HomeMy WebLinkAboutMinutes - BoS - 01/06/2004 - Meeting minutes for 1/6/2004 to 2/27/2004 2�i
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TOWN OF COHASSET
o -
' BOARD OF SELECTMEN
m _. . Board of Selectmen
Merle S.Brown
r OHASSET TOWN MANAGER Thomas J.Callahan
ok N tio Frederick R.Koed
Town Manager 41 Highland Avenue Roseanne M.McMorris
Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan
AGENDA
BOARD OF SELECTMEN'S MEETING
TUESDAY, JANUARY 6, 2004
7:30 P.M. Town Manager's Report
7:50 P.M. Selectmen Comment Period
7:55 P.M. Public Comment Period
8:00 P.M. Presentation of Town Manager's Proposed
Fiscal Year 2005 Operating Budget
9:00 P.M. Consent Agenda - No action required
9:05 P.M. Minutes Approval
9: 10 P.M. Miscellaneous
9:30 P.M. Adjournment
Tel:(781)383-4105 0 Fax:(781)383-0228
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TOWN OF COHASSET
BOARD OF SELECTMEN Board of Selectmen
Merle S.Brown
r CCHA55£T TOWN MANAGER Thomas J.Callahan
ok N Ill Frederick R.Koed
Town Manager 41 Highland Avenue Roseanne M.McMorris
Mark W.Haddad COhasset,Massachusetts 02025 Michael H. Sullivan
To: Board of Selectmen
From: Mark W. Haddad- Town Manager
Subject: Weekly Report
Date: January 6, 2004
1. Scheduled on Tuesday's Agenda is one item. I will be presenting the Town
Manager's Proposed Operating Budget for Fiscal Year 2005. 1 would ask the
Board to please remember to bring your FY 2005 Budget Books to the meeting.
® Please feel free to contact me prior to the meeting with any questions you may
have after reviewing the document.
2. On Tuesday, December 30, 2003, 1 met with David Ferris of the DEP to discuss
the Groundwater Discharge permit for the Cook Property. Joining me at the
meeting was John Cavanaro, Joe Godzik, Dave Fulton, Drew Leff and John
Chessia of Coler and Colantonio. It was an extremely productive and positive
meeting. David Ferris outlined the process that the Town/Developer must follow
to receive a permit. The most important step is to conduct a hydro-geologic
investigation to determine if the site is suitable for the system called for to
support the project. Based on the results of the perc tests conducted on the site,
we are quite confident that it will. The earliest a permit can be obtained (if
everything goes smoothly) would be September/October 2004. However, we
would need to begin the hydro-geologic study right away. To that end, I would
propose that the Town hire Coler and Colantonio to start the study immediately.
Enclosed with this report is a proposal from C & C to conduct this work. It would
cost between $20,000 to $25,000. If agreeable to the Board, I would like to
approach the Advisory Committee for these funds. I cannot stress how positive
the meeting with DEP was relative to this issue and I would like to keep the
project moving forward. We can discuss further at Tuesday's meeting. On a
related matter, we have given out 63 RFPs for this project.
Tel:(781)383-4105 0 Fax:(781)383-0228
BOARD OF SELECTMEN
WEEKLY REPORT
January 6, 2004
page two
3. For the Board's information, Craig Miller of the Waterfield Group will be at next
Tuesday's meeting to review the bid documents on the Downtown project. To
extend the project on Depot Court to the new Library would add approximately
$222,000.00 to the project budget. Since there is approximately $345,000
available for this, I would recommend we move forward with this design. The
only remaining unknown would be street light changes. We are still working on
obtaining a price on this. I will update the Board on this matter at Tuesday's
meeting.
4. Alumni Field is in need of major repairs. Drainage is a problem which is causing
the field to erode. Carl Sestito is in the process of developing a plan and an
estimate to determine the best way to tackle this issue. I have spoken with
Stuart Ivimey and Town Counsel to determine if Community Preservation Funds
can be used for this purpose. Town Counsel has stated that they can be used to
repair Alumni Field. Therefore, I am planning to submit an application on behalf
of the Board to the Community Preservation Committee to obtain funds for this
project. Please let me know if this is agreeable to the Board.
5. As you are aware, the two boilers at the Town Hall failed during Christmas
Week. One boiler was installed in 1972 and the other in 1989. Both needed to
be replaced. The cost is estimated to be $23,000.00. Once I get the final bill, I
will inform the Board. For your information, we have filed a claim with the
insurance company.
6. John Cavanaro has prepared a plan for the layout of James Lane, increasing the
easement for vehicular travel. The taking would be 1,310 square feet. I will
prepare an article for inclusion on the Annual Town Meeting Warrant for this
purpose. In addition, Thomas Mulhearn has started to prepare an appraisal on
this taking as well. Hopefully, we can come to an agreement with Mr.
Roukounakis to resolve this issue.
7. Since this is the last regularly scheduled meeting on the Board's schedule, I
would propose the following meeting schedule that will take the Board through
the Annual Town Election:
continued on next page over>
BOARD OF SELECTMEN
WEEKLY REPORT
January 6, 2004
page three
7. continued:
Tuesday, January 6, 2004 Regularly Scheduled Meeting.
Tuesday, January 13, 2004 Regularly Scheduled Meeting.
Tuesday, January 20, 2004 No Meeting (Martin Luther King Day).
Tuesday, January 27, 2004 Regularly Scheduled Meeting.
Tuesday, February 3, 2004 Regularly Scheduled Meeting.
Tuesday, February 10, 2004 Regularly Scheduled Meeting.
Tuesday, February 17, 2004 No Meeting (President's Day).
Tuesday, February 24, 2004 Regularly Scheduled Meeting.
Tuesday, March 2, 2004 Regularly Scheduled Meeting.
Tuesday, March 9, 2004 No Meeting.
Tuesday, March 16, 2004 Regularly Scheduled Meeting.
Tuesday, March 23, 2004 Regularly Scheduled Meeting.
Saturday, March 27, 2004 Annual Town Meeting.
Tuesday, March 30, 2004 No meeting.
Saturday, April 3, 2004 Annual Town Election.
Tuesday, April 6, 2004 Regularly Scheduled Meeting.
Please let me know if this schedule is acceptable to the Board.
8. Enclosed for the Board's approval are the minutes from the last meeting.
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enclosures
/�'►+ Minutes- Meeting of the Board of Selectmen January 6, 2004
Selectmen Roseanne McMorris
Present: Merle Brown
Frederick R. Koed
Thomas Callahan
Michael Sullivan
Others Mark W. Haddad - Town Manager
Present: Nicole Bartlett— Recording Secretary
Samantha Brown — Cohasset Mariner
Michael Buckley — Finance Director
Rick Curtis — Curtis Liquors
Ryan Staszko — Cohasset Plaza Liquors
Craig Miller—Waterfield Design Group
Chairman McMorris called the meeting to order at 7:30 P.M. McMorris commented that she
would like to express her sadness regarding the passing of Herb Towle, one of the founders
of the Cohasset Sailing Club. McMorris stated she will always remember Herb's legacy, "Be
seated, be brief, and be gone." McMorris and the Board expressed their condolences to the
family of Herb Towle and stated he will be missed.
Callahan moved to approve the minutes of the December 16, 2003 meeting as amended.
Brown seconded. The vote was unanimous. Callahan moved to approve the minutes of
the December 16, 2003 Executive Session. Brown seconded. The vote was unanimous.
Town Manager's Report
Haddad presented the Board a letter of interest from Sarah Charron who is interested in
joining the Conservation Commission. McMorris stated that there was another interested
applicant as well. Callahan stated that he would contact the Conservation Commission and
report back to the Board at the next meeting.
Haddad informed the Board that the Town has been approved for a $25,000.00 grant for the
design of the repair of the sea wall from Atlantica to the Mill River Marina. Haddad also
informed the Board that there will need to be an Article on the Town Warrant for the Town's
share of this grant which is 50%.
Haddad informed the Board that he has received numerous inquiries regarding the sale of
alcohol on Sunday. The Board requested a Public Hearing to be held on January 27, 2004
at 8:00 p.m. concerning this matter.
Haddad presented a letter from the Executive Office of Public Safety commending the Town
of Cohasset on the completion of its Data Collection Packet in relation to the EOP Planning
Grant administered by MEMA. The letter also expressed appreciation to the Deputy Director
of Emergency Management, Glenn Pratt for an outstanding job compiling and updating the
necessary information. Haddad and the Board also thanked Glenn Pratt and will send a
letter of appreciation. They also thanked Steve Bobo, Judy Fitzsimmons and Joe Godzik for
their efforts as well.
Minutes- Meeting of the Board of Selectmen January 6, 2004
page 2
Haddad presented the Board with numerous public records requests from the Attorney
representing King Taylor Cohasset LLC (Cedarmere developers). Haddad informed the
Board that he has also forwarded the requests to Town Counsel asking for assistance on
how to respond to the requests, as it would be impossible to have this request completed
within the ten-day time frame given by the State. Haddad will keep the Board informed.
Haddad updated the Board on the status of the Cook property. Haddad stated that he met
with Dave Ferris of the DEP regarding the ground water discharge permit, and that Ferris
stated it would be possible to get a groundwater discharge permit by the end of September,
but would need to start work on a hydro-geologic study immediately. Haddad would like to
go to the Advisory Committee for the $20,000.00 to $25,000.00 needed to complete the
study. Haddad recommended using Coler and Colantonio to perform the hydro-geologic
tests, and explained the project did not need to go out to bid as engineering work is exempt
from Chapter 30B. Haddad stated that there were 63 RFP's sent out on the Cook property
to date. Haddad asked the Board to allow him to approach the Advisory Committee with this
request. Brown moved to approve. Sullivan seconded. The vote was 4-0. (Callahan
abstained.)
McMorris commented on a letter from the Town of Brookline asking for the Board to support
Senate Bill 2055, which if enacted would help Massachusetts state and local governments
ascertain whether goods and services they procure are generated in what are considered
"sweatshop" conditions. McMorris would like feedback from our Representatives before the
Board takes considers its support.
Haddad informed the Board that Craig Miller of the Waterfield Design Group will be at the
January 13th meeting to review the bid documents on the Downtown project. Haddad stated
that to extend the project on Depot Court to the new Library would add approximately
$222,000.00 to the project budget and suggested that since they have $345,000.00
available for the project he would recommend moving forward with this design. Haddad
informed the Board that the only remaining unknown would be the street light changes, and
that he should have prices for them at the next meeting.
Haddad informed the Board that Alumni Field is in need of major repairs. He stated that
drainage is a problem, which is causing the field to erode. Haddad also stated that Carl
Sestito is in the process of developing a plan and estimate to determine the best plan of
action to resolve this issue. Haddad has spoken to Stuart Ivimey of the Community
Preservation Committee to determine if they could use CPA funds for this purpose and
would like to submit an application on behalf of the Board to obtain funds from the CPC for
this project. The vote concurred.
Haddad informed the Board that the two boilers in the Town Hall failed during the week of
Christmas, and that the cost is estimated to be $23,000.00. Haddad stated he has filed an
Insurance claim and hopes to be reimbursed for at least part of this expense. Haddad will
keep the Board informed.
Minutes- Meeting of the Board of Selectmen January 6, 2004
page 3
Haddad informed the Board that John Cavanaro has prepared a plan for the layout of James
Lane increasing the easement. Haddad stated the taking would be 1,310 square feet, and
will prepare an article for inclusion on the Annual Town Warrant for this purpose. Haddad
also informed the Board that Tom Mulhearn is in the process of preparing an appraisal on
this taking as well, and that they hope to come to an agreement with Mr. Roukounakis to
resolve this issue.
Haddad presented the Board with a meeting schedule that would bring the Board through
Town Election, and asked the Board to adopt the schedule as presented. Brown moved to
adopt the meeting schedule. Sullivan seconded. The vote was unanimous.
