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Minutes - BoS - 01/01/1986 - Meeting minutes for 1986
TOWN OF COHASSET, MA MINUTES OF SELECTMEN ' S MEETINGS 1986 START i MINUTES - MEETING OF BOARD OF SELECTMEN JANUARY 6 , 1986 Chairman called the meeting to order at 7 : 36 p.m. Selectmen Present: Frank W. England, Chairman Rocco Laugelle Mary Jane E. McArthur Diane C. Sullivan Absent: Clifford Mitman, Jr. out of town on business Also Present: Donald R. Andrew, Executive Secretary Patricia Anne Walsh, Recording Secretary Motion by Selectman McArthur to approve the minutes of the meeting of December 23 , 1985 as presented. Minutes 12/23/85 Second by Selectman Sullivan. Vote 4-0 in favor. Motion by Selectman Laugelle to approve the minutes of the meeting of the special meeting of December 28 , 1985 at 9 : 00 a.m. as Minutes presented. 12/28/85 Second by Selectman Sullivan. Vote 3-0 with Selectman McArthur abstaining as she was not present at that meeting. Motion by Selectman McArthur to ratify, approve and confirm the signing of the payroll warrant of January 2 , 1986 by Chairman Payroll England and Selectmen Laugelle, McArthur and Sullivan. Warrant Second by Selectman Laugelle. Vote 4-0 in favor. Executive Secretary Andrew reported he had met with the Civil Defense Director and Fire Chief this morning and spoke with the Police Chief and Water Department Superintendent later in the day concerning the Critical Town Facilities List dated November Critical 13 , 1985 for restoring electrical power in emergencies . He Facilities V) recommended four deletions: List Fire Department Station, Hull Street-abandoned Fire Dept. Station, Beechwood St. - demolished o Water Dept. , two wells on Sohier St. - capped Water Dept. , Beechwood Street Facility He also recommended four additions: Elderly Housing Authority on Elm Street Town Hall Bates Building High School - serves as emergency shelter. AGENDA - MEETING OF THE BOARD OF SELECTMEN JANUARY 6 , 1986 A. Attendance B. Minutes Review and Approval of Minutes of Meeting of December 23 , 1985 Review and Approval of Minutes Special Meeting December 28 , 1985 C. Treasury Warrants D. Scheduled Action Items 8 : 00 p.m. Opening of Bids - Fire Alarm Communication Monitor E. Old Business 1. Mooring Space - Herbert Jason 2 . Budget Review: Wire Department and Animal Control Officer 3 . Prioity List for Power Restoration During Emergencies F. New Business 1 . Fees - Street Openings and Off-duty Details Oil Burner Inspections G. Executive Secretary - Update on Pending Matters H. Public and/or Press I. Other Business that may Properly Come Before the Board a MINUTES - MEETING OF BOARD OF SELECTMEN JANUARY 6 , 1986 Page 2 Chairman England requested Mr. Andrew, the Civil Defense Director, Police Chief and Fire Chief meet and arrange the list in order of priority in order to be prepared for the next emergency. Selectman England requested that Mr. Andrew have the Civil Emergency Defense Director obtain the model emergency procedure or plan Plan available from the State and to prepare a plan to be put into effect for the next emergency and to hold a public meeting to discuss it. He also requested that letters from all town depart- ments to suggest better emergency procedures be submitted by Monday. Wire Superintendent Stephen Wigmore informed the Board that the installation of wiring and switches for a large 60 amp generator Wiring had not yet been accomplished because it is a day-long project-- at H.S . better done when school is closed--and his department has not had Pump Sta. the time. Chairman England instructed Mr. Wigmore to accomplish the task before the end of next week and asked Executive Secretary Andrew to prepare a letter directing that the work be done by that time, and he would sign it. He asked that Mr. Andrew discuss the matter with the Sewer Department and the School Department. Selectmen Laugelle and McArthur , as well as Chairman England, instructed Executive Secretary Andrew to check up on the legality Cohasset of a Class I license for Cohasset Motors , Ltd. Motors LTD License Selectmen discussed fees for street openings , off-duty details and oil burner inspections . Mr. Andrew reported some towns charge $25 to compensate for highway department supervision of street Fees openings . Towns may also charge a 10 per cent surcharge on Police off-duty details to compensate for payroll processing and insurance costs. Police on these details are insured by the Town. The Fire Chief informed him that some towns charge 50 cents for residence oil burner fees as set by statute and ten dollars for new installations . Motion by Selectman McArthur to institute a charge of $25 for streets openings, but to exempt Cohasset Town Departments . Street Opening Second by Selectman Sullivan. Fee Vote 4-0 in favor. Motion by Selectman McArthur to charge a surcharge of ten per cent on all off-duty Police or any other Town department details . Off-duty Detail y Second by Selectman Sullivan. Fee Vote 3-1 . Selectman Laugelle opposed. C/ MINUTES - MEETING OF BOARD OF SELECTMEN JANUARY 6 , 1986 Page 3 The oil burner permit fee was left for the meeting of January 13 when the Fire Chief will be present. Only one bid was received for a Fire Alarm Communication Monitor. This was for $16 , 020 from P. B. Allen Co. , Inc. , P. 0. Box H, Bid Open. 131 Lafayette Road, North Hampton, NH 02862 . 8 : 00 P.M. Motion by Selectman McArthur to have the wire superintendent check the specifications and the Board will take the bid under advise- ment pending his report. Second by Selectman Sullivan. Vote 4-0 in favor. Selectmen reviewed the Wire Department budget with Mr. Wigmore. He requested Selectmen consider a flat mileage reimbursement of $150 per month instead of the 25 cents per mile which he has been receiving. He said he was paid $1 ,198 . 75 under the mileage allowance last year. Motion by Selectman McArthur to approve the personal services section of the Wire Department budget at $57 ,665 .52 . Wire Dept. Budget Second by Selectman Laugelle . Vote 4-0 in favor. Motion by Selectman Laugelle to pay $1 ,800 per year to the Superintendent of Wires for use of his personl car. . Second by Selectman Sullivan. Vote 3-1 in favor. Selectman McArthur opposed. Since the Animal Control Officer was not present, his budget was not reviewed by the Selectmen. Herbert Jason, his son John S . Small of Scituate and his grandson, John H. Small, appeared before the Selectmen to discuss a mooring space for Gregory Small for a 36 foot boat. A long discussion ensued in which Harbormaster Harry Ritter participated. Herbert Jason and John H. Small displayed pictures , which Mr. Jason alleged showed that by moving two moorings a few feet, an area would be Mooring created which could accommodate the 36 foot boat. He stated that H. Jason in the past a 35 foot, 36 foot, 40 foot and a 36 foot boat had been moored totaling 147 feet in length, where there now are boats moored totaling 93 feet, for a difference of 54 feet. Mr. Ritter explained that he had moved the mooring when the 36 foot boat was replaced by a 24 foot boat. Mr. Ritter stated he had offered Gregory Small a mooring when he renewed his mooring list request in June by asking if he intended to put a boat in the harbor this year. Selectman Sullivan stated that this was not sufficient S MINUTES - MEETING OF BOARD OF SELECTMEN JANUARY 6 , 1986 Page 4 notice that a mooring was actually available. Gregory Small ' s father, John S . Small , stated that Gregory Small , who could not be present at this meeting, had told him that Harbormaster Ritter had not asked him that question. Harbormaster Ritter noted that a large boat moored in the harbor does not swing the same as an eig4 t-foot pram. Chairman England said that he would like Mr. Jason to introduce a chart of the harbor with 360 degree circles showing how the boats might be moored. Mooring Selectman Laugelle opposed a new rule which would require a person holding a mooring who wished to moor a smaller boat than the size presently in the harbor to obtain permission of the Harbormaster. The Harbormaster and Mr. Jason departed. Motion by Selectman Sullivan to request the Harbormaster to meet with Herbert Jason and go out in the harbor and discuss how the mooring for Gregory Small could be located and the Harbormaster is to return to the Selectmen with his recommendation. A letter to be sent to Harry Ritter with a copy to Mr. Jason. Second by Selectman McArthur. Vote 3-1 in favor. Selectman Laugelle opposed. Mr. Andrew is to call Mr. Jason and inform him. Chairman England requested Mr. Andrew obtain more information about the new area code for several nearby towns from the telephone Proposed company. Area Code Executive Secretary Andrew said he had obtained one bid estimate for air conditioning Town Hall and it is twice what has been appropriated. Mr. Andrew also discussed the problem of morale in the Town Asst. Town Accountant' s Office, and he suggested that the Assistant Town Accountant Accountant be given a temporary salary increase for managing Salary day-to-day affairs of the Accounting Department so he could devote Increase more time to his position as Executive Secretary until the Selectmen hire a Town Accountant. Motion by Selectman McArthur to give a $70 temporary salary increase to the Assistant Town Accountant who is to be temporarily assigned _ management of the day to day operations under the jurisdiction of the Town Accountant. Donald Andrew will take a $70 decrease in salary. Asst. Accountant temporary increase to be effective 1/13 until when new accountant bwgins work. Second by Selectmen Laugelle. Vote 4-0 in favor. Mr. Andrew asked permission to recruit candidates for the position of Town Accountant. Selectmen Sullivan, McArthur and Chairman England agreed. 6 MINUTES - MEETING OF BOARD OF SELECTMEN JANUARY 6 , 19$6 Page 5 Robert Davenport questioned repairs being allowed to the building at 585 Chief Justice Cushing Highway. He also asked if it might be considered a fifteen year abandoned use in a residential neighborhood and require action by the Board of Appeals . Chairman England responded that Mr. Davenport should put his concerns in a letter to the Building Inspector, who has fourteen days to respond. Motion by Selectman Laugelle to adjourn. Second by Selectman Sullivan. Vote 4-0 in favor. Meeting adjourned at 10 : 35 p.m. APPROVED /3�6 i Executive Secretary PAW: jmc RMINUTES BOARD OF SELECTMEN ' S MEETING � , JANUARY 6 , 1930 1985 1986 Coverage Cost Cost Broker Carrier Differences Workers Comp. $ 53,000 $ , 53,000 F. R. Hull Old Republic Potential for $18,000 A hated Dividend MIIA Crime Bond 1 ,030 1 ,584 Richardson Commercial No 60 day coverage for Union terminated employees Boiler and Machinery 1 ,620 1 ,923 Richardson Commercial No Change Union Automobiles 20,593 27,637 Mahoney R: Hanover Limit increased from Wright Insurance Co. $500,000 to $1 ,000,000 Police Professional 4,320 11 ,664 Richardson Home No Change Insurance Co. Police & Fire 4,902 6,665 Richardson Peerless 104 to 260 weeks Accident Coverage Watercraft 559 1 ,57",, Richardson Commercial No Charge Union Property; 46,781 100,622 Mahoney & CIGNA 1 . Liability $500,000 to $1 ,000,000 Liability Wright 2. No Pollution 3. $5000 deductible street & road $ 132,805 $ 204,666 4. Athletic Participants 5. Ambulance attendant & individual nurse malpractice 6. $2500 to $5000 deductible on property 13 AGENDA - MEETING OF THE BOARD OF SELECTMEN JANUARY 13 , 1986 7 : 30 P.M. A. Attendance B. Minutes Review and Approval of Minutes of Meeting 12/30/85 Review and Approval of Minutes of Executive Session of 12/30/85 Review and Approval of Minutes of Meeting of 1/6/86 C. Treasury Warrants D. Scheduled Action Items 7 : 45 p.m. Bid Award - Fire Alarm Communication Alarm 7 : 50 p.m. Approval of Contract - Executive Secretary E. Old Business 1. Executive Session - Police Negotiations. Janet Daggett ® 2. Budget Review - Dog Officer F. New Business 1. Fire Department Budget Review 2 . Insurance Claim - Geneva Construction 3 . Request for One-day Liquor License - Literary Committee of Joseph Osgood School 4 . Town Meeting Warrant - Opening and Closing Date for Submission of Articles G. Executive Secretary - Update on Pending Matters H. Public and/or Press I . Ohter Business That May Properly Come Before the Board f MINUTES OF MEETING OF THE BOARD OF SELECTMEN JANUARY 13 , 1986 Meeting called to order by the Chairman ,at 7 : 37 p.m. Selectmen Present: Frank W. England, Chairman Rocco Laugelle Diane Sullivan If Absent: Clifford Mitman, Jr. Mary Jane McArthur Chairman England announced the above two Selectmen were absent due to illness . Also Present: Donald R. Andrew, Executive Secretary Patricia Anne Walsh, Recording Secretary Motion by Selectman Sullivan to accept the minutes of the meeting Minutes of December 30 , 1985 as presented. 12/30/85 Second by Selectman Laugelle. Vote 3-0 in favor. Motion by Selectman Laugelle to accept the minutes of the Exec . Ses . executive session of December 30 , 1985 as amended. 12/30/85 Second by Chairman England. Vote 2-1. Selectman Laugelle opposed. Motion by Selectman Laugelle to ratify, approve and confirm the signing of the bill and payroll warrants of January 8 , 1985 by Chairman England and Selectmen Laugelle and Sullivan. Warrants Second by Selectman Sullivan. Vote 3-0 in favor. Chairman England announced the Selectmen had received a letter from Superintendent of Wires Stephen Wigmore recommending , after reviewing the specifications , that the Fire Alarm Communication Award Bid Monitor bid of R. B. Allen Co. , Inc. , be accepted. Fire Alarm Monitor Motion by Selectman Laugelle to award the bid for the Fire Alarm Communication Monitor at $16 , 020 to R. B. Allen Co. , Inc . , 131 Layfayette Road, North Hampton, New Hampshire. Second by Selectman Sullivan. Vote 3-0 in favor. Motion by Selectman Sullivan to approve and execute the revised contract, effective January 13 , 1986 through December 31 , 1988 , between the Town of Cohasset and Donald R. Andrew as Executive Contract Secretary. Selectmen agreed Mr. Andrew is to be paid for also Executive being Town Accountant at an annual rate of $2 ,360 u:"ntil a new Secretary /o MINUTES OF MEETING OF THE BOARD OF SELECTMEN JANUARY 13 , 1986 Page 2 Town Accountant commences work. Second by Selectman Laugelle. Vote 3-0 in favor. Motion by Selectman Sullivan to appoint Donald R. Andrew as Town Accountant in addition to his position as Executive Secretary Appt. of until a new Town Accountant commences employment. Town Acct. Vote 3-0 in favor. Selectmen signed an automatic amusement device license for Cohasset Pizza House and a Common Victualer' s license for Central Market. Licenses At 8 : 04 p.m. Chairman England called a five-minutes recess, and the Board reconvened at 8 : 09 p.m. Dog Officer, Richard Yocum, discussed his proposed budget which included a pay raise. In answer to questions from Selectmen Laugelle related to justification of the pay raise, he explained that he averages about twenty hours a week answering telephone calls, picking up animals , impounding live animals , etc . The State takes care of picking up dead animals on Route 3A and the Animal ® Board of Health pays five to seven dollars to an individual for Control that duty. He has picked up twenty-four live dogs in the past Budget six months , as well as many cats , squirrels , raccoons , seals and other animals in response to calls . Selectman Laugelle stated that he is in favor of the raise, but 4 not of $400 for added channels for the Dog Officer' s radio. He also favors the $250 increase for boarding animals . Motion by Selectman Laugelle to accept the Dog Officer' s proposed budget with the exception of $400 Capital Outlay for the radio, for $2 ,350 in expenses plus $3 ,500 in salary, equaling a $5 , 850 total budget. Executive Secretary Andrew said that the Personnel Committee has to act on the proposed salary increase and the bylaw has to be changed. Chairman England requested Mr. Andrew to have that included in the Town Meeting Warrant. Selectman Sullivan refused to second the motion and stated she felt the salary should be level funded, because she does not feel the work warrants additional funds and the salary is adequate at this time. She does not think twenty-four dogs impounded is excessive. Second by Chairman England. Dog Officer Yocum then stated that in addition to the twenty-four dogs , he had returned thirty-five dogs to owners , picked up three I� MINUTES OF MEETING OF THE BOARD OF SELECTMEN JANUARY 13 , 1986 Page 3 seals , taken thirty-five to forty raccoons out of people' s houses , picked up cats on the average of one a day, as well as squirrels , raccoons and possums. He had taken telephone calls for all kinds of information including complaints on dog bites, and, also, he gives out quarantine forms . He keeps a log, and Selectman Laugelle requested Selectmen be given a copy of the log. Vote 2-1 in favor. Selectman Sullivan opposed. Motion by Selectman Sullivan to go into executive session with Personnel Committee Chairman Janet Daggett to discuss Police Executive negotiations, and the Board will return to open session. Session Second by Selectman Laugelle. Vote 3-0 in favor. Chairman England Aye Selectman Laugelle Aye Selectman Sullivan Aye The Board went into Executive Session at 8 : 25 p.m. The Board returned to open session at 8 : 43 p.m. Selectmen discussed the Fire Department Budget with Fire Chief ® Daniel Brock. Selectmen said they understood he had had only a few days to prepare his proposals. Selectman Sullivan stated it seemed like a wish list. Among his proposals Fire Chief Brock included a full time secretary. He said that he, the Captains and some of the men do a lot of typing and it may not be economical for the wages they receive for them to do typing and filing. He Fire Dept. stated he was requesting a four per cent increase over the total Budget of last year' s budget plus transfers. Chairman England explained that budget increase percentages are usually based only on the last year' s budget. Chief Brock requested $107 ,000 for overtime. Last year ' s appro- priation was for $41,000 , but he expects that due to sick leave, etc. , it will be closer to $97 , 000 for the year. Chairman England noted that for years it has been running between $70 ,000 and $100 , 000 , but it was budgeted nearer $40 , 000 . He felt that continuing expenses should be budgeted rather than requested as transfers. Selectman Sullivan requested that new office equipment and furniture be saved to be included in the bond issue for remodeling the police and fire station. Last year' s budget was $810 , 000 and Chief Brock estimated that including the Secretary, the FY ' 87 budget might reach $903 ,000 . Selectman Sullivan suggested he prioritize what he needs . Chief Brock requested an extra two weeks to refine his budget and the Selectmen agreed. / z MINUTES OF MEETING OF THE BOARD OF SELECTMEN JANUARY 13 , 1986 Page 4 Selectmen will hold their next regular meeting January 27 due to Next the holiday on Monday, January 20 , 1986 . Meeting Executive Secretary Donald Andrew discussed the letter from Jacqueline Dormitzer, Chairman, Advisory Committee, dated Janu- ary 8 , 1986 regarding closing the Town Meeting warrant, and the right of the Advisory Committee under the Town Bylaw to insert articles up to twenty days before Town Meeting. He explained that this year there will be a Special Town Meeting within the Advisory Annual Town Meeting for current fiscal year matters which Committee requires that the voters receive the warrant fourteen days in Request advance. There will be an article in the warrant to amend the bylaws to allow for warrants to be mailed seven days in advance of a Special Town Meeting within the Annual Town Meeting. Select- men discussed printing and time frames . Motion by Selectman Laugelle to open the warrant for town meeting Opening and on January 14 , 1986 and to close the warrant February 4 . Closing of Town Meeting Second by Selectman Sullivan. Warrant Vote 3-0 in favor. Secretary Andrew reported the Police and Fire Station Renovation Study Committee will meet January 23 . The 911 emergency telephone will be implemented on May 5 , 1986 . Report of Executive The target date for implementing the new area code for some Secretary surrounding towns is 1989 , and the telephone company advised Mr. Andrew they do not intend to charge toll rates where none are charged now. Motion by Selectman Sullivan to appoint Veneta Roebuck, Robert rE Kassameyer and Robert V. Davenport to the Police and Fire Station Renovation Renovation Committee in addition to Selectmen Mary Jane McArthur Renovation Committee and Diane Sullivan, Police Chief Joseph Kealey, Fire Chief Daniel Brock, Building Inspector Edward Poskus who will serve as ex-officio members, and two citizens yet to be named. Second by Selectman Laugelle . Vote 3-0 in favor. Chairman England requested the press publicize the need for two more members for the Police and Fire Station Renovation Committee. Executive Secretary Andrew stated the letter from the Department Curb Cuts of Public Works re Cohasset Motors curb cuts , dated January 6 , Cohasset would be referred to Town Counsel as requested by Selectman Plaza Sullivan. Selectmen did not discuss the insurance claim regarding Geneva Construction listed on the agenda. It will be referred to Town Insurance Counsel . Claim 13 MINUTES OF MEETING OF THE BOARD OF SELECTMEN JANUARY 13 , 1986 Page 5 Carol Bishop appeared before the Board to request a one-day liquor license at the Lothrop House to benefit the Literary Committee of the Osgood School . She explained they plan a wine tasting and will display and sellunopened bottles of wine. Motion by Selectman Laugelle to grant the one-day liquor license to the Literary Committee of the Osgood School on February 8 , 1986 from 6 : 30 to 8 : 30 p.m. , subject to Town Counsel certifying that the Town has no potential liability. Second by Selectman Sullivan. Vote 3-0 in favor. Motion by Selectman Laugelle to waive the license fee for that occasion. Second by Selectman England. Vote 3-0 in favor. Motion by Selectman Sullivan to adjourn the meeting. Second by Selectman Laugelle. Vote 3-0 in favor. Meeting adjourned 9 : 54 p.m. r7 APPROVED TE 7 Y d�' EXECUTIVE SECRETARY PAW: jmc �y AGENDA - MEETING OF THE BOARD OF SELECTMEN JANUARY 27 , 1986 7 : 30 P.M. A. Attendance B. Minutes Review and Approval of Minutes Meeting of January 13 , 1986 Review and Approval of Minutes Executive Session of January 13 , 1986 C. Treasury Warrants D. Scheduled Action Items 7 : 45 p.m. Opening of Bids for Independence Building 8 : 00 p.m. Selection of Milliken Field Architect 8 : 15 p.m. Personnel Committee - Evaluation Consultant Contract E. Old Business 1. Insurance Claim - Geneva Construction © 2 . Fire Department Budget 3 . Reconfiguration of Lower King Street 4 . Execute Release of Easement - Robert H. Fessler as Approved by Town Meeting Vote April 4 , 1981 F. New Business 1. 9 : 00 p.m. Senator Golden 2 . Surplus Equipment - Library Department 3 . Appointment to Police and Fire Station Renovation Committee 4 . Emergency Street Opening - Hingham Water Company 5 . Request by Rotary Club of Cohasset to Hold Tenth Annual Road Race Sunday, April 6 , 1986 from 9 : 00 a.m. to 3 : 00 p.m. 6 . Policy On Town Vehicles in Possession of Town Personnel G. Executive Secretary - Update on Pending Matters H. Public and/or Press I . Other Business That May Properly Come Before the Board IS MINUTES BOARD OF SELECTMEN MEETING JANUARY 27 , 1986 7 : 30 P.M. Meeting called to order by the Chairman at 7 : 30 p.m. Selectmen Present: Frank W. England, Chairman Clifford Mitman, Jr. Rocco Laugelle Mary Jane McArthur Diane Sullivan Also Present: Donald R. Andrew, Executive Secretary Patricia Anne Walsh, Recording Secretary Motion by Selectman Laugelle to approve the minutes of the regular meeting of January 13 , 1986 as corrected. Approval Minutes Second by Selectman Sullivan. 1/13/86 Vote 3-0 . Selectmen Mitman and McArthur abstained because they were not present at that meeting. Motion by Selectman Sullivan to approve the minutes of the execu- tive session of January 13 , 1986 as presented. Executive Session QSecond by Selectman Laugelle. 1/13/86 Vote 3-0 with Selectmen Mitman and McArthur again abstaining. Chairman England indicated that these minutes are not to be released. Motion by Selectman Laugelle to ratify, approve and confirm the signing of the payroll and bill warrants of January 15 , 1986 by Warrants Chairman England and Selectmen Laugelle and Sullivan and the signing of the paryoll and bill warrants of January 22 by Select- men Laugelle , McArthur and Sullivan. Second by Selectman Sullivan. Vote 5-0 . Selectman Sullivan requested the agenda item, Reconfiguration of Lower King Street, be postponed so townspeople can have input, and a plan should be provided at the meeting so they may see it. She Lower King said she and one of the abutters approve the plan, but others Street should have the opportunity to view it. Instead of advertising, the reporters present agreed to publicize the presentation. Chairman England announced that the Fire Department budget, an agenda item, would be postponed until next week. Fire Dept. Budget f� s 16 MINUTES BOARD OF SELECTMEN MEETING JANUARY 27 , 1986 Page 2 Motion by Selectman Mitman to approve the execution of the Release of Easement granted to Robert H. Fessler and approved by Town Easement Meeting vote of April 4 , 1981 as presented. Second by Selectman Laugelle. Vote 5-0 in favor. Donald Andrew, Executive Secretary, recommended the Selectmen adopt the policy on Town vehicles which he had prepared, which he said was necessary under IRS regulations . Employees who take vehicles home would be issued a W-2 for $3 . 00 for each round Town trip commute as part of their taxable compensation. Mr. Andrew Vehicles stated the policy has to be written for 1986 but is effective for 1985 . Motion by Selectman McArthur that the Selectmen adopt the policy memorandum dated January 24 , 1986 from the Executive Secretary to the Selectmen for Town Vehicles in possession of Town personnel as follows: 1. The vehicles provided to employees are for use in connection with their official duties; Q 2 . The employee is required to commute to and from work in the vehicle; 3 . The vehicle may not be used for personal use; 4 . Except for de minimus personal use, the vehicle may not be used for any personal purpose, other than commuting; 5 . The employee required to use the vehicle for commuting may not be a control employee (Elected Official) ; 6 . A control employee may use a Town vehicle if requested to do so by virtue of his job and will be eligible for the $1.50 each way commute withholding if the vehicle is used in emergencies. Selectmen Laugelle oblected to the required $3 . 00/round trip, noting that some employees only averaged one to two miles per day commuting. The Executve S�ecdretadry will salRuiat th apr roximate cost to each employee a ec e an epor ac o he oa Second by Selectman Mitman. Vote 5-0 in favor. Selectman Mitman opened and read the bids for the Independence Building as follows: Independ- ence Bldg. 1 . Barbara Meehan, 729 Jerusalem Road $75 ,000 2 . Edward Hinckley, 83 South Main Street $56 ,000 with $6 , 000 check enclosed. MINUTES BOARD OF SELECTMEN MEETING JANUARY 27 , 1986 Page 3 3 . Atlantic Marine, 31 Longmeadow Road, North Scituate $86 ,500 . 00 4 . F. Noel Collins , 126 Maple Street, W. Springfield $86 ,579 .86 5 . Thomas P. Chamberlain, 370 King Street, Cohasset $70 ,110 . 00 6 . Robert E. Martin, Jr. , 259 S . Main Street, Cohasset $80 , 500 . 00 Independ- Motion by Selectman McArthur to take the bids under advisement. ence Bldg . Second by Selectman Mitman. Vote 5-0 in favor. Kenneth Ekberg, Chairman of the Milliken Field Improvement Committee, explained to Selectmen that the committee members present at the meeting held January 16 , 1986 unanimously selected Francis Fox Spinks Associates of 17 Bigelow Street, Cambridge, MA and desired Selectmen enter into a contract with Spinks Associates as architects for Milliken Field. He explained that for $20 ,000 they were willing to design up to $300 , 000 worth of construction, however the total project might cost up to $400 ,000--to be ready by April 1, before the Annual April Town Meeting to allow a vote there on construction funds . They are planning an all-weather track; varsity game field; concession stand with storage space; lights; fencing; and drainage. He noted that they might be able to accomplish part of the work originally envisioned for $300 ,000 and have to postpone some. Milliken Field Chairman England requested a letter be written to the Norfolk. County Improvement Commissioners thanking them for the work done by the County Engineers in preparing the large plans of the site, by updating aerial photo- graphs and researching deeds. Motion by Selectman Laugelle to award the contract to Francis Fox Spinks Associates as recommended by the Milliken Field Improvement Committee and the Committee is to work with the architect to obtain the best possible dollar value and to authorize the committee to work out the details of the contract with Town Counsel . Chairman England warned that if it makes sense to ask for more than the $20 ,000 in design fees , they should be prepared to ask Town Meeting for more than the $20 ,000 originally appropriated. Some of that money has already been spent for postage and advertising. Second by Selectman Mitman. Vote 5-0 in favor. Janet Daggett, Chairman of the Personnel Committee, discussed the Evaluation Consultant contract with the Selectmen. She recommended personnel Caleb Marsh Associates of Hingham, MA be awarded the contract for Classifica- $17 ,400 , rather than Mass . Municipal Association because the scope of tion Study their proposal and the availability to commence the task immediately. References have been checked with Concord, Lennox, North Reading and Gloucester. (S MINUTES BOARD OF SELECTMEN MEETING JANUARY 27 , 1986 Page 4 She stated changes in classification must be voted by Town Meeting before a fiscal year begins in order to be effective for that fiscal year. The $18 ,000 appropriated at Town Meeting will be Personnel reduced as much as possible by the State grant for Cohasset, where Classifica- it is applicable, stated the Executive Secretary. tion Stud Mrs. Daggett discussed two changes in the contract desired by Caleb Marsh. Town Counsel Henderson will review them. Selectmen agreed to them. Motion by Selectman Mitman to accept the recommendation of the Personnel Committee to enter into a contract with Caleb Marsh Associates with the details of the contract to be worked out with Town Counsel and Janet Daggett. Second by Selectman Laugelle. Vote 5-0 in favor. Benjamin Curley, Water Department Superintendent, displayed a plan showing the Town' s easement in connection with an insurance claim for Geneva Construction Company work for the Insurance Water Department. However, Town Counsel Richard Henderson warned Claim this matter should be taken up in Executive Session. Geneva Constr. Co. Motion by Selectman Laugelle to grant permission to the Rotary Club of Cohasset to hold the Tenth Annual Road Race on Sunday, April 6 , 1986 at 1: 00 p.m. and to use the Town Hall on Saturday, April 5 , from 9 : 00 a.m. until noon and on Sunday, April 6 , from 9 : 00 a.m. Rotary Cluk until 3 : 00 p.m. and also to utilize the Town Hall parking lot Road Race as outlined in the letter from Peter Logan, Rotary Club member, who was present at the meeting. Mr. Logan stated there would be no alcoholic beverages served this year. Second by Selectman McArthur. Vote 5-0 in favor. State Senator William B. Golden discussed highlights of the bills passed by the Legislature in 1985 as well as important defeated legislation; and, in addition, he discussed significant Senator legislation pending for 1986 . He noted that although Selectmen William B. may not favor the Joint Labor Management Bill regarding voluntary Golden local acceptance of labor contracts , he does favor it. Chairman England requested that they consider voting at a Town Election where 42 to 62 per cent of the electorate votes versus at Town Meeting where perhaps three hundred may vote , and the meeting may be "packed" with proponents or opponents . Motion by Selectman Sullivan to declare as surplus the equipment outlined in the letter of January 14 , 1986 from Chief Librarian Surplus Richard E. Hayes. Library Equipment �Y MINUTES BOARD OF SELECTMEN MEETING JANUARY 27 , 1986 Page 5 Executive Secretary Andrew reported that the floor machine, thirty folding chairs and a Royal manual typewriter might be Library utilized by other Town departments. Surplus Second by Selectman Mitman. Vote 5-0 in favor. Executive Secretary Andrew is to notify other Town departments of the surplus items. Chairman England stated an executive session should be scheduled Schedule for next week to discuss litigation with Town Counsel . Exec . Sess. Selectmen discussed the communication from the Metropolitan Area Planning Council re MBTA Project ENF-86-51, Old Colony Railroad Rehabilitation. Selectman McArthur questioned if the railroad bed should be declared for recreational and park purposes . Town Counsel Richard Henderson Old Colony warned that they had already received the notice and the date Railroad would be after the fact. Rehabilita- tion Selectman Laugelle said he was in favor of the railroad and Chairman England noted the present difficulties of commuting to Boston. Executive Secretary Andrew reported that both James Gallagher and Mark Trask had volunteered for appointment to the Police and Fire Station Renovation Committee. Selectman Sullivan requested that Selectmen postpone any appointments because the architects on the Design Review Committee had already been approached and their answers are awaited. Chairman England announced the matter would be postponed until next week. Executive Secretary Andrew discussed the emergency street opening for 662 Jerusalem Road, for which the application from the Hingham Water Company had been received four days after the opening had taken place and postmarked one day after the Street event. Selectman Sullivan recalled the jolt her car had taken Opening in traversing the location, and Selectmen questioned if Highway Surveyor Harold Litchfield had had to repair the site. The twenty-five dollar fee was not enclosed with the application. Mr. Andrew recommended that fees be doubled for such applications received after the fact. Motion by Selectman Sullivan to have Executive Secretary Andrew write a letter to the Hingham Water Company and charge them twenty-five dollars for the street opening at 662 Jerusalem Road, and to amend the Street Opening Fee Schedule so that late applicants are charged double the usual fee. Zo MINUTES BOARD OF SELECTMEN MEETING JANUARY 27 , 1986 Page 6 Second by Selectman Laugelle. Vote 5-0 in favor. Chairman England requested Mr. Andrew schedule a hearing for an alleged liquor violation at KoKo Island and the Police KoKo Island Chief submit his recommendation and be present at the hearing. Selectmen discussed the proposed leases for the George H. Mealy Post and the Rotary Club for use of Town-owned buildings. Selectman Sullivan questioned if the Town were covered for liability if the facilities are rented out to others . Chair- Leases man England requested copies of the insurance certificates . Rotary & Selectman Laugelle pointed out that both organizations had Am. Legion spent a great deal of money on structural changes and renova- tions. Motion by Selectman McArthur to increase the mileage reimburse- ment for official use of personal cars to 21 cents per mile Mileage effective January 1 , 1986 as allowed by the Internal Revenue Reimbursement Service. Second by Selectman Sullivan. Vote 5-0 in favor. Chairman England requested Mr. Andrew draw up a flag policy. Flag Polic'l Selectman Sullivan discussed instituting a charge for boat haulers utilizing the Town ramp. Selectman Laugelle pointed out that there are only four commercial haulers and that the Proposed Fee revenue would only amount to $100 . Moreover, the boat owners for already pay mooring fees . Boat Haulers Chairman England proposed that the pictures of all veterans who died in wars be put up in the Town Hall alcove. He listed eight from World War II , one from the Korean Conflict and eight from the Vietnam War. He requested that the Veterans ' Agent and Veterans' the Historical Commission be asked to take on the task. Pictures Selectman Laugelle acknowledged that the Legion has some pictures , which may not be kept, but which might be borrowed for copying purposes . Selectman McArthur wants the pictures framed. Donald Andrew said there is going to be an article submitted to Town Meeting to accomplish this . Secretary Andrew noted that he will be on vacation the end of February through March 3 . Selectman Sullivan and other Selectmen may be away the week of school vacation, so the Board will not meet the week of February 17 , 1986 . Chairman England Schedule of announced the Selectmen will meet as follows: Meetings February 3 , 1986 February 10 , 1986 February 25 , 1986 . MINUTES BOARD OF SELECTMEN MEETING JANUARY 27 , 1986 Page 7 Ce Motion by Selectman McArthur to adjourn. Second by Selectman Laugelle. Vote 5-0 in favor. Meeting adjourned at 10 : 35 p.m. APPROVED DATE 2 11 ZI -qk� Executive Secretary PAW: jmc z AGENDA - MEETING OF THE BOARD OF SELECTMEN FEBRUARY 3 , 1986 A. Attendance B. Minutes C. Treasury Warrants D. Scheduled Action Items 7 : 45p.m. Award Bid - Independence Building 8 : OOp.m. Opening of Bids - Printing of Town Report and Town Meeting Warrant 8 : 15p.m. Signing of Contract - Cohasset Housing Authority and U. S . Department Housing and Urban Development E. Old Business 1. Additional Office Space for Recreation Commission 2 . Fire Department Budget Review - 9 : 30 p.m. 3 . Appointments to Fire/Police Station Renovation Committee F. New Business 1 . Review Town Meeting Articles 2 . Town Counsel - Review of Pending Litigation 3 . The Bread Shop - Request for Special Parking Permits 4 . Alleged Liquor Violation - KoKo Island Restaurant G. Executive Secretary - Update on Pending Matters H. Public and/or Press I . Other Business That May Properly Come Before the Board MINUTES OF MEETING OF THE BOARD OF SELECTMEN FEBRUARY 3 , 1986 Meeting called to order by the Chairman at 7 : 35 p.m. Selectmen Present: Frank W. England, Chairman Clifford Mitman, Jr. Rocco Laugelle Mary Jane McArthur Diane Sullivan Also Present: Donald R. Andrew, Executive Secretary Patricia Anne Walsh, Recording Secretary Motion by Selectman McArthur to ratify, approve and confirm the signing of the payroll and bill warrants of January 29 , 1986 by Warrants Vice Chairman Mitman and Selectmen Laugelle and Sullivan. Second by Selectman Mitman. Vote 4-0 in favor. Selectman Sullivan had not arrived yet. Selectman Sullivan entered the meeting at 7 : 38 p.m. Motion by Selectman Mitman to award the bid for the sale of the Independence Building to the highest bidder, F. Noel Collins of 126 Maple Street, West Springfield, MA 01089 , in the amount of Sale of $86 ,579 .86 contingent upon his meeting the requirements originally Independence s pe c i f i ed. Building Second by Selectman MCArhtur. Chairman England stated the bid specifications required signing a purchase agreement within forty-eight hours, making a ten per cent down payment and finalizing the sale in thirty days . F. Noel Collins was present and asked if the terms of the sale of the building could be more flexible. He stated he would like a determination of how much land will go with the building when sold because the Assessors ' map shows the area seems to include a substantial portion of the slope behind the building, the two stairways to the church and a portion of the parking lot of St. Stephen' s Episcopal Church. He asked if the board could extend the time period slightly while the determination is made. Chairman England stated the specifications could not be changed after receiving the bids . He indicated to Attorney Collins that he had forty-eight hours to sign or the Board would have the option of throwing out all bids or going to the next highest bidder. Selectman Laugelle stated that there was some doubt concerning the amount of land and asked to allow extra time for the land being surveyed. Chairman England repeated that the Selectmen could not change the bid specifications and Attorney Collins had forty-eight hours in which to decide. Attorney Collins said he planned to have his law office on the first floor of the building and his ..1i MINUTES OF MEETING OF THE BOARD OF SELECTMEN FEBRUARY 3 ,1986 Page 2 residence on the second floor of the building . Vote 5-0 in favor. Attorney Collins made an appointment to meet with the Executive Secretary on February 5 regarding signing the agreement of sale. Selectmen discussed additional office space requested by the Recrea- tion Commission. Executive Secretary Andrew explained it would entail extending the present office into the lobby by including Additional the side outside door, which the Building Inspector had reported Office Space was not required as an exit. However, some older records of the Rec. Can. Assessors and the Town Clerk might have to be moved. These have not been stored at the school vault because occasional access is required. Mr. Andrew suggested the matter be referred to the Town Hall Study Committee. The plans for the addition to the Town Hall do not include the assignment of space. Chairman England pointed out that at some time the needs of each department will have to be assessed. Selectman Sullivan discussed appointments to the Police and Fire Station Study Committee. She reported the Chairman of the Design Review Board wished to function as a member of the Design Review Pol/Fire Board only in review of the plans. Mr. Andrew said letters from Station two other applicants have been received as he had reported the Ren. Can. previous week. Motion by Selectman McArthur to appoint Paul Laugelle as the Police Union representative to the Police and Fire Station Renovation Study Committee. Second by Selectman Mitman. Vote 4-0 in Favor. Selectman Laugelle abstaining. M otion by Selectman Sullivan to accept the warrant article submitted by the School Committee for $90 , 000 for three new 1986 school busses. Warrant Second by Selectman Mitman. Articles Vote 5-0 in favor. School Can Motion by Selectman McArthur to approve the article submitted for $6 ,108 . 