these services and their scope of work descriptions are provided below. Tusk 1.0 111hasing Dftign of Strectscape A key focal point at the end of the last meeting proposed making underground utility relocations the first priority of*work to be competed in the Village, relegating streetscape Improvements as they have been designed by its to date as a secondary goal. Because there is a finite amount of PWEL)and private funds currently available for Village infrastructure iftiprovements, it is doubtful that both the undergrounding of utilities and the construction of the streetscape improvements designed to date can occur within budget. ThIs task makes the utility underground design the First construction bid priority(base bid)al-A re.- structures various segments of the Streetscape work into a series of additive alternate bids. Village Streetscape segment boundaries will be determined based on(to be)agreed upon priorities of the Town and our understanding of'thu likelihood of that budget amount to he picked tip by construction bidde m� Thu construction drawings, specifications and estirriate need to be changed to accommodate this new direction. As an aside, we recommend that thaTnwn verify that the construction priority modification discussed above can ho funded by the PWED grant. Task 1.0 r-ee $3,048. Task 2.0 Barbershop& Arts Center Parkin Our extensive study and correspondence with the Burborshop and the Arts Center allowed us to create a design solution to the pedestrian and vehicular safety issues surrounding the existing private parkingeonditioms at this area. Our design successfully reconciled known safety issues with the'Fown's property obligation. This solution was presented at our April I 5d,meeting. Opposition voiced by the Barbershop led to a request that we work with the private property owners to find asolutino that incets all concerns. This requires that we evaluate and design an area abutting the prt ject limits that is private property. This task allows us to meet with the Barbershop and Arts Center to rework their privato property so 1 (191)756.W01 1 1: (791)756.0007 J www.w,)t(!rfivl(l(icsigii.cotn FROM THE WATERFIELD DESIGN GROUP FAX NO. : 781 756 0007 Apr. 24 2003 01:57AM P3 that parking and loading access be maintained. This task will produce two(2)diff4ent alternatives for consideration by the Town. The chosen option will then he included in the final design package. It is important to re-state that the design we proposed at the meeting accurately reflects the Town's legal and moral obligation to the subject abutters. 'I'ask 2.0 Fee $2,784. Task 3.0 Library Sidewalk Survey& Desil;n It was decided to extond the limits of the Streetscape:work on South Main Street to the former"town Library building(one side of the street only). In order to accomplish this, additional survey(topography only,not boundary survey)and sidewalk design is necessary. Only sidewalk and curb will be extended to the Library. Task 3.0 Fee $2,887. Tusk 4.0 Town Pump& .Memorial Square Recancilixtian Additional meetings are recommended with stakeholders concerned with the final design of the Town Pump and Memorial Square areas. Those important Town assets have sewn significant attention and investment in the past and their proper and appropriate incorporation into the new themes, boundaries and materials of the proposed Streetscape project is critical. Our choices for the treatment of these areas has been thoughtful but requires that more time be spent singularly with the two separate groups in order to overcome the opposition that has occurred from lack of understanding of our design intent and goals. In this way,we are proposing;that more detailed discussions and sketches be generated to more thoroughly communicate and refine the final treatment of these areas_ The results of these meetings will then be summarized for tho Selectmen for their final review and approval. Based on the conversations held both during and after our last I'ew meetings, we can guarantee that consensus will he fully achieved. Once this pra:ess is completed,this task also allows the agretA- upon resolutions to he included into thei final design drawings, specifications and estimate_ 'Fask 4.0 Fee $5,262. Task 5.0 Additiunaal Meetin2y &Preparation Reconsiderations in the public participation process by the Town has required our firm to attend and prepare for three(3)additional meetings that were not reflected in our original scope of work or any subsequent contract modifications. This task reimburses us for the time we spent in these me:elings under verbal a.uthoritalioo and acknowledgement by the Town. Task 5.0Fee $3,l 29. Tank 6.0 Desizn Revisions Based on Additional Publie Meetines Our original scope of work did not anticipate tho greater amount of meetings that we have attended to secure consensus on the design direction of this Project. This is due entirely to our(mutual)understanding that the previous e1lorts of the CRC and others had E WATER FIELD DFI IGN GROUP, FROM THE WATERFIELD DESIGN GROUP FAX NO. : 781 756 0007 Apr. 24 2003 01:58RM P4 substantially achieved consensus on all of the major directions in the Strectscape project. The consensus results of our meetinl;.s,endorcM by the Selectmen, will require that we modify uur previously substantially completed design drawings, specifications and estimate. Areas included io this wort:are;the Lim Street west sidewalk, the Gas Station curb cuts, and 9 foot wido parking spaces along the east side of South Main Street. 'Task 6.0 Fee $ 1,112. The total estimated cost for all of the additional scope elements is$19,518, if you have questions on any of the above, pleuse do not hthitate to contact me directly. You may indicate your approval of this scope and the by signing in the space provided below. Please return a copy of the fully executed letter to our office for our rocords. All other provisions of our original contract with the Town of Cohasset for Village Streetscape and James Brook Improvements apply to this work. This work shall he considered an extension of our original contract terms and conditions. Very truly yours, �ERFIELD DESIGN GItOU P,INC. r '►R. IV iller, 'F: in'ipal u it a, 10,"ED AND A(:C FP'1 Ff); Town of Cohasset Cate Mark W. Haddad J 1' , WATrRFFE1. 1) 1) rSIGN c; ItorJ >). l ; . .. FROM THE WATERFIELD DESIGN GROUP FAX NO. 781 756 0007 Apr. 24 2003 01:58AM P5 Y April 23,2003 'Town ofCohasset 41 Highland Avc►nue Coh►tsset, Massachusetts 02025 Attention: Mr. Mark W. Haddad Town Manager Reference: Cohasset Streetacape Revitalization Construction Options Coat Summaries WDG Project No: 10811fi Dear Mr. Haddad: As requested, this letter summarizes estimated construction costs for various segments of the Village Stroetsoape project. In each of the areas below,we have provided our 95% design cost estintate. Below these values(in italics)is the amount of money that would be saved itthe Town wero to mpluce the convent concrete sidewalks with bituminous concrete surfacing. This switch would also eliminate the bluestone paver edging and other spacial pavers that we have provided in our current design. South Main Street S 770,000. rrttnus aurwreie, cic.,-----,----,is__81000- subtotal $687.000, Depot Court S 215,11110. minus comrreie. eec_.......__.._._ Subtotal $ 189.500. Brook Street S 76,000. Minus_cuncrete elc. $ 7 0110, •--- .__ Subtotal $ 69,000. Elm Street $ 170,000, $ 20,00 Subtotal $ 150,000. Town Way $ 55,000, minus.,ccmcrc�te etc. .- _ __ $ 7.00 Subtotal $ 48,000. Total Existing Project Cost $1,286,000. minay._conc-rele,.etc. ....„ l;i2 SOn. Subtotal $1,143,500. 000' AW 50C:rns. Sireet / Winchester / MAksiiduvwas / Otg90 1 USA 1 (79I)7.56.000I / 1 (7R i)756.IN1117 / www.waterfielddesigil.com FROM THE WATERFIELD DESIGN GROUP FAX NO. : 781 756 0007 Apr. 24 2003 01:59AM P6 Several caveats are necessary to fully explain the-context of the estimated construction costs provided alxwe. 'These ;annotations are us follows: 1. The above values do not vi"Ounl liar the reduction of'sidewalk and the reduction of the bump on both sides of Ulm Street near the Hardware Stare and Historical Society,respectively. 2. The granite planters we most recently proposed at the Town Pump area had not been factored into the cost figures yet. 'The decision on this issues is still outstanding as of'this date. 3. This estimate is approximately$136,(X)O lower than our previous estimates. 'The main reasons for this reduction is because our lighting and landscape plans are more defined and are less extensive then we had originally expected. During our final design process, we determined that there were far fewer opportunities to plant trees than orighutlly hoped. Additionally, the actual lighting levels needed by this area are less than our earlier estimates. A lesser reason also inchides a lower cost of.ledge removal than we had originally budgeted. The amount of ledge to be removed is less based on our more detailed study and evaluation of the rock. 4. These values do not include any costs associated with electrical undergrounding of existing overhead utilities nor do they include any allowances for the cost of the Town's proposed water system upgrades. 5. These costs do not include construction management. While it will certainly be feasible to substitute bituminous concrete pavement for the cement concrete and bluestone-edged sidewalks we have Proposed, we strongly recommend against this modification. We do not believe that bituminous concrete accurately reflects the character and image desired by the Town for this special area of their downtown. If you have questions regarding any of the alx)ve information, please do not hesitate to contact me directly. V truly yours, �RFI.ELD DESIGN GROUP,INC. ai R. Mi r, Pr' ►pal In(16(100 cc: 1113ailey, I(F'itzgerald WAY' E' ZFIE1. 0 1) ESIGN GItOUP. Minutes- Meeting of the Board of Selectmen April 29, 2003 Selectmen Roseanne M. McMorris Present: Merle S. Brown Michael H. Sullivan Thomas J. Callahan Others Mark W. Haddad, Town Manager Present: Craig Miller—The Waterfield Design Group John Camera — Cohasset Mariner Wayne Sawchuk James Watson Ralph Dormitzer Jackie Dormitzer Tom Hamilton Erica Rice Peter Pratt— Planning Board George Roukounakis Roger Hill Anna Abbruzee Chairman McMorris called the meeting to order at 7:30 p.m. McMorris informed the Board that Koed will not be in attendance this evening. Brown moved to approve the minutes of the April 15, 2003 meeting as presented. Callahan seconded. The vote was 3-0 (McMorris abstained). Town Manager's Report Haddad informed the Board that the Historical Society has cancelled their appearance before the Board this evening and it will be rescheduled. Haddad brought to the Board's attention a letter from the Massachusetts State Lottery Commission concerning a formal hearing on DiNero's Keno License Application to be heard on May 28, 2003. Haddad will represent the Board and present the Board's request to deny the application. Haddad presented the Board with a Proclamation for Robert Lehr, who will be receiving his Eagle Scout award on May 3, 2003 at 5:00 p.m. The Board acknowledged and signed the proclamation and offered their congratulations. Brown will represent the Board at the ceremony. Haddad informed the Board of the invitation for the Town Manager and Board of Selectmen received from Little League Baseball for their annual opening ceremony and field dedication that will take place on Saturday, May 3, 2003 at 9:30 A.M. Haddad also informed the Board that he is taking steps to improve the parking situation at the fields. Basically, overflow parking will be directed to the Swim Center Parking lot, and an additional police presence will be their Saturday to help with the parking. Haddad will continue to monitor the situation and take steps necessary to improve it. Also, the DPW will be working with the contractor to improve some of the drainage issues that have arose since the completion of the fields. The contractor will be back this week to finish up on the punch list. Minutes- Meeting of the Board of Selectmen April 29, 2003 page 2 The Board has received an application from Michael Westcott expressing his interest in filling the vacancy on the Housing Authority. This was received after the position was filled at last week's meeting. Haddad will send a letter to Westcott thanking him for his interest and letting him knowthe position was filled. Haddad informed the Board that he is attempting to set up a meeting between the Army Corps and the residents on the issue of changing the Tide Gates for May 15, 2003. Haddad will keep the Board and residents informed of this meeting. Haddad presented the Board with a request from Joan Wilson, owner of the Pleasant Street Parfait to amend her Common Victualler's License to have her patrons bring their own beer and wine to her establishment. She has over twenty years experience with serving alcohol and would adhere to the same conditions as other establishments with this approval. Sullivan asked that Wilson be invited to attend a future meeting to discuss this further. Haddad has spoken to Garrett Bradley about the recently released House Budget for FY 2004. It is nothing but bad news for the Town of Cohasset. According to the Budget, Cohasset's state aid will be cut an additional $100,000.00, bringing the total to $407,000.00, or 15% (Governor's proposed reduction was $307,000.00). If this budget is adopted and approved, Cohasset's FY 2004 Operating Budget as approved by Town Meeting is out of balance and we either have to find additional revenues, or reduce the budget before setting the tax rate in the fall. In addition, the House Budget eliminates all new funding for the SBAB, pushing Cohasset further back on the reimbursement list. The Town needs to work very closely with Senator Hedlund, Representative Bradley and all surrounding communities to address this horrid situation. Sullivan suggested that a letter be sent to Governor Romney informing him of the Town's concerns with this situation. Haddad will draft the letter. McMorris suggested that a standard form letter for residents to send to the state be developed as well. Haddad presented the Board with a draft of the Board's comments on the AvalonBay project proposal. Incorporated in the draft are comments received from Callahan as well as Mike Buckley's financial forecast. Haddad reminded the Board that this needs to be approved and presented to the Zoning Board at their May 20, 2003 public hearing. Callahan requested that Town Counsel review the final draft of this document before it is sent to the Zoning Board of Appeals. Haddad reminded the Board of upcoming meetings. The next regularly scheduled meeting is for Tuesday, May 6, 2003. At that time, the Board will conduct the first public hearing on the Affordable Housing Plan. Haddad presented the Board with information prepared by Town Planner Elizabeth Harrington on other communities Housing Partnership Committee's for their review prior to next weeks' meeting. It will be advertised in Thursday's paper and he has invited the Planning Board and the Growth and Development Committee to the meeting. On May 13, 2003 at 7:00 P.M., the Board will conduct its Town wide meeting at the Lightkeeper's Residence. We have formerly invited all elected and appointed Town committees to the meeting and the response has been positive. McMorris informed the Board that she has requested that Town Moderator George Marlette moderate the meeting. Sullivan suggested that an agenda be developed for the meeting. Minutes- Meeting of the Board of Selectmen April 29, 2003 page 3 Haddad presented the Board with various licenses the Board needs to make this Spring. Brown moved to approve the licenses as presented (see attached list). Sullivan seconded. The vote was unanimous. Selectmen Comment Period Brown stated that residents living in apartments in the Village are disposing of their household trash in the receptacles in the Village. This is a violation of the bylaw and residents can be fined for this. He asked that the newspapers put something in to inform residents that this is illegal and they should cease from dumping their trash in this manner. The DPW will also be placing signs on the receptacles informing them of this as well. Brown also requested that a letter be sent to the Patriot Ledger complaining that they do not provide adequate coverage of the Town of Cohasset in their newspaper. Sullivan said that this letter should come from the Chairman. Haddad will draft the letter. McMorris stated that she has spoken to School Committee Chairman Rick Flynn about the breathalyzer machine being proposed for donation to the School Department. Flynn will consult with other School Committee members and get back to the Selectmen. Public Comment Period Louis Eaton, the Town's representative to the MBTA Advisory Committee informed the Selectmen that the Town's annual assessment to the MBTA will be decreased by $20,000.00 next year. Waterfield Design Group — Downtown Revitalization Project Haddad updated the Board on the purpose of the meeting. He informed the Board that he has requested an extension from the State on the PWED Grant. He has not heard back from the State at this time. He reviewed the proposed budget of phasing the project, as well as additional engineering fees. (Enclosed with the minutes is a breakdown of this information from the Waterfield Group.) Brown requested that Haddad provide a more detailed budget of this project for the Board at their next meeting. Haddad stated that the Board needs to decide whether or not to consider undergrounding the utilities, and whether or not to install concrete sidewalks or asphalt sidewalks. Sullivan reviewed the budget and felt that undergrounding is extremely important. McMorris agreed and stated that she has received several phone calls from residents expressing their desire to underground. Callahan felt that the taxpayers have spoken and do not want to expend tax dollars for undergrounding. Several residents expressed their opinions as well. The Board felt that before a decision could be made on this matter a more accurate cost estimate needed to be established. Sullivan moved to authorize the Waterfield Group to expend $12,800.00 to review overhead alternatives as well as determining the total cost of undergrounding. Brown seconded and it was unanimously voted. The Board requested that this matter be scheduled for more discussion at their May 19, 2003 meeting. Meeting adjourned at 9:30 p.m. Respectfully submitted, CW Roseanne M. McMorris, Chairman \�%4 PR TOWN OF COHASSET o " `" _ BOARD OF SELECTMEN Board of Selectmen N v Merle S.Brown 'T OHASSET TOWN MANAGER Thomas J.Callahan ok N. 1-110 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: April 29, 2003 A. Letter thanking you for your support of the Massachusetts Producer Take Back Campaign - c/o Clean Water Action. B. Letter from John Beck submitting his resignation from CEES. C. Copy of letter from Timothy Culver, Edwards &Angell, LLP, to Marion Douglas, re Robert Thomas and Nohena Development, LLC v. Town of Cohasset Board of Appeal. D. Letter from Marc Draisen, Metropolitan Area Planning Council regarding a series of important matters that will affect our town during the difficult times we are facing. E. Letter from Thomas Koning, Colonel, Corps of Engineers, District Engineer, Department of the Army, re seasonal floats in Bailey's Creek at 40 Parker Avenue. F. Cohasset Common Historic District Commission's minutes of March 24, 2003. G. Letter from Brendan Sullivan, P.E., Project Manager, John Cavanaro Consulting, informing you of a Conservation Commission public hearing regarding the construction of a pedestrian sidewalk along a portion of Beechwood Street. H. Zoning Board of Appeals' notice of public hearing on 5/19/03 on an application for an appeal at 28 Otis Ave. - Kupperstein. I. Zoning Board of Appeals' notice of public hearing on 5/19/03 on an application for a special permit at I I River Rd. - Westcott. J. Zoning Board of Appeals' notice of public hearing on 5//19/03 on an application for a special permit at 10 Beach St. - Eggenberger. K. Letter from Jim Shipsky re construction work in front of his home and the recently installed fire hydrant on 58 Doane St. L. Zoning Board of Appeals' decision on an application for a special permit at 47 Norfolk Rd. - Cunningham. Granting upon conditions. Tel:(781)383-4105 0 Fax:(781)383-0228 4fc TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen RYA Merle S.Brown TOCOHASSE7O TOWN MANAGER Thomas J.Callahan Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: April 22, 2003 A. Letter from Eileen Commane, Operations Manager, Aquarion Water Company, re Hingham/Hull Water Supply Update./ B. Massachusetts Municipal Association - MMA Action Alert #6 - 4/16/03. C. Letter from Ann Ludlow, Manager, MIIA, re Privacy Rule Requirements. D. Letter from Jerry Wasserman, Chairman, Suburban Coalition, inviting you to an important breakfast conference 5/5/03 at the State House. E. Letter from Massachusetts Division of Marine Fisheries, re Annual Reissue of Closure Notice - Classification: Prohibited -Status: Closed to the Taking of Shellfish. F. South Shore Regional School District Committee's agenda for meeting of April 16, 2003. G. Letter from Geoff Beckwith MMA Executive Director and Diane McLeod, MAHRC Chair & Medford HRC who are co-sponsoring an important workshop. The forum will address the issue of preparing for and addressing community disruption caused by hate groups. H. Letter from Mike Lang - Braintree, to Greenbush Communities enclosing the document sent to Darrin McAuliffe with some cc's. I. Notice from Department of Environmental Protection - Emergency or Accidental Sewage Bypass or Sewer Overflow. Incident Reporting at Cohasset WWTP reported by Richard Nye. Tel:(781)383-4105 0 Fax:(781)383-0228 " vcz- ® Mail Summary - April 22, 2003 Page 2 J. Letter from Andrew Brennan, Massachusetts Bay Transportation Authority re MBTA Greenbush Line Project, copies of Section 106 Design Review correspondence. K. Massachusetts Municipal Association MMA Action Alert #5 - 4/11/03, House Budget May Target Local Aid. L. Notice from Elizabeth Dennis, Director, Civil Service Unit, Mass Human Resources Division - Reading List for Promotional Examinations: Police Sergeant, Police Lieutenant, Police Captain. M. Letter from Robert Porter, Director of Sales and Marketing, Select Energy, stating you now have a choice to start saving on your electricity costs. N. Letter from Michael Kent regarding repairs to Mendel Road due to the snow plowing. ? ^Q` \\>_ , . ? , 3 y� \� \� >�} !�§ \ a aR TOWN OF COHASSET :. .. f - BOARD OF SELECTMEN Board of Selectmen Merle S.Brown ,o OIIASSETO TOWN MANAGER ti N _ t�� Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDA Y, MA Y 6, 2003 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Liquor License Hearing - Victoria's 8: 15 P.M. Public Hearing - Affordable Housing Plan 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 15 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 TOWN OF COHASSET -,,�,uo BOARD OF SELECTMEN Board of Selectmen NNW To`ASSETo TOWN MANAGER Merle S.Brown Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: May 6, 2003 1. As a reminder to the Board, I will not be present at Tuesday's meeting. Director of Finance Michael Buckley will attend the meeting in my place. Scheduled on Tuesday's Agenda are two items. First, the Board needs to conduct a hearing on a Liquor License request from the owners of Victoria's located in the Tedeschi Plaza. Please keep in mind that not only will the Board be considering the approval of the license, but you will also be approving a Manager as well. All pertinent materials are enclosed with the Agenda. Second, the Board will be conducting the first public hearing on the proposed Affordable Housing Plan. Rick Swanborg of the Growth and Development Committee will present the Plan to the Board. I have invited the Planning Board and the Town Planner to the meeting as well. 2. As requested by the Board at last week's meeting, enclosed with this report are two items. First, I have prepared a breakdown of the PWED budget for the Board for your review. I misspoke at last week's meeting with regard to the original budget for the Waterfield Group. I confused the James Brook contract with the Downtown contract. The original contract price with Waterfield for the Downtown project is $115,200.00. The breakdown gives the Board an overview of estimated construction costs with the various phases, including a rough estimate on undergrounding the utilities. Craig Miller has informed me that he will have a better estimate on this cost within three weeks. Second, enclosed is a draft letter to send to the Patriot Ledger about their lack of coverage in Cohasset, for the Chairman's signature. Please contact me with your comments and, if acceptable, Ronnie can sign it Tuesday night. 3. Also enclosed with this report is a proposed Agenda for the Town wide forum to be held on May 13, 2003. Please review this proposal and provide me with your comments. I will then make the appropriate changes. 4. Enclosed for the Board's approval are the minutes from the last meeting. E MWH/rjb enclosures Tel: (781)383-4105 • Fax:(781)383-0228 PWED BUDGET BREAKDOWN Available Budget Expenditures PWED Grant $1,500,000.00 St. Stephen's Enhancement Grant $169,000.00 Private Funds $200,000.00 Total Available Budget $1,869,000.00 Engineering & Design Budget Waterfield Design - Original Contract $115,200.00 Waterfield Design - Amendment#1 St. Stephen's Sidewalk Design $25,900.00 Waterfield Design - Amendment#2 Underground Utility Design $12,800.00 Waterfield Design - Amendment#3 Estimated Additional Expenses Phasing Design of Project $3,048.00 Barbershop &Art Center Parking $2,784.00 Town Pump Design $5,262.00 Additional Meetings $3,129.00 Design Revisions $1,112.00 Sub-Total Engineering and Design $169,235.00 Amended Budget - Less Design $1,699,765.00 Construction Administrtion $60,000.00 Clerk of the Works 40 000.00 Sub-Total Construction Administration $100,000.00 Amended Budget - Less Construction Admin. $1,599,765.00 Construction Budget South Main Street $770,000.00 Depot Court $215,000.00 Brook Street $76,000.00 Elm Street $170,000.00 Town Way 55 000.00 Sub-Total Construction Budget $1,286,000.00 amended Budget - Less Construction $313,765.00 Underground Utility Budget (Estimate) $800,000.00 Amended Budget - Less Undergrounding ($486,235.00) Minutes- Meeting of the Board of Selectmen May 6, 2003 Selectmen Merle S. Brown Present: Michael H. Sullivan Thomas J. Callahan Frederick R. Koed Others Michael Buckley— Director of Finance Present: Devon Noonan — Recording Secretary Nicole Bartlett John Camera — Cohasset Mariner Al Moore — Planning Board Robert Sturdy— Planning Board Elizabeth Harrington —Town Planner Rick Swanborg — Growth and Development Committee Michael Westcott— Growth and Development Committee Mark W. Haddad —Town Manager (Arrived at 8:15 p.m.) Ramin Doorandish Ellen Morrissey Vice Chairman Brown called the meeting to order at 7:30 P.M. Brown stated that McMorris is not in attendance, but may appear later in the meeting. Brown called for a moment of silence to remember Harbor Master John H. Winters III who passed away on Monday. Brown stated that Winters has been a very good source for the Harbor and that it was sad to see him go. Sullivan moved to approve the minutes of the April 29, 2003 meeting as presented. Callahan seconded. The vote was unanimous. Town Manager's Report Buckley, who was covering the beginning of the meeting for Town Manager Mark Haddad presented the weekly Town Manager's report to the Board. Buckley informed the Board that David Wadsworth has submitted his resignation from the Historical Commission, but would like to continue as the Town's Archivist. Koed moved to accept Wadsworth's resignation and asked that a letter be sent to him from the Board thanking him for his service. Callahan seconded. The vote was unanimous. Buckley provided the Board with a copy of a letter Haddad sent to the Governor concerning the lack of funding for the School Building Assistance Program. The Board requested that Haddad draft a letter for residents to send to the Governor as well. Buckley will inform Haddad of the Board's request. Buckley presented the Board with a breakdown of the PWED budget developed by Haddad that was requested by the Board. The Board reviewed the budget and will discuss it in more detail at the next meeting. Buckley asked the Board to review the letter to be signed by the Chairman and sent to the Patriot Ledger concerning their coverage of the Town. The Board had no problem with the letter and asked that McMorris sign the letter and that it be sent to the Patriot Ledger. Buckley presented the Board with a proposed Agenda for the Town wide forum to be held next Tuesday, May 131h. Brown stated that he and McMorris would review and amend this Agenda with Haddad prior to the meeting. i Minutes- Meeting of the Board of Selectmen May 6, 2003 page 2 Selectmen Comment Period The Board requested that Haddad contact the Town Electrician, Steve Wigmore, and have him review the proposed Village underground utility plan and work with the consultants. Koed requested that a letter he obtained from Congressman Delahunt concerning MassPort's position on noise mitigation proposals from the South Shore be given to Board members and forwarded to Ralph Dormitzer. Koed had requested that Town Counsel provide an opinion on a recent court decision concerning the creation of a political sign bylaw and whether or not our bylaws would be affected by this decision. Town Counsel has stated that Section 6.4 of the Zoning Bylaw prohibiting political signs in a residential district is illegal. Koed requested that Town Counsel recommend changes in the bylaw to clear up this issue. Koed expressed his concern with the recent decision of the Board to increase the price of a beach sticker. He thinks the Board should revisit the issue. No action was taken. Callahan asked why there was a traffic counter on Hillside Drive. Buckley stated that he would look into it and have Haddad report back to the Board. Sullivan reiterated comments made by Brown earlier in the meeting concerning the passing of Harbor Master John Winters. Sullivan stated that it is a sad day in Cohasset. Brown asked for someone to move the appointment of Paul Davis to the Wastewater Committee. Callahan moved to appoint Paul Davis to the Wastewater Committee. Koed Seconded. The vote was unanimous. Public Comment Period There were no public comments. Victoria's — Liquor License Hearing The Chairman read the public notice into the record stating that the Board will hold a public hearing at 8:00 P.M., May 6, 2003 on the application for the transfer of a wine and malt beverage license from PCKP, Inc. d/b/a Victoria's, 790 Chief Justice Cushing Highway to Cohasset Pizza Company Inc. Ramin Doorandish, the proposed Manager of the License, appeared before the Board to present his application. The Police Chief has reviewed the application and sees no reason why it can not be granted. Callahan moved to approve the license transfer and name Ramin Doorandish as Manager. Koed seconded. The vote was unanimous. Minutes- Meeting of the Board of Selectmen April 29, 2003 page 3 Public Hearing —Affordable Housing Plan Rick Swanborg, Chairman of the Growth and Development Committee, appeared before the Board to present the draft Affordable Housing Plan. This plan is part of the overall Master Plan and it needs to be adopted by the Board of Selectmen. Swanborg presented the various aspects of the Plan to the Board (see attached draft plan). One of the major components is the creation of the Housing Partnership Committee that would assist residents and developers in the creation of affordable housing in Town. Callahan stated that the charge for the Housing Partnership is being revised to incorporate charges from other communities and it should be ready for adoption at a future meeting. Swanborg also discussed with the Board the idea for several warrant articles that would change the Zoning Bylaws to promote affordable housing. Sullivan expressed concern that this may have far reaching impacts on the Town that really need to be discussed in great detail. Robert Sturdy and Al Moore of the Planning Board expressed the same concerns. Sturdy stated that some of the proposed changes are not needed. Sullivan requested that all new proposals be given to the Board of Selectmen first so that the public can be made aware of the proposals. Callahan stated that all articles will be presented to the Zoning Advisory Committee and Planning Board as well. Michael Westcott of the Growth and Development Committee asked about the status of the moratorium article passed at the fall Special Town Meeting. Brown asked that Haddad contact Garrett Bradley to find out the status of the article. Meeting Adjourned at 9:00 P.M. Respectfully submitted, Merle S. Brown Vice Chairman Sy TOWN OF COHASSET BOARD OF SELECTMEN Board of selectmen Merle S.Brown ONASSE TOWN MANAGER k'N. +i1 Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.Koed Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: May 6, 2003 A. Copy of letter from Richard Henderson to Paul DeRensis, Esq., re Staszko, Trustee of Cohasset Development Trust, v. Zoning Board of Appeals - notice of status review on above. B. South Shore Regional School District Committee's minutes of regular meeting March 19, 2003. C. Letter from Frank Smith, Fleming's, re village updating project; excited about the possibility of burying the wires. D. Copy of letter from Christine Player, Vine Associates, Inc., to Conservation Commission with copies of the regulatory approvals received by D.E.P. and A.C.E. - Hagerty Park Float Improvement Project. E. Letter from Dean Rizzo, Cohasset Revitalization Corporation, re underground utilities. F. Massachusetts Municipal Association's MMA Action Alert #8 -April 25, 2003. G. Copy of letter from Thomas Keeffe, PE, Tutela Engineering Associates, Inc., to Matt Clunin, Waterman Industries, Inc., re Self Regulating Tidegate, Letter of Intent for Cohasset. H. Letter from County of Norfolk, County Commissioners re Norfolk County Commissioner's recent approval of Norfolk County Engineering Department services for the Town of Cohasset. L M.A.P.C. notice of municipal elections on May 28, 2003; further details to be sent out later in May. J. Mark Haddad's letter to Darrin McAuliffe, Senior Project Coordinator, re Town's request to utilize the Winter Garden site (Graham Waste Building). ® K. Notice from South Shore Elder Services re South Shore Advocacy Network's Advocacy Forum"What we do Makes a Difference" on May 14, 2003 at Milton Council on Aging. Tel:(781)383-4105 9 Fax:(781)383-0228 �S Mail Summary - May 6, 2003 Page 2 L. Copy of letter from Joseph Godzik, Board of Health to Ann Musto, Commodore, Cohasset Sailing Club, re Sailing Club as a recreational camp for children. M. Copy of letter from Andrew Brennan, Director of Environmental Affairs, MBTA, re Greenbush Line MBTA Contract - Design Submission for Programmatic Agreement Review, extension of review time. N. Zoning Board of Appeals' notice of public hearing 5/19/03 on an application for a Special Permit at 13 Norfolk Rd. - Remlinger O. Zoning Board of Appeals' notice of public hearing 5/19/03 on an application for a Special Permit at 106 S. Main St.- Cohasset Historical Society. P. Letter from Patricia Crowe, KeySpan, re notice of public hearing of the Dept. of Telecommunications and Energy re petition of Boston Gas Company d/b/a KeySpan for approval of a general increase in gas rates and approval of a price cap permformance-based rate plan. S6 { Zb F � Ui . a aR TOWN OF COHASSET o - a BOARD OF SELECTMEN Board of Selectmen Merle S.Brown TO OHASSET 0 TOWN MANAGER Thomas J.Callahan k N , Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN'S MEETING MONDA Y, MAY 19, 2003 7:30 P.M. Town Manager's Report 7:45 P.M. Selectmen Comment Period 7:50 P.M. Public Comment Period 7:55 P.M. Keyspan Energy - Gas Main Hearing 8: 15 P.M. Executive Session - Town Counsel 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 15 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 • Fax:(781)383-0228 gt4 PR TOWN OF COHASSET N -= B Board of Selectmen BOARD OF SELECTMEN - = p - v Merle S.Brown r OHASSET TOWN MANAGER Thomas J.Callahan wN io Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad COhasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: May 19, 2002 1. As a reminder to the Board, the meeting for this week will be on Monday instead of Tuesday. Scheduled on Monday's Agenda are just two items. First, the Board needs to conduct a public hearing on Keyspan Energy's request to install a new gas main on Highland Avenue. All abutters have been notified. Second, Town Counsel will be present at the meeting to update the Board on all pending litigation and discuss strategy with regard to that litigation. Town Counsel will present all necessary information to the Board at the meeting. 2. 1 had hoped to schedule the Downtown Revitalization issue on this week's Agenda. However, I have discussed this matter with Craig Miller and he would like another week to further refine the undergrounding of the utilities information. They held a very productive meeting in Town last week and are in the process of discussing various options in more detail with the utility company. I have already scheduled this issue for your June 3rd meeting. On a related matter, I have not yet heard back from Mass Highway on our extension request. However, Elizabeth Harrington did discuss the change of scope issue, as well whether or not there was a prohibition for using PWED funds for this purpose, with a representative of Mass Highway. Based on this conversation, I do not believe there is a problem utilizing the funds in this manner. We will continue to investigate this issue in more detail with Mass Highway, however, it appears our biggest hurdle will be getting the extension. 3. As you are aware, the Board was to present its case on the Avalon Bay proposal at the ZBA's public hearing scheduled for May 20, 2003. It is my understanding that the hearing has been postponed at Avalon's request so that they can further refine their wastewater disposal plan. Chairman McMorris believes we should approach the Board of Appeals and request an additional hearing after Avalon presents its case so that the Board can properly respond to any plan presented by Avalon. With the Board's permission, I will contact Woody Chittick and make that request. Tel:(781)383-4105 0 Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT May 19, 2003 page two 4. As requested by the Board at last week's meeting, I have asked Town Counsel to draft a warrant article that would amend the Town's political sign bylaw to bring it into compliance with the law. I will provide the Board with a draft as soon as I receive it from Town Counsel. 5. 1 have spoken with Representative Garrett Bradley to determine the status of the special legislation Warrant Article approved at the fall Special Town Meeting seeking a moratorium on Chapter 40B projects. According to Garrett, all bills filed concerning 40B, including our request, have been held pending the outcome of the review of the law. I will keep the Board informed of any new developments. 6. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb ra<} tea.\�\4 e aRFc TOWN OF COHASSET Vo - BOARD OF SELECTMEN Board of Selectmen '_: ." ` V Merle S.Brown OMASSET O TOWN MANAGER Thomas I Callahan wN. 5-11 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: May 19, 2003 A. Letter from Patricia Crowe, Keyspan, re revised Order of Notice of Public Hearing of the Department of Telecommunications and Energy dated May 7, 2003. B. Memorandum from Comcast enclosing Financial Balance Sheet, Statement of Revenue& Expenses Parts A&B and Statement of Ownership. C. Letter from James White, Manager of Government Relations, Comcast - update on the transition of AT&T Broadband Internet customers' e-mail addresses. D. Mark Haddad's letter to miscellaneous Waste Services enclosing rules and regulations for recycling by private haulers. E. Copy of letter from Carl Sestito, D.P.W. Superintendent, to Comcast asking them to place a brush chipping notice on the Cohasset Access Channel. F. Letter from Peter Collins, Chairman,Norfolk County Commissioners, re the assessment required to satisfy the participating members' unfunded liability in the Norfolk County Retirement System. G. Memorandum from Paul Regan, MBTA Advisory Board, re Program for Mass Transportation(PMT). H. Letter from Christopher J. McCabe, Town Manager, Town of Hull, advising you that Senator Robert Hedlund is optimistic that the State would pay the construction costs associated with replacing the West Corner Bridge if local funds were used to pay the engineering and design costs. I. Letter from Katie Carroll, Associate Editor, Massachusetts Municipal Association, thanking you for your community's assistance with making the 2002-2003 MMA Directory a success. J. Notice to abutters from Charlie Callahan, as per request of the Conservation Committee Tel:(781)383-4105 • Fax:(781)383-0228 Mail Summary - May 19, 2003 Page 2 of a hearing 5/15/03 to review a lawn installation project at 8 James Lane. K. Bulletin from B.M.Salerno, Captain, U.S. Coast Guard, Captain of the Port of Boston to all concerned re threat information evaluation report - suicide bombing information. L. Memorandum from Mary-Jo Griffin, Chairman, The Alcoholic Beverages Control Commission, re Task Force on Fire and Building Safety to review fire and building safety in places of assembly. Minutes- Meeting of the Board of Selectmen May 19, 2003 Selectmen Merle S. Brown Present: Thomas J. Callahan Michael H. Sullivan Others Mark W. Haddad, Town Manager Present: Nicole Bartlett— Recording Secretary John Camera — Cohasset Mariner Al Moore — Planning Board Robert Sturdy— Planning Board Elizabeth Harrington —Town Planner Paul DeRensis —Town Counsel Kimberly Saillant—Town Counsel Vice Chairman Brown called the meeting to order at 7:30 p.m. Brown informed the Board that Koed and McMorris would not be in attendance this evening. Callahan moved to approve the minutes of the May 6, 2003 meeting as presented. Sullivan seconded. The vote was unanimous. Town Manager's Report Haddad informed the Board that Thomas Van Aarle has asked to be considered for the vacancy of the Architect on the Common Historic District Commission. Haddad stated that Van Aarle is a registered architect in Maine. Haddad has checked the bylaws and verified that it is not a requirement Van Aarle be registered in Massachusetts. Sullivan will contact the Chairman of the Historic District Commission for recommendation on the Van Aarle appointment. Haddad informed the Board that the hearing on Avalon has been postponed. The new date is not set yet. Chairman McMorris believes we should approach the Board of Appeals and request an additional hearing after Avalon presents its case so that the Board can properly respond to any plan presented by Avalon. The Board agreed with McMorris' request. Haddad provided the Board with the latest draft of the Board's proposed response. Haddad informed the Board he will be setting up a meeting with David Rosen of Land Vest, who represents the Cook Estate, to discuss the potential for a Senior Housing Development on the property. Haddad will keep the Board informed. Haddad provided the Board with the response from the Assistant District Attorney in regards to the OML violation complaint that was filed by John McNabb. Haddad informed the Board that there was no violation. Haddad informed the Board that Mary E. Michel of 77 Jerusalem Road is interested in serving on the Open Space Committee. Haddad has forwarded the letter of interest to Debbie Cook and will bring back the issue to the Board at the next meeting. Haddad informed the Board that the Tidegate project has been awarded to AGM Marine Inc., of Mashpee MA. The project is scheduled to begin June 1s` Wh low 63 Minutes- Meeting of the Board of Selectmen May 19, 2003 page 2 Haddad informed the Board that the Planning Board reiterates their request that the plans for Village Infrastructure be reviewed by John Modzelewski, PE. Brown stated he did not see the need for a Traffic Engineer to review the plans. Sullivan suggested that Chairman McMorris contact Chairman Al Moore of the Planning Board to gain a better understanding of exactly what the Planning Board is requesting. Haddad presented the Board with several one day liquor licenses requests, as follows: Carriage House Preschool — May 31, 2003 from 4:00 P.M. to 6:00 P.M. for a fundraiser. South Shore Art Center— May 30, 2003 from 6:00 P.M. to 8:00 P.M. for an opening reception. South Shore Art Center—June 13, 2003 from 6:00 P.M. to 8:00 P.M. for an opening reception. South Shore Art Center—July 20, 2003 from 6:00 P.M. to 8:00 P.M. for an opening reception. Callahan moved to approve the requests as presented. Sullivan seconded and the vote was unanimous. Selectmen Comment Period The Board discussed the temporary placement of the Fire Station at the old Winter Gardens site during construction of the Police/Fire station. They should be back at the Elm Street location in July. Sullivan commented on the nice service that was held in honor of the late Harbor Master, John Winters. Brown commented on how much he enjoyed the bottled water from the Cohasset water treatment plant that was presented during the Anniversary celebration. Public Comment Period There were no public comments. Public Hearing - Keyspan Energy Francis X. O'Leary of Keyspan Energy requests approval to install and maintain approximately 690 feet of 2 inch gas main in Highland Avenue which would replace older gas main in need of replacement. The project is estimated to take 7 to 11 days to complete. Callahan moved to approve the request from Keyspan Energy to replace the gas main on Highland Avenue. Sullivan seconded. The vote was unanimous. Minutes- Meeting of the Board of Selectmen May 19, 2003 page 3 At this time Haddad requested that the Selectmen enter Executive Session to discuss all litigation pending before the Town. Callahan moved that the Board enter Executive Session to discuss strategy with respect to litigation, and to adjourn the meeting at the conclusion of the Executive Session. Sullivan seconded. The Board was polled individually and the vote was unanimous. The Planning Board, the Town Planner and Town Counsel were invited to stay. Meeting adjourned at 10:00 p.m. Respectfully Submitted, Merle S. Brown Vice Chairman tea.