HomeMy WebLinkAboutMinutes - BoS - 01/06/1997 - Meeting minutes for 1/6/1997 thru 6/30/1997 TOWN OF
COHASSET, MA
MINUTES OF
SELECTMEN ' S
MEETINGS
JAN 6- JUNE 30
1997
START
AGENDA-REGULAR MEETING OF BOARD OF SELECTMEN January 6, 1997
SELECTMEN'S MEETING ROOM 7:30 p.m.
A. Attendance
B. Treasury Warrants
C. Minutes
Review and Approval of:
1. Regular Meeting of December 18, 1996
2. Executive Session of December 18, 1996
D. Scheduled Items
7:35 p.m. Terry Atherton-Change Orders re D.P.W. -Status Report
7:50 p.m. John McNabb,Jr. -Water Resources Protection Committee re Grant Approval
8:00 p.m. Public Comment Period
8:15 p.m. Selectmen's Budget Reviews
9:00 p.m. Executive Session
E. Old Business
1. Appointments and Re-appointments
F. New Business
1. Review and Approval of CDM Change Order No. 2 re Closure of Cedar Street Landfill
2. Review and Approval of Various Professional Statements:
(a) Milliken/Lillard Field Project: $575.00; $651.93; $202.27; $990.00; $2,278.00
(b) Warner&Stackpole: $45.00;$1,884.75
(c) Goodwin,Procter&Hoar: $4,950.43
(d) Deutsch Williams Brooks: $3,848.92
(e) Petroleum Management Services,Inc.: $6,295.00
(f) Larissa V.Brown: $1,000.00
3. Consider Approval of Step Rate Increases-(a)Fire Department, (b)D.P.W.
4. Consider Request of M.A.P.C. to Review List of TIP Contacts
5. Review and Approve Fire Chief's Contract
6. Acknowledge Retirements of Firefighter/EMT's McGaffigan/Boswell
c 7. Take Any Necessary Action Relative to Town Administrator Recruitment
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G. Town Administrator Update on Pending Matters
H. Public and/or Press
I. Other Business That May Properly Come Before the Board
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MINUTES - MEETING OF BOARD OF SELECTMEN January 6, 1997
Selectmen present: Merle S. Brown
Roseanne M. McMorris
Peter J. Pratt
Nancy A. Roth
Michael H. Sullivan
Others present: Terry J. Atherton - Public Works Gar. Bldg. Comm.
Maria A. Plante
Diane C. Sullivan
Paul L. Pattison
Joseph D. Buckley - Treasurer/Collector
John K. McNabb, Jr. - Water Resources Prot. Comm.
James R. Lennon
R. Murray Campbell - Coh. Lightkeepers Corp.
Ralph D. Kidder
Robert V. Davenport
Paul R. DeRensis - Town Counsel (8 :40 p.m. )
Mary Ford - Cohasset Mariner
Tanna Kasperowicz - Tiny Town Gazette
Molly Hochkeppel - Patriot Ledger
Gregory J. Doyon - Town Admr.
Joyce D. Studley - Admin. Secretary
The meeting was called to order at 7:30 p.m. , Chairman Brown Call to order
presiding.
Motion of Mrs. Roth to approve, ratify, and confirm the signing of Treasury
bill warrant #26B, payroll warrant #27P of December 19, 1996, by warrants
Chairman Brown and Selectmen McMorris, Pratt, Roth and Sullivan; bill
warrant #27B of December 26, 1996, by Selectmen McMorris, Roth and
Pratt; and bill warrant #28B and school warrant #28S of January 2,
1997, by Chairman Brown and Selectmen McMorris, Pratt and Roth.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Sullivan to approve the minutes of meeting of December Mins. mtg.
18, 1996, as amended. 12/18/96
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Pratt to approve the minutes of executive session of Mins. exec.
December 18, 1996. less. 12/18/96
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
MINUTES - MEETING OF BOARD OF SELECTMEN January 6, 1996
Page 2
Terry Atherton reviewed four change orders for the Public Works Report of
garage now under construction, as outlined in a letter of Gaffney Public Works
Architects dated December 26, 1996. Mr. Pratt requested that Garage Bldg.
approval of the change orders be held in abeyance until discussion is Comm.
had with Town Counsel in executive session regarding enforcement of
the building contract. Action was held for executive session. Mr.
Atherton was asked to return later.
Change Order No. 2 of Camp Dresser & McKee Inc. regarding closure of Change Order #2
the Cedar Street Landfill was reviewed. Mr. Doyon read the terms, of CDM re
stating that the net increase in contract price is $15, 068.62 . Cedar St. Land-
fill
Motion of Mr. Sullivan to approve Change Order No. 2 of CDM, as
requested.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Professional bills were reviewed.
Motion of Mrs. Roth to approve for payment the following bills Prof. bills
incurred for the Milliken/Lillard Field: The BSC Group for the
period 7/23-11/30/96, for engineering services, in the sum of $575;
Brewer Electric & Utilities, Inc. , invoice dated ll/l/96, in the sum
of $651.93; Hingham Lumber Company, Inc. , invoice dated 11/4/96, in
the sum of $202.27; David R. Barker, invoice dated 11/4/96, in the
sum of $990; and P. A. Landers, Inc. , invoice dated 11/20/96, in the
sum of $2,278.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. McMorris to approve payment to Warner & Stackpole in
the matter of Cohasset Heights, Ltd. v. Board of Health for the
period through 10/31/96, in the sum of $45, and for the Landfill
through 10/31/96, in the sum of $1,884.75.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. Roth to approve payment to Goodwin, Procter & Hoar for
the sewer treatment plant in the sum of $4, 950.43, for the period of
6/1-11/30/96 .
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
MINUTES - MEETING OF BOARD OF SELECTMEN January 6, 1996
Page 3
Invoice of Deutsch Williams Brooks DeRensis Holland & Drachman was
tabled at the request of Mrs. McMorris.
Motion of Mrs. McMorris to approve for payment the invoice of
Petroleum Management Services, Inc. , dated December 18, 1996, in the
sum of $6,295.
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. McMorris to approve payment of the invoice of Larissa
V. Brown for component 1 of the Open Space Plan, in the sum of
$1, 000.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Sullivan to approve a step-rate increase for Jane E. Step-rate
Henderson of the Cohasset Fire Department from Schedule 1, Pay Group increase, Fire
E @$12.16 to Schedule 1, Pay Group E @$12.76, effective February 3, Dept.
1997.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. McMorris to approve a step-rate increase for Leo A. Step-rate
Ekbom, Jr. of the Department of Public Works from Schedule 1, Pay increase, DPW
Group F @$13.09 to Schedule 1, Pay Group F @$13 .77, effective January
22, 1997.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Request of MAPC to review a list of TIP contacts was reviewed. Re-appt. of
MAPC rep.
Motion of Mr. Pratt to re-appoint Martha K. Gjesteby as the Town's
TIP representative to the MAPC.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Chairman Brown requested that Mrs. Gjesteby appear before the Board
to discuss funding.
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MINUTES - MEETING OF BOARD OF' SELECTMEN January 6, 1996
Page 4
John McNabb, on behalf of the Water Resources Protection Committee, Req. to apply
requested the Board to approve an application for a $15, 000 grant for grant,
from the Mass. Environmental Trust for watershed protection and a Water Resources
public education project. He explained that the money would be spent Prot. Comm.
and reimbursement would take place on a quarterly basis. He
anticipates that the Town's share of $3, 000 would come from water
revenues and there would be reimbursement of $12, 000. He asked for a
letter of support from the Board.
Discussion followed the request.
Motion of Mrs. Roth to support the $3, 000 to be given from the Water
Commission's budget for the grant, and also, to support the grant by
signing a letter, to fund $15, 000 and be reimbursed for $12, 000.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Chairman Brown called for a public comment period at 8 :15 p.m. Public comment
Maria Plante, 798 Jerusalem Road, distributed a copy of a letter from
the engineers for the Sewer Commission being sent to homeowners
regarding signing of easements, and inquired about the stated
deadline of January 17. She said the Sewer Commissioners were told
that people would not sign easements until after the Annual Town
Meeting took place. She said the homeowners of the area affected
want to know about funding, what is being paid for, and how taxpayers
are going to be helped. Chairman Brown said the Sewer Commissioners
have been invited to attend a meeting to discuss the matter.
Diane Sullivan, 708 Jerusalem Road, said it seems to be a test to
decide the issue prior to Town Meeting to nail down the 1001s. funding.
She said she cannot see any other reason for pressing for easements
by January 17.
Russell Lennon, 20 Tad Lane, said he thinks the letter looks like a
threat.
Joseph Buckley, the Treasurer/Collector, told the Board he is looking Treas./Collector
for an increase in hours for a staff increase of twenty-five hours req. for budget
for his department. He explained that he wants to train three people increase
so at least two would know how to do each other's jobs. He now has
two full-time and one ten-hour person and wants three full-time
employees in his office.
Mrs. Roth stated that adding twenty-five hours would significantly
increase the budget, and the Board of Health wants increased time as
well. She explained that a recent letter from the Town Accountant
stating that if the line is held the Town could get away without an
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MINUTES - MEETING OF BOARD OF SELECTMEN January 6, 1997
Page 5
override next year. She asked what the impact of the request would
be. Mr. Buckley said it would be about $10, 000 a year extra, but by
spending $10, 000, he might be able to increase the interest
receivable to the Town. Mr. Sullivan said it is creating a new job.
Mr. Doyon said the proposal he recommends is if a person is willing
to be moved, it would amount to seventeen and one-half hours for that
person, which is not full time.
Mr. Sullivan asked what job a new person would do. Mr. Buckley
explained that he is going to have the Assistant Collector train
someone in her position and he wants the Assistant Collector to learn
the Assistant Treasurer's job. He explained that the third person
can do what he is now doing.
Mr. Sullivan said there should be a job description prepared for
submission to the Personnel Committee. Chairman Brown said the Board
can re-open the budget at a later time, if necessary. He asked that
Mr. Buckley work with the Personnel Committee on the matter.
The Town Administrator presented Selectmen's budgets for FY98. Sel's budgets
reviewed FY98
Motion of Mrs. Roth to approve the budget for Board of Selectmen,
Dept. 122, for FY98 at $49, 025.
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Sullivan to approve the budget for Town Administrator,
Dept. 129, for FY98 at $348, 521, as submitted.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. Roth to approve the Legal budget for FY98, Dept. 151,
at $136,733 .
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Sullivan to approve the budget for the Personnel
Committee, Dept. 152, for FY98 at $250.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. McMorris to approve the budget for Town Hall, Dept.
192, for FY98, as submitted.
MINUTES - MEETING OF BOARD OF SELECTMEN January 6, 1996
Page 6
Second by Mr. Sullivan.
Mrs. Roth moved to amend the budget to change the number of hours of
the custodial position to eighteen hours.
Second by Mr. Sullivan.
Mr. Pratt further amended the motion to take the line item as
proposed and designate that to contract services.
There was no second to the amendment.
The Chairman asked for a vote on the original amended motion.
Vote 3 - 2 opposed, Mrs. Roth and Mr. Pratt in favor.
The Chairman asked for a vote on the main motion.
Vote 3 - 2 in favor, Mrs. Roth and Mr. Pratt opposed.
Motion of Mrs. Roth to approve the budget for Town Buildings, Dept.
194, for FY98 at $600, as submitted.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. Roth to approve the budget for Town Reports, Dept.
195, for FY98 at $7, 750, as submitted.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Pratt to approve the budget for Parking Clerk, Dept.
197, for FY98 at $2,200, as submitted.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. Roth to approve the Unclassified budget, Dept. 199,
for FY98 at $17,350.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. Roth to approve the budget for Central Dispatch, Dept.
212, for FY98 at $135,093 .
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MINUTES - MEETING OF BOARD OF SELECTMEN January 6, 1997
Page 7
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Sullivan to approve the budget for Weights & Measures,
Dept. 244, for FY98 at $1,650.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. Roth to approve the budget for Civil Defense, Dept.
291, for FY98 at $450.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Sullivan to approve the Shellfish budget, Dept. 296,
for FY98 at $720.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Pratt to approve the budget for Regional School
Assessment, Dept. 301, for FY98 at $67,469.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Pratt to approve the budget for Street Lighting, Dept.
424, for FY98 at $52, 000.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. Roth to approve the Veterans' budget, Dept. 543, for
FY98 at $6,800.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Sullivan to approve the budget for the Commission on
Disabilities, Dept. 599, for FY98 at $100.
Second by Mr. Pratt.
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MINUTES - MEETING OF BOARD OF SELECTMEN January 6, 1997
Page 8
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Sullivan to approve the Common Historical budget, Dept.
690, for FY98 at $200.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Sullivan to approve the Unemployment budget, Dept. 913,
for FY98 at $5, 000.
Second by Mr. Sullivan.
No vote was taken on the motion.
Motion of Mrs. Roth to amend the Unemployment budget, Dept. 913, for
FY98 at $6, 000.
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Mr. Doyon said insurance and Workers' Compensation figures were
submitted to the Insurance Advisory Chairman for his review and will
be ready for approval by next week. The budget for the Wire
Department will also be ready by next week.
Review and approval of the Fire Chief's contract was considered. Fire Chief's
contract
Motion of Mrs. McMorris to approve the Fire Chief's contract for the approved
period of November 1, 1996 to October 31, 1999.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Pratt to acknowledge the retirement of Firefighter/EMT Retirement of
Paul F. McGaffigan and Firefighter/EMT John T. Boswell from the F.F. /EMT's
Cohasset Fire Department, effective January 15, 1997, and April 1,
1997, respectively, and that a letter of thanks be sent to them for
their many years of service.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Action on recruitment of a Town Administrator was considered. Recruitment
Chairman Brown announced that a candidate will be interviewed of Town Admr.
tomorrow for the temporary position, and another on Thursday. Mr.
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MINUTES - MEETING OF BOARD OF SELECTMEN January 6, 1997
Page 9
Brown stated that he has Mr. Doyon' s letter of resignation and his
last day is January 29; however, he is taking a week's vacation prior
to that. Mr. Doyon offered his availability by telephone and
otherwise. Following discussion, the Chairman asked for a vote.
Motion of Mrs. Roth to interview the people planned to be
interviewed, advertise for two days, ask people to get resumes in by
the end of the week, and if a candidate cannot be found by the end of
this week, to use someone in the building until such time as a decent
candidate can be found.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Report of Town Administrator: Report of
Town Admr.
Attention was called to the Town Accountant's projection that based
on the current budget estimate, an override will not be needed this
year; and that the election will still be scheduled for May 3 .
[End of report.]
Motion of Mr. Sullivan to accept the resignation of the Town Town Admr's
Administrator, to wish him the best, and thank him for all his resig. accepted
efforts.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
The Board members commented on various matters. Other business
Mrs. Roth announced that the Drug and Alcohol Committee will meet
tomorrow night to discuss new issues and approaches.
The Board is in receipt of a nomination paper from the South Shore Vote to support
Coalition for the Metropolitan Planning organization. The nominee S.S.C. Metro.
has to be a chairman of the Board of Selectmen. The Coalition is Plg. organiz.
nominating the Town of Weymouth. The Chief Planner will go to the
meetings. She asked for support.
Motion of Mr. Pratt to support the proposal.
Second by Mrs Roth.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Sullivan to send a letter to Wayne Sawchuk thanking him Vote to send
for his efforts and the amount of time he has put in on the Milliken thank-you
Field project. letter
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MINUTES - MEETING OF BOARD OF SELECTMEN January 7, 1996
Page 10
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Mr. Sullivan wanted to have the Town Accountant prepare a preliminary
budget for a centralized maintenance position.
Mr. Sullivan also said he would like to have the light put back on
the Common Pond and recommended that it be looked into. Chairman
Brown said it would have to go to the Cohasset Common Historic
District Commission, and asked Mr. Doyon to write a letter.
Mr. Pratt said he has received from the MMA all current model by-laws Vote to refer
and Acts of the Legislature relating to town administrators, etc. , to Govt. Struc.
for towns the size of Cohasset. He wants to turn this material over Comm.
for study by the Government Structure Committee to see if it will
have any recommendations.
Motion of Mr. Pratt to do this.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Mr. Pratt also referred to receipt of an RFP for project management
services for new school construction issued by the City of Brockton,
stating he wants to hold space open in the Town Meeting warrant for a
project manager.
Mr. Pratt said that early on Friday evening Senator Hedlund finally
got a letter from the DPU concerning how to reference customer
complaints on water bills. He thanked the neighbors involved for
being so patient.
Chairman Brown said the Hagerty showroom decision should be made and
asked for a specific time when it will be made.
Motion of Mr. Pratt that the Board of Selectmen issue a request for
proposals for a non- profit organization to lease the former Cohasset
Colonials showroom for the purpose of establishing a learning
laboratory for marine biology and genetic research for the benefit of
the students of all ages, and that the laboratory be established and
operated at no cost to the Town in terms of a lease to be ten-year
renewable, at a cost of $1.00 per year.
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MINUTES - MEETING OF BOARD OF SELECTMEN January 6, 1997
Page 11
Mr. Sullivan reminded the Board that at its last meeting it was
agreed to formulate questions on the matter, adding that there has
been no time to do that. He said if the Town is going to turn over
property, he wants to know what is going to be done with it. Mrs.
Roth said she would like to have the question go before Town Meeting
for decision. Mr. Sullivan agreed. Provisions of such a warrant
article were discussed.
Mr. Sullivan produced a draft list of questions he had prepared
regarding the matter. Mr. Campbell said he could get 100 signatures
on a citizens, petition if it became necessary. Chairman Brown
replied that the Selectmen will put an article in the Town Meeting
warrant.
Motion of Mr. Pratt that the Board of Selectmen hold space open on Vote to
the warrant for Special Town Meeting for an article to provide for a place article
request for proposals for leasing to a non-profit organization of a on warrant re
parcel of property formerly called Cohasset Colonials showroom. RFP, Hagerty
property
Second by Mrs. Roth.
Vote 4 - 0 in favor, none opposed, Mr. Brown abstaining.
Ralph Kidder, 2 Cushing Road, said if the questions are not
publicized in a timely fashion, some of which might take research, it
is going to be difficult for people to answer so that a decision can
be made. He emphasized that unless quick action is taken by the
Selectmen, they will be forcing people to take another step. He
requested that a copy of the questions be given to the School
Department. Chairman Brown asked what the Board should do if it does
not like the answers to the questions. Mr. Pratt remarked that he is
not sure it is a constructive instrument.
Paul Pattison, 104 Elm Street, complained about the indecisiveness
that has been going on since August 1, 1993 .
Mr. Campbell asked when the list of questions would be available.
Mr. Sullivan replied that as soon as he get them, he will turn them
in. The draft list of questions was given to the press.
Chairman Brown said the Board would be going into executive session
concerning a Land Court case and the D.P.W. garage contract with the
architect. There was discussion concerning whether or not the Board
would return to open meeting. Chairman Brown said the issue will be
left open, as it may become necessary to return to open meeting.
The press and public were asked for comment. Press and public
Motion of Mrs. McMorris to go into executive session to discuss Exec. session
litigation and contract issues.
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MINUTES - MEETING OF BOARD OF SELECTMEN January 6, 1997
Page 12
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed. Mr. Brown - Aye
Mrs. McMorris - Aye
Mr. Pratt - Aye
Mrs. Roth - Aye
Mr. Sullivan - Aye.
The Board went into executive session at 10:20 p.m.
The Board returned to open meeting at 12 :10 p.m. Resumption of
open meeting
Motion of Mrs. Roth to reject the HVAC bids on the D.P.W. garage,
subject to the Attorney General's not objecting to such rejection, DPW Garage HVAC
and to authorize the Town Administrator to re-bid forthwith, upon bids rejected
hearing from the Attorney General.
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Pratt that the Board of Selectmen ratify the change DPW change orders
orders recommended by the D.P.W. Building Committee for the D.P.W. ratified
garage.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. Roth to adjourn. Adjourn
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
The meeting was adjourned at 12 :15 a.m.
APPROVED: DATE: r
ChaiLrman
T Administrator
/Y
CORRESPONDENCE LIST January 6, 1997
1. Jack Hubbard. Letter in support of marine lab.
2. South Shore Coalition, re elections to be held for Metropolitan Planning
Organization.
3. Mass Cable Television Commission. Accounting order FCC, Form 1210 - Continen-
tal Cablevision extension of time for rate determinations.
4. Frank Davis, Office of Jury Commissioner, re appropriating funds for providing
annual residents lists to the Office of Jury Commissioner.
5. Gordon Hislop, re proposed additions to American Legion building.
6. Gordon Hislop, re Cohasset's proposed railroad station.
7. John McNabb, Jr. , Water Resources Protection Committee, re property on Forest
Avenue.
8. S.A.F.E. to Commissioner David Struhs, DEP, re C.H.L.
9. Massachusetts HIstorical Commission. Notice of eligibility for National
Register listing, JOsephine M. Hagerty House.
10. Police Chief Brian Noonan. Status Report for December 1996.
11. Harold Litchfield, D.P.W. Superintendent, re resurfacing Forest Avenue.
/$'
AGENDA -- SPECIAL MEETING OF BOARD OF SELECTMEN January 9, 1997
COHASSET TOWN HALL 5:30 p.m.
A. Attendance
B. New Business
1. Take any necessary action relative to status of Gaffney Associates,
architect for construction of D.P.W. Garage
2. Consider Town Accountants contractual salary increase
C. Executive session. re Cohasset Heights, Ltd. budget
/6
j ds 1 9 97
MINUTES - SPECIAL MEETING BOARD OF SELECTMEN January 9, 1997
Selectmen present: Merle S. Brown
Roseanne M. McMorris
Peter J. Pratt
Nancy A. Roth
Michael H. Sullivan (5:45 p.m. )
Others present: Wayne Sawchuk
Gary A. Gardner
Robert M. Egan - Building Inspector
Robert V. Davenport
Gregory J. Doyon - Town Administrator
Joyce D. Studley - Admin. Secretary
The meeting was called to order at 5:37 p.m. , Chairman Brown Call to order
presiding.
Motion of Mrs. Roth to grant Michael J. Buckley a six percent raise, Vote to raise
given his outstanding performance this year and the fact he was low Town Acct. by
on the salary scale at the beginning. 6%
Second by Mrs. McMorris.
Vote 4 - 0 in favor, none opposed.
Mr. Pratt said the Water Commissioners are adamant to get the Request RFP re antennae
for Proposals for the lease of the attachments by any and all discussed
wireless communication carriers to the water tank at Bear Hill, and
they have commissioned him to instruct the Board and Town
Administrator to inform counsel that they will not at this point
entertain installation of a free-standing tower.
Mr. Egan said the location is in a residential zone and application
will have to be made to the Zoning Board of Appeals. Because it is
not an allowed use, a variance will have to be sought. He added that
light industrial use requires a special permit and is more difficult
to get.
Mr. Pratt said counsel has also ruled that a multi-year lease would
require action of Town Meeting. They are looking for a twenty-year
lease. Mr. Doyon said the term cannot go beyond ten years without
vote of Town Meeting. In reply to Mrs. Roth's question, Mr. Pratt
said three vendors are interested, each for about $20, 000-$25, 000 a
year. Chairman Brown said an article would be placed in the warrant.
Motion of Mr. Pratt to transmit the documents to counsel for review
and re-writing, and to hold a space in the warrant for an article.
Second by Mrs. Roth.
Vote 4 - 0 in favor, none opposed.
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MINUTES - SPECIAL MEETING BOARD OF SELECTMEN January 9, 1997
Page 2
Chairman Brown reported that he stopped at a flag expert' s place Common flag
today and talked about the size of the flag on the Common. discussed
He said the flag is the size it should be for the pole, but it needs
a retaining ring on the bottom of the flag to hold it against the
pole. The cost of the ring is $41. Mr. Brown said he also talked
about the pole, which is set in the granite base, as to whether it
was rotting out. He was told there is little risk. The hole in
the granite goes right through. All that can be done is to caulk
around the bottom. Mr. Brown said he will get the information on
what size ring is needed.
Mr. Pratt referred to receipt of a complaint from Deborah Cook about Public safety
recent icing conditions and a subsequent accident, which she later condition
reported to Chief Noonan. His recommendation to the Chief, which he discussed
accepted, is the Town may want to lease one or more beepers for the
D.P.W. Superintendent to alert him regarding weather conditions.
Mr. Pratt said the situation raises the issue that when the original
call came in that cars were sliding on Pond Street by the time the
police cruisers got to the scene the D.P.W. was already there. The
call had not gone out before two or three small incidents occurred.
He recommended a policy to man a second console station.
Mr. Sullivan came into the meeting room at 5:45 p.m.
Mr. Sullivan said at that early time of morning it is impossible to
predict the occurrence of black icing conditions. Mr. Pratt said his
point is they did not have standing orders to report through the
chain of command.
Chairman Brown asked Mr. Sullivan to sign the Fire Chief's contract
and gave Mr. Sullivan a brief summary of what had taken place in his
absence.
Chairman Brown asked for a vote to go into executive session to
discuss Gaffney Architects contract on the D.P.W. garage and the
Cohasset Heights, Ltd. legal budget.
Motion of Mrs. Roth to go into executive session for the purposes Exec. session
states, not to return to open meeting.
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed. Mr. Brown - Aye
Mrs. McMorris - Aye
Mr. Pratt - Aye
Mrs. Roth - Aye
Mr. Sullivan - Aye.
l,q
MINUTES - MEETING OF BOARD OF SELECTMEN January 9, 1997
Page 3
The Board went into executive session at 5:55 p.m. , and did not
return to open meeting.
APPROVED: DATE:
Chairman
Town Administrator
!4j
A
jds 1 13 97
MINUTES - MEETING OF BOARD OF SELECTMEN January 13, 1997
Selectmen present: Merle S. Brown
Roseanne M. McMorris
Peter J. Pratt
Nancy A. Roth
Michael H. Sullivan
Others present: Joseph D. Buckley - Council on Elder Affairs
Austin F. O'Toole
Anna A. Abbruzzese
J. Michael Buckley - Town Accountant
Steven E. Wigmore - Wire Inspector
Ronald A. Massa
J. Russell Lennon
Mary A. Foley
William E. Foley, Jr.
Residents of Lamberts Lane
Thomas L. Gruber
Robert M. Egan - Building Inspector
Robert V. Davenport
Mary Ford - Cohasset Mariner
Molly Hochkeppel - Patriot Ledger
Gregory J. Doyon - Town Administrator
Joyce D. Studley - Admin. Secretary
The meeting was called to order at 7:32 p.m. , Chairman Brown Call to order
presiding.
Motion of Mr. Pratt to approve, ratify, and confirm the signing of Treasury
bill warrant #29B and payroll warrant #29P of January 9, 1997, by warrants
Chairman Brown, Selectmen Pratt, McMorris and Roth, and school
warrant #29S by Chairman Brown, Selectmen McMorris, Roth and
Sullivan.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Sullivan to approve the minutes of meeting of January Mins. mtg.
6, 1997, as amended. 1/6/97
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. McMorris to approve the minutes of executive session Mins. exec.
of January 6, 1997. sess. 1/6/97
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
No appointments or re-appointments were made. Appts./re-appts.
20
MINUTES - MEETING OF BOARD OF SELECTME January 13, 1997
Page 2
Motion of Mr. Pratt to approve for payment the amended invoice of Prof. bills
Deutsch Williams Brooks DeRensis Holland & Drachman, P.C. , for the
period through November 30, 1996, in the sum of $2, 978.92.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Mr. Doyon said there is an additional amended invoice due, dated
November 6, 1996, regarding Cohasset Heights, Ltd. litigation, in the
sum of $2, 085.31.
Motion of Mr. Sullivan to approve for payment the amended invoice of
Deutsch Williams Brooks DeRensis Holland & Drachman, P.C. , dated
November 6, 1996, in the sum of $2,085.31.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
The budget for FY98 for the Building Department was reviewed with Mr. FY98 budget
Egan. for Bldg. Dept.
approved
Motion of Mr. Sullivan to approve the FY98 budget for the Building
Inspector, Dept. 241, as submitted.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Pratt to approve for payment the invoice of Nucci Vine Prof. bills
Associates, for Harbor dredging design and analysis, for the period
of June 1-December 27, 1996, in the sum of $6, 730.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Sullivan to approve for payment the invoices of Joerres
Electric, Inc. , in the respective sums of $682.44 and $998.97 for the
D.P.W. garage, as requested.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Mr. Joseph Buckley presented the budget for FY98 for the Council on FY98 budget
Elder Affairs. He explained the Council's negotiations with The for Council on
Community Center concerning use of their premises. The Council was Elder Affairs
asked to pay $36, 000 a year for rent, expenses, etc. Mr. Buckley approved
MINUTES -MEETING OF BOARD OF SELECTMEN Januaryl8:, 1997
Page 3
explained the Council's use of the Community Center's facilities.
Mr. Buckley stated that the elderly services provided and the
Community Center are of great help to the Town and the negotiated
annual payment of $13, 000 is sustaining those programs. He reported
on the poor financial status of the Community Center, explaining that
their programs do not pay and it is in financial difficulties.
Motion of Mr. Sullivan to approve the budget for FY98 of the Council
on Elder Affairs, Dept. 541, as submitted.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
The FY98 budget for the Zoning Board of Appeals was examined. FY98 budget
for ZBA appv'd.
Motion of Mr. Sullivan to approve the budget for FY98 for the ZBA,
Dept. 176, as requested.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Chairman Brown called for a public comment period at 8 :00 p.m. Public comment
Thomas Gruber, 8 Pratt Court, thanked Mr. Doyon for his services to
the Town and wished him well. He stated that his leaving gives the
Town a unique opportunity to examine its form of government and
mentioned that the citizens' petition has been submitted for the
warrant for Town Meeting asking for a town manager form of
government.
Ronald Massa, 140 South Main Street, commented on the new pay per bag
policy proposed at the Recycling Transfer Facility. He said he has
presented two citizens' petition articles for the Town Meeting
warrant. He stated that he wants to prevent the Selectmen from
setting rates, and that he thinks there are other ways to recycle
trash.
Russell Lennon, 20 Tad Lane, expressed the opinion that bags would
help the policing of the dump and would cut down on what is coming
from out of town.
The Wire Inspector's budget for FY98 was reviewed with Mr. Wigmore, FY98 budget for
together with an alternate budget presented by the Town Administrator Wire Dept.
developed on the premise that the Board will vote to discontinue the tabled
fire alarm system. Mr. Wigmore said he thinks it is late to
eliminate the alarm boxes because people should have been notified
-7z
MINUTES - MEETING OF BOARD OF SELECTMEN January 13, 1997
Page 4
six months earlier in order to tie into another system. Discussion
followed.
Mr. Doyon stated that the ultimate decision concerning the fire alarm
system is at the discretion of the Board. He said there will be
alternatives for fire alarms just as there have been alternatives for
police alarms. Mr. Wigmore suggested that the fire alarms could be
eliminated slowly, leaving the municipal buildings and churches in,
and then gradually connecting into 9-1-1. Mrs. Roth asked how long
it would take to remove them and Mr. Wigmore estimated six or seven
months. He suggested he could work through December 1997 and come
back as a contractor for another six months. He explained that he
submitted a budget for the full year because he did not know about
the alternate budget.
The Chairman suggested tabling action on the budget for a few weeks
in order to give the committee on the matter a chance to report.
Motion of Mr. Sullivan to table the Wire Inspector's budget, Dept.
245.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Mary Foley, 184 Lamberts Lane, said she and her neighbors are present Lamberts Lane
to discuss the status of Lamberts Lane, and asked what developments residents
had taken place. Chairman Brown said there is an agreement to cut heard
trees down. Asplundh will cut down the larger trees. Concerning the
electric light poles, the Building Inspector and two electrical
people went there and said they would have to review it because they
did not think the poles were any closer to the street than on other
public ways. It would cost $1, 000 a pole to move them, and would
also involve telephone and cable connections.
Mr. Doyon said Edison Company would consider moving the pole at the
Golf Club and the one at the Englander house, and has confirmed the
price of just under $2, 000 for the two. Chairman Brown stated that
the town engineer looked at the road and there has not yet been a
report from him. Mr. Doyon remarked that the issue of drilling out
the ledge remains to be resolved.
Mrs. Foley wanted to know when the trees were going to be removed.
Mrs. McMorris anwered that it is necessary to get permission and for
license agreements to be signed by the property owners before the
trees can be removed. Mrs. Foley said a lot of the trees are on the
developer's property and asked if Mr. Egan could get in touch with
him.
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MINUTES - MEETING OF BOARD OF SELECTMEN January 13, 1997
Page 5
Mr. Pratt stated that the engineer, John Modzelewski, said one-fourth
to one-third of the ledge could be blasted out, and permission will
be required from the owners. Mrs. Foley asked about maintenance of a
private way. There followed a long discussion about maintenance of
private ways as public ways.
William Foley said he did not want to lose sight of the objective,
which is to get the road repaired and made safer. Chairman Brown
said it is necessary to first get the opinion of town counsel as to
maintenance and see if the trees can be taken down. Mrs. McMorris
remarked that by the next meeting the Board should know what
direction it is going in.
Mrs. Foley wanted to know who was going to be in touch with the
residents and who they should contact. Chairman Brown said it would
be the Building Inspector. Mrs. Foley wanted a time to meet again.
Mr. Pratt asked Mr. Doyon to make up a memorandum for Mr. Egan to
track. February 3 was set as the next date to discuss the matter.
Request of the D.P.W. Superintendent to use Chapter 90 and grant Req. of DPW
funds for sidewalk resurfacing was considered. Supt. to use
Ch. 90 and
Motion of Mr. Sullivan to approve the request. grant funds
approved
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Approval of the 1997 revised Medicare ambulance fee schedule was Approval of
reviewed. Chairman Brown explained the increases as outlined in the revised ambu-
memorandum, which are covered by Medicare. lance fee sched-
ule
Motion of Mr. Pratt to approve the change in rate schedules, as
submitted.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
The taking of a position on the proposed Land Bank legislation was Land Bank
discussed. Chairman Brown announced that the Norfolk County Advisory legislation
Board is meeting January 15, and will consider the matter. Mrs. discussed
McMorris proposed that the legislation be supported, adding it would
set up a Land Bank by County and community. She thinks the Open
Space Committee should be asked to take a look at the proposal. She
also suggested that town counsel should come in with a warrant
article for Town Meeting on establishing a Land Bank.
Motion of Mrs. McMorris to direct the Chairman to convey the Town's
support of the legislation.
Z Y
MINUTES - MEETING OF BOARD OF SELECTMEN January 13, 1997
Page 6
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Chairman Brown asked Mr. Doyon to set up an appointment for town
counsel to come in to discuss the matter at 7:30 p.m. on January 21.
Town Accountant Michael Buckley explained the budget submitted for FY98 budget
his department for FY98. The computer program was discussed. for Town
Acct. appvd.
Motion of Mrs. Roth to approve the budget.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Mr. Doyon submitted Selectmen's budgets for FY98.
Motion of Mr. Pratt to approve the budget for FY98 for Historic FY98 budget
Preservation, Dept. 691, as submitted. for Historic
Preservation
Second by Mrs. Roth. approved
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. McMorris to approve the budget for FY98 for FY98 budget
Celebrations, Dept. 692. for Celebra-
tions appvd.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Regarding the budget for Workers' Compensation, Mr. Doyon explained
that he consulted with Samuel Wakeman, Chairman of the Insurance
Advisory Committee, who suggested that a more conservative view be
taken. Mr. Doyon recommended that the Board follow Mr. Wakeman's
advice to budget at $105, 000.
Motion of Mrs. Roth to approve the budget for FY98 for Workers' FY98 budget
Compensation, Dept. 912. for Workers'
Comp. appvd.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Sullivan to approve the budget for FY98 for Property FY98 budget
and Liability Insurance, Dept. 945, as requested. for Prop. &
Liab. ins.
Second by Mr. Pratt. approved
Vote 5 - 0 in favor, none opposed.
MINUTES - MEETING OF BOARD OF SELECTMEN January 13, 1997
Page 7
Mr. Doyon reported that the D.P.W. Superintendent wrote a memorandum Vote to revise
alerting the Board of Health and Advisory Committee that he had added DPW budget
hazardous waste collection to his budget. The grand total is
$825,095.
Motion of Mr. Sullivan to revise the budget of the Department of
Public Works accordingly.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Mr. Doyon also reported that the Chairman has heard that the South Vote to revise
Shore Regional Waste Disposal Committee needs another $1, 000. He Unclassified
said that it is an Unclassified account lumped in with South Shore budget
Coalition dues, and it was voted last week at $3, 000.
Motion of Mr. Sullivan to revise the budget accordingly.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Mr. Doyon said the Town is in receipt of a slightly revised agreement Town Admr's
on the Turkey Hill acquisition. report
He said goodbye to the Board, as this is his last meeting. Chairman
Brown said he has enjoyed working with him and he will miss him. He
wished him well in his new position for the Town of Abington. Mr.
Doyon said he is leaving with sadness, but looking forward to a new
experience in Abington, which has a new form of government charter.
Before taking the new position, he said he is also looking forward to
a week of sun in Florida.
The Board members commented on various matters. Other business
Mrs. McMorris said Chief Lincoln's contract included an appendix of
his duties and responsibilities.
She also noted on the Chaser Sheet that the Sewer Commission is
coming in January 21. She said she thinks Tom Cook or someone from
the Board of Health should come in at the same time.
Mr. Doyon said that Ellen Winn had an accident on the way home last
Thursday. She is at home. and recovering, but does not know how long
she will be out.
Mrs. McMorris said she was asked to pinch hit Wednesday night for Mr.
Brown at a forum he could not attend. There will be Selectmen from
Z6
MINUTES - MEETING OF BOARD OF SELECTMEN January 13, 1997
Page 8
Cohasset, Scituate, Hingham and either Hull or Marshfield there to
discuss timely issues. She requested suggestions for any issues to
be raised at the forum.
Chairman Brown said he asked Sewer Commissioner Guild when the sewer
plans are updated that there should be identification by house number
of where sewer lines are going.
Mrs. Roth said she has a book of grant sources from MAPC which tells
how to apply, where grants come from, etc.
She also spoke about a letter from the Town Clerk saying she wants to
try out a new voting system in Town Election and test drive the
Acuvote system. The company will allow it to be tried at one
election for minimum cost. She explained it is an optical scanning
device. Voters mark a paper ballot and the ballots are scanned. The
cost to buy one machine is $6, 000, and annual service and maintenance
is $125 per unit per year, which includes parts and service and on-
site inspection at elections. She mentioned that it sounds like a
good idea. She added she would like to see one operate before the
election. She asked to have Mrs. Douglas put on the agenda.
Mr. Pratt expressed approval and mentioned another technological
device.
Mr. Pratt asked what the Board is going to do about an interim Town
Administrator. He mentioned two more applications, and said he
thinks everyone ought to be interviewed before a decision is made.
Discussion followed. It was decided to interview one other
candidate. It was also decided that if both candidates under
consideration are acceptable, they could come before the next
meeting. Thursday afternoon at 5:30 was set for the initial
interview.
Mr. Pratt inquired if there had been any word from the Government
Structure Committee regarding a Town Manager. He also asked if the
Board would consider reserving space on the warrant to begin studying
how to effectuate a Town Master Plan.
Mr. Pratt also asked the Board to think about reserving space for
appropriation for James Brook flood control. He said the Town is in
the running for at least $500, 000 for the tidal gates and a matching
grant of at least $25, 000 would be needed.
Mr. Sullivan said a time should be set for the Government Structure
Committee Chairman to come in.
Mr. Pratt wanted to do a Town Manager meeting four weeks from
tonight. Mrs. Roth said it should be done sooner, or within two
weeks.
MINUTES - MEETING OF BOARD OF SELECTMEN January 13, 1997
Page 9
The press and public were asked for comment. Press/public
Mr. Davenport passed around a proposed article for the Special Town Article for
Meeting relating to the Hagerty property, and asked the Board to STM accepted
consider it for insertion on the warrant.
Motion of Mr. Sullivan to accept the article.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Sullivan to adjourn. Adjourn
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
The meeting was adjourned at 10:40 p.m.
ACCEPTED: V2'-� DATE:
Chairman
o Administrator
CORRESPONDENCE LIST January 13, 1997
1. Zoning Board of Appeals re N. Main Street Barnes Field Petition.
2. Fire Chief Roger Lincoln. Overtime Report 12/1/96 - 12/31/96.
3. Marion Douglas, Town Clerk, re notice of decision re "test drive" program
for ATM.
