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HomeMy WebLinkAboutMinutes - BoS - 01/01/2007 - Meeting minutes for 2007 TOWN OF COHASSET, MA MINUTES OF SELECTMEN ' S MEETINGS 2007 START 5 Oo N O l G,V4 P TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen _ Ralph S.Dormitzer onA55ET TOWN MANAGER Robert B. Spofford w FrederickR.Koed Town Manager 41 Highland Avenue Garyvanderweil William R.Griffin Cohasset, Massachusetts 02025 Edwin G.Carr www.townofcohasset.org AGENDA BOARD OF SELECTMEN MEETING MONDAY,JANUARY 8, 2007 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7:20 PM Committee Appointments - Housing Partnership Committee 7:25 PM Library Director Jackie Rafferty—"One Book One Cohasset"Project 7:40 PM Fire Chief Robert Silvia- Open Air Burning Permit Fees 7:45 PM Greenbush Project Update 8:15 PM Mark Brennan - Street Opening Permit Policy& Fees 8:25 PM Minutes Approval 8:30 PM Adjournment a- m a Tel:(781)383-4105 Fax:(781)383-0228 z TOWN MANAGER'S REPORT FOR THE MEETING OF JANUARY 8, 2007 1. I am pleased to pass along to Board members a copy of a trail map for Wheelwright Park and the Barnes Wildlife Sanctuary developed through a Boy Scout Troop 28 Eagle Scout Project by August Oddleifson of Summer Street. The maps are available at two kiosks constructed by Cohasset high school students Pat O'Brien and Christopher Bryan as a project in Jack Buckley's civics and community service class. The trail maps are also available here in the Selectmen's Office. 2. The Town will soon initiate the emergency notification system called Connect-CTY (so-called Reverse 911 system). A press release will be �► provided to the Cohasset Mariner and Patriot Ledger this week, and a test call to all residents and businesses will be made next week. The test call will be made to the primary telephone number provided to Connect-CTY by Verizon. However, residents and businesses will be able to provide up to three separate telephone numbers and an e-mail address to receive each emergency communication from the Town. Finally, I have developed the attached policy governing which department heads and officials are authorized to use the Connect-CTY system. ;3 TOWN OF COHASSET CONNECT-CTY NOTIFICATION PROCEDURE The Town of Cohasset has implemented the Connect-CTY emergency notification system. This policy shall govern the utilization of that system and shall be strictly adhered to by all town departments, boards, commissions, committees and employees. It has been determined that there are two levels of emergency telephone notifications— Intra-departmental notifications and Public notifications. 1) Intra-departmental notifications—Notices sent by department heads or their designees to employees of their respective department. Additional approval by the Town Manager is not required prior to initiating this level of communication. 2) Public Notifications -Notices involving public communication in the form of Time- sensitive Emergency Dispatches and Town Generated Emergency Notifications. Public Notifications: A. Time-sensitive Emergency Dispatches This type of notification can only be initiated by the Chairman of the Board of Selectmen, Town Manager, Police Chief, Fire Chief, Emergency Preparedness Director or their designees. The Emergency Management Team must be included on these dispatches. The following are examples are life safety situations in which Time- sensitive Emergency Dispatches might be implemented. • Severe Weather Conditions • Community Emergency Response Team(CERT) Activation • Natural Disasters • Terrorism Threats • Hostage Situations • Amber Alerts/Missing Persons • Imminent Danger from a Fire • HazMat Incidents • Bomb Threats • Severe Health Risk(EEE virus exposure, etc.) • Emergencies not otherwise specified Y B. Town Generated Emergency Notifications. This type of notification must be initiated by a town department head and approval by the Town Manager is not required prior to initiating this level of notification unless indicated below. However, the Town Manager must be included on these dispatches unless prior authorization was granted by the Town Manager. The following are examples of situations in which Town Generated Emergency Notifications might be implemented. • Power Outages • Water Main Breaks • Water Contamination • Temporary Water Shut-off • Special Service Needs as Approved by Town Manager(senior citizen communications or transportation, etc.) Important Note: Under no circumstances shall the Connect-CTY notification system be used for any political purpose or in any way to influence voting by, wn residents. William R. ri m Town Manager ♦ el _ ,el , I `♦♦ e I ♦ ♦, I 1 , j I `, ,If elf I I 1 `♦ 1 1 `, Ice ----- `♦� __ i PondIt I --- ----------- I ' ✓-' I i I --- 1 1 -------------- ♦� 1 -- Wheelwright Park,. -- ^----- ---- -- 1 I .- Fog A 1 1 I 1 Big i Tippling , , BSA Troop 28 Arthur Lehr Campground / Forestside Dr. `. , / 1 Legend Barnes Wildlife Skating g 1 � Paved Road Heather Dr. 1 Pond _% Unpaved Road `, -_-_--_;_----^--' TLittle ----- Hiking Trail 1 � Vehicle Trail 1 ' _ ' -� Ii �•-' Devil's 1 / '' •Chair i -- �. Elevation Contour �' L , - •• 1 �, Rock Formation -- Radio Tower /: ~----- --' -- 0 Pond te Bench Cedar Acres Dr. m i C x Picnic Table ; a Moraine , c, Stone Fireplace c Rock I N , 0 Gate 0 Parking Lot ----- • To Private Property ; ' Girl Scout* ' Cabin , This map was created for a Boy Scout Troop 28 C Eagle Scout Project. earar St a t 0 400 800 3 I I I Forth a , North Main Street Printing generously funded by 2006 Scale in Feet Ma'° St lanage Resolutions and the Town of Cohasset S Minutes—The Board of Selectmen January 8, 2007 Selectmen Present: Ralph Dormitzer, Chairman Robert Spofford Frederick Koed Gary Vanderweil Edwin Carr Others Present: William Griffin, Town Manager Jennifer Oram, Recording Secretary Fire Chief Robert Silvia Jackie Rafferty, Library Director Stacy Weaver Chairman Ralph Dormitzer called the meeting to order at 7:OOPM. Town Manager's Report Mr. Griffin distributed a copy of a trail map for Wheelwright Park that was developed through a Boy Scout Troup 28 /Eagle Scout Project. Local resident, August Oddleifson, designed the map. In addition to this, three Cohasset High School students, Pat O' Brien, Christopher Bryan, and Will Pinkus built two kiosks from which to distribute the maps. Mr. Griffin also alerted the Board and the Community that the Town would soon be initiating the emergency notification system called Connect-CTY. A test call will be going out in the next week. This first call will be going to the primary number that has been provided, however, residents and businesses will-be able to provide up to three separate telephone numbers and an email address to receive emergency notification from the Town. Mr. Griffin then asked the Board to approve a one-day liquor license for the South Shore Arts Center for an event on January 19, 2007. Selectman Robert Spofford moved to approve the one-day liquor license. Selectman Frederick Koed seconded the motion, and the vote was unanimous. Selectmen Comment Period Selectman Gary Vanderweil referred to a letter in the Board's packet that he wrote to the School Committee. The letter addresses recommendations that could be made to the school's lighting controls, thus resulting in meaningful savings in the school's energy cost. Selectman Vanderweil explained that the letter has not been sent up yet, but reviewed the ideas with the Board and the community. He also addressed the work that he and Facilities Manager, Brian Adams, have been doing with the HVAC system. Chairman Dormitzer reviewed how the budget discussions were going between himself, and fellow liaison to the schools, Selectman Spofford, and the School Committee. He stated that things were really off to a positivestart, and that the School Committee is trying to deliver a balanced budget. Selectman Spofford added that he too felt that these Selectmen— 1.8.07—JBO 1 6 Minutes—The Board of Selectmen January 8, 2007 discussions and meetings were heading in a positive direction. Selectman Spofford explained that he and Chairman Dormitzer have put together a list of specific information they would like from the Committee. He explained that 73% of the School's budget is made up of salaries, so to get an idea of what will be needed to cover these contracts in the future would be very helpful with future budgeting. Chairman Dormitzer added that if the Town and Schools do not request an override, that this would be the third year in a row that the Schools have worked within their budget. Selectman Spofford added he, Chairman Dormitzer and the School Committee are really communicating and that these lines of communication are the best they have been in years. Committee Appointment—Housing Partnership Committee Debra Cammer Hines addressed the Board and expressed her interest in becoming a member of the Housing Partnership Committee. Ms. Hines reviewed her background, which includes her work with the US Department of Housing and Urban Development during the past ten years. Mr. Tom Callahan, Co-Chairman of the Housing Partnership Committee, addressed the Board and endorsed Ms. Hines appointment. Selectman Carr moved to appoint Ms. Debra Cammer Hines to the Housing Partnership Committee. Selectman Koed seconded the motion, and the vote was unanimous. Public Comment Period Co-Chairman of the Housing Partnership Committee, Tom Callahan, announced that the committee would be hosting a public meeting to discuss the property at 25 Ripley Road. The event would be taking place on Tuesday, January 9, 2007 at 7PM at the Public Meeting Room at the Paul Pratt Memorial Library. Library Director Jackie Rafferty—"One Book One Cohasset" Library Director, Jackie Rafferty, and Chairman of the Library Trustees, Stacy Weaver, addressed the Board about this town wide initiative that it being driven by the library. The goal of this initiative is to get the community interested in one book, and by doing so, encouraging reading amongst all generations. In addition to encouraging people to come to the library and read this book, this campaign also will have events around the Town that will center on the book that has been selected. The first book that has been chosen for "One Book One Cohasset" is called "The Last Pick," and was written by the Director of the BAA Boston Marathon, David J. McGillivray. They explained that on the surface, it may look like a running book, but it's really about striving to succeed and contains many messages that will resonate with all generations. The book was also Co- Authored by Linda Glass Fechter, a Town resident. Ms. Fechter is also a member of the "Friends of Paul Pratt Memorial Library" which is helping to fund the event. The Board thanked everyone for their time and for the presentation. Selectmen— 1.8.07—JBO 2 Minutes—The Board of Selectmen January 8, 2007 Fire Chief Robert Silvia—Open Air Burning Permit Fees— Chief Silvia addressed the Board and reviewed the new procedures for obtaining an open air-burning permit. The Chief explained that in the past, a resident only had to call the station and follow instructions from over the phone. The new procedures would require that the resident would have to come down to the station, fill out paperwork and pay a $5.00 fee. The permit number they receive at that time would remain the same for the resident for the entire season, so they would then only need to call down the department to confirm it would be OK for them to burn on that day. In addition to having to now apply for the permit in person, the resident will also be given a list of the DEP guidelines for burning. On the administrative end, the Fire Department will now track these permits via a spreadsheet. Selectman Vanderweil moved to approve the new procedure and fine for open air burning. Selectman Carr seconded the motion, and the vote was unanimous. Greenbush Project Update Tom Gruber and Mark Brennan, of the Greenbush Team, addressed the Board. The Board asked Mr. Gruber and Mr. Brennan how the surrounding communities felt about running later trains. Mr. Gruber explained that the last article that they ran in the Mariner asked the community to weigh in on that very issue. He stated that once they have the input, they could come back in and update the Board. He said that he and Mark also talk regularly to the towns of Hingham and Scituate, and they would ask where they stand on this issue. The Board then inquired what the status was in regard to Cohasset being in a "no whistle zone". Mr. Brennan explained that all five towns have to get together and file an application requesting the "no whistle zone". He stated that Eric Fleming of the MBTA office in Weymouth is working on the application. He went on to explain"no whistle zones' are granted to lines that meet specific criteria and are graded on things such as the amount of crossing etc. He stated that the line in Hingham, Cohasset and Scituate was designed to receive a high grade. The Board then asked the team about the shelter that is provided at the stops. They wondered if there was anyway to get the stops more sheltered for inclement weather. Mr. Gruber explained that the MBTA is fairly strict when it comes to these parameters as they outlined in many letters in 2004. The Board thanked the Greenbush Team for the update. Mark Brennan—Street Opening Permit Policy & Fees Mark Brennan explained that DPW Superintendent, Carl Sestito, asked Mr. Brennan to help him draft an updated version. Mr. Brennan reviewed the many changes, and explained that what they did was make the permit request comply with the current standards of road openings. Mr. Brennan stated that once he received the Board's input on the proposed changes, the document would then go to Town Counsel for their review and input. Selectman Vanderweil suggested various edits, and Selectman Spofford Selectmen— 1.8.07—JBO 3 8 r Minutes—The Board of Selectmen January 8, 2007 offered to give Town Counsel advise in regard to insurance. Selectman Vanderweil moved to approve the new permit in concept. Selectman Carr seconded the motion, and the vote was unanimous. Minutes Approval Selectman Koed moved to approve the minutes of December 4, 2006 as amended. Selectman Carr seconded the motion, and the vote was unanimous. Selectman Vanderweil moved to adjourn the meeting. Selectman Koed seconded the motion, and the vote was unanimous. Meeting adjourned at 8:25PM. Respectfully submitted, Ralph S. Dormitzer Chairman Selectmen— 1.8.07—JBO 4 N N N G O 9 . � TOWN OF COHASSET P C_ BOARD OF SELECTMEN Board of Selectmen tt4'. Ralph S.Dormitzer ohnsse T` TOWN MANAGER Robert B. Spofford wH Frederick R.Koed Town Manager 41 Highland Avenue Gary Vanderweil William R.Griffin Cohasset, Massachusetts 02025 Edwin G.Carr www.townofcohasset.org AGENDA BOARD OF SELECTMEN MEETING MONDAY,JANUARY 22, 2007 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7:15 PM Bond Signing 7:20 PM Liquor License Transfer Hearing—Pacini's Italian Eatery 7:35 PM Liquor License Transfer Hearing—Pizza Zone 7:50 PM Fiscal 2008 Budget Message 8:30 PM Conservation Restriction for Town Property 9:00 PM Economic Development Committee—Village Zoning Articles 9:30 PM Licenses &Permits 9:35 PM Minutes Approval 9:40 PM Adjournment Tel: (781)38?-410� • Fax: (781)383-0228 l� Minutes—Board of Selectmen January 22, 2007 Selectmen Present: Ralph Dormitzer, Chairman Robert Spofford Frederick Koed Gary Vanderweil Edwin Carr Others Present: William R. Griffin, Town Manager Jennifer Oram, Recording Secretary Chairman Dormitzer called the meeting to order at 7:OOPM. Town Manager's Report Town Manager, William Griffin, informed the Board that the Town had received the bids' for the Seawall project, and it looks to cost more than expected. He stated that the Town would request additional funds for the project. He also informed the Board that the Town would be getting an additional $50,000 from the state towards the King Street sidewalks. Selectmen Comment Period Selectman Gary Vanderweil stated that he read an article in the Cohasset Mariner that reported bacteria had been found around Barker Creek and the sailing club. He said that he was aware that the Lightkeeper's Residence is not currently connected to Town sewer, and that the residence puts too heavy a load on both its septic and its leaching field. Mr. Griffin explained that the septic has been pumped recently, and that hooking them on to sewer is on the list of projects in the Town. Selectman Vanderweil also asked that Officer Small be reminded to stake the area that he has proposed for a monument. Selectman Vanderweil also referred to a memo that was in the packet which outlined, by department, the cost of legal fees. He suggested that the Board begin to set fees using a three year average of legal costs to try and cover these costs. Finally, Selectman Vanderweil asked if the Board and Mr. Griffin could consider another location for the Harbormaster's boat. He stated that where it was proposed currently, would not enable the Lobstermen to pull in and out of that area. Selectman Robert Spofford asked to have the Cohasset Land Foundation (CLF) placed on a future agenda to help clarify the CLF from the Cohasset Conservation Trust. Chairman Dormitzer reminded the Board and the public of the passing of Janice Rosano. He stated that Mrs. Rosano had been a wonderful contributor to the Town, by both volunteering and working for may committees and boards. Chairman Dormitzer went on to inform the audience that the Town had heard from the Appeals Court, and that the court had rejected the appeal of the Water Department in regard to Avalon Bay. The dismissal was based on what the Appeals court stated was the "lack of standing" the Water Department had in regard to stating whether or not the land Selectmen — 1.22.07—JBO 1 I I Minutes—Board of Selectmen January 22, 2007 at Avalon could sustain a leaching field, and whether or not this field would affect the Water sources in that area of Town. Chairman Dormitzer stated that he had many studies that showed the land where Avalon plans to build is full of carcinogens, and that the Board should consult Town Counsel to see what can be done. Chairman Dormitzer also revealed that the Logan Airport study that he has been a part of for the past three years had concluded with its final meeting the week before. He stated that although the meeting was very tense, the end result and vote of the communities would bring great deal of relief to the South Shore in regard to plane noise. In conclusion, Chairman Dormitzer also informed the community that the MBTA had agreed to give the Town $100,000 in lieu of the additional parking spaces owed to the Town. Mr. Griffin had sent a very gracious letter thanking the MBTA for this offer, but also pointed out that they (the MBTA)have failed to landscape Parking Way, and that they need to fix the exit/entrance to James Way. In addition to this request, Mr. Griffin informed the MBTA that the Town could not take this payment to settle everything outstanding in the mitigation agreement. Public Comment Period Roger Q. Hill of 19A Highland Avenue asked the Board to look into a sign that has been erected on the edge of the woods that abuts his property. He stated that the benefactor that donated the woods would want the sign to reflect the correct name of the parcel, which is "The Great Brewster Woods". Currently, the sign that has been put up refers to the land as "Cohasset Woods". Mr. Griffin said he would look in to it. Bond Signing Selectman Vanderweil moved to approve the bond anticipation note for the Cook property and James Lane Easement at a percentage rate of 3.9% for the next six months. Selectman Spofford seconded the motion, and the vote was unanimous. Liquor License Transfer Hearing—Pacini's Italian Eatery This was a public hearing to consider the transfer of the all alcohol license from the current business, Chimichanga, Inc., d/b/a Acapulco's located at 154-156 King street, to P VII Restaurants, Inc., d/b/a Pacini's Italian Eatery, also at 154-156 King Street. Mr. Antonis Petrakis, owner of P VII Restaurants, Inc. addressed the Board. Mr. Petrakis explained that he resides in Cohasset, and that he has been in the restaurant business for many years. He stated that he used to own fifteen restaurants,but now owns three in Hanover, Whitman and Cohasset. The Board asked for any comments or questions from the audience. Mr. Roger Q. Hill, owner of 166 King Street, the property directly adjacent to the proposed location addressed the Board. Mr. Hill stated that when the previous restaurant opened, Acapulco's, his building and business were subject to the parking overflow from the new restaurant. Mr. Hill stated that he has now placed "no parking" signs in the area, and informed Mr. Petrakis that if anyone park on his property who a patron of Pacini's, would be towed at the car owner's expense. Mr. Hill also asked that the dumpster out back have an enclosure built to the ground to ensure that garbage would Selectmen— 1.22.07—JBO 2 I2 Minutes—Board of Selectmen January 22, 2007 stop blowing onto his property. Michael Kent, owner of the property at 154-156 King Street, stated he would make that change. Chairman Dormitzer asked Mr. Petrakis if he would be willing to have a Police detail during the first two weeks after he opened. Mr. Petrakis agreed to have a detail for the two weeks and longer if necessary. He also stated that he was planning on offering complementary valet parking. Selectman Edwin Carr moved to approve the transfer of the liquor license pending ABCC approval. Selectman Koed seconded the motion, and the vote was unanimous. Licenses and Permits Selectman Koed moved to approve the one day liquor licenses for events at the South Shore Arts Center on both April 19 and March 4th 2007. Selectman Vanderweil seconded the motion, and the vote was unanimous. Liquor License Transfer Hearing—Pizza Zone This was a public hearing to consider the transfer of the Wine and Malt liquor license from P&B Pizza, Inc. d/b/a Pizza Zone, located at 166 King Street, to SAC Pizza, Inc. d/b/a Pizza Zone also at 166 King Street. Attorney Michael Modestino addressed the Board on behalf his client, the proposed new Manager of this establishment, Savvas Kalaitzidis. Attorney Moestino gave the Board Mr. Kalaitzidis' background, which included holding a liquor license in the state of New Hampshire. Selectman Carr moved the transfer of the Wine and Malt restaurant license pending ABCC approval. Selectman Koed seconded the motion, and the vote was unanimous. Fiscal 2008 Budget Message Town Manager, William Griffin, reviewed the Fiscal budget for 2008. Mr. Griffin explained that as in previous years, it would be another tight year for the Town financially. He explained that the budget was built, and was being presented on the assumption that there would not be an override. Mr. Griffin then reviewed various key points of the budget for the Board and the community. He stated that he projects the Town will see $500,000 in new growth. Also, for the first time, the Town would be using the school construction surplus funds to smooth the spike in exempt debt. Also, until the Governor's budget is released, he has assumed that the Town would be receiving a level amount of State Aid in 2008. In addition, the Town would see an increase in local receipts due to increased fees and interest earnings on the school construction surplus funds. Mr. Griffin also reviewed the Fiscal 2008 Revenue Sources and the Revenue trends for the Town. He then gave a brief overview of the operating budget, as well as the key expenditure assumptions and recommendations for the Town and Schools. The total operating budget recommended was $34,910,725, which would be an increase of 5.23% over FY07. For the schools, the recommended budget for 2008 was $13,389,712, an increase of 3.68% over FY07. The final portion of Mr. Griffin's budget message reviewed the list of recommendations of the additional needs for departments should funds become available. Selectmen— 1.22.07—JBO 3 �3 Minutes—Board of Selectmen January 22, 2007 Barbara Power—Mrs. Power addressed the Board about an issue she had with a hearing that was held by the Conservation Commission. Mrs. Power explained that she, and many of her neighbors, did not receive notification of the hearing until after it occurred. The issue seemed to be with the delivery of the certified letters from the local post office. Calls to the Norwell Post Office confirmed that the engineering firm, Cavanaro Associates, did mail the required certified letters to the abutters on December 21, 2006. The Hearing was scheduled for January 4, 2007, however Mrs. Power and her neighbor did not receive the notices until January 8, 2007. The Board stated that a letter should be drafted to the Cohasset Post Office and that Town Counsel should weigh in on the matter. Mr. Griffin stated that he was waiting on a response from counsel. Minutes Approval Selectman Vanderweil moved to approve the minutes for December 18, 2006. Selectman Koed seconded the motion,and the vote was unanimous. Selectman Vanderweil moved to approve the minutes of January 8, 2007. Selectman Spofford seconded the motion, and the vote was unanimous. Economic Development Committee The EDC came before the Board to review three zoning articles they submitted to the Board for their consideration for the Annual Town Meeting. Peter Brown, Chairman of the EDC, reviewed each of the three articles, explaining how they differed from the articles that had been submitted for the Annual Town Meeting by the Planning Board. Mr. Brown stated that the EDC was formed to look for ways to generate revenue for the Town. He sated that the articles he presented to the Board allow for the necessary changes in the village. Members of the Planning Board then addressed the Board as citizens. Mr. Sturdy explained that the changes to the Zoning Bylaws needed to be done in steps, as the language is very difficult. Peter Pratt then addressed the Board and stated that he agreed with Mr. Sturdy. Mr. Pratt said that by changing the language in the bylaw to require a Special Permit to build in the village would be a good first step. Stuart Ivimey spoke as well, and stated that although he felt the EDC was well intentioned,he felt that the Planning Board should act as the balancing Board for these type of zoning changes. Chairman Dormitzer asked if Mr. Ivimey thought bylaws could be written by the fall meeting, to which Mr. Ivimey stated he was not confident in making such a prediction or promise. Mr. Wayne Sawchuck then asked the Planning Board to commit to getting the necessary bylaw changes in for the fall town meeting. He stated that he would continue to wait to do what he wants in the village, but that he would just like a commitment. Chairman Dormitzer asked if there could be an effort to try and get something in for fall meeting. EDC member, Chuck Herd then asked Peter Pratt if he would have the draft ready for the Village Planning consultant. Mr. Pratt stated that his Board planned on voting on the RFP at their next meeting. Chairman Dormitzer stated that he did feel that changes would be made in the future. He said that he was thankful for the submission of suggested zoning articles from the EDC, but he could not ask the Board to recommend them. Mr. Tom Callahan then asked Chairman Dormitzer to ask Selectmen— 1.22.07—JBO 4 ILI Minutes—Board of Selectmen January 22, 2007 Chairman of the Planning Board, Al Moore to reconvene the Zoning Advisory Committee (ZAC). Mr. Moore responded and said he would talk about it with his Board. Chairman Dormitzer then thanked everyone for his or her participation. Selectman Vanderweil then moved to adjourn the meeting. Selectman Spofford seconded the motion, and the vote was unanimous. Meeting adjourned at 9:45PM. Respectfully submitted, Ralph S. Dormitzer Chairman Selectmen— 1.22.07—JBO 5 �`' r • lS TOWN OF COHASSET a T_ BOARD OF SELECTMEN Board of Selectmen Ralph S.I)ormitzer OHASSET TOWN MANAGER Robert B. Spofford Town Manager 41 Highland Avenue Frederick R.KoedGary Vanderweil William R.Griffin Cohasset, Massachusetts 02025 Edwin G. Carr www.townofcohasset.org AGENDA BOARD OF SELECTMEN MEETING MONDAY, FEBRUARY 5, 2007 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7:20 PM Jim French—Proposal for litter clean-up 7:30 PM School Committee—Goals for FY08 Budget 7:40 PM Conservation Restriction for Town Property 8:10 PM Cohasset Land Foundation—Right of First Refusal on Ingram Property 8:45 PM Peter Pratt- Requests to discuss the role of the economic development committee and sun-setting of committee duties 9:30 PM Adjournment Tel:(781)38 3-4105 • Fax: (781)383-0228 Minutes - Board of Selectmen February 5, 2007 Selectmen Present: Ralph Dormitzer Robert Spofford Frederick Koed Gary Vanderweil Edwin Carr Others Present: William R. Griffin, Town Manager Jennifer Oram, Recording Secretary Chairman Ralph Dormitzer called the meeting to order at 7:OOPM. Town Manager's Report Town Manager, William Griffin, discussed the two alarm fire that destroyed the Dramatic Kitchens and Sunroom Conservations, LTD building in the village. He commended the hard work of the Town's Fire Department, and expressed thanks to the Towns of Hingham, Hull and Scituate for their support and assistance during the blaze. Mr. Griffin also informed the Board that this would be the last Selectmen's meeting that Cohasset Mariner reporter, Samantha Brown, would be covering. Chairman Dormitzer wished Ms. Brown luck in her new endeavors, and stated that she would be missed. Selectmen Comment Period Selectman Koed reiterated Mr. Griffin's words of appreciation to the Fire Department and further commended the Department for keeping the rest of the village safe that evening. Selectman Robert Spofford stated that he was pleased to see progress being made on Forest Avenue in preparation of the installation of new sidewalks. Selectman Ted Carr also commended the Fire Department, and expressed additional thanks to both the Cohasset Police Department, and the Department of Public Works. Chairman Dormitzer asked Mr. Griffin if the cause of the fire had been determined. Mr. Griffin stated that the preliminary investigation was pointing to a propane heater, but that the insurance company and Fire Marshall would be determining the exact cause. Chairman Dormitzer also stated that the MBTA had held its Golden Spike Ceremony to celebrate the last connection of the Greenbush line. Chairman Dormitzer also informed the community that he had attended a meeting with the School Committee and the Advisory Committee to review the budget of the School Committee. He stated that he felt the Schools were doing a great job this year, and that they really don't want an override. Selectmen—2.7.07 -JBO 1 Minutes - Board of Selectmen February 5, 2007 Public Comment Period Ronnie McMorris of Doane Street addressed the Board. Mrs. McMorris asked what the status was on the study looking at putting a treatment plant near water sources. Mr. Griffin said he would see where the study is in regard to completion, and would let her know if it's at a point where the information would be useful. Mrs. McMorris also stated that she tuned in to Mr. Griffin's budget presentation, and state that she felt it was one of the best presentations she had ever seen. She said that Mr. Griffin should be commended on a job well done. Chairman Dormitzer echoed her statement, and also gave Finance Director, Michael Buckley, credit as well. Jim French — Proposal for litter clean-up Mr. French of,10 Jerusalem Road, addressed the Board about his concerns with litter in various areas of Town. Mr. French sent a letter to the Board listing his areas of concern, They are: North Main St., King St., Sohier St., Beechwood St and Cedar Street. Mr. French suggested that the Town work encourage local businesses to contact the state about their "adopt a highway' program. He stated that he realizes that 3A is supposed to be handled by the state, but that the other areas in Town he had mentioned, could be taken care of by volunteers, other adoption programs and organized cleaning efforts. Chairman Dormitzer asked Mr. French if he would help spearhead the effort, to which he replied he would. Mr. Griffin also agreed to work on the effort with Mr. French. School Committee—Goals for FY08 Budget Mr. Alfred Slanetz of the Cohasset School Committee addressed the Board. Mr. Slanetz explained that his committee was now focusing on how to make the schools in Cohasset great. Their ultimate goal is to become a top ten school system. To achieve this, they have outlined the a five year plan to begin addressing and working on the multiple measures that affect the schools. To identify what percentages they need to achieve to this goal, they have looked at their current quantitative measures in various areas. These areas are: Advanced Placement (AP courses), MCAS results, applications to private schools, SAT scores, National Merit Scholarships, extra curricular competitions, and college attendance and scholarships. Mr. Slanetz explained that to achieve the goals they have now set, funds will need to be spent to maintain, and then improve the services the schools currently provide. He stated that if the schools are given the funds to invest, they will begin to see the goals they have set being achieved. He stated that currently, the 5.5% increase that is being recommended, would keep the services level. If, however, other funds become available, and the schools are allowed to invest/purchase the supplemental items listed, the faster their goal will be realized. Mr. Slanetz also explained that the schools will need the continued support and commitment of the community. He went on to say that after this year, he will report back on how the schools have done against these goals they have set. The Board thanked Mr. Slanetz for his time and his presentation. Selectmen—2.7.07-JBO 2 Minutes - Board of Selectmen February 5, 2007 Conservation Restriction on Town Property Ms. Karen Quigley, and Mr. John McNabb of the Water Commission, addressed the Board. Ms. Quigley explained that she was before the Board once again to ask for the Conservation Restriction on this parcel of Town owned land (on Sohier St., across from the Cook Estate). She stated that the Town had shown its approval of the restriction when it approved it at the Annual Town Meeting of 2006. Mr. McNabb stated that he and the other Water Commissioners were in full support of the restriction due to the land's proximity to Peppermint Brook. Chairman Dormitzer asked Ms. Quigley to explain what restrictions would apply to the parcel. Ms. Quigley read them aloud. Chairman Dormitzer stated that the restriction, in its current form, says that nothing can be built on the property. The audience then spoke. Margy Charles said that she felt the land should stay as it has for the past 40 years, and that she did not see the reason for placing so many restrictions upon it. She went on to say that the Town has plenty of conservation land and parks. Mrs. McMorris then spoke, and suggested that the Town should stand back and see if there were any other ways the Town could utilize the property. Ms. Quigley then responded, and agreed that the Town does have conservation land; however, she felt that placing the restriction on the parcel to protect the watershed was reason enough to vote for it. Mr. Wayne Sawchuck then interjected, and stated that the felt it would be a shame not to put language in the restriction that would allow some sort of public use. Selectman Spofford then spoke, and stated that he felt the Town should get an appraisal of the land, and that he agreed with Mrs. McMorris that it may be premature for the Town to place the restriction. Selectman Koed stated that the restriction would protect Peppermint Brook, one of the main sources of the Town's water supply. He went on to say that the parcel has been surveyed many times by developers, and that the land could not be perked. Chairman Dormitzer stated that he had walked the land, and that he did not see how anything could be built on it due to the amount of wetlands and the difficulty of gaining access to the property. Selectman Spofford stated that he felt that there was interest amongst developers in the Town. Ms. Quigley interjected, and said the fact that developers were expressing interest, spoke to the land being built on, thus endangering the watershed. In addition to the water issue, she once again stated that placing the restriction was approved by Town Meeting by a 2/3 vote. There was then further conversation about the parcel. Selectman Vanderweil stated that he felt that the Conservation Restriction should be placed as the land seems unusable. Chairman Dormitzer stated that he had agonized about the decision, but that he did feel the land could not be accessed, and therefore he felt he would support the restriction. Selectman Vanderweil then moved to place the Conservation Restriction on the parcel of Town owned land. Selectman Koed seconded the motion. Selectmen Dormitzer, Koed and Vanderweil voted in favor of the motion. Selectmen Carr and Spofford voted against. Cohasset Land Foundation — Right of First Refusal on Ingram Property Members of the Cohasset Land Foundation addressed the Board to review their purchase and sale agreement they have with Osborne F. Ingram. Selectman Vanderweil recused himself from the discussion as he is a member of the foundation. Mr. Dick Avery, Mr. Jack Keniley and Mr. Wayne Sawchuck, all members of the Cohasset Land Foundation, were also present for the discussion. The members reviewed the pending sale for the Board, explaining that they had been working on the acquisition since 2003, to put together the best deal for all parties involved. In that time, the foundation was able to get three perks on the property. The purchase price for the land would be $1.25 million dollars, and would be for 37.5 acres of land. Mr. Keniley went Selectmen—2.7.07 -JBO 3 Minutes - Board of Selectmen February 5, 2007 on to explain foundation's planned use for the parcel, should the Selectmen waive their right of first refusal. Six acres of the parcel would be divided up, and sold as buildable lots (the land with the areas that perk), another 6 would be offered, and most likely sold to the abutting Vendanta Center, to give the center a larger buffer zone. One other abutter on Ledgewood Drive would have an option to buy a small portion of the parcel that abuts their property. The remaining acreage would be kept as open space. The sale of these parts of the parcel would finance the purchase for the land foundation. Currently the entire parcel is under Chapter 61, however if this P&S should be completed, only the remainder of open space would remain under chapter 61. After further conversation, it was agreed upon by the Board that a public hearing to discuss the Town's options would take place on Monday, February 26, 2007. Should the Board waive their right of first refusal, and not purchase the land, the Board could then assign their first refusal rights to the Cohasset Land Foundation. The Board thanked the members of the Foundation for their time. Peter Pratt— Requests to discuss the role of the Economic Development Committee (EDC) and the sun-setting of the committee's duties. Mr. Peter Pratt addressed the Board. He asked the Board to review the charge of the EDC. Mr. Pratt stated that he felt, due to recent events, that people should be respectful of elected officials, and the offices they hold. He stated that he felt the EDC had been quite helpful with the TOD, however, when it comes to Zoning Bylaws, he suggested the Board call on the Zoning Advisory Committee (ZAC). Chairman Dormitzer thanked Mr. Pratt for his suggestions and time. Mr. Dormitzer thanked the EDC for all of their hard work, and agreed with Mr. Pratt that the Town's Boards and Committees need to work together. Mr. Chuck Hurd, a member of the EDC, then addressed the Board. Mr. Hurd stated that he found it `almost offensive' that a public official would come forward and try to sunset a committee. He went on to say that he and his committee were looking forward to working with all of the Boards and Committees in the future. Chairman Dormitzer again thanked the EDC for their hard work and dedication. Selectman Vanderweil asked if the charges for both the Stormwater Committee, and EDC, could be emailed to the Board. Selectman Vanderweil then moved to adjourn the meeting, Selectman Koed seconded the motion, and the vote was unanimous. Meeting adjourned at 9:22PM. Respectfully submitted, Ralph S. Dormitzer Chairman Selectmen—2.7.07 -JBO 4 i i • 18 AGENDA BOARD OF SELECTMEN MEETING MONDAY, FEBRUARY 12, 2007 