85 in payment of floor covering for the auditorium and repair, refastening and recovering of auditorium seats as submitted by the School Committee. Second by Selectman Mitman. Vote 5-0 in favor. Motion by Selectman Mitman to accept articles submitted' ,by .the Highway Surveyor as follows: Z$' MINUTES OF THE MEETING OF THE BOARD OF SELECTMEN FEBRUARY 3 , 1986 Page 3 1) For borrowing and signing contracts in anticipation of State aid 2) Resurfacing, which would include borrowing $20 ,606 Warrant Articles 3) Four wheel drive vehicle and turn in 1979 four wheel drive vehicle - $17 , 000 Highway d) Purchase new sidewalk roller and turn in 1974 model - $17 ,000 Second by Selectman Sullivan. Vote 5-0 in favor. Motion by Selectman McArthur to accept the article for a new truck for the Water Department. Water Second by Selectman Mitman. Vote 5-0 in favor. Execuitve Secretary Andrew felt the article for a land bank sub- mitted by the Water Department was related to conservation. He Land Bank pointed out that the Water Department may not have a surplus and is $353 ,000 in debt now. The Town of Cohasset has a stabilization fund, but the Water Department does not. Either one, he said, will require an act of the Legislature. Motion by Selectman McArhtur to accept the bids submitted for Bid Open- printing the Annual Town Meeting Warrant and the 1985 Town Report ing and take them under-advisement until later in the meeting: Town Report & Warrant: 1. William R. Brown Co. , 189 Douglas Avenue - P. 0. Box 6321 Providence, RI 02940 Warrant $42 . 50 per page Report 29 .75 per page 65 lb antique cover $245 8 pt. coated cover $500 2 . Intercity Press , 4 - 10 Elm Street, Braintree MA 02184 Warrant $60 . 25 per page, self cover Report 39 .92 per page Cover 8 pt. white 3 . Fairmont Press , Inc . , 496 Union Street, Rockland MA 03370 Warrant $35 . 00 per page Report 23 .00 per page 65# cover $37 .65 page Z6 MINUTES OF THE MEETING OF THE BOARD OF SELECTMEN FEBRUARY 3 , 1986 Page 4 3 . D. Irving & Co. , 16 River Street, Braintree, MA 02184 Warrant $42 .95 per page Report 24 .95 per page 65# Antique Finish Cover Stock $295 . 00 8 pt white coated $395 .00 Second by Selectman Laugelle. Vote 5-0 in favor. Attorney Charles Humphreys and owner James Bildner represented J. Bildner & Son, applicants for a beer and wine license not to be drunk on the premises , at Cushing Plaza, Cohasset. Attorney Humphreys said this is the second time that they have applied for the license. He stated that now, however, people have had the Request - opportunity to see the store and its concept in operation. James Beer_ & Wine Bildner is also a principal in the corporation--Windward Management-- License that owns the plaza. He stated the application is for a beer and J. Bildner wine license, not for an all-alcoholic license and Bildner' s does not intend to become a liquor store. He said this would provide the opportunity for one stop, high quality food and beverage shopping, and he feels wine and beer are a natural complement to high quality food. He stated Sea 'N Cheese, also located in the Plaza, is a speciality store, and carries the type of wines which complement their fish and cheese. He feels the correct usage of wine is with food and, therefore, this is the place where they should be sold. He added that although the store would be open until 10 : 00 p.m. , deliveries would only be received until 6 : 00 p.m. This store with 10 ,000 square feet is larger than other Bildner stores , and the first to apply for a license. However, they are opening a store in Brookline and applying for a license there. Selectman Mitman questioned the timing of the application which had first been made after they made application as a food store. He stated as a point of concern, why the Board had been left behind in the whole consideration. Moreover, the store was not finished when it should have been. Attorney Humphreys replied that they had been delayed by the previous tenant and had to purchase the Plaza for stability. He acknowledged they had not at first applied for a liquor license, and he felt that was not a significant problem, but that now they were older and wiser. He alleged that it was part of the original concept, but the timing was not right. He said they are not asking for a different set of values between then and now, but feel there is now an advantage , because the store can be seen in operation. George Peters , co-owner of Sea 'N Cheese , noted that at the previous hearing he had said he felt stores in the Plaza should complement each other. He said he had talked to the managers of most of the stores in the area, and a significant majority indicated they see no need for an additional liquor outlet. He spoke to most..of the abutters as well and did not find one that felt the need for another license. MINUTES OF THE MEETING OF THE BOARD OF SELECTMEN FEBRUARY 3 , 1986 Page 5 There are fifteen alcoholic beverage licenses in town, and fifteen seems to be enough. He felt residents now could walk to any of those places to purchase beer or wine , and he questioned if they grant a license to Bildner' s , ; why not grant one to Stop & Shop. Mr. Peters said he hoped the previous vote of the Board to deny the license prevails at this time. Philip Alexander of Alexander Wines said that speaking from an industry standpoint, to have another license for beer and wine in such close proximity would clearly have an effect on one business. He said the Sea 'N Cheese also sells fine wines and questioned the effect of a big business on a small business . Attorney Humphreys said Bildner' s is owned by James Bildner and two others . Sine Pounder, Cohasset resident and owner of the The Bread Shop, spoke in support of Sea 'N Cheese. She said it is a fine small business . There are already several licenses in Cohasset, she added. She does not want to see them impacted by competition so close to them. Michelle Christian, a resident of Cohasset, said Bildner ' s has a lot to offer and she has no objection to them offering wine. Attorney Humphreys noted that Papa Gino' s , a Cushing Plaza tenant, has no objection to the issuance of the beer and wine license. Attorney Humphreys stated Sea 'N Cheese offers seventy- nine varieties of wine and two varieties of beer, and that Bildner' s will have three to four hundred varieties of wine and forty to fifty varieties of beer. He said there are over thirty fine Cali- fornia wines not available within the community. Robert Hall , a Cohasset resident, said the Sea 'N Cheese had been operated by the same family for three to four years and they had done everything to make the store a paying proposition. He noted Bildner was also the buyer of the Plaza and stated that it seems like bullies coming into town. He felt they would be taking away sales. He wants Sea 'N Cheese to have a profit, and not have sales taken away. Selectman McArthur stated that the Selectmen could not make a decision on the issue of competition. James Bildner stated that he objected to the reference to himself as a bully. His business was started by John Howard and himself. He said eight hundred people depend on them for a livelihood--twenty of them in Cohasset. Instead, they are trying to be good citizens and their store opened with a charity benefit. Janet Lahive, a resident of Cohasset and manager of Johnny Appleseed' sat the Plaza, stated neither Peters nor Bildner had asked her opinion. She said they have no objection to Bildner' s requesting a beer and wine license. As a Cohasset resident she also did not object. Although she would not like a Talbot's Outlet, she would not object to a Talbot' s Store being next to Johnny Appleseed' s . _�>k" MINUTES OF THE MEETING OF THE BOARD OF SELECTMEN FEBRUARY 3 , 1986 Page 6 She feels the more competition there is , the better it is for everybody. Philip Alexander said it would be a different situation if the two were applying at the same time for both to be so close to each other. It would be differnet if town need Beer & WinE were demonstrated. He said this can be denied based on the License relative need for an additional license for the sale of alcoholic Request beverages of any type. David Henderson, a resident of Cohasset, said Bildner' s is a welcome addition to the town. There is time saved in shopping and he does not see where one more license makes any difference at this point. Selectman Laugelle questioned the need for one more license. Motion by Selectman Laugelle to deny the application of J. Bildner ' s. Second by Selectman McArthur. Selectman Sullivan said that although she was not a member of the Board when the Peters presented their case, she does not see Bildner' s request as anything different. She does not feel customers will go to Bildner' s just to buy wine and feels the beer and wine license a necessary adjunct to Bildner ' s . Selectman Mitman said he saw the absence of a compelling reason to say yes. He stated that he was looking at what is available elsewhere in town and does not feel satisfied. Selectman McArthur stated several places are available for alcoholic beverage purchases . Selectman England said one stop shopping is a good idea and unless there was a compelling reason not to grant it, he felt the Board should grant the license. Selectman Sullivan said she did not think Bildner' s would be used as a package store; she feels it is a general type food store and cannot imagine someone going in for only a case of beer. Vote 3-2 in favor of denying the application. Chairman England and Selectman Sullivan opposed. Sine Pounder, owner of The Bread Shop, requested she be granted permission to park a car at the Bread Shop nights because she had received tickets because the Cohasset Bylaws prohibit overnight parking on the street. She indicated the need for this permission due to the following: safety factors involved in parking late at night in the distant town-owned parking lot, the lack of other Request - space, and the need for loading her products--some of which are Parking sold elsewhere. Executive Secretary Andrew reported the Police Permit by Chief is opposed because it might set a precedent and be difficult Bread Shop to enforce if others request the privilege. The Highway Surveyor is also opposed because plows would have to swing out three feet into the road, which would create a problem. Selectman Laugelle asked about the possibility of making other 29 MINUTES OF THE MEETING OF THE BOARD OF SELECTMEN FEBRUARY 3 , 1986 Page 7 arrangements. Chairman England felt she might have to rent space from the bank nearby. Selectman Mitman was in favor of designating a loading zone for short time use only--not for overnight parking. Selectman McArthur said the Board has others to consider and Selectman Sullivan suggested that Mrs. Pounder call the Police for a parking lot escort late at night. Executive Secretary Donald Andrew reported receipt of a letter from the Police Chief regarding an alleged liquor violation at Scheduled KoKo Island. Chairman England announced the hearing will be March a Hearing 17 , 1986 , at 8 : 00 p.m. KoKo Isl . The Selectmen discussed an article for Town Meeting Warrant for a fire hydrant on Newtonville Lane as proposed by Town Counsel. Selectmen questioned how the hydrant would be financed. A previous Fire article was not accepted by the Department of Revenue because of Hydrant contingency wording. Selectman Laugelle suggested it should be a Newtonville petitioned article. Chairman England suggested the proposed article Lane might set a precedent. Fire Captain Trask suggested that it would be most cost effective to purchase larger hoses which can be laid on the ground to act as a water main and can be stored in a truck, since there are many private ways and problem areas in town. Selectmen discussed the Fire Department budget with Fire Chief Brock. Chief Brock explained several changes in the budget from the previous year. He has included a Secretary/Dispatcher in the budget because he feels the Town can recoup many of the ambulance charges , presently not being collected. He explained that out of $30 , 000 to $35 ,000 in ambulance charges per year, only $11,000 was Fire Dept. collected last year and only $7 , 000 to date this year. He Budget recommended third party billing in order to collect insurance- eligible fees . He also noted that second or third notices are often more effective in collecting fees than the first notice. He added that captains now doing typing and filing would be relieved for training men. Selectman Sullivan suggested that if the copy machine were eliminated from his budget, the secretary could stop at Town Hall before or after lunch to use the copy machine there. When questioned concern- ing his priorities , Chief Brock stated that he would put the differential for creating a Deputy Chief ' s position at about ten. He prioritized his Capital Outlay requests by relisting them in order. Selectmen discussed the fact that revenue sharing had provided $96 ,000 . Chairman England warned that in FY ' 87 the Town would receive two quarterly payments in the first half of the year. Selectman Mitman noted that disregarding revenue sharing, the budget was up approximately 6 per cent. He asked that the addition be checked. 3C_-3 MINUTES OF THE MEETING OF THE BOARD OF SELECTMEN FEBRUARY 3 , 1986 Page 8 Selectman McArthur left the meeting at 10 : 40 p.m. Selectman Sullivan suggested reducing the budget total from $859 ,049 to $855 ,049 , including elimination of the $2 ,000 copier. Motion by Selectman Sullivan to approve the reduction in the Fire Chief ' s budget from $859 ,049 to $855 ,049 . Second by Chairman England. Fire Dept. Budget Vote 3-1. Selectman Laugelle opposed. Motion by Selectman Laugelle to approve the Capital Budget Priority List of the Fire Department as presented: 1 . Self-contained breathing apparatus 2 . New pumper 3 . Cruiser Second by Selectman Mitman. Vote 4-0 in favor. James Lagrotteria of Four Howe Road appeared before the Board to discuss an applicant for Town Accountant--Assistant Town Accountant Mary Barbuto. He said he felt that they did not have to go outside of Town Hall or bypass present employees. He Position felt it is more important to have people in a job, doing the job, Town Acct. than educational qualifications. Selectman England stated that it was the decision of the Board of Selectmen to seek other applicants . Mr. Lagrotteria said that he understands that she will still be considered an applicant. Executive Secretary Donald Andrew recommended Fairmont Press of Rockland be awarded the bid for Town Meeting Warrant at $35 per Award of page and for Town Report at $23 per page and it was so moved by Bid - Twn. Selectman Sullivan. Mtg. Warrant Second by Selectman Laugelle. & Twn Report Vote 4-0 in favor. Executive Secretary Andrew notified Selectmen that they have received the grant award notice for $28 ,000 for Little Harbor. Little Included is a feasibility study. $12 ,000 in matching funding will Harbor be appropriated by Town Meeting article Selectman Sullivan said she had been contacted about employee Town Owned taxable income regarding use of Town vehicles . Vehicles Executive Secretary Andrew reported he has asked for confirmation in writing that employees taking home vehicles with lights, mark- ings and tools will not be required to have the three dollar per round trip considered taxable income. MINUTES OF THE MEETING OF THE BOARD OF SELECTMEN FEBRUARY 3 , 1986 Page 9 Selectman Laugelle requested that two letters be written on behalf of the Selectmen, to be signed by the Board: : 1. to Mr. and Mrs. Angus F. May, who have recently become citizens, and 2 . a letter to Postmaster Sullivan in Boston regarding the esteemed reputation of Roger Leonard, postman. Mr. Laugelle will meet with Executive Secretary Andrew regarding these letters. Motion by Selectman Laugelle to adjourn. Second by Selectman Mitman. Vote 4-0 in favor. Meeting adjourned at 11: 45 p.m. APPROVE ATE T Executive' Secretary PAW: jmc 32 AGENDA - MEETING OF THE BOARD OF SELECTMEN FEBRUARY 10 , 1986 A. Attendance B. Minutes Review and Approval of Minutes of Meeting of January 27 , 1986 C. Treasury Warrants D. Scheduled Action Items 1. 7 : 40 p.m. Contract - Cohasset Housing Authority and U. S . Department Housing and Urban Development 2 . 8 : 00 p.m. Executive Session - Pending Litigation E. Old Business 1 . Warrant Articles 2 . Warrant Article from Water Department - Received After Deadline tl S F. New Business 1 . Request of Friends of Boy Scout Troop 28 to Hold Craft Fair on Common June 7 , 1986 , 8 : 00 a.m. to 4 : 00 p.m. 2 . Appointment - Tree and Park Department Laborer (C-10) 3 . Request for Handicapped Parking Areas at Government Island and Sandy Beach 4 . Facilities Permits: a) Rules and Regulations 1986 and b) 1986 Stickers 5 . Request for Grievance Hearing - Robert T. Piepenbrink 6 . Request by Old Colony Council Boy Scouts of America to Conduct One Week Cub Scout Day Camp at Wheelwright Park July 28 through August 1 , 1986 G. Executive Secretary - Update on Pending Matters H. Public and/or Press I . Other Business That May Properly Come Before the Board 33 MINUTES - MEETING OF THE BOARD OF SELECTMEN FEBRUARY 10 , 1986 Meeting called to order by the Vice Chairman at 7 : 35 p.m. Selectmen Present: Clifford Mitman, Jr. , Vice Chairman Rocco Laugelle (arrived 8 : 42 p.m. ) Mary Jane McArthur Diane Sullivan if Absent: Frank England, Chairman - out of the State Also Present: Donald R. Andrew, Executive Secretary Patricia Anne Walsh, Recording Secretary Motion by Selectman McArthur to approve the minutes of the meeting of January 27 , 1986 as corrected. Minutes 1/27/86 Second by Selectman Sullivan. Vote 3-0 in favor. Motion by Selectman McArthur to ratify, approve and confirm the signing of the bill and payroll warrants of February 5 , 1986 by Treasury Chairman England and Selectmen Laugelle , McArthur and Sullivan. Warrants Second by Selectman Sullivan. Vote 3-0 in favor. Merle Brown of Cohasset appeared before the Board to discuss Boy Scout requests for a Crafts Fair and a one week Cub Scout Day Camp at Wheelwright Park. Motion by Selectman McArthur to grant the request of Friends of Boy Scout Boy Scout Troop 28 to hold a Craft Fair on the Common June 7 , 1986 Request: from 8 : 00 a.m. to 4 : 00 p.m. Crafts Fair Second by Selectman Sullivan. Vote 3-0 in favor. Selectman Laugelle entered the meeting. Mr. Brown explained that the Cub Scout Day Camp in Wheelwright Boy Scout Park would be from 8 : 00 a.m. to 4 : 00 p.m. The Scouts will bring Request• their own lunches and they are aware that the Riding Club utilizes Day Camp the area near the front entrance, so they do not plan to use that area. Motion by Selectman Sullivan to grant the request by Old Colony Council Boy Scouts of America to conduct a one-week Cub Scout day camp in Wheelwright Park July 28 through August 1 , 1986 from 8 : 00 a.m. to 4 : 00 p.m. and to waive the building permit fee for the erection of the tent. Second by Selectman Laugelle. Vote 4-0 in favor. 3y MINUTES - MEETING OF THE BOARD OF SELECTMEN FEBRUARY 10 , 1986 Page 2 Vice Chairman Mitman requested Executive Secretary Andrew send a letter to the Riding Club to inform them that the Scout activity will take place. Executive Secretary Andrew informed the Board that Town Counsel had approved the proposed contract between the Cohasset Housing Authority and the U. S . Department of Housing and Urban Develop- ment. He stated that there is no obligation on behalf of the Town. He added that this may benefit Cohasset residents , but said that Contract qualified people from other towns can also apply. H.U.D. Motion by Selectman Sullivan to approve and sign the contract between the Cohasset Housing Authority and the U. S . Department of Housing and Urban Development. Second by Selectman Laugelle . Vote 4-0 in favor. Selectman Mitman requested a hearing be set for the next meeting of the Board of Selectmen concerning the grievance filed by Schedule Robert T. Piepenbrink. GrievancE Hearing Motion by Selectman McArthur to accept the recommendation of the Tree and Park Superintendent to fill a position with Robert Piepenbrink at Step C-10 , effective February 3 , 1986 . Appt. Tree & Second by Selectman Laugelle. Park Dept Vote 4-0 in favor. Motion by Selectman Laugelle to approve the purchase of the 1986 facility stickers and the 1986 regulations provided there is no Facility color conflict in the stickers with Highham or Scituate. Permits and Regu- Second by Selectman Sullivan. lations Vote 4-0 in favor. Selectmen discussed the letter dated February 5 , 1986 from John M. Worley for the Recreation Commission requesting handicapped parking areas at Sandy Beach and Government Island. Executive Secretary Andrew felt two spaces for the handicapped Parking would be sufficient at Government Island. Selectman Laugelle Areas for suggested one should be near thebemplate and one close to the top Handi- of the hill. He also suggested that it might save money if the capped at area at Sandy Beach were designated by having two signs with arrows Sandy Bcl indicating the parking area in between, rather than having a sign and Govt for each space. Mr. Andrew will ask the Highway Superintendent to Island distribute the signs , and suggested they may have to go to the Advisory Committee for a transfer to fund them. 35' MINUTES - MEETING OF THE BOARD OF SELECTMEN FEBRUARY 10 , 1986 Page 3 Motion by Selectman Sullivan to go into executive session to discuss litigation and then return to open session. Second by Selectman McArthur. ExecutivE Session Vote 4-0 in favor. Vice Chairman Mitman Aye Selectman Laugelle Aye Selectman McArthur Aye Selectman Sullivan Aye The Selectmen went into executive session at 8 : 06 p.m. The Board of Selectmen returned to open session at 8 : 50 p.m. Selectman Laugelle questioned the tires piled around the Texaco and other service stations in town. He requested the Fire Chief and Tires & Captain Trask inspect the stations . He feels the tires and trash Trash at should be hauled away. Service Stations Motion by Selectman Sullivan to nominate Deborah Cook of 281 King Street for consideration as an appointee to the Citizen' s Advisory Appt. to Committee for Restoration of Old Colony Railroad Service. Committee Re RR Second by Selectman Laugelle. Vote 4-0 in favor. Fire Chief Daniel Brock and Captain Mark Trask discussed four Town Meeting warrant articles submitted by the Fire Department relating to public safety. Chief Brock requested Article 22 , which would require that all houses display street numbers visible from the road. Warrant He wants it to become a requirement to apply for the number when Articles selling or refinancing a house. He said that for houses set back from the road, numbers could be displayed at the end of the dirveway Fire in order to be visible for firefighters trying to locate houses Dept. more quickly in emergencies. Motion by Selectman Sullivan to accept Article 22 concerning house numbers. Second by Selectman Laugelle. Vote 4-0 in favor. Fire Captain Trask explained that under the proposed bylaw requiring developers to install a fire alarm box on a pedestal in new cluster developments or subdivisions , the developers would be paying for the installation instead of the town. Chief Brock said the article requiring new buildings or building additions over 2 ,500 square feet to install a fire detection and alarm system will fill a big gap in the State building code. Captain Trask said he had run across two cases in the last two years where this was needed, because such systems are now only required in 3 : MINUTES - MEETING OF THE BOARD OF SELECTMEN FEBRUARY 10 , 1986 Page 4 buildings over 7 ,500 square feet. Chief Brock estimated installation costs in a new building at $3 , 000 . Selectman Sullivan questioned Article 25 requiring sprinklers be included in new homes at an estimated cost of $2 ,000 to $3 ,000 , depending on the size of the house. She said she is a great believer in fire prevention, but Warrant she thinks this is too much to ask for a one family home. Articles Fire Motion by Selectman McArthur to accept Articles 22 , 23 , 24 and 25 for Dept. the Warrant. Second by Selectman Laugelle. Vote 4-0 in favor. Motion by Selectman McArthur that the Selectmen recommend in the Warrant only articles 22 , 23 and 24 . Second by Selectman Laugelle. Vote 4-0 in favor. Motion by Selectman Laugelle that the Selectmen not recommend Article 25 . Second by Selectman McArthur. Vote 4-0 in favor. Executive Secretary Andrew said he will review the articles with Town Counsel the following day. Motion by Selectman Sullivan not to recommend Article 2 to amend the bylaws to provide for an increased salary for the Dog Officer. No Second. Selectman Sullivan said she does not feel the dog officer warrants an increase. Motion by Selectman Laugelle to accept Article to amend the bylaws Salary to provide for an increased salary for the dog officer. Dog officez Second by Selectman McArthur. Vote 1-3 against the motion. Selectmen Mitman, McArthur and Sullivan opposed. Executive Secretary Andrew noted that the Advisory Committee has not made its recommendations as yet. Acting Chairman Mitman said the Board has always waited for the Advisory Committee to act first. Selectmen discussed the purchase of a postage machine and paper Office shredder. Selectmen McArthur stated she is in favor of a paper Equipment shredder. 3 1 MINUTES - MEETING OF THE BOARD OF SELECTMEN FEBRUARY 10 , 1986 Page 5 Daniel Brodeur, Pastor of the Cohasset Baptist Church which has been meeting in Cohasset Town Hall auditorium, requested an extension in meeting time. He requested to extend the time of the service on Sundays until 1: 00 p.m. At 6 : 30 p.m. , February 16 , he is also Cohasset planning a music and World Vision donation program. He would like Baptist to have the facilities three nights in April. Church Motion by Selectman Laugelle to grant permission to extend the time for services by one hour on Sundays and the use of the auditorium for three nights in April. At 9 : 42 p.m. Selectman Laugelle left the hall for a short time . Second by Selectman McArthur. Vote 3-0 in favor. Selectman McArthur asked about the Advisory Committee reducing the hours budgeted for a Police Department secretary to half time. Executive Secretary Andrew reported that the Police Chief wants a Police full time secretary or none at all . The Board agreed it should Dept. remain in the Budget request as a full time position. Budget Mr. Andrew reported there are two articles related to hiring an assistant assessor. Selectman Sullivan questioned why it should Asst. not be an independent contractor. She also questioned if it would Assessor not have to go before the Personnel Committee. Mr. Andrew stated they have not yet taken it up. Selectman McArthur stated she felt articles submitted by town boards should be accepted. Executive Secretary Andrew reported he had not yet been able to fill in a dollar figure for Article 15 on the Milliken Field Milliken renovation. Field Article 16 dealing with photographs of war veterans is petitioned Veterans and, therefore, has to be accepted, Donald Andrew reported. Pictures Article 17 concerning a truck for the Water Department was previously Water approved by Selectmen. Dept. Executive Secretary Andrew reported he felt that the land bank concept in Article 18 was more appropriate as a Conservation article than as a Water Department function. Mr. Andrew also said that Article 19 for a Water Department stabili- zation fund would require action by the Legislature. Furthermore, the Water Department is already $353 , 000 in debt to the Town general fund. Selectman McArthur questioned why put to vote something you cannot do. Executive Secretary Andrew felt it would not get the recommendation of the Department of Revenue when it went before the Legislature. Executive Secretary Andrew also said he cannot see the feasibility of Article 20 for a computer for the Water Department. 391 MINUTES - MEETING OF THE BOARD OF SELECTMEN FEBRUARY 10 , 1986 Page 6 Selectmen discussed Article 21 for a personal vehicle for the Tree and Park Superintendent--a four-wheel drive. He drives bereaved people to view cemetery lots and attends night meetings that require Tree & a smaller vehicle than the Department trucks. Selectmen McArthur Park asked if this is to be a replacement vehicle and Executive Secre- tary Andrew said it was not. Acting Chairman Mitman announced that Articles 26 , 27 and 28 had Fire been previously approved for the Fire Department--a car, pumper Dept. and self-contained breathing apparatus . Selectman Sullivan questioned the wording in one of the two bylaw amendments proposed by the Recreation Commission. She noted it removed funding for permits from the Selectmen' s budget and trans- Recrea- ferred it to the Recreation Commission budget. tion Com Selectman McArthur moved to accept Article 26 and remove Sub Section B. Second by Selectman Sullivan. Vote 4-0 in favor. Motion by Selectman McArthur to accept Articles 1 , 3 , 4 , 7 , 8 , 9 , 10 , 11, 12 , 13 , 14 , 15 , 16 , 17 , 19 , 20 , 34 , 36 , 37 , 38 , 40 , 41 , C43 , 44 , 45 and 46 through 61 . Second by Selectman Laugelle. Vote 4-0 in favor. Motion by Selectman McArthur to accept Article 18 regarding the establishment of a Land Bank. Land Bank Second by Selectman Mitman. Vote 4-0 in favor. Motion by Selectman McArthur not to accept Article 21 for a four- wheel drive vehicle for the Tree and Park Department. Four- Seocnd by Selectman Mitman. wheel Drive Vote 3-0 in favor. Selectman Laugelle abstaining. Motion by Selectman McArthur to accept Article 62 for a hydrant on Newtonville Lane. Water Dept. Seocnd by Selectman Laugelle. Vote 4-0 in favor. Motion by Selectman McArthur not to accept Article 63 to make the position of Building Inspector a contract position. Bldg. Inspector Second by Selectman Laugelle. Vote 3-1 in favor. Selectman Sullivan opposed. �=p MINUTES - MEETING OF THE BOARD OF SELECTMEN FEBRUARY 10 , 1986 Page 7 Selectmen then considered the articles for the Special Town Meeting. Motion by Selectman Sullivan to accept Articles 1 through 9 and Warrant 11 for the Special Town Meeting Warrant. Article 10 was accepted Special February 3 , 1986 . Town Meeting Second by Selectman Laugelle. Vote 4-0 in favor. Executive Secretary Andrew reported the Water Department had delivered an article after the deadline concerning funds to Water supplement roof repairs at the Water Treatment Plant. Dept. Motion by Selectman McArthur to accept an article calling for appropriation from water revenues of a sum of money for roof repairs at the Water Treatment Plant on Lily Pond. Second by Selectman Laugelle. Vote 4-0 in favor. Selectmen discussed the recurring Riding Club problem. Executive Secretary Andrew reported he does not think the Department of Cohasset Public Safety has jurisdiction. Selectman Laugelle felt the Riding Selectmen should keep out of the matter. Club Executive Secretary Andrew reported Marguerite Libby has resigned from the Housing Authority. There is a four-year unexpired term Vacancy to be filled on the ballot. He requested reporters publicize Housing the vacancy, since the time is short for taking out nomination Authority papers . Mr. Andrew also reported that Eastern Edison is holding a meeting in Brockton on February 24 regarding notification procedures during Eastern weather emergencies . He will ask the Fire Chief and Civil Defense Edison Director to attend. Meeting Mr. Andrew has given the grant from EOCD to Town Counsel to review. Mr. Andrew asked permission to deal with an insurance cost control group. Acting Chairman Mitman felt it was worth Ins . Cost pursuing. Control Motion by Selectman Laugelle to adjourn the meeting. Second by Selectman Sullivan. Vote 4-0 in faY",' Meeting adjourned at 10 : 47 p.m. DATE APPROVED ,� y— — K 3 I!J�L Executive Secretary PAW: jmc 9u AGENDA - MEETING OF THE BOARD OF SELECTMEN FEBRUARY 25 , 1986 A. Attendance B. Minutes Review and Approval of Minutes of Meeting of February 3 , 1986 C. Treasury Warrants D. Scheduled Action Items 1 . 8 : 00 p.m. Hearing - Reconstruction Lower King Street 2 . 9 : 00 p.m. Request by New England Telephone Company - Proposed Conduit Location and One Serving Area Connector E. Old Business 1 . Warrant Articles: a) Treasurer/Collector - Request to Insert Article b) Tree and Park Superintendent - To Speak for Article C 2 . South Shore Coalition: Request of Truck a) Grant Money b) Area Code 617 F. New Business 1. Tree and Park Department - Cemetery Fees 2 . Water Commissioners - Land Bank 3 . Request for Increase in Plumbing Inspection Fee and Permit Fees 4 . Appointment to Police/Fire Station Renovation Committee $ G. Executive Secretary - Update on Pending Matters H. Public and/or Press I . Other Business That May Properly Come Before the Board tf1 MINUTES - MEETING OF THE BOARD OF SELECTMEN FEBRUARY 25 , 1986 The meeting was called to order by the Chairman at 7 : 40 p.m. Selectmen Present: Frank W. England, Chairman Clifford Mitman, Jr. , Vice Chairman Rocco Laugelle Mary Jane McArthur Diane Sullivan Absent: Donald R. Andrew Executive Secretary - on vacation Also Present: Janet M. Chalke, Administrative Secretary Motion by Selectman Laugelle to review and approve as amended minutes of the meeting of February 3 , 1986 Minutes 2/3/86 Second by Selectman Mitman. Vote 5-0 in favor. Motion by Selectman Laugelle to approve the payroll and bill warrants of February 12 and 19 , 1986 . Treasury Second by Selectman Sullivan. Warrants Vote 5-0 in favor. Motion by Selectman Mitman to accept the article from the Treasurer/ Collector, Elizabeth Ripley. T/C Second by Selectman McArthur. Warrant Article Vote 5-0 in favor. It was noted that Peter Laugelle will withdraw his article request- ing a truck. Tree & Park The New England Telephone Company representative was not able to N.E.Tel. be at this meeting and the hearing will be rescheduled. Communication from the Building Inspector regarding the Plumbing Inspector' s fee per inspection was acknowledged and discussed by the Board. Motion by Selectman Laugelle to increase the Plumbing Inspector ' s fee one dollar per inspection and to increase the permit fee for Plumbing the first fixture by one dollar as recommended in the Building & Gas Inspector' s memorandum. Insp. & Permit Second by Selectman Mitman. Fees Vote 4-0 in favor. Selectman McArthur abstaining . Motion by Selectman Sullivan to appoint Robert Stansel as a full Appts . voting member and Arthur Pompeo as the Firefighters ' Union repre- Pol/Fire Renova- tion Com �z MINUTES - MEETING OF THE BOARD OF SELECTMEN FEBRUARY 25 , 1986 Page 2 sentative to the Police/Fire Station Renovation Committee . Second by Selectman McArthur. Vote 5-0 in favor. Selectman Sullivan gave the Board an update on the meeting of the South Shore Coalition. She stated that the $35 , 000 grant was approved for a Planner. It was the feeling of the Coalition that the South Shore should strongly oppose the Telephone Company' s proposal to take the South Shore out of the 617 Area Code. She 617 Area recommended writing letters to the Telephone Company and both Code our representatives advising them of our position. Motion by Selectman Laugelle that we send a letter to the Telephone Company on behalf of the Town and to our representives with a copy to go to each of the other towns in the South Shore Coalition stating our objections to not being included in the 617 area code. Second by Selectman Sullivan. Vote 5-0 in favor. Mr. Thompson, representing the State, addressed the Board regarding the reconstruction of lower King Street. He discussed the problem of people traveling at a high rate of speed along Recon- ® Rt. 3A and entering King Street. This was discussed in detail . Ltructior.The Board asked that the asphalt be removed where the grass is Lower to be planted so that the grass will grow in a satisfactory manner. King St. Selectman McArthur asked if the Police and Fire Chiefs and Mr. Litchfield had seen the plans . The Chairman asked Mrs . Chalke to make the necessary phone calls to accomplish this . Mr. Lee Cisneros of 312 King Street asked the Board to consider lowering the speed limit on that stretch of Rt. 3A to 35 m.p.h. Motion by Selectman Laugelle to approve the preliminary plan and ask the State to go forward. Second by Selectman Sullivan. Vote 5-0 in favor. Mr. Thompson asked the Board to notify the State office in writing of its approval . Peter Laugelle , Tree and Park Superintendent, spoke to the Board next responding to a request from Mr. Andrew, Executive Secretary, Cemetery that he make a recommendation regarding the cemetery fees . He Fees stated that the present system works well and recommended that it be left as is. The fee for opening a grave on a regular week day under normal conditions is $125 . Selectman Sullivan questioned whether the Town is operating within the Fair Labor Standards Act if the regular employee works more than forty hours a week without being paid overtime. The Chairman requested that Don Andrew be asked to check this out with Town Counsel and come back to us with a recommendation. `1 3 MINUTES - MEETING OF THE BOARD OF SELECTMEN FEBRUARY 25 , 1986 Page 3 The Chairman gave Mrs. Chalke permission to advertise the position of Recording Secretary as Patricia Walsh has resigned. Motion by Selectman Laugelle to accept with regret a letter of resignation from Marguerite Libby of the Cohasset Housing Authority as of February 7 , 1986 . Second by Selectman McArthur. Vote 5-0 in favor. Selectman Sullivan requested that a letter be sent to Senator Golden and representative Mary Jeanette Murray thanking them for working to obtain funding at a higher level for the towns to make up for the funding not given by the Federal Government. The Board felt that the town should be receiving the 90 per cent instead of 10 per cent. Selectman McArthur requested a letter be written to the Cohasset Common Historic District Commission advising them that the ramp will be going into the plans for the renovation of Town Hall. Selectman Sullivan initiated discussion on the Citizens Advisory Committee for the restoration of the Old Colony Line . She advised the other Board members that we should reserve the right to nominate someone else to that Committee in the event that ® Debbie Cook needed an alternate. Motion by Selectman Laugelle to adjourn the meeting. Second by Selectman Mitman. Vote 5-0 in favor. Meeting adjourned at 9 : 00 p.m. APPROVED DATE 3 � b dministrative Secretary J MLM: jmc (N AGENDA - MEETING OF THE BOARD OF SELECTMEN MARCH 5 , 1986 7 : 30 p.m. A. Attendance B. Minutes Review and Approval of Minutes of Executive Session of 2/10/86 Review and Approval of Minutes of Regular Meeting of 2/10/86 Review and Approval of Minutes of Regular Meeting of 2/25/86 C. Treasury Warrants D. Scheduled Action Items E. Old Business Warrant Articles F. New Business QG. Executive Secretary - Update on Pending Matters H. Public and/or Press I . Other Business That May Properly Come Before the Board 5" MINUTES - MEETING OF THE BOARD OF SELECTMEN MARCH 5 , 1986 The meeting was called to order by the Chairman at 7 : 32 p.m. Selectmen Present: Frank W. England, Chairman Clifford Mitman, Jr. Mary Jane McArthur - arrived 7 : 45 p.m. Diane Sullivan Absent: Rocco Laugelle - Attending Norfolk County Meeting Also Present: Donald R. Andrew, Executive Secretary Motion by Selectman Mitman to approve minutes of the executive MINUTES session of February 10 , 1986 as presented. Exec Session 2/10/86 Second by Selectman Sullivan. Vote 3-0 in favor. Motion by Selectman Mitman to approve minutes of regular meeting Regular Mtg. of February 10 , 1986 as presented. 