\�\n . agFc TOWN OF COHASSET o - BOARD OF SELECTMEN Board of Selectmen p v Merle S.Brown 'T OHASSET TOWN MANAGER Thomas J.Callahan ok N �i�o Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: May 13, 2003 A. Letter from John Cavanaro, P.E., John Cavanaro Consulting re Beechwood Sidewalk Design update. B. Letter from Lawry Reid&R. Marc Fournier, Metropolitan Area Planning Council, re Straits Pond Watershed Association. C. Copy of letter from Metropolitan Area Planning Council to Chief Robert Jackson, Police Department, re quote for the cost of additional oblique imagery that is available to the Town by a license agreement with MAPC. D. Memorandum from Chief of Police, Robert Jackson, re vacation time from May 10, 2003 to May 16, 2003 and recommending Sergeant John Conte be appointed Acting Chief of Police during that time. E. Mark Haddad's letter to Frank Zeven, re the installation of a water main on Lamberts Lane. F. Letter from Joanne M. Barry, Chief, Policy Analysis/Technical Support Branch, Department of the Army, New England District, Corps of Engineers - monthly report for the month of April 2003 detailing final actions taken for individual permits, letters of permission, and denials. G. Memorandum from Water Department - reorganization of Water Commission. H. Letter from Robert Kelley, Jr., District Treasurer, South Shore Regional School District Committee - reminder of school district assessment payment of$19,820.00 due June 2003. I. Transportation News from the Boston Metropolitan Planning Organization- TransReport - May 2003. Tel:(781)383-4105 0 Fax:(781)383-0228 Mail Summary - May 13, 2003 Page 2 J. Memorandum from the Commonwealth of Massachusetts, E.O.E.A., D.E.P. They have received a Notice of Intent filed in accordance with the Wetlands Protection Act re Beechwood Street. K. Letter from Ed Goff; re rotted tree on town property which caused damage. L. Notification letter from Andrea Nixon, Clerk of the Division, Mass Department of Telecommunications&Energy, Cable Television Division, of a public and evidentiary hearing to investigate the proposed basic service tier(BST) - September 16, 2003. { t � z �� � � �, ��+� �� s a f � t 4Stk t .;;: 4 e PRFc TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen Merle S.Brown r OHAbbL l TOWN MANAGER Thomas J.Callahan k N. 11 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: May 27, 2003 A. U. S. Army Corps of Engineers,New England District, re public notice to dredge suitable sand and gravel material from a 100 acre offshore borrow site known as NOMES. B. Zoning Board of Appeals' notice of public hearing 6/16/03 on an application for an appeal at 58 Meadow Lane - Stephen Bjorklund. C. Zoning Board of Appeals' notice of public hearing 6/16/03 on an application for a special permit at 59 Beach Street - Lynne DeGiacomo. D. Zoning Board of Appeals' notice of public hearing 6/16/03 on an application for a special permit at 99 South Main Street -Nohena Development LLC. E. Memorandum from Cambridge license Commission; Administrative Director, Newton; Brockton Licensing; Framingham Inspectional Services to all licensing agents, re meeting of municipal licensing group 6/5/03. F. Memorandum from Jane Wallis Gumble, Mass Department of Housing& Community Development, re Housing Certification 2004. G. Massachusetts Municipal Association- MMA Action Alert #9 - Senate Budget Bill Expected May 21 st. H. South Shore Regional School District Committee's agenda for meeting of 5/21/03. I. Letter from Joseph Connolly, Treasurer, Norfolk County Office of the Treasurer extending an invitation to you to join them for a luncheon presentation from John Shortsleeve of Bay State Consultants, re budget problems. J. Christine Player of Vine Associates, Inc. submitting minutes from Hagerty Park site meeting of 5/15/03. K. Memorandum from Thomas Callahan, to Joint Legislative Committee on Tel:(781)383-4105 0 Fax:(781)383-0228 Mail Summary - May 27, 2003 Page 2. Housing, re a few points to consider when thinking about changing 40B. wir t q4 >.. TOWN OF COHASSET - BOARD OF SELECTMEN Board of Selectmen Merle S.Brown T onA55ET TOWN MANAGER Thomas J.Callahan OWN - '110 41 Highland Avenue Frederick R.Koed own Manager g Roseanne M.McMorris Mark W.Haddad Cohasset, Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDA Y, JUNE 3, 2003 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Common Victualer's License - Starbucks 8: 15 P.M. Water Commission - Water Purchase Update 8:30 P.M. Consent Agenda - No action required 8:35 P.M. Minutes Approval 8:40 P.M. Miscellaneous 9:00 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen N.� `:� � V Merle S.Brown T ONA5SET TOWN MANAGER Thomas I Callahan o N' %110 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: June 3, 2003 1. Scheduled on Tuesday's Agenda are two items. First, Stephen DelRose and Dan Brennan from Starbucks Coffee at 791 Chief Justice Cushing Highway will be in to request a Common Victualers' License to operate a Starbucks Coffee at that address. Second, the Water Commission has requested time on the Agenda to discuss their deal to sell water to a private developer in Hingham. 2. 1 had hoped to schedule the Downtown Revitalization issue on this week's Agenda, however, we will need to postpone that discussion until your June 17, 2003 meeting. The Waterfield Group met with representatives from Mass Electric on Friday, May 30th to discuss the actual implementation and cost to underground the utilities in the Village. After that meeting, the Waterfield Group will finalize the plan. Unfortunately, that information will not be ready in time for Tuesday's meeting. By waiting until June 17th, all information will be finalized and allow the Board to make informed decisions. 3. At your last meeting, I informed the Board that Thomas Van Aarle was interested in filling the architects vacancy on the Common Historic District Commission and Mary Michel was interested in filling a vacancy on the Open Space Committee. Selectman Sullivan was to contact the CHDC about Mr. Van Aarle's appointment and I was to contact Debbie Cook about Ms. Michel's appointment. I contacted Debbie Cook and hope to hear back from her prior to Tuesday's meeting. We can discuss both these appointments at that time. 4. As requested by the Board, I am in the process of scheduling a seminar with Town Counsel and all permit granting Boards (Zoning Board of Appeals, Planning Board, Conservation Commission and Board of Health) for Thursday, June 19, 2003 at 7:00 P.M. I will update the Board at Tuesday's meeting. Tel:(781)383-4105 9 Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT June 3, 2003 page two 5. Last week, we opened bids for the cleaning services at the School Buildings, Town Hall and Police Station. We received six bids and are currently reviewing them. Glen Pratt is assisting us in our review and we should have a recommendation for the Selectmen and School Committee in the next week or so. I will keep you informed of our progress. 6. Enclosed for the Board's approval are the minutes from your last meeting. MWH/rjb Minutes- Meeting of the Board of Selectmen June 3, 2003 Selectmen Roseanne M. McMorris Present: Merle S. Brown Michael H. Sullivan Thomas J. Callahan Frederick R. Koed Others Mark W. Haddad, Town Manager Present: Nicole Bartlett— Recording Secretary Rodney Hoffman —Town Counsel Joan Wilson — Pleasant St. Parfait Lisa Campenella — Patriot Ledger Mary Ford — Cohasset Mariner Glenn Pratt—Water Commission Rob Kasameyer—Water Commission Stephan DelRose — Starbucks Coffee Chairman McMorris called the meeting to order at 7:30 p.m. Callahan moved to approve the minutes of the May 19, 2003 meeting as presented. Sullivan seconded. The vote was 3-0 (McMorris and Koed abstained). Town Manager's Report Haddad presented the Board an application for an Entertainment License for the Pleasant Street Parfait Grille requesting an entertainment license for Saturday and Sunday evenings from 3:00 p.m. until 8:00 p.m. through the month of August 2003. Brown expressed concern for the neighbors. Joan Wilson, owner of the Pleasant Street Parfait stated that she had spoken to the neighbors about the entertainment and that they thought it would be great. Sullivan moved to grant the entertainment license as presented, Brown seconded. The vote was 4-0 (McMorris abstained). Haddad presented to the Board an application for an Entertainment License for the South Shore Art Center requesting Musical Entertainment on the following dates: Friday June 13, 2003 3:00 p.m. —6:00 p.m. Saturday June 14, 2003 10:00 a.m. —6:00 p.m. Sunday June 15, 2003 Noon — 6:00 p.m. Brown moved to grant the Entertainment License for the South Shore Art Center as presented. Sullivan seconded and the vote was unanimous. Haddad presented the Board with a letter from the Town of Hingham suggesting the MBTA may be scaling back mitigation efforts in an attempt to cut costs on the Greenbush line. The Board requested that Haddad send a letter to the MBTA asking them what their intentions are as far as the mitigation agreement. Minutes- Meeting of the Board of Selectmen June 3, 2003 page 2 Haddad updated the Board on the installation of the new floats at Mariner's Park. Haddad stated that the floats have been ordered and will be installed by June 30, 2003. The dedication will take place once the floats are installed. Haddad informed the Board that there was a scheduling conflict with the Zoning Board, and that the Seminar with Town Counsel to discuss the issues that confront permit granting boards will have to be postponed. Haddad will reschedule the meeting and inform the Board when the seminar will be held. Haddad informed the Board that he had spoken with Debbie Cook regarding the Mary Michel appointment to the Open Space Committee. Cook stated that Mary Michel was to attend an Open Space Committee meeting on June 3, 2003. Sullivan informed the Board that he was not able to contact the CHDC regarding the Van Aarle appointment to the Common Historic District Commission. Haddad will bring back these appointments to the Board at the June 17, 2003 meeting. Haddad informed the Board that there were six bids on the Cleaning RFP and that they are currently being reviewed. Haddad should have a recommendation for the Board on June 17, 2003. Haddad informed the Board that there have been complaints about the combined Beach/Recycle stickers. Koed stated that the stickers should be independent of each other. Brown stated that the costs are justified. McMorris stated the fact that the beach stickers have not increased in fifteen years and there is no problem with this increase. No action was taken. Haddad informed the Board that Robin Lawrence would like the exit gate at Sandy Beach locked permanently. Sullivan suggested that the gate be closed by 8:00 p.m. The Board asked Haddad to invite Lawrence to the next meeting to discuss this further. Haddad informed the Board that he will schedule the adoption of the Affordable Housing Plan and the creation of the Housing Partnership Committee for the next meeting. McMorris asked Haddad to forward the draft plan to the Zoning Board for their review and comment. Haddad stated that he has not received any additional comments on the plan. Haddad informed the Board that they are invited to a Round Table discussion with the Lt. Governor on Friday June 13, 2003, to discuss any issues they may have. Koed, Callahan, and McMorris accepted. Selectman Comment Period McMorris commented on the Meeting Room mural and stated that the art students are doing a good job. McMorris also commented on phone calls she has received regarding Memorials on the common. Haddad will find out the status of the Common Master Plan and report back to the Board. Public Comment Period There were no public comments. Minutes- Meeting of the Board of Selectmen June 3, 2003 page 3 Public Hearing - Starbucks Coffee Stephen DelRose of Starbucks Coffee requested approval for a Common Victualer's License for Starbucks Coffee shop at 790 Chief Justice Cushing Highway. The existing structure is a drive through bank. There were several safety issues regarding existing curb cut exit onto Route 3A. Koed felt it was unsafe and needed to be closed for safety reasons. It is a very steep exit and could cause problems. The Board recommended that DelRose talk with the owner of the property to see if the curb cut could be closed. Haddad will also review this matter with the Safety Officer. The Board will review this matter at their next meeting. Water Commission —Water Purchase Update Rob Kasameyer and Glenn Pratt presented to the Board the status of the proposed sale of Cohasset water to a private developer in Hingham. Kasameyer states that through a joint effort over many years that Cohasset now has an award winning water system. Because of that there are a number of inquiries into purchasing Cohasset water from surrounding towns. One of the inquiries interested in the purchase of water is the Erickson project. This is a project similar to Sunrise. It is located off of Rt. 53 in Hingham. They would use approximately 300,000 gallons a day that would be built up over a ten year period. The Hingham Board of Selectmen supports this sale. Kasameyer stated that Cohasset could average using 3 '/2 million gallons of water per day and not hurt our resources. Erickson would roughly be using 1/5 of that. Kasameyer also states that we can't move forward with upgrading our systems without receiving this type of revenue to help us. He also stated that by doing this we would not have to raise the water rates for Cohasset residents, at least in the foreseeable future. Kasameyer stated they are looking at a 20 year contract with Erickson. They have not signed a contract at this point. Haddad asked Kasameyer and Pratt to keep him informed. At this time Haddad requested that at the end of the meeting the Selectmen enter Executive Session to discuss matters pertaining Real Estate. Sullivan moved that the Board enter Executive Session to discuss matters pertaining to Real Estate, and to adjourn the meeting at the conclusion of the Executive Session. Brown seconded. The Board was polled individually and the vote was unanimous. Town Counsel was invited to stay. Meeting adjourned at 9:30 p.m. Respectfully Submitted, Roseanne M. McMorris Chairman Or y �a.G4 . ?RFc TOWN OF COHASSET o ` �, _- BOARD OF SELECTMEN Board of Selectmen Merle S.Brown r OMASSET TOWN MANAGER Thomas J.Callahan k N. 111 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: June 3, 2003 A. Massachusetts Municipal Association- Alert#10, 2003 MMA Action, Sen. W&M Budget Would Cut 230M from Cherry Sheets. B. Letter from Jane Edmonds, Mass. Department of Labor and Workforce Development, re information sessions in support of the Governor's efforts to assist municipalities facing budget shortfalls. C. Memorandum from United States Environmental Protection Agency, re final NPDES General Permit for Storm Water Discharges. D. Letter from Ellen Herzfelder, Mass. E.O.E.A. thanking you for your interest in the FY04 Annual Grant for the Self-Help, Urban Self-Help, and federal Land and Water Conservation Fund (LWCF) Programs. E. Memorandum from Paul Regan, MBTA Advisory Board, re agenda material for meeting of May 29, 2003. F. Copy of letter from Craig Miller, PF, The Waterfield Design Group, Inc., to Anthony Timperio, STV Incorporated, re proposed Cohasset station vehicle entrance. G. Letter from William Brown, LICSW, Manager, Municipal EAP Services, Health Resources, re the new MIIA EAP May-July 2003 Frontline Supervisor, a newsletter dedicated to supporting managers and supervisors. H. Letter from Karen Gregoire, Program Administration Manager, MIIA, announcing the implementation of the CorCareRX Benefits Program, -their new pharmacy management program for workers' compensation members. L Copy of letter from Stuart Ivimey, Community Preservation Committee, to Joel Lerner, Director of Conservation Services, E.O.E.A., re Barnes Wildlife Sanctuary, Self-Help#2, Executed Conservation Restriction. Tel:(781)383-4105 0 Fax:(781)383-0228 Mail Summary - June 3, 2003 Page 2 J. Copy of letter from Bill Chisholm to John McNabb, Rob Kasameyer and members of Water Commission, re the sale of water to Erickson Properties. K. Letter from Roella Hobbs re her property at the corner of South Main St. and Depot Court in need of repair. L. Bulletin from James Johnson, Director of Accounts,Mass. Department of Revenue,re Impact of Debt Exclusions on Levy Limit Calculation. M. Strekalovsky&Hoit's Public Safety Building Additions and Renovations Construction meeting No. 2 of May 20, 2003. N. South Shore Regional School District Committee's minutes of 4/16/03. O. Copy of Robert Davenport's letter to Conservation Commission, re damage at Mill River Marine. P. Copy of County of Norfolk's Fiscal 2004 proposed budget submittted by departments and approved by County Commissioners. Q. Zoning Board of Appeals' notice of public hearing 6/16/03 on an application for a Special Permit at 52 Jerusalem Rd. Dr. -Neer. R. Zoning Board of Appeals' notice of public hearing 6/16/03 on an application for a Special Permit at 3 Highland Ave. -Buick. S. Zoning Board of Appeals' notice of public hearing 6/16/03 on an application for a Special Permit at 53 Pleasant St. - Jackisch. r Cl ,J O ' W Minutes- Meeting of the Board of Selectmen June 30, 2003 Selectmen Roseanne M. McMorris Present: Merle S. Brown Michael H. Sullivan Thomas J. Callahan Frederick R. Koed Others Nicole Bartlett— Recording Secretary Present: Chairman McMorris called the meeting to order at 7:30 p.m. Callahan moved to make appointments as presented. Sullivan seconded. The vote was unanimous. Attached is the list of appointments. Meeting adjourned at 7:50 p.m. Respectfully Submitted, Roseanne M. McMorris Chairman Annual Appointments by the Board of Selectmen Advisory Board on County Expenditures Merle S. Brown 2004 Cohasset Cultural Council Suzanne S. Terry 2005 Celine Eymer 2005 Doug Eymer 2005 Laurel Martinez 2005 basset Common Historic District Commissio Gail Parks strict Re 2006 Mary Jane Larso trict Resident) 2006 Janice Cr y (License ltor) 2006 Tho Van Aarle (Architect 2006 Community Preservation Committee Al Moore, Planning Board 2006 Helen Nothnagle (Housing Authority) 2006 Paula Kozol, Historical Commission 2006 Conservation Commission Susan G. Cope 2006 James G. Dedes 2006 Commission on Disabilities Lance Norris 2004 Four (4) Vacancies Council On Elder Affairs Rev. Gary Ritts 2006 Nancy Barrett 2006 Government Island Advisory Committee Constance M. Afshar 2006 Noel A. Ripley 2006 Harbor Committee Lorren S. Gibbons 2006 Gail Parks 2006 John Bertolami 2006 Historical Commission Rebecca Bates-McArthur 2006 John H. Connell 2006 Mark St. Onge 2006 One (1) vacancy r 0 v �_ Annual Appointments by the Board of Selectmen - Page 2 MBTA Representative Louis E. Eaton 2004 Metropolitan Area Planning Council Mark W. Haddad 200E Registrar of Voters Margaret R. Charles 2006 Senior Housing Committee Freda A. Zotos 2006 Edward T. Mulvey 2006 Town History Committee Julia Gleason 2006 # Louis Eaton, Jr. 2006 James W. Hamilton 2006 Louis S. Harvey 2006 Harold E. Coughlin 2006 Zoning Board of Appeals Benjamin H. Lacy 2006 One (1) vacancy Town Counsel Paul R. DeRensis 2004 Annual Appointments by the Board of Selectmen — Page 2 MBTA Representative Louis E. Eaton 2004 Metropolitan Area Planning Council Mark W. Haddad 2006 Registrar of Voters Margaret R. Charles 2006 Senior Housing Committee Freda A. Zotos 2006 Edward T. Mulvey 2006 Town History Committee Julia Gleason 2006 Louis Eaton, Jr. 2006 James W. Hamilton 2006 Louis S. Harvey 2006 Harold E. Coughlin 2006 Zoning Board of Appeals Benjamin H. Lacy 2006 One (1) vacancy Town Counsel Paul R. DeRensis 2004 .G\4 PRf TOWN OF COHASSET �' — BOARD OF SELECTMEN Board of Selectmen V _-- � Merle S.Brown T OHAsSET TOWN MANAGER Thomas J.Callahan o\'N • \110 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDAY, JUNE 17, 2003 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Robin Lawrence - Sandy Beach Parking Lot 8: 15 P.M. Village Revitalization Plans - Discussion 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9:10 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 14 e PRFc/ TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen Merle S.Brown • C011ASSET TOWN MANAGER Thomas J.Callahan ok N _ Ill o Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: June 17, 2003 1. Scheduled on Tuesday's Agenda are two items. First, as discussed with the Board at your last meeting, I have invited Robin Lawrence of the Sandy Beach Association to discuss the closing of the far end of the Beach Parking Lot. Second, Craig Miller, Karen Fitzgerald and Lisa Bailey of the Waterfield Design Group will be present to finalize the discussion of the Downtown Revitalization Plan. Please remember that we will be meeting on Monday at 4:00 P.M. in the Village for a site walk in preparation for Tuesday's meeting. In addition, I have received verbal confirmation from Mass Highway that our extension request on the PWED Grant was approved and there is no issue with using the funds to pay for the undergrounding of the utilities. 2. Chief Jackson and I have met with the owner of Tedeschi's Plaza to further discuss the issue of the exit curb cut near the proposed location of Starbuck's Coffee. Tedeschi's is not in favor of closing this curb cut and would rather leave it as is. They provided us with many facts and figures concerning accidents and traffic patterns on Route 3A at this location and do not believe it is necessary to close the exit. The Chief and I did propose that a ramp be installed from the drive-thru to lessen the slope of the road. No other traffic but drive-thru traffic would have access to this exit, thereby making it safer to exit. Tedeschi's is studying this proposal and will let me know if it is acceptable prior to Tuesday's meeting. The Board still needs to consider the issuance of the Common Victualer's License to Starbucks. 3. At your last meeting, the Board requested that I find out the status of the Class II License request by Joseph Rosano. He is seeking a Class II License at 105 Ripley Road. There will be no unregistered vehicles stored, repaired or parked at this property. The Board had deferred making a decision on this request previously. After reviewing the matter further, there are no outstanding issues with regard to the applicant. The Board needs to decide whether or not to issue the license. We can discuss this issue further at Tuesday's meeting. Tel:(781)383-4105 0 Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT June 17, 2003 page two 4. As the Board is aware, Health Agent Joe Godzik is set to retire from his full time duties on August 6, 2003. During our FY 2004 Budget deliberations, we reduced the salary line item from this position to $50,000.00 in anticipation of regionalizing the position with surrounding communities. These discussions are progressing, but have not yet been finalized. It is unclear whether we can enter into an agreement before Joe's retirement. Therefore, the Town needs to address Joe's departure from full time status. Mike Buckley and I have worked very closely with Board of Health Chairman Steve Bobo on this issue. We are proposing that after Joe retires, we retain his services as a part-time (10-15 hours per week) consultant. Joe would handle plan review, perc tests and attend Board of Health meetings. His fee would be paid from the $50,000.00 line item by transferring approximately $23,000.00 to Board of Health expenses. If we decide to regionalize the position later in the fiscal year, we would need this money in the expense line item as well. With the remaining funds, I am proposing that we increase the duties and reclassify Tara Tradd's position. She would manage the day to day operations of the Board of Health and conduct all food service inspections (she is certified in this area). With the remaining funds, we would hire a part time (20 hours per week) secretarial position to assist Tara. Steve, Mike and I are confident that this will allow the Town to continue to provide outstanding Health services to our residents. We can discuss this further at Tuesday's meeting. 5. Enclosed for the Board's approval are the regular session minutes from your June 3, 2003 meeting and the Executive Session minutes from your June 3, 2003 and June 10, 2003 meetings. MWH/rjb PWED BUDGET BREAKDOWN Available Budget Expenditures PWED Grant $1,500,000.00 St. Stephen's Enhancement Grant $169,000.00 Private Funds $200,000.00 Total Available Budget $1,869,000.00 Engineering_& Design Budget Waterfield Design - Original Contract $115,200.00 Waterfield Design - Amendment#1 St. Stephen's Sidewalk Design $25,900.00 Waterfield Design -Amendment#2 Underground Utility Design $12,800.00 Waterfield Design - Amendment#3 Estimated Additional Expenses Phasing Design of Project $3,048.00 Barbershop &Art Center Parking $2,784.00 Town Pump Design $5,262.00 Additional Meetings $3,129.00 Design Revisions 1 112.00 Sub-Total Engineering and Design $169,235.00 Amended Budget - Less Design $1,699,765.00 Construction Administrtion $60,000.00 Clerk of the Works $40,000.00 Sub-Total Construction Administration $100,000.00 Amended Budget - Less Construction Admin. $1,599,765.00 Construction Budget South Main Street $770,000.00 Depot Court $215,000.00 Brook Street $76,000.00 Elm Street $170,000.00 Town Way $55,000.00 Sub-Total Construction Budget $1,286,000.00 Amended Budget - Less Construction $313,765.00 Underground Utility Budget (Estimate) $800,000.00 Amended Budget - Less Undergrounding ($486,235.00) Minutes- Meeting of the Board of Selectmen June 17, 2003 Selectmen Roseanne M. McMorris Present: Merle S. Brown Michael H. Sullivan Thomas J. Callahan Frederick R. Koed Others Mark W. Haddad - Town Manager Present: Nicole Bartlett— Recording Secretary Lisa Campenella — Patriot Ledger Mary Ford — Cohasset Mariner Samantha Brown — Cohasset Mariner Al Moore — Planning Board Roger Hill Jimmy Shipsky Robin Lawrence — President, Sandy Beach Association Craig Miller—Waterfield Design Group Lisa Bailey —Waterfield Design Group Karen Fitzgerald —Waterfield Design Group Peter Pratt— Planning Board Robert Sturdy — Planning Board Ralph & Jackie Dormitzer Jim Watson Bob Davenport Hal Coughlin Dean Rizzo Adrian McCarthy Chairman McMorris called the meeting to order at 7:30 p.m. Sullivan moved to approve the minutes of the June 3, 2003 meeting as presented. Callahan seconded. The vote was unanimous. Callahan moved to approve the Executive Session minutes of the June 3, 2003 meeting as presented. Sullivan seconded and the vote was unanimous. Callahan moved to approve the June 10, 2003 Executive Session minutes as presented. Sullivan seconded. The vote was 4-0 (Koed abstained). Town Manager's Report Haddad presented the Board with a letter he drafted on behalf of the Towns of Cohasset, Weymouth, Hingham, and Scituate with regard to the signed mitigation agreements between the Towns and the MBTA. The letter specifically addresses the concerns about the use of Quadrant Gates, and asks the MBTA and its contractor to refrain from submitting design packages on grade crossings until this issue is resolved. Haddad will keep the Board informed. Haddad informed the Board that the seminar with Town Counsel to discuss issues that confront permit-granting boards has been rescheduled for Thursday July 17, 2003 at 7:00 p.m. in the CSelectmen's Office. Q Minutes- Meeting of the Board of Selectmen June 17, 2003 page 2 Haddad informed the Board that he has scheduled his vacation from Monday June 23, 2003 through Friday June 27, 2003. Haddad has appointed Robert Jackson, Chief of Police as Acting Town Manager during his absence. Haddad informed the Board that he has received verbal confirmation from Mass Highway that the Boards extension request on the PWED Grant was approved and there is no issue with using the funds to pay for the under grounding of the utilities. He is awaiting written confirmation. Haddad informed the Board that the owner of Tedeschi's Plaza has asked for a continuance on the Starbucks Coffee Common Victualer's License request so that he may further study alternatives to the current exit curb cut near the proposed location. The issue is rescheduled for the July 1, 2003 meeting. Haddad informed the Board that Joseph Rosano is seeking a Class II License at 105 Ripley Road, and that there will be no unregistered vehicles stored, repaired or parked at this property. Haddad informed the Board that there were no outstanding issues with regard to the applicant. Brown moved to grant the Class II license. McMorris seconded contingent upon usual conditions of granting such license. The vote was unanimous. Haddad brought to the Boards attention that Health Agent Joe Godzik is set to retire from his full time duties on August 6, 2003. Haddad stated that during the FY04 Budget deliberations they had reduced the salary line item from this position to $50,000.00 in anticipation of regionalizing the position with surrounding communities, and that the regionalization discussions are progressing, but have not been finalized. Haddad and Mike Buckley have worked closely with Board of Health Chairman Steven Bobo on this issue and propose that until such discussions are finalized that we retain the services of Godzik as a part-time (10-15 hours per week) consultant. His fee would be paid from the $50,000.00 line item by transferring approximately $23,000.00 to Board of Health expenses. With the remaining funds Haddad proposes to increase the duties and reclassify Tara Tradd's position, and hire a part time (20 hours per week) secretary. Haddad feels this would allow the Town to continue to provide outstanding Health services to our residents. Sullivan expressed concerns about reducing the level of service. McMorris stated that she has discussed this with Steven Bobo, and that he recommended and supported the idea. Haddad then suggested prior to hiring a permanent part time secretary to use a temporary agency for a trial period of six months to see how this would work. The Board agreed with Haddad's recommendations. Selectman Comment Period McMorris congratulated the High School Tennis Team on winning the State Championship. Sullivan also expressed what a great job they did, and that it was very exciting to watch the team play. Brown stated that the Flag Day ceremonies held on Saturday June 14, 2003 were well done. He stated there were many participants in the Flag burning ceremonies, and thanked the Sons of the American Legion, American Legion, and Ladies Auxiliary for donating a new flag pole to the Town. Callahan commented on the construction changes to the Fire Station. Haddad stated these changes were needed to accommodate a ladder truck, and that there was enough money in the budget as presented at Town Meeting to continue the project, however, an additional appropriation for this issue will be needed at the Fall Town Meeting. CMinutes- Meeting of the Board of Selectmen June 17, 2003 page 3 Public Comment Period Jimmy Shipsky asked the Board to approve the installation of Snow Fencing along Atlantic Avenue, across from Sandy Beach to restore the sand dune that was removed by the DPW. Sullivan stated he did not like the esthetics of a snow fence. McMorris stated the issue is too involved for a walk in, and recommended Shipsky meet with the Conservation Committee to discuss options, and asked him to keep Haddad informed. Robin Lawrence — Sandy Beach Parking Lot Robin Lawrence of the Sandy Beach Association requested that the North Gate of the Sandy Beach parking lot be closed permanently. Sullivan suggested we keep the gate open until dusk for traffic flow issues. McMorris stated she thought it was safer with the gate open. The Board also suggested moving the "Do Not Enter" signs so that they are more visible. Sullivan moved to leave the gate open until dusk. McMorris seconded and the vote was unanimous. Village Revitalization Plans — Discussion Callahan stated that during a recent Site visit of the Village, he observed the storefront sidewalks to be littered, mostly with cigarettes. The Board suggested that Haddad send a letter to Village Business owners making them aware of this and also asking the Shop owners to take responsibility for the upkeep and cleanliness of their Storefronts. The Board would like to see if this resolves the litter problem, and if not they will consider making it part of their licensing contract. The Waterfield Design Group presented the Board with a draft of the Village Revitalization Project, which they felt met the requirements of the Board. The plan includes installing conduit to eventually underground the utilities, a streetscape plan for South Main Street and Elm Street, including bump outs as proposed, concrete with blue stone sidewalks, and bases for utility lights to be installed at a later date. McMorris polled the Board individually to find out what each member felt are the priorities and goals of this project. The consensus from the Board was that Pedestrian safety and esthetics were the priorities. The Board felt that the plan presented by the Waterfield Design Group satisfied these requirements. McMorris also requested that the Waterfield Design Group determine the cost to have bump outs and a cross walk installed on Depot Court near the South Shore Community Center for the safety of the children going to that facility. After much debate Callahan moved to accept the Waterfield Design Group proposal for Village Revitalization. Sullivan seconded. The vote was 4-1 (Koed opposed). Meeting adjourned at 10:35 p.m. Respectfully Submitted, Roseanne M. McMorris Chairman 70 O�G\4 . pRFc TOWN OF COHASSET o -_ =• � BOARD OF SELECTMEN Board of Selectmen Merle S.Brown ro oHA_SETo TOWN MANAGER k ry %I1 Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan TO: BOARD OF SELECTMEN FROM: MARK W. HADDAD - TOWN MANAGER SUBJECT: MAIL SUMMARY DATE: JUNE 17, 2003 A. Copy of letter from Brian Carlson, Clean Water Action, to MA Climate requesting a letter be sent to the Governor regarding growing dangers of climate change. B. Advisory Committee minutes of their meetings for the period March 30, 2002 through March 29, 2003, . C. Letter from Bill Burnett with his concerns and several of his neighbors ' who are concerned at the speed vehicles travel on Jerusalem Road between Black Rock Road and Howe Road. D. Letter from Bruce Wood, Strekalovsky & Hoit re installation of an automatic fire suppressant/sprinkler system at police and fire stations. It is their opinion one is not required. E. Letter from James White,Manager of Government Affairs, Comcast, regarding a new service for Comcast Digital Cable customers, known as ON DEMAND. F. Massachusetts Municipal Association's Alert #11 MMA Action: State Budget and Local Aid in Conference Committee. G. Letter from William Baird, re new water supply on Red Gate Lane. H. Letter from Steven McCurdy, Acting Director, Division of Municipal Services, MA Executive Office of Environmental Affairs, DEP, announcing the availability of financing for the State Revolving Fund (SRF) loan program for calendar year 2004. I. Copy of letter from Jane Bragdon,Hi—Way Safety Systems, Inc. , to Joseph Ligotti, re paint on vehicle claim. Tel:(781)383-4105 0 Fax:(781)383-0228 ia WRFC '. ti� TOWN OF COHASSET N v = BOARD OF SELECTMEN Board of selectmen p ,' v Merle S.Brown ON SSE TOWN MANAGER Thomas J.Callahan Ok,N- 1110 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad COhasset,Massachusetts 02025 Michael H.Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: June 10, 2003 A. Mark Haddad's letter to Bernard McCourt, Massachusetts Highway Department requesting the installation of two `Fire Engine Entering' signs on Route 3A. B. Mark Haddad's letter to Powers and Company, Inc., re termination of the Contract between the Town and Powers and Company and requesting return of documents. C. Boston Safe Deposit and Trust Company Advice of Credit - $34,972.39. D. Letter from Geoff-rey Beckwith, Executive Director, Massachusetts Municipal Association, re change in billing under electricity contract. E. Bulletin from James R. Johnson, Director of Accounts, Massachusetts Department of Revenue, Division of Local Services, re Impact of Debt Exclusions on Levy Limit Calculation. F. Strekalovsky&Hoit - Minutes of construction meeting#3 of 5/27/03 - Public Safety Building Additions and Renovations. G. Bulletin from David L. Davies, Director of Information Technology, Massachusetts Department of Revenue Division of Local Services, re Municipal Readiness for E-Government. H. Letter from Annellin Walsh requesting a street sign on Nichols Road because of a very dangerous driveway at 130. I. Recreation Commission's agenda for meeting of 6/18/03. J. Transportation News from the Boston Metropolitan Planning Organization- TransReport - June 2003. K. State Representative Garrett Bradley- Senate, No. 1250 - An Act to Promote Livable Communities and Zoning Reform Act. Tel:(781)383-4105 0 Fax:(781)383-0228 9z Mail Summary - June 10, 2003 Page 2 L. Memorandum from Division of Housing Development (formerly known as Private Housing), re Updated HOME Rent, Income Limits, Subsidy and Purchase PriceNalue Limits. M. Notice from Mass Department of Telecommunications and Energy re investigation by the Department to establish a surcharge to recover prudently incurred costs associated with the provision of wireline Enhanced 911 services. N. Letter from Sarah Murphy, re Scituate/Cohasset Newcomer's Club"Family Fun Day" at Sandy Beach 6/7/03 from 3:30 to 7:30, parking in the town lot. O. Copy of letter from Raymond Kasperowicz, Chairman, Sewer Commission,to Madelyn Morris, Deputy Regional Director, DEP - Bureau of Resource Protection, re Overflow Situation, Cohasset Wastewater Treatment Plant, 43 Elm Street. < � j »:« � \ { . { � � \ \ \ \ . / { { \ . \ ` � ( �\ � , \ � \ . / � \ \ � \ \ l . . .�+ yf �� \ � � \ \ ( 6� 2 : ;/ (\ . , . , � \ � »» \ � �\ ? \ \ �\ \ \ »��/ � � � � ���� \4 e :pRfC TOWN OF COHASSET o -- BOARD OF SELECTMEN Board of Selectmen Merle S.Brown r OMASSET TOWN MANAGER Thomas J.Callahan �k N ao Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN'S MEETING T UESDA Y, JUL Y 1, 2003 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Town History Committee - Update 8: 15 P.M. Affordable Housing Plan - Adoption 8:45 P.M. Consent Agenda - No action required 8:50 P.M. Minutes Approval 8:55 P.M. Miscellaneous 9:00 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 c5 o.�a pgFC TOWN OF COHASSET o BOARD OF SELECTMEN Board of Selectmen Merle S.Brown 01IASSET TOWN MANAGER Thomas J.Callahan wN t110 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: July 1, 2003 1. Scheduled on this week's Agenda are two items. First, the Town History Committee has requested time on the Agenda to update the Board on their work since completing the third volume of the Town's history. Second, I have scheduled time on the Agenda for the Board to consider the adoption of the Affordable Housing Plan, as well as the creation of the Housing Partnership Committee. Enclosed with the Agenda is the draft of the plan as well as the proposed charge of the Housing Partnership Committee. 2. 1 want to apologize to the Board for not bringing your annual appointments to you earlier. The end of the Fiscal Year snuck up on us this year. Since these appointments need to be made by July 1, 2003, Chairman McMorris has suggested that we post a meeting for Monday, June 30, 2003 at 7:00 p.m. prior to the ZBA's Avalon Hearing for the Board to make these appointments. This will be a real brief meeting as the annual appointments is the only thing for the Board to consider. Enclosed with this report is a list of the individuals who are up for re-appointment. Ellen is in the process of contacting these individuals to determine if they would like to be re-appointed. We should have this completed by Monday evening. Please let me know as soon as possible if this date is convenient for the Board. Again, I apologize for the lateness of dealing with this issue. 