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7:20 PM Budget Review - Facilities Maintenance - Police - Fire 8:00 PM Health Insurance for Election Officials 8:10 PM Town Counsel Paul DeRensis 8:40 PM Licenses &Permits 8:45 PM Minutes Approval 8:50 PM Executive Session- Litigation 9:15PM Adjournment TOWN MANAGER'S REPORT FOR THE MEETING OF FEBRUARY 12, 2007 1. I have attached a copy of a letter from Joseph Rosano requesting that lower portion of Crocker Lane running from King Street to Route 3A be renamed Rosano Lane. This short section of roadway is owned by Mr. Rosano. I consulted with the police and fire departments to determine if such a change would cause a problem with our E-911 system, and they do not object to the name change. I would request the Board's consideration of this request. JOSEPH A. ROSANO P.O. Box 284 COHASSET, MASSACHUSETTS 02025 (781)383-0092 FAX(781)383-0029 Town Manager, Bill Griffin Cohasset, Ma. Dear Bill, Please be advised that I am the owner of the lower portion of Crocker Lane that begins at King St, and ends at Rt.3A (copy of deed enclosed) . The upper portion of the lane continues westward after crossing Rt.3A to the top of the hillside which is owned by Paul Barry and, also the location of his company Graham Waste. I am requesting to officially change the name of my lane from Crocker Lane to Rosano Lane, respectively. I feel the name change would have no effect on the town or history, thereof, simply because the lane across the street would continue to exist as Crocker Lane, carrying on the existing name tradition. Also, please be aware, my grandfather' s property located on North Main St. was originally named "Rosano Lane" and changed to Rocky Lane in the early 90 ' s. The property I currently own (lower Crocker Lane) has been in my family' s name for well over fifty years. I feel the resurrection of my family name on this piece of property in Cohasset is historically appropriate and fitting to replace and preserve the legacy of our name for five generations of a Cohasset family. Best R gar, , t' Joseph A. Rosano Gov`_ Mary Jean Rosano, Trustee under a Deed of Trust dated September 30, 1970 and registered in Norfolk Registry District of the Land Court as Document No. 310632 ® of Scituate, Plymouth County,Massachusetts in consideration of love and affection N O N ' O grants to Joseph A. Rosano a� Ln Of 107 Sohier Street, Cohasset, Massachusetts with tJttitclttittt cuiretutnts the land in Celrasset, *lorfollc County, massachusetts, bounded arid. aescrib. W as follows: on x SOLMiWESTERLY by the Northeasterly line of State Highway, twenty and 38/100 (20.38) feet; NORTSVESTERLY by land now or formerly of Levi L. Worrick, one hundred sixty-six and 25/100 (166.25) feet; a� u NOATHEASTERLY by King Street, fourteen and 81/100 (14.81) feet; and SOUITIEASTERLY by land now or formerly of said Levi L. Worrick, one 44 hundred fifty-seven and 62/100 (157.62) feet. Said parcel is shown as Lot B3 on a plan drawn by C.B. Hunphrey, Lngineer for Court, dated November 16, 1945, No. 2639r, and filed in Norfolk Registry District with Certificate No. 31888, Book 160. a� a. The above-described land is subject to the right of way as set forth in Certificate No. 1077. .. The above-described land is subject also to and has the benefit of an agreement concerning erection of poles as set forth in Document No. 19583. c. b Executed as a sealed instrument this "1 day of November, 1985 Mary Je T4ie fllutttmunfuettlt4 of Ptt.rsttchusetts /, ss. November 19 85 Then personally appeared the above named Mary Jean Rosano, Trustee as aforesaid, and acknowledged the foregoing instrument to be her t free act and di Before me, d, f� / � — Nofary Public J0'Da1fXYhXidCX%XK My commission expires 19 My Commlealon Expires rphrunr.,,f;, 1912 iq A. - kN -01 'Lu NJ Oy -i jl- tJ TLN 23 Minutes—Board of Selectmen February 12, 2007 Selectmen Present: Ralph Dormitzer, Chairman Robert Spofford Frederick Koed Edwin Carr Selectman Absent: Gary Vanderweil Others Present: William Griffin, Town Manager Jennifer Oram, Recording Secretary Chairman Ralph Dormitzer called the meeting to order at 7:OOPM. Town Manger's Report Town Manager, William Griffin, reviewed a request from resident, Joseph Rosano, requesting that the lower portion of Crocker Lane be renamed Rosano Lane. Mr. Griffin stated that both the Police and Fire Departments were fine with the request. Selectman Fred Koed moved to approve the request. Selectman Edwin Carr seconded the motion, and the vote was unanimous. Selectmen Comment Period Selectman Carr asked that the letter in their packet from the Army Corp of Engineers, dated February 5, 2007,be reviewed at a future meeting. Also, Selectman Carr asked to discuss the letter from Vincent Longo, COO of the South Shore Music Circus which addressed the train schedule and its affect on the Music Circus. Chairman Dormitzer suggested that it may be time to schedule a public hearing to discuss the late train. Selectman Spofford stated that he had received a great deal of communication from residents who wanted a different outcome in regard to the Conservation Restriction that had been placed on the land on Sohier Street at the Board's previous meeting. Selectman Spofford asked if anything could be done to change the outcome, to which the Board felt there was not. Selectman Spofford stated that he was very disappointed with the outcome. Public Comment Period Mr. George Mc Goldrick addressed the Board and asked the members to reconsider their vote to place a Conservation Restriction on the 8.7 acre parcel on Sohier Street. He suggested the Board stay their vote and do the due diligence on the property. Selectman Koed responded, stating that he was on the Housing Authority and that this parcel had been looked at many times and it would not perc. Mr. MGoldrick said that the state guidelines have now changed, and it could be that the land would now perc. There was then a lengthy conversation about the parcel. Selectman Koed stated that it was a vote at Town Meeting that gave the Selectmen the right to place the restriction, and he felt the Town had spoken. Chairman Dormitzer then stated that the Board would have to vote to reopen the hearing and they would have to inform the other people Selectmen—2.12.07 -JBO 1 Minutes-Board of Selectmen February 12, 2007 (the Water Commissioners and Karen Quigley) who were involved. Selectman Koed suggested that there be compromise and pay to see if the land would perc at all. If it doesn't, then it's a moot point, but if it does, they can have another hearing. Town Counsel, Paul DeRensis, spoke from the audience. He stated that where they are a small Board, they would need to have all members present before voting on reopening the hearing. He stated that the Board did not have to inform the others that were involved, but that it would be a good idea. Attorney DeRensis reviewed how the Board could revote the issue according to "Robert's Rules". Selectman Spofford then posed the question of whether or not the Water Department should be paying consideration to the Town. Chairman Dormitzer stated that there was a lot more to this topic then if the land would perc. He said there were many issues to consider and the Town had already put out three RFPs. After further discussion, it was decided to put the issue on a future agenda. Mr. Paul Barrett of 798 Jerusalem Road, addressed the Board and asked what the status was on the RFP that was to go out to the wireless carriers. Mr. Griffin explained that an RFP of this nature is very difficult to put together, and that he has been doing some work on putting it together, but it has proven difficult. Mr. Griffin went on to say that Verizon will be putting a dish on a tower, and will also be looking into putting more dishes at Glastonbury Abbey, and the DPW site. There was then a lengthy conversation about getting an RFP out and the best way to compile it. Town Counsel, Paul DeRensis, stated that has worked with towns that ended up writing a bylaw that created a Wireless Overlay District that identifies where the towers can be built. The bylaw then goes to Town Meeting. He stated that there is an engineering company that specializes in this very type of RFP and that he would give Mr. Griffin the contact information. O Budget Review Facilities Facilities Manager, Brian Adams, addressed the Board to review his budget requests. Mr. Adams explained that his department had made great strides in the last two years by doing preventative maintenance etc. He said that currently,his department covers 450,000 square feet of space with three maintenance people; including himself. And that they have one custodian for several Town buildings. He went on to say that he currently interviewing for a part-time custodian for the library. It is his hope to hire two more custodians and one Administrative person. Chairman Dormitzer asked if there was any way to contract for some of those positions. Mr. Adams said this could be done, but they would have to be supervised or given full access to all of the buildings. There was then a lengthy conversation about various issues, including the viewpoint that the Town needs to keep up with building maintenance and in the future, may have to do an override to properly maintain all of the Town owned buildings. The Board then thanks Mr. Adams for his time. Police Police Chief, James Hussey, addressed the Board and reviewed the budget that Mr. Griffin is recommending. He stated that he knows things are tight, so he tried to be lean on requests. He explained that in the past, the department would replace vehicles when they reached 100,000 miles. Now they wait until something big happens to the vehicle. The Board then commended Selectmen-2.12.07 -JBO 2 zr Minutes—Board of Selectmen February 12, 2007 the Chief on how he had addressed the issue of overtime. The Chief explained that now that the department is fully staffed, it is easier to manage the overtime. The Board thanked the Chief for his time. Fire Fire Chief Silvia came before the Board. Before he went into detail in regard to his budget, he reviewed the events of the Fire that had destroyed the Dramatic Kitchens building in the village. The Chief explained that the department is currently running under staffed by four Firefighter/Paramedics. He said that there are more of these jobs available in the state then there are people to fill them. The Department was staffed by 4. The National Standard is 2 and 2, but he prefers to be staffed with 5 as it enables the department to bring all of the apparatus to a fire. The department received a phone call notifying the station that smoke was seen coming out of the roof of the building. The Chief was out of Town bringing a truck in for service when the call came in. Two trucks and an ambulance headed for the scene, but there were not enough Firefighters on to bring the ladder truck. Scituate sent their truck in for assistance, and Hingham sent staff in to help man the station. Hull also sent in help. The fire was on the second floor and eventually vented itself. At that time, the person in charge made a tactical decision to go on the defensive with the fire and do what they call a"surround and drown", with ladder trucks pumping water directly onto the top of the building where the fire was. The Chief explained that this was done to protect the buildings that surrounded the scene. When the Chief arrived at the fire, he said the department was doing a phenomenal job. He also thanked the DPW and Police for all of there help both during and after the fire. The Chief then moved on the budget. He said that the ambulance revenue is up and that they are busier this year than they were at this time last year. He said that with the new equipment in the ambulance, they are able to bill people faster. Chairman Dormitzer stated that the bottom line looked very good. The Chief also told the Board that there is basically no sick time used at the Fire Department. There is an incentive that is paid out right around Christmas to keep the sick time low. Mr. Griffin said it is the best sick time record he has ever seen for a Fire Department. The Board asked about overtime and the Chief explained that he is trying to hire a local person. Once they get more people hired and are running at full staff, the overtime will go down. The Board thanked the Chief for his time. Licensed and Permits Selectman Koed moved to approve a one-day liquor license for the Annual Irish night at St. Anthony's Parish on March 10, 2007 from 6-11PM. Selectman Carr seconded the motion, and the vote was unanimous. Health Insurance for Elected Officials Chairman Dormitzer explained that the Town currently offers elected officials health insurance. This has become very costly to the Town, and the Board needs to now decide what they should do. Mr. Griffin explained that Attorney Berry from Town Counsel informed him that it was the authority of the Board to make this decision. The Board could hold a hearing and then make a decision. He went on to say that they could take it to Town Meeting where they could make a special act. After further discussion, the Board felt they should wait until Selectman Vanderweil was present. Town Counsel, Paul DeRensis, added that he felt the decision should be made by Selectmen—2.12.07 -JBO 3 Minutes—Board of Selectmen February 12, 2007 the Board and not at Town Meeting. He stated that the Board is the Executive Officers of the Town and can weigh the economics against other factors. Town Counsel—Paul DeRensis Attorney DeRensis reviewed for the Board Chapter 61 and the Right of First Refusal (ROFR). The Board has been presented with a letter from the Cohasset Land Foundation in regard to a 37.5 acre parcel that they would like to purchase from Mr. Osbourne F. Ingram. Attorney DeRensis explained that the ROFR is triggered by two events: 1) The property is being sold. The Board then has the right step into the shoes of the buyer and can purchase the land at the sale price. 2) The second is if there is a conversion of the land. Attorney DeRensis explained that in letter from the Cohasset Land Foundation, they have essentially set off both triggers as they want to buy the property and then convert some of it in to buildable lots. Selectman Spofford asked about having a Public Hearing where the Board could here from the Cohasset Land Foundation, and also allow the public to weigh in on the possible options. Attorney DeRensis explained that where the Cohasset Land Foundation plans on selling off six acres to finance the deal, the Selectman would come aboard as the buyers with the same exact options. The statute would also only make the Town have $100,000 at closing time, but the Town would be responsible for the entire purchase price of$1.25 million. The Board could however, turn the 6 acres over to themselves or the Conservation Commission and not sell off the lots at all. That is the benefit of the ROFR and Chapter 61. The Board needs to make sure however, that they do not exceed the 120 days they have to exercise their ROFR. Minutes Approval Selectman Koed moved to approve the minutes of January 22, 2007. Selectman Carr seconded the motion, and the vote was unanimous. Executive Session Mr. Griffin then asked to go into Executive Session only for the purposes of discussing litigation. Chairman Dormitzer stated that the Board would come out of Executive Session for the purposes of adjourning the meeting. Motion by Selectman Koed to go into Executive Session. Seconded by Selectman Spofford Vote 4—0 in favor, none opposed. Selectman Carr—Aye Selectman Spofford—Aye Selectman Koed - Aye Chairman Dormitzer—Aye Meeting adjourned at 9:50PM. Respectfully submitted, Ralph S. Dormitzer Chairman Selectmen—2.12.07 -JBO 4 z6 I � Aa Minutes— Board of Selectmen February 20, 2007 Selectmen Present: Ralph Dormitzer, Chairman Frederick Koed Gary Vanderweil Edwin Carr Selectman Absent: Robert Spofford Others Present: William Griffin,Town Manager Chairman Ralph Dormitzer called the meeting to order at TOOPM. Town Manazer's Report Mr. Griffin stated that he did not have a report,but that he had given the Board information regarding the Water Department's budget to help with this evening's meeting. Chairman Dormitzer informed the community that the Advisory Committee was also present that evening. He invited the members of the Committee to interject as they felt necessary. Article 4—Water Rate Increase & Restructuring—Water Commissioner,Glenn Pratt, asked Commissioner Nathanial Palmer to address the Board as he is handling this Article for the Commission. Mr. Palmer explained that the most significant thing about this article is the restructuring of the rate structure to now include the hydrant fee. The fee used to be paid by the Town,but now it would be paid through the users. They project that the increase per user would average 25%. Selectman Gary Vanderweil asked what the Town had paid in the past for hydrant fees. Mr. Griffin stated that the fees should have added up to $150,000, but the town had only paid up to$75,000. Mr.Pratt explained that the Town had never paid the fees in full. Selectman Vanderweil asked if there were costs in maintaining the hydrants in Town. Mr. Pratt reviewed the upkeep that was needed for the Town's 400 hydrants and said that there was a cost associated with the maintenance of these hydrants. Selectman Koed then stated that this particular issue was one of his pet peeves. He explained that part of the Town currently helps to pay for the Hingham hydrant fees, now others would incur this additional cost, while the residents who have well water in Town, will not be paying anything to support the hydrants. Commissioner John McNabb explained that because the Town has not always paid the entire fees/costs to maintain the hydrants, the Commission runs in a deficit in that area. He agrees with Selectman Koed's point of view, but also feels that the Commission has to start collecting funds to avoid additional deficits. There was then a lengthy conversation about the increase and what costs would be covered and what funds would be generated by the increase. Mr.Pratt then reviewed the future improvements to the plant. Chairman Dormitzer stated that he felt that after the increase in 2005, it was his understanding that they would not have another increase this year. He also stated that he had received many angry calls regarding the potential of another increase. He projected that there would be a fire storm in relation to this article. There was then further conversation about the debt service and what the Commission has paid back thus far. John McNabb then spoke to the changing from two steps to three steps. He stated that conservation of land was only one reason for the third step. He stated that DEP recommends the steps to encourage conservation, and to get the heavier users(businesses and people with sprinkler systems and large lawns)to pay more, which may lead to them conserving more. Mr. McNabb further explained that to meet the heavy demand by heavy users, they have to do three things: deliver the water, meet the water demand and be able to have sufficient water available in the event of a fire at any time. He explained that if it were not for the heavier Selectmen—2.20.07-JBO 1 Minutes—Board of Selectmen February 20, 2007 users, they would not need the bigger pipes nor would they need two storage tanks or run the plant as 10 much; all of this impacting costs. That is why they feel the heavier users should pay more as it is the heavier users that cause the most capital expenditures. The Commission stated they would produce additional information to the Board so they could see how this would break down among households. Selectman Vanderweil asked the commission to provide the Board with the figures showing the debt service principal and the debt service interest broken down. He also thought that would be helpful to see schedules from other towns. Mr. Palmer asked how seeing what other Towns are paying would help him. He stated that it is the debt service that affects what the Town pays. Selectman Vanderweil stated that he was at the Town Meetings that voted for these land acquisitions,but that he does not remember any of the Commissioners getting up and explaining that all of these acquisitions would drive up their rates. He stated that without the land acquisitions, their rates would be half of what they are now. He stated he would also like to look at the deferred maintenance. Selectman Koed explained that the Town fathers asked the Water Department to build a combined system that would take care of both domestic and fire. He explained that the Town could have built two systems, and our rates would be cheaper, but that was not what the Commission was instructed to do. Then, he went, the Town didn't pay them for the hydrant fees,but they still have to pay the bonds. Mr. Pratt stated that for the past ten or twelve years commissioners have been trying to correct and improve upon the original plans of the Town fathers. He explained that the reason they purchase the land is to protect the watershed and to do that, the best way to protect it is to keep the area around the watershed as open space. John McNabb offered to document the history of increases as well as what maintenance and improvements the plant has had and will need in the future. Chairman Dormitzer then reviewed the numbers for the Board and the Community. He stated that the biggest number goes to debt. The Commissioners agreed. Chairman Dormitzer went on to say that by his calculations, it looks like they would be breaking even by 2008. Mr. Pratt stated that the numbers before the Board were older versions, and that he had new numbers for them to look at. Chairman Dormitzer said that was fine,but that he did not want to see the Water Department making 0 money in the future,just breaking even and covering their costs. Mr.Pratt said that it would be difficult for them to predict what improvements will cost in the future, nor could they predict how much water people use. Chairman Dormitzer stated that he felt the Commission did an excellent job, and he did not mean to be over critical. Selectman Vanderweil agreed,and stated that he liked the five year plan. Samuel Wakeman, of the Advisory Committee,then suggested that the Commission present the increase in a different way to the Town. He suggested it be broken down so the tax payers can see why it is necessary to increase the rate. In addition,he feels that the Town should pay the hydrant fee. Donna McGee, also of the Advisory Committee, added that she wanted to commend the Commissioners for coming in and explaining the reason for their increases. She wanted to caution the Selectmen that it's going to be a double whammy with the increase of both water and sewer. She suggested the Town have a better process then just announcing the increase. Mr.Pratt asked what they could do to get the information out there better. Mrs. McGee explained that coming before the Board as they do is great,but that the suggestion of breaking it down would be helpful. She also asked that the Commission explain further why the Town's fees are higher than most. There was then further discussion on adding the third tier. Chairman Dormitzer is reluctant to do so, whereas Selectman Koed pointed out that this makes the larger users accountable. Mr.McNabb added that they have to show DEP that they are trying to get the community to conserve. Selectman Vanderweil added that he thought it was a good idea as well. Chairman Dormitzer stated that he would like more detail on it before he makes a decision. The Commission agreed to give the Board more information, and to come back at a future meeting to discuss. Article 5—Contract for Water Operations -This is a standard article that comes before Town Meeting annually. Water Commissioner,John McNabb,presented this article to the Board. Mr. McNabb gave a brief history of the water system and plant,and how the Commission had contracted a company to run it. Having a contractor allows the Commissioners to focus on the capital improvements etc. Mr. McNabb Selectmen—2.20.07-JBO 2 z� Minutes—Board of Selectmen February 20, 2007 assured the Board and the community that there would not be any loss in control, and that they are still running the plant and are on top of it. He said it was more of a cost saving item. Mr. Pratt added that by having this in place, it gives the town access to more national firms. Selectman Vanderweil stated that he felt it was good business to go back out to bid, but that this article would allow them to renew over and over again without the bid process. Mr. McNabb stated that it is cost effective in that the Town Manager has to feel that the Commission has proven that the prices being charged are comparable to what is available in the marketplace. He stated that the commissioners felt that there was no down side to this. Article 16—Zoning Bylaw—Amend Water Resource District Bylaw—Mr. Pratt reviewed this change to the Bylaw that was essentially update the language in the Bylaw according to the new requirements of the Department of Environmental Protection(DEP). Selectman Vanderweil moved to recommend the article. Selectman Carr seconded the motion,and the vote was unanimous. Article 17—Special Legislation for Sale of Water—This article would allow the Cohasset Water Department to provide water services to other cities, towns and water companies. Commissioner John McNabb and Nathaniel Palmer discussed this possible legislation with members of the Board and Samuel Wakeman. Chairman Dormitzer felt that the community is concerned about selling water to other towns as they feel there may not be enough water for the Town itself. He suggested that the Commission run the article by Town Meeting and see what happens. The commissioners explained that they could lose crucial negotiation time by having to go through the Town Meeting process. Mr.Palmer felt that it would be difficult to sell the water if they may have to place restrictions on the amount after the deal is made. Mr. McNabb stated that he feels they do have the resources. Mr. Wakeman suggested that language be added saying that the Commission could sell up to a certain amount thus protecting the Town,but also giving the Commission negotiating power. Article 18—Bylaw Amendment for Sale of Water—this is related to article 17,and is essentially just a change in language in the Bylaws. Article 19—Land Acquisition by Water Department—Mr. Pratt explained that the Commission has been offered to purchase three acres of land at the end of Doane Street. All of the abutting properties to this land is currently owned by the Water Department. Selectman Vanderweil asked if this would be an additional line item. Mr.Pratt said that it would not, that their budget already included land acquisitions such as this. They will be getting this land for approximately$25,000 per acre. Mr.Pratt explained that where they already own the abutting properties,acquiring this parcel that sits in the middle of their land, would prohibit the parcel being developed. Mr.Pratt further explained that with the exception of a few additional parcels,the land acquisition for this project that was begun four years ago, is nearly complete. Chairman Dormitzer explained that this information is what the community will want and that they will want to be assured that there wouldn't be another 27% increase on the rates due to more land acquisition. Mr. Pratt responded by saying that this is a good reason to consider the wholesaling of the water. Selectman Koed moved to recommend Article 19. There was then a lengthy conversation about land acquisitions and how it affects debt service. Selectman Vanderweil then seconded the motion. The Board thanked the Water Commission for their time. Commissioner John McNabb stated they would be back with answers to the Board's many questions. Selectman Vanderweil moved to adjourn the meeting. Selectman Carr seconded the motion,and the vote was unanimous. Meeting adjourned 8:35PM. Respectfully submitted, Ralph S. Dormiizer,Chairman Selectmen—2.20.07-JBO 3 n 6 N 6 N 8 'ZS �. �\�� TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen Ralph S.Dormitzer COhA55ET` TOWN MANAGER Robert B. Spofford wN �� Frederick R.Koed Town Manager 41 Highland Avenue Gary Vanderweil William R. Griffin Cohasset, Massachusetts 02025 Edwin G. Carr www.townofcohasset.org AGENDA BOARD OF SELECTMEN MEETING MONDAY, FEBRUARY 26, 2007 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7:20 PM Public Hearing—Right of First Refusal 8:10 PM Article Review 8:30 PM Licenses &Permits 8:35 PM Minutes Approval 8:40 PM Adjournment T�]: (781)383-4105 • Fax: (781)383-0228 L(f Minutes—Board of Selectmen February 26, 2007 Selectmen Present: Ralph S. Dormitzer, Chairman Robert Spofford Frederick Koed Gary Vanderweil Edwin Carr Others Present: William Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Ralph Dormitzer called the meeting to order at 7PM. Town Manager's Report Town Manager, William Griffin, stated that he was hopeful that the Governor's budget that would be announced the next night will give specifics in regard to Government Aid. Mr. Griffin added that he, Michael Buckley and Glenn Pratt had sat down for nearly two hours reviewing the water rates and the water budget. It is his hope to compile this information for the next Selectmen's packet. Selectmen Comment Period Selectman Spofford asked Mr. Griffin to let Dan Coughlin know that he would like to hear about the MEPA certificate when he comes in the following week. Selectman Spofford also wished to acknowledge a letter from Gail Parks that thanked Harbormaster Lorren Gibbons for saving Mrs. Parks' boat. Selectman Spofford commended Ms. Gibbons for going above and beyond to help a resident. Chairman Dormitzer informed the community that he, Mr. Griffin, Mark Brennan, Tom Gruber and Representative Bradley met at the parking lot to discuss the proposed settlement offered from the MBTA. Chairman Dormitzer stated that the MBTA will not agree on landscaping as they promised to do in the past. Mr. Griffin added that he had heard from Mass Highway, and the Town may be in receipt of additional PWED funds, approximately$300,000, which some could be put toward finishing off the public lot. Chairman Dormitzer added that this settlement would only settle the parking issue, not any other issues that may be outstanding with the MBTA. Licenses & Permits Selectman Vanderweil moved to approve a one-day liquor license for a fundraising event to benefit the Appalachia Service Project at St. Anthony's Parish on April 28,2007 from 6- 11PM. Selectman Carr seconded the motion, and the vote was unanimous. Selectmen—2.26.07 -JBO 1 Minutes—Board of Selectmen February 26, 2007 Articles for Review Article 8—Unpaid Bills —Mr. Griffin explained that this article is for unpaid bills from previous years. There are none for this year, so no action needs to be taken. Selectmen Spofford moved to Indefinitely Postpone Article 8. Selectman Carr seconded the motion, and the vote was unanimous. Article 9_Supplemental Appropriations - Mr. Griffin explained that this article is for appropriations to be used to help strained budgets, i.e. gas, oil and legal fees. In the past, the Town has averaged$400,000 with this article, this year he is asking for$60,000. Selectman Spofford moved to recommend a supplemental appropriation of$60,000. Selectman Vanderweil seconded the motion, and the vote was unanimous. Article 10—Rate of Interest on Deferrals Mr. Griffin explained that he just discovered that morning that the Town did not need this article. Selectman Spofford moved to Indefinitely Postpone Article 10. Selectman Carr seconded the motion, and the vote was unanimous. Article 11 —Tax Exemption- Mr. Griffin explained that this Article had been voted on previously, but the Fiscal Year was omitted. Selectman Spofford moved Article 11 adding that Fiscal Year 2008 people would qualify for Tax Exemptions. Selectman Carr seconded the motion and the vote was unanimous. Article 21 —Landfill Monitoring Services ($25,000 to be requested). Mr. Griffin explained that this article would get the Town back on track with the required testing for the landfill. This testing is required by Massachusetts law. Selectman Spofford moved to recommend that $25,000 be appropriated for these inspections. Selectman Koed seconded the motion, and the vote was unanimous. Article 25 —West Corner Culvert Easement—Mr. Griffin explained that the Town would be granting an easement to Mass Highway so they can maintain the site after the work is done. It also grants a temporary easement for during construction, but that easement will be removed when the job is completed. After a brief discussion, members of the Board asked to view the site before making a decison. Public Hearing—Right of First Refusal (ROFR) Chairman Dormitzer read the advertisement for the public hearing aloud and asked the members of the Cohasset Land Foundation(CLF) to come forward and address the Board. Selectman Vanderweil asked to recuse himself from the hearing, and relocated to a seat in the audience. Chairman of the CLF, Mr. Rick Swanborg, addressed the Board and gave a brief background on the foundation. Mr. Swanborg stated that they formed about three years previous. He explained that the CLF's form was modeled on the Land Foundation in Lincoln, MA. Their objective is to find areas of open space as well as identify locations for affordable housing. Mr. Swanborg explained that the CLF has been working with Mr. Ingram for a long time to put the right deal together. As it sits now, the CLF can purchase the land for 1.25 million dollars. To help finance the purchase, the CLF plans on selling off approximately 12 acres of the 37.5 acre parcel. If perc Selectmen—2.26.07 -JBO 2 JC'A` Minutes—Board of Selectmen February 26, 2007 tests prove positive, three buildable lots would be created and sold. The Vendanta Centre is interested in purchasing six acres to buffer their existing lots. Another neighbor will have an option to purchase land that is next to their property. The CLF would then like to give 60% of the land to the Cohasset Conservation Trust to keep as open space. Their hope is to place the remaining parcel back under Chapter 61. There was then a lengthy conversation about the many open space options for the land i.e. trails, etc. Mr. Swanborg explained that until they know where the Board sits with the ROFC, they.are not going to go much further in planning. Lisa DiTullio, of 7 Norman Todd Lane, asked Mr. Swanborg why there were orange flags near her property. Mr. Swanborg explained that they had done some preliminary engineering, but again, would not be proceeding until they were more aware of where the deal stood. He did say that the CLF would be working very closely with all of the neighbors, and that they would be involved throughout the process. He said that it was their hope to have one road in and out to the area where the new homes would be built. Mr. Swanborg went on to say that Mr. Ingram had been very generous and helpful to the CLF while putting the deal together and that what the CLF is proposing, is very much what Mr. Ingram would like to see done with his land. Chairman Dormitzer stated the he felt the CLF had put together a very good deal and asked the Board what additional information they would need to make a final decision. Selectman Spofford stated that he is a great supporter of conservation land, but that he would hate for the Town to lose out on nearly 40 acres of land. He suggested that the Board should take it to Town Meeting and ask the Town if it would like to purchase the land. Selectman Koed stated that under the law, the Board of Selectmen should make the decision regarding the ROFR. Chairman Dormitzer added that he was ready to make a decision. He stated that he felt the foundation had done an excellent job, and that he did not see how the Town could improve upon it. Selectman Spofford asked Chairman Dormitzer to explain what he meant. Chairman Dormitzer said that the Board and the Town had spent a lot of time and money on the Cook Estate, and nothing came of it. Selectman Koed added that he did not see how the Board could improve the plan and offer that had been put together by the CLF. Selectman Spofford responded by saying that he felt they would be letting go a once in a life time opportunity. Chairman Dormitzer then asked the Board if they would like to vote that evening or close the hearing, look into a few things, and then vote the following week. Selectman Carr stated the he would like to wait so that he could visit the Vendanta Center, as well as meet with Mr. Ingram. Selectman Carr moved to continue the hearing until Monday, March 5, 2007. Selectman Koed seconded the motion, and the vote was unanimous. Selectman Spofford moved to adjourn the meeting. Selectman Koed seconded the motion, and the vote was unanimous. Meeting adjourned at 8:32PM. Respectfully submitted, Ralph S. Dormitzer Chairman Selectmen—2.26.07 -JBO 3 0 G -3t l TOWN OF COHASSET o Board of Selectmen BOARD OF SELECTMEN Ralph S.Dormitzer cOHA55Er TOWN MANAGER Robert B. Spofford of i� FrederickR.Koed Town Manager 41 Highland Avenue Gary Vanderweil William R.Griffin Cohasset, Massachusetts 02025 Edwin G.Carr www.townofcohasset.org AGENDA BOARD OF SELECTMEN MEETING MONDAY, MARCH 5, 2007 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7:15 PM Continuation of Public Hearing—Right of First Refusal 7:30 PM Annual Town Meeting Article Review 9:00 PM Licenses &Permits 9:05 PM Adjournment Tel:(781)383-4105 0 Fax: (781)383-0228 Minutes—Board of Selectmen March 5, 2007 ® Selectmen Present: Ralph Dormitzer, Chairman Robert Spofford Frederick Koed Gary Vanderweil Edwin Carr Others Present: Jennifer Oram, Recording Secretary Chairman Dormitzer called the meeting to order at 7:OOPM. Town Manager's Report Chairman Dormitzer announced that Town Manager,William Griffin, would be out due to minor emergency surgery. The Board wishes Mr. Griffin a speedy recovery. Selectmen Comment Period Selectman Robert Spofford informed the Board that his daughter had been involved in a small car accident on 3A. He said that all was fine,but that he would like to thank the Cohasset Police and Fire for the extremely professional way they handled the incident. Continuation of Public Hearing—Right of First Refusal Chairman Dormitzer announced that this was a continuation of the Public Hearing opened on February 26, 2007. Selectman Gary Vanderweil recused himself from this hearing and moved to a seat in the audience. The Board must decide if they would like to exercise their right of first refusal or waive it on the 37.5 acre parcel owned by Mr. Osbourne Ingram. Selectman Carr had asked that the hearing be continued so that he could do some research on his own. Mr. Carr stated that he was able to go visit the Vendanta Centre. He said that the Centre had been there since 1920. He said that the location was very peaceful and that the additional land would be beneficial as an additional buffer to the Centre. Selectman Carr said that he was also able to have lunch with Mr. Ingram. He stated that Mr. Ingram was very much in favor of selling his property to the Cohasset Land Foundation(CLF). Selectman Spofford then added that he had a chance to talk with both Chairman Dormitzer and Selectman Carr about the land. He stated that although he felt the Town is losing a great opportunity, he also respects Mr. Ingram and all that he has done for the Town. Selectman Spofford asked that the next venture the CLF enters in to, be more focused on affordable housing. Chairman Dormitzer then added that the Board had been in receipt of a letter from an abutter expressing concern about flooding should any of the parcels be developed. He asked that the CLF be aware of this, and address these concerns. Selectman Carr moved that the Board of Selectman waive their right of first refusal on the Ingram property. Selectman Fred Koed seconded the motion, and the vote was unanimous 4-0 (Selectman Vanderweil recused). Selectmen—3.5.07 -JBO 1 Minutes—Board of Selectmen March 5, 2007 Annual Town Meeting Article Review Article—27—Library Revolving Fund - Library Director, Jackie Rafferty, explained why they were requesting to start a Library Revolving Fund. She stated that she and the trustees were looking for ways to supplement their budget. She stated that when patrons of the library find out that the fees they pay go into the Town's General Fund, they are not happy. She stated the would rather the money go back in to the library directly. After a brief discussion, members of the Board stated they would feel more comfortable discussing the revolving fund when Mr. Griffin was