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Minutes - BoS - 01/01/2008 - Meeting minutes for 2008
TOWN OF COHASSET , MA MINUTES OF SELECTMEN ' S MEETINGS 2008 START \� \ \ . �\ � \ . \ \ ~°2 . \< </� \° \C �_ \» �■ �ƒ \y � �� } � §+ ƒ���, 2. \G\4 p TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen ° r\ '• Edwin G.Carr �onASSET` TOWN MANAGER - o Paul Carlson Town Manager 41 Highland Avenue Frederick R.Koed William R.Griffin Cohasset, Massachusetts 02025 Ralph S.Dormitzer www.townofcohasset.org Karen Quigley AGENDA BOARD OF SELECTMEN MEETING MONDAY,JANUARY 7, 2008 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7:15 PM Red Lion Inn Liquor License Hearing 8:00 PM Mullaney's Fish Market—Liquor License Transfer Hearing 8:10 PM Licenses &Permits 8:15 PM Minutes Approval 8:20 PM Executive Session—Collective Bargaining 8:40 PM Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 J TOWN MANAGERS REPORT FOR THE MEETING OF JANUARY 7,2008 1. I am pleased to inform the Board of Selectmen that I have been asked by Massachusetts Municipal Association(MMA) Executive Director Geoffrey Beckwith to serve as a member of the Board of Directors of the Massachusetts Interlocal Insurance Association(MIIA) Health Benefits Trust and the Property & Casualty Group. I will formally be elected to those positions at the MMA conference next weekend. 2. On October 22, 2007, Tom Callahan and other members of the Housing Partnership Committee met with the Board to discuss committee activities and goals. At that time, Tom mentioned the committee's interest in doing a perc test on town-owned land between Smith Place and the Osgood School. The committee wishes to move forward with that test and would request Board authorization. 3. 1 have attached a copy of the Cat Dam tide gate inspection report prepared by Weston& Sampson shortly after the installation of the refurbished gates. Minutes—Board of Selectmen January 7, 2008 Selectmen Present: Gary Vanderweil,Chairman Edwin Carr Frederick Koed Ralph Dormitzer Paul Carlson Others Present: William R.Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Gary Vanderweil called the meeting to order at 7:OOPM. Town Manager's Report Town Manager,William Griffin, informed the Board that he has been asked by the Massachusetts Municipal Association (MMA)to serve as a member of the Board of Directors of the Massachusetts Interlocal Insurance Association (MIIA) Health Benefits Trust and the Property&Casualty Group. Mr.Griffin asked the Board if they would approve a perc test on town-owned land between Smith Place and Osgood School. The Housing Partnership Committee wishes to do this, but needs the Board's authorization. The Board asked to get a copy of an assessor's map of the parcel and to discuss it at the next meeting. The Board was given a copy of the Cat Dam tide gate inspection report prepared by Weston &Sampson. Selectmen Comment Period Selectman Frederick Koed sated that many people passed away over the holidays. He sent condolences to the family of Mr.John Sadler. Selectman Ralph Dormitzer stated that he had received a few calls about people being upset that they can't skate on Lily Pond. Mr.Griffin stated that the goal of the Water Department is to only have to run the bubbler this season,and to not have to do it in the winter again. Selectman Paul Carlson stated that he and Mr.Griffin attended the award ceremony where the four Cohasset girls were given the Girl Scout's Gold Award. He stated that it was very inspiring and that in the past 95 years,only 9 girls have received this honor;four of which were given the award that evening. He stated that is due to the great leadership of Allison Callahan. Licenses and Permits—Selectman Dormitzer moved to approve the Common Victuallar license for Caffe Zuppa,located at 5 South Main Street. Selectman Carr seconded the motion,and the vote was unanimous. Selectman Carr moved to approve a one-day liquor license for a fund-raiser taking place on Saturday, May 3, 2008 at St.Anthony's Parish Hall to benefit the Appalachia Service Project. Selectman Carlson seconded the motion,and the vote was unanimous. Selectmen— 1.7.08-JBO 1 1 Minutes—Board of Selectmen January 7, 2008 Red Lion Inn Liquor License Hearine—Chairman Vanderweil began to open the hearing at 7:15PM and to swear those participating in. The Board was told that the Attorney for the Red Lion Inn, Attorney Hayes,was not present. The Board waited another eleven (11) minutes and their Attorney was still not present. Chairman Vanderweil then opened the hearing at 7:26PM. Chairman Vanderweil swore in all those participating in the hearing. The hearing was to hear and act upon allegations that Cohasset Sarro, Inc.d/b/a the Red Lion Inn,located at 71-85 South Main Street, may have violated state and/or local laws and regulations regarding the service of alcohol after hours on October 26, 2007, and after hours and off the licensed premises on November 21,2007 into November 22, 2007. Selectman Edwin Carr recused himself from the hearing. Chief James Hussey addressed the Board. He stated that the witness that was going to testify about the October 26, 2007 incident can not be in attendance,and therefore,this incident will be withdrawn. Chief Hussey called and questioned the following witnesses: Seargeant Cogill, Lieutenant Quigley and Officer Jeffrey Treanor. Chairman Vanderweil noted that at this time,Attorney Hayes was still not present and therefore there would not be any cross examination of the witnesses. He stated that Annette Agostino,the Manager of record,was present and asked her to address the Board. Ms.Agostino stated that she had left at 11PM on November 21, 2007. She stated that since that night,they have implemented some new procedures. She said they have hired Mr. Gerald Galligan as the Beverage Director. When she can not be there to close,he will be there to close. She added that they have also closed the nightclub called'The Cave"as of January 2, 2008. Attorney Hayes then arrived at 7:55PM. He reiterated all of the changes that Ms. Agostino told the Board, and stated that they take the allegations very seriously and want to work the Board to address the issues. He respectfully disagrees however,that alcohol was being served after 1AM. Chief Hussey then summarized the infractions. He stated that he feels they had presented plenty of evidence showing that alcohol was being consumed off premises and after 1AM. The Board agreed on the following findings of fact: 1.) That on Wednesday, November 21, 2007 at approximately 11:30PM,the Cohasset Police Department observed patrons of the Red Lion Inn consuming alcoholic beverages outside of the licensed premises,a violation of a condition of their liquor license. 2.) That on Thursday, November 22,2007 at approximately 1:10AM,the Cohasset Police Department observed patrons consuming alcoholic beverages outside of the licenses premises, a violation of a condition of their liquor license. 3.) That on Thursday, November 22, 2007, liquor was served to patrons of the licensed establishment after 1:OOAM,a violation of a condition of their liquor license. Chairman Vanderweil then moved that based upon the findings of fact just approved by the Board of Selectmen, that the Board of Selectmen issue a letter of warning to the Red Lion Inn that states that any future violations of the Town's liquor rules and regulations or state statutes will result in more serious sanctions being imposed by the Board of Selectmen,up to and including the suspension or revocation of it's liquor license. In addition,the Board of Selectmen will require that by no later than Friday,January 18,2008,the Red Lion Inn will submit a written plan to the Board of Selectmen that will have the following components: Selectmen—1.7.08-JBO 2 Minutes—Board of Selectmen January 7, 2008 1. How the licensee will ensure that when the facility is open and alcohol is being served,the designated manager or someone serving in the capacity as manager is definitively in charge of the premises and its employees. 2. How the licensee will ensure that patrons entering the licensed premises will be checked for valid identification that they are legally entitled to consume alcohol. 3. How the licensee will ensure that patrons are prohibited from leaving the licensed premises with alcoholic beverages. Selectman Carlson amended the motion stating the Board would need to approve the plan submitted. Selectman Koed seconded the motion as amended,and the vote was unanimous(4-0,Selectman Carr recused). Mullaney's Fish Market—Liquor License Transfer Hearing—The new owner and proposed manager, Joseph P.Norton II reviewed his background for the Board. He explained that he had worked with the original owner for years,and recently purchased the business. He now seeks to transfer the wine and malt package store license. Selectmen Koed moved to approve the transfer. Selectman Carr seconded the motion,and the vote was unanimous. Executive Session-The Town Manager asked to go into Executive Session at 8:20PM for the purposes of discussing collective bargaining under M.G.L.c 39 section 22b paragraph 3. The Board would come out of session only for the purpose of closing the meeting. Motion by Selectman Carr to go into Executive Session. Seconded by Selectman Carlson. Vote 5—0 in favor. Selectman Koed—Aye Selectman Dormitzer—Aye Selectman Carlson-Aye Selectman Carr—Aye Chairman Vanderweil—Aye Selectman Carr moved to adjourn the meeting. Selectman Carlson seconded the motion, and the vote was unanimous. Meeting adjourned at 8:40PM . Respectfully submitted, Gary Vanderweil Chairman Selectmen—1.7.08-JBO 3 \G4 a P TOWN OF COHASSET -` ;; BOARD OF SELECTMEN Board of Selectmen Edwin G.Carr TOWN MANAGER connsser Paul Carlson Town Manager 41 Highland Avenue Frederick R.Koed William R.Griffin Cohasset, Massachusetts 02025 Ralph S.Dormitzer www.townofcohasset.org Karen Quigley AGENDA BOARD OF SELECTMEN MEETING MONDAY,JANUARY 14, 2008 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7:15 PM Cohasset Sports Partnership - Turf Field Proposal 7:40 PM Housing Partnership Committee—Perc Test of Land off Smith Place 7:45 PM Conservation Commission Appointment—Roger Wilson 7:50 PM Recreation Commission Vacancy 7:55 PM Licenses &Permits 8:00 PM Minutes Approval 8:05 PM Adjournment 4 --c Q4 Tel:(781)383-4105 0 Fax:(781)383-0228 Minutes—Board of Selectmen January 14,2008 Selectmen Present: Gary Vanderweil,Chairman Edwin Carr Frederick Koed Ralph Dormitzer Paul Carlson Others Present: William Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Gary Vanderweil called the meeting to order at 7:OOPM. Town Manager's Report Town Manager,William Griffin, asked the Board to sign the warrant for the Presidential Primary. He also reminded the Board that the warrant for the Town's Annual Town Meeting closed that day,and asked that the Board vote to forward the 4 or 5 zoning articles back to Planning Board so they can hold the public hearings. Selectman Edwin Carr moved to forward all zoning articles to the Planning Board for public hearings. Selectman Frederick Koed seconded the motion,and the vote was unanimous. Public Comment Period—Martha Gjesteby,of 81 Old Pasture Road, asked the Board to look into new sidewalks and sidewalk extensions in the following areas,complete Pleasant Street up to the Deer Hill path, Sohier Street,from Fair Oaks Lane to 3A and Pond Street to the train station on 3A. Selectman Dormitzer stated that there are many requests for sidewalks,and the Board will need to look at what would be the most practical. Ms.Gjesteby stated that these are needed for safety reasons and that the Town is required to have an ongoing sidewalk program. Chairman Vanderweil suggested that sidewalk construction should go in the long range Capital Budget plan. Cohasset Sports Partnership—Mr.George McGoldrick and Mr.William Cavanaro,addressed the Board. Mr. McGoldrick explained how the partnership works and how it is as additional source of funds for the sports programs in Cohasset. They do not represent one sport, one booster club or one project—they plan to encompass all—much like the Cohasset Education Foundation raises funds to help supplement curriculum needs for the schools.The current project the partnership is working on is the possible installation of a turf field at the Alumni Field location. They explained their ideas for raising funds and what the possible costs would be for such a field. They also explained the benefit of a turf field to the Town,the Recreation Department and the schools. Mr. McGoldrick asked for the Board's blessing and support on this project. Selectman Koed stated that they were very much behind a project like this and that it should be moved up on the Capital plan. Chairman Vanderweil stated that it was a great project and that the Board was in full support. Selectman Carr then volunteered to be the liaison to the partnership. Housing Partnership Committee—Members of the Committee,Thomas Callahan, Clark Brewer and Jim Hamilton addressed the Board.They are asking for permission from the Board to conduct perc tests on the town-owned land between Smith Place and the Osgood school. They plan to access the lots via Pleasant Lane and will ask the CPC for funds to pay for the perc test. They explained that they are doing this to get a sense of what the Town could do with the land. Selectman Dormitzer expressed concern and stated that he felt the committee should get a consensus from the Town [about affordable housing]. Mr.Callahan explained that this is a very preliminary test, but asked the Board to let them Selectmen 1.14.08-JBO 1 Minutes—Board of Selectmen January 14,2008 please move forward so they can see if it can even perc. After further discussion,Selectman Carr moved to give permission to the Housing Partnership Committee to proceed with perc tests on the parcels discussed. Selectman Koed seconded the motion. Selectmen Koed, Carr,and Paulson voted in favor. Chairman Vanderweil and Selectman Dormizter were opposed. Granted with a 3-2 vote. Conservation Commission Appointment—Conservation Commission Chairman, Dave Farrag, introduced Mr. Doug Wilson,of 20 Nichols Road,to the Board. Mr. Farrag explained that Mr.Wilson is presently an Associate Member, but with the resignation of full member Alix White,the commission is asking the Board to appoint Mr.Wilson. Mr.Wilson reviewed his background for the Board. Selectman Carlson moved to appoint Doug Wilson as a full member of the Conservation Commission. Selectman Koed seconded the motion,and the vote was unanimous. Recreation Commission Vacancy—Mr.Griffin explained that Recreation Committee member,lames Carroll, has resigned from the commission. This leaves a vacancy that will need to be filled. Mr.Griffin asked the Board to vote to declare the position open for residents to run for at the next election. Selectman Carr moved that a position is now open on the Recreation Commission. Selectman Koed seconded the motion,and the vote was unanimous. Minutes—Selectman Dormitzer moved to approve the minutes of October 29,2007 as amended. Selectman Carlson seconded the motion and the vote was unanimous(4-0,Selectman Koed abstained). Selectman Carr moved to adjoun the meeting Selectman Carlson seconded the motion,and the vote was unanimous. Meeting adjourned at 8:10PM. Respectfully submitted, Gary Vanderweil Chairman Selectmen 1.14.08-JBO 2 �P TOWN OF COHASSET Board of Selectmen BOARD OF SELECTMEN Edwin G.Carr TOWN MANAGER T cohnsseT Paul Carlson 0 Town Manager 41 Highland Avenue Frederick R.Koed N William R.Griffin Cohasset, Massachusetts 02025 Ralph S.Dormitzer www.townofcohasset.org Karen Quigley AGENDA BOARD OF SELECTMEN MEETING MONDAY,JANUARY 28, 2008 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7:15 PM Pole Hearing—Forest Avenue 7:20 PM Fiscal 2009 Budget Message 8:00 PM Stormwater Management Committee 8:45 PM Minutes Approval 8:50 PM Adjournment Tel:(781)383-4105 • Fax:(781)383-0228 Minutes—Board of Selectmen January 28, 2008 Selectmen Present: Gary Vanderweil Edwin Carr Frederick Koed Ralph Dormitzer Paul Carlson Others Present: William R.Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Gary Vanderweil called the meeting to order at 7:OOPM. Town Manager's Report Town Manager,William Griffin,stated that there is a problem with the broadcast of the meeting, and that Comcast has been alerted. Selectman Comment Period Selectman Paul Carlson stated that he had received phone calls about the"investigation" of ghosts at Town Hall. Minutes Approval—Selectman Ralph Dormitzer moved to approve the minutes of November 5,2007 as amended. Selectman Edwin Carr seconded the motion,and the vote was unanimous. Selectman Carlson moved to approve the minutes of November 19,2007 as amended. Selectman Frederick Koed seconded the motion,and the vote was unanimous. Selectman Koed moved to approve the minutes of December 3,2007 as amended. Selectman Carr seconded the motion,and the vote was unanimous. Selectman Dormitzer moved to approve the minutes of December 17,2007 as amended. Selectman Carlson seconded the motion,and the vote was unanimous. Pole Hearing—Forest Avenue—Aileen Derois of National Grid addressed the Board. National Grid and Verizon New England want to replace a tree guy that came down in a storm at 258 Forest Avenue. Mr. Mark Babka, of 258 Forest submitted a letter and spoke against the pole being put in his front yard. He asked that other options be looked at. The Board asked Ms. Derois if she could explore other options, and they would continue the hearing until the 4th of February. Ms. Derois agreed. Fiscal 2009 Budget Message—Town Manager,William Griffin, reviewed for the Board and the community, his budget message. Mr. Griffin reviewed the total projected revenue for fiscal 2009, Available Funds,the Fiscal 2009 Expenditure Recommendations and priorities for future consideration. Mr.Griffin presented a balanced budget. Mr.Griffin explained to the Board that he had each department submit two budgets:a level service budget, and a budget that was 2%less than Fiscal 2008. He stated that the budget presented this evening,did have most of the 2%cuts included, and did not incorporate any of the collective bargaining agreements that will be up for renewal in June 2008. (Budget message on file in the Town Manager's office). Selectmen—1.28.08 1 Minutes—Board of Selectmen January 28, 2008 Stormwater Management Committee—Chairman of the committee, Marty Nee,Sarah Charron,Jim Kinch, Stephen Bobo,James Drysdale and Mr. Lawry Reed addressed the Board. Mr. Mark Bartlett of Norfolk Ram Engineering was also present on behalf of the committee. Mr. Nee and Ms. Charron reviewed for the Board the changes that have been incorporated in to their proposed bylaw. They stated that many of the changes were in response to input made by the Selectmen at previous meetings.The committee would now like to move forward to Town Meeting. A lengthy conversation was had between Board members and the committee. Selectman Dormitzer suggested that some of the language should be made more flexible. He asked the committee to look at engineering costs provided by Engineer,John Cavanaro,and Engineer, Daniel Coughlin. Other members of the Board gave suggested changes. Chairman Vanderweil asked that the Stormwater Agent be appointed by the Conservation Commission, not by the Board of Selectmen. Selectman Carlson suggested that notification parameters be looked at to include everyone that would be affected by a project, not just direct abutters. Chairman Vanderweil asked for the updated version of the bylaw to be back to the Board by February 11t"' The Board can then edit that version,get it to the committee, and then a vote can be taken. Selectman Carlson moved to adjourn the meeting. Selectman Koed seconded the motion,and the vote was unanimous. Meeting adjourned at 8:45PM. Respectfully submitted, Gary Vanderweil Chairman Selectmen—1.28.08 2 13 A TOWN OF COHASSET f BOARD OF SELECTMEN Board of Selectmen ' TOWN MANAGER Gary vanderweil COFIASSET ii Edwin G.Carr Town Manager 41 Highland Avenue Frederick R.Koed William R.Griffin COhasset, Massachusetts 02025 Ralph S.Dormitzer www.townofcohasset.org Paul Carlson AGENDA BOARD OF SELECTMEN MEETING MONDAY, FEBRUARY 4, 2008 7:00 PM Town Manager's Report 7:05 PM Selectmen Comment Period 7:10 PM Public Comment Period 7:15 PM Justin Langham Memorial 7:25 PM Pole Hearing Continued—Forest Avenue 7:30 PM Change of Manager—DiNero's = 7:40 PM South Shore Greenway Initiative—Steve Bobo and Judeth Van Hamm M 8:00 PM Town Meeting Article Review #12 Amendment to Smoking Bylaw #19 Sewer Betterment Abatement #7 Unpaid Bills from Previous Fiscal Year #10 Post-Retirement Health Insurance Stabilization Fund #13 South Shore Recycling Cooperative MOA #14 Wind Energy Conversion Facility Bylaw #26 Funds for Repurchase of Cemetery Lots 8:35 PM Michael Buckley—Refinancing Bonds 8:45 PM Economic Development Committee 9:00 PM Minutes Approval 9:05 PM Adjournment Tel:(781)383-4105 • Fax:(781)383-0228 l� Minutes—Board of Selectmen February 4, 2008 Selectmen Present: Gary Vanderweil, Chairman Frederick Koed Ralph Dormitzer Paul Carlson Selectman Absent: Edwin Carr Others Present: William R. Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Gary Vanderweil called the meeting to order at 7:OOPM. Town Manager's Report Town Manager,William Griffin,suggested that the Board of Selectmen,Advisory Committee and the School Committee hold a joint meeting to discuss the budget. Chairman Vanderweil asked the Board if they thought the Town should seek a small override to offset expenses. After a brief discussion,the Board decided to wait to discuss this after the joint budget meeting. Selectmen Comment Period Selectman Paul Carlson stated that he had met with Joe McElroy and Cohasset Water Commissioner, Nathanial Palmer,about the concept of the Cohasset Water Department selling water to Aquarion Water. Selectman Ralph Dormitzer stated that he found the recent ghost"investigations"very interesting, and suggested that the Town seize this opportunity to possibly have some fundraising for the Town Hall restoration project. Selectman Frederick Koed expressed the Board's condolences to Fire Captain Frank Mahoney and his family for the loss of their son,Timothy. Change of Manager—DiNero's Restaurant—Attorney Gregory Sullivan and Manager Applicant, Kathryn M. Rand,addressed the Board. Ms. Rand reviewed her background and experience for the Board. Selectman Dormitzer moved to approve the appointment of Kathryn M. Rand as Manager of DiNero's restaurant. Selectman Carlson seconded the motion,and the vote was unanimous(4-0). Pole Hearing Continued—Forest Avenue—Ms.Aileen Derois,of National Grid, addressed the Board. She explained that she had spoken with her head engineer,and confirmed there were not any other options for the location of the guy wire. The Board asked that the pole be moved as south as possible on Forest Avenue to accommodate the land owner most affected by the new pole, Mr. Mark Babka of 258 Forest Avenue. They also asked Ms. Derois to look at pole number 43 as it is tilting into the road. She agreed. Selectman Carlson moved to approve the proposed location of pole#425,with the understanding that it will be moved as far South on Forest Avenue as safely possible. Selectman Koed seconded the motion,and the vote was unanimous(4-0). Selectmen—2.4.08-JBO 1 Minutes—Board of Selectmen February 4,2008 Town Meeting Article Review— Article#7—Unpaid Bills from Previous Fiscal Year—Mr. Griffin explained that this article is needed every year as the Town is no allowed to pay such bills without the vote of Town Meeting. There are no bills from last year,and therefore no action needs to be taken. Chairman Vanderweil moved to support indefinite postponement of article#7. Selectman Koed seconded the motion,and the vote was unanimous(4-0). Article 10—Post-Retirement Health Insurance Stabilization Fund—This article creates the fund. The Board will have to vote on an amount at a later date. Selectman Dormitzer voted to recommend article #10. Selectman Carlson seconded the motion,and the vote was unanimous(4-0). Article 13—South Shore Recycling Cooperative(SSRC) MOA—This article is a memorandum of agreement which would extend the Town's contract with the SSRC for another five years. Selectman Dormitzer moved to recommend article 13. Selectman Carlson seconded the motion,and the vote was unanimous(4-0). Article 19—Sewer Betterment Abatement—Sewer Commissioner,Sean Cunning, explained that this article allows the Town to purchase back a sewer connection and re-sell it. Selectman Dormitzer moved to recommend article#19. Selectman Koed seconded the motion,and the vote was unanimous(4-0). South Shore Greenway Initiative—Mr. Steve Bobo and Ms. Judeth Van Hamm addressed the Board. They reviewed the proposed greenway which is a network of natural corridors and walking/bicycle paths connecting Hull, Hingham, Cohasset, Scituate and Norwell. Mr. Bobo explained that Cohasset is well ahead of many towns in the planning stages as bike paths etc.are incorporated in the Town's master plan. They are before the Board this evening seeking a small contribution to go toward paying for the design, as well as looking for support of the project from the Board. Selectman Koed stated that he felt it was a great idea. Selectman Carlson moved that the Board of Selectmen support the Town of Cohasset's participation in the South Shore Greenway report that is being prepared by the Conway School of Landscape Design for Sustainable South Shore. Selectman Koed seconded the motion,and the vote was unanimous(4-0). Ms.Van Hamm then encouraged the Board and the community to sign up for the New England GreenStart program on their electric bill. Article#12—Amendment to the Smoking Bylaw—Mr. Robin Lawrence and Steven Bobo of the Board of Health addressed the Board.They explained that this article would amend the bylaw prohibiting smoking in private clubs;the George H. Mealy Post 118(the Legion)would be the most directly affected. They explained that this was not to disrespect the veterans,but to protect the employees and the public. Mr. Lawrence added that the Commander of the Post, Mr. Steve Wigmore, is in favor of the amendment. After further discussion,the Board asked to re-visit this article when both sides could be present. Article#14—Wind Energy Conversion Facility Bylaw—Mr.Andrew Willard and Mr. Michael Bliss of the Alternative Energy Committee addressed the Board. Mr. Willard reviewed the changes they had made to the Bylaw since being before the Board in the spring. Selectman Dormizer expressed concerned about the allowance of 10DB. He suggests they bring it down to SDB. Selectman Koed stated that the felt the Board should take a leadership role and support this article. Selectman Dormitzer asked if the Selectmen—2.4.08-1BO 2 Minutes—Board of Selectmen February 4, 2008 Special Permitting process could be tightened up. Mr. Willard stated that the Special Permitting authority would be the Planning Board. He then reviewed the possible locations for a turbine and explained that the setback requirements in the bylaw exclude every piece of land in Town,except those they are hoping to place a turbine on (Middle High School,The Land Fill etc.). Chairman Vanderweil stated that he was concerned about the height allowed for a turbine and stated that he feels this should be changed. He also suggested the Board wait to vote until Selectman Carr could be present. Article#26—Funds for Repurchase of Cemetery Lots—Finance Director, Michael Buckley, explained that the Town is often asked to purchase back cemetery lots from people who will not be using them. At present,the Town does not have a funding source for this. He stated that he needs to get more information regarding setting rates, and asked the Board if he could come back to discuss this article at a future meeting. The Board agreed. Refinancing Bonds—Mr. Buckley asked the Board for permission to refund,or refinance portions of the bonds that the Town issued in 1998, 1999 and 2000. He explained he first needs the Board's consent for him to work with the Town's financial advisors, First Southwest Company, and develop a refunding plan. He would then come back to the Board for final approval. The Board gave their consent. Economic Development Committee(EDC)—Chairman Peter Brown,as well as Charles Hurd,Alain Pinel, and Tim O'Brien addressed the Board. Mr. Brown reviewed for the Board the suggested changes he would like to make to the committee. He stated he would like to change the appointment length to three years,and to add a sewer commissioner as and ex-officio member,as well as a Selectman as a liaison. They also asked the Board to approve the mission they submitted. Selectman Koed moved to approve the mission as written in paragraph two. Selectman Carlson seconded the motion,and the vote was unanimous(4-0). The Board then discussed the action plan as submitted to the Board by the EDC. The Board suggested some changes, including the wording in their vision. They asked vision to read "Maintaining Cohasset as the most desirable place to live,visit and prosper". The Board approved this vision as amended,and also approved the addition of a sewer commissioner as an ex-officio member. The Board also suggested Selectman Carr be the liaison to the EDC. Mr. Brown then introduced Mr.Timothy Chamberlain of 235 Pond Street,to the Board as a possible appointee. Mr. Chamberlain reviewed his background for the Board. Selectman Dormitzer moved to appoint Mr. Chamberlain to the Economic Development Committee. Selectman Carlson seconded the motion,and the vote was unanimous(4-0).Chairman Vanderweil asked Mr. Brown to submit a staggered appointment schedule for the committee to Mr. Griffin. Minutes—Chairman Vanderweil moved to approve the minutes of January 7,2008 as amended. Selectman Dormitzer seconded the motion,and the vote was unanimous(4-0). Selectman Dormitzer moved to approve the minutes of January 14`h as written. Selectman Carlson seconded the motion, and the vote was unanimous(4-0). Selectman Dormitzer moved to approve the minutes of January 28`h as written. Selectman Carlson seconded the motion,and the vote was unanimous(all 4-0). Selectman Dormitzer moved to adjourn the meeting. Selectman Koed seconded the motion,and the vote was unanimous(4-0). Meeting adjourned at 9:30PM. Respectfully submitted, Gary Vanderweil Chairman Selectmen—2.4.08-JBO 3 a TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen 1 COFiASSET� TOWN MANAGER Gary Vanderweil Edwin G.Carr Town Manager 41 Highland Avenue Frederick R.Koed William R.Griffin Cohasset, Massachusetts 02025 Ralph S.Dormitzer www.townofcohasset.org Paul Carlson AGENDA BOARD OF SELECTMEN MEETING MONDAY, FEBRUARY 11, 2008 7:00 PM Town Manager's Report Selectmen Comment Period S Public Comment Period 7:10 PM Town Meeting Article Review #16 Zoning Bylaw Amendment—Amendments to Section 8 #15 Zoning Bylaw Amendment—Table of Use Regulations — #11 Amendments to Personnel Bylaw #23 Repurchase of Cemetery Lots (continued review) #24 Stormwater Management Bylaw (continued review) #14 Wind Energy Conversation Bylaw (continued review) #25 Citizens Petition—Operation of Leaf Blowers #22 Sponsorship of Treat's Pond Restoration Article 7:50 PM Adjournment Tel:(781)383-4105 • Fax:(781)383-0228 Minutes—Board of Selectmen February 11,2008 Selectmen Present: Gary Vanderweil, Chairman Edwin Carr Frederick Koed Paul Carlson Selectman Absent: Ralph Dormitzer Others Present: William R.Griffin,Town Manager Jennifer Oram, Recording Secretary Town Manaeees Report Town Manager,William Griffin, informed the Board and the community that there will be joint budget meeting of the Board of Selectmen,the Advisory Committee and the School Committee on Thursday, February 28,2008 at 7PM at the school library. Mr. Griffin also informed the Board that Article#25,the Citizen's Petition regarding the operation of leaf blowers,will need to be re-scheduled as the petitioner could not be present this evening. Selectmen Comment Period Selectman Frederick Koed asked the Board to approve a proclamation for life long resident,Jeff Forsdick,who is leaving the Town of Cohasset. Selectman Paul Carlson moved to approve the proclamation. Selectman Edwin Carr seconded the motion,and the vote was unanimous. Chairman Gary Vanderweil suggested that Article#22 Treat's Pond Restoration,which was filed as a Citizen's Petition, be made a Selectmen's Article. The Board agreed that as long as the Citizen's who brought the petition forward are amenable to the change,this would make the article seem stronger to both the Town and the Federal Government. Chairman Vanderweil moved