4. Jane Henderson, Fire Department. December 1996 Ambulance Billing Report.
5. Harold Litchfield, D.P.W. Superintendent. Amended budget for FY98.
6. Anthony Carbone, Fax re request to place request for street light on
agenda.
7. James Hartnett, Jr. , Acting Personnel Director, Executive Office for
Administration and Finance, Human Resources Division. Memo re medical and
physical abilities testing for individuals hired after ll/l/96.
8. Paul Lualdi, re septic management plan.
-z g
AGENDA-REGULAR MEETING OF BOARD OF SELECTMEN January 21, 1997
SELECTMEN'S MEETING ROOM 7:30 p.m.
A. Attendance
B. Treasury Warrants
C. Minutes
Review and Approval of:
1. Regular Meeting of January 13, 1997
D. Scheduled Items
7:35 p.m. Sewer Commission and Board of Health
8:00 p.m. Public Comment Period
E. Old Business
1. Appointments and Re-appointments
2. Take any necessary action relation to appointment of Temporary Town Administrator
F. New Business
1. Consider recommendation for fee increase for 1997 beach stickers
2. Consider request to transfer five grave lot of Charles E. Stockbridge
3. Consider a request for a Reserve Fund transfer to the Unemployment account
in the amount of$10,000
4. Consider approval of payment to Travi Construction Corp.--$128,278
5. Consider request of Tony Carbone et als.for street light on Church Street
6. Consider approval of Professional Statement of a)Hyla Ecological Services--$1070
b)Civil Designs Inc.--$800 c)Gaffney Architects--$506.81
7. Review and acceptance of Annual Town Meeting warrant articles
8. Consider approval of Civil Designs proposal for Hydrologic Study of Heather Drive and
Forest Avenue
9. Consider request of D.P.W. Superintendent regarding expenditure of funds for sidewalk
resurfacing
10. Consider request of Chief of Police to approve initial payment of computer contract
G. Town Administrator Update on Pending Matters
H. Public and/or Press
I. Other Business That May Properly Come Before the Board
3,3
jds 1 21 97
MINUTES - MEETING OF BOARD OF SELECTMEN January 21, 1997
Selectmen present: Merle S. Brown
Roseanne M. McMorris
Peter J. Pratt
Nancy A. Roth (7:35 p.m. )
Michael H. Sullivan
Others present: Edward M. Guild - Sewer Commission
Domenic M. Tutela - Tutela Eng'g Assoc. , Inc.
Daniel J. Coughlin - 11 " 11
Joseph E. Godzik )
Kevin M. Ulmer ( - Board of Health
Aldix P. White )
Thomas C. Cook )
Maria A. Plante
Diane C. Sullivan
John K. McNabb, Jr.
Edward G. McCann
Anthony Carbone
Robert V. Davenport
J. Russell Lennon
Wigmore A. Pierson
Joyce D. Studley - Admin. Secretary
The meeting was called to order at 7:30 p.m. , Chairman Brown Call to
presiding. order
Motion of Mr. Pratt to approve, ratify, and confirm the signing of Treasury
bill warrant #31B and school warrant #31P by Chairman Brown, and warrants
Selectmen Roth and McMorris.
Second by Mrs. McMorris.
Vote 4 - 0 in favor, none opposed.
Motion of Mr. Sullivan to approve the minutes of January 13, 1997, as Mins. mtg.
amended. 1/13/97
Second by Mrs. McMorris.
Vote 4 - 0 in favor, none opposed.
Mrs. Roth arrived in the meeting room at 7:35 p.m.
Edward Guild, Chairman of the Sewer Commission, and representatives Discussion
of Tutela Engineering Associates, Inc. , addressed the Board with Sewer
concerning articles for the Special Town Meeting which were submitted Common and
this morning. Mr. Guild reviewed the articles and was questioned by B/Health
the Board. re STM arti-
cles, etc.
Thomas Cook, Chairman of the Board of Health, told the Board that Mr.
Guild has devised a plan to set out a certain number of districts
3►
MINUTES - MEETING OF BOARD OF SELECTMEN January 21, 1997
Page 2
(under Article #5) for the purpose of categorizing on-site repairs in
the environmentally sensitive areas of the Town. He explained that
the plan is to utilize state funds available for loans. They are
hoping to get 50% funding by the taxpayers which the state would
match for this purpose. Mr. Cook added that the only way he can see
parity is if everyone gets into the system at some point. Mr. Cook
observed that it would take approximately $9.5 million to get 1, 500
homes in Cohasset into a program, and $3.2 million are available from
state funds. If the Town matches the minimum over a ten-year period
he said there is a $500, 000 loan available, with $500,000 paid by the
taxpayers.
Mr. Cook explained that there are two hundred systems that could be
put in the program today. He purposes that in the first year they
will be brought into the program. It is anticipated that the program
will be under annual inspection by the department implementing the
program. An inspector will determine whether or not pumping is
needed and will call to have the pumping done. The plan is, those
people in the program will be paying just like the sewer program, and
once 1, 500 are in the system, it will cost about $250 a year apiece.
Inspection is $50 a year, so it would be about a $200 cost per year
for each property owner in the system.
Mrs. Roth inquired as to what the system entails. Dr. Godzik said it
would call for digging up the distribution boxes. Starting with the
highest priority, there will be three to four districts covered by
the first $500, 000 in state loans and then matching funds will be
used to address those problems. They are projecting a ten-year time
frame.
Mr. Cook passed around a paper and explained that it is an
interpretation of the cost of sewering the Central and North Cohasset
Districts.
Mrs. Roth objected that the pumping is adding an additional layer of
bureaucracy, and to have her system pumped, instead of paying Spirito
to do it, she will be paying the Town to pay Spirito. Mr. Cook said
it is a private sewer system. Mrs. Roth commented that it is
changing the whole concept of the on site sewer system, so that
instead of a system being the homeowner's system, it is the Town's
system. Mr. Cook agreed with this evaluation. Mrs. Roth then asked
if the amount the homeowner would pay is related to the size of the
house. Dr. Ulmer said it would probably be based on water usage the
same as the charge made by the Sewer Commission.
Chairman Brown asked if Mr. Guild had gone over the cost of the
systems with the Town Accountant. Mr. Cook said they asked him two
weeks ago and he has not reported back.
3.2
MINUTES - MEETING OF BOARD OF SELECTMEN January 21, 1997
Page 3
Chairman Brown inquired as to the advisability of holding a separate
special town meeting for the sewer and disposal systems articles.
Mr. Guild agreed that this might be a good idea.
Mrs. McMorris asked about negotiations with the state. Mr. Guild
said all the debts in the Agreement for Judgment have to be paid.
Mrs. McMorris said she wants to hold an executive session. Mr. Guild
said if that were done he would prefer to have Town Counsel present.
Mr. Guild observed that he believes what has been discussed to date
will be acceptable to both the Board of Selectmen and Town Meeting.
He said they are close to agreement with the state. Mrs. McMorris
wanted to know how much it would bind us to the Board of Health
concept. Mr. Guild said it is more flexible than that. Mr. Tutela
added that it is more than fair.
Chairman Brown inquired if an agreement had been reached with Hingham
yet. Mr. Guild replied that the negotiations are well progressed.
He said he has a warrant article for that as well. He sees no
problem, but pointed out that these things take time. Chairman Brown
asked when Mr. Guild would go out to contract for the North Cohasset
District. Mr. Coughlan replied that it is planned for April. Mr.
Guild said the downtown area is two to three years away.
Mr. Brown said he would like to have Mr. Guild come in in executive
session and go over the whole matter. Mr. Guild agreed to do so.
Mrs. Roth said the concept is so complicated, she thinks it would be
helpful if the Sewer Commission could hold another open public
meeting before Town Meeting. Mr. Guild said he has scheduled one for
March 12.
Motion of Mr. Sullivan that one of the Selectmen participate in
future negotiations of the Agreement for Judgment with the state.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Wigmore Pierson, 123 Atlantic Avenue, said there is no time frame in
which all the documentation necessary is going to be received from
the state. He said he thinks "there is stuff going on behind our
backs and this is an outrage." He said if this document is not
received by a date certain in February, the whole thing ought to be
called off.
Mr. Guild stated he has already said he is agreeable to doing this at
a later town meeting.
Diane Sullivan, 708 Jerusalem Road, asked if the article is defeated,
what happens to the North Cohasset article which was voted at 1000?
Mr. Guild replied that if the article fails, it will repeal the
previous article, according to Town Counsel.
-S�>
MINUTES - MEETING OF BOARD OF SELECTMEN January 21, 1997
Page 4
Edward McCann was interviewed as a prospective temporary town Interview of
administrator. Mr. McCann furnished his background experience and applicant for
the Board questioned him. Mr. Pratt asked about his availability. temp. town admr.
Mr. McCann said he can make a long-term commitment, but he would like
to get some sense of time. Chairman Brown said the Board could
guarantee until July 1 at this point.
Motion of Mr. Sullivan that the Chairman and one other Selectman
enter into negotiations with Mr. McCann and have a quick meet at the
end of the week to finalize it at the next meeting of the Board, so
as to get it going as soon as possible.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Appointments and re-appointments were considered. Appts./re-appts.
Motion of Mr. Sullivan to appoint Martin G. Corry, Jr. , to the
Greenbush Mitigation Committee.
Second by Mrs. Roth.
Vote 4 - 0 in favor, none opposed, Mr. Pratt abstaining.
Motion of Mr. Pratt to appoint Lucille McLoughlin, 36 Lothrop Lane,
to the Town History Committee.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Mr. Pratt requested that the number of members of the Osgood School Increase in
Re-use Committee be increased to nine. He said he wants to consider members to
reserving at Town Meeting a small amount of money for a consultant. Osgood School
He mentioned John Muncey. There was discussion about keeping the Re-use Comm.
Osgood School property on the tax roles.
Motion of Mr. Pratt to raise the number of members of the Osgood
School Re-use Committee to nine.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
The Chairman called a public comment period at 9:05 p.m. There was public comment
no member of the public present who wished to speak. period
MINUTES - MEETING OF BOARD OF SELECTMEN January 21, 1997
Page 5
A request of Tony Carbone and others for a street light on Church Req. for street
Street was considered. Mr. Carbone said the location where they want light on Church
the street light is at a point in the road which is eighteen feet, St.
eleven inches wide. The remainder of the road is twenty-four feet
wide. Discussion followed. Mr. Brown said if a street light is put
in, it will increase the budget. There was further discussion as to
whether or not the residents could pay for the street light
themselves. The Chairman said the cost is $250 annually and he does
not think someone should have to pay for a light on a public way.
Mr. Pratt remarked that there is another request for multiple street
lights on Cedar Street, and it is difficult to respond directly
because it is a decision issue as to which lights are to be
extinguished and which are to be kept on. He added it is difficult
to say "yes" to one person and "no" to another person who comes in.
Mrs. McMorris said if Mr. Carbone is willing to pay for the
electricity, she does not see what the objection would be. Mr.
Carbone agreed to discuss the suggestion with his neighbors.
Mr. Pratt and Mr. Brown agreed that the Town should re-inventory
street lights this year. There was no action taken on the matter.
A recommendation for a fee increase on the 1997 beach stickers was Req. of Town
considered. Chairman Brown said the Town Clerk states it would be Clerk to in-
easier to handle the money if it is in $10 and $5 denominations. crease beach
sticker fee
Motion of Mrs. Roth that the cost is factored into the budget at the
present rate and unless it needs to be increased for budgetary
reasons, she sees no reason to change it.
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Request of Charles E. Stockbridge to transfer five grave lots at Req. to trans-
Woodside Cemetery was considered. fer grave lots
at Woodside Cem.
Motion of Mr. Sullivan to make the transfer as requested.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
A request to transfer $10, 000 from the Reserve Fund to the Req. to transfer
Unemployment account was considered. money from Res.
Fund
Motion of Mrs. Roth to approve the request.
Second by Mrs. MCMorris.
Vote 5 - 0 in favor, none opposed.
as
MINUTES - MEETING OF BOARD OF SELECTMEN January 21, 1997
Page 6
Approval of payment to Travi Construction Corp. in the sum of Payt. to Travi
$128,278 was considered. Mr. Pratt said the architect mentioned Const. Corp.
three areas and in only one does he say payment should be made. tabled
Motion of Mr. Sullivan to table the matter until all questions are
answered.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. Roth to approve payment to Hyla Ecological Services Prof. bills
for the Open Space (Wildlife Segment) Study, in the sum of $1, 070.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. McMorris to approve payment to Civil Designs Inc. , for
the property line survey of the Hagerty property for the period
ending 12/31/96, in the sum of $800.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Sullivan to approve payment to Gaffney Architects for
invoice dated January 1, 1997, in the sum of $506.81.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Chairman Brown requested acceptance of articles for the Annual Town Acceptance of
Meeting warrant so they can be reviewed by Town Counsel. ATM warrant
articles 1-42
Motion of Mr. Pratt to accept Articles 1 through 42 for insertion in
the warrant for Annual Town Meeting.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Approval of the hydrologic study of Civil Designs Inc. for new Approval of
drainage on Heather Drive and Forest Avenue was considered. drainage study
of Civil De-
Concerning Task #1, Mr. Pratt said he would like to pin down John signs Inc.
Modzelewski on what the work will consist of. He observed that if
the drainage is improved from Heather Drive to Main Street it will
put more water on the land which is already flooding. He wanted to
MINUTES - MEETING OF BOARD OF SELECTMEN January 21, 1997
Page 7
make sure the project is tied together with the James Brook project.
Mr. Sullivan wanted to refer the matter to the Building Inspector.
Mrs. McMorris stated that it has been the Board's practice to go with
this particular firm. She thinks it is time to ask at least one or
two other firms to bid on the Town's work, and recommended asking the
Conservation Agent for two or three other names. Chairman Brown said
Mr. Modzelewski knows the area. He thinks the Interim Town
Administrator can be told as Procurement Officer to get two or three
bids.
Motion of Mrs. Roth to go ahead and use Civil Designs Inc. to
complete this project for $5, 000 and to ask them to consult with
Tutela in regard to drainage leading to James Brook.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Request of the D.P.W. Superintendent regarding expenditure of funds Req. of DPW
for sidewalk resurfacing was considered. Mr. Sullivan said he would Supt. re side-
like to see it focused on Sohier Street to Fairoaks Lane, which is walk resurfac-
heavily used by schoolchildren. He said there is no curbing on the ing funds
sidewalk, and that Mr. Litchfield estimates it would be about $72, 000
to resurface it and put in curbing. Discussion followed. Mr.
Sullivan thought Mr. Litchfield should review the situation again and
come back with a recommendation, and perhaps consult with the head of
the PSO, who had raised the issue. The Board members agreed with
this. The matter was tabled.
Request of the Chief of Police to approve initial payment of the Prof. bill
department's computer contract was discussed.
Motion of Mr. Sullivan to approve initial payment of the Police
computer contract to Proxima Systems Corporation, in the sum of
$23,526 .
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Chairman Brown said it is a difficult situation with Mrs. Winn not Firing of temp.
working and no Town Administrator. He said the Board could use a help for Sel's
full-time secretary and he talked with Virginia Najmi, who applied office
for the Conservation Commission secretarial position. He said he
thinks she would be a good temporary employee until Mrs. Winn comes
back. He has also mentioned it to Veneta Roebuck and asked her to
leave her name in for consideration as an applicant to the
Conservation Committee. His recommendation is to hire her for Mrs.
Winn's job temporarily, which has to be at the $9.09 salary range.
She cannot start until January 23 .
�rt
MINUTES - MEETING OF BOARD OF SELECTMEN January 21, 1997
Page 8
Motion of Mrs. Roth to approve the hire, on the understanding the
money is there, and if the money is not available, to put in a
request for a Reserve Fund transfer for next week, if necessary.
Second by Mr. Sullivan.
Mr. Pratt amended the motion by granting Virginia Najmi status as a Naming of temp.
special municipal employee so as to remain compliant with the help as spec.
conflict of interest law. munic. employee
Vote 5 - 0 in favor, none opposed.
The Board members commented concerning other matters. Other business
Mrs. McMorris wanted to appoint an Interim Parking Clerk. Chairman
Brown recommended Joe Buckley as Parking Clerk. Mr. Sullivan wanted
to postpone the decision until Monday. Mrs. McMorris suggested
appointing either Joe Buckley or Mike Buckley.
Motion of Mrs. Roth to ask Joe Buckley and Mike Buckley to figure it
out for the next few days.
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Mrs. McMorris reported on attendance at her first MMA conference this
past weekend and on the workshops she attended.
Mrs. McMorris wanted to have a member of Continental Cablevision come
before the Board to discuss televising the agenda before the meeting
is programmed, and also to discuss problems relating to reception.
Mr. Pratt said in his role as liaison to the Water Commission he
noted a breakdown in communication regarding private ways. He said
there was a leak on Windsor Road this past weekend and it raises all
the issues of Sheldon Road again. He has discussed this with Fred
Koed and Paul DeRensis. He said the water Commissioners are
prohibiting work on private rights of way; however, they have a
standing request to Town Counsel.
Mr. Pratt also said the Commissioners are very anxious to go ahead
with the lease of attachment rights on their tank. He asked if the
Water Commissioners could have direct recourse to counsel on these
matters.
Motion of Mrs. Roth to allow direct access to Town Counsel regarding
the above referenced matters.
3P
MINUTES - MEETING OF BOARD OF SELECTMEN January 21, 1997
Page 9
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Mrs. Roth wanted made public the policy regarding servicing private
ways by the Water Department.
Mr. Pratt gave a brief update on the Harbor dredging project.
Regarding the Mass. -American Water Company, there will be a date set
in February for a public hearing on whether or not there is any money
to cross-subsidize the water rates.
Mr. Pratt said he would like to work with John Modzelewski and Harold
Litchfield on upper James Brook flood control, and that she will be
preparing a memorandum for next week's packet.
Chairman Brown reported on his attendance at the MMA meeting. He
discussed a workshop on how to work effectively with Selectmen and
the Town Administrator/Manager, and passed around a copy of the
Harvard policy. He remarked that an updated policy should be worked
on for the Town.
Mr. Sullivan asked to have someone appointed to work with Sewer
Commissioner Chairman Guild on the sewer negotiations with the state.
Mrs. Roth volunteered to do this.
The press and public were asked for comment. Press/public
Russell Lennon, 20 Tad Lane, said a stone wall on Jerusalem Road was
damaged when struck by a car. Chairman Brown said it is an insurance
matter. Mr. Lennon also complained of rubbish on Forest Avenue.
John McNabb, 53 Pond Street, said papers came back signed by the Army
Corps of Engineers on the grant for water quality studies. He said
he wants to know if he needs approval to write a check for $10, 000
for the Town's share, which was approved by Town Meeting. He is
waiting for final authorization. Mr. Brown said he believes someone
has to sign from the Board of Selectmen and that he will check with
the Town Accountant about it.
Motion of Mrs. McMorris to go into executive session to talk about Exec. session
litigation involving Cohasset Heights, Ltd. , and the sprinkler system
at the D.P.W. garage, not to return to open session.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed. Mr. Brown - Aye
Mrs. McMorris - Aye
Mr. Pratt - Aye
Mrs. Roth - Aye
Mr. Sullivan - Aye.
39
MINUTES - MEETING OF BOARD OF SELECTMEN January 21, 1997
Page 10
The Board went into executive session at 10:23 p.m. and did not
return to open meeting.
APPROVED: - - - DATE:
Chairman
Interim Town Administrator
yv
CORRESPONDENCE LIST January 21, 1997
1. Joseph M. Dockray et al. to Peter Pratt re alleviation of flooding
problems along James Brook.
2. Maj . Gen. Thomas A. Diab to Peter Pratt requesting takeover of
Diab Lane, Tad Lane and Howe Road.
3. Thomas A. Benoit, Fin. Mgr. SEMASS to Board of Selectmen re change in
law/state mandated testing.
4. Dept. of Environmental Protection to John K. McNabb, Jr. , re meeting
follow-up, surface water supply protection plan for Lily Pond.
5. Zoning Board of Appeals. Notice of public hearing on application for
variance of Joseph A. Saponaro, Jr. , for additional communications
tower on Turkey Hill.
6. Chart House notice of change of officers.
7. Joan P. Busk to Board of Selectmen re "Pay Per Bag" proposal.
AGENDA-REGULAR MEETING OF BOARD OF SELECTMEN January 27, 1997
SELECTMEN'S MEETING ROOM 7:30 p.m.
A. Attendance
B. Treasury Warrants
C. Minutes
Review and Approval of-
D. Scheduled Items
7:35 p.m. - Austin Ahearn--Report on Veterans' Memorial design and names
8:00 p.m.-Public comment period
8:15 p.m. -Roger Whitley--FY98 budgets
E. Old Business
1. Appointments and re-appointments
2. Take any necessary action re Wire Department budget and fire alarm status
F. New Business
1. Take any necessary action re Pompeo property--Forest Ave. Map 5, Parcel 49
2. Consider approval of professional statements of
(a) Richard A.Henderson-$1,460.36
(b) Civil Designs Inc. -$875
3. Consider acceptance of Special Town Meeting Warrant articles
4. Request of The Silver Spoon Cafe re BYOB permission for Friday and Saturday dinners
5. Consider award of HVAC bid on D.P.W.Garage project
G. Town Administrator Update on Pending Matters
H. Public and/or Press
I. Other Business That May Properly Come Before the Board
L�
j ds 1 27 97
MINUTES - MEETING OF BOARD OF SELECTMEN January 27, 1997
Selectmen present: Merle S. Brown
Roseanne M. McMorris
Peter J. Pratt
Nancy A. Roth
Michael H. Sullivan
Others present: Roger S. Whitley - Advisory Committee
Stephen F. Wigmore - Wire Inspector
Austin L. Ahern, Jr.
H. Edward Brennock, Jr. - Memorial Overseers Committee
Joseph Perroncello
Benjamin F. Curley, Jr.
Robert D. Silvia
Thomas C. Cook - Board of Health
Robert V. Davenport
Molly Hochkeppel - Patriot Ledger
Mary Ford - Cohasset Mariner
Paul R DeRensis - Town Counsel
Edward G. McCann - Interim Town Admr.
Joyce D. Studley - Admin. Secretary
The meeting was called to order at 7 :34 p.m. , Chairman Brown Call to order
presiding. Mr. Brown introduced the new Interim Town Administrator.
Motion of Mr. Sullivan to approve, ratify, and confirm the signing of Treasury
bill warrant #30B and school warrant #30A by Chairman Brown and warrants
Selectmen Roth, McMorris and Pratt.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
There were no appointments or re-appointments made. Appts. /re-appts.
The matter of the Town's right of first refusal on the property of Action re Pom-
Roger Pompeo on Forest Avenue was discussed. The Chairman explained peo forestry
it was formerly listed as forestry land and is now to be sold. He land
said the Open Space and Recreation Committee has indicated no
interest in acquiring the land.
Motion of Mrs. Roth to take no action.
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Sullivan to approve for payment the bill of Richard A. Prof. bills
Henderson, Esq. , for the period ending December 31, 1996, in the sum
of $1,460.36.
Second by Mrs. McMorris.
113
MINUTES - MEETING OF BOARD OF SELECTMEN January 27, 1997
Page 2
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Pratt to approve for payment the invoice of Civil
Designs Inc. for services on the Hagerty plan for the period 8/1-
12/31/96, in the sum of $875.
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Austin Ahearn reported on the Veterans' memorial. He said the Veterans' memo-
proposal for the addition to the World War II Honor Roll has two rial update
placques, which he described. Ten additional names of those who
served in the conflict are to inscribed on one placque, and twenty
names of those who served from V-J Day to the war's end on December
31, 1946, will be inscribed on the second placque.
Mr. Sullivan asked if everyone had agreed on isolating the names.
Mr. Ahearn said the committee designed it and he thinks it is the
best way to handle it, as it is being shown in the same way as
history records it. Chairman Brown asked why Noel Ripley's name was
crossed off. Mr. Ahearn replied that as soon as Mr. Ripley supplies
his discharge papers, he will be included. Richard Silvia said he
believes the committee voted not to include that name. Mr. Brown
refuted this and contended that nothing that was recommended is being
done. He said separate headings were not authorized. Mr. Ahearn
said there is no money available to do that, and asked if the Town
would provide the money.
Mr. Pratt asked if there was authorization for the second placque.
Chairman Brown replied that there was no vote for separation of the
names on two placques. Mr. Ahearn produced a photocopy from the
Encyclopedia Britannica of a record of all wars, and stated that
there was absoslutely no conflict going on on V-J Day. He said those
who served after that were not fighting a war.
Mr. Ahearn wanted to know why the controversy was not resolved when
the memorial was started in July 1991. He said nobody objected until
after the memorial was built. Chairman Brown said objections had
been raised and ignored. Mr. Ahearn said no objection was made until
after the last stone was laid.
Chairman Brown said a sub-committee was set up to review the memorial
and make a recommendation to the War Memorial Overseers and at that
time it was decided to remove the last two lines of the wording
relating to the actual conflict.
Edward Brennock said there were eight or ten people they could not
find and recommendations were made to add on the names. He said the
conflict is not that some names were left off, but that someone
decided World War II was December 7, 1941, to V-J Day. He noted that
MINUTES - MEETING OF BOARD OF SELECTMEN January 27, 1997
Page 3
the two stones are going to look like an addendum.
Motion of Mr. Sullivan that the memorial at the end of World War II
be made consistent with the dates set by the federal government.
Second by Mrs. McMorris.
Further discussion was had concerning the design of the memorial, the
original cost, and the cost of removing controversial existing
inscriptions.
Joseph Perronncello said he wants to bring the matter to closure;
those who worked on the monument cannot teat it apart; it has to be
an addendum. He suggested that more money could be raised. He said
he would also like to go ahead and get the World War I and Mexican
war memorials completed.
Benjamin Curley said he was in the Marine Corps after V-J Day and he
thinks he should be counted as a veteran of World War II.
Stephen Wigmore said the same conflict is going to arise for the
Korean War memorial, as Congress said that war started in June 1955.
Chairman Brown asked for a vote on the motion.
Vote 5 - 0 in favor, none opposed.
Mr. Brown said he would like to see if the Town could raise some
money for the memorials, and if it cannot be done at this Town
Meeting, he would like to have it done in the fall. There was also
discussion concerning erecting of barriers. The Chairman said he
would talk with the D.P.W. Superintendent about placing barriers in
back of the monument.
A public comment period was held at 8:00 p.m. No member of the
public commented.
Status of the fire alarm system was discussed. Mr. Pratt reported Status of fire
for the sub-committee, stating that Chief Noonan, Chief Lincoln, alarm system
Michael Buckley, and he had met and will meet again tomorrow. The discussed
Fire Department did more research. An executive of an alarm company
will come in and talk with the group about the possibility of a town
alarm system in the event the Town votes to take the municipal fire
alarm system out of service. He noted that the committee is making
good progress.
Chairman Brown tabled consideration of Special Town Meeting articles. STM articles
tabled
MINUTES - MEETING OF BOARD OF SELECTMEN January 27, 1997
Page 4
Request of The Silver Spoon Cafe regarding "Bring Your Own Bottle" The Silver Spoon
permission for Friday and Saturday dinners was discussed. Chairman Cafe request re
Brown said it has never been a practice. Mrs. McMorris recommended BYOB dinners
voting to approve it, with guidelines. tabled
Mr. DeRensis said normally there is a common victualler's license for
a restaurant which serves food. Liability is an important factor; the
restaurant should assume some responsibility. If someone is drinking
too much the restaurant owes an obligation to the public through its
common victualler' s license to ask those people to leave, and that
should be a condition of their license.
Motion of Mr. Sullivan to ask Mr. DeRensis to draft a proposed set of
regulations or criteria for this approval, and to table the matter
until it is approved by the Board, but to give The Silver Spoon
restaurant a message that our intent is positive, although some
criteria should be set forth.
No action was taken on the motion.
Motion of Mrs. McMorris to table the matter for one week.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Roger Whitley addressed the Board on the matter of budgets for FY98. Advisory Comm.
Mr. Whitley said he asked to be placed on the agenda because he wants update on
the Board to know where matters stand. He said the Advisory FY98 budgets
Committee is very much in favor of no override, particularly because
of the articles the Sewer Commission will be presenting. His
committee has been making cuts and asking people to postpone small
capital items until the fall.
Concerning the Fire Department budget, he said they are in favor of
the radios, but have taken those out, and have spoken to Chief
Lincoln about proposing them in the fall.
Because of a tight budget and the feeling that the Town has two
complete sets of fire hydrants, $3, 082 was taken out, which accounts
for five in Hingham. Chairman Brown said that item cannot be taken
out. Mr. Pratt explained that the Town of Hull litigated against
Mass. -American Water Company and it was ruled they could have just
one fire hydrant in the Town of Hull and it would still cost the same
amount of money. Mrs. Roth said the cost is to the Town, not for the
hydrants.
Mr. Whitley continued that in all budgets in which there were
stipends, the hourly rates were raised, such as for Assistant Harbor
Masters and night patrols. It is considered that all of those items
C/6
MINUTES - MEETING OF BOARD OF SELECTMEN January 27, 1997
Page 5
should be done through the personnel schedule in Article 4, and since
the money should be appropriated there, those items were taken out of
the individual budgets.
Mr. Whitley said the Advisory Committee has seen all budgets except
those of the Conservation Commission, Wire, School, and Water
Departments. He asked the Board to be aware when warrant articles
come in to check with the Town Accountant first about where the money
is coming from.
The School Department budget was briefly discussed, along with a
proposal to have the Library open on Thursday nights. He cautioned
that it will be necessary to be careful about how money is spent.
Mr. Pratt asked how much would be set aside in the Reserve Fund. Mr.
Whitley replied that the Reserve Fund is around $80, 000. Mrs. Roth
said she would like to have the Town Accountant's plan of how to fund
the Special Town Meeting warrant articles. Mr. Whitley said debt
service went up 36% this year, and the more the Town can avoid
borrowing, the better.
Award of the HVAC bid on the D.P.W. Garage project was considered. Contingency
Chairman Brown said there was one bid only. He asked Town Counsel if award of HVAC
there was any problem in accepting that one bid. Mr. DeRensis bid on DPW
indicated that there was not. Mr. Brown said the current bid was Garage
$122, 000; the last one for this vendor was $112, 500. He said there
is a bid bond and everything looks acceptable.
Mrs. Roth asked if the extra funds would come out of the contingency
funds. Chairman Brown said nothing has been taken out yet and it may
wind up that money can be saved on the generator. He thinks it is
almost a wash. Mr. Pratt said he would like to ask counsel about the
extra $6, 000 the Town is being required to pay because the architect
did not put out the bid correctly.
Mr. Brown read the bid aloud, stating it was for $122, 000, with a
$6,400 bid bond.
Motion of Mr. Pratt to approve the bid of Mechanical Advantage
Corporation at $122, 000 for the HVAC work at the D.P.W. Garage.
Second by Mr. Sullivan.
The Town Administrator said the architect should review the bid and
decide if it is in accordance with the specifications.
Mr. Pratt amended the motion to state that the award should be
contingent upon the architect's approval to make sure it conforms to
the specifications.
Vote 5 - 0 in favor, none opposed.
L�
MINUTES - MEETING OF BOARD OF SELECTMEN January 27, 1997
Page 6
Chairman Brown reported that he attended the hearing on the Fire Comment of Chair-
Safety Commission appeals where statements were taken. The Building man re sprinkler
Inspector presented the case. The fire walls were accepted in place system in DPW
of the sprinkler system, and as long as the buildings are kept under Garage
7,500 square feet the fire walls will be acceptable.
A Fire Department request for write-offs of delinquent ambulance Fire Dept.
bills was discussed.
Motion of Mrs. McMorris that the Board write off ambulance billings Write off ambul.
of $4, 500.34 for July 1-December 31, 1996. billings
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
At Mrs. McMorris's suggestion, it was agreed to have Town Counsel and
the Town Administrator look into the contract.
Motion of Mrs. McMorris that nineteen invoices totalling $5,209.41 be Referral of delin-
forwarded to The Credit Recovery Company, Inc. , for collection. quent bills to
collection agency
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Application #1 of Travi Construction Corp. for the D.P.W. Garage was Applic. #1, Travi
considered for payment. Const. Corp. ,
D.P.W. Garage
Motion of Mr. Sullivan to approve payment of Application #1 of Travi
Construction Corp. for the period to December 31, 1996, in the sum of
$128,278.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Request of the Treasurer-Collector to vacate foreclosure on property Foreclosure vaca-
at 149 King Street was considered. ted, 149 King St.
Motion of Mr. Sullivan to approve vacating the tax foreclosure decree
on the property located at 149 King Street, as requested.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Request of the Treasurer-Collector to appoint a custodian for the Appointment of
property of Richard A. Bunstein, 103 South Main Street, was custodian, 103
considered. So. Main St.
L�V
MINUTES - MEETING OF BOARD OF SELECTMEN January 27, 1997
Page 7
Motion of Mr. Sullivan to appoint a custodian, as requested.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Chairman Brown asked Mr. DeRensis if there was anything he wanted to Town counsel's
discuss. Mr. DeRensis replied that he has been reviewing warrant comments
articles. He said the procedure had been he had worked with Mr.
Doyon and put together final articles. Mr. McCann was introduced to
Mr. DeRensis. Mr. Brown said the procedure would be the same. Mr.
DeRensis then said he is ready to go on both Annual and Special Town
Meeting articles, and he has a lot of comments. Chairman Brown said
the Sewer Commission's articles would be reviewed tonight and revised
tomorrow. Mr. DeRensis said he has provided material for the article
on a municipal land bank. Mr. Sullivan asked the general sense of it
and Mr. DeRensis explained. Following the explanation, Mr. Sullivan
expressed the opinion that it is an inappropriate way to raise money,
and there was further discussion.
The new Interim Town Administrator was asked to comment. He said it Town Admr's
was healthy to have a debate on the merits of the issue, but if the comments
Town's intention in doing this is to put pressure on the Legislature,
he thinks it is the wrong approach.
Mr. McCann mentioned receipt of a memorandum from the Fire Chief with
respect to professional development workshops, as well as a request
from the Building Inspector to attend two courses FEMA is holding in
Maryland, all costs to be paid by the federal government, with the
exception of meals. There are sessions in March and July on managing
flood plan development, and in May and September on retrofitting
flood prone buildings. Chairman Brown requested that the Building
Inspector's request be placed on the agenda for next week and to have
Mr. Egan attend.
Mr. McCann said he also visited most of of the Town departments and
their staff today with the Chairman, and he hoped everyone could work
together.
Motion of Mrs. McMorris to approve the Fire Chief' s attendance at a Approval of
conference in Leominster, Mass. , on February 10, 11, and 12, 1997, as conference for
requested. Fire Chief
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
The Board members commented on other matters. Other business
yq
MINUTES - MEETING OF BOARD OF SELECTMEN January 27, 1997
Page 8
Mrs. McMorris said she has talked with the Conservation Agent about a
recently enacted Rivers Act. The DEP is still developing
regulations. She mentioned that over the past few weeks Town Hall
has been experiencing more staff shortages and she wanted to thank
the staff for handling the situation well. She thanked Joyce Studley
for covering the Selectmen's office, and Veneta Roebuck for covering
the Conservation office.
Mrs. Roth thanked the Fire Department for its work today on a fire,
at which a firefighter was hurt.
She also said it should be noted the Lobster Lab interests are
holding hearings on three separte dates, February 5, 25, and March 5
at the High School, and they are hoping the Selectmen will attend all
three.
Mr. Pratt said the Chairman has suggested that a Memorandum of
Understanding between Mr. McCann and the Board be read and discussed
next week.
Mr. Pratt also said in connection with his sub-committee's report on
the fire alarm system, they may want to reserve another article for
Special Town Meeting and to ask counsel to examine the statutory and
local by-law nature of the fire alarm/electrical inspector. He said
if the Town wants to abolish the job, it should be assured that those
duties will be displaced elsewhere.
Chairman Brown asked the Interim Town Administrator to look into the
reason why the fire alarms go off periodically at the Town Hall.
Chairman Brown said item #11 of the correspondence list concerns an
oil tank spill at the High School. He noted that the school has
finally resolved the matter.
Mrs. McMorris said she would like to give the Board an update of the
CHL zoning case during executive session.
Press and public were asked for comment. Press/public
Robert Davenport said the Lobster Lab people should answer the
questions sent to them by the Board in writing and not in the forum.
The Town Administrator was asked to notify the Cohasset Lightkeepers
Corp. to this effect.
The Chairman called for an executive session to discuss CHL
litigation and Sewer litigation. He said the Board might return to
open session to release the Sewer amendment agreement.
5 C)
MINUTES - MEETING OF BOARD OF SELECTMEN January 27, 1997
Page 9
Motion of Mr. Pratt to go into executive session for these purposes. Exec. session
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed. Mr. Brown - Aye
Mrs. McMorris - Aye
Mr. Pratt - Aye
Mrs. Roth - Aye
Mr. Sullivan - Aye.
The Board went into executive session at 9:30 p.m. , and did not
return to open meeting.
APPROVED:�r 1 �� m DATE: .3 LS 97
Chairman
f �
Intermin Town Administrator
51
CORRESPONDENCE LIST January 27, 1997
1. DPW Superintendent to Sewer Commission and Water Department. Memo re:
street resurfacing.
2. Gaffney Architects to Merle Brown, Chair. Re: Letter to Bob Egan on DPW
Sprinklers.
3. Board of Health to Selectmen. Memo re: Sewer and septic proposals
4. Cohasset Lightkeepers Corp. President to Board of Selectmen. Memo re:
Recreation Commission view on Hagerty House.
5. NYNEX Reg. Dir. Public Affairs to Edward McCann, I.T.A.. Letter re:
replacing aerial plant Common and Downtown.
6. Continental Cablevision, Cohasset Program Director to Merle Brown, Chair.
Letter re: audio on Selectmen's meetings.
7. Gaffney Architects to Board of Selectmen. Letter re: review of DPW HVAC bid.
8. Richard A. Henderson to Civil Clerk, Norfolk County Superior Court. Letter re:
Stipulation to Remand Cohasset Devel. Trust v. Myrna Putziger and Peter A. Roy
v. Myrna Putziger to Cohasset Zoning Board of Appeal.
9. Recreation Commission to Board of Selectmen. Letter re: recreational access to
Harbor waterways.
10. Deutsch Williams Brooks et al to Town Administrator. Memo re: deductibility of
betterment assessments.
11. Water Resources Protection Committee to Merle Brown. Letter re: Planning for
Growth grant program.
12. Hingham Office of Selectmen to Department of Public Utilities. Letter re:
objection to billing by Mass Amer. Water Co. monthly rather than quarterly.
13. Commonwealth of Mass/Dept. of Environmental Management to Merle Brown,
Chair. Award of Lake and Pond Program Grant at funding amount requested.
14. Town Clerk to Town Administrator. Memo re: Accu-Vote Demonstration 2/10.
Sz
CORRESPONDENCE LIST January 27, 1997
1. Board of Assessors. Memo re GIS meeting.
2. D. P. W. Superintendent. Memo re hydrology study.
3. Tutela Engineering Associates, Inc. to Supt. D.P.W. re emergency water
valve replacement, Pleasant Street.
4. Tutela Engineering Associates, Inc. to Supt. D.P.W. re water distri-
bution system improvements, Phase II, final paving.
5. Norfolk County Advisory Board. Open letter.
6. R. M. Campbell, Pres. , Cohasset Lightkeepers Corp. re marine biology
lab.
7. Recreation Commission. Memo re Hagerty property.
8. Ham Tewksbury re sidewalk on Main Street.
9. Town Clerk. Copy of letter to Dean Rizzo re eligibility to serve on
town committees.
10. Evelyn L. Carlson re handicapped parking on Stagecoach Way.
11. DEP re publication of Tier I disposal site for failure to take action
at Cohasset High School.
12. MetroWest Growth Management Committee re endorsement of Town of
Framingham for seat on Metropolitan Planning Organization.
13. John Foskett, Esq. , Deutsch Williams &c. to Alfred Moore, Jr. , Chm.
Planning Board, re Paul Barry site plan, Chief Justice Cushing Highway.
14. Melissa J. Browne. Declination to serve on Osgood School Re-use Committee.
15. Michael Buckley. Memo to Board of Selectmen re financial implications of
sewer and septic proposals.
16. Web Engineering Associates, Inc. re downgradient property status submittal
for property at 1, 3 and 5 South Main Street.