Haddad presented the Board with two, one- day liquor licenses. The first was for Susan
Jaffee of 10 Wood Way, Cohasset. Callahan moved to approve the one- day liquor license
for Susan Jaffee to serve liquor at the South Shore Art Center 119 Ripley Road, on January
11, 2004 from 4:00 p.m. — 7:00 p.m. as presented. Sullivan seconded. The vote was
unanimous.
The second was for Dianne Panarelli Miller of 563 Hancock Street, Abington. Callahan
moved to approve the one-day liquor license for Dianne Panarelli Miller to serve liquor
at the Paul Pratt Library, 35 Ripley Road on Sunday January 11, 2004 from 5:00 p.m.— 7:00
p.m. as presented. Sullivan seconded. The vote was unanimous.
Budget Update
Haddad presented the Board the Town Manager's Proposed Fiscal Year 2005 Town
Operating Budget. Haddad presented a budget that was balanced and did not require an
override. Haddad informed the Board in order to do this, there would not be any pay raises
on the Municipal side other than contracted step raises, that he has level funded wherever
possible, and that there were minimal line items that needed to be increased. Haddad
informed the Board that the School Department is asking for $719,000.00 over last year to
cover contractual obligations and increased utility expenses, and that there is only
approximately $325,000.00 available. He suggests negotiating the Health Insurance
packages increasing the co-payments from $5.00 to $15.00. Haddad stated he does not
want to recommend a proposition 2 '/2 override for FY05, and stated to the Board that he
didn't believe it was fair for the tax payers to endure an override two years in a row. Haddad
stated that he will work with the School Department, the Advisory Committee and the Board,
to come up with a solution for the School Budget.
Public Comments
There were no public comments.
Minutes- Meeting of the Board of Selectmen January 6, 2004
page 4
Selectmen Comments
Koed extended his condolences to the Family of Mary Davis, who also passed away.
Koed also commented that he feels the condition of the sidewalks are becoming a safety
issue and needs to be addressed.
McMorris commented on Tom Callahan's announcement that he will not seek another term
as a member of the Board of Selectmen, and that Callahan has done an outstanding job
serving on the Board, and will be missed.
McMorris also thanked Doug Bumstead for his generosity by donating Office Furniture to the
Police Department, and that it was very much appreciated.
Meeting adjourned at 9:35 P.M.
Respectfully Submitted,
Roseanne McMorris
Chairman
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TOWN OF COHASSET
o ,
N BOARD OF SELECTMEN Board of Selectmen
Merle S.Brown
OMASSET O TOWN MANAGER Thomas J.Callahan
k N % Frederick R.Koed
Town Manager 41 Highland Avenue Roseanne M.McMorris
Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan
TO: Board of Selectmen
FROM: Mark W. Haddad -Town Manager
SUBJECT: Mail Summary
DATE: January 6, 2004
A. Letter from James White, manager of Government Community Relations, Comcast, re
news about continuing improvements in customer care, etc.
B. Memorandum from Chief of Police, Robert Jackson, re FY 05 amended budget request.
C. Copy of letter from Chief of Police, Robert Jackson, to Avis Sweeney, re motor vehicles
parking on Stonleigh Road.
D. Letter from Paul Shea, Conservation Commission Administrator, re removal of boulders
and ledge in front of the Greek Church- a Notice of Intent application must be made with
Concom.
E. Letter from MA Department of Housing & Community Development, re Soft Second
Loan Program Notice of Funding Availability- FY 2004.
F. Copy of letter from Maureen Cavanaugh, Project Manager, Epsilon Associates - to
Andrew Brennan, MBTA, Greenbush Line Transportation Improvement Project - intersection
improvements, Route 3A- Station Drive.
G. Copy of letter from Maureen Cavanaugh, Project Manager, Epsilon Associates - to
Andrew Brennan, MBTA, Greenbush Line Transportation Improvement Project - North Main St.
at Cohasset Station Drive Grade Crossing.
H. Copy of letter from Maureen Cavanaugh, Project Manager, Epsilon Associates - to
Andrew Brennan, MBTA, Greenbush Line Transpsortation Improvement Project - Route 3A at
King Street.
I. Copy of letter from Maureen Cavanaugh, Project Manager, Epsilon Associates - to
Andrew Brennan, MBTA, Greenbush Line Transportation Improvement Project - Cohasset
Landscape Design- Cohasset.
Tel:(781)383-4105 0 Fax:(781)383-0228
Mail Summary - January 6, 2004
Page 2
J. Copy of letter from Maureen Cavanaugh, Project Manager,Epsilon Associates - to
Andrew Brennan, MBTA, Greenbush Line Transportation Improvement Project -
Pre-Construction Inspection and Documentation- Final Submittal(Design Package 133
Supplemental.
K. Copy of letter from Maureen Cavanaugh, Project Manager, Epsilon Associates- to
Andrew Brennan, MBTA, Greenbush Line Transportation Improvement Project -Design Package
133 - Final Design Submittal(Rev. 2), Construction Management and Mitigation Plan.
L. Copy of letter from Maureen Cavanaugh, Project Manager, Epsilon Associates -to
Andrew Brennan, MBTA, Greenbush Line Transportation Improvement Project, Visual and
Aesthetic Design Elements.
M. Copy of letter from Andrew Brennan, Director of Environmental Affairs, MBTA, to
Maureen Cavanaugh, Epsilon Associates, Inc., re Greenbush Line, Design Submission for
Programmatic Agreement Review- Rocky Lane Bridge, Cohasset - Close Review Extension
Period.
N. Letter from Stephen McGrail, Director, MA Executive Office of Public Safety, MEMA,
re Emergency Operations Planning(EOP) Grant which expires December 31, 2003. An extension
is available through March 31, 2004 and must be received by MEMA no later than 1/16/04.
O. Letter from Richard Anderson,New England Regional Council of Carpenters, United
Brotherhood of Carpenters and Joiners of America regarding the Carpenters Union protesting the
award of Erickson's Linden Pond project in Hingham to a non-union contractor.
P. Copy of Notice from Town Clerk from Stevenson&Lynch, P.C. to Clerk for Civil
Business,Norfolk Superior Court, re Linda J. Sharpe et al. vs. Zoning Board of Appeals.
Q. E.O.E.A., D.E.P. - Bureauof Resource Protection- 2004 Draft Intended Use Plan(IUP)
for the Drinking Water State Revolving Fund (DWSRF) loan program. The purpose of the
DWSRF program is to assist Public Water Suppliers to implement the requirements of the Safe
Drinking Water Act.
R. Copy of notice from John McNabb- E.O.E.A., D.E.P. The Division of Municipal
Services is pleased to announce this 2004 Draft Intended Use Plan(IUP) for the Clean Water
State Revolving Fund(CWSRF) loan program. This program is to assist communities to
implement the requirements of the Federal and State Clean Water Act.
S. South Shore Regional School District Committee's minutes of the regular meeting of
11/19/03.
Mail Summary - January 6, 2004
Page 3
T. Letter from James Eng,Director of Construction, MBTA,re MBTA Greenbush Line
Project -DTE Recommendation regarding Spring Street Pedestrian Grade Crossing, enclosing.
correspondence between the MBTAand MA Dept. of Telecommunications and Energy Trans.
Division(DTE) regarding DTE's recommendation that the Spring Street pedestrian crossing not
be constructed.
U. Copy of letter from Elizabeth Harrington, Planning Board, to Jo-Ann Pilczak. offering her
the position of part-time administrator.
V. Abutter notification from Paul Tyrell, STV, Inc., re Notice of Intent, MA Department of
Conservation and Recreation, Division of State Parks and Recreation- Bike Path, Cohasset.
W. Norfolk County Works, Local Government in Action-Fall/Winter 2004.
X. County of Norfolk, County Commissioners - Minutes -Regional Dispatch Steering
Committee, Thursday, 12/18/03.
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�° Fc TOWN OF COHASSET
o
BOARD OF SELECTMEN Board of selectmen
^^� A Merle S.Brown
r 0HASSET O TOWN MANAGER Thomas J.Callahan
kN. 1-71
Town Manager 41 Highland Avenue Frederick R.Koed
Roseanne M.McMorris
Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan
TO: Board of Selectmen
FROM: Mark W. Haddad -Town Manager
SUBJECT: Mail Summary
DATE: December 23, 2003
A. Letter from Boston Metropolitan Planning Organization(MPO). They are updating their
list of Transportation Improvement Program(TIP) contacts.
B. Memorandum from Sidi Mateo, American Re-Fuel/Semass, to community contacts, re
additional Mercury information.
C. Memorandum from Bruce Wood, Strekalovsky Hoit Raymond re Field Report No. 11 -
Cohasset Public Safety Building (Trace Construction- contractor).
D. Copy of letter from Paul Shea, Conservation Commission Administrator, to Thomas
Cifrino, re site alterations, 792A Jerusalem Road.
E. Copy of letter from Paul Shea, Conservation Commission Administrator, to Thomas
Durkin, re site alterations, 21 Gammons Road.
F. Copy of letter from Paul Shea, Conservation Commission Administrator, to Elizabeth
Lass, re site alterations, 22 Pratt Court.
G. Conservation Commission minutes of December 11, 2003.
H. Mark Haddad's letter to James Eng, Director of Construction, MBTA/Greenbush Project,
re comments from the Town of Cohasset regarding the following submittal by the MBTA on the
Greenbush Restoration project: Cohasset Municipal Parking Lot, Design Package 21, 90%
Submission.
I. South Shore Regional School District Committee agenda for meeting of December 17,
2003.
J. Copy of Carl Sestito's letter to Meghan Mahoney, Eastern Salt Company, notifying them
Cthat the road salt has been awarded to Eastern Minerals, Inc. at $33.65 per ton.
Tel:(781)383-4105 9 Fax:(781)383-0228
® Mail Summary - December 23, 2003
Page 2.
K. Copy of Carl Sestito's letter toThomas Sullivan, Eastern Minerals, Inc., notifying him that
the bid for the delivery of bulk road salt has been awarded to Eastern Minerals for the price of
$33.65.
L. Memorandum from Mass. Department of Telecommunications and Energy, re petition of
Aquarion Water Company of Massachusetts-notice of filing and request for comments.
M. Memorandum from Robert Sievert, CTPS Central Transportation Planning Staff, re Route
53 Corridor Transportation Plan: Transmittal of Final Report.
N. Letter from Senator Marc Pacheco,Vision 2020 Co-Chair- A Partnership for
Southeastern Massachusetts, requesting community planners and administrators to complete
Smart Growth Audit.
O. Copy of letter from Andrew Brennan, Director of Environmental Affairs, MBTA, to
Maureen Cavanaugh, Greenbush Project Conservator, Epsilon Associates, re Greenbush Line -
Cohasset Grade Crossing Improvements, Pleasant Street, Cohasset.
P. Copy of letter from Andrew Brennan, Director of Environmental Affairs, MBTA,to
Maureen Cavanaugh, Greenbush Project Conservator, Epsilon Associates, re Greenbush Line -
Hingham/Cohasset/Scituate Wildlife Crossings.
Q. Letter from Kevin Powers, Rodgers, Powers& Schwartz,requesting pertinent
information re William Quigley.
R. Letter from Andrew Brennan, Director of Environmental Affairs, MBTA, listing dates to
hold a series of consultation sessions (regarding both the Roundhouse and Rocky Lane).
S. Copy of letter from Thomas Sullivan, Eastern Minerals, Inc., to Carl Sestito, D.P.W.
Superintendent, offering a quote for consideration-bulk mineral mined rock salt- $33.65/per ton.
T. Memorandum from GeoffreyBeckwith, President, MIIA to MIIA members - Report of the
Nominating Committees.
U. Letter from Paul Shea, Conservation Commission Administrator, re Drainage Easement -
Riverview Drive.