present. Ms. Rafferty explained that there were there this evening to state their case, and that they would come back at a future date as they still needed to go before the Advisory Committee for their recommendation. The Board thanked her for her time. Article—20—Affordable Housing Trust Fund—Members of the Cohasset Housing Partnership Committee,Tom Callahan and Galt Grant, as well as the Town's Housing Consultant, Judi Barrett, addressed the Board. Mr. Callahan explained how this proposed Trust Fund would work. He stated that the Bylaw was written using examples of the same type of Bylaw that is being used in Duxbury and in Hingham. He stated that this fund would give the Housing Partnership more flexibility to be able to act quickly with various land acquisitions. For example, if a home was foreclosed on, the Partnership would have access to funds to make an offer on the land. This would avoid having to wait for a Town Meeting appropriation. There was then a lengthy conversation discussing why this type of fund would need to be set up. Chairman Dormitzer stated that he was concerned about a committee working independently and therefore falling away from the political process. Mr. Callahan explained that the Partnership is comprised of Town officials, and that they have ethics and rules to follow. He stated that they would still need to come before the Selectmen to get final approval for any purchases. Selectman Spofford asked if this Bylaw should pass, would that dissolve the Housing Partnership,to which Mr. Callahan said it would. He stated that if the Bylaw should pass, he would then come before the Board and ask them to dissolve the Partnership as it exists, and then create the Trust with the same membership. Selectman Spofford stated that he was uncomfortable with this as he felt the partnership had just been created and that he was still getting to know them. There was then another lengthy conversation after which the Board decided to wait on voting until Mr. Griffin could be present. Article 13—Senior Multi-Family Residence Overlay District(SMFROD)—Virginia Messenger of the Cedermere Development came before the Board. This article requests a change in the language of the current Bylaw which states that anyone under the age of 55 can only visit for two weeks. The new language allows a more flexible amount of time. Selectman Spofford moved to recommend the article. Selectman Koed seconded the motion, and the vote was unanimous. Article 14—Zoning Bylaw Amendment—Village Business "VB" District. This amendment creates an additional zoning district. Selectman Vanderweil moved to recommend the amendment. Selectmen Koed seconded the motion, and the vote was unanimous. Selectmen—3.5.07 -JBO 2 Minutes—Board of Selectmen March 5, 2007 Article 15—Zoning Bylaw Amendment—DB and VB District Dwellings for More than One Family Allowed by Special Permit—After a brief discussion, it was decided that Selectman Koed would talk with members of the Planning Board to get more information to help clarify this article. The Board agreed to move this discussion until the next meeting on Wednesday,March 7, 2007. Article 12—Capital Improvements Bylaw—Members of the Capital Budget Committee, Mark Baker,Peter Decaprio and David Bergers, addressed the Board. This article is being brought forward to help bring more definition to what this Committee does. Mr. Baker explained that the Bylaw has been drafted with the guidance of Mr. Griffin. There was then a lengthy conversation amongst the committee and the Board as to where the cut off would be in regard to what purchases the Committee would be required to advise on. Mr. Baker explained that they were trying to get a littler more leverage to ensure people would seek their advice and thus encourage departments to do more long term capital planning. He stated that the ultimate goal was to further define the committee and what constitutes a capital project or equipment request as there seemed to be some confusion. Chairman Dormitzer expressed some concern regarding the language in the proposed Bylaw, and asked if they could wait to review it with Mr. Griffin. He stated that he favorable in doing some sort of change,but would like to wait until the Wednesday meeting. Article 24— Stormwater Management Bylaw—Chairman of the Stormwater Committee, Marty Nee, as well as Board of Health member Stephen Bobo, and Technical Specialist, Mark i Bartlett, all addressed the Board to review this article. Mr. Nee first thanked all of the other members of this committee, as well as the public for all of the help and input on this article. He stated that they have incorporated many changes based on their feedback and input. There was then a lengthy conversation about what the focus of the Bylaw should be and where priorities of the Committee should fall, i.e. flooding v. pollution, etc. Selectman Vanderweil stated that he felt that the proposed Bylaw was intermingling three things: Permit requirements for construction on one acre or more, drain regulations and flood control. He stated that the he feels that one acre requirements could be handled through the Building Department. As for the drain regulations, he feels that the Board of Health could handle this by following the EPA requirements. And as for flood control,he said he would much rather hire an engineer to design a flood control master plan. He stated that he is reluctant to add another regulatory body to the Bylaws. Further discussion was then had about what the Board would like from the Stormwater Committee. Chairman Dormitzer stated that he did want something to be passed,but suggested that perhaps they break up the article and pass things in pieces. Chairman Dormitzer feels they had done a great job,but would hate to see it voted down on Town Meeting Floor. Selectman Koed suggested they do a recommendation on the floor of Town Meeting. In the end, Selectman Vandeweil moved to indefinitely postpone the article. Selectman Spofford seconded the motion. Selectmen Vanderweil, Spofford and Chairman Dormitzer voted for indefinite postponement. Selectmen Koed and Carr voted against(3-2). 0 Selectmen—3.5.07 -JBO 3 35 Minutes—Board of Selectmen March 5, 2007 i Q Article 22 —Supplemental Funding for Sewer Expansion Projects - Sean Cunning, Chairman of the Sewer Commission, and Engineering Consultant, Dan Coughlin, addressed the Board about this article. Mr. Cunning explained that due to the increased inflation, as well as an increase in cost for petroleum based products and construction materials, they are seeking an additional $2 million dollars to act as a contingency. The Commission is borrowing the funds for the sewer expansion from the SRF, and they require a 10% contingency budget. Selectman Spofford expressed concern about where the current expenses are on the project, and whether or not the permit will be issued at all for the Little Harbor area. Mr. Coughlin assured Selectman Spofford that they are on track to receive the permit on time. Mr. Cunning concurred, and stated that both the Commission and Mr. Coughlin have done everything correctly to obtain all of the permits. Mr. Coughlin stated that all of the planning is done for the project, except for the drainage aspect. He also stated that they may need to go back to Town Meeting for additional appropriations for paving. Selectman Vanderweil moved to recommend the $2 million dollar contingency appropriation. Selectman Carr seconded the motion, and the vote was unanimous. Article 26—Funding for Drainage Improvements—Water Commissioner, Glenn Pratt, and Engineering Consultant, Dan Coughlin, addressed the Board. Mr. Pratt explained that this article has been recommended by Mr. Coughlin. The funds would be used to implement drainage improvements while the streets are already open for the sewer expansion. Selectman Spofford moved to recommend the$1 million dollar appropriation. Selectman Carr seconded the motion, and the vote was unanimous. Article 25—Easements for West Corner Culvert Replacement Project—Selectman Vanderweil moved to recommend the granting of both the temporary and permanent easements to the Massachusetts Highway Department. Selectman Spofford seconded the motion, and the vote was unanimous. Selectmen Carr moved to adjourn the meeting. Selectman Spofford seconded the motion, and the vote was unanimous. Meeting adjourned at 10:35PM Respectfully submitted, Ralph S. Dormitzer Chairman Selectmen—3.5.07 -JBO 4 T ;,, .. ;;� �� w Minutes—Board of Selectmen March 7, 2007 Selectmen Present: Ralph Dormitzer, Chairman Robert Spofford Fred Koed Gary Vanderweil Edwin Carr Others Present: William R. Griffin, Town Manager Chairman Ralph Dormitzer called the meeting to order at 7:OOPM. Town Meeting Article Review Article 17—Special Legislation for Sale of Water and Article 18—Bylaw Amendment for Sale of Water - Water Commissioner, Glenn Pratt, reviewed this article for the Board. He stated that this Special Legislation would authorize the Water Department to provide water services to other cities, towns and water companies. Mr. Pratt stated that both of these Articles are essentially the same. Selectman Vanderweil stated that he would like some sort of checkpoint for the Board as this is our only natural resource. Selectman Spofford asked Mr. Pratt why they were bringing this forward now. Mr. Pratt stated that it increased their revenue and that the Commissioners felt it was time to bring the Water Department to this level of business. He pointed out that wording had been added to assure the community that they could not sell more than half of their yield per day, and that they could not enter in to a contract with another entity for more than twenty years. Selectman Fred Koed added that selling water has always been the intention of the Water Department and that the Board should support it. He added that this would also help lower the rates for the users. There was then a lengthy conversation about whether this decision should go before Town Meeting or if it should be the Board of Selectmen that would act as the checks and balances on these sales deals. Mr. Pratt stated that he felt that it's the job of Water Commissioners to make these decisions. Selectman Spofford made a motion to not recommend Article 17 as presented. Selectman Vanderweil seconded the motion. Selectman Carr, Selectman Spofford, Selectman Vanderweil and Chairman Dormitzer voted in favor of not recommending. Selectman Koed voted against. Selectman Spofford made a motion to not recommend Article 18 as presented. Selectman Vanderweil seconded the motion. Selectman Carr, Selectman Spofford, Selectman Vanderweil and Chairman Dormitzer voted in favor of not recommending. Selectman Koed voted against. Article 4—Water Rate Increase & Restructuring—Water Commissioner John McNabb reviewed the updated Article for the Board. He explained that the average home that uses 2000 cubic feet of water per quarter would see their bill go up by $30.00. He stated that although there is much variability amongst the usage in homes, in general about 70% of the homes in Town use 2000 cubic feet, so their bills will go up roughly $30.00. There was then a lengthy conversation about what the Water Department would be doing in the coming years to avoid future rate increases, as well as other changes at the Water Treatment Plant. Selectman Vanderweil stated that he had three things to add. First, he does feel there needs to be a rate increase. That being said, he feels that the Cohasset rate is sky high. He got the rates in Scituate, Selectmen—3.7.07 - JBO 1 3� Minutes—Board of Selectmen March 7, 2007 and it looks like they are paying under$400.00 a year for less than 3000 cubic feet per quarter with the proposed new rates, Cohasset would pay $1,037 a year for 3000 cubic feet per quarter. He also looked at Hingham, and they are paying about $750 a year for 3000 cubic feet per quarter. So, Hingham is paying between what the MWRA rate is and what Cohasset is. He stated that Cohasset's rates are really sky high—2.5 times MWRA rate. Selectman Vanderweil went on to say that if you broke down what a Cohasset resident pays, 60% of the cost is due to the capital money the town has invested. On a$1,000 annual bill, without the bond issue, the cost would be only $400. He stated that his point is, that the water department can't keep going to Town Meeting and asking for additional funds for approved spending. Mr. Pratt explained that the Commission had come to Town Meeting in 2004 and presented the 10 year plan. Selectman Vanderweil stated that he understood this, but he did feel that if the Water Dept. controlled their Capital spending each year, the Town could see lower water rates. He stated that he is very much in favor of this article, but he wants the Commission to think ahead. After further discussion, Selectman Vanderweil moved to recommend Article 4. Selectman Koed seconded the motion, and the vote was unanimous. Article 5—Term of Contract for Water Operations—Mr. Griffin explained that the Board had waited to make their recommendation until he had asked Town Counsel if this could be limited to a total of nine years. Town Counsel said that it could. Mr. Pratt stated that the Water Commissioners was not asking for that, nor were they in favor of this. He stated that the trend in the industry is ten and twenty years. He said the law says that as long as Town Meeting says you can go beyond three years, the Commission can do whatever it wishes. He explained that they are asking for the ability to write contracts for longer amounts of time, without having to go out to bid every three years. Selectman Koed suggested that the Board let the Article sit as it is. Selectman Koed then moved to recommend Article 5. Selectman Vanderweil seconded the motion. Selectman Koed, Selectman Vanderweil, Selectman Spofford and Selectman Carr voted in favor. Chairman Dormitzer voted against. Article 15—Zoning Bylaw Amendment—DB and VB District Dwellings for More than One Family Allowed by Special Permit. Mr. Wayne Sawchuck addressed the Board about this proposed Bylaw. He asked that language be included to help existing buildings. Mr. James Watson agreed that it should be stated that preexisting nonconforming buildings are a different matter and would have different requirements. There was then a lengthy conversation about possible outcomes if the Bylaw is passed. The Board decided that it would be better if someone from the Planning Board could come in and answer these specific questions. Article 21 —Landfill Monitoring—Mr. Griffin stated that the Board would need to reconsider this article as they had originally approved it for $25,000, but recent events would change this. He explained that the Town had received a call from DEP asking for its most recent reports on the landfill. It was then decided to pay for and get the report they needed now, plus put funds in the budget for the future. Finance Director Michael Buckley found funds to be used now in the amount of$19,788.70, that would be added to the $25,000 he has already asked for. Selectman Koed moved to reconsider the vote for the original request of$25,000. Selectman Carr seconded the motion, and the vote was unanimous. Selectman Koed moved to recommend Selectmen—3.7.07 - JBO 2 3q Minutes—Board of Selectmen March 7, 2007 the new amount of$44,780.70. Selectman Carr seconded the motion, and the vote was unanimous. Article 27—Library Revolving Fund—Mr. Griffin explained that the Library was looking for a Custodian and clean up of the library with these monies. They have since discovered that Facilities Manager, Brian Adams, had budgeted for this already. The Library Trustees are meeting the next day, and they could vote to withdraw the article. Mr. Griffin stated that if the Trustees do not withdraw the article, it would be his recommendation that the Board do not recommend this article as he feels it sets a bad precedent. Selectman Koed moved to not recommend this Article for Town Meeting. Selectman Vanderweil seconded the motion, and the vote was unanimous. Mr. Griffin stated that the Board has two more meetings before the Annual Town Meeting, so they should be able to review the remaining articles. Chairman Dormitzer then asked the Board to go in to Executive Session for the purposes of discussing non-union employees, and they would only be coming out of Executive Session for the purposes of adjourning the meeting. Motion by Selectman Gary Vanderweil to go into Executive Session. Seconded by Selectman Robert Spofford Selectman Carr-Aye Selectman Spofford—Aye Selectman Vanderweil—Aye Selectman Koed- Aye Chairman Dormitzer—Aye Vote 5—0 in favor, none opposed Chairman Dormitzer moved to adjourn the meeting. Selectman Vanderweil seconded the motion, and the vote was unanimous. Meeting adjourned at 9PM Respectfully submitted, Ralph S. Dormitzer Chairman Selectmen—3.7.07 - JBO 3 • r N� \G A P TOWN OF COHASSET , w BOARD OF SELECTMEN Board of Selectmen Ralph S.Dormitzer C0HA55ET� TOWN MANAGER Robert B. Spofford w _ 41 Highland Avenue Frederick R.Koed Town Manager g Gary Vanderweil William R.Grim Cohasset, Massachusetts 02025 Edwin G.Carr www.townofcohasset.org AGENDA BOARD OF SELECTMEN MEETING MONDAY,MARCH 12, 2007 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7:15 PM Greenbush Team—Town's Position on"Late Train"Proposal 7:30 PM Fiscal 2008 Operating Budget Review 7:50 PM Health Insurance for Paid Elected Officials 8:00 PM Licenses &Permits 8:05 PM Minutes Approval 8:10 PM Adjournment 3 Tel:(781)383-4105 • Fax:(781)383-0228 Minutes—Board of Selectmen March 12,2007 Selectmen Present: Ralph Dormitzer Robert Spofford Frederick Koed Gary Vanderweil Edwin Carr Others Present: William R. Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Ralph Dormitzer called the meeting to order at 7:OOPM. Town Manager's Report Town Manger,William Griffin, announced to the Board and the community that the Warrant for the March 31, 2007 Annual Town Meeting has gone to print. Mr. Griffin also announced that the Annual Town Election would be held on Saturday,April 7, 2007. The Board of Selectmen then signed the signature page of the warrant. In addition, Mr. Griffin stated that the Request for Proposals (RFP)for the Downtown Planner has gone out, and he will now focus his attention on the Cell Tower RFP. Selectmen Comment Period Selectman Gary Vanderweil stated that there had been an article in the Globe South edition that reviewed the web sites for various towns. He said that the article was very complimentary of the Town's website. Mr. Griffin informed the Board and the Community that the warrant would be put up on the site by the end of the week. Chairman Dormitzer reviewed the status of the FAA Over flight study. He stated that the State Representatives for Duxbury, Marshfield and Scituate were meeting at the State House to discuss their displeasure with the outcome of the study. No other South Shore towns were invited to this meeting. He stated that the FAA stands by the results of the study, and that if you look at the amount of flights that fly over these towns before and after the study, he feels you would find the numbers are very low. Greenbush Team—Town's Position on "Late Train" Proposal The Greenbush Team, Mark Brennan and Tom Gruber, updated the Board on the survey they had conducting in regard to adding a "late train"to the line's schedule. Mr. Gruber stated that they had advertised the survey for three consecutive weeks in the Cohasset Mariner, and received 108 responses; 73 in favor and 35 opposed. Mr. Gruber pointed out that those in favor of the late train are not abutters to the train tracks, and that those who do abut the tracks, are adamantly opposed to a late train. Mr. Gruber stated that at this point,there does not seem to be a lot of interest in adding a later train to the schedule. Selectman Frederick Koed said that he felt the MBTA should wait and ask commuters/residents what their thoughts are after the train has been running for six months or more. After further discussion, it was decided to draft a letter to the MBTA stating that the Town of Cohasset presently stands opposed to the later train. Selectman Vanderweil moved that Mr.Griffin draft a letter from the Town stating they presently stand opposed to the later train. Selectman Carr seconded the motion,and the vote was unanimous. Selectmen—3.12.07-JBO 1 N2 Minutes—Board of Selectmen March 12,2007 Fiscal 2008 Operating Budget Review—Mr. Griffin reviewed for the Board the FY 2008 budget he prepared. Mr. Griffin alerted them of some figures that had changed since its completion. First, Mr. Griffin explained that when he compiled the budget, he used the figure of a 30%increase in healthcare costs for retired teachers; he stated it actually came in at 8%, which is a swing of$160,000. Also,the State Aid increase should be at about$140,000. Mr. Griffin also stated that the ambulance fees are doing well,and that they should see a $50,000 increase over last year. In addition, he stated that the school department had certified a level service budget, which will make a large difference in the budget, and lessen the chance of the need for an override. Mr. Griffin then reviewed other line items on the budget and stated that the sources and uses could be found in their packet for the Board's review. Selectman Vanderweil moved to recommend the FY 2008 budget Mr.Griffin submitted to the Board. Selectman Carr seconded the motion,and the vote was unanimous. Health Insurance for Paid Elected Officials—At a previous meeting,the Selectmen asked Mr. Griffin to research what the Laws were in regard to the Town offering insurance to elected official. In a memo to the Board, Mr. Griffin explained that paid elected officials may be considered eligible for Health Insurance regardless of the amount of hours they work. Currently,two elected officials were on the Town's plan. Mr. Griffin also informed the Board that Town Counsel did feel the Selectmen could make this decision to keep the coverage in place, eliminate the benefit, or grandfather the two officials who currently enjoy the benefit. After further discussion,the Board decided to talk one on one with the two elected officials who were on the plan that would be affected should the Board decide to sunset it. Minutes- Selectman Koed moved to approve the minutes as amended for February 5,2007. Selectman Carr seconded the motion,and the vote was unanimous. The next meeting of the Board of Selectmen will be March 26, 2007. Selectman Vanderweil moved to adjourn the meeting. Selectman Carr seconded the motion, and the vote was unanimous. Meeting adjourned at 7:4313M. Respectfully submitted, Ralph S. Dormitzer Chairman Selectmen—3.12.07-JBO 2 1 • y? �a p TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen Ralph S.Dormitzer T COHA55C TOWN MANAGER Robert B. Spofford i� 41Hi Highland Frederick R.Koed Town Manager g Gary Vanderweil William R.Griffin Cohasset, Massachusetts 02025 Edwin G.Carr www.townofcohasset.org AGENDA BOARD OF SELECTMEN MEETING MONDAY,MARCH 26, 2007 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7:15 PM Stuart Ivimey, CPC Recommendations 7:40 PM Steve Gaumer, Capital Budget Committee Recommendations 8:00 PM Bill Griffin, Long Term Debt Service Report 8:15 PM Forest Avenue Tree Removal 8:30 PM Senator Robert Hedlund &Representative Garrett Bradley 9:15 PM Licenses &Permits 9:20 PM Adjournment Tel: (781)383-4105 0 Fax: (781)383-0228 Minutes—Board of Selectmen March 26, 2007 Selectmen Present: Ralph Dormitzer, Chairman Robert Spofford Frederick Koed Gary Vanderweil Selectman Not Present: Edwin Carr Others Present: William R. Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Ralph Dormitzer called the meeting to order at 7:OOPM. Town Manager's Report Town Manager, William Griffin, reminded the Board and the community that this year,the Town Meeting will begin at 9AM, an hour earlier than in previous years. Selectmen Comment Period Selectman Robert Spofford reminded the Board and the community that the High School Prom Committee will be selling concessions at the Annual Town Meeting. Selectman Spofford then thanked the Board, the community, as well as William Griffin and his staff for their help and support during his term as a member of the Board. He stated that he had enjoyed his time as a Selectman, and that he was looking forward to his time as a private citizen. Chairman Dormitzer then read a poem he wrote for Selectman Spofford. Mr. Griffin told Selectman Spofford that he will be missed by everyone, and he hopes Selectman Spofford will continue to be involved in the Town. Chairman Dormitzer stated that the Town had received its settlement from the MBTA in the amount of $110,000 for the parking space dispute. Article 20—Affordable Housing Trust Fund—Mr. Griffin informed the Board that this Article has been withdrawn. Selectman Frederick Koed moved to approve the withdrawal. Selectman Gary Vanderweil seconded the motion, and the vote was unanimous. Article 23—Funding for Stormwater Management Grant Match— Mr. Griffin informed the Board that they did not have any information before them regarding this proposed Article.Selectman Vanderweil moved not to recommend this Article to Town Meeting. Selectman Koed seconded the motion, and the vote was unanimous. Selectmen—3.26.07-1BO 1 Minutes—Board of Selectmen March 26, 2007 Article 15—Zoning Bylaw Amendment— DB and VB District Dwellings for More than One Family Allowed by Special Permit and Article and Article 16—Zoning Bylaw—Amend Water Resource District Bylaw—The Board decided that these two articles will be discussed prior to Town Meeting where the Board will convene at 8:30AM. Licenses and Permits -Selectman Spofford moved to approve a one-day liquor license for a fundraising event taking place on May 5, 2007 at the South Shore Community Center,from 7PM— 1AM. Selectman Koed seconded the motion, and the vote was unanimous. Lone Term Debt Service— Mr. Griffin reviewed for the Board the current and future state of debt service for the Town. Mr. Griffin, with a great deal of help from Finance Director, Michael Buckley, provided the Board in their packets a long-term debt schedule and graph that shows the Town's debt service schedule for the period of Fiscal 2007 to Fiscal 2024. Mr. Griffin stated that over time,the amount of debt service is declining, and that by Fiscal 2010, the Town will dip down below the standard level of debt service. Mr. Griffin suggests that the Town begin to move away from bond financing and instead begin to plan for large scale replacements (i.e.trucks, ambulances, etc.) and that the Town should have the resources in its budget to pay for these needs. Instead, debt service should only be used for the major undertakings of the Town, i.e. drainage improvement, water pipe repair etc. Selectman Vanderweil stated that he felt this was a great piece of work. He said that for too long,the Town has been beyond the limit of prudent spending. Mr. Griffin stated that Mr. Buckley has spoken to Standards and Poors, and that the Town should have its negative standing removed within a year as long as this course is followed. Stuart Ivimey-Article 7-Community Preservation Committee Recommendations Annual Business of the CPC—Selectman Spofford moved to recommend $148,500 be moved to the CPC sub accounts (Historical Resources Sub Account,Open Space Sub Account and Community Housing Sub Account). Selectman Koed seconded the motion, and the vote was unanimous. Beechwood Ball Field - The Community Preservation Committee recommends that$100,000 be transferred from the Community Preservation Fund Discretionary Sub account to retire a portion of the debt service incurred to rehabilitate the Beechwood playing fields. Selectman Vanderweil moved to recommend the transfer. Selectman Koed seconded the motion,and the vote was unanimous. Cohasset Land Foundation—Selectman Vanderweil recused himself, and moved to a seat in the audience. The CPC is recommending to appropriate $40,000 to obtain one acre of the Ozzy Ingram property to remain as open space, and possibly hold a parking lot for vehicles to park, and gain access to walk the property. Selectman Spofford moved to recommend the appropriation of$40,000. Selectman Koed seconded the motion, and the vote was unanimous. Town Hall Sign—CPC recommends that$4,120 be appropriate to be used to replace the painted Town Hall sign on the antique portion of the building. Selectman Spofford moved to recommend the$4,120 appropriation. Selectman Vanderweil seconded the motion, and the vote was unanimous. Gulf River/Cohasset Harbor Culvert—The CPC is recommending an appropriation of$20,000 for the purposes of performing a feasibility study, engineering work, permitting and other related costs associated with the restoration of this culvert that runs between the Gulf River and Cohasset Harbor. The condition is that the Harbor Health Committee and/or the Conservation Commission must demonstrate to the Town Manager that it has raised the necessary additional funds by December 31, 2008. Selectman Vanderweil moved to recommend this appropriation. Selectman Koed seconded the motion, and the vote was unanimous. Selectmen—3.26.07-JBO 2 yC Minutes—Board of Selectmen March 26, 2007 Historical Society Request—CPC recommends$70,125.00 be appropriated to the Historical Society to do the following: performing restorative work to the Historical Society's Maritime Museum to rehabilitate the roof, construct emergency access etc., as well as restoring and preserving the Historical Society's archives including paintings and slides. Selectman Vanderweil moved to recommend the appropriation. Selectman Spofford seconded the motion, and the vote was unanimous. The Maritime Institute—The CPC is recommending an appropriation of$50,000 for the purposes of doing restorative work to the boat house located at 40 Parker Avenue, which is owned by the Town and leased to the Cohasset Maritime Institute. There was a lengthy conversation between the Board, Stuart Ivimey and Mr.Jack Buckley,who runs the Institute. Chairman Dormtizer stated that he did not like seeing CPC funds being used in this manner, stating that it would be like giving$50,000 to a private club. Mr. Buckley stated that the Institute was open for memberships. Selectman Koed stated that he felt it was a Town owned building, and the work should be done. Selectman Koed moved to approve the CPC recommendation of$50,000. Selectman Spofford seconded the motion. Selectmen Vanderweil, Koed and Spofford voted in favor,Chairman Dormitzer against for a vote of 3-1. Restoration of the Antique portion of Town Hall—CPC recommends appropriating$35,000 to retain a historical preservation architect and engineers to prepare drawings for restoration and rehabilitation of the antique portion of Town Hall. Selectman Vanderweil moved to approve this recommendation. Selectman Koed seconded the motion,and the vote was unanimous. Mr. Ivimey then stated that after all of the aforementioned allocations,the CPC had enough funds left over to pay$100,000 towards the Town's debt service for previously bonded CPC projects. Selectman Spofford moved to recommend this appropriation. Selectman Vanderweil seconded the motion,and the vote was unanimous. Steve Gaumer—Capital Budget Committee (CBC)- Mr. Gaumer addressed the Board and stated that the Capital Budget Committee felt they are getting a fuller understanding of the capital funding needs for the Town. He stated that the CBC is still unclear about what the depreciation of the Town's capital items currently is, but it is their hope to come back at the Special Town Meeting with an Article that will address this issue. Mr. Gaumer then reviewed how the Committee came to their expenditure recommendations. He stated that the requests for FY 08 were in the amount of$942,000 and that the total funds available is$150,000, with the potential of additional funds at the Fall Special Town Meeting. The CBC recommended the following expenditures: $59,000 for Facilities Management, and $92,000 for the Department of Public Works. Selectman Vanderweil moved to support the CBC recommendation of$151,000. Selectman Spofford seconded the motion,and the vote was unanimous. Senator Robert Hedlund & Representative Garrett Bradley—updated the Board and the Community on the State of the State, and Governor's pending budget. Representative Bradley reviewed the many negative issues that face the Commonwealth including a 1.3 billion dollar deficit and a loss of over 200,000 jobs in 2002; a loss that is not quickly rebounding, with only 65,000 gained in five years. In addition,the State of Massachusetts is the only state to see a loss of population. Other topics discussed by the Senator and Representative included: Communities that have been hard hit by local aid assessments, Health Care and the impact the costs have on Towns like Cohasset, Chapter 90 Funding, Chapter 70 State Aid,the financial status of the Massachusetts Bay Transit Authority,the Status of the FAA Overflight Study, and those opposed in Marshfield. The Board thanked Senator Hedlund and Representative Bradley for their time. Forest Avenue Tree Removal—Mr. Mark Brennan and Mr.Tom Gruber updated the Board on this hearing. Mr. Brennan stated that this evening was a continuation of the hearing that was held on Selectmen—3.26.07-JBO 3 L/ Minutes—Board of Selectmen March 26, 2007 Tuesday, March 20, 2007. The hearing was advertised in the Patriot Ledger, and notice was given via postings along the tree route as required by State Law. At the hearing,there was one resident who expressed opposition to the tree removal and plans for the sidewalk installation. Mr. Brennan explained to the Board that a decision needed to be made soon by the Board as the timeline is tight for the tree removal. After the trees are removed,the Town is set to begin the Forest Avenue drainage project and sidewalk installation. After a lengthy discussion,the Board decided to hold another open hearing on Monday,April 2, 2007 to further discuss the Tree Removal on Forest Avenue—the public is encouraged to attend or send their views in writing. Selectman Spofford moved to adjourn the meeting. Selectman Vanderweil seconded the motion,and the vote was unanimous. Meeting adjourned at 9:45PM. Respectfully submitted, Ralph S. Dormitzer Chairman Selectmen—3.26.07-JBO 4 Q N G d 4A BOARD OF SELECTMEN TOWN OF C O H ASSET Ralph S.°armifzer Robert B.Spofford TOWN MANAGER Frederick R.Koed erweil William R. Griffin BOARD OF SELECTMEN Gary Edwin n G G..Carr C Town Manager 41 Highland Avenue Cohasset, Massachusetts 02025 www.townofcohasset.ora AGENDA BOARD OF SELECTMEN MEETING MONDAY,APRIL 2, 2007 6:00 PM Forest Avenue Reconstruction Hearing 6:55 PM Approval of Bonds 7:00 PM Adjournment Tel:(781)383-4105*Fax:(781)383-0228 Uq Minutes—the Board of Selectmen April 2, 2007 Selectmen Present: Ralph Dormitzer, Chairman Fred Koed Gary Vanderweil Ted Carr The meeting was called to order By Chairman Ralph Dormitzer in the Selectmen's Office, Town Hall at 6:00 PM. Forest Avenue Reconstruction Proiect Chairman Dormitzer explained to the large audience in attendance that the purpose of the meeting was to discuss the proposed design of the Forest Avenue road/sidewalk construction project, and to review possible design features that could make the roadway safer for all who will use it, including children, adults, cyclists, etc. Mark Brennan first summarized the key design features for the project, the timetable for phased construction, and the availability of funds for all construction activities. Attendees were invited to ask questions about the technical design of the project. Chairman Dormitzer then invited Richard Avery to summarize his ideas about and concerns with the proposed engineering design for the project. Mr. Avery stated that he was very happy with the large turnout for the meeting, and that he was confident that the Forest Avenue neighbors and the town as a whole all agreed that it was important to make Forest Avenue as safe as possible for as many people as possible. Chairman Dormitzer then asked those in attendance to express their views about the proposed design of the project. In summary, most in the audience expressed support for the construction of the sidewalk and the use of granite curbing. They generally stated that the installation of the sidewalk would make the roadway safer for pedestrians and children while acknowledging that the limited space between the travel lane and the curbing would give limited refuge for cyclists. Many of those who spoke expressed interest in the following: • The need to slow traffic down on Forest Avenue by implementing traffic calming strategies, installing stop signs on some intersecting roadways, and traffic enforcement. • Finding ways to maximize the distance between the fog lane and the curbing to provide more room for cyclists. • Finding ways to allow cyclists to move off the road as necessary. At the conclusion of the public comment, Chairman Dormitzer asked Board members to comment on the proposed project design and the comments made by those in attendance. Selectman Vanderweil, Selectman Koed and Selectman Carr all expressed support for the 5> proposed design, while at the same time expressing interest in exploring the traffic calming and other strategies suggested to make the road safer for cyclists. Selectman Koed also suggested that in those areas where widening the distance between the fog line and the curbing was difficult, the town should find out if the abutting property owners at those locations would be willing to donate some land to assist the situation. Chairman Dormitzer stated that he was not at all happy with the proposed project design. He stated that he believes the project design will create an unsafe situation for cyclists and will increase the speed of traffic on what is essentially a country road. He stated however, that the majority of the Board supports the proposed design, and as a result the project will move forward as proposed. Chairman Dormitzer then expressed a concern with the project schedule, and advised those in attendance that the project might not be completed as soon as the schedule indicates. Chairman Dormitzer thanked everyone for attending the meeting and suggested that for future projects such as the Beechwood Street sidewalk, such a meeting should be held much earlier in the project design phase of the project. Approval of Bond Anticipation Bonds Town Manager Bill Griffin requested that the Board vote to approval the issuance of bond anticipation bonds for water-related projects totaling $3,400,000. Selectman Carr moved and Selectman Koed seconded that the Board vote to approve the sale of the $3,400,000 Bond Anticipation Notes dated April 10, 2007, and payable August 10, 2007; at par and accrued interest plus the premiums indicated as follows: Interest Number Denomination Rate Premium Purchaser 1 $3,000,000 4.10% $4,560 Sovereign Securities Corporation, LLC 2 $400,000 4.15% $604 Alta Capital Group And further that the consent to the financial advisor bidding for the notes, as executed prior to the bidding for the notes, is hereby confirmed. The motion was approved by a vote of four in favor and none opposed. Approval of MBTA Settlement Agreement Town Manager Griffin reported that the settlement agreement with the MBTA to resolve the village parking dispute had been reviewed by town counsel, and that one provision had been inserted as suggested by counsel. Selectman Vanderweil moved and Selectman Carr seconded a motion to approve and sign the final agreement. The motion was approved by a vote of four in favor and none opposed. 