3. With regard to Avalon Bay and the Zoning Board of Appeals, it is my understanding that Avalon Bay was due to present its wastewater proposal to the ZBA at their June 30, 2003 meeting. The Board should discuss the outcome of that proposal and determine what response you want to provide the ZBA. Please keep in mind that the ZBA is in the process of scheduling one last public hearing on this application for the Board of Selectmen to provide their comments on the project. We can discuss this further at Tuesday's meeting. Tel:(781)383-4105 • Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT July 1, 2003 page two 4. The Board needs to make a decision with regard to the Common Victualer's License application request made by Starbucks. As I informed the Board at your last meeting, the Chief and I did propose that a ramp be installed from the drive-thru to lessen the slope of the road. No other traffic but drive-thru traffic would have access to this exit, thereby making it safer to exit. Tedeschi's was not prepared to respond on June 17th and requested a two week extension. They should be prepared to respond to this issue at Tuesday's meeting. 5. 1 have asked for Town Counsel's opinion on whether or not the Town can charge the utility companies rent for use of underground infrastructure paid for by the Town. I should have that answer for Tuesday's meeting. I have also asked Town Counsel whether or not the Town can have vehicles without stickers towed from Sandy Beach as discussed at your last meeting. Again, I should have that answer for the Board at Tuesday's meeting. On a related matter, I requested that Chief Jackson have the northern gate of the parking lot closed at dusk. Chief Jackson has a problem with this and will provide the Board with his comments directly. We can discuss all of this further at Tuesday's meeting. 6. Elizabeth Harrington and I are in contact with Mass Highway and the Metropolitan Area Planning Council to determine the status of the St. Stephen's Sidewalk Transportation Enhancement Grant. I have re-filed the project to be included on the TIP and according to Mass Highway, we should be in good shape. I should have a final determination on this matter by Tuesday's meeting. I will keep the Board informed. 7. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb Minutes- Meeting of the Board of Selectmen July 1, 2003 Selectmen Roseanne M. McMorris Present: Michael H. Sullivan Thomas J. Callahan Frederick R. Koed Others Mark W. Haddad - Town Manager Present: Nicole Bartlett— Recording Secretary Mary Ford — Cohasset Mariner Roger Hill Terri Tedeschi —Tedeschi Realty Stephen DelRose — Starbucks Coffee Wigmore Pierson — Committee on Town History Louis Harvey— Committee on Town History Chairman McMorris called the meeting to order at 7:30 p.m. McMorris informed the Board that Brown would not be in attendance this evening. The Board and Town Manager congratulated the Brown Family on the birth of Audrey, the latest addition to the Brown Family. Callahan moved to approve the minutes of the June 17, 2003 meeting as presented. Sullivan seconded. The vote was unanimous. Town Manager's Report Haddad informed the Board that he received a complaint regarding streetlights that are burned out on Atlantic Ave. across from Sandy Beach as well as the gate not being closed in the Sandy Beach Parking Lot. Haddad has asked the Police Department to close the gate by dusk and reopen it at 6:00 a.m. Haddad will also contact Mass. Electric to replace the streetlights. Haddad also informed the Board that the Town may tow illegally parked vehicles from the Sandy Beach parking lot as long as we have the proper signage. Haddad will request a meeting with the Sandy Beach Association to discuss their concerns about closing the gate as well as the ability to tow cars from the lot. Haddad informed the Board that the Hagerty Park floats have been inspected and should be installed by July 4th. Haddad presented the Board with a letter stating that Federal law and Massachusetts's executive orders requires the Town to establish a Local Emergency Planning Committee (LEPC). Callahan moved to adopt the Local Emergency Planning Committee. Sullivan seconded. The vote was unanimous. Haddad will appoint an Assistant Emergency Management Director. Haddad informed the Board that we can in fact charge the utility company rent once they place their wires in our infrastructure however the concept is that the charges would be passed along to the (W citizens of the town through a surcharge on electric bills. Minutes- Meeting of the Board of Selectmen July 1, 2003 page 2 Haddad asked the Board for time on the next agenda to discuss the proposal made by Avalon Bay regarding its wastewater. Callahan would like more information on the proposal before he can comment. McMorris would like responses from other Boards and Committees. Haddad will keep the Board informed as he gets more information. Haddad informed the Board that he is in contact with Mass Highway and the Metropolitan Area Planning Council to determine the status of the St. Stephen's Sidewalk Transportation Enhancement Grant. Haddad has re-filed the project to be included on the FY04TIP and according to Mass Highway we should be in good shape. Haddad will keep the Board informed. Haddad presented the Board with a rough outlay of the profile for the Depot Court / Pleasant Street intersection. McMorris would like the Board of the Community Center and Nursery School to look at the plans before a final approval can be made. Haddad informed the board that he does not recommend the Town placing sandbags out to mark the bumpouts as we would loose at least two parking spaces in front of Tedeschi's, a handicap space in front of the Hardware Store, and would have to remove the POW Memorial Island at Depot Court. Koed would like to move forward with putting the sandbags out. Haddad does not think that it would be a true test. McMorris would like to find out the cost involved. Haddad will find out what is involved with relining the parking spaces, putting the sandbags out, and temporarily removing the Island and will report back to the Board. Haddad informed the Board that due to State budget cut backs, the Town's FY04 budget is currently $99,000.00 short. Haddad informed the Board that the Governor's veto will reduce this amount by $10,000 and is anticipating the Legislature will override the Governor's veto. Haddad will have the final numbers for the Board in approximately three weeks. Haddad informed the Board that after the Board sent a letter to the MBTA requesting that the MBTA and its contractor refrain from submitting design packages on grade crossings until the quad gate issued is resolved, we in fact received all but two 60% grade crossings designs packages. Haddad feels this leaves no alternative other than to file for dispute resolution. Callahan moved to begin dispute resolution as called for in the Mitigation Agreement in regard to Quad Gates. Sullivan seconded. The vote was unanimous. Starbucks Coffee — Update Stephan DelRose of Starbucks Coffee and Terri Tedeschi of Tedeschi Realty presented the Board with new plans to lessen the slope on the exit ramp in front of the proposed Starbucks Coffee Shop at 790 Chief Justice Cushing Highway. The plans include curbing and a planter bed with grading that will be more gradual. It would be left open only to exiting traffic. Callahan moved to grant the Common Victualer's License contingent upon grading acceptable to the Planning Board and approved by the Board. Sullivan seconded. The vote was unanimous. Minutes- Meeting of the Board of Selectmen July 1, 2003 page 3 Town History Committee — Update Wigmore Pierson and Louis Harvey from the Town History Committee gave the Board an update on the progress being made in association with the Town History Education Program in the Schools. Pierson and Harvey presented the Board with copies of six panels that are being used to educate the eighth grade students about Cohasset History. They also gave the Board a large scale version of the panels for them to place in Town where they find it most appropriate. Housing Partnership Committee Haddad presented the Board with a draft of the Affordable Housing Plan, and proposed charge of the Housing Partnership Committee. The Affordable Housing Plan will need to incorporate comments provided by the ZBA and will be scheduled for a future meeting. After a lengthy discussion on the charge of the Housing Partnership Committee, Callahan moved to adopt the charge of Affordable Housing Plan and Creation of Housing Partnership Committee as presented (see attached charge). Koed seconded. The vote was unanimous. Selectman Comment Period Koed informed the other members of the Board that he attended a presentation by John Shortsleeve of Bay State Consultants on a program that could save the Town money on its electricity bills. Koed asked Haddad to set up a meeting to review this further and put it out to bid. Callahan commented on the fact that parking at the Town Hall needs to be addressed. He also commented that the intersection of Beechwood Street and Hillside Drive is very dangerous. McMorris commented that the signage at that intersection should be addressed. Public Comment Period There were no public comments. Meeting adjourned at 9:00 p.m. Respectfully Submitted, Roseanne M. McMorris Chairman Cohasset Housing Partnership Purpose: The Cohasset Housing Partnership is created to facilitate the identification, planning, financing, coordination and/or development of all privately or publicly proposed affordable housing and senior housing solutions within the Town of Cohasset, in a manner consistent with a) the Cohasset Master Plan, b) the Cohasset Affordable Housing Plan, any successor instruments to these, c) generally accepted "smart growth" principles, d) the Cohasset Zoning Bylaw, and e) resident needs and interests. Membership: The Partnership will be comprised of a 7-member board of citizens of the Town appointed by the Board of Selectmen. The Board of Selectmen (by one of its members or the Town Manager), the Planning Board (by one of its members or the Town Planner), and the Cohasset Housing Authority (by one of its members or its Executive Director) shall also serve as members of the board. The initial appointments of citizen members shall be for staggered terms: two for one year, two for two years and three for three years; thereafter, all appointments shall be for three years. Board representatives shall serve at the discretion of their respective board. This appointment authority and membership shall apply even if the Board of Selectmen, upon recommendation of the Partnership, later reconstitutes the Partnership as a 501(c)(3) non-profit entity. In such case, the membership shall become a board of directors, which board shall then, in turn, elect the officers of that entity to serve for terms of no more than two years. The Partnership may nominate non-citizen persons or entities with whom it is partnering or collaborating for non- voting positions on its board, if such participation would be helpful to accomplishing its mission. The Board of Selectmen must approve such nominations. Charge: The charter of the Partnership is to work with all public and private local interests, developers, land trusts, and other state and federal organizations, to ensure a more strategic and proactive, but town-driven, approach to housing development to: a) meet the objectives set forth in the Cohasset Master Plan and Cohasset Affordable Housing Plan, or successor instruments or policies thereto, and b) meet the Commonwealth's affordable housing policy as set forth in MGL c. 40B that 10% of the town's housing stock be categorized as affordable. The Partnership will collaborate with the existing Cohasset Housing Authority, other boards and committees of the Town and other public and private entities to achieve these objectives. It will be supervised by the Board of Selectmen and be managed by a part-time salaried expert in State and Federal housing matters (budget permitting). The tasks with which the Partnership shall be charged, and the powers it may exercise, are as follows: a) The Partnership shall have primary responsibility for the management, implementation and amendment as necessary of the Affordable Housing Plan. In so doing, it may promulgate rules and regulations. To the extent such actions require further implementation action by the Board of Selectmen and/or Town Meeting, the Partnership may propose and recommend further implementation articles, programs and policies in the areas of affordable and/or senior housing. b) The Partnership shall monitor compliance with the objectives of the Affordable Housing Plan, Master Plan and any successors thereto, and report on same from time to time as requested by other town boards and Town Meeting. c) The Partnership may propose creation of an Affordable Housing Trust, 501(c)(3) non-profit entity, Local Initiative Program or any other financial or programmatic tool it deems advisable to the furtherance of its objectives, including the incorporation of the Partnership itself as a 501(c)(3) non-profit entity. If such subsidiary tools are created, the Partnership shall manage same, with the assistance of the Town Manager. d) The Partnership shall provide low and moderate-income tenant screening services for the benefit of public or private property owners within the Town. e) The Partnership shall review all public and private proposals for affordable and/or senior housing in the Town, whether by new construction or conversion, that may arise under the Accessory Dwelling, Senior Overlay District, and Apartment Amnesty sections of the Zoning Bylaw (the latter if adopted), or that arise under any other state or local program or law. In reviewing such projects, the Partnership shall determine compliance with the Affordable Housing Plan, Master Plan and any successors thereto, coordinate or seek to coordinate same with other projects that have come before or which are planned and known to avoid duplication of effort and excessive numbers of dwellings, and shall make appropriate recommendations regarding same to any land use permitting board involved. f) The Partnership may, on its own, initiate affordable and/or senior housing projects in the Town. g) The Partnership shall also be able to perform such other acts as necessary to accomplish its overall mission, subject to the direction of the Board of Selectmen and Town Meeting. Partnership created and above charge adopted by Board of Selectmen - June 2003 TOWN OF OFDHAM TFL :617-461-15992 lul 09 `0v 12 :09 Nc .004 P .02 )oz 1"9 REVISED BY-LAWS OF THE TOWN OF DEDHAM CHAPTER TI4ItM--TWO (Adopted ApN18, 19% 96ATM72) T)T+:DgTAM CIVIC PRIDE COMI4IITT1k,E Section I. Establisimeot t' There is hereby established a Dedham Civic Pride Committee cmnsisti g of seven or more persons to {' be appointed by the Town Adrniriimrator. The Admin6trator may appoint ofcm or other employs _ q9 of the town and norm-msident oornrnercial property owners or members of the business community,but the numbrr of town officers and employees may not constitute a majority of the committee. The Admniaisuwor shall attempt to Maims at aff times mennbers from each voting district of the town Section 2. 'Term;Compensetiou A member shall serve for a term of two and unuil a successor is d z y� my appointed.All members slmaJl serve without compensation. _ Section 3. Oftleers The committee shall annually elect from among its members a chairman, a vice-chai man and a clerk, and such other officers as the committee shall deem necessary and proper. Section 4. Duties _ The committee shall consider programs,projects and policies which(a) foster,encourage and promote civic pride within the town and (b) preserve, improve and upgrade the overall physical beauty and aesthetic appearance,of the town and shall make recommendations to the Administrator regarding their implementation Each such recommendation shall consider mechanist for the coordinated and cooperative efforts of various town departrwnts engaged in similar enterprises. 'To this end the committee shall conduct such studies and hold such conferences and meetings as are necessary. Chapter 7hiro-Two--Other aea n&wnty propwod bW not odo7,led.'NONE +tom 07/09/03 23:44 FAX / Z02 �3 5c rruA-T� SECTION 20440 FOR THREE-YEAR OVERLAPPING TERMS The-following officers,boards and commissions shall be appointed by the Selectmen for three-year overlapping terms: Constables Zoning Board of Appeals(three members and two alternates) Registrar of Voters(three members) Board of Health(three members) Waterways Commission(nine members) Recreation Commission(five members) Council on Aging SECTION1 1 PUBLIC BUILDING COMMISSION A. There shall be a public building commission appointed by the selectmen consisting of a standing commission of five members appointed for overlapping three-year terms.Two additional members shall be appointed by the selectmen from the department who will use a particular building to serve from the inception of planning of said building until its acceptance by the town or school committee,but such additional members shall have a vote only with respect to the particular building to which their appointments relate_Preference in appointments to the standing commission shall be given to persons with training or experience in the fields of architecture,engineering, site planning,landscape design and contracting.The town administrator shall be an ex-officio member of the commission_ B. The commission shall oversee the planning and construction of all public buildings.The commission shall notify the town administrator at such time as a clerk of the works is needed for a building.The administrator will proceed to appoint said clerk of the works who will be compensated in accordance with the appropriation allocated by the commission- SECTION 20460 BEAUTIFICATION COMMISSION A. There shall be a beautification commission consisting of not less than twelve members appointed by the selectmen for over-lapping terms of three years.Preference in appointments shall be given to persons having training or experience in the fields of landscape architecture,horticulture,engineering,architecture,planning and an or other fields germane to the function of the commission. B_ The commission shall serve as advisors to the selectmen and other boards,departments and commissions of the town in matters relating to aesthetics,recommend plantings for public buildings and other public areas,and may undertake direction of projects as authorized by the selectmen.The commission shall be authorized to accept and use donations from private sources. SECTION1 1 CONSERVATION COMMISSION A. There shall be a conservation commission consisting of seven members appointed by the selectmen for three-year overlapping terms as provided in General Laws,Chapter 40, §8C.In addition,the commission may appoint one associate member from the planning board,and such other associate members as they deem necessary.Associate members shall have no vote. B. The conservation commission shall have all the powers and duties conferred upon municipal conservation commis- sions in Massachusetts by operation of any Federal or State statute or any administrative regulation having the effect of law.In addition,the conservation commission shall advise other officers and agencies of the town in matters of land use.To administer the conservation fund,including the power to receive and apply private contri- butions to the same,and to administer land purchased by or given to the town for the purpose of conservation,as well as any land placed under its jurisdiction by town meeting or by the Board of Selectmen. SECTION 20480 BY-LAW REVIEW COMMISSION A. There shall be a by-law review commission consisting of five members appointed by the selectmen for three-year overlapping terms. Scituate General Bylaws—March 5.2001 15 (d) They shall have such other duties and responsibilities as may be assigned to them under Chapter 51 of the Massachusetts General Laws. SECTION 9. HISTORICAL COMMISSION (a) The Historical Commission shall consist of seven (7) members, each appointed for a three (3) year term by the Board of Selectmen, with two (2) members appointed for each of two(2)successive years, and three(3) members appointed the following year. (b) The Historical Commission shall identify and record the historic landmarks of Cohasset and develop a program for the preservation and maintenance of the archaeological and historical assets of the Town. (c) The Commission may acquire in the name of the Town by gift, purchase, grant, bequest, devise, lease, or otherwise, the fee or lesser interest in any real or personal property of significant historical value and may manage such property. SECTION 10. COHASSET HARBOR COMMITTEE Revised 4MI (a) The Cohasset Harbor Committee shall consist of nine (9) members appointed by the Selectmen as follows: two(2)citizens-at-large for three(3) year terms; one(1)representative of the Yacht Club; one(1)representative of the Sailing Club: two (2) representatives of the commercial fishermen; one(1) independent member; one(1)representative of the Recreation Commission and the Harbor Master shall serve as a permanent ex-officio member. Each appointment thereafter shall be for a three (3) year term. Nothing contained herein shall affect or change the terms of those individuals now in office. Revised 4WI (b) The Harbor Committee shall make recommendations to the Selectmen and the Town Meeting concerning operation of the Harbor. SECTION 11. DESIGN REVIEW BOARD (a) The Design Review Board shall consist of five (5) members and two (2) associate members appointed for three (3) year terms, provided that of the first five (5) regular members appointed, one (1) shall serve one (1) year, two (2) shall serve for two (2) years, and two (2) shall serve for three (3) years. Associate members shall serve for three (3)years. (b) Appointments shall be made by a committee consisting of the Moderator, the Chairman of the Board of Selectmen, and the Chairman of the Advisory Committee. (c) The Building Inspector shall be an ex-officio member of the Design Review Board. Other members shall include, where possible, in order of preference, a registered architect, a landscape architect, a designee of the Planning Board, a craftsman, and one or more of the following: a nominee of any of the local historical societies, a build- ing contractor, a lawyer, or a licensed real estate broker. 27 Ivy �G14 PRfC TOWN OF COHASSET o -: , - - BOARD OF SELECTMEN Board of Selectmen Merle S.Brown r OnA55ET O TOWN MANAGER Thomas J.Callahan kN 11�Town Manager 41 Highland Avenue Frederick R.Koed Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad — Town Manager SUBJECT: Mail Summary DATE: July 1, 2003 A. Zoning Board of Appeals' notice of decision on application for a Special Permit/Variance filed by Starbucks. (granted upon conditions) B. Letter from Michael Kearney, Cohasset Youth Baseball and Softball Association enclosing check for $30,000 re the final installment owed to Town for the new baseball/sofball facilities on North Main Street. C. Copy of letter from Valerie Swett, Esq. , Deutsch Williams, to Conservation Commission re Wetlands Order of Conditions — Beechwood Street — recorded at Norfolk Registry of Deeds. D. The Newsletter of the Metropolitan Area Planning Council — METROPOLITAN, Spring 2003. E. Letter from Jonah Mikutowicz, AGM Marine Contractors, Inc. re Self Regulating Tidegate Installation and Setup - Notice to Proceed. F. Strekalovsky & Hoit's minutes of Construction Meeting No. 6 of 6/17/03. G. Letter from Ginny Scarlet, Phase II Storm Water Coordinator, Massachusetts Executive Office of Environmental Affairs, D.E.P. requesting Notice of Intent for final National Pollutant Discharge Elimination System (NPDES) General Permit for Storm Water Discharges from Small Municipal Separate Storm Sewer Systems (the MS4 general permit). H. Copy of letter from Chief Robert Jackson, Acting Town Manager, to Jean Feeney AON Risk Services, re duplicate bonds for Contract 11 — R.M. Pacella (Contractor) . I. Letter from Brian Noble re municipal identification cards for Town employees. J. Letter from James G. White, Manager of Government Relations, Comcast, re Comcast's 2003 Subscriber Privacy Notices. Tel:(781)383-4105 0 Fax:(781)383-0228 TOWN OF COHASSET o — BOARD OF SELECTMEN Board of Selectmen O V Merle S.Brown r on�sser TOWN MANAGER Thomas J.Callahan k'N 1110 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: June 24, 2003 A. United States Environmental Protection Agency invitation to attend a forum on how we can improve the preparedness and security of your communities. 8. Letter from Jane Edmonds, MA Department of Labor and Workforce Development re Municipal Layoff Employer Information sessions schedule for June 18, 2003. C. Letter from Darrin McAuliffe, M.B.T.A. , re permission to construct an access road from 110 Chief justice Cushing Highway to North Main Street. D. Mark Haddad's letter to Joel Lerner, Division of Conservation Services, E.O.E.A. re Barnes Wildlife Sanctuary, Self-Help #2. E. An agreement between the Com'lth. of MA and the Town of Cohasset - Land Use Management Plan, Barnes' Wildlife Sanctuary. F. Copy of letter from Stuart Ivimey, Cohasset Community Preservation Committee to William Proia, Esq. , Deutsch Williams, re Town of Cohasset - Barnes Property Acquisition - Conservation Restriction. G. Copy of letter from Stuart Ivimey, Cohasset Community Preservation Committee, to William Proia, Esq. , Deutsch Williams, re Town of Cohasset- Barnes Property Acquisition - Certificate of Title. H. Copy of letter from Stuart Ivimey, Cohasset Community Preservation Committee to William Proia, Esq. , Deutsch Williams, re Town of Cohasset - Barnes Property Acquisition - Confirmatory Deed. I. Memorandum from Chief of Police Robert Jackson re Vacation/Appointment. Vacation June 28 to July 7 - Sergeant John Conte to be Acting Chief of Police. J. Copy of letter from Chris Carchia to Chief Lincoln of his interest in becoming a Call Firefighter for the Town. K. Chapter 40B Task Force (Findings and Recommendations) . Report to Governor Mitt Romney May 30, 2003. L. Zoning Board of Appeals'Notice of Decision: Diana & Mark Remlinger, 13 Norfolk Rd. M. Zoning Board of Appeals' Notice of Decision: Nativity Assumption Church - 811 Jerusalem Rd. Tel:(781)383-4105 0 Fax:(781)383-0228 107 Mail Summary - June 24, 2003 Page 2. N. Zoning Board of Appeals' Notice of Decision: Hoyt Harper and Beth Eggenberger - 10 Beach Street. 0. Zoning Board of Appeals' Notice of Decision: MIchael Westscott - 11 River Road. P. Zoning Board of Appeals' Notice of Decision: Lisa L. Petrillo - 28 Otis Ave. Q. Zoning Board of Appeals' Notice of Decision: The Historical Society - 106 South Main St. R. Copy of Beechwood Street - Conservation Restriction. S. Massachusetts Municipal Association - MMA Action Alert #12 June 17, 2003 - Legislative Action on Fiscal 2004 Budget Imminent. T. Copy of letter from Marilyn LeBlanc, Cohasset Housing Authority to Carl Sestito, D.P.W. Superintendent with thanks to Carl and his staff for a consistently great job. U. Copy of letter from Elizabeth Smith, Development Manager, Avalon Bay to Woody Chittick, Zoning Board of Appeals, re Edwards and Kelcey invoice #3. V. Memorandum from Michael Buckley, Director of Finance to all Town Departments re end of another fiscal year approaching. W. Letter from Robert Nadeau, Massachusetts Department of Environmental Management, re Contract Extension HMGP1142-16. f �o$ r o \ \4 PR TOWN OF COHASSET N -= BOARD OF SELECTMEN Board of Selectmen Merle S.Brown �0 ONASSETo TOWN MANAGER Thomas J.Callahan kN. \11 Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M. McMorris Mark W. Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDA Y, JUL Y 15, 2003 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Jim Shipsky - Sand Dune Fence 8: 15 P.M. Executive Session - Real Estate 8:45 P.M. Consent Agenda - No action required 8:50 P.M. Minutes Approval 8:55 P.M. Miscellaneous 9:00 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 //O %a a aq C TOWN OF COHASSET " - _ BOARD OF SELECTMEN Board of selectmen ONASSE TOWNTOWN MANAGER Merle S.Brown vN. %I Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject. Weekly Report Date: July 15, 2003 1. Scheduled on Tuesday's Agenda are two items. First, Jimmy Shipsky has requested time on the Agenda to review his request to install a snow fence on Atlantic Avenue across from Sandy Beach to help build a sand dune at that location. He has received an administrative approval from the Conservation Commission for this request. I have enclosed it with this report. Second, the Board will need to enter Executive Session to discuss matters pertaining to Real Estate. We can adjourn the meeting at the end of the Executive Session. 2. The DPW has installed the traffic delineators and barrels in the Downtown for the bump out test. At this point we have received mostly negative feedback from the public and the businesses. We can review this matter in more detail at the meeting. In addition, I am trying to contact Michael Hurley of the South Shore Community Center to discuss the proposed bump outs on Depot Court. I hope to speak to him prior to Tuesday's meeting. I will update the Board at that time. 3. As requested by the Board, enclosed with this report is the charge of the Historical Commission for your review. In addition, I have contacted the Towns of Scituate and Dedham and received copies of their Beautification Commission and Civic Pride Committee, respectively. They are also enclosed with this report. Please let me know if you require any additional information. 4. 1 have spoken to Charles Cristello, Hingham Town Administrator, about the dispute resolution process contained in the Mitigation Agreement with the MBTA concerning the Quad Gate issue. He informs me that both Scituate and Hingham want to be included in this filing and we are waiting to hear from Weymouth and Braintree. I should have a draft for the Board's review at Tuesday's meeting. 5. Enclosed for the Board's approval are the minutes from your June 30, 2003 and July 1, 2003 meetings. MWH/rjb Tel:(781)383-4105 • Fax:(781)383-0228 Minutes- Meeting of the Board of Selectmen July 15, 2003 Selectmen Roseanne M. McMorris Present: Merle S. Brown Michael H. Sullivan Thomas J. Callahan Frederick R. Koed Others Mark W. Haddad - Town Manager Present: Nicole Bartlett — Recording Secretary Samantha Brown — Cohasset Mariner Roger Hill Jimmy Shipsky Ralph Dormitzer Karen Quigley James Watson Peter Wood Susie O'Brien Allison Moskow Susan Etkind Chairman McMorris called the meeting to order at 7:30 p.m. Brown moved to approve the minutes of the June 30,2003 meeting as presented. Callahan seconded. The vote was unanimous. Callahan moved to approve the minutes of the July 1, 2003 meeting as presented. Sullivan seconded. The vote was 4-0 (Brown abstained). Allison Moscow and Susan Etkind from the Community Diversity Committee presented the Board with their "No Place For Hate" campaign. Moscow asked the Board to appoint a liason from the Board that the Committee could go to with questions. The Board agreed and will get back to them. Town Manager's Report Haddad informed the Board that the School Committee has awarded the Custodial Contract to OneSource of Somerville. The Contractor will start September 1, 2003. Sullivan would like to draft a letter thanking Jim Richardson and Glenn Pratt for all their efforts during this process. McMorris and Sullivan thanked Haddad as well for his "persistent and consistent" efforts to secure this. Haddad informed the Board that due to additional cut backs and a mandated change in the way the Town budgets for the Charter School leaves the FY04 budget with a larger deficit than originally thought. Sullivan would like to get Town Counsel involved with issues pertaining to State cut backs. Haddad finds the changes unconscionable. Haddad will continue to investigate and update the Board as necessary. Haddad informed the Board that the DPW has installed the traffic delineators and barrels in the Downtown for the bump out test and at this point we have received mostly negative feedback from Minutes- Meeting of the Board of Selectmen July 15, 2003 page 2 the public and the businesses. Ralph Dormitzer presented the Board with a petition that had an overwhelming response against placing the bump outs downtown. Sullivan stated he believes it sets a better traffic flow. McMorris states the bump outs will create a more calm traffic pattern and more of a small town atmosphere. Callahan states that many of the petitioners are reacting based on emotion and misinformation and that none of them can articulate to the Board what they believe is wrong with them. Brown suggests because the project is not going out to bid until January, that they present an article on the warrant at town meeting and let the residents vote on it. McMorris stated that the delineators will be left up for another week or two and that discussions will be ongoing. Haddad presented the Board with a charge of the Historical Commission for their review. Haddad also informed the Board that he had contacted the Towns of Scituate and Dedham and received copies of their Beautification Commission and Civic Pride Committee, respectively which he also presented to the Board. McMorris suggested forming a Beautification Committee to help keep Town Properties looking nice. Haddad asked the Cohasset Mariner to print a notice asking anyone who may be interested to call the Town Hall. Haddad presented the Board with a letter he would like to send to David Ryan, Assistant General Manager of Design and Construction of the MBTA on behalf of the Towns of Cohasset, Scituate, Hingham, and Weymouth regarding the dispute resolution process contained in the Mitigation Agreement with the MBTA concerning the Quad Gate issue. The Board agreed. Haddad asked the Board to install a stop sign at the end of Forest Ave Extension from Hull, thereby making it a three way stop intersection. Brown moved to make the intersection a three way stop. Sullivan seconded. The vote was unanimous. Jimmy Shipsky — Snow Fence Jimmy Shipsky asked the Board to review his request to install a snow fence on Atlantic Avenue across from Sandy Beach to help build a sand dune at that location. He has received administrative approval from the Conservation Commission, which he has enclosed with the request. In a previous meeting Chief of Police Robert Jackson suggested that the fence be placed at least five feet off the road. Haddad stated that the DPW would need to clean the side of the road before any measurements can be done. Sullivan moved to go forward placing the snow fence pending discussion with Mark Haddad and Chief Jackson. Brown seconded. The vote was unanimous. Selectman Comment Period Koed commented that he was at the newly installed docks at high tide and that the chains need to be adjusted. Haddad stated that a diver has been scheduled for July 16, 2003 to make all necessary adjustments. Sullivan stated he would like to see the tire bumpers changed to something that would not mark the boats. Sullivan asked Haddad for an update on the Seawall report. Haddad stated he would have it Friday. McMorris asked for an update on the Forest Ave. sidewalk project. Haddad stated they have started and will complete small sections at a time using various contractors. Minutes- Meeting of the Board of Selectmen July 15, 2003 page 3 McMorris also expressed her concerns about the way the Boards and other Public Servants are treated. McMorris was made aware of some negative comments that had been made, and stated that although there may be disagreements, that the people who serve the public and their families should be treated with respect. Callahan commented that he has noticed residents at the Recycle Center not using the Blue Bags and nobody is saying anything to them. The Board directed Haddad to enforce using the bags. Public Comment Period There were no public comments. At this time Haddad requested that the Selectmen enter Executive Session to discuss matters pertaining to Real Estate. Sullivan moved to enter Executive Session to discuss matters pertaining to Real Estate, and to adjourn the meeting at the conclusion of the Executive Session. Brown seconded. The Board was polled individually and the vote was unanimous. Meeting adjourned at 9:10 p.m. Respectfully Submitted, Roseanne M. McMorris Chairman ti TOWN OF COHASSET o " BOARD OF SELECTMEN Board of selectmen Merle S.Brown ONASSE1 TOWN MANAGER Ivry. %1� Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.Koed Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad — Town Manager SUBJECT: Mail Summary DATE: July 15, 2003 A. Transportation News from The Boston Metropolitan Planning Organization — TRANSREPORT — July 2003. B. Minutes of the Special Session of the South Shore Regional School District Committee on June 4, 2003. C. Minutes of the Regular meeting of the South Shore Regional School District Committee on May 21, 2003. D. Letter from Sally Fogerty, MA Executive Office of Health and Human Services, Department of Public Health to Wellness Coordinator with informa- tion that state funding for the MA Department of Public Health's component of the Wellness at Work (WAW) Program has been cut and the program will be terminated. E. Strekalovsky & Hoit's minutes of the Public Safety Building Additions and Renovations Construction Meeting No. 7 of July 1, 2003. F. Letter from Deborah Walker, Associate Commissioner for Programs and Prevention, MA Executive Office of Health & Human Services, Department of Public Health, re Elder substance abuse which- has been labeled an "invisible epidemic." G. Letter from Nancy Bryant, SuASCo Watershed Community Council, re the July 30 due date for a municipality's Notice of Intent application to EPA and DEP for the general NPDES Storm Water Phase II permit which is fast approaching and they can be of help. H. Zoning Board of Appeals' notice of a public hearing on 7/21/03 on an application for a special permit at 5 Oak St. - O'Connell Reality Trust. I. Zoning Board of Appeals' notice of a public hearing on 7/21/03 on an application for a variance at 106 South Main St. - Cohasset Historical Society. J. Zoning Board of Appeals' decision on the application for a special permit at 52 Jerusalem road Drive - Frank and Judith Neer. K. Zoning Board of Appeals' notice of a public hearing on 7/21/03 on an application for a special permit at 595 Jerusalem Road - John J. Delaney. L. Zoning Board of Appeals' decision on the application for a special permit at 53 Pleasant Street - Kirk & Suzanne Jackisch. Tel:(781)383-4105 0 Fax:(781)383-0228 4� Mail Summary - July 15, 2003 ® Page 2. M. Copy of memorandum from Christine Player, Project Manager, Vine Associates, Inc. , to Jeff Vaughan, Marinetech, Inc. , re Hagerty Park Float Improvement Project - Timber Bumper Blocks. N. Zoning Board of Appeals' notice of a public hearing on 7/21/03 on an application for a special permit at 19 Elm Street - David E. Lord. 0. Zoning Board of Appeals' decision on the application for a special permit at 10 Beach Street - Hoyt Harper and Beth Eggenberger. 7 k4 Pp TOWN OF COHASSET %n — BOARD OF SELECTMEN Board of Selectmen r OMASSETO TOWN MANAGER Merle S.Brown %11 Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: July 8, 2003 A. South Shore Recycling Cooperative News - Summer 2003 B. Letter from Jacqueline Whipple re revitalization improvements. The changes as proposed amount to a tourist infrastructure. C. Copy of Frank C. Kaminski's Auctioneer's license. D. Copy of letter from Sandy Beach Association to Chief of Police Robert Jackson thanking the Police Department for their continuing support at Sandy Beach. Tel:(781)383-4105 0 Fax:(781)383-0228 C t-- Off. \g\4 PR TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen Merle S.Brown OMASSET TOWN MANAGER Thomas J.Callahan Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDA Y, JUL Y 29, 2003 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Liquor License Hearing - Celtic Bistro Corp. 8: 15 P.M. Structure of Government Review 8:30 P.M. Town Counsel - Executive Session 9:00 P.M. Consent Agenda - No action required 9.05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 o�y TOWN OF COHASSET a �, BOARD OF SELECTMEN _— Board of Selectmen Merle S.Brown r onAssET TOWN MANAGER Thomas J.Callahan wN tiro Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: July 29, 2003 1. Scheduled on Tuesday's Agenda are three items. First, the Board needs to conduct a Liquor License transfer of license and appointment of manager hearing for the new owner of RGP. All pertinent information is enclosed with the Agenda. Second, the Board needs to discuss the proposal that was contained in last week's packet concerning a review of the Town's structure of government by the MMA Consulting Group. I am awaiting an updated proposal from the MMA Consulting Group that broadens the scope to include the shared services with the School Department. I should have it in time for Tuesday's meeting. Finally, Town Counsel will be present to provide his quarterly update on all litigation matters before the Town. The Board will need to enter into Executive Session for this update. 2. Contained in the Mail Packet is the initial response from the MBTA with regard to our filing under the Informal Dispute Resolution concerning the quad gate issue. Basically, the MBTA contends that they notified us of their decision not to use quad gates back in November, 2002, and, therefore, the Towns do not have a claim. However, they are willing to meet with us to discuss it further. I disagree with their assessment since the matter is still currently before the Army Corps of Engineers, but nevertheless, I believe we should meet with them to discuss this matter in more detail. With the Board's approval, I would like to schedule a meeting with the MBTA, along with representatives from Scituate, Hingham and Weymouth to discuss this further. 3. With regard to the MBTA, the Board needs to discuss the recent announcement by Governor Romney that the Greenbush Line may not be built due to budgetary issues. This will have an impact on the Downtown Revitalization Project since the MBTA is supposed to reconstruct the downtown parking lot as part of the mitigation agreement. If the project does not go forward, the Board will need to consider reconstructing the parking lot ourselves. Furthermore, the Board needs to consider the impact of this announcement on the James Brook Drainage Project. We can discuss all of this further at Tuesday's meeting. 4. Enclosed in your mail packet is the draft report of the sea wall analysis on Border Street performed by Vine Associates. The report provides various recommendations to address fixing the sea wall and the sidewalk, with the best solution being complete restoration of the sea wall from the Atlantica Restaurant to the Mill River Marina. Also enclosed in the mail packet is a letter I sent to Secretary Herzfelder requesting assistance from the State. We can discuss this further at Tuesday's meeting. Tel:(781)383-4105 0 Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT July 29, 2003 page two 5. After consulting with Chairman McMorris, I have ordered the gate permanently closed on the Nichols Road end of the Sandy Beach Parking Lot. In addition we will have a greater police presence in the parking lot on the weekends, along with a part time employee monitoring stickers. While this is a short term solution for the rest of the summer, it should address concerns raised by the residents. In the fall, we will reconstruct the entrance as discussed at your last meeting. I will provide the Board with an update on the weekend at Tuesday's meeting. 