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ti TOWN OF COHASSET
o _
? - BOARD OF SELECTMEN Board of Selectmen
��^yam,..� v
rocOH ssrTo TOWN MANAGER Merle S.Brown
k N . 111 Thomas J.Callahan
Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris
Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan
AGENDA
BOARD OF SELECTMEN'S MEETING
TUESDA Y, JANUARY 13, 2004
7:30 P.M. Town Manager's Report
7:50 P.M. Selectmen Comment Period
7:55 P.M. Public Comment Period
8:00 P.M. Craig Miller - Downtown Project Update
8:30 P.M. Kristina Patterson - MBTA Ombudsman
9:00 P.M. Consent Agenda - No action required
9:05 P.M. Minutes Approval
9: 10 P.M. Miscellaneous
9:30 P.M. Adjournment
Tel:(781)383-4105 0 Fax:(781)383-0228
�Q.\�\4 e pgFCi
Ck TOWN OF COHASSET
. ,
BOARD OF SELECTMEN Board of Selectmen
TOWN MANAGER Merle S.Brown
ro°"^SSET o
Thomas J.Callahan
Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris
Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan
To: Board of Selectmen
From: Mark W. Haddad- Town Manager
Subject: Weekly Report
Date: January 13, 2004
1. Scheduled on Tuesday's Agenda are two items. First, Craig Miller of the
Waterfield Design Group will be present to update the Board on the Downtown
Revitalization construction plans. I have enclosed with the Agenda the
information Craig brought to the Board at last week's meeting. Second, Kristina
Patterson, our MBTA Ombudsman, will be present as well to update the Board
on the status of the Greenbush Restoration Project. I would like to reintroduce
Kristina to the Board and the residents and let them know how to contact her,
etc. We will plan on having monthly updates as necessary.
2. 1 have forwarded to the Conservation Commission the names of the two citizens
interested in serving on the Commission. Deborah Cook informed me that she
has also been contacted by another interested resident. I look to Selectman
Callahan for an update at Tuesday's meeting.
3. 1 have invited Glenn Pratt to your January 27, 2004 meeting to update the Board
on our DATA Collection Packet in relation to the EOP Planning Grant
administered by MEMA.
4. 1 have sent a request to the Cook Estate asking for assistance in paying for the
hydro-geological study to help with the groundwater discharge permit. I should
have an answer by Tuesday's meeting. David Rosen did remind me, however,
that the Cook heirs have already granted us a 90 day extension at no additional
cost. I will update the Board at Tuesday's meeting.
5. 1 have asked Representative Bradley and Senator Hedlund for the status of the
bill forwarded to us by the Town of Brookline. I will update the Board once I
receive more information.
Tel:(781)383-4105 9 Fax:(781)383-0228
BOARD OF SELECTMEN
WEEKLY REPORT
January 13, 2004
page two
6. The Board had requested that I contact the Planning Board Chairman to discuss
whether or not the Annual Town Meeting should be asked to consider changing
the sunset provisions of the Senior Development Overlay Bylaw. Al Moore
stated that the Planning Board is scheduled to take up all proposed zoning
articles at their meeting of January 14th. I will update the Board at your next
meeting.
7. 1 spoke to Carl Sestito about the encroachment issue on sidewalks raised at last
week's meeting by Selectmen Koed. Carl had already begun the process of
contacting homeowners to start this work. It will be ongoing over the winter
months. Please let me know if you would like the DPW to take any additional
action.
8. Nathanial Palmer of 9 Little Harbor Road has requested to be appointed to the
vacancy on the Historical Commission. Noel Ripley, Chairman of the
Commission, supports this appointment. I would ask the Board to make this
appointment at Tuesday's meeting.
9. Enclosed for the Board's approval are the minutes from the last meeting.
MWH/rjb
Cohasset Village Streetsca a Improvement Project
Project Budget without Utility Undergrounding
Available Budget Expenditures
PWED grant $1,500,000.00
St.Stephen's Grant $169,000.00
Total Funding $1,669,000.00
Design and Engineering $239,725.00
Amended Budget-Less Design $1,429,275.00
Construction Administration-Streetscape $141,000.00
Ornamental Lighting-assume 8 Lights $60,000.00
Amended Budget-Less CA $1,228,275.00
June 2003 Recommended Plan Construction Budget Breakdown
Construction-as shown at 11/17/03 Town Mtg.
(South Main Street,Brook Street,Elm Street,crosswalk on Depot Ct.) $927,122.00
This estimate includes: colored concrete pavement,painted crosswalks,night
construction
This estimate does not include water and gas line replacement.
Amended Budget-Less Construction 1 $301,153.00
Add Ons to 11/17/03 Budget
Depot Ct.street and sidewalk paving,drainage $52,000.00
Sidewalk and new curb to post office $20,000.00
Extension to Old Library $36,600.00
Extension to New Library $99,500.00
Cobrahead replacements*-assume 13 $34,200.00
*Pending confirmation bV MA Electric for assumed$1000tfixture installation fee.
Total Add Ons $242,300.00
Amended Budget-Less Add Ons $58,853.00
Project Budg wout UU 1-6-04 1/6/04
REV. ALTERATION E.C.N. DATE BY
93 1/4" -
KING U.S. ORDER NO.:
28676
KPL-20-PE CUSTOMER ORDER NO.:
LEVELLING DEVICE
C/W PHOTO-EYE 359244-DIR-3095049
& #5 FINIAL
40 3/4"
LUMINAIRE SPECIFICATIONS
I
K84 CORONET CATALOGUE NO.: K84-EGD-III-175(MOG)
i A LUMINAIRE, DEEP DISH -MH-120-KPL20-PE
E.P.A. - 1 .30 SQU.-FT. QUANTITY:
GLOBE MAT'L: GLASS
IES CLASSIFIC.: TYPE III
WATTAGE: 175 W
A LIGHT SOURCE: METAL HALIDE
' KA72-S-8' (MOD) LINE VOLTAGE: 120V
ATLANTIC ARM PAINT: FED. STD. #595B COLOR #14066 MATCH
OPTIONS: KPL-20-PE LEVELLING DEVICE
i E.P.A. - 1 .74 SQU.-FT. NOTE:
(2) 5/8"-11 BOLTS BY OTHERS CSA CERTIFIED & ETL LISTED FOR WET LOCATIONS
L'J POLE BY OTHERS ARM SPECIFICATIONS
CATALOGUE NO.: KA72-S-8 (MOD)
QUANTITY:
CASTING MATERIAL: ALUMINUM ALLOY 356-T6
PIPE MATERIAL: 2" IPS SCH.40 ALUMINUM 6063-T5
-� 2" PAINT: FED. STD. #595B COLOR #14066 MATCH
(2) 3/4" 0 HOLES 6"
6" CUSTOMER APPROVAL:
KING LUMINAIRE
COMPS INC.
W WAUCER'S LINE, P.O.BOX 7, P.O. BOX 266 JEFFERSON, OHIO
NG SURLINGTON, ONTARIO, CANADA UR 3X9 1153 STATE ROUTE 46N
U.S.A. 44047
DRAWING NAME: DWG NUMBER DATE: DWG BY: REV.
q2" 0 HOLE APPROVAL DWG 28676-3 11/25/03 1 A.A.
SECTION A-A I
ROJECT/CUSTOMER:
MOUNTING PLATE DETAIL CONWAY NEW HAMPSHIRE
NH-bOT #11339-H
ITEM #625,552 \KI-ORDER\28676
Cohasset Village Streetscape Improvements
Project Schedule
DESIGN AND CONSTRUCTION PHASE DURATION
JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER
SCOPE OF SERVICES
-!esi n Developmer,.
Final Des'n Plans
Final Construction Documents and Bid Package
Final Construction Plans,Specifications and Review
Bid Documents
Construction Phase Services
Bid Phase Services
Bid Award/Contract Ne oliatioins
Pre-Construction Conference and coordination
Submittals and Permits
Weekly Site Visit ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
Monthl rogress R ort
Pay Requisition Review
Change Order Review
Substantial And Final Completion Certificates
Minutes- Meeting of the Board of Selectmen January 13, 2004
Selectmen Roseanne McMorris
Present: Merle Brown
Frederick R. Koed
Thomas Callahan
Michael Sullivan
Others Mark W. Haddad - Town Manager
Present: Nicole Bartlett — Recording Secretary
Samantha Brown — Cohasset Mariner
Mary Ford — Cohasset Mariner
Kristina Patterson - MBTA Ombudsman
Craig Miller—Waterfield Design Group
Louis Harvey
Wigmore Pierson
James Hamilton
Chairman McMorris called the meeting to order at 7:30 P.M. Brown moved to approve the
minutes of the January 6, 2004 meeting as presented. Sullivan seconded. The vote was
unanimous.
Town Manager's Report
Haddad informed the Board that during the late Summer of 2003 there were issues brought
to his attention regarding the conduct of certain members of the Police Department and that
he has called for an investigation regarding the allegations. Haddad stated that as of this
date he has completed a portion of the investigation and based on the findings has
scheduled hearings to review the matters. Haddad stated the hearings will be conducted
with Town Counsel present, and according to Civil Service rules and regulations.
Haddad presented the Board a letter from Charles Callahan of 8 James Lane asking the
Board to relinquish the easement that was placed on a portion of his property that dates
back to the turn of the Century. The Board stated they would like to see the easement
before they take action. McMorris stated she would like to see a copy of the deed. Haddad
will report back to the Board.
Haddad presented the Board a letter from Carl Sestito requesting that they approve
overdrawing the appropriation for Snow and Ice control as the existing appropriation will not
be sufficient to get through the season. Brown moved to approve overdrawing the
appropriation for Snow and Ice control. Sullivan seconded. The vote was unanimous.
Haddad presented the Board a letter from Jack Worley stating that due to the resignation of
Rick Grassie from the Recreation Commission, he would like the Board to consider
appointing Lisa Lojacano to fill the vacancy, as she has expressed interest in being a
member of the Recreation Commission for a couple of years. McMorris stated Lojacano
would have to file papers. Brown stated he would like to see the position filled at the Annual
Town Election.
Minutes- Meeting of the Board of Selectmen January 13, 2004
page 2
Haddad informed the Board that he has received some letters from people who are
interested in serving on the Cook RFP Review Committee. McMorris asked Haddad to keep
compiling the letters of interest and bring them back to the Board at a later date.
Brown asked Haddad about the letter from the Executive Office of Public Safety informing
the Police Department that they have been selected to receive the maximum of 50 bicycle
helmets as part of the Statewide Bicycle Helmet Distribution Program. The Board asked
Haddad to find out how the helmets will be distributed, and how many of them are Youth or
Adult helmets. Haddad will talk to Chief Jackson and report back to the Board.
Haddad presented the Board with a letter from "Pleasant Street Concerned Citizens".
Haddad informed the Board that he and Steve Bobo have drafted a response addressing
their concerns. Haddad is working with the Sewer Commission on how to identify and
remedy the sewer gas stench. Haddad has contacted the Board of Health regarding the
complaint of dead animals and of specific houses being in considerable disrepair. The
Board of Health has reported back that there are no longer any dead animals in that area,
and they, along with the Building Inspector reviewed the homes that were identified in the
complaint and there were no findings of any Board of Health regulations being broken.
Haddad will continue to monitor the situation.
Haddad informed the Board that there are three candidates interested in serving on the
Conservation Commission. The Conservation Commission is meeting next week, and will
make their recommendation to Haddad after they meet.
Haddad informed the Board that he has invited Glenn Pratt to the January 27th meeting to
update the Board on our DATA Collection Packet in relation to the EOP Planning Grant
administered by MEMA.