2/10/86 Second by Selectman Sullivan Vote 3-0 in favor. Motion by Selectman Mitman to approve the minutes of regular meet- ing of February 25 , 1986 as presented. Regular Mtg. 2/25/86 Second by Selectman Sullivan. Vote 3-0 in favor. Motion by Selectman Mitman to apporve, ratify and confirm the Treasury Warrants of February 26 . Treasury Warrants Second by Selectman Sullivan. vote 3-0 in favor. Andrew DeGiacomo appeared to ask permission to use the jail facility at the Police Station to film a music video and public service message for a school project. Mr. DeGiacomo is a senior at Emerson College and has discussed this with Chief Kealey. The Chief is Req. to Film agreeable and told Mr. DeGiacomo to ask the Board' s approval. at Pol. Sta. Selectman McArthur entered the meeting. Motion by Selectman Sullivan that permission be granted to Andrew DeGiacomo to make a music video at the Police Station on March 8-- time to be arranged with the Police Chief . Second by Selectman Mitman. Vote 4-0 in favor. Mr. Andrew informed the Board that a luncheon would be held at the Beechwood Congregational Church this coming Friday and the Board was invited. �/0- MINUTES - MEETING OF THE BOARD OF SELECTMEN MARCH 5 , 1986 Page 2 Mr. Andrew stated that in order to receive approval of grant application to clean up the algae in Little Harbor, the town willhave to show an area of designated parking along Jerusalem Road and Atlantic Avenue. The bylaws will have to be checked to determine No Parking the origin of the 'No Parking ' signs now in use to see if they can Signs be removed. Barbara Kern, Chairman of the Board of Health asked the Selectmen to approve contract with Camp, Dresser and McKee regarding opera- tion of the landfill. She stated that this study is absolutely Board of essential at this time so that every move the Town makes is based Health Req. on sound practices. Motion by Selectman Mitman that the Board accept the recommendation of the Board of Health and approve the request for $8 , 000 contingent upon the Advisory Committee approving transfer of funds . Second by Selectman McArthur. No vote taken. The Chairman said he felt that the Board should not vote without more information. It was agreed to wait for Town Counsel ' s arrival before action is taken on this matter. Motion by Selectman Mitman to table the motion. Second by Selectman McArthur. Vote 4-0 in favor. Warrant Mrs. Kern spoke about article #14 , capping and seeding approximately Article #14 two acres of the Cedar Street Landfill--a necessary, continuing Landfill process . Selectman Sullivan advised the other Board members that on March 20 at the South Shore Coalition meeting the subject of solid waste S.S.Coalitioi will be one of the topics discussed. The subject of an appropriate gift for the mayor of Souppes-sur- Loing from the Town was discussed. The price quoted for a Cohasset Town Flag was $175 and the Board asked Don Andrew to check with Town Flag Hingham to see what company they had used. Motion by Selectmen Mitman to appoint Gordon Russo of Atlantic Appointments Avenue and Mary Lou Lawrence of Beach Street to the Cultural Cultural Exchange Committee. Exchange Con Second by Selectman Sullivan. Vote 4-0 in favor. Update on warrant articles took place at this point in the meeting. MINUTES - MEETING OF THE BOARD OF SELECTMEN MARCH 5 , 1986 Page 3 Three Fire Department articles were approved. Articles 22 , 23 and 24 were recommended. Article 25 was not recommended. ATM Warrant Articles 26 , 27 and 28 were approved on February 3 . Articles Articles 29 , 30 , 31 and 32 were recommended on February 3 . Motion by Selectman Mitman to approve 52 per cent salary increase for three elected officials , Article 6 . Second by Selectman McArthur. Vote 4-0 in favor. Motion by Selectman Mitman to recommend Article 7 . Second by Selectman McArthur. Vote 4-0 in favor. Motion by Selectman McArthur to recommend Articles 8 , 9 and 10 . Second by Selectman Mitman. Vote 4-0 in favor. Article 11 withdrawn. No town contribution necessary. This will come from State funds. New Article 11. Motion by Selectman Mitman to recommend article 11 . Second by Selectman McArthur. Vote 4-0 in favor. Motion by Selectman Mitman to approve article 12 . Second by Selectman McArthur. Vote 4-0 in favor. Motion by Selectman Mitman that we not recommend article 37 . Second by Selectman McArttur. Vote 4-0 in favor. Article 37 is withdrawn. Motion by Selectman McArthur to approve article 17 . Second by Selectman Mitman. Vote 4-0 in favor. Article 18 is withdrawn. The Milliken Field Committee will not be ready. New Article 18 - $11 ,500 for the purchase of a new senior shuttle bus. This has not been considered by the Advisory Committee at this time. Article 19 was approved by the Advisory Committee. Motion by Selectman Mitman to recommend Article 19 . Second by Selectman McArthur. Vote 4-0 in favor. I/U MINUTES - MEETING OF THE BOARD OF SELECTMEN MARCH 5 , 1986 Page 4 Motion by Selectman McArthur not to recommend Article 21 . Second by Selectman Mitman. ATM Articles Vote 4-0 in favor. Motion by Selectman McArthur not to recommend Article 20 . Second by Selectman Mitman. Vote 4-0 in favor. Motion by Selectman McArthur to recommend Article 34 . Second by Selectman Mitman. Vote 4-0 in favor. Barbara Kern and Attorney Richard Henderson were prepared to discuss the Cohasset Heights Landfill matter. It was decided that an executive session was necessary to discuss pending litigation. Motion by Selectman Mitman to go into executive session to discuss pending litigation. Second by Selectman McArthur. Vote 4-0 in favor. Chairman England Aye Selectman Mitman Aye Selectman McArthur Aye Selectman Sullivan Aye The Board went into executive session at 9 : 30 p.m. The Board returned to open session at 9 : 54 p.m. Motion to approve Reserve Fund Transfer request for $8 ,000 for consultant services was brought up again. Motion by Selectman Mitman that the Board accept the recommendation of the Board of Health and approve request for $8 ,000 for new CDM Contract contract with Camp Dresser & McKee, contingent upon the Advisory for Committee approving transer of funds. Board of Health Second by Selectman Marthur. Vote 4-0 in favor. Motion by Selectman McArthur to recommend Articles 39 and 40 . Second by Selecman Mitman. Vote 4-0 in favor. Attorney Henderson spoke to the Board about the dog licensing problem. He stated that eight licenses for kennels predated the 1978 bylaw and were grandfathered under the bylaw. He recommended that people who already hold kennel licenses be allowed to renew Kennel these for this year until the whole issue is decided. Selectman Licenses Sullivan said it bothered her that people who happen to live 71" next door to several dogs have to put up with barking early in the morning when they should have the right to enjoy their property in peace and quiet. Kennel licenses should not have been issued since 1978 . Anyone with more than three dogs should have to go MINUTES - MEETING OF THE BOARD OF SELECTMEN MARCH 5 , 1986 to the Board of Appeals to apply for a kennel license. Selectman England agreed that if they do not get the special permit, then the dogs have to go. Attorney Henderson asked the Board to appoint Joseph Hayes as Special Counsel to represent the Town in any dealings with Cedar Ledge so that he might avoid a possible conflict of interest. Special Motion by Selectman Mitman to appoint Attorney Joseph Hayes as Counsel Special Counsel for Cedar Ledge Village. Second by Selectman McArthur. Vote 4-0 in favor. Article 37 withdrawn. ATM Article 44 withdrawn Articles Articles 45 and 48 will be voted on Monday night. Special Town Meeting Articles: Article 5 - $15 ,000 will be necessary. Special Article 6 - Police Department overtime - $10 , 000 will be needed. Town Mtg. Article 11 - Milliken Field - $25 ,000 is requested. Articles Motion by Selectman McArthur to adjourn the meeting. Second by Selectman Mitman. Vote 4-0 in favor. Meeting adjourned at 10 : 36 p.m. ` APPROVED 'e TE Executive ecretary mlm: jmc 1 C:1 AGENDA - SPECIAL MEETING OF THE BOARD OF SELECTMEN MARCH 8 , 1986 9 : 45 A.M. A. Attendance B. Interviewing of Five Candidates for Position of Town Accountant: 9 : 45 a.m. Lawrence J. Flaherty 10 : 30 a.m. Josephine Godek 11: 15 a.m. Misha Plucinski 12 : 00 p.m. Jo-Anne Whittemore 12: 45 p.m. Stephen Channell C. Other Business That May Properly Come Before the Board s� MINUTES - SPECIAL MEETING OF THE BOARD OF SELECTMEN MARCH 8 , 1986 Meeting called to order at 9 : 45 a.m. by the Chairman. Present: Frank W. England, Chairman Clifford Mitman, Jr. , Vice Chairman Mary Jane McArthur, Selectman The Board interviewed Lawrence J. Flaherty for the position of Town Accountant. He was asked questions about his experience with the Boston Redevelopment Authority and why he applied for this position. The Board interviewed Josephine Godek for the position of Town Accountant. She was asked about her experience in Hull as the Assistant Town Accountant and what she hoped to accomplish in Cohasset should she be appointed. The Board interviewed Misha Plucinski for the position of Town Accountant. She was asked about her experience in another state working in municipal finance. She showed the Board copies of two bond prospectus she had prepared. She also said she will be a CPA candidate. ® The Board interviewed Jo-Ann Whittemore for the position of Town Accountant. She was asked about her experience in Dover as Town Accountant and in Bridgewater as Assistant Town Accountant. She spoke of her work in conversion to the UMASS system in Dover and her association with DataNational Corporation, who provide the computer software to Cohasset. The Board interviewed Stephen Channell for the position of Town Accountant. He was asked questions about his experience with the Boston Redevelopment Authority and the Digital Vax computer and Fund Accounting. He was also asked about his salary requirement. He said the upper twenties would be what he was looking for. The Board discussed the various applicants and decided that Ms . Whittemore and Mr. Channel were both very qualified. Selectmen McArthur and Mitman will check further into Ms. Whittemore ' s background in Dover and Bridgewater. Chairman England will contact the Assistant Director of the Bureau of Accounts . In other business the Board voted to put one additional article on the Annual Town Meeting Warrant at the request of the Water Com- missioners . This will permit the eminent domain taking of Lily Pond Estates by the Town. Motion by Selectman McArthur and second by Selectman Mitman. Vote 3-0 . Motion by Selectman Mitman to adjourn. Second by S ectman McArthur. Vote 3- i fa or. ee g adjo n d at 1: 20 p.m. APPROVE DATE 3//7 lk6 Executive Secretary DRA: jmc AGENDA - MEETING OF THE BOARD OF SELECTMEN MARCH 10 , 1986 7 : 30 P.M. A. Attendance B. Minutes C. Treasury Warrants I�. Scheduled Action Items 1 . 7 : 45 p.m. Jeffrie Bettinger - Watershed Protection Consultant Report 2 . 8 : 00 p.m. Sewer Commission 3 . 8 : 30 p.m. Newtonville Lane Hydrant Proponents 4 . 8 : 45 p.m. Executive Session-Mark DiGiacomo re Willian Figueiredo E. Old Business: 1 . Area Code 617 2 . Request for Waiver of Building Permit Fees by Housing Authority OF. New Business 1. Request for 'Blind Driveway' Sign at 35 Norman Todd Road 2 . Request for Catch Basin - Black Rock Road 3 . Resignation of Town Archivist 4 . Appointment - Board of Registrars 5 . No Parking Signs on Atlantic Avenue 6 . Step Increase - Building Inspector 7 . Appointment to School Facilities Committee - 3 Year Term G. Executive Secretary - Update on Pending Matters H. Public and/or Press I . Other Business That May Properly Come Before the Board s? MINUTES - MEETING OF THE BOARD OF SELECTMEN MARCH 10 , 1986 The meeting was called to order by Chairman England at 7 :35 p.m. Selectmen present: Frank W. England, Chairman Clifford Mitman, Jr. Rocco Laugelle (left at 10 : 00 p.m. ) Mary Jane McArthur Diane Sullivan Also present: Donald R. Andrew, Executive Secretary Motion by Selectman McArthur to approve, ratify and confirm the Treasury Warrants of March 5 . Second by Selectman Laugelle. Treasury Warrants Vote 5-0 in favor. Jeffrie Bettinger asked the Board to accept the Watershed Protection Consultant Report from Camp Dresser & McKee and to ask them to have printed the twenty copies to which we are entitled. Motion by Selectman McArthur that we request Camp Dresser & McKee CDM Report to print twenty copies of the report on Watershed Protection. Second by Selectman Mitman. Vote 5-0 in favor. It was noted that a copy would be kept in the library and in the Town Clerk' s office and copies should be sent to Norwell , Hingham and Scituate. The Chairman asked Mr. Andrew if he would call the press and publicize this . There will be a public hearing on the 26th of March. Discussion on Area Code 617 took place and Selectmen reviewed the options available if it is not possible for Cohasset to remain Area Code within the 617 code. Selectman Sullivan stated that she felt 617 strongly that Cohasset should not give up the 617 code. Motion by Selectman Mitman that we should reiterate that our first choice is no change and that our second choice is Option B of the three indicated by the South Shore Chamber of Commerce. Second by Selectman Laugelle. Vote 4-1 . Selectman Sullivan opposed. Request for Waiver of Building Permit Fees by the Cohasset Housing CHA-B1dg.Fee Authority was considered. The Board and the Chairman asked Mr. Andrew to look the contract over and determine what any misunderstand- ing was and what the fee would be. Request for 'Blind Driveway' sign at 35 Norman Todd Road was discussed and it was noted that the Chief of Police had said that it is Blind Drive- certainly an appropriate place for this sign. way Sign SL/ MINUTES - MEETING OF THE BOARD OF SELECTMEN MARCH 10 , 1986 Page 2 Motion by Selectman McArthur to approve 'Blind Driveway' sign at 35 Norman Todd Road as requested by Mr. and Mrs. Thomas J. Callahan. Second by Selectman Laugelle. 'Blind Vote 5-0 in favor. Driveway' Way' Motion by Selectman Laugelle that we not accept the resignation of David Wadsworth, Town Archivist. Second by Selectman McArttur. Resignation No vote taken. Town Archi- The Board agreed that Selectman McArthur would talk to Mr. Wadsworth vist and find out what is behind his decision. This item will be post- poned until next week. Motion by Selectman Mitman that the Board appoint Alice G. Daunt to a three year term on the Board of Registrars from April 1, 1986 Appt. to to March 31 , 1989 . Bd. Registrar Second by Selectman McArthur. Vote 5-0 in favor. Motion by Selectman Sullivan to remove 'No Parking' sign at Marsh' s Corner. Second by Selectman Laugelle . Removal of Vote 5-0 in favor. No Parking Sign at Motion by Selectman Sullivan that we grant step increase to Edward Marsh's Poskus , Building Inspector from Step 4 to Step 5 as recommended by Corner the Executive Secretary, effective May 7 , 1986 . Second by Selectman Mitman. Step Increase Vote 5-0 in favor. Bldg. Insp. No action was taken on appointment to the School Facilities Committee because verification of willingness to serve had not been received. This will be postponed until next week. Appt. to Sch. Facilit. Representatives from the Sewer Commission appeared before the Board Com. regarding three warrant articles--13 , 35 and 36 . Article 13 is an emergency generator for $15 ,000 for the pumping station. Emergency Selectman Laugelle stated that this generator should be kept under Generator cover. Chairman England suggested keeping it inside the Water Department garage. Motion by Selectman Laugelle that we strongly recommend Article 13 to the Advisory Committee. Second by Selectman Sullivan. Vote 4-1 . Selectman Mitman opposed. He stated that traditionally we wait untl the Advisory Committee has acted on an article and he felt that the motion was not appropriate at this time. 5-5 MINUTES - MEETING OF THE BOARD OF SELECTMEN MARCH 10 , 1986 Page 3 Article 35 was withdrawn with the understanding that the Sewer Commission would be back with it at the Special Town Meeting in June. Article 36 would be basically to have plans to add a filter - no change in the capacity. Chairman England thought this should go out to bid since it is a $20 ,000 item. Mr. Andrew said this would take between three and four weeks . They agreed to wait for the Sewer Com. Advisory Committee' s recommendation on this . Article Selectman Mitman informed the press that the correct name for last week ' s appointment to the Cultural Exchange Committee should be Mary Lou Lawrence. Motion by Selectman Mitman to appointment Kathleen St. Onge and Carolyn Contis to the Cultural Exchange Committee. Appts. to Cultural Second by Selectman McArthur. Exchange Vote 5-0 in favor. Committee Motion by Selectman McArthur to appoint Jo-Ann Whittemore Town Accountant at a salary to be negotiated for three years beginning Appointment March 31 , 1986 . Town Account. Second by Selectman Mitman. Vote 5-0 in favor. Residents of Newtonville Lane represented by Timothy Schramm asked the Selectmen to act favorably on their request for a fire hydrant on their street to improve fire protection. Input was received from other residents and from Fire Captain Mark Trask about the Newtonville fire fighting problems on this narrow lane. The Chairman said Lane Request there are other private lanes without fire hydrants and the Town for Hydrant did not have the funds to install hydrants on all other private lanes. The Board did agree to take this under advisement. Mr. and Mrs. Fox and Jack Crayton from Black Rock Road spoke about the drainage problem in their area and asked the Board to approve their request for a catch basin to alleviate the flooding and Drainage freezing, making the road impassable at times . Black Rock Road Selectman Sullivan pointed out that there is a pipe on the edge of Mr. Crayton' s property discharging water out into the street and this is contributing to the problem. Also, she stated it is against the bylaws to have water exiting out on to the street in this way. Mr. Crayton said he has tried to remedy this situation but does not know where the water is coming from. The Board of Health has done a dye test and the water is not sewage. The Board agreed to see Dr. Godzik and find out where the Board of Health stands on this and to get a specific estimate from Harold Litch- field with regard to 18 Black Rock Road. The Executive Secretary said he had been given a price of $1 ,000 plus two days labor. S4 MINUTES - MEETING OF THE BOARD OF SELECTMEN MARCH 10, 1986 Page 3 Article 35 was withdrawn with the understanding that the Sewer Commission would be back with it at the Special Town Meeting in June. Article 36 would be basically to add a filter - no change in the capacity. Chairman England thought this should go out to bid since it is a $40 ,000 item. Mr. Andrew said this would take between Sewer Cam three and four weeks . They agreed to wait for the Advisory Com- Article mittee ' s recommendation on this . Selectman Mitman informed the press that the correct name for last week' s appointment to the Cultural Exchange Committee should be Mary Lou Lawrence. Appts. to Motion by Selectman Mitman to appoint Kathleen St. Onge and Carolyn Cultural Contis to the Cultural Exchange Committee. Exchange Committee Second by Selectman McArthur. Vote 5-0 in favor. Motion by Selectman McArthur to appoint Jo-Ann Whittemore Town Appointment Accountant at a salary to be negotiated for three years beginning Town Acct. March 31, 1986 . Second by Selectman Mitman. Vote 5-0 in favor. Residents of Newtonville Lane represented by Timothy Schramm asked the Selectmen to act favorably on their request for a fire hydrant on their street to improve fire protection. Input was received NewtonvillE from other residents and from Fire Captain Mark Trask about the Lane Req fire fighting problems on this narrow lane. The Chairman said for Hydrant there are other private lanes without fire hydrants and the Town did not have the funds to install hydrants on all other private lanes . The Board did agree to take this under advisement. Mr. and Mrs. Fox and Jack Crayton from Black Rock Road spoke about the drainage problem in their area and asked the Board to approve Drainage their request for a catch basin to alleviate the flooding and Black Rock freezing, making the road impassable at times . Road Selectman Sullivan pointed out that there is a pipe on the edge of Mr. Crayton' s property discharging water out into the street and this is contributing to the problem. Also, she stated it is against the bylaws to have water exiting out on to the street in this way. Mr. Crayton said he has tried to remedy this situation but does not know where the water is coming from. The Board of Health has done a dye test and the water is not sewage. The Board agreed to see Dr. Godzik and find out where the Board of Health stands on this and to get a specific estimate from Harold Litch- field. The Executive Secretary said he had been given a price of $1 ,000 plus two days labor. 5 � MINUTES - MEETING OF THE BOARD OF SELECTMEN MARCH 10 , 1986 Page 4 Memo from the Harbor Study Committee was acknowledged and Selectman McArthur asked Mr. Andrew to try and arrange the wording on this . Mr. Andrew said he would get together with Attorney Henderson on HarborStudy i t. Com. Selectman Sullivan pointed out that the mooring fees are due April 1 . Mr. Andrew suggested that the salaries of the three elected officials could be reviewed professionally now for $150 with the other wage Salary Review study. Board members agreed with this . Motion by Selectman Laugelle to go into executive session to discuss pending litigation regarding William Figueiredo at 9 :45 p.m. Second by Selectman Sullivan. Vote 5-0 in favor. Chairman England Aye Selectman Mitman Aye Executive Selectman Laugelle Aye Session Selectman McArthur Aye Selectman Sullivan Aye Board returned to open session at 10 : 00 p.m. Selectman Laugelle left at this point. Motion by Selectman McArthur that Michael Leone be appointed to represent the Town in all pending Cohasset Heights Landfill matt-r5 and that Special he report to Town Counsel on a monthly basis. Counsel Second by Selectman Mitman. Vote 4-0 in favor. The Board of Water Commissioners has recommended taking by eminent domain the parcel known as Lily Pond Estates . It is the feeling of the Board of Water Commissioners and the abutters who have contacted them that this land should be taken by eminent domain. It will cost Eminent approximately $500 to $1 ,000 to hire an appraisal firm to get a Domain rough estimate of the value of this land so that a beginning plan Lily Pond can go to Town Meeting floor. Selectman McArthur asked Mr. Andrew if the Town had money for this. Mr. Andrew replied not unless it comes out of Town Counsel Fund. Motion by Selectman McArthur to request Town Counsel to obtain an appraisal and to proceed with preparatory work to take Lily Pond Estates by eminent domain. Second by Selectman Mitman. Vote 4-0 in favor. Motion by Selectman McArthur to accept the Water Commission' s article for the taking of Lily Pond Estates by eminent domain. S? MINUTES - MEETING OF THE BOARD OF SELECTMEN MARCH 10 , 1986 Page 5 Second by Selectman Mitman. Vote 4-0 in favor. Motion by Selectman Mitman to adjourn. Second by Selectman McArthur. Vote 4-0 in favor. Meeting adjourned at 10 : 26 p.m. APPROVED APPROVED DATE mlm: jmc Sq AGENDA - MEETING OF THE BOARD OF SELECTMEN MARCH 17 , 1986 7 : 30 P.M. A. Attendance B. Minutes Review and Approval of Minutes of the Following Meetings : 1 . Regular Meeting of March 5 , 1986 2 . Special Meeting of March 8 , 1986 3 . Regular Meeting of March 10 , 1986 4 . Executive Session of March 10 , 1986 C. Treasury Warrants D. Scheduled Action Items 1 . 7 : 45 p.m. Street Opening Regulations 2 . Approval of Street Openings : 560 and 605 Jerusalem Road 3 . 8 : 00 P.M. Liquor Hearing - KoKo Island 4 . Signing of Town Meeting Warrant E. Old Business 1 . Town Counsel - Executive Session: Pending Litigation 2 . Executive Session: Police Negotiations 3 . Appointment to School Facilities Committee F. New Business 1. Request to Purchase Land at 282 Beechwood Street 2 . Seat Belt Policy 3 . Resignation from South Shore Coalition - Selectman Sullivan 4 . 8 : 45 P.M. Capital Budget Committee 5 . Fix and Approve Amount of Bond of Town Clerk G. Executive Secretary - Update on Pending Matters H. Public and/or Press I . Other Business That May Properly Come Before the Board 4c) MINUTES OF THE MEETING OF THE BOARD OF SELECTMEN MARCH 17 , 1986 The meeting was called to order at 7 : 38 p.m. Selectmen Present: Frank W. England, Chairman Rocco Laugelle Clifford Mitman, Jr. Diane Sullivan Selectmen Absent: Mary Jane McArthur Also Present: Donald R. Andrew, Executive Secretary Motion by Selectman Sullivan to approve the minutes of the regular meeting of March 5 , 1986 as presented. Minutes 3/5/86 Second by Selectman Mitman. Regular Mtc Vote 4-0 in favor. Motion by Selectman Mitman to approve minutes of special meeting of March 8 , 1986 as presented. Special Mtc Second by Selectman Laugelle. 3/8/86 Vote 4-0 in favor. Motion by Selectman Laugelle to approve minutes of regular meeting of March 10 , 1986 as amended. Regular Mtg. Second by Selectman Mitman. 3/10/86 Vote 4-0 in favor. Motion by Selectman Laugelle to approve minutes of executive session of March 10 , 1986 as amended. Exec. Sessioi Second by Selectman Mitman. 3/10/86 Vote 4-0 in favor. Motion by Selectman Laugelle to approve , ratify and confirm the signing of the bill and payroll warrants of March 12 by Chairman Treasury England and Selectmen Laugelle and Sullivan. Warrants Second by Selectman Mitman. Vote 4-0 in favor. Motion by Selectman Mitman to approve the Street Opening Regula- tions as amended. Street Open- Second by Selectman Laugelle . ing Vote 4-0 in favor. Regulations Selectman Laugelle stated that in a recent street opening the Telephone Company' s markings were six feet off and Mr. Litchfield estimated the additional cost to the Town to be approximately $400 . Board members agreed that a letter should be written to the Tele- phone Company concerning this and advising that a bill will be forthcoming for the expense to the Town. 'n MINUTES OF THE MEETING OF THE BOARD OF SELECTMEN MARCH 17 , 1986 Page 2 Donald McLeod presented a neighborhood petition to the Board asking that no new construction be permitted at 320 North Main Street. He stated that the proposed multi-family dwelling is not in accordance with the zoning for this neighborhood. Selectman Mitman said that the Board would certainly accept his petition but advised Mr. 320 North McLeod that this might be the wrong place for them to appeal at Main Street this time. Chairman England advised that copies of the petition would be sent to the other appropriate Town Boards and Mr. McLeod added that he would also send a copy to Joseph Flatley at the State Office of Cummunity and Development. Liquor hearing for KoKo Island will be postponed until next meeting KoKo Islanc because the proper notification had not been made to all parties . Motion by Selectman Laugelle to approve application for Boston Gas to open the street at 560 Jerusalem Road and 605 Jerusalem Boston Gas Road. St. Opening Second by Selectman Mitman Vote 4-0 in favor. The four Board members present signed the Special Town Meeting Warrant. Motion by Selectman Laugelle to appoint Robert Julian to the School Appt. to Facilities Committee with his term expiring June 30 , 1986 . School Facilities Second by Selectman Mitman. Com. Vote 4-0 in favor. Motion by Selectman Laugelle to direct the Executive Secretary to Sale of write a letter to William Dennehy advising him that we are not Town interested in selling the land at 282 Beechwood Street which he had property requested be offered for sale. Second by Selectman Sullivan. Vote 4-0 in favor. Discussion took place on a proposed seat belt policy. Selectman Mitman said he did not feel it necessary to take action on this because it is the law and he did not feel it needed a separate policy. Selectman Sullivan explained that the purpose of this policy is to encourage municipal employees to use seat belts for insruance purposes . Seat Belt Motion by Selectman Sullivan to adopt the seat belt policy and that Policy it be recommended to all town employees with the exception of Police and Fire Department personnel , who are exempt, when driving municipal vehicles . Second by Selectman England. Vote 2-2 . Opposed: Selectmen Laugelle and Mitman. Motion did not carry. 6:, MINUTES OF THE MEETING OF THE BOARD OF SELECTMEN MARCH 17 , 1986 Page 3 Discussion on the bond of Town Clerk took place and Chairman England stated that he felt the amount was not high enough and recommended Bond raising it to $30 ,000 from $14 , 000 . Town Clerk Motion by Selectman Laugelle to increase the amount of bond of the Town Clerk to $30 ,000 . Second by Selectman Mitman. Vote 4-0 in favor. Edwin Tebbetts , Chairman, Capital Budget Committee, appeared and expressed the concern of his committee that the total requests for capital outlay now exceed $3 ,000 , 000 for the next three fiscal years. He said the total amount requested is close to $4 .5 million, and if some of the projects requested are not delayed, we could be faced with an override of Proposition 22. Mr. Tebbetts said he felt that the Town of Cohasset is not ready at this time for an Capital override. Mr. Andrew said he felt that at the rate the town is Budget retiring debt, we could incur new debt at the rate of $1 million Committee this year and $1 million more over the next two years--a total of $2 million over the next three years, without having a problem. The Chairman asked Mr. Tebbetts if he or a member of his committee would come back to the Board with a priority list. ® Mr. Andrew advised the Board that the architect had taken it upon himself to waive the building permit fee in his contract with the Housing Authority. Selectman Laugelle said he felt the fee should be waived and did not like the way it was handled by the architect. Building Motion by Selectman Laugelle that we not waive the $725 building Permit Fee permit fee. Housing Authority Second by Selectman Mitman. Vote 4-0 in favor. Discussion took place on the April lst deadline for mooring fees and the Board agreed to send the third notice via certified mail , Mooring return receipt requested. Fees Mr. Andrew advised the Board that the suit by Cohasset Heights Ltd. Cohasset would be in his office for the Board to Read. Hgts. Ltd. Selectman Laugelle said he would like to see the Town of Cohasset do something in the way of acknowledgment of the high school basket- ball team' s State championship. The Chairman asked him to develop High School this further and report back. Basketball Team Discussion took place on the grave opening fees and the Board agreed to direct Mr. Andrew to ask the present employee for any Fees for suggestions he might have and to check with the personnel consultant Grave now surveying the Town. Openings MINUTES OF THE MEETING OF THE BOARD OF SELECTMEN MARCH 17 , 1986 Page 4 Motion by Selectman Mitman to go into executive session to discuss Police Department negotiations and an update on pending litigation and not return to open session. Second by Selectman Laugelle. Vote 4-0 in favor. Chairman England Aye Selectman Mitman Aye Selectman Laugelle Aye Selectman Sullivan Aye. The Board came out of Executive Session at 9 : 38 and motion to adjourn was made by Selectman Laugelle with Second by Selectman Mitman. Vote 4-0 in favor. Meeting adjourned. APPROVED TE Executive Secretary MLM: jmc AGENDA - MEETING OF THE BOARD OF SELECTMEN MARCH 24 , 1986 7 : 30 P.M. A. Attendance B. Minutes Review and Approval of Minutes: 1 . Regular Meeting of March 17 , 1986 2 . Executive Session of March 17 , 1986 C. Treasury Warrants D. Scheduled Action Items 1. 7: 35 p.m. Town Hall Study Committee Re Designer Services 2 . 8 : 00 p.m. New England Telephone Company Request for Proposed Conduit Location and Serving Area Connector in Chief Justice Cushing Highway 3 . 8 : 00 p.m. Liquor Hearing - KoKo Island 4 . Signing of the Annual Town Meeting Warrant for April 5 , 1986 E. Old Business Q1 . 9 : 15 p.m. Capital Budget Committee 2 . 9 : 30 p.m. Executive Session: Pending Litigation 3 . Warrant Articles F. New Business 1. Request to Operate Refreshment Stand at Annual Town Meeting by Friends of Boy Scout Troop No. 28 2 . Step Rate Increases - Assistant Accountant and Junior Accountant 3 . Change of Manager - Cohasset Golf Club 4 . Appointment to School Facilities Committee 5 . Approval of Contract for Town Accountant G. Executive Secretary - Update on Pending Matters H. Public and/or Press I . Other Business That May Properly Come Before the Board MINUTES - MEETING OF BOARD OF SELECTMEN MARCH 24 , 1986 Selectmen Present: Frank England, Chairman Clifford Mitman, Jr. , Vice Chairman Rocco Laugelle Mary Jane McArthur Diane Sullivan Also Present: Janet Chalke, Administrative Secretary Absent: Donald R. Andrew, Executive Secretary--attending Mass. Municipal Auditors and Accountants Annual School at University of Massachusetts , Amherst Motion by Selectman Laugelle to accept the minutes of the meeting of March 17 , 1986 as amended. Minutes 3/17/86 Second by Selectman Mitman. Vote 5-0 in favor. Motion by Selectman Laugelle to accept the minutes of the execu- tive session of March 17 , 1986 as amended. Executive Second by Selectman Sullivan. Session Vote 5-0 in favor. 3/17/86 Motion by Selectman Laugelle to ratify, approve and confirm the signing of the payroll warrant of March 19 , 1985 by Chairman England and Selectmen Laugelle and Sullivan and the bill warrant Treasury of March 19 , 1986 by Chairman England and Selectmen Mitman, Warrants Laugelle and Sullivan. Second by Selectman McArthur. Vote 5-0 in favor. i Benjamin Blake, Chairman of the Town Hall Study Committee appeared before the Board to give his committee' s recommendation for an architect for the proposed renovations to the Town Hall. The Selection Committee chose three finalists--Donham & Sweeney, Gale Engineer- of Archi- ing and Stahl Associates . Donham & Sweeney was the committee' s tec-f for top selection. Town Hall Improvement Motion by Selectman McArthur to take the recommendation of the Town Hall Study Committee and to have them negotiate with Donham & Sweeney to begin architectual work for the Town Hall improvements . Second by Selectman Mitman. Vote 5-0 in favor. Motion by Selectman McArthur to accept the 1986 Annual Town Signing Meeting Warrant. ATM Warrant Second by Selectman Mitman. Vote 5-0 in favor. �6 MINUTES - MEETING OF BOARD OF SELECTMEN MARCH 24 , 1986 Page 2 A request was received by the friends of Troop 28 , Boy Scouts of America, to have a refreshment stand in the corridor outside the high school auditorium during Town Meeting. Motion by Selectman Laugelle to grant permission to the Friends of Troop 28 , BSA of Cohasset, to run the refreshment stand in Request the corridor of the High School during Town Meeting. Boy Scouts Second by Selectman Sullivan. Vote 5-0 in favor. Motion by Selectman Laugelle to approve the step rate increase for Mary Barbuto from C-8 , 2nd step, at $7 .66 per ,hour to C-8 , Step Rate 3rd step, at $7 .87 per hour, effective July 22 , 1987 . Increases Second by Selectman Sullivan. Vote 5-0 in favor. Motion by Selectman Mitman to approve the step rate increase for Nancy Noonan from C-7 , minimum, at $6 .95 to C-7 , lst step, at $7 .18 per hour, July 24 , 1986 . Second by Selectman Sullivan. Vote 5-0 in favor. Motion by Selectman Sullivan to appoint Marie McCarthy to the School Facilities Committee for a three year term expiring June 30, 1988 . Second by Selectman Laugelle. Vote 5-0 in favor. Correspondence was received from the Board of Health regarding a Junk Yard junk yard at 502 North Main Street. After discussion, it was decided to turn this over to the Building Inspector for enforcement. Town Counsel advised the Board that six kennel licenses have been Kennels grandfathered by the bylaws . A representative of the New England Telephone Company came before the Board to request a conduit location on Chief Justice Cushing . Highway. After discussion, the Board requested that the telephone NE Tel Co. company come back with a better location plan. Chairman England read the letter sent to Mr. Lee, Manager of KoKo Island Restaurant, regarding the hearing with respect to an allegation that a minor was served an alcoholic beverage at his KoKo Island establishment on January 11 , 1986 . The Chairman explained the Hearing following procedure for conducting the hearing to investigate the alleged violation of MGL, C 138 , sec 64 , by KoKo Island Inc. The hearing is being held as a result of: 1 . An allegation that a minor was served an alcoholic beverage at KoKo Island Inc. on January 11 , 1986 . MINUTES - MEETING OF BOARD OF SELECTMEN MARCH 24 , 1986 Page 3 2 . The hearing is conducted under the authority of MGL Ch 13$ , Sec 64 . Procedure steps will be the same as the Board of Selectmen has used in similar hearings . a. Board of Selectmen shall call witnesses first. Each witness shall be questioned by Town Counsel and by each member of the Board of Selectmen. At the con- clusion of the questioning of each witness, KoKo Island, or its representative, shall have the opportunity to cross examine. When all witnesses called by the Town have completed their testimony, KoKo Island, or the representative on its behalf, shall have the opportunity to call its witnesses . At the conclusion of each witness ' direct examina- tion, each member of the Board of Selectmen will have an opportunity to question such witness . Redirect examination, cross examination, re-cross examination shall be at the discretion of the Board of Selectmen. KoKo Island b. All evidence offered shall be made part of the record Hearing of this hearing and no other fact or evidence shall be considered. C. The hearing will be transcribed by an official court stenographer. The transcript will be made available ® to all parties upon written request. d. The Board of Selectmen: shall render a decision within a reasonable time of concluding this hearing, which is fifteen days . Testimony was heard from Glen Davis, minor allegedly served, Billy Lee, manager of KoKo Island, Candace Peachy, cocktail waitress at KoKo Island, Patrolman John Small, Sergeant Jackson and John Scott, a patron of KoKo Island. After completion of testimony, it was suggested by Selectman Sullivan to suspend KoKo Island' s license for four days--July 3 , 4 , 5 and 6 , 1986 . The recommendation of the Police Department was to suspend the license for no more than one day. License Motion by Selectman Mitman to suspend the License of Ko Ko Island Suspension for one operating day (Friday night-Saturday morning) , the date to be determined. Second by Chairman England. Vote 3-2 in favor. Selectmen McArthur and Sullivan opposed. John Vivian of the Capital Budget Committee gave the recommenda- Capital tions of the committee for the following warrant articles: Budget Com. 6 MINUTES - MEETING OF BOARD OF SELECTMEN MARCH 24 , 1986 Page 4 to Article 13, Emergency Generator g Y Article 14 , Capping and Seeding Article 17 , Newtonville Lane Article 30 , Road Resurfacing Article 31, Highway Department Truck Reccnunenda- Article 32 , Highway Department Sidewalk Roller tions From Article 33 , Two School Busses Capital Article 36 , Wastewater Plans Article 37 , Library Computer Project Budget Com. Article 38 , Government Island Marker Article 47 , Computer Equipment Motion by Selectman Sullivan to appoint John Vivian to the Police and Fire A,ppt. Pol/ Station Renovation CcauLittee. Fire Ren. Second by Selectman; McArthur. Ccnndttee Vote 5-0 in favor. Attorney Noel Collins came before the Board to discuss the Indepen- dence Building. The Board agreed to extend the purchase deadline to May 1, 1986 , so the land could be surveyed and a plot plan Independence drawn in accordance with Town Counsel ' s recommendation. Attorney Building Collins will have access to the building on weekends by obtaining the key from the Police Department and signing a waiver to release the Town from liability. The Board discussed rents on the house at Government Island. Motion by Selectman Sullivan to increase the rents at Government Government Island by $100 per month effective May 1 , 1986 . Island-Rents Second by Chairman England. Vote 2-3 . Motion did not carry. Selectmen Mitman, Laugelle and McArthur opposed. The Board would like Harry Ritter, Harbormaster, to come to the Salvador next meeting to discuss the reassigning of the Salvador mooring. Mooring The Board would like the leases for the Rotary Hall and the Legion ready for their signature at the next meeting. Leases Motion by Selectman Sullivan to go into executive session to discuss pending litigation, specifically the Figueiredo case, and not return to open session. Exec. Session Second by Selectman Mitman. Vote 5-0 in favor. Chairman England Aye Selectman Mitman Aye Selectman Laugelle Aye Selectman McArthur Aye Selectman Sullivan Aye The Board went into Executive Se on at 10 :10 p.m. APPROVED TE 13j d EXEC. SECTY 6,7 MINUTES - MEETING OF THE BOARD OF SELECTMEN MARCH 31 , 1986 The meeting was called to order at 7 : 30 p.m. Selectmen Present: Frank W. England, Chairman Rocco Laugelle Mary Jane McArthur Diane Sullivan Selectmen Absent: Clifford Mitman, Jr. - out of Town Also Present: Donald R. Andrew, Executive Secretary Motion by Selectman Laugelle to approve minutes of the regular Minutes meeting of March 24 , as amended. 3/24/86 Second by Selectman McArthur. Vote 4-0 in favor. Minutes of the executive session of March 24 , 1986 , will be amended by Selectman Sullivan and brought back to the next meeting. Exec. Sess Minutes Motion by Selectman Laugelle to approve, ratify and confirm the 3/24/86 signing of the bill and payroll warrants on March 26 , 1986 by Treasury Chairman England and Selectmen Laugelle, McArthur and Sullivan. Warrants Second by Selectman Sullivan. Vote 4-0 in favor. Margaret Dillon, Director of the South Shore Art Center, asked permission from the Board to hold the Annual Arts Festival from South Sh. June 24 to June 29 on the Cohasset Common. Art Center Arts Motion by Selectman Laugelle to grant permission to the South Shore Festival Art Center to hold the 31st Annual South Shore Arts Festival on the Cohasset Common from June 24 to June 29 , 1986 , as requested. Second by Selectman Sullivan. Vote 4-0 in favor. Linda Paretchan appeared before the Board asking approval of change of management from Bradley F. Harlow to herself as of March 10 , 1986 . Cohasset Motion by Selectman Laugelle to approve change of management of Golf Club Cohasset Golf Club to Linda Paretchan as of March 10 , 1986 . Mgr. ChangE Second by Selectman Sullivan. Vote 4-0 in favor. Peter G. Laugelle, Superintendent of Tree, Park & Cemetary Depart- ment, asked the Board to approve a 'No Parking ' sign in the area of Daley Park Daley Park, as outlined in his memo. -70 MINUTES —MEETING OF THE BOARD OF SELECTMEN MARCH 31, 1986 Page 2 Mr. Andrew advised the Board that the Police Chief concurred with Mr. Laugelle on this and had further asked that the sign state 'No Parking Either Side' . No Parking Sign Motion by Selectman McArthur that the 'No Parking' sign be put up in the area of Daley Park as recommended. Second by Selectman Laugelle. Vote 4-0 in favor. Chairman England told Mr. Laugelle that he thought the Telephone Company should have cleaned out the brush in this area when the project was finished. Selectman McArthur asked Mr. Andrew to have Mr. Litchfield remove Debris the debris cleared from James Pond. James Pond Executive Secretary Donald Andrew directed the Board' s attention to a request from Andy Dickson, Eagle Scout candidate from Hanover, to waive the building permit fee for construction of a storage shed Waiver of at the landfill. Fee - Eag1E Motion by Selectman Laugelle. Second By Selectman Sullivan. Scout Proj. Vote 4-0 in favor. Selectman McArthur suggested that Mr. Andrew work up a policy on when building permit fees may be waived. Discussion took place on the request for signing leases of Rotary Club and the American Legion. Selectman Sullivan said she was not in favor of allowing the Rotary Club to rent the hall for private Leases parties because of the possibility of additional space being needed Rotary Club for an overflow crowd at Town board meetings which are held on & the first floor. It was agreed to review the Rotary Club lease American further before any action is taken on it. Selectmen McArthur and Sullivan added that if the Rotary Club is allowed to rent out the Legion premises , it should be emphasized that no liquor will be allowed. The Board agreed to sign the lease for the American Legion. Motion by Selectman Laugelle to sign the lease between the Town of Cohasset and the George Mealy American Legion Post with a change in the termination notice clause from fourteen to ninety days . Second by Selectman McArthur. Vote 4-0 in favor. Discussion on warrant articles took place at this point in the meeting. Warrant Recommendation -on Article 6 will be given on the floor at Town Meeting. Articles 171 MINUTES - MEETING OF THE BOARD OF SELECTMEN MARCH 31 , 1986 Page 3 Articles 7 through 12 were recommended. Motion by Selectman Sullivan to recommend that the Town approve and appropriate the sum of $15 ,000 for the purchase of a portable Article emergency generator for the pumping station. 13 Second by Selectman Laugelle. Vote 4-0 in favor. Article 14 - Appropriate $32 ,624 for capping the Cedar street Land- fill - recommended by the Advisory Committee. Article Motion by Selectman McArthur to recommend Article 14 - to cap the 14 Cedar Street landfill. Second by Selectman Sullivan. Vote 4-0 in favor. Article 15 - $4 ,500 for putting up a fence along the Cedar Street landfill area - not recommended by the Advisory Committee. Motion by Selectman Laugelle to approve article 15 to appropriate $4 ,500 to construct a fence along the Cedar Street landfill . Article 15 ® Second by Selectman McArthur. Vote 3-1 in favor. Selectman Sullivan opposed. Article 16 - William Kleinz spoke to the Board on behalf of his neighborhood asking that they recommend funding a fire hydrant for the neighborood. The Chairman reminded Mr. Kleinz that there are many other private ways in need of fire hydrants and the Town could Article not fund hydrants for all the private ways. Selectman Laugelle 16 suggested that Mr. Kleinz go back to his neighbors and see what Fire per cent of the cost they would be willing to assume. Selectman Hydrant McArthur recommended that the Board not recommend the article as written and hold off until Saturday. The Chairman asked Mr. Andrew to check with the Fire Chief and make sure he has tried to maneuver his truck in that area before Saturday. Article 18 - appropriate $11,500 for the senior shuttle. Gerard Keating from the Council on Aging advised the Board that the Article correct figure needed to fund the senior shuttle is $9 ,800 . 