17. D.P.W. Supt. Memo re cost of bituminous concrete curbing on Sohier Street.
1�.u`
53
AGENDA-REGULAR MEETING OF BOARD OF SELECTMEN February 3, 1997
SELECTMEN'S MEETING ROOM 7:30 p.m.
A. Attendance
B. Treasury Warrants
C. Minutes Review and Approval of:
1)Regular Meeting of January 21, 1997
2)Regular Meeting of January 27, 1997
D. Scheduled Items
7:35 p.m. Lou Simeone--Government Structure Committee re Town Manager Plan Petition
8:00 p.m. Public Comment Period
8:15 p.m. Milliken Field Progress Report-Wayne Sawchuk
## 8:30 p.m. Mary Foley--Status of Lamberts Lane
f E. Old Business
1
1) Appointments and Re-appointments
2)Consider award of HVAC bid for DPW Garage
3)Consider revised budget of Wire Department
tl
4)Consider request of The Silver Spoon Cafe re:BYOB permission
F. New Business
1)Review and approval of Conservation Commission FY98 budget
2)Consider revised budget for Town Administrator
j 3)Consider approval for payments:
A. Milliken Field project bids
1.RAD Corp. -$27,425
2. Terry Steele Co.,Inc. -$248.62
B. MIIA Pilot Employee Assistance Program-$476
4)Consider issue of plowing condominium private ways
5)Straits Pond Grant Received from Town of Hull (support materials avail. at meeting)
6)Report from Fire Alarm System Study Committee (support materials avail. at meeting)
7)Consider approval of Special Town Meeting Articles(tentative)
G. Town Administrator Update on Pending Matters
H. Public and/or Press
I. Other Business That May Properly Come Before the Board
jds2397
MINUTES -MEETING OF BOARD OF SELECTMEN February 3, 1.997
Selectmen present: Merle S. Brown
Roseanne M. McMorris
Nancy A. Roth
Others present: Thomas J. Callahan - Conservation Comm'n.
Veneta P. Roebuck - "
Diane C. Sullivan
Maria A. Plante
Wigmore A. Pierson
J. Russell Lennon
William A. Colwill
Robert V. Davenport
Robert M. Egan - Building Inspector
Mary A. Foley
William E. Foley, Jr.
Lamberts Lane Neighbors
Molly Hochkeppel - Patriot Ledger
Mary Ford - Cohasset Mariner
Edward G. McCann - Interim Town Admr.
Joyce D. Studley - Admin. Secretary
The meeting was called to order at 7:34 p.m. , Chairman Brown Call to order
presiding. Mr. Pratt and Mr. Sullivan were absent due to illness.
Motion of Mrs. Roth to approve, ratify, and confirm the signing of Treasury
bill warrant #32B and school warrant #32S by Chairman Brown and warrants
Selectmen McMorris, Roth, Pratt and Sullivan.
Second by Mrs. McMorris.
Vote 3 - 0 in favor, none opposed.
Motion of Mrs. Roth to approve the minutes of meeting of January 21, Mins. mtg.
1997, as amended. 1/21/97
Second by Mrs. McMorris.
Vote 3 - 0 in favor, none opposed.
Motion of Mrs. Roth to approve the minutes of meeting of January 27, Mins. mtg.
1997, as amended. 1/27/97
Second by Mrs. McMorris.
Vote 3 - 0 in favor, none opposed.
There were no appointments or re-appointments made. Appts./re-appts.
Consideration of a revised Wire Department budget (Dept. 245) was Wire Dept. bud-
tabled for next week. get tabled
S,-
MINUTES - MEETING OF BOARD OF SELECTMEN February 3, 1997
Page 2
Request of The Silver Spoon Cafe for permission to allow guests to Request of The
bring their own beer and wine to accompany evening meals was Silver Spoon
considered. Cafe
Mrs. Roth said the time should be 10:00 p.m. to allow for completion
of dinner and the Board members agreed. Mrs. McMorris said the hours
when patrons can bring in their own liquor should be limited to
between 6:00 and 10:00 p.m.
Motion of Mrs. McMorris to approve the request as submitted, with the
conditions recommended, for a six-month trial period.
Second by Mrs. Roth.
Mr. Davenport wanted to know what the conditions are. Chairman Brown
read them aloud.
Mrs. McMorris said counsel advised the applicants should re-apply for
extended hours. Mr. Brown said they are asking only for Fridays and
Saturdays, so they should re-apply for only those days.
Vote 3 - 0 in favor, none opposed.
A revised budget for the Town Administrator (Dept. 129) was Rev. budget for
considered. Chairman Brown said the reason for the revised budget is Town Admr.
there is a citizens' petition on the warrant for Annual Town Meeting approved
to appoint a Town Manager, and the budget will have to be increased
for next year. He said it has been increased for up to $65, 000 for
the Town Manager or Town Administrator, whichever the case may be.
Motion of Mrs. Roth to approve the revised budget.
Second by Mrs. McMorris.
Vote 3 - 0 in favor, none opposed.
Approval of payment for Milliken Field project bills was considered. Milliken Field
bills
Motion of Mrs. McMorris to approve payment of Application #9 of
R.A.D. Corp, for the period to 1/16/97, in the sum of $27,425.
Second by Mrs. Roth.
Vote 3 - 0 in favor, none opposed.
Motion of Mrs. McMorris to approve payment of invoice of Turner Steel
Co. , Inc. , for Alumni Field bleachers, in the sum of $248 .62 .
Second by Mrs. Roth.
S'6
MINUTES - MEETING OF BOARD OF SELECTMEN February 3, 1997
Page 3
Vote 3 - 0 in favor, none opposed.
Invoice for the Town's participation in the MIIA's Pilot Employee Prof. bill
Assistance Program was considered for payment. Chairman Brown asked
for a report from Mr. McCann concerning the number of employees
participating in the plan.
Motion of Mrs. McMorris to approve payment of MIIA's Pilot Employee
Assistance Program for the months of November and December 1996, in
the sum of $476.
Second by Mrs. Roth.
Vote 3 - 0 in favor, none opposed.
Mrs. Roebuck and Mr. Callahan presented the budget for FY98 for the Conserv.
Conservation Commission (Dept. 171) , which was reviewed and Commtn. bud-
discussed. get approved
Motion of Mrs. Roth to approve the budget, in the sum of $29, 800.
Second by Mrs. McMorris.
Vote 3 - 0 in favor, none opposed.
Chairman Brown called for a public comment period at 8:00 p.m. Public com-
ment
Maria Plante, 798 Jerusalem Road. asked for the results of the
Board's last week's executive session. Chairman Brown said the
results are not available because of concerns of counsel. She then
asked if Town Counsel had clarified warrant Article #2. Mr. Brown
replied that counsel would re-write the article in such a way so that
if it failed, it would have no effect on Article #4 of last year's
warrant; and if it passes, Article #4 will not be functional.
Mrs. Plante said she and other North Cohasset residents want
questions answered at public meeting.
Russell Lennon, 20 Tad Lane, said the Selectmen should question Sewer
Commissioner Guild about contradicting himself concerning when the
sewer project would be ready to go, and the North Cohasset residents'
share of the cost. Chairman Brown replied that the matter was
discussed in executive session and will be discussed again next week.
Mr. Lennon claimed that both the Sewer Commission and Town Counsel
are making contradictory remarks. Mrs. Roth suggested that he wait
until the public hearing tomorrow evening for clarification.
Diane Sullivan, 708 Jerusalem Road, expressed displeasure with the
way the sewer project is being handled and said she wanted answers.
S�
MINUTES - MEETING OF BOARD OF SELECTMEN February 3, 1997
Page 4
There was discussion concerning the manner of making an amendment
from the floor at Town Meeting. Mrs. McMorris apoligized for the
unfortunate lack of communication and expressed a hope that the
problem can be resolved.
William Colwill, 155 Hull Street, inquired about the easement being
sought by the Sewer Commission over his property.
Wigmore Pierson, 123 Atlantic Avenue, read aloud a letter from
Michael Buckley, Town Accountant, concerning key cost elements in the
sewer and septic projects that are still unknown or constantly
changing. Mr. Pierson said he has been waiting for the Board' s
comments. Chairman Brown said the Board did comment, and he feels if
there was not enough information, a Special Town Meeting should be
called for sewer and septic matters. Mr. Brown said the Town
Accountant was given new figures for the two sewer projects. He said
other plans have not been completely defined and until they are
defined, the exact figures will not be known. Mr. Brown thought the
figures would be available by tomorrow night.
Mr. Pierson also wanted to know by what date a financial analysis
would be available and a final date set for determination of same.
Chairman Brown explained that final determination awaits an amended
Agreement for Judgment with the Commonwealth and further information
from the Board of Health. Mr. Pierson asked for a date by which a
postponement should be sought. Chairman Brown said February 28 has
been decided on.
Mrs. McMorris said one of the reasons the final Agreement for
Judgment is not available tonight is she feels the Board is being
pressed to make a decision without sufficient information, and that
information is necessary to understand what is being asked to vote
on. Mrs. Roth said if the Board does not have the necessary
recommendation to its satisfaction by the end of February, the
controversial articles will be taken off the warrant.
Consideration of Special Town Meeting warrant articles was tabled STM articles
until next week. tabled
Plowing of condominium private ways was discussed. Mr. McCann said Plowing of
Wheelwright Farm had not submitted any documents. He has an condo. private
application from Kendall Village with an insurance certificate and ways
agreement drafted by Town Counsel which appears to be in order. He
also has a signed agreement on Cedar Ledge Village, but no insurance
certificate naming the Town of Cohasset as co-insured.
Mrs. McMorris said Kendall Village is under construction. Chairman
Brown stated that Cedar Ledge Village and Wheelwright Farm were done
through the Planning Board and the contractors agreed to do the
- plowing. Kendall Village is a standard private way that would be
MINUTES - MEETING OF BOARD OF SELECTMEN February 3, 1997
Page 5
plowed. He suggested the Board could vote on Cedar Ledge contingent
upon receipt of the insurance certificate.
Mr. McCann said at a meeting of the Private Ways Committee on
November 25 two facilities were discussed, Wheelwright Farm and Cedar
Ledge Village, following which there was referral to Town Counsel.
He said he assumes the agreements drafted by counsel will hold for
Kendall and Cedar Village. Mr. McCann said there has been no request
for Cedar Village. Chairman Brown said it is a new development and
would not come under the same requirements. He suggested the Board
could vote to plow any private way the Town wants to plow.
Motion of Mrs. Roth to plow Cedar Ledge and Kendall Village, if the
insurance forms are in order.
Second by Mrs. McMorris.
Vote 3 - 0 in favor, none opposed.
Wayne Sawchuk presented a progress report on Milliken Field, and Progress re-
supplied a schedule of the balance of the account. He discussed port, Milliken
installation of a press box and fences, and work done on Alumni Field
Field. Chairman Brown asked if the balance of $7, 800 remaining would
be enough to complete the project. Mr. Sawchuk saw no problem and
said the work would be done as soon as weather permitted.
Mary Foley addressed the Board concerning the progress of safety Lamberts Lane
improvements on Lamberts Lane. Mr. Egan said a report had been safety prob-
received from the consulting engineer, John Modzelewski, who prepared lems discussed
a list of tasks to be accepted or rejected. Among them were, in
general, if this road were to be improved, it would be brought up to
subdivision standards, and with what has been built there already, it
would not be possible to get it up to those standards. The engineer
recommended re-alignment of the roadway, the ledge area, provision of
new guardrails at the brook, and cross drainage at two places where
there is a freezing problem, removal of trees and relocation of
utility poles, widening of the roadway, and placing of signage.
Mr. Egan stated he will have to find out who owns trees that are to
be removed and get a release from the property owners. He reported
he went out with two engineers from the Edison Company and Edison was
not willing to remove poles at its own expense. They provided an
estimate of $2, 000 for removal of two poles closest to the road.
Edison did not see the location of the poles to be much different
from other poles in their service district.
Mr. Egan said he met with the Saldi's, who are willing to co-operate,
but most of the conversation concerned the volume of the traffic
generated by the Golf Club, and that they would like to see the Golf
Club use the access road.
MINUTES - MEETING OF BOARD OF SELECTMEN February 3, 1997
Page 6
Chairman Brown asked Mr. McCann to consult counsel to see if a sign
could be put up, with the agreement of the residents on the street,
to the effect that truck traffic is allowed only between certain
hours. Chairman Brown said the Golf Club has said they would not use
the other road for safety reasons and they would not limit the
truckers because of the lack of volume.
Mrs. Foley wanted to know where the neighbors stand. Chairman Brown
suggested that a start could be made on removing some of the ledge.
He said the land would have to be taken by eminent domain, or
whatever counsel advises. Discussion followed about removal of the
ledge. Mr. Brown said there would have to be an agreement with the
Saldi's for removal of the ledge. He also said a letter would be
sent to the Edison Company asking them to move the poles. He asked
Mr. McCann to write a letter to the D.P.W. Superintendent asking him
to look at the drains and to see if the guardrails could be extended
beyond the brook.
Mrs. Foley wanted to know if the residents could enforce safety
issues on the street. Mr. Egan replied that legal lots are being
created on a certified way which are 60, 000-foot lots, and one house
every acre and one-half would not be a great impact on any road.
Mrs. Foley said it is a huge impact on a small, dangerous road. Mr.
Egan said as long as legal sized houses are being built on legal
sized lots, there is no control the Town can assert. He said the
houses are not in a sub-division; they are just houses. Mrs. Foley
stated that one of the members of the Private Ways Committee told her
that a yellow line in the road might help, to indicate it is a two-
way street.
Notice received of a grant for Straits Pond was discussed. Mr. Straits Pond
McCann said his understanding is that Cohasset and Hull jointly grant
applied for a grant from the state to improve the flow gates. The
grant has come through for $10, 000 and it requires both towns to
appropriate $15, 000 each.
Mr. McCann said he talked with the Hull Town Manager and it appears
he is co-ordinating the project and his timetable would be to enter
into an engineering and design contract in February, have the design
and fabrication done by June, and then have the installation sometime
in July or August. He said it may require an article in the Special
Town Meeting warrant so there would be access to the money
immediately, without waiting for July 1. He suggested a vote of
acceptance. Mr. Brown said the Board voted last Fall to support the
grant.
Motion of Mrs Roth to put an article in the Special Town Meeting
warrant for $15, 000 for the project.
Second by Mrs. McMorris.
60
MINUTES - MEETING OF BOARD OF SELECTMEN February 3, 1997
Page 7
Vote 3 - 0 in favor, none opposed.
Chairman Brown requested a vote on a request to transfer $3,046 from Transfer from
the Reserve Fund to pay for the vacation time of former Town Reserve Fund
Administrator Gregory J. Doyon. approved
Motion of Mrs. Roth to approve the request.
Second by Mrs. McMorris.
Vote 3 - 0 in favor, none opposed.
The Chairman asked for a vote to appoint the Interim Town Interim Town
Administrator, Edward G. McCann, as Parking Clerk. Admr. appt'd.
Parking Clerk
Motion of Mrs. Roth to appoint Edward G. McCann Parking Clerk for the
Town.
Second by Mrs. McMorris.
Vote 3 - 0 in favor, none opposed.
Mr. McCann reported on the status of the Town Report. He said he Interim Town
would like to solicit some support from the members of the Board in Admr's report
writing the Selectmen's report. Chairman Brown agreed that all the
members could supply information.
Mr. McCann inquired about authorizing the Building Inspector's [Vote to author-
attendance at a FEMA meeting, as requested, if he is selected. He ize Bldg. Insp.
said the Building Inspector has an agreement with a neighboring to attend FEMA
Building Inspector to cover for him during any absence. meeting]
Motion of Mrs. Roth to give permission to the Building Inspector to
attend the FEMA meeting, if he is selected.
Second by Mrs. McMorris.
Vote 3 - 0 in favor, none opposed.
Mr. McCann also reported on a positive meeting with the Cohasset
Dramatic Club. They agreed to payment of a portion of the rent of
$350 and to communicate some concerns they have with the long
outstanding agreement. Other boards and departments have been
surveyed to ascertain their plans for use of the Town Hall Auditorium
in February and March.
Mrs. Roth reminded the Board to bring questions to the Sewer Other business
Commission's meeting tomorrow night.
G/
MINUTES - MEETING OF BOARD OF SELECTMEN February 3, 1997
Page 8
She also said there was a draft mitigation plan received from the
MBTA which needs to be reviewed.
Chairman Brown mentioned a reading relating to a grant for municipal
growth planning, application for which is due by March 7. He said he
would like to have the members of the Planning Board notified, and to
ask them to come in and go over the plan with the Board.
Mr. Brown also said there will be an Accu-Vote demonstration
sponsored by the Town Clerk at 7:45 p.m. next week.
Mr. Brown said Randy Feola's daughter on Church Street wants a large
pole removed from near the driveway. Edison has refused to move it.
He said if the Board writes a letter, Edison may remove it.
Mr. Brown announced that on February 20, 1997, at 7:30 p.m. there
will be a discussion on "Pay As You Throw" in the Auditorium.
Mrs. McMorris said a list of questions was submitted to the
Lightkeepers Corp. and asked if they responded. Mrs. Roth said they
did not respond in writing. Mrs. McMorris asked Mr. McCann to send a
letter to them to this effect.
The press and public were asked for comment. Press/public
Motion of Mrs. McMorris to go into executive session to discuss Exec. session
potential litigation regarding sewer issues, not to return to open
meeting.
Second by Mrs. Roth.
Vote 3 - 0 in favor, none opposed. Mr. Brown - Aye
Mrs. McMorris - Aye
Mrs. Roth - Aye.
The Board went into executive session at 9:35 p.m. and did not return
to open meeting.
APPROVED: DATE: Zf 7 7
&airman
Temporary Town Administrator
62
CORRESPONDENCE LIST February 7, 1997
1. MBTA Advisory Board to Chief Elected Officials. Information on Municipal
Elections to Metropolitan Planning Organization.
2. a. Roger Lincoln, Fire Chief to Selectmen. Overtime Report for January.
b. Jane Henderson, Cohasset Fire Dept. to Selectmen. January Ambulance Billing
Report.
3. Brian W. Noonan, Chief of Police to Selectmen. Status report for January 1997.
4. R.N. Campbell, President, Cohasset Lightkeeper's Corp. to John M. Worley,
Director Recreation Commission. Letter supporting Learning Lab for
Marine Biology.
5. County Commissioners, County of Norfolk to Selectmen. Approval for
engineering assistance to determine town boundaries.
6. Private Ways Committee to Selectmen. Progress report of Committee.
7. Zoning Board of Appeals to Selectmen. Letter and report on special permit
sought by Sunrise Development, Inc.
8. Michael Buckley, Town Acct. to Selectmen. Report on percentage of tax levy
spent on education.
4;3
AGENDA-REGULAR MEETING OF BOARD OF SELECTMEN February 10, 1997
SELECTMEN'S MEETING ROOM 7:30 p.m.
A. Attendance
B. Treasury Warrants
C. Minutes Review and Approval of:
Regular Minutes of February 3, 1997
Executive Session of February 3, 1997
D. Scheduled Items
7:35 p.m. Jean Akerblom or representative,Red Lion Inn,application for Live and Non-live
Entertainment license
7:45 p.m. Accu-Vote demonstration sponsored by Town Clerk
8:00 p.m. Public Comment Period
8:15 p.m. Irirangi C.Bloomfield,First Parish Cabaret`97 Coordinator,application for 1 day liquor
license
8:30 p.m. Water Commissioners--repair of water lines on private ways/warrant articles
E. Old Business
1. Consider revised budget of Wire Department
2. Consider acceptance of Special Town Meeting warrant articles
3. Consider approval of amended change of hours, Silver Spoon Cafe
4. Consider acceptance of Sewer Commission's second amended final judgment
5. Appointments and Reappointments
F. New Business
1. a. Consider acceptance of resignation of James G.Dedes from Conservation Commission
b. Consider acceptance of resignation of Donna.P.French from Mosquito Control Committee
2. Consider approval for payment:
a. Deutsch Williams Brooks DeRensis for services rendered through 12/31/96-$4,515.11
b.Tutela Engineering Associates,Inc.for watershed investigation 1/28/97-$7,015.84
3. Consider approval of recommendation of step increase for Gregory J.Lennon,Police Dept.
G. Town Administrator Report/Pending Matters
H. Public and/or Press
I. Other Business That May Properly Come Before the Board
6 Gi
jds 2 10 97
MINUTES - MEETING OF BOARD OF SELECTMEN February 10, 1997
Selectmen present: Merle S. Brown
Roseanne M. McMorris
Peter J. Pratt
Nancy A. Roth
Michael H. Sullivan (7:33 p.m)
Others present: Marion L. Douglas - Town Clerk
Kenneth Hajjar - LHS Associates, Inc.
Domenic M. Baccari
Stephen F. Wigmore - Wire Inspector
Maria A. Plante
Diane C. Sullivan
J. Russell Lennon
Wigmore A. Pierson
Irirangi C. Bloomfield
Michael Anderson - Red Lion Inn
Frederick C. Koed )
Richard D. Muncey ( - Water Commissioners
Robert E. Kasameyer )
William Ross
Robert V. Davenport
Molly Hochkeppel - Patriot Ledger
Mary Ford - Cohasset Mariner
Edward G. McCann - Intermin Town Admr.
Joyce D. Studley - Admin. Secretary
The meeting was called to order at 7 :32 p.m. , Chairman Brown Call to order
presiding.
Motion of Mr. Pratt to approve, ratify, and confirm the signing of Treasury
bill warrant #33B and payroll warrant #33P by Chairman Brown and warrants
Selectmen Roth and McMorris.
Second by Mrs. Roth.
Vote 4 - 0 in favor, none opposed.
Mr. Sullivan came into the meeting room at 7:33 p.m.
Action on minutes of regular and executive meetings of February 3, Mins. 2/3/97
1997, was tabled. tabled
Approval of amended change of hours for The Silver Spoon Cafe was Approval of
discussed. amended change
of hours, The
Motion of Mrs. Roth to approve the change in opening hours for Dapper Silver Spoon
Dan's Inc. , d/b/a The Silver Spoon Cafe, as requested in amended Cafe
application for license dated February 6, 1997, subject to written
conditions.
Second by Mr. Pratt.
6S
MINUTES - MEETING OF BOARD OF SELECTMEN February 10, 1997
Page 2
Mrs. McMorris pointed out that condition (c) needs to be changed to
read 6 :00 p.m. instead of noon.
Vote 5 - 0 in favor, none opposed.
Michael Anderson, who said he just took over the management of Red Red Lion Inn,
Lion Inn, Inc. , presented the Board a letter. He stated the Inn Inc. , applic.
wants a small quartet or piano player for use at special functions, for entertain-
and requested action on an application for entertainment license for ment license
live and non-live music on the premises. Mrs. Roth asked if he is tabled
representing the same owners. Mr. Anderson replied that the owners
are the same as of March 1996. Mrs. Roth then asked if only the bar
is open. Mr. Anderson said the restaurant is open and they hope to
go back to the regular menu no later than May 1. He also said that
renovation of the second floor is almost complete.
Mr. Anderson said little by little opening hours will be extended and
they will be staying open from 11:30 a.m. to 11:30 p.m. Mrs. Roth
asked if they are now serving lunch only. Mr. Anderson said yes, at
the present time. Mr. Brown asked if they plan to change the name on
the license. Mr. Anderson answered that he is not sure if the
situation is temporary or permanent.
The Board members inquired about hours and where functions will take
place. Mr. Pratt spoke of the necessity to monitor the noise level
at the lot line. Mr. Anderson said he lives on the premises and he
has a bar manager and will have a restaurant manager as well.
Mr. Sullivan recommended that the request be tabled so it can be
looked into further. He said it is important because there has been
a transition and the Fire and Police Chiefs should look into the
enhanced function of the premises. Mr. Anderson said nothing will
take place until May 1. Mr. Brown asked for a clear copy of the
application. Mr. Anderson agreed to produce the original hard copy.
Motion of Mr. Sullivan to table the matter and refer it to the Fire
Chief and Building Inspector for their comments.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Domenic Baccari, 55 Reservoir Road, said he feels abused by the noise
levels at The Music Circus and asked why the Red Lion Inn is being
picked on.
An Accu-Vote demonstration sponsored by the Town Clerk took place. Accu-Vote demo.
Mrs. Douglas introduced Ken Hajjar from LHS. Mr. Hajjar passed out
MINUTES - MEETING OF BOARD OF SELECTMEN February 10, 1997
Page 3
ballots and a sample ballot was taken. He explained the tallying
process.
The Board members asked questions about the effect of stray marks on
the ballots, and Mr. Hajjar explained that an over-write is a spoiled
ballot. He also explained that the machine can be set to reject
overvotes, and it will reject the ballot. He said machines can be
leased or bought and have a two-year warranty period. The cost is
$6, 000 apiece. LHS has a leasing company, he said, although they
recommend purchasing.
Mr. Pratt asked Mrs. Douglas if the authorization in in place for her
to use the machine for an election. Mrs. Douglas said she needs a
vote of the Board of Selectmen.
Motion of Mr. Pratt to agree to the use of two Accu-Vote machines by
the Town Clerk's office, at her request, at the Town election to be
held on May 3, 1997.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
At 8:35 p.m. the Chairman called for public comment. Public comment
Maria Plante, 798 Jerusalem Road, said she is here to discuss the
second amended final Agreement for Judgment with the Commonwealth.
Chairman Brown said it is not ready. A meeting will be called for
Thursday night so that questions may be brought up for discussion at
the next regular meeting.
Mrs. Plante asked if the sewer articles would be accepted. Chairman
Brown said they had been accepted as they are to forward to Town
Counsel. The Sewer articles were discussed. Mr. Sullivan asked if
anyone felt the North Cohasset project should go ahead regardless of
the vote at the Spring Town Meeting. The Chairman replied that he
believes the article should be to rescind the vote of the previous
March Special Town Meeting and specify fifty-fifty funding for the
downtown and North Cohasset projects. Mrs. McMorris asked if the
central project should be rescinded as well if the fifty-fifty
project did not go through. The Chairman replied that the whole
thing would go down the drain. Mr. Sullivan said if the project does
not go forward, it may mean significant cost to the Town. Chairman
Brown replied that if it goes down in defeat, it would mean a fine of
$10, 000 a day for the Town.
Mr. Sullivan remarked that recommendation has been made that there
should be a Special Town Meeting for the sewer issue, as well as the
private septic system issue. He said it should be totally segregated
so that everyone understands what the impact is going to be. Mrs.
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MINUTES - MEETING OF BOARD OF SELECTMEN February 10, 1997
Page 4
Roth suggested that one night of the March Town Meeting be devoted to
the sewer articles. Chairman Brown asked that the articles be voted
on tonight so they can go to Town Counsel.
Mr. Pratt said the School Facilities Committee should know how soon
the matter will come up for a vote so they will not have to build a
septic system for the new school.
Wigmore Pierson said he supports Mr. Sullivan's suggestion to
postpone the sewer articles to a Special Town Meeting. He explained
his reasons.
After further discussion, Chairman Brown expressed the opinion that
the Sewer Commissioners should come before the Board and arrange the
article relating to the North Cohasset project the way the Board
would like to see it. Mr. Sullivan wanted to defer voting to accept
the sewer articles until there has been a working session with the
Board of Sewer Commissioners to see what their thoughts are and then
try to work things through. The Chairman pointed out that there is
only one article on which there is a problem: the Sewer construction
projects. Further discussion was held by the Chairman to take up a
scheduled matter.
Irirangi Bloomfield, First Parish Church Cabaret 197 Co-ordinator, Applic. for
presented an application for a one-day liquor license for the event, one-day liq.
which is to take place on March 15, 1997. She explained it is the lic. , First
fifth year this is being held, and they would like to serve beer and Parish Church
wine on Saturday only.
Motion of Mr. Pratt to approve the issuance of a one-day liquor
license, as submitted.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
The revised budget of the Wire Department (Dept. 245) was considered. Revised bud-
Mr. Pratt presented a a brief write-up of the recommendation of the get for Wire
ad hoc committee to the Board. He said the task force is Dept. approved
recommending that the municipal fire alarm telegraph system that runs
throughout the community be decommissioned from service on a series
of dates outlined.
Mr. Pratt further explained that the budget prepared by the Town
Accountant shows only a slight increase over FY97. Mr. Wigmore has
said he intends to take retirement from Town services. He said in
addition to the overall cost to maintain the system, the Town would
have private sector costs the day the master boxes are taken out of
service. The committee does not believe it would be cost effective
to maintain a small cluster of municipal buildings. All remain on
MINUTES - MEETING OF BOARD OF SELECTMEN February 10, 1997
Page 5
I
the same circuit. The capital and labor expense to put those all on
a small circuit would take an inordinate amount of time and staff in
Mr. Wigmore's last year as a Town employee. Mr. Pratt explained the
cost of maintaining the service and the plans for notifying property
owners of the transition and what action should be taken.
Mr. Pratt further explained that there would be a supplementary sum
required of about $13, 500 for moderating by an alarm company.
Commercial boxes would be taken out November 15, 1997. From that
time, the Wire Inspector would work to transition municipal buildings
over to private service.
The Board members inquired as to ongoing costs. Mrs. Roth observed
that the calculations deal only with fire boxes and not with the rest
of the job of the Wire Department. Mr. Pratt said it seems to be the
concensus between the Wire Inspector and Town Accountant that he
provides services today of $20,000 to $30,000 to take care of wiring.
It would stay the same as now at a "per inspection" fee. Mr. Pratt
said it is estimated that with correct scheduling, Mr. Wigmore can
accomplish the same level of wiring for buildings and maintenance of
buildings as a salaried department head. He said it would have to go
out to bid and Mr. Wigmore could bid on contract services.
Mr. Wigmore said the schools in Scituate went out to bid for
materials only and contracted for labor separately. He said it could
be done either way. Mr. Wigmore suggested that an article be placed
on the Annual Town Meeting warrant to provide for service to private
merchants. Mr. Pratt further explained that the Fire Chief has
brought forward a suggested fee schedule to be incorporated in the
warrant for fines on false alarms, and added that there should be an
omnibus article at Town Meeting.
Mr. Pratt thought there may need to be two articles. He said the
Fire Chief said the Fire Department believes that the continuing
maintenance of the fire alarm system gives a higher level of
protection to the Town. The Fire Department thinks there could be an
incremental level of service. Mr. Brown asked how many false alarms
there were annually. Mr. Wigmore replied there were twenty-nine or
thirty a year, and there are not too many street alarms.
Mr. Pratt said the most legally sensitive issue is decommissioning of
the master boxes, and from there Mr. Wigmore will come up with an
idea of removing street boxes. Mrs. McMorris wanted to know how many
street boxes there are. Mr. Wigmore answered that counting the
master boxes there are 158, and 113 telephone pole boxes. Mrs. Roth
said that as public buildings are moved to a private system, it may
be well to consider securing buildings.
Chairman Brown called for a vote.
I
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MINUTES - MEETING OF BOARD OF SELECTMEN February 10, 1997
Page 6
Motion of Mr. Pratt to approve the budget for FY98 for the Wire
Department, as submitted, at $56, 724, including capital outlay.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Pratt that the Board of Selectmen direct an order for Vote to de-
the full decommissioning of the fire alarm telegraph system, with a commission
final deadline of June 30, 1998; and that the commercial alarm fire alarm
service be decommissioned from said system with the approximate dates system
as provided in a memorandum dated February 10, 1997, which would
essentially be commercial box service decommmissioning by date of
November 15 of this year.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Pratt to reserve space in the warrant for the Spring Vote to place
Annual Town Meeting to provide for the changing of the alarm service article on
and adjusting the enabling legislation in the by-law. ATM warrant
for changing
Second by Mrs. Roth. alarm service
Vote 5 - 0 in favor, none opposed.
Mr. McCann asked if there will be time to notify the School
Department and the Library to do this within the current year. Mr.
Pratt said the first notice should be sent by May 1. Mr. Sullivan
asked that the memorandum be forwarded to the Town Accountant to be
incorporated into the budget futuristically.
Chairman Brown said he asked the Water Commissioners to discuss Discussion with
problems of leaks in private ways and the Water Department articles Water Commr's.
on the Town Meeting warrant. re ATM articles,
etc.
Mr. Koed said private ways are a private issue. He consulted with
Town Counsel to find out how the Water Department should be handling
them and counsel said it is an issue of private bonding. Mr. Koed
said the water Commissioners have no rights on private property.
Chairman Brown said it is necessary to know what can be done to fix
leaks on private ways. Mr. Koed replied that it is also a financial
issue. He said the Water Department still owes the Town $200, 000 and
has just finished a two and one-half million dollar improvement
program. The new program is spending another five million dollars,
-7U
MINUTES - MEETING OF BOARD OF SELECTMEN February 10, 1997
Page 7
and North Cohasset is an additional two million dollars. He added
that forty percent of the Water Department's budget is debt service,
and that it would necessitate a big expenditure to accept the
additional responsibility.
Mr. Kasameyer said there is a problem and it can be a health and
safety concern. He said the Water Department is trying to develop a
positive way to deal with the problem. One approach is to pay to
take action, with the idea that it would be paid back in full within
a certain time period of twelve months or other limited time period.
Mr. Sullivan said people on private ways are paying for water and the
Water Department has laid pipes in some roads that are private ways.
Mr. Koed stated that the Town took over the private water system in
1954 and a lot of the private ways do not have mains; also, there are
a lot of spaghetti feeds. He mentioned Newtonville Road off Atlantic
Avenue where he said the residents applied to the Town ten years ago
and the Town turned them down. He suggested that if the Water
Department is going to enter on private ways to make repairs that
Town Meeting should give approval.
Mr. Koed said they would also like to solve a problem on Elm Court.
The residents came to the Water Department and wanted it to pay
$28, 000-$30, 000, and the Water Department does not feel it has the
authority to spend that money without Town Meeting action. They were
told if they built the improvement to Water Department specifications
the Water Department would make a good faith effort to get the money
refunded. He expressed the hope that the Selectmen will support that
article for $26,000.
Mr. Muncey said there is a two-inch copper service from the top of
Elm Court which is supposedly tied into the two-inch service from
Newtonville Road to Atlantic Avenue, and no one was certain whose
responsibility it was, so the Water Department dug it up and fixed
it. Then, when it was determined whose leak it was, the residents
were billed for it. Chairman Brown said he could not see letting
water pour out over the ground without making repairs and then
billing it back to the people.
Mrs. McMorris asked if Town Meeting could give permission for the
Water Department to do work on private ways. Mr. Koed said the Water
Department gets $100, 000 out of tax revenue and fire protection which
pays for extra protection built into standpipe fire standards and all
mains. Mr. Sullivan said everyone is paying the same and leaks are
fixed in public ways but not private ways. Mr. Koed asked if the
Water Department should take over more obligations with what it owes
the Town now.
Chairman Brown said he is looking at a way to fix leaks on private
ways with more than one house on them. Mr. Koed said they could look
MINUTES - MEETING OP BOARD OF SELECTMEN February 10, 1997
Page 8
at water main sizes and take responsibility for certain sized mains.
Mrs. Roth said a legal document is needed that people can sign giving
permission to go onto private property and bill the owners. Mr. Koed
said he sees not having a second standpipe as a problem in
operations. He said on some days the water levels are below fire
protection level.
Mrs. Roth asked if a legal document might be worked out if an article
at Town Meeting would be needed. Chairman Brown said Town Counsel
can be so authorized as long as the money comes out of the Water
Department's budget. Mrs. McMorris said that would be asking Town
Counsel to draft an agreement between each private issue and the
Water Department, and Town Meeting does not have to be involved with
that. Mr. Koed said the Water Department avoids working on private
ways because of the expense.
After further discussion, Chairman Brown said Mr. Koed should sit
down with Town Counsel and go over the matter and try to come to an
agreement to fix leaks on private ways the best way possible. He
added that if Town Counsel thinks a warrant article is needed, it
will have to be done before February 28.
Mr. Koed said the Water Department is looking for a rate increase to
build a second standpipe and put in more pipes.
The Water Department's articles were discussed. Mr. Koed said Annual
Town Meeting Article #9 is tied into #10. The Water Department wants
a change in rates and a new water tank. He explained the
specifications of the one water tank, adding that they need fifty-
nine feet of water in the tank at all times and they have just three
feet to operate out of.
The function of the jockey pump recently installed was discussed.
Mrs. Roth said it is clear the Water Department needs a new tank for
all the different services in the Town. She asked if approval went
through for it and they are able to build it, how it would affect the
rates. Mr. Koed replied that an article is in the warrant but
nothing could start until July 1. Mr. Pratt asked if a final
determination for location of the new tank has been made. Mr.
Kasameyer said the cost of going to Scituate Hill is $220, 000 more,
exclusive of land taking costs. The tanks will be right next to each
other. Further discussion took place about the location of the
second tank.
Article #12 was discussed. Mr. Koed said they are planning to go to
Town Meeting to point out the private ways in which the Water
Department is going to put pipes. Mr. Sullivan said the Water
Department is paying for this and is going to Town Meeting to get
reimbursed. Mr. Koed said this is so. He also said they recommended
7.�
MINUTES - MEETING OF BOARD OF SELECTMEN February 10, 1997
Page 9
a study and a public hearing is scheduled at Town Hall for March 6,
at which time the rates will be explained. There are private ways
involved. He said they are seeking approval for 2 .1 million dollars,
which includes replacing pipes in King Street, Atlantic Avenue,
Newtonville Road, cleaning the water tank, and building a new tank.
Antennae to be installed on the tanks was discussed. Mr. Koed said
the issue is contingent upon Town Meeting action, ZBA approval,
attorney's fees, etc. , and it would be the responsibility of the
interested parties. The Water Commissioners are giving authority to
do the zoning work. He said the Water Department would go to Town
Meeting, announce the bid, and say it would like to have Town Meeting
give the authority to sign the lease contingent on ZBA approval.
Mr. Koed said if it goes through, the Town will get an extra $60, 000
at least for one year, which probably will go towards paying the
debt. If this phase goes through and the next Water Commissioners go
to Phase 4, they will be able to reduce the rate increase by $60, 000.
Mr. Pratt asked Mr. McCann to contact Town Counsel to get the bid
documents prepared.
Mr. Koed stated that the Riverview Drive right of way is close to
being signed, and the Water Department needs to have a backup site
for sludge disposal. The parties on Riverview Drive are concerned
about the possibility of a truck going into the water supply. He
said they have identified a site, but it is under the Selectmen's
control. Mr. Kasameyer identified the site as the gravel pit. Mr.
Koed said all they are looking for is an area 50 x 100 feet and they
would spread gravel. Chairman Brown said it is non-hazardous
material and will not grow weeds. There was discussion about fencing
in the area.
Mr. Koed said the Water Department has a well field there. Alternate
sites were discussed. Mr. Brown said he would talk with the DPW and
see if there is any area available at the DPW site.
Motion of Mr. Pratt to recommend the water tank, Article #10. ATM Art. #10
Second by Mrs. Roth.
Vote 4 - 0 in favor, none opposed, Mr. Sullivan abstaining.
Motion of Mr. Pratt to recommend the water capital improvements, ATM Art. #11
Article #11.
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
-7,5
MINUTES - MEETING OF BOARD OF SELECTMEN February 10, 1997
Page 10
Motion of Mr. Pratt to recommend the water improvements on ATM Art. #12
Newtonville Lane, Article #12.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Pratt to recommend the water tank antennae lease, ATM Art. #14
Article #14.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Chairman Brown asked for a motion to move Articles #9 and #10 to the ATM Arts. #9 &
Special Town Meeting warrant. #10 moved to
STM warrant
Motion of Mr. Pratt that Articles #9 (water rates) and #10 (new water
tank) go from the warrant for Annual Town Meeting to the warrant for
Special Town Meeting.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
In connection with the re-metering project, Mr. Koed reported that
there were only forty-five houses that had not been fitted with
outside meters. They are still working on the changeover.
Billing of Town departments for water use was discussed. The water
Commissioners were asked to send out a memorandum describing the
plan.
Special Town Meeting Articles were considered. STM Articles
Motion of Mrs Roth to accept all sixteen articles, as presented.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Mr. McCann brought to the attention of the Board that there is a
further article to raise $15, 000 in connection with the Straits Pond
grant. It was agreed to add this article to the warrant for Special
Town Meeting.
Mr. Pratt reminded the Board that there was also talk of saving space
for recommending a projects manager.
Consideration of the Sewer Commission's second amended final Judgment Sewer Comm'n's
was tabled. 2d amended
final Judgment
tabled
�y
MINUTES - MEETING OF BOARD OF SELECTMEN February 10, 1997
Page 11
Appointments and re-appointments were discussed. Appts./re-appts.