6. At your last meeting, I brought to the Board's attention the increased assessment on our Cherry Sheet concerning the Charter School. I have discussed this matter in detail with both the Department of Education and the Department of Revenue. Apparently, we received a notice on this change back in November, 2002. 1 must admit I missed it and did not address it at that time. However, that does not change the impact of this change in accounting. Michael Buckley and I have reviewed the matter and would recommend that we increase our estimated receipts by the increased assessment in order to balance the budget. This will have the same net effect on our budget that reducing our state aid has had in years past. Next year, we will account for the assessment in our budget preparations. With regard to the number of students attending the Charter School from Cohasset, we have determined that 13 students from Cohasset are registered to attend the Charter School next year, even though the state is assessing the Town for seventeen students. The DOR has told me that our assessment will be adjusted in the fall once a final number is determined. While this does not help with setting the tax rate, it will help end up as Free Cash at the end of Fiscal Year 2004. 1 will continue to monitor the situation and keep the Board informed of our progress. 7. With regard to the issue of lowering our reimbursement level on the Osgood School, I am waiting for the School Department to provide me with the letter from the state informing the Town of its reimbursement schedule. Once I receive that letter, I will forward it to Town Counsel to determine if any action should be taken by the Town. I will keep the Board updated. 8. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb Minutes- Meeting of the Board of Selectmen July 29, 2003 Selectmen Roseanne M. McMorris Present: Michael H. Sullivan Thomas J. Callahan Frederick R. Koed Others Mark W. Haddad - Town Manager Present: Nicole Bartlett — Recording Secretary Samantha Brown — Cohasset Mariner Mary Ford— Cohasset Mariner Lisa Campaniela — Patriot Ledger Roger Hill Ralph Dormitzer Jackie Dormitzer Peter Pratt Wigmore Pierson Louis Harvey James Watson Karen Quigley Tristan Houlihan Brian Houlihan Chairman McMorris called the meeting to order at 7:30 p.m. McMorris informed the Board that Brown would not be present at the meeting. Sullivan moved to approve the minutes of the July 15, 2003 meeting as presented. Koed seconded. The vote was unanimous. Sullivan moved to approve the Executive Session minutes of July 15, 2003 as presented. Koed Seconded. The vote was unanimous. Town Manager's Report Haddad informed the Board that he received an initial response from the MBTA in regards to our filing under the Informal Dispute Resolution concerning the quad gate issue. Haddad asked the Boards approval to schedule a meeting with the MBTA along with representatives from Scituate, Weymouth, and Hingham to discuss this further. The Board consented. Haddad informed the Board that the Sea Wall analysis on Border Street performed by Vine Associates has been completed. Haddad also informed the Board that there were various recommendations to address fixing the sea wall and the sidewalk, with the best solution being complete restoration of the sea wall from the Atlantica Restaurant to the Mill River Marina, which would cost approximately $600,000.00. Haddad has drafted a letter to Secretary Herzfelder requesting assistance from the State. Haddad will also request that Representative Garrett Bradley contact Congressman Delahunt to determine if there are any Federal funds available. Haddad will keep the Board posted. Haddad presented the Board an application for a One Day Liquor License for the Christine Burke Scholarship Fund Clambake sponsored by George H. Mealy Post 118 American Legion. Koed moved to grant a One Day Liquor License for September 6, 2003 from Noon to Sunset to John F. Burke Sr. as presented. McMorris seconded. The vote was unanimous. Minutes- Meeting of the Board of Selectmen July 29, 2003 page 2 Haddad informed the Board that because there has not been a final decision made in regards to the completion of the Greenbush Line, it will have an impact on the Downtown Revitalization in a couple of areas. One is the James Brook drainage project, the other is the Parking Lot. Haddad asked the Board to think about whether or not the Town will go ahead with these projects if the line is not built. Haddad informed the Board that a decision would not be made by the Governor until sometime in the fall. Haddad will draft a letter to the Governor and the MBTA requesting a target date so that the Town can continue with Municipal Planning. Haddad informed the Board that the gate on the Nichols Road end of the Sandy Beach Parking Lot has been permanently closed and that there has been a greater Police presence there on weekends along with a part time parking attendant to monitor stickers. Haddad informed the Board that these are short-term solutions to address the concerns of the residents for the remainder of the summer and that in the fall we will reconstruct the entrance. Haddad informed the Board that he and Mike Buckley have reviewed the budget in regards to the increased assessment concerning the Charter School, and that they recommend increasing the estimated receipts by the increased assessment in order to balance the budget. Haddad will continue to monitor the situation and keep the Board informed. Haddad informed the Board that he has forwarded a letter from the Department of Education to Town Counsel for review regarding the issue of lowering our reimbursement from the State for the Osgood School project. Haddad will keep the Board updated. Selectman Comment Period McMorris stated that the Troika made three appointments to the Advisory Committee. Those appointed were Roger Hill, Patrick Waters, and Vivian Bobo. Public Comment Period Roger Hill thanked the Board for the appointment to the Advisory Committee. Ralph Dormitzer and other representatives of the Town presented the Board with another petition that had an overwhelming response against placing the bump outs downtown. After much debate and lengthy discussion, Koed moved to remove the bumpouts from the Waterfield Design Group plans and require a majority vote by the Board on any bumpout to be put back into the plan, and to remove the bumpout experiment. Sullivan seconded. The vote was 3-1. Callahan opposed. ir Minutes- Meeting of the Board of Selectmen July 29, 2003 page 3 Public Hearing — Celtic Bistro Corporation Tristen N. Houlihan, the proposed Manager of the License, appeared before the Board to present the application for the transfer of Liquor License from RGP to Celtic Bistro Corporation d/b/a Bia Bistro & Bar, 35 S. Main Street, and to appoint Tristen N. Houlihan Manager of the License. Houlihan also requested hours of operation to be Monday through Saturday from 11:00 a.m. until 12:00 a.m. and Sunday from 12:00 p.m. until 12:00 a.m. and would like to be able to serve alcohol on the patio as long as it is being served with a meal. Sullivan moved to grant the transfer of liquor license from RGP to Bia Bistro & Bar as requested and name Tristen N. Houlihan Manager. Callahan seconded. The vote was 3-0 (Koed abstained). Structure of Government Review Haddad presented the Board a proposal concerning a review of the Town's structure of Government by the MMA Consulting Group. The review would take approximately three months and cost $16,100.00. Haddad stated that we could expend these funds out of Selectmen's Expenses and then reimburse them in the fall. Koed felt the Board should wait until Town Meeting approves the study. Callahan moved to have MMA start the review now. Sullivan seconded. The vote was 3-1. Koed opposed. At this time Haddad requested that the Selectmen enter Executive Session to discuss matters pertaining to litigation. Sullivan moved to enter Executive Session to discuss matters pertaining to litigation, and to adjourn the meeting at the conclusion of the Executive Session. Callahan seconded. The Board was polled individually and the vote was unanimous. Meeting adjourned at 8:40 p.m. Respectfully Submitted, Roseanne M. McMorris Chairman rr .\spa aq TOWN OF COHASSET BOARD OF SELECTMEN _ Board of Selectmen �^^^� Merle S.Brown 'r 0 ASSET TOWN MANAGER Thomas J.Callahan k'N 1'1"10 Town Manager 41 Highland Avenue Frederick R.Koed Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W.Haddad -Town Manager SUBJECT: Mail Summary DATE: July 29, 2003 A. Letter from Edwin Lincoln suggesting the bump-out controversy be put to a town-wide vote. B. Letter from John Hucksam, Jr., Esq., Deutsch Williams, enclosing a hard copy of the Cohasset Regulatory Board Decision Process presentation. C. Copy of memorandum from Maureen Cavanaugh, Project Manager, Epsilon Associates, re Greenbush Line Transportation Improvement Project, Project Conservator Review, Retaining Structures, STAI 122 to STA1321, Cohasset/Scituate. D. Copy of memorandum from Maureen Cavanaugh, Project Manager, Epsilon Associates, re Greenbush Line Transportation Improvement Project, Project Conservator Review, Grading and Drainage, STA1119 to STA1321, Cohasset-Scituate. E. Letter from Janice Crowley saying she would like to continue serving on the Cohasset Common Historic District Commission for another term. F. Letter from Mass Division of Marine Fisheries re Grant Money is Available to Help Build Docking and Mooring Facilities for Visiting Boaters. G. Letter from Joe Cardinal, Account Manager, Massachusetts Electric Company, re engineering charges in regard to the redesign of the new underground system in Downtown Cohasset. H. Copy of Robert Egan, Building Inspector's letter to George Roukounakis re his request to erect a fence on a portion of the roadway- permission denied. I. Copy of letter from David B. Ellis, Chief, Solid Waste Management Section, D.E.P. to Paul S. Barry, Jr., Cohasset Heights Ltd., re Determination of Administrative Completeness - Supplemental Corrective Action Design("CAD"). Tel:(781)383-4105 0 Fax:(781)383-0228 Mail Summary- July 29, 2003 Page 2 J. Copy of Mark Haddad's letter to James Eng. Director of Construction MBTA/Greenbush Project, enclosing comments from the Town of Cohasset re Cohasset: Rocky Lane Bridge, Design Package 14, 60% Submission July 3, 2003. K. Strekalovsky Hoit Raymond's minutes of Public Safety Building Committee Construction Meeting No. 9 - July 15, 2003. L. Zoning Board of Appeals' notice of public hearing 8/18/03 on the application for a Special Permit at 45 Oak Street- Matthew&Patricia.Cunningham-with backup material. M. Zoning Board of Appeals' Decision on the application of David and Paula Buick for a Special Permit at 3 Highland Avenue. N. Zoning Board of Appeals' notice of public hearing 8/18/03 on the application for a Special Permit at 45 Oak Street -Matthew&Patricia Cunningham. O. Copy of letter from Andrew Brennan, MBTA, to Maureen Cavanaugh, Greenbush Project Conservator, Epsilon Associates, Inc. , re Greenbush Line MBTA Contract - Clearing and Grubbing Station 1042.00 - Station 1222.00 Cohasset. P. Copy of letter from Andrew Brennan, MBTA,to Maureen Cavanaugh, Greenbush Project Conservator, Epsilon Associates,Inc., re Greenbush Line MBTA Contract - Cohasset Station, Cohasset. Q. Massachusetts Bay Transportation Authority, re MBTA Greenbush Project, CENAE-199700680 - attached is the MBTA's response to the Army Corps of Engineers June 16, 2003 letter. R. Letter from Peter Bowman, Verizon, updating some of the important issues facing the company and its unions. S. Zoning Board of Appeals' notice of public hearing on 8/18/03 on the application for a special permit at 43 James Lane - Lindsay Jordan Cooney. T. Zoning Board of Appeals' decision on the application for a special permit at 226 Chief Justice Cushing Highway- Joseph A. Rosano. U. Zoning Board of Appeals' decision on the application for a variance at 44 Border Street - Cohasset Cove, LLC. \�\4 PR TOWN OF COHASSET a BOARD OF SELECTMEN Board of Selectmen Merle S.Brown r OnASSET TOWN MANAGER Thomas J.Callahan k'N 1110 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad - Town Manager Subject: Mail Summary Date: July 22, 2003 A. Massachusetts Municipal Association - MMA Action, Alert #14 July 16, 2003 - Oppose Further Chapter 90 Delays. B. Letter from Joyce O'Dette, Director of Sales, The Contract Cleaning Collaborative, Inc. re Public Safety Building and Mariners Park. They would like to amend their proposal to include $100.00/month from June through August, for assistance in cleaning the lavatories at Mariners Park. C. Letter from Elizabeth Smith, Avalon Bay, re Attorney Mark Bobrowki's legal fees = reimbursement to the Town of up to a maximum of $10,000 at the issuance of a building permit. D. Letter from Osborne F. Ingram, re bump outs with a copy to the Mariner. E. Letter from Thomas L. Gruber, re bump-outs - worst ideas ever proposed for our small town. F. Letter from Andrew D. Brennan, Massachusetts Bay Transportation Authority - Greenbush Line. Design Submission for Programmatic Agreement Review - Cohasset Grade Crossing Closure, Lincoln Lane. G. Letter from Howard Silver, re boating accident in Cohasset Harbor 7/5/03. H. Mark Haddad's letter to Howard Silver re above boating accident stating that the Town is not responsible for damage done to his boat and will not provide reimbursement. I. Letter from Ronald H. Goldenson, MD, re pedestrian crossings (bump outs) . He feels we are making unnecessary alterations in the Town. J. Copy of letter from Arthur Leventis, Project Engineer, Tutela Engineering Associates, Inc. , to Duncan Peterson, D & C. Construction, Inc. , re trench settlement. Tel:(781)383-4105 0 Fax:(781)383-0228 4=p: i�"� �� ���t `���'ta��v��� }� ri z, . �„ G; [` �Q.\G\4 e paFCi TOWN OF COHASSET o , 4 — BOARD OF SELECTMEN Board of Selectmen Merle S.Brown r OHASSET TOWN MANAGER Thomas J. Callahan o N \110 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset, Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDAY, AUGUST 12, 2003 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Executive Session 9.00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 +29 e%a nq TOWN OF COHASSET _ — BOARD OF SELECTMEN Board of Selectmen w Merle S.Brown r OHAS SET O TOWN MANAGER Thomas J.Callahan wN �11 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: August 12, 2003 1. Scheduled on Tuesday's Agenda is one item. The Board will need to enter Executive Session to discuss matters pertaining to real estate acquisition. Depending on the discussion in Executive Session, the Board may not reconvene in Open Session. We can discuss this further at Tuesday's meeting. 2. 1 have discussed the potential hearing date with the Zoning Board of Appeals for the Board to make your presentation to them on the Avalon application. The ZBA is scheduled to meet with the various other Boards on August 25th to discuss the proposed wastewater solution. They would like to then hold the final hearing on this matter with the Selectmen on September 8th. This will give the Board two weeks to finalize your presentation, which should be enough time. I will update the Board on this matter at Tuesday's meeting. 3. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb Tel:(781)383-4105 • Fax:(781)383-0228 QMinutes- Meeting of the Board of Selectmen August 12, 2003 Selectmen Roseanne M. McMorris Present: Michael H. Sullivan Merle Brown Frederick R. Koed Others Mark W. Haddad - Town Manager Present: Nicole Bartlett— Recording Secretary Adrienne MacCarthy Mary Ford— Cohasset Mariner Lisa Campaniela — Patriot Ledger Chairman McMorris called the meeting to order at 7:30 p.m. McMorris informed the Board that Callahan would not be present at the meeting. Koed moved to approve the minutes of the July 29, 2003 meeting as presented. Sullivan seconded. The vote was 3-0 (Brown abstained). Koed moved to approve the Executive Session minutes of July 29, 2003 as presented. Sullivan Seconded. The vote was 3-0 (Brown abstained). Town Manager's Report Haddad informed the Board that he received a letter from the MBTA agreeing not to make any further design review submissions for grade crossings until after the US Army Corps of Engineer's holds its meeting on grade crossing treatments. tL Haddad presented the Board with a letter from the residents of King Street regarding what they refer to as deplorable conditions on the property at 226 Chief Justice Cushing Highway. The letter states that in the nine years since there was a Court Order as a result of a suit filed by the Town concerning the use of the subject property, the property has consistently been used to store inappropriate types and quantities of materials and equipment. McMorris requested to see a copy of the Court Order before the Board can respond to this letter. Haddad presented the Board with a letter from the Town of Leicester stating frustration with the House, the Senate, and the Governor regarding the annual uncertainties and delays of financial data, and are asking for support in doing one of two things. The Board discussed the options in Chambers and asked Haddad to draft a letter stating their support of presenting a permanent, non-revocable charge to these three legislative bodies, which would force the State to present a unified balanced budget that is ratified by the House, the Senate and the Governor by April 1st annually or therefore House 1 takes effect and that State recall of money be prohibited. Haddad presented the Board with a letter he drafted to Governor Romney on behalf of the Board expressing their concern with the delay in the decision to either move forward or abandon the Greenbush Line project, and urged the Governor to make a final decision as soon as possible. Sullivan stated that the letter was well written, and suggested in the future this type of letter should be signed by the Chairman of the Board. Haddad presented the Board with a response letter and brief of the Town of Cohasset, to the Massachusetts State Lottery Commission in regards to the denial of Keno License at DiNero's 'P Restaurant, 235 Hull Street, Cohasset MA. i 1 Minutes- Meeting of the Board of Selectmen August 12, 2003 �r page 2 Haddad presented the Board with a letter drafted by Senator Hedlund to Secretary Herzfelder in support of the Town's request for financial assistance for the purpose of restoring a section of seawall and sidewalk along Boarder Street from the Atlantica Restaurant to the Mill River Marina. Haddad informed the Board that he has forwarded a letter from the Department of Education to Town Counsel for review regarding the issue of lowering our reimbursement from the State for the Osgood School project. Haddad has not heard back from Town Counsel. Haddad informed the Board there is a preliminary plan from the Waterfield Design Group on where the utility easement locations are in the downtown, and that there is some equipment that will require easements on private property. Haddad recommended appointing a Sub Committee to go through the plan and talk to the property owners to see what will work. Brown and Koed volunteered to be on the Committee. Haddad will set up a time to do a walk through. Haddad informed the Board that the ZBA is scheduled to meet with the various other Boards on August 25th to discuss the proposed wastewater solution, and that they would like to hold the final hearing on this matter with the Selectmen on September 8th. This will give the Board two weeks to finalize their presentation. Haddad will schedule this matter for discussion at the next meeting. Haddad notified the Board that Jane Pescatore submitted her resignation effective immediately from the School Committee. Haddad informed the Board that Rich Silvia has also submitted his i resignation effective immediately from the Housing Authority. Haddad asked the papers to let anyone interested in these appointments to send a letter of intent. Selectman Comment Period Brown had some appointments he recommended for the Cohasset Common District Commission. They were: Janice Crowley, Gail Parks, Mary Larson, and Tom Van Aarle. Sullivan moved to make the appointments to the Cohasset Common District Commission. Koed seconded. The vote was unanimous. McMorris commented that she received a CD for the Draft Regional transportation plan on the TIP program. Public Comment Period Haddad informed the Board that David Calhoun would like to invite the Board on a site tour of the former Hayes estate to see what they are planning to build on that site. Haddad will get some dates and inform the Board. At this time Haddad requested that the Selectmen enter Executive Session to discuss matters pertaining to Real Estate. Sullivan moved to enter Executive Session to discuss matters pertaining to Real Estate, and to adjourn the meeting at the conclusion of the Executive Session. Brown seconded. The Board was polled individually and the vote was unanimous. Meeting adjourned at 7:55 p.m. ,i. Respectfully Submitted, Roseanne M. McMorris Chairman 72 TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen o v Merle S.Brown TO OHASSET O TOWN MANAGER Thomas J.Callahan kN 1i1 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad —Town Manager SUBJECT: Mail Summary DATE: August 12, 2003 A. Letter from Dennis DiZoglio, Transportation Planning and Programming Committee, Boston Metropolitan Planning Organization, enclosing a CD of the Draft 2004-2025 (Plan), (Work Program) and (TIP). B. Copy of letter from Andrew Brennan, Massachusetts Bay Transportation Authority, to Maureen Cavanaugh, Greenbush Project Conservator, Epsilon Associates, Inc., re Greenbush Line—Hingham/Cohasset/Scituate Wildlife Crossings. C. Copy of Mark Haddad's letter to James Eng, Director of Construction MBTA/Greenbush Project, enclosing Town of Cohasset's comments re submittals by the MBTA on the Greenbush Restoration project. D. Copy of memorandum from Christine Player, Project Manager, Vine Associates, Inc., re Hagerty Park Float Improvement Project As-Built Survey and Final Inspection. E. Letter from Robert Kelley, Jr., District Treasurer, South Shore Regional School District Committee, re the amount of the School District Assessment for FY2003 through June 30, 2004—one-fourth being $22,348.25. Tel:(781)383-4105 0 Fax:(781)383-0228 © Minutes- Meeting of the Board of Selectmen August 12, 2003 Selectmen Roseanne M. McMorris Present: Michael H. Sullivan Thomas J. Callahan Frederick R. Koed Others Mark W. Haddad - Town Manager Present: Nicole Bartlett— Recording Secretary Adrienne MacCarthy Mary Ford — Cohasset Mariner Lisa Campaniela — Patriot Ledger Chairman McMorris called the meeting to order at 7:30 p.m. McMorris informed the Board that Callahan would not be present at the meeting. Koed moved to approve the minutes of the July 29, 2003 meeting as presented. Sullivan seconded. The vote was 3-0 (Brown abstained). Koed moved to approve the Executive Session minutes of July 29, 2003 as presented. Sullivan Seconded. The vote was 3-0 (Brown abstained). Town Manager's Report Haddad informed the Board that he received a letter from the MBTA agreeing not to make any further design review submissions for grade crossings until after the US Army Corps of Engineer's holds its meeting on grade crossing treatments. Haddad presented the Board with a letter from the residents of King Street regarding what they refer to as deplorable conditions on the property at 226 Chief Justice Cushing Highway. The letter states that in the nine years since there was a Court Order as a result of a suit filed by the Town concerning the use of the subject property, the property has consistently been used to store inappropriate types and quantities of materials and equipment. McMorris requested to see a copy of the Court Order before the Board can respond to this letter. Haddad presented the Board with a letter from the Town of Leicester stating frustration with the House, the Senate, and the Governor regarding the annual uncertainties and delays of financial data, and are asking for support in doing one of two things. The Board discussed the options in Chambers and asked Haddad to draft a letter stating their support of presenting a permanent, non-revocable charge to these three legislative bodies, which would force the State to present a unified balanced budget that is ratified by the House, the Senate and the Governor by April 1" annually or therefore House 1 takes effect and that State recall of money be prohibited. Haddad presented the Board with a letter he drafted to Governor Romney on behalf of the Board expressing their concern with the delay in the decision to either move forward or abandon the Greenbush Line project, and urged the Governor to make a final decision as soon as possible. Sullivan stated that the letter was well written, and suggested in the future this type of letter should be signed by the Chairman of the Board. Haddad presented the Board with a response letter and brief of the Town of Cohasset, to the Massachusetts State Lottery Commission in regards to the denial of Keno License at DiNero's Restaurant, 235 Hull Street, Cohasset MA. Minutes- Meeting of the Board of Selectmen August 12, 2003 page 2 Haddad presented the Board with a letter drafted by Senator Hedlund to Secretary Herzfelder in support of the Town's request for financial assistance for the purpose of restoring a section of seawall and sidewalk along Boarder Street from the Atlantica Restaurant to the Mill River Marina. Haddad informed the Board that he has forwarded a letter from the Department of Education to Town Counsel for review regarding the issue of lowering our reimbursement from the State for the Osgood School project. Haddad has not heard back from Town Counsel. Haddad informed the Board there is a preliminary plan from the Waterfield Design Group on where the utility easement locations are in the downtown, and that there is some equipment that will require easements on private property. Haddad recommended appointing a Sub Committee to go through the plan and talk to the property owners to see what will work. Brown and Koed volunteered to be on the Committee. Haddad will set up a time to do a walk through. Haddad informed the Board that the ZBA is scheduled to meet with the various other Boards on August 25t" to discuss the proposed wastewater solution, and that they would like to hold the final hearing on this matter with the Selectmen on September 8t". This will give the Board two weeks to finalize their presentation. Haddad will schedule this matter for discussion at the next meeting. Haddad notified the Board that Jane Pescatore submitted her resignation effective immediately from the School Committee. Haddad informed the Board that Rich Silvia has also submitted his resignation effective immediately from the Housing Authority. Haddad asked the papers to let anyone E interested in these appointments to send a letter of intent. Selectman Comment Period Brown had some appointments he recommended for the Cohasset Common District Commission. They were: Janice Crowley, Gail Parks, Mary Larson, and Tom Van Aarle. Sullivan moved to make the appointments to the Cohasset Common District Commission. Koed seconded. The vote was unanimous. McMorris commented that she received a CD for the Draft Regional transportation plan on the TIP program. Public Comment Period Haddad informed the Board that David Calhoun would like to invite the Board on a site tour of the former Hayes estate to see what they are planning to build on that site. Haddad will get some dates and inform the Board. At this time Haddad requested that the Selectmen enter Executive Session to discuss matters pertaining to Real Estate. Sullivan moved to enter Executive Session to discuss matters pertaining to Real Estate, and to adjourn the meeting at the conclusion of the Executive Session. Brown seconded. The Board was polled individually and the vote was unanimous. Meeting adjourned at 7:55 p.m. �i Respectfully Submitted, Roseanne M. McMorris Chairman �3S .\�\4 pq TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen Merle S.Brown 'T onAsseT TOWN MANAGER Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.Koed Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad -Town Manager SUBJECT: Mail Summary DATE: August 5, 2003 A. Zoning Board of Appeals' decision on application for a special permit at 99 South Main Street -Nohena Development, LLC. B. Letter from Jerry Wasserman, Chairman, Suburban Coalition, hoping you will join them again this year FY2004 - membership is $200.00 per board. C. Copy of letter from Andrew Brennan, Massachusetts Bay Transportation Authority, re Greenbush Line, MBTA Contract - Grading and Drainage, Station 1042 to Station 1119, Cohasset. D. Copy of letter from Joel Lerner, Director, Mass E.O.E.A., to Rachel Gould,Nutter McClennen&Fish, re Nader, 59 Beechwood Street Realty Trust - subject conservation restriction has been approved and signed by Secretary Ellen Roy Herzfelder. E. STV memorandum from Michael Alterman, PhD., Cultural Resources Task Leader, to Mark Pelletier, STV Project Manager,Greenbush Line Restoration Project, re Design Package 133: Construction Management and Mitigation Plan. F. Letter from Anne Vanderweil complaining about bump-outs. G. Zoning Board of Appeals' application for a special permit at 19 Parker Ave. - Robert A. Pattison, Sr. H. Letter from Jeffrey Siena, Loss Control Manager, re Loss Control Grant Program- applications being accepted for their fifth Loss Control Program. I. Copy of letter from Andrew Brennan, MBTA, to Maureen Cavanaugh, Greenbush Project Conservator, Epsilon Associates, Inc., re Greenbush Line -Construction Management and Mitigation Plan(Final). Tel:(781)383-4105 0 Fax:(781)383-0228 �36 Mail Summary - August 5, 2003 Page 2. J. Letter from Jacqueline Rafferty, Paul Pratt Memorial Library, re disciplinary hearing. K. Letter from Jacqueline Rafferty, Paul Pratt Memorial Library, re employee Paul Gailunas. 13r (lJ i'�1 '� � � � g � w ka nqe TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen N - Merle S.Brown conAsser TOWN MANAGER Thomas J.Callahan owN �a�o Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W. Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDAY, SEPTEMBER 2, 2003 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Avalon Bay - Selectmen's Comments 8:30 P.M. Consent Agenda - No action required 8:35 P.M. Minutes Approval 8:40 P.M. Miscellaneous 9:00 P.M. Adjournment Tel:(781)383-4105 • Fax:(781)383-0228 13y O\G`4 e pRFC TOWN OF COHASSET o , . BOARD OF SELECTMEN Board Brown Merlee S. Bro n wn r OHASSET TOWN MANAGER Thomas J.Callahan o�'N tiro Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: September 2, 2003 1. Scheduled on Tuesday's Agenda is one item. I have scheduled time for the Board to finalize your comments to the Zoning Board of Appeals on Avalon's application for a Special Permit under Chapter 40B of the General Laws. The ZBA conducted a public hearing on Monday, August 25, 2003 to review the proposed wastewater disposal plan submitted by Avalon. At this hearing, the various boards and committees, along with the hired engineer of the ZBA, presented to the ZBA their comments on the proposed plan. The comments from the Water Department's Engineer, the ZBA's Engineer and Town Counsel's presentation are contained with this report. The ZBA will hold a hearing on September 8, 2003 for the Selectmen to present their comments on Avalon's overall proposal. For the Board's review, I have enclosed with the Agenda the Board's draft comments that will have to be updated to address the new disposal plan. I would ask the Board to review your original comments and those from the various boards. 2. Enclosed in the mail packet are the first three applications received for the vacancy on the School Committee. It is my understanding that the School Committee met on Thursday, August 21 st, to discuss this process. I hope to have an update for the Board, along with any new applications received, for the Board at Tuesday's meeting. The Board will need to determine a process and a time to make this decision. 3. 1 have been approached by a resident that would like the Board to consider issuing temporary one day passes to park at Sandy Beach. I have enclosed her letter with this report for your review. We can discuss this further at Tuesday's meeting. 4. Enclosed for the Board's approval are the minutes of both the regular session and executive session from your last meeting. MWH/rjb Tel:(781)383-4105 • Fax:(781)383-0228 Minutes- Meeting of the Board of Selectmen September 02, 2003 Selectmen Roseanne M. McMorris Present: Michael H. Sullivan Thomas J. Callahan Frederick R. Koed Thomas Callahan Others Mark W. Haddad - Town Manager Present: Nicole Bartlett— Recording Secretary Samantha Brown — Cohasset Mariner Lisa Campaniela — Patriot Ledger John Butler Jack Creighton Roger Hill Michael Westcott Chairman McMorris called the meeting to order at 7:30 p.m. Sullivan moved to approve the minutes of the August 12, 2003 meeting as amended. Koed seconded. The vote was 5-0. Sullivan moved to approve the Executive Session minutes of August 12, 2003 as presented. Koed seconded. The vote was 5-0. Town Manager's Report Haddad informed the Board that he has received three applications from candidates interested in filling the vacancy on the School Committee. McMorris recommended that a deadline of September 16, 2003, at 4:30 p.m. for all applications to be submitted. On September 25, 2003 the Board and School Committee Members will interview the candidates and make a decision. Brown asked about the letter from Massachusetts Electric concerning the utility plans for the proposed underground distribution system for the downtown. Brown expressed his concerns about the various requirements and costs that Mass. Electric is requiring. Haddad will check with Town Counsel to find out more about the legality of what is being requested and report back to the Board. Haddad presented the Board with a letter from the MBTA regarding a Traffic Signal at the intersection of Route 3A and the Cohasset Station driveway. Under the mitigation agreement the MBTA had agreed to provide a traffic signal at this intersection, however, it is subject to the approval of the Mass Highway Dept which controls that section of 3A. The letter states that they have submitted preliminary design drawings for this intersection to the Mass. Highway Dept. for their review and that the Mass Highway Dept. responded back stating a traffic signal is not warranted at this location. Haddad and the Board disagreed with this decision stating this is an extremely dangerous intersection. Haddad will work with the MBTA and the Mass. Highway Dept to try to resolve this before Dispute Resolution is initiated. Haddad presented the Board with a letter from Tony Pucillo stating his interest in serving on the Committee to Survey Structure and Function of Town Government. The Board stated that at this time the Committee has no other members and is inactive. The Board will send him a letter thanking him for his interest and asking if he may be interested in serving on another Committee. Ic Minutes- Meeting of the Board of Selectmen September 2, 2003 page 2 Haddad stated to the Board that he has received numerous requests for temporary beach stickers or one day passes. Haddad will set up a meeting with himself, McMorris and Robin Lawrence of the Sandy Beach Assoc to discuss options for next year. Haddad presented the Board with a letter requesting two articles be included on the warrant for the fall Town Meeting. One is to formally name the intersection of Beechwood St. and South Main St. as Allen A. Buffman Square. The other is to request the sum of $15,000.00 for the Cohasset Veterans Memorial Committee so they may continue work on restoration of the Norman Todd Park, and upgrading and replacing memorial signs. Haddad presented the Board a proclamation to declare October 24 as United Nations Day. Callahan moved to declare October 24t" as United Nations Day. Koed seconded. The vote was unanimous. Haddad presented the Board an application for a One Day Liquor License for an Art Opening at the Paul Pratt Memorial Library on behalf of Kimberlee Alemian. Callahan moved to grant a One Day Liquor License for September 10, 2003 from 5:00 p.m. to 8:00 p.m. as presented. Sullivan seconded. The vote was unanimous. Haddad stated to the Board that because of Budget shortfalls he would like to request that proceeds from the sale of bonds for the school construction projects be certified as Free Cash. Haddad stated that the Department of Revenue has allowed this exemption be used for this fiscal year and next fiscal year. Sullivan moved to approve the proceeds from the sale of bonds be certified as Free Cash. Koed seconded. The vote was 4-1. Brown opposed. Selectman Comment Period Brown stated that he talked to Mary Larsen regarding planting flowers around the flagpole on the Common. After a brief discussion the Board rejected the idea. McMorris thanked the Mariner for doing the article on Keeping Cohasset Beautiful. McMorris stated that there have been quite a few volunteers coming forward to beautify the Town. Public Comment Period There were no public comments. Avalon Bay—Selectmen's Comments After lengthy discussion as to what their recommendation will be to the ZBA regarding the Avalon project, the Board decided that they do not have enough information at this point to make a recommendation. The Board will ask the ZBA to supply them with as much financial information as possible prior to the meeting on Monday September 8, 2003. The Board will hold a meeting one-hour prior to the ZBA meeting on Monday to decide what recommendation they will present. Haddad will refine the draft comments to incorporate these concerns. Meeting adjourned at 9:35 p.m. Respectfully Submitted, Roseanne M. McMorris Chairman O G`4 e pRFc TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen Merle S.Brown r onnsSET TOWN MANAGER Thomas J.Callahan N'N 11 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: September 2, 2003 A. Massachusetts Department of Revenue, Division of Local Services - Informational Guideline Release - Municipal Tax Amnesty Program. B. Massachusetts Department of Revenue, Division of Local Services - Informational Guideline Release - Supplemental Tax Assessment on New Construction. C. Massachusetts Department of Revenue, Division of Local Services - Informational Guideline Release - Special Revolving Funds for Hiring Outside Consultants. D. Bulletin from Gerard D. Perry, Acting Deputy Commissioner, Massachusetts Department of Revenue, Division of Local Services - Summary of 2003 Municipal Finance Law Changes. E. Norfolk Ram Group - Letter of Transmittal- Grant Application. Clean Water Revolving Fund- 2004 Project Evaluation Form. Project Title: Stormwater BMP Implementation for Peppermint Brook and Lily Pond Sub-Watershed Area. F. Copy of letter from Howie Altholtz to Michael T. Hulak, Assistant Clerk Magistrate, re Cohasset Cove, LLC v. S. Woodworth Chittick et al#00-803. G. Copy of letter from Noel Collins to Cliff Carlson, PE, Waterfield Design Group, re Drainage Improvements to North Main St. H. Copy of letter from Keith W. Bossung, Vice President, Aquarion Water Company, to Ellen Roy Herzfelder, Secretary, E.O.E.A., re Town of Hingham, Hull, Cohasset and Norwell Meeting request. 1. Letter from Bruce Wood, Strekalovsky Hoit Raymond, re Field Report No. 4 - Cohasset Public Safety Building. Tel:(781)383-4105 • Fax:(781)383-0228 I Mail Summary - September 2, 2003 Page 2 J. Memorandum from Paul Regan, Executive Director, MBTA Advisory Board, as part of the discussion regarding the FY2004 MBTA Budget, the Authority indicated that they would be pursuing a faze increase in the fall. K. Memorandum from Jeff Osuch, Chairman, COSC Steering Committee announcing a meeting of the Council of Semass Communities(COSC) has been scheduled from 9/25/03. L. Copy of letter from John McNabb, Jr., Water Commissioner, to Woody Chittick, Zoning Board of Appeals, requesting the ZBA to deny the application for a comprehensive permit filed by Avalon Cohasset for their proposed 200 unit housing development on Scituate Hill. M. Copy of letter from Christopher McCabe, Town Manager, Town of Hull, to Senator Robert Hedlund, re West Corner Bridge construction costs. N. Boston Metropolitan Planning Organization News -TransReport - September 2003. O. Letter from Massachusetts Producer Take Back Campaign, c/o Clean Water Action, re Computer Take Back Bill (H-1533) and requesting letters be sent in support of this bill. P. Zoning Board of Appeals' public hearing 9/15/03 on the application for a special permit at 207 North Main St. - AnneMarie & Todd Whilton. Q. Letter from Bruce Wood, Strekalovsky Hoit Raymond, re Field Report No. 5 - Cohasset Public Safety Building. R. Zoning Board of Appeals' decision on application to build a house on a non-conforming lot at 3 Jerusalem Lane. S. Letter from Frank Friday, Clean Harbors Environmental Services, Inc., re Massachusetts Hazardous Waste Transporter Fee increase. TOWN OF COHASSET o 7_ BOARD OF SELECTMEN Board of Selectmen - V Merle S.Brown r OHASSET TOWN MANAGER Thomas J.Callahan 1110 Town Manager 41 Highland Avenue Frederick R.Koed Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: August 26, 2003 A. Notice to construct/repair septic system at 302 N. Main St. - Olga Sawchuk. B. Notification from James Engineering, Inc. of hearing on 8/26/03 re Cohasset Golf Course concerning a repair of the sewage disposal system. C. Copy of letter from John M. Worley, Recreation Commission, to editor thanking everyone for participation in programs, etc. D. Copy of letter from Clifford Carlson, PE, Waterfield Design Group, Inc., to Conservation Commission re drainage improvements to North Main St. E. Copy of letter from Clifford Carlson, PE, Waterfield Design Group, Inc. to Conservation Commission re improvements to James Brook Watershed. F. Copy of letter from Gareth I. Orsmond, Esq., Rackemann, Sawyer&Brewster to Zoning Board of Appeals, re building permit issued to Barbara Chase, 457 Jerusalem Rd. G. Notice from Jenifer Sullivan, Subsurface Remediation Technologies, Inc, re former Webb-Norfolk Conveyor facility- initial site investigation. Site has been classified as Tier 11. H. South Shore Regional School District Committee's minutes of regular meeting of June 18, 2003. 1. Copy of letter from Andrew Brennan, Director of Environmental Affairs, MBTA, to Maureen Cavanaugh, Greenbush Project Conservator, Epsilon Associates, Inc., re Greenbush Line -Retaining Structures, Station 1122 to Station 1321, Cohasset/Scituate. J. Copy of letter from Andrew Brennan, Director of Environmental Affairs, MBTA, to Maureen Cavanaugh, Greenbush Project Conservator, Epsilon Associates, Inc., re Greenbush Line - Cohasset Municipal Parking Lot. Tel:(781)383-4105 0 Fax:(781)383-0228 IYS Mail Summary - August 26, 2003 Page 2 K. Letter from Katia Clark, Department Secretary, Massachusetts Highway Commission, enclosing copy of the Mass Highway Commission's vote regarding PWED Agreement#G-5020 between the Commonwealth and the Town of Cohasset. L. Zoning Board of Appeals' notice of public hearing on an application for an appeal at 457 Jerusalem Rd. - Ann P.B. Fitzgerald. M. Zoning Board of Appeals' notice of public hearing on an application for an appeal at 55 South Main St. - George K. Roukounakis. N. Zoning Board of Appeals' decision on an application for a special permit at 43 James Lane - Lindsay Jordan Cooney. TOWN OF COHASSET - BOARD OF SELECTMEN Board of Selectmen V o -- Merle S.Brown r OHASSET TOWN MANAGER Thomas J.Callahan owN. %1 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan TO: Board of Selectmen FROM: Mark W. Haddad —Town Manager SUBJECT: Mail Summary DATE: August 19, 2003 A. Copy of letter from Glenn Pratt,Town of Cohasset Cemeteries,to BSC Group,Inc.,re additional services. B. Letter from Terry Ranger,Manager,Customer Care Group, Select Energy,enclosing Select Energy's Disclosure Label for the Second Quarter of 2003. C. Certified mail notice from Neil J. Murphy Associates, Inc.,re public hearing 8/14/03—re Lot 4 Ox Pasture Lane. D. Public Notice—Cohasset to conduct sewer smoke testing. E. Transportation News from The Boston Metropolitan Planning Organization—TransReport— August 2003. F. Copy of letter from Gregory Sullivan,Malloy&Sullivan,Lawyers,to William Egan, Assistant Director/Associate General Counsel,Commonwealth of MA, State Lottery Commission,re DiNero's, Inc.