to put Article#22 Treat's Pond Restoration on the warrant as sponsored by the Board of Selectmen,as long as the citizens who brought the article forward do not have any objection. Selectman Carr seconded the motion,and the vote was unanimous(4-0). Mr. Griffin will be asking for confirmation of agreement from all citizens who signed the petition. Chairman Vanderweil updated Selectman Carr about the Wind Energy Bylaw that had been discussed at the Board's previous meeting. Chairman Vanderweil explained that he was concerned about the proposed height allowances and asked Selectman Carr to read through the bylaw so the Board can make a vote at a future meeting. Selectman Carr asked if overnight parking could be allowed at the train station on 3A. Article Review— Article#16-Zoning Bylaw Amendment—Amendment to Section 8—Mr.Thomas Callahan addressed the Board. He explained that he was not there on behalf of the Planning Board, but the Board was aware that he would be discussing this with the Selectmen this evening. Mr. Callahan explained that this amendment would make the Planning Board the Special Permit granting authority for nonconforming structures and lots in the village area only.This is essentially changing something that Selectmen—2.11.08-JBO 1 Minutes—Board of Selectmen February 11,2008 was missed in the new Village District Zoning Bylaw passed at the 2007 Special Town Meeting. Selectman Carlson and Carr felt it would be best to wait and have the Zoning Board state their side at a future meeting. Article#15-This is the sister bylaw to the Article#14,the Wind Energy Bylaw. If Article#14 passes,this would need to pass too. Selectman Carlson moved to recommend approval of article#15 subject to the Board approval of Article#14. Selectman Koed seconded the motion, and the vote was unanimous(4-0). Article#24—Stormwater Management Bylaw—Members of the committee, Chairman Marty Nee, Sarah Charron,Stephen Bobo,Jim Kinch,as well as Engineer Mark Bartlett addressed the Board. Ms. Charron and Mr. Nee reviewed the many changes they have made in the text of the bylaw since the Board met previously. Ms. Charron also reviewed the suggested changes made by Selectman Dormitzer and reviewed what they could and could not implement. Chairman Vanderweil thanked the committee for all of their hard work and asked that the final amended version be submitted to the Board so that all five Board members could make a recommendation at a future meeting. Article#11—Amendments to Personnel Bylaw—This article would update the personnel bylaw to make consistent the amount of vacation and personal time given between union and non-union personnel. Presently, non-union personnel are trailing in vacation and leave time—this would make both sides even. Selectman Carr moved to recommend article#11. Selectman Koed seconded the motion, and the vote was unanimous(4-0). Article#23—Repurchase of Cemetery Lots—Mr. Griffin asked the Board, acting as the Cemetery Commissioners,to set the repurchase price of cemetery lots at$500.00. Selectman Carr moved to make the repurchase price of a cemetery lot$500.00. Selectman Carlson seconded the motion,and the vote was unanimous(4-0). Mr.Griffin explained that there are many people who would like to sell their lots back to the Town, but the Town does not have a funding source. Article#23 would provide this,and he is asking for$11,000. Selectman Carlson moved to recommend article#23 appropriating $11,000 for cemetery lot to be purchased back from their owners. Selectman Koed seconded the motion,and the vote was unanimous(4-0). Selectman Koed moved to adjourn the meeting. Selectman Carr seconded the motion,and the vote was unanimous(4-0). Meeting adjourned at 7:50PM. Respectfully submitted, Gary Vanderweil Chairman Selectmen—2.11.08-JBO 2 Z/ GQ P - TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen s ` Gary Vanderweil COMA55F TOWN MANAGER Edwin G.Carr Town Manager 41 Highland Avenue Frederick R.Koed William R.Griffin Cohasset,Massachusetts 02025 Ralph S.Dormitzer www.townofcohasset.org Paul Carlson AGENDA BOARD OF SELECTMEN MEETING MONDAY, FEBRUARY 25, 2008 7:00 PM Town Manager's Report Selectmen Comment Period Public Comment Period Licenses & Permits Minutes Approval 7:10 PM Change of Manager—Red Lion Inn 7:20 PM Candidates for Committee Appointments - Jack Creighton (Conservation Commission Associate) - JoAnn Mirise (Alternative Energy Committee) 7:30 PM Right of Entry for West Corner Culvert Replacement Project 7:40 PM Town Meeting Article Review #19 Affordable Housing Trust #20 Zoning Bylaw—Inclusionary Zoning #25 Citizens Petition—Operation of Leaf Blowers 8:45 PM Adjournment Tel:(781)383-4105 • Fax:(781)383-0228 Minutes—Board of Selectmen February 25, 2008 Selectmen Present: Edwin Carr,Acting Chairman Frederick Koed Ralph Dormitzer Paul Carlson Selectman Absent: Gary Vanderweil,Chairman Others Present: William R.Griffin,Town Manager Jennifer Oram, Recording Secretary Acting Chairman, Edwin Carr,called the meeting to order at 7:00PM. Town Manager's Report Town Manager,William Griffin, reminded the Board and the community that there would be a joint budget meeting with the Board of Selectmen,Advisory Committee and the School Committee at the Middle High School on Thursday, February 28, 2008 at 7:30PM. Selectmen Comment Period Selectman Frederick Koed congratulated Merle Brown on his being named the Cohasset Mariner's Citizen of the Year. Selectman Ralph Dormtizer stated that it was his understanding that on February 14, 2008,the FAA implemented their new flight procedures. He stated that they have begun with basic changes,but that he can already hear a difference(in the flight traffic). Selectman Paul Carlson suggested that there be lunch served at the Annual Town Meeting to help keep a quorum. Mr.Griffin suggested that this be mentioned at the joint meeting with the School Committee on Thursday as they may have organizations that would want to provide this. Acting Chairman Carr encouraged the community to attend the joint meeting on Thursday. Licenses and Permits—Selectman Dormitzer moved to approve a one-day liquor license for a fundraiser at the Our World Children's Global Discovery Museum on Friday, February 29, 2008. Selectman Koed seconded the motion,and the vote was unanimous(4-0). Minutes—Selectman Koed moved to approve the minutes of February 4, 2008 as written. Selectman Carlson seconded the motion,and the vote was unanimous(3-0,Selectman Carr not present for the meeting of 2.4.08). Selectman Carr moved to approve the minutes of February 11,2008 as written. Selectman Koed seconded the motion,and the vote was unanimous(3-0,Selectman Dormitzer not present at the meeting of 2.11.08). Candidates for Committee Appointments—Mr.Jack Creighton of 23 Cushing Road addressed the Board. Mr. Creighton reviewed his background for the Board and explained his interest in serving on the Conservation Commission. Selectman Dormitzer moved to appoint Mr.Jack Creighton as an Associate Member of the Conservation Commission. Selectman Koed seconded the motion,and the vote was unanimous(4-0). Selectmen—2.25.08-JBO 1 Minutes—Board of Selectmen February 25, 2008 Right of Entry for West Corner Culvert Replacement Project—Selectman Carlson moved to sign the Right of Entry to the West Corner Culvert Project. This will allow for the Massachusetts Highway Department and its duly authorized agents permission to enter upon Town property in connection with the reconstruction of the West Corner Culvert. Selectman Koed seconded the motion,and the vote was unanimous(4-0). Change of Manager—Red Lion Inn—Proposed Manager, Gerald M. Galligan of 53 Bedford Street in Quincy, MA addressed the Board. Mr. Galligan reviewed his background for the Board. Selectman Koed asked if he would be given the control by the owner to run the location properly. Mr. Galligan assured the Board that he was indeed in charge,and that Inn owner,Gerd Ordelheide had made this clear. Selectman Dormitzer moved to accept Mr.Galligan's application as the proposed new Manager of the Red Lion Inn. Selectman Carlson seconded the motion,and the vote was unanimous(4-0). Candidates for Committee Appointments—Mrs.JoAnn Mirise of 40 Jerusalem Road Drive, reviewed her background and why she would like to become a member of the Alternative Energy Committee. Selectman Koed moved to appoint JoAnn Mirise to the Alternative Energy Committee. Selectman Dormitzer seconded the motion, and the vote was unanimous. Town Meeting Article Review #19 Affordable Housing Trust—Mr.Thomas Callahan and Mr. Clark Brewer, of the Cohasset Housing Partnership addressed the Board. Mr.Callahan explained that the committee feels that establishing this Trust is a necessary tool to develop affordable housing in the Town. The committee used Hingham's Affordable Housing Trust Bylaw as a model to write the proposed Cohasset version. Selectman co Dormitzer stated that he was not against the proposed Affordable Housing Trust, but he was concerned about control. Selectman Dormitzer asked if the committee would consider, as suggested by Town Counsel,that the Board have majority control. Mr.Callahan stated that he did not feel that the Board would have time to do this and thus that that is why they have been appointed. He added that he did not feel the Board would need to be concerned as there are so many controls already in place. He stated that the Trust could not use funds or enter in to other projects without the approval of the Board. Selectman Carlson stated that he shared some of Selectman Dormitzer's concerns and wondered if the committee would consider putting a five year"sun set"on the trust. Mr.Callahan said he would. Mr. Brewer stated that the committee would review language of the proposed Trust and come back before the Board with some other suggestions. #20 Zoning Bylaw—Inclusionary Zoning- Mr.Callahan and Mr. Brewer addressed the Board. Mr. Callahan explained that Cohasset does have an Inclusionary Provision in the Zoning Bylaw that passed at the 2006 Annual Town Meeting. There is also one included in the TOD district bylaw also passed at the 2006 Annual Town Meeting. This proposed version would replace these with a more comprehensive version. Selectman Dormitzer stated that he felt the bylaw as written was too complex and would like it clarified more with examples. He stated that this would help him understand the possible impact of such a Bylaw. Mr. Brewer agreed that the proposed Bylaw was very complex, and that it did need some editing. Mr.Callahan stated that they will be bringing it to the Planning Board in a week, and would then like to bring it back before the Board. #25 Citizens Petition—Operation of Leaf Blowers—Petitioner Marcus Ramsden addressed the Board. Mr. Ramsden is proposing to limit gas and gas generated electric leaf blower usage to Tuesday through Saturday from 9AM—SPM. If violated,the penalty would be a$200.00. Selectman Dormitzer stated Selectmen—2.25.08-JBO 2 Minutes—Board of Selectmen February 25, 2008 that he was not opposed to some sort of ordinance, but that he was not sure this one was a good idea. He feels that the homeowner should not be fined, and that perhaps the focus should be on commercial use. There was a lengthy conversation amongst the Board and Mr. Ramsden about the how such an ordinance would be enforced. Selectman Dormitzer moved to not recommend Article#25. Selectman Carlson seconded the motion,and the vote was unanimous(4-0). Selectman Carlson moved to ajourn the meeting. Selectman Koed seconded the motion,and the vote was unanimous. Meeting adjourned at 9:02PM. Respectfully submitted, Edwin Carr Acting Chairman Selectmen—2.25.08-JBO 3 zs G4 - TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen TOWN MANAGER Gary weil onnsse-r Edwin n G G..Carr Town Manager 41 Highland Avenue Frederick R.Koed William R.Griffin Cohasset,Massachusetts 02025 Ralph S.Dormitzer www.townofcohasset.org Paul Carlson AGENDA BOARD OF SELECTMEN MEETING MONDAY, MARCH 3, 2008 7:00 PM Town Manager's Report Selectmen Comment Period Public Comment Period 7:10 PM Paula Becker— Staging Area on Jerusalem Road 7:40 PM Town Meeting Article Review #5 Capital Improvements Budget G #9 Capital Stabilization Fund #22 Treat's Pond Restoration Project C 9:00 PM Adjournment r r t r r c c r f: f; r, C' C f. C r' f Tel:(781)383-4105 • Fax:(781)383-0228 Minutes—Board of Selectmen March 3, 2008 Selectmen Present: Gary Vanderweil,Chairman Edwin Carr Ralph Dormitzer Paul Carlson Selectman Absent: Frederick Koed Others Present: William R.Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Gary Vanderweil called the meeting to order at 7:00PM. Town Manager's Report Town Manager,William Griffin,informed the Board and the community that at the next meeting of the Board of Selectmen on March 10`h,the focus will be entirely on articles for the Town Meeting. Selectmen Comment Period Selectmen Edwin Carr stated that the joint meeting of the Board of Selectmen,Advisory Committee and School Committee went very well. Article 17—Photovoltaic Array System at Paul Pratt Memorial Library—Selectmen Ralph Dormitzer moved to indefinitely postpone article 17. Selectmen Carr seconded the motion,and the vote was unanimous(4-0). Paula Becker—Staging Area on Jerusalem Road—Ms. Paula Becker, of 185 Jerusalem Road, addressed the Board. Ms. Becker reviewed the history of the staging area for the Board, as well as the results of the Appeal that she and neighbor, Eileen Craven (6 Nichols Road), brought to the Zoning Board of Appeals. This appeal was ultimately denied by the ZBA. Ms. Becker feels that her due process rights were violated and would like the staging area relocated out of her neighborhood. She is also upset that the Town is not in possession of an un-redacted version of the contract between the land owners, where the staging area is located, and the contractor. Mr.Griffin stated that the Town does in fact now have a signed copy of the contract;however the amount to be paid to the land owner is still blacked out. Ms. Becker also asked the Board if they were aware that the Inspector General is looking to see if any procurement laws were broken. Selectman Carlson stated that the Board is aware of this and that Town Counsel is still reviewing the claim. Sean Cunning,Chairman of the Sewer Commission, addressed the Board. He stated that the Commission could relocate the area should they want to, however they feel it is in the best place for the project. He stated that the Commission is willing to work with the neighbors to make the area more attractive. Selectman Dormitzer made a motion to ask the Sewer Commission to present other location options for the Staging Area and to present those options to the Selectmen in writing.Chairman Vanderweil stated that he felt that other locations had already been considered and that this site was chosen as it was the best one. Selectman Carr seconded the motion,and the vote was 3-1,Chairman Vanderweil opposed. Town Meeting Article Review—Article#5-Capital Improvements Budget-Selectman Dormitzer moved to recommend article#5 to appropriate and transfer$50,000 for the West Corner Culvert Replacement Design. Selectman Carlson seconded the motion,and the vote was unanimous(4-0). Selectmen—3.3.08-18O 1 Minutes—Board of Selectmen March 3, 2008 Article#9 Capital Stabilization Fund—Selectman Dormitzer moved to recommend the creation of the fund and the appropriation of$250,000 to the fund. Selectman Carr seconded the motion,and the vote was unanimous. Article#22 Treat's Pond Restoration Project—Selectman Dormitzer recused himself and moved to a seat in the audience. He will speak as a citizen. Chairman Vanderweil reviewed the status of the article. He reminded the Board and the community that the Board had already voted to unanimously recommend this article. In fact,they took it from being a Citizen's Petition to a Selectmen's Article. He stated that the reason this is on the agenda this evening is to tie up two loose ends 1)to assign a money amount to the article and 2)to identify the parcels that would be affected. He stated that he saw that people representing both sides were present and that he had heard only one new argument. He stated that the Board had received a letter from the people of Jacob's Meadow stating that they did not feel that article was justified because they feel they are more of a priority for Town money. Mr.1oe Coggins of 57 Elm Street and an abutter to Jacob's Meadow area addressed the Board. Mr.Coggins stated the meadow's flooding issues should be the priority for funds from the Town. He feels the flooding issues coupled with the wastewater treatment plant overflows, puts them at the top of the list. Chairman Vanderweil moved that article 22 designate the affected lots and designate an amount of money not to exceed$300,000. Selectman Carlson seconded the motion. The Board then opened it up for discussion. The following spoke against the project, Mr. Peter Whittemore of 47 Elm Court, Attorney Richard Henderson representing the Ralston family of 62 Whitehead Rd.and the Grayken family of 100 White Head Road, Mr.Jay Graham of 22 Parker Avenue and Ms. Mindy Evans of 36 Sohier Street. Mr. Dave Larson of the Army Corp of Engineers then addressed the Board and community and extensively reviewed the various options for the project and how and why the Corp ended up focusing on the Whitehead Road option. Mr. Michael Sceery of 95 Atlantic Ave then spoke and stated that he feels it is very important to keep the Town's access to the pipe at Sandy Cove as it really makes a difference in the area. Ms. Karen Quigley of 27 Clay Spring Road then addressed the Board and stated that she does feel there is a serious flooding issue on Atlantic Ave, however she feels significant concerns with both marsh restoration and flooding. She feels that the best option would be to extend the existing pipe at Sandy Cove and then wait and see if the sewer project has any affect on the condition of Treat's Pond. Amory Houghton of 91 Atlantic Avenue addressed the Board and stated that he and his wife also have a flooding issue,just like people in other parts of Town. He also reviewed the funding for the project and where various monies would be coming from. He stated that the money would not be there forever and that Congressman Delehunt could decide to take the Federal funds away from the Town and use them somewhere else. Marty Nee of 109 Atlantic Ave, speaking as a citizen (not as Chairman of the Stormwater Management Committee)stated that he feels that all of the flooding issues in the Town are related, but that the Town should take advantage of this opportunity. Ralph Dormitzer of 111 Atlantic Ave and also speaking as a private citizen, reviewed where the many issues with the stormwater and flooding are in the area, as well as where the stormwater comes from and the path it follows during and after storms. He added that the pond is dying and that something needs to be done. Chairman Vanderweil then reviewed where the motion was and then moved to incorporate the affected lots and to incorporate the Town's financial contribution of up to$300,000 pending receipt of all other necessary funding from all other sources. Selectman Carlson seconded the motion and vote was unanimous(3-0,Selectman Dormitzer recused and Selectman Koed absen tL Selectman Carr moved to adjourn the meeting. Selectman Carlson seconded the motion and the vote was unanimous. Meeting adjourned at 10:30PM. Selectmen—3.3.08-1B0 2 Minutes—Board of Selectmen March 3, 2008 Respectfully submitted, Gary Vanderweil Chairman Selectmen—3.3.08-1BO 3 3 GA TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen � - G Vanderweil �oHA9SET TOWN MANAGER a`� Edwin G.Carr I Town Manager 41 Highland Avenue Frederick R.Koed William R.Griffin Cohasset, Massachusetts 02025 Ralph S.Dormitzer I www.townofcohasset.org Paul Carlson i it AGENDA BOARD OF SELECTMEN MEETING MONDAY,MARCH 10, 2008 7:00 PM Town Meeting Article Review #24 Stormwater Management Bylaw #12 Amendment to Smoking Bylaw #14 Zoning Bylaw—Wind Energy Conversion Facilities #16 Zoning Bylaw—Amendments to Section 8 #19 Affordable Housing Trust #3 Fiscal 2009 Operating Budget #8 Supplemental Appropriations #10 Post-Retirement Health Insurance Stabilization Fund #4 Union Contracts & Other Salary Adjustments 8:55 PM Annual Town Meeting Warrant Approval State Aid Anticipation Bond Approval One Day Liquor License Request 9:00 PM Adjournment Tel:(781)383-4105 • Fax:(781)383-0228 Minutes—Board of Selectmen March 10, 2008 Selectmen Present: Gary Vanderweil,Chairman Edwin Carr Frederick Koed Ralph Dormitzer Paul Carlson Others Present: William R.Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Gary Vanderweil called the meeting to order at 7:OOPM. Chairman Vanderweil asked the Board to reconsider the vote they took on Article#22 Treat's Pond Restoration Project Funding,at the Board's March 4, 2008 meeting. Selectman Ralph Dormitzer recused himself from this discussion and moved to a seat in the audience. Chairman Vanderweil stated that the Board had asked that four specific lots be identified and put into the article, as well as the amount of $300,000. Since that vote,there has been an enormous amount of backlash and threats of eminent domain litigation. He suggests that the Board re-write the article and delete the lot designation and add language that would state that the scope of work on the proposed project would include an in depth engineering and environmental study to identify the optimum route. It would also evaluate the Army Corp of Engineers work.Selectman Koed stated that he is still uncomfortable about endorsing anything that would require discharge into the Harbor. Chairman Vanderweil stated that if anything is to be discharged into the harbor,then an environmental study should be done and be a part of the scope of work. Chairman Vanderweil moved to edit the version of article#22, keeping the motion as written until the word 'Interest',then after that word,delete the phrase on certain parcels and the assessors map locations and then continue the motion as written in the draft warrant. Selectman Carr seconded the motion and the vote was unanimous 4-0(Selectman Dormitzer recused). Selectman Dormitzer returned to his seat. Town Meetine Article Review Article#24 Stormwater Management Bylaw -Sarah Charron and Steve Bobo of the Stormwater Management Committee addressed the Board. The Board reviewed final changes to the bylaw suggested by Selectman Dormitzer and others added by Town Counsel. There was a lengthy conversation about fees and how they would be set. In the end,the fine amount was changed from $300 a day to$100 a day. Selectman Koed moved to recommend article 24 as amended.Selectman Carr seconded the motion,and the vote was unanimous(5-0). Article#14—Zoning Bylaw—Wind Energy Conversion Facilities—Andrew Willard and Dr. Michael Bliss of the Alternative Energy Committee addressed the Board. Selectman Carlson asked for a change in the definition portion of the bylaw. They then reviewed the possible locations in Town that could support a turbine under this proposed bylaw. Selectman Carr moved to recommend article 14 as amended. Selectman Koed seconded the motion and the vote was unanimous(5-0). Article#15—Zoning Bylaw Amendment—Section 4.2 Permitted Uses—Table of Use Regulations— Selectman Dormitzer moved to approve article 25. Selectman Carlson seconded the motion,and the vote was unanimous(5-0). Selectmen -3.1.08-JBO 1 -J Minutes—Board of Selectmen March 10, 2008 Article#16—Zoning Bylaw Amendment—Amendment to Section 8—Selectman Carlson moved to recommend article 16. Selectman Koed seconded the motion and the vote was unanimous(S-0). Article#19 Affordable Housing Trust—Mr.Thomas Callahan and Mr. Clark Brewer of the Housing Partnership Committee addressed the Board. There was a lengthy conversation about the trust, how it would be funded and who would be in control of making decisions to spend the funds in the trust. Mr. Callahan and Mr. Brewer assured the members of the Board that every purchase would still need the approval of the Selectmen. The Board also asked that a five year sunset be added. Selectman Carr moved recommend article#19. Selectman Koed seconded the motion and the vote was unanimous (5-0). Article#3 Fiscal 2009 Operating Budget—The Board reviewed three changes to the Fiscal 2009 Budget they are: increase of$50,000 to the Cohasset School Department, a decrease of$20,409 to the South Shore Vocational School Assessment and an increase to the Department of Public works of S38,000. Selectman Dormitzer moved to recommend article 3 as amended. Selectmen Carr seconded the motion and the vote was unanimous. Article#8 Supplemental Appropriations—Mr. Griffin reviewed the proposed supplemental appropriations. After a brief discussion,Selectmen Carlson moved to approve and recommend article #8. Selectmen Koed seconded the motion,and the vote was unanimous(5-0). Article#10 Post-Retirement Health Insurance Stabilization Fund—Selectman Dormitzer moved to recommend article 10. Selectmen Carlson seconded the motion,and the vote was unanimous(5-0). Article#4 Union Contracts&Other Salary Adjustments—Selectman Dormitzer moved to indefinitely postpone article 4. Selectman Carr seconded the motion and the vote was unanimous(5-0). Proclamation for Hamilton Tewksbury—Selectman Carlson moved the Board approve and sign a proclamation for resident Hamilton Tewksbury. Selectman Koed seconded the motion and the vote was unanimous(5-0). Annual Town Meeting Warrant Approval and signing—Selectman Carr moved the Board approve and sign the 2008 Annual Town Meeting Warrant. Selectman Dormitzer seconded the motion and the vote was unanimous(5-0). State Aid Anticipation Bond Approval—Selectman Carr moved to approve the renewal of$500,000 in State Aid Anticipation notes with Eastern Bank at a net interest cost of 2.4500%. Selectman Koed seconded the motion and the vote was unanimous(5-0). One Day Liquor License—Selectman Carr moved to approve a one-day liquor license(beer and wine) for Saturday, March 15,2008 at St.Anthony Parish Hall, 129 South Main Street,from 6-10PM for a fundraiser. Selectman Koed seconded the motion,and the vote was unanimous(5-0). Selectman Carlson moved to adjourn the meeting. Selectman Koed seconded the motion and the vote was unanimous(5-0). Meeting adjourned at 8:55PM. Respectfully submitted, Gary Vanderweil,Chairman Selectmen -3.1.08-JBO 2 3 G4 TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen ^' TOWN MANAGER Gary Vanderweil orusser Edwin G.Carr w _ n 41 Highland Avenue Frederick R.Koed Town Manager William R.Griffin Cohasset,Massachusetts 02025 Ralph S.Dormitzer www.townofcohasset.org Paul Carlson AGENDA BOARD OF SELECTMEN MEETING MONDAY, MARCH 17, 2008 7:00 PM Town Manager's Report Selectmen's Comment Period Public Comment Minutes Approval C 7:10 PM Town Meeting Article Review #12 Amendment to Smoking Bylaw C #6 Community Preservation Committee #21 Funding for Harbor Study d p 8:15 PM Bond Anticipation Notes Approval p 8:20 PM Executive Session—Contract Negotiations with Non-Union Personnel p f 8:40 PM Adjournment l D A D q r, C 0 { [I f; Cl !1 �l n `l "1 'n Tel:(781)383-4105 • Fax:(781)383-0228 Yi TOWN MANAGER'S REPORT FOR THE MEETING OF MARCH 17, 2008 1. I have attached the draft annual town meeting article assignments for the Board's review and action. 2. The Department of Public Works has asked that we announce that the Recycling Transfer Center will be closed on Easter Sunday, March 23 d, and will reopen on Wednesday, March 261n Minutes—Board of Selectmen March 17, 2008 Selectmen Present: Gary Vanderweil, Chairman Edwin Carr Frederick Koed Ralph Dormitzer Paul Carlson Others Present: William Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Gary Vanderweil called the meeting to order at 7:OOPM. Town Manager's Report Town Manager,William Griffin,asked the Board if they approved of the article assignments for the Annual Town Meeting. The Board approved and no changes were requested. Mr.Griffin also announced that the Recycling Transfer Facility would be closed on March 23,2008 for Easter Sunday. Selectmen's Comment Period Selectman Ralph Dormitzer encouraged members of the Board and the community to support the First Cohasset Education Foundation Spelling Bee. Selectman Dormitzer and Mr.Griffin are presently signed up for participation. Selectman Paul Carlson congratulated the Cohasset Girl's Basketball game for their great victory in winning their division. Minutes Approval—Selectman Frederick Koed moved to approve the minutes of February 25,2008 as amended. Selectman Edwin Carr seconded the motion,and the vote was unanimous(4-0,Chairman Vanderweil was not at the 2.25 meeting). Town Meeting Article Review Article#12—Smoking Bylaw Amendment—At a previous meeting of the Board, members of the Board of Health presented and recommended this Bylaw. It was decided to move the discussion to a future agenda to allow for members of the Legion Post to speak and voice their side of the argument. Chairman of the Board of Health, Margaret Chapman, and Board of Health member Stephen Bobo addressed the Board and again spoke in favor of the proposed Bylaw. Ms. Chapman also distributed a memo of FAQs about the Smoke-Free Workplace Law. Legion members Larry Souza and Rocky Lagelle spoke against the Bylaw, stating that the men and women who serve and have served our country deserve the right to have a place to go and smoke. Legion member, Paul Pattison of 104 Elm Street, spoke against the Bylaw. There was then a lengthy conversation amongst the Board,with all members stating they felt that Veteran's should have a place to go and be able to socialize and smoke after the sacrifices they have made. Selectman Carlson moved to not recommend article 12. Selectman Koed seconded the motion,and the vote was unanimous(5-0). Ms. Chapman asked the Board for clarification from Town Counsel about the fact that the Legion is a Town owned building.The Board agreed. Selectmen—3.17.08-JBO 1 Minutes—Board of Selectmen March 17, 2008 ® Article 6—Community Preservation Committee—Chairman of the CPC,Stuart Ivimey,addressed the Board. Mr. Ivimey reviewed the eleven (11) sub-articles individually for the Board. Selectman Carr moved to approve sub-articles A($150,000 in sub-account allocations),E($51,700 to the Historical Society),G ($50,000 to the Town Clerk), H ($35,000 to the Harbor Health Committee), 1 ($20,000 to the American Legion),J ($20,000 to the Harbor Study)and K($38,479 for Debt Service Payment). Selectman Carr seconded the motion,and the vote was unanimous(5-0). Mr. David Farrag gave a presentation on sub-article B,the restoration of Town Hall, and Water Commissioner Glenn Pratt gave a presentation on sub-article F. After a brief discussion, Selectman Carlson moved to recommend sub- sections B($300,000 Town Hall Restoration),C($88,500 to Stormwater Management),D(Perc Tests for the Housing Partnership Committee)and F($175,000 to the Water Department). Selectman Koed seconded the motion,and the vote was unanimous(5-0). Article 21—Funding for the Harbor Study—this article will be moved for indefinite postponement at Town Meeting at the request of the Planning Board. Bond Anticipation Notes Approval—Selectman Carr moved to approve the sale of and to sign $2,515,000 in Bond Anticipation Notes. The notes are for water improvements and the bid was awarded to Commerce Capital Markets, Inc.at a net interest of 2.0110%. Selectman Carlson seconded the motion and the vote was unanimous(5-0). Chairman Vanderweil moved that the Board go into Executive Session for the purposes of discussing contract negotiations with non-union personnel. The Board will only come out of Executive Session for the purposes of adjourning the meeting. Selectman Carr seconded the motion. 1 Selectman Koed—Aye Selectman Dormitzer—Aye Selectman Carr—Aye Selectman Carlson—Aye Chairman Vanderweil—Aye Meeting adjourned at 8:20PM. Respectfully submitted, Gary Vanderweil Chairman C Selectmen—3.17.08-JBO 2 3� n TOWN OF COHASSET f BOARD OF SELECTMEN Board of Selectmen Y - TOWN MANAGER Gary vanderweil OHA55Er � Edwin G.Carr Town Manager 41 Highland Avenue Frederick R.Koed William R.Griffin Cohasset,Massachusetts 02025 Ralph S.Dormitzer www.townofcohasset.org Paul Carlson AGENDA BOARD OF SELECTMEN MEETING MONDAY, MARCH 24,2008 7:00 PM Town Manager's Report Selectmen's Comment Period Public Comment Licenses & Permits Minutes Approval 7:10 PM Attorney Robert Devin—Proposed Affordable Housing Development 7:40PM Senator Hedlund and Representative Bradley 8:15 PM Adjournment Tel:(781)383-4105 • Fax:(781)383-0228 3R TOWN MANAGER'S REPORT FOR THE MEETING OF MARCH 24, 2008 1. I am pleased to inform the Board of Selectmen that I have appointed Ted Carroll of Cohasset to the position of Recreation Director to replace the retiring Jack Worley. I have attached a more detailed memorandum on this selection. To assist in the transition process, I would appreciate it if the Board of Selectmen would waive its 15 day veto period and approve this appointment. f Minutes—Board of Selectmen March 24, 2008 Selectmen Present: Gary Vanderweil,Chairman Edwin Carr Frederick Koed Ralph Dormitzer Paul Carlson Others Present: William R.Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Gary Vanderweil called the meeting to order at 7:OO13M. Town Manager's Report Town Manager,William Griffin, announced that he had appointed Mr.Ted Carroll of Cohasset as the new Recreation Director for the Town. Selectman Dormitzer moved to waive the fifteen day waiting period for the purposes of making the appointment immediate. Mr. Griffin also informed the Board that the office has received a proposed schedule for the operation of Cat Dam that was agreed upon by the committee of area residents. Selectman Edwin Carr asked that the representatives be contacted to confirm they are all satisfied with the schedule that has been proposed. Selectman Carr then moved to approve the proposed Cat Dam flushing schedule pursuant to Mr.Griffin talking with the committee members. Selectman Paul Carlson seconded the motion and the vote was unanimous. Mr.Griffin informed the Board that Finance Director, Michael Buckley,was successful in refunding bonds issued to the Town in 1998. Bank of America will purchase the bonds at 3.02%.The old rates varied from 4.0%to 4.7%, and will save the Town approximately$250,000 over the next 10 years. Mr. Buckley will be at the Board's April 7th with the documents and for the Board to vote. The Town has been notified by the Massachusetts State Lottery Commission that a new game, "Keno-to Go"will be available to existing lottery agents in the Town. Mr. Griffin also informed the Board and the community that there continues to be serious issues with natural gas leaks and gas line breaks in the area of the utility project. Mr. Griffin,with the Board's support,will continue to express the Town's concern to KeySpan and LM Holdings. Mr. Griffin reminded the Board and community that tickets are still on sale for the reception for Jack Worley being held on Friday, March 28th at Atlantica. Selectmen Comment Period Selectman Dormitzer stated that he felt it had been a great three years with Chairman Vanderweil, and that he will be sorely missed by all the members of the Board. Chairman Vanderweil thanked the Board and stated that he is impressed by all of the people on committees and all of the hard work they put in on behalf of the Town. He added that the Board had given Mr. Griffin his performance review and that his ratings were outstanding. The Board has asked Selectmen—3.24.08-JBO 1 Minutes—Board of Selectmen March 24, 2008 Mr.Griffin to focus on grants for the Town in the coming year. Mr. Griffin thanked Chairman Vanderweil and the Board. Selectman Carlson added that he was in awe of Chairman Vanderweil's twenty-one years of public service. Selectman Carlson then stated that with all of the conservation and controversy surrounding the Treat's Pond article, he feels the Town needs to call for a different study and view point of all that has bee presented thus far(Selectman Dormitzer recused himself and moved to the audience). With this in mind, Selectman Carlson asked the Board to vote on substitute the existing language in the article,to read as'to see if the town will vote to raise and appropriate,transfer from available funds, or borrow pursuant to any applicant statute,a sum of money not to exceed$100,000 to be expended by the Town Manager in combination with other federal and/or state funds for engineering and environmental studies to compare the various solutions to the flooding of residential properties in the vicinity of Treat's Pond and to the restoration of Treat's Pond to a salt water system. The Selectmen will determine which potential solutions the engineer will study. For each solution,the studies should consider the efficiency of the drainage,the environmental impact on Treat's Pond and the receiving body of water, and the cost after federal and/or state funds'. There was then a lengthy conversation about how the funding of the project and whether or not the article should be pushed to the Special Town Meeting in the fall. Selectman Carlson expressed concern about moving the article up as he thinks the Town could lose the federal funding. Selectman Carr stated he felt the article should be fully supported for the Annual Town Meeting and moved forward with the current language. Selectman Koed felt that the entire issue,Treat's Pond and flooding in other parts of Town, should be looked at more comprehensively. Selectman Koed feels that he,the Town and the community need more information before anything is done. There was then further conversation amongst the Board and then many members of the audience participated, including: Mr. Russell Bonetti of 20 Parker Avenue, Mr. Peter Whittemore of 47 Elm Court, Ms. Melinda Evans of 36 Sohier Street, Karen Quigley of 27 Clay Spring Road and Mr. Ralph Dormitzer of 111 Atlantic Avenue. Selectman Carlson then moved to see if the Town will vote to raise and appropriate,transfer from available funds,or borrow pursuant to any applicant statute,a sum of money not to exceed $100,000 to be expended by the Town Manager in combination with other federal and/or state funds for engineering and environmental studies to compare the various solutions to the flooding of residential properties in the vicinity of TreaVs Pond and to the restoration of Treat's Pond to a salt water system. The Selectmen will determine which potential solutions the engineer will study. For each solution,the studies should consider the efficiency of the drainage,the environmental impact on Treat's Pond and the receiving body of water, and the cost after federal and/or state funds. Chairman Vanderweil seconded the motion. Chairman Vanderweil and Selectman Carlson for and Selectman Koed and Selectman Carr against(2-2),article remains unchanged. Selectman Dormitzer retuned to his seat. Attorney Robert Devin—Proposed Affordable Housing Development—Attorney Devin introduced himself and his client, Mr.Wilmarc Charles. Attorney Devin explained that they are here before the Board this evening to introduce themselves. He stated that it is his client's hope to work with the Housing Partnership Committee on this project and that he and his client will be attending a meeting with the committee in April. Selectman Dormitzer encouraged Mr. Charles to work with the neighbors, and audience member, Melinda Evans of 36 Sohier Street concurred. Mr.Clark Brewer of the Housing Partnership committee commented that he did have questions on the project and that they would be making suggestions and recommendations to Mr. Charles, the Board and Mass Housing. The Board thanked Attorney Devin and Mr.Charles for their time. Selectmen—3.24.08-JBO 2 Minutes—Board of Selectmen March 24, 2008 Representative Bradley—Representative Bradley addressed the Board and presented highlights of the Governor's Budget. He reviewed Chapter 70 Money, GIC and the retired teacher's assessment,Chapter 90 Funding as well as the future of what type of revenue the casinos could bring etc. He also talked about the deficit and the fact that he feels we are heading in to a deeper recession than projected. Selectman Carr thanked Representative Bradley for all of his support and help with obtaining grants and also for helping resolve the Rosalie Collins issue. Representative Bradley said that the Collins issue was resolved with a lot of help and support of Scituate, and the META. The Board thanked him for his time. One Day Liquor License—Selectman Carr moved to approve a one-day liquor license for a fundraiser for the Carriage House Nursery School, located at 23 North Main Street on Saturday, May 1th from 6- 11:30PM. Selectman Koed seconded the motion and the vote was unanimous. Selectman Carr moved to adjourn the meeting. Selectman Koed seconded the motion,and the vote was unanimous. Meeting adjourned at 8:45PM. Respectfully submitted, Gary Vanderweil Chairman Selectmen—3.24.08-JBO 3 I/2 4 - TOWN OF COHASSET I - 'ems BOARD OF SELECTMEN Board of Selectmen TOWN MANAGER Gary vanderweil o"nsseT 1 Edwin G.Carr 41 Highland Avenue Frederick R.Koed Town Manager William R.Griffin Cohasset,Massachusetts 02025 Ralph S.Dormitzer www.townofcohasset.org Paul Carlson I i It i i AGENDA i BOARD OF SELECTMEN MEETING MONDAY,APRIL 7, 2008 C r 7:00 PM Reorganization of the Board c ( 7:05 PM Town Manager's Report Selectmen's Comment Period Public Comment' Licenses &Permits 7:15 PM Bond Refinancing Approval [ Q 7:25 PM Transient Vendor License Application 7:35 PM Cat Dam Operation—Process Determination t r8:00 PM Adjournment C c c r, r, r, r, r, r, r, c r, r, t; c r) (1 f! ' Tel:(781)383-4105 • Fax:(781)383-0228 4`r TOWN MANAGER'S REPORT FOR THE MEETING OF APRIL 7, 2008 1. At the 2007 special town meeting, the voters decided not to eliminate the Design Review Board from the bylaws, and that an effort should be made to encourage residents to apply for membership on the committee. An outreach effort was undertaken, but to date only two residents have formally expressed an interest in serving. I would like to again notify the public that we are looking for Design Review Board candidates. 2. I am pleased to inform the Board that through the efforts of our Alternative Energy Committee and consultants, we have been awarded a$17,050 grant from the Massachusetts Department of Environmental Affairs to install Tornado Fuel Savers in 14 public works vehicles to increase fuel efficiency, and to install 15 so- called"daylight pipes" at the DPW garage and one daylight pipe at the Harbormaster's building. The installation of these daylight pipes will increase the use of natural sunlight and decrease dependence on electrical lighting during daylight hours. Light sensors will also be installed to regulate the use of electrical light. A key element of this grant award is the requirement to monitor fuel and electrical use both before and after the installation of these devices to determine to what degree the devices are effective. Minutes—Board of Selectmen April 7, 2008 Selectmen Present: Edwin G.Carr,Chairman Paul Carlson Frederick Koed Ralph Dormitzer Karen Quigley Others Present: William R.Griffin,Town Manager Jennifer Oram, Recording Secretary Vice Chairman Edwin Carr called the meeting to order at 7:OOPM. Reoreanization of the Board—Selectman Ralph Dormitzer moved to nominate Edwin Carr as Chairman. Selectman Paul Carlson seconded the motion,and the vote was unanimous(5-0). Selectman Dormitzer moved to nominate Selectman Paul Carlson as Vice Chairman. Selectman Fred Koed seconded the motion and the vote was unanimous(5-0). Chairman Carr thanked the Board and congratulated Selectman Koed and welcomed Selectwoman Karen Quigley. Town Manager's Report Town Manager,William Griffin,encouraged qualified residents to seek appointment to the Design Review Board. Mr. Griffin announced that through the efforts of the Alternative Energy Committee and its consultants, the Town has been awarded a grant of$17,050 from the Massachusetts Department of Environmental Affairs. The funds will be used to install Fuel Savers in 14 public works vehicles to increase fuel efficiency,and to install 15 "daylight" pipes at the DPW garage and the Harbormaster's building. Selectmen Comment Period Selectwoman Quigley thanked the voters for their support and stated she is really looking forward to working with everyone. Selectman Dormitzer stated that he had driven down Whitehead Road on Saturday and his car bottomed out. He feels that during the weekends,the streets should be put in better condition by the contractors. Selectman Koed thanked the voters for their support. Selectman Carr brought attention to a letter from the Alcoholic Beverage Control Commission which reviewed updated guidelines for extension of premises to patios or outdoor areas,and asked that all licensees received copies. Licenses& Permits—Selectman Dormitzer moved to approve a one-day liquor license for the Silent Chef who will be at the South Shore Arts Center, located at 119 Ripley Road,on August 9,2008 5-9PM, for a retirement party. Selectman Koed seconded the motion and the vote was unanimous(5-0). Selectmen 3.7.08-JBO 1 Minutes—Board of Selectmen April 7, 2008 Bond Refinancing Approval—Finance Director Michael Buckley once again reviewed the proposed refunding of the Town's bond issue from October 1998. By refunding this issue,the Town will save $240,000, 91%of this will be used to directly reduce the tax rate from fiscal years 2009-18. In addition, the School Building Authority will pay the Town the present value of funds and this will reduce the amount now shown for long term debt in the liability of the Town's balance sheet by$3,755,000. Selectman Koed moved to approve the refunding the bond issue from October 1998. Selectman Dormitzer seconded the motion, and the vote was unanimous. Transient Vendor License Application—Ms.Susan Franklin of 142 Lamberts Lane addressed the Board. Ms. Franklin is applying for a transient vendor license to see Del's Frozen Lemonade from a push cart at various events and locations in Town. After a brief discussion,Selectman Koed moved to approve the transient vendor license. Selectman Carlson seconded the motion,and the vote was unanimous. Cat Dam Operation—Process Determination—Chairman Carr reviewed the history of how the Board of Selectman selected a special committee from both"sides"of the argument to work on a proposed Cat Dam flushing schedule. If this proposed schedule was not filed by March 1",then the Board would develop its own. The committee filed a new flushing schedule for Cat Dam and it has been implemented, however there still seems to be a disagreement about the schedule amongst the special committee members,as well as other abutters and neighbors to Cat Dam and Inner Little Harbor. There has been a petition to the Board to form another, more "democratic"committee to develop a different schedule. Sarah Charron of the Cohasset Conservation Commission (CCC)then addressed the Board. She stated that where the schedule filed by March 1st has already been implemented,and thus the flushing schedule to Cat Dam has been changed, under the Wetlands Protection Act Little Harbor and Cat Dam now falls under the Conservation Commission's Jurisdiction. The Town will now need to file a notice of intent"after the fact"with the commission. The CCC will then review the proposed schedule and then, if it is what is best for the area,the CCC would ultimately permit it. Selectman Dormizer then spoke about the committee. He stated that when he wrote the original motion which created the committee, he may have made a mistake. His motion had four people representing the abutters, but now many abutters/neighbors are saying they do not feel they were represented during the process of designing the new flushing schedule. There was a lengthy conversation amongst members of the Board and members of the special committee. Barbara Stefan of 260 Jerusalem Road asked why her husband had spend six months working on this new schedule if it was not going to be considered and or used. Chairman Carr explained that the new schedule is still being considered, however where people are requesting a new committee be formed,that topic needs to be discussed as well. Several members of the audience then spoke about the various issues, including Mr. Richard Cate of 40B Nichols Road, Mr. Richard O'Connell of 249 Jerusalem Road, Mr. Richard Brooks of 68 Nichols Road, Ms.Susan Playfair of 349 Jerusalem Road, Ms. Marjorie Brown of 275 Jerusalem Road, Mr.Albert Stefan of 260 Jerusalem Road, Mr. George Chamillard of 400 Atlantic Avenue and Mr. Stephen Brown of 275 Jerusalem Road. After a brief discussion amongst the Board,Selectman Carlson moved the Board accept the proposed Cat Dam flushing schedule for 2008. Chairman Carr seconded the motion. There was a brief discussion between the Board and Susan Hernon of 40 Nichols Road who asked why the schedule had to now go before the Conservation Commission. Chairman Carr explained that where the new schedule has already been implemented,this constitutes a change,and therefore the Conservation Commission needs to review and approve the new schedule. Chairman Carr then asked for the vote- Selectman Koed,Selectman Carlson and Chairman Carr voted in favor. Selectman Dormitzer and Selectwoman Quigley voted against(3-2). Selectwoman Quigley asked if she could make an addendum to the motion. Selectwoman Quigley moved that the Board recommend the proposed schedule for 2008 and that the Town then will file a notice of intent to the Conservation Commission Selectmen 3.7.08-JBO 2 Minutes—Board of Selectmen April 7, 2008 to review this schedule. Chairman Carr seconded the motion. Selectwoman Quigley,Selectman Koed, Selectman Carlson and Chairman Carr voted in favor. Selectman Dormitzer voted against(4-1). Selectman Carlson moved to adjourn the meeting. Selectmen Dormitzer seconded the motion,and the vote was unanimous. Meeting adjourned at 8:30PM. Respectfully submitted, Edwin G.Carr Chairman Selectmen 3.7.08-JBO 3 j A - TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen s TOWN MANAGER Gary vanderweil COHASSET Edwin G.Carr j, Town Manager 41 Highland Avenue Frederick R.Koed William R.Griffin Cohasset, Massachusetts 02025 Ralph S.Dormitzer www.townofcohasset.org Paul Carlson i AGENDA BOARD OF SELECTMEN MEETING >> MONDAY, APRIL 14, 2008 7:00 PM Town Manager's Report Selectmen's Comment Period Public Comment Licenses &Permits a' Minutes Approval ;1 Proclamation (2) 7:10 PM CMI 5K Fun Run Proposal 7:25 PM Sewer/Water/Drainage Project Staging Area—Analysis of Alternative Sites 8:00 PM Adjournment ij n n r n n n n n r Tel:(781)383-4105 • Fax:(781)383-0228 c�q Minutes—Board of Selectmen April 14,2008 Selectman Present: Edwin G. Carr,Chairman Paul Carlson Frederick Koed Ralph Dormitzer Karen Quigley Others Present: William R.Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Edwin G. Carr called the meeting to order at 7:OOPM. Town Manager's Report Town Manager,William Griffin, asked the Board for guidance on how they would like to proceed where at the annual town meeting a resolution was adopted requesting that Congressman Delahunt and the Army Corps of Engineers to protect federal funding for the Treat's Pond Restoration Project. With that in mind, Mr.Griffin would like to determine how the Board would want to proceed with this project, as well as related projects and the flood control master plan. Dan Coughlin of Coughlin Environmental Services the Engineering firm developing the flood control master plan for the Town, stated that the final version should be done in August, and that it was his hope to hold two community forums during the summer. This would allow residents to voice their questions and concerns about projects and flooding in town, as well as learn about the plan. The Board agreed this would be a benefit, and that other parties (i.e.the Army Corp of Engineers)could be invited to participate as well. ® Mr. Griffin also informed the Board and the community that the next meeting of the Conservation Commission,there will be an informal discussion about to move forward with the Cat Dam situation. Mr.Griffin asked the Board to declare equipment that they are not using as surplus so they may sell it or throw it away. Selectman Ralph Dormitzer moved to declare the excess equipment as surplus. Selectman Frederick Koed seconded the motion,and the vote was unanimous(5-0). Mr.Griffin announced that the Town would be receiving$160,080 in Chapter 90 funds for Fiscal 2009. Selectmen's Comment Period Selectman Dormitzer reminded the Board and the community of the event for Merle Brown being recognized as the Cohasset Mariner's Citizen of the year. Selectman Koed stated that he had attended a recent Emergency Management Committee meeting,and that the citizens of the Town should know that this committee is very active and thus a big benefit to the Town. Chairman Carr informed the community that the Water Department would be flushing the hydrants in Town, but that a Reverse 911 call did go out to alert those affected. Selectmen—4.14.08-JBO 1 Minutes—Board of Selectmen April 14,2008 Public Comment Period -Mr. Peter Whittemore of 47 Elm Court, asked the Board if all of the meetings regarding Treat's Pond and flooding would be held open to the public. Chairman Carr stated that will be the course of the Board, and that all of these meetings will be organized through Mr. Griffin; posted open to the public. Licenses& Permits—Selectman Carlson moved to approve 5 State Sunday Entertainment Licenses (Cohasset Golf Club,South Shore Music Circus,Cohasset Harbor Inn,Atlantica Restaurant and the Red Lion Inn). Selectwoman Karen Quigley seconded the motion,and the vote was unanimous. Minutes—Selectman Dormitzer moved to approve the minutes for March 3,2008 as written. Selectman Carlson seconded the motion,and the vote was 3-0(Selectman Koed and Selectwoman Quigley were not present for this meeting). Selectman Koed moved the minutes for March 10,2008 as written. Selectman Carlson seconded the motion,and the vote was 4-0(Selectwoman Quigley not at this meeting). Proclamations—Selectman Koed moved to approve and sign proclamations for Merle Brown and Older Americans Month. Selectwoman Quigley seconded the motion, and the vote was unanimous. CMI 5K Fun Run Proposal—Representatives of the Cohasset Maritime Institute (CMI), Mr. Michael Dick of 27 Parker Avenue and Mr.George Baumgarten of 260 Forest Avenue, addressed the Board. Mr. Dick reviewed their proposal for a fun run to honor Mr.lack Hubbard, a founder of the CMI. He reviewed the route as well as the planning they have been doing with the police department. The fun run would take place on Saturday,July 19,2008 at 8:30AM. After further discussion,Selectman Dormitzer moved to approve the CMI Hubbard Memorial 5K Fun Run to take place on Saturday,July 19,2008. Selectman Koed seconded the motion, and the vote was unanimous(5-0). Sewer/Water/Drainage Proiect Staging Area—Analysis of Alternative Sites—Mr.John Beck of the Sewer Commission,Water Commissioner Glenn Pratt and Project Engineer, Daniel Coughlin of Coughlin Environmental Services, addressed the Board. Mr. Pratt reviewed, in great detail, the 27 parcels that were considered for a staging area for this utility project. He feels that the current location of the staging area is the best possible location. Mr. Beck added that there are two important elements in choosing the staging area: One had to with safety;the closer to the job,the less travel through other parts of town. The other being proximity;the less time traveled to access the job,the less money spent. At this point of time in the project, the staging area has been in place for seven months,to move it would cost$150,000 to$200,000. Mr.Coughlin stated that the project presently has one year and three months left. If this site is relocated,that could add up to six months to the job. Selectman Dormitzer stated that the site did need a lot of work and asked what could be done. Mr. Coughlin stated that they are going to fix the fence and possibly paint trailers. Chairman Carr and Selectwoman Quigley both stated they felt the report presented was very thorough. Chairman Carr then asked if anyone else would like to speak. Ms. Paula Becker and her husband, Mr.James Mahar of 185 Jerusalem Road addressed the Board. Ms. Becker addressed the Board and expressed her anger about the 30B process which she feels the Town violated when putting the staging area in where it is located. Mr. Griffin interjected and stated the Town is now in possession of a temporary easement with the Jenkins and has nullified the memorandum of agreement. Town Counsel feels this now puts the Town in compliance. Ms. Becker stated that she feels her rights have been violated. She added that the original lease between the Jenkins and the Town was signed by Wayne Sawchuck who is now a Sewer Commissioner. She stated that she felt this was a conflict of interest and he should recuse himself from any Selectmen—4.14.08-JBO 2 S Minutes—Board of Selectmen April 14,2008 involvement in this project. Mr. Beck interjected and stated that Mr.Sawchuck agrees and does plan to recuse himself when necessary. Ms. Becker also presented to the Board a bag containing empty alcohol nips and other trash that she has collected in her neighborhood near the job site. She stated that she feels the people working on the project are consuming alcohol on the job. Chairman Carr asked Ms. Becker if she would like to discuss any aesthetic changes she would like to make to the staging area. She said that the site looks like a horror show,and that nothing could change that. Chairman Carr asked Mr. Griffin if the Board could get Town Counsel's opinion in writing about the procurement and easement issue. In addition, Mr. Griffin will give the bag of trash to Police Chief James Hussey and ask him to conduct an investigation. Mr. Beck added that should any of these allegations prove to be true, anyone who is found guilty would be fired immediately. Selectman Dormitzer moved to adjourn the meeting. Selectman Koed seconded the motion,and the vote was unanimous. Meeting adjourned at 8:20PM. Respectfully submitted, Edwin G.Carr Chairman Selectmen—4.14.08-JBO 3 52 I Ilk P TOWN OF COHASSET 10z BOARD OF SELECTMEN Board of Selectmen Edwin G.Carr I' TOWN MANAGER connsser Paul Carlson 0 Ivey _ \1 Town Manager 41 Highland Avenue Frederick R.Koed William R.Griffin Cohasset, Massachusetts 02025 Ralph S.Dormitzer ' www.townofcohasset.org Karen Quigley �r AGENDA BOARD OF SELECTMEN MEETING MONDAY,APRIL 28, 2008 7:00 PM Town Manager's Report Selectmen's Comment Period Public Comment Minutes Approval 7:10 PM Presentation to Jack Worley by the U.S. Coast Guard 7:20 PM Proposed 40B Development at 25 Ripley Road 8:00 PM Stormwater Management Committee—Revised Composition & Charge 8:30 PM Executive Session—Collective Bargaining 9:00 PM Adjournment I ' Tel: (781)383-4105 0 Fax:(781)383-0228 53 TOWN MANAGER'S REPORT FOR THE MEETING OF APRIL 28, 2008 1. At the 2004 annual town meeting, voters authorized the purchase of approximately 20.43 acres of land located off the southwesterly side of King Street for water supply protection purposes. The closing on that purchase is scheduled for the near future, and the Water Commissioners have requested that the Board of Selectmen execute the following documents associated with this purchase: • Determination of Uniqueness as drafted by Town Counsel and required by Chapter 30B. • Acceptance of Grant of Land 2. This office is in receipt of the attached letter from Chris Ford, owner of the property at 29 South Main Street(Village Wine and Liquors). He is requesting that two or three parking spaces in front of the building be posted for 15 Minute Parking Between 6:00 PM and 9:00 PM to allow for better customer access to the store during those hours Bia Bistro is operating. It has also been suggested that one 15 minute space in front of Bia Bistro be eliminated. What is the pleasure of the Board? r Minutes—Board of Selectmen April 28,2008 Selectmen Present: Edwin G.Carr,Chairman Paul Carlson Frederick Koed Ralph Dormitzer Karen Quigley Others Present: William R.Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Edwin Carr called the meeting to order at 7:OO13M. Town Manner's Report Town Manager,William Griffin, reminded the Board and the community that at the 2004 annual town meeting,voters authorized the purchase of 20.43 acres off of King Street for the purposes of water supply protection. The Water Commissioners have asked the Board to execute two documents: 1) Determination of Uniqueness as drafted by Town Counsel and required by Chapter 30B. 2)Acceptance of Grant of Land. Selectman Paul Carlson moved the Board sign and authorize the Determination of Uniqueness. Selectman Ralph Dormitzer seconded the motion,and the vote was unanimous(5-0). Selectman Dormitzer then moved to accept the grant of land. Selectman Frederick Koed seconded the motion,and the vote was unanimous. Mr. Griffin reviewed a letter from Mr.Chris Ford, owner of 29 South Main Street which houses Village Wine and Spirits. Mr. Ford is requesting that two or three of the spaces in front of the building be posted for 15 minutes parking between 6-9PM to allow better customer access while Bia Bistro is operating. Selectman Dormitzer moved to approve the installation of two(2)"15 Minute Parking between 6PM to 9PM"signs in front of 29 South Main Street and the removal of one (1)"15 Minute limit"sign that is currently in front of Bia Bistro. Selectwoman Karen Quigley seconded the motion and the vote was unanimous(5-0). Mr. Griffin confirmed with the Board that he will begin scheduling department heads to come in to discuss their departments, and the challenges they are facing. Cat Dam—Mr.Griffin asked if the Board would like to keep the topic of Cat Dam on the May 5, 2008 agenda, or if they would like to postpone it until the Board has heard the Cohasset Conservation Commission's (CCC) input regarding the schedule. After a brief discussion,the Board decided to postpone Cat Dam being on an agenda until they have more information from the CCC. Public Comment Period Mrs. Marjorie Brown of 275 Jerusalem Road addressed the Board. She stated that over the years,there have been many unapproved changes to the Cat Dam flushing schedule. Selectmen Comment Period Selectwoman Quigley expressed her thanks to Mr. Griffin and Ms. Katherine Stanton for making the installation of automatic doors in the Town Hall a reality. Selectmen—4.28.08-JBO 1 C� Minutes—Board of Selectmen April 28,2008 Presentation to Jack Worley by the U.S.Coast Guard—Commander Don Ladd of the U.S.Coast Guard presented retiring Recreation Director,Jack Worley, with a certificate commending Mr.Worley for his twenty years of outstanding support for boat safety. Proposed 40B Development of 25 Ripley Road- Mr.Griffin reviewed the background of this possible project. At the Board's request,the Housing Partnership Committee(HPC)met with the developer to review issues and concerns with respect to the proposed development. They did so on April 9, 2008 and have submitted a memo to the Board. Mr.Clark Brewer and Mr.Jim Hamilton of the HPC addressed the Board and reviewed their memo. Mr. Brewer explained that they are concerned about many aspects of the project, but in particular,they are concerned about the economics of the project and the parking at the site. Selectman Carlson stated that he heard there may be an issue with the septic at the property. Mr. Brewer said that he thought the developer planned on tying into the sewer system. There was then a lengthy conversation amongst the Board and the HPC about the filing procedures and LIP versus a 40B. The Board asked the developer, Mr.Wilmarc Charles,and his Attorney if they would like to address the Board. Selectman Dormitzer asked Attorney Devin if he and his client would consider filing this project as a LIP application. Attorney Devin stated that until he knows the position of the Board on this project, he can not say. Selectwoman Quigley asked that where there seems to be quite a bit of concern about the development,would they consider building a smaller project that would not fall under affordable? Attorney Devin stated that where the property is zoned as a single family residence,they are locked in to a 40B so they can increase the density. The Board then asked if anyone in the audience wished to speak for or against the project who had not already submitted a letter(4 letters were submitted opposing the project). Ms. Kathleen O'Malley of 56 Sohier Street pointed out that on the application to MassHousing, the developer has checked off that the property would be hooked up to sewer. Ms. O'Malley pointed out that the parcel is not eligible for hook-up. Mr. Chris McGowan of 154 North Main Street, Mr. Paul Hart of 63 Sohier Street, Ms. Marie Pratt of 83 Sohier Street spoke against the project. After further discussion,the Board asked Mr.Griffin to draft a letter incorporating the HPC's recommendations for the Board to review and take action upon at the May 5, 2008 meeting. Stormwater Management Committee—Revised Composition&Charge—Stormwater Committee members Marty Nee,Sarah Charron,Steven Bobo,Jim Drysdale and Lawry Reed addressed the Board. Mr. Bobo explained that they are before the Board this evening to get some direction from the Board. He stated that at this point, a good deal of their charge has been completed and now there is some overlapping of responsibilities with other Boards and Committees. Ms. Charron reviewed, in great detail,the memo from the committee that had been submitted to the Board. The memo reviews what the committee has completed thus far and what outstanding issues remain. The memo also shows what department is presently responsible for those outstanding issues, as well as recommendations of what departments should be responsible for said issues. After a lengthy review,the Board agreed that all of these areas need to be looked at. Selectman Carlson stated that each responsibility needs to be very clearly defined as to avoid the committee becoming a lead on something they should not. Chairman Carr agreed that the charge needs to be updated and the Board should do so quickly. Ms. Charron added that until they receive the direction from the Board,they will not do anything new. The Board thanked everyone for their time and hard work. Minutes—Selectman Dormitzer moved the minutes of March 17,2008 as written. Selectman Koed seconded the motion and the vote was unanimous(440 Selectwoman Quigley not present at this meeting). Selectman Carlson moved the minutes of March 24,2008 as amended. Selectman Dormitzer seconded the motion,and the vote was unanimous(4-0 Selectwoman Quigley not present Selectmen—4.28.08-JBO 2 Minutes—Board of Selectmen April 28,2008 at this meeting). Selectwoman Quigley moved the minutes of April 7,2008 as amended. Selectman Koed seconded the motion,and the vote was unanimous(5-0). Executive Session-Collective Bargaining Chairman Carr moved that the Board go into Executive Session for the purposes of discussing Collective Bargaining. The Board will only come out of Executive Session for the purposes of adjourning the meeting. Selectman Koed seconded the motion and the vote was unanimous(5-0). Selectman Koed—Aye Selectman Dormitzer—Aye Selectman Carlson—Aye Selectwoman Quigley—Aye Chairman Carr—Aye Selectman Dormitzer moved to adjourn the meeting. Selectman Koed seconded the motion and the vote was unanimous(5-0). Meeting adjourned at 9:15PM. Respectfully submitted, Edwin G.Carr Chairman Selectmen—4.28.08-J BO 3 s \G4 a p Qom° TOWN OF COHASSET Board of Selectmen BOARD OF SELECTMEN o =� Edwin G.Carr -0 TOWN MANAGER connsse-r� Paul Carlson 0 Town Manager 41 Highland Avenue Frederick R.Koed ,; William R.Griffin Cohasset, Massachusetts 02025 Ralph S.Dormitzer :. www.townofcohasset.org Karen Quigley x AGENDA BOARD OF SELECTMEN MEETING MONDAY, MAY 5, 2008 7:00 PM Town Manager's Report Selectmen's Comment Period Public Comment Licenses &Permits Minutes Approval 7:10 PM Cohasset Common Curbing Options 7:30 PM Chief James Hussey- Police Department Review 8:15 PM Economic Development Committee—Cohasset Day 8:30 PM Cohasset Triathlon Update 8:45 PM Draft Letter to MassHousing on 25 Ripley Road Proposal 8:55 PM Flood Control Master Plan Discussion 9:10 PM Adjournment Tel:(781)383-4105 0 Fax: (781)383-0228 Minutes—Board of Selectmen May 5, 2008 Selectmen Present: Edwin G. Carr,Chairman Paul Carlson Frederick Koed Ralph Dormitzer Karen Quigley Others Present: William R.Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Edwin Carr called the meeting to order at 7:OO13M. Selectmen's Comment Period Selectman Frederick Koed expressed the Board's and his condolences to the family of Mrs. Katherine Stanton. He stated that her passing was sad and a loss to the community. He said that Mrs. Stanton was the treasurer of his campaign three years earlier, and that she will be sorely missed. Selectman Ralph Dormitzer expressed the Board's and his condolences to the Cotter family whose son died suddenly while in Vietnam. Selectwoman Karen Quigley read aloud a statement commemorating the life of Mrs. Stanton. She stated that Katherine was special not only to her family and friends, but to this community and she will be missed. Selectwoman Quigley then informed the Board and the community that the EPA came and inspected the pump out facilities and that things look good for the no discharge application. She added that she feels it would be good for the Board to begin summit meetings with each department to discuss policies,the challenges each department faces and the budget. Chairman Carr stated that he had attended the Cohasset Education Foundation's fundraiser at the Cohasset Golf Club over the weekend and that it was sold out and a wonderful event. Chairman Carr added that when he first decided to run for Selectman, Mrs. Stanton called him and told him he seemed like he had a lot of great experience, but not enough experience within the Town. He said they met and had a great meeting and she taught him a great deal. He added she was a wonderful lady and will be missed. Minutes—Selectman Dormitzer moved to approve the minutes of April 14,2008 as amended. Selectman Koed seconded the motion and the vote was unanimous(5-0). Cohasset Common Curbing-Options—Mr. Mark Brennan, Mr.Tom Gruber and Mr.Glenn Pratt addressed the Board. Mr. Pratt explained that come the late summer and early fall;the utility project would be installing water and sewer in each road that abuts the common. Generally when this is done, all of the asphalt that has accumulated over the years is removed. When the village revitalization was done,the granite was then reset. If this happens around the common, people would not be able to pull up and park on the grass as they have done in the past. Mr. Brennan, Mr.Gruber and Mr. Pratt are asking the Board to consider many options which they reviewed in detail. They also pointed out that when budgeting the utility project, new curbing was not factored in and therefore will need to be paid Selectmen—5.5.08 1 Minutes—Board of Selectmen May 5, 2008 for via a town meeting vote. After a lengthy conversation, Chairman Carr suggested they make a list of what meetings will need to occur with what affected parties,and that there most likely would be a need for public forums. A decision could then hopefully be made by mid June. Chief James Hussey—Police Department Review—Chief Hussey first reviewed the staffing, rank structure and manning levels of the department. He explained that this year,the department has been down two positions. One position they are filling presently and the other is someone out on sick leave. He stated that being short staffed really take a toll on the department. In addition to this staffing issue, the Chief explained why people would leave and go to another police department. He stated that many people want a chance to advance,and if they see that they won't have such an opportunity in the near future, they go elsewhere. Chief Hussey also reviewed new law enforcement trends such as mutual aid, as well as grants the town has received. Chairman Carr asked about a letter the Board had received from the police union complaining about the age of the squad cars. The Chief stated that he understands their concerns and that the cars are running 24/7 and therefore have a lot of miles on them. He added that they are maintained very well and that hopefully in the near future they will be able to get a replacement vehicle. Cohasset Triathlon Update—Chief James Hussey and Safety Officer Lieutenant William Quigley addressed the Board. Chief Hussey explained that last year the route of the triathlon went down North Main Street and crossed the train tracks. Last year the train was not running, but this year it obviously is and the old route would cross the tracks twice. For safety reasons,they are asking to change the route off of North Main Street to Cedar Street where it would come to Hull Street; by doing so they will bypass both crossings. They are also requesting to delay the opening of the Recycling Transfer Facility(RTF)by approximately 2.5 hours, or by 10AM. Should the last cyclists come through prior to that,they would open it earlier. In addition to this,the Chief explained that they will be creating an alternative perimeter route to help people reach their destinations during the triathlon. After further discussion,Selectman Dormitzer moved to approve changing the route of the triathlon from North Main Street to Cedar Street,and the delay in opening the RTF on Sunday,June 29,2008. Selectman Carlson seconded the motion,and the vote was unanimous. Economic Development Committee(EDC)—'Cohasset Day'—Peter Brown,Alain Pinel and Tim Chamberlain members of the EDC came before the Board. Mr. Pinel gave a detailed presentation on an event they are proposing called 'Cohasset Day'.The event would be held on September 20,2008. It would take place in the village, stretching up to the lower part of the common. Events would take place throughout the day, including, but not limited to an Automobile show,games for kids and adults, dancing, a fashion show,a bike parade, live music and food from local restaurants. Tickets would be sold at local merchants. The EDC is also looking for sponsorships to fund the event. The EDC has met with Police, Fire and the Town Manager, as well as many of the merchants. Mr. Pinel said they still have many meetings to go, but he feels the event will come to fruition. Mr. Brown asked for a vote of the Board showing their support of the event. Selectman Dormitzer moved to support the EDC's'Cohasset Day'event. Selectman Carlson seconded the motion,and the vote was unanimous. Draft letter to MassHousin¢on 25 Ripley Road Proposal—Mr.Griffin reviewed the draft letter for the Board. He stated that with the input from the Housing Partnership Committee,as well as the six letters from neighbors written against the project,the letter states that the Board can not vote to support the project. After a brief discussion,and one edit, Selectman Dormitzer moved to approve the letter to MassHousing regarding the proposed 406 project at 25 Ripley Road as amended. Selectman Carlson seconded the motion,and the vote was unanimous. Selectmen—5.5.08 2 Minutes—Board of Selectmen May 5, 2008 Flood Control Master Plan Discussion—Mr. Griffin and the Board reviewed the proposed dates for the public workshops to discuss the Flood Control Master Plan and other flooding areas in Town. The first workshop is scheduled for Thursday, May 22, 2008 at 6:30PM to discuss Jacobs Meadow. The second is scheduled for Monday,June 16, 2008 at 6:30PM to discuss Atlantic Avenue/Treat's Pond. Both workshops will be held in the Town Hall Auditorium,and other areas of flooding in Town can be brought forth at those hearings by concerned citizens. A third workshop will be scheduled in August to discuss the final version of the Flood Control Master Plan and any other outstanding issues. As for the first two workshops, Mr. Griffin will inform all pertinent Boards, Committees and others of the dates and topics. Selectman Dormitzer moved to adjourn the meeting. Selectman Koed seconded the motion and the vote was unanimous(5-0). Meeting adjourned at 9:17PM. Respectfully submitted, Edwin G. Carr Chairman Selectmen—5.5.08 3 62 TOWN OF COHASSET ` BOARD OF SELECTMEN Board of Selectmen E, Edwin G.Carr r COHASSET TOWN MANAGER Paul Carlson 0 Town Manager 41 Highland Avenue Frederick R.Koed William R.Griffin Cohasset, Massachusetts 02025 Ralph S.Dormitzer www.townofcohasset.org Karen Quigley AGENDA BOARD OF SELECTMEN MEETING MONDAY, MAY 19, 2008 7:00 PM Town Manager's Report Selectmen's Comment Period Public Comment Licenses &Permits Minutes Approval 7:10 PM Pole Hearing—King Street 7:25 PM Committee Appointments - Economic Development Committee - Council on Elder Affairs 7:40 PM Bond Approval 7:45 PM Fire Department Review 8:30 PM Pleasant Street Residents—Administrative Search Warrant 9:00 PM Adjournment Tel: (781)383-4105 • Fax: (781)383-0228 s �0 l Minutes—Board of Selectmen May 19, 2008 Selectmen Present: Edwin G.Carr, Chairman Paul Carlson Frederick Koed Ralph Dormitzer Karen Quigley Others Present: William R. Griffin,Town Manager Jennifer Oram, Recording Secretary Chairman Edwin Carr called the meeting to order at 7:OOPM. Town Manager's Report Town Manager,William Griffin, informed the Board and the community that both the Department of Public Works(DPW) and the Harbormaster have identified some equipment as surplus. Mr. Griffin asked the Board to declare the equipment as surplus with a vote. Selectman Dormitzer moved that the following pieces of equipment are surplus: 1995 GMC 3500 Sierra 4X4 dump truck, 1995 GMC 2500 Sierra 4X4 utility truck, 1986 Chevrolet 4X4 military pickup truck, 1987 45'flatbed trailer, 1978 40' flatbed trailer. Selectman Frederick Koed seconded the motion, and the vote was unanimous(5-0). Mr. Griffin stated that Aquarion Water is going for a 25%rate increase that will affect 5 communities, including North Cohasset. He stated that the communities are presently meeting to discuss this, and that they may end up hiring a consultant that would work for the towns to analyze the proposed increase. He will keep the Board and the community informed of developments. Mr. Griffin reminded the Board and the community of the Flood Control Master Plan Workshop/Forum will be taking place Thursday, May 22"d at 6:30. The James Brook Watershed area will be addressed and there is a second workshop scheduled for June 16`h Selectmen's Comment Period Selectman Koed confirmed with Mr. Griffin that Thursday's workshop would be discussing the James Brook watershed. He then asked if Mr. Griffin was also addressing the issue of access to Sandy Cove which was the topic of a letter that was in the Board's packet from Mr.Jim Drysdale. Mr. Griffin confirmed that Town Counsel is looking into the access issue, and this is taking some time as there is a lot of difficult research and deed work required. Selectmen Dormitzer asked if this type of research would also be conducted on the pocket marsh on Margin Street as he feels private property issues would apply to that location as well. Mr.Griffin explained that the initial need for the Town Counsel opinion is to gain access to the outflow pipe at Sandy Cove to clean it out to avoid flooding on Atlantic Ave. However, moving forward, Mr. Griffin agreed with Selectman Dormitzer if we don't have access to the land,they will need to figure out who the Town has to get permission from; particularly in the case of Atlantic Avenue and Treats Pond. Selectman Dormitzer stated that he received two calls about L&M using orange spray paint to mark things out on stone walls and private property in Town. He stated that at some point the paint will need to be blasted off. Mr. Griffin said he would look in to this. Selectmen—5.19.08-JBO 1 Minutes—Board of Selectmen May 19, 2008 Selectwoman Karen Quigley asked the Board to once again consider scheduling a meeting where they would plan and set goals for the Board. She stated that other Towns do this as well. Selectwoman Quigley moved to schedule meetings for goal setting for the Board of Selectman. Selectman Dormitzer stated that a while back,they had established a list that outlined the Board's goals. He suggests that this list be revisited, reviewed and then discussed. After a brief discussion, Chairman Carr suggested that Selectman Dormitzer distribute the existing list to the Board so the members can review it. Selectman Koed suggested that when this goal setting meeting takes place,that it perhaps it should be a separate open meeting, not a regular meeting of the Board. Chairman Carr reminded the Board and the community of the Healing Field Dedication Ceremony taking place on Saturday, May 24tn. He added that Lieutenant Governor Tim Murray will be in attendance. Chairman Carr then reviewed the letter from Police Chief James Hussey to Mr. Griffin which addressed the investigation of the allegations made by Paula Becker of 185 Jerusalem Road. Mrs. Becker alleges that construction workers working on the utility project have been consuming alcohol on the job. Chief Hussey concluded his letter stating that'there is no clear and convincing evidence at this time to pursue a criminal investigation'. Public Comment Period—Mr. Peter Whittemore of 47 Elm Court addressed the Board and stated he would like to speak about the Treat's Pond matter briefly. Mr. Whittemore asked if any member of the Board would like to recuse themselves at this point. Chairman Carr explained that the public comment period is for comments to be made{not an agenda item}, and so the decision to recuse oneself becomes a personal one. Mr.Whittemore stated that he did not agree the access need to Sandy Cove is a maintenance issue. He feels the Town needs to look at the gift that the Biglow family gave to the Town and what a gift like this means to the Town. He also feels that any Town Counsel opinion should be completed before the June 16, 2008 workshop where Treat's Pond will be discussed. Licensed& Permits—Selectman Dormitzer moved to approve a one-day liquor license for the June 13tn South Shore Arts Center opening reception. Selectman Koed seconded the motion, and the vote was unanimous(5-0). Selectman Dormitzer move to approve a three-day entertainment license for the South Shore Arts Center Festival on the Common from Friday,June 13tn—Sunday,June 15`n Selectman Paul Carlson seconded the motion,and the vote was unanimous(5-0). Selectman Dormitzer moved to approve four(4)transient vendor licenses for:South Shore Refreshments, Inc., Zack's Ice Cream, Nona's Homemade Ice Cream and the Toomey Family for the summer of 2008. Selectman Koed seconded the motion,and the vote was unanimous(5-0). Minutes—Selectman Carlson moved to approve the minutes of April 28, 2008 as amended. Selectman Koed seconded the motion and the vote was unanimous(5-0). Selectman Carlson moved to approve the minutes of May 5,2008 as amended. Selectman Koed seconded the motion and the vote was unanimous(5-0). Pole Hearing—Massachusetts Electric Company and Verizon New England, Inc. have asked the Town for approval to replace a tree guy with a new pole to run the guy from. Ms.Aileen DeRoyce of the Massachusetts Electric Company was present and stated that she had met with Mark Brennan of the Greenbush Engineering Department, as well as the DPW. Selectman Dormitzer moved to approve the petition. Selectman Koed seconded the motion,and the vote was unanimous(5-0). Selectmen—5.19.08-JBO 2 Minutes—Board of Selectmen May 19, 2008 Committee Appointments— Economic Development Committee(EDC)—Ms. Darilynn Evans of 4 Evergreen Lane, and a shop owner in the village, addressed the Board. Chairman Carr and Selectwoman Quigley both stated that Ms. Evans would be great addition to the EDC, and that it will be wonderful to have a merchant on this committee. Selectman Dormitzer moved to appoint Ms. Darilynn Evans to the EDC. Selectman Koed seconded the motion,and the vote was unanimous(5-0). Council on Elder Affairs—Karen Oronte of 2 Bound Brook addressed the Board. After reviewing her background, Selectman Dormitzer moved to appoint Ms.Oronte to the Council on Elder Affairs. Selectman Koed seconded the motion and the vote was unanimous(5-0). Bond Approval—Selectman Carlson moved the approval of$150,000 in State Aid Anticipation notes. Selectman Koed seconded the motion and the vote was unanimous(5-0). Selectman Dormitzer moved to authorize the issuance of$1,250,000 in Bond Anticipation Notes. Selectman Koed seconded the motion and the vote was unanimous(5-0). Fire Department Review—Fire Chief Robert Silvia addressed the Board. Chief Silvia reviewed the history of the department and how Proposition 2.5 affected it. He also reviewed the changing of the ambulance from a BLS to an ALS service,the increase of paramedics on the department and how the ambulance revenue has greatly increased over the years. He also discussed how Towns work together to fight fires, Cohasset's new mutual aid radio system,the possibility of a new local training facility as well as grants that have been sought. The Chief also addressed the many challenges he and his department are facing. The most pressing being the response time. In addition, it is becoming increasingly difficult to hire people who live locally and with many retirements on the horizon,this could pose a problem. And finally,soon the department will need to replace or add large Capital Budget items i.e. a ladder truck and an ambulance. The Board and the Chief had a lengthy conversation about the possibility of the ambulance fees paying for a new ambulance. Mr. Griffin stated that this had been discussed before, and that he and the Chief would revisit the idea again. The Board thanked the Chief for his time. Pleasant Street Residents—Administrative Search Warrant—Mr. Griffin reviewed the history of 45 Pleasant Street. He explained that the Board of Health (BOH) has sought and received an Administrative Search Warrant for the outside of this property. The owner has left the property and no one knows where she has gone. The search of the property will be taking place on Tuesday, May 20`h and members of the Board of Health,the Building Commissioner and the Police Department will be present. Mr. Edward Purdy of 49 Pleasant Street, Mr. Kirk Jackisch of 53 Pleasant Street and Martin Corry of 81 Pleasant Street then addressed the Board. Mr. Purdy stated that he was anxious for the BOH to inspect the property as he has seen a significant amount of wildlife on the property, including rats, and there is a bad odor coming from inside the house. He added that the mail has been stopped, none of the cars have been moved, but oil has been delivered. Mr. Purdy stated that they are concerned that no one seems to know where the land owner is, but he is also very concerned for the neighborhood and the affect the property is having on it. The Board thanked them for the time. Mr. Griffin stated that he would keep everyone apprised of the situation. Selectmen—5.19.08-JBO 3 Minutes—Board of Selectmen May 19, 2008 Selectman Koed moved to adjourn the meeting. Selectman Carlson seconded the motion,and the vote was unanimous. Meeting adjourned at 8:57PM Respectfully submitted, Edwin G. Carr Chairman Selectmen—5.19.08-JBO 4 r �4 P TOWN OF COHASSET �P ' o Board of Selectmen BOARD OF SELECTMEN Edwin G.Carr "'C)H �- TOWN MANAGER j COFIASSETr Paul Carlson Frederick R.Koed Town Manager 41 Highland Avenue tzer William R.Griffin Cohasset, Massachusetts 02025 Ralph S.Donni ' www.townofcohasset.org Karen Quigley ' AGENDA BOARD OF SELECTMEN MEETING MONDAY,JUNE 9, 2008 7:00 PM Town Manager's Report Selectmen's Comment Period Public Comment Licenses & Permits Minutes Approval 7:10 PM Committee Appointments - Housing Partnership Committee 7:15 PM Police Department Awards 7:30 PM Approval of Land Acquisition for Water Supply Protection 7:35 PM Treat's Pond and Sandy Cove Access 4 8:45 PM Executive Session—Collective Bargaining .`c 9:15 PM Adjournment Tel:(781)383-4105 0 Fax:(781)383-0228 Minutes—Board of Selectmen June 9, 2008 Selectmen Present: Edwin Carr, Chairman Paul Carlson Frederick Koed Ralph Dormitzer Karen Quigley Absent: William Griffin,Town Manager Others Present: Jennifer Oram,Selectmen's Clerk Chairman Edwin Carr called the meeting to order at 7:OOPM. Selectmen's Comment Period Selectman Paul Carlson stated that he had been contacted by the Boston Globe about whether or not the Town was planning on implementing stricter bylaws in regard to registered sex offenders. Selectman Carlson spoke with Chief Hussey and the Chief stated that at the present time, no sex offenders are registered within the Town. The Chief stated that this is obviously monitored very closely and would inform the Board should the status change. Selectwoman Karen Quigley asked if there was any update on the curbing issue for the Common. Other members of the Board stated that there had been none. Selectwoman Quigley also reminded the community that on Monday,June 16, 2008,there would be another open forum discussing the Flood Control Master Plan,with this one focusing on the Atlantic Avenue/Treat's Pond area of Town . Selectwoman Quigley moved that a goal setting meeting date be set when Mr. Griffin is present at the next meeting. Selectman Ralph Dormitzer stated that he had emailed the older list to the Board. Chairman Carr agreed that a time and date should be set for this meeting. Selectman Carlson seconded the motion and the vote was unanimous(5-0). Chairman Carr suggested that the Board schedule a meeting with all Boards and Committees to discuss the Open Meeting Law. He suggested that the Board invite the Attorney General to speak. Chairman Carr also asked the Board to review the rules for Town Meeting that Town Moderator, Daniel Evans, has printed in each warrant for the town meetings. Chairman Carr stated that not all of rules would apply to the Board, but that many would, and it may be beneficial to set guidelines for the Board's meetings. He suggested that after all of the input is given, Mr. Griffin and his office could create a final set of meeting guidelines. Public Comment Period—Roger Hill of 19A Highland Avenue addressed the Board. Mr. Hill stated that while towing a boat through Elm Street, he had difficulty passing through due to the fact that there were illegally parked cars on either side of the street. In addition, he stated that cars were parked half on the street and half on the sidewalk. Mr. Hill approached an officer about the illegally parked cars, and he states that the officer told him that they were instructed not to ticket cars on Elm Street. Chief Hussey asked to speak and stated that due to the lack of parking in the village, his officers do try to not ticket cars parked on the side where Flemings is located. The Chief stated that a rolled curb was actually Selectmen—6.9.08-JBO 1 Minutes—Board of Selectmen June 9, 2008 installed to allow additional parking on that side of Elm Street. However, he added that if people are parking their cars on the sidewalk and obstructing people as the try to get by,they should be ticketed. He added that if people are parked in such a way that people can't drive through the streets,those cars blocking the way should be ticketed as well. Chairman Carr asked the Chief to look into this and get back to the Board. The Chief agreed to do so. Minutes—Selectman Frederick Koed moved to approve the minutes of May 19, 2008 as amended. Selectman Dormitzer seconded the motion and the vote was unanimous(5-0). Housing Partnership Committee Appointment—Mary Grayken of 49 Highland Avenue addressed the Board and expressed her interest in being appointed to the committee. She reviewed her background and the skills she felt she could add to the group. Selectman Dormitzer moved to appoint Ms.Grayken to the Housing Partnership Committee. Selectman Koed seconded the motion and the vote was unanimous(5-0). Police Department Awards—Chief James Hussey addressed the Board and gave a presentation for each award presented. The Chief gave detailed descriptions of the events and reasons each of these members of the Police Department were receiving these awards. The Chief presented the following awards: The Excellence Award, presented to Sergeant John Conte, Police Officer Francis Yannizzi, Lieutenant Gregory Lennon (not present) and Detective Garret Hunt;The Meritorious Service Award, presented to Police Officer Regen Steverman and The Community Service Award presented to Dispatch Supervisor Thomas Wigmore. Approval of Land Acquisition for Water Supply Protection-Selectman Carlson moved to approve the order of taking by eminent domain. Selectman Koed seconded the motion, and the vote was unanimous(5-0). Selectman Carlson moved to approve the resolution regarding damage awards for taking by eminent domain. Selectman Koed seconded the motion and the vote was unanimous(5-0). Selectman Koed moved to approve the release and indemnification agreement for Assessor Map 65, Parcel 7 and Map 66, Parcel 4. Selectman Koed seconded the motion and the vote was unanimous(5- 0). Treat's Pond and Sandy Cove Access—Selectman Dormitzer recused himself and moved to a seat in the audience. Attorney Lou Ross of Deutsch Williams joined the Board. Chairman Carr reviewed the history of the Town's access to the pipe in Sandy Cove. For nearly 40 years,the Town has driven down Lothrop Lane and across the beach to dig out the pipe to help alleviate flooding in the Atlantic Avenue area. Recently access via Lothrop Lane has been denied when Mr. Charles Higginson of 159 Atlantic Avenue, placed a lock on the gate. It is Mr. Higginson's desire that the Town gain access to the pipe via an existing easement that runs from Treat's Pond. The easement was granted to the by Mrs. Bigelow in 1964 when she owned the land surrounding the pond. The Town then asked Attorney Ross to confirm that the Town does in fact have legal access via this easement. Attorney Ross reviewed the extensive deed research, in great detail,that he has conducted and his conclusion is that the wording in the deed is far too vague for the Town to say the Town is allowed access. He suggests the Town approach the neighbors whose land the Town would need to cross to gain access to the pipe and draw up a new document with more definitive language. Attorney Ross explained that the easement ties to the land, even if the land has been subdivided. However, even if the intent was to allow the Town access to clean out the pipe along this easement,the language does not clearly state that. Also,the only way to know what properties the pipe actually crosses would be to have the land surveyed. Selectwoman Quigley stated that Mr. Wayne Sawchuck,the person who subdivided and developed the Bigelow parcel, does Selectmen—6.9.08 -JBO 2 �i Minutes—Board of Selectmen June 9, 2008 have some plans that are stamped by engineer Neal Murphy. There was discussion amongst the Board and the audience about why Lothrop Lane was used for the forty years instead of the Bigelow easement. It seemed that logistically speaking, Lothrop Lane was "easier"to gain access to the drainage pipe. Ralph Dormitzer, of 111 Atlantic Avenue and speaking as a citizen from the floor, stated that he felt accessing the pipe via the Bigelow easement would prove to be costly to the Town both economically and environmentally. He felt that the land owners on Lothrop Lane, if asked,would allow occasional access the pipe via Lothrop Lane. Mr. Higginson then stated that he felt it made more sense for the Town to gain access to the pipe with the easement it actually has. Mr.John Connolly of 85 Atlantic Avenue stated that he placed a lock on the gate on the Bigelow side in 1997 to discourage access from trespassers. He stated that the Town has always used Lothrop Lane and that he feels that to go across his property, along the easement in questions,would damage a lot of vegetative and fowl life in the area. Selectman Koed asked Mr. Connolly if he would allow the Town to cross his property to access and clean out the pipe in Sandy Cove. Mr. Connolly said no. Others spoke in regard to this issue, including, James Drysdale of 4 Cedar Acres Lane, Peter Whittemore of 47 Elm Court, Wayne Sawchuck of 432 Beechwood Street, Mr. Wilms of 123 Atlantic Avenue, Priscilla Houghton of 91 Atlantic Avenue, Leila Hill of 40 Atlantic Avenue, and Melinda Evans of 36 Sohier Street. Michael Sceery of 95 Atlantic Avenue stated that he feels the Town has done a great job maintaining the pipe for the residents of Atlantic Avenue. He said that when and if a survey is done he feels it will show that the Town does have the right to access the pipe via the Bigelow easement, and that it will show the pipe on his or Mrs. Houghton's land. He added that when this is shown, he will be glad to allow the Town access. There was then a lengthy conversation about the stormwater that comes out of the pipe and the bacteria that comes into Sandy Cove, as well as options of how to improve and extend the pipe. Selectman Koed then summarized the meeting stating that for the past 40 years the Town has had a F pattern of access via Lothrop Lane which is now being denied. In addition, the Town does have an easement along the area of Treat's Pond, however due to the ambiguity of the language,the Town can not enforce it until a more descriptive document is drafted and signed by all affected land owners. He added that he felt that Engineer Neal Murphy should be talked to about any surveys he may have of the property that once belonged to Mrs. Bigelow. Chairman Carr added that it seemed to him that there were many residents, along both ways of access who would be willing to work with the Town. Selectman Koed said that he would contact Mr. Murphy and