Haddad informed the Board that he has contacted the Planning Board Chairman to discuss
whether or not the Annual Town Meeting should be asked to consider changing the sunset
provisions of the Senior Development Overlay Bylaw. Al Moore stated that the Planning
Board is scheduled to take up all proposed zoning articles at their meeting of January 14cn
Haddad will update the Board at the January 27 Selectmen's Meeting.
Haddad informed the Board he spoke to Carl Sestito regarding the encroachment issue on
sidewalks that was discussed at the last meeting. Haddad stated that Sestito has already
begun the process of contacting homeowners to start this work, and that the work will be
ongoing over the winter months.
Haddad informed the Board that Nathaniel Palmer of 9 Little Harbor Road and Marilyn
Morrison of 505 Beechwood Street are requesting to be appointed to the vacancies on the
Historical Commission. Noel Ripley, Chairman of the Commission supports these
appointments. Brown moved to appoint Nathaniel. Palmer and Marilyn Morrison to fill the
two vacancies on the Historical Commission. Koed seconded. The vote was unanimous.
Minutes- Meeting of the Board of Selectmen January 13, 2004
page 3
Haddad informed the Board that there were two Citizen Petition Articles submitted for
inclusion on the Annual Town Meeting Warrant. Haddad also informed the Board that he
will have a draft of the Warrant included in next week's packet, and that in addition to the
standard articles, he will be submitting two new articles. The first one has to do with the
James Way easement, the second has to do with the Newtonville drainage problem.
Public Comments
Louis Harvey of 465 King Street, stated he would like to add some explanation to the
Citizens' Petition that he and a small group had submitted regarding the investigation of the
Police Department. Harvey asked the Board's permission to pass out a 3 page handout
explaining the Citizens' Petition. McMorris accepted the handout, however did not want to
take any further public comments on the matter until the Board was able to review it, and
review the Citizens' Petition that was submitted. McMorris stated they would put it on the
agenda for discussion at a future meeting.
Selectmen Comments
Brown commented that there was another break in at the Recycling Transfer Facility, and
that there was approximately $500.00 worth of cash and miscellaneous items taken. He
also stated he would like to have the lights that are there fixed and eventually have a fence
installed.
Waterfield Design Group— Revitalization Update
Craig Miller of the Waterfield Design Group presented the Board with an update of where
they are on the Downtown Revitalization construction plans. Miller stated that because they
are not burying the wires and have chosen colored concrete for paving, it would leave them
with approximately $279,000.00 for additional alternates. McMorris stated she would like to
see photographs and samples of the Cobrahead Light fixtures. Brown stated he would like
to put a clock on James Way. Miller will get an estimate for the clock. Miller stated that the
project should go out to bid by the first week of March with hopes of beginning construction
by May 1st, with a completion date of June 30, 2005.
MBTA Ombudsman — Kristina Patterson
Kristina Patterson re-introduced herself to the Board as the Greenbush Ombudsman.
Patterson gave the Board an update of her contact information. Haddad asked Samantha
Brown of the Mariner to print Patterson's contact information. Patterson stated she plans to
have regular office hours at the Town Hall once construction on the Greenbush Line begins.
Meeting adjourned at 9:30 P.M.
Respectfully Submitted,
Roseanne McMorris
Chairman
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TOWN OF COHASSET
- —= BOARD OF SELECTMEN Board of Selectmen
L v Merle S.Brown
r OHAsSET O TOWN MANAGER Thomas J.Callahan
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Town Manager 41 Highland Avenue Roseanne M.McMorris
Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan
TO: Board of Selectmen
FROM: Mark W. Haddad -Town Manager
SUBJECT: Mail Summary
DATE: January 13, 2004
A. Copy of letter from Walter Sullivan, Esq., to Paul DeRensis, Esq., re public records
request on behalf of King Taylor Cohasset, LLC.
B. Transportation News from the Boston Metropolitan Planning Organization-TransReport -
January 2004.
C. Copy of letter from Maureen Cavanaugh, Project Manager, Epsilon Associates, Inc., to
Andrew Brennan, MBTA. Greenbush Line Transportation Improvement Project - Wildlife
Crossings, Hingham, Cohasset and Scituate, MA.
D. Copy of letter from Charles Cristello, Town Administrator, Town of Hingham, to Michael
Mulhern, General Manager, MBTA, re Grade Crossing Treatment on the Greenbush Corridor.
E. Letter from Robert Kelley, Jr., Secretary to the School Committee, South Shore Regional
School District Committee, re public hearing FY05 proposed budget.
F. Copy of letter from John R. Hucksam, Jr., Deutsch Williams, to Raymond Kasperowicz,
CPA, re King Taylor Cohasset LLC v. Cohasset Sewer Commission et al. enclosing motions and
affidavits.
Tel:(781)383-4105 0 Fax:(781)383-0228
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Merle S.Brown
' OHASSET TOWN MANAGER Thomas J.Callahan
ok N �iio Frederick R.Koed
Town Manager 41 Highland Avenue Roseanne M.McMorris
Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan
TO: Board of Selectmen
FROM: Mark W. Haddad -Town Manager
SUBJECT: Mail Summary
DATE: January 20, 2004
A. Letter from Cristine McCombs, MA Executive Office of Public Safety, MEMA, enclosing
2004 Training Calendar, and noting their appreciation for the excellent support given to the
MEMA Training Program.
B. Copy of letter from Andrew Brennan, Director of Environmental Affairs, MBTA, to
Maureen Cavanaugh, Epsilon Associates, Inc., re Greenbush Line - Final Construction
Management and Mitigation Plan and Revision to address Project Conservator Comment.
C. Zoning Board of Appeals' public hearing on an application for an Appeal at 276
Beechwood Street - Richard &Babette Strecker.
D. Zoning Board of Appeals' decision on an Appeal at 396 Jerusalem Road - Adam M. Foti.
E. Zoning Board of Appeals' decision for a Special Permit at 430 Atlantic Avenue - Virginia
Devitre/Shahinian, Trustee - 430 Atlantic Avenue.
F. Mark Haddad's letter to Stephen Ishihara, General Manager, Dyar Sales and Machinery
Company, accepting their Bid for the Four Wheel Drive Articulating Vehicle.
G. Letter from Walter Sullivan, Esq., Sullivan& Sullivan, P.C., re public records' request,
C.J. Cushing Highway and Beechwood Street for Senior Multi-family Residence Overlay.
H. Copy of letter from John Richard Hucksam, Jr., Esq., Deutsch Williams, to Walter
Sullivan, Esq., Sullivan& Sullivan, re public records' request, Town of Cohasset.
L South Shore Recycling Cooperative News - Winter 2004.
J. Notice from United States Environmental Protection Agency, re Massachusetts
Communities Providing Leadership on Energy Efficiency and Clean Energy.
Tel:(781)383-4105 • Fax:(781)383-0228
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Merle S.Brown
TD OHASSET O TOWN MANAGER Thomas J.Callahan
vN �11 Frederick R.Koed
Town Manager 41 Highland Avenue Roseanne M.McMorris
Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan
AGENDA
BOARD OF SELECTMEN'S MEETING
TUESDAY, JANUARY 27, 2004
7:30 P.M. Town Manager's Report
7:50 P.M. Selectmen Comment Period
7:55 P.M. Public Comment Period
8:00 P.M. Sunday Liquor Store Openings - Hearing
8: 15 P.M. MEMA Update - Glenn Pratt
8:30 P.M. Review 2004 Annual Town Meeting Warrant
9:00 P.M. Executive Session - Collective Bargaining
9: 15 P.M. Consent Agenda - No action required
9:20 P.M. Minutes Approval
9:25 P.M. Miscellaneous
9:30 P.M. Adjournment
Tel:(781)383-4105 0 Fax:(781)383-0228
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TOWN OF COHASSET
�-
BOARD OF SELECTMEN Board of Selectmen
v
Merle S.Brown
r OHASSET TOWN MANAGER
o,,N %110 Thomas J.Callahan
Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris
Mark W. Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan
To; Board of Selectmen
From: Mark W. Haddad- Town Manager
Subject: Weekly Report
Date: January 27, 2004
1. Scheduled on Tuesday's Agenda are four items. First, the Board will be
conducting a public hearing to determine whether to allow Sunday Liquor Store
Openings. As an aside, the Town of Scituate approved these openings and
charged a fee of $200.00 for the right to open Sundays. The Board may want to
consider this as well should you decide to approve the openings. Second, Glenn
Pratt will be in to discuss the Town's MEMA plan. Third, enclosed in the packet
is the first draft of the 2004 Annual Town Meeting Warrant. I would like to spend
some time at the meeting reviewing the articles and deciding who you would like
me to invite to future meetings to discuss the articles in more detail. Finally, the
Board will need to enter Executive Session to discuss matters pertaining to
Collective Bargaining.
2. On Thursday, January 22nd, Ronnie McMorris, Merle Brown and I will be
meeting with the Chairmen of both the Advisory Committee and School
Committee to review the 2005 Town Operating Budget. I will provide the Board
with an update at Tuesday's meeting.
3. As requested by the Board, I have forwarded the deed on the easement brought
to the Board's attention by Charles Callahan to Town Counsel for his review and
comment. Depending on Town Counsel's response and the Board's decision,
we may have to add another article to the Warrant.
4. We have now received interest from four residents to serve on the Cook RFP
Review Committee. They are Rob Hess, Ava Heggie, Stephen Bobo, and
Joseph Buckley. With the RFP responses due on February 10, 2004, the Board
may want to decide the number of residents who will serve on the Committee as
well as begin making appointments.
Tel:(781)383-4105 0 Fax:(781)383-0228
BOARD OF SELECTMEN
WEEKLY REPORT
January 27, 2004
page two
5. As requested, I spoke to Thomas Wigmore about the reinstallation of the
Memorial in a different location other than the traffic island on Depot Court. The
Sons of the Legion are emphatic on their position to have the Memorial put back
in its original location. Therefore, unless there is a strong objection from the
Board, I will notify the Waterfield Group to reinstall the island and the Memorial.
On a related matter, we have contacted the Sewer Commission and will plan on
replacing the sewer pipe in South Main Street during this construction project.
6. Enclosed for the Board's approval are the minutes from the last meeting.
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® Minutes- Meeting of the Board of Selectmen January 27, 2004
Selectmen Roseanne McMorris
Present: Merle Brown
Thomas Callahan
Michael Sullivan
Others Mark W. Haddad - Town Manager
Present: Nicole Bartlett — Recording Secretary
Samantha Brown — Cohasset Mariner
Lisa Campenella — Patriot Ledger
Ryan Staszko — Cohasset Plaza Liquors
Owners, Cohasset Food Mart
Glenn Pratt
Chairman McMorris called the meeting to order at 7:30 p.m. McMorris informed the Board
that Koed would not be present. McMorris also extended her condolences on behalf of the
Board and Town Manager to the Koed family on the passing of Fred's Father. Brown
moved to approve the minutes of the January 13, 2004 meeting as presented. Sullivan
seconded. The vote was unanimous.
Town Manager's Report
Haddad presented the Board with six, One-day Liquors License applications for various
functions to be held at the South Shore Art Center, 119 Ripley Road. Brown moved to grant
the following One-day liquor licenses. Sullivan seconded. The vote was unanimous.
• Lisa Westcott of 11 River Road, Cohasset 02025 for January 31, 2004 from 6:30
p.m.- 8:30 p.m.
• Vicevold Strekalovsky of 47 Fearing Road, Hingham, MA 02043 for February 27,
2004 from 6:00 p.m. — 8:00 p.m.,
• April 16, 2004 from 6:00 p.m.— 8:00 p.m.,
• June 18, 2004 from 6:00 p.m. — 8:00 p.m.,
• June 19, 2004 from 6:00 p.m. — 8:00 p.m.,
• and July 23, 2004 from 6:00 p.m. — 8:00 p.m.