Motion of Mr. Pratt to appoint Louis F. Eaton, Jr. to the Town Town History
History Committee. Comm.
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Pratt to appoint Patricia A. Hart and Joanne D. Adkins Osgood School
to the Osgood School Re-use Committee. Re-use Comm.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. McMorris to accept the resignation of James G. Dedes Resig. from
from the Conservation Commission and to thank him for his very Conserv. Common.
valuable service.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. McMorris to appoint Michael H. Dick from Associate to Appt. to Conserv.
full Commissioner of the Conservation Commission. Comm'n.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. Roth to accept the resignation of Donna P. French from Resig. from
the Mosquito Control Committee, with thanks. Mosquito Control
Comm.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. McMorris to accept the resignation of John T. Wilson, Resig. from
Jr. , from the Council on Elder Affairs, with appreciation for his CEA
service.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. McMorris to approve for payment the bill of Deutsch prof. bills
Williams Brooks DeRensis Holland & Drachman, P.C. , in the amended sum
of $2,143 .28 for the period through December 31, 1996 .
Second by Mr. Sullivan.
�S
MINUTES - MEETING OF BOARD OF SELECTMEN February 10, 1997
Page 12
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Pratt to approve for payment the invoice of Tutela Prof. bills
Engineering Associates, Inc. , in the sum of $7, 015.84, for basic
study of James Brook flooding.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Recommendation for a step-rate increase in the Police Department was Approv. step-
considered. rate increase,
Police Dept.
Motion of Mr. Sullivan to approve a step-rate increase for Gregory J.
Lennon from Schedule #2, PS-9 @$33,666 to Schedule #2, PS-9 @
$34,405, effective March 6, 1997.
Second by Mrs. McMorris.
Vote 5 - Oin favor, none opposed.
Motion of Mr. Pratt to sponsor the appointment of Mayor McCarthy to MBTA and
the MBTA Advisory Board, and George Judge from Burlington as MAPC MAPC candi-
representative, as recommended by Louis F. Eaton, Jr. dates
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Naming of a MAPC TIP representative was tabled. MAPC TIP rep.
Mr. McCann discussed two proposed articles to amend the Town By-laws, Interim Town
one concerning non-conforming structures proposed by the Planning Admr's report
Board, and another submitted by the Building Inspector.
He also said he had an inquiry from someone interested in getting
permission to install video games at The Teen Center. He read aloud
his reply concerning the Board's policy on video games, noting tjat
the wording is ambiguous. Mrs. McMorris said she wanted to hear the
proposal before acting on it. Chairman Brown requested that the
sponsor write a letter explaining the nature of the request.
The Board members commented on various matters. Other business
Mrs. McMorris mentioned letters received from the Towns of Hingham
and Hull regarding Mass. -American Water Company's proposal to bill on
a monthly rather than quarterly basis.
7C
MINUTES - MEETING OF BOARD OF SELECTMEN February 10, 1997
® Page 13
Motion of Mrs. McMorris to send a similar letter to the Department of Vote to send
Public Utilities. letter to DPU
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Mr. Pratt suggested the Board ought to think about a response to the
electric power industry and forming with others in terms of buying
co-ops. He asked Mr. McCann to talk with the Massachusetts Municipal
Association about it.
Mr. Pratt also said there is good news concerning Harbor dredging.
Areas A, B and C passed three out of four testing requirements. He
said the problem now is Area D between the Roy property and the Yacht
Club, which is going into its third phase this week.
Concerning the Harbor dredging, Mr. Pratt said, after talking with
Chairman Brown, Nucci Vine was consulted for a price quotation for
one chart with all private facility federal lines and all dredging
projects on one overlay. Nucci Vine today declined to work for the
Conservation Commission, which is looking for a new marine engineer
on private dredging, on the basis they are better off staying with
the major Town project.
Chairman Brown said the D.P.W. Superintendent reported on the snow
removal account. The balance is $13, 871.38.
Chairman Brown also announced that on February 20 at 7:30 p.m. there
will be a "Pay As You Throw" meeting in the Auditorium.
The press and public were asked for comment. Press/public
William Ross asked about relocation of a telephone pole at 16 Church
Street. Mr. McCann said a letter was sent to Edison Company. Mr.
Ross then showed the Board a permit that was issued to the next-door
neighbor for erection of a fence, which he protested. He claimed
that a portion of the fence will be placed on Town property. There
was further discussion.
Motion of Mr. Pratt to put through an order to the Building Inspector Vote to
and Chief of Police not to allow any structure to be placed on Town prevent
property without further instruction. encroachment
on Town prop.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Sullivan to adjourn. Adjourn
Second by Mrs. McMorris.
MINUTES - MEETING OF BOARD OF SELECTMEN February 10, 1997
Page 14
Vote 5 - 0 in favor, none opposed.
The meeting was adjourned at 11:50 p.m.
APPROVED: DATE: 3 ZS�
Chairman
Interim Town Administrator
CORRESPONDENCE LIST February 13, 1997
1. Letter from Tutela Engineering Assoc., Inc. to Dean Rizzo, Chairman, MBTA
Mitigation Committee providing information on existing and proposed drain,
water and sewer main crossings of proposed Old Colony Railroad.
2. Letter from Mark E. Reilly, Continental Cablevision to Merle S. Brown re:
increase in subscriber bills.
3. Document from Department of Environmental Protection to Town of Cohasset re-
determination of Applicability, Mass Wetlands Protection Bylaw.
4. Letter from Metropolitan Area Planning Council to Martha Gjesteby re: MAPC
Project Status Reports.
5. Memo from Edward McCann, Interim Town Administrator to Kevin M. Ulmer re:
questions on Marine Biology Lab and Responses to questions from Mr. Ulmer.
6. Draft of On-Site Wastewater Management Plan from Cohasset Board of Health to
Mass Dept. of Environmental Protection for review.
7. Letter and documents from Paul R. DeRensis of Deutsch Williams Brooks et al to
Town Administrator re: Peter Pratt's request for requirements of general laws on
subject of fire alarm/wiring inspector.
-75
jds 2 18 97
MINUTES - MEETING OF BOARD OF SELECTMEN February 18, 1997
Selectmen present: Merle S. Brown
Roseanne M. McMorris
Peter J. Pratt
Nancy A. Roth
Michael H. Sullivan
Others present: Stephen D. Pinkus ) - d/b/a Delta Taxi
Vido Gratta
Dean Rizzo )
Martin G. Corry, Jr. ( - Greenbush Mitigation
Michael H. Dick ) Committee
Ronald J. Massa
Veneta P. Roebuck - Conservation Comm'n.
Alfred J. Moore, Jr. - Planning Board
Joseph Rosano
Jeffrey Thayer
James M. Sandell - Village Charrette
Robert V. Davenport
Molly Hochkeppel - Patriot Ledger
David Tibbetts - Cohasset Mariner
Edward G. McCann - Interim Town Admr.
Joyce D. Studley - Admin. Secretary
The meeting was called to order at 7:32 p.m. , Chairman Brown Call to order
presiding.
Motion of Mr. Sullivan to approve, ratify, and confirm the signing of Treasury
bill warrant #34B and school warrant #34S by Chairman Brown and warrants
Selectmen Roth, McMorris and Pratt.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Sullivan to approve the minutes of regular meeting of Mins. mtg.
February 3, 1997. 2/3/97
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs Roth to approve the minutes of executive session of Mins. exec. sess.
February 3, 1997, as amended. 2/3/97
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. Roth to approve the minutes of February 10, 1997. Mins. 2/10/97
Second by Mr. Sullivan.
SC>
MINUTES - MEETING OF BOARD OF SELECTMEN February 18, 1997
Page 2
Vote 5 - 0 in favor, none opposed.
Preparation of the Selectmen's submission to the Annual Town Report Sells report to
was discussed. ATR discussed
Motion of Mr. Pratt to appoint T. Gerard Keating to the Osgood School Appts./re-appts.
Re-use Committee.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Pratt to appoint C. Christopher Ford to the Osgood
School Re-use Committee.
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none oppposed.
Motion of Mr. Pratt to appoint Julia H. Gleason to the Town History
Committee.
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Application of Steven Pinkus and Vido Gratta of Four Kids, Inc. , Applic. for taxi/
d/b/a Delta Taxi, for a taxi/limousine license was considered. limo. license,
Delta Taxi
Motion of Mrs. McMorris to approve the issuance of a license, as
requested. It was ascertained that the drivers had been cleared
through the Police Department.
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Pratt to approve for payment the invoice of Nucci Vine Prof. bill
Associates for the period of 12/28/96-2/7/97, in the sum of $21, 905,
for Harbor dredging.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Proposals of the D.P.W. Superintendent relating to sidewalk DPW Supt's pro-
resurfacing and road resurfacing changes were considered. posals approved
Motion of Mr. Sullivan to approve the D.P.W. Superintendent's
proposals contained in memoranda dated January 23, 1997, and February
12, 1997, as submitted.
MINUTES - MEETING OF BOARD OF SELECT February 18, 1997
Page 3
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Mrs. McMorris requested that portions of the invoice of Deutsch Prof. bill
Williams Brooks DeRensis Holland & Drachman dated January 13, 1997,
for services through December 31, 1996, omitted from last week's
approval for payment, be included in the payment.
Motion of Mrs. McMorris to pay Deutsch Williams Brooks DeRensis
Holland & Drachman the sum of $2,167.83.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Dean Rizzo, Chairman of the Greenbush Mitigation Committee, discussed Greenbush Miti-
a letter to the Board dated February 14, 1997. He said his committee gation Comm.
went through the draft of the "T's" report concerning the Greenbush presentation
Railroad and would like to review certain points. He asked for the
Board's opinion and a letter of support. The Chairman agreed to go
down the list of items enumerated in the letter. The letter was
reviewed.
During the discussion, the Chairman left the meeting room at 8 :20
p.m. to attend an Advisory Committee meeting. Vice Chairman Sullivan
assumed the chair in his absence.
There was discussion at that point in the committee's letter
designated as "4. Village Area, D. To investigate Pros and Cons of
Two track placement options from Smith Pl. to Spring St. 1. Tracks
remain on existing right-of-way. Re-Align tracks as proposed when
Village Station was under consideration." The discussion related to
straightening the railroad tracks as they go through the Village, and
last year's decision to locate the train station at Route 3-A instead
of in the Village.
Motion of Mrs. McMorris to take off the tape the re-alignment of the
tracks at this point.
Second by Mr. Pratt.
Vote 4 - 0 in favor, none opposed.
Mr. Sullivan suggested getting an estimate from John Modzelewski to
make a mockup of what the Town would like to see done in that area
and how the flows work. Mr. Dick said the committee will tell the
"T" they are coming up with a plan for them to study.
'37:?
MINUTES - MEETING OF BOARD OF SELECTMEN February 18, 1997
Page 4
Motion of Mr. Pratt to contact Town engineer John Modzelewski and ask Vote to have
for a price quote to develop a mockup. J. Modzelewski
for price
Second by Mrs. McMorris. quote
Vote 4 - 0 in favor, none opposed.
Following discussion of the committee's letter to the Board, Mrs.
McMorris asked Mr. Rizzo to draft a letter to the "T" . Mr. Rizzo
said he would work on it with Mr. McCann. Mrs. Roth suggested the
letter be reviewed next Monday night. Mr. Sullivan said the issue of
the wellfields should be referred to Town Counsel to find out what
the impact there will be.
Joseph Rosano, owner of the "Strawberry Parfait", said barriers
around the area would put him out of business by cutting off access.
He said the tracks are eight feet from the back of the restaurant.
He complained of the unsightliness of the train and the smell. Mr.
Sullivan suggested that reference be made to the problem in the
letter to the "T" .
Jeffrey Thayer said he owns a building by the South Shore Art Center.
He said the train should be kept away from two houses in the area on
James Lane and another that is too close to the tracks. He also
asked that commercial, as well as residential buildings, be protected
under the "T's" proposals.
Mr. Dick said more should be done about notifying people of the
proceedings and suggested that the Selectmen send letters to business
and property owners that will be directly affected, so they will know
there is a public meeting coming up on February 27. The method of
notice was discussed. Mr. McCann suggested the committee post
notices in public places and ask Cable T.V. to publicize it. Mr.
Dick said there should be Town communication with people on Sestito
Lane, Castle Lane, Lincoln Lane and Rocky Lane.
Chairman Brown returned to the meeting room at 9:07 p.m. and resumed
the chair.
Mr. Dick also recommended notifying residents along the private ways
and residents affected by grade crossings at Beechwood and Spring
Streets. Mr. Rizzo agreed to supply another list to the Board and to
work out who is to be notified.
James Sandell and Dean Rizzo addressed the Board concerning the Village Char-
Village Charrette. Mr. Rizzo reported that work is continuing and rette discussed
they will present more plans in a week or two. Mr. Rizzo said the
main purpose of their request to meet with the Board is they are
trying to apply for a state enhancement grant program and the final
date is February 28. They want to see if it fits the criteria for
5R,3
MINUTES - MEETING OF BOARD OF SELECTMEN February 18, 1997
Page 5
that program. He mentioned the lack of a sidewalk in front of St.
Stephen's Church and said it fits in with a grant program, as it
deals with pedestrian issues as well as other areas of the Village.
He explained that there are two parts. The first is to come up with
a property design of what would work best. The state will fund that,
the study will be done, and they can go back and apply for actual
construction money. He said the grant program will have to be
applied for by the Town, although the Chamber of Commerce can sponsor
it.
Mr. Rizzo said they can all work together with Mr. McCann on the
proposal. He brought to the attention of the Board that the Town is
required to pay ten percent of the cost. Mr. Sandell said he will
work up how much the design plan will cost and will have it
available later this week. He produced a sketch showing the area
under study, and explained the sketch is proposing that part of the
ledge would be cut back and planters installed. He also showed
another sketch looking north on Main Street downtown, showing what
would happen if there was a slight realignment of Main Street. He
said they are putting together concept plans and will come back with
different approaches.
Motion of Mrs. Roth to go ahead and undertake the initial application Vote to approve
for the grant and see what happens. applic. for
grant funds
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Chairman Brown said the Selectmen cannot be bound to put an article Comment re
in the Annual Town Meeting warrant requiring the Town to have a "yes" ATM Art. #20
or "no" question concerning the Greenbush Railroad. He mentioned
that Mr. Sandell's signature appeared on the top line of a petition
to do this.
Alfred Moore addressed the Board concerning grants for planning. The Disc. with
Chairman said the Planning Board was sent some literature on applying Plg. Bd. Chm.
for grants for town planning. Mr. Moore said his board has not had a re planning
chance to discuss the matter at a meeting yet, but he does not think grants
the application received is a particularly appropriate one for the
Town. He explained it talks about economic growth, addiing that
there are no large tracts of developable land left in Cohasset.
Mr. Moore said the last time a plan was prepared by the Benjamin Plan
in 1965, which was largely guesswork. He said to spend the time and
effort to go through it is not viable; the Planning Board has enough
problems facing it in planning issues.
MINUTES - MEETING OF BOARD OF SELECTMEN February 18, 1997
Page 6
Mrs. McMorris said the entire Board was in agreement with having the
Planning Board look at the grant program. Mr. Moore said it is a
waste of $30, 000 and will result in having people put in a lot of
time and effort that is not going to reveal any more than what is
already known. He agreed to bring it back to his board and see what
they think of it.
Chairman Brown observed that a lot of the Benjamin Plan has been
accomplished. He thinks there should be some planning done overall
for the whole Town and not just having the downtown group working on
the Village Charrette. Mrs. Roth said what is needed is a vision of
what Cohasset might be like for the next forty years to see where we
are going, particularly on roads, infrastructure, and zoning issues.
Mr. Moore said it makes sense, but the grant in question seems to
revolve around business and economic growth in the Town. Since
Cohasset is pretty well built up, he said he does not see this study
as getting ahead very much. Mr. Pratt remarked that he would like to
pursue the grant because it starts a very important project.
Mr. Moore protested that the Planning Board has no time to give to
the matter. He mentioned a number of hearings that have to be taken
care of, adding that there are other grants available that are more
appropriate. He said the Planning Board will make an effort to reach
out to various agencies and see what is available.
Chairman Brown said the Board's intention is to modernize the
Benjamin Plan.
A warrant article proposed by Noel Collins through the Planning Board ATM Art. #20
was discussed. Mr. Moore said there is going to be a hearing on it. discussed
He mentioned that the downside of it is it enables the Planning Board
to make a decision on what happens to a particular piece of property.
It is drafted in such a way it would apply to only three parcels in
Town, J. J. Henry, the old Light Plant on North Main Street, and the
Osgood School. In all three cases, he said this would be the
enabling zoning to allow the Town to do something with those sites.
Mr. Moore asked if the Planning Board had submitted the article. Mr.
Moore said they are submitting it.
Motion of Mr. Pratt that this Board make a submittal to the Planning Vote to have
Board and ask the Planning Board to look at all the ramifications of Plg. Bd. study
the Rose Hill Development and its effect on the flood control Rose Hill Devel-
program. opment
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
52S
MINUTES - MEETING OF BOARD OF SELECTMEN February 18, 1997
Page 7
Chairman Brown asked Veneta Roebuck about Article #17, dealing with ATM Art. #17
the Conservation land fund. He said the Advisory Board wants to if disc. w/Conserv.
it can be put over to the Fall meeting. Mrs. Roebuck said she has no Common. Chm.
objection to deferring it to the Fall.
Chairman Brown also inquired about Article #30 concerning the Janet Art. #30
Best Lane et al. property. Mrs. Roebuck said it is off King Street
and the Open Space Committee sent a note requesting acceptance. Mr.
Brown asked if there is any money involved in doing a land survey.
Mrs. Roebuck replied that the original request came from the former
Town Administrator; the offer was made to the Town some time back.
Mr. Brown asked if the taxes are delinquent and if the land needs to
be surveyed. Mrs. Roebuck said she could get facts from the
Assessors' office, but the Open Space Committee voted to take the
land because of its proximity to Whitney Woods. Mr. Brown said more
information is needed. Mr. McCann was asked to look into it and to
see if there are any liens on it. Mr. Pratt said Town Counsel should
also look at it.
Warrant articles for the Annual Town Meeting were considered. ATM Warrant
articles
Motion of Mr. Pratt to approve Article #1 (reports of Town officers) .
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. Roth to approve Article #2 (reports of committees) .
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
No action was taken on Article #3 (operating budget) .
No action was taken on Article #4 (Personnel Committee report) .
Motion of Mr. Pratt to approve Article #5 (elected officials'
salaries) .
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. Roth to approve Article #6 (DPW liability) .
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
�916
MINUTES - MEETING OF BOARD OF SELECTMEN February 18, 1997
Page 8
Motion of Mrs. Roth to approve Article #7 (authorize short term
borrowing) .
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Sullivan to approve Article #8 (street resurfacing) .
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. Roth to approve Article #9 (water capital
improvements) .
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Sullivan to approve Article #10 (Newtonville Lane) .
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
No action was taken on Article #11 (Whitney Woods zoning) .
No action was taken on Article #12 (Zoning District map) .
Motion of Mr. Sullivan to approve Article #13 (Water supply
education) .
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
No action was taken on Article #14 (Water supply bylaw) .
No action was taken on Article #15 (Water Resources Protection
Committee) .
No action was taken on Article #16 (Town Manager bylaw) .
Article #17 (Conservation Land Fund) was deferred to the Fall Town
Meeting.
No action was taken on Article #18 (No. Cohasset water system study) .
No action was taken on Article #19 (Bi-weekly pay) .
8?
MINUTES - MEETING OF BOARD OF SELECTMEN February 18, 1997
Page 9
No action was taken on Article #20 (Commuter rail station) .
Motion of Mr. Sullivan not to approve Article #21 (RTF fees) ,and to
suggest that the article be re-worded.
Second by Mr. Pratt.
Vote 4 - 1 in favor, Mr. Brown opposed.
Motion of Mrs. Roth not to approve Article #22 (RTF fees) .
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
No action was taken on Article #23 (CHL closure) .
No action was taken on Article #24 (Private landfills) .
Motion of Mr. Sullivan to approve Article #25 (Town Common trees) .
Second by Mr. Pratt.
Vote 4 - 1 in favor, Mr. Brown opposed.
Motion of Mr. Sullivan not to approve Article #26 (Recall petition) .
After discussion, Mr. Sullivan withdrew his motion. No action was
taken on Article #26.
No action was taken on Article #27 (Non-conforming structures) .
No action was taken on Article #28 (Property tax exemption) .
Motion of Mrs. McMorris to approve Article #29 (Beechwood Street
culvert) .
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
No action was taken on Article #30 (Land bequest) .
Motion of Mrs. Roth to approve Article #31 (Recycling regulations) .
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
No action was taken on Article #32 (Downtown flood control) .
Motion of Mr. Sullivan to approve Article #33 (Albiani Square) .
a8
MINUTES - MEETING OF BOARD OF SELECTMEN February 18, 1997
Page 10
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
No action was taken on Article #34 (Town Common sidewalks) .
Motion of Mrs. Roth to delete Article #35 (Amend Town Meeting
bylaws) .
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Sullivan not to approve Article #36 (Land Bank) . There
was no second to the motion.
Motion of Mrs. Roth to approve Article #36.
Second by Mrs. McMorris.
Vote 4 - 1 in favor, Mr. Sullivan opposed.
No action was taken on Article #37 (Fire alarms) .
No action was taken on Article #38 (Project Manager) .
Mr. McCann discussed priorities with the Board concerning the current Interim Town
workload. With regard to notifying abutters to the railroad line, Admr. 's
Chairman Brown suggested that only those living on the lanes directly update
affected should be notified, and that the first priorities to be
considered are the Town Report and the Annual Town Meeting Warrants.
Mr. McCann also asked for the Selectmen's submission to the Annual
Town Report.
He announced that Congressman Delahunt is coming to Town Hall
tomorrow morning.
The Board members commented on various matters. Other business
Motion of Mrs. McMorris to authorize the Chairman to meet with the
Treasurer/Collector to determine the nature of staffing problems in
his office.
Discussion followed. It was determined that the matter is moving
forward through the Personnel Committee. No action was taken on the
motion.
MINUTES - MEETING OF BOARD OF SELECTMEN February 18, 1997
Page 11
Mr. Pratt reported bad news on the dredging project. He said it was
not made part of the President's budget for FY98. Small harbor
dredging projects across the U.S. were eliminated or wiped out. The
Army Corps of Engineers' office reports that there is no fallback for
reprogram money for some other reason, and that a real problem
exists.
Chairman Brown announced that there will be a hearing Thursday night
at 7:30 p.m. on the "Pay As You Throw" proposal.
The press and public were asked for comment. Press/public
Russell Lennon inquired about the sewer articles. Chairman Brown
said Town Counsel has to look into them. It is hoped to have them
ready for next Monday's meeting.
Mr. Davenport asked about the Drainage Study Committee. Chairman
Brown said it is inactive.
Motion of Mr. Pratt to adjourn. Adjourn
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
The meeting was adjourned at 12:10 a.m.
APPROVED: DATE:
Chairman
Intermin Town Administrator
90
CORRESPONDENCE LIST February 24, 1997
1. Town Clerk to Robert Hillman, Cable T.V. Council, re violation of open
meeting law.
2. South Shore Regional School District Committee agenda of 2/19/97.
3. Board of Health. Memo re review of SEA Wastewater Managment Plan draft.
4. Kevin O'Connor, Mass Bay Transportation Authority, re Right of Entry for
Greenbush Line site visits.
5. John McNabb, Jr. , WAter Resources Protection Committee. Request to meet to
discuss articles for ATM.
6. Stanley Corcorcan, MIIA, re PERAC early intervention guidelines.
7. Harry Grossman, Mass Department of Revenue, Division of Local Services.
Bulletin re 1996 Legislative Enactments.
91
AGENDA-REGULAR MEETING OF BOARD OF SELECTMEN February 18, 1997
SELECTMEN'S MEETING ROOM 7:30 p.m.
A. Attendance
B. Treasury Warrants
C. Minutes Review and Approval of:
Regular Minutes of February 3, 1997
Executive Session of February 3, 1997
Regular Minutes of February 10, 1997
D. Scheduled Items
7:35 p.m. -Steven Pinkus,application for Taxi/Limousine License
7:40 p.m. -Dean Rizzo for Greenbush Mitigation Committee
8:00 p.m. -Public Comments Period
8:15 p.m. -James Sandell for Village Charrette
8:30 p.m. -Alfred Moore of the Planning Board re: grants for planning
E. Old Business
1. Consider submission of Board of Selectmen's Annual Report
2. Consider approval of ATM and STM warrant articles
3. Appointments and reappointments
F. New Business
1. Consider approval for payment:
a. Nucci Vine Asociates for professional services re: dewatering/disposal sites-$21,905
2. a. Consider proposal from the Superintendent of DPW
a.to let bids for sidewalk resurfacing
b. to alter proposed schedule of road resurfacing
G. Town Administrator Update on Pending Matters
H. Public and/or Press
1. Other Business That May Properly Come Before the Board
AGENDA-REGULAR MEETING OF BOARD OF SELECTMEN February 24, 1997
SELECTMEN'S MEETING ROOM 7:30 p.m.
A. Attendance
B. Treasury Warrants
C. Minutes
Review and Approval of:
1. Regular Meeting of February 18, 1997
D. Scheduled Items
7:35 p.m. -Public Comment Period
Miscellaneous Articles-Discussion:
7:40 p.m. -Dan Coughlin
8:05 p.m. -John McNabb,Jr.
8:20 p.m. -Robert Piepenbrink
8:25 p.m. -James Sandell
8:30 p.m. -F.Roy Fitzsimmons
8:35 p.m. -Louis Simeone/Thomas Gruber
9:00 p.m. -James R.Lennon
E. Old Business
1. Appointments and Re-appointments
2. Special Town Meeting Warrant Articles
3. Annual Town Meeting Warrant Articles
F. New Business
1. Consider Request of Paul Pratt Memorial Library re Disposition of Surplus Property
2. Review and Approval of Professional Statement of:
Perkins Engineering-$3,645.00; $4,555.00
3. Accept Resignation from Personnel Committee
G. Town Administrator Update on Pending Matters
H. Public and/or Press
1. Other Business That May Properly Come Before the Board
Yj
jds 2 24 97
MINUTES - MEETING OF BOARD OF SELECTMEN February 24, 1997
Selectmen present: Merle S. Brown
Roseanne M. McMorris
Peter J. Pratt
Nancy A. Roth
Michael H. Sullivan
Others present: Daniel J. Coughlin - Tutela Eng'g. Assoc.
Sigrid Carey
John K. McNabb, Jr. - Water Resources Prot.
J. Russell Lennon
Thomas J. Callahan - Conservation Comm'n.
Wigmore A. Pierson
Maria A. Plante
Diane C. Sullivan
Donald L. DeMichele
F. Roy Fitzsimmons
Richard G. Colburn
Joseph R. McElroy
Louis Simeone - Govt. Structure Comm.
Diana D. Kornet
Thomas L. Gruber
Linda T. Keller
Robert V. Davenport
Molly Hochkeppel - Patriot Ledger
Mary Ford - Cohasset Mariner
Edward G. McCann - Interim Town Admr.
Joyce D. Studley - Admin. Secretary
The meeting was called to order at 7:30 p.m. , Chairman Brown Call to order
presiding.
Motion of Mr. Pratt to approve, ratify and confirm the signing of Treasury
bill warrant #35B and payroll warrant #35P of February 20, 1997, by warrants
Chairman Brown and Selectmen Pratt and Town Clerk Marion L. Douglas.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. Roth to approve the minutes of meeting of February 18, Mins. mtg.
1997, as amended. 2/18/97
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Ms. Sigrid Carey, a resident of Marshfield, who said she was formerly Citizen's
a resident at 8 James Lane, Cohasset, read a prepared letter relating comment
to the home of her parents, Emma and Francis Carey, residents of 8
James Lane, whose house stands along the route of the proposed
railroad line.
4 L�
MINUTES - MEETING OF BOARD OF SELECTMEN February 24, 1997
Page 2
The Chairman called for a public comment period at 7:35 p.m. Public comment
Wigmore Pierson, 123 Atlantic Avenue, spoke in opposition to the cost
of the proposed septic regulations of the Board of Health.
Daniel Coughlin, engineer for the Sewer Commission, explained a new Sewer Comm'n. 's
submission of Special Town Meeting warrant Articles #4 through #12 . articles #44 12
discussed
Mr. Coughlin discussed Article #4 (Second Amended Final Judgment
between the Town and Commonwealth) , and the Board questioned the
implications of the article. Following the discussion, Chairman
Brown said the article has already been recommended by the Selectmen.
Article #5 (Sewer Construction Projects) was discussed and commented
on.
Motion of Mr. Pratt that the Board of Selectmen recommend Article #5.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Article #6 (Town of Hingham IMA) was discussed and commented on. Mr.
Coughlin said the article had been revised slightly from Town
Counsel's version.
Motion of Mr. Pratt to recommend Article #6.
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Article #7 (North Cohasset easements) was discussed and commented on.
Motion of Mrs. Roth to recommend Article #7.
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Article #8 (Town of Hingham IMA) was discussed as Article #6 (above) .
Article #9 (Sewer--Legal) was discussed and commented on.
Motion of Mrs. Roth to review this article and add $15, 000 to Special
Counsel budget in the Town's Legal budget.
Second by Mrs. McMorris.
Vote 3 - 2 in favor, Mr. Pratt and Mr. Sullivan opposed.
GS
MINUTES - MEETING OF BOARD OF SELECTMEN February 24, 1997
Page 3
Article #10 (Sewer Manhole Covers) was discussed and commented on.
Article #11 (Sewer Rules and Regulations) was discussed and commented
on.
Mrs. McMorris suggested postponing recommendation until revisions are
reviewed. No action was taken on Article #11.
Article #12 (Re-writing Sewer Rules and Regulations) was discussed
and commented on. It was agreed that the article should have a
dollar amount assigned to it.
Motion of Mr. Sullivan to support Article #12.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
The article on metering, repair, and upgrading of on-site wastewater
system was discussed (Article #6 on new submission; previously
Article #13) .
Motion of Mr. Sullivan to support the article.
Mrs. McMorris wanted to withhold it to read the text of the new
submission. No action was taken on the motion. The article was
tabled.
Chairman Brown said the Sewer Commissioners will have to come in on
the sewer on-site and rules and regulations articles because the
Board cannot recommend them without an explanation.
The Board of Health on-site system article was discussed. Mrs. Roth
said as it stands, she would vote to reject the Board of Health
proposal because the way it is worded is flawed. Mrs. McMorris
agreed. Chairman Brown said it should be discussed when the Board of
Health appears before the Selectmen.
Robert Piepenbrink was called concerning Article #19 (Bi-weekly Pay) . ATM Art. #19
He was not present.
Motion of Mrs. Roth that the Board of Selectmen, for fiscal budgeting
reasons, not approve passage of the article - and work with the
Treasurer/Collector's office to resolve issues about bi-weekly pay.
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
96
MINUTES - MEETING OF BOARD OF SELECTMEN February 24, 1997
Page 4
James Sandell was called and was not present.
Roy Fitzsimmons presented Annual Town Meeting Article #26 (Recall ATM Art. #26
Petition) . He explained that his feeling is that people of the Town
should have a tool in case any elected official is incapacitated and
cannot serve.
Motion of Mr. Sullivan not to recommend Article #26.
Second by Mrs. McMorris.
Mrs. Roth and Mr. Pratt disagreed.
Vote 3 - 2 in favor, Mrs. Roth and Mr. Pratt opposed.
Thomas Gruber presented Annual Town Meeting Article #16 (Town Manager ATM Art. #16
bylaw) .
Louis Simeone of the Government Structure Committee said he agrees
that the time has come for the Town to support this change in local
government and establish a strong public policy, as well as long-
range planning goals for the Town. He suggested the following
changes to the article: (1) The Town Manager shall be appointed by
the Board of Selectmen, or a majority; (2) The Board of Selectmen by
unanimous vote may remove the Town Manager. He said he wants to
change the latter provision to read "by a majority" .
Diana Kornet said the Town Manager position can be defined the way
the Town wants to formulate it; she does not want to see good,
functioning committees done away with by a dictator. She said it
should be tailored for accountability.
Richard Coburn, 64 Jerusalem Road, introduced himself as Assistant
Treasurer of the MWRA, and commented that the situation can be
structured so the CEO and Town Manager put the budget together, and
when the budgets are presented to the Advisory Committee, the
Advisory Committee can ask that the department heads be there for
questioning.
A great deal of discussion followed. Chairman Brown commented that
the Town Manager proposition needs more study because it is a big
change. Mrs. McMorris said no one has taken a look at how the job
description for a Town Administrator could be changed. Mr. Sullivan
suggested that the Board put a job description together and decide
the best approach to take. Mr. Pratt suggested that the fair thing
to do is recognize the work of the Government Structure Committee and
use their draft as Article #16.
Motion of Mr. Pratt that the Board of Selectmen accept, with thanks,
the report to date of the Government Structure Committee and direct
the Interim Town Administrator to work mechanically to merge into a
4�
MINUTES - MEETING OF BOARD OF SELECTMEN February 24, 1997
Page 5
new Article #16 for the Annual Town Meeting the draft document
proposed by the citizens' petition with the Government Structure
Committee's report.
There was no second to the motion.
Mrs. McMorris stated that she is not sure a vote is necessary; it is
a citizens' article and the committee has agreed to it. The other
Board members commented. Mr. McCann said they will go with the
citizens' article by Friday unless there is a re-draft submitted.
Article #20 (the referendum article) was discussed. Mr. Pratt ATM Art. #20
thought there should be a decision from Town Counsel. Chairman Brown
agreed.
John McNabb reported on articles presented for the Water Resources
Protection Committee.
It was agreed that Articles #11 (Whitney Woods Zoning) and #12 ATM Arts. #11
(Zoning District Map) will be taken off the warrant; that Article #13 and #12, #14
(Water Supply Education) will be left in; and that Articles #14 and #15
(Water Supply Bylaw) and #15 (Water Resources Protection Committee)
will be taken off the warrant.
Linda Keller spoke on Article #23 (CHL closure) . She said it is ATM Art. #23
intended to petition the Legislature for a public hearing, as there
is not any kind of a vehicle to make sure everything is covered in
the closure plans as it should be. Chairman Brown commented that the
name of a company is included in the article and he wants it taken
out. Mr. McNabb said he would amend the petition.
Motion of Mr. Pratt that the Board of Selectmen adopt, accept, and
recommend before Town Meeting Article #23 on closure of private
landfills, and leave the citizens' article open for amendment until
noontime of Friday of this week.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Article #24 (Private Landfills) was next discussed. Ms. Keller said ATM Art. #24
they want to remove a sentence from the article which is restricting
the Town's ability to enforce provisions of the bylaw.
Thomas Callahan said local regulations are different from state
regulations. Mr. McNabb explained the article. Mrs. McMorris
suggested he make certain that by taking the sentence out that it
will accomplish what he wants to do. Mr. Sullivan suggested he
change the article before it goes to the printer.
Gr
MINUTES - MEETING OF BOARD OF SELECTMEN February 24, 1997
Page 6
Motion of Mr. Pratt to accept, approve, and recommend passage of the
article to be amended by John McNabb.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Russell Lennon spoke on Article #18 (North Cohasset Water System ATM Art. #18
Study) . Chairman Brown said the article requires the inclusion of a
sum of money. The amount was discussed. Chairman Brown suggested
the sum of $2, 500, and said when that money runs out additional
funding can be applied for. Mr. Lennon agreed.
Motion of Mr. Pratt to recommend passage of Article #18, as submitted
by citizen's petition and amended, to raise, appropriate and transfer
the sum of $2,500.
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Joseph McElroy, 59 Windy Hill Road, presented Article #28 (Property ATM Art. #28
Tax Exemption) . He said about 113 people are eligible and the cost
will be $22, 000 based on 128 persons. The compromise was to cut it
in half. He said it is reasonable to postulate the cost at $10, 000-
$15, 000.
Motion of Mrs. Roth to support the article.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Concerning Article #30 (Land Bequest) , Mr. McCann reported on the ATM Art. #30
status of real estate taxes, liens and attachments on the property.
He said the land is valued at $9, 900 at present. Chairman Brown said
the article will be recommended on the floor of Town Meeting.
Mr. Pratt discussed Article #32 (Downtown Flood Control) . It was ATM Art. #32
decided to have the article go over to the Fall Town Meeting.
Mr. Pratt also discussed Article #37 (Fire Alarms) . He stated he ATM Art. #37
would recommend the article on the floor.
Mr. Pratt discussed Article #38 (Project Manager) . He said he would ATM Art. #38
supply the necessary language. Chairman Brown stated the article
will not be recommended on the floor.
Special Town Meeting articles were reviewed.
Motion of Mrs. Roth to recommend Article #1 (Revaluation) . STM Art. #1
MINUTES - MEETING OF BOARD OF SELECTMEN February 24, 1997
Page 7
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Sullivan not to recommend Article #2 (Hagerty Property STM Art. #2
Lease) .
Second by Mrs. Roth.
Vote 3 - 1 in favor, Mr. Pratt opposed, Mr. Brown abstaining.
Motion of Mr. Sullivan to recommend Article #3 (Hagerty Property STM Art. #3
removal of building) .
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. McMorris to amend the wording of Article #3 to
"demolish the building."
Second by Mr. Pratt.
Vote 4 - 1 in favor, Mr. Sullivan opposed.
Motion of Mrs. McMorris to recommend Article #3 (as amended) .
Chairman Brown suggested recommending it on the floor and there was
general agreement.
Motion of Mr. Sullivan to recommend Article #15 (Water Tower antenna STM Art. #15
lease) .
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Chairman Brown said the article concerning the Town Hall memorial is STM Art. #21
being moved to the Fall meeting.
Motion of Mrs. Roth to recommend Article #16 (Unpaid bills) . STM Art. #16
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Sullivan to recommend Article #17 (Fiscal Year STM Art. #17
Transfer) .
Second by Mr. Pratt.
/oo
MINUTES - MEETING OF BOARD OF SELECTMEN February 24, 1997
Page 8
Mrs. McMorris wanted to withhold action on Article #17.
There was discussion concerning the antennae lease on the Water
Department's storage tank.
Motion of Mr. Pratt to approve Article #15 (water Tank Antennae STM Art. #15
Lease) as written, if it complies with all of the bidding laws.
Second by Mrs. Roth.
Mrs. McMorris wanted to hold action on Article #15. Mr. Brown said
it can be voted on the floor.
Motion of Mrs. Roth to recommend Article #18 (West Corner Tidal STM Art. #18
Gates) .
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Pratt to recommend and support Article #19 (New Water STM Art. #19
Rates) , as presented by the Water Commissioners.
Second by Mrs Roth.
Vote 5 - 0 in favor, none opposed.
Concerning Article #20 (New Water Tank) , Chairman Brown said it STM Art. #20
should be held until Town Meeting.
Motion of Mr. Sullivan to recommend Article #14 (Adoption of MGL Ch. STM Art. #14
91, Sec. 20A 1/2) .
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Sullivan that with the information currently available, STM Art. #11
(on Article #11 -- new Sewer Rules and Regulations) and as it relates
to the Board of Health article, not to recommend it.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Appointments and re-appointments were considered. Appts./re-appts.
Motion of Mr. Pratt to appoint James W. Hamilton to the Town History
Committee.
/U1
MINUTES - MEETING OF BOARD OF SELECTMEN February 24, 1997
Page 9
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. Roth to appoint Lisa Dick to the Drug and Alcohol
Committee.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Request of the Paul Pratt Memorial Library to declare surplus and Decl. of sur-
authorize transfer of withdrawn library books to the Friends of the plus, Paul
Cohasset Library, Inc. was considered. Pratt Mem.
Library req.
Motion of Mr. Pratt to approve the request.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Sullivan to approve for payment two bills of Perkins Prof. bills
Engineering of Rockland, Inc. for the Cemetery Study Committee, in
the respective amounts of $3,645 and $4, 555, for engineering work on
Beechwood and Doane Streets.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. Roth to accept with regret the resignation of Dean Acceptance of
Rizzo from the Personnel Committee. resignation,
Personnel Comm.
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
The Town Administrator reported that he had received a telephone call Town Admr's
from Arthur Lehr, Director of Emergency Management, indicating he had report
received word from MEMA the Town had been given $6,300 for the
October flooding.
The Board members commented on various matters. Other business
Mr. Pratt mentioned a memorandum sent to Congressman Delahunt today.