18 Motion by Selectman McArthur to recommend Article 18 . Second by Selectman Laugelle. Vote 4-0 in favor. Article 35 - Lily Pond Estates Land Taking - Town Counsel recommends that this be postponed for a future town meeting, possibly June. Article Article 36 - Sewer Plan Plans - The Advisory Committee has not made 35 & a recommendation. 36 72 MINUTES - MEETING OF THE BOARD OF SELECTMEN MARCH 31 , 1986 Page 4 Motion by Selectman Sullivan to recommend Article 36 . Article Second by Selectman Laugelle. 36 Vote 3-1 in favor. Selectman McArthur opposed. Article 37 - $26 ,000 for the Town' s share of Old Colony computerized Article library network. 37 Motion by Selectman McArthur to recommend Article 37 . Second by Selectman Sullivan. Vote 4-0 in favor. Motion by Selectman Laugelle to reconsider the vote on Article 36 . Reconsid- eration of Second by Selectman McArthur. Article 36 Vote 3-1 . Selectman Sullivan opposed. Motion by Selectman Sullivan to recommend Article 36 . Second by Selectman England. Vote 2-2 . Motion does not carry. Opposed Selectmen Laugelle and McArthur. Mr. Andrew advised the Board that Article 16 will be withdrawn. Article Article 38 - to appropriate $500 for a suitable marker on Government 38 Island. Motion by Selectman Laugelle to recommend Article 38 . Second by Selectman McArthur. Vote 4-0 in favor. Motion by Selectman McArthur to recommend Article 41 . article 41 Second by Selectman Sullivan. Vote 4-0 in favor. Article 42 - Off Street Parking and Loading - Hold off for further Article clarification. 42 Motion by Selectman McArthur to recommend Article 43 for $3 ,000 to hang Veterans ' photos at the Town Hall . Article Second by Selectman Sullivan. 43 Vote 4-0 in favor. Article 46 - withdrawn. 46 Article 47 for computer equipment. The Advisory Committee has not 47 voted on this. Selectmen will make a recommendation at Town Meeting. MINUTES - MEETING OF THE BOARD OF SELECTMEN MARCH 31 , 1986 Page 5 Motion by Selectman McArthur to recommend Articles 48 and 49 . Article 48 is to authorize compensating balances in Town bank accounts . Article 49 is to allow mailing of Town Meeting warrants seven days prior to the meeting. Sepcial Town Meeting Articles: Motion by Selectman McArthur to recommend Articles 1 , 2 , 3 , 4 , 5 , 6 , 7 and 8 of Special Town Meeting . Article 9 will be withdrawn. Second by Selectman Laugelle. Vote 4-0 in favor. Motion by Selectman Sullivan that the rents be increased on the Government Island apartments , each side, to $350 a month effective June 1 , 1986 from $250 . Second by Selectman England. Vote 3-1 in favor. Selectman Laugelle opposed. Selectman Sullivan stated that the rents should be evaluated again in a year and asked Mr. Andrew to make a note of this on the calendar. Motion by Selectman Sullivan to appoint Donna P. French to the Disposal Area Study Committee. Second by Selectman McArthur. Vote 4-0 in favor. Selectman McArthur stated that since this was Chairman England' s last regular meeting, she wanted to say that she had enjoyed working with him for the last three years . Selectmen Sullivan and Laugelle said they had also. Motion by Selectman McArthur to adjourn the meeting. Second by Selectman Sullivan. Vote 4-0 in favor. Meeting adjourned at 9 : 40 p.m. APPROVED DATE 7 /q 0 Executive Secretary MLM: jmc � Y AGENDA - SPECIAL MEETING OF THE BOARD OF SELECTMEN APRIL 5 , 1986 12 : 00 NOON A. Attendance B. New Business 1. Request by Friends of Troop #28 , Cohasset Boy Scouts to Operate a Refreshment Stand on the Town Common April 12 , 1986 2 . Acceptance of Mooring Fees Postmarked on Due Date C. Old Business 1 . Town Meeting Articles D. Other Business That May Properly Come Before the Board MINUTES - SPECIAL MEETING BOARD OF SELECTMEN APRIL 5 , 1986 12 : 00 P.M. ROOM 100 , COHASSET HIGH SCHOOL Meeting called to order by the Chairman at 12 :00 noon. Selectmen Present: Chairman Frank W. England Clifford Mitman, Jr. Mary Jane McArthur Diane Sullivan Motion by Selectman McArthur to approve the request from Friends of Troop 28 , Boy Scouts , for the Scouts to sell refreshments on the Common on Election day. Second by Selectman Mitman. Vote 4-0 in favor. Discussion followed on the question of accepting mooring bill payments which are postmarked on the due date. Motion by Selectman McArthur that mooring bill payments which are postmarked on the due date be accepted. Second by Selectman Mitman. Vote 3-1 in favor. Selectman Sullivan opposed. The Police budget request was discussed. There was a difference in what was requested and what was recommended by the Advisory Committee on this lone item in the FY 87 budget to be voted on later at Town Meeting. Motion by Selectman McArthur to remove the request for an 18th police officer from the budget, but to retain the request for a full time secretary. The Advisory Committee had recommended a part time secretary. Second by Selectman Mitman. Vote 4-0 in favor. Article 17 was discussed. It related to a request for a fire hydrant on Newtonville Lane, a private way. Motion by Selectman Sullivan that the Board approve Article 17 with a dollar cost to the Town of $24 , 000 and a contribution by residents of $6 ,000 . Second by Selectman Mitman. Vote 2-2 . Motion did not carry. Chairman England and Selectman McArthur opposed. Motion by Selectman Mitman that the Board recommend approval of Article 47 - a request for additional computer equipment. Second by Selectmen Sullivan. Vote 4-0 in favor. �6 MINUTES - SPECIAL MEETING BOARD OF SELECTMEN APRIL 5 , 1986 Selectman McArthur suggested the Board offer a resolution on the floor of Town Meeting that Cohasset supports the efforts of the South Shore Coalition and wishes to remain in the 617 telephone area code. Selectman Mitman agreed to offer it. Motion by Selectman McArthur to adjourn. Second by Selectman Mitman. Vote 4-0 in favor. Meeting adjourned at 1: 05 p.m. APPROVED DATE Executive Secretary ® jmc I 1 7 AGENDA - SPECIAL MEETING OF THE BOARD OF SELECTMEN April 7 , 1986 7 : 00 p.m. A. Attendance B. Action Items: 1 . Execution of Agreement - Francis Fox Spinks 2 . Approval of Bonds for Treasurer/Collector and Assistant Treasurer 3 . Approval of Contract for Town Accountant 4 . Awarding of Bid - Removal of Brush at the Landfill C. New Business 1. Security at Town Hall D. Old Business 1. Town Meeting Articles E. Other Business That May Properly Come Before the Board SPECIAL MINUTES - MEETING OF THE BOARD OF SELECTMEN APRIL 7 , 1986 7 : 00 P.M. Chairman called the meeting to order at 7 : 10 p.m. Selectmen Present: Frank W. England, Chairman Clifford Mitman, Vice Chairman Rocco Laugelle Mary Jane McArthur Diane Sullivan Also Present: Donald R. Andrew, Executive Secretary Motion by Selectman Sullivan to execute the contract between Francis Fox Spinks and the Town for architectural services for the redesign of Milliken Field. Second by Selectman McArthur. Vote 5-0 in favor. Motion by Selectman Sullivan to approve the bonds for the Assistant Treasurer and the Treasurer/Collector. Second by Selectman McArthur. Vote 5-0 in favor. Bids for the removal of brush from the landfill area to a nearby pit for burning were presented to the Board. This brush is a result of Hurricane Gloria in September of 1985 . Motion by Selectman McArthur to award the bid to the low bidder, M. Gratta Construction, for $7 ,795 .00 . Second by Selectman Laugelle. Vote 5-0 in favor. Because of an apparant attempt by someone to enter the Selectmen' s Office on the night of April 6 , the installation of new locks at the second and third floor entrances to the Town Hall was dis- cussed. Also the Selectmen wanted all office locks checked to make sure they are in good operating condition and any that are not will be replaced. Motion by Selectman: Laugelle to request a reserve fund transfer to intall new locks at the second floor entrance to the Town Hall office portion of the building and the third floor rear entrance, and any other lock work that may be required. Second by Selectman McArthur. Vote 5-0 in favor. Warrant articles were considered at this time. Selectman Laugelle said he had obtained two prices for the hydrant installation on Newtonville Lane, Article 17 . One was for $36 ,000 to $45 ,000 and the other was for $45 ,000 , but the person offering it had not looked at the site. He felt the article should be post- SPECIAL MINUTES - MEETING OF THE BOARD OF SELECTMEN APRIL 7 , 1986 Page 2 poned until more certain figures could be obtained. Motion by Selectman McArthur for an indefinite postponement. Second by Selectman England. Vote 2-2 Motion did not carry. Selectmen Mitman and Sullivan opposed. Selectmen Laugelle abstained. Motion by Selectman Laugelle that $5 ,000 be requested for engineer- ing services so a more accurate cost could be presented to a future town meeting. Second by Selectman Sullivan. Vote 1-4 opposed. Motion did not carry. Chairman England and Selectmen Mitman, McArthur and Sullivan opposed. Motion by Selectman McArthur to postpone Article 17 . Second by Selectman Mitman. Vote 5-0 in favor. Article 21 was considered - Computer system for the Water Depart- ment. Motion by Selectman Sullivan for postponement. Second by Selectman McArthur. Vote 5-0 in favor. Motion by Selectman Mitman to adjourn. Second by Selectman Sullivan. Vote 5-0 in favor. Meeting adjourned at 7 : 40 p.m. APPROVED DATE /rf 1,6 "0.000000- Executive Secretary jmc AGENDA - MEETING OF THE BOARD OF SELECTMEN APRIL 14 , 1986 7 : 30 P. M. A. Attendance B. Minutes 1. Review and Approval Regular Meeting of 3/31/86 2 . Special Meeting of 4/5/86 3 . Special Meeting of 4/7/86 C. Treasury Warrants D. Scheduled Action Items 1 . 7 : 30 p.m. Reorganization of the Board Election of Chairman and Vice Chairman 2 . Signing of Rotary Club Lease E. Old Business F. New Business 1 . Request by South Shore Striders to Hold Road Race 9/21/86 at 1: 00 p.m. 2. Request for 15th Annual Ride-A-Bike by Cohasset Teachers Association 1: 00 to 4 : 00 p.m. , May 18 , 1986 3 . Request for Auctioneer ' s License by Jack Nolan For May 3 , 1986 4 . Approval of Licenses a. Sunday Licenses for the Sale of Frozen Desserts , etc. b. Hugo' s - Live Entertainment C. South Shore Music Circus - Live Entertainment and Common Victualler 5. Transfer Request - Town Accountant 6 . Approval of Professional Statement - Goodwin, Procter & Hoar G. Executive Secretary - Update on Pending Matters H. Public and/or Press Aw I . Other Business That May Properly Come Before the Board "'Y i MINUTES - MEETING OF THE BOARD OF SELECTMEN APRIL 14 , 1986 The regularly scheduled meeting of the Board convened at 7 : 40 p.m. Selectmen Present: James Gallagher Rocco Laugelle Mary Jane McArthur Clifford Mitman Diane Sullivan Also Present: Donald Andrew, Executive Secretary Motion by Selectman Laugelle to nominate Selectman McArthur as Chairman. Reorganization of the Board Second by Selectman Mitman. Vote 5-0 in favor. Motion by Selectman Mitman to nominate Selectman Sullivan as Vice Chairman. Second by Selectman McArthur. Vote 5-0 in favor. Motion by Selectman Laugelle to accept the minutes of the regular meeting of March 31, 1986 , as amended. Minutes Regular Mtg . Second by Selectman Sullivan. 3/31/86 Vote 5-0 in favor. Motion by Selectman Sullivan to accept the minutes of the special Special Mtg . meeting of April 5 , 1986 as amended. 4/5/86 Second by Selectman Mitman. Vote 5-0 in favor. Motion by Selectman Sullivan to accept the minutes of the special meeting of April 7 , 1986 . Special Mtg. 4/7/86 Second by Selectman Laugelle. Vote 5-0 in favor. Motion by Selectman Mitman to approve, ratify and confirm the signing of the bill and payroll warrants of April 2 , 1986 by Chairman England , and Selectmen Laugelle, McArthur and Sullivan, and the signing of the bill and payroll warrants on April 9 , 1986 by Chairman England and Selectmen Laugelle and McArthur. Treasury Second by Selectman Laugelle. Warrants Vote 5-0 in favor. g2 MINUTES MEETING OF THE BOARD OF SELECTMEN April 14 , 1986 Page 2 Motion by Selectman Laugelle to grant permission to the Cohasset Teachers ' Association to hold its annual Ride-A-Bike on May 18 , 1986 from 1: 00 to 4 : 00 p.m. at the Osgood School. Ride-A-Bike Second by Selectman Sullivan. Vote 5-0 in favor. Jack Nolan appeared to request an auctioneer' s license for a public auction to be held at 198 Jerusalem Road on May 3 , 1986 at 10 : 00 a.m. and May 4 , 1986 starting at 11: 00 a.m. Auctioneer Motion by Selectman Laugelle to grant the license subject to the review by the Police Chief to determine the number of special police officers needed. Board of Health approval will be needed as food is being served. Also, a building permit must be obtained for the tent to be used. Second by Selectman Mitman. Vote 5-0 in favor. Motion by Selectman Laugelle to sign the lease for the Rotary Club. Rotary Club Second by Selectman Gallagher. Lease Vote 5-0 in favor. After discussing Central Market' s violation of its liquor license, it was moved by Selectman Laugelle to hold a hearing on May 5 , 1986 on the liquor license at Central Market if they have transferred owner- Central ship without the Board' s approval of the change. Market Second by Selectman Mitman. Vote 5-0 . Motion by Selectman Mitman to sign the licenses for the following for sale of frozen desserts , ice cream, etc. , on the Lord' s Day: Bergson' s Ice Cream (two Locations) Hugo' s Lighthouse Cohasset Pizza House J. J. ' s Dairy Hut Cohasset Winter Gardens Kimball ' s Curtis Compact KoKo Island Sunday Cohasset Donuts Log & Line Licenses The Donut Tree George M. Mealy Post Farmer' s Pride Market Papa Gino' s Cohasset Golf Club Red Lion Inn Riddle ' s Food Mart Sea 'n Cheese South Shore Music Circus Strawberry Parfait Second by Selectman Gallagher. Vote 5-0 in favor. Motion by Selectman Sullivan to sign the license for common 8? MINUTES - MEETING OF THE BOARD OF SELECTMEN APRIL 14 , 1986 Page 3 victualler for the South Shore Music Circus . Second by Selectman Mitman. Vote 5-0 in favor. It was decided by the Board not to sign the entertainment license for the South Shore Music Circus until a list of the programs was submitted to the Board. South Motion by Selectman Sullivan to sign the entertainment license for Shore Music Hugo' s . Circus Second by Selectman Mitman. Vote 5-0 in favor. Motion by Selectman Sullivan that whenever it is found that someone operates a business without the proper licenses , that when the Board does vote to grant the license, the fee will be doubled regardless if Licenses it is a new license or a renewal , whenever State statute allows . Second by Selectman Laugelle. Vote 5-0 in favor. Motion by Selectman Laugelle that when a transfer of a liquor license occurs without Board approval , that the business in violation be issued a cease and desist order. The motion was seconded by Selectman Gallagher. Policy on Liquor Vote 5-0 in favor. Licenses Motion by Selectman Sullivan to recommend the request for transfer from the reserve fund of $400 for the Town Accountant to attend two training sessions in May and June. Reserve Second by Selectman Laugelle. Fund Vote 5-0 in favor. Transfer The Statement from Ward Engineering was reviewed by the Board. It was brought to the Board' s attention that at the Special Town Meeting on April 6 , 1985 (Article 20) that the expenditure of funds and payment of statements relating to wastewater management problems shall on each occasion be subject to the prior approval of the Board of Select- men and the Sewer Commissioners jointly. A letter will be sent to the Sewer Commissioners reminding them this procedure is to be followed in the future. Statement Motion by Selectman Sullivan to approve payment of Invoice #3 from Ward Engr. Ward Engineering Associates, P.C. in the amount of $6 ,877 .93 . Second by Selectman Mitman. Vote 3-2 in favor. Selectman Laugelle and Gallagher opposed. SN MINUTES - MEETING OF THE BOARD OF SELECTMEN APRIL 14 , 1986 Page 4 Motion by Selectman Laugelle to hold the next meeting of the Board of Selectmen on Monday, April 28 , 1986 . Meetings Second by Selectman Mitman. Vote 5-0 in favor. An annual planning meeting will be held on Tuesday, May 12 , 1986 . A meeting with the Advisory Board and the Capital Budget Committee will be held on June 5 , 1986 . A meeting will be held May 6 with the Harbor Study Committee and the fishermen to discuss harbor policies and bylaws. Selectman Gallagher mentioned his concerns about trash from Cohasset Heights Landfill blowing onto Reservation land. After discussion it was decided to write to the trustees to see what can be done about the problem. Coh. Hgts. Landfill It was agreed by the Board that a memo will be sent to all Boards reminding them that the Board would like to be updated by minutes of meetings and other relevant correspondence. Motion by Selectman Laugelle to adjourn. Second by Selectman Mitman. Vote 5-0 in favor. Meeting adjourned at 9 : 40 p.m. APPROVED C DATEU Executive Secretary MD: jmc A � 1 AGENDA - MEETING OF THE BOARD OF SELECTMEN APRIL 28 , 1986 7 : 30 P.M. A. Attendance B. Treasury Warrants C. Scheduled Action Items 1. 9 : 30 p.m. Sewer Commissioners D. Old Business 1. 8 : 45 p.m. Police Negotiations--Update by Personnel Committee E. New Business 1. Step Rate Increase Policy 2 . Policy for Waiver of Building Permit Fees F 3 . Set Date for Special Town Meeting and Open Warrant ® 4 . Establish Town Safety Committee 5 . Accept Resignation - Council on Aging 6 . Request by Panagia Greek Church to Hold Annual Taverna July 4 , 5 & 6 7 . Request by MBTA for Meeting with Town Boards Re Old Colony Railroad Rehabilitation Project 8 . Request by VFW to Purchase Town Land F. Executive Secretary - Update on Pending Matters G. Public and/or Press H. Other Business That May Properly Come Before the Board MINUTES OF MEETING OF THE BOARD OF SELECTMEN April 28 , 1986 Meeting called to order at 7 : 35 p.m. by the Chairman. Selectmen Present: Mary Jane McArthur, Chairman Diane Sullivan James Gallagher Clifford Mitman, Jr. Rocco Laugelle Also Present: Donald R. Andrew, Executive Secretary Motion by Selectman Sullivan to ratify, approve and confirm the signing of the bill and payroll warrants of April 16 by Chairman McArthur and Selectmen Sullivan, Gallagher and Laugelle, and the bill and payroll warrants of April 23 by Selectmen Gallagher, Laugelle and Gallagher. Treasury Second by Selectman Gallagher. Warrants Vote 5-0 in favor. Mr. Andrew recommended adding "at least forty-five days prior to effective date of step increase" to the following policy for personnel working in departments under the jurisdiction of the Board of Selectmen: Step rate increases shall be forwarded to the Personnel ® Committee for approval after being approved by the Board of Selectmen upon the recommendation of the individual department head. Policy - Motion by Selectman Sullivan to adopt the policy on Step Rate Step Rate Increases . Increases Second by Selectman Gallagher. Vote 5-0 in favor. Motion by Selectman Laugelle to adopt policy for waiver of building permit fees . The Policy will read: Policy - Fees for building permits shall be waived for work on Waiver of all Town owned buildings or for work on any building Building { being built to be given to the Town. Permit Fees Second by Selectman Mitman. Vote 5-0 in favor. Motion by Selectman Sullivan to set the date for Special Town Meeting at June 23 , 1986 . The warrant will be open until the close of busi- iness on May 5 , 1986 . Special Town Second by Selectman Laugelle. Meeting Vote 5-0 in favor. j I? ? MINUTES OF MEETING OF THE BOARD OF SELECTMEN APRIL 28 , 1986 Page 2 Motion by Selectman Laugelle that the Town Safety Committee be established and that the following people be appointed to it: Executive Secretary, Town Accountant, Building Inspector, Fire Chief , Highway Surveyor, Health Agent, School Superintendent or designee , Safety Water Superintendent and Tree and Park Superintendent. Committee Second by Selectman Gallagher. Vote 5-0 in favor. Motion by Selectman Sullivan to accept the resignation of George Fellows from the Council on Aging with regret. Resignation : Council on Second by Selectman Laugelle. Aging Vote 4-1 in favor. Selectman Gallagher opposed. He wanted to see if Mr. Fellows would agree to stay on the Council a little longer. The Board agreed to meet with the MBTA and Town Boards regarding the Old Colony Railroad Rehabilitation Project on June 2 . The Chairman MBTA Re asked Mr. Andrew to verify this date. RR Rehabili- tion VFW Commander Ralph Perroncello appeared before the Board to request that VFW Post #9146 be allowed to purchase Town land. The Chairman and Selectman Sullivan stated that they felt more details should be VFW Post given before action is taken on this. #9146 Land Purchase Motion by Selectman Laugelle that we give a vote of confidence to Request the VFW Post to go forward with their plan to purchase the land on Route 3A where the Sportsmen' s Club once was . Second by Selectman Gallagher. Vote 3-1 with one Abstention. Selectman Sullivan opposed. Select- man McArthur abstained. Christy Mihos , representing the Panagia Orthodox Church, asked the Board for permission to hold the annual Taverna on July 4 , 5 and 6 . Taverna Selectman Sullivan expressed her concern about the music distrubing the neighbors on one of the biggest weekends of the summer. Motion by Selectman Mitman to approve Taverna request by Panagia Greek Church July 4 , 5 and 6 . Second by Selectman Gallagher. Vote 4-1 . Selectman Sullivan opposed. The Correspondence list was reviewed at this point. Correspondenc Mr. Andrew advised that unused fuel storage tanks at Wompatuck State Park will be removed. 9e MINUTES OF MEETING OF BOARD OF SELECTMEN APRIL 28 , 1986 Page 3 Motion by Selectman Gallagher to sign the contract with Donham & Sweeney for architectural services for the Town Hall renovation Contract and addition as recommended by the Executive Secretary. TH Renovatioi Second by Selectman Mitman. Vote 5-0 in favor. Motion by Selectman Laugelle to go into Executive session to discuss Police negotiations and to return to open session. Second by Selectman Gallagher. Exec. Sess . Vote 5-0 in favor. Chairman McArthur Aye Selectman Sullivan Aye Selectman Gallagher Aye Selectman Laugelle Aye Selectman Mitman Aye The Board went into executive session at 9 : 00 p.m. and returned to open session 10: 01 p.m. The Sewer Commissioners asked the Board for approval of funding under article 20 of December 9 , 1985 town meeting, when the sum of $35 ,000 was appropriated to use in negotiations with the State. The bills are from Goodwin, Proctor & Hoar totaling $15 ,372 .89 , and approval to spend the balance of the application for additional Sewer Com. engineering services. Ward expects to have an approved plan by Engr. Bills June 30 stated Commissioner Guild. Selectman Mitman asked if in the future Goodwin, Proctor & Hoar would also send a copy of all bills to the Board. Motion by Selectman Sullivan to authorize the expenditure of the balance in the account after encumbering the amount of $15 ,372 .89 , which will not be spent until the bills are received. Second by Selectman Mitman. Second by Selectman Mitman Vote 3-2 in favor. Chairman McArthur and Selectman Gallagher opposed. Motion by Selectman Sullivan to adjourn the meeting. Second by Selectman Mitman Vote 5-0 in favor. Meeting adjourned at 10 : 40� APPROVED � DATE- Executive (Secretary MLM: jmc AGENDA - MEETING OF THE BOARD OF SELECTMEN MAY 5 , 1986 7 : 30 P.M. A. Attendance B. Minutes 1. Review and Approval Meeting of April 14 , 1986 2 . It It 11 Executive Session of April 28 , 1986 C. Treasury Warrants D. Scheduled Action Items E. Old Business 1 . 8 : 45 p.m. Executive Session re Cohasset Heights Landfill ® F. New Business 1. 7 : 45 p.m. Julie Wren of the Massachusetts Film Bureau 2 . Amendment to Ice Cream Truck Policy 3 . 8 : 15 p.m. Request by South Shore Striders to Hold a Road Race Sunday, September 21 , 1986 at 1: 00 p.m. 4 . Policy for Payment of Non-Medical Related Charges During Hospitalization 5 . Request of Peter Pratt for Appointment of Special Counsel re Cohassett Heights Landfill G. Executive Secretary - Update on Pending Matters H. Public and/or Press I . Other Business That May Properly Come Before the Board MINUTES OF MEETING OF THE BOARD OF SELECTMEN MAY 5, 1986 Chairman Mary Jane McArthur called the meeting to order at 7:35 p.m. Selectmen Present: Mary Jane McArthur, Chairman Diane Sullivan, Vice Chairman Rocco Laugelle Clifford Mitman, Jr. James Gallagher Motion by Selectman Laugelle to approve the Minutes of the Selectmen's Approval of Meeting of April 14, 1986, as amended. Minutes Second by Selectman Mitman. Motion by Selectman Laugelle to approve the Minutes of the Executive Session of April 28, 1986 as amended. Second by Selectman Sullivan. Vote: 5-0 in favor. Motion by Selectman Laugelle to approve, ratify and confirm the signing of Treasury the bill and payroll warrants of April 30, 1986 by Chairman McArthur and Warrants Selectmen Sullivan, Gallagher, Laugelle and Mitman. Motion by Selectman Gallagher to amend- current Ice Cream Truck Policy to read "To restrict the number of food vendors at Sandy Beach and Govern- Food ment Island to three with preference given to Cohasset residents who Vendor apply by May 1 each year". (Changes are underlined) Policy Second by Selectman Laugelle. Vote: 3-0 in favor. Selectmen discussed policy for payment of Non-Medical Related Charges during hospitalization. Fire Chief Daniel Brock in his letter to Policy for Selectmen dated Apri1 18, 1986 had recommended the Town assume the pay- Hospitalization ment of all bills during hospitalization of an employee injured on Payments duty, including the rental of a telephone and television. Chairman McArthur pointed out there is no precedent for this. Selectman Sullivan stated she could not support the request. Motion by Selectman Sullivan to deny request for payment of non- medical related charges during hospitalization. Second by Selectman Mitman. Chairman McArthur noted that if the Town assumes the payment of all bills during hospitalization, we don't know what we will be liable for. Executive Secretary Andrew said that the Town is only responsible for medical claims directly related to the injury received by an employee on duty. MINUTES OF MEETING OF THE BOARD OF SELECTMEN MAY 5, 1986 -2 Attorney Robert Garrett, Labor Counsel , has advised us that we should have a policy. Motion by Selectman Mitman that there be a policy that the Town does not pay for hospitalization bills of any kind for any employee other than medical . Second by Selectman Gallagher. Vote: 5-0 in favor. Julie Wren of the Massachusetts Film Bureau appeared before Selectmen with a proposal to utilize Cohasset as the site for a proposed new major motion picture film based on Author John Updike's novel , "The Witches of Eastwick". Warner Brothers �the. company that plans to make the film is proposing a $22 million to $27'million budget she said, and the Proposed Producer would be Neil Canton, with George Miller as the Director. Film Warner Brothers is considering the combination of Hingham and Cohasset. She feels this is a more favorable area for the filming to start be- cause of the area's available talent - both. technical and acting and there are a lot of plusses to the Hingham/Cohasset possibility. Filming would start approximately July 17, 1986. Julie Wren requested we contact the film makers on behalf of the Town of Cohasset and say they could use Cohasset in their film and that we would welcome them with enthusiasm and do what we can to help with production. Motion by Selectman Sullivan to accept the proposal ,. Second by Selectman Mitman. Vote: 5-0 in favor. John C. Sheriff appeared before the Selectmen on behalf of his request for the South Shore Striders to hold their Late Summer Classic Road Race on Sunday, September 21 , 1986 at 1 :00 p.m. as they did last year. Road Race They propose two races to start simultaneously with a 8.1 and 3.4 mile South Shore course. After the event, they plan to distribute hot dogs and soft Striders drinks to the runners in the adjacent parking area. No beer is to be served and they plan to hire two officers for crowd control . He stated they will clean up Town Hall and the parking lot. Selectman Sullivan warned she wanted the Police Department notified there will be no permits to sell food and if anyone attempts it, they will be stopped. The food distributed to participants will be free. Mr. Sheriff stated that last year they had approximately 150 entries. Mr. Sheriff agreed to postpone his requested times by one hour and would start setting up at noon with the race commencing at 2:00 p.m. instead of 1 :00 p.m. due to the Cohasset Baptist Church"s use of the mmi Town Hall . s MINUTES OF MEETING OF THE BOARD OF SELECTMEN MAY 5, 1986 -3 Motion by Selectman Laugelle to permit the South Shore Striders to hold their Late Summer Classic Road Race starting from Town Hall , Sunday, September 21 , 1986 at 2:00 p.m. provided the Police Department has no objections and they rent portable toilets. Second by Selectman Mitman. Vote: 5-0 in favor. Motion by Selectman Laugelle to accept the resignation of Building Resignation Inspector, Edward A.J. Poskus per his letter dated May 5, 1986 to be Building effective May 19, 1986, with regret. Second by Selectman Mitman. Inspector Second by Selectman Mitman. Vote: 5-0 in favor. Motion by Selectman Sullivan to appoint Frances L. Rogers of 735 Appointment Jerusalem Road to the Council onAging to fill the term of George Council on Fellows which expires i'n 1988. Aging Second by Selectman Laugelle. Vote: 5-0 in favor. ® Chairman McArthur requested Selectman Gallagher to attend the Meeting Indian Wind of the Town of Scituate Planning Board regarding Indian Wind Sub,- Subdivision division on Play 27, 1986 at 9:00 p.m. as the representative of the Meeting Board. He agreed. Selectman Mitman agreed to attend the meeting of the Cohasset Housing Housing Authority as representative inresponse to their request, Authority to be held May 7, 1986 at 7:30 p.m. , 60 Elm Street regarding the Meeting #689 H ousing Program for People with Special Needs. Selectman Laugelle will attend the Massachusetts Department of Public Personnel Admi'ni'strati'on Meeting regarding Reporting Medical Safety Examinations for Public Safety Positions. Examinations Selectmen noted that the Minutes of the Disposal Area Study Committee Meeting dated March 25, 1986 reported that Jeff Power South Shore and Priscilla Tebbetts are interested i'n becoming members of the Coalition South Shore Coalition Solid Waste Subcommittee. Selectman Appointments Sullivan said they had been appointed on April 3, 1986. Chairman McArthur requested a response be written to the letter from the City of Springfield regarding their 350th birthday, Springfield's that the Board of Selectmen cannot be represented on Sunday, 350th May 18, 1986, but thanking them for the invitation. Selectman Anniversity Sullivan said congratulations should be added. Selectmen discussed the Minutes of the Cultural Exchange Committee of April 10, 1986, which stated that Selectmen will present a flag MINUTES OF MEETING OF THE BOARD OF SELECTMEN MAY 5, 1986 -4 to the Mayor of Souppes-sur-Loing. Executive Secretary Andrew reported on cost estimates he had obtained of $250 for a silk screen set-up, plus $175 for each Town flag. Selectman Laugelle felt it would be preferable to have several flags on hand. The Mayor of Souppes-sur- Town Flags For Loing will visit for twelve days in June and July. Motion by Souppes-sur- Selectman Laugelle to request a transfer of $1 ,000 for the purchase Loing visitors of as many Town of Cohasset flags as may be obtained with that sum. Second by Selectman Sullivan. Vote: 5-0 in favor. Chairman McArthur announced Selectmen will hold a hearing regarding the dogs belonging to Ms. Debbie Lagos in response to the letter Lagos Dogs from Dog Officer Richard Yocum dated April 30, 1986. Selectman Sullivan will attend the 8:00 p.m. meeting with the Cohasset Teller Program Housing Authority on May 14, 1986 regarding the Teller Low Income Meeting Housing Program. Selectman Gallagher reported he had attended the reception for the new Postmaster, James L. ftley and welcomed him on behalf of the New Board of Selectmen. Postmaster Peter Collins, who was present in the audience, questioned what Selectmen planned to do regarding a replacement for the Building Inspector whose resignation was accepted earlier in the meeting. Chairman McArthur explained that the Selectmen will advertise the position and in the meantime, appoint an Acting Building Inspector until the regular appointment can be made. She said there were a few non-local people in mind for the Acting position: one from Building Hull and one from Scituate. Inspector Position Selectman Laugelle suggested that an advertisement for the position be placed in the Patriot Ledger, which has several editions. Executive Secretary Andrew reported that the salary range for FY'87 is $23,327 - $29,469 which they can offer depending on experience and qualifications.. To start an employee elsewhere than the minimum,Selectmen would have to have the approval of the Personnel Committee. The position is budgeted for next year at Step 4 and if they don't exceed that, the Selectmen will not have a funding problem. The position will be advertised in the June issue of the Beacon, so he anticipates someone might be appointed by the first week of July or mid-July. Selectman Appointment of McArthur announced that Selectmen would act on the request of Counsel re Peter Pratt for appointment of Special Counsel re Cohasset Cohasset H'ts. Heights Landfill , which was listed on the Agenda.;- in Executive Landfill Session. r MINUTES OF MEETING OF THE BOARD OF SELECTMEN MAY 5, 1986 -5 Motion by Selectman Mitman to go into Executive Session to discuss Executive Cohasset Heights Landfill litigation from which Selectmen will not Session return to Open Session. Cohasset Heights Landfill Second by Selectman Sullivan. Vote: 5-0 in favor Chairman McArthur Aye Selectman Sullivan Aye Selectman Gallagher Aye Selectman Laugelle Aye Selectman Mitman Aye Open Session of Meeting adjourned at 8:35 p.m. APPROVED A1 TE J Executive. Secretary 9S Special Meeting Board of Selectmen May 6 , 1986 Bates Building Meeting called to order at 7 :40 p.m. Selectmen Present : Diane Sullivan, Acting Chairman Rocco Laugelle James Gallagher The Harbor Study Committee was present and Fritz Pfaffman, Chairman , gave the committee ' s report . Originally the committee felt that in the case of death or disability of a commercial fisherman, that the mooring location should be able to be bequeathed to the immediate family to maintain a source of income to that family. See memo to Selectman dated March 1 , 1986 , attached hereto. Mr. Pfaffmann went on to explain, however, that at their meeting of Thursday, May 1 , 1986, after much discussion they no longer supported their previous memo of March 1 , 1986 to the Selectmen. They feel there should be no inheritance of moorings even for commercial fisherman. Since present regulations do not provide for inheritance , it appears nothing need be done on this present regulation. The following individuals spoke: Robert Figueiredo , 173 Pond Street , wants his wife to operate his boat if he dies. Herb Jason, 50 Cushing Road , wants inheritance of mooring rights for family members. Manny Salvador, 28 Elm Court , believes wife, son or daughter should be able to inherit a mooring. James Lagrotteria, 104 Howe Road, expressed the view that other fishermen coming along would be shut out of the harbor if moorings were passed generation to generation. Thomas Lagrotteria, 104 Howe Road , expressed the view that does private industry guarantee a living to an employee ' s family? Joseph McElroy, 59 Windy Hill , as a relative newcomer expressed his views about the harbor in general . Matt Marr, 151_ North Main Street , wanted inheritance rights , more floats, a new modest marina. ® Charles Fink, 17 Summer Street , discussed the master plan of 1977-78 . Some of the recommendations of that report have been implemented even though extension of the wharf was not . The old salt shed has been renovated and gasoline is now available to boaters . Filling operations were not in the best interests of the State, especially to create moorings inside Yacht Club, which would be very expensive. f6 PAGE 2 Special Meeting Board of Selectmen May 6 , 1986 Bates Building William Figueiredo, 33 Parker Avenue, questioned why a small marina at Parker Avenue wouldn ' t be an advantage no matter who owned it . Richard Barrow, 283 King Sreet , explained proper procedure for Selectmen to follow to enact new rules and regulations. He also suggested that the Permanent Bylaw Committee review mooring regulations and bylaws . All agreed this was a good idea. Margaret Figueiredo, 173 Pond Street , wants to inherit her husband' s mooring. Harry Ritter , Harbormaster, responded to the manner of calculation of mooring fees. He said the Town has forty-three commercial fishermen and three hundred and twenty pleasure boaters. He talked about lengths of waiting list and other pertinent matters . Scot Herzog, 43 Hull Street Polly Litchfield , 649 Country Way Rick Barrow, 283 King Street Questions were raised regarding Lawrence Wharf . Also, boaters were concerned about about swimmers in the channel and from Lawrence Wharf . The Harbormaster advised that he had received funding for additional patrols . Paul St. John and Mark St. John, 20 Stockbridge Street , expressed their viewpoint about losing their mooring. There were manhy other attendees with comments and questions . The boaters wanted the Selectmen to check with Town Counsel about roosters on their moorings if their boat is damanged , or if mooring holders tackle is damaged. . .who is responsible? Additional questions should be directed to the Harbormaster. His hours will be posted conspicuously on the harbor shack weekly. Motion by Slectman Laugelle to adjourn. Seconded by Selectman Gallagher. Vote 3-0. Meeting adjourned 9:45 p.m. APPROVED DATE DA:md f I REPORT TO THE BOARD OF SELECTMEN FROM THE HARBOR STUDY COMMITTEE March 1, 1986 At the Harbor Study Committee meeting on February 13 the committee discussed the recommended changes to the Town Harbor By-Laws . After much discussion the committee could not reach a majority vote on either of the two recommended changes. The first recomended change concerned making the distinction between an individual and. an entity with the entity not being able to have a mooring and the individual not being able to have more than one mooring. The concern of this committee is with the word entity. The committee is in agreement that a corporation, as in the case of a commercial fishing vessel , should not be allowed to have to have a mooring but this committee feels that the Sailing Club, Yacht Club, Gaffey' s, and Mill River should be allowed to have more than one mooring to conduct business as is provided for in the present Harbor Mooring Regulations under item 10. This item states " boat liveries , yards, clubs or sales organizations of Cohasset must apply to the Harbormaster for extra mooring locations which will in no case exceed three. " The second recommended change concerns prohibiting the assigning, transfering, bartering, selling, giving, devising or bequeathing a mooring location. This committee feels that in the case of death or disability, of a commercial fisherman , that the mooring location should be able to be bequeathed to the immediate family to maintain a source of income to that family. This committee feels that if we can eliminate corporations from having moorings but also allow for recreational organization and shore line commercial business to have more than one mooring and by eliminating the word bequeath in the second recommendation but tightly define the "immediate family" the we can recommend the changes. ' Respectfully, 1 Warryy St.Onge Secretary 9� AGENDA - MEETING BOARD OF SELECTMEN May 12 , 1986 7 : 00 p.m. A. Attendance B. Minutes Review and Approval Meeting of April 28 , 1986 C. Treasury Warrants D. Scheduled Ation Items 1. 8 : 00 p.m. R. Henderson re Legal Matters E. New Business 1 . Discussion with Departments on Matters of Concern 2 . Request to Use Upper Rear Parking Lot at Government Island by Appalachian Mountain Club © 3 . Approval CDM Contract Re Cohasset Heights Landfill 4 . Application for Seasonal Transient Vendor' s License - Sandy Beach gy MINUTES - BOARD OF SELECTMEN MEETING MAY 12 , 1986 The regularly scheduled meeting of the Board of Selectmen was convened at 7: 00 p.m. by the Chairman. Selectmen Present: Mary Jane McArthur, Chairman Diane Sullivan James Gallagher arrived 7 : 10 p.m. Rocco Laugelle Clifford Mitman, Jr. , arrived 7 : 30 p.m. Also Present: Janet Chalke, Administrative Secretary Motion by Selectman Laugelle to approve, ratify and confirm the signing of the bill and payroll warrants of May 7 , 1986 by Treasury Chairman McArthur and Selectmen Sullivan, Gallagher and Laugelle . Warrants Second by Selectmen Sullivan. Vote 5-0 in favor. Motion by Selectmen Laugelle to accept the minutes of April 28 , 1986 . Minutes 4/28/86 Second by Selectman Sullivan. Vote 3-0 in favor. Motion by Selectman Sullivan to approve the Camp Dresser & McKee contract regarding Cohasset Heights Landfill. CDM Contract Second by Selectman Laugelle. Vote 4-0 in favor. Motion by Selectman Laugelle to approve the request from the Appalachian Mountain Club to use the upper rear parking lot at Government Island. Appalachian Second by Selectman Sullivan. Mtn. Club Vote 4-0 in favor. Motion by Selectman Gallagher to approve the application for a seasonal transient vendor' s license by Bartholomew P. Winn for Sandy Beach. Second by Selectman Laugelle. Vote 4-0 in favor. Seasonal License Several departments met with the Selectmen to discuss matters of concern. Frances Marks , Town Clerk, discussed the need for a new counting machine for town elections and she will provide the Board with backup information. She also discussed the procedure followed re dog licenses--all dogs must be licensed and a rabies certifi- cate must accompany the information.' Out of nine hundred and Town Clerk fivty-seven dogs in Cohasset, five hundred and one are licensed. A list of unlicensed dogs will be sent to the dog officer as of June 1 . /C)a MINUTES - BOARD OF SELECTMEN MEETING MAY 12 , 1986 Page 2 John McNabb, Chairman of the Town Government Structure Committee, discussed services that the Town could utilize from the Department of Revenue - mainly fiscal analysis, management and capital planning. It is the Government Structure Committee ' s recommendation to the Gov' t. Selectmen that a review by the Department of Revenue be requested. Structure The Board agreed to consider this service. CaTn*Littee Christine Bassett, Chairman of the Planning Board, discussed the need for updating the town maps and integrating the topographic Planning Bd. maps with the assessors ' maps on a main data base. The FEMA maps would be our flood plain map. To set up this system would cost approximately $50 ,000 . The Planning Board is planning to present an article for this at the Annual Town Meeting in 1987 . The Planning Board has also had the Planning Board Rules and Regulations copied. It would like to recommend that the Selectmen charge five dollars for these . The Board will take this up at its next meeting. The Planning Board also recommended that the site plan review process that has been established with the Build- ing Department be continued. Merle Brown, Chairman of the Conserva- tion Commission also noted that the sign-off procedure his commission has established with the Building Department be continued. The Selectmen requested that they submit their recommendations for Conservation the duties of a building inspector in writing to the Board. Coninission Christine Bassett also thanked the members of the Drainage Advisory Committee and the Design Reveiw Board for their help. Robert Sturdy, Planning Board member, stated to the Board that the Building Inspector did not enforce the zoning for the Planning Board or the Historic District Commission' s regulations . He also stated that the electrical work in town is deplorable. The Selectmen suggested he submit his recommendations in writing. Chairman McArthur stated that a Fair Housing Committee must be established. A member of the Housing Authority, Planning Board Fair Housing and Board of Health will be asked to be part of this committee. Caninittee A meeting regarding the Old Colony Railroad restoration will be held on June 2 , 1986 . The Board would like to have a member of the Conservation, Planning, Highway and Historic District Com- mission present. Motion by Selectman Sullivan that the Board go into executive session to discuss the value of real estate. The Board will not return to open session. Second by Selectman Mitman. Vote 5-0 in favor. Chairman McArthur Aye Selectman Sullivan Aye Selectman Gallagher Aye Selectman Laugelle Aye _ S, lec man Mitman Aye 1,3 APPROVED DATE � Executive ecretary MD: jmc pt (. C AGENDA - MEETING BOARD OF SELECTMEN MAY 19 , 1986 7 : 30 P.M. A. Attendance B. Treasury Warrants C. Scheduled Action Items 1. 