Haddad presented the Board with an application for a Junk Collectors License. Brown
moved to issue a Junk Collectors license to Richard Augden, Candle Light Antiques, 130
King Street. Callahan seconded. The vote was unanimous.
Haddad presented the Board with a copy of a license application and financial statement
submitted for a change in ownership for the property located at 740 Chief Justice Cushing
Way, Cohasset, commonly known as Leo's Exxon. Haddad asked the Board to approve the
transfer of ownership to Cumberland Farms, Inc. Sullivan moved to approve the transfer of
ownership from Leo's Exxon to Cumberland Farms, Inc. Callahan seconded. The vote was
unanimous.
Haddad presented the Board with a letter from residents of King Street regarding the
property located at 226 Chief Justice Cushing Highway, alleging a violation of a Court Order
Minutes- Meeting of the Board of Selectmen January 27, 2004
page 2
to remove debris from the property. McMorris stated she would like to meet with these
neighbors and the Building Inspector to discuss what the outstanding issues are.
Haddad presented the Board with a copy of a complaint issued by William Quigley against
himself and Chief Robert Jackson. Haddad informed the Board that he has heard back from
Mass. Interlocal Insurance Association regarding this complaint, and has been informed that
they have agreed to provide defense and indemnification to Haddad and Jackson under the
"Public Officials Liability Coverage".
Haddad presented the Board with a letter from Charles Higginson expressing interest in
serving on the Zoning Board of Appeals. McMorris stated she would have to put the
appointment on hold until a further date, as there is no official letter of resignation submitted
from any member of the ZBA as of this date.
Haddad presented the Board with a draft RFQ from the Town of Hull regarding the Culvert
and Tide Gates at West Corner. Haddad informed the Board that this project will be going
out to bid and that the cost of the project will be shared with the Towns of Hull and Hingham.
Haddad will keep the Board updated.
Haddad informed the Board that there have been 73 RFP's sent out to date regarding the
Cook property. Haddad presented the Board with an amendment to the Purchase and Sale
agreement, and informed the Board that the Cook's have agreed to extend the closing date
90 days. Brown moved to vote to amend the Purchase and Sale agreement changing the
closing date from July 31, 2004 to October 31, 2004. Sullivan seconded. The vote was 3-0.
Callahan abstained from the vote and from the signing of the amended Purchase and Sale
agreement.
Haddad informed the Board that abutters to the proposed Cedarmere development are
upset with the Planning Board's decision to grant the special permit. They have provide the
Board with a letter and asked the Board to deny the request for LIP approval. Brown stated
he would like to know what the proper procedure is for filing the L.I.P. program application.
McMorris would like Town Counsel's recommendation on the Board's next step. The Board
asked Haddad to bring this matter back to the Board at their next meeting for final action.
Haddad distributed photographs of the Cobrahead Light fixtures for the utility poles that
were sent from the Waterfield Design Group for their consideration. Haddad asked the
Board to decide what they would like to use for the Downtown. McMorris requested that
copies be placed at the Library and Town Clerk's Office for public comment. Haddad will
bring the matter back to the next meeting.
Haddad informed the Board that he, Brown, and McMorris met with the Chairmen of both
the Advisory Committee and School Committee to review the 2005 Operating Budget, and
that they have concluded one of the major costs of the School Department is the Utilities.
Haddad stated that based on this meeting he would recommend a $223,000.00 override to
cover the shortfall in the utilities budget. The School Committee recommended a
$400,000.00 override. Haddad stated he would like to meet with the School Committee
when their budget is complete after February 2, 2004 to discuss the override. Sullivan
would also like to meet with the Advisory Committee to discuss the override.
Minutes- Meeting of the Board of Selectmen January 27, 2004
page 3
Public Hearing - Sunday Liquor Store Openings
Haddad informed the Board that three liquor license holders have sent requests to the
Board asking for their approval to allow the sale of alcohol on Sundays. Callahan moved to
approve a blanket request to allow the sale of alcohol on Sundays from 12:00 p.m. — 6:00
p.m. effective January 27, 2004. Sullivan seconded. The vote was unanimous.
MEMA Update— Glenn Pratt
Glenn Pratt presented the Board with the completed DATA Collection Packet in relation to
the EOP Planning Grant administered by MEMA. McMorris stated that Pratt and the other
members of the Emergency Preparedness Committee had done an incredible job getting the
packet together. Pratt gave the Board a brief overview of what was contained in the packet
and explained that it covered everything from Floods to Bioterrorism. Pratt also stated that
in his opinion the two departments that would be heavily called upon in an emergency
preparedness situation would be the Board of Health and the DPW, and that the BOH was
on top of the emergency preparedness procedures, however that the DPW was not trained
for this type of emergency, and that he would recommend training for them. Pratt also
stated that for obvious reasons this packet was not a public document. Haddad and
POW McMorris thanked everyone that participated in putting the book together.
Public Comments
There were no public comments.
Selectmen Comments
Brown stated that on January 16, 2004, the Schools had closed due to the extremely low
temperatures, and that he had asked Haddad to also close the Recycling Transfer Facility.
Brown stated that these workers would have been working outside had they not closed the
RTF, and that he was concerned about the risk of frostbite. Brown explained that the
workers were sent to the DPW for the day to complete their shift.
McMorris stated that she would like to reschedule Robin Lawrence of the Sandy Beach
Association to discuss the issues of the Sandy Beach parking lot.
McMorris also stated that due to the extreme weather conditions, if you have elderly
neighbors to please check on them.
Minutes- Meeting of the Board of Selectmen January 27, 2004
page 4
Lastly McMorris wanted to remind Merchants that as a condition of their license, they are
responsible for the removal of snow and ice on the sidewalks in front of their business.
Sullivan stated that he wanted to reiterate what McMorris commented on regarding checking
on elderly neighbors.
At this time Haddad requested that the Selectmen enter Executive Session to discuss
matters pertaining to Collective Bargaining. Sullivan moved to enter Executive Session to
discuss matters pertaining to Collective Bargaining, and to adjourn the meeting at the
conclusion of the Executive Session. Callahan seconded. The Board was polled
individually and the vote was unanimous.
Meeting adjourned at 9:00 p.m.
Respectfully Submitted,
Roseanne McMorris
Chairman
y TOWN OF COHASSET
N _ BOARD OF SELECTMEN Board of selectmen
Merle S.Brown
OHASSET TOWN MANAGER
OIyN . %1 Thomas J.Callahan
Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris
Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan
TO: Board of Selectmen
FROM: Mark W. Haddad -Town Manager
SUBJECT: Mail Summary
DATE: January 27, 2004
A. Memorandum from Mary Snow, D.PW., re street opening permits to Kehoe Excavating.
B. Zoning Board of Appeals' notice of decision on the application for a Special Permit at 23
Summer Street - Chris Whalen.
C. Zoning Board of Appeals' notice of decision on the application for a Special Permit at 4
Otis Ave - Christopher McKenna, Trustee.
D. Letter from Marc Draisen, Metropolitan Area Planning Council, enclosing the M.A.P.C.
2004 Calendar and Annual Report.
E. Agenda for Steering Committee's meeting of January 29, 2004 (Suburban Coalition).
F. Letter from Eileen Doherty, Manager, Constellation NewEnergy, re information about the
sources of the electricity they supply to the Town.
G. Letter from Mark P. Guinivan, Claims Manager, MIIA, informing the Membership about a
workers' compensation claims administration process improvement.
H. Mark Haddad's memorandum to Planning Board, re Proposed Zoning Warrant Articles
Annual Town Meeting, March 27, 2004.
I. Copy of Memorandum from Maureen Cavanaugh, Project Manager, Epsilon Associates,
Inc., to Andrew Brennan, MBTA, re Greenbush Line Transportation Improvement Project -
Pleasant Street Grade Crossing.
a
J. Letter from Tucker J. Glavin requesting consideration for the next opening on the
Advisory Committee.
C
Tel:(781)383-4105 0 Fax:(781)383-0228
Mail Summary - January 27, 2004
Page 2.
K. Copy of letter from Madelyn Morris, Deputy Regional Director for Resource Protection,
E..O.E.A., D.E.P.,to John McNabb, Jr., Water Department, enclosing the revised final Source
Water Assessment Program(SWAP) Report and GIS map for the Water Department.
2 98
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TOWN OF COHASSET
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- BOARD OF SELECTMEN Board of Selectmen
^° * Merle S.Brown
T�OHASS:TO TOWN MANAGER Thomas J.Callahan
kN .
Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris
Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan
AGENDA
BOARD OF SELECTMEN'S MEETING
TUESDA Y, FEBRUARY 3, 2004
7:30 P.M. Town Manager's Report
7:50 P.M. Selectmen Comment Period
7:55 P.M. Public Comment Period
8:00 P.M. Downtown Project - Lighting Decision
8: 15 P.M. Historical Commission - Article Review
8:30 P.M. Growth and Development Committee
Warrant Articles Review
9:00 P.M. Consent Agenda - No action required
9:05 P.M. Minutes Approval
9: 10 P.M. Miscellaneous
9:30 P.M. Adjournment
Tel:(781)383-4105 0 Fax:(781)383-0228
Wa aR
TOWN OF COHASSET
Board of Selectmen
N BOARD OF SELECTMEN
E' v Merle S.Brown
ro onnssro TOWN MANAGER
tyN %11 Thomas J.Callahan
Town Manager 41 Highland Avenue Frederick R.KoedRoseanne M.McMorris
Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan
To: Board of Selectmen
From: Mark W. Haddad- Town Manager
Subject: Weekly Report
Date: February 3, 2004
1. Scheduled on Tuesday's Agenda are three items. First I have scheduled time
for the Board to finalize its decision on the lights and clock for the Downtown
Revitalization Project. As requested, I have placed copies of the light samples in
the Library and Town Clerk's Office. Unfortunately, one of the Board members
took the clock samples home last week and I will not be able to put them on
display until this week. However, I would request that the Board make a decision
at Tuesday's meeting so that we can finalize the bid package. With regard to
moving the poles, we will not have that information for several weeks. This can
be handled through the change order process, if necessary. Second, the
Historical Commission will be present to review the proposed Warrant Article to
regulate the Demolition of Historical Significant Buildings Bylaw. Finally, the
Growth and Development Committee will be present to review their proposed
articles to amend the Zoning Bylaw.
2. As requested at last week's meeting, I have set the following schedule for the
Board to review the several warrant articles:
February 3, 2004 8:15 P.M. Historical Commission
8:30 P.M. Growth and Development Committee
February 10, 2004 8:00 P.M. Mike Buckley and Mary Quill
8:15 P.M. Open Space Committee
8:30 P.M. Sewer Commission
February 24, 2004 8:00 P.M. Lou Harvey - Citizens' Petition
8:15 P.M. Richard Avery - Citizens' Petition
8:30 P.M. Water Commission
I have not yet scheduled the Community Preservation Committee since they are
still in the process of finalizing their recommendations. This will probably not
take place until after the Warrant goes to print. Please let me know if this
schedule is acceptable to the Board.
Tel:(781)383-4105 0 Fax:(781)383-0228
BOARD OF SELECTMEN
WEEKLY REPORT
February 3, 2004
page two
3. With regard to the Warrant, two articles have been offered for consideration for
inclusion. The first is from the Planning Board, as requested by the Selectmen,
to amend the sunset provision of the Senior Development Overlay Bylaw. It
reads as follows:
ARTICLE:
To see if the Town will vote to amend Section 16, the Senior Multi-family
Residence Overlay District, of the Cohasset Zoning Bylaws as follows:
Section 16.1 Definitions, at paragraph one, "Senior Multi-family Residence Overlay
District (SMRD)":, shall include a new sentence, immediately following the current
sentence, which shall read: "All housing units permitted by Special Permit issued by the
Planning Board pursuant to this Section 16 of the Cohasset Zoning Bylaws, and all
housing units permitted by Comprehensive Permit issued by the Zoning Board of
Appeals pursuant to Chapter 40B of the Massachusetts General Laws, shall be
considered multi-family dwelling units for purposes of the enumeration of both 'the total
number of multi-family dwelling units in the Town', and of the 'dwelling units of the
Town', as specified in Section 16.10, Subsection 3, of the Cohasset Zoning Bylaws. In
Section 16.10 "Further Requirements", at Subsection 3., in the first sentence, the
number "20V shall be changed to the number "15%", or to take any other action
relative thereto.