Chairman Carr stated that he would contact the affected residents. In addition, Chairman Carr said the Town will continue to work with Town Counsel on this matter. Selectman Carlson moved to adjourn the meeting. Selectman Koed seconded the motion and the vote was unanimous. Meeting adjourned at 9:2013M. Respectfully submitted, Edwin G. Carr Chairman Selectmen—6.9.08-JBO 3 r G4 � TOWN OF COHASSET a r BOARD OF SELECTMEN Board of Selectmen p " r Edwin G.Carr No T CUMASIL I TOWN MANAGER Paul Carlson 0 Town Manager 41 Highland Avenue Frederick R.Koed William R.Griffin Cohasset, Massachusetts 02025 Ralph S.Dormitzer www.townofcohasset.org Karen Quigley AGENDA BOARD OF SELECTMEN MEETING MONDAY, JUNE 23, 2008 7:00 PM Town Manager's Report Selectmen's Comment Period Public Comment Licenses &Permits Minutes Approval 7:10 PM Committee Appointments - Cable Advisory Committee 7:15 PM Conservation Restriction 7:20 PM Library Review 7:45 PM Stormwater Management Committee 8:00 PM Annual Committee Appointments 8:10 PM Executive Session—Collective Bargaining 8:30 PM Adjournment Tel:(781)383-4105 0 Fax: (781)383-0228 TOWN MANAGERS REPORT FOR THE MEETING OF JUNE 23, 2008 1. To cover the cost of processing pole hearings (including the cost of advertising, abutters lists, postage and clerical time), I am recommending that the pole hearing clerk fee be increased from $50 per utility to $100 per utility. Minutes—Board of Selectmen June 23, 2008 Selectmen Present: Edwin G.Carr, Chairman Paul Carlson Ralph Dormitzer Karen Quigley Selectman Absent: Frederick Koed Others Present: William R. Griffin,Town Manager Jennifer Oram,Selectmen's Clerk Chairman Edwin Carr called the meeting to order at 7:OOPM. Town Manager's Report Town Manager,William Griffin,asked the Board to increase the pole hearing fee to help cover the costs of advertising,abutters lists, postage and clerical time. Selectman Ralph Dormitzer moved to approve the increasing of the pole hearing fee from$50.00 per utility,to$100.00 per utility. Selectman Paul Carlson seconded the motion,and the vote was unanimous(4-0). Mr. Griffin asked the Board for input in regard to the parking issues on Elm Street. He stated that his office receives calls daily about illegally parked cars. Selectman Dormitzer stated that the Town had put in a rolled curb in that area maintain the number of parking spaces. This was requested by the merchants. There had also been a meeting with some merchants, both the Fire and Police Chiefs, Mark Brennan and Tom Gruber and Bill Griffin out at the site. After a brief discussion,there was agreement to hold another meeting to address these parking issues out at the Elm Street site. tL Mr. Griffin asked the Board if they had a chance to review the letter and information provided to them about resident Elizabeth Soule and her water issues at her home on Spring Street. The Board suggested that her letters of concern be forwarded to Daniel Coughlin to look at as part of the Stormwater Master Plan. Mr. Griffin will also send it to Marty Nee of the Stormwater Management Committee. Selectmen's Comment Period Selectmen Dormitzer stated that he believed the letter regarding the Aquarion Water rate increase should be addressed by the Board. Mr. Griffin stated that he would be attending a meeting the next day in Hingham to discuss the strategy the towns should take with this issue. Selectman Carlson will also be attending the meeting. Selectman Dormitzer stated that he would like to draft a letter from the Board to the FAA to address what he feels is a very spotty implementation of what they spent years and 3 million dollars on during the Overflight Study. He said that Hingham is writing one as well. The Board agreed to Selectman Dormitzer drafting a letter for them to sign. Selectman Carlson moved that the Board of Selectmen request the Norfolk County District Attorney's office to schedule a presentation and discussion of the Open Meeting Law for the Board of Selectmen and the other town boards of Cohasset at a date and time to be determined by the District Attorney's office and the Town Manager of Cohasset. Selectman Dormitzer seconded the motion, and the vote was unanimous(4-0). AP Selectmen—6.23.08-JBO 1 Minutes—Board of Selectmen June 23,2008 Selectwoman Karen Quigley asked if there was any update on Mrs. Bohmer of Pleasant Street. Mr. Griffin explained that the Board of Health is working with Town Counsel and they will try to gain access to the property so it can be cleaned up. The Town would then place a lien on the property to pay for the cost of the clean up. Chairman Carr reminded the Board and the community that the Cohasset Triathlon will be taking place on Sunday,Jun 29, 2008. Chairman Carr also thanked the Village Greenery for donating the flowers in the village and asked if the village area's trash bins could be emptied on a regular basis. Public Comment Period—Mr. Russ Bonetti of 20 Parker Avenue announced that a sign has been erected at Mariner's Park. He said that it is due to the effort of Michael Buckley and others that the sign has finally been put up. He stated that there would be a small ceremony held to dedicate the sign. Mr.James Drysdale of 4 Cedar Acres Lane addressed the Board. Mr. Drysdale asked to read letter which addressed his concerns about protecting the plovers that nest down near Sandy Cove. The letter also addressed the access to the pipe at Sandy Cove,the use of tractors on the beach and other topics. Letter is on file in the Board of Selectmen's office. Selectman Carlson stated that he had been to Sandy Cove on the 14th of June and that he was with someone who had the right of legal access. Leslie Gardner of 17 Lothrop Lane asked when Mr. Drysdale's letter would be discussed. Chairman Carr said that another discussion of Sandy Cove access will be put on a future agenda. Minutes—Selectman Dormitzer moved the minutes of June 9,2008 as amended. Selectman Carlson seconded the motion and the vote was unanimous. (4-0) Committee Appointments—Mr. Mike Zotos of 28 Old Coach Road addressed the Board. Mr.Zotos reviewed his background and stated that with his technical background, he felt he could contribute a lot to this committee. Selectman Carlson moved to appoint Mr.Zotos to the Cable Advisory Committee. Selectman Dormitzer seconded the motion and the vote was unanimous(4-0). Conservation Restriction—Selectman Carlson moved to execute a conservation restriction on two parcels of land in the Brass Kettle Brook area of Cohasset. The parcels total 5.5 acres of land and were purchased to further protect the watershed,and recreational purposes. The town will receive $60,000 from the Trustees of Reservations from a grant for executing this restriction. Selectwoman Quigley seconded the motion,and the vote was unanimous(4-0). Library Review—Library Director,Jackie Rafferty,and Chairman of the Board of Library Trustees,Stacey Weaver,addressed the Board. Ms. Rafferty reviewed how the library is currently running with the same amount of staff that they had at the previous location. They are also doing more,with a smaller percent of the municipal budget. Ms.Weaver stated that the way that Ms. Rafferty has altered the schedule, the community now can access the library even more. Ms. Weaver handed out a graph showing where the Libraries funds go. She stated that they are very thankful for the municipal support that they do receive, particularly for the new computers that came through the Capital Budget Committee. She stated many people use the library for their computer usage and access to the internet. She added that Ms. Rafferty is a "master"grant writer and that the library gets nearly every grant they apply for. They Selectmen—6.23.08-JBO 2 Minutes—Board of Selectmen June 23,2008 are presently trying to grant to help fund a "self check-out" system. They have also recently been awarded a$100,000 grant($25,000 each year over the next four)from the South Shore Music Circus. Ms. Rafferty concluded the presentation saying that the library is very excited to begin working with the schools. They are presently in the process of trying to start a homework center. The center would have honor students available to tutor their peers. The Board thanked them for their presentation. Stormwater Management Committee—Marty Nee,Steven Bobo, Sarah Charron and Jim Drysdale came forward and addressed the Board. Mr. Nee stated that he feels that the committee has completed its goals and accomplished its tasks and now it is time to step back and decide what role the committee should play now. Selectman Dormitzer stated that he wants to ensure that it is very clear who is responsible for what task. He feels that it is imperative that there is no overlap. He stated that he could see the committee providing public education,forums and fact finding. There was then a lengthy conversation about the new version of this committee;about who it would be made up of,whether it would be a voting or non-voting committee, liaisons from other committees being a part of it, residents of affected areas being members etc. Mr. Nee said that perhaps the committee as it exists should be disbanded and then started over. Selectman Dormitzer agreed that the committee does not have to function presently until a new charge is drafted. He feels that there should be 5 members with liaisons from other departments. He asked the current members to draft what they feel are the most important responsibilities of the new committee and submit them in bullet point form to the Board for discussion. Chairman Carr agreed that another discussion will need to be had and thanked everyone for all of their hard work. Annual Committee Appointments—Selectman Dormitzer moved to approve all annual appointments of Committee and Board members who were up for reappointment on June 30, 2008. Selectman Carlson seconded the motion and the vote was unanimous(4-0). Executive Session—Collective Bargaining—Chairman Carr moved that the Board go into Executive Session for the purposes of discussing Collective Bargaining. The Board will only come out of Executive Session for the purposes of adjourning the meeting. Selectman Dormitzer seconded the motion,and the vote was unanimous(4-0). Selectman Dormitzer—Aye Selectman Carlson—Aye Selectwoman Quigley—Aye Chairman Carr—Aye Meeting adjourned at 9:30PM Respectfully submitted, Edwin G. Carr Chairman err Selectmen—6.23.08-JBO 3 A 'P1 Pr 7a \G\4 p TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen -. Edwin G.Carr , �o�A55ET` TOWN MANAGER Paul Carlson 0 Town Manager 41 Highland Avenue Frederick R.Koed William R.Griffin Cohasset, Massachusetts 02025 Ralph S.Dormitzer www.townofcohasset.org Karen Quigley AGENDA BOARD OF SELECTMEN MEETING MONDAY, JULY 7, 2008 7:00 PM Town Manager's Report Selectmen's Comment Period Public Comment 7:10 PM Pole Hearing—Deep Run 7:25 PM Committee Interview - South Shore Vocational Technical School Committee 7:30 PM Finance Department &Recreation Review 8:00 PM Town Hall Restoration Committee - Update 9:00 PM Adjournment r Tel:(781)383-4105 0 Fax:(781)383-0228 39 TOWN MANAGER'S REPORT FOR THE MEETING OF JULY 7, 2008 1. At the last Board meeting, the Board approved the reappointment of several committee members. At that time, we neglected to include on the list the associate members of the Conservation Commission. I would ask that the Board vote to reappoint Richard Perkins and Jack Creighton to those positions. 2. 1 wish to advise the Board and the public that we have several vacancies on boards and committees, and to encourage interested residents to submit letters of interest to my attention. The vacancies are as follows: • Cultural Council (4) • Economic Development Committee (1) • Historical Commission(2) • Housing Partnership Committee (1) • Zoning Board of Appeals Associate Member(1) $J Minutes—Board of Selectmen July 7,2008 1 © Selectmen Present: Edwin G.Carr, Chairman Paul Carlson Frederick Koed Ralph Dormitzer Karen Quigley Others Present: William R. Griffin,Town Manager Jennifer Oram,Selectman's Clerk Chairman Edwin G. Carr called the meeting to order at 7:00PM. Town Manager's Report Mr. Griffin asked the Board to reappoint the two Associate Members of the Conservation Commission for a period of one year. Selectwoman Karen Quigley moved to reappoint Richard Perkinson and Jack Creighton as Associate Members to the Conservation Commission for one year. Selectman Frederick Koed seconded the motion and the vote was unanimous(4-0,Selectman Ralph Dormitzer not present for this vote). Mr. Griffin announced what vacancies are open on various Boards and Committees. Mr. Griffin also informed the Board and the community that he and Selectman Paul Carlson met with representatives from Hingham and Hull to discuss the Aquarion rate increase petition. The three towns agreed to hire a consulting service to provide expert witness assistance etc. Mr. Griffin stated that if the Board approves,the cost of the consultant will be shared by the three towns, however the legal fees will be carried by Hingham and Hull due to the small amount of Aquarion users in Cohasset. Mr. Griffin added that a public hearing has been scheduled for Wednesday,July 16th at Hull High School to discuss the proposed increase. Selectmen Comment Period Selectman Carlson stated that he felt the Cohasset Triathlon went very well. Selectwoman Karen Quigley stated that there had been a ceremony dedicating the new sign at Mariner's Park. She also stated that it was her third month anniversary on the Board and she has found it very exciting thus far. Chairman Carr announced that Governor Patrick will be coming to the South Shore on Wednesday,July 9, 2008 to speak at the Bernie King Pavilion in Hull. He encouraged everyone to attend. Selectman Ralph Dormitzer joined the meeting. He asked the Board to review the letter to the FAA and asked if they would support such a letter being sent. He added the Hingham Board of Selectmen have already sent a similar letter. The letter asks the FAA to analyze the recent shore crossing patterns against what was supposed to be implemented post the FAA Overflight Study. Selectman Dormitzer read the letter aloud and the Board agreed to sign and send it. Selectmen—7.7.08-JBO 1 Minutes—Board of Selectmen July 7, 2008 �1 Chairman Carr then read aloud the meeting protocol that he would like to implement at the Board's meetings. It reads, "Discussion during Board meetings should always be courteous and respectful, and should be confined to the subject under consideration. Sarcasm is generally not respectful, and the subject under consideration does not include the individuals involved in the debate. All statements and questions should be directed to the Chairman,who will ask the appropriate person to respond". Selectwoman Quigley moved to approve the statement of meeting protocol. Selectman Carlson seconded the motion and the vote was unanimous(5-0). Pole Hearing—51 Deep Run—Aileen Darois of National Grid addressed the Board. She was joined by Mr. Graham Sida,owner of 51 Deep Run. Ms. Darois explained that she has met at the site many times with Mark Brennan and the land owner. The petition requests the removal of tree guy from a dying tree and the installation of a new pole. Although Mr.Sida requested this be removed, he is hoping that another alternative could be agreed upon without using a pole. After a brief discussion, it was decided that the hearing be continued. Selectman Dormitzer stated that he would meet at the location with all parties and see what compromise could be reached. Committee Interview—South Shore Vocational Technical School Committee Representative—Mr. Kenneth Thayer of 19 King Street addressed the Board. Mr.Thayer reviewed his background and his extensive involvement with the school. After a brief question and answer period, Selectman Koed moved to appoint Mr. Kenneth Thayer to the position of South Shore Vocational Technical School Committee Representative. Selectman Carlson seconded the motion and the vote was unanimous(5- 0). Finance Department Review—Finance Director Michael Buckley addressed the Board. Mr. Buckley reviewed the history of his department, explaining that about ten years previous,Town Meeting voted to combine the Assessors,Accounting and Treasurer Collector into one department. These departments all report to him. He explained how the assessments are done and the tax levy is determined. His department also processes eighteen million dollars a year in payroll. The Treasurer Collector office is presently staffed with three full time people and they are always very busy. Mr. Buckley stated that one of the biggest threats facing the Town is if a question goes on the ballot where people could vote to discontinue the income tax. Other possible financial problems for the town could be increasing fuel costs,the lack of new growth, and the need for large capital expenditures (school buses,fire and police vehicles and technology). The Town also has to budget for health insurance and life insurance for retired employees. All of these issues point to a very difficult FY 2010. Members of the Board asked if there had been signs of the recession with people not paying their taxes. Mr. Buckley stated that where most people arrange payment of their taxes through their mortgage companies;tax payments have not declined. He has seen issues with excise and water/sewer bills. The Board thanked Mr. Buckley for his time. Recreation Department—Recreation Director Ted Carroll addressed the Board. Mr. Carroll thanked the Board and Mr. Griffin for his recent appointment to the position. He stated that he has been working over the last few months to get the Recreation office using computers on a regular basis. He also announced that they would be launching a web site in the fall at www.cohassetrecdepartment.com . Mr.Carroll explained how the various programs work and how revenue is returned to the Town. Mr. Carroll would also like to introduce a fee schedule for use of the fields and other Town facilities. He is working with the schools and Facilities Manager, Brian Adams, and is looking forward to making some changes to help cover the costs of the facilities use. He also plans on utilizing the teen center building and the Town Hall auditorium more frequently. Selectman Carlson suggested that Recreation work with Selectmen—7.7.08-JBO 2 I{ Minutes—Board of Selectmen July 7, 2008 Q Elder Affairs to utilize the Teen Center space on a shared basis. The Board thanked Mr. Carroll for his time. Town Hall Restoration—Update—Chairman of the Town Hall Restoration Committee, David Farrag, addressed the Board. Mr. Farrag reviewed how this project came to fruition. He then introduced Town Archivist, David Wadsworth,who gave a brief history of the original Town Hall building and Auditorium since its being built in 1857. Mr.Jim Sandell and Mr.John Hecker of the hired architect firm, Carr, Lynch and Sandell addressed the Board. Mr. Sandell reviewed how the team of Architects worked to put this extensive proposal together. Mr. Hecker then addressed the Board and reviewed the problems with the present building. He stated that it is their goal to make the building a better environment for employees, utilize the interior space more efficiently, improve the energy efficiency of the building and correct the present code violations; all while maintaining the historical integrity of the building. Mr. Hecker then reviewed the recommendations of the preservation consultants and the engineers. He stated that nearly all of the buildings systems need to be replaced. Presently,there is no sprinkler system, bathrooms need to be added, and the building does not have any ventilation and is in great need of archival storage. The first phase of the project will be window replacement as well as gutter and chimney repairs. This has already been funded by Town Meeting and is moving forward. Mr. Hecker then reviewed, in great detail,the two schemes they have designed. Scheme A keeps the offices on the second floor but with all of the improvements outlined. Scheme B flips the offices to the first floor and puts the stage back on the second floor(this is how it was originally until 1928). Mr. Hecker also stated that with a better facility,the Town could possibly generate revenue from the rental and use of it. There was then a brief discussion about how such a large project like this could be funded. The estimates range between 4—5.5 million dollars depending on the scheme chosen. There could be a chance for a 20%Federal tax credit as well as grant opportunities. Mr. Farrag asked if the Board could vote on which Ilk scheme they would like the committee to move forward with by the end of July. The committee needs this information so they could begin looking into the tax credit and grants. Selectwoman Quigley suggested that they hold a public forum to gain input from the community.They agreed this would be a good idea and will try to schedule one. Selectman Carlson stated that he felt the presentation was excellent and that it should go on the next agenda. He added that at the end of the day, it would be the citizens who will decide if the project will move forward. Selectman Dormitzer added that the funding of it will need to be looked at where the Town is heading into a difficult FY 2010.The Board thanked everyone for their time. Selectman Carlson moved to adjourn the meeting. Selectwoman Quigley seconded the motion and the vote was unanimous. Meeting adjourned at 9:17PM. Respectfully submitted, Edwin G.Carr Chairman Selectmen—7.7.08-JBO 3 r; �. Qom° TOWN OF COHASSET � BOARD OF SELECTMEN Board of Selectmen Edwin G.Carr connsseT TOWN MANAGER Paul Carlson Town Manager 41 Highland Avenue Frederick R.Koed William R.Griffin Cohasset, Massachusetts 02025 Ralph S.Dormitzer www.townofcohasset.org Karen Quigley jr I . I AGENDA BOARD OF SELECTMEN MEETING MONDAY,JULY 21, 2008 7:00 PM Town Manager's Report Selectmen's Comment Period Public Comment Minutes Approval 7:10 PM Committee Vacancy Interview - Zoning Board of Appeals Associate Member 7:15 PM Elm Street Parking 7:30 PM Harbormaster &Building Department Reviews 8:00 PM End of Fiscal Year Transfers 8:10 PM Town Hall Restoration Project—Design Alternatives 8:20 PM Adjournment Meeting Protocol Discussion during Board meetings should always be courteous and respectful, and should be confined to the subject under consideration. Sarcasm is generally not respectful, and the subject under consideration does not include the individuals involved in the debate. All statements and questions should be directed to the Chairman, who will ask the appropriate person to respond. Tel:(781)383-4105 0 Fax: (781)383-0228 Minutes—Board of Selectmen July 21,2008 Q Selectmen Present: Edwin G.Carr, Chairman Paul Carlson Frederick Koed Ralph Dormitzer Karen Quigley Others Present: William R. Griffin,Town Manager Jennifer Oram,Selectmen's Clerk Chairman Edward G. Carr called the meeting to order at 7:00PM. Selectmen's Comment Period Selectman Dormitzer thanked the Department of Public Works for the clean up of the village. Selectman Paul Carlson congratulated Mr. Lawry Reid, a member of the Stormwater Management Committee,for receiving the annual Longard Volunteer Award. Mr. Reid was given the honor by The Gulf of Maine Council. Selectwoman Karen Quigley also congratulated Mr. Reid. Selectwoman Quigley stated that she had received comments about the lack of ticketing out at Government Island and Parker Avenue. Mr. Griffin will alert the Chief. Selectwoman Quigley asked Mr.Griffin and the Board what their thoughts were on the letter from the Cohasset Conservation Commission (CCC) requesting a Notice of Intent (NOI)for Cat Dam. Mr.Griffin stated that he felt that money would be a factor and that he had spoken to CCC Chairman David Farrag about the fact that it would take longer than two months to send out an RFP and to procure the necessary funds. Selectman Dormitzer asked if there had really been a schedule change at Cat Dam. He suggested that Mr. Griffin speak to Town Counsel to see if what happened meets the criteria of a "change" in schedule. Selectwoman Quigley said that she thought Town Counsel had already been asked about this in the past. Mr. Griffin will check with Counsel. Minutes Approval—Selectman Dormitzer moved to approve the minutes of June 23,2008 as amended. Selectman Carlson seconded the motion and the vote was unanimous(4-0,Selectman Koed abstained as he was not present at the 7.23.08 meeting). Selectman Carlson moved to approve the minutes of July 7,2008 as amended. Selectman Dormitzer seconded the motion and the vote was unanimous(5-0). Committee Vacancy Interview—Zoning Board of Appeals Associate Member—Mrs.Susan Kent of 3 Mendel Road addressed the Board. Mrs. Kent reviewed her extensive law background for the Board. Selectman Dormitzer asked if she thought there would be any conflict of interest for her due to her business being in restaurant brokerage. Mrs. Kent said that if anything should come before the ZBA where she felt a conflict, she would certainly recuse herself. Selectwoman Quigley moved to appoint Susan Kent as an Associate member of the Zoning Board of Appeals. Selectman Koed seconded the motion and the vote was unanimous(5-0). Selectmen-7.21.08-JBO 1 Minutes—Board of Selectmen July 21,2008 Elm Street Parking—Selectman Dormitzer reviewed the notes from the meeting out at Elm Street that were in the Board's packet. Selectman Dormitzer, Mr. Griffin, Chief Silvia,Chief Hussey,Tom Hamilton, a representative for Frank Smith of Flemings, Mark Brennan and Tom Gruber met out at Elm Street on July 10, 2008. Recent complaints about cars being parked illegally, as well as safety concerns prompted this meeting. A similar meeting of the same group of people took place approximately a year before. After reviewing the area,those in attendance recommend the following changes: Reconfigure the on- street parking spaces on the Dean & Hamilton side of Elm Street and post two hours parking. Past the Dean & Hamilton building and moving towards South Main Street,they suggest adding three spaces that will allow one set of tires on the sidewalk. A white line will be drawn on the sidewalk to ensure that a minimum four foot wide passageway on the sidewalk always exists(ADA requires 3 feet). This area will be posted for 2 hour parking and no parking over the line. On the Pilgrim Bank side of Elm Street,there will be"no parking" marked on the walk surface and hash marks from the kerosene pit cover to the second brick walk near the edge of the bank property. The area will be posted as a 15 minute loading zone. The Board discussed these recommendations at length. Hardware Store owner,Tina Watson, asked the Board if the new spots were for the company owners or the customers. She stated that she feels the merchants should have to park in the municipal lot to leave the spots open for customers. Ms. Watson added that she agreed that the alongside her building should be made a loading zone. She feels that even if the building sells,the need for a loading zone will always be there. Selectman Dormitzer moved to make these several parking changes as outlined in the memo. Selectman Koed seconded the motion for discussion. Selectwoman Quigley asked if the Village Planning consultant and the Planning Board had any jurisdiction over the parking in the area. Selectman Carlson stated that he sees a municipal lot that has many spaces in it and that merchant should be parking there. Mr. Griffin suggested this be mentioned to the EDC. Selectman Koed asked about the proposal of this part of Elm Street being made one-way. Mr. Griffin stated that this is something Chief Silvia would like, but that it is not being considered at this time. Selectwoman Quigley stated that she is opposed to having parking on sidewalks and that she feels it is unnecessary to allow it in this area. Selectman Koed stated that he is in favor of the new spots and the area besidethe hardware store being made a loading zone. He stated that he would prefer the street be made one way, but that he would reluctantly endorse these changes for now, but would like to review their impact in six months. Chairman Carr asked for the vote,it was 4-1,Selectwoman Quigley against. Building Department Review—Building Inspector/Zoning Enforcement Officer, Robert Egan, addressed the Board. Mr. Egan celebrates his 19th year in this position in October. He said that his office is doing very well and has an excellent support staff of Jo-ann Pilczak and Diane Hindley. He feels his department does well with zoning enforcement, building enforcement and the needs of the residents. He added that even with the poor economy,they are only seeing a small decline in the amount and value of building permits,adding that his department is doing better than most surrounding towns. He announced that he did receive a call from Old Colony,the Developers who will be building the TOD,and that they are getting ready to come in and pull permits. Selectman Carlson asked how Cohasset's fees compare to those of surrounding towns. Mr. Egan added that his department is consistent with neighboring towns. Mr. Egan explained that in addition to his building and zoning responsibilities, he is also the Sealer of Weights and Measures. Also, both the plumbing and electrical departments work out of his office. The Board thanked Mr. Egan. Selectmen—7.21.08-JBO 2 Minutes—Board of Selectmen July 21,2008 Harbormaster Review—Harbormaster Lorren Gibbons addressed the Board and reviewed the various aspects of her department. Ms. Gibbons explained that she presently works with three assistants to manage the harbor. They have two boats to conduct small search and rescues as well as a pump out boat. They have a very long waiting list for moorings;about a twenty year wait. She stated that this is similar to other towns. Ms. Gibbons said that the plans to once again dredge the harbor are moving is forward . She stated that one of the biggest problems she is facing is the fact that the boat ramp is falling apart. She said that the harbor holds approximately 500 boats and the ramp only allows one boat at a time to be brought out at a time. She suggested that in addition to it being repaired,that perhaps it be widened as well. Mr. Griffin suggested Ms. Gibbons request funds for an engineering study of the ramp from the Capital Budget Committee. Ms. Gibbons went on to explain the process of mooring inspection and replacement. She added that her transient fees are actually up this year. Her department is supported by the fees,so this is good news. She stated that Cohasset's fees are higher than some surrounding towns. The Board thanked Ms. Gibbons for an informative update. End of Year Fiscal Year Transfers—Selectman Dormitzer moved to approve the transfer of$85,753 from the health insurance budget surplus to cover the deficits in the areas listed on the memo. Selectman Koed seconded the motion and the vote was unanimous(5-0). Town Hall Restoration Project—Design Alternatives—Donna McGee sat in on behalf of the committee. The Board is being asked to vote to endorse one of the two schemes presented to them at the previous meeting. The Town Hall Restoration Committee needs this vote so they can move forward to pursue grants and possible tax credits. The Board reviewed their thoughts on both of the schemes. The majority of the Board agreed that it made more sense to go with the scheme that would fully renovate the space. This would be scheme B. Selectman Carlson stated that the building is in dire need of renovation. Selectman Dormitzer stated that although is very much in favor of the project, he can not at this time endorse it. He feels that the Town is heading into a very tight financial climate in FY10, and that due to the possible cost of this project, he could not get behind it at this time. Selectwoman Quigley would like to see a public forum to discuss what should ultimately be done with the space. She added that although she is still concerned about where the funding of such a large project will come from,she fully understands why the committee needs the vote tonight. Ms. McGee stated that the committee would like a vote of the Board showing its support for scheme B,with the understanding that the architectural plans are not set in stone. After further discussion,Chairman Carr moved to recommend Scheme B over Scheme A for the purposes of the Town Hall Restoration Committee to seek grants for funding. Selectman Carlson seconded the motion and the vote was 4-0,Selectman Dormitzer abstained. Selectman Dormitzer moved to adjourn the meeting. Selectman Koed seconded the motion and the vote was unanimous(5-0). Meeting adjourned at 