The memorandum recommends that Delahunt put in a special act to keep
the Town's place in line in connection with Harbor dredging, and that
our Legislature start to fight wiping out of all small town harbor
dredging in the United States.
Chairman Brown said he received confirmation today that he will not
be here for the second part of Town Meeting, as he is leaving for
Hawaii on Easter Sunday.
roz
MINUTES - MEETING OF BOARD OF SELECTMEN February 24, 1997
Page 10
Motion of Mrs. McMorris to adjourn. Adjourn
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
The meeting was adjourned at 12 :05 a.m.
APPROVED: ,� / / �iN-�. DATE: ZS i ,!
Chairman
Interim Town Administrator
�03
AGENDA-REGULAR MEETING OF BOARD OF SELECTMEN March 3, 1997
SELECTMEN'S MEETING ROOM 7:30 p.m.
A. Attendance
B. Treasury Warrants
C. Minutes
D. Scheduled Items
7:35 p.m. -Fire Chief Roger Lincoln-Flammable Storage License Application
7:45 p.m. -Anthony Bramblett/Jami Butman-Drug&Alcohol Applicants
8:00 p.m. -Public Comment Period
8:15 p.m. -Barbara Anglin/Anna Abbruzzese-Farmer's Market
8:30 p.m. -Zinnia's
9:30 p.m. -Personnel Committee
Executive Session
E. Old Business
1. Appointments and Re-appointments
F. New Business
1. Consider Pole Relocation Request- 16 Church Street
2. Review and Approval of Professional Statement of:
Travi Construction Corp. -$180,177.00,
Warner&Stackpole:
(a) Landfill thru December 31, 1996 $1,611.40
(b) CHL vs B.O.H.thru December 31, 1996 260.00
(c) Landfill thru January 31, 1997 1,450.24
Petroleum Management Services, Inc. — $60,000.00
G. Town Administrator Update on Pending Matters
H. Public and/or Press
1. Other Business That May Properly Come Before the Board
IUti/
jds 3 3 97
MINUTES - MEETING OF BOARD OF SELECTMEN March 3, 1997
Selectmen present: Merle S. Brown
Roseanne M. McMorris
Peter J. Pratt
Nancy A. Roth
Michael H. Sullivan
Others present: Roger W. Lincoln - Fire Chief
Diane C. Sullivan
Maria A. Plante
J. Russell Lennon
Anthony Bramblett
Jami Butman
Wigmore A. Pierson
Dean Rizzo
Barbara Anglin
Anna Abbruzzese
Lynn McVey)
John McVey( - d/b/a "Zinnia's Cafe"
Denise P. Perez-Botts )
Michael L. Rosen (- Personnel Committee
James F. Blackington )
Raymond J. Kasperowicz (
Molly Hochkeppel - Patriot Ledger
Mary Ford - Cohasset Mariner
Edward G. McCann (to 8:30 p.m. )
Joyce D. Studley
The meeting was called to order at 7:32 p.m. , Chairman Brown Call to order
presiding.
Chairma Brown said Shaw's Supermarkets, Inc. , would like to have the Approval for
Selectmen sign an approval to have a traffic light at Beechwood traffic light
Street and Route 3-A. He said it is going to be a himg,light and at Shaw's
Route 3-A will be wider in the area.
Motion of Mr. Pratt to approve the request, as submitted.
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Pratt to approve, ratify and confirm the signing of Treasury
bill warrant #36B of February 27, 1997, by Chairman Brown and warrants
Selectmen McMorris, Pratt, Roth and Sullivan.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
A pole relocation at 16 Church Street was considered. Pole relocation
on Church St.
Mr. McCann said the person who petitioned to move the pole
los
MINUTES - MEETING OF BOARD OF SELECTMEN March 3, 1997
Page 2
was given the option to share in the cost, which he was unwilling to
do. The electric company has asked if the Town would consider
sharing the cost, which would be $750, not including the cost of
telephone and cable lines. The light company is questioning if it is
a public safety hazard. Discussion followed. Chairman Brown said
Town Counsel should be asked to look into it.
Chief Lincoln presented a request for a license application to store License to
flammables at the new D.P.W. garage facility, 91 Cedar Street. He store flam-
said the location meets the requirements of Ch. 148 and 547 CMR. mables at DPW
Access, storage, and safty provisions were discussed. Garage
Motion of Mr. Sullivan to grant the application, as requested.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Appointments and re-appointments were considered. Appts./re-appts.
Motion of Mrs. McMorris to appoint Joseph D. McGlinchey II and Linda Appts. to
R. Wakeman as Associates to the Conservation Commission. Conserv. Comm'n.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Anthony Bramblett and Jami Butman were present to request their
appointment as students to the Town's Drug and Alcohol Committee.
They were interviewed by the Board.
Motion of Mrs. Roth to appoint Anthony E. Bramblett and Jami H. Appts. to D & A
Butman as student representatives to the Drug and Alcohol Committee. Committee
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
The Chairman reported on progress of the construction of the D.P.W. Progress report,
garage facility. DPW Garage
Motion of Mr. Sullivan to approve for payment Application No. 2 of Prof. bill
Travi Construction Corp. , to January 31, 1997, on the D.P.W.
facility.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
106
MINUTES - MEETING OF BOARD OF SELECTMEN March 3, 1997
Page 3
Motion of Mrs. McMorris to approve for payment three invoices of Prof. bills
Warner & Stackpole, in the respective amounts of $1,611.40 (Landfill
to 1/31/97) , $260 (CHL v Board of Health to 1/31/97) , and $1,450.24
(Landfill to 1/31/97) .
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Pratt to approve for payment a bill of Petroleum
Management Services, Inc. , in the sum of $60,000 for tank
installation at the D.P.W. garage facility.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
The Chairman called for public comment at 7:55 p.m. Public comment
Diane Sullivan, 708 Jerusalem Road, expressed disappointment
regarding action on Special Town Meeting warrant Article #5, and
asked the Board to offer an article on the floor to rescind it so
that the sewer issues may be combined. Discussion followed.
Motion of Mr. Pratt to send a communication to the Board of Sewer
Commissioners asking that they cede and support on a floor amendment
on the floor of Town Meeting on Article #5 to engage in what we have
come to call requisitions, which means if it fails on the floor of
Town Meeting, that both projects fail to move forward, and the
intention of this Board would be to immediately sponsor a Special
Town Meeting to deal with this issue.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Maria Plante, 798 Jerusalem Road, said she appreciated the
Selectmen's support and would do anything possible to get the project
going equitably.
Wigmore A. Pierson, 123 Atlantic Avenue, read a prepared statement
concerning the Board of Health's new septic requirements. He
referred to an article in the Patriot Ledger that indicated a
unanimous vote of the Board to recommend rejection of the Board of
Health article at Town Meeting. He said some people felt what was
being voted on was not what was reported. He asked for clarification
of the vote taken last Monday evening.
107
MINUTES - MEETING OF BOARD OF SELECTMEN March 3, 1997
Page 4
Mr. Sullivan replied that with the information currently received,
the Board voted to oppose the article. The appendices to the
proposed article and program have not been received from the Board of
Health. The only number received was information today increasing
the amount required from five million dollars to thirteen million
dollars, which amount includes state and Town grants and Town loans.
Discussion followed concerning the matter.
Barbara Anglin and Anna Abbruzzese presented a request for the 1997 Req. for 1997
Cohasset Farmers' Market. Ms. Anglin said they are proposing to Farmers' Mkt.
relocate the market nearer to the Town Common and asked permission to change of
close off Robert Jason Road from June 5 to October 9 on Thursdays, venue
from 3:00 to 7:00 p.m. A diagram was shown indicating there would be
fifteen vendors participating.
Chairman Brown asked if they had received approval from the Fire and
Police Chiefs. Ms. Abbruzzese said they had, as well as from the
Highway Department. Ms. Anglin said they would like to have music
the first Thursday of each month, and in October they would like to
have a second annual Folk Festival on Main Street, with more music.
q The proposal was discussed.
G
a
Motion of Mr. Pratt to allow the application and closure of Robert
® Jason Road, and ask for oversight by safety officials.
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
The Town Administrator reported that the warrant for the Annual and Town Admr's
Special Town Meeting was sent to the printer today, which has met the report
timetable established earlier.
He said we are working with the School Department students on
community service, and notices have been sent out to various
departments.
There has been a request to proclaim the month of March as Red Cross March declared
Month. He asked the Board to adopt a proclamation. Red Cross month
Motion of Mrs. McMorris to proclaim March as Red Cross Month.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Mr. McCann left at 8:30 p.m. to attend the Scituate Town Meeting.
Lynn McVey and John McVey, representing Zinnia's Cafe, presented a Req. of Zinnia's
�" request to allow patrons to bring beer and wine onto the premises at Cafe re BYOB
lv8
MINUTES - MEETING OF BOARD OF SELECTMEN March 3, 1997
Page 5
35 South Main Street for their own consumption. Chairman Brown said
they were asked to come before the Board because The Silver Spoon
applied for similar permission. The Chairman read aloud the
requirements imposed on The Silver Spoon. Mrs. McVey asked about
other evening functions.
Motion of Mr. Sullivan to grant permission for Friday, Saturday and
special evening events.
No action was taken on the motion.
Mr. McVey said there is an outside patio and he would like to have
permission for Saturday and Sunday from 3:00 to 8:00 or 9:00 p.m.
Mrs. McMorris said the request received was for sittings for dinner
only. Mrs. McVey said she would like to have permission for special
functions. The request was discussed. The issue of public drinking
arose in the event patrons are seated on the outside patio. The
Chairman said it could be done for a six month trial period. Mr.
Pratt said he would like to see both establishments made
contemporaneous. Hours were discussed. Mrs. McMorris said the times
should be Thursday, Friday and Saturday from 5:00 to 10:00 p.m.
Motion of Mr. Sullivan to approve the request on that basis,
Thursday, Friday and Saturday, from 5:00 to 10:00 p.m. through
September 30, for both facilities, with the same regulations.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Chairman Brown asked that the outside lighting at the cafe be removed
in order to comply with a Town bylaw.
Chairman Brown asked for other comments.
Dean Rizzo presented a completed grant application for construction Grant applic.
of sidewalks in the Village area and passed around copies. He for sidewalks
reviewed the proposal and there was discussion. Mr. Rizzo explained
that the application was sent in last week and by March 30 it should
be known whether the application is under considereation for a grant.
Mr. Rizzo also commented on the Greenbush Mitigation Committee Comment re
meeting on February 27. Mr. Pratt mentioned the flood control issue Greenbush Miti-
which was discussed at the meeting. Mrs. Roth suggested setting up a gation Comm.
meeting with Mr. Brennan's superior on the "T" to discuss more than
just the James Brook flooding issue. Mr. Sullivan agreed, adding
that a group should go in to Boston with a list of concerns. Mrs.
Roth thought the meeting should be arranged as soon as Town Meeting
is over.
MINUTES - MEETING OF BOARD OF SELECTMEN March 3, 1997
Page 6
Mrs. McMorris asked that a liaison be appointed for the "T" . Mr.
Rizzo suggested that Mr. Sullivan be named as contact person. There
was discussion about having Mr. McCann act as daytime contact person.
Barbara Anglin, 56 Spring Street, said she thought someone should be
paid to get answers to the questions being raised on the Greenbush
mitigation issues.
The Board members commented on various matters. Other business
Mr. Pratt said he would send out a memorandum on Harbor dredging. He
mentioned a fax received from the Army Corps of Engineers today which
will be distributed. They are claiming that three facilities
encroach on the federal area in the Harbor and the Town should have
the Harbor Master contact the Corps to see what this means.
Regarding Article #12, Mr. Pratt said he agrees with the vote taken
by the Board that the article is not recommended. He said he thought
his motion was to table it until the final submission. Chairman
Brown said there is still time to do that.
Chairman Brown mentioned that there will be a "Pay As You Throw"
meeting in the Town Hall Auditorium on Thursday, March 13 .
He said there is also a meeting at the Norfolk Superior Court
regarding closing off James Lane on Thursday at 9:00 a.m.
The press and public were asked for comment. Press/public
Mr. Pratt raised the question of the Harbor Master's request to Wage increase
raise the per hour wage for temporary employees to $8 an hour, which requests disc.
the Personnel Board set at $7. He said the Harbor Master does not with Personnel
believe he can get employees at that wage. Mr. Sullivan said the Committee
starting rate in Scituate and Hull is $8. Mr. Kasperowicz said the
sense of the Personnel Committee was there did not seem to be a need
to make a significant adjustment; they took an intermittent
adjustment. Mr. Blackington said they did not have the competitive
data, and they can revisit the question.
Chairman Brown told the Personnel Committee the Town Clerk also has a
problem about the Registrars' pay. Mr. Kasperowicz remarked that
none of the positions have been changed since 1989, and if the market
is forcing the issue there is no choice. Mr. Sullivan requested that
the Personnel Committee have a discussion with the Harbor Master.
Chairman Brown asked for a vote to go into executive session to
discuss notification of a next step in a grievance procedure and
strategies and negotiations with the Firefighters union.
Motion of Mrs. Roth to go into executive session for these purposes. Exec. session
MINUTES - MEETING OF BOARD OF SELECTMEN March 3, 1997
Page 7
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed. 11r. Brown - Aye
Mrs. McMorris - Aye
Mr. Pratt - Aye
Mrs. Roth - Aye
Mr. Sullivan - Aye.
The Board went into executive session at 9:50 p.m.
Open meeting resumed at 10:36 p.m. Open meeting
resumed
Mr. Blackington discussed the request of the Treasurer/Collector for
additional help in his office. He submitted a copy of the memorandum Discussion with
sent by Mr. Buckley to the Personnel Committee. He said they agreed Personnel Comm.
as a committee to approve his job description of clerk at step D for re personnel
twenty hours. He said Nancy Noonan is now at step E-6 and Mr.
Buckley wants to pay her at that rate. The Personnel Committee takes
the position that the job is a D.
Chairman Brown said the Town Administrator should go to Mr. Buckley
and say he has to get someone who is a D for that job. Ms. Perez-
Botts said she has had several discussions with Mr. Buckley and the
way she left it with him is that the job is D rating.
Mr. Rosen said one issue raised is that portion of the bylaw that
when a person is tranferred to a new position she should receive her
personal rate. Chairman Brown said the last time they compensated
Ms. Noonan at Ms. Lincoln's rate, which is F. Mr. Brown said the
decision should be put in writing to make it clear and sent to the
Town Administrator.
Mr. Blackington said as contract negotiations get under way, the
Personnel Committee hopes to get a part-time secretary. Mr. Brown
suggested that a request be made to the Town Administrator. Mr.
Pratt suggested they go to the Advisory Committee and tell them what
the requirements are.
Motion of Mr. Pratt to adjourn. Adjourn
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
The meeting was adjou37n d at 10:50 p.m.
APPROVED: DATE: Z T
Ch irman
Interim Town Administrator
CORRESPONDENCE LIST March 3, 1997
1. John Lipman, Mass Executive Office of Environmental Affairs. Extension of
submittal deadline, re Municipal Growth Planning Grant application.
2. Robert Egan, Building Inspector, re Red Lion Inn.
3. Huguette/Bell Stone, re railroad right-of-way crossing at 405R South Main
Street.
4. Jack Worley, Recreation Commission to Cohasset Soccer Club, re Milliken
Field storage shed.
5. Mass. Department of Environmental Protection, to Gunrock Realty Trust,
c/o Mass Coastal Survey, Inc. Notice of Waterways License application No.
W97-8419.
6. Pat Robb, Coastal Coalition of the South Shore enclosing EPA press release
re Greenbush Railroad.
7. Jonathan Edwards, Town Planner, Town of Reading, re downtown commuter rail
station.
8. James/Melinda Murray, re sidewalk in front of 137 North Main Street.
AGENDA-REGULAR MEETING OF BOARD OF SELECTMEN March 10, 1997
SELECTMEN'S MEETING ROOM 7:30 p.m.
A. Attendance
B. Treasury Warrants
C. Minutes
Review and Approval of:
1. Regular Meeting of February 24, 1997
2. Regular Meeting of March 3, 1997
3. Executive Session of March 3, 1997
D. Scheduled Items
7:35 p.m. Raymond Buckley-Request to Conduct Memorial Service at Memorial Park on
May 22, 1997
7:40 p.m. School Facilities Committee/Design Review Board
8:00 p.m. Public Comment Period
8:15 p.m. Arthur Lehr,Jr. -Municipal Recycling Grant Award/Receipt of $6313.00
from MEMA re October Flooding
8:20 p.m. Mary Sullivan -Request for two Video/Arcade Machines at Teen Center
8:30 p.m. Tom Cook -Board of Health-Wastwater Management Plan
9:00 p.m. Lincoln Bloomfield-Village Train Station
Executive Session
E. Old Business
1. Appointments and Re-appointments
F. New Business
1. Consider D.P.W. Superintendent's Revised Street Opening Permit
2. Consider Request for Transfer from The Reserve Fund-Animal Control-$88.75
3. Review and Approval of Professional Statement of:
(a) Deutsch Williams Brooks-$24.75; $1422.56
(b) Gaffney Architects-$13,437.50 vs. $11,437.50($2,000.00 disputed charges)
(c) The Credit Recovery Co.,Inc. -$77.14
4. Consider Recommendation of Subcommittee re Ambulance Billing Write-offs
5. Consider Request of Reverend Robert Hurlbut for Use of Town Hall Auditorium
G. Town Administrator Update on Pending Matters
H. Public and/or Press
I. Other Business That May Properly Come Before the Board
113
MINUTES - MEETING OF BOARD OF SELECTMEN March 10, 1997
Selectmen present: Merle S. Brown
Roseanne M. McMorris
Peter J. Pratt
Nancy A. Roth
Michael H. Sullivan (7:36 p.m. )
Others present: J. Russell Lennon
Diane C. Sullivan
Maria A. Plante
Raymond G. Buckley
Robert Spofford )
Robert G. Beggan( - School Facilities Comm.
Betsy Connolly )
Craig G. Muir ( - Teen Center
Thomas C. Cook - Chm. , Board of Health
Arthur L. Lehr, Jr. - Recycling Comm.
Wigmore A. Pierson
Andrew. L. Foster
Donald L. DeMichele
Barbara A. Power
Lincoln P. Bloomfield
Sid Bowen - Flansburgh Assoc.
Maxwell R. Pounder)
David A. Chase ( - Design Review Board
Molly Hochkeppel - Patriot Ledger
Mary Ford - Cohasset Mariner
Tanna Kasperowicz - Tinytown Gazette
Edward G. McCann - Interim Town Admr.
Joyce D. Studley - Admin. Secretary
The meeting was called to order at 7:32 p.m. , Chairman Brown Call to order
presiding.
Motion of Mr. Pratt to approve, ratify, and confirm the signing of Treasury
bill warrant #37B and payroll warrant #37P of March 6, 1997, by warrants
Chairman Brown and Selectmen McMorris, Pratt and Roth.
Second by Mrs. Roth.
Vote 4 - 0 in favor, none opposed.
Motion of Mr. Pratt to approve the minutes of February 24, 1997. Mins. mtg.
2/24/97
Second by Mrs. McMorris.
Vote 4 - 0 in favor, none opposed.
Motion of Mrs. McMorris to approve the minutes of meeting of March 3, Mins. mtg.
1997, as amended. 3/3/97
Second by Mrs. Roth.
MINUTES - MEETING OF BOARD OF SELECTMEN March 10, 1997
Page 2
Vote 4 - 0 in favor, none opposed.
Minutes of executive session of March 3, 1997, were tabled. Mins. exec. secs.
3/3/97 tabled
Mr. Sullivan arrived at 7:36 p.m.
Raymond Buckley presented a request from the Mass. American Ex- Req. of Mass.
Prisoners of War to conduct a memorial service at Memorial Park on Amer. Prisoners
Tuesday, May 20, 1997, at noontime, in memory of departed comrades. of War
Motion of Mr. Pratt to approve the request, as submitted.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
There were no appointments or re-appointments made. Appts. /re-appts.
A request of the D.P.W. Superintendent to revise the street opening
permit was considered. Revision of street
opening permit
Motion of Mr. Pratt to approve the request, as submitted.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Mr. Pratt thanked Mr. Litchfield for thinking the permit should be
updated and for keeping Cohasset in the ranks of sealing streets.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Request of the Animal Control Officer for a transfer from the Reserve Req. of ACO
Fund for rabies shots was discussed. for transfer
from Res. Fund
Motion of Mrs. Roth to approve the transfer, in the sum of $1,101.20.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Sullivan to approve for payment invoices of Deutsch Prof. bills
Williams Brooks DeRensis Holland & Drachman, P.C. , for the Straits
Pond Wastewater Collection System bill incurred by the Sewer
Commission, for the period of 12/26/96-1/31/97, in the respective
sums of $24.75 and $1,422.56.
Second by Mrs. McMorris.
i►S
MINUTES - MEETING OF BOARD OF SELECTMEN March 10, 1997
Page 3
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Sullivan to approve for payment the sum of $11,437.50
to Gaffney Architects in connection with services on the D.P.W.
Garage.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. Roth to approve payment to The Credit Recovery
Company, Inc. , in the sum of $77.14 for ambulance bill collections
through December 21, 1996.
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Consideration of recommendation of the sub-committee on ambulance Ambul. billing
billing write-offs was tabled. write-offs
tabled
Request of Rev. Robert Hurlbut for use of Town Hall Auditorium was
considered. Req. to use
Town Hall Audit.
Following discussion, Chairman Brown said Mr. Hurlbut should look for
other places in the Town that might be used. Mrs. McMorris said the
Board should also look at the propriety of allowing use of Town
premises for religious purposes on a regular basis. Mr. McCann said
he would communicate with Rev. Hurlbut.
Robert Spofford, on behalf of the School Facilities Committee, Update from
furnished an update on the status of the proposed new elementary School Facil.
school. He said cost estimators were received as part of the Comm.
contract which were higher than anticipated; and they are working
with the architect, Flansburgh Associates, on the numbers and in
areas that can be cut to bring the project into budget. He said
assuming they can do that, they will go out to bid to get firm
numbers.
Chairman Brown asked what the current numbers are. Mr. Spofford said
the estimates are 3 million dollars; it is a 1.6 million-2 million
dollar budget, and they are working to bring the project into budget.
Mr. Spofford thought it could be worked through in time to go out to
bid by May 1. He said Flansburgh needs eleven months to build the
building, so that is the time frame.
There was discussion about what measures are to be taken to bring the
project within the budget.
Robert Beggan of the School Facilities Committee said he talked with
Sewer Commissioner Guild concerning the sewering for the school and
H 6
MINUTES - MEETING OF BOARD OF SELECTMEN March 10, 1997
Page 4
until the Town Meeting, they cannot get answers on that aspect. The
variable is $160, 000. He also talked with Water Commissioner Koed
concerning water, and that will be taken care of.
Sid Bowen of Flansburgh Associates said 169. is on the building cost,
not project cost, so it is only about 1-1.2 million dollars over. He
acknowledged that it is a sizeable difference and the issue has to be
addressed. He said site work is considerably more expensive than
anyone estimated. The site work is part of the general contract, so
against the general contract the estimators are 16-20% high.
Mr. Spofford said he would work with Mr. Bowen to get estimates
within reason. Mr. Bowen said the issues are, how tight can we
squeeze this building and can we get an acceptable range. He said
they are not in a position to answer that tonight.
Chairman Brown asked the members of the Design Review Board to
comment. Maxwell Pounder said this is the second round of estimates.
The first round was considerably over and a great deal of effort was
made to bring the project in line. There were numerous meetings to
try to come up with ideas to reduce the costs. In addition to the
redesign clause, at the suggestion of David Chase, they want to make
sure they do not give up leverage with the architect or give up the
option for redesign that is built into the contract. He said the
Design Review Board has made a number of suggestions which in the
architect's best judgment were not incorporated in the redesign of
the project.
Mr. Pounder continued to explain that one major suggestion was to
reduce the volume of the building. He said the multitude of changes
to reduce the volume is fairly significant, but the volume can be
reduced without changing the progress. He explained that it has been
recommended since the first review, and not accepted by the
architect, and therefore that approach of reducing costs has not been
incorporated in the design that went out to bid. He said the Design
Review Board has gone about as far as it can go, and it is up to the
architect and the committee to say whether or not the suggestions
made are valid. Mr. Pounder said it is a matter of scale and trying
to keep as much additional progress as possible while reducing costs.
Donald DeMichele, 264 Jerusalem Road, said he assumed there was a
contingency built into the project. Mr. Bowen answered that there
was 5% built in and another 1% for design.
Mr. Spofford said until the committee has bid numbers they are all
speculating on what they will be. When the numbers are in,
definitive decisions can be made.
i17
MINUTES - MEETING OF BOARD OF SELECTMEN March 10, 1997
Page 5
Andrew Foster, 84 Old Pasture Road, asked why they did not want to
reduce the volume of the building. Mr. Bowen replied that the
building is carrying a pitched roof. If it were a flat roof, some
volume would be removed. It was decided not to build a flat roofed
building. Also, floor room height is 13 .4 feet between floors.
He said the architect has been asked about saving money by taking out
one course of blocks.
Chairman Brown said a good rundown has been given and the Board hopes
to see the committees back in a few weeks.
Chairman Brown called for public comment at 8:05 p.m. Public comment
Tanna Kasperowicz asked about the Hagerty property article which
calls for tearing down the building or moving it. Sh wanted to know
if the citizens can come back to Town Meeting and ask to have an
amendment. Chairman Brown said it could be taken up at Town Meeting.
Ms. Kasperowicz wanted to know why the Selectmen took this course of
action. Chairman Brown said he did not feel it was a good idea to
move the building across the street and block the view of people who
have been there for years. Mrs. McMorris said she wants the building
demolished. She does not think the Board should be supporting the
lobster lab or destroying the view of a neighbor.
Diane Sullivan, 708 Jerusalem Road, asked where the Board stands on
Article #5. Chairman Brown said nothing has been done since last
week. She then asked if town counsel has been contacted about the
new language for the article. Mr. Brown said he can be asked to make
a motion to do that, on approval of the Board. Ms. Sullivan said she
suggested a multi-part article to be voted as part A and part B for
rescission, then if part A passes, there will be no need for
rescission. Mr. Pratt said the Board needs counsel to say what
action to take.
Chairman Brown announced that he called Arthur Lehr in tonight
because it is not a common event for someone to get an award from the
state. He read the award made to Mr. Lehr by the Massachusetts
Department of Community Affairs and the Department of Environmental
Protection. Mr. Brown said Mr. Lehr was appointed to the Recycling
Committee in 1982 and he spent numerous hours on recycling when the
Recycling Transfer Station was being set up. He said it is a smooth
operation and Mr. Lehr continues to do a tremendous job. The Board
members expressed their congratulations. Mr. Lehr said it is the
people of the Town who do the recycling.
Mr. Brown also said that MEMA delivered a check for $1,6333 for the
October flood damage as well, and Mr. Lehr is also Emergency
Management Director.
There was a round of applause for Mr. Lehr.
►ry
MINUTES - MEETING OF BOARD OF SELECTMEN March 10, 1997
Page 6
Chairman Brown said he would like the Board to move forward on the "Pay As You
"Pay As You Throw" system. Throw" disc.
Motion of Mrs. McMorris that the Town implement the "Pay As You
Throw" system effective May 1998, and move towards education for
recycling.
Second by Mrs. Roth.
A long discussion followed, following which Mrs. McMorris agreed to
table her motion for a week.
Betsy Connolly presented a request on behalf of the Teen Center for a Applic. of Teen
license to place two video/arcade machines at the Teen Center. She Center for video/
explained the process by which they would obtain the machines and arcade machines
emphasized that there is a lot of supervision of the teens attending
the center.
Mr. Pratt said there is a procedural problem. He explained the
Selectmen's policy formulated in 1982 relating to video games. Mr.
McCann said there is one provision in the statute that there cannot
be anyone under fourteen years of age without supervision using such
machines, and another that children cannot be on premises with a
machine when school is in session. Ms. Connolly said the Teen Center
is open only Friday and Saturday evenings.
Craig Muir, Treasurer of the Teen Center, said the Teen Center is
growing and they have decided to make it a venue primarily for kids
in seventh grade, who need guidance from peer pressure. He said the
Teen Center may be the only place where kids can go and parents can
be guaranteed it is a substance free environment.
Mr. McCann brought to the attention of the Board the provisions of
M.G.L. Ch. 140, and read aloud section 197, which pertains to
children under age fourteen. Mrs. McMorris suggested consulting town
counsel concerning the request. Mr. McCann said he would refer the
matter to town counsel. No action was taken pending consultation
with counsel.
Thomas Cook, Chairman of the Board of Health, presented his board's Wastewater
draft wastewater Management Plan. He explained that at last August's Mgmt. Plan
Special Town Meeting he requested indefinite postponement of the discussed
article dealing with wastewater management because at the time his
board had not had sufficient time to review the matter. He said in
October they came before Town Meeting and requested money to prepare
a plan. It was approved and the board hired SEA Consultants. They
initiated a series of workshops and proceeded towards developing a
plan. Until about a month ago, he said the board had no input from
the Selectmen. At that time the Board of Health learned the
!17
MINUTES - MEETING OF BOARD OF SELECTMEN March 10, 1997
Page 7
Selectmen no longer thought the plan was viable. The board had a
plan ready to be issued for public review and he was asked not to
release it before the Selectmen had a chance to review it. Mr. Cook
said the Board of Health pulled the plan back from the Department of
Environmental Protection and since then they have not received any
information. He assumed the plan was still in order for public
review.
Mr. Cook said he subsequently discovered that the Selectmen had voted
not to recommend the plan, and the plan had been released to the
public without any review and without consulting with the Board of
Health. On February 14, he said SEA submitted a draft warrant
article for the Annual Town Meeting. He met with two of the
Selectmen and town counsel the following week and there was no
mention of the article. To date, the Board of Health has received no
comments from town counsel on the plan. He said they also requested
help with the article submitted and had no co-operation.
Mr. Sullivan stated that the Selectmen just received the plan last
weekend, and had never before received a complete proposal. Mr.
Cook gave an overview of the plan and passed around a summary sheet.
The Board members questioned Mr. Cook about the operation of the
plan. Mr. Cook said he received some numbers on the cost of the plan
tonight from the Town Accountant. Several members of the public
present also asked questions.
Chairman Brown stated that the Board of Health is holding a public
hearing on the matter tomorrow evening and suggested that those
interested should attend.
Lincoln Bloomfield spoke on behalf of a citizens, group promoting a Proposal of
Village train station. Chairman Brown said all the Selectmen plan to citizens' group
do tonight is accept the signed petitions and move on to something re Village train
else. Mr. Bloomfield said he is present to ask, on behalf of 540 station
persons, that the Board revisit the question of the site of the train
station. The petition is proposing to engage an independent
consultant for a short-term analysis of the Village data. He stated
he is concerned that 98% of the business people that make the Village
and the Town work are worried about their futures if the train
station is moved elsewhere.
Barbara Power handed Chairman Brown the signed petitions, stating she
feels there should be some kind of expert input in making the
decision. She also said she has letters from Reading, Manchester-by-
the Sea and Wellesley, where train stations are located in their
villages and they are comfortable with that. She also passed around
copies of the petitions.
Don DeMichele spoke in opposition to spending money for a consultant
to make an evaluation. He showed the Board charts of parking
projections.
120
U
MINUTES - MEETING OF BOARD OF SELECTMEN March 10, 1997
Page 8
*An unidentified woman from the town of Manchester spoke about the
business aspects of how the train in the village affects her town.
She showed a sketch of Manchester and indicated places of business
around the railroad station, stating that the shop owners think their
business does not come from train passengers.
Mr. McCann was asked to report. He said a letter was received from Req. of CYBA
the Cohasset Youth Baseball Association requesting permission to hold to hold annl.
a parade on Saturday, May 3 . He asked the Board for their approval. parade
Motion of Mr. Sullivan to approve the request.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Mr. McCann said there is an application for a license to operate a Town Admr. 's
concession on Sandy Beach. Chairman Brown asked to have the request report
put on an agenda.
Mr. McCann referred to a letter in the Selectmen's readings from the
Army Corps of Engineers to Mr. Pratt regarding Harbor dredging.
Mr. Pratt reported on his meeting with the Harbor Committee last
Thursday evening, at which time the committee asked for an opinion
from town counsel concerning how to reply to the letter from the Army
Corps of Engineers. Chairman Brown said if the Harbor Committee
wants to go to town counsel, their Chairman should make the request.
Motion of Mr. Pratt to accede to the Harbor Committee's request and
expedite the matter.
Mr. Sullivan said the request should come from the Chairman of the
Harbor Committee. Mrs. McMorris said the Board usually does not act
on these matters; they go through the administrator.
Mr. McCann said everything seems to be moving along on distribution
of the Town Warrant. The book is twice as large as last year's and
the postal rates have eliminated a step used last year of sorting by
delivery routes, so the current mailing rate is not available. There
will be a significant jump in the cost of distributing the warrant.
Mr. McCann said he also has a question for executive session.
The Board members did not comment on other business matters.
The press an public were asked for comment. Press/public
Chairman Brown asked for a motion to go into executive session to
discuss a personnel retirement issue and an issue on conservation.
*Later identified as Sue Cunningham, now of Cohasset.
/21
MINUTES - MEETING OF BOARD OF SELECTMEN March 10, 1997
Page 9
Motion of Mrs. Roth to go into executive session for the above-stated Exec. session
purposes, not to return to open meeting.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed. Mr. Brown - Aye
Mrs. McMorris - Aye
Mr. Pratt - Aye
Mrs. Roth - Aye
Mr. Sullivan - Aye.
The Board went into executive session at 10:43 p.m. and did not
return to open meeting.
APPROVED: /1yt_E-�!�; J .L.,�1 �-._ DATE: _3 Z 9/
Chairman
Interim Town Administrator
Iz z
CORRESPONDENCE LIST March 10, 1997
1. J. Holt Thayer re Greenbush Railroad siting issue.
2. Lenore Brill, Mass. Cable Television Commission. Notice of pre-hearing
conference on rates to be held on March 27, 1997.
3. John Stefanini, B.O.S. , Town of Framingham, re M.P.O. elections.
4. Ham Tewksbury. Comments on improvements to Main Street sidewalk.
5. Duban Montoya, U.S.A.C.E. Fax re Harbor dredging.
6. William Griffin, Town of Dedham. He is seeking support for seat on M.P.O.
7. George Judge,Jr. B.O.S. , Town of Burlington. He is seeking support for
seat on M.P.O.
8. Michael Feroli. Request for transient vendor's license at Sandy Beach.
9. Jane Henderson, Fire Department. February 1997 Ambulance Billing Report.
10. Paul Barry, Barry Waste Services & REcycling Company, Inc. Support of a
downtown train station.
11. Patricia Clark, Hingham Visiting Nurse and Community Service, Inc.
Notification of merger negotiations with seven other agencies on the South
Shore.
12. Stan Elkerton, South Shore Regional Refuse Disposal Planning Board. Request
for representative at Regional Solid Waste Management Forum on March 21.
13. Police Chief Brian Noonan. Status Report for February 1997.
+ 23
AGENDA-REGULAR MEETING OF BOARD OF SELECTMEN March 17, 1997
SELECTMEN'S MEETING ROOM 7:30 p.m.
A. Attendance
B. Treasury Warrants
C. Minutes
Review and Approval of:
1. Regular Meeting of March 10, 1997
2. Executive Session of March 10, 1997
D. Scheduled Items
7:35 p.m. Clark Chatterton/Candace Psaros-American Cancer Society Event
7:45 p.m. Michael Feroh-Transient Vendor Applicant
7:50 p.m. Fire Chief Roger Lincoln-Discussion on Fuel Tanks
8:00 p.m. Public Comment Period
8:10 p.m. James Sandell-Results of Village Charrette
8:20 p.m. Dean Rizzo-Mitigation Committee
9:30 p.m. Executive Session-Personnel Committee
E. Old Business
1. Appointments and Re-appointments
2. Review Warrant Articles
3. Report of Town Clerk re Certified Signatures-Train Station
F. New Business
1. Consider Appointment of Acting Chief of Police
2. Review and Approval of Professional Statement of
(a) Granite City Electric Supply Company-$3348.00
(b) TL Plumbing&Heating-$3205.93
3. Accept Resignation from Town History Committee
4. Discuss"Pay as you Throw" System
G. Town Administrator Update on Pending Matters
H. Public and/or Press
I. Other Business That May Properly Come Before the Board
1 2`1
j ds 3 17 97
MINUTES - MEETING OF BOARD OF SELECTMEN March 17, 1997
Selectmen present: Roseanne M. McMorris
Peter J. Pratt
Nancy A. Roth
Michael H. Sullivan
Others present: Diane C. Sullivan
Maria A. Plante
J. Russell Lennon
Michael P. Feroli - d/b/a Village Butcher Shop
Roger W. Lincoln - Fire Chief
James M. Sandell - Village Charrette
Dean Rizzo )
Martin G. Corry, Jr. (- Greenbush Mitigation Comm.
Michael H. Dick )
Veneta P. Roebuck - Conservation Commission
Thomas J. Callahan - "
Clark Chatterton
Candace Psaros
Robert V. Davenport
Virginia Nourie
Molly Hochkeppel - Patriot Ledger
Mary Ford - Cohasset Mariner
Edward G. McCann - Interim Town Admr.
Joyce D. Studley - Admin. Secretary
The meeting was called to order at 7:34 p.m. , Vice Chairman Sullivan Call to order
presiding in the absence of Chairman Brown. Mr. Sullivan said Mr.
Brown's father-in-law had passed away.
Motion of Mrs. Roth to approve, ratify, and confirm the signing of Treasury
bill warrant #38B and school warrant #38S of March 13, 1997, by warrants
Chairman Brown and Selectmen McMorris, Pratt, Roth and Sullivan.
Second by Mr. Pratt.
Vote 4 - 0 in favor, none opposed.
Motion of Mr. Pratt to approve the minutes of meeting of March 10, Mins. mtg.
1997. 3/10/97
Second by Mrs. McMorris.
Vote 4 - 0 in favor, none opposed.
Action on minutes of executive session of March 10, 1997, was tabled. Mins. exec.
sess. 3/10/97
There were no appointments or re-appointments.
Appointment of an Acting Chief of Police during Chief Noonan's Appt. of Act-
vacation leave was considered. ing Chief of
Police
125
MINUTES - MEETING OF BOARD OF SELECTMEN March 17, 1997
Page 2
Motion of Mr. Pratt to appoint Sergeant David Cogill as Acting Chief
of Police on or about the dates listed in Chief Noonan's memorandum
of March 5, 1997.
Second by Mrs. Roth.
Vote 4 - 0 in favor, none opposed.
Clark Chatterton and Candace Psaros presented a request to use the Req. of Amer.
Cohasset High School track on Friday, June 13, and Saturday, June 14, Cancer Soc.
1997, to hold a Relay for Life event on behalf of the American Cancer approved
Society. Ms. Psaros explained the procedure.
Motion of Mr. Pratt to approve the application of the American Cancer
Society (South Shore Unit) to hold a Relay for Life at the Cohasset
High School track, with the amendment that noise be asked not to
leave the lot lines, between 11:00 a.m. to 7:00 p.m. on June 13-14,
1997.
Second by Mrs. Roth.
Vote 4 - 0 in favor, none opposed.
Action on professional statements was tabled. Prof. bills
Motion of Mr. Pratt to accept with regret the resignation of Ellen M. Resig. from
Freda from the Town History Committee. Town History
Comm. accepted
Second by Mrs. McMorris.
Vote 4 - 0 in favor, none opposed.
Request of Michael P. Feroli, d/b/a Village Butcher Shop, to operate Applic. for
a sausage and hot dog cart at Sandy Beach was heard. common vict.
lic. for Sandy
Motion of Mrs. McMorris to approve the issuance of the license. Beach approved
Second by Mr. Pratt.
Vote 4 - 0 in favor, none opposed.
Chief Roger Lincoln discussed the erection of fencing around the fuel Award of bid
tank facility on Cedar Street. He said two bids were received: for fence,
Armstrong Fence Co. , Inc. , at $5334 and South Shore Fence Co. , Inc. fuel tank
at $3,615. He recommended making the award to the higher bidder at facility
$5,334, who proposes using the existing fence posts. He explained
that the larger fence posts act as a bumper and the Town would not
have to install a guardrail.
/26
MINUTES - MEETING OF BOARD OF SELECTMEN March 17, 1997
Page 3
Mr. McCann said the bid is under $10, 000 and there is some latitude
in making the award. There was also discussion about erecting a
chain link roof above the facility. Chief Lincoln indicated that if
it becomes necessary something will be done to protect the top.