8 : 00 P.M. Hearing - Transfer of Liquor License for Central Market 2 . 8 : 30 P.M. Hearing - Dog Restraining Order 3 . Award of Bid - Highway Department Vehicle 4 . Agreement with Camp Dresser & McKee re Cohasset Heights Ltd. D. Old Business 1. 9 : 00 p.m. Approval of Goodwin, Proctor & Hoar Bills and Article 15 , Special Town Meeting 2 . State License for Sunday & Weekday Entertainment - South Shore Music Circus 3 . 9 : 45 p.m. Executive Session - Personnel Committee re Police Negotiations 4 . State Proposal re Lower King Street 5 . Town Counsel - Executive Session re Pending Litigation E. New Business 1. Request by Yacht Club for Four One-day Liquor Licenses 2 . Request by Satuit Post #3169 , VFW to Sell Buddy Poppies in Cohasset May 22 , 23 , 24 and 25 , 1986 . 3. Resignations: a) Personnel Committee b) Conservation Commission c) Disposal Area Study Committee d) Employee Insurance Advisory Committes 4 . Resignation Assistant Administrative Secretary Resignation Assistant Town Accountant 5. Step Rate Increase Request - Administrative Secretary 6 . Appointment of Temporary Building Inspector 7. Set Wage Rate for Police Matron 8 . Request by Town Government Structure Committee for Financial Mgt. Rev 9 . Approval of Health Insurance Rates for FY ' 87 10 . Discussion of Fair Housing Committee 11 . Set Fee for Rules and Regulations for Subdivision as Recommended by by the Planning Board 12 . Approval of CDM Statement l02 AGENDA - MEETING BOARD OF SELECTMEN MAY 19 , 1986 Page 2 E. New Business (Cont'd. ) 13 . Review of Warrant Articles for Special Town Meeting of June 23 , 1986. 14 . Vote on Salaries of Elected Officals F. Executive Secretary - Update on Pending Matters G. Public and/or Press H. Other Business That May Properly Come Before the Board /b3 MINUTES - MEETING BOARD OF SELECTMEN MAY 19 , 1986 Meeting called to order by the Chairman at 7 : 35 p.m. Selectmen Present: Mary Jane McArthur, Chairman Diane Sullivan James Gallagher Rocco Laugelle Clifform Mitman, Jr. Also Present: Donald R. Andrew, Executive Secretary Motion by Selectman Sullivan to ratify, approve and confirm the signing of the bill and payroll warrants of May 14 by Chairman Treasury McArthur and Selectmen Sullivan and Laugelle. Warrants Second by Selectman Mitman. Vote 5-0 in favor. Motion by Selectman Mitman to approve amendment to Camp Dresser & McKee' s contract for Cohasset Heights , as recommended by the Executive Secretary. CDM Contract Second by Selectman Sullivan. Vote 5-0 in favor. Motion by Selectman Sullivan to approve the State license for Sunday and Weekday Entertainment for South Shore Music Circus . The traffic pattern will be in accordance with that which is requested by the Chief of Police and the licenses are approved with that South Shore requirement. Music Circus Second by Selectman Gallagher. Vote 5-0 in favor. Motion by Selectman Sullivan to approve the state proposal regard- ing lower King Street as presented and that the Town write a letter to the State asking their advice regarding moving the water line Lower King I to the 3A side of the intersection. Street 4 Second by Selectman Gallagher. Vote 5-0 in favor. Harold Litchfield, Highway Surveyor, made his recommendation to the Board regarding the bid for a Highway Department vehicle. It was to award to Spensley Chevrolet in Cohasset. Award of Bid - High- Motion by Selectman Laugelle that the Town accept the bid from way Dept. Spensley Chevrolet for a 1986 Chevrolet heavy duty, one-ton chassis Vehicle and cab in the amount of $15 , 700 , which includes a new dump body, as recommended by the Highway Surveyor. Second by Selectman Gallagher. Vote 5-0 in favor. Ivy-� MINUTES - MEETING BOARD OF SELECTMEN MAY 19 , 1986 Page 2 Motion by Selectman Laugelle to approve the appointment of Donald Robbins as temporary building inspector, as recommended by Mr. Andrew. Second by Selectman Mitman. Vote 5-0 in favor. Building Motion by Selectman Sullivan to appoint three deputy building Inspector inspectors--Stanley McLeod, Robert Rosemere and Edward Poskus . Acting and Second by Selectman Gallagher. Vote 5-0 in favor. Deputy Motion by Selectman Sullivan to approve four one-day liquor licenses for the Yacht Club for May 24 , July 3 , July 26 and August 29 with the usual stipulations . Yacht Club Second by Selectman Gallagher. One-day Vote 5-0 in favor. Liquor Lic. Motion by Selectman Laugelle to allow the Satuit Post #3169 , VFW, to sell Buddy Poppies in Cohasset May 22 , 23 , 24 and 25 , 1986 . Second by Selectman Mitman. Poppy Sales Vote 5-0 in favor. VFW Motion by Selectman Laugelle to set wage rate for the Police Matron at $6 . 00 per hour. Rate for QSecond by Selectman Mitman. Police Matron Vote 5-0 in favor. Motion by Selectman Laugelle to approve a five dollar fee for the Rules and Regulations for Subdivisions as recommended by the Planning Board. Fee for Second by Selectman Mitman. Subdivision Vote 5-0 in favor. Rules & Regs William Last, James N. Finucane and Mrs . Miller, together with Mr. Last' s attorney, asked the Board to approve the application for transfer of license and stock from Cohasset Central Market to Cohasset Enterprises , Inc . , as requested, with William Last as Transfer of manager, pending approval of Town Counsel and the ABCC. So moved Liquor Licens( by Selectman Laugelle. Central Mitt. Second by Selectman Sullivan. Vote 5-0 in favor. Motion by Selectman Sullivan to accept with regret the resignation of Sharon Becker from the Disposal Area Study Committee. Resignation Disposal Area Second by Selectman Laugelle. Study Can. Vote 5-0 in favor. Motion by Selectman Laugelle to accept the resignation of Mary Ann Empl. Ins. " Barbuto from the Employee Insurance Advisory Committee. Adv. Can. 1 ..a MINUTES - MEETING BOARD OF SELECTMEN MAY 19 , 1986 Page 3 Second by Selectman Sullivan. Vote 5-0 in favor. Motion by Selectman Sullivan to accept with regret the resignation of Florence Kelley from the position of Assistant Administrative Secretary. Second by Selectman Gallagher. Resignation Vote 5-0 in favor. Asst. Adm. Secretary Motion by Selectman Sullivan to accept with regret the resignation of Mary Ann Barbuto from the position of Assistant Town Accountant. Resignation Asst. Town Second by Selectman Gallagher. Town Acct. Vote 5-0 in favor. Motion by Selectman Laugelle to appoint Joseph Kealey to the Employee Insurance Advisory Committee effective May 22 , 1986 . Appt. to Employee Ins. Second by Selectman Sullivan. Adv. Com. Not vote was taken because the Board members decided to post the opening and then make the appointment on June 2 , 1986 . Motion by Selectman Laugelle to reaffirm the appointment of Priscilla Tebbetts and Jeffrey Power to the Solid Waste Subcommittee for the Solid Waste a South Shore Coalition. Subcofnittee SS Coalition Second by Selectman Mitman. Vote 5-0 in favor. The Chairman asked Mr. Andrew to send letters notifying Mrs . Tebbetts and Mr. Power. Motion by Selectman Laugelle to post the position of Assistant Administrative Secretary. Second by Selectman Sullivan. Vote 5-0 in favor. Motion by Selectman Laugelle to approve invoice from Camp, Dresser & McKee, inc. Invoice Camp Dresser Second by Selectman Mitman. & McKee Vote 5-0 in favor. At this point in the meeting, hearing on the dog restraining order took place. Debbie Legos was warned that if she failed to comply with the restraining order against her dogs, they would have to leave town or be destroyed. Ms . Legos agreed to comply with this order and Dog Hearing keep her dogs inside the house except when they are being walked on a leash. Motion by Selectman Laugelle to accept Ms. Legos ' assurance that she will comply with the restraining order to keep her dogs in the house /nu; MINUTES - MEETING OF THE BOARD OF SELECTMEN MAY 19 , 1986 Page 4 permanently except when they are being walked on a leash. Second by Selectman Gallagher. Vote 5-0 in favor. Dog Restrain- ing Order Selectman Sullivan advised Ms. Legos that if she fails to comply with this even once, she will be ordered to remove the dogs from town. Motion by Selectman Sullivan to request that officials from the Municipal Data Management and Technical Assistance Bureau of the Division of Local Services of the Department of Revenue further discuss a review of Town finances to include a fiscal analysis , a Dept. of financial management analysis and a capital planning analysis . We Revenue will ask our department heads involved to come in for this discussion. Services Second by Selectman Mitman. Vote 5-0 in favor. Motion by Selectman Mitman that the Town Clerk and the Highway Surveyor be raised to the second step and the Treasurer/Collector Raises of remain at the current pay rate until her length of employment warrants Elected moving up to the third step. Officials Second by Selectman Laugelle. Vote 4-1 in favor. Selectman Sullivan opposed. She said she felt that the Town should follow the recommendation of the Study and place all three on the second step. Mr. Andrew suggested asking the Planning Board and the Housing Authority to recommend a member for the Fair Housing Committee. Fair Housing This appointment could be placed on the agenda in a couple of Canmiittee weeks . The Chairman asked the members of the press present to do an article on these vacancies. Memo from Peter Laugelle, Superintendent of Tree and Park and Cemetery Department, was acknowledged recommending that the cemetery committee be reactivated or appointed as the main cemetery will be full to Cemetery Ccm. capacity within the next two years . Charles DeSantis, Chairman of the Board of Sewer Commissioners and Gary Vanderweil were present for discussion of the Goodwin, Proctor Sewer Statement & Hoar bills and Article 16 in the Special Town Meeting Warrant. Motion by Selectman Sullvian that we approve bills from Goodwin, Article 16 Proctor & Hoar. Second by Selectman Gallagher. Vote 7-0 in favor. Chairman DeSantis said there is a good chance that Article 18 will not be completed in time and may have to be withdrawn on the night of Article 18 Town Meeting. MINUTES - MEETING OF THE BOARD OF SELECTMEN MAY 19 , 1986 Page 5 Review of warrant articles for Special Town Meeting of June 23 , 1986 took place. Warrant Motion by Selectman Mitman to accept thirty-seven articles for Articles Special Town Meeting as recommended. Second by Selectman Laugelle. Vote 5-0 in favor. Members of the Board agreed to try to plan some interviews with applicants from the present Civil Service List this Wednesday, May 21, with no more than two members of the Board present at the same time. Next regular meeting will be June 2 , 1986 . Motion by Selectman Mitman to adjourn the meeting at 10 : 20 p.m. Second by Selectman Gallagher. Vote 5-0 in favor. Meeting adjourned at 10 : 20 p.m. APPROVED t4lytf DATE rN M�� Executive Secretary MLM: jmc AGENDA MEETING BOARD OF SELECTMEN JUNE 2 , 1986 7 : 30 P.M. A. Attendance B. Minutes Review and Approval - Regular Meeting of May 5 , 1986 Review and Approval - Executive Session March 24 , 1986 C. Treasury Warrants D. Scheduled Action Items 1 . 7: 45 p.m. MBTA Project Personnel Re Old Colony Railroad Rehabilitation Project 2 . 8 : 15 p.m. Representatives of the Town of Hull RE Reactiva- tion of the Tri-Town Commission 3 . 8 : 30 p.m. Town Hall Study Committee - Presentations of Plans 4 . 9 : 00 p.m. Award Bids for Highway Materials E. Old Business 1. Review of. Warrant Articles - Special Town Meeting 6/23/86 2 . Request to Reconsider Restraining Order on Dogs - D. Lagos F. New Business 1 . Request for Transient Vendor' s License - To Sell Ice Cream, etc . , from Vending Truck at Sandy Beach Parking Lot 2 . Request by Panagia Greek Orthodox Church of Cohasset, Inc. for One Day Beer and 'Wine Licenses as follows: Friday, July 4 , 1986 noon to 11: 00 p.m. Saturday, July 5 , noon to 11: 00 p.m. Sunday, July 6 , noon to 8 : 00 p.m. 3 . Request Permission to Park Wedding Guests in Sandy Beach Parking Lot Saturday, June 7 , 1986 Between the Hours of 3 : 00 and 9 : 00 p.m. 4 . Requests for Transfer - Town Accountant 5 . Request For Reclassifications - Town Accountant' s Office 6 . Request for Step Rate Increases: Clerk to Building Inspector Junior Accountant AGENDA MEETING BOARD OF SELECTMEN JUNE 2 , 1986 Page 2 F. New Business (continued) 6 . Tree, Park & Cemetery Superintendent Superintendent of Wires Engineer, Wire Department 7 . Consideration of Suggested Awards for Fuel Oil Bid by South Shore Public Purchasing Group 8 . Questions on Personnel Study - Pauline Litchfield, Town Employee 9 . Discussion of Cemetery Report and Creation of Committee 10 . Request to Sell Lot 66N, Section D, Woodside Cemetery, Back to the Town. pG. Executive Secretary - Update on Pending Matters G. Public and/or Press H. Other Business That May Properly Come Before the Board MINUTES - MEETING BOARD OF SELECTMEN JUNE 2 , 1986 Meeting called to order by the Chairman at 7 : 30 p.m. Selectmen Present: Mary Jane McArthur, Chairman Diane Sullivan James Gallagher Rocco Laugelle Clifford Mitman Also Present: Donald Andrew, Executive Secretary Motion by Selectman Mitman to approve as presented the minutes of the regular meeting of May 5 , 1986 . Minutes 5/5/86 Second by Selectman Gallagher. Vote 5-0 in favor. Motion by Selectman Laugelle to approve the minutes of the execu- tive session of March 24 as presented. Minutes Exec Session Second by Selectman Sullivan. 3/24/86 Vote 5-0 in favor. Motion by Selectman Laugelle to approve, ratify and confirm the signing' )of the bill. and payroll warrants of May 28 , 1986 by Chairman McArthur and Selectmen Sullivan, Gallagher, Laugelle and Mitman. Treasury Second by Selectman Sullivan. Warrants Vote 5-0 in favor. PZotion by Selectman Laugelle to approve the request of Vivian Bobo to allow wedding guests to park in the Sandy Beach parking lot on Saturday, June 7 , 1986 between the hours of 3 : 00 and 9 : 00 p.m. , provided a police officer is present to direct the cars inside the parking parking lot. Request Second by Selectman Gallagher. V. Bobo Vote 4-1 in favor. Selectman Sullivan opposed. MBTA project personnel were present to discuss the Old Colony Rail- road Rehabilitation Project--Stephen J. Polechronis and Pamela Wolfe. They estimated that their recommendations on what type of environmental analysis be ready in September 1986 . A twenty-three member citizens advisory committee has been appointed. There are Old Colony three sites in Cohasset being studied for stations. They are on RR Rehabilita- Route 3A, Sohier Street near the Music Circus and in the center of tion Project town. Ronald Rothwin of 320 North Main Street voiced his opposition due to the probably decline of property values when the trains begin running. The Board pointed out that approval for the project was a voted at a Town election. Motion by Selectman Gallagher to ratify and confirm the vote taken in executive session of May 29 approving the police agreement which has been approved by the police association. It will be presented police to a Special Town Meeting on June 23 , 1986 . Agreement III MINUTES - MEETING BOARD OF SELECTMEN June 2 , 1986 Page 2 Second by Selectman Mitman. Vote 4-0 in favor. Selectman Laugelle abstained. John Silva, Chairman of the Hull Board of Selectmen, was present to request the Board vote to re-establish the Tri-Town Commission to discuss Selectmen' s issues , sewer issues and other matters of concern. The Board pointed out that they had previously agreed to this proposal and had designated Selectman Sullivan as its member to sit on the Tri-Town Commission with Selectman Mitman as Alternate. Commission Motion by Selectman Mitman to approve filling the position of Assistant Town Accountant at the grade recommended by the Personnel Consultant and filling of the Junior Accountant position at twenty hours per week. Second by Selectman Sullivan. Vote 5-0 in favor. Selectman Mitman left the meeting at 9 : 00 p.m. Motion by Selectman Laugelle to award the various bids for Highway Department materials in accordance the recommendations of the Highway Surveyor. (Copies attached) . Award of Bids Second by Selectman Gallagher. Highway Vote 4-0 in favor. Materials Motion by Selectman Laugelle to renew the seasonal transient vendor' s license at Sandy Beach parking lot of Paul Bregoli. Second by Selectman Gallagher. Seasonal Vote 4-0 in favor. Vendor-Sandy Beach Motion by Selectman Gallagher to approve two reserve fund transfers for the Accounting Department. Transfer Second by Selectman Sullivan. Requests + Vote 4-0 in favor. Motion by Selectman Gallagher to approvestep increases for the follow- ing personnel: Clerk to Building Inspector, Junior Accountant, Tree and Park Superintendent, Superintendent of Wires, Engineer of Wire Department. Step Increase: Second by Selectman Laugelle. Vote 4-0 in favor. The Board directed that the Town further pursue the purchase of fuel oil and gasoline in accordance with the bid awards of the South Fuel Oil and Shore Public Purchasing Group. Gasoline Purchases %l7 MINUTES - MEETING BOARD OF SELECTMEN JUNE 2 , 1986 Page 3 Motion by Selectman Laugelle to set a rooster fee for moorings at five dollars per night. Second by Selectman Sullivan. Vote 4-0 in favor. Motion by Selectman Laugelle to reconsider. Second by Selectman Sullivan. Vote 4-0 in favor. Motion by Selectman Laugelle to set rooster fee at fifteen dollars per night. Second by Selectman Gallagher. Vote 3-1 in favor. Selectman Sullivan opposed. The Board acted on Special Town Meeting Warrant Articles as follows: Motion by Selectman Sullivan to approve Articles 4 , 5 , 6 , 7 and 8 . Second by Selectman Gallagher. Vote 4-0 in favor. Motion by Selectman Laugelle to approve Article 10 . Second by Selectman Gallagher. ® Vote 3-1 in favor. Selectman Sullivan opposed. Motion by Selectman Sullivan to recommend article 11 . Second by Selectman Gallagher. Vote 3-0 in favor. Selectman Laugelle abstained. Motion by Selectman Laugelle to recommend Article 12 . Second by Selectman Gallagher. Vote 4-0 in favor. Motion by Selectman Sullivan to recommend Articles 13 and 14 . Second by Selectman Laugelle. Vote 4-0 in favor. Motion by Selectman Laugelle to recommend Article 19 . Second by Selectman Sullivan. Vote 4-0 in favor. Motion by Selectman Sullivan to recommend Articles 23 , 24 and 28 . Second by Selectman Laugelle. Vote 4-0 in favor. a Motion by Selectman Laugelle to approve Article 29 . Second by Selectman Gallagher. Vote 3-1 in favor. Selectman Sullivan opposed. Motion by Selectman Laugelle to recommend Article 30 . Second by Selectman Gallagher. Vote 4-0 in favor. MINUTES - MEETING BOARD OF SELECTMEN JUNE 2 , 1986 Page 4 Motion by Selectman Sullivan to recommend Articles 31 , 32 , 33 and 34 . Second by Selectman Laugelle. Vote 4-0 in favor. Motion by Selectman Sullivan not to recommend Article 36 . Second by Selectman Gallagher. Vote 4-0 in favor of not recommending Article 36 . Motion by Selectman Sullivan to recommend Article 37 . Second by Selectman Gallagher. Vote 4-0 in favor. Motion by Selectman Sullivan to go into Executive Session to discuss pending and possible litigation involving William Figueiredo and and not return to open session. Second by Selectman Gallagher. Vote 4-0 in favor. Chairman McArthur Aye Selectman Sullivan Aye Selectman Gallagher Aye Selectman Laugelle Aye Meeting adjourned at 10: 50 p.m. APPROVED *> �? lr� DATE_ a\30 0� Executive Secretary DRA: jmc 1/L� *14 pRF TOWN OF COHASSET o BOARD OF SELECTMEN o COBASSET COHASSET, MASSACHUSETTS 02025 Telephone 383-0228 June 5 , 1986 NOTICE TO ALL BIDDERS At its meeting of June 2 , 1986 , the Board of Selectmen made the following awards : Bituminous Concrete FOB Tilcon, Mass . Asphalt Paving Tilcon, Mass . Liquid Asphalt All States Asphalt, Inc . and Mystic Bituminous Products Co. Road Salt Diamond Crystal Salt Co. and Eastern Minerals , Inc. Bank Gravel Joseph Barbuto Concrete Pipes & Fittings Scituate Concrete Pipe Corp. Infra-red Patching Felix A. Marino Co. , Inc. Basins and Blocks Southeastern Construction, Inc. Drilling and Blasting Louis C. Bailey, Jr. , Inc . Aluminum Pipes & Fittings Penn Culvert Company Catch Basin Frame and Grate E. L. LeBaron Foundry Co. Pavement Markings R & J White Lines Sand and Various Stone Sylvester A. Ray, Inc . We wish to thank you for submitting a bid, and hope you will continue to do so in the future. If you have any questions , please feel free to contact this office. Very truly yours Donald R. Andrew Executive Secretary jmc cc: Highway Surveyor 115 AGENDA - MEETING OF THE BOARD OF SELECTMEN JUNE 16 , 1986 7 : 30 p.m. A. Attendance B. Treasury Warrants C. Scheduled Action Items 1 . 7: 45 p.m. Transfer of Liquor License - Red Lion Inn 2 . 8 : 00 p.m. Requests - New England Telephone Company for Equipment Locations: -Proposed Conduit Location in Jerusalem Road -Proposed Conduit Location and One Serving Area Connector Terminal in Chief Justice Cushing Way -Proposed Joint Stub Pole Location in Chief Justice Cushing Highway 3 . 9 : 15 p.m. Award Bid - Cunningham and Border Street Bridges 4 . -Request by Baptist Church to Use Common for a Concert Sunday, June 22 , 1986 5 . -Agreement with Warner Brothers D. Old Business 1 . Request by Debra Lagos to Reconsider Restraining Order Placed on Her Dogs 8 : 15 p.m. 2 . Discussion of Warrant Articles 3 . Panagia Greek Orthodox Church of Cohasset, Inc . - Request for Three One-day Beer and Wine Licenses 4 . Town Hall Renovation - Recreation Department E. New Business 1. FY ' 87 Pay Raises 2 . Hours of Work - Clerical Staff 3 . Appointments 4 . Fair Housing Committee 5 . Request for Step Increases: a. Harbormaster b. Tree & Park Department - Tree Climber, Robert Mortenson C . Fire Department - Robert Silva 6 . Request for One-day Liquor License - South Shore Art Center 7 . Request to Operate Ice Cream Truck in Cohasset - Milton Hedin 8 . Approval of Ward Engineering Invoice and Related Expenses Sewer Commission 9 . Application for Transient Vendor ' s License - Richard J. Surette 10 . Eastern Edison Company Request for Joint Pole Location North Main Street and Red Gate Lane 11. Hearing Fee Policy 12 . Scituate Anniversary Parade Iib AGENDA - MEETING OF THE BOARD OF SELECTMEN JUNE 16 , 1986 Page 2 F. Executive Secretary - Update on Pending Matters G. Public and/or Press H. Other Business That May Properly Come Before the Board I17 MINUTES - MEETING OF THE BOARD OF SELECTMEN JUNE 16 , 1986 Meeting called to order by the Chairman. Selectmen Present: Mary Jane McArthur, Chairman Diane Sullivan - left 9 : 05 p.m. James Gallagher Rocco Laugelle - arrived 7 : 50 p.m. Clifford Mitman Motion by Selectman Mitman to approve, ratify and confirm the bill and payroll warrants of June 12 , 1986 . Treasury Warrants Second by Selectman Sullivan. Vote 4-0 in favor. The Board considered Article 38 on the June 23 Special Town meeting Warrant. Dr. Michael Bliss was present from the Board of Health. He explained that the clerk in their office would be working thirty-five hours per week for the Board of Health and would not be doing any Board of Appeals work. Article 38 Motion by Selectman Sullivan that the Board recommend Article 38 . Second by Selectman Mitman. Vote 4-0 in favor. At 7 : 45 p.m. Chairman McArthur opened the scheduled hearing on the transfer of the liquor license of the Red Lion Inn to 1704 Inn, Inc . The prospective owners were introduced to the Board by their attorney, Joseph Hayes . Red Lion Inn Motion by Selectman Sullivan to approve the transfer of liquor license and a pledge of the stock and license to Rockland Trust Company. Second by Selectman Gallagher. Vote 5-0 in favor. 8 : 00 p.m. a hearing was held on the application of New England Tele- phone Company for conduit locations on Jerusalem Road and Chief New England Justice Cushing Highway and a joint stub pole location on Chief Telephone Co, Justice Cushing Highway. Motion by Selectman Laugelle that all three requests be approved. Second by Selectman Mitman. Vote 5-0 in favor. The Board considered step increases for several employees. Motion by Selectman Mitman to grant a step increase to the Harbor- Step IncreasE master, Tree and Park laborer, Robert Mortenson and Robert D. Silvia, Fire Captain. iT MINUTES - MEETING OF THE BOARD OF SELECTMEN JUNE 16 , 1986 Page 2 Second by Selectman Gallagher, Vote 4-0 in favor. Selectman Laugelle abstaining. Motion by Selectman Mitman that the work hours of all non-exempt employees under the Fair Labor Standards Act be limited to forty per week, unless specifically authorized by the department head in charge of the particular department; and, further, non-exempt employees in the Town Hall , with the exception of the Town Hall Custodian, are prohibited from commencing work prior to 8 : 30 a.m. each day unless specifically authorized by the appropriate department head. "Non-exempt Employees" shall mean all positions except the positions of Town Accountannt, Executive Secretary, Recreation Hours of Director, Building Inspector, Town Clerk, Treasurer/Collector, Work Highway Surveyor, Health Agent, Fire Chief, Police Chief and Water Superintendent. In the case of public safety employees in the Police and Fire Departments who are non-exempt, work in excess of the des- ignated number of hours in a work period, as determined by the Board of Selectmen, shall not be worked unless approved by the individual department chief. School Department employees shall be directed by policy of the School Committee. Non-exempt employees under the jurisdiction of the Board of Selectmen shall not work hours in excess of forty per week without the authoriza- tion of the Executive Secretary. Second by Selectman Gallagher. Vote 5-0 in favor. The Board further discussed Warrant articles for the Special Town Meeting on June 23 . STM Article: Motion by Selectman Sullivan to recommend Article 35 . Second by Selectman Mitman. #35 Vote 5-0 in favor. Motion by Selectman Sullivan to recommend Article 39 . Second by Selectman Mitman. Selectman Mitman said that this would not correct the map problem in the flood plain, but will get us into the Federal Flood Insurance Program and we can correct the maps in #39 due course. Vote 4-1 to recommend. Selectman Gallagher opposed. The Sewer Commissioners were present to discuss warrant articles for the Special Town Meeting June 23 . Sewer Commission Chairman Charles DeSantis said that the Commission would request $12 , 000 under Article 17 . The Board made no recommendation at this time. The Sewer Commissioners Sewer Com. voted jointly to approve a bill from Goodwin, Proctor & Hoar in the i amount of $8 , 080 . 43 . The motion to approve the bill was made by Commissioner Guild and seconded by Selectman Mitman. Vote 5-2 in favor. Selectme.n Gallagher and Laugelle opposed. MINUTES - MEETING OF THE BOARD OF SELECTMEN JUNE 16 , 1986 Page 3 Motion by Selectman Mitman to approve the application of Milton G. Hedin to operate his ice cream truck in Cohasset as approved Ice Cream by the Chief of Police. Truck Second by Selectman Gallagher. Vote 5-0 in favor. Motion by Selectman Laugelle to approve the request of the Panagia Greek Orthodox Church of Cohasset, Inc. , for three one-day licenses for its annual Taverna July 4 , 5 and 6 , Taverna Second by Selectman Gallagher. Vote 4-1 in favor. Selectman Sullivan opposed. Motion by Selectman Mitman to place the Town Hall custodian on an individual pay rate between steps on the Classification Plan from Custodian July 1 to September 26 , 1986 , so the cost of living increase paid Pay Rate to the person in this position will be 5 . 5 per cent over the fiscal year 186 rate; and on September 26 , the custodian' s anniver- sary date, she will be placed on the next step within her classifi- cation on the Compensation Plan schedule. Second by Selectman Gallagher. Vote 4-0 in favor. Selectman Laugelle abstaining. Motion by Selectman Laugelle to set the pay rate for the Council on Aging Coordinator at $9 .10 per hour effective July 1 , 1986 , Coordina- and that the anniversay date of that person' s employment be for Council July 1, 1986 . on Aging Second by Selectman Gallagher. Vote 5-0 in favor. Selectman Sullivan left the meeting at this point. 9 : 05 p.m. Motion by Selectman Laugelle to accept the recommendation of Harold I Litchfield, Highway Surveyor, to award the bid for rehabilitation of the Cunningham and Border Street bridges to J. M. Cashman, Inc . , Award of of Weymouth. Bid for Bridge Work Second by Selectman Mitman. Vote 4-0 in favor. Motion by Selectman Mitman to appoint John Lennon to the Cultural Exchange Committee. Appt. to Cultural Second by Selectman Gallagher. Exchange Vote 3-0 in favor. Selectman Laugelle abstained. Canunittee Motion by Selectman Laugelle to award the bid for a 1986 passenger van to Spensley Chevrolet of Cohasset--including trade--at the bid MINUTES - MEETING OF THE BOARD OF SELECTMEN JUNE 16 , 1986 Page 4 price of $11,066 . 00 . Award of Bid Second by Selectman Gallagher. 1986 Van Vote 4-0 in favor. Council on Aging Motion by Selectman Mitman to award the bid for a mower for the Tree and Park Department to Norfolk Equipment Company at the bid price of $7 ,260 . 75 . This was the only bid received. Award of Bid Mower - Tree Second by Selectman Gallagher. and Park Vote 4-0 in favor. Dept. Motion by Selectman Laugelle to reappoint Dorothea Bjorkgren, Mary Appointments Donovan and Edward Mulvey to the Council on Aging until June 30 , 1989 . Council on Second by Selectman Mitman. Aging Vote 4-0 in favor. Motion by Selectman to reappoint Linda Halloran to the Arts Lottery Council until 1989 and to appoint Sigrid Carey to the Council until Arts Lottery 1987 . Council Second by Selectman Laugelle. CVote 4-0 in favor. Motion by Selectman Gallagher to reappoint Patricia C. Buckley to the Conservation Committee with her term to expire 1989 . Second by Chairman McArthur. Conservation Vote 4-0 in favor. Motion by Selectman Laugelle to reappoint Donald DeMichele and Arthur Pompeo to the Disposal Area Study Committee until 1989 . Disposal Second by Selectman Mitman. Area Study Vote 4-0 in favor. Motion by Selectman Gallagher to reappoint Hamilton Tewksbury and Richard Barrow to the Government Island Study Committee for a three year term to expire 1989 . Govt Island Study Second by Selectman Mitman. Vote 4-0 in favor. Motion by Selectman Gallagher to reappoint John Pfaffmann for a three year term on the Harbor Study Committee. Harbor Study Second by Selectman Mitman. Vote 4-0 in favor. Motion by Selectman Laugelle to reappoint Noel Ripley and Patrica ►2 / MINUTES - MEETING OF THE BOARD OF SELECTMEN JUNE 16 , 1986 Page 5 Murphy to another three year term on the Historical Commission Appointments Cont'd: Second by Selectman Gallagher. Historical Vote 4-0 in favor. Com-nission Motion by Selectman Laugelle to appoint the following individuals to a one year term: Dog Officer - Richard Yocum Superintendent of Wires Stephen Wigmore Sealer of Weights and Measures - Lot E. Bates, Jr. Measurer of Wood and Bark - Lot E. Bates, Jr. Veterans ' Agent - Noel Ripley Fence Viewers - Grace Donohue and Kearin Dunn Assistant Harbormasters - Clifford Dickson and William Stone Assistant Shellfish Constable - Harry Ritter Town Archivist - David H. Wadsworth Shellfish Constable - on interim basis - Rocco F. Laugelle Second by Selectman Gallagher. Vote 4-0 in favor. Remaining Warrant Articles: Motion by Selectman Mitman to approve Articles 1 and 2 . Warrant Second by Selectman Laugelle. Articles: Vote 4-0 in favor. #1 & #2 Motion by Selectman Mitman to approve Article 3 . Second by Selectman Gallagher. #3 Vote 4-0 in favor. Motion by Selectman Laugelle to approve Articles 19 and 20 . Second by Selectman Mitman. #19 & #20 Vote 4-0 in favor. Motion by Selectman to withdraw Article 21. Second by Selectman Laugelle. #21 Vote 4-0 in favor. Motion by Selectman Laugelle to approve Articles 25 and 26 . Second by Selectman Mitman. # 25 & #26 Vote 4-0 in favor. Motion by Selectman Mitman that the Watershed Protection Area Committee continue to serve in an advisory capacity on the Water- Watershed shed District and the Hazardous Materials Bylaw. Protection Area Com. Second by Selectman Laugelle. Vote 4-0 in favor. 7 MINUTES - MEETING OF THE BOARD OF SELECTMEN JUNE 16 , 1986 Page 6 Motion by Selectman Laugelle to approve the license agreement between the Town of Cohasset and Warner Brothers , Inc. , and to execute the agreement on Wednesday, June 18 , when the document is typed in Warner final form. Bros. Inc . Second by Selectman Mitman. Vote 4-0 in favor. The Board approved Scheme B from the set of three plans for renova- tion of the Town Hall for the Recreation Department office on the Recreation first floor. No vote was taken. Office Motion by Selectman Mitman to appoint the following to the Fair Housing Committee: Member from Housing Authority - Leo Happenny until 1987 Fair Hous- Members from the Planning Board - Patrick Plante and Daniel ing Com. Cotton until 1988 and 1989 respectively Member from Board of Selectmen - James Gallagher until 1987 Members at Large appointed by Selectmen - Rev. Clifford Cutler until 1988 and Barbara Froio until 1989 . Second by Selectman Laugelle. Vote 4-0 in favor. Motion by Selectman Laugelle to approve a one-day liquor license for the South Shore Art Center June 28 , 1986 . One- ay Second b Selectman Mitman. Liquor Y Liquor Lic , Vote 4-0 in favor. South ShorE Motion by Sel. Mitman to go into executive session to discuss pending Art Center litigation with Town Counsel and not return to open session. Second by Selectman Laugelle. Vote 4-0 in favor. Chairman McArthur Aye Selectman Gallagher Aye Selectman Laugelle Aye Selectman Mitman Aye Meeting adjourned at 11: 10 p.m. APPROVED - 1 DATE Executive Secretary DRA: jmc AGENDA - SPECIAL MEETING OF THE BOARD OF SELECTMEN JUNE 23 , 1986 Room #100 7 : 00 P.M. A. Attendance B. Scheduled Action Items 1 . Appointment of Building Inspector C. Old Business 1 . Reconsideration of Article #38 , Special Town Meeting 2 . Town Hall Addition - Recreation Department Space 3 . Warant Articles D. New Busines 1. Appointment of Cemetery Committee 2 . Establish Policy Re Bates Building if Town Hall Project is Approved 3 . Request by Panagia Greek Orthodox Church - Banner and Temporary Signs 4 . Request by St. Stephen' s Church for Street Closings 5 . Appointments to Zoning Board of Appeals 6 . Award of Bid for Highway Department Three-ton Roller and Trailer Any Other Matters that may be Properly Brought Before the Board MINUTES - SPECIAL MEETING OF THE BOARD OF SELECTMEN JUNE 23 , 1986 Room 100 , Cohasset High School 7 : 00 P.M. Meeting called to order by the Vice Chairman. Selectmen Present: Diane Sullivan, Acting Chairman James L. Gallagher Clifford Mitman, Jr. Rocco Laugelle, arrived 7 : 05 p.m. Selectman McArthur was ill and not present. Also Present: Donald R. Andrew, Executive Secretary Motion by Selectman Mitman that Donald Robbins of Norwell be appointed Building Inspector effective July 1 at a salary rate as specified on the compensation plan as K-Step 2 , subject to the approval of the Personnel Committee. Second by Selectman Gallagher. Vote 3-0 in favor. The Board discussed the renovation of the Town Hall , which will be taken up by the Special Town Meeting later in the evening. Motion by Selectman Mitman that the Board rescind its approval of Option B and not approve any specific plan at this time. Second by Selectman Gallagher. Vote 3-1 in favor. Selectman Laugelle opposed. It was the consensus of the Board not to amend Article 33 to allow for renovations of the first floor. Motion by Selectman Mitman that the Board not recommend Article 15 . Second by Acting Chairman Sullivan. Vote 2-2 not carried. Selectman Gallagher and Laugelle opposed. No recommendation on Article 15 . Motion by Selectman Mitman that Articles 16 and 17 be recommended. Second by Acting Chairman Sullivan. Vote 2-2 not carried. Selectman Gallagher and Laugelle opposed. No recommendation on Articles 16 and 17 . Article 22 will be withdrawn. Motion by Selectman Laugelle that the Board not recommend Article 27 . Second by Selectman Mitman. Vote 4-0 in favor. Article 27 not recommended. ?5 MINUTES - SPECIAL MEETING OF THE BOARD OF SELECTMEN JUNE 23 , 1986 Page 2 There was no motion to reconsider the recommendation of Article 38 which was listed as Old Business No. 1 on the agenda. Motion by Selectman Gallagher to appoint Glenn Pratt, Elizabeth Holt and William Ferriter to the Cemetery Study Committee. Second by Selectman Laugelle. Vote 4-0 in favor. The Executive Secretary will write the charge to the Committee. Motion by Selectman Mitman that if the Town Hall renovation and addition article passes at the Special Town Meeting, the Bates Building be declared surplus and be sold. Second by Selectman Gallagher. Vote 4-0 in favor. Motion by Selectman Laugelle to approve a request by the Panagia Greek Orthodox Church to hang a banner over the street during their Taverna July 4 , 5 and 6 . Second by Selectman Mitman. Vote 3-1 with Acting Chairman Sullivan opposed. Motion by Selectman Laugelle to approve the closing of Jason Street by St. Stephen's Church during carrilon concerts. Second by Selectman Mitman. Vote 4-0 in favor. Appointments to the Zoning Board of Appeals were postponed until the next meeting. Award of the bid for a three-ton roller and trailer for the Highway Department was postponed until the next meeting at the request of the Highway Surveyor. Selectman Laugelle requested that Hugo' s be reminded that they are to have a police officer at their parking lot on Saturday evenings due to the parking problem. Motion by Selectman Mitman to adjourn. Second by Selectman Gallagher. Vote 4-0 in favor. Meeting adjourned at 7 : 40 p.m. APPROVED z,Qi DATE (`i13011 Executive Secretary DRA: jmc AGENDA - MEETING OF THE BOARD OF SELECTMEN JUNE 30 , 1986 7 : 30 p.m. A. Attendance B. Minutes Review and Approval of: 1. Special Meeting of May 6 , 1986 2. Regular Meeting of May 19 , 1986 3 . Regular Meeting of June 2 , 1986 4 . Special Meeting of June 23 , 1986 5. Regular Meeting of May 12 , 1986 6 . Executive Session of May 12 , 1986 C. Treasury Warrants D. Scheduled Action Items: 1 . 7 : 45 p.m. Award Bid Highway Department Roller 2 . Designation of Auditor for Town Records E. Old Business 1. Application for Transient Vendor' s License - R. J. Surette 2 . Appointments - Zoning Board of Appeals 3 . 8 : 30 p.m. Executive Session - Richard Henderson--Pending Litigation F. New Business 1 . Petition for Stop Sign at Corner of Flintlocke Aaron River Roads . 2 . Step Increase for Firefighter 3 . Renewal of Street License - With Richard, Inc . G. Executive Secretary - Update on Pending Matters H. Public and/or Press I . Other Business That May Properly Come Before the Board MINUTES - MEETING OF THE BOARD OF SELECTMEN JUNE 30 , 1986 Meeting called to order at 7 : 30 p.m. by the Vice Chairman. Selectmen Present: Diane Sullivan, Acting Chairman James Gallagher Rocco Laugelle Chairman McArthur and Selectman Mitman not present Also Present: Donald R. Andrew, Executive Secretary Acting Chairman Sullivan read a letter from Mary Jane McArthur resigning' from the Board of Selectmen effective June 30 , 1986 . Resignation Selectman Laugelle said he was very sorry to see her leave the M.J. MCArthui Board and that he had enjoyed working with her during the last five years. He said her service to the Town as a Selectman will be missed. Selectman Gallagher said he admired her for her devotion to the Town and will miss her. Acting Chairman Sullivan said she felt the same way and pointed out that Mrs . McArthur will continue to serve on the Watershed Area Protection Committee and may serve in other capacities in the future also. Acting Chairman Sullivan raised the question of holding a special election to fill the vacancy on the Board. Selectman Laugelle said it was not necessary to do so as the Board could function with four Special members. Selectman Gallagher said that the cost did not warrant a Election special election and that a four member board could operate as efficiently as a five member board. Acting Chairman Sullivan said that she had discussed this with Selectman Mitman and they both felt that the time frame for a four member board to operate is not too great and that the Town Clerk is now overloaded with work and a special election would not be of that much benefit to warrant calling it. Selectman Laugelle moved that the Board not call for a special election to fill the vacant seat on the Board. Second by Selectman Gallagher. Vote 3-0 in favor of the motion. Motion by Selectman Laugelle that reorganization of the Board be held at the next meeting when all four members would be present. Reorganiza- tion of the Second by Selectman Gallagher. Board Vote 3-0 in favor. Motion by Selectman Laugelle to approve the minutes of the special meeting of May 6 , 1986 , as submitted; the regular meeting of May 19 Approval of as corrected; the regular meeting of June 2 as corrected; the special Minutes meeting of June 23 as submitted; the regular meeting of May 12 as corrected; and the executive session of May 12 as corrected. Second by Selectman Gallagher. Vote 3-0 in favor. MINUTES - MEETING OF THE BOARD OF SELECTMEN JUNE 30, 1986 Page 2 Motion by Selectman Laugelle to approve, ratify and confirm the signing of the bill and payroll warrants of June 19 and 26 , 1986 . Second by Selectman Gallagher. Treasury Vote 3-0 in favor. Warrants Motion by Selectman Laugelle to award the bid for purchase of a three- ton roller and trailer for the Highway Department to Parker-Danner Company of Hyde Park in accordance with the recommendation of the 3-Ton Roller Highway Surveyor, Harold Litchfield. Parker-Danner was low bidder. Award of Bid Second by Selectman Gallagher. Vote 3-0 in favor. Motion by Selectman Laugelle to retain the firm of Malone and Tandler of Brewster to audit the Town' s records , subject to approval of a reserve fund transfer to cover the projected fee of $11 ,400 . The award was made in accordance with the recommendation of the Execu- Appointment tive Secretary, Town Treasurer and Town Accountant. of Auditor Second by Selectman Gallagher. Vote 3-0 in favor. Paul Mattes appeared before the Board to complain that the order given to Debra Legos to restrain her dogs indoors was not being obeyed. The dog officer was present and he will monitor the situation until the next meeting of the Board on July 14 when the matter will again Legos Dog be heard. Ms. Legos will be notified. Restraining Order The Dog Officer, Richard Yocum, requested that the Board issue him a warrant so that he can go onto private property to impound unlicensed dogs. The Board will consult with Town Counsel and act in accordance with his recommendations . Motion by Selectman Laugelle to appoint Terrance Farrell to the Zoning Board of Appeals until June 30 , 1988 , Barbara Power to the Zoning Board of Appeals until 1989 and C. Woodworth Chittick to the Zoning Appt. Zoning Board of Appeals as an associate member until 1989 . Board of Appeals Second by Selectman Gallagher. Vote 3-0 in favor. Motion by Selectman Laugelle to go into executive session with Town Counsel , Richard Henderson, to discuss pending litigation matters per his request. Executive Session Second by Selectman Gallagher. Vote 3-0 in favor. Acting Chairman Sullivan Aye Selectman Gallagher Aye Selectman Laugelle Aye The Board will return to open session. 