—Denial of Keno License. G. Certified letter from Norfolk Ram Group—request for determination of applicability—re upcoming Conservation Commission Public hearing—8/14/03. H. Letter from Richard Silvia—resignation as a member of the Cohasset Authority effective immediately. I. Letter from Karen Quigley re bittersweet growing on school property behind her house. J. Memorandum from MA Department of Telecommunications&Energy,Cable Television Division—Order opening a Notice of Inquiry to review the Form 100, The License Application K. MA Department of Revenue Division of Local Services—Informational Guideline Release— Fiscal Year 2004 Guidelines for Determining Annual Levy Limit Increase for Tax Base L. MA Department of Revenue Division of Local Services—Informational Guideline Release— Fiscal Year 2004 Guidelines for AnualAssessment and Allocation of Tax Levy. M. Copy of letter from Madelyn Morris,MA E.O.E.A.,Department of Environmental Protection, to George Hawksley,Cohasset Water Services, Inc.,enclosing the final Source Water QAssessment Program Report for the Cohasset Water Services. Tel:(781)383-4105 0 Fax:(781)383-0228 a L!7 Mail Summary—Page 2 N. Letter from Charles J.Cristello,Town of Hingham Town Administrator,thanking your for allowing Robert Egan the flexibility to fill in for their Building Commissioner during his recent illness O. Letter from David Bigley requesting the use of the Common for a fundraising program called "The Pumpkin Patach". P. Letter from Andrew Brennan,MBTA,to Maureen Cavanaugh,Epsilon Associates, re Greenbush Line—Cohasset: Landscaping Design Station 1043+20 to Station 1223+80. I�"�� I, U �.p .� W �a. a e pRf'i TOWN OF COHASSET ` Board of Selectmen BOARD OF SELECTMEN Merle S.Brown r onASSET TOWN MANAGER Thomas J.Callahan Ok,N 11n 41 Highland Avenue Frederick R.Koed Town Manager g Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDA Y, SEPTEMBER 9, 2003 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Rob Spofford - School Construction Update 8: 15 P.M. Executive Session 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 i5c %a e pRFc �.: TOWN OF COHASSET N BOARD OF SELECTMEN Board of Selectmen �m Merle S.Brown r Ot1A55ET TOWN MANAGER Thomas J.Callahan Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: September 9, 2003 1. Scheduled on Tuesday's Agenda are two items. First, I have invited Rob Spofford of the School Building Committee to the meeting to provide the Board with an update of the School Projects. Second, I have scheduled an Executive Session for two reasons. The first reason is to discuss matters pertaining to Real Estate and the second reason is for Collective Bargaining. With regard to Collective Bargaining, it is time for me to begin bargaining with the various unions for new contracts. Prior to commencing negotiations, I would like to meet with the Board to discuss the parameters for negotiations. We can discuss this further at Tuesday's meeting. 2. As a reminder to the Board, you are scheduled to present your comments on the Avalon Bay Project to the Zoning Board of Appeals on Monday, September 8, 2003. 1 have posted a Selectmen's meeting for 7:00 P.M. that evening. There has been a change of time for the Board's presentation. You will present your comments at 7:30 P.M., with the Financial Review coming at 8:30 P.M. I have enclosed the final draft of your comments with this report. With regard to the financial information, the Board of Appeals' consultant has all the information he requested to make his recommendation. I have asked for a copy as well and will update the Board prior to Monday's meeting. Furthermore, as requested by the Board, I have requested various opinions from Town Counsel concerning the DEP process and various appeal issues. I should have a report for the Board at Monday's meeting as well. 3. After reviewing the calendar and determining timing issues, it appears that the best date for the fall Special Town Meeting is November 17, 2003. 1 have not yet confirmed this date with the Moderator or the Town Clerk, but I should have confirmation by Tuesday's meeting. If this date is acceptable, I would recommend that the Board officially call for the meeting at your September 16, 2003 meeting and close the Warrant on September 30, 2003. This will give residents until September 23, 2003 to submit Citizen Petition Articles. We can discuss this issue in more detail at Tuesday's meeting. Tel:(781)383-4105 0 Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT September 9, 2003 page two 4. Since this is the last regularly scheduled meeting of the summer, I would like to propose the following meeting schedule that will take you through the new year: Tuesday, September 9, 2003 Regularly Scheduled Meeting. Tuesday, September 16, 2003 Regularly Scheduled Meeting. Tuesday, September 23, 2003 No Meeting. Tuesday, September 30, 2003 Regularly Scheduled Meeting. Tuesday, October 7, 2003 Regularly Scheduled Meeting. Tuesday, October 14, 2003 No Meeting (Columbus Day). Tuesday, October 21, 2003 Regularly Scheduled Meeting. Tuesday, October 28, 2003 Regularly Scheduled Meeting. Tuesday, November 4, 2003 Regularly Scheduled Meeting. Tuesday, November 11, 2003 No Meeting (Veteran's Day). Monday, November 17, 2003 Special Town Meeting. Tuesday, November 18, 2003 No Meeting. Tuesday, November 25, 2003 Regularly Scheduled Meeting. Tuesday, December 2, 2003 No meeting. Tuesday, December 9, 2003 Regularly Scheduled Meeting. Tuesday, December 16, 2003 Regularly Scheduled Meeting. Tuesday, December 23, 2003 No Meeting. Tuesday, December 30, 2003 No Meeting. Tuesday, January 6, 2004 Regularly Scheduled Meeting. Please let me know if this schedule is acceptable to the Board. 5. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb QMinutes- Meeting of the Board of Selectmen September 9, 2003 Selectmen Roseanne M. McMorris Present: Michael H. Sullivan Thomas J. Callahan Frederick R. Koed Thomas Callahan Others Mark W. Haddad - Town Manager Present: Nicole Bartlett— Recording Secretary Samantha Brown — Cohasset Mariner Dick Avery Stephen Zambo — Pleasant St. Parfait Michael Burke— Pleasant St. Parfait Rob Spofford — School Building Committee Chairman McMorris called the meeting to order at 7:40 p.m. Brown moved to approve the minutes of the September 2, 2003 meeting as presented. Callahan seconded. The vote was unanimous. Town Manager's Report Haddad presented the Board an application for a One Day Liquor License for a Church social at The Parish House. Koed moved to grant a One Day Liquor License for September 20, 2003 from 8:00 F p.m. to 11:00 p.m. as presented. Brown seconded. The vote was 4-0. (Sullivan was not present at the time of vote). Haddad presented the Board three applications for a One Day Liquor License for the South Shore Art Center opening receptions. Koed moved to grant the One Day Liquor Licenses for September 13, 2003 from 6:00 p.m. to 8:00 p.m., September 19, 2003 from 6:00 p.m. to 8:00 p.m., and November 7, 2003 from 6:00 p.m. to 8:00 p.m. as presented. Brown seconded. The vote was 4-0. ( Sullivan was not present at the time of vote). Haddad presented the Board a letter from Michael Westcott asking the Board to consider his appointment to the Housing Partnership. Haddad informed the Board that he has sent a letter to Town Counsel regarding the legality of the various requirements and costs that Mass. Electric is requiring with respect to the undergrounding of the utilities Downtown. Haddad will keep the Board informed. Pleasant Street Parfait— Change of Owner Stephen Zambo and Michael Burke appeared before the Board requesting the transfer of the Common Victualler's License and Entertainment License for the Pleasant Street Parfait and Grille. Koed moved to transfer the Common Victualler's License and Entertainment License to Michael Burke and Stephen Zambo as presented with the same conditions. Callahan seconded. The vote was 4-0. (McMorris abstained). 0 Haddad presented the Board a letter from Chief Jackson documenting disturbances, intoxicated 4� patrons being served alcohol, parking complaints, public drinking, noise complaints and alcohol related medical emergencies at the Red Lion Inn. Haddad informed the Board that Chief Jackson recommended the Board to send a formal letter of warning to the Red Lion Inn putting them on notice. Haddad has drafted a letter on behalf of the Board stating that the Board is sending a letter of Minutes- Meeting of the Board of Selectmen September 9, 2003 page 2 warning and that the Board will be monitoring the liquor activity and if it is determined that continued violations persist, a hearing will be held before the Board where further action will be taken up to and including revocation of said license. Brown moved to send the letter to the Red Lion Inn informing them they are officially on warning. Koed seconded. The vote was unanimous. Haddad presented the Board a letter he drafted to Senator Hedlund and Representative Garrett Bradley asking for assistance with the issue concerning the traffic signal installation at the intersection of Route 3A and the Cohasset Station driveway. Haddad will keep the Board informed. Haddad informed the Board that the Army Corps of Engineers will be having a consultation regarding the Quad Gates on Monday September 15th at 1:00 p.m. in Concord. Haddad will represent the Board at the meeting. Brown asked for an update on the tide gates. Haddad informed the Board that installation will start September 15, 2003 and end September 30, 2003. Haddad informed the Board that after reviewing the calendar and determining timing issues, it appears that the best date for the fall Special Town Meeting is November 17, 2003. Haddad recommended the Board officially call for the meeting at the September 16th Selectmen's Meeting and close the Warrant on September 30, 2003. This would give the residents until September 23`d to submit Citizen Petition Articles. The Board agreed. Haddad presented the Board with the schedule of meetings for the Fall. The Board so adopted. Haddad informed the Board that there will be a ribbon cutting ceremony hosted by the South Shore Community Center on Tuesday September 16th at Noon to celebrate the opening of a new playground. The Board is invited. Selectman Comment Period The Board commented on the Avalon meeting that took place September 8th. Sullivan suggested getting a third party financial expert on 40B pro forma reviews. Public Comment Period There were no public comments. Rob Spofford —School Construction Update Spofford informed the Board that the Deerhill School should be complete by October 3, 2003. He stated that the General Contractor had problems with a fabricator getting the materials needed to complete the exterior of the school. Spofford also informed the Board that they have 80% of the materials on site at this time, and should be able to have the project completed by October 3rd. They will be scheduling a Dedication Ceremony for some time in the fall. �r Spofford informed the Board that TLT Construction has certainly met all their expectations and that they are well ahead of schedule on the High School project. Spofford informed the Board that the project had an initial target date of December, however the Contractor is hoping to have it completed by the end of October. Minutes- Meeting of the Board of Selectmen September 9, 2003 page 3 At this time Haddad requested that the Selectmen enter Executive Session to discuss matters pertaining to Real Estate and to Collective Bargaining. Sullivan moved to enter Executive Session to discuss matters pertaining to Real Estate and pertaining to Collective Bargaining, and to adjourn the meeting at the conclusion of the Executive Session. Callahan seconded. The Board was polled individually and the vote was unanimous. Meeting adjourned at 8:35 p.m. Respectfully Submitted, Roseanne M. McMorris Chairman TOWN OF COHASSET " �, _� - BOARD OF SELECTMEN Board of Selectmen Merle S.Brown 'r OHASSET TOWN MANAGER Thomas J.Callahan Ok,N o10 41 Highland Avenue Frederick R.Koed Town Manager g Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: September 9, 2003 A. Letter from Terry Ranger, Manager, Select Energy, re termination of electric contract with Select Energy. B. Notification from The Waterfield Design Group to abutters that the Conservation Commission will hold a public hearing on 9/11/03 at the Town Hall, re Notice of Intent seeking permission to perform drainage improvements along the James Brook. C. Zoning Board of Appeals' notice of decision for a special permit at 59 Beach Street, Lynne DeGiacomo. D. Fax transmission from Claire Lamb, Constellation New Energy with a copy of their Energy Service Agreement. E. Letter from Jack Buckley, Center for Student Coastal Research, seeking reimbursement for itemized expenses in the amount of$16,362.00. F. Copy of memorandum from Elizabeth Harrington,Town Planner, to Planning Board Members, re SMROD Rules and Regulations DRAFT. G. Copy of letter from Chief of Police, Robert Jackson, to Sgt. William Quigley commending him for his efforts in developing and directing the first Cohasset Police Student Police Academy. H. Letter from Glenn Pratt, Office of Emergency Management, announcing Emergency Management Planning Committee's meeting scheduled for Wednesday, September 17 at 10 a.m. in the Selectmen's office. I. Zoning Board of Appeals' notice of decision on the appeal of J. Stephen Bjorklund - 58 Meadow Lane. Tel:(781)383-4105 0 Fax:(781)383-0228 Mail Summary- September 9, 2003 Page 2. J. Notification from MA Department of Housing & Community Development re Grant Alert -Notice of Intent to Apply- K. Copy of letter from Thomas Keeffe, Project Manager, Tutela Engineering Associates, Inc., to Cohasset Water Commission, re review of MBTA Greenbush Project. L. Letter from Massachusetts Technology Collaborative regarding the new initiative -the Community Wind Collaborative that could help communities reduce energy costs and contribute to a cleaner environment - meetings 9/17, 18 and 19. M. Notice to abutters from Grady Consulting re a public hearing to be held by the Conservation Commission on Thursday, 10/10/03 to consider the Notice of Intent filed at 40 Riverview Drive. N. Letter from Norfolk County Commissioners approving Norfolk County Engineering Department services to layout the property line on the west side of Cohasset High School, 143 Pond St. O. The Municipal Advisor- September 2003 P. Massachusetts Commission on the Status of Women- The Update - Summer 2003. 15 fir+ 5s W g\4 pR TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen ).O[0"ASSETO TOWN MANAGER Merle S.Brown tyry _ 111 Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDA Y, SEPTEMBER 16, 2003 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Special Town Meeting - Open Warrant 8: 15 P.M. Executive Session 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 %4 • pRFC �CV TOWN OF COHASSET 1 - BOARD OF SELECTMEN Board of Selectmen 1-11.1111 Merle S.Brown r ONASSETO TOWN MANAGER Ivry_ 111 Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: September 16, 2003 1. Scheduled on Tuesday's Agenda are two items. First, I have set aside time for the Board to call for the fall Special Town Meeting. As I recommended to the Board at last week's meeting, I would request that the Board call for a Special Town Meeting on Monday, November 17, 2003. Further, I would request that the Board officially open the Warrant on September 16, 2003, and close the Warrant at 4:30 P.M. on Tuesday, September 30, 2003. Citizens' Petition Articles will be due by 4:30 P.M. on Tuesday, September 23, 2003. The Board is not scheduled to meet next week, so at your next regularly scheduled meeting on September 30, 2003, 1 should have a first draft of the Warrant. I have discussed the schedule with the printer, and in order to properly post the Warrant, I have to get the Warrant to him no later than October 17, 2003. This will give the Board three weeks to review articles in order to get your recommendations printed in the Warrant. We can discuss this schedule further at Tuesday's meeting. Second, I have scheduled an Executive Session for the Board to discuss matters pertaining to real estate. 2. As the Board will recall, one of the matters that is usually before the Special Town Meeting is the final budget article to balance the current fiscal year's budget in order to set the tax rate. At Tuesday's meeting, I should have a final estimated recap sheet for the Board. I will also have a list of any potential shortfalls for the Board's information. 3. 1 had informed the Board at last week's meeting that the consultation meeting on the Quad Gate issue before the Army Corps of Engineers was to be held on Monday, September 15, 2003. Due to the lateness of the notification, the meeting has been rescheduled for September 24, 2003. 1 will continue to update the Board as more information is received. For the Board's information, we continue to receive design/construction documents from the MBTA on the Greenbush Line Restoration. We continue to have our engineers review the plans and provide comments to the MBTA. At this time, it appears that the project will go forward. 4. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb Tel:(781)383-4105 0 Fax:(781)383-0228 Minutes- Meeting of the Board of Selectmen September 16, 2003 Selectmen Roseanne M. McMorris Present: Merle S. Brown Frederick R. Koed Thomas Callahan Others Mark W. Haddad - Town Manager Present: Nicole Bartlett— Recording Secretary Mary Ford— Cohasset Mariner David Bigley Joe Nedrow Chairman McMorris called the meeting to order at 7:30 p.m. McMorris informed the Board that Sullivan would not be in attendance this evening. Callahan moved to approve the minutes of the September 9, 2003 meeting as presented. Brown seconded. The vote was unanimous. Callahan moved to approve the Executive Session minutes of September 9, 2003 as presented. Brown seconded. The vote was unanimous. Town Manager's Report Haddad informed the Board that the installation of the Self Regulating Tidegate at Cohasset Cove has begun. Haddad stated that the project should be completed by September 30th Haddad presented the Board with an informational summary of articles that the Zoning Advisory Committee is reviewing for potential inclusion on the Fall Special Town Meeting Warrant. McMorris asked Haddad for an update on the sidewalks and crosswalks at the new Paul Pratt Memorial Library. McMorris also asked Haddad to get a recommendation from Police Chief Robert Jackson as to what color he feels the crosswalk should be. Haddad will report back to the Board Haddad asked the Board to Officially call for a Special Town Meeting on Monday November 17, 2003. Haddad also requested that the Board open the Warrant on September 16, 2003, and close the Warrant at 4:30 P.M. on Tuesday September 30, 2003. Citizens' Petition Articles will be due by 4:30 P.M. on Tuesday September 23, 2003. Brown moved to call for a Special Town Meeting to be held on November 17, 2003, to open the Warrant on September 16, 2003 and close the Warrant on September 30, 2003. Callahan seconded. The vote was unanimous. David Bigley— Fundraising Event David Bigley asked for the Board's permission to use Wheelwright Park for a fundraising event to benefit the Cohasset Appalachia Service Project. The project will be called "The Pumpkin Patch", and he would like to use the field from Columbus Day weekend through Halloween. They propose to set up a Pumpkin Patch in the open field at the entrance to Wheelright Park and open for sales from Saturday, October 11th through Friday, October 31st, with the anticipation of being open from 10:00 A.M. until dark. Brown moved to approve the request. Callahan seconded and the vote was unanimous. Haddad presented the Board with a document that outlines where the budget is and where the shortfalls will be. Haddad informed the Board that in order to balance the Budget that was voted on in March, the Town will need to transfer $234,961.00 from Free Cash to make up for the Snow & Ice Deficit and for the cut in State Aid. Haddad will provide an update at the next meeting. Minutes- Meeting of the Board of Selectmen September 16, 2003 page 2 Haddad stated that next Thursday night September 25th at 7:30 P.M. there would be a joint meeting with the Board of Selectmen and the School Committee to fill the vacancy on the School Committee. Haddad informed the Board there are five applications submitted for interested candidates. Haddad asked the Board how they would like to proceed with the interview process. After a brief discussion the Board agreed to hold an open forum type meeting with all the candidates present. Haddad stated he would call the Candidates to inform them of the date and time. Selectman Comment Period Koed commented he had heard from a constituent that all the Bathrooms in Town have been put out to bid for cleaning services with the exception of "The Garage". Haddad stated this was an oversight and would ask that these facilities be added to the duties. Public Comment Period There were no public comments. Haddad requested that the Selectmen enter Executive Session to discuss matters pertaining to Real Estate, and at the conclusion of the Executive Session, reconvene in Open Session to discuss what took place in the Executive Session. Haddad invited Joe Nedrow to stay for the Executive Session. At 8:15 p.m., Brown moved to enter Executive Session to discuss matters pertaining to Real Estate, and to reconvene in Open Session at the conclusion of Executive Session. Callahan seconded. The Board was polled individually and the vote was unanimous. At 8:30 p.m., the Board reconvened in Open Session. Haddad announced that for the past several months the Town has been negotiating with the Jane B. Cook Realty Trust to negotiate the purchase of a 22.4-acre parcel of land off Sohier Street, subject to Town Meeting authorization. Haddad stated that the Town planned on combining the property with an abutting 8.715-acre parcel that the Town already owns and would use the property to construct a Senior Housing Development. Haddad asked the Board to consider authorizing approval of the Offer to Purchase agreement. Brown moved to approve the Offer to Purchase agreement. Callahan seconded. The vote was unanimous. McMorris stated she would like to read a press release regarding the purchase of the Cook Estate property. The Board agreed. Please see attached press release. McMorris stated that this was an exciting, and historic time for the Town of Cohasset, and that she is proud of the fact the Town has identified the needs of it's Seniors and turned them into reality. McMorris thanked all the parties involved in the purchase and planning of the Cook Estate for all their hard work, and also thanked the Cook heirs for their continued interest in the Town. Meeting adjourned at 8:45 P.M. Respectfully Submitted, Roseanne M. McMorris Chairman 16 September 2003 COHASSET PROMOTES AFFORDABLE SENIOR HOUSING AND PROTECTS ITS NEIGHBORHOODS Roseanne M. McMorris, Chairman of the Board of Selectman, Town of Cohasset, announced that the Jane B. Cook Realty Trust has accepted the Town's offer to purchase the Cook Estate's 22.4 acre property on Sohier Street, subject to Town Meeting authorization. The Town plans to combine the property with an abutting 9.8-acre parcel that the Town already owns and seek a developer to purchase the combined property and develop an approximately 87-unit mixed-income senior housing community. The Board of Selectman and Senior Housing Committee have for many months been exploring the potential of developing a residential community for Cohasset seniors that addresses the need for affordable housing, as well as, market-rate units. A 9.8-acre Town parcel situated between the Route 3A Stop and Shop property, homes abutting Red Fox Lane and the Cook property, was identified as a potential site. It is well-located and adaptable for this use; however, providing access was a significant problem. Combining this Town property with the adjacent Cook Estate will allow access to the Town property from Sohier Street and increase the value of the Town parcel. The Town was also concerned about the future development of the Cook property, both the 18.9-acre parcel south of Sohier where the Cook home and grounds are sited, as well as, a wooded, undeveloped, 3-acre parcel north of Sohier adjacent to the Fair Oaks Neighborhood. By combining the properties the Town can plan and direct the density and character of future development on both properties to provide the greatest benefit and the least impact to the Town. The Town is expecting to solicit development proposals from private developers to purchase the combined Cook and Town parcels from the Town subject to the restrictions imposed upon the developer by the Town's Request For Proposal (RFP) and Disposition Agreement. The Town will restrict development to approximately 87 apartments and cluster houses, all restricted to occupancy by seniors. The Town will require that a portion of the rental units be affordable for low, moderate, and medium income seniors. The Town will impose design controls and buffer requirements to protect adjoining properties. The 3-acre parcel to the north of Sohier will be retained by the Town for public open space and to buffer the neighborhood. Access to the development will be restricted to Sohier Street. The purchase of the Cook Property is conditioned on the Town being able to find an acceptable buyer for the combined property. The Town wiil require its buyer to more than cover all of the Town's costs. Selectman McMorris said, "We are pleased that we have found a way to work with the private sector to meet so many of the Town's needs and protect the Old Pasture, Evergreen, and Fair Oaks Neighborhoods, at no net cost to the Town" The development of the properties will provide: * Senior housing for Cohasset residents at a mix of income levels * Strong permanent development controls and generous buffers for nearby neighborhoods * High-quality development * Additional revenues to the Town The Selectmen will seek Town Meeting authorization for the acquisition of the Cook Property and disposition of the combined property this Fall. They expect to select a developer early in January and have a simultaneous closing on both transactions in the middle of 2004. The developer would undertake its permitting-process through the Town in 2004. For further information contact: Mark Haddad, Town of Cohasset 781.383.4105 �a pR TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen �^ Merle S.Brown �p OHASSET O TOWN MANAGER Thomas J.Callahan wN 1-71 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset, Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: September 16, 2003 A. Copy of letter from Hamilton Tewksbury to Gail Fuller, Curator, U. S. Coast Guard returning the completed forms re the partial Fresnel Lens that is on loan to the Town. B. Copy of letter from Andrew Brennan, Director of Environmental Affairs, MBTA, to Maureen Cavanaugh, Epsilon Associates, Inc., re Greenbush Line - Cohasset Grade Crossing Closure, Lincoln Lane. C. Copy of letter from Andrew Brennan, Director of Environmental Affairs, MBTA, to Maureen Cavanaugh, Epsilon Associates, Inc., re Greenbush Line - Rocky Lane Bridge,Cohasset. D. Letter from Robert LaVita, Agent for MBTA re fully executed amendment tothe license for use of MBTA property through 9/30/03. E. Letter from Richard Heaton, Partner, H&H Associates - Town of Bolton Selectman, who has extensive experience dealing with Comprehensive Permits. He offers a service to ZBA assisting in the evaluation of a pro forma for a 40B. F. Copy of memorandum from Ptl. Brian Curran to Chief of Police Jackson, re resignation as Union President, effective 9/7/03. G. Letter from Andrew Brennan, Director of Environmental Affairs, MBTA, re the Greenbush Railroad Restoration Project; the ACOE requested that the MBTA arrange a meeting to provide information regarding safety concerns on use of four quad dates - 9/15/03. H. Notice from Neil J. Murphy, Neil J. Murphy Associates, Inc., of Conservation's public hearing 9/11/03 re Lot#7 Ox Pasture Lane. I. Letter from Thomas Keeffe, Project Manager, Tutela Engineering Associates, Inc., re MBTA Greenbush Project and Cohasset Water System concerns. Tel:(781)383-4105 0 Fax:(781)383-0228 Mail Summary -September 16, 2003 Page 2. J. Copy of letter from Edwards and Kelcey to Woody Chittick, Board of Appeals, re proposal to provide additional services for peer review of the conceptual design of subsurface wastewater disposal system and supporting soils information for the Avalon Cohasset Ch 40B Comprehensive Permit application. K. Copy of letter from Water Department to Joseph Susi, Westwood Properties, with petition re Public Involvement Plan(PIP) application, former Webb/Norfolk Conveyor, 155 King St. L. Copy of letter from Patrick J. Sullivan, Heafitz& Sullivan, Attorneys at Law,to Wayne DelPico, Managing Partner, BSC - Systems Joint Venture, Bay States Contracting Co., Inc. re Gibson's Roofs, Inc., Bay State - Deer Hill School- contract balance. M. Copy of letter from David B. Ellis, Chief, Solid Waste Management Section, MA E.O.E.A., D.E.P. to Paul S. Barry, Jr., Clerk, Cohasset Heights Ltd. re final approval at Cohasset Heights Landfill. N. Zoning Board of Appeals' notice of public hearing 9/15/03 on an appeal at 55 South Main St.,. - George K. Roukounakis. O. Zoning Board of Appeals' Notice of Decision for a special permit at 45 Oak St. - Mathew J. &Patricia A. Cunningham. P. Zoning Board of Appeals' Notice of Decision for a special permit at 595 Jerusalem Rd. - John J. Delaney- granted upon conditions. Q. Zoning Advisory Committee's agenda for meeting of 9/16/03. R. News from Cohasset Elder Affairs - Senior Vista-September/October 2003. S. Copy of memorandum from Robert Sievert, CTPS - Central Transportation Planning Staff, to Route 53 Corridor Transportation Plan Advisory Group, re agenda for meeting of 9/23/03. T. Copy of letter from Ray Kasperowicz, Sewer Commission, to Woodworth Chittick, Zoning Board of Appeals, re Avalon Bay Wastewater Disposal Proposal. ��� �T.i w 0 0 1. "w4 Pq f TOWN OF COHASSET � — BOARD OF SELECTMEN Board of Selectmen o Merle S.Brown T CUNAsSE I TOWN MANAGER Thomas J.Callahan ow^ ' %I Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDA Y, SEPTEMBER 30, 2003 7:30 P.M. Town Manager's Report 7:45 P.M. Selectmen Comment Period 7:50 P.M. Public Comment Period 7:55 P.M. Keyspan Energy - Gas Main Public Hearing 8:00 P.M. Waterfield Group - Downtown Update 8.30 P.M. Special Town Meeting - Review Warrant 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment 1 Tel:(781)383-4105 0 Fax:(781)383-0228 O\G\4 a PRFC TOWN OF COHASSET N == - BOARD OF SELECTMEN Board of Selectmen o = v` Merle S.Brown Tp OHASSET o TOWN MANAGER . \i1 Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: September 30, 2003 1. Scheduled on Tuesday's Agenda are three items. First, the Board needs to conduct a public hearing on a request from Keyspan Energy to install a 2 inch gas main on King Street. All relative materials are enclosed with the Agenda. Second, I have set aside time on the Agenda for the Board to revisit the Downtown Revitalization issue. Now that the Governor has decided to go forward with the Greenbush Restoration, the Board can now finalize the Downtown plans. I have invited the Waterfield Design Group to the meeting to assist in this discussion. For the Board's information, I am waiting to hear from the MBTA on whether or not the Town can go forward with the James Brook Project. I should have an update for the Board at Tuesday's meeting. Third, I have scheduled time for the Board to review the first draft of the Special Town Meeting Warrant. The Warrant closes on Tuesday, September 30th at 4:30 P.M., and I should have the draft for you at the meeting. For the Board's information, we did not receive any Citizens' Petition articles. 2. With regard to the Warrant, the Board had requested that I place an article on the Warrant to amend the Political Sign Bylaw. I must confess that I placed this article in the file and never brought it before the Zoning Advisory Committee. Therefore, I would ask the Board to delay consideration of this article until the Annual Town Meeting next Spring. I will ask the ZAC to begin reviewing this article at this time. I apologize for my oversight. 3. 1 have asked Chief Jackson what his preference would be on the color of crosswalks in Town. He does not have a preference one way or the other. I would recommend that we do a test with a green crosswalk in a conspicuous location to gauge reaction before making a final decision. We can discuss this further at Tuesday's meeting. Tel:(781)383-4105 • Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT September 30, 2003 page two 4. Now that we are moving forward with the Cook property proposal, I would like the Board to consider advertising a Request for Proposal to hire a company to help us market the combined parcels. I believe this is crucial in order to get the best price for the properties. Under Chapter 30B, if we were to pay a commission, we would need to put this out to bid. We can discuss this further at Tuesday's meeting. 5. On a related matter, I would like to propose that the Board of Selectmen schedule a public hearing on Tuesday, October 14, 2003 at 7.30 P.M. for the Board to present the Senior Housing Proposal to the general public. We should have a draft RFP at that time and this would be a good time to receive feedback on the overall project. Please let me know if this is acceptable to the Board. Additionally, I have begun the process of due diligence. I am in the process of hiring an engineering firm to conduct soil tests and the Chapter 21 E assessment. I will continue to keep the Board apprised of my progress. 6. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb O 14 � TOWN OF COHASSET s n _= BOARD OF SELECTMEN Board of selectmen Tp ONASSET O TOWN MANAGER Merle S.Brown k N. vii Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: September 30, 2003 A. MA Division of Marine Fisheries -DMF News - third quarter June through September 2003. B. South Shore Regional School District Committee's minutes of regular meeting of 7/16/03. C. South Shore Regional School District Committee's minutes of the special session of 9/3/03. D. Letter from Massachusetts Office of Dispute Resolution, re Massachusetts Agricultural Mediation Program. This program is funded by a grant from the USDA. E. Letter from Norfolk County Commissioners informing you of the recent approval of Norfolk County Engineering Department services to conduct a traffic study on Beechwood Street at Hillside Street. F. Copy of letter from Madelyn Morris, Mass E.O.E.A., D.E.P., to John McNabb responding to his letter requesting revisions to the Cohasset Water Department's final SWAP report and map. G. Copy of letter from Michael Hayes, Esq., to Marion Douglas, re J. Stephen Bjorklund vs. Board of Appeals of the Town of Cohasset - at 58 Meadow Lane. H. Letter from Mass Executive Office of Health and Human Services, Department of Public Health providing an update on the Commonwealth's Homeland Security planning process. I. Notice from Peter Baytarian, Trustee, P&S Realty Trust - public hearing scheduled by the Conservation Commission was rescheduled for September 25, 2003 at 7:30 p.m. J. Letter from Andrew Brennan, Director of Environmental Affairs, MBTA, to Maureen Cavanaugh, Greenbush Project Conservator, Epsilon Associates, re Greenbush Line - Cohasset Grade Crossing Improvements, Beechwood Street. Tel:(781)383-4105 0 Fax:(781)383-0228 Mail Summary - September 30, 2003 Page 2 K. Massachusetts Municipal Association- MMA Action Alert#15 - final push needed to win $1 OOM Chapter 90 authorization. L. Important notice from Paul Regan, Executive Director, MBTA Advisory Board - rescheduled meeting of the Advisory Board - October 30, 2003. M. Memorandum from Christine Player, Project Manager, Vine Associates,Inc.,re Hagerty Park Float Improvement Project. Final As-Built survey and inspection. N. Received from Town Clerk-Notice of Service: Steven Daly, Sharon Daly, Thomas Fallon, Kriste Henricksen, Stephen Jacob and Patricia Davis-Jacob v. Zoning Board of Appeals and Mary Kneist Ayer, Trustee of Three Jerusalem Lane Realty Trust. O. Letter from Kimberly White, Development Manager,National Multiple Sclerosis Society, requesting permission to use the Sandy Beach Parking lot as a check point during their 13th Annual Walk for Multiple Sclerosis on 5/8/04, and copy of Mark Haddad's approval letter. P. Letter from Barbara Wipf requesting permission for a 5K Jingle Bell road race through Cohasset on 12/13/03, and copy of Mark Haddad's approval letter. Q. Meeting notes from Kristina Patterson, Greenbush Ombudsman, for September 17, 2003. R. Letter from Sheila O'Neil, South Shore Community Center Nursery School Director, requesting the use of Cohasset Common for the Nursery School's annual Halloween Fair, Sunday, 10/26/03 from 2:00 - 4:00 p.m, and copy of Mark Haddad's approval letter. S. Zoning Board of Appeals' decision on the application of the Cohasset Historical Society- 106 South Main Street. T. Copy of Mark Haddad's letter to Karen Quigley and Bernadette Crawford, re public records request. U. Letter from James Johnson, Director of Accounts, Mass Department of Revenue, Division of Local Services, re The Municipal Relief Act which became effective on July 3, 2003. V. Notice of Zoning Board of Appeals' public hearing on 10/20/03 on an application for a Variance at 40 Riverview Drive - Olga Sawchuk. W. Notice of Zoning Board of Appeals' decision on an application for a special permit at 207 North Main Street - Anne Marie and Todd H. Whilton. Minutes- Meeting of the Board of Selectmen September 30, 2003 Selectmen Roseanne M. McMorris Present: Merle S. Brown Frederick R. Koed Thomas Callahan Mike Sullivan Others Mark W. Haddad - Town Manager Present: Nicole Bartlett— Recording Secretary Samantha Brown —Cohasset Mariner Lisa Campenella — Patriot Ledger Harold Cooper— Keyspan Energy Craig Miller—Waterfield Design Group Lisa Bailey —Waterfield Design Group Dennis Dale —Waterfield Design Group Mary Bohmer Vice Chairman Brown called the meeting to order at 7:35 p.m. Brown moved to approve the minutes of the September 16, 2003 meeting as presented. Callahan seconded. The vote was unanimous. Brown moved to approve the Executive Session minutes of September 16, 2003 as presented. Callahan seconded. The vote was unanimous. Brown moved to approve the minutes of September 25, 2003 as presented. Callahan seconded. The vote was unanimous. Town Manager's Report Haddad presented the Board with an estimate from Great Northern Video, LLC to install a camera system in the downstairs meeting room. Haddad also asked the Board's permission to get an estimate for installing an air purification system in the downstairs meeting room. Haddad presented a letter from the Building Department in regards to the Rosano Triangle stating that Mr. Pompeo seems to be in compliance with the volumetric limits of material that was restricted by a Court Order. Haddad stated that it appeared he was one truck over the limit and that Pompeo was actively seeking an off site storage location. Haddad will follow up to ensure that the truck is removed. Haddad informed the Board that the State has released the apportionment for FY04 Chapter 90 local transportation aid, and that the Town of Cohasset's apportionment is $107,764.00. Haddad stated that Chapter 90 hasn't been funded for the past two years, and that the State is filing a bond this fall that will include reauthorization of Chapter 90 funding. Haddad informed the Board that there is a rededication ceremony of the Deerhill School scheduled for October 24, 2003 at 1:00 P.M. Haddad informed the Board that the article to amend the Political Sign Bylaw was never brought to the Zoning Advisory Committee. Haddad asked the Board to delay consideration of this article until the Annual Town Meeting next Spring. The Board asked Haddad to add an article for this purpose on the Warrant for the Special Town Meeting in November. Haddad informed the Board that Chief Jackson does not have a preference as to what color the crosswalks should be. Haddad recommended that they do a test in green to gauge reaction before Minutes- Meeting of the Board of Selectmen September 30, 2003 page 2 making a final decision. McMorris stated she has already received negative comments about any other color than white. Haddad presented a draft RFP on the Disposal of the Cook Property for a Senior Housing Development for the Board to review, and proposed that the Board schedule a public hearing on Tuesday, October 14, 2003 at 7:30 P.M. for the Board to present the Senior Housing Proposal to the general public. Haddad stated it would be a good time to receive feedback on the project from the Public. Haddad informed the Board he has begun the process of due diligence on the Cook property, and that he is in the process of hiring an engineering firm to conduct soil tests and the Chapter 21 E assessment. Haddad also informed the Board he will have a P&S agreement for them to review and sign at next week's meeting. Haddad asked the Board to start thinking about a minimum bid price. Haddad asked the Board to consider putting out an RFP now to hire a Real Estate Company to help market the Cook property when we are ready to sell it. Selectman Comment Period Koed commented he would like to extend condolences from the Board to the Family of Mark Reardon who passed away last week. Callahan moved to nominate Mike Westcott and Stephen Lucitt to the newly formed Cohasset Housing Partnership. Sullivan seconded. The vote was unanimous. Brown stated he would like to appoint Dick Avery to the Weir River Estuary Park Committee replacing Jimmy Shipsky who resigned from the Committee. The Board was in favor of the appointment. Public Comment Period Mary Bohmer of 45 Pleasant Street stated that the street in front of her house has never been paved over after the sewer department work was done, and feels it is a safety issue. The Board asked Haddad to look into it. Public Hearing — Keyspan Energy Harold Cooper of Keyspan Energy requested the Board's permission to install and maintain approximately 100 feet of 2 inch gas main in King Street from the existing 2 inch gas main in King Street at house #281 to house #288. Brown moved to permit Keyspan Energy to install approximately 100 feet of 2 inch gas main from 281 King Street to 288 King Street. Sullivan seconded. The vote was unanimous. Waterfield Design Group— Update Haddad asked the Waterfield Design Group to review where the Board left off with the Downtown Revitilization project now that the Governor has approved the MBTA to move forward with the Greenbush Line. Lisa Bailey of the Waterfield Design Group stated the two major changes to the plans were eliminating the bump outs, and due to the elimination of the bump outs the sidewalks need to be enlarged in order to meet code. The Board asked Bailey to bring back to the Board various designs and cost estimates. Minutes- Meeting of the Board of Selectmen September 30, 2003 page 3 Special Town Meeting Warrant Review Haddad presented the Board with a draft of the Warrant for the November 17, 2003 Special Town Meeting. Haddad asked the Board to review it and report back any comments or changes. Callahan requested that the Selectmen enter Executive Session to discuss matters pertaining to Personnel and Litigation. Callahan moved to enter Executive Session to discuss matters pertaining to Personnel and Litigation, and to adjourn at the conclusion of Executive Session. Sullivan seconded. The Board was polled individually and the vote was unanimous. Meeting adjourned at 9:30 P.M. Respectfully Submitted, Roseanne M. McMorris Chairman 175 O `4 . pRFC TOWN OF COHASSET o BOARD OF SELECTMEN a� a—_��� � Board of Selectmen Merle S.Brown TD OHASSET o TOWN MANAGER Thomas J.Callahan �~ 1-71 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: September 23, 2003 A. Copies of Mark Haddad's letter to Paul Bilodeau, Sergeant William Quigley, Susan Chase, Nancy Noonan, re expiration of Collective Bargaining Agreement 6/30/04. B. Letter from Andrew Brennan, M.B.T.A., regarding rescheduled meeting concerning the Greenbush Railroad Restoration Project - Monday, September 22, 2003, C. Letter from Mary Sullivan commenting on how pleased she is to see the sidewalk work along Forest Avenue. D. Letter from Ronni Ricker, Franchise Compliance Manager, ComCast, re rider to franchise performance bond. E. Memo from MIIA to MIIA Health Trust Members - Update on Wellness. F. Copy of letter from Kevin W. Gaughen, Esq., to John Muncey, Harbormaster, with regards to the placement of two (2) Aids to Navigation by Ralph Dormitzer off Sandy Beach. G. Notice from Grady Consulting, LLC of a public hearing by Conservation Commission to consider the Notice of Intent filed at 40 Riverview Drive. H. Order of Notice from Mass. Department of Telecommunications and Energy relative to reducing the number of double utility poles within the Commonwealth. L Copy of letter from Jonathan Witten, Esq., to Woody Chittick, Z.B.A., re commentary on the proforma submitted by Avalon, and the review of the proforma by MHJ Associates. J. Form of Notice of Casualty Loss to Building to Board of Selectmen, Building Commissioner, Board of Health, FireDepartment, re Loretta C. Megaffin, 550 Jerusalem Rd. Tel:(781)383-4105 9 Fax:(781)383-0228 Mail Summary -September 23, 2003 Page 2 K. Memorandum from Kevin Beauregard, Chief of Administration and Finance, Mass Executive Office of Public Safety, MEMA,re A-133 Audit Report, Fiscal Year Ending June 30, 2003. L. Letter from Norfolk County Commissioners, to the Assessors of Taxes of the Town of Cohasset in the County of Norfolk by a majority vote for the FY July 1, 2003 through June 30, 2004 - $4,351,795. M. Copy of letter from Walter Sullivan, Esq.,to Sewer Commission, re Cedarmere Senior Multi-Family Residence Overlay District - Beechwood Street and Chief Justice Cushing Highway. N. Letter from William Alpine, Executive Director, Mass Department of Revenue, Underground Storage Tank Program-FY2004 Cities and Towns Municipal Grant Program. O. Letter from Beth Lindstrom, Mass Office of Consumer Affairs and Business Regulation, re Massachusetts Municipal-Industry Wireless Collaborative Mediation Pilot Program. , Minutes- Joint Meeting of the Board of Selectmen September 25, 2003 and the School Committee Selectmen Roseanne M. McMorris Present: Merle S. Brown Michael H. Sullivan Frederick R. Koed Thomas Callahan m School Richard Flynn Committee Mark DeGiacomo A� Present: Chartis Tebbetts `LA Patricia Martin Others Mark W. Haddad - Town Manager Present: Edward Malvey— School Superintendent Rory Winters Betsy Connolly Richard Shea Scott O'Grady Adrienne MacCarthy Samantha Brown - Cohasset Mariner Lisa Campeniella — Patriot Ledger Sarah Murphy Lucia Flibotte McMorris called the meeting to order at 7:30 P.M. This was a joint meeting of the Board of Selectmen and the School Committee to interview candidates to fill the vacancy on the School Committee caused by the resignation of Jane Pescatore. The person appointed will serve on the Committee until the next election and then have the option of running to complete the term, which is for one year. The candidates were Rory Winters, Betsy Connolly, Richard Shea, Scott O'Grady, Adrienne MacCarthy. Each candidate gave an opening statement and then answered questions from members of the Board of Selectmen and the School Committee. Richard Flynn moved to appoint Richard Shea to the School Committee. Mark DeGiacomo seconded. Merle Brown moved to appoint Adrienne MacCarthy to the School Committee. Thomas Callahan seconded. McMorris asked each member to state which candidate they were supporting. Koed supported Shea. Callahan supported MacCarthy, McMorris supported MacCarthy. Sullivan supported Shea. Brown supported MacCarthy. Flynn supported Shea. Tebbetts supported Shea. DeGiacomo supported Shea. Martin supported Shea. McMorris called for a vote on the first motion. Shea was appointed on a 6-3 vote. Meeting adjourned at 9:30 P.M. Respectfully submitted, Roseanne McMorris Chairman E d tom° c, n v n O r �a. a m pRFci o ; TOWN OF COHASSET ~� - BOARD OF SELECTMEN �, _ F.. Board of Selectmen Merle S.Brown 'TO OHASSET 0 TOWN MANAGER Thomas J.Callahan Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W. Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDAY, OCTOBER 7, 2003 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Special Town Meeting Warrant Review 8:30 P.M. Elizabeth Harrington - Review L. I.P. 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 .A�A4 pR TOWN OF COHASSET 3 W - - === BOARD OF SELECTMEN Board of Selectmen Merle S.Brown onASSETO TOWN MANAGER _ 11� Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W. Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: October 7, 2003 1. Scheduled on Tuesday's Agenda are two items. First, I have invited Michael Buckley, Chief Robert Jackson, Chief Roger Lincoln, and George McGoldrick to the meeting to review various Warrant Articles that are contained on the November 17, 2003 Special Town Meeting Warrant. I would like to discuss the following articles at Tuesday's meeting while these individuals are present: Article 1 Unpaid Bills Article 2 Balance Operating Budget Article 3 Additional Budget Appropriations Article 4 Cook Property Article 7 Police/Fire Additional Appropriation Article 8 Stabilization Fund Article 10 Private Way Repair Account Article 11 Departmental Capital Article 12 Name Allen A. Buffum Square Article 13 Memorial Improvements Appropriations Article 15 Publication of Building Permits Bylaw Enclosed in your packet is the latest draft of the Warrant. Second, Elizabeth Harrington and David Fulton will be in attendance to discuss the Local Initiative Petition Program with the Board. As you are aware, this program requires direct Selectmen participation. Elizabeth and David will provide and overview of the program, as well as, the Selectmen's role. Tel:(781)383-4105 0 Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT October 7, 2003 pagetwo 2. As requested by the Board, I have added three additional articles to the Warrant as discussed at your last meeting. Specifically, Articles 5, 6 and 21 have been added as they relate to the Downtown Revitalization project. Article 5 is the Underground Utility Bylaw. I have also drafted a memorandum outlining how this program works. It is contained in the mail packet. Enclosed with this report is an e-mail from Town Counsel providing additional comments on this topic. Article 6 is the article asking Town Meeting to approve a concept for the proposed Downtown Improvements. Article 21 is the Political Sign Bylaw. We can discuss these issues further at Tuesday's meeting. 3. With regard to the remaining articles on the Warrant, most of them are Zoning articles. The Planning Board has scheduled their public hearing on these articles for October 15, 2003. 1 will invite the Planning Board to attend a Selectmen's meeting after that date to review those articles. The only other articles on the Warrant are one from the Water Commissioners for land purchase and one from the Community Preservation Committee in case they want to recommend an appropriation from the Community Preservation Fund this fall. These may be withdrawn on the floor of Town Meeting. I will keep the Board updated as needed. 4. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb I: Page 1 of 1 Subj: comments on overhead wire project Date: 10/2/2003 4:18:45 PM Eastern Standard Time From: PDeRensis To: MHaddad396 CC: RMcM0121 Mark: You have requested our comments/reactions to your memo dated October 1, 2003, memo to the BOS regarding removal/undergrounding of utilities. Here are some comments: (a)Your memo indicates a program to be adopted by town meeting requiring removal of existing overhead wires_. My first comment/question was that we had understood that the program was to be just conduits for future removal at a later date. Our comment is that the town can have a delayed effective date of removal if you want, it doesn't have to be an immediate removal program to adopt the bylaw. That way we can do the conduits this decade, and worry about removals in the next decade, if that is the program? (b)Whether or not you are going to go forward with an immediate, rather than a future removal program, may we respectfully suggest the program also include a town meeting article that specifically prohibits NEW above ground utilities The program has two different elements: one is the removal of already existing wires, but the other separate issue is what to do about allowing NEW utility installation. May I suggest whatever timing you plan on for removals, that we have a bylaw right now, immediately effective, prohibiting the installation of new overhead wires. (c) your memo seems to present the issue as if there were one utility. There isn't, there is three at least, and maybe more. There is the electric provider, there is the telephone component, there is cable, each of whom have their own procedures and formats. The utilities will eventually want a lead utility to be designated as project manager.. If the Town has any municipal fire alarm wires involved in the affected area, then the town is also a "utility"that has to comply with the proposed bylaw. Electric will impose 2% surcharge on customer base; Telephone will impose its on 2% on its subscribers, and Cable will raise rates; how will the town pay for municipal cables? Normally the town pays for removal of municipal cable by adjusting rates also to users or beneficiaries of the municipal cables. We would have to know more about what kind of municipal cables exist to advise further. If the town is an overhead wire provider with fire alarms, police alarms or whatever, then the utility parties will want to negotiate a financial component from the town for the cost of putting the town's municipal overhead wires underground such that they don't end up paying for our wires. (d)The undergrounding of utilities can include in the program the undergrounding of service connections to individual homes. An undergrounding project starts with the core project of undergrounding the service along public ways, eliminating the transmission poles along the streets and ways. The Town needs to decide whether or not to include the individual customers portion as being within the project. For a variety of practical and aesthetic reasons, we suggest that the town do so. (e) the first visible "end product" of this article will be a contract with a construction company to remove and reinstall wires, which contract, after procurement, will be signed by four parties, the town, the electric provider, the telephone provider, and the cable provider, with the most difficult page being the page that divides up each bill from the contractor between the parties, i.e., what %will be the responsibility of each signatory (assuming municipal cables are at issue, and assuming an immediately effective removal program). This is where you want to exert maximum leverage to keep the town's share as low as possible, but realistically that depends entirely on the amount of municipal cabling. (f) No ballot box question is necessary to fully implement this program. Only a town meeting vote. The information contained in this electronic mail document is attorney-client privileged material. If you believe you have received it in error, we would be grateful if you called us at (617) 951-2300. In any case, you are hereby advised that any use, dissemination, distribution or reproduction of this communication is strictly prohibited. Friday, October 03, 2003 America Online: MHaddad396 Minutes- Meeting of the Board of Selectmen October 7, 2003 Selectmen Roseanne M. McMorris Present: Merle S. Brown Frederick R. Koed Thomas Callahan Mike Sullivan Others Mark W. Haddad - Town Manager Present: Nicole Bartlett— Recording Secretary Michael Buckley—Town Accountant Samantha Brown —Cohasset Mariner Lisa Campenella — Patriot Ledger Roger Lincoln — Fire Chief Robert Silvia - Fire Captain Robert Protulis — Fire Dept. Robert Jackson — Police Chief Carl Sestito — DPW Roger Hill Bernadette Murphy Stuart Ivimey Dave Fulton Elizabeth Harrington George McGoldrick Peter Pratt Chairman McMorris called the meeting to order at 7:30 P.M. Callahan moved to approve the minutes of the September 30, 2003 meeting as presented. Brown seconded. The vote was unanimous. Callahan moved to approve the Executive Session minutes of September 30, 2003 as presented. Brown seconded. The vote was unanimous. Town Manager's Report Haddad presented the Board with a traffic study that was completed on Beechwood Street and Hillside Drive. Carlos Sanchez, Norfolk County Engineer recommended not to seek a special speed limit posting but to sporadically enforce the existing speed limit of 30 miles per hour on both of the roadways. McMorris suggested moving the existing signage to a location that is easier to see. Haddad presented the Board with a letter from the South Shore Hospital informing Chief Lincoln of their intent to terminate the hospital based paramedic program on December 31, 2003. Haddad informed the Board that as of that date all of the Advanced Life Support services from South Shore Hospital will be transitioned to community based fire departments. Haddad presented the Board with a memo informing them of the necessary steps to adopt the Removal of Overhead Wires Bylaw. Haddad also informed the Board that he has sent the memo to Town Counsel and has attached Town Counsel's comments in his Written Weekly Report. Haddad informed the Board that there had been some question as to the number of multifamily units in Cohasset. The Assessor's Office has determined that there are 250 multifamily units which brings us to 8.6% of the total of 2890 units. Haddad stated to the Board that he was pleased to report the successful completion of negotiations with the Cooks and that he was in receipt of the final Purchase and Sale agreement. Haddad asked Minutes- Meeting of the Board of Selectmen October 7, 2003 page 2 the Board for a vote to adopt and sign the purchase and sale agreement. Sullivan motioned to adopt and sign the Purchase and Sale agreement. Koed seconded. The vote was unanimous. Haddad informed the Board that he will begin the Due Diligence on the Cook property now that the P&S is signed. Haddad informed the Board that this will include a copy of the Survey, the 21 E assessment and the soil assessment. Haddad stated he would like to have this completed by the end of October. Selectman Comment Period Brown stated that he will be receiving a plaque on behalf of the Town of Cohasset from The Massachusetts Recycling Coalition. Brown stated that Claire Sullivan of the South Shore Recycling Coop nominated Cohasset, for the Small Municipal Recycling Award. Recognition is usually awarded to a municipality that successfully addresses source reduction or solves a particular obstacle to recycling in a creative manner. Callahan wanted to remind everyone the Appalachia Service Project is sponsoring a Pumpkin Patch fundraiser at Wheelwright Park. Public Comment Period There were no public comments. Special Town Meeting Warrant Review Haddad presented the Board with a memorandum to provide the Board and the Advisory Committee with summaries and a breakdown of the financial requests for the November 17, 2003 Special Town Meeting. Director of Finance Mike Buckley, George McGoldrick Chairman of the Police/Fire Building Committee, Police Chief Robert Jackson Fire Chief Roger Lincoln, DPW Superintendent Carl Sestito, Fire Captain Robert Silvia and Firefighter/EMT Robert Protulis were present to provide the Board with information concerning the various articles. After their various presentations, Haddad asked the Board to review the various Warrant Articles and then to vote recommendations. The Board took the following action: Article 1. Unpaid Bills. Moved by Sullivan to recommend. Seconded by Callahan. Vote was unanimous. Article 2. Balance Budget. Moved by Callahan to recommend. Seconded by Sullivan. Vote was unanimous. Article 3. Departmental Appropriations. Moved by Sullivan to recommend. Seconded by Brown. Vote was unanimous. Article 4. Cook Property. Moved by Sullivan to recommend. Seconded by Brown. Vote was unanimous. Article 5. Underground Utility Bylaw. Moved by Callahan to recommend. Seconded by Sullivan. Vote was 4-1 in Favor (Brown opposed). Minutes- Meeting of the Board of Selectmen October 7, 2003 page 3 Article 6. Downtown Improvements. Action deferred. Article 7. Police/Fire Additional Appropriation. Moved by Callahan to recommend. Seconded by Sullivan. Vote was 4-1 in Favor (Brown opposed). Article 8. Stabilization Fund. Moved by Sullivan to recommend. Seconded by Callahan. Vote was unanimous. Article 9. Community Preservation Committee. Moved by Callahan to recommend. Seconded by Sullivan. Vote was unanimous. Article 10. Private Way Repair Account. Moved by Callahan to recommend. Seconded by Koed. Vote was unanimous. Article11. Police/Fire/DPW Capital. Moved by Callahan to recommend. Seconded by Sullivan. Vote was unanimous. Article 12. Name Allen A. Buffum Square. Moved by Koed to recommend. Seconded by Sullivan. Vote was unanimous. Article 13. Memorials Improvements. Moved by Callahan to recommend. Seconded by Sullivan. Vote was unanimous. Article 14. Water Commission Land Purchase. Moved by Callahan to recommend. Seconded by Sullivan. Vote was unanimous. Article 15. Bylaw Amendment — Publication of Permits. Moved by Callahan to recommend. Seconded by Sullivan. Vote was unanimous. Article 16. Zoning Amendment - Moratorium. Action deferred. Article 17. Zoning Amendment — Building Coverage. Action deferred. Article 18. Zoning Amendment — Downtown Apartments. Action deferred. Article 19. Zoning Amendment — Large House Review. Action deferred. Article 20. Zoning Amendment— Height Definition. Action deferred. Article 21. Zoning Amendment — Political Signs. Action deferred. Haddad left the meeting at this point. Local Initiative Petition Program Elizabeth Harrington and David Fulton presented the Board with an overview of the L.I.P. project. Harrington explained that the guidelines for LIP projects are constantly changing making it hard to get answers to questions. QMinutes- Meeting of the Board of Selectmen October 7, 2003 page 4 The Board stated they would like to meet with the State Department of Housing and Community Development to answer some specific questions. Meeting adjourned at 10:20 P.M. Respectfully Submitted, Roseanne M. McMorris Chairman TOWN OF COHASSET _ BOARD OF SELECTMEN Board of Selectmen Merle S.Brown ro o"ASSET o TOWN MANAGER vN. %�1 Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: October 7, 2003 A Memo from Charles Cristello, Town of Hingham, re meeting with E.O.E.A. with proposed agenda. B. Copy of letter from Gregory White, Chief Legal Counsel, Mass. Department of Industrial Accidents, to Town Clerk, regarding requirements of all parties seeking permits and licenses under M.G.L. c.152. C. Letter from Norfolk County Commissioners re Norfolk County Engineering Department's approval to conduct a traffic study on Beechwood Street at Hillside Street. D. Copy of letter from Edward Patch, President, Environmental Management Professionals, Inc., to Water Department, re Public Involvement Plan Designation- Former Webb/Norfolk Conveyor, 155 King Street. E. Zoning Board of Appeals' public hearing 10/20/03 on an application for a special permit at 150 North Main St. - J. Stephen Bjorklund. F. Zoning Board of Appeals' public hearing 10/20/03 on an application for an appeal of the Building Commissioner's decision at 135 Jerusalem Rd. - Adam M. Foti. G. Letter from Stephen McGrail, Director, Mass. Executive Office of Public Safety, MEMA, re President's call to all Americans to engage in volunteer service and FEMA's announcement of their grant application, and is providing the State of Massachusetts with a CERT program grant and invitation to participate in this competitive grant program. H. Dick Avery's application to the Weir River Estuary Park Committee. I. Town Government Resource Bank applicant Tony Pucillo to Registrars of Voters, Advisory Committee and Harbor Committee. Tel:(781)383-4105 0 Fax:(781)383-0228 Mail Summary - October 7,2003 Page 2 J. Copy of letter from Daniel Coughlin,PE, Senior Associate, Tutela Engineering Associates, Inc., to Paul Tyrell, Manager, STV, re Sewer Utility Crossings-MBTA Greenbush. K. Letter from Jeff Schormans, P. Eng., V.I.S.T.A., re Deer Hill Elementary School- FRP Product, with apologies from BSC for the delays in not completing job in a timely fashion. As compensation, they are offering you some Fiberglass Planters for the school's daily use. L. Zoning Board of Appeals' notice of decision on the application for a special permit at 19 Parker Ave. - Robert A. Pattison, Sr. M. Zoning Advisory Committee's agenda for meeting of October 7, 2003. N. Memorandum from Maureen Cavanaugh, Project Manager, Epsilon Associates, Inc., to Andrew Brennan, MBTA, re Greenbush Line Transportation Improvement Project - Cohasset Landscape Design. O. Memorandum from Maureen Cavanaugh, Project Manager, Epsilon Associates, Inc., to Andrew Brennan, MBTA, re Greenbush Line Transportation Improvement Project - Cohasset Municipal Parking Lot. P. Memorandum from Maureen Cavanaugh, Project Manager, Epsilon Associates, Inc.,to Andrew Brennan, MBTA, re Greenbush Line Transportation Improvement Project - Archaeological Sensitivity Assessment for Construction Impacts in the Greenbush Line Right-of-Way, Project-Wide. Q. Mark Haddad's memorandum to Planning Board, re proposed Zoning Warrant Articles, Special Town Meeting,November 17,.2003. R. Letter from Charles Foskett, ATFC President, Association of Town Finance Committees, inviting you to the Association of Town Finance Committees' 2003 Annual Meeting 11/1/03. S. Mass Office of Consumer Affairs and Business Regulation's notice of informational hearing relative to the New and Leased Car Lemon Law on 11/3/03. T. Letter from Patricia Mikes, Communications&Membership Director, MMA, inviting you to the MMA 25th Annual Meeting and Trade Show, January 16-17, 2004 in Boston, enclosing conference brochure. �gY 1 ; �, �� `), %4 pR TOWN OF COHASSET > ,n, ° " - Board of Selectmen BOARD OF SELECTMEN o Merle S.Brown T COMA5 ET TOWN MANAGER Thomas J.Callahan ok N . %I Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDAY, OCTOBER 28, 2003 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Red Lion Inn - Change of Manager 8: 15 P.M. Business Merchants - Christmas Festival 8:30 P.M. Water Commission - Sale of Water Update 8:45 P.M. Consent Agenda - No action required 8:50 P.M. Minutes Approval 8:55 P.M. Miscellaneous 9:00 P.M. Adjournment Tel:(781)383-4105 • Fax:(781)383-0228 1 g4 PR F` TOWN OF COHASSET o BOARD OF SELECTMEN _ �-• Board of Selectmen Merle S.Brown r OHASSET O TOWN MANAGER Thomas J.Callahan kN %i1 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: October 28, 2003 1. Scheduled on Tuesday's Agenda are three items. First, the Board needs to conduct a change of manager hearing for the Red Lion Inn. All pertinent information, including the Chief of Police's recommendation, is contained with the Agenda. Second, I have been approached by the merchants in Cohasset about the possibility of holding a Christmas Festival in the Village. I have invited them to Tuesday's meeting to discuss this further with the Board. Enclosed with the Agenda is a letter from the merchants outlining their request. Finally, the Board of Water Commissioners will be present to update the Board on their negotiations to sell water to the senior housing development in Hingham. 2. Enclosed with this report is the latest budget for the Downtown Revitalization Project. This budget outlines the proposed budget for the overall project with the various sidewalk treatment options. This will allow the Board to make an informed recommendation to Town Meeting. In addition, depending on the option you choose to recommend to Town Meeting, funds can be set aside to help offset the proposed undergrounding of the utilities. The Board should consider scheduling this matter for discussion at your November 4, 2003 meeting. The Board needs to place on file with the Town Clerk the proposed plan to comply with the conditions of Article 6 on the Special Town Meeting Warrant. We can discuss this further at Tuesday's meeting. 3. As I informed you at your last meeting, the School Committee is projecting a deficit of $229,000.00 in its utilities budget for the current fiscal year. Last week, I met with Ronnie McMorris, Susan Kent, Ted Malvey, Rick Flynn and Mike Buckley to discuss this matter further. Mike Buckley and I made a recommendation to fund half the deficit at this time. The School Committee is considering various options as well. They will also be meeting with the Advisory Committee. I have invited Rick Flynn, Chairman of the School Committee, to discuss this with the Board of Selectmen at your November 4, 2003 meeting. I will continue to keep the Board updated. Tel:(781)383-4105 0 Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT October 28, 2003 page two 4. With regard to the November 17, 2003 Special Town Meeting, enclosed with this report is the proposed article assignments for the meeting. Please review the list and let me know if it is acceptable to the Board. 5. Enclosed in the mail packet is the latest draft of the RFP for the Cook Property. I believe Drew Leff has done a great job incorporating the comments from the public hearing. The Board needs to determine a minimum bid price. Based on my discussions with Drew, I would recommend that the Board set the minimum bid price at $5,250,000.00. 1 would ask the Board to review this draft and let me know if any additional changes are required. Should the Board accept this draft, I will ask Drew to finalize the RFP and prepare to put it out to bid immediately after Town Meeting, should Town Meeting vote to approve the project. We can discuss this further at Tuesday's meeting. 6. The Zoning Board of Appeals has decided to overturn the Building Commissioners denial of a permit for George Roukounakis to install a fence on his property at 55 South Main Street. It is Mr. Roukounakis' intent to install this fence in the middle of the paved roadway between the Red Lion Inn and his gas station. By allowing this, the ZBA has potentially caused a severe public safety hazard. I would strongly recommend that the Board of Selectmen appeal this decision. Enclosed with this report is an opinion from Town Counsel stating that the Selectmen can in fact appeal this decision. We can discuss this further at Tuesday's meeting. 7. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb Cohasset Streetscape Paving Options 10/23/2003 Paving Option Unit Cost Additional Budget Budget Total Cost �nerete m walks ° s, 1 No Color Added $42/sy $0 $1,576,021 2 Colored $54/sy $23,391 $1,599,412 B.: All,LMAMWMkM1 lks 1 Brick-City Hall Paver $150/sy $272,826 $1,848,847 2 Concrete Paver-Hanover Tumbled Prest Brick $100/sy $154,477 $1,730,498 3 Asphalt Paver-Hanover 8"hexagonal $108/sy $177,958 $1,753,979 Pavers Corners 1 Brick-City Hall Paver $150/sy $44,919 $1,620,940 2 Concrete Paver-Hanover Tumbled Prest Brick $100/sy $19,331 $1,595,352 3 Asphalt Paver-Hanover 8"hexagonal $108/sy $23,425 $1,599,446 t th 16"Wile Unit Paver 1 Brick-City Hall Paver $150/cy $62,100 $1,638,121 2 Concrete Paver-Hanover Unigranite $122/sy $28,290 $1,604,311 1 Imprinted Colored Concrete Crosswalks with Granite Bands $8/sf $65,211 $1,641,232 Cohasset Streetscape Cost Estimate Item Quart Unit Unit Cost Item Total Comments Sawcut Exiting Pavement 525 LF $5.00 $2,625.00 Sidewalk Pavement Demolition 1,970 SY $14.00 $27,580.00 Roadway Pavement and Base Course 7,005 SY $10.00 $70,050.00 incl grinding,fine grading,hauling Reclamation excess Roadway Planing 1,042 SY $2.50 $2,605.00 on Depot Ct. Remove&Reset Granite Curb 1,100 LF $20.00 $22,000.00 Remove&Reset Hydrant 1 EA $2,000.00 $2,000.00 Ledge Removal 100 CY $150.00 $15,000.00 Pre-Construction Surveys 6 EA $500.00 $3,000.00 Vibration Monitoring 1 LS $2,500.00 $2,500.00 12"RCP 610 LF $28.00 $17,080.00 15"RCP 356 LF $30.00 $10,680.00 Class B Trench Excavation 360 CY $5.00 $1,800.00 Adjust Drainage Structure 15 EA $200.00 $3,000.00 Remodel Drain Manhole 2 EA $700.00 $1,400.00 Remove Drainage Structure 10 EA $500.00 $5,000.00 Catch Basin 15 EA $1,500.00 $22,500.00 Special Drainage Structure 1 EA $2,500.00 $2,500.00 Drain Manhole 3 EA $2,000.00 $6,000.00 Adjust Gate Box 25 EA $100.00 $2,500.00 ':;:: ll { y� x{ Bituminous Concrete Road Paving 7,005 SY $27.00 $189,135.00 4"pavement Bituminous Concrete Topcoat 1,042 SY $18.00 $18,756.00 1 1/2".Depot Ct. New Concrete Sidewalk 2,280 SY $42.00 $95,760.00 4"depth,rein£. Concrete Driveway Sidewalk 198 SY $54.00 $10,692.00 6"depth,rein£. New Granite Curb-VA4 straight 1,440 LF $25.00 $36,000.00 not incl reset curb New Granite Curb-VA4 curved 460 LF $31.00 $14,260.00 under 100'radius Ramps with Detectible Warning Stril 26 EA $300.00 $7,800.00 Remove and Reset Parking 30 EA $100.00 $3,000.00 Meters/Signs Roadway Striping(4"line paint) 4,000 LF $0.40 $1,600.00 Crosswalk Striping 4,000 LF $3.00 $12,000.00 12"x 8'thermoplastic bars The Streetscape Waterfield Design 10/24/2003 1 of 2 Group r4 : Item Quan Unit Unit Cost Item Total Comments Pyrus Callerana 3.54"Cal. 6 EA $750.00 $4,500.00 Tree Pit with Cobble Sets 15 EA $2,000.00 $30,000.00 with flush granite band Prune Existing Trees 12 EA $300.00 $3,600.00 by certified arborist Shrubs 20 EA $40.00 $800.00 at island Grass 500 SF $1.00 $500.00 Sit I rDVOM..Lx11tS � < > ? ''' 2 2 '....':: ' '.. ' :::' <; ':': P «: 3f�l�fl i( Trash Receptacles 3 EA $1,000.00 $3,000.00 small,post-hung Ctt�l>€y iTndcgronndfg $�2,f1>ailQ Conduits&Transformers 1 I LS 1 $592,600.00 $592,600.00 no wiring,based on est.by others Class B Rock 40 CY $60.00 $2,400.00 Gravel Borrow 880 CY $18.00 $15,840.00 Crushed Stone for Drainage 48 TN $30.00 $1,440.00 Test Pits 40 EA $750.00 $30,000.00 12"Reinforced Concrete Pipe 800 LF $36.00 $28,800.00 Calcium Chloride for Dust Control 20,000 LB $0.27 $5,400.00 Subtotal $1,370,453.00 15%Construction Contingency $205,567.or TOTAL $1,576,02095 The Streetscape Watcrfield Design 10/24/2003 2 of 2 Group 196 Cohasset Cost Estimate Item Quan Unit Unit Cost Item Total Comments »:: :;:: $ �. Sidewalk Pavement Demolition 700 SY $12.00 $8,400.00 Roadway Pavement and Base SY $15.00 $0.00 Course Reclamation Ledge Removal 1 LS $10,000.00 $10,000.00 Remove line painting LF .. ...... . 1a.. .. 0. Bituminous Conc.Paving 200 SY 27 $5,400.00 New Conc. Sidewalk 355 SY $60.00 $21,300.00 Concrete Driveway Crosswalk SY $55.00 $0.00 6" Special Paver Crosswalk on SF $18.00 $0.00 Concrete Base Special Pavement-Bluestone SY $150.00 $0.00 New Granite Curb-VA4 460 LF $23.00 $10,580.00 straight New Granite Curb-VA4 curve LF $31.00 $0.00 Remove and Reset Parking EA $100.00 $0.00 Meters/Signs Roadway Striping(4"line LF $0.40 $0.00 paint) Crosswalk Striping(12" 200 LF $0.90 $180.00 thermoplastic) New Lighting: cast iron poles and luminaires,electrical 12 EA $7,000.00 $84,000.00 conduit,wires and equipment a �] ::::... ........ »:. ...:. s4i . Grass �ravmrels....................................... ...... ....... ....... ..................... ... 300 SF $300.00$ 6�5# . 1 .. Benches 2 EA 1 $2,500.00 $5,000.00 Trash Receptacles 1 EA $1,500.00 $1,500.00 e».. . $4.Q : Class B Rock CY $60.001 $0.00 Gravel Borrow CY $18.001 $0.00 /n Test Pits EA $750.001 $0.00 Calcium Chloride for Dust LB $0.27 $0.00 Control Subtotal $141,260.00 20% Construction Contingency $28,252.00 TOTAL $169,512.00 •;'..35.na-u....Y,�'s.=.vnm�wtm ,•' :.r :'i ••-..r�'SJr, """ ud.swaYv+.+t• ,•3+.;ui,a�nMWk -. z: .+nr..dF'MUU"X:.aiwt ' ..ai,s...ra,a.:n.�.wwaaA sys.;'blt..um" tiT"`' .w`in:�wwsriGu.rs u..u.aa_r.&`.sw,.uve..routew.rw.wuzrvasn....vaau.,_....wu«.d......+w,+aa�.:.�.iii',ad;+S:s,n m.u...e..www.a aw.oss A A B C D E F 1 Special own Meeting 2 Article Assignments 3 NOVEM13ER 17,2003 4 5 Revised: 10/23/03 6 Advisory Committee Advisory Committee 7 Article Descri tion Selectman AaaWngd Selectmen Recommendation Member Assi ned Recommendation 8 9 10 11 1 Unpaid Bills Roseanne M. McMorris Recommended Unanimously Recommended Unanimously 12 2 2004 Balance Operating Budget Mark W. Haddad Recommended Unanimously Recommended Unanimously 13 3 2004 Additional Budget Appropriations Mark W. Haddad Recommended Unanimously Recommended Unanimously 14 4 Cook Property Purchase Michael H. Sullivan Recommended Unanimously Recommended Majority Vote 15 5 Underground of Utility Bylaw Frederick R. Koed Recommended Majority Vote 16 6 Approval of Downtown Improvement Concept Michael H.Sullivan 17 7 Police/Fire Additional Appropriation oseanne M. McMorris Recommended Unanimously Not Recommended Majority Vote 18 8 Stabilization Fund Merle S. Brown Recommended Unanimously Recommended Unanimously 19 9 Community Preservation Committee Thomas J. Callahan Recommended Unanimously 20 10 Private Way Repair Account Merle S. Brown Recommended Unanimously Recommended Unanimously 21 11 Police/Fire/DPW/School Capital Merle S. Brown Recommended Unanimously 22 12 Name Allen A. Buffum Square Frederick R. Koed Recommended Unanimously Recommended Unanimously 23 13 Memorials Improvements Frederick R. Koed Recommended Unanimously 24 14 Bylaw Amendment-Publication of Permits Thomas J. Callahan Recommended Unanimously 25 15 Zoning Amendment-Moratorium 26 16 Zoning Amendment- Building Coverage 27 17 Zoning Amendment-Downtown Apartments 28 18 Zoning Amendment-Large House Review 29 19 Zoning Amendment-Height Definition 30 20 Zoning Amendment-Political Signs Frederick R. Koed �o 19q Minutes- Meeting of the Board of Selectmen October 28, 2003 Selectmen Roseanne M. McMorris Present: Merle S. Brown Frederick R. Koed Thomas Callahan Mike Sullivan Others Mark W. Haddad - Town Manager Present: Nicole Bartlett— Recording Secretary Samantha Brown — Cohasset Mariner Roger Hill Glenn Pratt David Calhoun John McNabb Dick Bawmer Robert Kasameyer James Dean Vice Chairman Brown called the meeting to order at 7:35 P.M. Callahan joined the meeting at 7:45. McMorris joined the meeting at 7:50. Brown moved to approve the minutes of the October 7, 2003 meeting as amended. Sullivan seconded. The vote was unanimous. Town Manager's Report Haddad presented the Board a copy of the decision filed by the Zoning Board of Appeals to overturn the Building Commissioners denial of a Building Permit requested to build a fence at 55 South Main Street. Haddad informed the Board that the ZBA found the appellant had the right to install the fence. Haddad stated he would strongly recommend that the Board of Selectmen appeal this decision stating that by allowing this, the ZBA has potentially caused a severe public safety hazard. Haddad asked the Board to consider what action they would like to take and he will bring it back to next week's meeting. Haddad informed the Board that the South Shore Elder Services is holding it's 26th Annual Meeting and Awards Ceremony to be held on November 6, 2003 at the Lantana in Randolph. Haddad presented the Board a letter from the South Shore Regional School District Committee informing them there will be a meeting of the chairmen of the boards of selectmen from the eight towns that comprise the South Shore Regional School District. Haddad informed the Board that the purpose of the meeting is for the Chairmen to elect one of their number to represent them in matters of collective bargaining negotiations during fiscal year 2004. Haddad presented the Board with a response from Massachusetts Electric in regards to a complaint issued by Tom Callahan about numerous power outages on Hillside Drive. Haddad informed the Board that there have been 6 interruptions in the past 22 months. Four of the six were related to tree limbs falling on wires, and the other 2 were related to a bad fuse. Haddad informed the Board that John Connell has resigned from the Historical Commission as he has moved out of Town. Haddad asked the Cohasset Mariner to put an announcement in the paper asking any interested in joining the Historical Commission to contact the Selectmen's Office. Brown moved to accept the resignation of John Connell from the Historical Commission. Sullivan seconded. The vote was unanimous. Minutes- Meeting of the Board of Selectmen October 28, 2003 page 2 Haddad presented the Board with a report of the latest budget for the Downtown Revitalization Project. The budget outlines the proposed budget for the overall project with the various sidewalk treatment options. He asked the Board to look over the report so they can make an informed recommendation to Town Meeting. He also asked the Board to consider how much money they want to contribute to the under-grounding of utilities as it relates to Article 5. He asked the Board to consider scheduling this matter for discussion at the November 4, 2003 meeting. Haddad informed the Board that he has invited Rick Flynn, Chairman of the School Committee, to the November 4, 2003 meeting to discuss with the Board the projected deficit in the School Department's utilities budget. Haddad presented the Board with the latest draft of the RFP for the Cook property. He asked the Board to determine a minimum bid price. Drew Leff and he recommend that the Board set the minimum bid price at $5,250,000.00 based on his discussions. Haddad will schedule this matter for final action at the November 10th meeting. Police/Fire Station Update Haddad informed the Board that the Advisory Committee voted against recommending the funding of approximately $90,000.00 for the fire department to help cover the costs of unexpected changes in construction and for a new alerting system. McMorris asked to go back before the Advisory Committee to discuss the matter further. Haddad informed the Board that the Fire Department will be moving back to Elm Street on Tuesday, November 4, 2003. Business Merchants — Christmas Festival Amyra O'Connell of Village Wine and Spirits and Kathy O'Malley of the Historical Society asked the Board's permission to hold a Christmas Festival on Saturday December 13th from 5:00 P.M. to 7:30 P.M., and Sunday December 14th from 12:00 P.M. to 4:00 P.M. Amyra stated they would like to close South Main Street from Cohasset Hardware to French Memories, and are expecting approximately 30 local merchants to participate. Brown moved to approve the Christmas Festival, and to close South Main Street from Cohasset Hardware to French Memories. Koed seconded. The vote was unanimous. Public Hearing — Red Lion Inn, Change of Manager Attorney Mike Hayes, President and Treasurer of The Sarro Company, LLC, asked the Board's approval to appoint James H. Dean of 21 Atlantic Avenue as the new Manager of the Red Lion Inn. He also asked for the Board's approval to change the name of the Corporation from Sarro Cohasset, Inc. to Cohasset Sarro, Inc. Brown moved to appoint James H. Dean as Manger of Cohasset Sarro, Inc., DBA The Red Lion Inn 71-85 South Main Street as presented, and to change the name of the Operating Entity of the Red Lion Inn to Cohasset Sarro Inc. Sullivan seconded. The vote was unanimous. Minutes- Meeting of the Board of Selectmen October 28, 2003 page 3 Water Commission —Water Purchase Update Rob Kasameyer and Glenn Pratt presented the Board an update of the proposed sale of Cohasset Water to the Erickson project of Hingham. Kasameyer gave the Board a summary of the contract stating that although not complete major parts are completed. Kasameyer explained to the Board that when it is final, Cohasset will enter into a 20-year contract to supply the Erickson Retirement Community through Aquarion Water Company with approximately 306,000 gallons of water per day, which is less than half of the 710,000 gallon capacity. Kasameyer told the Board they have not finalized the cost of the water, however, it would be a competitive price and would also be more than its base water rate. McMorris asked for an update prior to the finalization. Selectmen Comment Period Koed asked the Board's permission to release the Executive Session Minutes pertaining to the Cook property. McMorris asked Haddad to include copies of the minutes in the next packet for review prior to releasing them. McMorris commented that the Arts Lottery Council is looking for volunteers to serve. Anyone interested should contact the Selectmen's Office. Brown commented that the rededication of the Deerhill School was very impressive. Brown stated that the Fourth Grade Chorus and the Band were excellent. Public Comment Period There were no public comments. Meeting adjourned at 8:45 P.M. Respectfully Submitted, Roseanne M. McMorris Chairman %4 a pRFc ti TOWN OF COHASSET p ` - BOARD OF SELECTMEN Board of Selectmen Merle S.Brown ro onnsseTo TOWN MANAGER k�y. %11 Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: October 28, 2003 A. Copy of letter from Police Chief Jackson to Felismina Depina, Super Stop& Shop, stating they were open for business before 12 noon without a permit. B. Copy of letter from Police Chief Jackson to Dan Leonard, Shaw's Supermarket, stating they were open for business before 12 noon without a permit. C. Bill Summary: An Act Promoting Affordable Housing and Community Planning in the Commonwealth. D. Letter from John Cogliano, Mass Highway, re free environmental management system (EMS) training for municipalities. E. Letter from Geoffrey Beckwith, Massachusetts Municipal Association, re Fall regional update meetings. F. South Shore Regional School District Committee's minutes of regular meeting of September 17, 2003. G. Letter from Steven Frankhauser, General Counsel, Burt Hill Kosar Rittelmann Associates, enclosing original draft of ten thousand dollars to M.O'Connor Contracting as satisfaction of their obligation. H. Copy of letter from Andrew Brennan, MBTA, to Maureen Cavanaugh, Epsilon Associates, Inc., re Greenbush Line -North Main Street at Cohasset Station Drive-Grade Crossing. I. Fax from C. Miller, Waterfield Design, re the numbers for construction management: James Brook $67,610; Village Streetscape $106,000; Village Streetscape Electrical ® Undergrounding $16,000. Tel:(781)383-4105 0 Fax:(781)383-0228 70� Mail Summary - October 28, 2003 Page 2 J. Letter from Alicia C. Matthews, MA Department of Telecommunications &Energy Cable Television Division, enclosing Cable Television Rate Regulation-A Practical Guide to the Regulatory Process in Massachusetts. K. Notification from Bruce Wood, Strekalovsky Hoit Raymond Architects, Field Report No. 8 - re Cohasset Public Safety Building. L. Zoning Board of Appeals' in the matter of the Petition at 40 Riverview Dr. - Olga Sawchuk. The application for leave to withdraw the Petition without prejudice is granted. M. The Ecology of Straits Pond -A System Out of Balance. N. Copy of letter from Valerie Swett, Esq., Deutsch Williams, to Thomas Guidi, Esq., Hemenway&Barnes- duplicate originals of the Purchase and Sale Agreement re Cook Realty Trust to Town of Cohasset. O. Copy of letter from Mayor William J. Mauro, President, to The Metropolitan Area Planning Council, re Fall 2003 Council Meeting. P. Letter from Jay Cashman, Inc./Balfour Beatty Construction, Inc., re Transportation Improvements in the Greenbush Corridor, Sewer Utility Crossings, Cohasset, MA. Q. Letter from Tom DeMaio, SEMASS, enclosing: 1. A list of all current listed COSC members; 2. A"Change Form' to make alterations to your listed COSC rep; 3. An updated list of all Towns who have agreed to the REC Amendment. K, TOWN OF COHASSET a BOARD OF SELECTMEN Board of Selectmen Merle S.Brown T�OHASSETO TOWN MANAGER k N _ 11 Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: October 21, 2003 A. Copy of memo from Maureen Cavanaugh, Project Manager, Epsilon Associates, Inc., to Andrew Brennan, MBTA, re Greenbush Line Transportation Improvement Project -Final Submittal, Braintree, Weymouth, Hingham, Cohasset, Scituate. B. Copy of letter from Maureen Cavanaugh, Project Manager, Epsilon Associates, Inc., to Andrew Brennan, MBTA, re Greenbush Line Transportation Improvement Project - Clearing and Grubbing, Cohasset. C. Letter from Jeffrey Siena, Loss Control Manager, MIIA, to MIIA member, re upcoming seminars. D. Letter from Arlene H. Tuohey, Harborview Tenants Association, thanking you for the 2004 Town Sticker donation as one of the raffle prizes. E. Copy of letter from John Cavanaro, P.E., John Cavanaro Consulting, to James Eng, P.E., MBTA Greenbush Project - Director of Construction, re Cohasset Sidewalk Project - Beechwood Street. F. Copy of memo from Maureen Cavanaugh, Project Manager, Epsilon Associates, Inc., to Andrew Brennan, MBTA, re Greenbush Line Transportation Improvement Project - Station Common Design Elements, Braintree, Weymouth, Hingham, Cohasset, Scituate. G. Copy of letter from United States Environmental Protection Agency, to Joseph Godzik, Board of Health, re National Pollutant Discharge Elimination System General Permit for Storm Water Discharges from Small Municipal Separate Storm Sewer Systems. H. Copy of letter from Thomas Keeffe, Tutela Engineering Associates, Inc., to Carl Sestito, D.P.W., re proposed drainage improvements North Main Street, near the Edison Plant. Tel:(781)383-4105 • Fax:(781)383-0228 705 Mail Summary - October 21, 2003 Page 2. I. South Shore Regional School District Committee's agenda for meeting of October 15, 2003. J. Notification from MA Department of Telecommunications and Energy, re petition of KeySpan Energy Delivery New England for Approval of its Market Transformation Energy Efficiency Programs. K. Letter from Gary Ritts, Second Congregational Church with notification that he will not be renewing his appointment for a third term on the Board of Directors of the CEA. L. Letter from Hamilton Tewksbury with comments on the proposed brick sidewalks in the village. M. Letter from MA Executive Office of Health and Human Services, Department of Public Health, re update on their Statewide Homeland Security Assessment process. N. Zoning Board of Appeals' notice of public hearing 10/20/03 on an application for a variance at 40 Riverview Drive - Olga Sawchuk O. Letter from the Open Space and Recreation Committee regarding the Cook Estate and suggesting that developers create a community of accessible units that have the feel of a New England village versus a strip subdivision. P. Letter from Joseph Godzik, Board of Health, to Mark Haddad, re Cook Property RFP which should provide the proposed contractor with information regarding on-site wastewater treatment and disposal. Q. Copy of letter from Glenn Pratt, Cohasset Water Department,to Transit Realty Associates, LLC, enclosing six sets of their application for easement to install a water main under the parking lot of the soon to be constructed Cohasset Station parking lot. R. Copy of letter from Kenneth Kaiser, Special Agent in Charge,U.S. Department of Justice to Chief Robert Jackson, extending an invitation to Detective Sergeant Gregory Lennon to attend the next session of the FBI National Academy. 