The second article would ask the Town to accept the provisions of
Massachusetts General Laws, Chapter 40, Section 57, which provides for the
denial or revocation of local licenses or permits for nonpayment of local taxes,
fees, or other charges. Enclosed with this report is the actual wording of the law
for your review. We can discuss whether or not to place these articles on the
Warrant at Tuesday's meeting.
4. The Board needs to make a final decision on the Cedarmere application for
support of their project to DHCD for the LIP. Enclosed with this report is a letter
received from the abutters expressing their concerns. I should have a draft
decision for the Board's review and comment prior to Tuesday's meeting. In
addition, I have requested that Elizabeth Harrington set up a meeting between
the Board of Selectmen and DHCD to discuss this process further. I am also in
the process of setting up a procedure between the Selectmen and Planning
Board on how to address future applications of this kind. I will update the Board
at Tuesday's meeting.
® BOARD OF SELECTMEN
WEEKLY REPORT
February 3, 2004
page three
5. 1 have scheduled a joint meeting between the Board of Selectmen, School
Committee and Advisory Committee to discuss the FY 2005 Operating Budget
for Wednesday, February 11, 2004 at 7:00 P.M. in the Selectmen's Office.
Please let me know if this date is acceptable.
6. Since last Tuesday's meeting, I have received three additional letters of interest
to serve on the Cook Committee. This brings the number of interested persons
to seven. They are as follows:
Stephen Bobo 292 Jerusalem Road
Joseph Buckley 28 Linden Drive
Robert Hess 11 Old Pasture Road
Ava Heggie 228 Sohier Street
Richard O'Brien 78 Old Pasture Road
Roger Pompeo 130 Forest Avenue
John Steinmetz 175 Sohier Street
With RFP on the Cook Property due on February 13, 2004, (we extended it three
days to allow for more time for bidders) I would ask the Board to make
appointments to the Committee at Tuesday's meeting.
7. As requested by the Board, I have contacted Robin Lawrence by e-mail to
a
request a potential date for a meeting with the Sandy Beach Association. As
soon as I hear from him, I will so inform the Board.
8. Enclosed for the Board's approval are the minutes from the last meeting.
MWH/rjb
enclosures
Minutes- Meeting of the Board of Selectmen February 3, 2004
Selectmen Roseanne McMorris
Present: Merle Brown
Thomas Callahan
Michael Sullivan
Fred Koed
Others Mark W. Haddad - Town Manager
Present: Nicole Bartlett— Recording Secretary
Samantha Brown — Cohasset Mariner
Peter Pratt
Michael Westcott
Gabriel Gomez
Noel Ripley
Rebecca Bates-McArthur
Chairman McMorris called the meeting to order at 7:33 p.m. Brown moved to approve the
minutes of the January 27, 2004 meeting as presented. Sullivan seconded. The vote was
unanimous.
Town Manager's Report
Haddad presented the Board with a letter of resignation from Mark Dunne, resigning his seat
on the Board of Appeals effective January 25, 2004. Brown moved to accept Mark Dunne's
resignation from the Board of Appeals. Callahan seconded. The vote was unanimous.
Charles Higginson appeared before the Board requesting to be appointed to the Board of
Appeals. Brown moved to appoint Charles Higginson to fill the vacancy on the Board of
Appeals. Callahan seconded. The vote was unanimous.
Haddad informed the Board he had eight letters from candidates that are interested in
serving on the Cook RFP Review Committee. McMorris stated she didn't see any problem
using all eight of them. Koed moved to appoint the following people to the Cook RFP
Review Committee:
Stephen Bobo Martha Horsefield
Joseph Buckley Richard O'Brien
Robert Hess Roger Pompeo
Ava Heggie John Steinmetz
Brown seconded. The vote was 4-0-1. Callahan abstained from the vote. Haddad will set
up a meeting with the Committee to review the procedure for the review.
Haddad informed the Board that there is a possibility that Local Aid could be cut by an
additional 5% this year. Haddad stated that he would like to band together with other Towns
against this cut and maintain the current level of state aid.
Haddad presented the Board a letter from the Sons of The American Legion stating they
took a vote at their latest meeting, and that it was unanimously voted to keep the POW/MIA
Square in its original spot at the traffic island at the intersection of Depot Ct. and South Main
Street.
Minutes- Meeting of the Board of Selectmen February 3, 2004
page 2
Haddad presented the Board with a letter from the American Red Cross asking to proclaim
March as Red Cross Month and to urge the citizens of Cohasset to support their local
American Red Cross. Sullivan moved to proclaim March as Red Cross Month. Brown
seconded. The vote was unanimous.
Haddad presented the Board a letter from Christopher Ford stating he would be resigning
from the Planning Board effective immediately. Callahan moved to accept Christopher
Ford's resignation and to put the vacancy for a one-year term seat on the Planning Board,
on the ballot. Brown seconded. The vote was unanimous.
Haddad presented the Board with a letter asking them to consider the appointment of
Veneta P. Roebuck to the Turkey Hill Management Committee to replace Susan G. Cope
who has resigned. Brown moved to appoint Veneta Roebuck to the Turkey Hill
Management Committee. Callahan seconded. The vote was unanimous.
Haddad informed the Board that there have been two articles offered for consideration for
inclusion on the Warrant. The first is from the Planning Board to amend the sunset
provision of the Senior Development Overlay Bylaw. Peter Pratt recommended more
discussion with the Town Planner and Town Counsel before making a decision. The Board
agreed.
The second article is asking the Town to accept the provisions of Massachusetts General
Laws, Chapter 40, Section 57, which provides for the denial or revocation of local licenses
or permits for nonpayment of local taxes, fees, or other charges. Koed moved to accept the
article and place it on the Warrant. Callahan seconded. The vote was unanimous.
Haddad asked the Board to make a final decision regarding the Cedarmere application for
the LIP project. The Board concluded that the application was incomplete. Brown moved to
deny the request for support of the LIP application by Cedarmere. Koed seconded. The
vote was unanimous.
Haddad informed the Board that the Civil Service hearings that were scheduled for
Thursday, February 05, 2004 have been rescheduled for Monday, February 9, 2004 at 9:00
a.m. in the Selectmen's Office.
Downtown Revitalization Project
Haddad informed the Board that he has distributed copies of the lighting samples in the
Library and Town Clerk's Office, and will also place the clock samples there when he
receives them. Haddad stated in order to finalize the bid package he would suggest putting
an allowance for the lighting and a clock rather than rushing a decision as to which designs
to choose. Brown moved to place an allowance in the bid for the lighting and a clock for the
Downtown Revitalization Project. Sullivan seconded. The vote was unanimous.
Minutes- Meeting of the Board of Selectmen February 3, 2004
page 3
Public Comments
There were no public comments.
Selectmen Comments
Koed thanked everyone who sent his or her condolences and best wishes with the death of
his father.
Historical Commission —Article Review
Noel Ripley and Rebecca Bates-McArthur reviewed the proposed Warrant Article to regulate
the demolition of Historical Significant Buildings Bylaw. Brown moved to recommend the
Article to Regulate the Demolition of Historical Significant Buildings Bylaw. Koed seconded.
The vote was 4-1. Sullivan opposed.
Growth and Development Committee —Warrant Articles Review
Michael Westcott, Peter Pratt and Tom Callahan reviewed the three articles submitted by
the Growth and Development Committee for the Annual Town Meeting. These articles
would provide for a large house site plan review, regulate the alteration of land, and better
define changes and uses of non conforming buildings. Several Selectmen expressed
concerns over these proposals and there impact on the Town. Callahan stated that these
proposals were generated based on feedback to the Growth and Development Committee
during the Master Planning Process. Pratt stated that a more comprehensive review of
these articles would take place during the Planning Board public hearing. McMorris stated
that she would like Town Counsel to attend the Planning Board's public hearing on these
articles scheduled for February 18, 2004. Pratt concurred.
Meeting adjourned at 10:15 p.m.
Respectfully Submitted,
Roseanne McMorris
Chairman
TOWN OF COHASSET
BOARD OF SELECTMEN Board of Selectmen
0 = �/
Merle S.Brown
T onnsseT TOWN MANAGER Thomas J.Callahan
Frederick R.Koed
Town Manager 41 Highland Avenue Roseanne M.McMorris
Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan
TO: Board of Selectmen
FROM: Mark W. Haddad -Town Manager
SUBJECT: Mail Summary
DATE: February 3, 2004
A. Memorandum from Stanley Corcoran,MIIA,re Declaration of dividends and participation
credits for workers' compensation participants.
B. Zoning Board of Appeals notice of decision on a Variance at 271 &275 Jerusalem Rd—
Saltonstall and Brown.
C. Fax transmittal from Daniel Coughlin,Tutela Engineering Associates,Inc.,re James Brook
Sewer Crossing Pipe Replacement.
D. Fax transmission from Cliff Carlson,The Waterfield Design Group,Inc,to Dan Coughlin,
Tutela Engineering,re Sewer Improvements.
E. Copy of letter from Paul DeRensis,Esq.,Deutsch Williams,to Tucci&Roselli, CPA,re
Town of Cohasset FY2003 Audit.
F. Letter from MA Executive Office of Environmental Affairs,D.E.P.,inviting you to join them
for the annual seminar co-sponsored by the DEP and the Mass.Health Officers Assoc.
(MIIOA).
G. Copy of notice from Neil J.Murphy,Neil J.Murphy Associates,Inc.,re: Noel Collins,Board
of Health hearing for Monday,February 2, 2004 at 8:15 p.m.
H. Notification to Abutters from Environmental Management Professionals,Inc.,re NOI—
Joseph Susi,Westwood Properties L.P.
I. Letter from Edward Flynn, Secretary of Public Safety,MA Executive Office of Public Safety,
re the status of the Statewide Anti-Terrorism Unified Response Network(S.A.T.U.R.N.)
J. Copy of letter from Joseph Norton, Chairman,Board of Selectmen,Town of Scituate,to
Michael Mulhern,General Manager,MBTA,re Grade Crossing Treatments on the Greenbush
Line.
K. South Shore Regional School District Committee's minutes of the regular meeting of
December 17,2003.
L. Letter from Boston Metropolitan Planning Organization(MPO)informing you of a funding
program that may interest your community.
M. Copy of letter from Hubert Spurway, Project Manager ,
American Water Services , Inc . re OTM Water Services
Contract — Amendment No, 3 .