12 cr MINUTES - MEETING OF THE BOARD OF SELECTMEN JUNE 30 , 1986 Page 3 The Board returned to open session at 9 : 00 p.m. The Board considered a petition of residents in the area of Flintlock and Aaron River Roads for a stop sign at that location. The Execu- Stop Sign tive Secretary reported that the Police Chief and Highway Surveyor both agreed it would be beneficial . Motion by Selectman Laugelle to have a stop sign posted at that location as soon as the Highway Surveyor can get it done. Second by Selectman Gallagher. Vote 3-0 in favor. Motion by Selectman Laugelle to approve a step increase for Fire- fighter Robert Protulis to Pay Group FS 9 , Maximum Step. Pay Increase Second by Selectman Gallagher. Vote 3-0 in favor. Motion by Selectman Laugelle to renew the street license issued to With Richard, Inc. Second by Selectman Gallagher. Street Vote 3-0 in favor. License CJohn McNabb, Jr. , asked about the request for the Department of Revenue to come in and evaluate the financial departments of the Town. The Executive Secretary said that his contacts with the Department of Revenue resulted in a finding that the Revenue Department cannot come Deptof Rev to talk about it for several months, but that Cohasset is on its list Evaluation of interested towns. William Spears , Vice Commander of the American Legion Post, said that the Post wants to put a greenhouse on the front of the building and wanted to obtain approval of the Board of Selectmen. Acting Chairman Addition to Sullivan said that the Board had previously endorsed the project and American said they should go to the Building Inspector and the Board of Appeals Legion for their approvals . Bldg. Acting Chairman Sullivan said that the Board should commend the Police Department for the excellent job done on Sunday at the casting call for The Witches of Eastwick held at the Deer Hill School. Selectmen Conunendation Laugelle and Gallagher agreed. of Police Department Motion by Selectman Laugelle to adjourn. Second by Selectman Gallagher. Vote 3-0 to adjourn. Meeting adjourned at 9 : 22 p.m. DATE APPROVED L:4 V Executive Secretary DRA: jmc 130 AGENDA - MEETING OF THE BOARD OF SELECTMEN JULY 14 , 1986 7 : 30 p.m. A. Attendance B. Minutes Review and Approval Regular Meeting of June 30 , 1986 " Executive Session of June 30 , 1986 C. Treasury Warrants D. Scheduled Actions Items 1 . Reorganization of the Board of Selectmen 2 . 7 : 45 p.m. Neighborhood Petition - Tupelo Road 3 . 8 : 00 p.m. - Request by Eastern Edison Hearing for a Proposed Joint Pole Location - Smith Place 4 . 8 : 15 p.m. Dog Complaint Hearings - Raffa and Legos 5 . 8 : 45 p.m. Sewer Commission - Authorization to Expend Funds as Provided Under Article 17 , Special Town Meeting of June 23 , 1986 E. Old Business 1. Appointments 2 . 9: 00 p.m. - Town Counsel to discuss pending litigation. 3 . Resignation - Council on Aging 4 . Town Hall Renovation/Addition 5 . Pay Increase for Executive Secretary for FY 1987 6 . Approval of Housing Authority Application for Housing for People with Special Needs F. New Business 1. Request for Permission to Operate a Canteen Truck in Cohasset by Brian Connolly 2. Request to Use Government Island Parking Lot - Cohasset Savings Bank 3 . Request for No Parking Signs Route 3A and King Street 4 . Police on Requiring Police Details 5. Request for Seasonal Transient Vendor' s License - Arline Pirkle 6 . Warrant to Dog Officer Re Entering on Private Property G. Executive Secretary - Update on Pending Matters H. Public and/or Press I . Other Business That May Properly Come Before the Board r J MINUTES - MEETING OF THE BOARD OF SELECTMEN JULY 14 , 1986 (W 7 : 30 p.m. The meeting was called to order by the Vice Chairman. Selectmen present: Diane C. Sullivan, Vice Chairman James Gallagher Rocco Laugelle Clifford Mitman, Jr. Motion by Selectman Gallagher to approve the minutes of the regular meeting of June 30 , 1986 as submitted. Minutes 6/30/86 Second by Selectman Laugelle. Vote 3-0 in favor. Selectman Mitman abstained. Motion by Selectman Laugelle to approve as submitted the minutes of the executive session of June 30 , 1986 Executive Session Second by Selectman Gallagher. Minutes Vote 3-0 in favor. Selectman Mitman abstaining. 6/30/86 Motion by Selectman Laugelle to approve , ratify and confirm the signing of the bill and payroll warrants of July 3 by Vice Chairman Sullivan and Selectmen Gallagher, Laugelle and Mitman, and the Treasury bill and payroll warrants of July 10 by Selectmen Gallagher, Laugelle Warrant: and Mitman. Second by Selectman Mitman. Vote 4-0 in favor. Acting Chairman Sullivan turned the meeting over the the Execu- Reorgani- tive Secretary who accepted nominations for Chairmanship of the zation of Board. the Board Motion by Selectman Laugelle to nominate Vice Chairman Diane Sullivan. Second by Selectman Mitman. There were not further nominations . Vote 4-0 in favor. Election of Mrs. Sullivan to the Chairmanship created a vacancy in the position of Vice Chairman. Selectman Mitman nominated Rocco Laugelle to be Vice Chairman of the Board of Selectman. Second by Chairman Sullivan. Vote 4-0 in favor. Motion by Selectman Gallagher to appoint Donald McAllister to the Appt. to Cable TV Council until 1988 . Cable TV Second by Selectman Laugelle. Council Vote 4-0 in favor. There is one other position to full due to Joseph McCool declining reappointment. 131 MINUTES - MEETING OF THE BOARD OF SELECTMEN JULY 14 , 1986 Page 2 Motion by Selectman Gallagher to reappoint Richard Henderson as Town Counsel for one year. TORAM Counsel Second by Selectman Mitman. Appointment Vote 4-0 in favor. Motion by Selectman Laugelle to reappoint James Sandell , L. Emmett Holt as regular members and H. Vanderlugt as an alternate member-.of. the APPOINIMENTS Common Historic District Commission for three-year terms expiring June 30 , 1989 . Cohasset Camon His- Second by Selectman Gallagher. toric Dist. Vote 4-0 in favor. Ccrmdssion Motion by Chairman Sullivan to appoint Marian Atkinson as an alter- nate member of the Cohasset Common Historic District Commission until 1988 . Second by Selectman Gallagher. Vote 4-0 in favor. Motion by Selectman Laugelle to reappoint Richard J. Silvia to the School Facilities Committee until 1989 . School Facilities Second by Selectman Mitman. Committee Vote 4-0 in favor. Motion by Selectman Gallagher to reappoint Austin O'Toole to the Conservation Commission until 1989 . Conservation Second by Selectman Laugelle. Committee Vote 4-0 in favor. Motion by Selectman Gallagher to appoint Jeffrie Bettinger to the Conservation Commission until 1987 . Second by Selectman Mitman. Vote 4-0 in favor. Motion by Selectman Gallagher to accept the resignation of Frances Rogers from the Council on Aging. Second by Selectman Laugelle. Vote 4-0 in favor. tion Ca- ion COA Motion by Chairman Sullivan to appoint Jane Hamilton to the Council on Aging until 1988 . Council on Second by Selectman Gallagher. Aging Vote 4-0 in favor. Motion by Selectman Laugelle to appoint David R. Marks , Jr. , to the position of Shellfish Constable until June 30 , 1987 . Shellfish Second by Selectman Gallagher. Constable Vote 4-0 in favor. Motion by Selectman Laugelle to approve the lists of suggested poll workers submitted by the Town Democratic Committee and the Republican /� MINUTES - MEETING OF THE BOARD OF SELECTMEN JULY 14 , 1986 Page 3 Town Committee. Second by Selectman Mitman. Vote 4-0 in favor. Election Workers Arthur Rasmussen, Jr. , appeared representing a group of neighbor- hood people who wanted Tupelo Road closed at Route 3A. He said that all the neighbors but one agreed and he was the one who petitioned for it to be open in past years. The Board agreed that an opinion of Town Counsel was needed and this matter be put on the agenda for the next meeting when Town Counsel ' s opinion would be available. Representative of Eastern Edison appeared and explained what was desired. Eastern Edison Motion by Selectman Mitman to approve the petition. Hearing Second by Selectman Gallagher. Vote 4-0 in favor. The Board discussed the proposed Town Hall renovation and addi- tion plans . The Executive Secretary and Chairman of the Board reported on a meeting held with the Chairmen of the Advisory Committee, the Capital Budget Committee, Town Hall Study Committee , Chairman Sullivan, Donald Andrew and Bret Donham, the architect Town Hall for the project. After hearing the report of the meeting, it was Renovation the feeling of the Board to work further on cost estimates and & Addition take the project back to the Annual Town Meeting. Motion ny Selectman Mitman to give a four per cent pay increase to the Executive Secretary in addition to the cost-of-living increase, Raise in effective July 1 , 1986 . Pay - Exec Second by Selectman Laugelle. Secretary Vote 4-0 in favor. Motion by Selectman Mitman to approve the Housing Authority' s application for Housing for People with Special Needs. Housing Second by Selectman Lauge?.le. Authority Vote 4-0 in favor. - Special The Board held a hearing on complaints against a dog owned by Needs Appl Christing Raffa of Bancroft Road. The Board heard complaints from Paul Donovan, Thomas Forde, Judy Scholzinsky, Ruth Pratt, Nancy Pratt and explanations from John Litchfield, Beth Ann Litchfield and Robert Raffa. The Dog Officer, Richard Yocum, requested that Raffa Dog the Board issue a restraining order against the dog. Hearing Motion by Selectman Laugelle that the dog be kept in a fenced-in area in the rear of the Raffa home and be put in the house no later than 9 : 30 p.m. each night, unless it was being walked on a leash. MINUTES - MEETING OF THE BOARD OF SELECTMEN JULY 14 , 1986 Page 4 If there is one violation of this order, the dog will be ordered removed from Town. Second by Selectman Gallagher. Vote 4-0 in favor. The Board held a hearing on complaints against dogs owned by Deborah Legos of Mendel Road. Sandra Mattes said that the dogs have been loose three times since the Board ordered them restrained, and most recently they were loose this past Saturday. The Dog Officer reported that he found them near Sandy Beach on that day Legos Dog late in the afternoon. Ms. Legos was not present at the hearing. Hearing Motion by Selectman Laugelle that Ms. Legos be instructed to obey the restraining order unless she wishes to construct a pen on the opposite side of her house from the Mattes ' house and when home, allow one dog at a time to be in the pen, locked. They must be in the house when she is not home and after 9 : 30 p.m. She will be directed to see the Building Inspector regarding construction of a pen. Second to the motion by Selectman Mitman. Vote 4-0 in favor. The Sewer Commissioners appeared regarding bills that had to be paid for legal and engineering services and for telephone charges. In attendance were Charles DeSantis and Edward Guild. Commissioner Sewer Bills Guild moved that Ward Engineering invoices #5 and #6 be approved for payment. Second by Commissioner DeSantis . Vote 4-2 in favor. Selectmen Laugelle and Gallagher opposed. Motion by Commissioner Guild that portions of his phone bill for Sewer Commission business in the amount of $40 .85 be paid. Second by Commissioner DeSantis. Vote 6-0 in favor. Article 17 of the Special Town Meeting on June 23 , 1986 , appropri- ated $6 ,500 for legal and engineering fees to be spent in FY 1987 . Motion by Commissioner Guild to approve the spending of $1 ,500 for engineering, design and related expenses on Step 2 of their Grant application and another $2 ,000 for legal expenses. Second by Commissioner DeSantis. Vote 4-0 with Selectman Laugelle and Gallagher opposed. The Board considered a request by Brian Connolly to operate a canteen truck in Cohasset. He explained that this is a year-round operation and he would visit construction sites and other work areas where food and beverages are not readily available. The Board, on Canteen the suggestion of Selectman Laugelle, took this request under Truck advisement until the next meeting. /3S MINUTES - MEETING OF THE BOARD OF SELECTMEN JULY 14 , 1986 Page 5 Motion by Selectman Laugelle that the Board go into executive session with Town Counsel to discuss pending litigation and to return to open session. Executive Second by Selectman Mitman. Session Vote 4-0 in favor. Chairman Sullivan Aye Selectman Gallagher Aye Selectman Laugelle Aye Selectman Mitman Aye The Board went into executive session at 9 : 45 p.m. and returned to open session at 10: 30 p.m. Motion by Selectman Laugelle to approve use of the Edwin Young parking lot on Government Island on Saturday, July 19 , by employees Cohasset of Cohasset Savings Bank for their annual outing. Savings Request to Second by Selectman Mitman. Park-Govt Is Vote 4-0 in favor. The Board took under advisement the request of a resident for "NO PARKING" signs at Route 3A and King Street pending a written opinion by the Chief of Police. Selectman Laugelle asked that Chief Kealey and the priest from the Panagia Greek Orthodox Church be at the next meeting to discuss the Taverna held over the July 4th weekend. The Board declined to Police formulate a policy on Special Police Details but will consider the. Detail matter at a later date. Taverna The Board denied a transient vendor' s license request by Arline Pirkle to sell food from a pushcart on the Common during the filming of "The Witches of Eastwick" . The Board felt that the local merchants could benefit from the added business and that they Transient would be able to adequately serve the Town. Vendor Policy During Motion to deny by Selectman Mitman. Filming Second by Selectman Gallagher. Vote 4-0 in favor. Motion by Selectman Mitman to deny any other requests for vendor licenses during the filming. Second by Selectman Gallagher. Vote 4-0 in favor. The Board will act on the request of the Dog Officer for a warrant to impound unlicensed dogs at the next meeting on July 28 after Warrant for review by Town Counsel. Dog Officer's Use Samuel DeCrosse appeared to ask the Board what can be done about the drainage problem on Beechwood Street. Town drains empty on his property. Selectman Laugelle said that Town Meeting in June failed to fund this project so not much could be done, but he would speak Beechwood St. to the Highway Surveyor to see if anything could be done with the Drainage little money he has in his budget. 136 MINUTES - MEETING OF THE BOARD OF SELECTMEN JULY 14 , 1986 Page 6 Selectman Gallagher said he would like to see the fine for parking in spaces designated for the handicapped increased. It will be looked into. Martha Gjesteby said that she was surprised to learn that the Board had approved the request of the Housing Authority earlier in the meeting. She said the land was still under the control of the Housing School Committee and could not be offered for this purpose until Authority it was transferred. The Board explained that this was not definite, Application but was put on the application to get on the waiting list for funding. Motion by Selectman Mitman to adjourn. Second by Selectman Gallagher. Vote 4-0 to adjourn. Meeting adjourned 11: 00 p.m. APPROVED ! ' � � ?✓ DATE cw--,-/ Executive Secretary DRA: jmc 1 1 I� i i 7 AGENDA - MEETING OF THE BOARD OF SELECTMEN JULY 28 , 1986 7 : 30 p.m. A. Attendance B. Minutes Review and Approval: 1. Executive Session May 12 , 1986 2 . Regular Meeting June 16 , 1986 3 . Executive Session June 16 , 1986 4 . Regular Meeting July 14 , 1986 5 . Executive Session July 14 , 1986 C. Treasury Warrants D. Scheduled Action Items 1. 8 : 30 p.m. Agreement - Blue Cross/Blue Shield 2 . 7 : 35 p.m. Formula Grant Application - Council on Aging E. Old Business 1. Request for "No Parking" Signs - King Street 2 . Request to Close Tupelo Road 3 . 8 : 00 p.m. Police Details - Taverna 4 . 8 : 45 p.m. Town Counsel - Executive Session to Discuss Pending Litigation 5 . Liaison Assignments 6 . Transient Vendor License Request F. New Business 1. 7 : 45 p.m. Hingham Animal Officer re Animal Shelter 2 . Appointment - Assistant Town Accountant 3 . Step Raise Requests from Police Department 4 . Request for Traffic Sign - Beach Street G. Executive Secretary - Update on Pending Matters H. Public and/or Press I . Other Business That May Properly Come Before the Board MINUTES - MEETING OF THE BOARD OF SELECTMEN JULY 28 , 1986 Meeting called to order by the Chairman at 7 : 35 p.m. Selectmen Present: Diane Sullivan, Chairman Rocco Laugelle James Gallagher Clifford Mitman, Jr. Also Present: Donald R. Andrew, Executive Secretary Motion by Selectman Mitman to approve the minutes of the executive MINUTES session of May 12 , 1986 . Second by Selectman Gallagher. Exec Sessior Vote 4-0 in favor. 5/12/86 Motion by Selectman Laugelle to accept and approve the minutes of the regular meeting of June 16 , 1986 as amended. Second by Selectman Mitman. Reg Meeting Vote 4-0 in favor. 6/16/86 Motion by Selectman Laugelle to accept minutes of executive session of June 16 , 1986 . Exec Sessior Second by Selectman Mitman. 6/16/86 Vote 4-0 in favor. Motion by Selectman Mitman to accept and approve minutes of the regular meeting of July 14 , 1986 as amended. Reg Meeting 7/14/86 Second by Selectman Laugelle. Vote 4-0 in favor. Motion by Selectman Laugelle to accept and approve minutes of executive session of July 14 , 1986 as amended. Exec Sessior 7/14/86 Second by Selectman Mitman. Vote 4-0 in favor. Motion by Selectman Laugelle to approve, ratify and confirm the signing of the bill and payroll warrants of July 17 and 24 by Chairman Sullivan and Selectmen Laugelle and Gallagher. Treasury Warrants Second by Selectman Gallagher. Vote 4-0 in favor. Motion by Selectman Laugelle to approve grant application for furniture and equipment for the Council on Aging in the amount of Council on $2 ,975 . 95 . Aging Grant Application Second by Selectman Mitman. Vote 4-0 in favor. MINUTES - MEETING OF THE BOARD OF SELECTMEN JULY 28 , 1986 page 2 Paul Murphy, Animal Control Officer from Hingham, spoke to the Board about a proposed regional animal shelter. Motion by Selectman Mitman that the Town send a letter expressing Regional support for the regional animal shelter and that Richard Yocum, Animal Cohasset' s Animal Control Officer, represent Cohasset at the meet- Shelter ings of the committee working on this. Second by Selectman Laugelle. Vote 4-0 in favor. Father John Maheris from the Panagia Greek Orthodox Church appeared before the Board to discuss the problems with Police details during the recent Taverna. Police Chief Kealey stated in a letter that he had received no more than twenty-four hours notice to provide Police Detail a Police detail for the Taverna and because of the heavy demand for the Fourth of July weekend, he had been unable to provide Taverna coverage. Father Maheris stated that the Chairman of the Taverna had notified the Police Department two weeks before and he, himself, had called within a week before the Taverna. It was mutually agreed that next year communication would be improved and restric- tions complied with. Suzanne Moyer from King Street spoke about the need for 'No Parking ' signs on King Street and stated that Chief Kealey and Harold Litchfield, Highway Surveyor, agreed to this . Some members of the Board felt that it would be more appropriate to wait until the No Parking redesigning of King Street is complete and, in the meantime, if King Street Mrs. Moyer is bothered by strange vehicles parking outside her home, she should call the Police. Motion by Selectman Laugelle that at this time the Town not install 'No Parking' signs on King Street. Second by Selectman Gallagher. Vote 2-2 . Chairman Sullivan and Selectman Mitman opposed. Motion did not carry. The Chairman advised Mrs. Moyer that this meant that the Board would take no action at this time, but this matter could be looked into further. Jo-Ann Whittemore, Town Accountant, asked the Board to appoint Nancy Noonan as Assistant Town Accountant, since she has been doing the job in a very satisfactory manner. Donald Andrew, Executive Position Assistant Secretary, said he had reservations about appointing someone Assistant Town Accountant who has minimal accounting background. Town Accountant Motion by Selectman Laugelle to compensate Nancy Noonan for the r position at $8 .10 an hour. MINUTES - MEETING OF THE BOARD OF SELECTMEN JULY 28 , 1986 Page 3 No second to the motion. The matter was discussed further and Selectman Mitman said he would like to see a specific job description to see if Nancy Noonan could meet the requirements before an appointment could be made, but in the meantime she could be compensated for the job Asst. Town she is doing and he asked Selectman Laugelle to make his motion Accountant again. Motion by Selectman Laugelle that Nancy Noonan be paid at the rate of $8 .10 an hour, E-2 , but not be given the title of Assistant Town Accountant. Second by Selectman Mitman. Vote 3-1 in favor. Chairman Sullivan opposed. Arthur Rasmussen of Tupelo Road requested that Tupelo Road be closed at the 3A end. Fire Chief, Daniel Brock, did not recommend Request to that this be done. Police Chief , Joseph Kealey had said that he Close Tupelc would not oppose it. No action was taken tonight, but the Board Roat at 3A did agree to ask the Police Department to check the speed as Mr. Rasmussen requested. Town Meeting approval will be necessary. Motion by Selectman Laugelle to request the Highway Superintendent to place a sign ' Blind Drive' for home at 144 Beach Street as Blind Drive requested by John Hubbard. Sign - Beach St. Second by Selectman Gallagher. Vote 4-0 in favor. Motion by Selectman Laugelle to deny the request for a food vendor license by Brian Connolly. Second by Selectman Sullivan. Food Vendor Vote 2-2. Selectmen Gallager and Mitanan opposed. Motion did not carry. Motion by Selectman Laugelle to approve step raise requests for Police officers Maureen Healey and John Conti from PS 9 , 2nd step, to maximum effective 8/31/86 . Step Raises Second by Selectman Mitman. Police Dept Vote 4-0 in favor. Motion by Selectman% accept the insurance bid, effective July 1 , 1986 , for three years of All American Life Insurance Company as Life, recommended by the Insurance Advisory Committee and to raise A D & D the amount of life insurance for Town employees from $2 , 000 to Insurance $5 , 000. Award Second by Selectman Laugelle. Vote 4-0 in favor. I'// MINUTES - MEETING OF THE BOARD OF SELECTMEN JULY 23 , 1986 Page 4 Motion by Selectman Mitman to approve the proposed solarium structure/heat saver for the American Legion Hall subject to American the permits and procedures normally required for new construc- Legion Post tion in town. Second by Selectman Gallagher. Vote 3-0 in favor. Selectman Laugelle abstaining. The Board agreed to require Hugo ' s to have a police officer on i duty Friday, Saturday and Sunday evenings to alleviate traffic problems in the area. Motion by Selectman Gallagher to appoint Fred Laidlaw of 508 Beechwood Street to Cable TV Coucil for three years , replacing Appointment Joseph McCool . Cable TV Second by Selectman Mitman. Vote 4-0 in favor. Liaison Vacancies: Selectman Mitman said he will continue those he shared with Mrs. McArthur on his own. Chairman Sullivan will be liaison with the Town Offices; Selectman Gallagher with the Arts Lottery Council; Donald Andrew liaison with the Insurance Committee; Selectman Liaison Laugelle with the Fire Department and Selectman Gallagher with Assignments the Police Department. The Board agreed to accept the challenge of a softball game from the Town of Scituate to benefit the Jimmy Fund. Jimmy Fund Game Motion by Selectman Laugelle to go into executive session to discuss pending litigation and not return to open session. Second by Selectman Mitman Executive Vote 4-0 in favor. Chairman Sullivan Aye Session Selectman Laugelle Aye Selectman Gallagher Aye Selectman Mitman Aye Meeting adjourned 10: 00 p.m. APPROVEDAIAJDATE U p // Executive Secretary MLM: jmc -Allow f L12 i i i9 a AGENDA - MEETING OF THE BOARD OF SELECTMEN AUGUST 11, 1986 7 : 30 p.m. i A. Attendance B. Minutes Review and Approval Executive Session of June 28 , 1986 if " if Regular Meeting of June 28 , 1986 C. Treasury Warrants D. Old Business 1. Dog Complaint E. New Business 1 . Fee Schedule - Fire Department (and other Departmental Business) 2. Award of Bid for Maintenance Work - Little Harbor 3 . Liability Protection for Elected Officials in Lieu of Workmen' s Compensation 4 . Request for 'One-Way' Designation at 77 Summer Street 5. Request to Hold Wedding at Government Island August 17 , 1986 , 1: 00 p.m. to 1: 45 p.m. 6 . Appoint Building Inspector to 504 Self Evaluation Committee 7 . Special Police Officers - Appointments 8 . Appointment - Assistant Administrative Secretary, Selectmen' s Office F. Executive Secretary - Update on Pending Matters H. Public and/or Press I . Other Business That May Properly Come Before the Board `rr 1L1? MINUTES - MEETING OF THE BOARD OF SELECTMEN AUGUST 11 , 1986 Meeting called to order by the chairman at 7 : 30 p.m. Selectmen Present: Diane Sullivan, Chairman Rocco Laugelle James Gallagher Clifford Mitman, Jr. Also Present: Donald R. Andrew, Executive Secretary Award of Bid for maintenance work on Little Harbor was tabled. Motion by Selectman Laugelle to accept and approve minutes of Execu- tive Session of July 28 , 1986 as presented. MINUTES Second by Selectman Mitman. Executive Session Vote 4-0 in favor. 7/28 Motion by Selectman Gallagher to accept and approve minutes of regular meeting of July 28 as presented. Second by Selectman Laugelle. Regular Vote 4-0 in favor. 7/28 Motion by Selectman Laugelle to approve, ratify and confirm the signing of the bill and payroll warrants of July 31 and August 7 , Treasury 1986 . Warrants Second by Selectman Mitman. Vote 4-0 in favor. Motion by Selectman Mitman that the Board follow the Dog Officer' s recommendation that Debra Legos ' two dogs be removed from town within seven days. Legos ' Dog: Second by Selectman Gallagher. Vote 4-0 in favor. The Chairman asked Mr. Andrew to send a certified letter to this effect to Ms. Legos. Fire Chief Daniel Brock presented his proposed fire services fee schedule to the Board. Selectman Laugelle was not in favor of Fee Sched. charging residents for services as listed. Discussion took place Fire Dept. and it was agreed that the Chief would return in two weeks with a chart listing fees of other area towns. Disposition of surplus property was discussed and Mr. Andrew advised that a sale is tentatively being planned for a Saturday in Sale of October of any surplus property or unclaimed property. Surplus Motion by Selectman Laugelle to include full time elected officials Property under our Workmen' s Compensation Policy: Town Clerk, Treasurer- Coverage Collector and Highway Surveyor. Elected Officials MINUTES - MEETING OF THE BOARD OF SELECTMEN AUGUST 11 , 1986 Page 2 Second by Selectman Mitman. Vote 4-0 in favor. Peter Wood of 77 Summer Street requested a 'One Way ' designation for Summer Street as a deterrent to speeders who use it as a short cut to Border Street. Other solutions proposed were: No right turn, Summer St. dead end or installing speed bumps . No action was taken. The Highway Surveyor, Police Chief and Fire Chief will be asked to further examine the matter and it will be discussed at the next meeting. Motion by Selectman Laugelle to grant permission for the use of Government Island for a wedding on August 17 from 1: 00 to 1 : 45 p.m. Parking with the understanding that the number of cars be kept to a minimum. Govt. Isl . Second by Selectman Mitman. Vote 3-0 in favor. Chairman Sullivan abstaining. Motion by Selectman Mitman to appoint Donald Robbins to the 504 Self Evaluation Committee. Appointment Second by Selectman Laugelle. 504 Self Vote 4-0 in favor. Evaluation Committee No action taken to appoint Special Police Officers. It was agreed that anyone interested in being appointed should contact Chief Kealey. Special Police Motion by Selectman Gallagher to accept the recommendation of Mr. Officers Andrew to appoint Ellen Winn as Assistant Administrative Secretary for twenty hours a week, plus duty as Recording Secretary. Asst. Adm. Second by Selectman Laugelle. Secty. Vote 4-0 in favor. The Chairman asked Mr. Andrew to check with the Building Inspector on the legality of a peddler selling chairs on Route 3A. Peddlers Motion by Selectman Laugelle to go into executive session to discuss pending litigation and not return to open session. Executive Second by Selectman Gallagher. Session Vote 4-0 in favor. Chairman Sullivan Aye Selectman Laugelle Aye Selectman Gallagher Aye Selectman Mitman Aye MLM: jmc APPROVED DATE •�3� �'� Executive Secretary AGENDA - MEETING OF THE BOARD OF SELECTMEN AUGUST 25 , 1986 7 : 30 p.m. A. Attendance B. Minutes Review and Approval Regular Meeting of August 11 , 1986 C. Treasury Warrants D. Old Business 1. Request for One-way Designation of Portion of Summer Street 2. Policy on Appointment of Special Police Officers E. New Business 1. Request for One-day Liquor License - George H. Mealy Post #118 American Legion 2 . Request for Traffic Control Sign Vicinity 344 King Street 3 . Request for Reserve Fund Transfer - Milliken Field Improvement Com. 4 . Appointment - Independent Election Workers and Approval of List of Election Workers for Year 1986-87 5 . Request for Extension of Completion Date of Contract - J. M. Cashman 6 . Designation of Bargaining Group for Firefighters ' Contract Effective July 1 , 1987 7 . Request for Traffic Sign - 241 Jerusalem Road 8 . Request for Payment of Sick Leave by Retired Police Officer 9 . Request Use of Common/Town Hall for Concert - Cohasset Baptist Church F. Executive Secretary - Update on Pending Matters G. Public and/or Press H. Other Business That May Properly Come Before the Board MINUTES - MEETING OF THE BOARD OF SELECTMEN AUGUST 25 , 1986 Meeting was called to order at 7 : 30 p.m. by the Chairman. Selectmen Present: Diane Sullivan, Chairman Rocco Laugelle James Gallagher Absent: Clifford Mitman, Jr. - out of state Also Present: Donald R. Andrew, Executive Secretary Motion by Selectman Laugelle to accept and approve the minutes of the regular meeting of August 11 , 1986 , as presented. Minutes of 8/11/86 Second by Selectman Gallagher. Vote 3-0 in favor. Motion by Selectman Laugelle to ratify, approve and confirm the signing of the bill warrant of August 9 , 1986 , by Chairman Sullivan and Selectmen Laugelle, Gallagher and Mitman; the payroll warrant Treasury of August 14 by Chairman Sullivan and Selectmen Laugelle and Warrants Mitman; the payroll warrant of August 21 by Chairman Sullivan and Selectmen Laugelle and Mitman; and to approve the bill warrant of August 25 . Second by Selectman Gallagher. Vote 3-0 in favor. Selectman Laugelle reported on the status of the request for a one-way designation of a portion of Summer Street. The Highway Surveyor said that speed bumps would interfere with snow removal Summer St. and would not be a workable solution. This item will be placed on the agenda for the next meeting after Selectman Laugelle meets with the Highway Surveyor and the Police Chief . Motion by Selectman Laugelle that the recommendation of the Police Chief be accepted to abolish the practice of appointing special police officers. Policy - Second by Selectman Gallagher. Special Vote 3-0 in favor. Police Officers Motion by Selectman Laugelle to designate the area in front of the Town Hall as a no parking area except for the space reserved for Town Hall handicapped parking. Parking Second by Selectman Gallagher. Vote 3-0 in favor. Chairman Sullivan advised that the South Shore Coalition Management Seminar will be held September 13 in Norwell at a cost of $8 . 00 per South Shore person, which includes lunch. Coalition Seminar ILa-7 MINUTES - MEETING OF THE BOARD OF SELECTMEN AUGUST 25 , 1986 Page 2 Don Levy, Publicity Director from Warner Bros. , Inc. , presented a check for $25 ,000 to the Board of Selectmen in appreciation of the cooperation of the Town during the filming of "The Witches of Eastwick" this summer. This gift is to be used for the benefit of all the people of Cohasset, as determined by the Board of Selectmen. Julie Wrinn of the Massachusetts Film Bureau was present for this Warner Bros part of the evening. All parties agreed that the filming went Gift very well and the Town and Warner Bros worked very well together. Chairman Sullivan accepted the check on behalf of the Town. Jack Burke representing the George H. Mealy Post #118 , American Legion, appeared before the Board with a request for a one-day liquor license for a Clambake for Legion members at Sandy Beach. One-day Motion by Selectman Gallagher to grant a one-day liquor license Liquor for September 13 (rain date September 14) to the George H. Mealy License- Post #118 as requested. Two Police officers will be on duty during American the party. Legion Post Second by Selectman Laugelle. Vote 3-0 in favor. The Chairman read Ethel Edwards ' letter dated August 7 , in which she indicates the severity of a traffic hazard outside her home at 344 King Street. Traffic Motion by Selectman Laugelle to accept the recommendation of Signs Harold Litchfield, Highway Surveyor, to install traffic control King Street signs as follow: Two 'Slow' signs and one 'Blind Drive' sign. Second by Selectman Gallagher. Vote 3-0 in favor. The Chairman asked that a letter be sent to Mrs. Edwards advising her of this action. Motion by Selectman Laugelle to extend the completion date of the Bridge contract until September 20 , 1986 , and that the Town reserve the right to assess damages against J. M. Cashman, Inc . , for any J.M. Cash- additional cost this might incur for the Town, including but not man Contract limited to, rental of equipment and engineering fees. Second by Selectman Gallagher. Vote 3-0 in favor. The use of the Personnel Committee as bargaining group for the Firefighters ' contract negotions was discussed and it was agreed to table this item for two weeks at which time Selectman Mitman Bargaining will be present. Group for Fire Negotia- The request of Helene Lieb of 241 Jerusalem Road for a traffic sign tions was discussed. The Chairman pointed out that the total budget for traffic signs is $1 , 000 and it is fast being depleted, but she and the other selectmen agreed that this action was warranted, Traffic signs especially when approved by both the Police Chief and Highway Jerusalem Rd Surveyor. MINUTES - MEETING OF THE BOARD OF SELECTMEN AUGUST 25 , 1986 Page 3 Motion by Selectman Laugelle to remove the 20 m.p.h. sign and replace it with a ' Slow Children' sign. There was no second to the motion. Motion by Selectman Gallagher that a ' Slow Children' sign be placed at 241 Jerusalem Road in addition to the 20 m.p.m. sign already Traffic there. Sign 241 Jerusalem Rd Second by Selectman Laugelle. Vote 3-0 in favor. Motion by Selectman Laugelle to deny the request of Officer John Rhodes to be compensated for sick leave used. Rhodes Req. Second by Selectman Gallagher. Vote 3-0 in favor. Request denied. Motion by Selectman Laugelle to grant the request for use of Common and Town Hall September 5 or use of Common but not Town Hall on September 15 for a concert sponsored by the Cohasset Baptist Church Use of Cc moon If Town Hall is used on September 5 because of rain, this group Cohasset will have to be responsible for any cleanup necessary before the Baptist Churc! Community Center dance on September 6 . Second by Selectman Gallagher. Vote 3-0 in favor. Kenneth Ekberg spoke to the Board on behalf of the Milliken Field Improvement Committee. Request for Motion by Selectman Laugelle to recommend a reserve fund transfer Transfer of for $16 ,761 to the Milliken Field Improvement Committee. Funds Second by Selectman Gallagher. Milliken Vote 2-1 in favor. Chairman Sullivan opposed. She stated that Field although there was certainly a need to improve Milliken Field, she could not give it priority over renovations to the Police and Fire Station and an addition to the Town Hall . The Chairman asked Mr. Andrew to contact Mrs. McGrath about the condition of Straits Pond and Debbie Cook about the railroad project. Straits Pond The Selectmen agreed that the person selling chairs from a truck on Route 3A is in violation of the Town bylaw and action should be taken if he continues to operate. Sales from Truck Motion by Selectman Laugelle to adjourn the meeting. Second by Selectman Laugelle . Vote 3-0 in a o e ing adjourned 9 : 06 p.m. Approved - Date ,/ � �G Executive Secretary MLM: jmc h , I AGENDA - MEETING OF THE BOARD OF SELECTMEN SEPTEMBER 8 , 1986 j A. Attendance B. Minutes ti Review and Approval - Regular Meeting of August 25 C. Treasury Warrants i D. Scheduled Actions Items 8 : 00 p.m. Hearing to Determine Tax Rate for Business and Residential Properties E. Old Business 1. Request for One-way Designation on Portion of Summer Street 2 . Designation of Bargaining Group for New Firefighters Contract Negotiations 3 . Fee Schedule - Fire Department 4 . Executive Session - Mark DeGiacomo, Esq. j F. New Business 1. Request for Traffic Sign - 123 Atlantic Avenue 2 . Approval of Specifications for Fire Department Pumper 3 . Request of Highway Surveyor to Patch and Grade Private Ways 4 . Step Raise Requests: Tree and Park Department and Fire Dept. 5 . Interviews for Police Sergeant 6 . Cultural Exchange Committee Request 7 . E.M.S . Week Proclamation 8 . Request to Use Town Hall - Post 28 , Explorer Scouts 9 . Appointment of Acting Fire Chief for Period of Chief Brock ° s Vacation 10 . Consideration of Becoming a Designated Bicentianial Community For Celebration of U. S . Constitution 11 . Louis Eaton, M.B.T.A. Representative G. Executive Secretary - Update on Pending Matters H. Public and/or Press I . Other Business That May Properly Come Before the Board MINUTES - MEETING OF THE BOARD OF SELECTMEN SEPTEMBER 8, 1986 Meeting was called to order at 7:06 by the Chairman. Selectmen Present: Diane Sullivan, Chairman Rocco Laugelle James Gallagher Clifford Mitman, Jr. Also Present: Donald R. Andrew, Executive Secretary Motion by Selectman Laugelle to accept and approve the minutes of the regular meeting of August 25, 1986 as corrected. Minutes of 8/25/86 Second by Selectman Gallagher. Vote 3-0 in favor; 1 abstention, Selectman Mitman. Motion to ratify, approve and confirm the signing of the payroll warrant of August 28th by Selectmen Laugelle, Gallagher and Mitman; the bill warrant of August 29th and the payroll warrant of September 4th by Chairman Sullivan and Treasury Selectmen Laugelle and Gallagher; and to approve the bill warrant of September Warrants 4th. Second by Selectman Gallagher. Vote 4-0 in favor. Pol . Sgt. Interviews for Police Sergeant: David Pomarico, Brian Noonan. Interviews It was decided that Peter Wood would be asked to meet with his neighbors regarding a one-way designation on a portion of Summer Street and that they come to the Summer St. next meeting. The Board discussed continuing having the personnel committee act as bargaining agent with the Firefighter's Union and that we not have labor counsel present Firefighter during bargaining sessions. Negotiations Second by Selectman Gallagher. Vote 4-0 in favor. The Board held the required tax rate classification hearing on the 1987 tax rate. Motion by Selectman Mitman to accept Chairman of Board of Assessors ' Tax Rate recommendation that all properties be set at the same tax rates using a factor Classifica- of one. tion Hearing Second by Selectman Laugelle. Vote 4-0 in favor. Louis B. Eaton, Town representative to Mass. Bay Transportation Commission was present to discuss Senate Bill 1807 with the Board. Motion by Selectman Laugelle expressing the Board's opposition to this bill to put the Legislature in control of the MBTA instead of the Advisory Board and that letters be sent to Senator McGovern and Senate President Bulger with a copy to Senate Bill F Senator Golden and Rep. Murray. #1807 Second by Selectman Mitman. Voted 4-0 in favor. MINUTES - MEETING OF THE BOARD OF SELECTMEN SEPTEMBER 8, 1986 Page 2 Interview for Police Sergeant: Richard Abbadessa. Interview Motion by Selectman Laugelle for Post 28, Explorer Scouts, to use the Town Hall auditorium two Sundays a month. Explorer Scouts Second by Selectman Gallagher. Vote 4-0 in favor. Interview for Police Sergeant: Lawrence Ainslie. Interview Motion by Selectman Laugelle designating September 21-27 as Emergency Medical Services Week. E.M.S. Week Second by Selectman Gallagher. Vote 4-0 in favor. Motion by Selectman Mitman to go into Executive Session and then return to Open Session. Executive Session Second by Selectman Laugelle. Vote 4-0 in favor. Roll call : Chairman Sullivan, Aye. Selectman Laugelle, Aye. Selectman Gallagher, Aye. Selectman Mitman, Aye. ® Board went into Executive Session at 9:20 p.m. Open Session resumed at 10:10 p.m. Fire Chief, Daniel Brock, was present to discuss his proposed fee schedule for the department. Motion by Selectman Mitman to accept the following fees: Smoke Detector, Oil Burner, Blasting, Ammo and Powder and Tanks and Storage - all at $10.00; Fireworks at $25.00. Second by Selectman Gallagher. Vote 3-1 in favor. Selectman Laugelle opposed. Fee Schedule Fire Dept. Motion by Selectman Mitman to accept the following fees: Tank Installation, LPG Installation, Tank Truck and other Flammable Fluid - all at $10.00 each. Second by Selectman Gallagher. Vote 3-1 in favor. Selectman Laugelle opposed. Fees for Lumber Yards, Space Heaters, Flammable Decorations, Open Air Burning and All Others were not accepted by the Board. Motion by Selectman Mitman to accept the following fees: Nursing Homes, Inns, Schools and Gasoline Stations - all at $10.00 each. No fee for schools. Second by Selectman Gallagher. Vote 3-1 in favor. Selectman Laugelle opposed. MINUTES - MEETING OF THE BOARD OF SELECTMEN SEPTEMBER 8, 1986 Page 3 Motion by Selectman Mitman to accept the following fees: Occupancy Inspection 1-2 units $10.00 3 or more 5.00 per unit Commercial 10.00 w/sprinklers 10.00 Fire Report (non-residents) 5.00 Fee Schedule Other Reports 5.00 Fire Dept. Second by Selectman Gallagher. Vote 3-1 in favor. Selectman Laugelle opposed. Motion by Selectman Mitman to set the Ambulance Fee at $90.00 local and $100.00 to Boston. Second by Selectman Gallagher. Vote 3-1 in favor. Selectman Laugelle opposed. Motion by Selectman Gallagher to install a 'Dangerous Curves' sign at 123 Atlantic Avenue at the request of Wigmore Pierson. Traffic Sign 123 Atlantic Second by Selectman Mitman. Ave. Vote 4-0 in favor. Motion by Selectman Laugelle to approve specs . for Fire Dept. Pumper as presented by Fire Chief Brock. Fire Dept. Second by Selectman Mitman. Pumper Vote 4-0 in favor. Motion by Selectman Mitman to appoint Captain Roger Lincoln as acting fire chief for period of September 14-27 with pay to be at the rate of the fire chief's and no overtime pay allowed, on recommendation of Chief Brock. Acting Fire Chief Second by Selectman Laugelle. Vote 4-0 in favor. Motion by Selectman Mitman to approve grader patching on private ways as requested by Highway Surveyor. Jerusalem Road Dr. & Haystack Ln. , Newtonville, Lamberts Grader Ln. ,Cedar St. ,88 Beach St. ,Howe Rd. ,Virginia !n. ,Laugelle Ln. ,Fair Oaks Ln. Patching Second by Selectman Laugelle. Vote 4-0 in favor. Motion by Selectman Mitman to approve step raise for firefighter Thomas Hernan, Firefighter from FS-9 Min. to FS-9 Step 1 , effective 9/25/86. Step Raise Second by Selectman Gallagher. Vote 4-0 in favor. Motion by Selectman Mitman to approve step raise for Herbert Marsh of Tree & Park Department, from D-2 to D-3, effective 10/13/86. Tree & Park Step Raise Second by Selectman Laugelle. Vote 4-0 in favor. MINUTES - MEETING OF THE BOARD OF SELECTMEN SEPTEMBER 8, 1986 Page 4 Motion by Selectman Laugelle to approve a request for a reserve fund transfer of $800 for the Cultural Exchange Committee for expenses related to their trip Reserve Fund to Suppes Sur Loing, France in October. Transfer Second by Selectman Gallagher. Vote 4-0 in favor. Motion by Selectman Laugelle to adjourn. Second by Selectman Mitman. Vote 4-0 in favor. Meeting adjourned •45 p.m. Approved Date f �9Z?4 Executi e Secretary ISy AGENDA - MEETING OF THE BOARD OF SELECTMEN SEPTEMBER 15, 1986 7 : 00 P.M. A. Attendance B. Treasury Warrants C. Scheduled Action Items 1. 