8:35PM. Respectfully submitted, Edwin G.Carr Chairman Selectmen—7.21.08-JBO 3 Minutes—Board of Selectmen July 29,2008 Selectmen Present: Paul Carlson,Acting Chairman Ralph Dormitzer Karen Quigley Others Present: Jennifer Oram,Selectmen's Clerk Acting Chairman Paul Carlson called the meeting to order at 8:33AM. Selectmen Ralph Dormitzer moved to approve a one-day liquor licensee for the South Shore Arts Center for their Boston Post Fundraiser being held at 119 Ripley Road on Saturday,August 2,2008 from 9PM—Midnight. Selectwoman Karen Quigley seconded the motion and the vote was unanimous(3-0). Selectman Dormitzer moved to adjourn the meeting. Selectwoman Quigley seconded the motion and the vote was unanimous(3-0). k Meeting adjourned at 8:34AM. Respectfully submitted, Paul Carlson Acting Chairman Selectmen—7.29.08-JBO 1 - �K \G\4 P TOWN OF COHASSET Board of Selectmen BOARD OF SELECTMEN n �Y ;: Edwin G.Carr 'T -OHASSET TOWN MANAGER Paul Carlson okN _ \1� Town Manager 41 Highland Avenue Frederick R.Koed William R.Griffin Cohasset, Massachusetts 02025 Ralph S.Dormitzer www.townofcohasset.org Karen Quigley AGENDA BOARD OF SELECTMEN MEETING MONDAY, AUGUST 4, 2008 7:00 PM Town Manager's Report Selectmen's Comment Period Public Comment Licenses &Permits Minutes Approval 7:10 PM Elder Affairs Department Review 7:40 PM Cohasset Triathlon Review 8:00 PM Solid Waste Disposal Contract 8:10 PM Bond Approval & Signing 8:15 PM Executive Session—Collective Bargaining 8:30 PM Adjournment Meetinq Protocol Discussion during Board meetings should always be courteous and respectful, and should be confined to the subject under consideration. Sarcasm is generally not respectful, and the subject under consideration does not include the individuals involved in the debate. All statements and questions should be directed to the Chairman, who will ask the appropriate person to respond. Tel:(781)383-4105 0 Fax:(781)383-0228 Minutes—Board of Selectmen August 4, 2008 Members Present: Edwin Carr, Chairman Paul Carlson Frederick Koed Ralph Dormitzer Karen Quigley Others Present: William R. Griffin,Town Manager Jennifer Oram,Selectmen's Clerk Chairman Carr called the meeting to order at 7:OOPM. Town Mana¢er's Resort Town Manager,William Griffin, alerted the Board and the community that a portion of a Jerusalem Road wall near Gammons Road has collapsed. After a meeting of Department Heads, it was decided that traffic signals would be erected to ensure safe passage for regular and emergency vehicles. Mr. Griffin also announced that resident Mark Remlinger of Norfolk Road volunteered to landscape the railroad crossing at Pond Street. The Board discussed the next meeting date and it was decided that the Board would next meet on Monday,September 8, 2008. Selectmen Comment Period CSelectwoman Karen Quigley asked to schedule the goal setting g session with the Board. Mr. Griffin said he would do so for September. Selectman Paul Carlson stated that he had attended the DPU Hearing regarding the Aquarion Water Rate increase. He said there were many people there against the 22%increase. People also spoke out against the Linden Ponds transaction which could pose problems for the Cohasset Water Department's plan to sell water to other towns. Selectman Carlson also informed the Board that the walkway to the playground at the Library seems to washing away. He also asked Mr. Griffin to schedule an agenda item addressing Howie Altholtz's email concerning North Main street sidewalks. Selectman Ralph Dormtizer acknowledged a letter of response from the FAA in regard to the Board's concerns about air traffic patterns over Cohasset. Selectman Dormitzer stated that another letter would be mailed to the appropriate department. Selectman Dormitzer also addressed the letter from the Town of Norwell to the Governor asking for the 40B legislature to be rewritten. He asked if the Board would like to write a letter as well. Selectwoman Quigley suggested that their own version of a letter of support be drafted. Chairman Carr did not show any preference in regard to this discussion and abstained from any decisions. Selectman Frederick Koed asked if follow up had been done regarding the wash out of grass seed at 195 Jerusalem Road. Apparently the developer lost$10,000 worth of grass seed during a rain storm as it was washed out and flowed into Little Harbor. It was thought that the sewer/water project construction in the area could have contributed to the flooding in that area. Mr. Griffin stated that Glenn Pratt followed up on that email and that Nichols Road is now paved. David Farrag, Chairman of the Selectmen—8.4.08-JBO 1 Minutes—Board of Selectmen August 4,2008 Conservation Commission and Paul Shea,the Town's Conservation Agent also followed up. Selectwoman Quigley added that she also spoke directly to Mrs. Becker, Paul Shea, David Farrag and Robert Egan. Minutes—Selectman Dormitzer moved to approve the minutes of July 21,2008. Selectwoman Quigley seconded the motion and the vote was unanimous(5-0). Selectman Dormitzer moved to approve the minutes of July 29,2008. Selectman Carlson seconded the motion and the vote was unanimous(3-0,Selectmen Dormitzer,Quigley and Carlson were the only members in attendance). Elder Affairs Department Review—Director of Elder Affairs, Linda Ellworthy, addressed the Board. Ms. Ellworthy stated that she had just filed the Department's Annual Report with the state. She stated that she loves statistics and reviewed some of them for the Board. She stated that 21.6%of the Town's population is made up of seniors. The council presently provides services to the majority of that population. She added that the need for services is increasing each year. She said that this year their 291 volunteers gave 2,304 hours of their time,which would be an estimated value of$107,900. She thanked the Board, Mr. Griffin and the Friends of Cohasset Elder Affairs for all of their support. Ms. Ellworthy then introduced Council on Elder Affairs member Joseph Nedrow. Mr. Nedrow reviewed a "dream"that the council has. He explained that soon the council's offices and senior center will need to be moved from the South Shore Community Center. He said that a subcommittee has been looking at new possible locations. The location they feel would work best is the Garage/Teen Center. He stated that they feel the building is under utilized. They have spoken to the Recreation Department and confirmed that there would not be any conflict. The council feels it would be a win/win for the Town. He reviewed various options to raise the funds and asked the Board if they would support their researching this option further. Selectman Carlson stated that he felt that other towns have great senior centers and that he feels this is something the Town needs. Selectman Koed would like to see the property uses maximized to its fullest potential. He said that he would support the project, but wants to hear more about it. Mr. Nedrow stated that there would be a feasibility study done as to what could be done with the property. Chairman Carr stated that in general he feels the Board agrees that this is a good idea. He feels that they need to hear from other parties, but encourages the Council to keep pursuing this option. Selectman Carlson and Dormitzer also suggest a public forum be held. Adrienne McCarthy of 85 Doane Street, and Mr.John Campbell, a member of the Council and President of the Friends of Cohasset Elder Affairs voiced their support for this concept. Cohasset Triathlon Review—Triathlon organizer Bill Burnett addressed the Board. Mr. Burnett reviewed the event and how it unfolded for the Board. He stated that he felt it was a great thing for the Town. The event raised over$250,000 for Juvenile Diabetes. He also added that the race is self sufficient and that no Town dollars were used to run it. He has already held post race meetings with the Fire and Police Departments to address things that will need to be changed for next year's race. Mr. Burnett asked the Board to approve Sunday,June 28, 2009 be the date for the next Triathlon. He has received approval from the Sandy Beach Association and is asking the Board for their support as well. After a brief discussion Selectman Dormitzer moved that the date for the next Cohasset Triathlon be Sunday,June 28,2008. Selectman Koed seconded the motion and the vote was unanimous(5-0). Solid Waste Disposal Contract—Mr. Griffin explained that the Town's contract with Coventa (formerly SEMASS) is expiring in the fall and that he has negotiated a new contract. Mr. Griffin reviewed the contract particulars with the Board. Selectman Carlson moved to endorse the contract that Mr.Griffin signed and thanked him for the great work in negotiating a lower rate. Selectman Koed seconded the motion and the vote was unanimous(5-0). Selectmen—8.4.08-JBO 2 a Minutes—Board of Selectmen August 4, 2008 Bond Approval and SianinQ—Selectman Dormitzer moved to approve the refinancing of$18,278,000 at a percentage rate of 1.624 with Eastern Bank. Selectman Carlson seconded the motion and the vote was unanimous(5-0). Executive Session—Collective Barizainina—Chairman Carr moved that the Board go into Executive Session for the purposes of discussing Collective Bargaining. The Board will only come out of Executive Session for the purposes of adjourning the meeting. Selectman Dormitzer seconded the motion,and the vote was unanimous(5-0). Selectman Koed-Aye Selectman Dormitzer—Aye Selectman Carlson—Aye Selectwoman Quigley—Aye Chairman Carr—Aye Meeting adjourned at 9PM. Respectfully submitted, Edwin G. Carr Chairman Selectmen—8.4.08-JBO 3 �y TOWN OF COHASSET L° �-e s Board of Selectmen i o v BOARD OF SELECTMEN Edwin G.Carr - TOCUHASSE TOWN MANAGER Paul Carlson wN _ n Town Manager 41 Highland Avenue Frederick R.Koed William R.Griffin Cohasset, Massachusetts 02025 Ralph S.Dormitzer www.townofcohasset.org Karen Quigley AGENDA BOARD OF SELECTMEN MEETING MONDAY, SEPTEMBER 8, 2008 �o 7:00 PM Town Manager's Report a Selectmen's Comment Period o Public Comment Minutes Approval Sign State Primary Election Warrant 7:10 PM Pole Hearing/Underground Conduit—Bow Street 7:20 PM Ron Ford—Cross Country Meets at Wheelwright Park 7:30 PM Facilities Management Departmental Review—Brian Adams 8:00 PM Turf Field— George McGoldrick 8:15 PM Cohasset Day Update—Economic Development Committee 8:35 PM Schedule Fall Special Town Meeting 8:40 PM Executive Session—Treat's Pond/Sandy Cove 9:45 PM Adjournment Meeting Protocol Discussion during Board meetings should always be courteous and respectful, and should be confined to the subject under consideration. Sarcasm is generally not respectful, and the subject under consideration does not include the individuals involved in the debate. All statements and questions should be directed to the Chairman, who will ask the appropriate person to respond. Tel:(781)383-4105 0 Fax: (781)383-0228 Minutes—Board of Selectmen September 8,2008 ® Selectmen Present: Edwin G. Garr, Chairman Paul Carlson Frederick Koed Ralph Dormitzer Karen Quigley Others Present: William R. Griffin,Town Manager Jennifer Oram,Selectmen's Clerk Chairman Edwin G. Carr called the meeting to order at 7:OOPM. Town Manager's Report Town Manager,William Griffin,stated that he had scheduled the Board's goal setting session for September 15, 2008, however where the Board is cancelling the Executive Session to discuss Treat's Pond this evening, and where they will most likely move it to the 15th, he asked if the Board would want both topics on that agenda. Chairman Carr then reiterated for the audience that the Executive Session regarding Treat's Pond/Sandy Cove access was cancelled, and that although it is planned to be discussed in open session on the 152h,the Board does reserve the right to also go into Executive Session if need be. There was then a discussion amongst the Board about the agenda. The consensus was that both Treat's Pond/Sandy Cove Access and goal setting would be scheduled, but if the Treat's Pond topic goes long, they will reschedule goal setting. Mr. Griffin asked the Board to sign the required Statement of Claim on 45 Pleasant Street in the amount of$1,580. The document will be filed at the Norfolk County Registry of Deeds. The money was expended to clean up the property per an order issued by the Board of Health. Selectmen Comment Period Selectman Frederick Koed asked if there were any issues with the inside of 45 Pleasant Street. Mr. Griffin stated that there had not been any order that would allow the Town to go inside the house. Selectman Ralph Dormitzer stated that a lovely letter had been sent to the Board complementing Harbormaster Lori Gibbons on how hospitable the harbor has become. Selectman Dormitzer also made mention of the letter in the Cohasset Mariner addressing all of the plantings in Town and he expressed thanks to everyone who has been landscaping all of the train crossing islands. He said they really look nice. Mr. Griffin stated that both the Sohier Street and Beechwood Street crossings are still available to be planted should anyone be interested. Selectman Paul Carlson stated that he had received a complaint that one of the churches had to cancel their services due to the triathlon. He stated that he had spoken to the church and the services were actually cancelled for other reasons,so this was not the case. Selectman Carlson also mentioned that in the report from Chief Hussey he saw that there had been over$8,000 in parking fines given in June and July. Chief Hussey,who was in the audience,stated that the majority of those fines were given at the beach and that the police had increased the patrolling of that area during the season. 40P Selectmen—9.8.08-JBO 11b 1 Minutes—Board of Selectmen September 8,2008 Selectwoman Quigley said that at a previous meeting she had made mention of the need for more ticketing at Government Island. She too thanked the Chief for the increase in ticketing in that area. Selectwoman Quigley also mentioned the letter from Judith Chute of 46 Beach Street that was in the Board's packet. Ms. Chute is concerned about what she feels is increased stormwater run off near her home. She is also concerned that this could be contaminating Inner Little Harbor. Selectwoman Quigley asked if we would forward this to the Stormwater Agent. She also asked if the Board of Health could do some testing of the water in the area. She also mentioned a letter the Board received from the 'Southeast Regional Task Force on Casino Impact". She asked if this is something the Board would have any jurisdiction in. Selectman Dormitzer added that he felt it would be worth addressing. Chairman Carr stated that any discussion regarding the casinos he would need to recuse himself from. In summary,Selectwoman Quigley then added that she too felt the islands look wonderful and she too expressed thanks to the Garden Club as well as the many other groups and individuals that have been maintaining some of these areas for many years. Chairman Carr asked the Board to make note of a letter they received on August 15,2008 from the Army Corp of Engineers. The Corp is looking for an answer on how the Town wishes proceed with the Treat's Pond Aquatic Ecosystem Restoration Project. Chairman Carr also stated that his oldest child is attending school in town and that he has already had great experience with the schools and their transportation. Public Comment Period—Ms.Judith Chute of 46 Beach Street addressed the Board. She thanked Selectwoman Quigley for mentioning her letter. She asked that when the Board of Health (BOH)tests the water near her home, she asked if they could do it a few times. She also asked if the DPW could clean out the trough near the culvert. Selectwoman Quigley stated that the sewer construction will most likely address cleaning out the trough. Chairman Carr stated that the Board would see what types of testing the BOH could offer. Minutes—Selectman Dormitzer moved the minutes of August 4, 2008 as amended. Selectman Koed seconded the motion and the vote was unanimous(5-0). Sign State Primary Election Warrant—Selectman Dormitzer moved to approve and sign the state primary warrant. Selectman Koed seconded the motion and the vote was unanimous(5-0). Pole Hearing—Ms.Aileen Darois of National Grid addressed the Board. National Grid (Massachusetts Electric) and Verizon New England Inc. are requesting that underground utilities for houses#20, 21,24, 28 and 31, be installed. Once that work is completed,they then need to remove poles#3,4, 5, 6 and 7. The customers are paying for this work. After a brief discussion Selectman Dormiter moved the Board approve both petitions. Selectman Koed seconded the motion and the vote was unanimous(5-0). Ron Ford—Cross Country Meets at Wheelwright Park—Mr. Ford addressed the Board. He explained that the Town has not had a cross country team since the mid 1980s. They now have a cooperative team with Hull High School. It is his hope to use the park for training purposes, as well as for about four dates for meets. Selectwoman Quigley stated that she was very excited about the sport coming back. She said she had spoken to abutter,Arthur Lehr,and he asked that the trees are not marked with paint or signs. Selectwoman Quigley also asked about where the buses would be parked, as well as safety issues with people walking dogs, and the athletes crossing North Main Street. Mr. Ford and Coach Brad Mingels said they would make sure there would be plenty of signage (in the appropriate locations). They will also drop the athletes at the location and will avoid having the buses in the area. Selectmen—9.8.08-JBO 2 Minutes—Board of Selectmen September 8,2008 Selectwoman Quigley moved to approve that the Hull-Cohasset High School cooperative cross country team use Wheelwright Park for training and meet purposes. Selectman Carlson seconded the motion and the vote was unanimous(S-0). Facilities Management Departmental Review—Brian Adams—Mr.Adams addressed the Board and explained this history of his department. The Town created the department approximately four years ago to maintain all the Town buildings. The department consists of him and two other people. He does feel that in the past 3-4 years,the department has made great strides with the necessary maintenance, however he feels the department is understaffed. They are spending too much time on HVAC issues, and Brian is doing too much field work and not enough management of the department. He feels the Town needs to employ an HVAC Mechanic as well as an Administrative Assistant. He said that he feels this would make the department much more productive. Chairman Carr asked what the salary would be for an HVAC Mechanic. Mr.Adams felt it would be between $60,000-$65,000. Selectman Carlson stated that he remembers Mr.Adams requesting these positions during past budget times. There was a brief discussion about the conditions of various building's roofs. Selectman Dormitzer asked what work Mr.Adams has continued to do in regard to energy savings. Mr.Adams said that with an HVAC Mechanic,that person could be checking the settings of the thermostats in all of the buildings. Presently,with the current staff and 400,000 square feet to cover,that can't be done as efficiently. If it were done on a regular basis,you would see an increase in energy savings. There was a discussion about various building issues In Town. Selectwoman Quigley then asked if Mr. Adams felt he spent more of his time being a maintenance person rather than a manager. He agreed that he does. He also stated that it may be more productive if his office was not located at the Middle-High School. He also feels that If he had more free time he could seek grant opportunities. After further discussion about other maintenance issues, i.e.the Police and Fire Building,the Town Hall sprinkler system, HVAC maintenance, the Board thanked Mr.Adams for his time. Cohasset Day Update—Mr. Peter Brown and Ms. Darilynn Evans of the Economic Development Committee(EDC) addressed the Board. Mr. Brown reviewed the many details that have gone into the extensive planning of the Cohasset Day event. Mr. Brown reviewed the schedule of events, and where tickets can be purchased. Tickets will also be available the day of the event. Ms. Evans then addressed the Board. She is also an Officer of the Cohasset Chamber of Commerce. She stated that they have worked very hard on planning the event and it is her hope that the event will continue to grow. Chief Hussey then spoke and stated that they had done a great job planning the event. He added that the majority of the streets in the village will be closed and parking will be very limited. Mr. Brown stated that additional parking will be at the Music Circus and people can be shuttled to the event. Chief Silvia added that one lane in the village will be kept open for emergency vehicle access. The Board thanked them for all their hard work and wished them a successful event. Schedule Fall Special Town Meeting—After a review of the proposed schedule, Selectman Dormitzer moved to approve the date of the Special Town Meeting as November 17,2008,with a deadline of citizen's petitions of September 19, 2008. Selectmen Koed seconded the motion and the vote was unanimous(5-0). Selectmen Carlson moved to adjourn the meeting. Selectmen Koed seconded the motion and the vote was unanimous(5-0). Meeting adjourned at 8:2213M. Respectfully submitted, Edwin G.Carr,Chairman Selectmen—9.8.08-JBO 3 TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen Edwin G.Carr 0 , COHASSET TOWN MANAGER Paul Carlson 0 Town Manager 41 Highland Avenue Frederick R.Koed William R.Griffin Cohasset, Massachusetts 02025 Ralph S.Dormitzer www.townofcohasset.org Karen Quigley r AGENDA BOARD OF SELECTMEN MEETING MONDAY, SEPTEMBER 15, 2008 7:00 PM Town Manager's Report Selectmen's Comment Period Public Comment 7:10 PM Treat's Pond/Sandy Cove Access 8:15 PM Goals Workshop 9:00 PM Executive Session—Collective Bargaining 9:15 PM Adjournment Meetinq Protocol Discussion during Board meetings should always be courteous and respectful, and should be confined to the subject under consideration. Sarcasm is generally not respectful, and the subject under consideration does not include the individuals involved in the debate. All statements and questions should be directed to the Chairman, who will ask the appropriate person to respond. Tel:(781)383-4105 0 Fax:(781)383-0228 Minutes—Board of Selectmen September 15,20008 Selectmen Present Edwin G. Carr,Chairman Paul Carlson Frederick Koed Ralph Dormitzer Karen Quigley Others Present: William R. Griffin,Town Manager Jennifer Oram,Selectman's Clerk Chairman Edwin G. Carr called the meeting to order at 7:OOPM. Town Manager's Report Town Manager,William Griffin, reviewed the Board's updated meeting schedule. He also reminded the Board and the community of the upcoming Open Meeting Law seminar being held in Town Hall on Thursday,September 18`h at 7PM. Mr. Griffin then asked the Board to review a letter he drafted to the MBTA addressing the issue of trains idling for long periods of time behind residences on North Main Street. Selectman Ralph Dormitzer moved that the Board approve and sign the letter dated to Mr. Jones of the MBTA. Selectman Paul Carlson seconded the motion and the vote was unanimous(5-0). Selectmen Comment Period Selectman Dormitzer reminded the Board and community that'Cohasset Day'will be held on Saturday, September 20, 2008. He wished the event and its organizers great success. Treat's Pond/Sandy Cove Access Selectman Dormitzer recused himself and moved to a seat in the audience. Chairman Edwin G. Carr reviewed the background of the situation. An outfall pipe located at Sandy Cove Beach has been routinely serviced by the Town for more than thirty years. The Town has gained access to the pipe via Lothrop Lane. The residents of Lothrop Lane have asked the Town to stop accessing the pipe via this route, and have asked that the Town instead access it via the existing Bigelow Easement that runs along Treat's Pond. Chairman Carr stated that he feels the Board needs to look at the options and make a decision on how it will service the pipe. Chairman Carr then asked Town Counsel,Attorney Lou Ross,to review what options he feels the Town has. Attorney Ross stated that he feels the intent of the Bigelow Easement was to give access to the Town to maintain the pipe. However, how the Town is to gain access to the pipe with this easement, he feels is still unclear. He stated that he feels the Town will need to work with all of the parties involved to make the easement an "effective instrument". In the event that a compromise with the residents does not look likely,the Town would then need to decide if it wishes to take other legal action. If it does,the Board then has the right to go into Executive Session to discuss legal strategies. Chairman Carr asked Attorney Ross what part of the Bigelow Easement seemed unclear. Attorney Ross stated that when the Bigelow property was subdivided, it went to Land Court and the easement was not recorded. He explained that prior to the subdivision,the easement affected all of the properties. Attorney Ross explained that if the Land Court made an error when recording the subdivision,the Town could file a lawsuit against the court and if is proven that an error did occur,the Town would receive a monetary settlement; it would not mean that the easement could now be enforced. Chairman Carr then asked what the Town would need to do to continue accessing the pipe Selectmen—9.15.08-JBO 1 Minutes—Board of Selectmen September 15,20008 via Lothrop Lane. Attorney Ross explained that the Town would need to, by a Town Meeting vote, make Lothrop Lane a public way.The Town could then maintain its access by receiving the Lane as a gift, purchasing it or taking it by eminent domain. Chairman Carr asked if Attorney Ross felt that the taking, in any form, of Lothrop Lane would be reasonable. Attorney Ross stated that where it is a public safety issue,and where there are flooding concerns, he did feel this would be a reasonable route for the Town to take. Chairman Carr then read aloud a letter from the following residents: Eli Manchester, 83 Atlantic Avenue, John M. Connolly, M.D. and Kathleen V. Connolly, M.D. of 85 Atlantic Avenue and Neal F. Flannegan of 87 Atlantic Avenue. Chairman Carr added that the residents of 79 and 81 Atlantic Avenue did not sign the letter and were not in attendance of this meeting. The letter opposes the Town accessing and maintaining the pipe via the Bigelow Easement. Chairman Carr asked Attorney Ross what he felt the cost would be to enforce the Bigelow Easement. Attorney Ross felt that where it was purely a matter of law,the cost to the Town would be minimal.The Town would have to pay to have the property surveyed and he feels that the Town would have the right to survey the property. Chairman Carr then addressed the letter he read earlier. He stated that the letter indicated that these residents would not be willing to work with the Town. Dr Connolly of 85 Atlantic stated that this was not the case and that he had no objection to the Town maintaining the pipe. Chairman Carr asked if Mr. Connelly felt a reasonable solution could be made that would allow the Town to enforce an easement it feels it has the right to. Mr.Connolly stated that he feels the Town does have the right to maintain the pipe and the drainage ditch. He feels that the Town should continue to access it via Lothrop Lane. Chairman Carr said that the Town does not have an easement on Lothrop Lane. Chairman Carr then asked Mr. Manchester of 83 Atlantic Avenue if he would like to work with the Town. Mr. Manchester stated that he feels the real problem is the stormwater problems in the area of Atlantic Avenue. He stated that he knew about the ditch and the pipe when he purchased his property. He said that he felt it was ridiculous that so much time was being spent on how the bulldozer can get to the pipe when there are larger stormwater issues. Selectwoman Karen Quigley stated that she feels the Town has an easement and that the Town should exercise its right to use it. She added that the people of Lothrop Lane have worked with the Town for many years, but they feel that damage is occurring to their properties and to the beach. For them to ask the Town to access the pipe via its existing easement,she stated, does not seem to be an unreasonable request. She feels it would be a bad precedent set by the Town if it does not use its right. Selectwoman Quigley also reiterated that according to the Bigelow Easement the easement'runs with the land'and even if there were a recording error,the Bigelow Easement takes precedent. Mrs. Genevra Higginson of 159 Atlantic Avenue asked to address the Board to clarify a couple of statements made previously.She stated that the residents of Lothrop Lane paid to pave the road,and that the Town maintains it for fire safety purposes. She said that the gate on Lothrop Lane was put there by land owners and was done so to stop vehicles from driving on the beach. She added that a common misconception is that it is a shorter distance to access the pipe from Lothrop Lane than it would be from the Town's easement. She said this is not true,to access the pipe from Lothrop Lane,the bulldozer needs to drive over 238 yards of beach. From the other side, it is only 18 yards. Mrs. Higginson said that she agreed with Mr. Manchester that the real issue is the stormwater. Selectmen—9.15.08-JBO 2 Minutes—Board of Selectmen September 15,20008 Mr. Connolly addressed the Board again. He stated that he too felt the stormwater issues were more important and that it is a shame that they are continuing to bicker about access. He feels however,that the Town has a 30 year right of way via Lothrop Lane. He said that he has many reasons for not wanting people to access the easement as they then come down on his property and the beach. He has had jeeps riding on the beach, people trespassing and walking their dogs unleashed etc. That is why he installed the gate. He stated that the Bigelow easement is covered under a foot of water in the winter, and the Town would not be able to access the pipe in an emergency. Selectman Koed stated that the Board is not asking him to let just anyone down the easement,just the Town. Selectman Koed stated that the residents of Lothrop Lane have been gracious, but the Town does not have a right of way. He said that the Town was hoping Mr. Connolly would agree to occasional access by the Town. Mr. Ralph Dormitzer of 111 Atlantic Avenue stated that to access the easement would be difficult due to the elevations. He said that it is a summer v. winter situation and that the Board needs to consider the realities. Selectman Carlson asked if the easement was referred to in the Sandy Cove Association agreement. Selectman Dormitzer stated that only the walking path easement is referred to. Letitia Jordan of 47 Lothrop Lane stated that she did not believe the Town had been accessing the pipe via Lothrop Lane for 30 years. She said she remembers it being accessed from the other side. She stated that with the Town accessing the beach through Lothrop Lane, it has widened what was once a walking path, making it wider and now the ocean comes up the lane. She is concerned about this. Mr. Michael Russell of 105 Atlantic Avenue stated that he has lived in Town since the 1970s and he remembers the residents going down with shovels and cleaning out the pipe on their own, without the help of the Town. He suggests that the Town access the pipe via Lothrop Lane in the winter months, and during the summer,access via the Town's easement. Mr. Peter Whittemore of 47 Elm Court, and a land owner at Sandy Cove Beach then addressed the Board. He stated that Sandy Cove is private property and even though a road may be a public way, it does not mean that he can go on people's lawns. He stated that the Town needs to use the easement and that he feels the Town should move forward with obtaining access. Chairman Carr moved to go into Executive Session for the purposes of discussing collective bargaining. The Board will only come out of Executive Session so that Selectman Dormitzer can excuse himself for the second Executive Session. Chairman Carr moved that the Board then go into a second Executive Session for the purposes of discussing litigation strategies for the acquisition of property. The Board will only come out of Executive Session for the purposes of adjourning the meeting. Selectman Carlson seconded the motion and the vote was unanimous(5-0). Selectman Koed—Aye Selectman Dormitzer—Aye Selectman Carlson-Aye Selectwoman Quigley—Aye Chairman Carr—Aye Selectmen—9.15.08-JBO 