5� Adiournment Selectmen Koed moved and Selectman Vanderweil seconded a motion to adjourn the meeting at 7:20 PM. The motion was approved by a vote of four in favor and none opposed Respectfully submitte , William R. ffin Town Manager S2 d u BOARD OF TOWN OF COHASSET Ralph S.CDo ME zer Oh- IFT-- BOARD OF SELECTMEN Robert B.Spofford TOWN MANAGER Frederick R.Koed William R. Griffin Gary Vanderweilweil Town Manager 41 Highland Avenue Fdwin G Carr Cohasset,Massachusetts 02025 www.townofcohasset.org AGENDA BOARD OF SELECTMEN MEETING MONDAY,APRIL 9, 2007 7:00 PM Reorganization of the Board 7:10 PM Town Manager's Report 7:15 PM Selectmen Comment Period 7:20 PM Public Comment Period 7:25 PM Common Historic District Commission Appointment 7:35 PM Proclamation for Citizen of the Year Roger Whitley 7:40 PM State Legislation on Cable Franchising 7:50 PM Licenses &Permits 7:55 PM Minutes Approval 8:00 PM Adjournment Tel:(781)383-4105*Fax:(781)383-0228 S Minutes—the Board of Selectmen April 2, 2007 Selectmen Present: Ralph Dormitzer, Chairman Fred Koed Gary Vanderweil Ted Carr The meeting was called to order By Chairman Ralph Dormitzer in the Selectmen's Office, Town Hall at 6:00 PM. Forest Avenue Reconstruction Proiect Chairman Dormitzer explained to the large audience in attendance that the purpose of the meeting was to discuss the proposed design of the Forest Avenue road/sidewalk construction project, and to review possible design features that could make the roadway safer for all who will use it, including children, adults, cyclists, etc. Mark Brennan first summarized the key design features for the project, the timetable for phased construction, and the availability of funds for all construction activities. Attendees were invited to ask questions about the technical design of the project. Chairman Dormitzer then invited Richard Avery to summarize his ideas about and concerns with the proposed engineering design for the project. Mr. Avery stated that he was very happy with the large turnout for the meeting, and that he was confident that the Forest Avenue neighbors and the town as a whole all agreed that it was important to make Forest Avenue as safe as possible for as many people as possible. Chairman Dormitzer then asked those in attendance to express their views about the proposed design of the project. In summary, most in the audience expressed support for the construction of the sidewalk and the use of granite curbing. They generally stated that the installation of the sidewalk would make the roadway safer for pedestrians and children while acknowledging that the limited space between the travel lane and the curbing would give limited refuge for cyclists. Many of those who spoke expressed interest in the following: • The need to slow traffic down on Forest Avenue by implementing traffic calming strategies, installing stop signs on some intersecting roadways, and traffic enforcement. • Finding ways to maximize the distance between the fog line and the curbing to provide more room for cyclists. • Finding ways to allow cyclists to move off the road as necessary. 5� At the conclusion of the public comment, Chairman Dormitzer asked Board members to comment on the proposed project design and the comments made by those in attendance. Selectman Vanderweil, Selectman Koed and Selectman Carr all expressed support for the proposed design, while at the same time expressing interest in exploring the traffic calming and other strategies suggested to make the road safer for cyclists. Selectman Koed also suggested that in those areas where widening the distance between the fog line and the curbing was difficult, the town should find out if the abutting property owners at those locations would be willing to donate some land to assist the situation. Chairman Dormitzer stated that he was not at all happy with the proposed project design. He stated that he believes the project design will create an unsafe situation for cyclists and will increase the speed of traffic on what is essentially a country road. He stated however, that the majority of the Board supports the proposed design, and as a result the project will move forward as proposed. Chairman Dormitzer then expressed a concern with the project schedule, and advised those in attendance that the project might not be completed as soon as the schedule indicates. Chairman Dormitzer thanked everyone for attending the meeting and suggested that for future projects such as the Beechwood Street sidewalk, such a meeting should be held much earlier in the project design phase of the project. Approval of Bond Anticipation Bonds Town Manager Bill Griffin requested that the Board vote to approval the issuance of bond anticipation bonds for water-related projects totaling $3,400,000. Selectman Carr moved and Selectman Koed seconded that the Board vote to approve the sale of the $3,400,000 Bond Anticipation Notes dated April 10, 2007, and payable August 10, 2007; at par and accrued interest plus the premiums indicated as follows: Interest Number Denomination Rate Premium Purchaser 1 $3,000,000 4.10% $4,560 Sovereign Securities Corporation, LLC 2 $400,000 4.15% $604 Alta Capital Group And further that the consent to the financial advisor bidding for the notes, as executed prior to the bidding for the notes, is hereby confirmed. The motion was approved by a vote of four in favor and none opposed. Approval of MBTA Settlement Agreement Town Manager Griffin reported that the settlement agreement with the MBTA to resolve the village parking dispute had been reviewed by town counsel, and that one provision had been inserted as suggested by counsel. Selectman Vanderweil moved and Selectman Carr seconded a motion to approve and sign the final agreement. The motion was approved by a vote of four in favor and none opposed. Adiournment Selectmen Koed moved and Selectman Vanderweil seconded a motion to adjourn the meeting at 7:20 PM. The motion was approved by a vote of four in favor and none opposed Respectfully submitted, ----------------------------- William R. Griffin Town Manager BOARD OF TOWN OF COHASSET SELECTMEN Ralph S.Dormitzer BOARD OF SELECTMEN Robert B.Spottord TOWN MANAGER Frederick R.Koed William R. Griffin Gary Vandenweilveil Town Manager 41 Highland Avenue Fdwin G Carr Cohasset, Massachusetts 02025 www.townofcohasset.org AGENDA BOARD OF SELECTMEN MEETING MONDAY,APRIL 9, 2007 7:00 PM Reorganization of the Board 7:10 PM Town Manager's Report 7:15 PM Selectmen Comment Period 7:20 PM Public Comment Period 7:25 PM Common Historic District Commission Appointment 7:35 PM Proclamation for Citizen of the Year Roger Whitley 7:40 PM State Legislation on Cable Franchising 7:50 PM Licenses &Permits 7:55 PM Minutes Approval 8:00 PM Adjournment Tel:(781)383-4105*Fax:(781)383-0228 Minutes—Board of Selectmen April 9,2007 Selectmen Present: Gary Vanderweil Edwin Carr Frederick Koed Ralph Dormitzer Paul Carlson Others Present: William Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Dormitzer called the meeting to order at 7:OOPM. Reorganization of the Board Chairman Dormitzer nominated Selectman Gary Vanderweil for the position of Chairman of the Board of Selectmen. Selectman Edwin Carr seconded the motion,and the vote was unanimous. Selectman Dormitzer then nominated Selectman Edwin Carr to the position of Vice-Chairman of the Board of Selectmen. Selectman Frederick Koed seconded the motion,and the vote was unanimous. Town Manager's Report Town Manager,William Griffin, alerted the Town and Community that the results of both The Annual Town Meeting and the Town Election have been posted on the website. Selectmen Comment Selectman Carr welcomed the newest Member of the Board, Selectman Paul Carlson. Selectman Carr stated that he had lunch with Selectman Carlson, and that he felt he would be a great addition to the Board. Selectman Carlson stated that he is very happy to be able to serve as a member of the Board. Selectman Dormitzer added that it was great to have Selectman Carlson on the Board, and that he hoped he had a sharp and strong voice. Selectman Dormitzer also thanked Mr. David Begley of'All the Best'food store for planting all of five of the large planters in Town. He added that he hoped to see the islands planted in the near future. Selectman Koed and Chairman Vanderweil also congratulated Selectman Carlson and stated that they are looking forward to working with him. Proclamation for Citizen of the Year - Chairman Vanderweil read aloud the Proclamation naming Roger Whitley as the Cohasset Citizen of the Year. Selectman Dormitzer moved to approve the Proclamation as read. Selectman Koed seconded the motion,and the vote was unanimous. Selectmen—4.9.07-JBO 1 y Minutes—Board of Selectmen April 9, 2007 State Legislation on Cable Franchisins—Chairman Vanderweil reviewed the memo and letters that had been provided by Mr. Griffin in the Board's packets. The members had a lengthy conversation on what their position is on the proposed Massachusetts State Franchising Bill (Senate 1987 & House 1298). The consensus of the Board is that this type of legislation would tip the scales in Verizon's favor, and thus there would be an uneven playing field for the other carriers. Both Selectman Koed and Selectman Carr stated that they would be ready to take a position against the legislation. Selectman Carr stated that he had also talked to the Town of Waltham, MA and they too were against the legislation. Selectman Dormitzer stated that the Board needs to remember the need for fiber optic cable in to Town. Selectman Carlson also stated that the Town's Cable license is up for renewal in 2009. Mr. Griffin added that Verizon's argument is that if this legislation passes, it would give Verizon a blanket approval and thus the installation would go faster. Members of the Board then discussed how this would affect the Town's need for coverage of live meetings etc. After a lengthy discussion, it was decided that Selectman Carr would gather further information from other communities, and then the Board could vote on their position at a later meeting. Cohasset Common Historic District Commission Appointment—Mr. Can (pronounced John)Tiryaki addressed the Board and reviewed his extensive credentials. Mr.Tiryaki is an Architect, and a requirement of this Commission is that one Architect is a member, and that position currently sits empty. Selectman Dormitzer moved to approve the appointment. Selectman Carr seconded the motion,and the vote was unanimous. Minutes—Selectman Koed moved the minutes of February 12, 2007 as amended. Selectman Carr seconded the motion, and the vote was unanimous(4-0,Selectman Carlson abstained from voting). Selectman Koed moved to adjourn the meeting. Selectman Carr seconded the motion,and the vote was unanimous. Meeting adjourned at 7:3013M. Respectfully submitted, Gary Vanderweil Chairman Selectmen—4.9.07-JBO 2 sq Q� 4:. TOWN OF COHASSET o Board of Selectmen BOARD OF SELECTMEN Ralph S. Select zer �0„A55ET 1 TOWN MANAGER Frederick R.Koed CN- �1 Gary Vanderweil Town Manager 41 Highland Avenue Edwin G. Carr William R.Griffin Cohasset, Massachusetts 02025 Paul Carlson www.townofcohasset.org AGENDA BOARD OF SELECTMEN MEETING MONDAY,APRIL 23, 2007 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7:15 PM Joint Pole Relocation Hearing—Chief Justice Cushing Hwy. 7:20 PM Pole Hearing -North Main Street(3 poles) 7:30 PM Stormwater Management Committee Update 8:00 PM Housing Partnership Committee Update 8:30 PM Licenses &Permits 8:35 PM Minutes Approval 8:40 PM Adjournment Tel:(781)383-4105 0 Fax: (781)383-0228 �o TOWN MANAGER'S REPORT p FOR THE MEETING OF APRIL 23, 2007 1. Last summer, the Board of Selectmen authorized the placement of portable speed bumps on Parker Avenue for the summer season on a trial basis. I have checked with the Police, Fire and Public Works departments, and there is no opposition to the reinstallation of the speed bumps for the coming summer. This office also did not receive any complaints with respect to the speed bumps last summer. As a result, I would recommend that the Board vote to reauthorize the installation of the speed bumps for this summer. 2. I wish to report that the Town received two proposals in response to the village planning request for proposals. Those firms will be interviewed next week by an evaluation team and a contract will be awarded shortly thereafter. Minutes—Board of Selectmen April 23, 2007 Selectmen Present: Gary Vanderweil CW Edwin Carr Frederick Koed Ralph Dormitzer Selectman Absent: Paul Carlson Others Present: William Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Gary Vanderweil called the meeting to order at 7:OOPM. Town Manager's Report Town Manager, William Griffin, asked the Board to vote to reauthorize the speed bumps on Parker Avenue. Selectman Ralph Dormitzer voted to reauthorize the speed bumps on Parker Avenue. Selectman Edwin Carr seconded the motion,and the vote was unanimous. Mr. Griffin also informed the Board and the Community that the Town is in receipt of two proposals in response to the village planner. He stated that both firms will be meeting with the evaluation team, and a contract will be awarded shortly thereafter. Selectmen Comment Period Selectman Frederick Koed asked if the mirror at the end of Cedar Ave. could be replaced. Mr. Griffin explained that this mirror was put up by a citizen, but stated he would ask the Safety Officer to look into it. Selectman Ralph Dormitzer mentioned the letter from the U.S Department of Transportation, dated April 13, 2007. The letter invited the Board to attend an FAA briefing that would be taking place on Thursday, May 3, 2007. The briefing would review the Logan Centerfield Taxiway Study and the Boston Overflight Noise Study. Selectman Carr stated that he and Mr. Griffin had attended an excellent meeting with the neighbors of Jacob's meadow to discuss the flooding issues and wastewater overflow problems. He said that a plan has been derived to have more communication from the Town and the Sewer Commission with the abutters via email and the Town's reverse 911 system. Selectman Carr also updated the Board on the Verizon legislation. He stated that it is a very contentious subject, and that Verizon seems to be the only carrier that is for the legislation. He suggested logging on to www.keepitiocalma.com for more information. Selectman Dormitzer said that he recently read that Verizon has ceased pulling fiber in Cohasset, and other South Shore communities. After further discussion, it was decided that the Board would wait until mid-May to draft a letter. Licenses and Permits—Selectman Dormitzer moved to approve a one-day liquor license for a 40`h birthday party on April 28, 2007, 6-10:30PM at Bancroft Hall. Selectman Koed seconded the motion, and the vote was unanimous. Selectmen—4.23.07-JBO 1 Minutes—Board of Selectmen April 23, 200.7 Selectman Carr moved to authorize the Housing Partnership to draft a letter to DHCD requesting a designation as affordable units at 821 Jerusalem Road, and that the Town delay doing anything with such property until a response from DHCD is received. Mr. Callahan added that this property would have to qualify under the LIP Program,so before the Committee could move forward,they would have to come back before the Board. Selectman Carr moved this motion as amended. Selectman Dormitzer seconded the motion,and the vote was unanimous. Selectman Carr moved to adjourn the meeting. Selectman Dormitzer seconded the motion, and the vote was unanimous. Meeting adjourned at 8:25PM. Respectfully submitted, Gary Vanderweil Chairman Selectmen—4.23.07-JBO 3 63 TOWN OF COHASSET o' Board of Selectmen BOARD OF SELECTMEN Ralph S.Dormitzcr T COHASSETr TOWN MANAGER Frederick R.Koed Gary Vanderweil Town Manager 41 Highland Avenue Edwin G.Carr William R.Griffin Cohasset, Massachusetts 02025 Paul Carlson www.townofcohasset.org AGENDA BOARD OF SELECTMEN MEETING MONDAY, MAY 7, 2007 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7:15 PM Planning Board Appointment 7:25 PM Cohasset Common Historic District Commission Appointment 7:30 PM Discussion on Jacobs Meadow Flood Control Status 8:30 PM Licenses &Permits 8:35 PM Minutes Approval 8:40 PM Adjournment Tel: (781)383-4105 0 Fax: (781)383-0228 TOWN MANAGER'S REPORT FOR THE MEETING OF MAY 7, 2007 1. The Town will soon issue betterment assessment notices to property owners in the Newtonville area for the drainage improvement project as authorized under Article 21 of the 2004 annual town meeting. It is necessary for the Board of Selectmen to set the interest rate for those betterment assessments that are apportioned by the property owner. Finance Director Michael Buckley recommends that the interest rate be set at 4%. The town has borrowed the funds for this project at a rate of 3.88%. State law allows the town to set betterment interest rates at no more than 2% above the rate at which the town borrows the funds for the project. 2. I have provided the Board of Selectmen a proposed Designer Selection Policy for your consideration. I will schedule formal action on the policy for the Board's meeting on May 2lst. In the meantime, please advise if you have any suggested amendments to the policy. 3. I have provided the Board of Selectmen a proposed request for proposals for the lease of town-owned property for cell towers. I will schedule an agenda item on this matter on May 21". In the meantime, please advise if you have any suggested amendments to the RFP. Minutes—Board of Selectmen May 7, 2007 Selectmen Present: Gary Vanderweil Edwin Carr Frederick Koed Paul Carlson Selectman Absent: Ralph Dormitzer Others Present: William R. Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Gary Vanderweil called the meeting to order at 7:0013M. Town Manager's Report Town Manager, William Griffin, asked the Board to set the percentage rate for betterments for the Newtonville drainage improvement project.The Board has to set the interest rate for those betterment assessments that are apportioned by the property owner. He stated that Finance Director, Michael Buckley, recommended the rate be 4%. Selectman Edwin Carr moved that the percentage rate for the Newtonville betterment assessment be set at 4%. Selectman Paul Carlson seconded the motion,and the vote was unanimous. Mr. Griffin asked the Board to review the Designer Selection Policy that had been given to them in their packets. He stated that he would schedule on the agenda for the May 21, 2007 meeting. In addition, Mr. Griffin asked that the Board review the two draft Requests for Proposals for cell tower locations in Town. He stated he would schedule this for discussion on the May 2155 agenda as well. Selectmen Comment Period Selectman Carlson stated that a story in the April 27th Mariner reported that Cohasset had three times the amount of crime this year. The Town however, does not have any of the major crimes, so he feels the reporting facts may be incorrect. Mr. Griffin said he would look in to it. Minutes -Selectman Frederick Koed moved to approve the minutes of March 5, 2007 as amended. Selectman Carr seconded the motion. The vote was unanimous amongst Chairman Vanderweil, Selectman Koed and Selectman Carr. Selectman Carlson could not participate in the vote. Cohasset Common Historic District Commission Appointment—Virginia Norman, of 26 Atlantic addressed the Board and explained her interest in becoming the Representative member of the Cohasset Historical Society to the Cohasset Common Historic District Commission. After reviewing Ms. Norman's background, it was agreed by the Board that she would be a great addition to the Commission. Selectman Koed moved to approve the appointment of Ms. Norman to the Cohasset Common Historic District Commission. Selectman Carr seconded the motion, and the vote was unanimous. Selectmen—5.7.07-JBO 1 Minutes—Board of Selectmen May 7, 2007 Planning Board Appointment— Planning Board members Alfred Moore, Robert Sturdy, Michael Westcott and Stuart Ivimey addressed the Board to ask that an interim member be added to the Board. The Board is presently running one member short, and needs a full Board as there are many large projects coming before the Town in the next year. Planning Board member, Peter Pratt, resigned his position, and Mr. William Good expressed interest in filling the seat until the election in April 2008. Chairman of the Planning Board,Al Moore, explained that Mr. Good has served two previous terms on the Board, and is experienced enough to come immediately on the Board and help with these large projects. Mr. Moore also explained that Mr. Good is not interested in running come the spring election. Selectman Koed stated that he had received a call from a citizen expressing concern about this being a conflict of interest as Mr. Good is a realtor. Mr. Moore said that Mr. Good had served before, and would most definitely recuse himself on any hearing he thought would be considered a conflict, a practice all of the members of the Planning Board follow now. There was then a discussion in regard to the fact that the members was filled and not advertised. Mr. Sturdy stated that at the most recent election,the positions that were up for reelection on the Planning Board had run unopposed. He stated the Planning Board needs someone that has experience and can help the Board through the next few, very busy months. Mr. Moore also stated,for the record,that Mr. Pratt was a gentleman to relinquish his position, and the Board hopes he will run again in the spring. Selectman Carr moved to appoint William Good as an interim member of the Planning Board until the election in the spring of 2008. Planning Board Chairman,Al Moore,seconded the motion. Planning Board members: Chairman Moore—aye, Mr. Sturdy—aye, Mr.Westcott—aye, Mr. Ivimey—aye. Board of Selectman—Chairman Vanderweil—aye,Selectman Koed—aye,Selectman Carr—aye and Selectman Carlson—aye. The vote was unanimous. Discussion on Jacobs Meadow Flood Control Status—Chairman Vanderweil began this discussion by reviewing recent events that have affected the Town, as well as what steps are being taken to begin to address the many flood, and other issues in Town. Chairman Vanderweil stated that on March 16, 2007, there was a very heavy rain which caused the Waste Water Treatment Plant to overflow. This is one problem in the area of the Meadow, and the issue is being addressed. As for Jacobs Meadow, and flooding issues, he stated that although some systems are in place in the Jacobs Meadow area, as in the tide gates,the Town needs to, and is, looking at other ways to address the flooding in that area (as well as others). For example, Chairman Vanderweil stated that the following is being done:The Town has applied for a FEMA/MEMA grant to start working on and opening up the bottle neck at the end of Jacobs Meadow. This would allow floodwater to drain out of the meadow in fewer tidal cycles. The Town is also hoping to put out a Request for Proposals for a flood control master plan,the first step being to start an engineering study after the fall town meeting. The Board is also working with the Stormwater Committee to come up with regulations for new construction as the covering of land with impervious surfaces is also contributing to the flooding in the Meadow, and many other areas in Town. Chairman Vanderweil also reviewed the many issues at the treatment plant, and what the plans are for when the 600 homes are added during the expansion. The plan is to add a great deal more capacity to the treatment plant,thus alleviating the threat of more overflows in to the meadow. Chairman Vanderweil also stated that although the train is coming through Town,the MBTA denies that the rail has caused any additional flooding in Town. As for the Post Office area, studies need to be done to see if when the drainage was done there, it didn't re-route the water to the meadow. No one knows that answer for sure, and it will take time and studies to figure that out. Selectmen—5.7.07-JBO 2 Minutes—Board of Selectmen May 7,2007 Chairman Vanderweil then asked the two residents with major flooding issues, Mrs. Cathy Witkos and Ms. Kathy Crosby,to come up and address the Board. Mrs. Cathy Witkos, of 69 Elm Street, addressed the first addressed the Board. She explained that she purchased her home in 2003 and that at the time her home,which directly abuts Jacobs Meadow, did not get any water on her land, or in her basement. By the next year,the middle of 2004, she not only had water in her basement, but she had what she describes as ponds with ducks swimming in it in her back yard. She states that she now has four sub pumps in her basement. She is also concerned about the fact that the water in her yard was contaminated by the plant overflow;water her children were playing in. She feels that when the drainage job was done at the Post Office,the water was forced to the meadow, and now her home, and others, is being flooded as the water needs somewhere to go. Mrs. Witkos also feels that when the Town was given mitigation money from the META,the engineers that were hired to look at the drainage issues in the are near the rail and the Post Office, all suggested a retention wall be built at what is called the "wiggle", and this step was not done.She feels that this could have alleviated some of the flooding problems. Her main concern however, and why she is before the Board, is that the water is now causing major structural damage to her home. She wants to know what can be done in the immediate future by the Town to help her. Ms. Kathy Crosby, of 75 Elm Street,then addressed the Board. She stated that she is the "angry one". She submitted a letter and evidence packet to each member of the Board. In her presentation to the Board, she stated that she has a document form Coughlin Environmental referring to her yard as "water storage". She states that her home too is damaged. She has a dirt basement, and the structure is actually shifting. She rents out the other side of her home, and due to the house shifting; she can't keep up with the maintenance for her tenants. She also is very upset about the fact that the Waste Water Treatment Plant overflowed, and that none of the abutters were notified. Chairman Vanderweil explained that procedures have now been put in place to notify anyone should this happen again. He added that he had just reviewed all the plans the Town is working on to address these issues, but all of this can take time. Ms. Crosby stated that the fact that raw sewerage was in her yard is unforgiveable. There was then a lengthy exchange between Ms. Crosby and members of the Sewer commission. Chairman Vanderweil stated that by 2008,the issues with plant overflow etc. should be fixed. Ms. Crosby and Mrs. Witkos then both requested that there be some immediacy with help from the Town, as they need help now. Chairman Vanderweil agreed that the problems need to be addressed quickly. Mrs.Wtikos said that she would like to sit down and figure out what to do. Chairman Vanderweil explained that due to budget cuts,the Town had to eliminate a proposed allowance for engineering consulting for FY'07, but as of July 15Y,the Town will have more funds for engineering and this could be utilized to start addressing the flooding issues at both properties. He explained that an RFP would need to be requested from consulting engineers. Ms. Crosby asked if she needed to sue the Town and who would buy her house if it is falling down? Chairman Vanderweil asked if she wanted the Town to purchase her home?She replied she did. The Board thanked both Mrs. Witkos and Ms. Crosby for their time and information, and assured them that these issues would be addressed in the immediate future. Selectman Carr moved to adjourn the meeting. Selectman Carlson seconded the motion,and the vote was unanimous. Meeting adjourned at 8:40PM Respectfully submitted, Gary Vanderweil Chairman Selectmen—5.7.07-JBO 3 ', I • 1 G� .,%A P TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen Ralph S.Dormitzer COHA55 TOWN MANAGER Frederick R.Koed 41 Highland Avenue Gary Vanderweil Town Manager g Edwin G. Carr William R.Griffin Cohasset, Massachusetts 02025 Paul Carlson www.townofcohasset.org AGENDA BOARD OF SELECTMEN MEETING MONDAY, MAY 21, 2007 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7:15 PM Police Department Presentations 7:30 PM Adopt-A-Street Litter Clean-Up Program 7:45 PM Cell Tower Request for Proposals 8:00 PM Designer Selection Policy 8:10 PM Licenses &Permits 8:15 PM Minutes Approval 8:20 PM Adjournment Tel:(781)383-4105 0 Fax: (781)383-0228 69 TOWN MANAGER'S REPORT FOR THE MEETING OF MAY 21, 2007 1. The Board is asked to sign the attached "Notice Regarding Exercise of Option" with respect to the Cohasset Land Foundation purchase of property. 2. With the recent passing of Recreation Commission member Dick Barrow, a vacancy of an elected official exists. As you will note from the attached memorandum of Recreation Director Jack Worley, it is recommended that the vacancy be filled through a joint vote of the Selectmen and the remaining members of the Commission rather than leaving the position vacant until next spring's annual election. Unless otherwise directly, I will post a notice in the Cohasset Mariner inviting interested persons to apply for consideration. 3. Finance Director Michael Buckley has advised me that due to storm late in March, we ended the winter season with a$18,970.73 deficit in the snow & ice budget. I would request that the Board of Selectmen vote to approve the deficit as did the Advisory Committee on May 161h. Hopefully,.we will be able to eliminate the deficit at the end of the fiscal year through a reserve fund transfer or a budget- to-budget transfer. 4. I am recommending that for Fiscal 2008, the RTF/Beach Sticker fee remain at $50.00 ($15.00 for seniors) and the per bag fees remain the same at $1.50/$.75 per bag. Those fees were raised last year by 66% for the stickers and 50% for the bags, so I believe it appropriate to level fund the fees for the coming year. �c) NOTICE REGARDING EXERCISE OF OPTION PURSUANT TO MGL C. 61, S. 8 After receiving a notice of intent to sell and convert all or a portion of land located on Beechwood Street, Cohasset, MA and described in a deed recorded in the Norfolk County Registry of Deeds in Book 12659,Page 86, which land is presently subject to MGL c. 61 and classified thereunder as forest land, from the owner of said land, said notice dated January 9, 2007, and After conducting a public hearing as required by MGL c. 61, s. 8, on February 26, 2007, The Cohasset Board of Selectmen hereby give notice of the following action it takes relative to its right of first refusal granted by MGL c. 61, s. 8 in connection with the proposed sale: X the exercise of the Town's option to purchase is declined. the exercise of the Town's option to purchase is exercised, the underlying transaction to be completed pursuant to the terms of the aforesaid statute. the Town's right to exercise is hereby assigned to the Cohasset Land Foundation, Inc., c/o Swanborg, 48 Nichols Rd., Cohasset, MA, on the following conditions: Signed this day of May, 2007. Ralph Dormitzer Frederick Koed Paul Carlson Edwin Carr COMMONWEALTH OF MASSACHUSETTS Norfolk, ss. May , 2007 Then personally appeared before me the above Ralph Dormitzer, Frederick Koed, Paul Carlson and Edwin Carr, as Selectmen of the Town of Cohasset, who identified themselves by MA drivers' licenses, and who acknowledged the foregoing to be a free act and deed. Notary Public My commission expires: Minutes— Board of Selectmen May 21, 2007 Selectmen Present: Gary Vanderweil, Chairman Edwin Carr Frederick Koed Ralph Dormitzer Selectman Absent: Paul Carlson Others Present: William R. Griffin,Town Manager Chairman Gary Vanderweil called the meeting to order at 7:OO13M. Town Manager's Report Town Manager, William Griffin, asked the Board to sign the "Notice Regarding Exercise Option" with respect to the Cohasset Land Foundation purchase of property for which the Board waived its rights to purchase. Chairman Gary Vanderweil recused himself from this vote and the signing of the document. Selectman Ralph Dormitzer moved to sign the document. Selectman Frederick Koed seconded the motion, and the vote was unanimous( With the recent death of Recreation Commission member, Dick Barrow, a vacancy now exists on the Commission. Instead of waiting for the next election, Mr. Griffin asked if the Board agreed that a new member be sought through advertising the vacancy, and then appointed with a joint vote of the Board and the Commission. This would be done instead of waiting for the next election. The Board agreed. Mr. Griffin requested that the Board vote to approve a snow and ice deficit of$18,970.73 caused by a late winter storm. Selectman Koed moved to approve the deficit of$18,970.73. Selectman Dormitzer seconded the motion, and the vote was unanimous. Mr. Griffin and Finance Director, Michael Buckley, recommend to the Board that the cost of RTF/Beach Stickers and the cost per trash bags remain the same. Selectman Edwin Carr moved to level fund these fees for the coming year. Selectman Koed seconded the motion, and the vote was unanimous. Mr. Griffin then reminded the Board and alerted the community of the "No Discharge Area" meeting taking place at the Scituate Library on Tuesday, May 22nd at 713M. Mr. Griffin also informed the Board that the Town has applied for a DHCD grant of approximately $25,000 that if granted, could be used toward the Village Planner. Finally, Mr. Griffin asked the Board to approve a letter that Mr. Griffin will sign and mail to two residents on Elm Street. Selectman Dormitzer moved to approve the letter as written. Selectman Carr seconded the motion, and the vote was unanimous. Selectman Comment Period Selectman Carr suggested the Board discuss their liaison assignments. Mr. Griffin stated that this topic is scheduled on the June 111"agenda. Selectmen—5.21.07-JBO 1 Minutes— Board of Selectmen May 21, 2007 Police Department Presentations Police Chief James Hussey addressed the Board and reviewed the incidents which occurred in 2005 when there had been several bomb threats made towards the Cohasset Middle High School. Chief Hussey said that the solving of these crimes brought the schools and the community a sense of relief. It is for these reasons he is awarding both Sergeant Detective Gregory Lennon and Detective Garrett Hunt with the Cohasset Police Meritorious Service Award. Both officers were applauded and thanked by the Board. Chief Hussey then had Officer Edward Bagley join him in front of the Board. The Chief reviewed an incident that occurred in August of 2006. The incident resulted in Officer Bagley arresting 5 suspects and the removal of an illegally held high capacity weapon from the streets. The Chief stated that his actions are a credit to himself, the Department as well as a reflection of his commitment to excellence and his dedication to provide quality and courageous police service to the citizens of Cohasset. The Chief then presented Officer Edward Bagley with the Award for Excellence. Officer Bagley was applauded and congratulated by the Board. Officer John Small then joined Chief Hussey. Chief Hussey explained that each year, Officer Small runs the "Toys for Tots" program. In addition to the countless hours he spends on this project during the holiday season, he has also raised funds for various projects at the harbor, including the lighthouse replica. It is for these many reasons; the Chief is awarding Officer Small with the Community Service Award. The Board congratulated and thanked Officer Small. Chief Hussey concluded the presentation stating that he is planning on making these awards an annual event. Chairman Vanderweil thanked the Chief for his reports and for the department's hard work. QAdopt-A-Street Program—Mr. Griffin addressed the Board, along with Health Inspector, Tara Tradd and resident,Jim French. Mr. Griffin explained that Ms.Tradd will be the coordinator of the Program. He then reviewed the draft of the program guidelines for the Board to consider. He explained that at this point, there is not money in the budget to cover the costs, so they would like to see what sort of reaction they receive to give an idea of what sort of budget will be required. Mr. Griffin said that Jim French has also offered to approach companies to get them to commit to two year adoptions. The Board agreed that it was a great program. Cell Tower Request for Proposals—Mr. Griffin reviewed the changes he had made to the two draft Request for Proposals (RFP). Changes included requesting additional information from the bidders on signal strength improvement as well as the inclusion of a minimal annual rent of$25,000. He would like to move forward and issue these RFPs to see what interest is garnered. Selectman Koed moved to approve the issuing of the RFPs as drafted and amended. Selectman Dormitzer seconded the motion, and the vote was unanimous. Designer Selection Policy—Mr. Griffin explained that in order for the Town to hire an architect for the old portion of Town Hall, it is required under Massachusetts Law that the Town has Design Selection Guidelines in place. Mr. Griffin asked the Board to approve the proposed guidelines,which were drafted based on the model guidelines suggested by the Office of the Inspector General. Selectman Koed moved to approve the guidelines as drafted. Selectman Carr seconded the motion, and the vote was unanimous. Selectmen—5.21.07-JBO 2 Minutes—Board of Selectmen May 21, 2007 Licenses Selectman Dormitzer moved to approve three one-day liquor licenses for the South Shore Arts Center for events on June 15,July 201h and July 28th for fundraising purposes. Selectman Carr seconded the motion, and the vote was unanimous. Selectman Koed moved to approve four transient vendor licenses. Selectman Carr seconded the motion, and the vote was unanimous. Selectman Carr moved to adjourn the meeting. Selectman Carr seconded the motion,and the vote was unanimous. Meeting adjourned at 7:5013M. Respectfully submitted, Gary Vanderweil Chairman Selectmen—5.21.07-JBO 3 i II i I N 0 TOWN OF COHASSET N. BOARD OF SELECTMEN Board of Selectmen J v Ralph S. Dormitzer hw _ - © T' onnsser` TOWN MANAGER Frederick R.Koed Gary Vanderweil Town Manager 41 Highland Avenue Edwin Cc Carr William R.Griffin Cohasset, Massachusetts 02025 Paul Carlson www.townofcohasset.org AGENDA BOARD OF SELECTMEN MEETING MONDAY,JUNE 18, 2007 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7:15 PM Hull Street Parking 7:40 PM Treats Pond Restoration Project 8:40 PM Parking Restrictions @ Wheelwright Park & Sandy Beach 8:50 PM Board Liaison Assignments 8:55 PM Licenses &Permits 9:00 PM Minutes Approval 9:05 PM Executive Session 9:30 PM Adjournment Tel. (781)383-4105 0 Fax:(781)383-0228 7� TOWN MANAGER'S REPORT FOR THE MEETING OF JUNE 18, 2007 1. I am pleased to inform the Board of Selectmen and the public that I have appointed Robert Jackson of Cohasset to the position of Director of Veterans Services. In addition to being the former police chief, Mr. Jackson is a decorated Vietnam veteran and was a commending officer in the U.S. Navy. I am very confident that Mr. Jackson will represent the needs and interests of Cohasset veterans in his capacity as Director. Pursuant to the Town Manager Act, the Board of Selectmen has 15 days from this notice to reject this appointment or waive that right and approve this appointment. 2. As the Board is aware, the West Corner Culvert Design project is moving ahead, a three town cooperative effort. At a recent public hearing on the project, several people in attendance expressed concern with the nearby misalignment of Jerusalem Road and the island facing it a the intersection of Route 228, along with the lack of sidewalks and crosswalks to facilitate pedestrian and bicycle connectivity at this busy intersection. The Town of Hingham has suggested that Hingham and Cohasset share the cost for design services to address this situation, with funding coming from Chapter 90. It is estimate the expense to the Town of Cohasset for these services will range from $5,000 to $7,500. I would recommend we move ahead in this cooperative effort to improve this intersection at the same time the culvert is replaced. Minutes— Board of Selectmen June 18, 2007 Selectmen Present: Gary Vanderweil, Chairman Edwin Carr Frederick Koed Ralph Dormitzer Paul Carlson Others Present: William R. Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Gary Vanderweil called the meeting to order at 7:OOPM. Town Manager's Report Town Manager, William Griffin, informed the Board that he has appointed Robert Jackson of Cohasset to the position of Director of Veterans Services. Pursuant to the Town Manger Act, the Board of Selectmen has 15 days from this notice to reject this appointment or waive that right and approve this appointment this evening. Selectman Ralph Dormitzer moved to approve the appointment,waiving the Board's right to reject the appointment. Selectman Edwin Carr seconded the motion, and the vote was unanimous. Mr. Griffin also informed the Board that at a recent public hearing to discuss the West Corner Design project, people expressed concern about the misalignment of Jerusalem Road and the island facing it at the intersection of Route 228, as well as the lack of sidewalks and crosswalks in that same area. The Town of Hingham has suggested that they and the Town of Cohasset share the cost of design services to address these issues while the culvert is being replaced. The cost to the Town of Cohasset would be approximately$5,000-$7,500 and would come from Chapter 90. The Board agreed that this was a good plan. Selectmen Comment Period Selectman Paul Carlson stated that he was very pleased to receive a letter from the Greenbush Office updating the abutters of Forest Avenue on the status of the drainage project on Forest Ave. Selectman Dormitzer addressed a letter that the Town of Walpole sent to the Board addressing their concerns about the 40B legislation and problems It has created for communities. The Town of Walpole has sent a letter to the Senate, and is asking the Board to do the same. Selectman Dormitzer moved that a letter be drafted using the Walpole letter as an example,which the Board will sign. Selectman Carr seconded the motion,and the vote was unanimous. Licenses and Permits—Selectman Carr moved to approve a one-day liquor license at Bancroft Hall on June 23,2007. Selectman Carlson seconded the motion, and the vote was unanimous. Hull Street Parking—Mr. Griffin reviewed the many letters and documents pertaining to this request. The owner of DiNero's Restaurant, Mr. Frank Plotner, has requested the Town approve three additional parking spots. Chief Hussey reviewed the area and does feel the area could support two additional parking spots safely. Selectman Vanderweil stated that he went out to the site and parked his car. He Selectmen—6.18.07-JBO 1 �g Minutes—Board of Selectmen June 18, 2007 feels that from an engineering standpoint, the area could support parking. Maria Plante of 798 Jerusalem Road, an abutter of the restaurant, expressed her concern about the additional parking. Mr. Jim Reichardt, of 3 Grace Drive, also expressed his concern. He stated that the Board should deny the request based on the issue of safety. Mrs. Plante, Mr. Reichardt and other neighbors present at the meeting also expressed concern about the noise around the restaurant, and the litter left behind by patrons. Mr. Griffin pointed out that if the additional spaces were approved, they would not go beyond the 25 mph sign. Selectman Frederick Koed asked if there was anyone in the audience who wished to speak in favor of the additional parking; there was no response. Maria Plante asked the Board why there was not enough parking for the patrons and could it be possible that the restaurant is working over capacity? Chairman Vanderweil stated that the Board could look into these questions. Selectman Dormitzer moved to allow two additional parking spaces in the area discussed. Selectman Carlson seconded the motion. Selectman Carlson stated he wishes the applicant had been present to state his case. Selectman Carr stated that he feels sympathetic to the neighbors and that he is against the lifting the restriction. Selectmen Dormitzer and Chairman Vanderweil voted in favor of approving the additional parking spaces. Selectmen Koed, Selectman Carr and Selectman Carlson voted against. Request denied by a vote of 3-2. Treats Pond Restoration Project—Mr. David Larsen of the Army Corp of engineers gave an in-depth power point presentation which summarized the need for the ecosystem restoration of Treats Pond. Mr. Larsen went through his presentation and the three alternative routes to reestablish a tidal connection between the pond and the estuarine and marine habitat (report available on file in the Selectmen's office). Mr.Jason Burtner of Coastal Zone Management was also at the meeting for the presentation. There was a lengthy conversation addressing questions and concerns regarding floodwater, stormwater problems, funding for the project, and the health of the harbor should one of the three plans be implemented. Christopher Evans, of the Harbor Health committee, stated that his committee has voted against two of the three options. Chairman Vanderweil stated that it was his understanding that there was a timeline on this project that needed to be followed. He stated that 65% of the project would be funded with Federal funds, but a decision has to be made by the Town soon so that the funds will be appropriated. The Town would be responsible for the additional 35%of the funding and that would need to go before the Special Town Meeting in the fall. Chairman Vanderweil then reviewed the options the Board had before them. Mr. Charles Higginson of 159 Atlantic Ave. stated that in 1964 when Elizabeth Bigelow deeded Treats Pond to the Town, she made it a condition that the area remains a wetlands area and be maintained by the Town.There was then another lengthy conversation about the stormwater and its affects on the Treats Pond,the harbor and other areas. Selectman Dormitzer asked the members of the Board to walk the area before casting a vote. Chairman Vanderweil thanked Mr. Larsen for his presentation and for everyone else attending the meeting. Parking Restrictions at Wheelwright Park—The Board has been asked to consider placing a restriction on overnight parking in this area. Police Chief James Hussey has suggested that no parking between 9:30PM and 6:OOAM be posted and enforced. Selectman Dormitzer moved to approve the proposed parking restriction at Wheelwright Park. Selectman Koed seconded the motion, and the vote was unanimous. Selectmen—6.18.07-JBO 2 Minutes— Board of Selectmen June 18, 2007 Sandy Beach Parking Restriction—A neighbor to Sandy Beach has asked the Board to consider changing the start time of the parking lot being closed from 1113M to 10PM, with it reopening at the same time of SAM. Chairman Vanderweil stated that he felt the kids need a place to go. Selectman Carr and Selectman Koed agreed. Selectman Carr moved to keep the times of closure at the Sandy Beach parking as they are. Selectman Carlson seconded the motion, and the vote was unanimous. Executive Session: The Town Manager asked to go into Executive Session at 9:15PM for the purposes of discussing possible litigation. Motion by Selectman Fred Koed to go into Executive Session. The Board will come out of Executive Session only for the purpose of adjourning the meeting. Seconded by Selectman Carr Vote 5—0 in favor, none opposed. Selectman Koed —Aye Selectman Dormitzer—Aye Selectman Carlson -Aye Selectman Carr—Aye Chairman Vanderweil—Aye Meeting adjourned at 9:3013M. Respectfully submitted, Gary Vanderweil Chairman Selectmen—6.18.07-JBO 3 I \G 4 TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen Ralph S.Dormitzer COHA55ET TOWN MANAGER FrederickR.Koed , _ ,,, 41 Highland Avenue Gary eil Town Manager g Edwin in G.G Carr William R.Griffin Cohasset, Massachusetts 02025 Paul Carlson www.townofcohasset.org AGENDA BOARD OF SELECTMEN MEETING MONDAY,JUNE 25,2007 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7:15 PM Cohasset Triathlon Traffic Safety&Management Plan 7:30 PM Street Light Acquisition Consultant Presentation 8:00 PM Treat's Pond Restoration Project 8:15 PM Fiscal 2009 Financial Outlook 8:30 PM Long Term Debt Service Analysis 8:45 PM Annual Committee Appointments 8:55 PM Bond Approval & Signing 9:00 PM Licenses &Permits 9:05 PM Minutes Approval 9:30 PM Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 Minutes—Board of Selectmen June 25, 2007 Selectmen Present: Gary Vanderweil, Chairman Edwin Carr Frederick Koed Ralph Dormitzer Paul Carlson Others Present: William R. Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Gary Vanderweil called the meeting to order at 7:OOPM. Town Manager Report Town Manager, William Griffin, asked the Board which member would like to be the liaison to the Harbor Health Committee. Selectman Paul Carlson stated he would take the assignment. Mr. Griffin also alerted the Board and the community that there are currently openings on two committees that are appointed by the Troika. There is currently an opening on both the Advisory Committee and the Capital Budget Committee. Mr. Griffin encouraged residents that are interested in one of the position to write a letter or email to him by this coming Friday. Selectmen Comment Period Selectman Ralph Dormitzer stated that the Town of Marshfield has now filed suit against the FAA in regard to flight paths. He will update the Board as more information becomes available. Mr. Griffin informed the Board that he had written the 40B letter to Senator Robert Hedlund and Representative Garrett Bradley. Selectman Dormitzer moved the Board sign this letter. Selectman Carlson seconded the motion, and the vote was unanimous. Bond Signing—Selectmen Carlson moved to approve and sign $850,000 in Bond Anticipation Notes and $1,395,743 in State Aid Anticipation Notes. Selectman Koed seconded the motion, and the vote was unanimous. Cohasset Triathlon Traffic Safety& Management Plan—Triathlon Coordinator, Bill Burnett, as well as Police Chief James Hussey, Safety Officer, Sergeant William Quigley, Firefighter/EMT John Dockray, and Fire Chief Robert Silvia addressed the Board. Mr. Burnett has worked with all departments for the last six months to organize the safety aspects of the race. Sergeant Quigley reviewed the points where detail officers would be located throughout the route. He stated there would 15 detail officers, an incident commander as well as an extra dispatcher. Chief Hussey stated that they are working with the merchants downtown in regard to parking for their businesses during the race. Fire Chief Silvia and Firefighter Dockray reviewed the detailed plan in place with the EMT service and the South Shore Hospital. Chief Silvia felt the plan that is in place is excellent. Mr. Burnett added that participants in the race would park at the Cohasset Music Circus and then be bussed to the Sandy Beach parking lot. He said that Sandy Beach and Atlantic Ave. will be closed during race time from 7:45AM —11:45AM. There will be 720 participants from all over, including England and Germany and that the triathlon has raised over$50,000 for Juvenile diabetes. The Board thanked everyone for the presentation, and for their time and effort. Selectmen—6.25.07 -JBO 1 Minutes— Board of Selectmen June 25, 2007 Street Light Acquisition Consultant Presentation—Mr. George Woodbury of LightSmart Energy Consulting Services presented his report to the Board. Mr. Woodbury has been hired by the Town to provide an economic analysis of what the costs and long-term savings would be if the Town purchased the street lights from National Grid. Mr. Woodbury reviewed how the Town would purchase the lights and that the Town would then be required to maintain them. He suggested that to cut maintenance costs, the Town could look into sharing maintenance with another community. There was then a lengthy conversation reviewing the inventory that Mr. Woodbury compiled of all the street lights in Town. Mr. Woodbury was asked to investigate the ownership of several underground utility poles along Jerusalem Road. Mr. Griffin added that although the Town would see a significant savings over time if this were done, the Town has to remember that at the end of the year, the great rate the Town has for electricity will be increasing significantly. Mr. Griffin asked that the Board think about the proposal and analysis, and a discussion and decision could be made at a future date. The Board thanked Mr. Woodbury for this time and his informative report. Treat's Pond Restoration Project—Selectman Dormitzer stated that due to accusations that it is a conflict of interest for him to participate in this discussion, and therefore he will be recusing himself from the discussion. There was a lengthy conversation about the project and how the Town should proceed. Mr.Jim Drysdale of 4 Cedars Acres Lane expressed concern as he feels the Army Corp of Engineer's (AEC) proposals do not address the issues of flooding or Stormwater. Mr. Charles Higginson, of 159 Atlantic Avenue, stated that he felt the AEC's presentation dealt too much with pollution and that Sandy Cove has not been polluted for years. Mr. Paul Whitemore of 47 Elm Court stated that he felt the marsh was in fact a fresh water marsh; not a saltwater marsh as the AEC is referring to it as. He feels that there is a lot of historical data out there to prove this. In addition, he feels that the people who live around Treats Pond should be responsible for the restoration as they make up 10%of the Town and therefore he feels it is not a municipal project. Mr. Charles Humphreys then addressed the Board on behalf of his client, Peter Roy of 49 Atlantic Avenue. Attorney Humphreys stated that Mr. Roy in fact owns the property where the harbor discharge would take place, and that his client was very upset that he has not been contacted about this project. Attorney Humphreys stated that the water in the marsh is essentially polluted and to take that and put it in the harbor did not make sense. He stated that the Board should not vote this evening and that his client will fight the project until the end. Former Congressman, Amory Houghton Jr., of 91 Atlantic Ave., then addressed the Board. Mr. Houghton first stated that he had spoken to Mr. Roy's sister about a possible project. He also stated that he has talked to many people in government that he felt the Town needs to show its intentions to the Federal and State governments so that funding can be appropriated. Chairman Vanderweil then reviewed the Town's options. He stated that he would like to hold off on making a decision until more information is gathered about flooding, stormwater and until it can be clarified if it is a salt or fresh water marsh. After further discussion, the Board decided that a letter should be sent to express interest in doing some sort of project and therefore alerting the government to earmark the funds. Selectman Carr moved that a letter be written to the Congressman to communicate the Town's interest to participate in a project should the funds become available this year. Selectman Carlson seconded the motion and vote was unanimous (4-0,Selectman Dormitzer abstained). Fiscal 2009 Financial Outlook—Mr. Griffin presented a memo that he and Michael Buckley put together showing revenue and expenditure projections for Fiscal 2009. He stated that this was a challenge in that Fiscal 2007 has not been completed and Fiscal 2008 has not begun. He does feel that the analysis will help with future projections. If all happens as he has projected, the Town will fall $400,000 short. Chairman Vanderweil stated that by using these projections, the Town could, albeit conservatively, be Selectmen—6.25.07-JBO 2 4s3 Minutes—Board of Selectmen June 25, 2007 looking at an override in 2009. The Board thanked Mr. Griffin and Mr. Buckley for putting together the report. Lone Term Debt Service— Mr. Griffin reviewed the report for the Board. As background, Mr. Griffin reminded the Board and the community that when he started as Town Manager, he suggested that the Board adopt and implement fiscal policies, which they did. These policies establish two key debt ratios: Non-Excluded debt service payments should not exceed 3%and Total Debt Service payments should not exceed 10%. These are things that Standards and Poors look at. Mr. Griffin stated that he compiled this not only to show where the Town stands today, but to also show that the Town is making progress. Mr. Griffin said that at the next meeting he will be adding a fixed asset plan that Michael Buckley is putting together. Chairman Vanderweil thanked Mr. Griffin and Mr. Buckley for this very helpful analysis. Chairman Vanderweil said that it is one of the best analysis' he has ever seen. Annual Committee Appointments—Selectman Dormitzer moved to approve the 2008 re- appointments. Selectman Koed seconded the motion and the vote was unanimous (Selectman Paulson abstained from voting to reappoint himself to the Cable Advisory Committee). Minutes—Selectman Dormitzer moved to approve the minutes of March 7,2007. Selectman Carr seconded the motion,and the vote was unanimous. Selectman Carr moved to adjourn the meeting. Selectman Koed seconded the motion, and the vote was unanimous. Meeting adjourned at 9:20PM Respectfully submitted, Gary Vanderweil Chairman Selectmen—6.25.07-JBO 3 84 '.�F,. 8S TOWN OF COHASSET ' Board of Selectmen BOARD OF SELECTMEN Ralph S.Dormitzer „ASSET` TOWN MANAGER Frederick R.Koed Gary Vanderweil Town Manager 41 Highland Avenue Edwin G Carr William R.Griffin Cohasset, Massachusetts 02025 Paul Carlson www.townofcohasset.org AGENDA BOARD OF SELECTMEN MEETING MONDAY,JULY 9, 2007 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7:15 PM Cable Advisory Committee Interviews 7:20 PM Hearing on Installation of Electrical Duct Bank on Jerusalem Road 7:25 PM Pole Hearing—Installation of 5 Poles on North Main Street 7:30 PM Discussion on Advisory Committees to the Selectmen 7:40 PM End-of-Year Budget Transfers 7:50 PM Licenses &Permits 7:55 PM Minutes Approval 8:00 PM Adjournment Tel:(781)383-4105 • Fax: (781)383-0228 hE TOWN MANAGER'S REPORT O FOR THE MEETING OF JULY 9, 2007 1. This office is in receipt of a request from the First Parish Church to reorient, relocate and widen its sign on Cohasset Common. I have attached the request for your review. The Common Historic District Commission has approved this request and the sign's dimensions will be well within the limits set forth by town bylaws. I would recommend that the Board of Selectmen approve this request. To: Bill Griffin June 28, 2007 From: First Parish Church �_C Re: Request to enlarge & re-positio the Meeting House's Sign The Problem: • Cannot see the existing sign when driving North along Main Street ---it is positioned end-on to traffic. • Cannot see sign when driving South along Main Street (blocked by foyer) • Cannot see the sign when approaching from William Long Road ---it is set back a mere 42" from the Meeting House wall. • Our existing sign is also ineffective: total square footage is 10.5 but the message display space (glass enclosure) is only 5.4 sq. ft. • This compares unfavorably to the Congregational Church's sign, which occupies 15.8 sq. ft. of display space. ma`s • As a result a surprisingly large number of newcomers-to-Town don't get visual clues that the Meeting House is a "church", and when they do notice the sign, it is often unreadable The Proposed Solution • Re-orient the exiting sign 90 degrees to face oncoming traffic, and • Move the sign out away from the Meeting House, and • Enlarge its area by widening from 3 feet to 5.5 - 6.0 feet, maintaining its present structural height (3.5 feet) and overall height from ground (5.0 feet) • This amounts to 19.2 square feet, below the Town Bylaw maximum of 25 square feet Photo option #2 (attached) has been approved by the Common Historic District Commission APPENDIX C TOWN OF COHASSET CAPITAL BUDGET FY 2008 TO FY 2011 2008 2009 2010 2011 Department/Description Proposed Proposed Proposed Proposed FACILITIES MANAGEMENT Library Library Gutters and Downspouts $ 72,500 Library East Parapet Wall Repair $ 11,000 Library EPDM repairs $ 44,000 Security System(cameras) $50,000 Schools Trash Truck $ 45,000 Osgood Pavement(new back turn around/walkway) $ 50,000 Osgood Playground Replacement/Repair $ 75,000 Middle High Science Classroom Exhaust Fans $ 25,000 Osgood Carpet Replacement $ 25,000 Osgood Kitchen Upgrade $ 40,000 Osgood Emergency Generator $ 160,000 figh School Fitness Center Air Conditioning $22,000 Alumni Field Bleachers $ 85,000 Alumni Field Turf Field Replacement $ 750,000 Town Hall Town Hall Chiller Replacement $ 45,000 Town Hall Windows, Electrical, Restroom,Auditorium Upgrades $ 60,000 Town Hall Sill Replacement $ 25,000 Town Hall Security System(camera and burglar) $30,000 Town Hall Basement Air Conditioning Town Hall Emergency Generator Police/Fire Emergency Generator $ 130,000 Other Town Wide BAS(building automation)System $ 80,000 Lightkeepers Storage Building New roof and Repairs $ 10,000 Maintenance Vehicle(if new maintenance staff hired) $ 35,000 DPW Security System(camera and burglar) $ 30,000 Sub-Total $ 82,500 $ 1,271,000 $ 444,000 $102,000 APPENDIX C TOWN OF COHASSET CAPITAL BUDGET FY 2008 TO FY 2011 2008 2009 2010 2011 Department/Description Proposed Proposed Proposed Proposed PUBLIC WORKS Lightkeepers Sewer Connection Project $75,000.00 Jacobs Meadow Outlet Channel Replacement $400,000.00 Refurbish 1985 CAT 950 Loader $30,000 Mowing Machine $30,000 Replace Sander $10,000 Replace 1990 Cheverolet C-30 $45,000 Replace 1988 Ford Loader/Backhoe $90,000 Replace 1989 Peterbilt $100,000 Replace 1986 Ford Dump Truck $85,000 Sub-Total $545,000 $135,000 $100,000 $85,000 INFORMATION TECHNOLOGY Equipment Purchase&Replacement $10,000 $10,000 $10,000 Sub-Total $0 $10,000 $10,000 $10,000 SCHOOL DEPARTMENT Technology Replacement $ 100,000 $ 100,000 $ 100,000 $100,000 Transportation 2 Busses/2 vans $ 55,000 $ 80,000 $55,000 Sub-Total $155,000 $100,000 $180,000 $155,000 LIBRARY Replace 15 Public Computers $25,500 $25,500 Replace 6 staff computers $10,200 Replace 6 children's room computers&add 3 $15,300 Replace 5 staff computers $8,500 Install Self-Check out Kiosk $14,000 Finish Staff Work Room $5,000 Replace Carpet $2,400 Replace worn Upholstery $5,000 Sub-Total $49,700 $22,7001 $13,500 $25,500 APPENDIX C TOWN OF COHASSET CAPITAL BUDGET CFY 2008 TO FY 2011 2008 2009 2010 2011 Department/Description Proposed Proposed Proposed Proposed POLICE DEPARTMENT Vehicle Replacement(marked) $29,000 $29,000 $58,000 $29,000 Vehicle Replacement(marked) $29,000 Sever&Workstation Replacement $2,500 $9,000 $5,000 $5,000 Software Upgrades $2,500 Vehicle Replacement(unmarked) $38,000 $20,000 Special Vehicle(4X4) $30,000 Portable Radios $90,000 Dispatch/911 Consoles Replacement $150,000 Police Repeater Update/Refurbish $30,000 Firearms- Handguns $12,500 Firearms-Long Guns $3,500 New Police Station $4,500,000 Sub-Total $213,000 $76,000 $4,683,000 $100,000 FIRE DEPARTMENT .hiefs Vehicle Replacement $35,000 Ambulance Replacement $150,000 Engine Two Replacement $340,000 Air Compressor $50,000 Equipment Trailer $25,000 Jaws of Life $25,000 Hose Replacement $25,000 Sub-Total $550,000 $75,000 $25,000 $0 GRAND TOTAL $1,595,200 $1,689,700 $5,455,500 $477,500 a a Minutes— Board of Selectmen July 9, 2007 Selectmen Present: Gary Vandeweil, Chairman Edwin Carr Frederick Koed Ralph Dormitzer Paul Carlson Others Present: William R. Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Gary Vanderweil called the meeting to order at 7:OOPM. Town Manager's Report Town Manager, William Griffin, stated that the coordinators for the Cohasset Triathlon are putting together a detailed report and will address the Board at a later date. He said that there has been a press release. Mr. Griffin, on behalf of himself and members of the Board, expressed their condolences to the family of the deceased participant. Mr. Griffin brought attention to a letter in the packet that addressed how the moorings are managed in the harbor. He stated that this will be addressed at a future meeting. Lastly, Mr. Griffin explained that there is a request from the First Parish Church to reorient, relocate and widen its sign on Cohasset Common. The Cohasset Common Historic District Commission has approved the request, and now the Board needs to vote on it. The Board asked Mr. Griffin to place this item on the agenda in two weeks so that members could look at the site. Selectmen Comment Period Selectman Ralph Dormitzer expressed his concern in regard to the new traffic light located at the four way intersection of King St., North Main and Forest Avenue. He stated that he felt it should remain a blinking red to allow drivers to "escape" the MBTA crossing grates. Instead, he says that it is a full red, green and yellow traffic light. Chairman Vanderweil suggested the Board wait to see if the Town will have control of the light configurations. Selectman Paul Carlson congratulated Elder Affairs Director, Linda Ellworthy, on her one year anniversary. He stated that Elder Affairs had helped 487 seniors, with over 14,000 units of service. Cable Advisory Committee Candidates-Three citizens addressed the Board and expressed their interests in becoming members of the Cable Advisory Committee: Mr. Bob Pattison, of 19 Parker Avenue, Mr. Gregory Wojcieszak, of 537 Beechwood Street and Mr.James Morrison,Jr., of 505 Beechwood Street. Each candidate reviewed his background, and after a brief discussion, Selectman Frederick Koed moved to appoint all three candidates to the committee. Selectman Edwin Carr seconded the motion, and the vote was unanimous. Selectmen—7.9.07 -JBO 1 Minutes— Board of Selectmen July 9, 2007 Hearing on Installation of Electrical Duct Bank on 378 Jerusalem Road—Ms.Aileen Deroyce of National Grid, explained that this duct needed to be installed as the existing service did not supply enough power to the residence. Selectman Carr moved to approve the installation. Selectman Dormitzer seconded the motion, and the vote was unanimous. Pole Hearing—Installation of 5 Poles on North Main Street—This hearing has been before the Board at a previous hearing, but was redesigned to add two additional poles, and more lighting. The Board agreed that the poles were fine, but wanted to wait and see if each pole needed a light. Selectman Carr moved to accept the additional poles,with the lights being subject to their necessity. Selectman Koed seconded the motion,and the vote was unanimous. Advisory Committees to the Selectmen -Chairman Vanderweil "Moved,that approval to reappoint certain town committees voted on at the June 251"selectmen's meeting be qualified as follows: For any committee established by the Board of Selectmen,such approval is contingent on (1)submission by the committee to the Board of Selectmen, not later than August 15, 2007 of a proposed charter defining committee goals and activities, and a timeline for completion of same,and (2)approval by vote of the Board of Selectmen of such charter and time line, or of a modified charter and timeline suitable to the Board". Selectman Carlson suggested that with it being the summer season,the deadline be extended to Labor Day. The Board agreed. Selectman Carlson then seconded the motion as amended, and the vote was unanimous. End of Year Budget Transfers— Mr. Griffin reviewed for the Board the need for a supplemental transfer of$50,420 from the Health Insurance budget to the Legal Services budget, and $19,001 from Fire Department Salaries budget to the Snow and Ice budget to close out Fiscal 2007. In addition, Mr. Griffin included a spreadsheet that outlined what he would be seeking form the Advisory Committee in additional supplemental appropriations. He outlined that he would be requesting and additional $72,414 in reserve fund transfers to various departmental budgets in need of additional funding. Mr. Griffin included all of this information in a very detailed memo, which broke down what supplemental appropriations the Town has made in the past. He stated he felt they were making great progress in decreasing the use of these transfers. Selectman Dormitzer stated that they felt this was a great piece of work by Mr. Griffin. Selectman Dormiter then moved to approve the end of year budget transfers as listed on Mr. Griffin's memo dated July 3, 2007. Selectman Koed seconded the motion, and the vote was unanimous. Licenses&Permits—Selectman Dormitzer moved to approve a one-day liquor license for an Art Exhibit at the Paul Pratt Memorial Library on Saturday,July 14, 2007 from 5-7PM. Selectman Carr seconded the motion,and the vote was unanimous. Minutes—Selectman Koed moved to approve the minutes for March 12, 2007. Selectman Carr seconded the motion,and the vote was unanimous (Selectman Carlson could not vote). Selectman Dormitzer moved to adjourn the meeting. Selectman Carlson seconded the motion, and the vote was unanimous. Meeting adjourned at 7:4013M. Respectfully submitted, Selectmen—7.9.07 -JBO 2 Minutes—Board of Selectmen July 9, 2007 Gary Vanderweil Chairman Selectmen—7.9.07-JBO 3 --- q5 �J V 96 ,4 P\ TOWN OF COHASSET BOARD OF SELECTMEN In Board of Selectmen Ralph S.Dormitzer �OHA55ET` TOWN MANAGER Frederick R.Koed 41 HighlandAvenue Garyvanderweil Town ManagerEdwin G.Carr William R.Griffin Cohasset, Massachusetts 02025 Paul Carlson www.townofcohasset.org AGENDA BOARD OF SELECTMEN MEETING MONDAY,JULY 23,2007 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7:15 PM First Parish Church Sign on Cohasset Common 7:30 PM Public Hearing- Red Lion Inn Change of Manager 7:45 PM Housing Partnership Committee-Update © 8:15 PM Senate Bill No. 1961 —Energy Generated by Municipal Wind Turbines 8:20 PM Cohasset Annex to the FEMA South Shore Hazard Mitigation Plan 8:30 PM Licenses &Permits 8:35 PM Minutes Approval 8:40 PM Adjournment Tel: (781)383-4105 • Fax: (781)383-0228 9� TOWN MANAGER'S REPORT © FOR THE MEETING OF JULY 23, 2007 1. Police Safety Officer William Quigley and Police Chief James Hussey are recommending that a stop sign and stop line be installed at the top of Pleasant Street, where Pleasant Street intersects with Old Pasture Road and Reservoir Road. CW Minutes—the Board of Selectmen July 23, 2007 Selectmen Present: Gary Vanderweil, Chairman Edwin Carr Ralph Dormitzer Paul Carlson Selectman Absent: Frederick Koed Others Present: William R. Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Gary Vanderweil called the meeting to order at 7:OOPM. Town Manager's Report Mr. Griffin explained that Police Safety Officer, William Quigley, and Police Chief,James Hussey, have recommended that a stop sign and stop line be installed at the top of Pleasant Street,where it intersects with Old Pasture Road and Reservoir Road. Selectman Ralph Dormitzer expressed concern about people having to stop on such a steep incline. Chairman Vanderweil asked if the Safety Officer and the Chief of Police could come in at a future meeting and review for the Board why they feel the need for the sign and sign line. Selectmen Comment Period Selectman Paul Carlson informed the Board and the public that he, Selectman Dormitzer and Mr.Tom Gruber walked the area of Sanctuary Pond to see if and where they can try to alleviate some of the water issues in Jacob's Meadow. Chairman Vanderweil said that he had received a call from a citizen expressing concern in regard to sidewalks, or the lack there of, in two areas of Town. The caller felt that walkers and cyclists would keep walking on North Main, and that the perfect solution would be a sidewalk. However, it is probably too late to do this with META, so he suggests that a fog line be put down on the stretch between King Street and North Main. The other area, is over near Atlantica where the resident says the new sidewalk near the new seawall is great, but suddenly ends. Mr. Griffin stated that this issue is already being addressed. Public Comment Period—Mr. Christopher Comeau and his wife, Marcia Comeau, addressed a letter they had sent to the Board. The Comeaus, and their neighbors are requesting a sidewalk be constructed from the Rose Hill Neighborhood,to the corner of King Street and Chief Justice Cushing Highway. Mr. Griffin explained that the next step would be to assess the costs to construct the sidewalk,then work with both the Department of Public Works, and the Greenbush Department and it would then go to a Capital expense and from there, it would have to go to Town Meeting for a vote. Mr. Griffin said the Town would also seek grant money. First Parish Church Sign on Cohasset Common—S. Woodworth Chittick addressed the Board on behalf of the First Parish Church. Mr. Chittick explained that he was before the Board tonight to get the Board's approval of the proposed new sign for the church. He explained that to put a new sign on the Common, it is a four step process; the Church first approves the design, then the Cohasset Common Selectmen—7.23.07-JBO 1 9�f Minutes—the Board of Selectmen July 23, 2007 Historic District Commission has to approve it (which they have), then the Board of Selectmen gives their approval, and then final approval falls to the Zoning Board of Appeals. Mr. Chittick then distributed a rendering of how the sign would appear. He explained that the sign had been constructed and installed by the movie crew for"The Witches of Eastwick" in 1986. The sign in now in bad shape and needs to be replaced. He stated that it is the goal of the church to also make the sign more visible as they feel many people do not realize that the building is actually a church. The Board then discussed various options for the sign, other than the one proposed, and each member had a different view as to how the sign should look. After a lengthy discussion, it was decided that the Board would wait until all of the members could be present to discuss this further, and then cast their vote. Public Hearing—Red Lion Inn,Change in Manager—Attorney Michael Hayes addressed the Board on behalf of his client, Gerd Ordelheide, owner of the Red Lion Inn. Attorney Hayes explained that the applicant that was to be before the Board as the proposed new manager has resigned from the Inn. He stated that the owner would be in this country until the fall, and would run the Inn until they are able to hire a reliable new General Manager. Attorney Hayes assured the Board that It is a priority, and that he would keep in touch with the Selectmen's office. As soon as they have the new applicant, he will re- apply for a new hearing. Selectman Carr asked Attorney Hayes about the recent fire infractions that have occurred Inn. Attorney Hayes assured the Board that he would be in contact with the Fire Chief first thing in the morning. The Board and Mr. Griffin suggested that the Red Lion Inn also hire and train an Assistant General Manager to alleviate any future gaps in the management staff at the Inn. Housing Partnership Update—Partnership members Thomas Callahan,Jim Hamilton and Taffy Nothnagle addressed the Board. Mr. Callahan first addressed the "housing plan", he stated that their consultant,Judi Barrett, had composed an excellent analysis of the market and it is a very good starting point for the partnership to follow. He would also like the Board to outline specific directions they in which they would like to see the partnership go. As for the analysis, they would like to move away from the use of the term "Cohasset Affordable" as it gives the impression that Cohasset is unlike any other community. There was then a lengthy conversation about where the Town's percentage lies with 40B and how many units the Town will need to create to stay on track of fulfilling the State's requirements. Chairman Vanderweil stated that he would like to see homes priced at$425,000. He would also like the Housing Partnership to list what the goals and priorities of the partnership should be, and then the Board will draft a motion for their direction. Mr. Callahan agreed to provide the details. Selectman Dormitzer then thanked Judi Barrett for her great work on the analysis. Mr. Callahan then asked the Board to change the partnership's membership to nine. Selectman Dormitzer moved to change the Housing Partnership Membership requirement to nine members,from ten. Selectman Carr seconded the motion, and the vote was unanimous. Mr. Callahan then stated that he and Ms. Barrett were re- writing the Inclusionary Zoning Bylaw, and requested the use of Town Counsel. Chairman Vanderweil asked that a draft be submitted to the Board by no later than early September to allow for Counsel to review it. Mr. Callahan then asked to address the issue of 821 Jerusalem Road. He stated that they had sent questions regarding the property to DHCD. DHCD was too busy to put anything in writing, but stated that if the Town put two to three units on this property, DHCD would approve them as affordable. Mr. Callahan asked the Board to put this in to an RFP to see if they could get a developer for the property. He suggested that if this should fail, the Town should then give the property to the Housing Authority. This would mean that the Town would be denying the owner's request to pay back the taxes and be Selectmen—7.23.07-JBO 2 Minutes—the Board of Selectmen July 23, 2007 given back the property. Mr. Griffin explained that this decision was the Board's to make. The tenant that currently resides at the property asked the Board and the Partnership how long he had to stay at the property. He was told that if this should go to town meeting, he should have at least 60 days after town meeting before he would have to move out.They told him to look at the first of the year. After another lengthy discussion, Selectman Dormitzer moved that the Board of Selectmen support a Request for Proposals be created for the 821 Jerusalem Road property and that the Board dose not support the reacquisition of the property to the previous owner. Selectman Carr seconded the motion, and the vote was unanimous. Mr. Griffin will inform the previous owners of the Board's decision Senate Bill No. 1961—Energy Generated by Municipal Wind Turbines—The Board of Selectman is being asked to write a letter of support for this legislation by the Planning Board and the Alternative Energy Committee. Mr. Griffin explained that if the Town of Cohasset had a wind turbine, they would want this legislation in place at it would treat the Town like it had municipal light companies (i.e. Hingham and Hull). Selectman Dormitzer moved the approval of a letter showing the Board's support for Senate Bill No. 1961. Selectman Carr seconded the motion, and the vote was unanimous. Cohasset Annex to the FEMA South Shore Hazard Mitigation Plan—Mr. Griffin gave the Board background explaining the FEMA South Shore Hazard Mitigation Plan. He went on to say that the MAPC did a great job compiling the list for each community. After a brief discussion, Selectman Dormitzer moved to adopt Cohasset Annex to the FEMA South Shore Hazard Mitigation Plan. Selectman Carr seconded the motion, and the vote was unanimous (4-0,Selectman Koed not present). Licenses and Permits—Selectman Carlson moved to approve a one-day liquor license for the annual Legion Scholarship Fundraiser clambake to take place on Saturday, September 8, 2007 on Sandy Beach from Noon—6PM,with a rain-date of September 9, 2007. Selectman Carr seconded the motion,and the vote was unanimous. Minutes Approval—Selectman Dormitzer moved to approve the minutes for March 26, 2007 as amended. Selectman Carr seconded the motion, and the vote was unanimous(3-0, Selectman Carlson could not vote). Selectman Dormitzer moved to approve the minutes for April 9, 2007. Selectman Carr seconded the motion, and the vote was unanimous. Selectman Carr moved to approve the minutes for April 23, 2007 as amended. Selectman Dormitzer seconded the motion, and the vote was unanimous. (3-0, Selectman Carlson could not vote). Selectman Carr moved to adjourn the meeting. Selectman Dormitzer seconded the motion, and the vote was unanimous. Meeting adjourned at 8:37PM. Respectfully submitted, Gary Vanderweil Chairman Jennifer Oram, Clerk of the Selectmen Selectmen—7.23.07-JBO 3 �f c-e R; a Q� #r +F t TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen Ralph S.Dormitzer COHA55ET= TOWN MANAGER Frederick R.Koed Gary Vanderweil Town Manager 41 Highland Avenue Edwin G.Carr William R.Griffin Cohasset, Massachusetts 02025 Paul Carlson www.townofcohasset:org AGENDA BOARD OF SELECTMEN MEETING MONDAY,AUGUST 6, 2007 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7:15 PM Sustainable Cohasset Presentation 7:30 PM Liquor Hearing—Bia Bistro All Alcoholic License &Expanded Premises 7:45 PM Liquor Hearing—Stella All Alcoholic License &New Premises 8:00 PM Alternative Energy Consultants Presentation 8:30 PM Affordable Housing Plan Recommendation 8:40 PM Minutes Approval 8:45 PM Adjournment Tel:(781)383-4105 0 Fax: (781)383-0228 TOWN MANAGER'S REPORT FOR THE MEETING OF AUGUST 6, 2007 1. I am very pleased to announce that the Cohasset Golf Club has donated the sum of$500 to assist the town to implement the Adopt-A-Street Program. Funds will be used to meet expenses for gloves,vests and sponsorship signs. This contribution by the Cohasset Golf Club is in addition to their willingness to landscape and maintain the grade crossing island on North Main Street when the area is turned back over to town jurisdiction. 