7 : 00 - 7 : 30 p.m. Interviews for Patrolman Position 2 . 7 : 45 p.m. Appointment - Two Police Sergeants 3 . Signing of Contract - J. M. Cashman D. Old Business 1. Request for One-way Street Designation - Summer Street 2 . Appointment - Assistant Town Accountant E. New Business 1. Request for Sign on Common - First Parish in Cohasset 2 . Request to Repair Stone Wall at 23 Border Street 3 . Request to Hold Wedding Ceremony at Government Island October 4 , 1986 4 . Request for Declaration of Intent to Continue Class I License at 827 Chief Justice Cushing Highway - Highway Motors 5. Appointment of Clerk-Bookkeeper - Accounting Department MINUTES - MEETING OF THE BOARD OF SELECTMEN SEPTEMBER 15, 1986 Meeting was called to order at 7:06 by the Chairman Selectmen Present: Diane Sullivan, Chairman James Gallagher Clifford Mitman, Jr. Rocco Laugelle Also Present: Janet Chalke, Administrative Secretary Motion by Selectman Laugelle to approve, ratify and confirm the signing of the payroll warrant of September 10, 1986 by Chairman Sullivan and Selectmen Laugelle, Gallagher and Mitman, and to approve the bill warrant Signing of of September 11 , 1986. payroll Second by Selectman Mitman. Vote 4-0 in favor. The Selectmen interviewed applicants for the Patrolman Position for the police force. Applicants were Vernon Hubbard, Jr. , Patrick Plant, Jr. and William Oliver. Interviews Patrolman Motion by Selectman Gallagher to appoint Richard Abbadessa Police Sergeant. Second by Selectman Sullivan. Vote 3-1 opposed. Selectman Sullivan, Selectmen Laugelle and Mitman opposed. Motion by Selectman Gallagher to appoint Brian Noonan Police Sergeant effective September 15, 1986. Appointment Police Second by Selectman Laugelle. Sergeant Vote 4-0 in favor. Motion by Selectman Gallagher to appoint David Pomarico Police Sergeant effective September 15, 1986. Appointment Police Second by Selectman Mitman. Sergeant Vote 3-1 in favor. Selectman Gallagher opposed. Motion by Sel .Gallagher to a point L.Ainslie Police Sgt. No second. Chairman Sullivan congratulated the new appointees and noted that the certification list is still in effect for Sergeant so if an opening arises, it may be used again. This list will not expire until a new one is requested by the Board of Selectmen. Motion by Selectman Laugelle to sign the contract with J. M. Cashman for the rehabilitation work on the Cunningham and Border Street Bridges J .M.Cashman Contract Second by Selectman Mitman. Vote 4-0 in favor. Discussion of request for a one-way street designation on Summer Street was postponed to September 29 at the request of Peter Wood. Summer St. The Board agreed to table the appointment of an Assistant Town Accountant until the Personnel Committee has had a chance to review proposed changes in Assistant the job classification and make its recommendations to the Board of Select- Town men. Accountant MINUTES - MEETING OF THE BOARD OF SELECTMEN SEPTEMBER 15, 1986 PAGE 2 Reverend Edward Atkinson of the First Parish in Cohasset was present to request permission to erect an identifying sign on the Common. Motion by Selectman Laugelle to grant permission to First Parish for a sign on the Common as long as it meets with the approval of Cohasset Common First Parish Historic District Commission, Historical Commission and the Building Inspec- Sign for/Zoning Officer. Second by Selectman Mitman. Vote 4-0 in favor. Willoughby Hood of 23 Border Street was present with a request to repair the stone wall in front of her home which is on Town property. Damage was caused by Boston Gas and the Highway Surveyor has contacted them re their responsi- bility. The Board asked Mrs. Willoughby Hood to wait until the matter is settled with the gas company, but did give her permission to repair the wall Wall Repair at her expense. They reminded her that at that time she must contact the 23 Border St. Building Inspector before proceeding. Motion by Selectman Laugelle to grant permission to Mr. William Devon to be married at Government Island with the following restrictions: 1 ) there is to be no parking at Government Island except by the members of the bridal party, 2) no alcoholic beverages on Town Property, 3) they must contact the Police Wedding Chief for his approval and to see how many officers he will require. Second by Selectman Mitman. pVote 4-0 in favor. Luigi P. Masciarelli was present to discuss the property and automobile- dealership at 827 Chief Justic Cushing Highway (Highway Motors) should he purchase the property. Mr. Masciarelli agreed to furnish the Board with proof of his new car franchise and to apply for a license and also answer any questions the Board had concerning his intended operation. The Board indicated to Mr. Masciarelli that they would have no problem with a Class I Highway License continuing at that location if all proper conditions were met. Motors Motion by Selectman Mitman to appoint Renee Summers as Clerk-Bookkeeper in Accounting Department at the rate of $6.70 per hour; her staring date to be Appointment set by the Town Accountant. Clerk-Book- keeper Second by Selectman Laugelle. Vote 4-0 Motion by Selectman Laugelle to adjourn. Second by Selectman Gallagher. Vote 4-0 in favor. Meeting adjourned 9:00 p.m. Approved r ��2 (/ z Date ' Administ tive Secretary ebw 1� f AGENDA - MEETING OF THE BOARD OF SELECTMEN SEPTEMBER 29 , 1986 7 : 30 P .M. A. Attendance B. 7 : 30 P.M. - Executive Session - Pending Litigation and To Discuss the Character and Repution of an Individual C. Minutes Review and Approval 1 . Minutes of Regular Meeting of September 8 , 1986 2 . Minutes of Regular Meeting of September 15 , 1986 D. Treasury Warrants E. Scheduled Action Items 8 : 45 p.m. Award Towing Bid F. Old Business 1. Request for One-way Designation - Portion of Summer Street 2 . U. S . Constitution Bicentennial Committee - Appointment of Chairman Pro Tem 3 . Appointment of Police Officer G. New Business 1. Massachusetts Campaign to Clean Up Hazardous Waste 2. Appointment Secretary, Police Department 3 . Appointment - Disposal Area Study Committee 4 . Capital Budget Request (under $10 , 000) for FY 88 5. Adoption of Safety Policy 6 . Town Hall Hours - Weeks of Thanksgiving, Christmas and New Year' s Day 7 . Appointment of a Second Constable 8 . Chamber of Commerce Request - Third Annual White Christmas H. Executive Secretary - Update on Pending Matters I . Public and/or Press J. Other Business That May Properly Come Before the Board ism MINUTES OF THE MEETING OF THE BOARD OF SELECTMEN SEPTEMBER 29, 1986 9:51 p.m. The Board returned to Open Session at 9:51 p.m. Selectmen Present: Diane Sullivan, Chairman James Gallagher Rocco Laugelle Clifford Mitman, Jr. Also Present: Donald R. Andrew, Executive Secretary The Chairman announced to the public that the appointment of a police officer will be postponed until October 6. Police Post- ponement Motion by Selectman Laugelle to accept and approve minutes of regular meeting of September 8, 1986 as corrected. Minutes 9/8/86 Second by Selectman Mitman. Vote 4-0 in favor. Motion by Selectman Laugelle to accept and approve minutes of regular meeting 9/15/86 of September 15, 1986 as corrected. Second by Selectman Mitman. Vote 4-0 in favor. Motion by Selectman Laugelle to approve, ratify and confirm the signing of the Payroll Warrant of September 17 by Chairman Sullivan and Selectmen Laugelle and Mitman; the Payroll Warrant of September 25 by Chairman Sullivan and Select- men Laugelle and Gallagher; the Bill Warrant of September 18 by Chairman Sullivan, and Selectmen Laugelle and Gallagher; and to approve the Bill Warrant of Septem- ber 25, 1986. Treasury Warrants Second by Selectman Mitman. Vote 4-0 in favor. Motion by Selectman Gallagher to accept the recot.endation of Mr. Andrew and the police chief and award the towing bid to Schiavo Bros - and Cohasset Sunoco Towing on Rt. 3A on alternating weeks. Award Second by Selectman Laugelle. Vote 2-1 in favor. Chairman Sullivan opposed because she disapproved of the physical condition of Schiavo's facility. Selectman Laugelle abstained. Motion by Selectman Laugelle to amend the minutes of the Selectmen's meeting of July 14, 1986, page two, to read ". . .to appoint James Sandell and L. Emmett Amendments Holt as regular members and Hubert P. Vanderlugt as an alternate member of the Minutes Cohasset Common Historic District Commission for a three year term expiring 7/14/86 June 30, 1989. C.C.H.D.C. Second by Selectman Mitman. Vote 4-0 in favor. Peter Wood addressed the Board with his request for a one-way designation on a portion of Summer Street. Selectmen agreed to check with Harold Litchfield, Highway Surveyor, to see if a portion could be re-routed to alleviate the Summer Street problem of speeding cars. 15? MINUTES OF THE MEETING OF THE BOARD OF SELECTMEN SEPTEMBER 29, 1986 PAGE 2 Motion by Selectman Laugelle to appoint the following residents to the U. S. Constitution Bicentennial Committee: David Wadsworth, Chairman Pro Tem; David Chittim, Mary Jane McArthur, Samuel Polito, A. J. Antoine and Agnes U.S. Const. McCann. Bicentennial Committee Second by Selectman Gallagher. Vote 4-0 in favor. It was noted that Gordon Stevenson would not be able to serve as originally planned so another member may be appointed. Motion by Selectman Mitman to sign a resolution supporting the clean-up hazy r-Resolution dous waste. This will be on the November 4, 1986 ballot. Clean-up of Hazardous Second by Selectman Laugelle. haste Vote 4-0 in favor. Motion by Selectman Mitman to appoint Yvette Rattenbury as part-time serve- Appointment tary to the Police Department, effective September 30, 1986. Police Dept. Secretary Second by Selectman Laugelle. Vote 4-0 in favor. Motion by Selectman Gallagher to appoint John Anson Whealler to the Disposal Appointment Area Study Committee until June 30, 1987, to fill unexpired term of Sharon Disposal Area Becker. Study Comm. Second by Selectman Laugelle. Vote 4-0 in favor. The Board discussed Capital Budget requests for FY 88. Chairman Sullivan mentioned the need for air conditioning in the Bates Building and new shades Capital for the fire station in North Cohasset. Budget FY 88 Motion by Selectman Mitman to accept the Town of Cohasset Safety Policy as drafted by the Safety Committee. (Nothing contractual to be superseded. ) Safety Policy Second by Selectman Laugelle. Vote 4-0 in favor. Motion by Selectman Laugelle to accept and grant the request of Town Hall employees for the Fridays off after Christmas and New Year's Day, with the time to be made up from 4:30 to 6:45 p.m. on the 22nd, 23rd, 29th and 30th. Holiday Hours Second by Selectman Gallagher. Vote 4-0 in favor. Motion by Selectman Mitman to approve request to keep Town Hall open Mon- day night before Thanksgiving until 8:00 p.m. Second by Selectman Laugelle. Vote 4-0 in favor. Appointment of a second Constable was discussed but this would require a by-law change which could only be done at a town meeting. The Board agreed to ask the By-Law Committee for a recommendation. Constable 16.', MINUTES OF THE MEETING OF THE BOARD OF SELECTMEN! SEPTEMBER 29, 1986 PAGE 3 Motion by Selectman Laugelle to grant permission to a request from the White Chamber of Commerce to hold the Third Annual White Christmas, November 30th. Christmas Second by Selectman Gallagher. Vote 4-0 in favor. Motion by Selectman Mitman to approve a transfer request from the Town Accountant for supplies. Transfer Request Second by Selectman Laugelle. Vote 4-0 in favor. Mr. Andrew advised the Selectmen that the J. M. Cashman Co. has requested a second extension for finishing the repair work on the Border Street Bridge. Request for He stated that the Town could be liable for the additional engineering costs Extension incurred. Selectman Laugelle said he thought we should ask the Contractor to J. M. Cashman pick up the costs of the engineering fees. No action was taken. Motion, by Selectman Laugelle to appoint Joseph Kealey as a member of the Employees Insurance Advisory Committee. Appointment Emp. Insurance Second by Selectman Mitman. Advisory Comm Vote 4-0 in favor. Selectman Gallagher stated that the trash should be picked up in Whitney Whitney Woods by the Barry Brothers and the stone wall should be cleaned off. Woods Motion by Selectman Laugelle to adjourn. Second by Selectman Mitman. Vote 4-0 in favor. Meeting adjourned 10:55 p.m. Approved Date Executive Secretary l 16 ! AGENDA - MEETING OF THE BOARD OF SELECTMEN OCTOBER 6 , 1986 A. Attendance B. 7 : 30 P.M. - Executive Session with Board of Health and Town Counsel C. Minutes Review and Approval 1. Regular Meeting of September 29 , 1986 2 . Executive Session of September 29 , 1986 D; Treasury Warrants E. Old Business 1 . Warner Brothers Gift to Town 2 . Extension of Completion time - Border Street Bridge request by J. M. Cashman, Inc. 3 . Appointment of Police Officer 4 . Summer Street Matter F. New Business 1. Discussion of Additional Clerical Hours - Selectman' s Office 2 . Resignation from Conservation Commission 3 . Request for Step Rate Increase - Building Inspector 4 . Request for Use of Common by Community Center October 25 , with Rain Date of October 26 from 1: 00 to 5 : 00 p.m. 5 . Cultural Exchange Committee Report 6 . Request for One Way Robert Jason Road to Highland Avenue and Exit Only Long Road and Upper Part of Highland Avenue for Election Day, November 4 , 1986 G. Executive Secretary - Update on Pending Matters H. Public and/or Press I . Other Business That May Properly Come Before the Board MINUTES OF MEETING OF THE BOARD OF SELECTMEN OCTOBER 6, 1986 SELECTMEN PRESENT: Diane Sullivan, Chairman Rocco Laugelle James L. Gallagher Clifford Mitman, Jr. ALSO PRESENT: Janet Chalke, Administrative Secretary Patricia Anne Walsh, Recording Secretary The meeting was called to order by Chairman Sullivan at 7:30 p.m. Motion by Selectman Mitman to go into executive session to discuss pending Executive litigation. Session Second by Selectman Laugelle. Vote 4-0 in favor. Chairman Sullivan Aye Selectman Laugelle Aye Selectman Gallagher Aye Selectman Mitman Aye The Board returned to regular session at 8:25 p.m. James Cashman, President, and Bruce Wood were present representing J. M. Cashman, Inc. , to discuss concerns regarding the Border Street Bridge repair work as reported in the local press, and to request an extension of completion time on the bridge work. There was a discussion between Mr. Cashman and Select- man Gallagher on the appearance of the worksite. J. M Cashman Discussion Motion by Selectman Laugelle to grant J. M. Cashman, Inc. , an extension of two weeks until October 20, 1986. Second by Selectman Mitman. Vote 4-0 in favor. Diane Dooley was present to request use of the Common by the Cohasset Community Center for a children`s Halloween celebration on October 26 from Common Hallo- 1 .00 to 3:00 P.M. ween Celebra- tion Motion by Selectman Laugelle to allow the Community Center to use the Cor.mon subJect to having a police officer if so determined by Police Chief Kealey. Second by Selectman Gallagher. Vote 4-0 in favor. Chairman Sullivan announced that the scheduled appointment of a police officer would be postponed because the Board has decided to continue interviewing Police Officer from the list. Postponement Judith S. Keim, Chairman, and several members of the Cultural Exchange Committee were present. Mrs. Keim told the Selectmen that the Committee wanted the citizens of Cohasset to be aware of the work it is doing in view of the refusal of the Advisory Committee to grant its request for $800 for a plaque t,.ith the Town Seal to be presented to the Town of Souppes sur Laing, development of a slide show and script, stationery and printing expenses and Cultural Ex- a fete gifts for the French from the Town of Cohasset. All of the Selectmen change Committee expressed their support for the request and encouraged the Committee to Work MINUTES OF MEETING OF THE BOARD OF SELECTMEN OCTOBER 6, 1986 PAGE 2 return to the Advisory Board with its request. Martha Gjesteby, an in- terested resident, asked if funds for gifts could be made a regular budget line item to be voted by Town Meeting. Motion, by Selectman Mitman to approve the minutes of the regular meeting Minutes of of September 29, 1986, as amended. 9/29/86 Second by Selectman Laugelle. Vote 4-0 in favor. Motion by Selectman Laugelle to approve the minutes of the executive Executive session of September 29, 1986 as corrected by Chairman Sullivan Session Minutes 9/29/86 Second by Selectman Mitman. Vote 4-0 in favor. Motion by Selectman Laugelle to ratify, approve and confirm the signing of the payroll and bill warrants of October 2, 1986 by Chairman Sullivan Signing of and Selectmen Laugelle and Gallagher. Payroll Second by Selectman Mitman. Vote 4-0 in favor. The Board discussed possible uses of the gift to the Town by Warner Brothers of $25,000 for the filming of 'The Witches ,of Eastwick' . Chairman Sullivan suggested utilizi 9 $.3,500 of the funds to beautify the front entrance of Town Nall by removing the asphalt and landscaping the area. Selectman Possible uses CLaugelle said he thought of doing something for the Common since the movie Of Warner was pri,imarily shot there and all the townspeople could enjoy it, but he did Brothers ' gift feel that the number one priority should be the front of the Town Hall . He suggested a brick sidewalk. Motion by Selectman Laugelle to set aside $3,500 for the beautification of the area in front of the Town Hall as the first project with the Warner Brothers ' gift. Second by Selectman Gallagher. Vote 4-0 in favor. Chairman Sullivan with an apparent consensus of approval from the Board said that she felt the rest of the money should be spent on a project for the whole town, something they would appreciate. With regard to Summer Street, Selectman Laugelle said that he would be Summer Street speaking with Harold Litchfield within the next few days about the matter. Chairman Sullivan said that she wished to discuss an item which was not on the agenda relating to payroll . She advised the Board that the Treasurer/ Collector has purchased a new computer program and now has the capability of processing the payroll in house instead of utilizing Automatic Data Processing and would like to go to a bi-weekly payroll . Both Selectmen Bi-weekly Gallagher and Laugelle said that they would not make a decision without Payroll hearing what the employees think about it, but Selectman Mitman said that he did not think the bi-weekly pay should be a matter for vote by the town employees. Chairman Sullivan discussed the need for additional clerical hours for the MI^LUTES OF MEETING OF THE BOARD OF SELECTMEN OCTOBER 6, 1986 PAGE 3 Selectmen's office. Presently the part time positions average about twenty- seven hours per week and asked the Board to support an increase to thirty- Additional five hours to adequately cover the office. Clerical Hours Motion by Selectman Laugelle to request in the FY '88 Budget two full time employees for the Selectmen's office. Second by Selectman Gallagher. Vote 4-0 in favor. Motion by Selectman Laugelle to accept the resignation of H. Richard Machle from the Conservation Committee with regret. Conservation Committee Second by Selectman Mitman. Resignation Vote 4--0 in favor. Chairman Sullivan requested Selectman Gallagher seek a replacement member Seek Conserva- for the Conservation Commission. tion Committee Replacement Motion by Selectman Laugelle to grant the Building Inspector, Donald Robbins, an increase from Step 2 to Step 3 effective January 1 , 1997, and send the Personnel Committee that recommendation. Pay Increase Second by Selectman Mitman. Bldg. Insp. Vote 4-0 in favor. Motion by Selectman Gallagher to make one way, Robert Jason Road to High- Election Day land Avenue and exit only, Long Road and upper part of Highland Avenue on One Jay Desig- Election Day, November 4, 1986. nation Second by Selectman Mitman. Vote 4-0 in favor. Chairman Sullivan read a press release regarding the National Flood Insurance Program increased coverage now available to Cohasset residents in the flood Flood Insurance plain. Chairman Sullivan suggested sending a letter to the Massachusetts Municipal Association stating the Board's position on the tax cap legislation on the November ballot. Selectman Mitman said he would like it to state that the Board 's Posi- Board is opposed to the tax cap legislation as currently proposed, but it is tion on the in favor of a tax cap. The Board concurred. Tax Cap Motion by Selectman Laugelle to grant the Explorer Scouts permission to con- duct a haunted house in Town Hall October 25, 1986, subject to having a Explorer Scouts Police detail if Chief Kealey feels it will be necessary. Haunted House Second by Selectman Gallagher. Vote 4-0 in favor. Selectman Gallagher told the Board that in response to a letter from the Tree and Park Superintendent to the School Department regarding use of Football Field the football field, he had set up a meeting between Mr. Laugelle and the Use Meeting Assistant High School Principal . Selectman Laugelle warned that the Selectmen should work as a board and Selectman Mitman advised that the Executive Secretary should be utilized to help solve problems. 6 w MINUTES OF MEET?NG OF THE BOARD OF SELECTMEN OCTOBER 6, 1986 PAGE 4 Motion by Selectman Laugelle to adjourn Second by Selectman Mitman. Vote 4-0 in favor. Meeting adjourned at 10:10 p.m. Approved 4Date Executive ecretary JMCew 4 AGENDA - MEETING OF THE BOARD OF SELECTMEN OCTOBER 20 , 1986 7 : 30 p.m. POSTPONED TO OCTOBER 22 , 1986 A. Attendance B. Minutes Review and Approval: 1. Regular Meeting of October 6 , 1986 2. Executive Session of October 6 , 1986 C. Treasury Warrants D. Scheduled Action Items 1. 7 : 30 p.m. Eastern Edison Request - One Present Joint Pole Location to be Relocated Hull Street from Grace Drive Northerly 2 . 7 : 40 p.m. Award of Bid - Fire Truck 3 . Approval of Alteration to Fire Station E. Old Business 1. Summer Street F. New Business 1 . Policy for Parking on Sidewalk during Winter of 86-87 2 . Request for Common Victualler License - Robert L. McCullock 3 . Appointments to U. S . Constitution Bicentennial Committee 4 . Declare Old Fire Alarm Board as Surplus 5 . Policy for Town Hall Rental 6 . Flag Policy 7 . Request for One-day Liquor License - Hingham Civic Music Theater G. Executive Secretary - Update on Pending Matters H. Public and/or Press I . Other Business That May Properly Come Before the Board f Proposed fee schedule for use of the Town Hall by various groups 1. Activities for students thru grade 12, sponsored by a non-profit group - NO CHARGE, except for opening and closing the Town Hall or a custodial fee, if applicable or necessary. 2. All other activities for students thru grade 12 for which a fee is charged, the following: a. October 1 - May 1 - $25.00 per day/evening plus custodial fee and opening and closing fee, if applicable; b. May 1 - October 1 - $20.00 per day/evening plus custodial fee and opening and closing fee, if applicable. 3. Activities sponsored by the Recreation Commission - NO CHARGE. 4. Activities for all ages sponsored by a non-profit group, the following: a. October 1 - May 1 - $35.00 per day/evening plus custodial fee and opening and closing fee, if applicable; b. May 1 - October 1 - $25.00 per day/evening plus custodial fee and opening and closing fee, if applicable. 5. Any non-profit group using the auditorium on an on-going basis for monthly, bi-monthly, or tri-monthly regularly scheduled events for all ages, $25.00 plus custodial fee and opening and closing fee, if applicable, for each meeting. In the case of theatrical productions, a charge of $15.00 for rehearsals, plus custodial fee and opening and closing fee, if applicable, and for performances, $25.00 plus custodial fee and opening and closing fee, if applicable. TOWN BOARDS AND COMMITTEES WILL TAKE PRECEDENCE OVER ALL OTHER ACTIVITIES MINUTES - MEETING OF THE BOARD OF SELECTMEN OCTOBER 22 , 1986 Meeting called to order by the Chairman at 7 : 30 . Selectmen Present: Diane Sullivan , Chairman Rocco Laugelle James Gallagher Clifford Mitman Also Present: Donald Andrew, Executive Secretary Motion by Selectman Laugelle to approve the minutes of October 6 , 1986 as ammended. Minutes Second by Selectman Mitman. Reg Mtg10/6/86 Vote 4-0 in favor. Motion by Selectman Laugelle to approve the minutes of the executive session of October 6 as sumbitted. Exec Ses 10/6/86 Second by Selectman Gallagher. Vote 4-0 in favor. Chairman Sullivan said that statements regarding the Town' s contract with J. M. Cashman at the previous meeting were incorrect and that Mr. Cashman has been asked to address his concerns with the contract Cashman so that Town Counsel can respond. Chairman Sullivan also said that Contract a list of items to be corrected and finished at the sites of both the Cunningham and Border Street bridges was being drawn up by the State Highway Engineer and the Town' s engineer and Mr. Cashman will be notified. Motion by Selectman Laugelle to approve, ratify and confirm the signing of the payroll warrant of October 15 and the bill warrant of October 16 by Chairman Sullivan and Selectmen Laugelle and Gallagher, and to Treasury approve the payroll warrant of October 22 , 1986 . Warrants Second by Selectman Gallagher. Vote 4-0 in favor. Fire Chief Daniel Brock was present to recommend that the Board award the bid for the building of a new fire truck to Pierce Manufacturing, Award of Inc. , of Appleton, Wisconsin for a total price of $136 ,252 . This Bid - Fire included deleting three items of equipment so that there will be Truck enough money left for a two-way radio to be installed in it when it arrives. The equipment will be sought in the FY 1988 budget. Estimated delivery is about seven months. Motion to award the bid to Pierce Manufacturing, Inc . , in the amount of $136 ,252 made by Selectman Laugelle. Second by Selectman Gallagher. Vote 4-0 in favor. I /6q MINUTES - MEETING OF BOARD OF SELECTMEN OCTOBER 22 , 1986 Page 2 Motion by Selectman Laugelle to post 'No Thru Traffic' signs at both ends of Summer Street access to Border Street which runs in front of Peter Wood' s property to prevent vehicles from using this as a Summer St short cut to Border Street Second by Selectman Gallagher. Vote 4-0 in favor. This was recommended by both the Fire Chief and Highway Surveyor. The Board gave approval to the Fire Chief to construct a wall at the Fire Station at a total cost of about $100 to make--a.n_ alteration Fire Sta to -.accommodate--a secretary -in the department. Robert L. McCullock was present to ask for a common victualler license and a Sunday License at the site of the former Donut Tree on Route 3A. Motion by Selectman Laugelle to grant the license requests subject Com Vic to fulfillment of requirements of the Fire Chief. License Second by Selectman Gallagher. Vote 4-0 in favor. Motion by Selectman Mitman to approve a request by Eastern Edison to relocate a joint pole location Hull Street from Grace Drive northerly. Edison Second by Selectman Gallagher. Joint PolE Vote 4-0 in favor. Relocatior The Board discussed parking regulations for the winter. Motion by Selectman Laugelle that there be no parking permitted on sidewalks during the parking ban this winter and that the police Winter department be told to strictly enforce the ban, including the side- Parking walk prohibition. Regulations Second by Selectman Gallagher. Vote 4-0 in favor. Motion by Selectman Laugelle to accept with regret the resignations of A. J. Antoine and Sam Polito from the U. S . Constitution Bicenten- nial Committee. Resigna- tions and Second by Selectman Gallagher. Appoint- Vote 4-0 in favor. ments to US Const Motion By Selectman Laugelle to appoint the following to fill three Bicent Ccm vacancies on the U. S . Constitution Bicentennial Committee: Barbara Dillon, Frank Smith and Maxwell Pounder. Second by Selectman Gallagher. Vote 4-0 in favor. MINUTES - MEETING OF BOARD OF SELECTMEN OCTOBER 22, 1986 Page 3 Motion by Selectman Laugelle to declare as surplus the old fire alarm board as recommended by the Wire Superintendent. Surplus Old Fire Second by Selectman Gallagher. Alarm Bd Vote 4-0 in favor. Motion by Selectman Gallagher to approve a transfer request by the Wire Department for $950 for Phase II of the Fire Alarm Renewal. Wire Dept Transfer Second by Selectman Mitman. Request Vote 4-0 in favor. Motion by Selectman Laugelle to approve an amended fee schedule for use of the Town Hall as presented by the Executive Secretary which adds a provision for an opening and closing fee for the custodian. Motion by Selectman Laugelle to adopt the following policy for flying of the United States and Town flags: The U. S. and Town flags shall be flown at full staff Flag except when the following conditions exist: Policy 1. The U. S . flag has been ordered flown at half staff by the President, Governor or such person duly authorized to act on behalf of the President or Governor of Massa- chusetts; (Whenever the U. S . flag has been ordered to fly at half staff, the Town flag shall also be flown at half staff. ) 2. When a current Town official dies, the flags shall be lowered to half staff until the end of the day of burial, except that when there is to be no burial or a prolonged period until burial , the U. S . flag shall remain at half staff until the end of the third day following the date of death of the official , and the Town flag shall continue flying at half staff until the end of the tenth day following the date of death; 3 . When a former Town official dies , the flags shall be lowered to half staff until the end of the day of burial , except that when there is to be no burial or a porlonged period until burial , the flags shall remain at half staff until the end of the third day following the date of death of the former official; 4 . When a veteran of the U. S . Armed Forces dies , the flags shall be flown at half staff until the end of the day of burial , or if there is to be no burial, until the end of the third day following the date of death, if so requested by the family of the decedent; (The family must request that the flags be lowered. ) � r MINUTES - MEETING OF BOARD OF SELECTMEN OCTOBER 22 , 1986 Page 4 5 . When any Town resident dies, the Town flag may be flown at half staff until the end of the day of burial , or if there is to be no burial , until the end of the Flag Policy. third day following the date of death, if so requested by the family of the decedent. (The family must request that the flag be lowered. ) Second by Selectman Gallagher. Vote 4-0 in favor. Policy to be effective October 22 , 1986 . Request for One-day Liquor License was withdrawn by the Hingham Civic Music Theater . Withdrawal Request for Motion by Selectman Laugelle to proclaim November 18 , 1986 Drug One-day Liq Awareness Day. License Second by Selectman Gallagher. Vote 4-0 in favor. A meeting will be held with various departments to coordinate activities for that day. Chairman Sullivan brought up the question of adopting a regulation for the George Mealy Post of the American Legion regarding the serving of guests of post members in its lounge. She suggested that the Board adopt the wording of Chapter 138 , Sec 12 , of the Massachusetts General Laws as it pertains to guests in clubs . Selectman Laugelle objected saying that the State ABCC has little Guest Policy to do when they send two investigators into a club to see if they American Leg are requiring people to sign a guest book, when there are people Post being killed by drunks and nothing is done about the establishments that serve them. He said that the three day suspension given the Legion was excessive. Motion by Selectman Laugelle that no letter be sent to the Legion regarding a policy by the Board. Second by Selectman Gallagher. Selectman Mitman said that he did not see the need to adopt a policy or regulation that is already specified in the statutes . Selectman Laugelle withdrew his motion. Motion by Selectman Gallagher that the Legion be allowed to continue signing in guests and having a member present in the lounge at all times. Second by Selectman Laugelle. Vote 2-2 . Chairman Sullivan and Selectman Mitman opposed. Selectman Mitman suggested finding out if there are any existing regulations and if so, if there is an interpretation of the word ' introduced' . The Board agreed and this matter was postponed to a future meeting. MINUTES - MEETING OF BOARD OF SELECTMEN OCTOBER 22, 1986 Page 5 Selectman Mitman presented the Board with a proclamation prepared by the Town officials of Souppe sur Loing, France for their Proclamation recent visit. It will be displayed in the Executive Secretary' s Sister City office. Motion by Selectman Laugelle to adjourn. Second by Selectman Gallagher. Vote 4-0 in favor. Meeting adjourned at 9 : 17 p.m. APPROVED DATE /131k Executive Sec etary DRA: jmc AGENDA - MEETING OF THE BOARD OF SELECTMEN OCTOBER 27 ,1986 7 : 00 p.m. A. Attendance B. Minutes Review and Approval Minutes of Meeting of October 22 , 1986 C. Treasury Warrants D. Scheduled Actions Items 1. 7: 00 p.m. Executive Session to Discuss Pending Litigation with Town Counsel 2 . 9 : 15 p.m. Executive Session: 1 . Consider a Complaint Against an Employee 2 . Collective Bargaining-Fire Contract E. Old Business 1. Appointment of Assistant Town Accountant F. New Business 1. Request for Class I License - Motorsport Engineering Inc . 2 . Police Interviews: 8 : 00 , 8 : 15 and 8 : 45 p.m. G. Executive Secretary - Update on Pending Matters H. Public and/or Press I . Other Business That May Properly Come Before the Board MINUTES - MEETING OF THE BOARD OF SELECTMEN OCTOBEER 27 , 1986 Meeting called to order by the Chairman. Selectmen Present: Diane Sullivan, Chairman Rocco Laugelle James Gallagher Clifford Mitman, Jr. Also Present: Donald R. Andrew, Executive Secretary Motion by Selectman Laugelle to go into executive session to hear a complaint against an employee and to discuss with Town Counsel Executive the Cohasset Heights Landfill case and harbor suits and to return Session to open session. Second by Selectman Mitman. Vote 4-0 in favor. Chairman Sullivan Aye Selectman Laugelle Aye Selectman Gallagher Aye Selectman Mitman Aye The Board went into executive session at 7 : 00 p.m. and returned to open session at 8 : 05 p.m. The first order of business of the regular meeting was the inter- viewing of candidates for the police department. Robert M. Kierce was the first applicant interviewed. He is currently working in Wareham and is attending Northeastern University. Police Interviews Vernon Hubbard was then interviewed by the Board. When questioned about his residence, Mr. Hubbard stated that 71 Church Street has been his legal address since April of 1985 . Chairman Sullivan said that he was not on the census as of January, 1986 . Mr. Hubbard said he did not know whey he was not listed on the census and said that he is not living at 71 Church Street now, but he would move back there if he got the Police appointment. William Robert Oliver was interviewed next and stated that he was still very interested in the job. When the interviews were completed and the candidates had left, the Chairman asked Mr. Andrew to have a background check done on Mr. Kierce by next week and to ask Chief Kealey for his recommenda- tion on who should be appointed. The Board agreed a recommendation should be made. Motion by Selectman Laugelle to icnrease the number of members of the Watershed Committee by one and name Mary Jane McArthur as the Watershed citizen representative and James Gallagher as the member from the Committee Board of Selectmen. Appointment Second by Selectman Mitman. Vote 4-0 in favor. MINUTES - MEETING OF THE BOARD OF SELECTMEN OCTOBER 27, 1986 Page 2 Motion by Selectman Laugelle to recess the meeting until 7 : 30 p.m. October 28 , 1986 . Second by Selectman Mitman. Vote 4-0 in favor. Meeting recessed at 8 : 55 p.m. October 28 , 1986 Meeting reconvened at 7 : 40 p.m. by Chairman Sullivan. All members and the Executive Secretary present. Motion by Selectman Laugelle to approve the Treasury Warrant. Second by Selectman Gallagher. Vote 4-0 in favor. Luigi Masciarelli appeared before the Board relative to his application for a Class I license. He said that he would represent the manufacturer of Maserati automobiles and would probably have only ten on the premises at one time. He also said he would want to offer for sale up to fifty second hand vehicles at a time. The Executive Secretary asked which would be his principal business-- new or used vehicles. He said he wanted to sell both and that he would be buying used vehicles at auction and private sales , in addition to taking them in trade. It was pointed out that he might need both a Class I and a Class II license as his principal busi- ness appeared to be the selling of used cars. Motion by Selectman Laugelle to approve the application for a Class I license for Maserati automobiles and to ask Mr. Masciarelli to return with an application for a Class 11 license. Second by Selectman Mitman. Vote 4-0 in favor. Motion by Selectman Laugelle that the Board appoint Nancy Ann Noonan to the position of Assistant Town Accountant. Second by Selectman Gallagher. Chairman Sullivan said that she thought this should be given more study and the Executive Secretary said he had a problem with it that he thought could be worked out. Selectman Laugelle withdrew his motion and Selectman Gallagher withdrew his second. The matter will be brought before the Board again when the Executive Secretary feels comfortable with the Board making the appointment. Motion -by Selectman Laugelle to go into executive session to discuss the fire contract negotiations that will begin in November and not p .^ MINUTES - MEETING OF THE BOARD OF SELECTMEN OCTOBER 27 , 1986 Page 3 return to open session. Second by Selectman Gallagher. Vote 4-0 in favor. Chairman Sullivan Aye Selectman Laugelle Aye Selectman Gallagher Aye Selectman Mitman Aye The Board went into executive session at 8 : 15 p.m. APPROVEDZL DATE �� 3 Executi e Secretary DRA: jmc AGENDA - MEETING OF THE BOARD OF SELECTMEN NOVEMBER 3 , 1986 7 : 30 P.M. A. Attendance B. Minutes Review and Approval of the following: 1. Regular Meeting of October 22 , 1986 2. Regular Meeting of October 27 , 1986 3 . Executive Session of October 27 , 1986 - 7 : 00 p.m. 4 . Executive Session of October 27 , 1986 - 8 : 15 p.m. C. Treasury Warrants D. Scheduled Action Items 1. 7 : 45 p.m. Award Bid for Ballot Tallying Sustem 2 . 8 : 15 p.m. Grievance Committee - Police Grievance 3 . 8 : 45 p.m. Executive Session - Collective Bargaining-Fire Contract E. Old Business 1 . Club Guest Policy 2 . Appointment of Police Officer F. New Business 1. Requests for Transfer: a) Tree & Park Superintendent b) Town Accountant 2 . Request for Step Rate Increase - Fire Department 3 . Resignation - Cultural Exchange Committee G. Executive Secretary - Update on Pending Matters H. Public and/or Press I . Other Business That May Properly Come Before the Board MINUTES - MEETING OF THE BOARD OF SELECTMEN November 3 , 1986 Meeting called to order by the Chairman at 7 : 35 p.m. Selectmen Present: Diane Sullivan, Chairman Rocco Laugelle James Gallagher Clifford Mitman, Jr. Also Present: Donald R. Andrew, Executive Secretary Motion by Selectmen Laugelle to approve as amended the minutes of Minutes the regular meeting of October 22 , 1986 . 10/22/86 Second by Selectman Gallagher. Vote 4-0 in favor. Motion by Selectman Laugelle to approve as presented the minutes of the regular meeting of October 27 , 1986 . 10/27/86 Second by Selectman Mitman. Vote 4-0 in favor. Motion by Selectman Gallagher to approve as amended the minutes Exec. Ses. of the executive session of 7 : 00 p.m. , October 27 . 7 . 00 pm Second by Selectman Mitman. 10/27/86 Vote 4-0 in favor. Motion by Selectman Mitman to approve as presented the minutes of the executive session of 8 : 15 p.m. , October 27 , 1986 . 