Motion of Mr. Pratt, based on the Fire Chief's recommendation, to
award the bid for construction of the fence to Armstrong Fence Co. ,
Inc. , subject to the approval of the Town Administrator and Town
Accountant.
Second by Mrs. McMorris.
Following further discussion, Mr. Pratt suggested that the Board may
want to consider the concept of approving the construction of the
fence and then requesting a transfer.
Motion of Mr. Pratt to request a transfer from the Reserve Fund. Transfer from
Res. Fund for
Second by Mrs. McMorris. fence approved
Vote 4 - 0 in favor, none opposed.
Mrs. Roth asked if the issue of the fire alarm detection system has
been worked out. Chief Lincoln said it had; there was a discrepancy
in the plans and the supplier said it would be fixed today at no cost
to the Town.
At 8 :00 p.m. Mr. Sullivan called for a public comment period. Public comment
Maria Plante, 798 Jerusalem Road, asked if the Board had received
word from town counsel regarding Article #5.
Mr. McCann said town counsel indicated he is working on motions for
all articles; he wanted to handle Article #5 in a particular way and
it is going to take some time. Mr. Sullivan said he would talk with
town counsel and request that he have the wording for next Monday.
Russell Lennon, 20 Tad Lane, stated that at last week's meeting the
Board said the answer would be back from town counsel by last Friday.
Mr. Sullivan requested that town counsel have the article before the
Board by next Monday.
The "Pay As You Throw" system was discussed. Mr. Pratt observed that Disc. re "Pay
it makes sense to look at an extension of time. Mrs. Roth suggessted As You Throw"
tabling the matter and deliberate on some way to phase it in after
Town Meeting. Mrs. McMorris and Mr. Pratt agreed. Mr. Sullivan
tabled the matter for one week.
James Sandell presented the results of the Village Charrette Presentation
workshop, sponsored by the Chamber of Commerce and the Rotary Club. re Village
Charrette
workshop
l2 7
MINUTES - MEETING OF BOARD OF SELECTMEN March 17, 1997
Page 4
He showed architect's renderings of several designs of what could be
done to redesign the Village area on the basis of ideas presented at
the workshop, and passed around a synthesis of ideas developed.
There were two schemes, he said, one with a train stop in the Village
and one where there was not. He said people wanted more parking
downtown. Everyone agreed on a strip of walk from the bus shelter
across Elm Street. From the workshop there emerged an idea for a
State Enhancement Grant Program which has been applied for. He said
the Chamber of Commerce did a survey on what kind of shops people
would like to have. Mr. Sandell discussed concept plans.
Mr. Sullivan asked how the "T" could be approached to get money.
Mrs. McMorris suggested putting forth a concept of number of parking
spaces and other improvements as part of the negotiation process.
Mr. Sullivan suggested asking the Norfolk County Engineers to survey
the area to determine where the boundaries actually are. Mr. McCann
was asked to make the request.
Mr. Sullivan thanked Mr. Sandell and said he appreciates his efforts.
Mr. McCann suggested looking into contacting the Executive Office of
Communities and Development about a block grant.
Martin Corry complimented Mr Sandell on his plans and offered to help
in dealings with the EOCD.
Virginia Nourie, 12 Pleasant Street, said she did not see any buffer
for people on Pleasant Street.
Dean Rizzo, Michael Dick, and Martin Corry furnished a report for the Update report
Greenbush Mitigation Committee. Mr. Rizzo reviewed the last meeting of Greenbush
with the MBTA. He said the major issue is James Brook and it was Mitigation
suggested that issue should be dealt with separately through Patrick Committee
Moynihan.
There was discussion to the effect that Hingham, Scituate and
Cohasset should get together and recommend that a consultant be hired
for all the towns in order to make sure the "T" will abide by its
promises. Mr. Sullivan suggested that the "T" meetings be taped.
Mr. Corry thought the problem should be brought to Secretary Coxe's
desk. Mr. Dick said people are needed to help with the political
process. Mr. Corry said he would be happy to help the Town on the
political level, but there is also a technical component. He
suggested that a "shopping list" be prepared by people who are good
on a technical basis so their suggestions can be brought to the
decision makers.
IZ8
MINUTES - MEETING OF BOARD OF SELECTMEN March 17, 1997
Page 5
Mrs. Roth said the committee should draw up a proposal as to what
kind of person is needed. Mr. Rizzo said they can call around to the
other towns, but they cannot make a definitive suggestion. Mr. Dick
said there are people in the area who have led these issues and it
could be done in a manner similar to the Open Space Plan method. Mr.
Sullivan stated the committee should take those steps and come back
before the Board with a rough draft.
Mr. Sullivan asked the committee if they wanted to have a briefing
session with Senator Hedlund and Representative Murray. Mr. Dick
said they would and that he will schedule it. Mr. Sullivan offered
to schedule the meeting with Mr. Moynihan. Mr. Dick recommended that
a letter be sent to Moynihan as soon as possible, with a copy to
Brennan requesting that tracking documentation be sent to Moynihan.
Mr. Corry suggested that the Board should follow up on its letter to
Brennan of February 24.
Mr. Dick reviewed the points of agreement and asked for funds to do a
study. He said there are five vernal pools along the railroad right-
of-way and the existence of endangered species should be researched.
The Natural Heritage & Endangered Species Program has offered to send
a letter to the Town verifying this.
Mrs. McMorris said the Board should authorize the funding to go with
the study.
Motion of Mrs. McMorris to request a transfer from the Reserve Fund Req. for trans-
of $1,500 to $2,000 for the purposes presented to hire Bryan fer from Res.
Windmiller, Principal of Hyla Ecological Services. Fund approved
Second by Mrs. Roth.
Vote 4 - 0 in favor, none opposed.
Mrs. Roebuck and Mr. Callahan discussed a ratter of a superseding Req. for trans-
Order of Conditions regarding Cohasset Heights, Ltd. Mr. Callahan fer from Res.
said the CHL expansion and existing problems was appealed to the Fund approved
Department of Environmental Protection. Under the rules, no new
evidence should be submitted; however, CHL submitted a supplement to
its request for a Superseding Order, and changed a number of its
requests. DEP said it would accept the supplemental document, and
gave the Town until Friday, March 21, to respond. He said there is a
budget of $2,670, and they are asking to add $1,670 to the $1, 000
approved previously for the services of Fugro/Ensr as consultants.
He explained that the Town would have to advance the money and try to
get it back from CHL.
Motion of Mr. Pratt to commence immediately with the Advisory
Committee.
121
MINUTES - MEETING OF BOARD OF SELECTMEN March 17, 1997
Page 6
Second by Mrs. McMorris.
Vote 4 - 0 in favor, none opposed.
Review of the warrant articles was tabled. Warrant articles
The Board discussed a report from the Town Clerk on petitions Discussion re
received for study on the location of a train station. Mrs. McMorris petitions for
said Mr. Brown wanted to wait until after Town Meeting to take up the loc. of train
issue. She asked that the Board check with him before coming to any station study
decision on the issue. Mr. Sullivan agreed to leave the decision to
Chairman Brown.
Mr. Sullivan announced that the agenda item for an executive session Exec. session
has been cancelled. cancelled
The Town Administrator advised the Board of receipt of a signed copy Town Admr's
1 from the Town Constable indicating that the warrant has been posted comments
i
in a timely fashion.
1
He was asked to consult with town counsel about declaring a light
pole on Church Street as abandoned. Counsel has advised that the
Town cannot abandon what it does not own. Eastern Edison is the only
one who can abandon it.
The Board members commented on various matters. Other business
Mr. Pratt discussed overtime in the Fire Department for the past
month which was very high. Mr. McCann said one of the causes is the
department is down two persons. Mr. Sullivan suggested asking for an
analysis so any overage can be anticipated. He said some of it might
be taken from the payroll.
Mr. Pratt asked the advisability of holding a municipal auction
before the DPW Garage is opened so as to clean out abandoned
equipment. He asked that the Town Administrator send out a
memorandum and set a date for an auction.
Mr. Sullivan said the Soccer group would like to put up a shed at
Milliken Field for storage and asked what steps are necessary to
bring this about. Mr. McCann was asked to look into it.
The press and public were asked for comment. Press/public
Motion of Mr. Pratt to adjourn. Adjourn
Second by Mrs. McMorris.
Vote 4 - 0 in favor, none opposed.
130
MINUTES - MEETING OF BOARD OF SELECTMEN March 17, 1997
Page 7
The meeting was adjourned at 10:35 p.m.
APPROVED: CP DATE: �� /
Chairman
Interim Town Administrator
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CORRESPONDENCE LIST March 17, 1997
1. Trudy Coxe, Mass E.O.E.A. Notice of FY98 grant round for Self-Help and
Urban Self-Help programs.
2. Cohasset Harborfest. Notice of demo and disc. forum re Cohasset Web
Page.
3. SEMASS. Certified mail notice of CPI adjustment of acceptance fee.
4. David Soule, Metropolitan Area Planning Council. Confirmation of applica-
tion for walkway enhancement.
5. Norfolk County Commissioners. Pension cost estimate.
6. Robert Therrien, Gaffney Architects. Fax re DPW garage fire detection
system.
7. Fire Chief Roger Lincoln. Overtime Report - 2/1/97 through 2/28/97.
8. Children's Exchange. Opposition to downtown station.
9. Metropolitan Area Planning Council. Minutes of Winter meeting of 2/26/97.
10. Retta Dwyer. Letter in support of Lobster Lab.
11. Town Accountant (delivered) . Public Works Garage budget report.
12. Elliott Jacobs, Eastern Edison. Update of status of property at 345 N. Main
Street.
13. South Shore Vocational Technical High School. FY98 budget. New assessment
figure - $55,304.00.
14. D.P.W. Superintendent (delivered) . Goals and Accomplishments.
15. D.P.W. Superintendent (delivered) . D.P.W. garage deletions and additions.
16. Hayes Engineering, Inc. Certified mail notice. Notification to abutters u/Mass.
Wetlands Protection Act - Rose Hill Realty Tr.
17. David Vine, Nucci Vine Associates to Timothy Timmermann, U.S. Army Corps of
Engineers, re Harbor dredging.
18. Virginia Nourie. Letter re train station.
19. Mayor Peter Torigian, City of Peabody. Thank-you re MPO elections.
20. Vincent Juliani, Jr. Letter re Greenbush train stop.
21. DonaldDeMichele. Letter re downtown train station.
22. James Kinch to R. Murray CAmpbell, Lightkeepers of Cohasset re lobster lab
proposal.
13�
AGENDA-REGULAR MEETING OF BOARD OF SELECTMEN March 24, 1997
SELECTMEN'S MEETING ROOM 7:30 p.m.
A. Attendance
B. Treasury Warrants
C. Minutes
Review and Approval of:
1. Regular Meeting of March 17, 1997
D. Scheduled Items
7:35 p.m. Charles Kosinski-Petition of Eastern Edison for Joint Pole Location
7:40 p.m. Ted Guild-Sewer Commission
8:00 p.m. Public Comment Period
8:15 p.m. Board of Health Articles
E. Old Business
1. Appointments and Re-appointments
2. Review Articles
3. Pay-As-You-Throw Review
F. New Business
1. Review and Approval of Professional Statement of:
(a) Gaffney Architects-$500.00
(b) Nucci Vine Associates-$15,282.00;$410.00
(c) Travi Construction Corp.-$120,351.00
2. Consider Approval of Agreement re Extension of Pilot Employee Assistance Program
3. Consider Request of Soccer Club re Building Storage Shed
G. Town Administrator-Report
H. Public and/or Press
I. Other Business That May Properly Come Before the Board
)33
jds 3 24 97
MINUTES - MEETING OF BOARD OF SELECTMEN March 24, 1997
Selectmen present: Merle S. Brown
Roseanne M. McMorris
Peter J. Pratt
Nancy A. Roth
Michael H. Sullivan
Others present: Maria A. Plante
Diane C. Sullivan
Henry A. Rattenbury )
Edward M. Guild ( - Sewer Commission
R. Gary Vanderweil, Jr.
Daniel J. Coughlin - Tutela Eng'g Assoc.
Donald L. DeMichele
William Ross
Thomas C. Cook - Board of Health (9:55 p.m.)
James Huxley - Eastern Edison Co.
Mary Ford - Cohasset Mariner
Molly Hochkeppel - Patriot Ledger
Edward G. McCann - Interim Town Admr.
Joyce D. Studley - Admin. Secretary
The meeting was called to order at 7:32 p.m. , Chairman Brown Call to order
presiding.
Motion of Mr. Pratt to approve, ratify, and confirm the signing of Treasury
bill warrant #39B and payroll warrant #39P of March 20, 1997, by warrants
Chairman Brown and Selectmen McMorris, Pratt and Roth.
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Pratt to approve the minutes of meeting of March 17, Mins. mtg.
1997. 3/17/97
Second by Mr. Sullivan.
Vote 4 - 0 in favor, Mr. Brown abstaining.
Chairman Brown said the petitions that were filed in connection with Chairman reports
the Village train station were checked by the Town Clerk. There were on petitions
137 verified signatures on the downtown train station. On the filed
evaluation petition there were 209 signatures. Mr. Brown said the
"T" should be paying for an evaluation. There was discussion,
following which Mr. Brown asked that the matter be placed on a future
agenda.
At 7:35 p.m. a public hearing on a petition of Eastern Edison Company Hearing on
for a joint pole location took place. James Huxley appeared on joint pole loc. ,
behalf of Eastern Edison. The Chairman read aloud the newspaper Eastern Edison
publication of notice of hearing. Co.
13y
MINUTES - MEETING OF BOARD OF SELECTMEN March 24, 1997
Page 2
Mr. Huxley explained that the Edison Company wants to install a pole
on Cedar Street where there had been a tree and keep a guy wire
intact. Mr. McCann said all abutters were notified. The Chairman
asked for public comment. There was none.
Motion of Mr. Sullivan to grant the petition for one proposed joint
pole location on Cedar Street twenty-seven feet south of Pole 31.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
The Sewer Commissioners discussed the current status of articles on Sewer Common.
the Town Meeting warrant. Mr. Vanderweil said the Sewer Commission warrant articles
is opposed to the rescission of Article #4 on last year's Town discussed
Meeting warrant concerning the North Cohasset Sewer District. He
said the Agreement for Judgment signed by five Selectmen a year ago
specified the Town has to proceed in good faith to get the systems up
and running by the year 2000, and it does not say anything about how
the Town's share is funded. His contention is the Sewer Commission
does not want the funding issues to muddle a legal operating
document.
Mr. Vanderweil further explained that Article #4 last year brought
the Town one-third of the way to fulfillment on its sewer
obligations. Now there are the on-sites and the Central Cohasset
District, and to take back one-third now is not in the Town's best
interests. He said if Article #4 is rescinded, the Town would have
to default on the IMA with Hull, on which the next payment is due in
May, and that would put the Town in jeopardy of having the whole
thing collapse. He said defaulting on the IMA would be a problem and
there would be a potential default on the Agreement for Judgment.
Mr. Vanderweil said the Town has turned the state around from an
adversial position two or three years ago to a partnership position.
The attorneys and engineers are working toward the same goal, the
Town has a great deal of credibility it did not have previously, and
to damage that would be a severe setback. He said whether or not the
article is rescinded, the project has to be done by the year 2000.
He said the Sewer Commission' s preference would be if Article #5
fails to pass that the Selectmen call for a new town meeting and re-
introduce the identical article in the form it is now in to have
North Cohasset piggyback on Central. He said if the article fails
they would like to return it to the same piggyback provision with a
Proposition 2 1/2 override. He said the Sewer Commission would like
to have the Selectmen support their thinking and let Article #4 of
last year stand.
Chairman Brown said if Article #5 passes and Proposition 2 1/2 does
not, the Central Sewer will go down and the North Cohasset sewer goes
on at 1000. Mr. Sullivan disagreed, adding that the intent is if the
�35
MINUTES - MEETING OF BOARD OF SELECTMEN March 24, 1997
Page 3
article passes it goes to an override, and Article #4 of last year is
re-introduced. Mr. Guild said it just goes for the 50% funding. Mr.
Sullivan said if the override fails, the projects go forward at 100%.
Mr. Pratt said if Article #5 fails at Town Meeting, the North
Cohasset district goes forward at 100% and there would be a request
to go forward with a new town meeting. Mr. Guild and Mr. Vanderweil
agreed. Mr. Pratt said he considers this to be unfair. Mr. Guild
said that both districts would have another shot at 50%. Mr. Pratt
recounted that if the vote fails North Cohasset continues to move
ahead at 100%. Mr. Guild agreed.
Mrs. McMorris stated in that event the two projects would be treated
differently, and if Article #4 is rescinded a special town meeting
would be called to deal with both projects in the same way. Mr.
Guild said both could be brought back at 100%; and if it is not done
at Town Meeting, it will be done in court.
Mr. Vanderweil contended that it is a non issue; there are no
payments North Cohasset would have to make for nineteen or twenty
months, and by that time the Town would be paying fines to the state.
He said the Town cannot jeopardize what has already been agreed upon.
Mr. Guild said if it does not pass this town meeting, it can be given
one more chance with Article #5 or on a new article, with North
Cohasset at 100%. He said in any event, the state would take the
Town to court.
Mrs. McMorris said the state is going to require the sewer project
and it could be at 1009. . If the article fails, both projects will
come back at a level playing field of 100%. She believes that both
articles should provide the opportunity to go to an override at 50%
funding. She said the Board intends to proceed in good faith to call
a special town meeting in the event this fails and to move forward
with a sewer project.
After further comment, Mr. Guild stated that everyone should commit
themselves to present a unified front. Mr. Vanderweil explained that
he talked with the lawyer who is negotiating for the Town with the
state about the possibility of rescinding and she said the state
thinks North Cohasset is an extreme priority and there is no way it
could be assessed out of this project; that it must go forward.
Maria Plante said last year they were told by the Sewer Commissioners
that North Cohasset was priority one, but it was not even mentioned
in the Agreement for Judgment. 345 people are going to be paying the
cost when the Judgment is against the entire Town. She said the
route that should be taken is what the Selectmen supported three
years ago; the negotiations should start over making both sewer
projects at fifty-fifty funding, and if the Board does not agree,
those now on the sewer should be paying 100%.
/36
MINUTES - MEETING OF BOARD OF SELECTMEN March 24, 1997
Page 4
There was discussion concerning the cost to the North Cohasset
residents.
Diane Sullivan said it would be nice if both projects were brought
forward in an equitable way, and she thinks good faith was not
evident in the beginning. She does not believe it fair for North
Cohasset residents to bear the cost to keep the state happy. She
does not see how anyone could interpret this attitude as not acting
in good faith.
Mrs. Roth questioned the motions to be presented on the articles
involved. Mr. Guild said the motions need to be worked on. He said
they want to implement the article as set forth in the warrant and
they hope the Selectmen will support it and try to amend it on the
floor. Discussion followed concerning an amendment received today by
fax from town counsel. Mr. Guild contended that the motions are not
ready for discussion. Mrs. Roth said if the override fails, both
projects will be at 100%; that is what it should say. Mr. Guild
thought that someone should sit down with town counsel and specify
what is wanted in the motion and advise him so that everyone gets
what they want. Chairman Brown stated it is now being said that we
do not want to rescind the article. Mrs. Roth said if Article #5
fails on the floor, that would mean North Cohasset would be 100% and
the Central Cohasset project would be dead. She said in that case
North Cohasset should be dead as well, but if the override fails,
both projects should go forward at 100%. The way the motion is
written, if the override fails, the whole thing fails.
Mr. Sullivan said if it fails on the floor, North Cohasset goes
forward; if it fails Proposition 2 1/2, both projects go forward. It
is necessary to say there is a possibility North Cohasset is going to
get 100% assessment, and there will be an opportunity for a re-vote
on Article #5 on the floor. Mr. Pratt said he would like to have
town counsel work on it. Chairman Brown said it would go back to
counsel.
Mrs. McMorris wanted to discuss some of the other sewer articles.
Mr. Guild said part of the project was assumed to be at 75% funding
and some at 25%. Subsequently, the Commonwealth said 25% funding
would be 50%, and they altered the figures accordingly. He added
that the upgrade may not be available, and asked Mr. Coughlin to
discuss this.
Mr. Coughlin said the general feeling is that the Water Pollution
Abatement Trust has allocated all its funds. According to the DEP,
they feel that allocation should include the North Cohasset, Hingham,
and Hull projects. He said the sewer figures are not changed; they
are still at 50%. There may be no money available for FY97.
Chairman Brown said on Article 13 they had two priority areas,
Nichols Road and Lily Pond. Last week there was an exhibit that had
MINUTES - MEETING OF BOARD OF SELECTMEN March 24, 1997
Page 5
two additional areas included, Aaron River and Bound Brook. He asked
why the areas did not stay at two.
Mr. Coughlin passed around a paper on Article #13. Mr. Coughlin said
there were discussions about how to comply with the Judgment on the
on-site program. He said in order for the state to approve a
priority plan, they felt it should have the backing of the entire
Town. There are approximately 187 homes in the district. They
reviewed the Board of Health list and came up with 200 dwellings
throughout the Town. They included something far less than that.
Conversation with the state indicated they preferred the district
approach rather than the Board of Health's "shotgun" approach. He
said he thinks they have addressed the environmental issues and the
plan incorporates both the Sewer and Board of Health plan, so it is
an acceptable document to the state.
Mrs. McMorris said as far as the state's mandate is concerned under
the Agreement for Judgment, the Town would take the position to try
to minimize the number of homes subject to the state's inspection.
The number of homes would be limited to 100-150 in the Lily Pond
area. The Town is being further obligated under the Agreement for
Judgment. Mr. Coughlin said they looked at the potential for
contamination or problems with the water supply. The state wants one
viewpoint of the Town. Mrs. McMorris contended that the state did
not want the Town to do anything other than Lily Pond and Nichols
Road. Mrs. Roth said the Sewer Commission was asked to work with the
Board of Health and what happened is the Sewer Commission compromised
and the Board of Health did not. Mrs. McMorris objected that they
expanded the project and never came back before the Board.
Mr. Coughlin said the Town had to present its priority plan as one
viewpoint of all the boards within the Town. The state would not
accept anything that was not a Town proposal. The two areas added
were not of primary concern, but they do have a potential for
contamination of Lily Pond. Mrs. McMorris wanted to know why the
Town should be bringing the state's oversight into this area. She
said it is an additional 48 homes and the only reason it came up is
the Board of Health was proposing an extra district which was not of
primary concern. Mr. Coughlin said he does not think it is
subjecting the Town to anything more than what was originally
proposed. He said Article #13 will have a plan the state will now
accept in that it addresses some of the Board of Health's concerns.
Mr. Coughlin said there are 187 homes involved. The goal is to fund
those through the three million dollars on the state's list. What
could be done to satisfy the state and the Judgment and to meet the
concerns of the DEP has been developed. Mr. Sullivan said that
everything done with the state should be done jointly with all three
boards involved. Mrs. McMorris said the position of the Town should
be the minimum number of homes because the Board of Health will not
138
MINUTES - EXECUTIVE SESSION BOARD OF SELECTMEN March 24, 1997
Page 6
compromise and will not agree that their priority areas are not the
correct ones. Mr. Coughlin responded that the plan has not been
submitted to the state.
Mr. Guild said the Board of Selectmen told the Sewer Commission to
get involved with the Board of Health. Mrs. Roth said her
understanding is that the Sewer Commission was asked to consult with
the Board of Health and come to some compromise. Chairman Brown
wanted to go back to the small priority area involving the state.
Mr. Coughlin stated that it could be amended on the floor. Mrs. Roth
said it should be re-written before Town Meeting and the exhibit
should be changed. Mr. Coughlin said there is a better chance to
amend from the floor.
Mr. Coughlin said the state has never seen the new plan, but there
are concerns the state will want the Board of Health's input. Mrs.
McMorris said there should be a meeting with the Board of Health
present because if the Board of Health is pushing 300 homes under the
Agreement for Judgment, she has a problem with that. Mrs. Roth
suggested asking the Board of Health and Sewer Commission to meet
with the Selectmen before Town Meeting to see if the Board of Health
would agree to go back to the original plan and support it at the
state level.
Chairman Brown asked Mr. McCann to see if the Board of Health can
meet with the Selectmen this week on the sewer legal article. He
read aloud the motion prepared by town counsel. He said it puts
$15, 000 more into the legal budget under Article #3. Chairman Brown
said there has to be approval by the Selectmen, and the Advisory
Committee does not want separate legal accounts. Mr. Vanderweil
asked if the Board would authorize the Sewer Commission to spend
$15, 000 at its discretion with Goodwin, Procter & Hoar. Mrs.
McMorris replied that it is not at their discretion; it is project by
project and not a blanket authorization. Mr. Vanderweil stated that
there is only one project, and that is the Agreement for Judgment.
Chairman Brown said he would have no problem allotting the $15,000
with special town counsel they already have.
Mr. Guild said the Board has not acted on Article #10. He passed out STM #10
copies of a red-lined version of changes implemented as part of the recommended
regulation change, explaining that it is primarily pipe material on
services. He said they are adding language to facilitate the
exclusion of drainage water from the collection system.
Motion of Mrs. Roth to recommend Article #10.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Chairman Brown called for a public comment period at 9:30 p.m. Public
comment
139
MINUTES - MEETING OF BOARD OF SELECTMEN March 24, 1997
Page 7
Don DeMichele, 264 Jerusalem Road, asked if Article #31 had been
withdrawn. Chairman Brown answered that one of the proponents said
it would be.
William Ross, 16 Church Street, said in addition to the removal of a
pole, he wants the Town to take down a tree at the end of his
driveway. He was referred to the D.P.W. for an evaluation and to the
Wire Inspector to determine if the pole should be moved.
There were no appointments or re-appointments. Appts./re-appts.
Chairman Brown said he talked with the Chairman of the Recycling "Pay As You
Committee and he is ready to postpone the "Pay As You Throw" proposal Throw" program
for one year. postponed
Motion of Mrs. McMorris to postpone the implementation of the "Pay As
You Throw" program for one year.
Second by Mr. Sullivan.
Vote 4 - 1 in favor, Mr. Brown opposed.
Invoice of Gaffney Architects for $500 was tabled. Prof. bills
Invoices of Nucci Vine Associates in the respective amounts of
$15,282 and $410 were tabled.
Motion of Mrs. McMorris to approve for payment Application #3 of
Travi Construction Corp. for the period to February 28, 1997, on the
D.P.W. Garage, in the sum of $120,351.
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. Roth to approve the agreement for extension of the Extension of
Pilot Employee Assistance Program with the MIIA. MIIA program
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. Roth to approve the request of the Cohasset Soccer Approval of
Club to construct a storage facility at Milliken Field. req. of Coh.
Soccer Club
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
1 `!v
MINUTES - MEETING OF BOARD OF SELECTMEN March 24, 1997
Page 8
Thomas Cook of the Board of Health came into the meeting room at 9:55 Board of
p.m. Chairman Brown inquired about the Sewer Commission's priority Health comment
areas on Article #13 . Mr. Cook said he had not seen the article and re Art. #13
the Sewer Commission has never discussed the priority areas with the
Board of Health. Chairman Brown said he has arranged for a meeting
with the three boards. A meeting time was considered. There was
discussion about the Sewer Commission's earlier presentation. Mr.
Cook said as far as he knows there was no meeting of their consultant
with the Sewer Commission's consultant.
Mr. Pratt left the meeting room at 10:27 p.m. and returned at 10:29
p.m.
Special Town Meeting warrant articles were reviewed. STM articles
Motion of Mr. Sullivan to support Article #4 (Sewer litigation) .
Second by Mrs. McMorris.
Vote 4 - 0 in favor, none opposed.
Motion of Mr. Sullivan to support Article #14 (Parking tickets) .
Second by Mrs. McMorris.
Vote 4 - 0 in favor, none opposed.
On Article #16 (Unpaid bills) , it was determined that Richard
Henderson, and Central Cemetery accounts had been paid previously,
and that the Town is not obligated to pay Hingham Water Company for
repair of a hydrant damaged by an unidentified motor vehicle. The
outstanding account is to Olympic Texaco for $29.
Motion of Mr. Sullivan to support Article #16, as amended.
Second by Mrs. McMorris.
Vote 4 - 0 in favor, none opposed. (Mr. Pratt absent. )
Mrs. Roth left the meeting room at 10:29 p.m. and returned at 10:30
p.m.
On Article #17 (Fiscal Year 1997 transfers) , it was determined that
the account for Town Hall contracted services is to be omitted, and
the Police overtime account is to be increased to $15, 000.
Motion of Mr. Pratt to support Article #17, as amended.
Second by Mrs. McMorris.
MINUTES - MEETING OF BOARD OF SELECTMEN March 24, 1997
Page 9
Vote 4 -0 in favor, none opposed. (Mrs. Roth absent. )
Motion of Mr. Sullivan not to support Article #21 (Town Hall mural) .
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Annual Town Meeting Articles were considered. ATM articles
Motion of Mrs. Roth to support Article #3 (Operating budget) .
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Sullivan to support Article #4 (Personnel Committee
report) .
Second by Mr. Pratt.
Vote 5 - 0 in favor, none oppposed.
Motion of Mr. Sullivan not to support Article #12 (Town Manager
bylaw) .
Second by Mrs. McMorris.
Vote 4 - 1 in favor, Mr. Pratt opposed.
Motion of Mr. Pratt to support Article #18 (Holiday lighting --
alternate #2) .
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Regarding Article #20 (Non-conforming structures) , Chairman Brown
said Mr. Moore or a member of the Planning Board is to come in
Saturday morning to discuss it.
Motion of Mr. Sullivan to support Article #26 (Town Meeting rules) .
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Regarding Articles #27-28 (Fire alarms) , Mr. Pratt said they are
still being worked on by town counsel.
iyz
MINUTES - MEETING OF BOARD OF SELECTMEN March 24, 1997
Page 10
On Article #23 (Land bequest) , Chairman Brown said there is concern
about a clear title and back taxes. The article is to be withdrawn.
He said the Conservation Trust may accept the property.
Motion of Mr. Pratt to support Article #29 (Project manager) for an
unfunded project manager, as proposed recently by town counsel.
Second by Mr. Brown.
Vote 4 - 1 in favor, Mr. Sullivan opposed.
Article #3 of the Special Town Meeting was considered (Hagerty STM Art. #3
property demolition) .
Motion of Mrs. McMorris to support Article #3.
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
The Town Administrator reported that there was word today from the Town Admr's
Town Manager of Hull, who is co-ordinating a meeting with state and report
federal legislators on March 31, at 3 :30 p.m. , in the State House
regarding water rates.
A petition was received today from the Cohasset Lightkeepers Corp. in
favor of the Lobster Lab.
Also received was a memorandum regarding parking at the proposed
Lobster Lab.
A meeting is being set up with Datamatix, the computer company that
processes the parking tickets.
The Assistant Assessor-Appraiser has inquired concerning the matter
of her pay increase which was voted by the Personnel Committee
contingent on the Board of Selectmen's concurrence.
The Board members commented on other matters. Other business
Mrs. McMorris requested that Richard Henderson be asked to attend a
future meeting of the Board to give a status report on James Lane.
Chairman Brown thanked Edward McCann, Joyce Studley and Ellen Winn
for their work on the town meeting warrants, stating he appreciated
the time spent.
Mr. Brown said the Town Moderator has requested that if there is a
non-controversial warrant article to simply say that the Selectmen
either recommend or not recommend it.
1 y3
MINUTES - MEETING OF BOARD OF SELECTMEN March 24, 1997
Page 11
The press and public were asked for comment. Press/public
Mrs. Sullivan and Mrs. Plante wanted to know what is going to happen
on Article #5 (Sewer construction) . Mrs. Roth replied that if
Article #5 does not pass on the floor, the North Cohasset project
will be rescinded. If it is not possible to do that, the Board will
support Article #5 as written. Chairman Brown said there are two
different versions of Article #5. Mrs. Roth further explained that
the intention is to support going to an override to promote the North
Cohasset project, if necessary.
Motion of Mrs. McMorris to adjourn. Adjourn
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
The meeting was adjourned at 11:40 p.m.
APPROVED: DATE: / z;
Chairman
Interim Town Administrator
!yy
CORRESPONDENCE LIST March 24, 1997
1. Willliam Constable, M.A.P.C. Memo re Metropolitan Greenspace Initiative.
2. Barbara Hassan, Eastern Edison. Summary of improvement efforts.
3. Susan Cunningham. Commentary re train station location.
4. Edwin Pratt, former Water Superintendent to Board of Water Commissioners, re
second standpipe.
5. Harold Litchfield. Memo re Snow Removal Account.
6. Andrea Arnold, Mass. Division of Fisheries & Wildlife, to Meredith Avery,
Sverdrup Associates, re MBTA Greenbush Line.
7. John Bertolami, Harbor Committee. Their Committee voted to recommend
the Town's approval of the Learning Lab (Article 2 STM) .
8. Sverdrup Corp. Certified mail notice to abutters re Greenbush Line geotech-
nical investigations along right-of-way.
9. George/Cynthia MacCleave, re Village train station.
10. Mark Reilly, Continental Cablevision. Certified mail notice of work
order, bill equipment and privacy notice.
11. Robert Egan, Building Inspector. Memo to Murray Campbell, re Marine
Research Lab.
12. Robert Egan, Building Inspector. Memo re proposed Marine Research Lab.
13. Peter Robb. Newspaper clipping re Greenbush Railroad.
14. David Vine, Nucci Vine Associates, to Peter Pratt et al. Fax re Harbor
clean-up.
15. Andrew Brennan, M.B.T.A. to Cohasset Conservation Commission, re Mitigation
Committees.
16. Peter Simpson, Eastern Edison, to Peter Laugelle, re Tree Removal-Planting
Program.
lyS
AGENDA- SPECIAL MEETING OF BOARD OF SELECTMEN WITH
BOARD OF HEALTH AND SEWER COMMISSION March 27, 1997
SELECTMEN'S MEETING ROOM 7:30 p.m.
A. Attendance
B. Scheduled Items
7:35 p.m. (a) Discussion re Future Septic and Sewerage Programs
(b) Mark Baker- Captial Budget Committee
Possible Executive Session
C. Town Administrator-Report
D. Public and/or Press
E. Other Business That May Properly Come Before the Board
RMMc:jds 3 27 97
MINUTES - SPECIAL MEETING BOARD OF SELECTMEN March 27, 1997
Selectmen present: Merle S. Brown
Roseanne M. McMorris
Peter J. Pratt
Nancy A. Roth
Michael H. Sullivan
Others present: Edward M. Guild )
Henry A. Rattenbury( - Sewer Commissioners
R. Gary Vanderweil )
Daniel J. Coughlan - Tutela Eng'g Assoc.
Kevin M. Ulmer)
Alix P. White ( - Board of Health
Joseph M. Godzik - Health Agent
Samuel C. Pease
Mark A. Baker
Roger S. Whitley - Advisory Committee
Daniel S. Evans
Diane C. Sullivan
Marie A. Plante
Patricia A. Walsh
The meeting was called to order at 7:30 p.m. , Chairman Brown Call to order
presiding.
Motion of Mrs. Roth to support an override vote allowing for fifty- Vote re over-
fifty funding of the sewer project. ride
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Sullivan not to offer Alternative #3 of the sewerage Vote re Alter-
program. native #3
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Motion of Peter Pratt to asked for reconsideration of the sewer Vote to recon-
proposal. der sewer pro-
posal
Second by Mrs. Roth.
Vote 3 - 2 in favor.
Motion of Mr. Sullivan to accept Article #6 of the warrant for Vote to accept
Special Town Meeting. Art. #6, STM
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
97
MINUTES - SPECIAL MEETING OF BOARD OF SELECTMEN March 27, 1997
Page 2
Motion of Mr. Pratt to approve payment of $327 to Weston
Reprographics.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. McMorris to adjourn.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
The meeting was adjourned at 9:15 p.m.
APPROVED: / DATE:
Chairman
Interim Town Administrator
AGENDA- SPECIAL MEETING OF BOARD OF SELECTMEN MARCH 29, 1997
AUDIO-VISUAL ROOM COHASSET JR./SR. HIGH SCHOOL 9:00 a.m.
A. Attendance
B. Treasury Warrants
C. Minutes
Review and Approval of:
Regular Meeting of March 24, 1997
D. Scheduled Items
9:00 a.m. Water Commission
9:15 p.m. Planning Board
E. Town Administrator-Report
F. Public and/or Press
G. Other Business That May Properly Come Before the Board
CORRESPONDENCE LIST March 31, 1997
1. Cohasset Golf Club. Notification to abutters u/Mass Wetlands Protection
r' Act.
2. Cynthia & Peter Robb. P.C. newspaper clipping re MBTA.
3. Francis Flaherty, Jr. , Assistant Attorney General, re bid protest
of Steven Marino re paving work and supplies.
4. Delivered by V. Roebuck, Conservation Commission. Report of meeting
by John Bryant of Hull Town Manager and Conservation Commission
March 25, 1997 re Straits Pond.
5. Zoning Board of Appeals. Notice of public hearing re application for
Special Permit, Spring Spectrum L.P. to erect Tower at 149 King St.
6. Zoning Board of Appeals. Notice of public hearing re application for
Variance, South Shore Art Center - sigan at Route 3-A.
ISa
AGENDA- SPECIAL MEETING OF BOARD OF SELECTMEN April 5, 1997
AUDIO-VISUAL ROOM COHASSET JR./SR. HIGH SCHOOL 9:15 a.m.
A. Attendance
B. Scheduled Items
1. Approve Overdrawing Snow& Ice Control Appropriation
2. Request for Transfer Reserve Fund
3. Hugh J. Morgan-Little League Food Vendor Applicant
4. Consider Method of Sale of Foreclosure Property at 103 S. Main Street
5. Review and Approval of Professional Statements of
(a) Nucci Vine Associates - $15,282.00; $410.00
(b) Gaffney Architects- $500.00
b. Consider Request of DPW Superintendent to Carry Over Vacation Time
into FY98
7. Discuss Warner& Stackpole Legal Services
C. Town Administrator-Report
D. Public and/or Press
E. Other Business That May Properly Come Before the Board
ag04597
1 si
AGENDA-REGULAR MEETING OF BOARD OF SELECTMEN April 7, 1997
SELECTMEN'S MEETING ROOM 7:30 p.m.
A. Attendance
B. Treasury Warrants
C. Minutes
Review and Approval of
1. Special Meeting of January 9, 1997
2. Executive Session of January 9, 1997
3. Executive Session of January 21, 1997
4. Executive Session of January 27, 1997
5. Executive Session of March 3, 1997
D. Scheduled Items
7:35 p.m. Rhonda Myers -Annual Festival on the Common
7:45 p.m. Linda Simms -Request to Use Town Common for Softball Game
7:50 p.m. Linda Saucier/Gail Ostrander- Junk Dealer Applicant
7:55 p.m. Brad Martinson- Transient Vendor Applicant
8:00 p.m. Public Comment Period
E. Old Business
1. Appointments and Re-appointments
2. American Cancer Society Marathon Race
F. New Business
1. Discussion re Appointment of Committee to Study/Review Issues Surrounding
Installation of Communcation Towers/Antennae
2. Discussion Eastern Edison April 1, 1997 Storm
3. Resignation from Drug and Alcohol Committee
4. Consider Request to Revote Town's Option re Forest Avenue
5. Consider Civil Designs Amended Proposal re Hydrologic Study-Heather
Drive and Forest Avenue
6. Discuss Teen Center Lease
G. Town Administrator-Report
H. Public and/or Press
1. Other Business That May Properly Come Before the Board
is?
jds 4 7 97
MINUTES - MEETING OF BOARD OF SELECTMEN April 7, 1997
Selectmen present: Roseanne M. McMorris
Peter J. Pratt (7:50 p.m. )
Nancy A. Roth
Michael H. Sullivan
Others prsent: Rhonda C. Myers - South Shore Art Center
Robert E. Martin, Jr.- Harborfest
James W. Lagrotteria -
Diane C. Sullivan
Maria A. Plante
J. Russell Lennon
Bradley Martinson
Pamela Schomburg
H. Edward Brennock, Jr.
William G. Ross
Wigmore A. Pierson
Robert V. Davenport
Molly Hochkeppel - Patriot Ledger
Mary Ford - Cohasset Mariner
Tanna Kasperowicz - Tinytown Gazette
Edward G. McCann - Interim Town Admr.
Joyce D. Studley - Admin. Secretary
The meeting was called to order at 7:38 p.m. by Vice Chairman Call to order
Sullivan, in the absence of Chairman Brown, who is on vacation.