3 Minutes—Board of Selectmen September 15,20008 Meeting adjourned at lOPM. Respectfully submitted, Edwin G Carr Chairman Selectmen—9.15.08-JBO 4 �b3 G,4 p TOWN OF COHASSET o' -e _ Board of Selectmen - BOARD OF SELECTMEN Edwin G.Carr , �o„ASSET` TOWN MANAGER Paul Carlson Town Manager 41 Highland Avenue Frederick R.Koed William R.Griffin Cohasset, Massachusetts 02025 Ralph S.Dormitzer www.townofcohasset.org Karen Quigley r AGENDA BOARD OF SELECTMEN MEETING MONDAY, SEPTEMBER 29, 2008 7:00 PM Town Manager's Report Selectmen's Comment Period Public Comment Minutes Approval 7:10 PM Construction&Demolition Scale Rates &Rules 7:25 PM Treat's Pond Restoration Project 8:15 PM Executive Session—Collective Bargaining 8:45 PM Adjournment Meeting Protocol n Discussion during Board meetings should always be courteous and respectful, and should be confined to the subject under consideration. Sarcasm is generally not respectful, and the subject rz under consideration does not include the individuals involved in the debate. All statements and P questions should be directed to the Chairman, who will ask the appropriate person to respond. o t Tel:(781)383-4105 0 Fax:(781)383-0228 Minutes—Board of Selectmen September 29,2008 Selectmen Present: Edwin G.Carr, Chairman Frederick Koed Ralph Dormitzer Paul Carlson Karen Quigley Others Present: William R. Griffin,Town Manager Jennifer Oram, Selectmen's Clerk Chairman Edwin G. Carr called the meeting to order at 7:OOPM Town Manager's Report Town Manager,William Griffin,stated that he has been working on the warrant for the Special Town Meeting. The Board will meet on October 14, 2008 to start the article review. Selectmen Comment Period Selectwoman Karen Quigley congratulated the Economic Development Committee and the Cohasset Chamber of Commerce on their successful "Cohasset Day"event. She also stated that she had received another call from a resident with stormwater issues. She stated it would really be great to have the Stormwater Committee to have as a place where residents could go with issues. Selectman Frederick Koed stated that he was saddened to hear of the passing of Maryjane Mcarthur. Selectman Koed also brought attention to a letter in the Cohasset Mariner that complained about the MBTA police being rude to the citizens. He asked if the Board could look into the Rules and Regulations for the M BTA. Chairman Carr stated that he thought that Cohasset Day was remarkable. Public Comment Period—Mr. Peter Whittemore of 47 Elm Court asked if the Board could find out who owns the seemingly abandoned dumpster located at Smith Place. Minutes—Selectman Dormitzer moved to approve the minutes of September 8, 2008 as amended. Selectman Koed seconded the motion and the vote was unanimous(5-0). Construction Demolition Scale Rates and Rules—Merle Brown addressed the Board with Mr. Griffin. Mr. Griffin informed the Board that the scale to weigh construction and demolition material (C&D) has been installed at the RTF. He stated that he had met with Carl Sestito, Michael Buckley and Merle Brown to develop a recommended fee to recover the cost that the Town incurs to haul and dispose of the C&D, including the operation of the scale. Mr. Brown stated that he had talked to both Hingham and Scituate to compare costs and staffing. The Cohasset RTF will take the C&D on the regular days of operation,as well as Thursdays when the RTF is closed. They also reviewed the new rules that will be followed with the installation of the scale. Mr. Brown suggested the new fees become effective on Saturday October 20,2008 and that the fee be .06 cents per pound. Selectman Dormitzer moved that the RTF make the new fees effective on October 20,2008 and that the fees be.06 cents per pound. Selectman Paul Carlson seconded the motion,and the vote was unanimous(5-0). Selectmen—9.29.08-JBO 1 Minutes—Board of Selectmen September 29,2008 Treat's Pond Restoration Project—Selectman Dormitzer recused himself from the discussion and moved to a seat in the audience. He stated that he would be speaking as a private citizen. Chairman Carr stated that the Army Corp of Engineers has requested that the Town provide them with its written position on whether it wishes to serve as the non-federal sponsor for the Treat's Pond Aquatic Ecosystem Restoration Project by September 30, 2008. Chairman Carr read the August 15, 2008 letter from the Army Corp aloud. Chairman Carr then opened up discussion amongst the Board and asked for the members to weigh in on what they feel the letter to the Army Corp should say. Selectwoman Quigley stated that she feels it is fairly clear that there is not a lot of public support for this project. She added that the money is not a gift and that it does come with a 35%of the total cost price tag. She suggested that a Town wide education process be implemented to look at all of the areas affected instead of just one. Selectman Koed stated that he was not clear on the process for Aquatic Restoration and wondered if there were any restoration projects available for fresh water. He asked if one were more valuable than the other. Mr. Daniel Coughlin of Coughlin Environmental Inc. stated that there are grants to clean fresh water, however in this area it is the saltwater areas that have been affected more severely, and so therefore the goal is the restoration of these areas. Mrs.Jaqueline Dormitzer of 111 Atlantic Avenue stated that she felt the project would create bio diversity in the pond which would restore it and thus it would help control the stormwater runoff. She added that she believed there had been a resolution at the Spring Annual Town Meeting to keep the grant alive. Mr. Marty Nee of 109 Atlantic Avenue addressed the Board as a private citizen. He stated that he had done research about the salt marsh in Hingham that has been restored. He reviewed how it worked and stated that fish have actually swum up the pipe according to a 2006 Marine Fisheries report he had read. He stated that in his research he has found many valuable examples of restorations that have worked. Selectwoman Quigley asked Mr. Nee if all of this was documented and if stormwater goes into these marshes as well. He stated that yes it was documented and that it was his understanding that stormwater did flow into these marshes. Selectwoman Quigley stated that she fully sympathizes with the flooding problems on Atlantic Avenue but that she does not feel that this project is the way to solve it. She feels that they need to look at a more viable course as there are too many legal blocks(i.e. abutters opposed to the project, land taking etc.)for this project. Engineer Dan Coughlin then reviewed the many options he looked at during his research for the Flood Control Master Plan (FCMP). He stated that in regard to flood control,the Army Corp plan did offer some relief and what he is proposing in the FCMP is similar. Selectwoman Quigley asked if the existing pipe at Sandy Cove were increased in size, if it would provide more relief. Mr. Coughlin said that it would, but that the pipe is subject to sand,where the option he had proposes sending the stormwater to the pocket marsh did not. There was then a lengthy conversation between the Board and Mr. Coughlin during which they discussed the existing pipe and other options including a pump station. Mr. Eli Manchester of 83 Atlantic Avenue asked Mr.Coughlin about putting the stormwater into the pocket marsh instead of Treats Pond. Mr. Coughlin stated that the marsh would actually clean the water before it entered the harbor. Mr. Manchester stated that the Town should not assume that it owns the pond; he feels the pond belongs to the land owners. Mr. Robert Willms of 123 Atlantic Avenue addressed the Board. He feels the Town has an obligation to address the stormwater issue. He stated that he does not know the solution, but wonders why after the Army Corp did a great deal of research and published a study people are saying that what they propose is not a solution. Dr.John Connolly of 85 Atlantic Avenue addressed the Board and stated that he felt there were other solutions to the Town's flooding Selectmen—9.29.08-JBO 2 s i Minutes—Board of Selectmen September 29,2008 1 f problems. He suggested that the Town have Mr.Coughlin design an overflow system or a flood mediation plan. He stated he would like to see this as a back up plan as the Town does not have a definite route for the Treat's Pond restoration project. Mr.James Drysdale of 4 Cedar Acres Lane addressed the Board and reviewed what he believed to be the possible costs to the Town for this project. He stated that this project was not for flood control and that the Town should not pursue the project. Mr. Ralph Dormitzer of 111 Atlantic Avenue addressed Mr. Drysdale's numbers and reviewed the various options the Army Corp had proposed (Army Corp of Engineers proposal for the Treat's Pond Aquatic Ecosystem Restoration Project on file in the office of the Board of Selectmen). Mr. Dormitzer asked that the Board let the article go to Town Meeting and let the people hear the facts and make their own decision. Mr.Amo Houghton and Mrs. Priscilla Houghton of 91 Atlantic Avenue, Mr. Charles Higginson of 159 Atlantic Avenue and Mr. Peter Whittemore of 47 Elm Court also addressed the Board. Mr. Houghton told the Board that they had more time then the September 30, 2008 deadline that the Corp gave them to have access to the money. Mr. Higginson offered to help draft the letter. There was then a lengthy conversation amongst the Board and members of the audience about the many options facing the Town. Chairman Carr stated that he would like to weigh many options for the Town. He stated that the letter needs to only reaffirm the Town's position. Selectman Koed asked if the letter could also ask the Army Corp if there was any funding for fresh water restoration. Selectmen Koed does not want to route anything further into the harbor. Selectman Carlson moved to write a letter to the Army Corp reaffirming what was stated in the resolution from the Annual Town Meeting.This would keep the money earmarked for the Town and then allow a vote to be taken at the Special Town Meeting (11.17.08). Chairman Carr seconded the motion. The Board had a lengthy conversation about what else should be requested in the letter. In the end it was decided that two letters would be drafted. One that would reaffirm that the Town would like to bring the article back before the Town and a second listing a series of questions. Mr. Griffin stated that he has the text from the previous article and will add language provided by Mr. Coughlin that will address extending the existing pipe as well as fresh water options and the possibility of additional studies. The motion was moved and seconded and the Chairman asked for a vote on the first letter which reaffirms the Town's previous position. Four in favor,one against(Selectwoman Quigley against). Chairman Carr reviewed the contents of the second letter which would include questions to the Army Corp about what property rights the Town has and how much research did the Corp do in regard to easements, eminent domain and who the Town would need permission from. The letter will also ask if any alternative funding is available in regard to fresh water or federal funding for uphill retention. Selectman Carlson moved to approve the second letter as will be written by Town Manager William Griffin. Selectman Koed seconded the motion,and the vote was unanimous(5-0). Selectman Koed moved to adjourn the meeting. Selectman Carlson seconded the motion and the vote was unanimous(5-0). Meeting adjourned at 10:20PM. Respectfully submitted, Edwin G.Carr Chairman CSelectmen—9.29.08-JBO 3 ion rd eCi Al - TOWN OF COHASSET I° BOARD OF SELECTMEN Board of Selectmen Edwin G.Carr TOWN MANAGER T connsseTLT Paul Carlson 0 Town Manager 41 Highland Avenue Frederick R.Koed William R.Griffin COhasset, Massachusetts 02025 Ralph S.Dormitzer www.townofcohasset.org Karen Quigley t AGENDA BOARD OF SELECTMEN MEETING TUESDAY, OCTOBER 14, 2008 7:00 PM Town Manager's Report Selectmen's Comment Period Public Comment Licenses &Permits Minutes Approval 7:10 PM Special Town Meeting Article Review - Article 5 Water Commission Easements - Article 6 Water Commission Conservation Restrictions - Article 8 Elder Affairs Center - Article 9 Town Hall Restoration - Article 10 Alternative Energy Committee - Article 11 Zoning Bylaw Reconciliation - Article 13 Gas Line Easement - Article 1 Fiscal 2009 Budget Adjustments - Article 2 Collective Bargaining Agreements 8:30 PM Executive Session—Collective Bargaining - 9:00 PM Adjournment Meeting Protocol Discussion during Board meetings should always be courteous and respectful, and should be confined to the subject under consideration. Sarcasm is generally not respectful, and the subject under consideration does not include the individuals involved in the debate. All statements and questions should be directed to the Chairman, who will ask the appropriate person to respond. Tel:(781)383-4105 0 Fax:(781)383-0228 TOWN MANAGER'S REPORT FOR THE MEETING OF OCTOBER 14, 2008 1. I have attached a copy of a memorandum distributed this week to all department heads, boards, commissions and committees with respect to Fiscal 2009 and beyond finances. 2. This office has received an application for a new all alcoholic restaurant license for the property formally occupied by Pacini's. However, the Board of Selectmen cannot consider this application due to the fact that Pacini's has never surrendered its license, and we cannot issue two licenses for the same premises. Massachusetts General Laws, Chapter 138, Section 77 provides that the Board of Selectmen may revoke a liquor license if the licensee ceases to conduct the licensed business. Does the Board of Selectmen wish to schedule a Section 77 hearing for Pacini's? p Minutes—Board of Selectmen October 14, 2008 Selectmen Present: Edwin G.Carr, Chairman Frederick R. Koed Ralph S. Dormitzer Karen Quigley Selectman Absent: Paul Carlson Others Present: William R. Griffin,Town Manager Jennifer Oram,Selectmen's Clerk Chairman Edwin G. Carr called the meeting to order at 7:OOPM. Town Manager's Report Town Manager,William Griffin,stated that he would be withdrawing the minutes of September 15, 2008 from a vote by the Board so that additional edits could be made. Mr. Griffin addressed the memo he had distributed to all Departments addressing the financial concerns for this fiscal year and years ahead. He stated that he will be meeting with Department Heads to discuss their budgets. Mr. Griffin then updated the Board on the license situation at 156 King Street. An application has been received for a new all alcohol license for this same address. He asked if the Board would like to hold a revocation hearing for the original license that is not being used. Selectwoman Quigley moved that the Board will hold a hearing to consider the revocation of the all alcohol liquor license being held at 156 King Street. Selectman Ralph Dormitzer seconded the motion and the vote was unanimous(4-0). Mr. Griffin added that he will send a letter to the present owner of the license and see if he would consider surrendering the license voluntarily. Approval of the Warrant for the November 4. 2008 State Election- Selectman Frederick Koed moved to approve the warrant and for the Board to sign it. Selectwoman Quigley seconded the motion and the vote was unanimous(4-0). Chairman Carr suggested a joint meeting be held with the Board of Selectmen,Advisory Committee, Capital Budget Committee, and the School Committee to review the financial requests for the Special Town Meeting. Mr.Griffin said he would arrange it. Selectmen Comment Period Selectwoman Quigley asked if the Board would consider making the Open Space Committee active once again. The Town needs to redo its Open Space Plan. Selectman Dormitzer stated that he felt this should not be discussed during Selectmen's comment period. Mr. Griffin stated he would put it on the October 20, 2008 agenda. Selectwoman Quigley stated that it was great to get such a quick response from the MBTA about the trains idling on North Main Street. She asked if the noise would negatively affect the Rocky Lane neighborhood. Mr. Griffin stated that the MBTA feels it can use the Rocky Lane Bridge as a sound barrier. Selectmen—10.14.08-JBO 1 14i Minutes—Board of Selectmen October 14, 2008 Selectman Koed stated that he had received a call about Article 16: Right of Access to Sandy Cove Over Lothrop Lane. He stated that he was surprised to see it on the warrant without a discussion by the Board. Selectwoman Quigley stated that she had received many calls about it as well. Chairman Carr explained that he had asked it to be put on the Warrant to have as an option in the event access had not been secured via other negotiations. After further discussion, Selectwoman Quigley moved to remove Article 16: Right of Access to Sandy Cove Over Lothrop Lane from the Special Town Meeting Warrant. Chairman Carr seconded the motion and the vote was unanimous(3-0). Selectman Dormitzer recused himself from the discussion and the vote. Licenses and Permits—Selectwoman Quigley moved to approve a one-day liquor license for a fundraiser to benefit the Friends of Scituate Animal Shelter on Friday,October 17,2008 from 6-9PM (beer and wind only)at the South Shore Art Center. Selectman Koed seconded the motion and the vote was unanimous(4-0). Special Town Meeting Article Review Article 5—Release of Easements—Water Commissioners Glenn Pratt and John McNabb reviewed this article for the Board. They explained that this would release back two easements: one on Nichols Road and the other on Pleasant Street. After a lengthy discussion,the Board chose to defer voting on this article until the neighbors of the easement on Pleasant Street are alerted to the change and what impact(s)there may be. Article 6—Conservation Restrictions for Open Space—Water Commissioners Glenn Pratt and John McNabb reviewed this article for the Board. Mr. Pratt gave the history of the various parcels that the Water Commission has acquired over the past six years. The land is acquired to protect the Town's watershed. He explained that this article is the first step to obtaining the conservation restriction on this land. After a brief discussion,Selectwoman Quigley moved to recommend Article 6:Conservation Restrictions for Open Space. Selectman Koed seconded the motion and the vote was unanimous(4- 0). Article 11:Zoning Bylaw Reconciliation—Mr. Griffin explained that these are straight forward changes made by Town Counsel to"clean" up the Bylaw. Selectman Dormitzer moved to recommend Article 11:Zoning Bylaw Reconciliation. Selectman Koed seconded the motion and the vote was unanimous. Article 13—Gas Line Easement—Mr. Griffin explained the background of this request. St. Stephen's Church has asked for the easment. The easement will enable the Church to bring in gas service to the property they own at 29 Highland Avenue. Selectman Dormitzer moved to recommend Article 13:Gas Line Easement. Selectman Koed seconded the motion and the vote was unanimous(4-0). Article 1:Amendments to Fiscal 2009 Operating Budget—Mr. Griffin asked the Board to wait on voting in this article until he has an actual amount that needs to be added to the unemployment budget. Article 2: Union Contracts&Other Salary Adjustments—Mr. Griffin reviewed the article for the Board and what he was recommending. After a brief discussion,Selectman Dormitzer moved to recommend Article 2: Union Contracts&Other Salary Adjustments. Selectman Koed seconded the motion and the vote was unanimous(4-0). Selectmen—10.14.08-JBO 2 Minutes—Board of Selectmen October 14, 2008 Article 8: Feasibility Study for Elder Affairs Center—Mr.Joe Nedrow and Mr.John Campbell of the Council on Elder Affairs reviewed this article for the Board. They are requesting up to$10,000 for a feasibility study to look at possible locations for a new senior center. They have formed a sub- committee to look in to alternative funding options outside of the tax payers. Selectman Dormitzer stated that he did not feel that this project was a "must have" in these tight economic times. Selectman Koed stated that he felt it was a great idea and that a senior center could help the community in the future. Selectwoman Quigley also stated that she felt it was a good idea. After further discussion,the Board chose to defer a recommendation until the joint meeting with financial boards and committees has occurred. Article 10—Funding for Alternative Energy Committee—Chairman of the Alternative Energy Committee, Andrew Willard and committee member, Dr. Michael Bliss addressed the Board. Mr. Willard first asked the Board to consider proposition#4 on the November 4`h ballot. Mr. Willard then reviewed the goals of the committee for the future and asked that the Board consider recommending $10,000 be appropriated to continue to pay the committee's consultants. He reminded the Board that at the Annual Town Meeting in 2006, it was voted to appropriate$20,000 to these consultants. Today $4,000 remains,so the Town has paid out$16,000.The Town has received over$17,000 in alternative energy grants. He stated that the Town is getting its money back. Selectman Dormitzer agreed. There was then a lengthy conversation about geothermal energy options as well as an update from Mr.Willard on the Graham Waste Wind Turbine application that is before the Planning Board. Selectwoman Quigley felt the funding was a great idea, but that this was another topic for discussion at the joint meeting. Article 9:Town Hall Restoration Project—Chairman of the Town Hall Restoration Project, David Farrag addressed the Board. Mr. Farrag wants the opportunity to present at Town Meeting to show the Town the condition of the Town Hall. Due to the economic conditions,the committee is not asking for any funds,but wants the article to allow the committee/Town to be able to accept grants,gifts,tax credits and monies to go toward the project. Selectman Dormitzer asked if certain grants would put pressure on the Town to appropriate funding. Mr. Farrag said there would be deadlines, but these decisions would always require a Town Meeting vote. After a brief discussion, due to the fact that the present language does call for an appropriation,the Board chose to defer taking a vote until the joint meeting. Chairman Carr moved to adjourn the meeting. Selectman Koed seconded he motion and the vote was unanimous(4-0). Meeting adjourned at 8:45PM Respectfully submitted, Edwin G. Carr Chairman Selectmen—10.14.08-JBO 3 li3 TOWN OF COHASSET 0 Board of Selectmen V BOARD OF SELECTMEN Edwin G.Carr TOWN MANAGER connsseT Paul Carlson 0 Town Manager 41 Highland Avenue Frederick R.Koed William R.Griffin Cohasset, Massachusetts 02025 Ralph S.Dormitzer www.townofcohasset.org Karen Quigley AGENDA BOARD OF SELECTMEN MEETING MONDAY, OCTOBER 20, 2008 7:00 PM Town Manager's Report Selectmen's Comment Period Public Comment Licenses &Permits Minutes Approval 7:10 PM Committee on Town History 7:25 PM Howie Altholtz— Sidewalk to Greenbush Station 7:40 PM Open Space Committee - Reappointment 7:45 PM Special Town Meeting Article Review - Article 7—Repairs to Roads & Walls - Article 13 —Jacobs Meadow Culvert - Article 14—Right of Access to Sandy Cove - Article 15 —Treat's Pond Restoration Project - Article 16—Treat's Pond Overflow Pipe - Article 17 —Sandy Cove Pipe Extension 9:00 PM Adjournment Meeting Protocol Discussion during Board meetings should always be courteous and respectful, and should be confined to the subject under consideration. Sarcasm is generally not respectful, and the subject under consideration does not include the individuals involved in the debate. All statements and oQ questions should be directed to the Chairman, who will ask the appropriate person to respond. Tel:(781)383-4105 0 Fax:(781)383-0228 �14 Minutes—Board of Selectmen October 20,2008 Selectmen Present: Edwin G.Carr, Chairman Paul Carlson Frederick Koed Ralph Dormitzer Karen Quigley Others Present: William R. Griffin,Town Manager Jennifer Oram,Selectmen's Clerk Chairman Edwin G.Carr called the meeting to order at 7:OOPM Town Manner's Report Town Manager,William Griffin,stated that the Town had survived the first round of State budget cuts. Mr. Griffin said he would like to write a letter to the Governor and the State Legislature requesting that Towns have the authority to negotiate and change plan design for the Town's Health Insurance. Presently, any changes have to be negotiated with eleven unions. The Board agreed Mr. Griffin should send a letter. Selectmen's Comment Period Selectman Frederick Koed reminded the community that the Election is on Tuesday, November 4, 2008. He said that there would not be any construction on Highland Avenue that day. Chairman Carr asked Mr. Griffin if the Massachusetts Municipal Association (MMA) had any opinion on Ballot Question#1. Mr. Griffin stated that the MMA has expressed great concern about the impact, if passed,this would have on State aid to communities. Chairman Carr stated that the State is cutting several earmarked grants and he feels that this is where you will see the Towns having issues moving forward. For example, he said that the Department of Travel and Tourism had earmarked $200,000 to the Head of the Charles Regatta and that has been cut. Licenses and Permits—Selectman Paul Carlson moved to approve two one-day liquor licenses(beer and wine)for a two-day fundraiser to benefit the Friends of Cohasset Elder Affairs on November 7`h and 81h at St.Anothony's Parish Hall from 7-11PM. Selectman Koed seconded the motion and the vote was unanimous(5-0). Committee on Town History—Members of the Committee,Jim Hamilton and Jacqueline Dormitzer addressed the Board. The Committee announced that they will be releasing a new book in November. The book gives tours of the Town, as well as a recalling of its history. Mrs. Dormitzer stated that she feels it will be great for people who have visitors come to Town. Open Space Committee—Reappointment—Recreation Director,Ted Carroll, addressed the Board. Mr. Carroll stated that Selectwoman Quigley had suggested the Open Space Committee be reappointed with the following members: Selectwoman Quigley,Sandra Durant, himself and two Members at Large. Selectman Dormitzer said he would like to get a copy of the Committee's original charter. Selectwoman Quigley stated that the purpose of the committee would be to re-write the Open Space/Recreation Plan as the present one is outdated. An up to date plan would allow the Town to apply for funding for the Recreation Department and for Open Space. She added that there are very few Towns with Selectmen—10.20.08-JBO 1 Minutes—Board of Selectmen October 20, 2008 approved plans,so this would be a good time to try to get funding. Chairman Carr moved to reappoint the Open Space Committee. Selectman Koed seconded the motion and the vote was unanimous(5-0). Howie Altholtz—Sidewalk to Greenbush Station—Mr. Altholtz and Mr. Mark Brennan, of the Cohasset Greenbush Office, addressed the Board. At a previous meeting of the Board, Mr. Brennan had submitted a list of options that had been looked at by the Town and the MBTA, but ultimately had been passed on due to the high costs. Mr. Brennan reviewed those options once again for the Board. Mr. Brennan explained that the MBTA will be installing a sidewalk from King Street, along 3A to the TOD. Mr.Altholtz then addressed the Board. He said that he feels the 3A option is too dangerous and feels that there are other,safer options,albeit more expensive. He feels that it would be possible to go along the track on North Main Street. That location is presently the maintenance road for the line, but it would be his hope they would try to work out something with the MBTA. Mr.Altholtz suggested that down the road, perhaps two options be brought to Town Meeting and let the Town decide. He also stated that he would be willing to volunteer his time to try and work with the MBTA. Selectman Dormitzer stated that he would be concerned about additional costs in these tough economic times. Selectman Koed stated that he liked the idea of the Town trying to make the North Main Street option work. Mr.Altholtz said that he would begin trying to work with the MBTA and will keep the Board informed. Special Town Meeting Article Review Article 7—Repairs to Roads&Walls—Water Commissioner Chairman,Glenn Pratt,Sewer Commissioner Chairman,John Beck and Principal Engineer on the Sewer/Water Project, Daniel Coughlin, addressed the Board. Mr. Beck explained that during the construction of the project,a wall and a portion of the road had collapsed on Jerusalem Road. After looking at the damage, it was determined that the road and wall were already in disrepair prior to the incident. The section of wall and the road have been fixed temporarily,and the roadway has been reduced to one lane for safety reasons. Engineer Daniel Coughlin reviewed the four options to re-build the road and wall, including the cost and pros and cons for each option. Chairman Carr asked if there was any liability on behalf of the contractor. Mr. Coughlin said that there was not as the contractor would not have known the condition of the wall prior to beginning the project. There was then a lengthy discussion about which option would be the best for the Board to recommend and how it would be paid for. Selectman Dormitzer moved to recommend option 2B at an estimated cost of$270,000. Selectman Koed seconded the motion and the vote was unanimous(5-0). Article 13—Jacobs Meadow Culvert—Selectman Dormitzer recused himself from this discussion and moved to a seat in the audience. Mr. Mark Brennan and Mr. Peter Williams, an engineer from Vine Associates,addressed the Board. Mr. Brennan and Mr.Williams updated the Board on condition of the existing channel at Jacobs Meadow. They explained that the channel continues to deteriorate and is very close to collapsing. Should it collapse,stormwater would not be able to escape and flooding would increase. Vine Associates has engineered a solution that would replace the existing channel, install a new sluice gate which would increase flow and improve the flooding problems in the area. Selectwoman Quigley asked what could happen to the Legion building if this project was not done. Mr. Williams stated that the Legion actually sits on the channel and if the channel collapses,so too could the building.The estimated cost of the project is$450,000. The Board will defer voting until the Advisory Committee and the Capital Budget Committee have reviewed the article. I 06 Selectmen—10.20.08-JBO 2 Minutes—Board of Selectmen October 20, 2008 Article 14—Right of Access to Sandy Cove—Selectman Dormitzer remained recused and in a seat in the audience. Chairman Carr reviewed where he feels the situation stands. He stated that he and Mr. Griffin had a very successful meeting the previous week with Dr. Connelly, Mr. Greaney, Mr. Manchester and the Houghtons. He said that the overall feeling after the meeting was that the abutters would grant the right of easement. Chairman Carr said that others have requested that if done,this article and the others that pertain to Treat's Pond should be removed from the warrant. Chairman Carr asked if anyone would like to speak. Mr. Marty Nee, of 109 Atlantic Avenue,addressed the Board as a private citizen. He stated that although he is not directly affected by the flooding, he feels the deal that is on the table from the abutters is fair and that this article,with its eminent domain language,should be removed. He also does not feel money should be spent on extending the existing pipe as CZM,the Army Corp of Engineers and Coughlin Environmental have all advised against this. Selectman Koed asked if Mr. Nee was requesting that Articles 14, 15, 16 and 17 be removed from this warrant and moved to the Annual Town Meeting. Mr. Nee stated yes, and that he feels more meetings and public workshops need to occur before decisions can be made. Selectwoman Quigley stated that she has spoken to CZM and they do not have any position on this project. She stated that it was incorrect for it to be stated that they did. Daniel Coughlin,of Coughlin Engineering, stated that if you were looking to stop the flooding, an extension of the pipe would not relieve this. The extension of the pipe would only decrease the amount of maintenance [digging out the pipe]. Selectwoman Quigley asked Mr. Coughlin what size pipe he would recommend to make a difference. Mr.Coughlin stated he would not recommend increasing the size of the pipe as he did not feel it would give flood relief. There was then