2. I have been asked to announce that Virginia Spofford of Cohasset has developed a self-guided historical tour of Cohasset Village as a project to earn the Girl Scout Gold Award,the highest award in Girl Scouting. As a kickoff event for the tour, a special event will be held on Wednesday, August 15ch Between 10:30 AM and 1:00 PM,participants can take the self-guided tour starting at the Community Center and ending at the Historical Society,where refreshments will be served. Minutes—The Board of Selectmen August 6, 2007 Selectmen Present: Gary Vanderweil, Chairman Frederick Koed Ralph Dormitzer Paul Carlson CSelectman Absent: Edwin Carr Others Present: William R. Griffin, Town Manager Jennifer Oram, Recording Secretary Chairman Gary Vanderweil called the meeting to order at 7:OOPM. Town Manager's Report Town Manager, William Griffin, announced that the Cohasset Golf Club donated money towards the Adopt-A-Street program. Secondly, resident Virginia Spofford has put together a very well written, self-guided tour of the Town of Cohasset. Ms. Spofford wrote this in order to earn the Gold Award for the Girl Scouts. The tour pamphlets can be picked up at the South Shore Community Center. Mr. Griffin asked the Board to approve the sale of$15 million dollars in bid anticipation notes for one year to Bank of America. Selectman Ralph Domitzer moved to approve the sale of the bonds. • Selectman Frederick Koed seconded the motion,and the vote was unanimous. Affordable Housing Plan Recommendation—Chairman Vanderweil stated that at a previous meeting of the Board, the Housing Partnership Committee asked for input form the Board. Based on that request, the Board drafted goals in a motion. Chairman Vanderweil MOVED that in response to the Housing Partnership's request that the Board of Selectmen provide it with a desired direction,that the Board recommends to the Housing.Partnership that in addition to encouraging the Town's 10%goal under r Chapter 40B,the Town's Affordable Housing Plan should also address the production of single family housing in the$330,000 to$425,000 price range which, according to the Partnership's report dated July 15, 2007,would be affordable to homeowners at the Town's median household income. Chairman Vanderweil further MOVED that the Housing Partnership, in concert with other appropriate boards or organizations in Cohasset, conduct a survey periodically to determine housing demand for Town employees and senior citizens who might qualify for single family housing or rentals at 80%and 125%of the area median income. Selectman Dormitzer seconded the motions, and the vote was unanimous. Minutes—Selectman Koed moved to approve the minutes of May 7, 2007 as amended. Selectman Carlson seconded the motion and the vote was unanimous (3-0,Selectman Dormitzer was not present at the meeting of 5.7.07). Sustainable Cohasset Presentation—Chairman Kathryn Earle and member JoAnn Mirise addressed the Board. Ms. Earle gave the Board background on the organization and what it has done since its inception six months ago. She stated that it is their goal to educate the community on ways they can 0 live in a more sustainable way. Selectman Dormitzer asked if they could explain what exactly they have Selectmen—8.6.07 -JBO 1 C 105 Minutes—The Board of Selectmen August 6, 2007 done and are doing. She stated that they included inserts in the tax bills that listed 10 things people could do to practice living more sustainably. They will also be selling cloth shopping bags to encourage people to stop using paper and plastic. She further explained that within the organization itself,there are working groups that target specific goals i.e.working with community and state leaders, working ® with the schools on recycling etc. Ms.JoAnn Mirise then addressed the Board and distributed to the Board a book entitled Deep Economy by Bill McKibben. Chairman Vanderweil thanked them for their presentation and asked them to come back with an update on their progress. Liquor Hearing—Bia Bistro All Alcoholic License & Expanded Premises—Selectman Koed recused himself from this hearing as his daughter has worked for the restaurant. Owners Brian and Tristen Houlihan addressed the Board. They explained that they have been in business in Town for over four years, and that they currently hold a Wine and Malt license. They are before the Board this evening requesting to switch to an All Alcoholic License at which time, if approved,they would relinquish their current Wine and Malt license. In addition,the building that Bia Bistro is in has just been renovated. They are asking to increase the size of their premises by an additional 30 seats. Mr. Griffin added that during the standard background investigation, no complaints against Bia Bistro had been reported. Selectman Dormitzer moved to approve the application for an annual All Alcoholic license. Selectman Carlson seconded the motion,and the vote was unanimous(3-0,Selectman Koed recused). Liquor Hearing—Stella/Cohasset Restaurant Group, Inc., All Alcoholic and New Premises—Attorney Joe Hanley addressed the Board along with his client, Evan Deluty, owner of Stella restaurant located on Washington Street in the South End of Boston. They are before the Board this evening to request a new All Alcoholic license for the location of 40 South Main Street (Cohasset Hardware). They are proposing a 85-95 seat restaurant,with the hopes of opening in early 2008. Attorney Hanley referenced a letter of support from Representative Garrett Bradley. Mr. Griffin confirmed that nothing negative had come back from the standard background check. Selectman Dormitzer moved that the Board approve the All Alcoholic license application for Stella/Cohasset Restaurant Group, Inc.with the proposed location of 40 South Main Street. Selectman Koed seconded the motion, and the vote was unanimous. Alternative Energy Consultants Presentation—Ms. Mimi White of the Alternative Energy Committee addressed the Board and introduced the Committees consultants, Ms.Judith Van Hamm and Ms.Joanne Sanders, both of Hull, MA. Ms White explained that the AEC has been looking into Wind energy for a couple of years, but wanted to expand their scope.At the Annual Town Meeting,funds were appropriated to hire a consultant to look at what else, in addition to wind,the Committee should be working on. Ms.White then introduced the two consultants to the Board and reviewed their extensive backgrounds and experience. Ms Van Hamm then reviewed for the Board the various avenues she has been exploring since being hired,which include: looking at Town buildings, meeting with Finance Director, Michael Buckley, as well as Facilities Manager, Brian Adams,to address ways to save energy in these buildings. She has looked at the schools,the library, as well as the renovation of the older part of Town Hall. She stated that in order to be eligible for many grants,the Town has to show they are being energy efficient. Selectman Dormitzer expressed concern about what the consultants were focusing on, compared to what the scope of the Town meeting article actually was. He stated that he felt the Town voted to appropriate the $20,000 for them to focus on alternative energy sources. Selectman Koed suggested the Board ask Town Counsel to review the wording of the article. Mr. Griffin then read the article aloud. Selectman Koed stated that he was in favor of all the directions Ms.Van Hamm was heading, and that he took a broad meaning of the article, however he felt they should hear from Town -- - Counsel before moving forward. Chairman Vanderweil agreed. There was then a lengthy conversation Selectmen—8.6.07-JBO 2 Minutes—The Board of Selectmen August 6, 2007 about what the Town needs to do to be considered for MTC grants. In addition,the consultants want the Town to endorse the U.S. Mayors Climate Protection Agreement and be an Energy Star community. Chairman Vanderweil asked the consultants to come back in before the Board when things are a bit more clear, with a list of what the Board needs to focus on, who will be implementing it and how much ® it will cost. Ms.Vann Hamm and Ms. Sanders agreed and thanked the Board for their time. Selectman Dormitzer moved to adjourn the meeting. Selectman Koed seconded the motion, and the vote was unanimous. Meeting adjourned at 8:3013M. Respectfully submitted, Gary Vanderweil Chairman Selectmen—8.6.07-JBO 3 Minutes—The Board of Selectmen August 6, 2007 Selectmen Present: Gary Vanderweil, Chairman Frederick Koed Ralph Dormitzer Paul Carlson Selectman Absent: Edwin Carr Others Present: William R. Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Gary Vanderweil called the meeting to order at 7:OOPM. Town Manager's Report Town Manager, William Griffin, announced that the Cohasset Golf Club donated money towards the Adopt-A-Street program. Secondly, resident Virginia Spofford has put together a very well written, self-guided tour of the Town of Cohasset. Ms. Spofford wrote this in order to earn the Gold Award for the Girl Scouts. The tour pamphlets can be picked up at the South Shore Community Center. Mr. Griffin asked the Board to approve the sale of$15 million dollars in bid anticipation notes for one year to Bank of America. Selectman Ralph Domitzer moved to approve the sale of the bonds. Selectman Frederick Koed seconded the motion, and the vote was unanimous. Affordable Housing Plan Recommendation—Chairman Vanderweil stated that at a previous meeting of the Board, the Housing Partnership Committee asked for input form the Board. Based on that request, the Board drafted goals in a motion. Chairman Vanderweil MOVED that in response to the Housing Partnership's request that the Board of Selectmen provide it with a desired direction,that the Board recommends to the Housing Partnership that in addition to encouraging the Town's 10%goal under Chapter 40B,the Town's Affordable Housing Plan should also address the production of single family housing in the$330,000 to$425,000 price range which, according to the Partnership's report dated July 15, 2007,would be affordable to homeowners at the Town's median household income. Chairman Vanderweil further MOVED that the Housing Partnership, in concert with other appropriate boards or organizations in Cohasset,conduct a survey periodically to determine housing demand for Town employees and senior citizens who might qualify for single family housing or rentals at 80%and 125%of the area median income. Selectman Dormitzer seconded the motions,and the vote was unanimous. Minutes—Selectman Koed moved to approve the minutes of May 7, 2007 as amended. Selectman Carlson seconded the motion and the vote was unanimous (3-0,Selectman Dormitzer was not present at the meeting of 5.7.07). Sustainable Cohasset Presentation—Chairman Kathryn Earle and member JoAnn Mirise addressed the Board. Ms. Earle gave the Board background on the organization and what it has done since its inception six months ago. She stated that it is their goal to educate the community on ways they can live in a more sustainable way. Selectman Dormitzer asked if they could explain what exactly they have Selectmen—8.6.07 -JBO 1 Minutes—The Board of Selectmen August 6, 2007 done and are doing. She stated that they included inserts in the tax bills that listed 10 things people could do to practice living more sustainably. They will also be selling cloth shopping bags to encourage people to stop using paper and plastic. She further explained that within the organization itself,there are working groups that target specific goals i.e. working with community and state leaders,working with the schools on recycling etc. Ms.JoAnn Mirise then addressed the Board and distributed to the Board a book entitled Deep Economy by Bill McKibben. Chairman Vanderweil thanked them for their presentation and asked them to come back with an update on their progress. Liquor Hearing—Bia Bistro All Alcoholic License & Expanded Premises—Selectman Koed recused himself from this hearing as his daughter has worked for the restaurant. Owners Brian and Tristen Houlihan addressed the Board. They explained that they have been in business in Town for over four years, and that they currently hold a Wine and Malt license. They are before the Board this evening requesting to switch to an All Alcoholic License at which time, if approved, they would relinquish their current Wine and Malt license. In addition, the building that Bia Bistro is in has just been renovated. They are asking to increase the size of their premises by an additional 30 seats. Mr. Griffin added that during the standard background investigation, no complaints against Bia Bistro had been reported. Selectman Dormitzer moved to approve the application for an annual All Alcoholic license. Selectman Carlson seconded the motion, and the vote was unanimous(3-0, Selectman Koed recused). Liquor Hearing—Stella/Cohasset Restaurant Group, Inc., All Alcoholic and New Premises—Attorney Joe Hanley addressed the Board along with his client, Evan Deluty, owner of Stella restaurant located on Washington Street in the South End of Boston. They are before the Board this evening to request a new All Alcoholic license for the location of 40 South Main Street (Cohasset Hardware). They are proposing a 85-95 seat restaurant,with the hopes of opening in early 2008. Attorney Hanley referenced a letter of support from Representative Garrett Bradley. Mr. Griffin confirmed that nothing negative had come back from the standard background check. Selectman Dormitzer moved that the Board approve the All Alcoholic license application for Stella/Cohasset Restaurant Group, Inc.with the proposed location of 40 South Main Street. Selectman Koed seconded the motion, and the vote was unanimous. Alternative Energy Consultants Presentation—Ms. Mimi White of the Alternative Energy Committee addressed the Board and introduced the Committees consultants, Ms.Judith Van Hamm and Ms. Joanne Sanders, both of Hull, MA. Ms White explained that the AEC has been looking into Wind energy for a couple of years, but wanted to expand their scope. At the Annual Town Meeting,funds were appropriated to hire a consultant to look at what else, in addition to wind, the Committee should be working on. Ms.White then introduced the two consultants to the Board and reviewed their extensive backgrounds and experience. Ms Van Hamm then reviewed for the Board the various avenues she has been exploring since being hired,which include: looking at Town buildings, meeting with Finance Director, Michael Buckley, as well as Facilities Manager, Brian Adams,to address ways to save energy in these buildings. She has looked at the schools, the library, as well as the renovation of the older part of Town Hall. She stated that in order to be eligible for many grants,the Town has to show they are being energy efficient. Selectman Dormitzer expressed concern about what the consultants were focusing on, compared to what the scope of the Town meeting article actually was. He stated that he felt the Town voted to appropriate the $20,000 for them to focus on alternative energy sources. Selectman Koed suggested the Board ask Town Counsel to review the wording of the article. Mr. Griffin then read the article aloud. Selectman Koed stated that he was in favor of all the directions Ms. Van Hamm was heading, and that he took a broad meaning of the article, however he felt they should hear from Town Counsel before moving forward. Chairman Vanderweil agreed. There was then a lengthy conversation Selectmen—8.6.07 -JBO 2 Minutes—The Board of Selectmen August 6, 2007 about what the Town needs to do to be considered for MTC grants. In addition, the consultants want the Town to endorse the U.S. Mayors Climate Protection Agreement and be an Energy Star community. Chairman Vanderweil asked the consultants to come back in before the Board when things are a bit more clear,with a list of what the Board needs to focus on, who will be implementing it and how much it will cost. Ms. Vann Hamm and Ms. Sanders agreed and thanked the Board for their time. Selectman Dormitzer moved to adjourn the meeting. Selectman Koed seconded the motion, and the vote was unanimous. Meeting adjourned at 8:30PM. Respectfully submitted, Gary Vanderweil Chairman Selectmen—8.6.07 -JBO 3 //o A p ° TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen Ralph S.Dormitzer COHA55ETr1 TOWN MANAGER Frederick R.Koed w 1 rweil Town Manager 41 Highland Avenue Gary Edwin n G.Carr G William R.Griffin Cohasset, Massachusetts 02025 Paul Carlson www.townofcohasset.org AGENDA BOARD OF SELECTMEN MEETING MONDAY,AUGUST 27,2007 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7:15 PM Elder Affairs Board Candidate 7:20 PM Review of Cohasset Triathlon 7:45 PM Licenses & Permits CW 7:50 PM Minutes Approval 8:00 PM Adjournment i 0 i i Tel:(781)383-4105 • Fax:(781)383-0228 Minutes—Board of Selectmen August 27, 2007 Selectmen Present: Gary Vanderweil, Chairman Edwin Carr Ralph Dormitzer Selectman Absent: Frederick Koed Paul Carlson Others Present: William R. Griffin,Town Manager Chairman Gary Vanderweil called the meeting to order at 7:0013M. Town Manager's Report Town Manager, William Griffin, asked the Board to approve and sign a bond in the amount of $3,427,900.00 for water related work. He stated that this bond would be funded through the State's revolving fund, and therefore would an interest rate of 1.8%. Selectman Ralph Dormitzer moved to approve the sale of$3,424,900 in interim loan notes with the Massachusetts Water Pollution Abatement Trust,to finance distribution system and plant improvements for the Cohasset Water Department. Selectman Edwin Carr seconded the motion, and the vote was unanimous. Mr. Griffin addressed the letter sent to the Board from the Federal Railroad Administration approving the quiet zone application for the entire length of the Greenbush line. This application was petitioned by Braintree,Weymouth, Hingham, Cohasset and Scituate. Each of the communities now has to submit a letter stating the community will implement the quiet zone. Mr. Griffin asked the Board to authorize him signing this letter. Selectman Dormitzer moved to authorize the Town Manager, Mr. Griffin,to sign the letter to the Federal Railroad Administration stating that the Town of Cohasset will implement the quiet zone. Selectman Carr seconded the motion, and the vote was unanimous. Selectmen Comment Period Selectman Carr stated that he had received a call from the owner of the Red Lion Inn, Mr. Gerd Ordelheide, saying that he would like to move forward on an expansion project at the Inn. Mr. Ordelheide is to be on a future agenda to discuss this expansion with the Board. Selectman Dormitzer suggested they have him in to review the plans and the parking issue. Mr. Griffin agreed to put Mr. Ordelheide on the agenda of the next meeting. The Board will also address the fact that the Inn is still currently operating without a permanent Manager. Mr. Carr also was contacted by abutters of Inner Harbor and Cat Dam. He spent a lot of time with this family that contacted him. He said they were very reasonable and they would like to come forward and address these issues openly at a future meeting. This group would like to have the Coastal Zone Management's(CZM) proposal be implemented. Selectman Dormitzer had two questions: 1) should they allow the other abutters that have provided funds to the Town to fix the dam. Question 2) should a study be allowed to be done. He suggested that if a study is to be done, that whoever conducts the study, not have any initial bias in regard to this issue. He asks what the Board's place should be in this situation. Chairman Vanderweil suggested that the Board have this group and CZM in before the Board. Selectmen—8.29.07-JBO 1 f ' Minutes—Board of Selectmen August 27, 2007 Selectman Dormitzer suggests that all sides come in. Mr. Griffin stated he will schedule them on a future agenda. Selectman Dormitzer updated the Board and the community on the status of the FAA Overflight study and the issues around it. He said that the town of Marshfield has requested an injunction on the new proposed flight paths. He said that this injunction is temporary, but has been continued to Friday,the 315t of August. In the meantime,the FAA is completely committed to implementing the recommendations of the Overflight study. What needs to be understood now is how a state injunction would apply to a Federal project. Selectman Carr also added that in the Board's packet there was a letter from the Attorney representing DiNeros requesting another hearing about additional parking. Apparently the owner of DiNeros was in the hospital at the time of the initial hearing. The Board agreed to schedule another hearing. Mr. Griffin will contact all interested parties. Chairman Vanderweil addressed the letter the Board received from the Municipal Coalition of Affordable Housing expressing that they would like to modify chapter 40B. They have invited the Board to a statewide conference on October 26th to discuss this. He suggested Mr. Griffin attend the conference and report back to the Board. Secondly, he stated that Town Counsel has gotten back to the Board about the wording of the scope of services for the consultants working for the Alternative Energy Committee. Town Counsel stated that the language in the article was broad enough to cover about anything. As for the language of the scope,the Board agreed to add the language 'formation of an energy alliance' to the consultants scope. Mr. Griffin will update the charge to reflect this change. Public Comment Period—Dick Brooks of Nichols Road addressed the Board about his committee that consists of abutters and others who live near Cat Dam. He stated that they have been trying to fix the dam for fifteen months, but the repairs have been delayed due to work being done by CZM. He stated that they have raised the funds to make repairs to the dam. He feels that they are at the point now that if they don't fix the dam soon, little harbor would be damaged. He left literature behind for the Board to read. Elder Affairs Board Candidate—Ms.June Hubbard addressed the Board and reviewed her background. She stated she has been working for Elder Affairs for quite some time, and was asked by Anna Abbruzzese to become a member. Selectman Carr moved to appoint Ms. Hubbard to the Council on Elder Affairs. Selectman Dormitzer seconded the motion,and the vote was unanimous. Review of the Cohasset Triathlon—Police Chief James Hussey, Harbormaster Lorren Gibbons and Triathlon Organizer, Bill Burnett, addressed the Board. Chief Hussey stated that the various safety departments met on July 18, 2007 to review the race and to identify any weaknesses in the safety plan. A memo was compiled and given to the Town Manager. The Chief also reviewed what safety precautions were in place the day of the race. Things that were identified as changes needed for next year's race were: No Parking signs on Atlantic Ave. across from Sandy Beach, better signage all through town for people in cars, he suggested closing Depot Court to Ripley Road and the redesigning of the tents in a different format at Sandy Beach, improve communication amongst race officials, setting up a procedure to stop the event if needed, and using a lower boat, such as a whaler to avoid grounding on the beach. In all,the Chief felt it was a great event and like any event, improvements will be made each 10 Selectmen—8.29.07-J BO 2 Minutes—Board of Selectmen August 27, 2007 year. Mr. Burnett then addressed the Board and read a statement. On behalf of all those involved and himself, he thanked Mr. Griffin,the Board and everyone else for all of the great support he received for the event. The event exceeded all expectations. He went on to say that he and everyone else involved in the triathlon were obviously deeply saddened by the loss of the participant. He is encouraged however, by the very positive response the race received after the event. He felt the event really showcased the Town. He now proposes that the second annual Cohasset Triathlon event be held on July 13, 2008. Selectman Dormitzer stated that he watched a lot of the event and felt it was very well run. He did suggest that there be a way to run the event so it does not interfere with people going to church. He also suggested that the officers hired to do details should be more educated about the Town. He also suggested the heats be smaller. Chairman Vanderweil also added that more attention be paid to traffic flow and access to certain areas, i.e.the harbor, during race time. Selectman Carr added that he thought it was a great event and beautifully run. Mr. Burnett asked what the next step would be to secure the date for next year. The Board agreed to do its due diligence and confirm there is not a conflict or issues with the Sandy Beach Association. Mr. Burnett thanked the Board for their input and support. Licenses and Permits—Selectman Dormitzer moved to approve a one-day liquor license for a gallery opening on October 12, 2007 from 6-8PM at the South Shore Arts Center. Selectman Carr seconded the motion,and the vote was unanimous. Minutes Approval—Selectman Carr moved to approve the minutes of July 23, 2007 as amended. Selectman Dormitzer seconded the motion, and the vote was unanimous. Selectman Carr moved to adjourn the meeting. Selectman Dormitzer seconded the motion, and the OF vote was unanimous. Meeting adjourned at 7:5013M. Respectfully submitted, Gary Vanderweil Chairman Selectmen—8.29.07 -JBO 3 /iS m A -�_ v \G14 P TOWN OF COHASSET ° v Board of Selectmen BOARD OF SELECTMEN Ralph S.Dormitzer COHA55r: TOWN MANAGER Frederick R.Koed w 41 HighlandAvenue Gary Vanderweil Town ManagerEdwin G.Carr William R.Griffin Cohasset, Massachusetts 02025 Paul Carlson www.townofcohasset.org AGENDA BOARD OF SELECTMEN MEETING MONDAY, SEPTEMBER 10, 2007 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7:15 PM Beechwood Ballpark Committee—Dedication Ceremony 7:20 PM Capital Budget Committee Presentation 7:45 PM Red Lion Inn—Status of Manager&Expansion Plans 8:15 PM Rosalie Collins Lucki—Access to Property on South Main Street 8:45 PM Schedule Special Town Meeting& Set Date to Close Warrant 8:50 PM Vote to refer Zoning Articles to Planning Board for Public Hearings 8:55 PM Approve State Bond Anticipation Notes 9:00 PM Licenses &Permits 9:05 PM Minutes Approval 8:40 PM Adj ournment Q j 0 Tel:(781)383-4105 • Fax:(781)383-0228 07 TOWN MANAGER'S REPORT FOR THE MEETING OF SEPTEMBER 10, 2007 l. At the time reappointments to the Housing Partnership Committee were made by the Board of Selectmen, James Lagrotteria's had not indicated whether he was interested in reappointment. Since that time, he has expressed a desire for reappointment and Partnership chairman Tom Callahan has asked that the Board agree to do so. 2. I am pleased to inform the Board and the public that the Town of Cohasset is one of eleven municipalities in Massachusetts to be awarded a section 319 Nonpoint Source grant for stormwater BMP implementation for the Little Harbor area. The grant, in the amount of$150,000 will be matched with $100,000 of town funds already secured at the 2007 annual town meeting. Congratulations to the Stormwater Management Committee and its engineering consultant Mark Bartlett for their great work in securing this important grant. 3. The Recreation Commission has requested that the process be initiated to fill the vacancy on the Commission caused by the passing of Richard Barrow. By law, this elected vacancy is to be filled by vote of the Selectmen and the remaining members of the Recreation Commission. I would like to suggest that the public be notified of this vacancy and that a deadline be set for written expressions of interest. 4. On July 1, 2007, the Board of Selectmen received a letter from 11 commercial fishermen seeking the support of the Board to address issues in Cohasset Harbor that they believe impact the fishing industry. That letter was forward to the Harbor Committee for review and recommendation. I have now attached the response of the Committee. You will note at the conclusion of the Committee report that it states "Our committee would be glad to meet with a delegation from the commercial fleet and discuss these issues." Before this matter is brought before the Board of Selectmen for its consideration, I believe it would be helpful to have the Harbor Committee meet with a delegation of fishermen to see if any effort can be made to narrow the number of issues in dispute. Minutes—Board of Selectmen September 10, 2007 Selectmen Present: Gary Vanderweil, Chairman Edwin Carr Frederick Koed Ralph Dormitzer Paul Carlson Others Present: William R. Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Gary Vanderweil called the meeting to order at 7:OOPM. Town Manager's Report Town Manager, William Griffin, informed the Board and the community that the Town has been awarded a Section 319 Grant for stormwater best management practices. The grant is for$450,000 and the Town has to match it with $100,000. Mr. Griffin extended congratulations to both the Stormwater Management Committee and Norfolk Ram. Mr. Griffin announced that the position left vacant by the passing of Richard Barrrows will be advertised as open. He urged anyone interested in the position to express so in writing. Mr. Griffin also pointed out that in the Board's packet,there was a copy of the letter from the Harbor Committee responding to a letter mailed earlier this summer by 11 commercial fishermen. The committee has said they would meet with the delegation of fisherman to discuss the matter. Mr. Griffin also reminded the Board and the community that all flags should be at half staff to honor September 11th. In addition, there will be a moment of silence will be observed at 8:46AM. Selectmen's Comment Period Selectman Edwin Carr stated that he received two calls from residents on Parker Avenue and Border Street expressing concern about the sidewalk area that has been constructed with the seawall project. They are concerned about the fact that when people park along this stretch, the road goes down to one lane. Mr. Griffin explained that he and Mark Brennan looked at this site and the plan is currently to put rolled sidewalks and a painted line so cars could park in closer, without obstructing the road as well as the sidewalk. Public Comment Period—Merle Brown of 546 Beechwood Street expressed his concern about the angular parking in the village area across from Independence Hall. He states that in the early morning, trucks park there and block the entire road. He suggests that a "No Truck Parking" sign be installed. In addition, he suggests that the 15 minute parking sign that is currently in front of Bia Bistro be moved. Beechwood Ballpark Committee—Dedication Ceremony—Merle Brown and Glenn Pratt addressed the Board. They reviewed what has been done to the park. To celebrate the newly renovated park, they announced that on Saturday, September 29, 2007 there will be a dedication ceremony. The day will include the ceremony, a home run derby and events for the kids. They would like to close Doane Street for the day. Selectman Dormitzer moved to close the area of Doane Street that runs along the park from 7AM—7PM on Saturday,September 291h. Selectman Carr seconded the motion, and the vote Selectmen—9.10.07 -JBO 1 Minutes—Board of Selectmen September 10, 2007 was unanimous. The Board thanked Mr. Brown and Mr. Pratt for all of their hard work and fundraising efforts for the project. Capital Budget Committee Presentation—Chairman Steve Gaumer, and members David Bergers and Peter Decaprio addressed the Board. Mr. Gaumer reviewed a memo that he and his committee had prepared for the Board. The memo reviewed their proposal to establish a Capital Maintenance Fund. . He stated that with a great deal of help from Finance Director, Michael Buckley,they have compiled a complete asset inventory for the Town. Their rough estimate is$93 million dollars; with an estimated depreciation of these assets in the amount of$3.1 million per year. The Town currently funds zero dollars towards these depreciation costs. They propose the Town establish a stabilization fund for capital maintenance. The fund would be financed through an annual $500,000 appropriation at Town Meeting. There was then a lengthy conversation about what the Town has spent on capital maintenance in the past,and how something like this would work presently. Chairman Vanderweil asked the Committee if they had put together a long range plan of what assets would need to be fixed or replaced. He stated he would like to see where the capital budget would fall from year to year as debt continues decreasing. Mr. Gaumer stated that they did not have this list presently, but one could be compiled and presented to the Board at a future date. The Board thanked the Committee for all of their hard work.Chairman Vanderweil asked Mr. Griffin to give the Committee a depreciation schedule and asked for the committee to come back with the presentation he has requested. Red Lion Inn—Status of Manager& Expansion Plans—Mr. Gerd Ordelheide,owner of The Red Lion Inn, addressed the Board. Mr. Ordelheide confirmed that they have a Manager candidate and will be ready to address the application at the next meeting of the Board. Mr. Ordelheide is proposing to add 32 new rooms/units to the property. He stated that the majority of his money is generated through the wedding business. He feels he is losing money to other area hotels. He is also considering selling some of these rooms/units as a time share to offset the losses in the off wedding 'season'. He is proposing to build these units in the area that is currently a parking lot up behind the barn entertainment facility. To replace the spots lost to the expansion, and in an effort to help the town, he is offering to pay for the construction of a new parking area near the tracks and the teen garage. He estimates the cost of the lot would be about$500,000 and his engineer, Neil Murphy, states that he thinks that it would add about 61-71 new spots in the downtown area. Selectman Carr stated that it would be beneficial to know how many spots would be lost to the Red Lion with the proposed addition of rooms. Selectman Carr also expressed concern about the additional noise that abutters would be subject to. Mr. and Mrs. Michael Karp of 91 South Main Street, direct abutters, expressed their concern about the proposed construction. They stated that they are opposed to it, and that it's already too noisy as it is. Chairman Vanderweil stated that when the MBTA constructed the lot in the village, 30 parking spaces were lost. A proposal like this could really help. Selectman Koed agreed, and said that it would be hard for the Town to turn down this kind of offer. Chairman Vanderweil suggested that Mr. Griffin ask the Village Planner and the Economic Development Committee what their thoughts were on the proposal. The Board thanked Mr. Ordelheide for his time. Rosalie Collins Lucki—Access to Property on South Main Street—Mr.Tom Gruber updated the Board on Ms. Lucki's behalf as her Attorney advised her to not speak. Mr. Gruber reviewed the history of the situation at length,to help the Board understand how it came to be that Ms. Lucki lost access to her property on 425 South Main Street due to the Greenbush Project. The situation has been going on for over two years, and now the negotiations have come to an end. Originally the MBTA hired a local Selectmen—9.10.07-JBO 2 Minutes—Board of Selectmen September 10, 2007 Attorney to secure the necessary documents and signatures for Ms. Lucki to go before the Scituate Zoning Board of Appeals. Scituate has a bylaw that requires a variance if more than three homes need to use a right of way for access to their property. This was done, and right before the Attorney was to proceed and make the filing, the MBTA sent a letter pulling out of the effort. Mr. Gruber has contacted both Senator Hedlund and Representative Bradley asking them to intervene with the META. At this point, nothing has happened, but he will keep the Board apprised of the situation. Selectman Koed stated that he could not believe how much hardship the MBTA is causing one person. Selectman Dormitzer asked if a letter should be written to the MBTA stating the Board would meet with whomever necessary to get this issue resolved. Mr. Griffin said that prior to writing this letter, he will speak with Representative Bradley to get his input. The Board thanked Mr. Gruber for the update. Schedule Special Town Meeting&Set Date to Close Warrant—Mr. Griffin suggested the Board schedule the Special Town Meeting for Tuesday, November 13, 2007. This is a bit later than usual due to Veteran's Day falling on Monday, November 5th. With this date,the warrant would need to be closed on September 21, 2007. Selectman Dormitzer expressed concern about the meeting occurring on a Tuesday. He felt it should be held on Monday as people tend to travel for business on Tuesdays. Mr. Griffin explained that the Town needs to set a tax rate, and going later makes that more difficult. He suggested the Board be strict about the amount of articles allowed on the warrant. The Board agreed. Selectman Carr moved to approve the date of the Special Town Meeting for November 13, 2007 at 7PM, and the closing of the warrant for September 21,2007. Selectman Koed seconded the motion, and the vote was unanimous. Vote to refer Zoning Articles to Planning Board for Public Hearings—The Board has been asked by Mr. Griffin to refer the Zoning Articles for Public Hearing. Selectman Dormitzer expressed concern about the proposed "Wind Energy Conversion Facility Bylaw". He felt that the decibel levels needed to be addressed. Chairman Vanderweil stated that he felt the lot size requirements needed to be looked at. The Board asked that this bylaw be moved to the Annual Town Meeting. The Board would also like to move the "Zoning Bylaw Amendment—Section 4.2 Permitted Uses,Table of Use Regulations" (also a Wind Energy Bylaw) to the Annual Town Meeting. The Board will to refer the Village District Bylaw to the Planning Board for a public hearing. Selectman Carlson moved to defer the Wind Energy Conversion Facility Bylaw and the Zoning Bylaw Amendment—Section 4.2 Permitted Uses Table of Use Regulations to the Annual Town Meeting. Selectman Carr seconded the motion, and the vote was unanimous. Selectman Carlson moved to refer the Village District Bylaw to the Planning Board for a public hearing. Selectman Carr seconded the motion, and the vote was unanimous. Approve State Bond Anticipation Notes—Selectman Carr moved to approve and sign bond anticipation notes in the amount of$1,395,743. These notes will fund the Harbor Seawalls, Forest Ave. and P.W.E.D projects until the Town receives reimbursement from the State. Selectman Carlson seconded the motion, and the vote was unanimous. Minutes—Selectman Carr moved to approve the minutes of May 21,2007. Selectman Dormitzer seconded the motion, and the vote was unanimous(4-0, Selectman Carlson abstained). Selectman Carr moved to adjourn the meeting. Selectman Koed seconded the motion, and the vote was unanimous. Selectmen—9.10.07-JBO 3 Minutes—Board of Selectmen September 10, 2007 Meeting adjourned at 9:05PM. *� r Respectfully submitted, Gary Vanderweil Chairman Selectmen—9.10.07-1BO 4 IZ2 i '-� i �� ' �. ( 23 6�A P TOWN OF COHASSET ° rl ; Board of Selectmen BOARD OF SELECTMEN _> Ralph S.Dormitzer T COtiASSE TOWN MANAGER Frederick R.Koed 41 HighlandAvenue Gary Vanderweil Town ManagerEdwin G.Carr William R.Griffin Cohasset, Massachusetts 02025 Paul Carlson www.townofcohasset.org AGENDA BOARD OF SELECTMEN MEETING MONDAY, SEPTEMBER 17, 2007 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7:15 PM DiNero's—Hull Street Parking 7:45 PM Stormwater Management Committee -Update 8:15 PM National Grid Wireless—DAS Implementation 8:45 PM John McNabb—Article for Water Resource District Bylaw Amendment 8:55 PM Licenses &Permits 9:00 PM Minutes Approval 9:10 PM Adjournment Tel: (781)383-4105 0 Fax:(781)383-0228 Minutes—Board of Selectmen September 17, 2007 Selectmen Present: Gary Vanderweil, Chairman Edwin Carr Frederick Koed Ralph Dormitzer Paul Carlson Others Present: William R. Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Gary Vanderweil called the meeting to order at 7:0013M. Selectmen Comment Period Selectman Edwin Carr informed the Board and the community that he would be recusing himself from any further discussions about the Red Lion Inn's expansion. He is waiting on some additional opinions on this matter, but does feel that where his own property is so close the Inn, it would be best. Selectman Ralph Dormitzer asked that Selectman Carr find out if he can at least participate in the discussions as a citizen. Minutes—Selectman Frederick Koed moved to approve the minutes of June 18,2007. Selectman Dormitzer seconded the motion,and the vote was unanimous. Selectman Dormitzer moved to approve the minutes of June 25, 2007 as amended. Selectman Paul Carlson seconded the motion, and the vote was unanimous. Selectman Dormitzer moved to approve the minutes of July 9,2007. Selectman Carlson seconded the motion,and the vote was unanimous. DiNero's—Hull Street Parking—Mr. Griffin gave the history of this issue. He explained that this is a rehearing of the same request that came before the Board on June 18, 2007. The owner of the restaurant, DiNero's, asked the Board to approve three additional legal parking spaces on Hull Street. Chief Hussey reviewed this request, and issued a memo stating that he felt two additional spots could be added without impairing safety. At it's meeting of June 18, 2007, neighbors of the restaurant spoke against the additional parking stating that they felt it was unsafe, and that the restaurant did not do a good job managing the parking of their patrons. No one was at the meeting to speak on the restaurant's behalf. The Board voted 3-2 at that time, denying DiNero's request for additional parking. Mr. Griffin stated that he then received a letter from Attorney Gregory V. Sullivan,who represents DiNero's Inc. He states in a letter to Mr. Griffin, dated July 31, 2007,that DiNero's owner, Frank Plotner,was not in attendance at the June 18th meeting as he was in the hospital with a serious health issue. At the Board of Selectmen's meeting of August 27, 2007,the Board agreed to hear from DiNero's about matter. Mr. Griffin also alerted those neighbors who had been present at the previous meeting in June that this topic would be addressed once again at tonight's meeting. Attorney Sullivan,along with restaurant owner Frank Plower addressed the Board. Attorney Sullivan first apologized for his lack of attendance at the previous meeting. He stated that although his client was very ill, his client also failed to inform him of the meeting. He apologized again, and thanked the Board for allowing them to come back. He stated that the additional spaces would help alleviate the amount of parking tickets patrons are Selectmen—9.17.07-JBO 1 l� Minutes—Board of Selectmen September 17, 2007 receiving when they park on Hull Street. He added that he agreed with Chief Hussey that these spaces would not impair the safety in this area. Chairman Vanderweil stated that the Board had received complaints that the area in question was full of litter from the restaurant. Attorney Sullivan stated that his client takes great pride in keeping the area clean. He added that should these additional spaces be approved,they would pledge to keep the area clean. Selectman Carr asked what the economical impact would be should the Board decide to uphold the denial. Attorney Sullivan stated that every space helps the business and they would not be there this evening if weren't of great importance to them. Chairman Vanderweil then asked to hear from the abutters. Mr.Jim Reichardt, of 3 Grace Drive, addressed the Board. He stated that he did not wish to be present this evening, and that all of reasons for opposing the request that he addressed at the June 18th meeting still stand. He feels that approving these additional spaces would be unsafe and that it affects his access to his property. Mrs. Maria Plante, of 798 Jerusalem Road,also addressed the Board. She is against the spaces being approved. She gave the Board photos showing cars double parked in the area and strongly feels that the addition of these spaces would be a great detriment to the area. She also asked the Board to look at the Zoning Board minutes of September 2002 in which they outline the specified parking requirements of the restaurant and its addition. She stated that she does not feel the restaurant does a good job monitoring the lot and the areas surrounding it. Attorney Sullivan rebutted stating that in any situation like this,the abutters to a business would be unhappy. Selectman Carlson stated that he would be more inclined to vote for the approval of the additional spaces should Mr. Plotner stop paying for parking tickets received by his patrons. Mr. Plower agreed that he would stop paying for the parking tickets. Selectman Carlson moved to vote the reconsideration of the vote taken on June 18, 2007. The Board agreed unanimously to reconsider—5-0. Selectman Dormitzer then moved to approve the additional of two parking spaces on Hull Street. Selectman Carlson seconded the motion. Selectman Koed stated that he had not seen one neighbor speak in favor of these parking spots. Chairman Vanderweil stated that it was the same neighbors speaking against DiNero's every time. Selectman Carr stated that he felt the restaurant was beautifully run, however he was in favor of the neighbors. Selectman Carlson, Selectman Dormitzer and Chairman Vanderweil voted in favor of granting the two additional parking spaces. Selectman Carr and Selectman Koed voted against. A vote of 3-2, request granted. Stormwater Management Update—Committee members Martin Nee, Stephen Bobo,Sarah Charron and James Kinch addressed the Board. Chairman Martin Nee explained that they have been working as a committee for nearly year, and have been working diligently to put together the draft of the bylaw that they present to the Board this evening. Mr. Nee stated that the implementation of this bylaw would bring the Town into compliance with Phase II of the National Pollution Discharge Elimination System. He added that the Town must comply with the Clean Water Act by no later than June 2008 or it would face fines and penalties. Mr. Nee then reviewed the proposed regulations that are outlined in the draft bylaw. These regulations include the creation of a permanent ad hoc committee that would work in an advisory role. This bylaw would administer and enforce a stormwater permitting process using the Town's existing boards and commissions, rather than create a new government entity. He added that the current committee would stay on to advise the Board about Federal regulations etc. Member Sarah Charron stated that this bylaw has changed quite a bit since the last Special Town Meeting. She added that they had worked very hard to tighten up the permitting process. Selectman Dormitzer expressed concerned about the issues of neighbor to neighbor impact, and he asked who in fact would be the permitting authority. He feels that it should go to the Building Inspector and then, in the event of dispute,to to an appropriate standing board. He also does not feel that the committee needs to stay on once all of this has been implemented. Chairman Vanderweil agreed that the Selectmen—9.17.07-JBO 2 Minutes—Board of Selectmen September 17, 2007 committee had simplified the bylaw from its previous form. He thinks the permitting authority should be the Planning Board. He also feels the committee should deliberate more on the present draft of the bylaw. Selectman Carlson added that he would like to see more protection for neighbors that are two or three houses down from the construction site. He also feels the committee has done a great job. Selectman Dormitzer added that where the Town has a June 2008 deadline,there is still time to make these suggested changes to the current version of the bylaw. The Board thanked the committee for their time. National Grid Wireless - DAS Implementation—Mr. Mike Cooper of Lightower(formerly National Grid Wireless) addressed the Board. Mr. Cooper explained that his company wants to come in and set up a DAS system along parts of Jerusalem Road. To proceed, Lightower needs approval by the Board to install fiber underground along Jerusalem Road. He stated that he has met with Mr. Griffin and the DPW and that they would not be digging up the road, but instead would do what they call a saw cut. In addition to this, Lightower will be installing 17 DAS boxes along the same route on existing telephone poles. Selectman Dormitzer stated that he was concerned about the size of these boxes and hoped they would not block a resident's view of the Atlantic Ocean. He asked if Mr. Cooper could provide the pole numbers so the Board could look at the locations and ask to have them moved should they be obstructing a view. Mr. Cooper agreed to so. Selectman Dormitzer moved to approve the underground construction and installation of fiber along Jerusalem Road with the condition that Mr. Cooper and Lightower submit a list of pole numbers to the Board, and should members of the Board think they location of any of the DAS boxes be obstructing a resident's view, Lightower would be amenable to moving them. Selectman Carr seconded the motion. Chairman Vanderweil asked Mr. Griffin to draft the letter. John McNabb—Article for Water Resource District Bylaw Amendment—Water Commissioner,John McNabb, addressed the Board. He explained that this is the same article that was pulled from the 2007 Annual Town Meeting. He has now worked with DEP and has the changes that need to be made to the Bylaw. He stated that he would work with Town Counsel and DEP to finalize these edits, and he will address the article on the floor of Special Town Meeting. Selectman Carlson moved to accept the warrant article and to forward it to the Planning Board for a public hearing. Selectman Koed seconded the motion, and the vote was unanimous. Selectman Carr moved to adjourn the meeting. Selectman Carlson seconded the motion, and the vote was unanimous. Meeting adjourned at 8:55PM. Respectfully submitted, Gary Vanderweil Chairman Selectmen—9.17.07-JBO 3 ,-- �� ;;R. 1 2 g^ TOWN OF COHASSET ° BOARD OF SELECTMEN Board of Selectmen o Ralph S.Dormitzer co„ASSET TOWN MANAGER FrederickR.Koed Gary Vanderweil Town Manager 41 Highland Avenue Edwin G.Carr William R.Griffin CohasSet, Massachusetts 02025 Paul Carlson www.townofcohasset.org AGENDA — BOARD OF SELECTMEN MEETING MONDAY, SEPTEMBER 24,2007 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7:15 PM Red Lion Inn—Change of Manager 7:25 PM Harbor Health Committee 7:45 PM Cable Advisory Committee 8:00 PM Licenses &Permits 8:05 PM Minutes Approval 8:10 PM Adjournment { a Tel: (781)383-4105 • Fax:(781)383-0228 3 1 Minutes—Board of Selectmen September 24, 2007 Selectmen Present: Gary Vanderweil, Chairman Edwin Carr Frederick Koed Ralph Dormitzer Paul Carlson Others Present: William R. Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Gary Vanderweil called the meeting to order at 7:OOPM. Town Manager's Report Town Manager, William Griffin, reminded the Board and the community that the Beechwood Ballfield Dedication will be taking place on Saturday, September 29, 2007. Selectman Edwin Carr will be present at the event. Mr. Griffin updated the Board on the Warrant for the Special Town Meeting. The Warrant closed on Friday, September 21, 2007 and there looks to be ten (10) articles. Two articles are Citizen's Petitions and it is mandatory they are placed on the warrant. One petition is for the construction of a sidewalk on 3A from Sanctuary Pond Road to King Street. The other is a Zoning Bylaw Amendment for a proposed Waterfront Business District needs to be forwarded by the Board to the Planning Board for a public hearing. Selectman Ralph Dormitzer moved to forward the article to the Planning Board for a public hearing. Selectman Carr seconded the motion, and the vote was unanimous. Selectmen Comment Period Selectman Paul Carlson announced that he would be recusing himself later during the Cable Advisory discussion. Selectman Dormitzer congratulated Leslie Ann McGee for being named the head of Coastal Zone Management (CZM). Ms. McGee is the daughter of long time Advisory Committee member, and Cohasset resident, Donna McGee. Selectman Dormitzer also reported back to the Board about the DAS box locations. He and Selectman Carlson looked at the locations, and they have several concerns about the proposed locations. He would like to suggest alternative locations in a letter to Lightower, and to invite them in to discuss the matter. Selectman Dormitzer moved to send a letter outlining requested changes of DAS box locations to Lightower. Selectman Carr seconded the motion, and the vote was unanimous. Chairman Vanderweil asked Mr. Griffin to draft a motion for the Board that would do away with health insurance for elected officials while grandfathering in those covered presently. Red Lion Inn—Change of Manager—Attorney Michael Hayes, representing Sarro Inc., d/b/a The Red Lion Inn, and proposed manager,Annette Agostino, addressed the Board. Ms. Agostino reviewed her extensive background in the food service industry for the Board. She has been employed at the Red Lion Selectmen—9.24.07 1 13d Minutes—Board of Selectmen September 24,2007 Inn for the past five years. She has also been TIP Certified for the past ten years,and she also monitors the current staff to make sure they are certified as well. Owner, Gerd Ordelheide, asked her to become the new Manager and she assures the Board that she takes the position very seriously. Selectman Carr stated that as part of the Inn's liquor license, they are also issued an entertainment license that has specific rules and guidelines that need to be followed regarding noise etc. He asked that Ms. Agostino be aware of these rules, and to also call upon the Board for help if need be; he stated that the Board is a resource for her. Mr. Griffin added that Fire Chief Robert Silvia will want to work directly with her to address fire safety. Attorney Hayes then addressed the Board and stated that he is confident that Ms. Agostino is the right person for the job. He also confirmed that she would be in charge of all liquor operations as her name will be on the license. Chairman Vanderweil asked Mr. Griffin to look up the state regulations for a Manager and to forward those to Attorney Hayes. Selectman Carlson moved the Board recommend the approval of Annette Agostino as Manager to the Red Lion Inn. Selectman Carr seconded the motion,and the vote was unanimous. Mr. Griffin distributed the adjustments to his employment agreement and the Board signed both items. Harbor Health Committee—Karen Quigley, Chairman of the Committee, as well committee members Chris Evans and Shellfish Warden, Paul Pattison, addressed the Board. The Committee has provided the Board with a list of six objectives they wish to continue to pursue. Ms. Quigley also submitted a letter to the Board with her suggestions. Chairman Vanderweil summarized these submissions for the Board and the community. Ms. Quigley stated that a lot of good work has been done, but that there is a lot more to do. She suggests the Board reappoint the committee for an additional two years and add two additional members. Selectman Dormitzer stated that he has a lot of intimate knowledge about what has been going on with the harbor. He added that he has a lot of admiration for all of the hard work that they and other committees have done. He added that he feels that a lot of work will be done,with or without the committee existing. However, he feels a lot of work won't get done as well. He thinks that the committee should exist, but that perhaps it should be part of another permanent body. He asked if Karen thought that by expanding the charter of the Harbor Health Committee and adding members, if she felt the committee would lose its commitment{to the objectives}. She stated that she did not think so, and that she felt it was very important that the harbor have its own voice. Chairman Vanderweil thanked them for coming in. He said the Board would be back in touch. Cable Advisory Committee—Selectman Carlson recused to join the discussion as a committee member. Chairman of the committee, Pat Martin and Mr. Carlson addressed the Board. Ms. Martin explained that they had begun meeting about eighteen months ago in preparation of the cable contract coming up for renewal in 2009. The committee now has five members, In addition,Attorney Rob Hillman of Deutsch/Williams who helped negotiate the previous contract, is assisting the committee as well. Chairman Vanderweil asked if they are allowed to put the contract out to bid. Mr. Carlson explained that it is an open contract, but that alternate providers have to approach the Town. The Town would also have to have a very serious reason to choose to not continue to work with Comcast. He added that it would be easier if two providers were fighting over the Town's business. He then reviewed the newly proposed charge, as well as the timeline for the license renewal. The process begins with their first public hearing in October, and then preliminary informational meetings can begin. Selectman Dormitzer suggested they see what happened with Verizon, and to find out if they still plan on coming into to Town. Ms. Martin agreed and added that at the bottom of the proposed charge,they make reference to Selectmen—9.24.07 2 Minutes—Board of Selectmen September 24, 2007 technology; but that these items can be removed should the Technology Committee be up and running. Chairman Vanderweil thanked them for coming in and added that the Board would need to review and approve the proposed charge at a future date. Minutes—Selectman Dormitzer moved to approve the minutes of August 6, 2007. Selectman Koed seconded the motion (Selectman Carr abstained). Selectman Carlson moved to adjourn the meeting. Selectman Koed seconded the motion, and the vote was unanimous. Meeting adjourned at 8:02PM. Respectfully submitted, Gary Vanderweil Chairman Selectmen—9.24.07 3 13z E ►33 TOWN OF COHASSET o <: BOARD OF SELECTMEN Board of Selectmen Ralph S.Dormitzer �1 T «h b5ETy TOWN MANAGER Frederick R.Koed N Gary Vandenveil Town Manager 41 Highland Avenue Edwin G. Carr William R.Griffin Cohasset, Massachusetts 02025 Paul Carlson www.townofcohasset.org AGENDA BOARD OF SELECTMEN MEETING MONDAY, OCTOBER t.,2007 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7:15 PM SRF Interim Bond Signing 7:20 PM Final Conservation Restriction Review 7:30 PM Special Town Meeting Article Review 8:00 PM Licenses &Permits 8:05 PM Adjournment Tcl:(781)383-4105 • Fax:(781)383-0228 Minutes—Board of Selectmen October 1., 2007 Selectmen Present: Edwin Carr,Vice-Chairman Frederick Koed Ralph Dormitzer Paul Carlson Selectman Absent: Gary Vanderweil, Chairman Vice-Chairman Edwin Carr is acting as Chairman. Chairman Carr called the meeting to order at 7:OOPM. Town Manager's Report Town Manager, William Griffin, informed the Board that the bids were due for 821 Jerusalem Road the previous Friday, September 28, 2007. Two bids were received and now the Housing Partnership Committee will review the submissions and come back with a recommendation. Mr. Griffin added that there is currently an appeal from the previous owners of the property. Town Counsel has said they can continue to move ahead, but to do so with caution. Selectmen Comment Period Selectman Ralph Dormitzer stated that the turnout for the Beechwood Ballpark dedication was great and that it was a wonderful day. He thanked Merle Brown and Glenn Pratt, and everyone else for all of their hard work on this project. Chairman Carr acknowledged an incident of violence which occurred in Town on Saturday, September 29th. He stated that the incident is still under active investigation, but that he feels it is important to state that the Board is watching closely, and that this type of behavior will not be tolerated. SRF Interim Bond Signing—Mr. Griffin explained the importance of signing these bonds and securing this loan from the Massachusetts Water Pollution Trust. The interim loan will postpone permanent financing until the projects (Little Harbor/Atlantic Ave. Sewer Project/ Deep Run/Rust Way Sewer Project/and the Drainage project) are complete and sewer betterments are issued to property owners. If this loan was not secured,the operating budget would bear the burden of principal and interest payments in advance of receipt of the betterment income. Selectman Frederick Koed moved to approve and sing an interim State Revolving Fund loan form the Massachusetts Water Pollution Abatement Trust in the amount of$13,042,182.00. Selectman Carlson seconded the motion,and the vote was unanimous. Licenses—Selectman Koed moved to approve a one-day liquor license for November 3,2007 and a one-day liquor license for November 4,2007,for a fundraising event sponsored by the Friends of Cohasset Elder Affairs. Selectman Carlson seconded the motion,and the vote was unanimous. Special Town Meeting Article Review-Article 8: Taking of Portion of Land at 55 Norfolk Road and Article 9: Disposition of a Portion of Land at 55 Norfolk Road—Selectman Koed recused himself from this discussion as he is an abutter to the property. Attorney Henderson addressed the Board and explained the background on these articles. During the process of closing the sale on this home, his Selectmen—10.1.07-JBO 1 Minutes—Board of Selectmen October 1 2007 client,the Fidelity Insurance Company, discovered the deed was not clean. He said that back in 1998, the Town thought they owned a small parcel of land along this property and they sold it. It turns out the Town only had surface rights to the land and did not own it. Attorney Henderson feels that these articles would be the quickest way to end the problem. Each month the owners lose thousands of dollars. He feels that by doing this, it frees the Town of any problems or responsibility with this issue. He stated that Town Counsel has made some changes to the article and that is the draft they would be using. Selectman Dormitzer moved to approve putting articles 8 and 9 on the warrant. Selectman Carlson seconded the motion,and the vote was unanimous. The Board will make their recommendation at Town Meeting. Final Conservation Restriction Review—Mr. Griffin explained to the Board that this restriction has been approved by the Board, but the document needs to be finalized by the state. Karen Quigley was not able to attend this evening as she is ill, but she sends her thanks to the Board. Both Town Counsel and the Cohasset Conservation Trust have reviewed the document and made their amendments. Selectman Dormitzer moved to submit the Conservation Restriction document to the state as amended. Selectman Carlson seconded the motion,and the vote was unanimous. Special Town Meeting Article Review Continued—Mr. Griffin asked the Board to consider two budget articles for the warrant(Article 1). One is for an appropriation of$15,000 to undertake the analysis of the town's post-retirement healthcare liability as required by Statement 45 of GASB (Government Accounting Standards Board). The second is an appropriation of$29,752 for the South Shore Regional School District assessment. The assessment increased due to student enrollment shifts among member towns. Mr. Griffin added that because the retired teacher health assessments dropped by$56,000, even with these appropriations,they will be able to maintain the balanced budget. Selectman Dormitzer moved to support the two supplement appropriations under Article 1, in the amount of $44,752. Selectman Carlson seconded the motion,and the vote was unanimous. Selectman Dormitzer moved to adjourn the meeting. Selectman Koed seconded the motion, and the vote was unanimous. Meeting adjourned at 7:35PM. Respectfully submitted, Edwin G. Carr Chairman Selectmen— 10.1.07-JBO 2 ��. �Q- (b �� R:: c 0 ter.. TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen Ralph S.Dormitzer CHA55LT TOWN MANAGER Frederick R.Koed Townn Gary VanderxxciI Manager 41 Highland Avenue Edwin G. Carr William R.Griffin Cohasset, Massachusetts 02025 Paul Carlson www.townofcohasset.org AGENDA BOARD OF SELECTMEN MEETING MONDAY, OCTOBER 15,2007 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7:15 PM Cat Dam Discussion 8:15 PM Economic Development Committee 9:00 PM Licenses & Permits 9:05 PM Minutes Approval 9:10 PM Adjournment F Tel: (781)383-4105 0 Fax: (781)383-0228 I3� TOWN MANAGER'S REPORT FOR THE MEETING OF OCTOBER 15, 2007 1. I have been advised by Cohasset Triathlon Director Bill Burnett that the Sandy Beach Association has asked him to move the 2008 event from its original date of July 13`h to June 29`h. I would ask that the Board consider its approval of this revised date on Monday evening. 2. The proposed board meeting schedule through the end of the calendar year that I provided the board did not include a meeting on October 29`h. However, based upon our need to continue the review of articles for the special town meeting and other agenda items, a meeting that evening would be useful. Are board members able to attend a meeting on that evening? 3. Elder Affairs Director Linda Elworthy has informed me that South Shore Elder Services is awarding the 2007 Edyth B. Donkin Memorial Award to Anna Abbruzzese. This award is given annually to individuals in"recognition of significant, outstanding contributions to elders through community service and leadership." 13 ss Minutes - Board of Selectmen October 15, 2007 Selectmen Present: Gary Vanderweil, Chairman Edwin Carr Frederick Koed Ralph Dormitzer Paul Carlson Others Present: William R. Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Gary Vanderweil called the meeting to order at 7:OOPM. Town Manager's Report Town Manager, William Griffin, explained that the has been advised by the Cohasset Triathlon Director, Bill Burnett,that the Sandy Beach Association has asked him to move the event from July 13th,to June 29th. Selectman Ralph Dormitzer moved to approve the date of June 29,2008 for the Cohasset Triathlon. Selectman Edwin Carr seconded the motion,and the vote was unanimous. Mr. Griffin asked if the Board could attend an additional meeting of the Board on October 29, 2007. The members agreed they could be there. Mr. Griffin then stated that he was very pleased to announce that the South Shore Elder Services is awarding the 2007 Edyth B. Donkin Memorial Award to Anna Abbruzzese. This award is given annually to 'individuals in recognition of significant, outstanding contributions to elders through community service and leadership'. The Board congratulated Ms. Abbruzzese. Selectmen Comment Period Selectman Ralph Dormitzer stated that he had attended a Planning Board meeting where the proposed Village Bylaw was discussed. He suggests the Board compile a list of questions for the Planning Board, and submit them before they come in to a Selectmen's meeting. Selectman Dormitzer felt the following should be addressed: look at each property in the village business district and list how the bylaw, if passed would affect it. Also, how the bylaw would affect open space. And, if the bylaw is not passed, what properties would be affected/impacted between now and the Spring Annual Town Meeting. Selectman Paul Carlson read aloud a resolution that he drafted for the Board in response to the alleged assault that took place in the Town Parking Lot. The resolution read: The Board of Selectmen of the Town of Cohasset hereby expresses its serious concern about police reports of the alleged beating of one of our town's students by a fellow student at the Town Parking Lot on September 21. Furthermore, there reportedly were numerous bystanders who failed to come to the aid of the victim. The vicious attack and the callous regard for the victim have no place in a civilized society. Furthermore, we fully support the Police Department and the District Attorney in their investigation and prosecution of this case. We ask all of our fellow townspeople and town employees to work at preventing physical attacks on others. We send our sympathy to the victim and his family and hope he has a speedy recovery. Selectman Edwin Carr moved to endorse and sign the resolution as drafted. Selectman Koed thanked Selectman Carlson for taking the time to draft the resolution,and seconded the motion and the vote Selectmen—10.15.07 1 �39 Minutes - Board of Selectmen October 15, 2007 was unanimous. The Board signed the document, of which the original will go to the victim's family, and copies will be sent to the police, school and each of the local newspapers. Cat Dam Discussion—Chairman Vanderweil reviewed the situation-for the community and the Board. He thanked both sides for submitting excellent material to the Board. He stated that the Town has issued a contract to repair Cat Dam in accordance with the plans that were provided to the Town this summer. One side has asked for increased flushing and states that Coastal Zone Management(CZM) supports this plan. The other side feels there is plenty of flushing and that the current systems should remain in place. Chairman Vanderweil does not see that the two sides are 180 degrees away from agreeing. He asked the side that would like to increase the flushing to address the Board first. Mr. Steve Brown and his wife Margie of 275 Jerusalem Road addressed the Board. Mr. Brown thanked the Board for agreeing to consider the requests from this group of twelve families whose land abuts a significant portion of the perimeter of Inner Little Harbor and Richardson's Brook. Mr. Brown asked the Board to consider two requests: 1)They asked that the Town accept CZM's offer of a free non-binding study of ways to improve the health of Inner Little Harbor and 2)that the Town take control of the operation of the Cat Dam gates by asking CZM to work with the appropriate municipal boards and commissions and other interested parties to put together and recommend a healthy operational schedule for the opening of the gates. Susan Playfair of 249 Jerusalem Road added that she would like to see the restoration of the marsh and the estuary. She showed photos of the marsh in 1890 and stated that now the phragmites and algae are the worse she has ever seen. She stated that there has been much documentation showing that flushing is needed to maintain a healthy marsh. Mr. Brown then showed the Board photos of the algae taken from Atlantic Avenue and then reviewed, in great detail,the results of various studies that he had submitted to the Board. In particular, he is concerned about the amount of sedimentation that is accumulating at the bottom of the harbor due to the vast amounts of algae. He states that the sedimentation is lower near the mouth of Cat Dam and that is one of the main reasons he encourages the Board to accept CZM's offer of a free study. He feels it is a great opportunity to get a free study that will offer the Town ways to improve the decaying body of water. Mr. Richard Brooks, of 68 Nichols Road, and Mr. George Chamillard, of 400 Jerusalem Road, spoke on behalf of the opposing view submitted by the Inner Harbor Preservation Committee; members include Richard Brooks, George Chamillard,John Beck, and Denis McNulty. Mr. Brooks reviewed the history of the dam,stating that it that there has been some form of a dam in operation at this site for over 150 years. The structure in use presently was built approximately 50 years ago. He states that it was built to maintain a healthy harbor. He feels that the algae that has been shown in photographs comes every year, but is mostly gone by June. He feels that the current design is built to get rid of the algae and that in addition to the dam, a plan has been in place that consists of opening the dam completely for 1/3 of the year. He stated that closing the gates would have a significant impact on the abutters. He too realizes that an agreement must be made. He added that 2/3 of the abutters have raised the funds to fix the dam and that project is currently under way and should be completed by November of 2007. He wants a compromise to be made and some sort of schedule to be put into place. He states that their committee and the abutters who raised the funds are against a study being done by CZM at this time. He feels the readings of the harbor will not be accurate until after the area has been sewered. Mr. Brown rebutted, saying that the people who helped fund the repairs were not aware of the free offer from CZM. He added that as far as a group monitoring system,which Mr. Brooks has suggested, he feels this is fine, but feels that there should be the input of some technical expertise. Selectmen— 10.15.07 2 Minutes - Board of Selectmen October 15, 2007 Mr.John Beck of 44 Nichols Road stated that he did not see an issue in regard to the estuary. He invited people to come view the hundreds of birds he views from his property. Mr. Richard O'Connell of 249 Jerusalem Road stated that he felt the marsh looked healthy, and that the real issue is the health of the harbor. He feels that independent studies should be done to see how the harbor's health can be improved. There was then a lengthy conversation about what each side would be willing to do. Mr. Brooks stated that he did not feel that CZM was an objective group as they would prefer not to have a dam. Chairman Vanderweil asked if the abutters would be willing to work with an independent consultant, or would they be willing to double the days of flushing. Mr. Beck stated that he felt that too much focus has been paid to the issue of flushing. He feels that the nutrient flow is a different issue entirely, and that the Sewer Commission will be doing independent testing of the area after the Little Harbor Sewer expansion project is completed. Selectman Dormitzer added that he felt that this would be a very tough decision for the Board to have to make. He felt that both sides had presented good arguments. He said that he agreed that any study that is conducted should be done by a disinterested party. He stated that ultimately however, he would like to see this issue settled amongst the abutters and not by the Board. Chairman Vanderweil asked if the two sides could meet and agree on the testing scenarios and address the issue of empirical testing. He would also like to see the neighbors chip in to hire the third party and the Board could help with the management side of things. Mr. Brooks, Mr. Chamillard and Mr. Brown agreed to meet. The Board thanked everyone for their time. Minutes—Selectman Koed moved to approve the minutes for August 27, 2007,September 10, 2007 and September 17,2007 as amended. Selectman Carr seconded the motion and the vote was unanimous. Economic Development Committee—Chairman Vanderweil thanked the committee for the very good report they had submitted to the Board and stated that he felt the committee had done a good job completing their charter. Chairman of the committee, Peter Brown, then addressed the Board, along with committee members Timothy O'Brien, Charles Hurd and Michael Milanoski. Mr. Brown reviewed the various projects they have been involved with since being appointed. They feel that they have been very helpful in many areas including the TOD Bylaw, as well as the Village Business District Bylaws. The committee has now drawn up a new charter for itself. They feel the committee should now focus on how it can create new tax revenue for the town. He feels that this would be an opportunity for the committee to go beyond the economics. They would work on promoting the Town's assets, and thus encourage a growth in tourism for the Town. The committee feels that by adding members with the right kind of background, i.e. marketing, an attorney etc.,they could create promotions to drive traffic to the Town. An additional recommendation the committee has for the Board is to create an Economic Development Corporation that would be funded and that would foster a long term economic growth plan for the Town. Selectman Dormitzer thanked the Board for their work. He stated that he feels there needs to be a balance between developing the Town, while simultaneously maintaining the historic relevance. He said that we don't want an overwhelming amount of tourism as he feels that would affect the quality of life for residents. He also feels that the Town needs to be able to trust the existing Boards, to like the Planning Board and the Zoning Board, to monitor the changes that are proposed to the Town. Mr. Milanoski stated that he feels the charge of the EDC has changed and that it is important it works Selectmen— 10.15.07 3 1 y/ Minutes - Board of Selectmen October 15, 2007 with the existing boards. Selectman Dormitzer asked if they would be requesting to be sunset at any time. Mr. Hurd stated that economic vitality of the Town would not come to an end, so to look forward to sunset a committee that he feels should be engrained in the fabric of the Town,to be short sighted. Mr. Brown added that he felt it would be a benefit to the Town to have a committee like the EDC monitor how bylaws are being interpreted by the local boards and committees. Selectman Dormitzer stated that he does not like to idea of things going on forever, and that the Board needs to be cautious of this. Selectman Carr stated that he is very much in favor of the EDC remaining in place as he feels it is great for the Town. Chairman Vanderweil added that he felt the committee was a very energetic group and that the Town is fortunate to have them on it. He said that their purpose is to be an advisory committee to the Board. He feels their scope in the new charter is too ambitious, and asks them to come back to the Board with a list of realistic goals that could be completed by Labor Day 2008. Mr. Brown asked if the Board would pick what they feel should be the top three priorities of the EDC. The Board agreed and stated they would get back to them with the list. Selectman Dormitzer moved to adjourn the meeting. Selectman Carlson seconded the motion, and the vote was unanimous. Meeting adjourned at 9:06PM. Respectfully submitted, Gary Vanderweil Chairman Selectmen— 10.15.07 4 x /.64 TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen • Ralph S.Dormitzer OHA55C TOWN MANAGER Frederick R.Koed �I✓ w , Gary Vandenveil Town Manager 41 Highland Avenue Edwin G Carr William R.Griffin Cohasset, Massachusetts 02025 Paul Carlson www.townofcohasset.org AGENDA BOARD OF SELECTMEN MEETING MONDAY, OCTOBER 22, 2007 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7:15 PM Police Lieutenant Introductions 7:25 PM Special Town Meeting Article Review - #3 Water Resource District Zoning Bylaw - #7 Amend Bylaws to Eliminate Committees - #11 821 Jerusalem Road Disposition 7:45 PM Housing.Partnership Committee -Update 8:15 PM Special Town Meeting Warrant—Approval & Signing 8:20 PM Licenses &Permits 8:25 PM Minutes Approval 8:30 PM Adjournment Tel: (781)383-4105 0 Fax:(781)383-0228 L/4/ TOWN MANAGER'S REPORT FOR THE MEETING OF OCTOBER 22, 2007 1. I must inform the Board of Selectmen and the public that long time Recreation Director Jack Worley has informed me that he will be retiring effective April 30, 2008. Jack has served in his capacity of Recreation Director for 31 years, and is one of the most dedicated and professional public servants I have ever had the pleasure to work with. He will be sorely missed. I will work with the Recreation Commission to commence the process to select the next Director. 