Motion of Mrs. Roth to approve, ratify, and confirm the signing of Treasury
bill warrant #41B and payroll warrant #41P of April 3, 1997, by warrants
Selectmen Pratt, McMorris and Roth.
Second by Mrs. McMorris.
Vote 3 - 0 in favor, none opposed.
Motion of Mrs. McMorris to approve the minutes of Special Meeting of Mins. Spec.
January 9, 1997. Mtg. 1/9/97
Second by Mrs. Roth.
Vote 3 - 0 in favor, none opposed.
Motion of Mrs. Roth to approve the minutes of executive session of Mins. Exec.
January 9, 1997. Sess. 1/9/97
Second by Mrs. McMorris.
Vote 3 - 0 in favor, none opposed.
Approval of minutes of executive session of January 21, 1997, was Mins. 1/21/97
tabled. tabled
153
MINUTES - MEETING OF BOARD OF SELECTMEN April 7, 1997
Page 2
Motion of Mrs. Roth to approve the minutes of executive session of Mins. Exec.
January 27, 1997. Sess. 1/27/97
Second by Mrs. McMorris.
Vote 3 - 0 in favor, none opposed.
Approval of minutes of executive session of March 3, 1997, was Mins. Exec.
tabled. Sess. 3/3/97
tabled
Rhonda Myers distributed a schedule of events of the 42nd Annual
Festival on the Common, which is to take place June 20, 21 and 22, Harborfest
1997. She explained that there will be two changes: a tent for the presentation
children's exhibition and wiring for the vendors.
She explained that in the past electric power has been used from the
First Parish Church. The sponsors would like a permanent electrical
box to be installed at an annual cost of $48 which the sponsors will
pay. Mr. Sullivan requested that it be placed on the Main Street
side of the Common. Mrs. Myers asked for a decision within a week or
ten days.
Motion of Mrs. Roth to permit the South Shore Art Center to go
through with the Festival and to permit the erection of a tent near
the flagpole, subject to approval of the Tree and Park
Superintendent; and to investigate installation of an electrical
connection.
Second by Mrs. McMorris.
Vote 3 - 0 in favor, none opposed.
Mr. Sullivan asked Mrs. Myers to return when there is a proposal to
be made.
Mr. Pratt came into the meeting room at 7:50 p.m.
Mr. McCann said there has been a request to hold a softball game on Req. to use
the Common. He talked with the Tree and Park Superintendent who said Town Common
that use was not authorized on the Common. Discussion took place, tabled
following which Mr. Sullivan suggested that the applicant be asked to
explore other options. The matter was tabled.
Brad Martinson and Pamela Schomburg presented two applications for Req. for comm.
common victuallers' licenses at Sandy Beach and neighborhoods. Mr. vict. license
Martinson explained that they have two ice cream trucks. Discussion
followed.
Motion of Mr. Pratt to issue one license to Brad & Pam's Ice Cream.
and leave it up to the applicant or the Police to work out.
ts�
MINUTES - MEETING OF BOARD OF SELECTMEN April 7, 1997
Page 3
Second by Mrs. McMorris.
Mr. McCann said the application is not complete concerning taxes paid
and Social Security number.
Motion of Mr. Pratt to amend the motion to include those
requirements.
Second by Mrs. McMorris.
Vote 4 - 0 in favor, none opposed.
At 8:00 p.m. Mr. Sullivan called for public comment. Public comment
Edward Brennock said he wanted a one-day liquor license for Saturday,
September 6, from 12 :00 noon to dusk for the George H. Mealy Post
Christine Burke Scholarship Fund annual clambake. Mr. Sullivan asked
if he had filled out an application form. Mr. Brennock said he had
not, but he would do so.
Mr. Brennock objected to the Board's opinion concerning installation
of a war mural in Town Hall, as a citizen and as a veteran. He said
a lot of the money has been raised privately and not by the Town.
Mrs. Roth said Mr. Brennock's group should explain in more detail
what is wanted because the Board does not understand the nature of
the request.
Maria Plante thanked the Board for its past support and offered her
help. She said when the sewer issue was being discussed before Town
Meeting there was a comment made about the appropriation for the
school and a question arose concerning the figure of $800, 000. She
distributed copies of a letter sent by the Water Commissioners to the
Chairman of the Sewer Commission quoting that figure. She said when
she tried to explain the increase in the appropriation Sewer
Commissioner Guild said there were additional engineering fees.
Mr. Sullivan said the question should be referred to Mr. Guild, the
Sewer Commissioners and Tutela Engineering Associates.
William Ross inquired about removal of a tree in front of 16 Church
Street. Mr. Sullivan said research is being done and asked him to
call Mr. McCann tomorrow. Mr. McCann asked Mr. Ross to indicate the
location of the tree, his property, his neighbor's property, and Town
property. Mr. Sullivan said there are a number of issues which are
not easy to determine because all the facts are not known. Mr. Ross
said he would come back tomorrow morning.
There were no appointments or re-appointments. Appts./re-appts.
►ss
MINUTES - MEETING OF BOARD OF SELECTMEN April 7, 1997
Page 4
Mr. McCann said there has been a letter from an abutter concerning Citizen con-
field lighting in connection with the American Cancer Society's race cern re
event at the High School. He talked with the local representative of ACS race
ACS who said she would call Mr. Rattenbury. He suggested that the
lighting near the Rattenbury property be kept off. Mrs. Roth
recollected that there was discussion about having luminaria around
the field. Mr. Sullivan said there was also discussion about
lighting on one stanchion only, which is away from the Rattenbury
property. He asked Mr. McCann to communicate with Mr. Rattenbury and
Clark Chatterton of the School Department.
Mr. McCann said there should be a vote to hold the Town Election on
May 3 and to place the Proposition 2 1/2 question on the override
ballot, which requires a two-thirds vote of the Board.
Motion of Mr. Pratt that the Board of Selectmen cause to have its Town Election
next municipal election held on May 3, 1997, from 8 :00 a.m. to 6 :00 date set
p.m.
Second by Mrs. McMorris.
Vote 4 - 0 in favor, none opposed.
Motion of Mrs. Roth to place the Proposition 2 1/2 override vote for Prop. 21-, over-
the sewer on the ballot, relating to Articles 5 and 6 of the Annual ride question
Town Meeting Warrant.
Second by Mrs. McMorris.
Vote 4 - 0 in favor, none opposed.
There was discussion concerning the appointment of a committee to Disc. re
study and review installation of communications towers and antennae. comm. to study
Mr. Pratt recused himself. Mrs. McMorris said Mr. McCann should be communic.
asked to investigate through the Zoning Board of Appeals to decide towers, etc.
how the committee should be set up. Mr. McCann said the ZBA now has
a petition before it concerning the matter. They will deliberate on
the existing zoning law. Mr. Sullivan thought that input from the
ZBA would be helpful, and that the Planning Board might be helpful as
well.
There was discussion concerning Eastern Edison's handling of the Storm prob-
recent Northeast storm. Mr. Sullivan commended everyone who dealt lems disc.
with the storm last week, and especially the D.P.W. Superintendent
and his crew. He said everyone was plowed out by the end of the day,
which was good service. Mr. Sullivan said because of the severity of
the storm Eastern Edison abandoned many of the processes that had
been set up to handle emergency situations, and the person named as
liaison did not have any relevant information.
1.56
MINUTES - MEETING OF BOARD OF SELECTMEN April 7, 1997
Page 5
He recommended that a letter be sent to Barbara Hassan of Eastern
Edison expressing the Board's concerns and asking that she come back
for a meeting with the Board, or with two members of the Board and
the Fire Chief, to determine what broke down and why, and to see that
it does not happen again.
Mrs. Roth said she would like to have Ms. Hassan answer questions
before the public. Mr. Pratt agreed. Mrs. McMorris said before the
meeting with Ms. Hassan, she would like to have a meeting with the
Police and Fire Chiefs to evaluate their concerns. Discussion
followed.
Mr. Pratt said Ms. Hassan should come before the Board. He said
Eastern Edison is a utility with problems and state regulators should
be consulted. He observed that Cohasset is the farthest from the
point of electricity generation, and Eastern Edison has indicated
that it could deploy levels of technology so as to be able to tell
where the greatest outage was. Mr. Sullivan asked Mr. McCann to have
Ms. Hassan come before the Board in the near future.
Craig Muir's letter of resignation from the Drug and Alcohol Resig. from
Committee was discussed. Mr. Sullivan said Mr. Muir does not think D & A Comm.
there is support anywhere. Mrs. McMorris said she would like to see discussed
the committee move forward in a more active way rather than have hard
working people resign in frustration. Mrs. Roth suggested focusing
on a goal for the committee. Mr. Sullivan suggested a meeting of
different people from the School Committee, a Principal from the High
School, a guidance counsellor, and someone from the Teen Center in
order to get ideas to see where to focus.
Maria Plante said she was on the original Drug and Alcohol Committee
and letters were sent out to everyone in Town to see if people knew
what was going on. She said the first step is to get parents
involved in the groundswell.
Mr. Sullivan tabled the matter for a week and said he will confer
with Mr. McCann about preparing a list which can be added to.
A request to re-vote the Town's option relating to property on Forest Re-vote re
Avenue was discussed. Mr. McCann said there seems to be a procedural option, land
error on the part of the landowners and their representative, which on Forest Ave.
is the reason the Board is being asked to re-vote the matter.
Motion of Mrs. Roth to affirm the vote and sign a letter of intent
not to exercise the Town' s option to purchase the land.
Second by Mrs. McMorris.
Vote 4 - 0 in favor, none opposed.
157
MINUTES - MEETING OF BOARD OF SELECTME April 7, 1997
® Page 6
Regarding the matter of the lease of the Independence Building by the Teen Ctr.
Teen Center, Mrs. Roth commented that it might be more advisable to lease disc.
locate the Teen Center in the Highway Garage when it becomes
available.
Mr. McCann said the process of transferring money from the Reserve Vote to
Fund is to have the Board of Selectmen vote to refer applications to approve trans.
the Advisory Committee. Recently the Zoning Board of Appeals went from Reserve
directly to the Advisory Committee for $892 for advertising due to Fund
the fact the committee would not meet again for a month, and the
Advisory Committee acted on the request. He asked for the Board's
approval of the action.
Motion of Mr. Pratt to approve the transfer.
Second by Mrs. Roth.
Vote 4 - 0 in favor, none opposed.
Mrs. McMorris suggested checking with the ZBA to see why applicants
are not paying for publication notices in advance.
Mr. McCann observed that the D.P.W. has done a very good job cleaning Town Admr's
up the snow compared with eight or ten towns through which he drove report
today. He read aloud a public notice with respect to the disposal of
brush resulting from the April 1 storm.
Mr. McCann said the bills of Nucci Vine on Harbor dredging for Prof. bill
$15,282 and $410 were tabled at last Saturday's meeting. Mr. Pratt
recommended approval of the bill for $410 the overlay map, stating
that it will save the Commonwealth money and the Town will get a
windfall.
Motion of Mrs. Roth to approve payment.
Second by Mr. Pratt.
Vote 4 - 0 in favor, none opposed.
Mr. McCann said the D.P.W. Superintendent has requested to be allowed Req. of D.P.W.
to carry over some of his unused vacation time. He suggested that Supt. to carry
the time involved in building the new garage and other matters merit over vac. time
extension of the vacation time. Mr. Sullivan asked if there is a
policy for carrying forward vacation time in the Personnel Bylaw, and
asked Mr. McCann to pursue it.
The Board members commented on other matters. Other business
Mrs. Roth said there should be a timetable set to follow up on some
of the issues of Town Meeting. She said if there is to be a Town
MINUTES - MEETING OF BOARD OF SELECTMEN April 7, 1997
Page 7
Manager by July or before, procedures should be set up in writing so
that everyone will know what to do.
Mr. Sullivan said the Town Bylaws will have to be re-written as well.
He criticized Mary Jeanette Murray on her past practice of remaining
neutral and her stand at Town Meeting on the Town Manager article.
Mrs. McMorris said the Town is in a difficult situation planning for
the Town Manager process because of the way the warrant article was
written. She thought the first step should be to determine where the
ambiguities are and how they should be dealt with. Mrs. Roth said
town counsel should be asked to put his concerns in writing. Mr.
Sullivan stated he has already asked him to do this, as well as to
review the Bylaws. He said the School Committee has asked if it
would be necessary to go back to Town Meeting. Mr. Sullivan thought
that committees should be asked about their concerns. He said a
letter should be sent out to elected and appointed boards.
Mrs. Roth said a date should be set for a meeting to begin the
process of discussing and setting up a subcommittee to draft
procedures.
Mr. Pratt read aloud a preamble to the petition as prepared by town
counsel and commented on it. Mrs. Roth said the General Court needs
to advise what the minor or major issues are; they should let the
Board know at what point it is necessary to go back to Town Meeting.
Mr. Pratt remarked that it is not the role of this Board to do
anything but act in accordance with the vote of Town Meeting. Mrs.
McMorris said it is necessary to address language that is vague and
inconsistent, particularly the School Committee issues.
Mr. Pratt expressed concern of what he said was the abuse of use of
town counsel on the floor of Town Meeting. He thinks he did not
confine himself to legal advice as opposed to political advice. Mrs.
McMorris said town counsel was brought in to discuss various issues
and those issues should be treated as others are treated. She said
Mr. Pratt is reaching for a point that does not exist. Mr. Sullivan
said he asked town counsel to discuss the matter because it
represented a management change in the Town. He added that he
believes he did the right thing.
Wigmore Pierson asked to what extent the Board of Selectmen have the
power and authority to tinker with the most simple language of Town
Meeting. He said someone ought to know to what extent the Board now
has the ability to change it. Mrs. Roth replied that the General
Court will say what needs to be changed and how it should be changed;
the only thing the Board can do is make suggestions.
Mr. Sullivan said nothing can be changed in the wording of the vote,
but the Board can point out to the Legislature where changes can be
made.
15�
MINUTES - MEETING OF BOARD OF SELECTMEN April 7, 1997
Page 8
At the questioning of Mr. Pratt, Mr. Sullivan related his discussion
with town counsel today concerning inconsistencies that need to be
dealt with. Mrs. Roth said her original point had to do with the
meaning of the article. Once past the inconsistencies, it requires
great change in the building which needs to be dealt with, and
something should be put in writing concerning what those changes are.
She does not think it has to wait until the changes in the article
are made and that there should a a hearing or discussion with each
group involved to make sure everyone knows how it is going to work.
Mr. McCann said he could get out a memorandum to various boards about
the operational concerns.
The procedure for hiring a Town Manager was discussed. Mr. McCann
offered to put together a calendar. He was asked to start
advertising as soon as possible.
Mr. Pratt said he is looking for the Environmental Report from the
Army Corps of Engineers which they said would be sent out April 1.
Mrs. McMorris said a Second Amended Agreement for Judgment was signed
on Saturday which involves the Sewer Commission and Board of Health.
She said this Board needs to be more alert about developing a program
so as to be kept aware of how matters are proceeding. Mr. McCann
suggested having the Board prepare a checklist of duties that would
be easy to monitor. Mrs. McMorris thought it might be helpful for
Mr. McCann to talk with special counsel.
Mr. Sullivan said the Rotary Road Race went well over the weekend,
and he commended all those who worked hard to put it together. He
asked that a letter be sent to the D.P.W. Superintendent commending
him and his team for their cleanup preparation.
The press and public were asked to comment. Press/public
Motion of Mr. Pratt to adjourn. Adjourn
Second by Mrs. McMorris.
Vote 4 - 0 in favor, none opposed.
The meeting was adjourned at 10:05 p.m.
APPROVED: DATE:
C airman
Interim Town Administrator
160
CORRESPONDENCE LSIT April 7, 1997
1. John D. Murphy, Tr. MR Properties, Inc. to Joseph Buckley, Treasurer, re
gift of property on Pond Street.
2. U. S. Environmental Protection Agency, to Glenn Haas, Director, Department of
Environmental Protection, re Draft Wastewater Facility Plan and EIR.
3. Mark Reilly, Continental Cablevision. Notice of changes in equipment and
installation rates effective 5/1/97.
4. Charles McCreery, Clean Harbors Environmental Services, Inc. Response
Action Outcome Statement Notification re Olde Salt House Marina.
5. E.O.E.A. , Department of Environmental Protection to Cohasset Harbor Marina,
Inc. , c/o Mass. Coastal Survey, Inc. , re Waterways license application.
6. Zoning Board of Appeals. Notice of public hearing on application of J.
Stephen Bjorklund for a Special Permit at 482 Beechwood Street.
7. D.P.W. Superintendent. Insect infestations and predictions for 1997 for
South Shore.
8. Mary Greendale, Department of Housing & Community Development. Amendment to
Massachusetts Community Development Block Grant Program's One Year Action
FY1997.
9. Fire Department. March ambulance billing report.
�61
AGENDA-REGULAR MEETING OF BOARD OF SELECTMEN April 14, 1997
SELECTMEN'S MEETING ROOM 7:30 p.m.
A. Attendance
B. Treasury Warrants
C. Minutes
Review and Approval of
1. Executive Session of March 3, 1997
2. Regular Meeting of April 7, 1997
D. Scheduled Items
8:00 p.m. Public Comment Period
Richard Henderson -Update on Pending Matters (possible executive
session) (tentative)
E. Old Business
1. Appointments and Re-appointments
2. Centrex
F. New Business
1. Consider Requests for Transfer from The Reserve Fund:
(a) D.P.W. Garage Expenses- $425.00; $450.00
(b) Wire Department - $895.00
2. Review and Approval of Professional Statement of
1. New England Reprographics& Supply, Inc. - $133.44
3. Consider Request of Social Service League to Park Mamography Van in Town
Hall Parking Lot and Hearing Van on William B. Long, Jr. Road
4. Consider Request for License at Little Harbor Antiques
G. Town Administrator-Report
H. Public and/or Press
1. Other Business That May Properly Come Before the Board
162
jds 4 14 97
MINUTES - MEETING OF BOARD OF SELECTMEN April 14 , 1997
Selectmen present : Merle S . Brown
Roseanne M. McMorris
Peter J. Pratt
Nancy A. Roth
Michael H. Sullivan
Others present : Diane C. Sullivan
J. Russell Lennon
Maria A. Plante
Wendy Copithorne - Continental Cablevision
Wigmore A. Pierson
Suzanne Feola Ross
William G. Ross
Robert V. Davenport
Molly Hochkeppel - Patriot Ledger
Mary Ford - Cohasset Mariner
Edward G. McCann - Interim Town Admr .
Joyce D. Studley - Admin. Secretary
The meeting was called to order at 7 : 37 p.m. , Chairman Call to
Brown presiding. order
Mr. McCann said Wendy Copithorne of Continental Continental
Cablevision wanted to talk with the Board for a few Cablevision
minutes . update
Ms . Copithorne said she is program director for Cohasset
T.V. She presented the Annual Report of Continental
Cablevision to the Town, and reviewed Cablevision' s
programming for six area towns .
Chairman Brown said he wanted improvement in the quality
of televising the Board' s meetings . The cost and method
of improvement was discussed, and the necessity for
manual operation of any additional on-site camera. Ms .
Copithorne volunteered to work on improvements .
Motion of Mrs . Roth to approve, ratify, and confirm the Treasury
signing of bill warrant #42B and school warrant #42S of warrants
April 10 , 1997, by Selectmen McMorris, Pratt, Roth and
Sullivan.
163
MINUTES - MEETING OF BOARD OF SELECTMEN April 14, 1997
Page 2
Second by Mr. Pratt .
Vote 4 - 0 in favor, none opposed, Mr. Brown abstaining.
Motion of Mr. Pratt to approve the minutes of executive Mins. exec.
session of March 3 , 1997 . sess. 3/3/97
Second by Mrs . McMorris .
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Pratt to approve the minutes of meeting of Mins, mtg.
April 7, 1997, as amended. 4/7/97
Second by Mrs . Roth.
Vote 4 - 0 in favor, none opposed, Mr. Brown abstaining.
Motion of Mr. Pratt to appoint Craig G. Bleicken, 351 Appts./re-appts.
North Main Street, as the first Associate member of the
Osgood School Re-use Committee .
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Pratt to appoint Clark Chatterton, 9 Red
Gate Lane, to the Town History Committee .
Second by Mrs . McMorris .
Vote 5 - 0 in favor, none opposed.
Mr. Pratt discussed the installation of a Town Centrex Disc. re
system. He said the real delay has been in bringing a installation
telephone and alarm service to the new D. P.W. Garage, of Centrex
which has taken priority. He explained that the state system
vendor was brought in to wire the garage building. As of
April 1 that vendor lost his place on the state bidding
list . Mr. Pratt said they are waiting to have a vendor in
16y
MINUTES - MEETING OF BOARD OF SELECTMEN April 14 , 1997
Page 3
place to conclude matters . He said it is necessary to have
one overall vendor to connect all facilities because it
has to be co-ordinated correctly. He asked Mr. McCann to
call the state to find out who the new vendor is .
Chairman Brown said the electrician who put in the system
is ready to finish off the work. Mr. McCann said he asked
the former state bidder to send out a proposal so he can
tell the new state vendor what is required. Mr. Pratt
said NYNEX also needs to be notified. Mr. Brown thought
the fire alarm system should be installed to see if it
works . He asked Mr. Pratt to talk with Mr. McCann about
it .
Mr. Pratt also said the basic rate for Centrex dropped
lower than the state bid. It will be necessary to have
the Town Accountant certify the final numbers and the
final contract .
Mr. Sullivan asked what the central Centrex system does .
Mr. Pratt explained that there is no additional equipment
needed other than what is now on Town property. Centrex
allows all Town telephones to call other Town telephones
with four-digit dialing. He said Voice Mail will be built
in after the Centrex system is installed.
The Chairman called for a public comment period at 8 : 04 Public comment
p .m.
Maria Plante commented on the override question as it will
appear on the ballot at the May election. She said she
posted it last Thursday and talked with twelve people and
asked them to read it and comment . She said their
reaction was they did not understand it . She protested
that the question does not indicate what decision is to be
made . She asked where the fifty-fifty cost sharing is
indicated.
Mr. McCann said the Town is prohibited from changing the
dollar value on the ballot; it is a problem of educating
iGS
MINUTES - MEETING OF BOARD OF SELECTMEN April 14 , 1997
Page 4
the voters . Discussion followed concerning what could be
done to make the issue clearer. There was further
discussion about what a "no" vote would mean, and it was
agreed that a "no" vote would mean an assessment of 100%
for North Cohasset and the Central Sewer District .
Diane Sullivan asked when the question for the ballot was
presented. She was told it was discussed last Monday.
She asserted that the question says nothing about what
people thought it would contain. Mrs . McMorris said it is
the wording that bond counsel said had to be brought
forward. Mrs . Sullivan said a member of the Board of
Selectmen should have raised a question. Mr. Sullivan
said the only thing the question does not state is the
fifty-fifty share . Chairman Brawn suggested that a flyer
be put out explaining the process and urging people to
vote in favor.
There was further discussion from the floor. At Mrs .
McMorris' suggestion that an information sheet be posted
at the polling place and in each booth to explain the
question, Chairman Brown agreed that the Town Clerk can be
asked if that is possible .
Requests for transfers from the Reserve Fund were Requests for
discussed. transfer from
Reserve Fund
Motion of Mr. Pratt to approve a request for transfer of
$425 from the Reserve Fund for electricity and heating
fuel at the current highway garage .
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs . Roth to approve a request for transfer of
$450 from the Reserve fund for heating fuel and
electricity at the new D. P.W. Garage .
Second by Mr. Sullivan.
166
MINUTES - MEETING OF BOARD OF SELECTMEN April 14 , 1997
Page 5
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Pratt to approve a request for tranfer of
$895 from the Reserve Fund for repairs to the Wire
Department bucket truck engine .
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs . Roth to approve for payment a bill of New Prof. bill
England Reprographics & Supply, Inc . , in the sum of
$133 .44 , in connection with the D. P.W. Garage .
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
A request of the Social Service League of Cohasset, Inc . Req. of Soc.
to park one van at the back of the Town Hall parking lot Service League
and another van on William B. Long, Jr Road during the re Annual
Annual Health Fair on Thursday, May 1, 1997, was Health Fair
considered.
Motion of Mrs . Roth to approve the request .
Second by Mrs . McMorris .
Vote 5 - 0 in favor, none opposed.
A request for a license to sell antiques by Linda Saucier Req. for lic. ,
and Gail Ostrander, d/b/a Little Harbor Antiques, 23 South Little Harbor
Main Street, was considered. Mr. McCann said the premises Antiques
have been inspected and approved by the various
departments .
Motion of Mr. Sullivan to issue the license, as requested.
Second by Mr. Pratt .
4 7
MINUTES - MEETING OF BOARD OF SELECTMEN April 14 , 1997
Page 6
Vote 5 - 0 in favor, none opposed.
Chairman Brown asked if Attorney Henderson planned to Disc. re ,Tames
attend the meeting. Mr. McCann said Mr. Henderson has a Lane litigation
meeting in Norwell and will be present if he can manage and vote to
transfer case
it . Mr. McCann explained that a resident of James Lane to town counsel
inquired today about the status of the case involving
James Lane . He said Mr. Henderson indicated two weeks ago
that the case had been marked up, but that the presiding
judge had been transferred. He agreed to go to Dedham
court today to make sure the case was being re-scheduled.
No further information has been received. Mr. McCann said
Mr. Henderson indicated he has no problem with passing the
case on to town counsel .
Motion of Mr. Sullivan to move the James Lane case to town
counsel .
Second by Mrs . McMorris .
Vote 5 - 0 in favor, none opposed.
Chairman Brown said he would like to have Mr. Henderson
in to discuss this case and others .
The Chairman asked for approval of an announcement of a Approval of
search for a Town Manager, as prepared by Mr. McCann. The advt. for
Board members approved the wording. Mr. McCann said an Town Mgr.
advertisement had already gone to "The Beacon" because the
deadline had passed for publication.
Mr. McCann also mentioned a memorandum from the Board of B/Health
Health to the Board of Selectmen relating to better communication
communication between boards .
Chairman Brown said Mr. Litchfield and Mr. Laugelle had Prop. at 16
looked at the driveway entrance to 16 Church Street . He Church St.
read aloud a memorandum from the D. P.W. Superintendent discussed
setting forth three suggested solutions . He said the most
likely suggestion is to use Town labor to remove the
apron, cut out the roots, take six inches off the tree
trunk and replace the apron, at a cost estimate of $300 .
168
MINUTES - MEETING OF BOARD OF SELECTMEN April 14 , 1997
Page 7
Motion of Mr. Sullivan to give the Town Administrator
permission to enter into a new agreement with Mr. and Mrs .
Ross concerning the recommended solution (#2 on the memo) .
Second by Mr. Pratt .
Vote 5 - 0 in favor, none opposed.
The Town Administrator reported that he has a form that Authoriz. for
requires signing for the Department of Environmental Chm. to sign
Management in connection with Harbor dredging. He asked DEM form re
for a vote of the Board, and recommended that the Chairman Harbor dredg-
be authorized to sign it . ing
Motion of Mr. Pratt to recommend that the Chairman have
authority to sign a D.E.M. form for the Harbor navigation
project .
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
Mr. McCann mentioned the requirement to evaluate the DPW Supt. 's
D. P.W. Superintendent' s performance . Chairman Brown and eval. disc.
Mr. Sullivan offered to make the evaluation.
A draft prepared by the Town Administrator relating to Drug & Alcohol
community participation in the Drug and Alcohol Committee Comm. disc.
was considered. Mrs . Roth said she talked with Craig
Muir, who is interested in having a meeting to discuss the
focus of the committee . He wants to have present the
Director of the Teen Center and the board, Clark
Chatterton, someone from the Community Center, and the
Health Advisory Committee at the High School . She said
Cable T.V. should also be present .
Mrs . Roth continued that Mr. Muir wants to remain involved
in the process, but he does not want to be Chairman any
more . Discussion followed. It was suggested that the
meeting take place at the Second Congregational Church in
mid-May, on a Wednesday night .
�G
MINUTES - MEETING OF BOARD OF SELECTMEN April 14 , 1997
Page 8
The Board members commented on various matters . Other business
Mrs . Roth said last week the Board talked about hiring a
Town Manager and Mr. McCann was going to prepare a
statement of suggestion of procedures for working with
Town boards . Mr. McCann said he will send a letter. Mr.
Sullivan said the hiring and firing and budget process
should also be considered.
Mr. Pratt asked if the three Town Meeting procedures had
been sent to the Legislature . Mr. McCann said it is the
Town Clerk' s responsibility to do that .
Mr. Pratt said he is pleased to announce the FEMA and Weld
administration' s award of $341, 000 for the James Brook
flood control project, which makes it an official flood
control project . Unfortunately, he said, the Town does
not have written confirmation. He read a report that
appeared in Thursday night' s Ledger concerning the award.
He said there is also another four million dollars in the
pipeline . He indicated that it means the MBTA is
proceeding through a Federal Flood District, which is good
news .
Mr. Sullivan said the Greenbush Mitigation Committee
should come in to discuss what is to be taken up at the
MBTA meeting.
Mrs . McMorris said the Board should take some action on
the request for proposals on the Lobster Lab. Discussion
followed.
Mrs . McMorris thought it would be appropriate to have the
petitioners for the study of the Village station come back
before the Board and make a presentation. Mr. Pratt asked
what that would accomplish. Mrs . McMorris replied that
the petitioners want an intelligent study of the Village
station vs . the 3-A site, and they were never given an
opportunity to be heard on the siting of the station.
l�
MINUTES - MEETING OF BOARD OF SELECTMEN April 14 , 1997
Page 9
Chairman Brown asked what would be gained, since Town
Meeting has decided against a downtown station. Mrs .
McMorris said the petitioners should be given an
opportunity to come before the Board and have the Board
study the situation. There was discussion as to what was
intended to be done on the part of the Board.
Mr. Sullivan suggested the Board meet with Scituate and
Hingham on the Greenbush Line project in May or June . The
Chairman agreed. Mr. McCann asked who should attend,
where and when. Chairman Brown said the Selectpeople
should join forces . He asked that a letter be sent to the
Selectmen of Scituate and Hingham setting up a time . Mr.
McCann suggested giving one or two options on a date .
Mrs . McMorris asked if the citizens who petitioned on the
Village station should not be given a hearing. Mrs . Roth
said a hearing could be focused on what kind of evaluation
they are interested in having. There was further
discussion, following which Mrs . McMorris said she
understands that the Board' s message to the petitioners is
the decision as to the siting will not be reconsidered.
Chairman Brown said Sue Cope of the Open Space Committee
left for review a draft relating to the Turkey Hill
project . He asked for comments on the draft by next week.
The press and public were asked for comment . Press/public
Diane Sullivan said she was told by the Town Accountant
that if the Proposition 2 1/2 override is successful, it
will be excluded from the debt cap. Mr. McCann said his
understanding is that the Town has the option to request
this of the state through the Emergency Finance Board if
it goes outside the debt limit .
Mr. Pierson wanted to know who does the requesting. Mr.
McCann replied that the Town Treasurer makes the request,
after consultation with other financial planners .
MINUTES - MEETING OF BOARD OF SELECTMEN April 14 , 1997
Page 10
William Ross of 16 Church Street inquired what steps would
be taken concerning his request to the Board. Chairman
Brown said the Board had voted to have the tree root taken
out . Mr. Ross complained that doing that would not deal
with the width of the driveway. Mr. McCann said he met
with Mr. Ross last Tuesday and told him he would have an
answer for him by next Tuesday. Mr. Litchfield' s memo
regarding three solutions were outlined to Mr. Ross . Mr.
Pratt said he should negotiate with Mr. McCann based on
options presented by the D. P.W. Superintendent .
Diane Sullivan mentioned a recent letter from Virginia
Ferenz relating to recent storm problems and asked if any
response had been made . Mrs . McMorris said the Board' s
response has been to ask Eastern Edison to come before the
Board. Mr. Sullivan said an inquiry had been made rather
than a report of an emergency situation, and the
dispatcher responded with the information available . If
it had been an emergency, there would have been a
different response . Mrs . Sullivan said people should be
told there is a process and they should involve themselves
in that process in an emergency.
Motion of Mrs . McMorris to adjourn. AdJourn
Second by Mr. Pratt .
Vote 5 - 0 in favor, none opposed.
The meeting was adjourned at 9 : 55 p.m.
APPROVED:ZZZ44 DATE: � /L
Chairman
Interim Town Administrator
/ 7?
CORRESPONDENCE LIST April 14, 1997
1. James Johnson, Massachusetts Department of Revenue. Preliminary FY98
levy limit and explanatory materials.
2. D.P.W. Superintendent's goals and accomplishments.
3. Thomas Gruber, Cohasset Rotary Club. Thank you re Road Race and commenda-
tion of Town police and D.P.W.
4. Andrew Brennan, Manager, Mass Bay Transporation Authority, re Greenbush
project mitigation plan.
5. Virginia Ferenz. Complaint re Eastern Edison and Town response during
recent storm outage.
6. John McCarthy, City of Everett. Request for comments on fed. and state
transportation spending.
s 73
AGENDA-REGULAR MEETING OF BOARD OF SELECTMEN April 22, 1997
SELECTMEN'S MEETING ROOM 7:30 p.m.
A. Attendance
B. Treasury Warrants
C. Minutes
1. Regular Meeting of April 14, 1997
D. Scheduled Items
7:30 p.m. Richard Henderson
7:45 p.m. Douglas Bennett- Transient Vendor Applicant
7:55 p.m. Sue Cope- Turkey Hill Project
8:00 p.m. Public Comment Period
E. Old Business
1. Review Request of DPW Superintendent re Vacation Time
2. Appointments and Re-appointments
F. New Business
1. Consider Request of MAPC to Appoint Representative
2. Request for Transfer from The Reserve Fund (printing Warrant) - $558.00
3. Review and Approval of Professional Statements of:
(a) Gaftey Architects#35 - $500.00
(b) MIIA Employee Assistance Program- $476.00
(c) Spraying of Straits Pond - $2076.50
4. Review D.P.W. Garage Change Orders
G. Town Administrator-Report
H. Public and/or Press
1. Other Business That May Properly Come Before the Board
1Fy
CORRESPONDENCE LIST April 22, 1997
1. Massachusetts Department of Revenue, to F. Roy Fitzsimmons, re incurring
liabilities in excess of appropriation.
2. Board of Selectmen Town of Erving. Fax re H2417 on electric restructuring.
3. 0. F. Ingram. Letter of support re lobster lab.
4. Chief of Police Brian Noonan. Memo re status report for March 1997.
5. Margaret A. Sofio, Continental Cablevision. Copy of its second annual
progress on its investment in rebuilding and upgrading its systems under
the Social Contract.
6. Harley F. Laing, Director, U. S. Environmental Protection Agency. Reply to
request to address environmental damage caused by CHL.
7. Glenn Pratt, Cohasset Lightkeeper's Corporation to Police Department, re
arrangements for senior class pre-prom party.
8. Fire Chief Roger Lincoln. Overtime Report - 3/l/97 through 3/31/97
9. Robert Egan, Building Inspector. Vacation 4/22, 23, 24 and 25.
10. John D. Patrone, Commissioner, Cable Television Commission. Bulletin 97-1
re FCC's rules on Open Video Systems.
17S
AGENDA-REGULAR MEETING OF BOARD OF SELECTMEN April 28, 1997
SELECTMEN'S MEETING ROOM 7:30 p.m.
A. Attendance
B. Treasury Warrants
C. Minutes
D. Scheduled Items
7:35 p.m. Richard Henderson
7:50 p.m. Daniel Belz - Common Victualler/Sunday License Applications
Atlantic Bagel
8:00 p.m. Public Comment Period
8:15 p.m. Maria Plante -Ballot Question
E. Old Business
1. Appointments and Re-appointments
F. New Business
1. Various License Renewals
2. Sunday License Applicant - Shaw's
3. Review and Approval of Professional Statement of:
(a) Gaffney Architects#36 - $500.00; #37 - $500.00; #38 - $1406.25
(b) Richard A. Henderson- $589.50
4. Town Counsel-Retainer Fee
G. Town Administrator-Report
H. Public and/or Press
I. Other Business That May Properly Come Before the Board
► 76
jds 4 28 97
MINUTES - MEETING OF BOARD OF SELECTMEN April 28, 1997
Selectmen present: Merle S. Brown
Roseanne M. McMorris
Peter J. Pratt (7:36 p.m. )
Nancy A. Roth
Michael H. Sullivan
Others present: J. Russell Lennon
Robert V. Davenport
Maria A. Plante
Patricia A. Walsh
Richard A. Henderson, Esq.
Molly Hochkeppel - Patriot Ledger
Mary Ford - Cohasset Mariner
Edward J. McCann - Interim Town Admr.
Joyce D. Studley - Admin. Secretary
The meeting was called to order at 7:32 p.m. Call to order
Motion of Mr. Sullivan to approve, ratify, and confirm the signing of Treasury
bill warrant #44B and school warrant #44S of April 24, 1997, by warrants
Chairman Brown and Selectmen McMorris, Roth and Pratt.
Second by Mrs. Roth.
Vote 3 - 0 in favor, Mr. Sullivan abstaining.
Committee appointments and re-appointments were discussed. Appts./re-appts.
There was discussion concerning setting up a meeting outside of the Greenbush Mitig.
regular Selectmen's meeting with the Greenbush Mitigation Committee Comm. discussed
in order to have that committee report to the Board.
Mr. Pratt came into the meeting room at 7 :36 p.m.
Chairman Brown asked Attorney Henderson for an update of cases on Atty. Hender-
which he is working as special town counsel and he reported on same. son's update
He said the James Lane litigation is on the trial list for June 24 on pending cases
and indicated his willingness to file a motion to withdraw from the
case, as it is his understanding that the Board wants Mr. DeRensis to
handle it. Mrs. Roth thought Mr. Henderson should continue with the
case unless the trial date is changed from June 24. Discussion
followed.
Mr. Henderson said the likelihood of a trial starting is excellent,
and he believes the case will take about two and one-half days to
try.
Motion of Mrs. Roth that Mr. Henderson continue to work with the date
set for trial of the James Lane case and try hard for closure.
Second by Mr. Pratt.
177
MINUTES - MEETING OF BOARD OF SELECTMEN April 28, 1997
Page 2
Vote 5 - 0 in favor, none opposed.
Mr. Henderson also reported on a non-Zoning Board trial involving the
Conservation Commission, two Water Department cases, various cases
involving signs, a gazebo, and a flagpole, a case involving Johnny
Appleseed's, the necessity for a new survey plan on the landfill, and
on the status of two Water Department easements.
Chairman Brown asked Mr. Henderson to report in writing on the status
of the various matters.
Application for a common victualler's license for the Atlantic Bagel Req. for
and Coffee Company was presented by Daniel Belz, President. common vict.
lic. , Atlantic
Motion of Mr. Sullivan to grant a common victualler's license on the Bagel and Cof-
application of Cohasset/Atlantic Venture Inc. , d/b/a Atlantic Bagel fee Co.
and Coffee Company, 166 King Street, as requested.
Second by Mrs. McMorris.
f
Vote 5 - 0 in favor, none opposed.
At 8:00 p.m. Chairman Brown called for a public comment period. Public comment
Patricia Walsh commented on "golden handshakes" in the School
Department. She said at one time teachers who retired early were
given $1, 000. They are now being given $9, 000. She distributed a
document to the Board regarding one early retirement benefit paid in
the amount of $15, 000. Ms. Walsh said what concerns her is that this
starts a precedent.
Mrs. McMorris said the action was taken in executive session with the
School Committee and asked if the information is for public release.
Ms. Walsh said she was called by Martha Gjesteby. Mr. Pratt said the
Board has an obligation to the Town as a whole that if this is still
an executive session document, it would have to be dealt with circum-
spectly. Ms. Walsh said she is looking at it in terms of what is
good for the Town.
Ms. Walsh also said she has heard statements that the Personnel
Committee has to ask the Selectmen and the Executive Secretary for
instructions, which indicates they are not acting independently.
Chairman Brown said the committee is supposed to act independently of
all boards and matters have been referred back to them.
Concerning widening of streets, Ms. Walsh said she always thought the
street by Little Harbor used by clamdiggers was legally divided by
abutters on either side.