a lengthy conversation about the pipe. Dr. Connolly,of 85 Atlantic Avenue, asked if his letter had arrived to the Board and asked the Chairman to read it aloud. Chairman Carr read the letter aloud (copy on file in the Board of Selectmen's Office). Dr. Connolly stated that he felt two issues were being discussed. One being access to Sandy Cove. He stated that he felt the meeting held on Friday was successful. The other issue being discussed is flooding, which he said is important, but the focus of this article is Sandy Cove access. He respectfully requests that the threatening language of eminent domain taking be removed. He feels the access to Sandy Cove issue has been resolved. Attorney Charles Humphreys added that he feels suspending all of the articles so that things could be looked into further would be very fair. Chairman Carr stated that he felt there was an agreement with the residents and that he would recommend that Article 14 be removed. Selectman Koed stated that he did not feel that the Board has all of the answers. Selectman Carlson stated that he would feel comfortable removing Article 14 as well. Selectwoman Quigley agreed to remove it in good faith. She asked what would happen if an agreement is not made. Chairman Carr stated it would then go to Land Court. Selectman Koed moved to remove Article 14 from the Special Town Meeting Warrant. Selectman Carlson seconded the motion and the vote was unanimous(4-0). Article 15—Treat's Pond Restoration Proiect—Discussion-Selectwoman Quigley reviewed the background on this article, including the fact that a resolution was passed at the Annual Town Meeting in the spring to make a decision about the project by the Special Town Meeting. She feels the Article should go to the meeting for a vote. Selectman Carlson stated that he felt all three articles should be removed from the warrant. Chairman Carr asked if the articles could be removed and put on a future warrant. Mr.Griffin said yes, but that the money could be gone. Mr.Coughlin also asked to clarify that the Sandy Pipe extension article would be for maintenance only;the restoration project and the overflow pipe would offer flood relief. Selectwoman Quigley stated that she disagreed and that she felt that the Sandy Cove stormwater issue should be looked at as part of the overall package. Mr. Peter Whittemore of Elm Court said that he feels the Salt Water Restoration project has nothing to do with flood control. He stated that if the present pipe were replaced with a 24 inch pipe, it would CSelectmen—10.20.08-JBO 3 l; Minutes—Board of Selectmen October 20, 2008 Q double the outflow. Mr. Ralph Dormitzer,of 111 Atlantic Avenue,speaking as a private citizen, stated that the Army Corp of Engineers plans shows the pipe as 24 inches. Mr.Whittemore asked if someone could be hired do put a camera down the pipe to confirm this. Article 16—Treat's Pond Overflow Pipe—Selectman Koed moved to withdraw this article from the warrant. Selectman Carlson seconded the motion and the vote was unanimous(4-0). Article 17—Sandy Cove Pipe Extension—Selectman Carlson moved to withdraw this article from the warrant. Selectman Koed seconded the motion and the vote was unanimous(4-0). Article 15—Treat's Pond Restoration Project -Chairman Carr asked if a motion could be made or if there was any further discussion. Selectwoman Quigley stated that she felt the Board owed the Army Corp of Engineers an answer. After further discussion,Selectman Carlson moved to withdraw Article 15 from the warrant. Selectman Koed seconded the motion (3-1,Selectwoman Quigley against). Selectman Dormiter returned to his seat. Article 9 Town Hall Restoration Proiect—Mr. Griffin stated that he would be changing the language to remove the sum of money and for it only to say they would accept donations and grants. Selectman Dormitzer moved to recommend Article 9 as amended. Selectman Carlson seconded the motion and the vote was unanimous(5-0). Selectman Carlson moved to adjourn the meeting. Chairman Carr seconded the motion and the vote was unanimous(5-0). Meeting adjourned at 10:20PM. Respectfully submitted, Edwin G. Carr Chairman Selectmen—10.20.08-JBO 4 ApF, TOWN OF COHASSET r BOARD OF SELECTMEN Board of Selectmen Edwin G.Carr j.O MAssET TOWN MANAGER Paul Carlson Town Manager 41 Highland Avenue Frederick R.Koed William R.Griffin COhasset, Massachusetts 02025 Ralph S.Dormitzer www.townofcohasset.org Karen Quigley AGENDA BOARD OF SELECTMEN MEETING MONDAY, OCTOBER 27, 2008 7:00 PM Town Manager's Report Selectmen's Comment Period Public Comment Licenses &Permits - Minutes Approval Sign Special Town Meeting Warrant 7:10 PM Introduction of New Police Sergeant Jeffrey Treanor 7:25 PM Special Town Meeting Article Review - Citizen's Petition - Turf Field 8:00 PM Adjournment Meetinq Protocol Discussion during Board meetings should always be courteous and respectful, and should be confined to the subject under consideration. Sarcasm is generally not respectful, and the subject under consideration does not include the individuals involved in the debate. All statements and questions should be directed to the Chairman, who will ask the appropriate person to respond. Tel: (781)383-4105 0 Fax:(781)383-0228 i Minutes—Board of Selectmen October 27, 2008 Selectmen Present: Edwin G. Carr, Chairman Paul Carlson Frederick Koed Ralph Dormitzer Karen Quigley Others Present: William R. Griffin,Town Manager Jennifer Oram,Selectmen's Clerk Chairman Edwin G. Carr called the meeting to order at 7:OOPM. Town Manger's Report Town Manager,William Griffin,stated that the Special Town Meeting warrant will be mailed out at the end of the week. Selectmen Comment Period Selectwoman Karen Quigley stated that her phone has been ringing constantly and letters have been received about the proposed Article 5 by the Water Commissioners. She stated that the Water Department will be meeting on Thursday to discuss this issue. Selectwoman Quigley added that she had attended a Capital Budget Committee meeting and found it very informative and she was impressed at how the committee analyzed requests. Selectman Paul Carlson stated that he had seen a letter from resident Judith Chute expressing concern about Ballot Question#1, and what impact if passed it would have on the Town Services. Selectman Carlson calculated that the loss would be approximately$2.5 million to the Town and assuming an override were passed, it would not be a huge loss to the Town. Selectman Ralph Dormitzer stated that someone had told him that Verizon was pulling fiber in the Town. Selectman Carlson stated that he had recently signed up for internet and phone service, but that cable service was not offered as of yet. Chairman Carr stated that a meeting with the Troika has been scheduled to meet with Design Review Board candidates. Licenses& Permits—Selectman Dormitzer moved to approve a one-day liquor license(wine and beer) for a fundraising event at the South Shore Art Center, located at 119 Ripley Road,on November 15, 2008 at 7:30PM. Selectman Frederick Koed seconded the motion and the vote was unanimous(5-0). Minutes Approval—Selectman Koed moved to approve the minutes of September 29,2008 as written. Selectman Carlson seconded the motion and the vote was unanimous(5-0). Selectman Dormitzer moved to approve the minutes of October 14,2008 as amended. Selectman Koed seconded the motion and the vote was unanimous(4-0,Selectman Koed was not present at the 10.14.08 meeting). Sign Special Town Meeting Warrant—Selectman Dormitzer moved to approve and sign the Warrant for the Special Town Meeting. Selectman Carlson seconded the motion and the vote was unanimous (5-0). Ic Selectmen—10.27.08-JBO 1 Minutes—Board of Selectmen October 27, 2008 \r Introduction of New Police Sergeant Jeff rev Treanor—Police Chief James Hussey introduced newly appointed Sergeant,Jeffrey Treanor,to the Board.The Chief reviewed the Lieutenant's background for the Board. Lieutenant Treanor thanked the Board,the Chief,fellow officers from Cohasset, Hingham and Scituate as well as his wife and children. His daughter then pinned him with the Lieutenant pin. Special Town Meeting Article Review-Citizen's Petition—Turf Field—Selectwoman Quigley recused herself and moved to a seat in the audience. Mr. George McGoldrick and Ms. Maryann Tarpey addressed the Board. Mr. McGoldrick gave the background of Cohasset Sports Partnership which has spearheaded this petition. He reviewed the financials for the Board, stating that with the monies presently spent to maintain the current field,along with fees that would be instituted to use the field, the Town would not be incurring any additional costs during the year. The Partnership will also be raising funds to help pay for the installation of the field. They have done extensive cost analysis and feel the Town will not have to pay any more towards the field annually than what they are presently spending. Mr. McGoldrick also explained that a turf field is a greener option with less chemicals and the recycling of tires to make the field. He added that the life of the field is 10-15 years, or possibly more. Chairman Carr stated that if the numbers are correct that have been presented,this would seem like the right move for the Town. The Board will hold off on taking a vote until Finance Director, Michael Buckley,can conduct more due diligence and the Capital Budget Committee and Advisory Committee have also weighed in. The Board thanked them both for their time and their presentation. Selectwoman Quigley returned to her seat. Ms. Adrienne MacCarthy of 85 Doane Street asked to address the Board. Ms. MacCarthy came down to O. respond to the brief discussion that occurred earlier in the meeting about Ballot Question#1. She y� stated that the Town may not feel the cuts, but that the schools would be devastated. Selectman Carlson stated that his point was that people would have more money in their pockets,so it may not be that huge of an impact on them. The Board thanked Ms. MacCarthy for her time. Selectman Dormitzer moved to adjourn the meeting Selectman Carlson seconded the motion and the vote was unanimous(5-0). Meeting adjourned at 8:10PM. Respectfully submitted, Edwin G. Carr Chairman Selectmen—10.27.08-JBO 2 121 f \G�4 TOWN OF COHASSET ° '=�' = BOARD OF SELECTMEN Board of Selectmen Edwin G.Carr co nsseT TOWN MANAGER Paul Carlson Frederick R.Koed Town Manager 41 Highland Avenue William R.Griffin Cohasset, Massachusetts 02025 Ralph S.Karen Quigley zer www.townofcohasset.org AGENDA _ BOARD OF SELECTMEN MEETING MONDAY, NOVEMBER 10, 2008 7:00 PM Town Manager's Report Selectmen's Comment Period Public Comment Minutes Approval 7:10 PM Liquor Hearing for All Alcoholic Restaurant License for Blue Restaurant, Inc. at 156 King Street 7:25 PM Proposed Regional Public Safety Dispatch Center 7:55 PM Special Town Meeting Recommendations 8:45 PM Adjournment Meeting Protocol Discussion during Board meetings should always be courteous and respectful, and should be confined to the subject under consideration. Sarcasm is generally not respectful, and the subject under consideration does not include the individuals involved in the debate. All statements and questions should be directed to the Chairman, who will ask the appropriate person to respond. Tel:(781)383-4105 0 Fax:(781)383-0228 Minutes—Board of Selectmen November 10, 2008 Selectmen Present: Edwin G.Carr, Chairman Paul Carlson Ralph Dormitzer Karen Quigley Selectman Absent: Frederick Koed Others Present: William R. Griffin,Town Manager Jennifer Oram,Selectmen's Clerk Chairman Edwin G. Carr called the meeting to order at 7:OO13M. Town Manager's Report Town Manager,William Griffin, reminded the community that the Special Town Meeting will be held on Monday, November 17,2008 at 7PM in the Sullivan Gymnasium at the Middle-High School. Selectmen's Comment Period Selectman Dormitzer stated that he had a wonderful time at the Veteran's Day Ceremony held at the Deer Hill School. Selectwoman Karen Quigley added that she had also attended the event and agreed that the ceremony was wonderful. Selectman Dormitzer said that he had attended a Conservation Commission meeting and stated that Attorney Charles Humphreys was before the commission and raised some very good points in regard to the Stormwater Bylaw. Selectman Dormitzer stated that after a few more applications,the Bylaw should be reviewed to see if any amendments should be made. Selectwoman Quigley stated that Mark Bartlett of Norfolk Ram, Chairman of the Conservation Commission, David Farrag met earlier in the day to address issues with the Stormwater Bylaw. It is their hope they will come to a resolution. Selectwoman Quigley then asked Mr. Griffin if there had been any response about the easements on Treats Pond. Mr. Griffin stated that he and DPW Superintendant, Carl Sestito,were meeting during the week to mark out the proposed path. Selectman Dormitzer asked if Mr. Griffin could contact the Hart family as well. Selectwoman Quigley brought attention to the letter that was in the Board's packet from the Army Corp of Engineers responding to the Board's questions. She asked if this could be placed on a future agenda for further discussion. Chairman Carr made mention of the letter from Maria Plante asking the Board to consider a proclamation for Captain Stephen G. Bowen. Captain Bowen was born, resided and educated in the Town of Cohasset. Captain Bowen will be on the Space Shuttle Endeavor when it launches into space on November 14, 2008. Selectman Carlson moved the Board read a proclamation for Captain Bowen at the Special Town Meeting on November 17,2008. Selectwoman Quigley seconded the motion and the vote was unanimous(4-0). Minutes—Selectman Carlson moved to approve the minutes of September 15,2008 as amended. Selectwoman Quigley seconded the motion and the vote was unanimous(3-0,Selectman Dormitzer abstained). Selectmen—11.10.08-JBO 1 Minutes—Board of Selectmen November 10,2008 Liquor Hearing for All Alcoholic Restaurant License for Blue Restaurant Inc at 156 King Street— Attorney Jon A. Aieta and the applicant, Mr. Kevin D. Kelley, Sr. addressed the Board. Attorney Aieta reviewed Mr. Kelley's background explaining that Mr. Kelley is the sole officer and shareholder for Blue Restaurant Inc., as well as the proposed manager for the 156 King Street location. Mr. Kelley has thirty years of experience in the restaurant business, and is best known for the restaurant"Durgin Park" at Fanueil Hall. Mr. Kelley then addressed the Board and reviewed his background and his ideas for the 156 King Street site. He stated that he hoped to open as soon as possible. The date will depend upon the approval of the license from the ABCC and his purchasing of the property. There was no opposition present at the hearing. Selectman Carlson moved to approve the license application and forward to the ABCC. Selectwoman Quigley seconded the motion,and the vote was unanimous(4-0). Proposed Regional Public Safety Dispatch Center—Mr. Griffin gave a brief history of how the towns of Cohasset, Hingham, Hull and Norwell began to meet to discuss the possibility of creating a regional dispatch center. The Fire Chiefs, Police Chief,Town Managers/Administrators and others have been meeting for over a year. They have been working with consultant, Blake Haskell,to develop the recommendations of this committee. Mr. Haskell addressed the Board and reviewed the recommendations of the joint committee. He stated that operational efficiencies and cost savings would be achieved by merging the four centers into a single E-9-1-1 Center. The Center would be located in Hingham. Mr. Haskell reviewed the many advantages of the joint center including increased safety for public safety personnel, improved services to the general public, as well as financial gains for the Town. Mr. Griffin added that a future budgeted capital expense of a new console will not be needed and that this alone would save the Town$150,000. Mr. Haskell stated that there are many grant opportunities to help fund a center such as this out there and this is one of the reasons they are before the Board this evening. Mr. Haskell reviewed the various grants that are available and then broke down the financials for the Board. Lieutenant Lennon and Fire Chief Robert Silvia both stated they felt a Regional Dispatch Center would be a great improvement for the Town. Selectman Dormitzer stated that he knows the committee will need to sort out all of the kinks, but if the quality of service goes up and the costs go down, he feels it would be great for the Town. The rest of the Board agreed. Selectwoman Quigley moved to approve the filing of the necessary applications for grants for the proposed Regional Dispatch Center for the towns of Cohasset, Hingham, Norwell and Hull. Selectman Dormitzer seconded the motion,and the vote was unanimous(4-0). Special Town Meeting Review Article 1—Amendments to Fiscal 2009 Budget—Mr. Griffin recommended two budget amendments. He asked that the Unemployment Budget be increased by$20, 000 and that the debt budget be decreased by$506,187,with a net reduction in exempt debt of$20,887. Selectman Dormitzer moved to recommend Article 1 as presented. Selectman Carlson seconded the motion and the vote was unanimous(4-0). Article 3—Capital Improvements Budget—Mr.Steve Gaumer, Mr. Peter Decaprio and Mr.John Keniley III of the Capital Budget committee addressed the Board. Mr. Gaumer reviewed the many requests that had been made to the committee. They then reviewed their recommendations. The Committee recommended that the following be funded through the Capital Stabilization Fund: Ambulance replacements at$160,000, Fire Command Vehicle at$30,000, Police Cruiser at$29,000, Heart Monitor/Defribulator at$25,000,Jaws of Life at$10,000 and Library Public Computers at$10,000. Selectman Dormitzer moved to recommend Article 3 as presented and recommended. Selectman Carlson seconded the motion and the vote was unanimous(4-0). Selectmen—11.10.08-JBO 2 Minutes—Board of Selectmen November 10,2008 Article 4—Community Preservation Committee—Selectman Dormiter reviewed the three recommendations that came before the committee. The CPC recommended that a total of$25,000 be appropriated for the purpose of preparing a new and required Open Space and Recreation Plan for the Town of Cohasset. The CPC also recommended that$15,000 be appropriated to conduct the necessary engineering studies and drawings for the restoration of the pond located on the Cohasset Common. There was also a recommendation for a Beechwood Ballpark septic system but that was withdrawn by the applicant. Selectman Carlson moved to recommend the article as presented. Selectman Dormitzer seconded the motion and the vote was unanimous(4-0). Article 5—Release of Easements& Right of Wav—Water Commissioner,Glenn Pratt addressed the Board. He explained that the commission will be withdrawing the Pleasant Street right of way and only be seeking that the 12-foot wide easement on Nichols Road be released. Selectman Dormitzer moved to recommend article 5 as presented. Selectwoman Quigley seconded the motion and the vote was unanimous(4-0). Article 7—Jerusalem Road Wall& Roadway—The Capital Budget Committee voted to recommend approval of the$270,000 bond issue for this project (10 year term),with future bond payments being made from the Capital Stabilization Fund. Selectman Dormitzer moved to recommend Article 7 as recommended. Selectman Carlson seconded the motion and the vote was unanimous(4-0). Article 9—Alternative Energy Committee—The AEC requested an additional $10,000 for consultant services. After a brief discussion,Selectman Carlson moved to recommend Article 9 as recommended. Selectman Dormitzer seconded the motion and the vote was unanimous(4-0). Article 12—Jacobs Meadow Culvert Replacement Upgrade—The Capital Budget Committee voted to recommend approval of the$450,000 bond issue for this project(20 year term),with the future bond payments being made from the Capital Stabilization Fund. Selectman Dormitzer moved to recommend Article 12 as presented. Selectman Carlson seconded the motion and the vote was unanimous(4-0). Article 13—Citizens Petition—Turf Field—Selectwoman Quigley recused herself from this discussion and moved to a seat in the audience.There was a discussion amongst Mr. George McGoldrick,the article's sponsor,the Board, Chairman of the Capital Budget Committee,Steve Gaumer and Advisory Committee Chairman, Mr. Sam Wakeman. The Board added a window of time that monies could be accepted by the Town. Chairman Carr moved to recommend Article 13 as amended. Selectman Dormitzer seconded the motion and the vote was unanimous(3-0). Selectman Dormitzer moved to adjourn the meeting. Selectman Carlson seconded the motion and the vote was unanimous(3-0,Selectwoman Quigley remained in the audience). Meeting adjourned at 9PM. Respectfully submitted, Edwin G. Carr Chairman Selectmen—11.10.08-JBO 3 x.o 1 G4 TOWN OF COHASSET BOARD OF SELECTMEN Board of Selectmen I - Edwin G.Carr \° TOWN MANAGER � �. connsseT Paul Carlson Frederick R.Koed Town Manager 41 Highland Avenue Cohasset, Massachusetts 02025 Ralph S.Dormitzer William R.Griffin Karen Quigley www.townofcohasset.org AGENDA BOARD OF SELECTMEN MEETING MONDAY,DECEMBER 1, 2008 7:00 PM Town Manager's Report Selectmen's Comment Period Public Comment Licenses &Permits Minutes Approval 7:10 PM Straits Pond Update 7:25 PM Cable Advisory Committee Update 7:40 PM Stormwater Management Committee—Committee Charge 8:00 PM Tax Classification Hearing 8:10 PM Charles Humphreys—Medical Building Parking 8:20 PM Setting Date of Annual Town Meeting &Election 8:25 PM Annual License Renewals 8:30 PM Executive Session—Litigation Strategy 9:15 PM Adjournment Meeting Protocol Discussion during Board meetings should always be courteous and respectful, and should be confined to the subject under consideration. Sarcasm is generally not respectful, and the subject under consideration does not include the individuals involved in the debate. All statements and questions should be directed to the Chairman, who will ask the appropriate person to respond. Tel:(781)383-4105 • Fax: (781)383-0228 Minutes—Board of Selectmen December 1, 2008 Selectmen Present: Edwin G.Carr, Chairman Paul Carlson Frederick Koed Karen Quigley Selectman Absent: Ralph Dormitzer Others Present: William R. Griffin,Town Manager Jennifer Oram,Selectmen Clerk Chairman Edwin G. Carr called the meeting to order at 7:OOPM. Town Manager's Report Town Manager, William Griffin, noted that seven of the establishments that have liquor licenses in Town have not met the fire safety requirements as of this meeting. The Board will therefore not be signing those licenses until the establishments are in compliance. Selectmen's Comment Period Selectman Frederick Koed asked for an update on 45 Pleasant Street. Mr. Griffin stated that he has asked the Board of Health to ensure the house is sealed up. He stated that the two vehicles at the house are legal. Selectman Paul Carlson congratulated the High School Football team and Girl's Soccer team on their respective victories. Selectwoman Karen Quigley stated that she attended the annual Senior Center Luncheon at Atlantica. She stated that it was a great event and that during it,the Cohasset Chamber of Commerce presented a donation to Elder Affairs out of the proceeds of Cohasset Day. Chairman Edwin Carr mentioned a very positive letter from a Mr. Pyfrom praising Harbormaster Lori Gibbons. Chairman Carr also mentioned that he was able to get a copy of the Proclamation that was presented to Captain Stephen G. Bowen at the Town Meeting,sent up to the Space Shuttle for Astronaut's viewing. He then asked Mr. Griffin if he could place on future agenda the Selectmen's Priorities Discussion as well as a discussion on Wind Energy and how it works under the new laws. Minutes Approval—Selectman Koed moved to approve the minutes of October 20,2008 as written. Selectman Carlson seconded the motion and the vote was unanimous(4-0). Selectwoman Quigley moved to approve the minutes of October 27,2008 as written. Selectman Koed seconded the motion and the vote was unanimous(4-0). Selectman Carlson move to approve the minutes of November 10, 2008 as amended. Selectwoman Quigley seconded the motion and the vote was unanimous(3-0, Selectman Koed abstained as he was not present at this meeting). Straits Pond Update—President of the Straits Pond Watershed Association, Mr. Lawry Reid along with Dick Avery addressed the Board. Mr. Reid reviewed the extensive history of the watershed for the Board. He stated that as far back as 1848, it has been documented that the Straits Pond Watershed area has had quality of life issues. Recently the Association had several meetings with scientists to see Selectmen—12.1.08-JBO 1 Minutes—Board of Selectmen December 1, 2008 ® what changes could be made to reduce the odor of the area, as well as reduce the large amount of sediment in the pond. After a few changes with the tidal gates,they are for the first time seeing an improvement in the area. They are seeing fewer midges and more snails and sea worms are beginning to inhabit the pond. He expressed the associations'thanks to Cohasset, Hull and Hingham for their continued support. Mr. Reid also stated that there may be a chance of creating a water fowl park around the pond. He said the area is home to over 90 types of birds. After further discussion,the Board thanked Mr. Reid and the other members for their update. Chairman Carr asked if they could come back with an update in a year or so. Cable Advisory Committee—Committee Chairman, Pat Martin,as well as members Mike Zoto and James Morrison addressed the Board (Selectman Carlson is also on the committee and remained in his seat). Ms. Martin explained that the Town's public access contract expires in February 2009. She reviewed the steps that the committee has made in regard to negotiations with Comcast. Mr.Zotos reviewed the Town's equipment issues and needs,and the fact that the Town may need to create a public access studio in Town Hall as the Norwell studio will be closing in 2009. The committee then reviewed the surcharge that is proposed by Comcast, as well as other financials. After further discussion, Chairman Carr suggested they confirm that they are asking for enough money upfront from Comcast. The Board thanked the committee for all of their efforts on behalf of the Town. Stormwater Management Committee—Committee Charge—Sarah Charron,Stephen Bobo and Lawry Reid addressed the Board. The Committee had submitted a proposed charge to the Board of Selectmen as per their request. Selectman Dormitzer,who was not present at this meeting, also submitted suggestions in regard to the charge via email. Chairman Carr reviewed Selectman Dormitzer's suggestions. Ms. Charron said that she felt that the additional wording suggested by Selectman Dormitzer was fine. She did suggest adding wording that would cover grants, public education and outreach and asked that not only stormwater flooding be suggested as a focus, but also stormwater pollution. Selectman Dormitzer had suggested that the committee be sunsetted in three years. Selectwoman Quigley stated that she did not see the need of the Stormwater Committee going away with all of the Federal Guidelines etc.that have been put into place. Chairman Carr stated that at this point it seems the charge is nearly there. The language will just need to be combined and more research done about who will be members of the committee;then a vote can be taken. The Board thanked them for their time. Tax Classification Hearing—Deputy Assessor, Mary Quill,as well as Board of Assessor members, Elsa Miller and Michael C. Patrolia, addressed the Board. . Ms. Quill reviewed the hearing procedures for the Board. She explained that calculations are done to see if the Town would want to do a uniform tax rate for the residents and businesses,or split it and have the businesses pay a higher tax rate. She reviewed the calculations and stated that the savings the split rate would give the residents would not be worth it as the increase would be severe for businesses. She and her Board recommend a uniform tax rate of$10.78. Selectman Koed moved to adopt the uniform tax rate of$10.78,Selectman Carlson seconded the motion,and the vote was unanimous(4-0). Charles Humphreys—Medical Building Parking—Attorney Humphreys addressed the Board on behalf of his client, Dr. Roger A. Pompeo. Dr. Pompeo will be constructing a 2,200 square foot medical building at the rear of 55 South Main Street. Due to its proximity to the public parking lot, it is not required by Zoning to have additional parking. However, Dr. Pompeo would like to add ten (10)additional parking spots around the building for convenience to his patients. He will also not be placing any restrictions on the parking spots so they can be used by people other than patients when the spots are open or during Selectmen—12.1.08-JBO 2 il Minutes—Board of Selectmen December 1, 2008 the evening. Attorney Humphreys stated that where the Board acts as road commissioners for the Town, he needs their vote of approval to give to the Planning Board. After a brief discussion, Chairman Carr asked if both Chief Silvia and Chief Hussey could confirm they approve of the plan. After further discussion, Selectman Carlson moved to approve the proposed parking plan pending approval by Police Chief James Hussey and Fire Chief Robert Silvia. Selectwoman Quigley asked that the motion include the wording"unrestricted",Selectman Koed seconded the motion as amended and the vote was unanimous(4-0). Setting Date of Annual Town Meeting and Election—Selectwoman Quigley moved to approve Saturday March 28,2009 at 9AM as the date for the annual town meeting and Saturday,April 4,2009 as the date of the annual town election,with the deadline for petitioned articles for the annual town meeting being Monday,January 12,2009. Selectman Koed seconded the motion and the vote was unanimous(4-0). Annual License Renewals—Selectman Carlson moved to approve renewal for all annual licenses except for those who have not met the fire department safety inspections(Cohasset Food Mart,The Red Lion,Atlantica, Bernard's,Cohasset Golf Club and Papa Gino's) Selectman Koed seconded the motion and the vote was unanimous(4-0). Executive Session—Litigation Strategy-Chairman Carr moved that the Board go into Executive Session for the purposes of discussing the value of real property. The Board will only come out of Executive Session for the purposes of adjourning the meeting. Selectman Koed seconded the motion. Selectman Koed—Aye F Selectman Carlson—Aye Selectwoman Quigley—Aye Chairman Carr—Aye Meeting adjourned at 10:15 PM. Respectfully submitted, Edwin G. Carr Chairman Selectmen—12.1.08-JBO 3 13/ �G�Q Aq � TOWN OF COHASSET ° W_ - BOARD OF SELECTMEN Board of Selectmen i h�, fir+; Edwin G.Carr T v TOWN MANAGER�oco nssE Paul Carlson Town Manager 41 Highland Avenue Frederick R.Koed William R.Griffin Cohasset, Massachusetts 02025 Ralph S.Dormitzer www.townofcohasset.org Karen Quigley AGENDA BOARD OF SELECTMEN MEETING MONDAY, DECEMBER 15, 2008 7:OOPM Town Manager's Report Selectmen's Comment Period Public Comment Minutes Approval ON 7:10 PM Liquor License Hearing—Transfer of Annual Beer&Wine Restaurant 3 License to 3A Pizza& Grill, Corp. 7:20 PM Annual License Renewals 8 7:25 PM Goal Setting Session 8:15 PM Executive Session—Litigation Strategy&Value of Real Property 8:45 PM Adjournment Meeting Protocol Discussion during Board meetings should always be courteous and respectful, and should be confined to the subject under consideration. Sarcasm is generally not respectful, and the subject under consideration does not include the individuals involved in the debate. All statements and questions should be directed to the Chairman, who will ask the appropriate person to respond. Tel: (781)383-4105 0 Fax:(781)383-0228 TOWN MANAGER'S REPORT FOR THE MEETING OF DECEMBER 15, 2008 1. I wish to advise the Board of Selectmen that I have been advised by Verizon that it wishes to commence the cable licensing process here in Cohasset. To do so, the Board of Selectmen must vote to initiate the cable licensing process pursuant to Massachusetts regulations. In addition, to expedite the licensing process, the Board must request that the Massachusetts Department of Telecommunications and Cable to: (1)waive the 60 day filing deadline, and(2)waive the requirement to solicit applications. These are waivers routinely granted by the state. I would recommend that the Board vote to initiate the licensing process and request the above waivers. TOWN OF COHASSET , MA MINUTES OF SELECTMEN ' S MEETINGS 2008 END