2. I am pleased to inform the Board of Selectmen that six local families and organizations have agreed to participate in the Adopt-A-Street Program. They are as follows: a. Cohasset Triathlon Association (Atlantic Ave. between Nichols Road and Sandy Beach, Atlantic Ave. from Sandy Beach to the Cove, and Jerusalem Road between Atlantic Ave. to Forest Ave.) b. The Coley Family(Cove Park in the area of Tedeschi's in the Village) c. The French Family(North Main Street between Cedar St. and the Hingham line) d. The Hindley Family(North Main Street between Forest Ave. and Rocky Lane) e. The Robbins Family (King Street between North Main Street and Route 3A) f. Cohasset Rotary Club (Government Island) We sincerely thank these families and organizations for stepping forward and offering to participate in the program. Using the funds donated by the Cohasset Golf Club, we have provided them safety vests, gloves and bags. We will also move forward with the production of sponsor signs to be posted at the adopted areas. We would encourage other families and organizations to participate in the program. There are some areas of town much in need of adoption, including Sohier Street, Beechwood Street, South Main Street, Ripley Road, Depot Court, Elm Street, Forest Avenue, King Street (between Route 3A and Beechwood Street), and Pond Street. Anyone interested in participating in the program should contact Program Coordinator Tara Tradd at(781) 383-4116. Finally, we will of course continue to encourage those who pick of litter on their daily walks to continue to do so. Minutes—The Board of Selectmen October 22, 2007 Selectmen Present: Gary Vanderweil, Chairman Edwin Carr Frederick Koed Ralph Dormitzer Paul Carlson Others Present: William R. Griffin,Town Manager Jennifer B. Oram, Recording Secretary Chairman Gary Vanderweil called the meeting to order at 7:OOPM. Town Manager's Report Town Manager, William Griffin, announced that long time Recreation Director,Jack Worley, will be retiring in April 2008. Mr. Worley has served in this capacity for 31 years. Mr. Griffin will work with the Recreation Commission to commence the selection process for a new Director. Mr. Griffin also announced that six local families and organizations have agreed to participate in the Adopt-A-Street program. The Cohasset Golf Club donated funds to the program, and with these the Town has been able to provide safety vests, gloves and bags. Mr. Griffin encourages other families and organizations to participate. Anyone interested can contact Program Coordinator Tara Tradd in the Board of Health office in Town Hall. Selectmen Comment Period Selectman Edwin Carr acknowledged a letter in the Board's packet from Mr.Joseph R. McElroy of 59 Windy Hill Drive. Mr. McElroy suggests that the Board look into creating a welcome packet for new residents to the Town. Selectman Carr feels this is a good idea and volunteered to look into this and to see if the Town's Welcome Wagon is still in existence. Selectman Paul Carlson stated that he attended a school committee meeting. The committee is interested in putting in a new field up at the Millkin field site. At this meeting,there was a presentation from a company that would install a turf field. The cost could run between 1 to 1.5 million dollars. He added that it's a school issue presently, but could become a Town issue. Selectman Ralph Dormitzer asked if the issue of staph infections was addressed as these types of fields are known to carry the bacteria. Selectman Carlson said it was not, but that the injury rate with these types of fields goes down by 50%. Selectman Dormitzer announced that the FAA has issued its final decision on the over flight study. The FAA has agreed to re-route all of the flights over this area during the next two years. He stated that it would be an elaborate process to see if the GPS on the planes can be used, so there will also be verbal air traffic control on the planes until the GPS system is implemented. He added that there could be a law suit to block the FAA license, but that it would be difficult to win as it has to with the Federal Government. Selectman Frederick Koed stated that it was nice to see that the MBTA has committed to the traffic light at the entrance/exit at the 3A station. Selectmen—10.22.07-JBO 1 >6 Minutes—The Board of Selectmen October 22, 2007 Police Lieutenants Introductions—Police Chief James Hussey addressed the Board. He stated that he identified the need for the addition of the Lieutenant positions when he began working with the Department. He said that by working with the Board and the Town Manager this goal has now been achieved. He is now very pleased to introduce Lieutenant Gregory Lennon and Lieutenant William Quigley to the Board and the community. Both Lieutenants Lennon and Quigley addressed the Board and reviewed their backgrounds and goals with the Cohasset Police Department. They both thanked the Board, Mr. Griffin and Chief Hussey for promotion. Chairman Vanderweil congratulated them both on their achievements and wished them great success in their new roles on the force. Special Town Meeting Review Article#3 Water Resource District Zoning Bylaw—Water Commissioner,John McNabb addressed the Board. He explained that there had been minor changes made by both Town Counsel and DEP, but those have been worked out. Selectman Dormitzer moved to recommend Article#3 as amended. Selectman Carr seconded the motion,and the vote was unanimous. Chairman Vanderweil asked if the Water Commission could give more notice when they are doing work. He stated that they put a load of laundry in and it gets ruined because of the water. Commissioner McNabb explained that there is a problem and has to do with manganese. The problem starts at the plant, and they are trying to figure out how to rectify it and apply chlorine to clear it up. He went on to say that the manganese is coating the pipes all over the Town and that the Commission is trying to address the issue. Article#7—Amend Bylaws to Eliminate Committees—this bylaw would be used to eliminate inactive committees. Selectman Carlson moved to recommend Article#7. Selectman Koed seconded the motion,and the vote was unanimous. Article#11—821 Jerusalem Road Disposition—Tom Callahan, Co-Chair of the Housing Partnership Committee, and Mr. Griffin reviewed this article for the Board. Mr. Griffin explained that the Town issued an RFP to develop the property as affordable housing and the Town did receive two bids. Mr. Callahan added that the Committee reviewed the bids and submitted a memo to the Board recommending the McKenna bid. Mr. Griffin reminded the Board and the community that this property was foreclosed on and taken by the Town for nonpayment of taxes. The Town has succeeded in the taking of the property and there has not been a court decision to vacate the foreclosure. It is Town Counsel's opinion that the Board does not have the right to vacate the foreclosure. Selectman Carr moved to recommend Article#11. Selectman Koed seconded the motion,and the vote was unanimous. Housing Partnership Update—Committee members, Co-Chair Tom Callahan, Margaret Charles,Jim Lagrotteria and Mr.Jim Hamilton addressed the Board. Mr. Callahan began by stating that back in July, the Board asked the committee to write a charge. Mr. Callahan said that he had written a charge for this committee five years previous, and that they used it as a model. As for an update on the committee, he added that they are working on many things including: 821 Jerusalem Road, and a Developer Mr. McKenna is bringing two projects to Town that will be mixed with affordable and market valued residences. In addition to these projects, it is their hope to have a more concrete plan by the Spring Annual Town Meeting. They also plan on having an article for the Spring to once again propose the formation of the Affordable Housing Trust. He also assured the Board that any future projects would come before the Board for its approval. The Board and the committee then discussed the large Selectmen—10.22.07-JBO 2 Y Minutes—The Board of Selectmen October 22,2007 affordable and market value project that is being done in Hingham through their Housing Trust, and how with Town owned land this came to fruition. It is the hope of the committee that a project like this could be done in Cohasset. Mr. Lagrotteria then showed the Board a survey the committee had put together which they would like to distribute to the Town's employees. The survey would be used to get an idea if any would qualify for or want affordable housing. The Board felt that the committee put on the survey what qualifications were required to be eligible for affordable housing in Cohasset. The Board thanked the committee for their update. Special Town Meetina Warrant—Approval &Signing—Selectman Koed moved to approve and sign the Warrant for the November 13,2007 Special Town Meeting. Selectman Carlson seconded the motion, and the vote was unanimous. Selectman Carr moved to adjourn the meeting. Selectman Dormitzer seconded the motion,and the vote was unanimous. Meeting adjourned at 8:1013M. Respectfully submitted, Gary Vanderweil Chairman Selectmen—10.22.07-JBO 3 Affila 'AM IY9 \G4 P TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen Ralph S.Dormitzer connsser� TOWN MANAGER Frederick R.Koed Gary Vanderweil Town Manager 41 Highland Avenue Edwin G.Carr William R.Griffin Cohasset, Massachusetts 02025 Paul Carlson www.townofcohasset.org AGENDA BOARD OF SELECTMEN MEETING MONDAY, OCTOBER 29, 2007 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7J5 PM Special Town Meeting Article Review - #4 Village Business District Zoning Bylaw 8:15 PM Licenses &Permits 8:20 PM Minutes Approval 1 8:25 PM Adjournment Tel:(781)383-4105 0 Fax: (781)383-0228 Minutes—Board of Selectmen October 29, 2007 ® Selectmen Present: Gary Vanderweil, Chairman Edwin Carr Ralph Dormitzer Paul Carlson Selectman Absent: Frederick Koed Others Present: William R. Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Gary Vanderweil called the meeting to order at 7:OOPM. Town Manager's Report Mr. William Griffin,Town Manager, informed the Board and the community,that the Greenbush Line would be blowing its whistle on Halloween night. In addition, Mr. Griffin pointed out to the Board that the answers to the questions they had asked the Planning Board about the Village Business District Bylaw was on their desks. Selectmen Comment Period F Selectman Ralph Dormitzer stated that he, Selectman Paul Carlson and Mr. Griffin had a very positive meeting with Lightower. Lightower seems to be agreeing with the visibility issue, and will try to come to some sort of compromise in regard to the location of the DAS boxes. In addition to this meeting, Selectman Dormitzer attended a Downtown Revitalization meeting that reviewed what has been done as well as what still needs to be done. At the end of the meeting, it was decided to use some of the funds given to the Town by the MBTA to perform a more comprehensive study that would look at what the Town could potentially do with the Town parking lot etc. Selectman Dormitzer also expressed his concern about the water quality in Town. He stated that he had received many calls from residents about the water being discolored and dirty. In addition, he feels that both the sewer and water departments need to do a better job of notifying residents if they plan on opening the streets. Selectman Edwin Carr attended the South Shore Community Center's Halloween Fair. He said the event was very well attended, and a successful fundraiser for the organization. Also, he received a call from Rick Flynn of the School Committee inviting him and Selectman Paul Carlson to come to a meeting to begin a dialogue about where they are in the budget process. Selectman Paul Carlson stated that he had attended an event on Forest Avenue given by the residents to celebrate the installation of the new sidewalk. He said the residents gave the Selectman and many others certificates of appreciation. or Selectmen—10.29.07-JBO 1 Minutes—Board of Selectmen October 29, 2007 Minutes—Selectman Dormitzer moved the minutes of September 24,2007 as amended. Selectman Carr seconded the motion,and the vote was unanimous. Selectman Carlson moved the minutes of October 10, 2007. Selectman Dormitzer seconded the motion,and the vote was unanimous (Selectmen Dormitzer,Carr and Carlson). Selectman Carr stated that the next day, October 30, 2007,was the inaugural run of the Greenbush Line. He commended the Greenbush Team, Mark Brennan and Tom Gruber, for a job well done. Special Town Meeting Article Review-#4 Village Business District Zoning Bylaw— Mssrs. Chittick and Lacy of the ZBA spoke in opposition to the proposed bylaw. They agreed with the purpose of the bylaw but they felt that the Special Permit granting authority should remain with the ZBA, not be transferred to the Planning Board. Angus Jennings of Concord Square Development described the proposed bylaw and responded to several questions from members of the Board, previously forwarded to him by Town Magnager Griffin. Mssrs. Sturdy and Westcott of the Planning Board spoke in favor of the bylaw. Two members of the public, Mssrs. Tom Callahan and Wayne Sawchuk, spoke in favor of the bylaw. Chairman Vanderweil asked Town Manager Griffin to schedule a vote for the next Board meeting. Selectman Dormitzer moved to adjourn the meeting. Selectman Carr seconded the motion,and the vote was unanimous. Meeting adjourned at 8:40PM. Respectfully submitted, Gary Vanderweil Chairman Selectmen—10.29.07-JBO 2 „T_ _ -- _ �� s rs3 TOWN OF COHASSET o BOARD OF SELECTMEN Board of Selectmen Ralph S.Dormitzer COHA5SETY TOWN MANAGER Frederick R.Koed - �1 Gary Vanderweil Town Manager 41 Highland Avenue Edwin G.Carr William R.Griffin Cohasset, Massachusetts 02025 Paul Carlson www.townofcohasset.org AGENDA BOARD OF SELECTMEN MEETING MONDAY, NOVEMBER 5, 2007 7:00 PM Town Manager's Report 7:05 PM Robert Ernst— Street Line Painting 7:25 PM Special Town Meeting Article Review - #8 55 Norfolk Road Taking &#9 55 Norfolk Road Disposition - #3 Capital Budget &#10 Sidewalk Construction - #5 Waterfront Business District Zoning - #4 Village Business District Zoning 8:30 PM Bond Signing (MWPAT) 8:35 PM Adjournment Tel:(781)383-4105 0 Fax: (781)383-0228 l5u TOWN MANAGER'S REPORT FOR THE MEETING OF NOVEMBER 5, 2007 1. I have been advised by the Town of Hull that the West Corner Culvert Replacement Project will include the realignment of the Hull Street, Jerusalem Road, Rockland Street intersection, new sections of sidewalk at the Jerusalem Road intersection, and a new sidewalk on the Hingham side of Hull Street across the street from DiNero's Restaurant. However, there will not be a sidewalk on the Cohasset side of Hull Street, and thus there will be no change to the parking situation on the restaurant side of the street. 2. The Cable Advisory Committee will be holding its ascertainment hearing on November 15, 2007 to receive public input on existing and potential future cable television service in the Town of Cohasset in preparation for the negotiation of contracts for cable television providers. I have drafted the attached memorandum outlining issues of concern with respect to Comcast and the broadcast of town meetings and board meeting. I would welcome the Board's input on this memo, including other issues you wish to address with the committee. 3. I have attached a summary of National Grid's hazard tree mitigation program along several roads in Cohasset that carry 3-phase service. 4. Working with Chairman Gary Vanderweil, we have drafted the following article assignments for the November 13th special town meeting: Article# Article Description Member Assignment 1 Operating Budget Amendments Fred 2 Capital Budget Fred 3 Community Preservation (IP) Ted 4 Village Business District Zoning Gary/Ralph 5 Waterfront Business District Zoning Gary/Ralph 6 Water Resource District Zoning Fred 7 Eliminate Committees from Bylaws Ted 8 55 Norfolk Road Taking Paul 9 55 Norfolk Road Disposition Paul 10 Route 3A Sidewalk Construction Ted 11 821 Jerusalem Road Disposition Paul I Minutes—Board of Selectmen November 5, 2008 Selectmen Present: Gary Vanderweil, Chairman Edwin Carr Frederick Koed Ralph Dormitzer Paul Carlson Others Present: William R. Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Gary Vanderweil called the meeting to order at 7:OOPM. Town Manager's Report Town Manager, William Griffin, informed the Board that he has been advised by the Town of Hull that the West Corner Culvert Replacement Project will include a realignment of the intersection at West corner, as well as new sidewalk on the Hingham side of Hull Street.There will not be any new sidewalk installed on the Cohasset side of Hull Street. Mr. Griffin explained that the Cable Advisory Committee would be holding its ascertainment hearing on November 15, 2007. Mr. Griffin had given the Board a memorandum outlining the issues of concern regarding service etc., and asked the Board for input. The Board stated they were fine with the memo as written. CThe Board was given a summary of the National Grid's hazard tree mitigation program. The Board was given a list of possible article assignments for the November 13, 2007 Special Town Meeting. The Board agreed with the assignments. Robert Ernst—Street Line Painting—Mr. Robert Ernst, of 60 Elm Street, addressed the Board. Mr. Ernst had given the Board a petition signed by he and twelve (12) other concerned citizens. Mr. Ernst explained to the Board that he has found it very hard to see the lines on the Road at night. He mentioned Beechwood Street in particular. Mr. Ernst is more concerned about the fog lines than the center lines. Chairman Vanderweil asked Mr. Griffin what procedures the Town presently has in place. Mr. Griffin explained that there is a master list of streets the Town works from. He stated that most towns re-paint their lines twice a year, but Cohasset presently paints the lines once a year. After a brief discussion, it was decided to have the lines painted twice a year and to add this to the next budget. Mr. Ernst thanked the Board. Special Town Meeting Article Review Articles 8&9(55 Norfolk Road)—Attorney Richard Henderson addressed the Board. He said that Town Counsel had made changes to the language in article 9, and he felt this new language only complicates things. Chairman Vanderweil asked Attorney Henderson to review the history of 55 Norfolk Road. After Attorney Henderson did so, Selectman Frederick Koed stated that he remembered something happening with this property and thought it had to do with the Water Department. Attorney Henderson asked the Board to wait on their recommendation so that he could try to work on the language with Town Counsel and do further research. AF Selectmen—11.5.07-JBO 1 Minutes—Board of Selectmen November 5, 2008 Article#3—Capital Budget—Capital Budget Committee members, Steve Gaumer and Peter Decaprio addressed the Board. Mr. Gaumer explained that they had $300,000 from which to work with for Capital Budget requests. After meeting with all of the departments,they recommend that funds be appropriated for the following: Fire Department: $50,000 ($25,000 to Ambulance refurbishment and $25,000 for Heavy Rescue tools), Administration: $80,000 for the Flood Control Master Plan, Schools: $45,000 for the replacement of a special needs van, Library: $15,000 to replace the staff computers, and Police: $29,000 for a new police cruiser. Chairman Vanderweil asked the committee to add $40,000 for the Jacobs Meadow culvert design as he feels the issue is urgent. Selectman Edwin Carr moved to recommend Article#3,the Capital Budget Committee's recommendations,with the addition of $40,000 for Jacobs Meadow. Selectman Ralph Dormitzer asked Mr. Griffin if the Town was being considered for any grants for the area of Jacobs Meadow. Mr. Griffin stated that the Town is on a waiting list. Selectman Koed seconded the motion, and the vote was unanimous. Article#5—Waterfront Business District Zoning—Attorney Charles Humphreys addressed the Board. He stated that there would be a public hearing on this article with the Planning Board on Wednesday, November 7, 2007. He went on to review why this bylaw would help improve the waterfront extending from the Cohasset Harbor Inn to the Boat House. Selectman Carr expressed concern about the Board committing to an article that they don't have a lot of information on. He asked what the thoughts were of the Planning Board. Michael Westcott of the Planning Board stated that his Board plans on drafting a Waterfront Master Plan. Chairman Chittick of the Zoning Board of Appeals added that he felt this article needed a lot more deliberation. After a lengthy conversation,the Board chose not to make a recommendation until they hear the results of the public hearing. Article 4—Village Business District Bylaw—Planning Board members Al Moore and Michael Westcott addressed the Board. Chairman Vanderweil stated that he and Selectman Dormitzer had spoken with both the Planning Board and the ZBA about the issues of parking and what Board should be the permit granting authority. Mr. Westcott addressed the Board and asserted that there was not a parking issue in town. There was not agreement on this. The subject of who should be the SP granting authority was then addressed. Selectman Koed feels this decision should be left to the voters. Mr. Griffin explained that if there were to be an amendment to the bylaw, it would be best if it were in writing. Mr. Chittick stated that the ZBA would be willing to compromise. Chairman Vanderweil stated at this point,the Board of Selectman does not have an opinion and that the decision of who will be the SP granting authority will need to be decided on the Town Meeting floor. Article 10—Sidewalk Construction—Selectman Dormitzer moved to indefinitely postpone this article. Selectman Carr seconded the motion,and the vote was unanimous. Bond Signing—Selectman Dormitzer moved to approve two interim loan agreements with Massachusetts Water Pollution Abatement Trust in the amount of$7,980,013. Selectman Koed seconded the motion, and the vote was unanimous. Selectman Carr moved to adjourn the meeting. Selectman Carlson seconded the motion, and the vote was unanimous. Meeting adjourned at 9:16PM. Respectfully submitted, Gary Vanderweil Chairman Selectmen—11.5.07 -JBO 2 4 �° ,.,! .� .•�:• i5 , AGENDA BOARD OF SELECTMEN MEETING MONDAY,NOVEMBER 19, 2007 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7:15 PM Liquor License Transfer—A Taste for Wine (Retail Package Goods) 7:25 PM Committee Appointments - Cohasset Cultural Council (Sarah Wood Torrey& Selene Eymer) - Cohasset Common Historic District Commission(Victor Lanzillotti) - Cohasset Yacht Club Designee to Harbor Committee (Harald Gundersen) - Recreation Commission Designee to Harbor Committee (Lillian Murray Curley 7:35 PM Set Date for 2008 Annual Town Meeting and Annual Election 7:40 PM North Main Street Sidewalk—Howie Altholtz 8:00 PM Health Insurance for Elected Officials 8:10 PM Licenses &Permits 8:15 PM Minutes Approval 8:20 PM Executive Session—Collective Bargaining 8:45 PM Adjournment TOWN MANAGER'S REPORT FOR THE MEETING OF NOVEMBER 19, 2007 l. The South Shore Recycling Cooperative has requested that the Board of Selectmen of each member town adopt the attached resolution in support of the Mass. Recycles Paper Campaign. Minutes—Board of Selectmen November 19, 2007 Selectmen Present: Gary Vanderweil, Chairman Edwin Carr Frederick Koed Ralph Dormitzer Paul Carlson Others Present: William R. Griffin,Town Manager Chairman Gary Vanderweil called the meeting to order at 7:OOPM. Town Manager's Report Town Manager, William Griffin, asked the Board to adopt the 'Mass Recycles Paper!' Campaign, and to sign the resolution. Selectmen Comment Period Selectman Fred Koed asked if there was a way to have a second mooring waiting list so that Commercial Fisherman could obtain a mooring outside of the current waiting list process. Mr. Griffin stated he would be meeting with Harbormaster Lorren Gibbons and clarify the situation. Selectman Ralph Dormitzer stated that the discolored water situation in Town is still a big issue. He suggests the Board have the Water Commissioners in to discuss the issue. Selectman Carlson attended the Veteran's Day celebration at Deer Hill School on November 9, 2007. He said it was a great event. Selectman Edwin Carr stated that he had received a lot of complements about the sidewalk project on Forest Avenue. Set Date for 2008 Annual Town Meeting and Annual Election—Selectman Dormitzer moved to set the dates for the Annual Town Meeting for Saturday, March 29, 2008,and the annual Town election for Saturday,April 5, 2008. Selectman Carr seconded the motion, and the vote was unanimous. Minutes Approval—Selectman Koed moved to approve the minutes of October 15, 2007 as amended. Selectman Carr seconded the motion, and the vote was unanimous. Health Insurance for Elected Officials—Chairman Vanderweil moved that the Selectmen vote to restrict group insurance provided to elected officials so that no person elected by popular vote in the Town shall be eligible for group insurance benefits provided under M.G.L. c. 32B unless the duties of such elected official require no less than twenty hours, regularly, in the service of the Town during the regular work week of permanent or temporary employees; provided that such vote shall not impair the group insurance benefits of any person elected by popular vote in the Town whose duties require less than twenty hours, regularly, in the service of the Town and who was receiving group insurance benefits provided under c. 32B as of November 19, 2007.; provided, however, if said elected official fails to be re-elected and is subsequently elected following such failure,said elected official shall be subject to said vote. Selectman Dormitzer seconded the motion, and the vote was unanimous. Selectmen—11.19.07 1 Minutes—Board of Selectmen November 19, 2007 Liquor License Transfer—A Taste for Wine (Retail Package Goods)- This is an application to consider the transfer an annual all alcoholic package store license from 380 Corporation d/b/a Cohasset Plaza Liquors, located at 380 Chief Justice Cushing Highway,to A Taste for Wine, Inc. d/b/a A Taste fore Wine & Spirits. Attorney Charles Humphreys addressed the Board on behalf of the applicant and proposed manager, Bruce K. Sinclaire. Mr. Sinclaire reviewed his background, as well as his plans for the business. Members of the audience, Mr. Ubaldo Dibenedetto, of 32 Jerusalem Road, Mr. Paul Brown of 60 Deep Run, Mr. Richard Avery of 22 Surry Driveo, and others spoke in favor of the application. Selectman Koed moved to approve the application. Selectman Carr seconded the motion,and the vote was unanimous. Committee Appointments- -Selectman Carr moved to appoint Sarah Wood Torrey and Selene Eymer to the Cohasset Cultural Council. Selectman Dormitzer seconded the motion,and the vote was unanimous. -Selectman Carr moved to appoint Victor Lanzillotti to the Cohasset Common District Commission. Selectman Dormitzer seconded the motion, and the vote was unanimous. -Selectman Koed moved to approve the appointment of Herald Gundersen as the Cohasset Yacht Club Designee to the Harbor Committee. Selectman Carr seconded the motion, and the vote was unanimous. -Selectman Koed moved to approve the appointment of Lillian Murray Curley as the Recreation Commission Designee tote Harbor Committee. Selectman Carlson seconded the motion,and the vote was unanimous. North Main Street Sidewalk—Howie Altholtz—Howie Altholtz of, 4 Cedar Ledge Lane, and Mark Brennan of the Greenbush Team, addressed the Board. Mr. Altholtz spoke to the Board about why he would like a section of sidewalk from North Main Street to the META station. He feels it is a serious public safety issue. He stated that Hingham has a sidewalk that goes up to the North Main Street station, so he feels it only makes sense for Cohasset to construct one as well. Mr. Brennan then gave the history of sidewalks in that area and why one has not been constructed. He reviewed, in great detail, how the sidewalk would be constructed, and why it was not possible on North Main Street. He then reviewed why a sidewalk would be installed from North Main Street, down King Street and down 3A to the MBTA station. Selectman Koed asked Mr. Brennan to look in to other options for a sidewalk on North Main Street. Selectman Dormitzer suggested that Mr. Altholtz make inquiries about this issue to the State House. The Town Manager asked to go into Executive Session at 8:20PM for the purposes of discussing collective bargaining under M.G.L. c 39 section 22b paragraph 3. The Board would come out of session only for the purpose of closing the meeting. Motion by Selectman Carr to go into Executive Session. Seconded by Selectman Koed. Vote 5—0 in favor. Selectman Koed—Aye Selectman Dormitzer—Aye Selectman Carlson-Aye Selectman Carr—Aye Chairman Vanderweil -Aye Selectman Carr moved to adjourn the meeting. Selectman Koed seconded the motion,and the vote was unanimous. Meeting adjourned at 8:40PM. Respectfully submitted, Gary Vanderweil Chairman Selectmen—11.19.07 2 ,T_ ___._ AI, !6z i ��, a �; i .ram• .,r1r., ,.rrrr TOWN OF COHASSET o BOARD OF SELECTMEN Board of Selectmen Ralph S.Dormitzer ' I cONA55Err TOWN MANAGER Frederick R.Koed w _ 41 HighlandAvenue Gary erweil Town ManagerEdwin n G.G Carr William R.Griffin Cohasset, Massachusetts 02025 Paul Carlson www.townofcohasset.org AGENDA BOARD OF SELECTMEN MEETING MONDAY,DECEMBER 3, 2007 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7:15 PM Tax Classification Hearing 7:25 PM Water Commissioners—Remediation of Customer Complaints on Water Discoloration 7:45 PM Cat Dam—Continuation of Discussion on Flushing of Upper Little Harbor 8:15 PM Annual License Renewals 8:25 PM Minutes Approval 8:30 PM Adjournment Tel:(781)383-4105 0 Fax: (781)383-0228 REPORT TO THE BOARD OF SELECTMEN FOR THE MEETING OF DECEMBER 3, 2007 1. CPC funds were appropriated at the 2007 Annual Town Meeting to undertake an architectural analysis for the restoration and renovation of the antique portion of Town Hall. A request for qualifications was issued and five firms submitted proposals. Pursuant to the Town's Designer Selection Procedures, I formed a Designer Selection Committee to review and rank the proposals. The highest rated proposal was submitted by Carr, Lynch and Sandell, Inc., and I am currently negotiating a contract for their services. It will be important for the architect to work with a committee to review facility needs and prioritize work to hopefully be undertaken in the future. I had requested that Designer Selection Committee chairman David Farrag seek interested persons to serve on a new Town Hall Restoration& Renovation Committee, and David has recommended the following individuals: David Farrag Werner Diekman Donna McGee Lisa Pratt David Wadsworth David has also recommended the following charge for the committee: "The Town Hall Restoration and Renovation Committee is to work with the Architect chosen for the feasibility study to investigate, research, propose and enact solutions to renovate (i.e. improve the functionality, space utilization, heating and electrical) and restore (preserve and enhance the character and historical aspects of) the Town Hall. The Committee shall research and apply for funding for said project as applicable (i.e. applicable grants, community preservation funds,private funds, town meeting articles, etc.)with the knowledge of the constraints of the town's budget. Said committee shall keep the Selectman and Town Manager informed of their findings and ongoing implementation of any such recommendations." I would recommend that the Board of Selectmen approve both the committee's charge and membership to allow this project to move forward. Minutes—Board of Selectmen December 3, 2008 Selectmen Present: Gary Vanderweil, Chairman Frederick Koed Ralph Dormitzer Paul Carlson Selectman Absent: Edwin Carr Others Present: William Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Gary Vanderweil called the meeting to order at 7:OOPM. Town Manager's Report Town Manager, William Griffin, informed the Board that an architect for the architectural analysis of the antique portion of Town Hall has been selected. The Designer Selection Committee reviewed and met with five firms. The highest ranking was Carr, Lynch and Sandell, Inc. and Mr. Griffin is presently negotiating a contract with the firm. He asked the Board to appoint five citizens to a new committee, the Town Hall Restoration & Renovation Committee. The proposed appointees are: David Farrag, Werner Diekman, Donna McGee, Lisa Pratt and David Wadsworth. Mr. Griffin asked the Board to approve the new committee and its charge, as well as the members. Selectman Dormitzer moved to approve the new committee and its charge,as well as the five proposed members. Selectman Paul Carlson seconded the motion, and the vote was unanimous. Selectmen Comment Period Selectman Ralph Dormitzer stated that he continues to receive calls about the quality of the water, and now the other complaint he is receiving is about resident's water bills nearly doubling. Chairman Vanderweil stated that the Board had reviewed the proposed rate increases at length when the Water Commissioners were in before, and that they needed the revenue to cover their capital authorization and their operating expenses. Selectman Dormitzer suggests that after the summer bills are paid,the Board analyze the department's revenue. Public Comment Period—Millie Oswold, of 131 Atlantic Avenue, addressed the Board. She stated that her water bill had doubled. After a brief discussion, the Board suggested she go to the Water Department and review the bill with them. Tax Classification Hearing—Assessors Mary Granville, Elsa Miller and Town Assessor Mary Quill, addressed the Board. Ms. Quill reviewed the hearing procedures for the Board. She explained that calculations are done to see if the Town would want to do a uniform tax rate for the residents and businesses, or split it and have the businesses pay a higher tax rate. She stated that he EOD does not recommend a split rate as it would really hurt small towns. Selectman Fred Koed moved to maintain the uniform rate of$10.60. Selectman Carlson seconded the motion,and the vote was unanimous. Water Commissioners—Remediation of Customer Complaints on Water Discoloration—Water Commissioners Glenn Pratt,John McNabb and Nathaniel Palmer addressed the Board. They reviewed the background of how the water has been being treated, and why during the past two years, the Town has seen the water color change. They explained that the process changed, but nothing is being added, Selectmen—12.3.07 1 Minutes—Board of Selectmen December 3, 2008 it's an issue that has always been there. They stated that when the water leaves the plant it is clear, but due to the new processing,the pipes have become corroded with manganese. When the pipes are banged during construction,the manganese becomes loose and falls into the pipe thus causing the discoloration. The Commission reviewed, in great detail, how they are planning to address the issue. They also explained to the Board and community that this issue has been being addressed for the past two years. One of the major steps to be taken would be the aeration of Lily Pond. The aeration of the pond will prevent skating for this year, but hopefully this will only be a temporary situation. Chairman Vanderweil thanked the commissioners for their time and stated that he felt much more informed. Cat Dam—Continuation of Discussion on Flushing of Upper Little Harbor—Chairman Vanderweil reviewed the previous discussion for the Board and the community. He stated that at the end of the last discussion, the Board asked both sides to meet and come up with a testing program, as well as getting private funds together to hire an unbiased engineering firm to look at the options for flushing. He added that the Board really feels this is an isolated neighborhood issue. He added that there had been a meeting of both sides, and that there seemed to be a schedule that both sides could agree to. Mr. Steve Brown of 275 Jerusalem Road addressed the Board. He stated that he felt that there should be a public board monitoring the Dam. Selectman Dormitzer stated that he feels this issue should stay amongst the neighbors. Selectman Dormitzer then moved that the control of Cat Dam be referred back to the neighbors,and reject the suggestion that the Conservation Commission become the manager of the tied gate. Selectman Carlson seconded the motion. There was a lengthy conversation about the management of the tide gate. Chairman Vanderweil suggested the neighbors create a schedule and then the Selectman can give it to the DPW to implement it. This could be done until 2009, at which time all parties could meet again. There was then a lengthy conversation about who should be on what committee. Selectman Dormitzer then revised his motion. Selectman Dormitzer moved that the Selectman do not want to appoint the Conservation Commission as the authority to run and monitor Cat Dam. Selectman Carlson seconded the motion,the vote was unanimous. Chairman Vanderweil asked that Mr. Brown and Mr. Brooks agree on a committee and a schedule by January. If they can't, then he said the Board would then set the schedule. Annual License Renewals—Selectman Carlson moved to approve the list presented of the Annual Licenses. Selectman Dormitzer seconded the motion,and the vote was unanimous. Minutes Approval—Selectman Koed moved to approve the minutes for October 22, 2007 as amended. Selectman Carlson seconded the motion, and the vote was unanimous. Selectman Carlson moved to approve the minutes of November 13,2007. Selectman Dormitzer seconded the motion, and the vote was unanimous. Selectman Dormitzer moved to adjourn the meeting. Selectman Carlson seconded the motion, and the vote was unanimous. Meeting adjourned at 8:5013M. Respectfully submitted, Gary Vanderweil Chairman Selectmen—12.3.07 2 GQ P TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen sf Gary Vanderweil „A55ET`l TOWN MANAGER Edwin G.Carr Town Manager 41 Highland Avenue Frederick R.Koed William R.Griffin Cohasset,Massachusetts 02025 Ralph S.Dormitzer www.townofcohasset.org Paul Carlson AGENDA BOARD OF SELECTMEN MEETING MONDAY, DECEMBER 17, 2007 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7:15 PM Alain Pinel—Economic Development Committee 7:20 PM No Discharge Area Application 7:30 PM Economic Development Committee C7:45 PM Annual Licenses Renewals 7:50 PM Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 Minutes—Board of Selectmen December 17, 2007 Selectmen Present: Gary Vanderweil, Chairman Edwin Carr Frederick Koed Ralph Dormitzer Paul Carlson Others Present: William R. Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Gary Vanderweil called the meeting to order at 7:0013M. Town Manager's Report Town Manager, William Griffin, informed the Board that he had only received one bid for the Flood Master Plan that was close to the price range. The bid was from Coughlin Environmental. Dan Coughlin will be in touch with Norfolk Ram to serve as a sub-contractor and move forward on the project. Selectman Frederick Koed moved to approve the renewal of 1,000,000(Lawrence Wharf and Sailing Club Seawalls, Chapter 90 and PWED) in State Aid Anticipation Notes through Eastern Bank. Selectman Edwin Carr seconded the motion,and the vote was unanimous. Mr. Griffin informed the Board that four Cohasset residents received the Gold Award; the Girl Scout's highest award. He asked the Board to sign ccommodations for each: Aisling Guinee, Virginia Spofford, Colleen Richardson and Katherine Callahan. The Red Lion Inn sent a letter requesting an extension of bar hours until 2AM on New Year's Eve. If the Board should vote to approve this, it would give all premises in the Town permission to extend their hours to this time. After a brief discussion, Selectman Paul Carlson moved to approve the extension of hours to 2AM on New Year's Eve. Selectman Ralph Dormitzer seconded the motion,and the vote was unanimous. Selectmen Comment Period Selectman Carlson stated that he and Selectman Carr had a very positive meeting with members of the school committee. Selectman Dormitzer proposed the following motion to clarify the Board's position vis a vis Cat Dam. Selectman Dormitzer moved that the Board of Selectmen authorize Town Manager, Bill Griffin,to formerly notify Richard Brooks and Steve Brown representing the abutters to Inner Little Harbor that the Board of Selectmen will not seek a study of Inner Little Harbor by CZM nor turn over operational control of Cat Dam to the Conservation Commission. Further that the Board of Selectmen requests that four abutters representing both sides of the issue be selected to recommend to the Board of Selectmen a dam operational schedule for Q2-Q4 of 2008, it being understood that the dam will be fully open during Q1, and that if a consensus recommendation is not obtained from the representative group prior to March 1, 2008,the Board of Selectmen will establish the operational schedule." Selectman Carlson seconded the motion,and the vote was unanimous. Selectmen—12.17.07 -JBO 1 Minutes—Board of Selectmen December 17, 2007 Alain Pinel—Economic Development Committee—Mr. Pinel reviewed his extensive background for the Board. Selectman Dormitzer moved to appoint Mr. Pinel to the Economic Development Committee. Selectman Koed seconded the motion,and the vote was unanimous. No Discharge Area Application—Karen Quigley of the Harbor Health Committee addressed the Board. Chairman Vanderweil stated that he had spoken with Harbormaster, Lorren Gibbons, and she fully supports making Cohasset Harbor a no discharge zone. He added that the Board is in full support as well. Ms. Quigley stated that the Board would need to make a vote approving the application, and send a letter of support. The Board gave Ms. Quigley slight amendments to the application. Selectman Carlson moved to approve the application with amendments, and for Mr.Griffin to write a letter of support on behalf of the Selectman. Selectman Koed seconded the motion, and the vote was unanimous. Economic Development Committee—Committee members, Peter Brown,Timothy O' Brian, Michael Milanoski, Charles Hurd and Alain Pinel, addressed the Board. Mr. Brown stated that back in October, the EDC came before the Board with an extensive charge and asked the Board to give them feedback on the charter and to give the committee a list of priorities. Chairman Vanderweil stated that the committee should now have suggestions from the majority of the Board. He asked that the committee take those suggestions, and list what they feel they can complete in 2008. Chairman Vanderweil suggested that they do this, and in the meantime, he would informally canvas the Board and get their feedback on priorities, as well as the charge. He asked that the committee come back in January to finalize the goals and the charge. Annual License Renewals—Selectman Carlson moved to approve the remaining annual license CW renewals. Selectman Carr seconded the motion, and the vote was unanimous. Selectman Koed moved to adjourn the meeting. Selectmen Dormitzer seconded the motion, and the vote was unanimous. Meeting adjourned at 8PM. Respectfully submitted, Gary Vanderweil Chairman Selectmen—12.17.07 -JBO 2 TOWN OF COHASSET, MA MINUTES OF SELECTMEN ' S MEETINGS 2007 END