8 : 15 pm 10/27/86 Second by Selectman Laugelle. Vote 4-0 in favor. Motion by Selectmen Laugelle to approve, ratify and confirm the signing of the payroll warrant of October 29 by Chairman Sullivan and Selectmen Laugelle and Gallagher and to approve the bill Treasury warrant of October 30 , 1986 . Warrants Second by Selectman Gallagher. Vote 4-0 in favor. The Board took up the Tree and Park Department transfer request Transfer for $1 ,600 to replace a mower that is beyond repair. Request Motion by Selectman Mitman to approve the request of the Tree and Tree & Park Park Department for a reserve fund transfer of $1 ,600 . Second by Selectman Gallagher. Vote 4-0 in favor. Motion by Selectman Gallagher to award the bid for a new ballot Bid Award �rrir counter to Electronic Voting Machine Corp. of Needham at a bid Voting Macr price of $9,900 including trade in. 171 MINUTES - MEETING OF THE BOARD OF SELECTMEN November 3 , 1986 Page 2 Second by Selectman Laugelle. Vote 4-0 in favor. Motion by Selectman Mitman to approve a step raise for Peter Trask from FS-9 , Step One, to FS-9 , Step Two, effective November 5 , 1986 . Step RaisE Fire Dept Second by Selectman Laugelle. Vote 4-0 in favor. Motion by Selectman Laugelle to accept with regret the resignation of Jacqueline Fahey from the Cultural Exchange Committee. Resignation Ms. Fahey was the student member of the committee and has gone Cultural Exch away to college. Another member will be sought. Ccmnittee Second by Selectman Gallagher. Vote 4-0 in favor. The Board considered a guest policy for the two clubs in Town that are licensed to sell alcoholic beverages. Club Guest Motion by Selectman Mitman that guests of members be permitted Policy when accompanied by a member and that the guest book be signed by the guest and member each time they go to the establishment. Second by Selectman Laugelle. Vote 4-0 in favor. Regarding the appointment of a new police officer, Chief Kealey was asked what his recommendation was. The Chief said he recommended strongly that the appointment be made from the top three candidates because the Town is a part of the Civil Service system and that Appointment is the procedure. Selectman Mitman said that he was disappointed Police. that the Chief was not recommending a specific candidate, and Officer Chairman Sullivan said that the Board always takes into considera- tion the recommnedation of the department head when appointing someone to work in their department. Selectman Mitman said that he felt all four candidates should be looked at closely. Selectman Laugelle said he disagreed, as did Selectman Gallagher. Motion by Selectman Laugelle to appoint William Oliver. Second by Selectman Gallagher. Selectman Mitman said that he felt the Board should appoint the most qualified person and he felt someone else met the requirements better. Vote 2-2 . Chairman Sullivan and Selectman Mitman opposed. Motion did not carry. MINUTES - MEETING OF THE BOARD OF SELECTMEN November 3 , 1986 Page 3 Motion by Selectman Gallagher to appoint Patrick Plante. There was no second to the motion. Police Appointment Motion by Selectman Mitman to appoint Robert Kierce as a Police officer. Second by Chairman Sullivan. The Chairman noted that Mr. Kierce' s background was exemplary and that he had experience in the Marine Corps Reserve as an MP and his recommendations were excellent. Vote 2-0 . Selectmen Laugelle and Gallagher opposed. Motion did not carry. The Executive Secretary asked if the list should be extended or sent back. The Board felt that it should be sent back as an appointment would not likely be made until there is a fifth member of the Board. Motion by Selectman Gallagher to appoint Dean Harrold of 14 Locust Road to the Conservation Commission until 1988 to fill the vacancy created by the resignation of H. Richard Maichle. Appointment Conservation Second by Selectman Mitman. Vote 4-0 in favor. The Board endorsed the suggestion of taking the proposal of creation of a Land Bank to the Annual Town Meeting in April of 1987 .Land Bank Motion by Selectman Laugelle to go into Executive Session to hear grievances of the Police Union and to discuss collective bargaining relative to negotiations with Cohasset Firefighters which will commence November 13 . The Board will not return to open session. Executive Session Second by Selectman Gallagher. Vote 4-0 in favor. Chairman Sullivan Aye Selectman Laugelle Aye Selectman Gallagher Aye Selectman Mitman Aye Meeting adjourned at 8 : 26 p.m. APPROVED DATE Executive Secretary DRA: jmc AGENDA - MEETING OF THE BOARD OF SELECTMEN NOVEMBER 10 , 1986 7:30 P.M. A. Attendance B. Minutes C. Treasury Warrants D. Scheduled Action Items 1. 7 : 35 p.m. Contract Amendment - Camp, Dresser & McKee re Cohasset Heights Ltd. 2 . Bid Award - Suicide Prevention Work at Police Station E. Old Business 1. Cohasset Village Fair Requests F. New Business 1. Police/Fire Station Renovation Committee - 8 : OOp.m. 2 . Class II License Request - Motorsport Engineering, Inc. 3 . Nantasket Library 4 . Mileage Allowance - Building Inspector 5 . Budget and Town Meeting Calendar - Executive Secretary 6 . Parking on Bancroft Way During Sporting Events at Milliken Field 7 . Proposed Winter Rooster Regulations and Setting of Mooring Fees for 1987 G. Executive Secretary - Update on Pending Matters H. Public and/or Press I . Other Business That May Properly Come Before the Board MINUTES - MEETING OF THE BOARD OF SELECTMEN NOVEMBER 10 , 1986 Meeting called to order by the Chairman at 7 : 30 p.m. Selectmen Present: Diane Sullivan, Chairman Rocco Laugelle James Gallagher Absent: Clifford Mitman, Jr. Also Present: Donald R. Andrew, Executive Secretary Motion by Selectman Laugelle to approve, ratify and confirm the signing of the payroll warrant of November 5 , and to approve the bill warrant of November 7 , 1986 . Treasury Warrants Second by Selectman Gallagher. Vote 3-0 in favor. Dr. Michael Bliss , Chairman of the Board of Health, advised the Select- men 'that another $5 ,000 is necessary for the work being done by Camp, Dresser & McKee. Dr. Bliss recommended that the Board approve an amendment to the contract to cover the increase. Board of Motion by Selectman Laugelle to endorse the transfer and approve Health the contract amendment for a total of $15 ,000 as recommended by Transfer & the Board of Health re Cohasset Heights Ltd. Contract Ammendment Second by Selectman Gallagher. Vote 3-0 in favor. Motion by Selectman Laugelle that the Town award the bid for suicide prevention work to the low bidder, Townsend Construction Bid Award Co. , Inc. , of Hingham for $4 ,687 . 89 . Suicide Pre- vention Work Second by Selectman Gallagher. Vote 3-0 in favor. The Nantasket Library group was not present and will be heard at a later date. Motion by Selectman Laugelle to give the Building Inspector an allowance of $100 a month for travel, commencing with the month of Travel Allow- November 1986 , subject to funds available. ance - Bldg. Inspector Second by Selectman Gallagher. Vote 3-0 in favor. Motion by Selectman Laugelle to open the Annual and Special Town Meeting warrants effective January 5 , 1986 , and close January 23 , 1987 , as recommended by the Executive Secretary. Second by Selectman Gallagher. Vote 3-0 in favor. B3 MINUTES - MEETING OF THE BOARD OF SELECTMEN NOVEMBER 10 , 1986 Page 2 Robert Stanzel , Chairman of the Police/Fire Station Renovation Committee, appeared with the recommendation of his committee to award the bid to Putnam Associates for architectural services. Renovation Contract Motion by Selectman Laugelle that the contract for the architectural Police and work for the renovation work on the Police and Fire Station be awarded Fire Sta to Putnam Associates for $19 ,500 and that the changes in wording as recommended by Town Counsel be approved. Second by Selectman Gallagher. Vote 3-0 in favor. Annette Sawchuk addressed the Board on behalf of the Cohasset Village Fair Committee. Motion by Selectman Laugelle that we grant permission to the Village Fair Committee to attach a banner to the front of Town Hall for one week and across North Main Street for two weeks , and permission to erect a tent next to Town Hall, not to be attached to the Village Fair building during the Fair, December 6 , 1986 . Second by Selectman Gallagher. Vote 3-0 in favor. Motion by Selectman Laugelle that the building and sign permit fees be waived for the Village Fair. Second by Selectman Gallagher. Vote 3-0 in favor. Luigi P. Masciarelli asked the Board to approve a Class II used car license for his Maserati dealership. Chairman Sullivan said she would like to see the Class II license be contiguous with the Class I license and she would like to limit it to twenty cars. Motion by Selectman Laugelle to grant a Class II license with a Class II limit of twenty-five cars . License Motion dies for lack of a second. Motion by Selectman Gallagher to grant Mr. Masciarelli d/b/a Majestic Cars Ltd. a Class II license with a limit of twenty cars This license to sell used cars is in addition to his Class I license and contingent upon it and is to run simultaneously with it. Second by Selectman Sullivan. Vote 3-0 in favor. Harry Ritter, Harbormaster, discussed the setting of mooring fees for 1987 and the winter rooster regulations with the Board. He recommended raising the mooring fee no more than $1. 00 per foot. Harbor User Motion by Selectman Gallagher to raise the user fee for the harbor Fee based on a per foot fee by $1 . 00 to $4 . 00 a foot. Second by Chairman Sullivan. Vote 2-1 in favor. Selectman Laugelle opposed. I8Y MINUTES - MEETING OF THE BOARD OF SELECTMEN NOVEMBER 10 , 1986 Page 3 No action was taken on the rooster regulations. The Board asked the Harbormaster to talk to the Harbor Study Committee about this matter and then come back to the Board. Motion by Selectman Laugelle to accept the recommendation of the Fire Chief and post Bancroft Way so that parking will be allowed Parking Bar on the west side only during games at Milliken Field. Bancroft Way Second by Selectman Gallagher. Vote 3-0 in favor. Motion by Selectman Laugelle to approve appointment of Nanci Cushing as secretary to the Fire Chief , twenty hours per week, Secty to effective day to be the first day she can begin, at $6 . 70 per hour, Fire Dept as recommended by the Executive Secretary. Second by Selectman Gallagher. Vote 3-0 in favor. Brief discussion took place on ways in which the Warner Brothers gift money might be spent and Board members agreed again that it Warner Bros would have to be spent in such a way that it would benefit the Gift whole town. The Board agreed not to hold a meeting during Thanksgiving week. Motion by Selectman Laugelle to adjourn the meeting. Second by Selectman Gallagher. Vote 3-0 in favor. Meeting adjourned at 9 : 40 p.m. APPROVED DATE l �� Executive Secretary MLM: jmc AGENDA - MEETING OF THE BOARD OF SELECTMEN DECEMBER 1 , 1986 A. Attendance B. Minutes 1. Regular Session of November 3 , 1986 2 . Executive Session of November 3 , 1986 3 . Regular Session of November 10 , 1986 C. Treasury Warrants D. Scheduled Action Items 1 . Requests for Transfer of Liquor Licenses: 8 : 00 p.m. Central Market to James N. Finucane, President and Manager 8 : 15 p.m. Hugo' s Lighthouse Restaurant, Inc . to Paul F. Logue, Pres. 8 : 30 p.m. Scott Liquors to Liquors Unlimited, Inc . , Robert J. Anton President, Theodore Anton, Manager E. Old Business 1. Fire Contract Negotiations - Executive Session F. New Business 1 . Request for Waiver of Fee for Town Hall Use - South Shore Christian Youth Group G. Executive Secretary - Update on Pending Matters H. Public and/or Press I . Other Busienss That May Properly Come Before the Board Kb MINUTES - MEETING OF THE BOARD OF SELECTMEN DECEMBER 1 , 1986 The meeting was called to order by the Chairman at 7 : 30 p.m. Selectmen Present: Diane Sullivan, Chairman James Gallagher Clifford Mitman, Jr. Also Present: Donald R. Andrew, Executive Secretary Motion by Selectman Mitman to approve the minutes of the regular Minutes session of November 3 , 1986 as presented. 11/3/86 Second by Selectman Gallagher. Vote 3-0 in favor. Motion by Selectman Mitman to approve as presented the minutes of Exec Ses the executive session of November 3 , 1986 . 11/3/86 Second by Selectman Gallagher. Vote 3-0 in favor. Motion by Selectman Mitman to approve as amended the minutes of the regular session of November 10 , 1986 . 11/10/86 Second by Selectman Gallagher. Vote 3-0 in favor. Motion by Selectman Mitman to approve, ratify and confirm the sign- ing of the payroll warrant of November 12 and the bill warrant of November 14 by Chairman Sullivan and Selectmen Laugelle and Gallagher; the payroll warrant of November 19 and bill warrant of November 21 by Chairman Sullivan and Selectmen Laugelle and Mitman; and the bill Treasury and payroll warrants of November 26 by Selectmen Laugelle, Gallagher Warrants and Mitman. Second by Selectman Gallagher. Vote 3-0 in favor. Chairman Sullivan informed the Board that Senator Golden has asked for the support of each Board of Selectmen in the South Shore Coalition towns to appropriate $1 ,000 for the Coalition. Chairman Request Sullivan discussed some of the work already done by the Coalition for Funds and felt that Cohasset should give it support. The Board was in South Sh. agreement that an article should be put on the warrant for Annual Coalition Town Meeting to appropriate $1 ,000 for the South Shore Coalition. Selectman Gallagher said that he had spoken with Selectman Laugelle and they both wanted to see the parking on sidewalks , both day and Sidewalk night, stopped. The Executive Secretary advised him that a letter Parking has already gone to the Police Department asking for strict enforce- ment of the parking restrictions. i F-; MINUTES - MEETING OF THE BOARD OF SELECTMEN DECEMBER 1 , 1986 Page 2 Joseph Wolfe, Jr. , 305 Fairoaks Lane, was present to request a waiver of fee for use of the Town Hall by a South Shore Christian Req for youth group for a program open to area youth and their families . Fee Waiver Town Hall Motion by Selectman Mitman to grant the group a waiver of fee if Use Town Counsel okays the liability and if Chief Kealey is consulted regarding the possibility of a police detail being required. Second by Selectman Gallagher. Vote 3-0 in favor. Hearing: Transfer of Liquor License from Philip Nectow, Manager, Cohasset Central Market, to James N. Finucane, President and Manager, Cohasset Enterprises , Inc . , d/b/a Cohasset Central Market. Mr. Liquor Finucane was present. The Executive Secretary explained that this License was a repeat of the prior transfer request as one of the principals, Transfers: William Last, had withdrawn from the corporation. Central Motion by Selectman Mitman to grant the license transfer to Cohasset Market Enterprises , Inc. , d/b/a Cohasset Central Market, James N. Finucane, Manager, subject to receipt of DBA certificate and receipts of notices to abutters. Second by Selectman Gallagher. Vote 3-0 in favor. Hearing: Transfer of Liquor License from Hugo' s Lighthouse Restaurant, Inc. , to Paul F. Logue, President, Logue Family Restaurant, Inc. Mr. Logue informed the Board that he had no criminal record. His attorney, Robert Galvin was also present at the hearing. He also Hugo's indicated that the premises are owned by the Logue Family Realty Trust. Problems regarding unpaid police details and the sprinkler system with the present owners were discussed and Mr. Logue assured the Board that these matters would be taken care of promptly. Select- man Gallagher mentioned his concern in regard to the serving of minors and warned that the Board would come down hard on any viola- tors. Mr. Logue assured the Board that he would comply with all the rules and regulations governing the serving of alcoholic beverages. Chairman Sullivan also mentioned problems with a light shining into a resident' s home and some controversy over a roped off area for parking. Mr . Logue again assured the Board that he would work with them and see that these matters were satisfactorily resolved. Motion by Selectman Mitman to approve the request for transfer of the liquor license from Hugo ' s Lighthouse Restaurant, Inc . , to Paul F. Logue, President, Logue Family Restaurant, Inc . , subject to payment of the bills for the police details . OSecond by Selectman Gallagher. Vote 3-0 in favor MINUTES - BOARD OF SELECTMEN DECEMBER 1 , 1986 Page 3 ® Hearing: Transfer of Liquor License from Scott Liquors , Inc . , to Liquors Unlimited, Inc . , Robert J. Anton, President, Theodore Anton, Manager. License Transfer Robert J. Anton and his attorney, Charles Humphreys, were present Scott and stated that the Antons have leased the licensed premises for the Liquors next five years. The store will change its name to Liquors Unlimited. Richard Scott, the present license holder, was complimented by the Board for the exemplary manner in which he has conducted his business. Motion by Selectman Mitman to approve the transfer of the liquor license from Richard Scott, Scott Liquors, Inc. , to Liquors Unlimited, Inc. , Theodore Anton, Manager. Second by Selectman Gallagher. Vote 3-0 in favor. The Board discussed a letter from a Windy Hill resident who had complained about overgrown brush and barking dogs. Chairman Sullivan suggested sending the resident a letter granting permission to pick up trash whenever she wished, but stating that there is to be no cutting of brush, bushes or trees. The Chairman also wanted the Brush Dog Officer notified of the noise problem with dogs in the neighbor- Windy hood. Selectman Mitman said that all subjects brought up in the Hill letter should be addressed in the response. Executive Secretary Andrew said that he would check out the corner in question and respond to all issues. Chairman Sullivan made note of the recommendation of the Personnel Committee to grant a 3 . 5 per cent increase to the town's non-union personnel. She noted that the National average is 1.8 per cent and felt that the recommendation was high. Three members of the Personnel Committee were present including the Chairman, Janet Daggett, who explained that the figure was reached after consideration of the cost of living figures for this area of the country. She also mentioned that the step increases in the classification system are between 4 and 5 per cent. Committee member Charles Douglas explained that each job Cost of is worth so much and that inflation and regional influences are what Living affect the index and set the job worth. Motion by Selectman Mitman to go into executive session to discuss Fire contract negotiations and any pending matters that may be brought before the Board by Town Counsel and not return to open session. Second by Selectman Gallagher. Vote 3-0 in favor. Chairman Sullivan Aye Selectman Gallagher Aye Selectman Mitman Aye Meeting adjourned 9 : 30 p.m. APPROVED DATE Executive Secretary jmc 1 AGENDA - MEETING OF THE BOARD OF SELECTMEN DECEMBER 8 , 1986 7: 30 P.M. A. Attendance B. Minutes 1. Regular Session of December 1 , 1986 C. Treasury Warrants D. Scheduled Items: 1. 7 : 30 p.m. Governor' s Proclamation - 350th Birthday of the National Guard 2 . 8 : 00 p.m. Insurance Cost Control Presentation E. Old Business 1. 8 : 30 p.m. Executive Session - Fire Contract Negotiations F. New Business 1. Approval of Liquor Licence Renewals 2 • Step Increase Req. - Tree and Park Department 3 . Transfer Request Veterans ' Agent G. Executive Secretary - Update on Pending Matters H. Public and/or Press I . Other Business That May Properly Come Before the Board 1 MINUTES - MEETING OF THE BOARD OF SELECTMEN DECEMBER 8, 1986 The meeting was called to order by the Chairman at 7:30 p.m. Selectmen Present: Diane Sullivan, Chairman James Gallagher Rocco Laugelle Clifford Mitman, Jr. Also Present: Donald R. Andrew, Executive Secretary Sergeant Richards, National Guard, presented the Chairman with a Proclama- tion signed by Governor Dukakis, commemorating the 3SOth birthday this Proclamation year of the Massachusetts National Guard. Mass Nat'l Guard Motion by Selectman Mitman to accept and approve minutes of regular meeting of December 1, 1986 as amended. Second by Selectman,.Gal.lagher. Vote 4-0 in favor. Motion by Selectman Gallagher to approve, ratify and confirm the signing of Signing of the bill and payroll warrant of December 4, 1986. Payroll Second by Selectman Laugelle, Vote: 4-0 in favor. Motion by Selectman Laugelle to approve Liquor License Renewals as follows: Liquor License Cohasset Central Market Ko Ko Island Renewals Cohasset Golf Club Log & Line Cohasset Harbor Liquors Papa Gino's Cohasset Liquors Riddle's Food Mart George H. Mealy Post Sea 'N Cheese Hugo's Lighthouse Restaurant Scott Liquors Kimball's by-the-Sea 1704 Inn - Red Lion With Richards Second by Selectman Mitman Vote: 4-0 in favor Agenda item regarding Robert Pipenbrink will be rescheduled. Motion by Selectman Laugelle to approve transfer request from the Veterans' Transfer Re- Agent for $9,SOO. quest from Veterans' Second by Selectman Gallagher. Agent Vote: 4-0 in favor. MINUTES - BOARD OF SELECTMEN DECEMBER 8, 1986 Page 2 Selectmen agreed not to meet on the 22nd of December. e Michael Fitzpatrick from the Insurance Cost Control, Inc. of Northboro presented a proposal for reducing the Town's insurance costs. He stated Insurance Cost that his company provides legal and administrative assistance. The fee Control would be $8,000 a year and this would be an all-inclusive guaranteed fee. He stated that if his company did not save the Town at least the cost of the fee, they would not have to pay it. The Selectmen asked the Insurance Committee to study the proposal and come back with a recommendation. Motion by Selectman Laugelle to go into executive session at 8:45 p.m; not Executive to return to regular session tonight, to discuss contract negotiations for Session the Fire Department. Second by Selectman Gallagher Vote: 4-0 in favor. Chairman Sullivan Aye Selectman Gallagher Aye Selectman Laugelle Aye Selectman Mitman Aye `3 APPROVED—L,�Vj. DATE �5 b Executiv Secretary ew v .1614 PRF� TOWN OF COHASSET V o T coMASSET 1 Office of the Executive Secretary Irv-610 Donald R. Andrew Telephone Executive Secretary 383-0228 AGENDA — SELECTMEN'S MEETING — DECEMBER 11, 1986 7:00 PM BUDGET REVIEW: 7:00 PM Police Department 7:20 PM Town Accountant 7:40 PM Building Inspector 7:55 PM Dog Officer 8:15 PM Tree & Park Department 8:30 PM Harbor Master 8:45 PM Wire Department 9:00 PM Executive Secretary, Selectmen, Unclassified, Etc. OTHER BUSINESS: Any other business that may properly come before the Board. IQ3 MINUTES - MEETING OF THE BOARD OF SELECTMEN DECEMBER 11 , 1986 Selectmen' s Office Meeting called to order at 7 : 00 p.m. by the Chairman. Selectmen present: Diane Sullivan, Chairman James Gallagher Clifford Mitman, Jr. Rocco Laugelle - arrived 8 : 30 p.m. Also present: Donald R. Andrew, Executive Secretary Police Chief Joseph Kealey presented his budget proposal , level BUDGETS funded in expense. Salary appropriations raised according to contract Police Town Accountant Jo-Ann Whittemore presented her budget proposal with salary increases according to the bylaw or contract. She included Town a new printer for the central computer system. Accountant The Building Inspector, Donald Robbins , presented his department' s budget proposal which included a capital outlay for a personal Building computer. The Board felt that this might have to be eliminated, Inspector but discussed its uses. The Tree and Park Department and the Cemetery budget proposals were presented by the Superintendent, Peter Laugelle. Included were a Tree & Park number of capital outlay requests for new equipment. The Board asked him to prioritize them, as the total was about $20 ,000 . Harbor Master Ritter presented his budget proposal. He included additional pay for casual laborers , which would be step two on the Harbor casual labor scale. The Executive Secretary was asked to find out the procedure for advancing on that scale , as it is new this year. Wire Superintendent Stephen Wigmore , presented his budget proposal . There were no significant increases with the exception of overtime, Wire which he is eligible for under the Fair Labor Standards Act. The Dog Officer, Richard Yocum, failed to appear. Dog Officer Other Selectmen' s departmental budgets will be taken up at a later meeting. Motion by Selectman Laugelle to grant a step raise for Robert Piepen- brink of the Tree and Park Department from D-4 to D-5 effective Tree & Park February 5 , 1987 . Step Raise Second by Selectman Gallagher. Vote 4-0 in favor. 14,i MINUTES - MEETING OF THE BOARD OF SELECTMEN DECEMBER 11 , 1986 Page 2 Motion by Selectman Gallagher to endorse a request for transfer from the Reserve Fund by the Tree and Park Superintendent for $900 Reserve to make repairs to the gas pumps at the High School . Fund Transfer Second by Selectman Laugelle. Vote 4-0 in favor. Motion by Selectman Mitman to adjourn at 10: 10 p.m. Second by Selectman Gallagher. Vote 4-0 in favor. APPROVED DATE ��` L Executive Secretary DRA: jmc i i l I as AGENDA - MEETING OF THE BOARD OF SELECTMEN DECEMBER 15, 1986 7:30 P.M. A. Attendance B. Treasury Warrants D. Scheduled Items: 1. 8:30 p.m. Harbor Study Committee 2. Award of Bid for Fuel Oil E. Old Business 1. Abatement of Uncollectible Bills 2. Executive Session - Town Counsel - Litigation Up-date F. New Business 1. Adoption of Grievance Procedure Under Section 504, Rehabilitation Act of 1973 2. Resignation from Conservation Commission 3. Budget Review - Fire Department and others G. Executive Secretary - Update on Pending Matters H. Public and/or Press I. Other Business That May Properly Come Before the Board 196 MINUTES - MEETING OF THE BOARD OF SELECTMEN DECEMBER 15 , 1986 7 : 30 p.m. Meeting called to order by the Chairman. Selectmen Present: Diane Sullivan, Chairman Rocco Laugelle James Gallagher Clifford Mitman, Jr. Also Present: Donald R. Andrew, Executive Secretary Motion by Selectman Mitman to approve, ratify and confirm the signing of the bill and payroll warrants of December 11 , 1986 by Chairman Sullivan and Selectmen Laugelle and Mitman. Treasury Second by Selectman Laugelle. Warrants Vote 4-0 in favor. The Board considered the award of the fuel oil contract. Nightingale Oil of Braintree was low bidder. Motion by Selectman Laugelle to award the contract for No. 2 Fuel Oil to Nightingale Oil Company of Braintree for one year. Award Fuel Oil Second by Selectman Gallagher. Contract Vote 4-0 in favor. Bills submitted for abatement by the Town Treasurer were discussed. The Executive Secretary said the Treasurer had assured that every effort had been made to collect these bills and they were not collectible. Bill Motion by Selectman Mitman to abate the bills submitted, but in Abatement the future the Board would like an annual list of bills outstanding more than one year submitted. Second by Selectman Laugelle. Vote 4-0 in favor. Motion by Selectman Laugelle to accept resignation of Jeffrie Bettinger from the Conservation Commission and the Watershed Pro- Resigna- tection Area Committee with the regrets of the Board. tion Second by Selectman Mitman. Conservatioj Vote 4-0 in favor. & Watershed Protection Motion by Selectman Gallagher to appoint James Cox to fill the CcrmAttees vacancy on the Conservation Commission, which will expire on Appt. to June 30 , 1987 . Conserva- Second by Selectman Laugelle. tion Vote 4-0 in favor. 1Q � MINUTES - MEETING OF THE BOARD OF SELECTMEN DECEMBER 15 , 1986 Page 2 The Board reviewed the Section 504 Grievance procedure for handicapped accessibility presented by the 504 Steering Committee. Motion by Selectman Mitman to approve the procedure as presented, 504 but with "Handicapped Accessibility" written at the top of it. Grievance Procedure Second by Selectman Gallagher. Vote 4-0 in favor. The Fire Chief presented his budget proposal for FY 1988 . The Board questioned inclusion of a new copy machine, especially as the Police Chief already has one in his budget and they share the same building. The Executive Secretary will meet with both chiefs Fire Dept to discuss the matter and see how it can be worked out so that Budget they share the same machine. The Chief also stated that hydrant rentals would go up 25 per cent this year. A check will be made with the Water Department to inquire as to why the increase. The Board took the budget request under advisement. John Pfaffmann, Chairman of the Harbor Study Committee, was present with several members of his committee to present a proposal for construction of a marina in Cohasset Harbor. The proposed marina would be built in the area of Yankee Oil Company. Charles Fink presented the proposal , which calls for a ramp and float configuration into the harbor that would accommodate seventy-two boats under thirty feet in length. Kevin Donnelly said he was proposed an attorney for Yankee Oil Company and that they oppose this as it Marina will require construction of a parking area on their land, which the Town has a right to use, but he felt should not because "it just isn' t Cohasset" . Herbert Jason said he was a fisherman and opposed it and spoke of his reasons . Philip Murray, a resident of the area said he was opposed to it because of the noise and traffic it would create in the area. William Figueiredo said he was opposed to it and that the Harbor Study Committee opposed a proposal he had made for a similar facility in front of his property. Robert Sturdy said that for Yankee Oil to oppose the plan was in direct opposition to a zoning variance they were given in which they agreed not to oppose such a plan. Chairman Sullivan said that this was not a public hearing but only a presentation by the Harbor Study Committee. She said all concerned would be heard at a later hearing. Motion by Selectman Laugelle to go into Executive Session and not to return to open session to discuss pending litigation with Town Counsel . Second by Selectman Mitman. Vote 4-0 in favor. Chairman Sullivan Aye Selectman Laugelle Aye Selectman Mitman Aye Selectman Gallagher Aye Meeting adjour ed 9 : 50 p.m. 17 APPROVED DATE NY` 1 Executive Secretary DRA: jmc AGENDA - MEETING OF BOARD OF SELECTMEN DECEMBER 29 , 1986 7 : 30 p.m. A. Attendance B. Treasury Warrants C. Minutes Review and Approval of: 1. Regular Meeting of December 11 , 1986 2. Regular Meeting of December 15 , 1986 3 . Executive Session of December 15 , 1986 4 . Regular Meeting of December 8 , 1986 D. Scheduled Items: E. Old Business 1. Budget Reviews 2 . Insurance Cost Control Proposal F. New Business 1. Acceptance of Resignation from and New Appointment to U. S . Constitution Bicentennial Committee 2. License Renewals a) Class I and II Automobile Dealers b) Common Victualler c) Entertainment 3 . Appointment of Special Counsel for Eminent Domain Matters G. Executive Secretary - Update on Pending Matters H. Public and/or Press I . Other Business That May Properly Come Before the Board ifs MINUTES - MEETING OF THE BOARD OF SELECTMEN DECEMBER 29 , 1986 Meeting called to order by the Chairman at 7 : 35 p.m. Selectmen present: Diane Sullivan, Chairman Rocco Laugelle James Gallagher Clifford Mitman, Jr. Also present: Donald R. Andrew, Executive Secretary Motion by Selectman Mitman to approve, ratify and confirm the signing of the payroll warrant of December 18 , 1986 by Chairman Sullivan and Selectmen Laugelle and Mitman; the bill warrant of December 22 by Chairman Sullivan and Selectmen Laugelle and Treasury Gallagher; and the payroll and bill warrants of December 23rd by Warrants Chairman Sullivan and Selectmen Laugelle and Mitman. Second by Selectman Gallagher. Vote 4-0 in favor. Motion by Selectman Mitman to approve as submitted the minutes of Approval the regular meeting of December 11, 1986 . of Minutes Second by Selectman Laugelle. Reg. Mtg. Vote 4-0 in favor. 12/11/86 Motion by Selectman Mitman to approve the minutes of the regular meeting of December 15 , 1986 as amended. Reg. Mtg. 12/15/86 Second by Selectman Laugelle. Vote 4-0 in favor. Motion by Selectman Mitman to approve as submitted the minutes of the executive session of December 15 , 1986 . Exec. Ses . 12/15/86 Second by Selectman Laugelle. Vote 4-0 in favor. Motion by Selectman Laugelle to approve as corrected the minutes of the regular meeting of December 8 , 1986 . Reg. Mtg. 12/8/86 Second by Selectman Mitman. Vote 4-0 in favor. Motion by Selectman Mitman to accept with regret the resignation of Mary Jane McArthur from the U. S . Constitution Bicentennial Resignation Committee. US Bicent. Committee Second by Selectman Gallagher. Vote 4-0 in favor. Motion By Selectman Laugelle to appoint Patricia Murphy, 27 Highland Avenue, to the Bicentennial of the Constitution Committee. Second by Selectman Mitman. Vote 4-0 in favor. Zoo MINUTES - MEETING OF THE BOARD OF SELECTMEN DECEMBER 29 , 1986 Page 2 Motion by Selectman Laugelle to extend closing hour of Hugo' s Lighthouse on December 31 until 2 : 00 a.m. January 1, 1987 . Extension of Hours - New Second by Selectman Mitman. Year's Eve Vote 4-0 in favor. Insurance Cost Control Proposal - contact will be made with Self- Ins. Cost Insurance Architects, Inc. of Duxbury to see if they would like Control to make a proposal to the Town for the same services . Proposal The Board considered pay increases to be proposed at the Annual Town Meeting for election workers . The Board felt that the Election hourly rates should be as follows: Workers Election workers $5 . 00 Election Clerk 5 . 50 Election Warden 6 . 00 The Board felt that there should always be a 50 cent difference between each job. The Board will take up increase proposals for the Board of Registrars at the next meeting. Budgets: Motion by Selectman Laugelle to include a request in the budget for a $250 annual stipend for the Town Archivist. Town Archivist Second by Selectman Gallagher. Vote 4-0 in favor. Motion by Selectman Laugelle to include $100 in the budget requests for expenses of the Fair Housing Committee. Fair Housing Conrnittee Second by Selectman Gallagher. Vote 4-0 in favor. Expense allocations for the U. S . Constitution Bicentennial Com- mittee, the Drainage Committee and the Cultural Exchange Committee will be decided on at the next meeting after the Executive Other Ccmnit- Secretary has communicated with the Chairmen of those committees . tees Motion by Selectman Mitman to approve the license renewals as follows: License Class I - Autohaus Renewals Cohasset Motors Ltd. Motorsport Engineering, Inc. d/b/a Majestic Cars Ltd. Spensley Chevrolet Class II Beechwood Auto Sales The C ar Barn Cohasset Imports ® European Car Connections , Ltd. Randy' s Cohasset Auto Za/ MINUTES - BOARD OF SELECTMEN MEETING DECEMBER 29 , 1986 Page 3 Licenses continued: Common Victualler - Bergson Ice Cream and Food Shops Inc . The Bread Shop Bob ' s Coffee Haus Cohasset Pizza Cohasset Winter Garden License Curtis Compact Renewals Cohasset Donuts , Inc. (Mr. Donut) J. J. ' s Dairy Hut Margie ' s Seafoods Strawberry Parfait South Shore Music Circus Entertainment - Cohasset Golf Club Cohasset Pizza House Cohasset Winter Gardens Hugo' s Lighthouse Restaurant Kimball ' s-by-the-Sea KoKo Island Restaurant George H. Mealy Post #118 Second by Selectman Laugelle. Papa Gino ' s Vote 4-0 in favor. ® The Veterans of Foreign Wars have requested a $600 budget for Memorial Day this year and for next year. The Board asked to have Commander Ralph Peroncello present at the next meeting to discuss the Budget request. Request-VFW Motion by Selectman Mitman to approve the Dog Officer' s budget request of $5 ,452 for FY 1988 . Dog Officer Second by Selectman Laugelle. Vote 4-0 in favor. Motion by Selectman Laugelle to approve the Civil Defense Director' s budget request of $355 for FY 1988 . Civil Defense Second by Selectman Gallagher. Vote 4-0 in favor. Motion by Selectman Laugelle to approve the request of the Building Inspector for a FY 1988 budget of $53 ,332 .36 and to give further consideration at the next meeting of his request for $4 ,700 for Building Dept Unclassified items , which include a personal computer. Second by Selectman Mitman. Vote 4-0 in favor. Motion by Selectman Laugelle to approve the Zoning Board of Appeals budget request of $4 ,737 . 77 for FY 1988 . ZBA MINUTES - MEETING OF THE BOARD OF SELECTMEN DECEMBER 29 , 1986 Page 4 Second by Selectman Mitman. Vote 4-0 in favor. Budgets: Motion by Selectman Laugelle to approve the Wire Department budget request for FY 88 in the amount of $81 ,582 .44 . Wire Dept. Second by Selectman Mitman. Vote 4-0 in favor. Motion by Selectman Mitman to approve the budget request of the Tree and Park Department for FY 88 in the amount of $130 ,277 . 03 . Tree & Park Second by Selectman Gallagher. Vote 3-0 in favor. Selectman Laugelle abstained. Motion by Selectman Mitman to approve FY 88 budget request of the Cemetery Department in the amount of $26 ,587 .36 , including Cemetery Dept. $6 ,122 from trust funds . Second by Selectman Gallagher. Vote 3-0 in favor. Selectman Laugelle abstained. Motion by Selectman Gallagher to approve FY 88 Insurance budget request submitted by Town Accountant in the amount of $282 ,392 . Insurance This does not include Health or Life Insurance amounts which originate with the Town Treasurer. Second by Selectman Laugelle. Vote 4-0 in favor. Motion by Selectman Mitman to approve the FY 88 budget request of the Town Accountant in the amount of $90 ,425 .80 . Town Second by Selectman Laugelle. Accountant Vote 4-0 in favor. Motion by Selectman Mitman to approve the FY 88 budget request of the Police Department in the amount of $714 ,481 . 12. This year, Police Dept. again, there is no increase in the general expense portion of the budget. Second by Selectman Gallagher. Vote 3-0 in favor. Selectman Laugelle abstaining. The Council on Aging budget will be discussed at the next meeting when someone from the Council can be present. Council on Aging Motion by Se.jectman Mitman to approve the Fire Department budget in the amount of $893 ,060 for FY 88 . This was lower than the Fire Chief had requested. Deleted were: $5 ,800 for a deputy chief, Fire Dept. $700 for a water vacuum (this will be requested via a reserve fund transfer for the current year) , and $2 ,800 for a copy machine. Z MINUTES - MEETING OF THE BOARD OF SELECTMEN DECEMBER 29 , 1986 Page 5 Added to the Fire Department budget was $200 to the typewriter request so that a better typewriter can be purchased under Fire Dept. the State purchasing contract. Budget Second by Selectman Gallagher. Vote 4-0 in favor. A hold will be put on the water increase for hydrants pending justification by the Water Commissioners. They will be asked why this should increase at a higher rate than the general water rates . At this time Town Counsel entered the meeting. Attorney Henderson requested that the Board appoint Robert W. Garrett as special town counsel to represent the Sewer Commissioners in a personnel Appointment matter. of Special Town Counsels Motion by Selectman Mitman to approve appointment of Robert Garrett as special town counsel to the Sewer Commissioners for to Sewer Can. a personnel matter. Second by Selectman Gallagher. Vote 4-0 in favor. Motion by Selectman Laugelle to approve the additional request of Town Counsel Henderson to appoint Attorney John W. Spencer of 47 Hillside Drive as special town counsel to handle the For Eminent proposed Lily Pond Estates eminent domain taking matter. band - Lily Pond Second by Selectman Mitman. Vote 4-0 in favor. Motion by Selectman Laugelle to go into Executive Session to discuss pending zoning litigation cases and then return to open session. Second by Selectman Gallagher Executive Vote 4-0 in favor. Chairman Sullivan Aye Session Selectman Laugelle Aye Selectman Gallagher Aye Selectman Mitman Aye The Board went into Executive Session at 9 : 30 p.m. Open meeting resumed at 10 : 00 p.m. Motion by Selectman Laugelle to approve the Harbor Department FY 88 budget request of $42 ,914 . This includes no capital outlay at Harbor Dept this time. Budget Second by Selectman Mitman. Vote 4-0 in favor. 'Z o</ MINUTES - MEETING OF THE BOARD OF SELECTMEN DECEMBER 29 , 1986 Page 6 Motion by Selectman Mitman to approve the FY 88 budget request of Budget the Parking Clerk in the amount of $1 ,500 .00 . Requests: Second by Selectman Gallagher. Parking Clerk Vote 4-0 in favor. Motion by Selectman Mitman to approve the Town Reports budget request for FY 88 in the amount of $6 ,175 .00 . Town Reports Second by Selectman Gallagher. Vote 4-0 in favor. Motion by Selectman Mitman to approve the FY 88 budget request Town Hall for the Town Hall in the amount of $29 ,977 . 20 . Second by Selectman Gallagher. 3-0 in favor. Selectman Laugelle abstaining. Motion by Selectman Laugelle to approve the FY 88 budget request for Town Buildings in the amount of $3 ,575 , plus an amount for Town Building; shades for the remaining windows at the North Cohasset Fire Station to be obtained by the Executive Secretary. Second by Selectman Mitman, Vote 4--0 in favor. Motion by Selectman Mitman to approve the FY 88 budget request for the Unclassified Department in the amount of $81 ,890 . 00 , plus an amount to be obtained by the Executive Secretary for a new Unclassified bronze plaque at the war memorial . Second by Selectman Gallagher. Vote 4-0 in favor. Motion by Selectman Gallagher to approve the FY 88 budget request for Celebrations in the amount of $1 ,200 . Celebrations Second by Selectman Laugelle. Vote 4-0 in favor. Motion by Selectman Mitman to approve the budget request for FY 88 of the Executive Secretary in the amount of $39 ,215 . Exec. Secty. Second by Selectman Laugelle. Vote 4-0 in favor. The Selectmen' s general expense budget will be taken up at the next meeting. Selectmen Motion by Selectman Mitman to approve the budget proposal of the Shellfish Constable for FY 88 in the amount of $720 . 00 . Shellfish Constable Second by Selectman Laugelle. Vote 4-0 in favor. 705 MINUTES - MEETING OF THE BOARD OF SELECTMEN DECEMBER 29 , 1986 Page 7 Motion by Selectman Laugelle to approve the budget request for FY 88 for the Law Department in the amount of $87 ,000 . 00 . Law Dept. Second by Selectman Gallagher. Vote 4-0 in favor. Chairman Sullivan announced to the Board that she would not be seeking re-election to the Board in the Spring. Motion by Selectman Mitman to adjourn. Second by Selectman Laugelle. Vote 4-0 in favor. Meeting adjourned at 10 : 35 p.m. APPROVED DATE L/P7 Executiv Secretary DRA: jmc 1987 LICENSE RENEWALS CLASS I Autohaus Cohasset Motors Ltd. Motorsport Engineering, Inc. d/b/a Majestic Cars Ltd.. Spensley Chevrolet CLASS II Beechwood Auto Sales The Car Barn Cohasset Imports European Car Connections, Ltd. Randy's Cohasset Auto COMMON VICTUALLER Bergson's The Bread Shop Bob's Coffee Haus Cohasset Pizza Cohasset Winter Garden Curtis Compact Mr. Donut J.J. 's Dairy Hut Margie's Seafoods Strawberry Parfait South Shore Music Circus ENTERTAINMENT Cohasset Golf Club Cohasset Pizza House Cohasset Winter Gardens Hugo's Lighthouse Restaurant Kimball's-by-th-Sea Ko Ko Island Restaurant George H. Mealy Post #118 Papa Gino's k TOWN OF COHASSET, MA MINUTES OF SELECTMEN ' S MEETINGS 1986 END