Tel:(781)383-4105 0 Fax:(781)383-0228
30 �
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TOWN OF COHASSET
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— BOARD OF SELECTMEN Board of Selectmen
o �m Merle S.Brown
T COHASS£T TOWN MANAGER Thomas J.Callahan
OkN _ %110
41 Highland Avenue Frederick R.Koed
Town Manager g Roseanne M.McMorris
Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan
AGENDA
BOARD OF SELECTMEN'S MEETING
TUESDAY, FEBRUARY 10, 2004
7:30 P.M. Town Manager's Report
7:50 P.M. Selectmen Comment Period
7:55 P.M. Public Comment Period
8:00 P.M. Michael Buckley and Mary Quill
Warrant Articles Review
8: 15 P.M. Open Space Committee - Article Review
8:30 P.M. Water Commission - Articles Review
9:00 P.M. Consent Agenda - No action required
9:05 P.M. Minutes Approval
9: 10 P.M. Miscellaneous
9:30 P.M. Adjournment
Tel:(781)383-4105 0 Fax:(781)383-0228
\�%4 PR
�° ec TOWN OF COHASSET
BOARD OF SELECTMEN Board of Selectmen
Merle S.Brown
j C011A55ET TOWN MANAGER Thomas J.Callahan
41 Highland Avenue Frederick R.Koed
Town Manager g Roseanne M.McMorris
Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan
To: Board of Selectmen
From: Mark W. Haddad- Town Manager
Subject: Weekly Report
Date: February 10, 2004
1. Scheduled on Tuesday's Agenda are three items and they all have to do with the
Annual Town Meeting Warrant. Michael Buckley, Director of Finance, Mary
Quill, Deputy Assessor, the Open Space Committee and the Board of Water
Commissioners will all be in to review various Warrant Articles. For the Board's
information, enclosed in the packet is the latest draft of the Warrant. I have
added the three articles that the Board voted to place on the warrant at your last
meeting. The zoning article has been added with the other zoning articles and
the other two articles were placed at the end of the Warrant.
2. 1 have asked Kristina Patterson, our MBTA Ombudsman, to attend the beginning
of the meeting under the Town Manager's Report to update the Board on the
Greenbush Line Restoration Project. Kristina and I met with the MBTA last week
to review various issues and I would like to provide the Board with a public
update at Tuesday's meeting.
3. As a reminder to the Board, we will be holding a joint FY 2005 Budget meeting
with the School Committee and Advisory Committee on Wednesday, February
11, 2004 at 7-.00 P.M. Please mark your calendars.
4. Enclosed for the Board's approval are the minutes from the last meeting.
MWH/rjb
Tel:(781)383-4105 • Fax:(781)383-0228
® Minutes- Meeting of the Board of Selectmen February 10, 2004
Selectmen Roseanne McMorris
Present: Merle Brown
Thomas Callahan
Michael Sullivan
Fred Koed
Others Mark W. Haddad - Town Manager
Present: Nicole Bartlett— Recording Secretary
Lisa Campenella — Patriot Ledger
Samantha Brown — Cohasset Mariner
Mary Quill — Deputy Assessor
Michael Patrolia —Assessor
Michael Buckley —Town Accountant
Glenn Pratt—Water Commission
John McNabb —Water Commission
Debbie Cook — Open Space Committee
Roger Hill
Chairman McMorris called the meeting to order at 7:30 p.m. Brown moved to approve the
minutes of the February 3, 2004 meeting as presented. Sullivan seconded. The vote was
unanimous.
Town Manager's Report
Kristina Patterson updated the Board on the status of the Greenbush Line construction.
Patterson stated that they are waiting for a wetlands variance before they can begin
construction, and that it could be three to six months before they can begin.
Haddad presented the Board the latest draft of the Warrant. Haddad informed the Board
that the three articles they requested at the February 3rd meeting have been added.
Haddad informed the Board that the Appraisal for the property located at 55 South Main
Street has been completed and came in at $64,200.00. He and Brown will be working with
the property owner to finalize the deal.
Haddad informed the Board that there would be a joint meeting on Wednesday February
11'h, with the Board of Selectmen, School Committee, and Advisory Committee to discuss
the School budget.
Public Comments
Roger Hill stated he would like to invite the Board to the Second annual Valentines Fun-
Dance, a fund-raiser to benefit the homeless people of Cambridge and Boston, to take place
at the Atlantica Restaurant on February 28, 2004 at 8:00 p.m.
Minutes- Meeting of the Board of Selectmen February 10, 2004
�✓ page 2
Selectmen Comments
Brown stated he would like to announce that the South Shore Recycling Cooperative has a
new website under construction, and that it will list schedules and instructions on how to
dispose of hazardous waste.
Koed stated that he spoke to Congressmen Delahunt and that he will coordinate with the
State Police to send a State Police boat to Cohasset Harbor to help break up the ice so the
Lobster boats can get out.
Board of Assessors —Article Review
Mary Quill reviewed Article 20 which, if adopted will allow the Board of Assessors to raise
the maximum asset and income eligibility levels for the Elderly Tax Exemption, which would
allow more residents over the age of seventy on fixed incomes to qualify. Brown moved to
recommend the Article to raise the maximum asset and income eligibility level for the Elderly
Tax Exemption. Sullivan seconded. The vote was unanimous.
Board of Selectmen —Articles Review
Michael Buckley reviewed Article 21, which would request special legislation for the Town of
Cohasset to extend the borrowing period for the School construction bond notes. This will
allow the Town to soften the impact to the taxpayers. Brown moved to recommend the
Article to raise the maximum asset and income eligibility level for the Elderly Tax Exemption.
Sullivan seconded. The vote was unanimous.
Open Space Committee —Article Review
Deborah Cook and Glenn Pratt of the Open Space Committee presented an Article that
would authorize the purchase of 100 acres of land around Lily Pond in order to protect the
Town's Water Supply. They have approached several land owners and have had positive
discussions. Town Counsel has stated that this article is necessary for the Town to continue
negotiating and give ultimate authorization to purchase the land. This purchase would be
done in conjunction with private funds and funding from the Community Preservation
Committee. As more information becomes available on the negotiations, they will provide it
to the Board.
Board of Water Commissioners —Articles Review
Glenn Pratt and John McNabb reviewed the various warrant articles submitted by the Water
Commissioners. One article will provide additional funding to complete various ongoing
Water Department projects and for current high priority projects that need to be completed,
including projects to remedy insufficient fire flows on North Main Street, Gammons Road,
Jerusalem Road Drive, and Haystack Lane by replacing undersized water mains, and to
40- acquire land in the Lily Pond watershed to protect watershed quality. Sullivan moved to
th recommend the Article to provide additional funding. Brown seconded. The vote was
unanimous.
QMinutes- Meeting of the Board of Selectmen February 10, 2004
page 3
A second article is intended to obtain authorization by borrowing a total of $20,880,000 at
2% interest under the State Revolving Fund (SRF) program to rehabilitate about 10 miles of
the water distribution system, upgrade the Lily Pond Treatment plant, reactivate both the
Ellms Meadow and Sohier Street Wellfields (we are limited to $12 million in borrowing for the
first year). This Article will also authorize the borrowing of an additional $479,500 in 2% low
interest SRF loans to implement nonpoint source pollution controls to reduce contamination
of Lily Pond and the Aaron River Reservoir, the Town's sources of public drinking water
supply. Sullivan moved to recommend the Article to obtain authorization. Brown seconded
and the vote was unanimous. The third and fourth articles will authorize the acquisition of
land and the acceptance of gifts of land in the watershed of Lily Pond and the Aaron River
Reservoir, the Town's source of public drinking water supply, to protect this land from
development, which could impair the quality of the public drinking water supply. These
articles are in conjunction with the article submitted by the Open Space Committee.
The fifth Water Department article would discontinue and old town way that, if ownership is
determined could lead to development around Lily Pond. The Water Commissioners do not
want this to happen, and by discontinuing the Town way, it would eliminate this prospect.
The final article would amend the Water Departments special legislation to allow the
Department to sell water for periods of up to forty years, instead of the current twenty years.
The Water Commission feels this is necessary in signing agreements with surrounding
communities.
McMorris stated that she would like to wait before voting a recommendation on these
articles, as she would like to hear from the Advisory Committee. The Board concurred.
Meeting adjourned at 9:30
Respectfully Submitted,
Roseanne McMorris
Chairman
�r3
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TOWN OF COHASSET
o ,n, -
" BOARD OF SELECTMEN Board of Selectmen
" Merle S.Brown
r OnASSET TOWN MANAGER Thomas J.Callahan
wN. %'I Frederick R.Koed
Town Manager 41 Highland Avenue Roseanne M.McMorris
Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan
TO: Board of Selectmen
FROM: Mark W. Haddad -Town Manager
SUBJECT: Mail Summary
DATE: February 10, 2004
A. Copy of letter from Elizabeth Harrington, Town Planner, to Robert Knapik, Sherin and
Lodgen LLP, re public records request - Cedarmere.
B. Letter from Natalie Brandt re mysterious holes in Beechwood Cemetery.
C. Letter from Michael Sikora, System Forester,National Grid, informing you that the
National Grid Companies five-year, 2004 through 2008 Right of WayVegetation Management
Plan(VMP) has been approved by the Department of Agricultural Resources.
D. Copy of letter from Thomas F. Reilly, Attorney General, MA Office of the Attorney
General, to Marion Douglas, Town Clerk, re Cohasset STM of November 17, 2003 - Case
#2804, Warrant Article#14 (General), Warrant Articles 16 and 17 (Zoning).
E. Letter from John Steinmetz, Esq., re his interest in serving on the committee to review
proposals for senior housing on the Cook Estate (the"Review Panel").
F. Copy of letter from Chief of Police, Robert Jackson, to Thomas McKay, 3A Towing and
Recovery thanking him and Robert Andrews for volunteering their time to improve the
operational readiness of the department's 1985 Blazer.
G. Letter from State Representative, Garrett Bradley, re H2700, An Act Providing Expanded
Senior Citizen Tax Exemptions in the Town of Cohasset.
H. Letter from Joseph Cardinal, Account Manager, Massachusetts Electric, inviting you to
attend an informational meeting to review their storm restoration plan on Thursday, 2/26/04.
L Memorandum from R. Murray Campbell about appreciation of moral courage re Officers
Yanizzi and Grassie, etc. with the public spiritedness to testify at the police hearings.
Tel:(781)383-4105 0 Fax:(781)383-0228
Mail Summary - February 10, 2004
Page 2
J. Notice from Noel Ripley, Veterans' Agent -Return of Veterans' Benefits from theTown
of Cohasset -NO EXPENDITURES.
K. Memorandum from Mark Haddad, to Planning Board, re additional Zoning Article for
inclusion on the March 27, 2004 Annual Town Meeting Warrant.
L. Recycling Meeting minutes with Workers at RTF - January 8, 2004.
M. Copy of letter from Daniel Coughlin, Tutela Engineering Associates, Inc., to Clifford
Carlson, Waterfield Design Group, re Cohasset "Town Center" Sewer Issues.
N. Copy of letter from Andrew Brennan, Director of Environmental Affairs, MBTA,to
Maureen Cavanaugh, Greenbush Project Conservator,Epsilon Associates, Inc., re Greenbush
Line, MBTA, Wildlife Crossings. Hingham, Cohasset, Scituate.
O. Mark Haddad's memorandum to Planning Board,re additional proposed Zoning Warrant
Article that has been submitted for inclusion on the March 27, 2004 Annual Town Meetimg
Warrant.
3/5
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TOWN OF COHASSET
o .,
BOARD OF SELECTMEN Board of Selectmen
° v Merle S.Brown
ro 011ASSE7o ' TOWN MANAGER Thomas J.Callahan
k N 111 Frederick R.Koed
Town Manager 41 Highland Avenue Roseanne M.McMorris
Mark W.Haddad Cohasset,Massachusetts 02025 Michael H. Sullivan
AGENDA
BOARD OF SELECTMEN'S MEETING
TUESDAY, FEBRUARY 24, 2004
7:30 P.M. Town Manager's Report
7:45 P.M. Selectmen Comment Period
7:50 P.M. Public Comment Period
7:55 P.M. Liquor License Hearing/Change of Premises
8:00 P.M. Sewer Commission - Warrant Article Review
8: 15 P.M. FY 2005 Budget Update/Override Discussion
9:00 P.M. Consent Agenda - No action required
9:05 P.M. Minutes Approval
9: 10 P.M. Miscellaneous
9:30 P.M. Adjournment
Tel:(781)383-4105 • Fax:(781)383-0228
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TOWN OF COHASSET
� : :,.. �;.•., do
N - BOARD OF SELECTMEN Board of Selectmen
v Merle S.Brown
Tp OHASSET 0 TOWN MANAGER Thomas J.Callahan
k'N- t-J1 Frederick R.Koed
Town Manager 41 Highland Avenue Roseanne M.McMorris
Mark W. Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan
To: Board of Selectmen
From: Mark W. Haddad- Town Manager
Subject: Weekly Report
Date: February 24, 2004
1. Scheduled on Tuesday's Agenda are three items. First, the Board needs to
conduct a liquor license change of premises hearing for Victoria's, 790 CJC
Highway. All pertinent information is contained in the packet. Second, the
Sewer Commission will be present to review their proposed warrant article with
the Board. Finally, I have set aside time on the Agenda for the Board to review
the FY 2005 Operating Budget and discuss the proposed override. I am trying to
invite the School Committee and Advisory Committee to the meeting as well.