7( TOWN OF COHASSET - = BOARD OF SELECTMEN Board of Selectmen o Merle S.Brown ro 0"A.SET o TOWN MANAGER k ry %I Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: October 14, 2003 A Copy of letter from Andrew Brennan, M.B.T.A., to Maureen Cavanaugh, Epsilon Associates, Inc., re Greenbush Line - Station Common Design Elements. B. Copy of memorandum from Maureen Cavanaugh, Project Manager, Epsilon Associates, to Andrew Brennan, MBTA, etc. re Greenbush Line Transportation Improvement Project, Project Conservator Semi-Annual Report No. 2. C. Copy of memorandum from Maureen Cavanaugh, Project Manager, Epsilon Associates, to Andrew Brennan, MBTA, re Greenbush Line Transportation Improvement Project -Beechwood Street Grade Crossing, Cohasset, MA. D. Letter from Thomas P. Rodger, Region II Director, MA Executive Office of Public Safety, Massachusetts Emergency Management Agency, inviting you to attend a program scheduled for Wednesday, October 22, 2003 entitled "South Shore Area Initiative", and enclosing the agenda. E. Copy of letter from Jim Hamilton, to Deborah Cook, Conservation Commission, re difficulty seeing Hingham Lumber's new building while driving south on Route 3A, due to trees. F. Letter from Sally McNeely, Director, Mass Executive Office for Administration and Finance, Human Resources Division, has scheduled a Firefighter Recruitment meeting 10/30/03 to promote the April 24, 2004 Municipal Service Open Competitive Firefighter Examination. G. Letter from Joyce O'Dette, The Contract Cleaning Collaborative, Inc., re cleaning of the teen center. H. Strekalovsky Hoit Raymond's minutes of Public Safety Building Construction Meeting No. 20 of September 30, 2003. Tel:(781)383-4105 0 Fax:(781)383-0228 U Mail Summary - October 14, 2003 Page 2. I. Copy of letter from Glenn Pratt, Town of Cohasset Cemeteries,to STV Incorporated, with copy of the as built for the drain structure that they built as part of their recent cemetery project. J. South Shore Recycling Cooperative News- Fall 2003. K. Letter from Stephanie Church, Program Director, South Shore Community Center, informing you of their Jingle Bell Walk on November 28, 2003 at 2:00 p.m., and requesting to light the evergreen tree on the Common that day and Mark Haddad's approval of same. L. Copy of letter from Ryan MacDonald, Murtha Cullina LLP, to Land Court, Edward W. Brooke Courthouse, re Affidavit of Service re Steven Daly vs. ZBA. M. Copy of letter from Glenn A. Pratt, Town of Cohasset Cemeteries,to Cohasset Golf Club, requesting their organization to agree to maintain the Cedar Street Cemetery as a community service. N. Transportation News from The Boston Metropolitan Planning Organization- TransReport October 2003. O. Copy of letter from Ronald Bussiere, Patriots Environmental Corp., to Marion Douglas, Town Clerk, re subcontractors demand for direct payment. P. Coy of letter from Tom Gruber, Cohasset Historical Society, to Jeffrey Davis, Tappe Associates, thanking them for their response to the Town's RFP for architectural services to design two Senior Moderate Income Apartments. Q. Copy of letter from Tom Keefe, Project Manager, Tutela Engineering Associates, Inc.,to Lisa Rhodes, Department of Environmental Management, Wetlands Program, re comments on proposed drainage, impacts to Elh-ns Meadow, Greenbush Railroad Project. R. Letter from Tom Keefe, Project Manager, Tutela Engineering Associates, Inc., re request for notification, 90% design plan submission, Greenbush Railroad Project S. Copy of letter from Andrew Brennan, to Maureen Cavanaugh, Epsilon Associates, Inc., re Greenbush Line - Design Submission for Programmatic Agreement Review- Extension of review time. T. Letter from Karen Gregoire, MIIA, advising that MIIA Member Services will be notifying Office of Health and Policy on our behalf that CorVel Healthcare Corporation is the Utilization Review Agents for the MIIA Workers' Compensation Membership. Mail Summary - October 14, 2003 Page 3. U. Copy of letter from Andrew Brennan, Director of Environmental Affairs, M.B.T.A., to Christine Godfrey, Chief Regulatory Branch, ACE, re Greenbush Line Project: Section 106 Programmatic Agreement. V. MA Department of Environmental Protection-Certification of Emergency form, re culvert within South Main Street needs to be replaced due to public safety concerns. �� r z fl w TOWN OF COHASSET N __ R BOARD OF SELECTMEN Board of Selectmen Merle S.Brown T COHASSET TOWN MANAGER Thomas J.Callahan Ok,N 10 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDAY, NOVEMBER 4, 2003 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. School Committee - Budget Update 8:30 P.M. Downtown Revitalization - Project Update 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 7 A %4 PR TOWN OF COHASSET N - _- BOARD OF SELECTMEN Board of selectmen ° Merle S.Brown TO OHASSET O TOWN MANAGER Thomas J.Callahan wN 1 Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W. Haddad COhasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: November 4, 2003 1. Scheduled on Tuesday's Agenda are two items. First, Rick Flynn, Chairman of the School Committee, will be in to discuss the projected deficit in the School utilities budget. Chairman McMorris and I are planning on meeting with Rick on Monday, so we should have a recommendation for your consideration at Tuesday's meeting. Second, I have set aside time on the Agenda for the Board to discuss the Downtown Revitalization project. 2. With regard to the Downtown Project, I have reworked the budget estimates by removing the underground utility cost. The revised budget estimates are as follows: All Concrete Sidewalks $ 894,531.00 All Concrete Sidewalks with Color Added $ 925,995.00 Brick - City Hall Paver $1,277,707.00 The Board will have approximately $1.35 million to spend on the project. The only remaining question is how much you would like to contribute to the utility project. In order to have all the answers to your questions, I have scheduled a meeting for Monday, November 3, 2003 with Mass Electric and Verizon to discuss this issue in more detail. I will have a full report for the Board at Tuesday's meeting. 3. Michael Buckley and I had estimated that our Free Cash would be certified at approximately $985,000.00, Unfortunately, the Department of Revenue has certified it at $937,302.00. In keeping with my recommendation to keep at least $400,000.00 in Free Cash to help offset the FY 2005 Budget, I am recommending that we decrease the amount of money for the Private Way Repair Article to $18,000.00. This will leave a balance of $401,762.00 in Free Cash. I have enclosed a new breakdown of the Special Town Meeting appropriations for your review. Tel:(781)383-4105 9 Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT November 4, 2003 page two 4. As requested, enclosed with this report are the Executive Session minutes where the Cook Property was discussed. You will notice that I have blacked out a section of the September 9, 2003 minutes. This is where the Board also discussed Collective Bargaining issues. Since this is still a matter of Executive Session, it should not be released. Now that all aspects of the Cook Property purchase has been made public, I would recommend that the Board release these minutes. 5. 1 have requested an opinion from Town Counsel on two matters that were discussed at last week's meeting. Specifically, how Chapter 40 B projects are prioritized and whether or not the Board should appeal the Board of Appeals' decision on 55 South Main Street. I should have those opinions for the Board at Tuesday's meeting. 6. As requested, I have invited the Planning Board to your November 10, 2003 meeting to review the Zoning Articles. I have also scheduled time on that Agenda for the Board to finalize the Cook RFP. 7. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb enclosures A P B co D E F 1 Special T)wn Meeting Appropriations 2 NOVEMBER 17, 2003 3 4 Revised: 10/30/03 FUNDING SOURCES 5 6 7 Requested Surplus Community Departmental 8 Article Description Amount Revenue Preservation Budgets Borrowing 10 AMOUNT AVAILABLE IN EACH ACCOUNT $937,302.00 $20,000.00 $41,132.00 n/a 11 12 1 Unpaid Bills $73,471.00 $73,471.00 13 2 2004 Balance Operating Budget $234,961.00 $234,961.00 14 3 2004 Additional Budget Appropriations $206,471.00 $165,339.00 $41,132.00 15 4 Cook Property Purchase $4,500,000.00 $4,500,000.00 16 5 Underground of Utility Bylaw 17 6 Approval of Downtown Improvement-Concept 18 7 Police/Fire-Additional Appropriation $90,000.00 $90,000.00 19 8 Stabilization Fund $28,769.00 $28,769.00 20 9 Community Preservation Committee $20,000.00 $20,000.00 21 10 Private Way Repair Account $25,000.00 $18,000.00 22 11 Police/Fire/DPW/School Capital $918,000.00 $918,000.00 23 12 Name Allen A. Buffurn Square 24 13 Memorials Improvements $15,000.00 $15,000.00 25 14 Bylaw Amendment- Publication of Permits _ 26 15 Zoning Amendment- Moratorium 27 16 Zoning Amendment- Building Coverage 28 17 Zoning Amendment- Downtown Apartments _ 29 18 Zoning Amendment- Large House Review 30 19 Zoning Amendment- Height Definition 31 20 Zoning Amendment- Political Signs 32 33 34 TOTAL $6,111,672.00 $535,540.00 $20,000.00 $41,132.00 $5,508,000.00 35 li 36 BALANCE REMAINING $401,762,00 $0 $0.001 Minutes- Meeting of the Board of Selectmen November 4, 2003 Selectmen Roseanne M. McMorris Present: Merle S. Brown Thomas Callahan Mike Sullivan Others Mark W. Haddad - Town Manager Present: Nicole Bartlett— Recording Secretary Samantha Brown — Cohasset Mariner Rick Flynn Lisa Campanella — Patriot Ledger Mary Bohmer Maureen Jerz Chairman McMorris called the meeting to order at 7:30 P.M. Haddad informed the Board that Koed would not be present. Brown moved to approve the minutes of the October 28, 2003 meeting as amended. Sullivan seconded. The vote was unanimous. Town Manager's Report Haddad informed the Board that the Department of Revenue has certified our Free Cash at $937,302.00, which is $50,000.00 less than the expected $985,000.00. Haddad recommended decreasing the Private Way Repair Article to $18,000.00 to keep with his recommendation of leaving at least $400,000.00 in Free Cash to help offset the FY05 Budget. Haddad presented the Board a letter from the Planning Board to the Commonwealth requesting them to review the location of the North Cohasset Train Station of the Greenbush Line claiming it to be in direct conflict with several of the "Principles for Enhancing our Commonwealth" as recently issued by the Chief of Commonwealth Development. Haddad stated the only way the MBTA would consider changing it at this point would be if the Selectmen approached them about changing the Mitigation Agreement. McMorris stated she would contact Al Moore of the Planning Board to find out what prompted this request. She also stated she would like to send a letter in response. Haddad asked the Board to release the Executive Session Minutes pertaining to the Cook Property. Haddad explained that the Executive Session Minutes of September 9, 2003 also pertained to Collective Bargaining therefore that section of the Minutes had been blacked out. Brown moved to release Executive Session Minutes pertaining to the Cook property as presented. Sullivan seconded. The vote was unanimous. Haddad informed the Board that the Planning Board would be holding their scheduled public hearing (Wednesday, November 5, 2003) in the downstairs meeting room so that it may be televised on the local cable channel. Haddad presented the Board with opinions from Town Counsel, as requested regarding various 40B issues. McMorris concluded that she would like to schedule a session with the Board and Town Counsel for next week. Minutes- Meeting of the Board of Selectmen November 4, 2003 page 2 Haddad informed the Board that he spoke to George Roukounakis, the owner of the Gas Station located at 55 South Main Street regarding the installation of the fence at same address. Haddad informed the Board that Roukounakis verbally agreed to postpone installing the fence until the Town has worked out the encroachment issue. Haddad will continue to work with Roukounakis and Town Counsel on the encroachment issue. Haddad announced that the Cook RFP is scheduled on the agenda for the November 101h meeting. Haddad also informed the Board that the 21 E Assessment looks like it should come back clean. Haddad presented the Board an application for a One Day Liquor License to C & CW, Inc., d/b/a Fifty-Three South for the sale of wine for a wedding to be held at the First Parish Church 23 North Main Street. Sullivan moved to grant a One Day Liquor License for November 8, 2003 from 5:00 p.m. to 11:00 p.m. as presented. Brown seconded. The vote was unanimous. Rick Flynn —School Department Budget Update Rick Flynn, Chairman of the School Committee, updated the Board on the School Budget regarding the utilities. Flynn explained that the high deficit left in the FY03 budget for utility costs was due in part to the new construction of two school buildings, and that during the construction windows were left open during the coldest months as well as the thermostats not being calibrated. Flynn explained how they would try to reduce future costs to heat and lighting by putting them on timers and conserving where they can. He also stated that the School Committee would work closely with Haddad and continue to closely monitor the utility expenses during the winter months. Downtown Revitalization Update Haddad presented the Board with an updated cost estimate for brick vs. concrete sidewalks. Haddad informed the Board that they had $1.3 Million to spend and that the brick sidewalks would exhaust most of that budget, however if they went with the concrete it would leave approximately $300,000.00. Haddad explained that decorative lighting and under grounding utilities was included in the estimates given. Haddad stated that it would be the Owners expense to hook up to the hand hole. The Board requested that letters be sent to property owners that would be effected by this explaining they should get an estimate on hooking up so that they will know if they want to vote at Town Meeting. Selectmen Comment Period McMorris moved that that Betts Murray, Alex Adkins and Klaus Devsheimer, be appointed to the Cohasset Cultural Council, Sullivan seconded and it was unanimously voted. Public Comment Period There were no public comments. Meeting adjourned at 9:00 P.M. Respectfully Submitted, Roseanne M. McMorris Chairman � 16 �Q.\V14 e :PRFC TOWN OF COHASSET 0 N BOARD OF SELECTMEN Board of Selectmen Merle S.Brown r o sser TOWN MANAGER Thomas J.Callahan o�N %I Frederick R.Koed Town Manager 41 Highland Avenue Roseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: November 4, 2003 A. Letter from Robert Cosgrove, Chief Appellate Attorney, Office of the District Attorney, re complaint alleging various violations of the Open Meeting Law, with letter attached. B. Letter from Bruce Wood, Strekalovsky Hoit Raymond, re Field Report No. 9 - Public Safety Building project - October 20, 2003. C. Letter from Bruce Wood, Strekalovsky Hoit Raymond, re site meeting minutes of October 21, 2003 - Public Safety Building additions and renovations. D. Public Notice from Crystal Gardner, Chief, Permits &Enforcement Branch, Regulatory Division, US Army Corps of Engineers -New England District, re biological sampling and monitoring activities at a proposed 103 acre offshore dredge borrow site known as NOMES I - 8-miles offshore of Winthrop, MA. E. Letter from Dennis DiZoglio, Boston Metropolitan Planning Organization notifying you that the MPO has completed the region's three certification documents: the 2004-2025 Regional Transportation Plan, FY2004 Unified Planning Work Program, and 2004-2008 Transportation Improvement Program. Call if you would like copies. F. Copy of letter from Andrew Brennan, MBTA, to Maureen Cavanaugh, Epsilon Associates, Inc., re Greenbush Line - Cohasset Grade Crossing Improvements, Sohier Street. G. Letter from United States Environmental Protection Agency to Storm Water Phase II Contact - invitation to attend an"Illicit Discharge Detection and Elimination Workshop." H. Copy of letter from Andrew Brennan, MBTA, to Brona Simon, State Archaeologist, Massachusetts Historical Commission, re Greenbush Line Project - Permit Application: Archaeological Date Recovery at Cohasset Railroad Roundhouse Site. Tel:(781)383-4105 0 Fax:(781)383-0228 t Mail Summary - November 4, 2003 Page 2 I. Letter from Marilyn Contreas, Senior Program and Policy Analyst, MA Department of Housing &Community Development of William Reyelt and Marilyn Contreas' preliminary meeting with D. Calhoun and T. Ragno, developers of the proposed Cedarmere project. J. Copy of letter from Clifford Carlson, PE, Waterfield Design Group, Inc.,to Alan Anacheka-Nasemann,U. S. Army Corp. of Engineers -New England District, re general permit for work to be done on the James Brook Drainage Right of Way. As part of the Greenbush commuter line, an upgrade to a section of the drainage system must be completed to allow for train loading. K. Memorandum from Paul Regan, Executive Director, MBTA Advisory Board, enclosing the materials for the next Advisory Board Meeting on October 30, 2003. L. Copy of notice to Board of Health from DEP - incident reporting: Cohasset MFWPCF - James Brook-Zenon control logic froze - machine stopped. M. Certified Mail Notice from Cohasset Golf Club re Conservation Commission's public hearing 11/13/03 on the application of the Cohasset Golf Club seeking permission to clean the drainage ditches. N. Memorandum from John Fitzgerald, Urban Development Rep., MA Department of Housing & Community Development-re-establishment of Peer-to-Peer Program. O. Notice from USFilter- Cohasset Membrane Filtration-Water Pollution Control Facility- Manhole Inserts. They have installed 75 out of the 125 manhole inserts procured to reduce infiltration into the Central Cohasset collection system. The DPW has express concern re snowplowing this winter. P. Mark Haddad's memorandum to ZBA, Planning Board, Conservation Commission and Board of Health, re legal budget and how the decision making process has impacted this budget. Q. Letter from David Patton, Principal and Senior Director, R.W. Beck and our community's possible interest in developing windpower with the installation of a windmill. R. Letter from Joyce O'Dette, The Contract Cleaning Collaborative. On 11/1/03 they will furnish the necessary labor, equipment, materials and insurance to clean the new section of the police station for an additional$290.00 a month. S. News from Cohasset Elder Affairs November/December 2003 - SENIOR VISTA. T. Zoning Board of Appeals' public hearing 10/20/03 on an application for.an Appeal at 135 Jerusalem Rd. - Adam M. Foti. Mail Summary - November 4, 2003 Page 3. U. Zoning Board of Appeals' notice of public hearing 11/20/03 on an application for an Appeal at 124 Doane St. -Kevin E &Lisa F. Dooley. V. Zoning Board of Appeals' notice of public hearing 11/20/03 on an application for a Special Permit at 23 Summer St. - Chris Whalen. W. Letter from Jane Wallis Gumble, MA Department of Housing& Community Development letting you know they have prepared the FY2004 One Year Action Plan Draft which will be available for public review and comment during the 30-day period ending November 28, 2003. „ , tYW d v� ikt{�F;; 4 t h, � �s Y� ��� �' } �ysF�z , ,G t fir; {. s ��3� �rt �� �£Fi L {k X1 t�� i t � Y ���� ,[ ���� �� � � t t�{u � h�3s 'S}�s}5,.' � � �t�� r �'��; p �”"St`3#��l#7 � ��"2 � 7 i k �a �: . TOWN OF COHASSET BOARD OF SELECTMEN Board of selectmen Merle S.Brown TD OHASSETO TOWN MANAGER k ry _ %'I Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad COhasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN'S MEETING MONDA Y, NOVEMBER 10, 2003 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Planning Board - Warrant Article Review 8:30 P.M. Cook Property RFP - Review Latest Draft 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 • Fax:(781)383-0228 �14 PR TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen o �= 1;;;� v' Merle S.Brown TOCOHASSETO TOWN MANAGER wN . %1� Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: November 10, 2003 1. Please remember that the Board of Selectmen's meeting this week will be held on Monday, November 10th due to the Veteran's Day Holiday. Scheduled on Monday's Agenda are two items. First, the Planning Board will be present to present the various Zoning Articles to the Board. It is my understanding that at their public hearing held on Wednesday, November 5, 2003, they voted to recommend all of the Zoning Articles except the Political Sign Bylaw and Underground Utility Bylaw. They voted to postpone discussion on those articles until after the Town Meeting. I have asked for Town Counsel's opinion on whether or not the Town Meeting can vote on those articles without action by the Planning Board. At the writing of this report, I had not yet received his opinion. I have also asked Al Moore, Planning Board Chairman, to reconsider postponing the underground bylaw. We are checking with Town Counsel on the possibility of the Planning Board conducting the hearing at their next regularly scheduled meeting on Wednesday, November 12th. I will update the Board at Tuesday's meeting. Second, the I have scheduled time on the Agenda for the Board to finalize the Cook Property RFP. I have invited Drew Leff to the meeting for this discussion. Please bring the copy of the RFP I gave you two weeks ago. If you need a new copy, please let me know. One of the issues the Board needs to finalize is the minimum bid price. I am recommending that this price be set at $5,250,000.00. 2. With regard to Town Meeting, I have enclosed in the mail packet the first draft of the Town Manager's Recommended Motions. I have not drafted a motion for the Community Preservation Committee to propose funding the Cook due diligence from Community Preservation Funds at this time. It is my understanding that Town Counsel has informed the Committee that they can they can legally fund this request, however, I have not been notified that they have met to discuss this further. At this time, we are left with no possible funding mechanism. I look to the Board for guidance. Tel:(781)383-4105 0 Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT November 10, 2003 page two 3. Speaking of Town Meeting, enclosed with this report is the latest proposed appropriation spreadsheet for Town Meeting, as well as the proposed article assignments. The Board still needs to make recommendations on the various zoning articles, as well as assign a member to present the Board's position to Town Meeting. We can discuss this further at Monday's meeting. 4. The Board had requested that I provide a cost breakdown of the impact of the proposed utility surcharge. The following is a breakdown of the potential impact of the surcharge on the Massachusetts Electric Bills: Residential Customers: 2,882 Commercial Customers: 485 Street Light Accounts: 3 Total Customers: 3,370 Annual Income: $4,000,000.00 Annual Surcharge at 2% $ 80,000.00 Average Increase in Electric Bill: $ 23.74 per year or $ 1.97 per month I am not able to provide you with a proposed breakdown of the phone company impact at this time. Verizon needs a few days to determine the total number of accounts in Cohasset since they are divided by zones and not towns. I hope to have the information next week. In addition, I should have an answer from Comcast as to their total cost next week as well. I will continue to update the Board. 5. It is my understanding that the Zoning Board plans on filing the Avalon Bay decision with the Town Clerk on Monday, November 10, 2003. There is a twenty day appeal period, which means an appeal would have to be filed by December 1, 2003. The Board had requested that I set a meeting up with Town Counsel and the various Boards to discuss this further in Executive Session. I would ask the Board to consider some dates so that I can then coordinate a time to meet with the other parties. We can discuss this further at Monday's meeting. 6. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb ------------------ 'U I- A AO B C D E F Wl,y 1 Special rown Meeting 2 Article signments 3 NOVEM I 3ER 17,2003 4 5 Revised: 11/06/03 6 Advisory Committee Advisory Committee 7 Article Desnrintinn Selectman Assigne Selectmen Recommendatioc Member Assigned Recommendation 8 9 10 11 1 Unpaid Bills Roseanne M. McMorris Recommended Unanimously Recommended Unanimousl 12 2 2004 Balance Operating Budget Mark W. Haddad Recommended Unanimously Recommended Unanimousl 13 3 2004 Additional Budget Appropriations Mark W. Haddad Recommended Unanimously Recommended Unanimously 14 4 Cook Property Purchase Michael H. Sullivan Recommended Unanimously Recommended Unanimously 15 5 Underground of Utility Bylaw Frederick R. Koed Recommended Majority Vote 16 6 Approval of Downtown Improvement Concept Roseanne M. McMorris Recommended Majority Vote 17 7 Police/Fire Additional Appropriation Oseanne M. McMorris Recommended Unanimously Not Recommended Majority Vote 18 8 Stabilization Fund — Merle S. Brown Recommended Unanimously Recommended Unanimously 19 9 Community Preservation Committee Thomas J. Callahan Recommended Unanimously 20 10 Private Way Repair Account Merle S. Brown Recommended Unanimously Recommended Unanimously 21 11 Police/Fire/DPW/School Capital Merle S. Brown Recommended Unanimously 22 12 Name Allen A. Buffurn Square Frederick R. Koed Recommended Unanimously Recommended Unanimously 23 13 Memorials Improvements Frederick R. Koed Recommended Unanimously 24 14 Bylaw Amendment-Publication of Permits Thomas J. Callahan Recommended Unanimously 25 15 Zoning Amendment-Moratorium 26 16 Zoning Amendment-Building Coverage 27 17 Zoning Amendment-Downtown Apartments 28 18 Zoning Amendment-Large House Review 29 19 Zoning Amendment-Height Definition 30 20 Zoning Amendment-Political Signs Frederick R. Koed Amok A B C D E F 1 Special T wn Meeting Appropriations 2 NOVEMB R 17, 2003 3 4 Revised: 11/4/03 FUNDING SOURCES 5 6 7 Requested Surplus Community Departmental 8 Article Description Amount Revenue Preservation Budgets Borrowina 9 10 AMOUNT AVAILABLE IN EACH ACCOUNT $937,302.00 $20,000.00 $41,132.00 n/a 11 12 1 Unpaid Bills $73,471.00 $73,471.00 13 2 2004 Balance Operating Budget $234,961.00 $234,961.00 14 3 2004Additional Budget Appropriations $224,471.00 $183,339.00 $41,132.00 15 4 Cook Property Purchase $4,500,000.00 $4,500,000.00 16 5 Underground of Utility Bylaw 17 6 Approval of Downtown Improvement Concept 18 7 Police/Fire Additional Appropriation $90,000.00 $90,000.00 19 8 Stabilization Fund $28,769.00 $28,769.00 20 9 Community Preservation Committee $20,000.00 $20,000.00 21 10 Private Way Repair Account - $0.00 $0.00 22 11 Police/Fire/DPW/School Capital $918,000.00 $918,000.00 23 12 Name Allen A. Buffum Square 24 13 Memorials Improvements $15,000.00 $15,000.00 25 14 Bylaw Amendment- Publication of Permits 26 15 Zoning Amendment- Moratorium 27 16 Zoning Amendment- Building Coverage 28 17 Zoning Amendment- Downtown Apartments 29 18 Zoning Amendment- Large House Review 30 19 Zoning Amendment- Height Definition 31 20 Zoning Amendment- Political Signs 32 33 34 TOTAL $6,104,672.00 $535,540.00 $20,000.00 $41,132.00 $5,508,000.00 35 36 BALANCE REMAINING $401,762.00 $0.00 $0.00 N Minutes- Meeting of the Board of Selectmen November 10, 2003 Selectmen Roseanne M. McMorris Present: Merle S. Brown Thomas Callahan Mike Sullivan Others Mark W. Haddad - Town Manager Present: Nicole Bartlett— Recording Secretary Samantha Brown — Cohasset Mariner Lisa Campanella — Patriot Ledger Kathleen Bryanton — CEA Director Joe Nedrow Drew Leff John Cavanaro David Fulton Elizabeth Harrington —Town Planner Peter Pratt— Planning Board Bob Sturdy— Planning Board Chris Ford — Planning Board Michael Westcott — Planning Board Mark DeGiacomo— Planning Board John Steinmetz Chairman McMorris called the meeting to order at 7:30 P.M. Haddad informed the Board that Koed would not be present. Brown moved to approve the minutes of the November 4, 2003 meeting as presented. Sullivan seconded. The vote was unanimous. Town Manager's Report Haddad presented the Board a letter on the proposed amendment to Chapter 85, Section 7A Salt Storage changing the way it is written. Haddad asked the Board if they would like to support the amendment. Brown moved to support the amendment to Chapter 85, Section 7A as presented. Sullivan seconded. The vote was unanimous. Haddad presented the Board a letter of resignation from Kathleen Fox resigning her position from the Design Review Board effective immediately. Brown moved to accept Fox's resignation from the Design Review Board. Sullivan seconded. The vote was unanimous. Haddad presented the Board with a memorandum that he sent out to all Departments, Boards, Committees and Commissions with the requirements and schedule for the fiscal year 2005 Town Operating Budget. Haddad stated in the memo that there will more likely than not be reductions in the current operating budgets, and that budgetary increases will be scrutinized very closely. Haddad presented the Board a letter from Michael Buckley requesting that the Board consider voting to increase the Building Permit Fee for commercial construction from $10.00 per $1,000.00 to $15.00 per $1,000.00, which would bring Cohasset to the same level as Hingham and Weymouth. Haddad recommended the increase. Brown moved to adopt the recommended increase. Sullivan seconded and the vote was unanimous. Minutes- Meeting of the Board of Selectmen November 10, 2003 page 2 Haddad presented the Board with a proposed determination of uniqueness pertaining to the Cook property, intended to comply with Chapter 30B exemption from bid procedures for acquisition of the Cook property. Brown moved to adopt the resolution as presented. Sullivan seconded. The vote was 3-0 (Callahan abstained). Haddad presented the Board with the requested numbers for a cost breakdown of the impact of the proposed utility surcharge on the Massachusetts Electric bills in regard to the under grounding of wires. Haddad was not able to provide the numbers from Verizon as he had not yet received them back from Verizon. Haddad will keep the Board updated. Haddad informed the Board that there will be a Veteran's Day Service at the Veteran's Memorial Park at 11:00 A.M. November 11, 2003, with libations at the Legion immediately following the Service. Haddad asked the Board to designate the members of the Advisory Committee as Special Municipal Employees. Callahan moved to designate the members of the Advisory Committee as Special Municipal Employees pursuant to MGL, c. 268A, §1. Sullivan seconded. The vote was unanimous. Haddad informed the Board that it was his understanding that the Zoning Board planned on filing the Avalon Bay decision with the Town Clerk on Monday, November 10, 2003, and that there is a twenty- day appeal period. The Board requested Haddad to set up a meeting with Town Counsel and the various Boards to discuss it further in Executive Session. Haddad presented the Board with a draft of the Town Manager's Recommended Motions. Haddad informed the Board that he did not draft a motion for the Community Preservation Committee to propose funding the Cook due diligence from the Community Preservation Funds at this time. Haddad and Sullivan would like to explore other alternatives to fund the Cook due diligence. Planning Board —Warrant Article Review Peter Pratt, Liz Harrington, Bob Sturdy, Mike Westcott, and Mark DeGiacomo presented five zoning articles to the Board. The members of the Planning Board reviewed the Articles and gave the Board the recommended votes from the Planning Board and Advisory Committee. Haddad asked the Board to vote on the Articles. The votes were as follows: Article 15. Zoning Amendment— Building Moratorium Planning Board vote was 4-1 to recommend. Advisory Committee vote was 7-0 to recommend. No recommendation from the Selectmen pending Town Counsel review. Article 16. Zoning Amendment— Building Coverage Planning Board vote was 4-1 to recommend. Advisory Committee vote was 6-1 to recommend. Brown moved to recommend Article 16 as presented. Callahan seconded. The vote was unanimous. Article 17. Zoning Amendment— Downtown Apartments Planning Board vote was 4-1 to recommend. Advisory Committee vote was 7-0 to recommend. Brown moved to recommend Article 17 as presented. Callahan seconded. The vote was 3 — 0 (Sullivan abstained). Minutes- Meeting of the Board of Selectmen November 10, 2003 page 3 Article 18. Zoning Amendment— Large House Review Planning Board vote was 4-1 to recommend. Advisory Committee vote was 6-1 to recommend. No recommendation from the Selectmen. Planning Board needs a second vote on the Article. Article 19. Zoning Amendment— Height Definition Planning Board vote was 4-1 to recommend. Advisory Committee vote was 7-0 to recommend. Brown moved to recommend Article 16 as presented. Callahan seconded. The vote was Unanimous. Article 5, Underground of Utility Bylaw, and Article 20, Political Sign Bylaw were voted to postpone discussion until Town Meeting. John Cavanaro— Cavanaro Consulting John Cavanaro gave the Board an update of where they are with the Soil Evaluations of the Cook Property. John was hired to conduct this as part of the Town's due diligence. He explained to the Board that all the preliminary test look good and he feels that a septic system can be constructed on the property to support the 87 Unit Senior Housing Development. The only issue is the ground water discharge permit that is necessary for systems over 10,000 gallons per day. He should have the report completed by the end of the week. Cook Property RFP— Review Latest Draft Haddad asked the Board for any final changes to be made to the Cook RFP. Haddad asked the Board to finalize the recommended minimum bid price to be set at $5,250,000.00. Sullivan moved to adopt the RFP as presented and approve the minimum bid price of$5,250,000.00. Brown seconded. The vote was unanimous. Selectmen Comment Period There were no Selectmen comments. Public Comment Period There were no public comments. Meeting adjourned at 10:30 P.M. Respectfully Submitted, Roseanne M. McMorris Chairman zZ� `: � 2' F �J 'f ; 3 ,-�- ' 2 zf (� �\ d � . j� �, �� � \ �� O. \ ®\ � O G`a m pRFc � - TOWN OF COHASSET o _ N a- — BOARD OF SELECTMEN Board of Selectmen " Merle S.Brown OFIASSETO TOWN MANAGER vN_ %11 Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M. McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDAY, NOVEMBER 25, 2003 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Tax Classification Hearing - Assessors 8:30 P.M. Executive Session - Collective Bargaining 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 r F° TOWN OF COHASSET O N BOARD OF SELECTMEN Board of Selectmen Merle S.Brown TO Ot1A55 TOWN MANAGER kN _ 11 1 Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: November 25, 2003 1. Scheduled on Tuesday's Agenda are two items. First, the Board needs to conduct the annual Tax Classification Hearing. Deputy Assessor Mary Quill and members of the Board of Assessors will be present at the hearing to discuss the issue with the Board. Enclosed with the Agenda is information to assist the Board in making the decision. Second, I would like to enter into Executive Session with the Board to update you on matters pertaining to Collective Bargaining. At the conclusion of the Executive Session, the Board can adjourn the meeting. 2. Now that Special Town Meeting has been completed, the Board needs to take action on a couple of matters. First, Town Meeting has rejected the issue of placing the utilities underground and approved a concept with concrete sidewalks. Now that this has happened, the Board can finalize the design and place the project out to bid. I would suggest that the Board request that Waterfield add Depot Court and Ripley Road (up to the new Paul Pratt Memorial Library) to the scope and plan on putting this project out to bid February/March so that construction begins in late Spring early Summer 2004. We may want to discuss this with the merchants to make sure that it does not have a detrimental effect on them, but we need to be aware of the grant deadline. Second, the Board has received three bids for the marketing of the Cook Property. The bids were received from Land Vest - Boston, Massachusetts, GLC Development Resources - Boston, Massachusetts, and Home Center Real Estate - Hingham, Massachusetts. Based on my review of the bids, I am recommending that the Board award this bid to GLC Development Resources. We can discuss this matter further at Tuesday's meeting. 3. On a related matter, I have advertised the RFP for the Cook Project in the Central Register. The due date to receive proposals is January 22, 2004. The Board has stated that it will form a review Committee to assist you in making a decision. I would ask the Board how you would like to go about organizing this Committee. I would recommend that we keep it to five residents. We can discuss the make up in more detail at Tuesday's meeting. Tel:(781)383-4105 0 Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT November 25, 2003 page two 4. The Town Bylaws require the Board to set the Annual Town Meeting date on or before December 1st of the preceding year. Town Meeting shall be held on a Saturday commencing at 10:00 a.m. in either March or April of any year. After reviewing the calendar with the Town Clerk (Easter is April 11, 2003), we would recommend the following schedule for the Annual Town Meeting and Annual Town Election: Tuesday, November 25, 2003 Board of Selectmen opens the warrant for the 2004 Annual Town Meeting. Monday, January 5, 2004 Nominations Papers for the 2004 Annual Election are available. Tuesday, January 6, 2004 Presentation of the Town Manager's proposed FY 2005 Town Operating Budget to the Board of Selectmen. Monday, January 12, 2004 Last day Citizen Petition Articles can be submitted for inclusion in the Annual Town Meeting Warrant. Thursday, January 15, 2004 Presentation of the Town Manager's proposed FY 2005 Operating Budget to the Advisory Committee, Thursday, January 15, 2004 Last day for submission of all other articles for inclusion in the Annual Town Meeting Warrant. Tuesday, January 20, 2004 Draft Warrant presented to the Advisory Committee for their review. Thursday, February 12, 2004 Last day to submit Nomination Papers to the Board of Registrars to be placed on Annual Election Ballot. Friday, March 5, 2004 Warrant sent to printer in "Camera Ready" form. Monday, March 15, 2004 Warrant delivered to Post Office for delivery to all registered voters. Friday, March 19, 2004 Constable posts the Annual Town Meeting and Annual Election Warrants. Saturday, March 27, 2004 Annual Town Meeting. Saturday, April 3, 2004 Annual Town Election. would ask the Board to adopt this schedule at Tuesday's meeting. 5. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb Minutes- Meeting of the Board of Selectmen November 25, 2003 Selectmen Roseanne M. McMorris Present: Merle S. Brown Thomas Callahan Fred Koed Others Mark W. Haddad - Town Manager Present: Nicole Bartlett— Recording Secretary Samantha Brown — Cohasset Mariner Michael Buckley— Finance Director Mary Quill— Deputy Assessor Elsa Miller— Board of Assessors Mary Granville— Board of Assessors Michael Patrolia— Board of Assessors Chairman McMorris called the meeting to order at 7:30 P.M. McMorris informed the Board that Sullivan would not be present. Brown moved to approve the minutes of the November 10, 2003 meeting as presented. Callahan seconded. The vote was unanimous. Town Manager's Report Haddad presented the Board a letter from Susan Cope resigning her position from the Conservation Commission effective as of December 31, 2003. Brown moved to accept Cope's resignation from the Conservation Commission and asked that a letter be forwarded to her thanking her for her service. CW Callahan seconded. The vote was unanimous. Haddad informed the Board that the Board of Directors of Cohasset Elder Affairs is planning a Volunteer Recognition High Tea on Wednesday, December 10, 2003 from 1:OOp.m. to 3:00 p.m. at St. Anthony's Parish Center and would like to invite the Board of Selectmen to attend. Haddad informed the Board that the new Animal Control Officer, Albert Curry has accepted the position and has started effective November 17, 2003. Haddad presented the Board with a memo from Elizabeth Harrington, Town Planner regarding the Cedarmere Senior Overlay Development Special Permit, and asked for the Board's comments. McMorris asked Haddad to have them give a presentation at the next Selectmen's Meeting. Haddad presented the Board a copy of the appeal filed by the Water Commission against the Board of Appeals regarding the Avalon decision. Haddad asked the Board to meet in Executive Session with the Water Commission on Tuesday December 2, 2003 to discuss litigation regarding the appeal. Haddad presented the Board with a request from the Red Lion Inn asking for approval to remain open an addition hour (until 2:00 a.m.) on Wednesday November 26, 2003 and Wednesday December 31, 2003. Brown moved to approve the Red Lion Inn to remain open until 2:00 a.m, on Wednesday December 31, 2003, and to deny the request to remain open on November 26, 2003. Sullivan seconded. The vote was unanimous. or Haddad informed the Board that now that the under-grounding of utilities has been voted down at Town Meeting, he would like to suggest that they extend the sidewalks down Depot Ct. and up Ripley Rd. if it is in the Budget. McMorris stated she would like to give the Waterfield Design Group approval to finalize plans, and to find out how soon construction could begin. Minutes- Meeting of the Board of Selectmen November 25, 2003 page 2 Haddad informed the Board that he has approved the final RFP for the Cook property, and that it will be advertised in the December 3, 2003 edition of the Central Register as well as Banker & Tradesman, and the New England Real Estate Journal. Haddad also recommended staying with GLC to market the Cook property subject to negotiation of the final cost. Haddad informed the Board that the Town Bylaws require the Board to set the Annual Town Meeting date on or before December 1st of the preceding year. Town Meeting shall be held on a Saturday commencing at 10:00 a.m. in either March or April of any year. Haddad presented the Board with a recommended schedule and asked them to adopt the schedule. Brown moved to adopt the schedule as presented. Koed seconded. The vote was unanimous. Tax Classification Hearing The Board of Assessors, Mary Quill, Deputy Assessor, and Michael Buckley, Director of Finance met with the Board of Selectmen to conduct the annual Tax Classification Hearing. Haddad read the public notice of the hearing for the record and stated that it had been advertised for two consecutive weeks as required. Mary Quill stated that the Assessors' are recommending that the Selectmen maintain the same single rate for FY 2004. She provided the Board with various facts and figures concerning the tax rate and stated that the tax rate for FY 2004 will be $11.90. Brown moved to approve a single tax rate for the five classes for FY 2004. Koed seconded and the vote was unanimous. Selectmen Comment Period Brown stated that the Wastewater Committee has been meeting monthly and are planning on meeting with the Selectmen sometime in January to update the Board on their activities. Callahan stated that he would like the Committee to meet with the Growth and Development Committee as well. Koed offered the Board's condolences to the family of Harry Rose who recently passed away. McMorris offered the Board's condolences to the family of Robert Davenport who recently passed away. Callahan wished the High School Football team luck against Hull on Thanksgiving. Public Comment Period There were no public comments. Executive Session Haddad asked the Board to enter into a brief Executive Session for the purposes of Collective Bargaining. Brown moved to enter into Executive Session for the reason requested and to adjourn the meeting at the end of the Executive Session. Callahan seconded and the Board was polled individually and voted unanimously. Meeting adjourned at 8:00 P.M. Respectfully Submitted, Roseanne M. McMorris Chairman Minutes- Meeting of the Board of Selectmen December 2, 2003 Selectmen Merle Brown Present: Frederick R. Koed Thomas Callahan Mike Sullivan Others Mark W. Haddad -Town Manager Present: Nicole Bartlett— Recording Secretary Glenn Pratt—Water Commission John McNabb—Water Commission Rob Kasameyer—Water Commission Paul DeRensis—Town Counsel Vice Chairman Brown called the meeting to order at 5:00 P.M. Brown informed the Board that McMorris would not be attending. Koed moved to enter Executive Session to discuss issues pertaining to Litigation and to reconvene in Open Session at the conclusion of Executive Session. Callahan seconded. The Board was polled individually and the vote was unanimous. Kasameyer moved for the Water Commission to enter Executive Session to discuss issues pertaining to Litigation and to reconvene in Open Session at the conclusion of Executive Session. Pratt seconded. The Board was polled individually and the vote was unanimous. At 5:55 P.M., the Board reconvened in Open Session. Haddad presented the Board with an application for a One Day Liquor License for Agnes McCann of 104 Doane Street. Koed moved to approve a One Day Liquor License for the sale of wine at the Democratic Party at the Paul Pratt Memorial Library Meeting Room on Saturday, December 6, 2003 from 3:00 — 5:00 P.M. Callahan seconded. The vote was unanimous. Glenn Pratt asked the Board what the purpose was of the consultant hired to review the structure of Government. Haddad stated that it was a review of the Town Manager form of Government and not specifically a review of the Water Department operation. Individual Selectmen offered their opinions as well. Meeting adjourned at 6:10 P.M. Respectfully Submitted, Merle S. Brown Vice Chairman 1 TOWN OF COHASSET _ -V BOARD OF SELECTMEN Board of Selectmen v OFIA55ET O TOWN MANAGER Merle S.Brown lyN. %11 Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan TO: Board of Selectmen FROM: Mark W. Haddad -Town Manager SUBJECT: Mail Summary DATE: November 25, 2003 A. Memo from Chief of Police Robert Jackson, re position posting of Prosecutor. B. Letter from Sally McNeely, Director, Organizational Development Group, MA Human Resources Division's notice of an entry-level Municipal Service Firefighter examination to be held Saturday, April 24, 2004. C. Copy of letter from Andrew Brennan, Director of Environmental Affairs, MBTA, to Maureen Cavanaugh, Greenbush Project Conservator, Epsilon Associates, Inc., re Greebush Line - Retaining Structure. D. Copy of letter from Andrew Brennan, Director of Environmental Affairs, MBTA, to Maureen Cavanaugh, Greenbush Project Conservator, Epsilon Associates, Inc., re Greenbush Line Visual and Aesthetic Design Elements Submittal. E. Letter from James L. Eng, Director of Construction/Greenbush, MBTA, re MBTA Greenbush Line Project, Authorization to expend Mitigation Funds for improvements to the Sohier Street Well and the James Brook. F. Letter from Steve Berrang, Ass't.G.M. for Strategic Planning, MBTA, re the Draft FY04 -FY09 CIP which will be available on the MBTA's website on November 24, 2003. G. Copy of letter from James Eng, Director of Construction/Greenbush, MBTA, to Brian Cristy, Director, Transportation Division, Department of Telecommunications and Energy, re MBTA Greenbush Line Project, Spring Street Pedestrian Crossing, Cohasset. H. Copy of letter from Andrew Brennan, Director Environmental Affairs, MBTA, to Maureen Cavanaugh,Greenbush Project Conservator, Epsilon Associates, Inc., re Greenbush Line, Cohasset Grade Crossing Improvements, North Main/King/Forest Streets. Tel:(781)383-4105 0 Fax:(781)383-0228 Mail Summary - November 25, 2003 Page 2. I. Copy of letter from Andrew Brennan, Director of Environmental Affairs, MBTA,to Maureen Cavanaugh, Greenbush Project Conservator, Epsilon Associates, Inc., re Greenbush Line - Construction Management and Mitigation Plan(CMMP). J. Copy of letter from Deborah Cook, Open Space and Recreation Committee, to Roger Pompeo, MD, re his properties in Massachusetts' Chapter 61 forestry program. K. Notice from Bruce Wood, Strekalovsky Hoit Raymond, Field Report No. 10 - Public Safety Building - re visit to site to review the status of the punch list. L. Letter from Phil Lehr thanking you for supporting ASP. Pumpkin Patch was a great success. M. Letter from Ronni Summerton, Manager, Franchise Compliance, Comcast, re notification of change of address. N. Memorandum from Meredith Lindquist, Community Services Unit,MA Department of Housing & Community Development, re FY2004 Cold Relief Brochure. The brochure provides basic information on the three low-income energy programs offered by the Department. O. Brochure from American REF-FUEL/SEMASS inviting you to attend a mercury handling training session December 5, 2003. P. Copy of letter from Police Chief Robert Jackson, to Douglas Bumstead, President, Key Office Interiors, Inc, thanking him for his kind donation of over $12,200 of quality furniture. Q. South Shore Regional School District Committee's Agenda for Meeting of 11/19/03. Z"3 8 a �d 'a R � a ,�_ 3 tip O\G%4 . PRfC TOWN OF COHASSET n = BOARD OF SELECTMEN Board of Selectmen Merle S.Brown ' OHAsSET O TOWN MANAGER Thomas J.Callahan lyN. %I Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan TO: Board of Selectmen FROM: Mark W. Haddad -Town Manager SUBJECT: Mail Summary DATE: December 2, 2003 A. Letter from Craig Miller, PE, Principal, The Waterfield Design Group, Inc., re Cohasset Streetscape Revitalization- Additional Services. Additional monies presently needed are $17,050. B. Letter from James White, Manager of Government Community Relations. Comcast, re important pricing changes that will soon go into effect for certain Comcast services. C. Copy of letter from Charles Cristello, Town Administrator, Town of Hingham, to Daniel Grabauskas, Secretary, Executive Office of Transportation and Construction and Michael Mulhern, G.M., MBTA, re Greenbush: 4 Quadrant Gates vs. Median Barriers at Selected Crossings in Hingham. D. Letter from Joseph McElroy, re our broken commitment to fund maintenance of private ways in good times and bad. E. Letter from Joseph McElroy to Town Manager and Chief of Police, re conspiracy of silence on the Quigley/McLean situation. F. Copy of letter from Jack Worley, Recreation Commission, to Fredrick Grassie, re his resignation from the Recreation Commission. G. Letter from Will Brown, LICSW, MIIA EAP Account Manager, Health Resources, re new free legal and financial services. H. Letter from Patricia Mikes, Communications& Membership Director, Massachusetts Municipal Association, re MMA's Annual Business Meeting during the MMA Annual Meeting and Trade Show which is scheduled from 10:00 to 11:50 a.m. Saturday, 1/17/04 at the Sheraton Boston Hotel. Tel:(781)383-4105 0 Fax:(781)383-0228 Mail Summary - December 2, 2003 Page 2. L Letter from Andrew Brennan, Directorof Environmental Affairs, MBTA. re a series of consultation sessions on Weymouth Landing station area to be held Thursday, December 4, 2003. This consultation session will focus only on the impacts of theWeymouthj Landing area. J. Copy of letter from Joseph Salvaggi, W. T. Barnes, re Barnes land taking, Cohasset, MA. K. Zoning Board of Appeals' notice of decision on an appeal at 457 Jerusalem Rd. - Ann Fitzgerald. L. South Shore Regional School District Committee's minutes of their regular meeting of October 15, 2003. M. South Shore Regional School District Committee's FY 2005 budget meeting schedule during the months of December and January. N. Zoning Board of Appeals' decision on the application for a Special Permit at 27 Hill Street - Donna McGee. TOWN OF COHASSET BOARD OF SELECTMEN Board of selectmen Merle S.Brown �O OHASSET O TOWN MANAGER M,N_ %11 Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan TO: Board of Selectmen FROM: Mark W. Haddad—Town Manager SUBJECT: Mail Summary DATE: November 17, 2003 A. This is to certify that an Auctioneer's Permit has been granted to A.M.A.Auction Service, Inc. at 38 Atlantic Avenue. B. Memorandum from Meredith Lindquist,MA Department of Housing&Community Development,re FY2004 Cold Relief Brochure. C. Copy of letter from Andrew Brennan,Director of Environmental Affairs,MBTA,to A.C.E. and MA Historical Commission,re Greenbush Line Project, Pre-Construction Inspection and Documentation,Final Submittal. D. Letter from Jeffrey J. Siena,Loss Control Manager, MIIA,to MIIA member,re seminar on Preventing Workplace Fraud and Dishonesty,on December 2,2003. E. Letter from James G. White, Manager of Government Affairs,ComCast,sharing some important information about their customer care,their product offerings and their commitment to community investment. F. Information from Fred Koed,re STM November 17,2003—Article 20, Section 2 definitions. G. Copy of letter from Chief of Police Robert Jackson, Police Department,to Osborne Ingram, thanking him for bringing the matter of safety concerns regarding the sidewalk in the vicinity of 274 Beechwood Street. H. Copy of Zoning Board of Appeals,Findings and Decision, re application of Avalon Cohasset, Inc. for Comprehensive Permit. 1. Copy of letter from Andrew Brennan,Director of Environmental Affairs,MBTA,to Maureen Cavanaugh,Greenbush Project Conservator,Epsilon Associates,Inc.,Cohasset Municipal Parking Lot, Cohasset. J. Zoning Board of Appeals'notice of public hearing on Tuesday,December 2,2003 on an application for a Variance at 750 C.J. Cushing Highway—Road to Responsibility,Inc. K. Copy of letter from Daniel Cotton,to Douglas Foy,Chief of Com'lth Development,Office of the Governor,with the request to reconsider the location of the Cohasset railroad station on the Greenbush line. Tel:(781)383-4105 9 Fax:(781)383-0228 Mail Summary—November 17,2003 Page 2. L. Memorandum from Mark Haddad to Marion Douglas advising her that the Board of Selectmen voted unanimously to designate all members of the Advisory Committee as "special municipal employees". M. Memorandum from Maureen Cavanaugh, Project Manager,Epsilon Associates,Inc.,re Greenbush Line Transportation Improvement Project—(Design Package 133 Supplemental). N. Memorandum from Maureen Cavanaugh,Project Manager,Epsilon Associates,Inc.,re Greenbush Line Transportation Improvement Project—Retaining Structures,STA 1043+00 to 1119+00,Cohasset. O. Zoning Board of Appeals'notice of decision re comprehensive permit—filed by Avalon Cohasset,Inc.—granting upon conditions. Z-`/3 O r,\4 . pRFC TOWN OF COHASSET o , === - BOARD OF SELECTMEN Board of Selectmen o = = TOWN MANAGER Merle S.Brown OMASSET O Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan TO: Board of Selectmen FROM: Mark W. Haddad - Town Manager SUBJECT: Mail Summary DATE: November 10, 2003 A. Memorandum from MA E.O.E.A., D.E.P, re notification of wetlands protection act. Locus: North Main Street drainage. B. Member Advisory from Massachusetts Municipal Association re municipal update. C. Copy of memorandum from Maureen Cavanaugh, Project Manager, Epsilon Associates to Andrew Brennan, MBTA re Greenbush Line Transportation Improvement Project - North Main Street at Cohasset Station Drive Grade Crossing. D. Copy of memorandum from Maureen Cavanaugh, Project Manager, Epsilon Associates to Andrew Brennan, MBTA re Greenbush Line Transportation Improvement Project - Sohier Street Grade Crossing. E. Copy of memorandum from Maureen Cavanaugh, Project Manager, Epsilon Associates to Andrew Brennan, MBTA re Greenbush Line Transportation Improvement Project - Grading and Drainage, STA 1042 to STA 1119, Cohasset. F. Copy of letter from Mass Highway to Matthew Feher, Mass Municipal Association, re Governor's Fix-it-First Policy- investment in bridges on the State Highway System. G. Copy of letter from Police Chief Jackson to Patricia Lowery offering her a position as a full time Public Safety Dispatcher. H. Letter from Hamilton Tewksbury concerning a sidewalk on South Main Street below the Episcopal Church. 1. Copy of letter from Dan Coughlin, Tutela Engineering Associates, Inc. to Sewer Commissioners, re Cedarmere submission regarding Sewer connection. Tel:(781)383-4105 0 Fax:(781)383-0228 2 `/ / Mail Summary - November 10, 2003 Page 2. J. Copy of letter from Clifford Carlson, PE, Waterfield Design Group, to US Army Corp of Engineers: New England District, re Application#200300231 - Improvements to James BrookWatershed. K. Notification from Environmental Management Professionals, Inc. -Notice of a public involvement plan meeting, former Webb/Norfolk Conveyor, 155 King Street on November 18, 2003, Town Hall. L. South Shore Regional School District's minutes of their annual meeting held on 10/30/03 M. Letter from Geoffrey Beckwith, Executive Director, Massachusetts Municipal Association concerning their latest MunEnergy program that they will offer with Constellation NewEnergy. N. Conservation Commission's Order of Conditions re James Brook Drainage Right-of-Way. O. Conservation Commission's Order of Conditions re North Main Street. P. Zoning Board of Appeals' notice of a public hearing 11/20/03 on an application for a Special Permit at 4 Otis Ave. Q. Zoning Board of Appeals' notice of a public hearing 11/20/03 on an application for a Special Permit: applicant Otis Ave. Realty Trust - 4 Otis Ave. R. Copy of memorandum from Michael Buckley to School Building Committee informing them that he is refusing to make payment on a recently submitted invoice from W. B. Mason. S. Transportation News from the Boston Metropolitan Planning Organization-TransReport - November 2003. T. Letter from Michael Ivas, Massachusetts Housing Opportunities Corporation, re Rod Hoffman's suggestion that MHOC respond to your RFP for Senior Housing. U. Copy of Carl Sestito's letter to Eastern Salt Company re bids for road salt. V. Letter from Jeffrey Siena, Loss Control Manager, MIIA, re Property loss Prevention and Security Seminar-November 21, 2003. W. Letter from Elizabeth O'Connor, M. O'Connor Contracting, Inc., re Greenwood Industries request for Direct Payment. X. Letter from Osborne Ingram re potentially hazardous condition on Beechwood Street across from his driveway entrance to #274. 2qs b w Q A w g4 PR TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen Merle S.Brown �0 Ot1A55ETO TOWN MANAGER Ivry . %1� Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDA Y, DECEMBER 9, 2003 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. Merle Graham - Straits Pond Committee 8: 15 P.M. Cedarmere - Project Presentation 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 �14 PR TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen ro o"ASSET o TOWN MANAGER Merle S.Brown „N. %5l Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: December 9, 2003 1. Scheduled on Tuesday's Agenda are two items. First, Merle Graham of the Straits Pond Committee has requested time on the Agenda to update the Board on the work of the Committee. Second, representatives of the proposed Cedarmere development will be before the Board to present their proposal for a Senior Housing Development. It is my understanding that the Board needs to endorse the proposal in order for it to be approved as a Local Initiative Petition before the DHCD. Enclosed with the Agenda is some information concerning this presentation. Please let me know prior to the meeting if additional information is required. 2. On Monday, December 8th, Merle Brown and I will be meeting with Craig Miller of the Waterfield Design Group and Joseph Cardinal of Massachusetts Electric to discuss the implementation of the Downtown Revitalization project. We will be developing a process to notify the merchants of our pending implementation and construction plan. Both Merle and I feel that a letter outlining the process, as well as, a personal visit to the merchants is necessary. We will update the Board at Tuesday's meeting. 3. Enclosed in the mail packet are my revenue projections for Fiscal Year 2005. These were developed in conjunction with Mike Buckley, Mary Quill and Joe DiVito. I would like to take a couple of minutes at Tuesday's meeting to further discuss these projections with the Board and the impact on next year's budget. 4. Based on the Executive Session with the Board of Water Commissioners last week, the Board needs to decide in Public Session whether or not to authorize Town Counsel to represent the Water Commission in its appeal of the Avalon Bay Chapter 40B decision by the Zoning Board of Appeals. We can discuss this further at Tuesday's meeting. Tel:(781)383-4105 0 Fax:(781)383-0228 BOARD OF SELECTMEN WEEKLY REPORT December 9, 2003 page two 5. The Board had requested that I update the Board periodically on the status of your goals and objectives. The following is the most recent summary of the particular goal/objective and its status: 1. Complete upgrade project at Beechwood Cemetery, including signage, reseeding, etc. Completed. 2. Finalize Hagerty Property by making a decision on the building. Completed. 3. Organize Volunteers to clean brooks and streams around Town. No action has been taken on this initiative. 4. Complete all memorials at Cohasset Cove. Completed. 5. Determine locations for sidewalks, install curbing where needed. Other than Forest Avenue and Beechwood Street, there is no funding available for this initiative and there does not appear to be any funding in the near future due to the state budget crisis. 6. Complete meeting room on first floor. Completed. 7. Complete Master Plan. The final draft plan has been distributed for comments. 8. Work with our elected representatives to restore SBAB Funding. We continue to work on this issue, however, with the current state budget crisis, it does not appear hopeful that this will be restored in the next two years. 9. Address increased airport impacts on Cohasset, Hull and Hingham. Mass Port has been given the go ahead to construct the new runway. No further action is required at this time. continued on next page over > BOARD OF SELECTMEN WEEKLY REPORT December 9, 2003 page three 5. continued: 10. Organize Greenbush restoration group to monitor construction and mitigation agreement. With the hiring of the Ombudsman and the oversight provided by the Town Manager, DPW Director, Town Planner, Police Chief, Fire Chief and Director of Finance, this issue is well handled. 11. Establish subcommittee of Selectmen and Town Manager to review policies, etc. No action has been taken on this initiative. 12. Begin work on Village Revitalization Project. This project will be put out to bid in the next month now that Town Meeting has finally resolved the issue of sidewalk type and utility undergrounding. 13. Develop affordable housing for Seniors. Cook Project has been approved by Town Meeting and is now out to bid. 14. Reactivate Government Structure Committee. No action has been taken on this initiative. 15. Continue improvements at the RTF and promote more recycling within Town departments. The Recycling Committee has conducted a survey of recycling done within the various departments and will meet with me and all Town Departments in December to further explain recycling. This has been very successful. 16. Host roundtable discussion with all departments to discuss future of the Town. The first roundtable discussion was held in May. The Board is planning another one in the Spring. We can discuss these further at Tuesday's meeting. 6. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb Minutes- Meeting of the Board of Selectmen December 9, 2003 Selectmen Roseanne M. McMorris Present: Merle S. Brown Thomas Callahan Fred Koed Michael Sullivan Others Mark W. Haddad - Town Manager Present: Nicole Bartlett— Recording Secretary Samantha Brown — Cohasset Mariner Lisa Campenella — Patriot Ledger Elizabeth Harrington —Town Planner David Calhoun Kelli Calhoun Thomas Ragno Charles Flint Peter Pratt Walter Sullivan Kathleen Sullivan Bill Good Merle Graham Lawry Reid Chairman McMorris called the meeting to order at 7:30 P.M. Brown moved to approve the minutes of the November 25, 2003 meeting as presented. Callahan seconded. The vote was 4-0 (Sullivan abstained). Brown moved to approve the minutes of the December 2, 2003 meeting and Executive Session minutes of December 2, 2003 as presented. Callahan seconded. The vote was 4-0 (McMorris abstained). Town Manager's Report Haddad presented the Board a letter that was sent requesting financial assistance through the Rivers and Harbors Program for the Cohasset Inner Harbor Seawall Reconstruction Project. Haddad stated he believed the project qualifies for State funding assistance as the work relates to the reconstruction of a coastal protection structure and improving public safety and access along the inner harbor. Haddad also stated that the maximum state funding allowed for coastal structure improvement projects is 50%. Haddad will keep the Board informed. Haddad presented the Board with revenue projections for FY05. Haddad stated that he has started to meet with the Department Heads to review their budgets. Haddad also stated that he would present a balanced budget to the Board by January 7, 2004. Haddad informed the Board that the meeting that was scheduled with Craig Miller and Joe Cardinal to discuss the implementation of the Downtown project has been rescheduled for next Monday. Haddad asked the Board to decide in Public Session whether or not to authorize Town Counsel to represent the Water Commission in its appeal of the Avalon decision by the ZBA. Sullivan stated he thought they should have an Independent Counsel. McMorris agreed with Sullivan stating she thought they would be opening themselves up for problems. Callahan moved to have Town Counsel represent the Water Commission in its appeal of the Avalon decision by the Zoning Board of Appeals. Brown seconded. The vote was 3-2. McMorris and Sullivan opposed. Minutes- Meeting of the Board of Selectmen December 9, 2003 page 2 Haddad gave the Board an update of where they are with the goals and objectives for the year, and was pleased to inform the Board that most of them have been completed. Merle Graham - Straits Pond Update Lawry Reid and Ed Graham of the Straits Pond Watershed Association Task Force gave the Board an update of their activities and accomplishments that have taken place over the past few months. Reid stated to the Board that the Culvert at West Corner has to be replaced and that by doing so before an emergency situation occurs it would be significantly less expensive, and asked for the Boards support. Haddad stated that an article for the engineering of this project has been approved for inclusion on the Annual Town Meeting Warrant. Cedarmere— Project Presentation The Representatives of the Cedarmere Development Project presented their proposal for a Senior Housing Development and asked the Board for endorsement of their plan to DHCD as a Local Initiative Petition so that they can move forward with their Special Permit application currently before the Planning Board. After much debate between the Board, the Representatives, and Abutters of the property, the Board agreed it would not sign off on the LIP at this time citing that the Developers did not present them with a wastewater plan and therefore considered the application to be incomplete. The Board will take the matter under advisement. Selectmen Comment Period Callahan congratulated the Cohasset Football Team for a great season. Callahan also commented on a letter from a resident that he received applauding the Planning Board for televising their meeting. Callahan stated he felt it would be a good idea to have the "Permit Boards" to have a televised meeting at least once a month. Public Comment Period There were no public comments. Meeting adjourned at 10:10 p.m. Respectfully Submitted, Roseanne M. McMorris Chairman ?S2 �O.\g14 . -pgFc TOWN OF COHASSET BOARD OF SELECTMEN m__ •�_ �-•. � Board of Selectmen Merle S.Brown �O OFIASSET O TOWN MANAGER Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan TO: Board of Selectmen FROM: Mark W. Haddad -Town Manager SUBJECT: Mail Summary DATE: December 9, 2003 A. Memorandum from Maureen Cavanaugh, Project Manager, Epsilon Associates, re Greenbush Line Transportation Improvement Project - King Street Grade Crossing &North Main/King/Forest Streets. B. Copy of letter from Andrew Brennan, MBTA, to Maureen Cavanaugh, Greenbush Project Conservator, Epsilon Associates, re Greenbush Line - Hingham/Cohasset DCR Bicycle Path. C. Copy of letter from Andrew Brennan, MBTA, to Maureen Cavanaugh, Greenbush Project Conservator, Epsilon Associates, re Greenbush Line - Intersection Improvements, Route 3A(C.J. Cushing Highway) at King Street. D. Copy of letter from Edward Patch, President, Environmental Management Professionals, Inc., to Town of Cohasset, Water Department, re Draft Public Involvement Plan(PIP), former Webb/Norfolk Conveyor, 155 King Street - draft PIP plan presented at the public meeting on 11/18/03 at Town Hall is available at the Paul Pratt Memorial Library located on 35 Ripley Rd. E. Packet from Richard A. Johnston, Hale and Dorr LLP, re King Taylor Cohasset LLC v. Cohasset Sewer Commission, et al, enclosing a copy of the Complaint and Civil Action Cover Sheet filed in the above matter in the Suffolk Superior Court on November 25, 2003. F. Town of Cohasset Water Commission, v. Zoning Board of Appeals and Avalon Cohasset, Inc., re amended complaint and appeal pursuant to M.G.L. Chapter 40B 21. This is an appeal of the decision of the ZBA of the Town of Cohasset granting the application of Avalon Cohasset, Inc. for a comprehensive permit to construct two hundred apartments. G. Letter from Pamela Palmer requesting an appointment with you to discuss the case for using four-quadrant gates with no median barriers at the Beechwood St. grade crossing. H. Copy of letter from Thomas Gleason, Executive Director, MassHousing, Tel:(781)383-4105 • Fax:(781)383-0228 Mail Summary - December 9, 2003 Page 2. to Elizabeth Smith, Development Manager, Avalon Bay Communities, Inc., re Avalon Cohasset - MassHousing#SA-01-009 - Site Approval Application- extending the Project Eligibility letter for Avalon Cohasset for an additional 12-month period. I. Bruce Wood, Strekalovsky Hoit Raymond - Cohasset Public Safety Building's minutes of construction meeting #24 of November 25, 2003. J. The Boston Metropolitan Planning Organization's Transportation News - TransReport - December 2003. K. Letter from William Spielvogel,P.E., Jay Cashman, Inc.Balfour Beatty Construction, Inc. -A Joint Venture, re transportation improvements in the Greenbush Commuter Line Corridor- Old Colony Railroad Rehabilitation Project - Soil Excavation Notification. L. Zoning Board of Appeals' decision on the application for a special permit at 150 North Main Street - J. Stephen Bjorklund. M. Letter from Massachusetts Municipal Association re a special commission that was established and charged with examining the necessity of the annual municipal census and making recommendations on alternative methods to accomplish the same result. N. Letter from Robert J. Kelley, Jr., District Treasurer, South Shore Regional School District Committee, enclosing a copy of the audited Finance Statements for the year ended 6/30/03. O. Memorandum from David P. Driscoll, Commissioner of Education, re compliance with spending requirements, FY03 and FY04. P. Zoning Board of Appeals' notice of public hearing on 1/6/04 on an application for a special permit at 735 Jerusalem Rd. - Gregory Acerra. Q. Zoning Board of Appeals' decision on the application for an Appeal at 124 Doane Street - Kevin&Lisa Dooley. 2SY d t4.+ W �a. a e PRFc/ -`' = TOWN OF COHASSET o BOARD OF SELECTMEN Board of Selectmen v ro o"ASSET o TOWN MANAGER Merle S.Brown wry . %J Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W. Haddad Cohasset, Massachusetts 02025 Michael H. Sullivan AGENDA BOARD OF SELECTMEN'S MEETING TUESDA Y, DECEMBER 16, 2003 7:30 P.M. Town Manager's Report 7:50 P.M. Selectmen Comment Period 7:55 P.M. Public Comment Period 8:00 P.M. FY 2005 Budget Update 8: 15 P.M. Executive Session - Sewer Commission 9:00 P.M. Consent Agenda - No action required 9:05 P.M. Minutes Approval 9: 10 P.M. Miscellaneous 9:30 P.M. Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 \�14 PR p, TOWN OF COHASSET > ; BOARD OF SELECTMEN Board of Selectmen TO CHASSET O TOWN MANAGER Merle S.Brown k N . 11 Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan To: Board of Selectmen From: Mark W. Haddad- Town Manager Subject: Weekly Report Date: December 16, 2003 1. Scheduled on Tuesday's Agenda are two items. First, Michael Buckley and have completed our initial review of the FY 2005 Operating Budget and I am about to begin finalizing my proposed budget. In anticipation of a formal presentation to the Board on January 6, 2004, 1 would like to have a preliminary discussion with the Board. I will be meeting with School Committee Chairman Rick Flynn, Donna McGee of the Advisory Committee, Merle, Ronnie and Mike Buckley on Monday to review the Budget prior to your meeting. I will provide the Board with an update at Tuesday's meeting. Second, I have scheduled an Executive Session with the Sewer Commission and Town Counsel to review matters pertaining to litigation. 2. Enclosed with this report is the list of annual licenses that need to be approved by the Board. All current licenses expire on December 31, 2003 and need to be renewed. I would ask the Board to approve the renewal of all licenses with the same conditions at Tuesday's meeting. 3. As I informed the Board at last week's meeting, on Monday, December 15th, Merle and I will be meeting with Craig Miller of the Waterfield Design Group and Joseph Cardinal of Massachusetts Electric to discuss the implementation of the Downtown Revitalization project. The purpose of the meeting is to develop a process to notify the merchants of our pending implementation and construction plan. 4. Enclosed for the Board's approval are the minutes from the last meeting. MWH/rjb Tel:(781)383-4105 9 Fax:(781)383-0228 Minutes- Meeting of the Board of Selectmen December 16, 2003 i Selectmen Roseanne McMorris Present: Merle Brown Frederick R. Koed Thomas Callahan Others Mark W. Haddad - Town Manager Present: Nicole Bartlett— Recording Secretary Samantha Brown — Cohasset Mariner Chairman McMorris called the meeting to order at 7:30 P.M. McMorris informed the Board that Sullivan would not be attending or arriving very late. Brown moved to approve the minutes of the December 9, 2003 meeting as amended. Callahan seconded. The vote was unanimous. Town Manager's Report Haddad asked the Board to increase the Ambulance rates effective January 1, 2004 as proposed by Joe DiVito and Michael Buckley, so that we are keeping in line with Medicare. Haddad stated that if approved it would increase the rate by approximately 31% over the current rates adopted in August 2002. Brown moved to adopt the rate increase as presented. Callahan seconded. The vote was unanimous. Haddad presented the Board with a letter from the Environmental Protection Agency requesting a status report of tasks completed to date and a schedule for the completion of the proposed Little Harbor Sewer Project. The Sewer Commission will respond on behalf of the Town. Haddad informed the Board that as a result of the participation of the Police Department with the Special Investigative Forces of the District Attorney's Office, and the efforts of Sgt. Gregory Lennon regarding Commonwealth v. larrobino and Commonwealth v. Willis, Willis & Chute, the Town has received checks totaling $36,746.09. Haddad informed the Board that he and Brown met with representatives from the Red Lion Inn and the gas station relative to the James Lane Easement issue. They came up with a plan of action that he and Brown would like to recommend to prevent the installation of a fence in the middle of the paved surface. Haddad proposed putting an Article on the Town Meeting Warrant to increase the Easement to the current fence line, which would be approximately 1310 square feet. Conditions would be that the Red Lion Inn would reimburse Roukounakis for any damage done to his fence by deliveries made to the Red Lion Inn, and set aside money to construct a new fence. Haddad and Brown recommended the services of John Cavanaro to do the layout. Haddad will get a final price in writing from Cavanaro. Haddad and Brown also recommend getting an appraisal for the 6 ft. Easement from Tom Mulhearn. Roukounakis has agreed to not install the fence at this time. Haddad informed the Board that he and Brown met with Craig Miller of the Waterfield Design Group, and that they should have the James Brook work out to bid in two weeks. Haddad stated that the Town would be reimbursed by the MBTA for this work. Haddad also asked Miller to figure out what the ultimate scope of the Downtown Revitalization would be and to put together a phasing plan to give to the Merchants. Haddad would like Miller to present the phase plan to the Merchants at either the Jan 6th or Jan 13th Selectmen's meeting. Haddad stated that Q it is crucial to go out to bid in the Spring, start construction in the Summer, and that we need to have the project completed by Spring 2005. Minutes- Meeting of the Board of Selectmen December 16, 2003 page 2 Haddad informed the Board that he and Brown are working on drainage and flooding issues in Newtonville, which is off of Atlantic Avenue and that there may be an Article on the Warrant to correct that situation. Haddad will keep the Board informed. Haddad presented the Board with a list of license renewals for 2004 and asked the Board to renew all the licenses as presented with the same current conditions. Haddad informed the Board the only change for this year, we have implemented the $25,000.00 bond that is required by General Law for all Class II licenses. Brown moved to approve all the licenses as presented. Callahan seconded. The vote was unanimous. Budget Update Haddad informed the Board that he has completed the initial review of the FY 2005 Operating Budget and that he is about to begin finalizing his proposed budget. Haddad informed the Board that he will present a balanced budget to the Board at the January 6, 2004 Selectmen's Meeting. Public Comments There were no public comments. Selectmen Comments Brown commented that the DEP is enforcing new restrictions regarding the disposal of box springs and mattresses. Brown moved to increase the cost of disposing of these items to $20.00 per mattress and box spring or foundation as of January 21, 2004, so that we can cover the Town's cost of disposing these items. Koed seconded. The vote was unanimous. McMorris commented that the Board of Selectmen, in consultation with Town Counsel, issued a statement that she would like to read, relative to the Cohasset Police Department. See attachment. Brown moved to enter Executive Session to discuss issues pertaining to Litigation and to adjourn the meeting at the conclusion of Executive Session. Callahan seconded. The Board was polled individually and the vote was unanimous. Meeting adjourned at 8:30 P.M. Respectfully Submitted, Roseanne McMorris Chairman TOWN OF COHASSET o - - N BOARD OF SELECTMEN Board of selectmen Merle S.Brown OHASSETO TOWN MANAGER k N- t-11 Thomas J.Callahan Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan TO: Board of Selectmen FROM: Mark W. Haddad -Town Manager SUBJECT: Mail Summary DATE: December 16, 2003 A. Letter from Walter Sullivan, Esq., Sullivan&Sullivan, re application for Senior Multi-family Residence Overlay District Special Permit. B. Massachusetts Municipal Association Legislative Bulletin- December 5, 2003. C. Letter from Paul William Kaufinan, Kaufman&Bennett, requesting note pertaining to pledge of beer and wine license by Celtic Bistro Corporation. D. Copy of letter from Andrew Brennan, Director of Environmental Affairs, MBTA, to Maureen Cavanaugh, Greenbush Project Conservator, Epsilon Associates, Inc., re Greenbush Line -North Main Street at Cohasset Station Drive-Grade Crossing. E. Copy of letter from Andrew Brennan, Director of Environmental Affairs, MBTA, to Maureen Cavanaugh, Greenbush Project Conservator, Epsilon Associates, Inc., re Greenbush Line - Landscaping Design, Station 1043+20 toStation 1223+80 Cohasset. F. Letter from John A. King, MA Division of Employment and Training requesting vital information about the Massachusetts economy, as to what fields we have job openings. G. Mark Haddad's letter to Nancy Thornton, Director, Office of Waterways, re application for State Funding Assistance - Seawall Reconstruction Project, Cohasset Inner Harbor. H. Letter from Bradford Goodwin, Cohasset Rotary Race Chairman requesting permission to hold their annual Cohasset Road Race By-the-Sea on Sunday, April 4, 2004. L Letter from Joseph Nolan, Executive Coordinator, Greenbush Project, MBTA, re MBTA Right of Way encroachment, enclosing abutter letters. J. Copy of letter from Andrew Brennan, Director of Environmental Affairs, MBTA, to Maureen Cavanaugh, Greebush Project Conservator, Epsilon Associates, Inc., re Greenbush Line Tel:(781)383-4105 9 Fax:(781)383-0228 260 Mail Summary - December 16, 2003 Page 2 - Intersection Improvements, Route 3A(Chief Justice Cushing Highway) at Cohasset Station Drive. K. Copy of letter from Gareth Orsmond, Rackemann, Sawyer &Brewster,Counsellors at Law to Marion Douglas, Town Clerk, re Ann P.B. Fitzgerald v. S. Woodworth Chittick- notice of appeal. L. Copy of letter from Robert J. Muldoon, Jr., Sherin and Ledgen LLP,to Planning Board, re Cedarmere Senior Housing Development special permit. M. Copy of letter from Valerie Swett, Esq., Deutsch Williams to John Cavanaro re Sohier Street, Cohasset - survey for Town of Cohasset. N. Letter from Pamela Palmer for The Country Condominium Association, re Town plowing at 39 Beechwood Street. O. Memorandum from Fire Chief Roger Lincoln, re annual license renewal inspection report.