Contained in the packet is a memorandum from me outlining the impact of the
override, as well as, an updated five year financial projection.
2. Also contained in the mail packet is the latest draft of the Warrant for the 2004
Annual Town Meeting. I would like to take a couple of minutes reviewing the
draft and discussing Board recommendations. I have to get the Warrant to the
printer by March 4, 2004, so time is of the essence. I will schedule a final review
of the Warrant for next week's meeting.
3. Depending on my progress with the various unions, I may need an Executive
Session with the Board at Tuesday's meeting. I will update the Board at the
meeting.
4. As a reminder to the Board, we will be conducting interviews with the Cook RFP
applicants on Wednesday and Thursday evening this week. I will provide the
Board with the exact schedule at Tuesday's meeting.
5. Enclosed for the Board's approval are the minutes from your last meeting.
MWH/rjb
Tel:(781)383-4105 0 Fax:(781)383-0228
Minutes- Meeting of the Board of Selectmen February 24, 2004
Selectmen Roseanne McMorris
Present: Thomas Callahan
Michael Sullivan
Fred Koed
Others Mark W. Haddad - Town Manager
Present: Nicole Bartlett— Recording Secretary
Samantha Brown — Cohasset Mariner
Liz Malloy— Patriot Ledger
Roger Hill —Advisory Board
Susan Kent—Advisory Board
Ray Kasperowicz— Sewer Commission
John Beck— Sewer Commission
Ted Malvey - School Superintendent
Rick Flynn - School Committee
Ramin Doorandish -Victoria's
Gabriel Gomez
Chairman McMorris called the meeting to order at 7:30 p.m. McMorris informed the Board
that Brown would not be present. Callahan moved to approve the minutes of the February
10, 2004 meeting as amended. Sullivan seconded. The vote was unanimous.
Town Manager's Report
Haddad informed the Board that there were three articles removed from the Warrant. The
Growth and Development Committee asked to remove two articles. They kept the Large
House Site Plan Review in the Warrant. Haddad also stated that the citizen's petition, that
would sell the Cook Estate property to the Cohasset Land Foundation was removed based
on a written request by the ten residents who originally submitted the Article. Town Counsel
has stated that this can be done as long as it is done before the Warrant is issued. The
Town Clerk had spoken to the Secretary of State's Office who said the Article could not be
removed. Haddad informed the Board that he would confirm with Town Counsel that he can
remove this article. He will keep the Board updated.
Haddad presented the Board with an invitation to the Norfolk County Selectmen's
Association Spring Meeting, which will take place on Wednesday, March 10, 2004. Koed
stated he would like to go. McMorris stated she is not sure at this time and will get back to
Haddad with her reply.
Haddad informed the Board that he has settled on Union contracts with the Clerical Union,
and the Library Union. The Contracts were for a zero percent increase in FY 2005 and a
three percent increase in FY 2006. Haddad stated that he felt they negotiated a very good
contract and thanked everyone for their efforts.
Selectmen Comments
Koed extended his condolences again to the Davis family on the sudden death of Danny
Davis. McMorris stated that there the Department of Elder Affairs is in need of Board
members, and that it is a good opportunity to enter into public service and become involved
with the Community.
Minutes- Meeting of the Board of Selectmen February 24, 2004
page 2
Public Comments
There were no public comments.
Liquor License Hearing/Change of Premises
Ramin Doorandish of Cohasset Pizza Company Inc., d/b/a Victioria, of 790 Chief Justice
Cushing Highway presented the Board with an Alter Premises application, and also
presented a floor plan showing the proposed alterations. Haddad informed the Board that
all abutters had been notified, the Building Inspector has approved, and the Board of Health
will do an inspection when the work is complete. Sullivan moved to approve the liquor
license to be re-voted to Cohasset Pizza Company Inc. Koed seconded. The vote was
unanimous.
Sewer Commission —Article Review
Ray Kasperowicz of the Sewer Commission reviewed Article 11. Kasperowicz stated that
this Article is to see if the Town will vote to raise and appropriate, transfer from available
funds, and/or borrow pursuant to any applicable statute, a sum of money, with the intention
that these funds be available to be expended by the Town Manager, in consultation with the
Board of Sewer Commissioners, for the purpose of developing engineering documents,
specifications and corresponding cost estimates for the provision of the sewer collection and
treatment system in the Little Harbor Sewer District and the Atlantic Avenue Sewer District,
this system specifically intended to serve single and multifamily dwelling units, which existed
as of the date of the vote of Article 8, of the 2002 Annual Town Meeting, as previously
defined and approved. Sullivan moved to recommend Article 11 as presented. Callahan
seconded. The vote was unanimous.
Override Discussion
Haddad informed the Board that the Advisory Committee and the School Committee would
be meeting Thursday, February 26, 2004 to discuss the override. They have asked that the
Selectmen wait until the next meeting before making a decision to give them more time to
review the request. The Board asked that this matter be rescheduled for a decision at the
March 2, 2004 meeting. The Warrant will be going to the Printer on Thursday, March 4'"
Warrant Articles Review
Haddad reviewed Article 16, stating that this Article would discontinue this public way,
known as "Old Road", to help prevent development in a large area of land in the Lily Pond
watershed. Sullivan moved to approve the Article to discontinue this public way known as
Old Road. Koed seconded. The vote was unanimous.
Haddad reviewed Article 19, stating that this Article would amend the current Town Bylaw
°` allowing the Water Department to sell water for periods of up to forty years, up from the
current twenty-year limit. Sullivan voted to recommend Article 19 amending the Town
Bylaws and the Water Departments special legislation to allow the Department to sell water
for periods of up to forty years. Callahan seconded. The vote was unanimous.
370
Minutes- Meeting of the Board of Selectmen February 24, 2004
page 3
Haddad reviewed Article 21, stating that for many years there has been a flooding problem
causing the access road off of Atlantic Ave known as "Newtonville", to deteriorate. Haddad
also stated that due to the condition of the road it is extremely difficult for emergency
personnel to use this road, and that the residents had approached the Town asking for
assistance in providing the necessary drainage improvements to solve this problem, which
would cost an estimated $100,000.00. If approved by the Town Meeting, will be repaid to
the Town by the residents through betterments over the next ten or twenty years. Callahan
moved to recommend the Article to provide assistance to the residents of the Newtonville
area for improvements to solve the drainage problem. Sullivan seconded. The vote was
unanimous.
Haddad reviewed Article 23, stating that this Article is to see if the Town will vote to raise
and appropriate, transfer from available funds, and/or borrow pursuant to any applicable
statute, a sum or sums of money, to be expended by the Town Manager, for the purpose of
providing the Town's fifty percent share of the cost for the engineering design and
development of bid specifications for improvements to the sea wall between the Mill River
Marina and the Atlantica Restaurant on Border Street. Callahan moved to recommend the
Article to provide the Town's share of the cost for improvements to the sea wall between the
Mill River Marina and the Atlantica Restaurant. Koed seconded. The vote was unanimous
Meeting adjourned at 9:05 p.m.
Respectfully Submitted,
Roseanne McMorris
Chairman
%4 PRF�i
TOWN OF COHASSET
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BOARD OF SELECTMEN Board of Selectmen
V
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Merle S.Brown
TO ONASSET O TOWN MANAGER Thomas J.Callahan
k N 1 Frederick R.Koed
Town Manager 41 Highland Avenue Roseanne M.McMorris
Mark W.Haddad Cohasset,Massachusetts 02025 Michael H.Sullivan
TO: Board of Selectmen
FROM: Mark W. Haddad -Town Manager
SUBJECT: Mail Summary
DATE: February 17, 2004
A. Copy of letter from Andrew Brennan, M.B.T.A., to Maureen Cavanaugh, Epsilon
Associates, Inc., re Greenbush Line, Rocky Lane Bridge - Continues Review Extension Period.
B. Copy of letter from Andrew Brennan, M.B.T.A., to Maureen Cavanaugh, Epsilon
Associates, Inc., re Greenbush Line, Cohasset Municipal Parking Lot.
C. Cohasset Chamber of Commerce - Chamber News"Minot Minutes".
D. Transportation News from the Boston Region Metropolitan Planning Organization-
TransReport - February 2004.
E. Letter from Geoffrey C. Beckwith, Executive Director, Massachusetts Municipal
Association announcing its 2004 Spring Regional Update Meetings during the months of February
and March in six locations.
F. Copy of letter from Andrew Brennan, M.B.T.A., to Maureen Cavanaugh, Epsilon
Associates, Inc., re Greenbush Line, Clearing and Grubbing, Cohasset.
G. MA Department of Housing & Community Development - notification of Grant Alert -
Notice of Intent to Apply- Round 11.
H. Notification to Abutters re Catherine Turner and Elizabeth Anne Venti- repair to an
existing onsite sewage disposal system at 236 North Main Street.
I. Notice from Cohasset Board of Water Commissioners re construction work scheduled to
begin on Monday, February 9, 2004 on South Main Street and anticipated to be completed by
February 20, 2004.
J. Zoning Board of Appeals' notice of public hearing on an application for a Special Permit
at 224 South Main Street - Sturdy.
Tel:(781)383-4105 9 Fax:(781)383-0228
Mail Summary - February 27, 2004
Page 2.
K. Copy of letter from James Creed, Jr., Creed&Formica, to Conservation Commission and
Abutting Property Owners, re Notice of Intent Application/Cohasset Golf Club.
L. Construction Management at Risk Legislation- Executive Summary;Associated General
Contractors of Massachusetts (AGC), Associated Subcontractors of Massachusetts (ASM),
Boston Society of Architects(BSA).
M. Copy of letter from Terri Ackerman, Executive Secretary, Town of Braintree, to Michael
H. Mulhern, General Manager, MBTA, re exploration of grade crossings on the Greenbush
corridor.
N. Copy of fax transmission from Kristina Patterson, Greenbush Project Ombudsman,to Eric
Fleming, DMJM Harris, re Lincoln Lane Turnaround.
O. Notice to immediate abutters re notice to construct/repair septic system at 236 N. Main
Street- Catherine Turner/Elizabeth Venti.
P. Zoning Board of Appeals' decision on application for a Variance at 750 C.J.C. Highway
-Road to Responsibility, Inc.
Q. Letter from Jane Edmonds, MA Department of Workforce Development informing you
about statutory changes made by the state legislature in last year's budget affecting the name and
functions of the Division of Employment and Training (DET).
R. Copy of STV memorandum from Michael Alterman, Cultural Resources Task Leader, and
Joseph Schuchman, Cultural Resource Specialist, to Mark Pelletier, STV Project Manager-
Section 106 Review-Design Package 14: Rocky Lane Bridge, Cohasset.
S. Mark Haddad's letter to Nancy Thornton, Director of Waterways, Department of
Conservation and Recreation, re Cohasset - Seawall Reconstruction Project, DCR Grant
Agreement#3498 thanking her for providing $25,000 in state funding assistance.
T. Zoning Board of Appeals' notice of public hearing on an application of Francis &Janice
Crowley for a Variance at 392 Jerusalem Road.