License renewals for 1997 were considered. 1997 license
renewals
MINUTES - MEETING OF BOARD OF SELECTMEN April 28, 1997
Page 3
Motion of Mrs. Roth to approve the renewal of the following Junk
Collector's Licenses for 1997:
Junk Collectors: The American Athlete, Cohasset Consignment Shop,
3-A Antique Center, Lilac House, Green Gage Plum, Carousel Antiques,
Cohasset Antiques, Richard M. Karoff, Children's Exchange, Country
House Antiques.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. Roth to approve the following Sunday Licenses:
Sunday Licenses: Bergson Ice Cream & Food Shops, Inc. , Cohasset Golf
Club, Tedeschi Food Shops, Inc. , George H. Mealy Post No. 118, The
Chart House, Kimballs By-the-Sea, KoKo Island Restaurant, Inc. ,
Dunkin' Donuts, Papa Gino's, Inc. , Red Lion Inn, Super Stop & Shop,
CVS, French Memories Bakery, Cohasset Food Mart, Inc. , Zinnia' s,
DiNero's, Mullaney's Fish Market, Inc. , The Silver Spoon Cafe,
Victoria's, Maylou's News, Village Butcher & Deli, Log & Line,
Strawberry Parfait.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. Roth to approve the following Bowling Alley and Pool
Table Licenses:
Bowling Alley and Pool Table Licenses:
Mealy Post No. 118, The Community Center of Cohasset, Inc.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
Chairman Brown asked Mr. McCann to investigate why The Teen Center
does not have a license for a pool table.
Application of Shaw's Supermarkets, Inc. for a Sunday License was
considered.
Motion of Mrs. Roth to approve issuance of a Sunday License to Shaw's Req. for Sun-
Supermarkets, Inc. , 739 Chief Justice Cushing Highway. day license,
Shawls Super-
Second by Mr. Sullivan. markets, Inc.
Vote 5 - 0 in favor, none opposed.
177
MINUTES - MEETING OF BOARD OF SELECTMEN April 28, 1997
Page 4
Motion of Mr. Sullivan to approve for payment invoices numbered 36 Prof. bills
and 37 of Gaffney Architects, for the respective dates of March 24
and April 4, 1997, in the amount of $500 each.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Chairman Brown tabled approval of invoice #38 of Gaffney Architects,
in the sum of $1,406.25.
Maria Plante addressed the Board concerning the ballot question Ballot ques-
relating to the sewer project. She asked the Board for an update of tion disc.
what has been happening on the ballot question. Chairman Brown
replied that there has been a letter from Town Counsel to the effect
that nothing can be put in the voting booths and nothing can be
advertised, by ruling of the Attorney General.
Mrs. Roth read aloud the letter of opinion from Town Counsel. Mrs.
Plante asked if the Board is willing to speak out on the matter.
Chairman Brown indicated a willingness to say the Town should vote
"yes" on the ballot question. Mrs. Plante said proper information is
not available to the public. Mrs. Roth agreed, stating that it is
not a gift of money but only a low cost loan. Mrs. McMorris said
that ultimately all are beneficiaries of public projects. Mr. Pratt
concurred.
Motion of Mrs. Roth that the Board of Selectmen supports a "yes" vote
on the override for fifty-fifty funding between the Town and the
sewer project.
Second by Mr. Pratt.
Mr. Sullivan said he has questions about the wording. Mrs. McMorris
said four members of the Board have spoken and she does not think
this is an issue. She asked Mary Ford, the Mariner editor, if she
would publish letters to the Editor in her newspaper. Ms. Ford said
the time is against it, but there will be an editorial on the issue.
There was no vote taken on the motion.
Motion of Mr. Sullivan to approve for payment the invoice of Richard Prof. bill
A. Henderson, Esq. , for the period of January 1-31, 1997, in the sum
of $589.50.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
18�
MINUTES - MEETING OF BOARD OF SELECTMEN April 28, 1997
Page 5
Motion of Mrs. Roth to approve payment of Application No. 4 of Travi Applic. #4 and
Construction Corp. on the D.P.W. Garage Facility, in the sum of C.O. #3 of Travi
$239,344, for the period to March 31, 1997. Construction
Corp. approved
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Mr. McCann reported that it appears the timetable for installation of
the telephone system at the D.P.W. Garage will be met. He has also
talked with the gasoline supplier, which is a consortium, and an
order will be placed immediately.
Change Order #3 of Travi Construction Corp. was explained by Chairman
Brown, who said it reduces the contract by $10, 079. He said he
believes this is the last change order, leaving a final contingency
of about $35, 000, which will allow the D.P.W. Superintendent to do
some yard work.
Motion of Mr. Sullivan to approve Change Order #3 of Travi
Construction Corp.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Mr. McCann asked for the direction of the Board for authorization to Centrex installa-
subscribe to the NYNEX Centrex system. He indicated that quotes tion discussed
would be obtained on the hardware, but it is to be Centrex wiring.
It will consist of measured service for a seven-year period. Mr.
Pratt said seven years is too long; it is not necessary to do this in
order to get the garage service in on time. Mr. McCann said there is
to be one Centrex installation which will serve all Town facilities.
Mr. Pratt objected that the Town does not need to execute the Centrex
contract now. He said the Board needs to see the figures.
Mrs. Roth inquired if there is money set aside for the Centrex
system. Mr. McCann answered that there will be a savings in the
whole system. Chairman Brown agreed it is necessary to have the
figures first. Mr. Pratt stated that the alarm circuit line at the
D.P.W. Garage needs to be placed right away. Mr. Sullivan asked that
the Town Accountant or Mr. McCann prepare a presentation regarding
the functionality of the system.
Request of Town Counsel for an increase in his retainer fee was Disc. re req.
discussed. Mrs. McMorris said she and Mrs. Roth sat down with Mr. of Town Counsel
DeRensis and went over some of the issues. She explained that for increase in
basically the Town has been using the new Town Counsel for additional retainer
services; there may have been a backlog on issues; and there have
been crisis issues. In addition, the Town Administrator has left and
MINUTES - MEETING OF BOARD OF SELECTMEN April 28, 11997
Page 6
there has had to be an interim appointment, and there will probably
be about another twelve month period between hiring an Interim Town
Administrator and a Town Manager before the level of applying to Town
Counsel will come back to normal.
Mr. McCann explained the allocation of the budget for Town Counsel.
Mrs. Roth said she and Mrs. McMorris put together a list of a number
of projects to go forward in the next year and almost all will
require legal counsel. She listed four contracts which are coming
due in the next year, flood control, sewer project, train, school
building and Harbor dredging, in additional to all the usual things.
Also, she said, there is a new Town Manager article, and recently
received was a listing of contradictions in the Bylaws in dealing
with this article, so the Board will need to get together with Town
Counsel, the Bylaw Committee, and all other governmental boards in
the Town to deal with the issues. She said contradictions need to be
worked out and the Bylaws will have to be changed.
Motion of Mrs. Roth to go ahead and increase the retainer of Town
Counsel so that we will be paying him for the great deal of time he
is going to put in, from $1, 500 a month and $18, 000 a year.
Second by Mr. Sullivan.
Mrs. Roth stated she and Mrs. McMorris would like to have a form
printed up concerning expenses inside and outside of the contract and
the costs. In increasing the salary, they would like to increase the
monitoring, and to have an accounting in the Selectmen's packets
regularly.
Mrs. McMorris said there is in place an agreement with counsel's firm
and it lists what is in the retainer. Outside of that, there are
special counsel.
Chairman Brown said before there is a vote to increase the salary
there should be a motion to keep Town Counsel on hire. Mrs. McMorris
wanted to wait one week and determine if the contract is going to be
renewed with the firm.
There was further discussion, following which Mrs. Roth withdrew her
motion.
Mrs. Roth said on the Town Manager issue, counsel's memorandum Implementation
indicates there are forty-nine separate amendments recommended. She of Town Mgr.
suggested there be a meeting sometime within the next month with the form of govt.
Government Structure and Bylaw Committees, apart from the regular discussed
Selectmen's meeting, to decide what action is to be taken. Mr. Pratt
concurred. There was discussion on setting a date for the meeting.
1az
MINUTES - MEETING OF BOARD OF SELECTMEN April 28, 1997
Page 7
Mr. Pratt disputed the number of changes to the home rule petition
and the bylaw impacts and considerable comment followed. Mrs. Roth
said Town Counsel should be invited to the meeting in order to
clarify the issues of home rule. Mr. Pratt stated that the Board is
the executive agent of town meeting and has the obligation after its
re-organization meeting to carry forward and work with the
Legislature to deploy a town manager form of government in the Town.
Mrs. Roth replied that given the vote of Town Meeting, the Board is
in favor of going forward with it, and a serious amount of planning
has to go into it. Chairman Brown indicated that he is in favor of
going ahead because of the vote of town meeting. Mrs. McMorris
agreed, adding that there are necessary changes to be made in order
to make it workable.
Motion of Mrs. Roth to have a meeting sometime in the next three
weeks (after May 9) , and invite all the interested parties.
Chairman Brown suggested setting the meeting date for May 13.
Mr. Sullivan asked that a copy of the memorandum from Mr. DeRensis go
to the Government Structure and Bylaw Committees.
There was no further action on the motion on the floor.
The Town Administrator reported: Town Admr's
report
The Fire Chief would like to schedule a meeting with his liaisons on
the Fire Department (Mrs. McMorris and Mr. Brown) to go over the
Civil Service list and procedures spelled out in a new document from
the state. He would like to explain it before people are called in
for interviews for selection of candidates.
The D.P.W. Superintendent has planned for resurfacing of sidewalks,
which has been put out to bid. A letter of prequalification of the
low bidder by the state was received today. The D.P.W.
Superintendent has recommended in writing award of the contract to
E. J. Paving Co. , Inc. , and it is in order for award. There is a
contract form, but the D.P.W. has some time constraints because there
is Chapter 90 money that has to be used before June. He asked the
Board to award the bid and sign the contract.
Motion of Mrs. McMorris to award the bid for sidewalk resurfacing to Award of bid
the low bidder, E. J. Paving Co. , Inc. , @$69.50 per ton, as requested for sidewalk
by the D.P.W. Superintendent. resurfacing
to E. J. Paving
Second by Mr. Sullivan. Co. , Inc.
Vote 5 - 0 in favor, none opposed.
Mr. McCann inquired about the Board's summer schedule. It was Summer schedule
decided that the Board should meet on May 27, and on alternate weeks
thereafter until the first week in September.
183
MINUTES - MEETING OF BOARD OF SELECTMEN April 28, 1997
Page 8
Mr. McCann commented that Chairman Brown had received notice that the Vote to refer
town meeting date fell on Easter Saturday. He suggested that the T.M. date
Bylaw Committee look into the schedule. question to
Bylaw Comm.
Motion of Mr. Sullivan to refer this to the Bylaw Committee and ask
that it come back with wording that would maintain what is in place
but incorporate the Easter Sunday issue, and incorporate that spread
if it is not already incorporated.
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
The Board members commented on various matters: Other business
Mr. Sullivan inquired about status of the Eastern Edison complaint.
Mr. McCann was asked to follow up with Eastern Edison regarding its
handling of the April blizzard. Mr. Pratt said he received some
calls asking if Beechwood Street and area could be re-examined as to
what stayed on circuit and what did not.
Mrs. Roth said the meeting with the Drug and Alcohol Committee is
scheduled for May 21. Mr. McCann said everyone will be invited and
notice will go out early in May.
Mr. Pratt said the Sidewalk Committee has looked at the way Chapter
90 funds are spent and their findings should be programmed in.
Mr. Pratt thanked his friends and neighbors and the citizens of
Cohasset for the honor of serving them for the last three years. He
offered to lend a hand to large capital projects which are ongoing.
He also said it has been a distinct honor and pleasure to serve the
Town of Cohasset.
Chairman Brown called attention to two letters received relating to
grants and asked that those interested participate.
Mr. Sullivan said a letter from Hans Jorgensen, Jr. , regarding the
final notice for participation in the North Cohasset Sewer System,
should be responded to. Chairman Brown asked Mr. McCann to send it
with a cover letter to the Board of Sewer Commissioners.
The press and public were asked for comment. Press/public
Motion of Mr. Sullivan to adjourn. Adjourn
Second by Mr. Pratt.
Vote 5 - 0 in favor, none opposed.
�8v
MINUTES - MEETING OF BOARD OF SELECTMEN April 28, 1997
Page 9
The meeting was adjourned at 9:45 p.m.
APPROVED DATE: & " /Z 9 7
airman
Interim Town Administrator
CORRESPONDENCE LIST April 28, 1997
1. Department of Housing & Community Development. Grant Alert. FY 97
Community Development Block Grant Program. Notice of funding availability.
2. Thomas Benoit, SEMASS. Certified Public Accountant's Reports.
3. Police Chief, Brian Noonan. Mass. Chief's Conference.
4. Hans Jorgensen, Jr. , re Final Notice for Participation in the North
Cohasset Sewer System.
5. Robert Frascella, Project Manager. Draft meeting minutes of the Greenbush
Line mitigation planning meeting of the Mass Bay Transportation Authority
and Cohasset Greenbush Mitigation Committee on 2/27/97.
6. Edwin Pratt. Letter to citizens of Cohasset re second water storage tank.
7. Kelly Cooper re closing of private roads in Cohasset.
8. Peter Robb. Request to stand up and get tough, re Greenbush train.
9. Scott Bosworth, Mass Executive Office of Transportation and Construction,
re EOTC's Massachusetts Ferry Project.
10. Annonymous post card, re "Cohasset Mitigation Committee rejected."
11. Peter Pearce. Sidewalk Study Committee report as delivered to STM
on 11/6/95.
AGENDA-REGULAR MEETING OF BOARD OF SELECTMEN May 5, 1997
SELECTMEN'S MEETING ROOM 7:30 p.m.
A. Attendance
Al Election of Chairman
B. Treasury Warrants
C. Minutes
Review and Approval of:
1. Special Meeting of March 27, 1997
2. Regular Meeting of April 28, 1997
D. Scheduled Items
7:35 p.m. Sue Cope- Turkey Hill Project
7:55 p.m. MBTA Issues: (a) Mitigation Committee 7:55 p.m.)est.
(b)Conservation Committee 8:10 p.m.)est.
(c)Further Directions/Details for Multi-Town Mtg.
8:00 Public Comment Period
E. Old Business
1. Sunday License Renewal
2. Approval of Selectmen's Summer Schedule
3. Appointments and Re-appointments
4. Fire Department Personnel -Appointment
5. Discussion re: Town Counsel Contract
F. New Business
1. Review and Approval of Professional Statements of:
(a) TL Plumbing&Heating- $3205.93
(b) Petroleum Management Services, Inc. - $9977.00
(c) Goodwin, Procter& Hoar- $14608.52
2. Consider Approval of Step Rate Increase-Harbormaster
3. Warner& Stackpole Legal Issues-Billing
G. Town Administrator- Report
H. Public and/or Press
I. Other Business That May Properly Come Before the Board
j ds 5 5 97
MINUTES - MEETING OF BOARD OF SELECTMEN May 5, 1997
Selectmen present: Merle S. Brown
Roseanne M. McMorris
Nancy A. Roth
Diane C. Sullivan
Michael H. Sullivan
Others present: Maria A. Plante
Jeffrey C. Waal )
Veneta P. Roebuck ( - Conserv. Comm'n.
Thomas J. Callahan)
John F. Hubbard - Coh. Conserv. Trust
Dean Rizzo )
Michael H. Dick ( - Greenbush Mitig. Comm.
Thomas J. Callahan)
Paul L. Pattison - Hagerty Prop. Comm.
R. Murray Campbell - Coh. Lightkeepers Corp.
Paul Wm. Kaufman - Atty. for Red Lion Inn
Robert V. Davenport
Molly Hochkeppel - Patriot Ledger
Mary Ford - Cohasset Mariner
Edward G. McCann - Interim Town Admr.
Joyce D. Studley - Admin. Secretary
This reorganizational meeting was called to order by departing Call to order
Chairman Brown at 7:30 p.m. , who welcomed the new member of the
Board, Diane C. Sullivan, and handed the gavel to Mr. McCann.
Mr. McCann temporarily took the chair and asked for nominations for Nominations
Chairman.
Motion of Mrs. Roth to nominate Michael H. Sullivan. Election of
Chairman
Second by Mr. Brown.
Mr. McCann asked for further nominations. There were none, and the
nominations were declared closed.
Vote 5 - 0 in favor, none opposed.
Chairman Sullivan assumed the chair and thanked Mr. Brown for the New Chm. assumes
efforts he put into the Chairman's position. He also welcomed Mrs. chair
Sullivan to the Board.
Chairman Sullivan called for nominations for Vice Chairman. Election of Vice
Chairman
Motion of Mrs. Roth to nominate Mrs. McMorris.
Second by Mrs. Sullivan.
Vote 5 - 0 in favor, none opposed.
MINUTES - MEETING OF BOARD OF SELECTMEN May 5, 1997
Page 2
Motion of Mr. Brown to approve, ratify, and confirm the signing of Treasury
bill warrant #45B and payroll warrant #45P of May 1, 1997, by warrants
Chairman Brown and Selectmen McMorris, Roth and Sullivan.
Second by Mrs. Roth.
Vote 4 - 0 in favor, none opposed, Mrs. Sullivan abstaining.
Motion of Mr. Brown to approve the minutes of Special Meeting of Mins. Spec.
March 27, 1997. Mtg. 3/27/97
Second by Mrs. McMorris.
Vote 4 - 0 in favor, none opposed, Mrs. Sullivan abstaining.
Motion of Mr. Brown to approve the minutes of meeting of April 28, Mins. mtg.
1997, as amended. 4/28/97
Second by Mrs. Roth.
Vote 4 - 0 in favor, none opposed, Mrs. Sullivan abstaining.
Susan Cope addressed the Board regarding the Turkey Hill Project. Turkey Hill
® She stated that town counsel has approved all documents and requested Project disc.
the Board's signatures on them. She explained that the promissory
note enables the Town to borrow the money from the Land Trust. Town
Counsel will hold the check until closing. The state wants to
dispense the money by June 1. She said town counsel will call
tomorrow and confirm that everything is in order.
Mr. Hubbard suggested that the papers be signed and held until word
is received from Town Counsel.
Motion of Mrs. Roth to sign the documents (Land Use and Management
Plan, Acceptance of Deed, Promissory Note, and Approval of grant by
Conservation Commission of Conservation Restriction to the Trustees
of Reservations) pending approval by town counsel.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
The papers were distributed for signing.
Motion of Mrs. McMorris that the Board of Selectmen accept the deed
which has been drafted by town counsel in order to implement Article
9 and vote of Town Meeting April 28-29, 1996.
Second by Mr. Brown.
4V
Vote 5 - 0 in favor, none opposed.
MINUTES - MEETING OF BOARD OF SELECTMEN May 5, 1997
Page 3
Motion of Mr. Brown to renew a Sunday License for J. J. 's Dairy Hut. Sunday lic.
renewed,
Second by Mrs. McMorris. J. J. 's Dairy
Hut
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Brown to renew a Junk Collector's License for Victoria Junk Collec-
Chin, d/b/a Victoria's By-the-Sea. tor's lic.
renewed, Vic-
Second by Mrs. McMorris. toria's By-the-
Sea
Vote 5 - 0 in favor, none opposed.
Mrs. Cope returned to the meeting room at this point and spoke to Mr.
McCann. Mr. McCann announced that Mrs. Cope said there is a question
of whether or not a separate vote is needed to spend the money
relating to the promissory note. The amount is $325, 000 and she
meant to ask for a vote.
Motion of Mr. Brown to distribute the funds for the Turkey Hill Vote to distri-
Project. bute funds,
Turkey Hill
Second by Mrs. McMorris. Project
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Brown to approve the Summer Schedule for the Board of Selectmen's
Selectmen, as submitted. Summer Schedule
approved
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. McMorris to accept the resignation of Jack Conroy from Accept resig.
the Council on Elder Affairs. from Council
on Elder Affairs
Second by Mrs. Sullivan.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. McMorris to appoint Sister Barbara Reney and Eugene K. Appts. to
Price to the Council on Elder Affairs. Council on
Elder Affairs
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Appointment of Fire Department personnel was tabled until next week. Fire Dept.
appt. tabled
Discussion regarding the contract of town counsel was tabled until Town counsel
next week. contract tabled
to
MINUTES - MEETING OF BOARD OF SELECTMEN May 5, 1997
Page 4
Motion of Mrs. Roth to approve for payment the invoice of TL Plumbing Prof. bills
& Heating in the sum of $3,205.93 for plumbing work at the D.P.W.
Garage.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Mr. McCann announced that the Fire Chief is recommending payment of
$2, 905 on account of tank installation at the D.P.W. garage.
Motion of Mrs. Roth to approve for payment the sum of $2, 905 on
account to Petroleum Management Services, Inc. , and to vote again on
payment of the balance after the tank has been inspected.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. McMorris to approve for payment the sum of $14,608.52
to Goodwin, Procter & Hoar for services through March 31, 1997, on
the Sewer Treatment Plan.
Second by Mr. Brown.
Vote 4 - 0 in favor, none opposed, Mrs. Sullivan abstaining.
Motion of Mrs. McMorris to approve for payment the sum of $1, 020 to
Deutsch Williams Brooks DeRensis Holland & Drachman for the bill
rendered to the Cohasset Sewer Commission for the Straits Pond
Wastewater Collection System.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Brown to approve a step rate increase for John H. Step-rate incr.
Winters, Harbor Master, from Schedule 1, Pay Group I @$565.45, to appvd. for Har-
Schedule 2, Pay Group I @$596.76, effective January 26, 1997. bor Master
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Legal issues involving the law firm of Warner & Stackpole was Disc. of legal
considered. Mrs. McMorris recommended that discussion take place issues ref. to
because it involves future budgeting and legal strategy. exec. session
Motion of Mrs. McMorris to discuss legal issues involved in the
billing of Warner & Stackpole, in executive session.
r
MINUTES - MEETING OF BOARD OF SELECTMEN May 9, 1997
Page 5
Chairman Sullivan delayed calling of an executive session.
At 8:00 p.m. the public was invited to comment. Public comment
Maria Plante thanked all town officials and those who voted on
Saturday for the fifty-fifty override.
Paul Pattison asked the disposition of the request for proposals on
the Hagerty property. Mr. McCann said it is on the table tonight.
Veneta Roebuck said the Hagerty Committee would like to see it before
it goes out.
Chairman Sullivan said a timetable should be set up for submitting it
to town counsel by next Monday. Mrs. McMorris asked that it go to
town counsel before next Monday. Details of the transaction were
discussed. Mr. McCann sugggested that the Board members make
marginal comments, send it to the Hagerty property, and then to town
counsel.
Chairman Sullivan said if there is no further discussion the Board
members should plan on having comments dropped off when the warrants
are signed on Wednesday.
The members of the Mitigation Committee discussed MBTA issues. Mr. Disc. with Miti-
Dick said the mitigation process was started a year ago and they gation Comm. re
spent the last year looking to identify the problems that face MBTA issues
Cohasset with the construction of a new railroad through the Town.
They were assured by the "T" that this was a co-operative effort and
they had been authorized to go into mitigation. His opinon is the
"T" was not looking to mitigate to the Town's benefit, but to go
forward with token mitigation that was in its own interest.
Mr. Dick said following receipt of the "T"s" response to the
Selectmen's letter on February 27 it was found that in all major
issues there was no movement on the part of the "T" . The
recommendations of the committee were not met and it is his feeling
that there was no real mitigation coming forth from the "T" . There
were small token gestures; they had an excuse for everything. The
committee felt they were not going to give what was really needed.
He believes the "T" is not really interested in mitigating the
committee's concerns. Chairman Sullivan asked if the Board should
consider putting an article in the warrant for the fall town meeting
focusing on mitigation issues.
Mr. Corry said he would be happy to work with the Board on a pro bono
basis, but a consultant on environmental issues could figure out the
best possible angles to push the "T,, to do what has been promised.
Mrs. McMorris said she would like to see the options explored and to
hire someone as soon as possible.
MINUTES - MEETING OF BOARD OF SELECTMEN May 5, 1997
Page 6
Mr. Brown thought there should be a meeting with Kerasiotes and
Monahan in order to present a good front, and that the committee
should stay together.
Mr. Corry said the committee could work with the issues of James
Brook, noise mitigation, and other matters, and if they are not
satisfied with the response of the "T", that becomes part of the
strategic program going forward. If the "T" is unresponsive, he
suggested offering them "a shopping list" , and then going to the
Transportation Committee.
Mr. Dick asked if the committee should be dissolved. He thinks it is
wise to let the "T,, know they are no longer interested in talking
with Brennan and his department because of the lack of progress, and
to say the DEA will be kept aware of the situation in order to keep
the mitigation going forward. He said they would like to have the
"T" know that in terms of purchasing the Town's lane they will be
negotiating not only for the cost of the land but for expenses
because they propose to construct a railroad through Cohasset.
Chairman Sullivan said a letter should be drafted making these
points, stating the Town is not happy with the mitigation process,
and plans to take aggressive action. He asked if the committee would
look for a consultant. Mr. Dick said he thinks the committee could
define what kind of professional could help and then decide what is
most cost effective to the Town.
Mrs. Roth asked Mr. Rizzo if he agreed with the proposal because he
voted not to dissolve the agreement. Mr. Rizzo said he agrees with
the general concensus. He said the Mitigation Committee should not
be dissolved until there is a meeting with Kerasiotes. He thought
the committee could support the person hired and help bring forward
information. Mr. Dick said that in dissolving the committee they
intended to send a message to the "T" that the process had reached a
conclusion. Mr. Corry said his concern is on significant
environmental issues, the impact of which may not be seen until the
train is a reality.
Chairman Sullivan asked if a request for proposals should be
prepared. Mr. Rizzo agreed. Mrs. Sullivan asked the committee to
contact other communities to see what they are doing about their
mitigation issues. Mr. McCann asked for a selection of dates for a
meeting and who will attend from the Town. Chairman Sullivan asked
that a meeting date of May 14 be focused on. It was decided to have
the Mitigation Committee, the Selectmen, and the Conservation
Commission attend the meeting. The issues to be raised were
discussed. Chairman Sullivan asked the committee to put together an
agenda of issues to be brought up at the meeting and to set a date
when they would have a draft RFP ready. Mr. Rizzo asked for time to
the end of the month.
!y7
MINUTES - MEETING OF BOARD OF SELECTMEN May 5, 1997
Page 7
Mrs. Roebuck said the Conservation Commission should be included in
the discussion because the commission has started permit applications
with the "T" . Mr. Callahan said the commission may find itself in
litigation next week. The first permit is to do borings up and down
the line. He said one of the issues is to pay for our local
Conservation consultant to monitor these projects. The "T" told us
they are not going to do it. It was made clear they are going to
have a condition to reimburse the commission.
Mrs. Roebuck said the commission has twenty-one days to issue an
Order of Conditions, and they are going to appeal it to the DEP.
Chairman Sullivan said the item should also be on the agenda for the
meeting. There was discussion as to how long it could be expected
that Kerasiotes would remain at the meeting. Mr. Dick said if
Kerasiotes comes into the meeting for three minutes, when he leaves
everybody else should leave.
Chairman Sullivan asked that the Mitigation Committee work on an RFP
for a consultant. He said the Board is not going to accept the
dissolving of the committee.
Discussion of details relating to a multi-town meeting in connection
with the MBTA was tabled.
Chairman Sullivan announced that Mr. Kaufman, attorney for The Red Disc. of lic.
Lion Inn, wanted to discuss the license status of that establishment. status of Red
Mr. McCann said the Board has been told the ABCC has denied the Lion Inn
transfer of license to the current owner, the primary reason being
outstanding taxes. Mr. Kaufman has made him aware that all taxes
were paid at the time of the transfer and the outstanding amount is
for some interest on taxes due by the previous owner. The ABCC
requires a new Form 43.
Mr. Kaufman explained that in November 1996 there was a delay in the
transfer and it was learned it was caused by the Department of
Revenue's action which indicated that the taxes for the second
quarter for 1994 had not been paid. The DOR was contacted and
computed what was due and the tax returns were filed. The
computation of interest was incorrect and another bill was sent for
further interest and penalties. The former owner did not know the
problem existed. The amount of $190 has been sent to the DOR. It is
expected that an appeal will be filed to ask for reconsideration of
Form 43 .
Chairman Sullivan expressed concern that the Town is taking on any
liability by allowing The Red Lion Inn to stay open without a
license. Mr. Kaufman offered to research the matter. Mr. McCann
suggested that Mr. Kaufman talk with town counsel and report back.
1q3
MINUTES - MEETING OF BOARD OF SELECTMEN May J, 1997
Page 8
Mr. Kaufman reported that the present owners are proposing transfer
of the premises and they have a solid offer. Chairman Sullivan said
he would like to have an answer as soon as possible concerning their
being allowed to remain open. Mr. McCann suggested that Form 43 be
completed and submitted next week. Mr. Kaufman said he will deliver
it tomorrow. Chairman Sullivan asked to have the matter again placed
on the agenda for next week.
The Town Administrator reported: Town Admr's
report
The D.P.W. Superintendent has indicated a decision is needed on the
hydrologic study of Heather Drive and Forest Avenue. On March 27
Civil Designs reduced its estimate of cost from $5,400 to $5, 000 and
Mr. Litchfield has indicated he has recommended the proposal be
accepted by the Board.
[Motion of Mr. Brown to accept the proposal of Civil Designs Inc. to [Authoriz. of
do a hydrologic study of Heather Drive and Forest Avenue. Civil Designs
Inc. to do hydro
[Second by Mrs. Roth. logical study]
[Vote 5 - 0 in favor, none opposed.]
In regard to the Board's review of the Lobster Learning Lab proposal,
the information is to be in by Wednesday.
The Scituate Grange is honoring Herb Marsh May 13 and would like to
have a representative from the Board attend.
The draft On-Site Water Management Plan was placed in last week's
packets. The Board of Health wanted a reply by today. He talked
with the secretary who indicated she heard that the Sewer
Commissioners have asked for an extension on filing.
[End of report.]
Mr. McCann said he would provide a tentative time schedule on the Town Mgr. time
Town Manager sequence of events in draft form. Chairman Sullivan schedule
said he will put together a job description for the Board's
consideration. Mr. Brown wanted to place an advertisement in The
Boston Globe. Mr. McCann suggested placing an advertisement in "The
Beacon" . Mr. Brown also suggested checking with the MMA to see if
there is a regional publication.
The Board members commented on various other matters. Other business
Mrs. Sullivan wanted minutes of meetings posted on the bulletin board
downstairs. She also suggested that when minutes are approved that
copies be sent to all boards and to ask them to do the same with
theirs. Chairman Sullivan said it is a lot of copying. Mrs.
MINUTES - MEETING OF BOARD OF SELECTMEN May 5, 1997
Page 9
Sullivan said she wants more communication between boards.
Mr. Brown reported on a truck accident on Pond Street.
Mrs. McMorris said Rep. Hynes would provide a tax credit to those who
have to repair their septic systems at a cost of up to $6, 000. It is
in the budget now and needs to be offered in the Senate.
Motion of Mrs. McMorris to write to Senator Hedlund and ask that he Vote to write
introduce this credit on behalf of the Town of Cohasset into the Sen. Hedlund
Senate budget.
Second by Mr. Brown.
Vote 5 - 0 in favor, none opposed.
Chairman Sullivan said that over the next few weeks the members
should consider what goals are to be developed for the next year. He
suggested that if the public has issues the Board should focus on
that submissions should be made.
Motion of Mr. Brown to go into executive session to discuss legal Exec. sess.
strategies with Warner & Stackpole relating to zoning issues, to
return to open meeting only if it becomes necessary to take a vote.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed. Mr. Brown - Aye
Mrs. McMorris - Aye
Mrs. Roth - Aye
Mrs. Sullivan - Aye
Mr. Sullivan - Aye.
The press and public were asked for comment. Press/public
Sullivan
Chairman lh-own declared a five-minute break at 10:40 p.m.
The Board went into executive session at 10:45 p.m.
Open meeting resumed at 11:17 p.m. Open mtg.
resumed
Warner & Stackpole outstanding invoices were reviewed.
Motion of Mr. Brown to pay the January bill in the sum of $24, 987.20. Vote to pay
Warner & Stack-
Second by Mrs. McMorris. pole bill
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Brown to adjourn. Adjourn
MINUTES - MEETING OF BOARD OF SELECTMEN May 5, 1997
Page 10
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
The meeting was adjourned at 11:30 p.m.
APPROVED: DATE:
Chairman
Interim Town Administrator
Jsa
CORRESPONDENCE LIST May 5, 1997
1. Ted Guild, Sewer Commission Chairman. Memo . to Harold Litchfield, Sup't.
of Public Works re sewering of streets over the next three years.
2. Martha Narten, Tree in front of 16 Church St.
3. ABCC. Disapproval of transfer of license, Red Lion Inn.
4. MEMA, DEM. Notice of recommended funding for Jacob's Meadow Drainage Improve-
ment Project - #341,250.
5. HALT Community Partnership. Notice re program for substance abuse.
6. Frank Geishecker, Norfolk County Advisory Board. Open letter to each
Norfolk County Selectman on Landbank bills.
7. Dean Rizzo, Cohasset Chamber of Commerce. Fax re highway account surplus
funds.
8. Russ Stephens, Continental Cablevision, to Virginia Ferenz. Letter answering
complaint.
9. Lynne Larson, Eastern Edison, re copy of letter from Mrs. Ferenz concerning
recent power outage.
10. Harold Litchfield, D.P.W. Superintendent, re road resurfacing.
AGENDA-REGULAR MEETING OF BOARD OF SELECTMEN May 12, 1997
SELECTMEN'S MEETING ROOM- TOWN HALL 7:30 p.m.
A. Attendance
B. Treasury Warrants
C. Minutes
Review and Approval of
1. Regular Meeting of May 5, 1997
2. Executive Session of May 5, 1997
D. Scheduled Items
7:35 p.m. NYNEX Representative re CENTREX
8:00 p.m. Public Comment Period
8:30 p.m. Chief Roger Lincoln-Firefighter Appointment
Executive Session(Bob Garrett)
E. Old Business
1. Appointments and Re-appointments
2. Discussion Re: Town Counsel Contract
3. Update re Cohasset Colonial Property Lease RFP
F. New Business
1. Confirm signing Form 43 1704 Red Lion, Inc.
2. Review and Approval of Professional Statement of:
(a) Muni-Tech, Inc. - $984.50
3. Discuss Limiting Truck Traffic on Pond Street
G. Town Administrator-Report
H. Public and/or Press
I. Other Business That May Properly Come Before the Board
19s,
j ds 4 12 97
MINUTES - MEETING OF BOARD OF SELECTMEN May 12 , 1997
Selectmen present : Merle S . Brown
Roseanne M. McMorris (7 :45 p.m. )
Nancy A. Roth
Diane C. Sullivan
Michael H. Sullivan
Others present : Philip A. Pratt )
John M. Hernan ) - Fire Candidates
Joseph F. Mahoney )
Paul Weiners ( - NYNEX
Kenneth Horn )
Jack McGowan - CENTREX Consultant
R. Murray Campbell - Lightkeepers Corp .
William G. Ross
Suzanne Feola Ross
Michael H. Dick ) - Greenbush
Dean Rizzo ( Committee
Roger W. Lincoln - Fire Chief
Veneta P. Roebuck - Conservation Commission
Maria A. Plante
Molly Hochkeppel - Patriot Ledger
Mary Ford - Cohasset Mariner
Edward G. McCann - Interim Town Administrator
Joyce D. Studley - Admin. Secretary
The meeting was called to order at 7 : 37 p.m. , Chairman Call to order
Sullivan presiding.
Motion of Mr. Brown to approve, ratify, and confirm the Treasury
signing of school warrant #46S by Selectmen Brown, warrants
McMorris, Roth and Diane Sullivan, and bill warrant #46B
of May 8 , 1997, by Selectmen Brown, McMorris and Diane
Sullivan.
Second by Mrs . Roth.
Vote 4 - 0 in favor, none opposed.
Motion of Mrs . Roth to approve the minutes of meeting of Mins. mtg.
May 5, 1997, as amended. 5/5/97
19q
MINUTES - MEETING OF BOARD OF SELECTMEN May 12 , 1997
Page 2
Second by Mr. Brown.
Vote 4 - 0 in favor, none opposed.
Motion of Mr. Brown to approve the minutes of executive Mins. exec.
session of May 5 , 1997, as amended. session
5/5/97
Second by Mrs . Roth.
Vote 4 - 0 in favor, none opposed.
Mr. Weiners, Customer Service Manager on the South Shore CENTREX
for NYNEX, gave a perspective of what is involved in the discussion
introduction of CENTREX to the Town' s telephone system.
Mrs . McMorris came into the meeting room at 7 :45 p.m.
Mr. McGowan explained the difference between the cost of
measured and unlimited service .
The contract period, comparative rates, and installation
costs were discussed.
Motion of Mr. Brown to go for a five-year contract with
NYNEX, with a request that NYNEX look into the possibility
of negotiating down the expense for installation and Voice
Mail, with the potential of increasing the Town' s
commitment .
Second by Mrs . McMorris .
Mr. McCann said he was asked to give priority to get the
D. P.W. Garage wired and that was being worked on; there is
a commitment to go forward on CENTREX.
Possibilities of concessions were discussed. Mrs . Roth
agreed with Mr. Brown' s motion, but wanted to look into
signing for ten years and getting a deal for Voice Mail .
Mr. Weiners said it would take him 24-48 hours to find out
about the difference . He also said he has started the
wiring process and he thinks it would be sensible to pay
z(JU
MINUTES - MEETING OF BOARD OF SELECTMEN May 12 , 1997
Page 3
the cost just once . Mrs . Sullivan wanted the installation
costs abolished. Mr. Brown said a ten-year commitment is
too long. Mrs . Sullivan did not want to limit the
contract to five or ten years .
Vote 5 - 0 in favor, none opposed.
Mr. Weiners told the Board the lines are scheduled to go
in tomorrow and the other service at the D. P.W. Garage on
May 24 .
Chairman Sullivan called for a public comment period at Public comment
8 : 20 p.m.
William Ross, 12 Church Street, complained about the
status of his driveway. There was discussion. Chairman
Lrewn Hated that this is not an issue that needs to be in
front of the Board on a regular basis and it will not be
brought up in a Selectmen' s meeting again. He said it
will be resolved by Town managers .
The following candidates for appointment to the Fire Interview of
Department were interviewed and presented their Fire Dept.
qualifications : candidates
8 : 20 p.m. - Philip A. Pratt;
8 : 35 p.m. - John M. Hernan;
8 : 37 p.m. - Joseph F. Mahoney.
Chairman Sullivan said the appointments would be taken
under advisement and voted next week.
There were no appointments or re-appointments made . Appts./re-appts.
Executive session with labor counsel was cancelled due to Exec. session
Mr. Garrett' s illness and inability to appear. Mr. McCann cancelled
said the Mitigation Committee asked to appear instead.
Chairman Sullivan elected to discuss the Cohasset Hagerty prop.
Colonials property issue which was referred to town discussion
Zoi
MINUTES - MEETING OF BOARD OF SELECTMEN May 12 , 1997
Page 4
counsel last Thursday. Mr. McCann reported on a telephone
conversation with Attorney Hoffman today in which Mr.
Hoffman said there is a two-step process . He is going to
prepare verbiage to have the Selectmen vote to declare the
property surplus . With respect to the request for
proposals his comments were qualified. Mr. Hoffman said
he would look at the formal package . Mr. McCann said he
faxed Mr. Hoffman the documents .
There was discussion concerning the RFP requirements and
the lease provisions . Mr. McCann said when public
property is leased for non-public use the non-public use
is subject to taxes .
Motion of Mr. Brown to send it to town counsel as written,
without the handwritten comments, changing it to read "a
lease" and otherwise leaving it as it is .
Mr. Campbell said the dollar value statement was in the
original Lightkeepers Corp. lease and he thinks it has to
be included in order to satisfy state requirements .
Second by Mrs . McMorris .
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Brown to declare the Hagerty showroom as a Hagerty show-
surplus building. room declared
surplus prop.
Second by Mrs . Roth.
Vote 5 - 0 in favor, none opposed.
The Fire Chief was asked to come into the meeting room at
9 : 30 p.m. Chairman Sullivan asked him to stay to give an
update on the gasoline situation at the D. P.W. garage .
Chairman Sullivan asked for a report from the Mitigation Report of Miti-
Committee . Michael Dick presented a draft relating to gation Comm.
this coming Thursday' s meeting regarding the MBTA. He
asked if someone from Tutela Engineering could address the
z4Z
MINUTES - MEETING OF BOARD OF SELECTMEN May 12 , 1997
Page 5
flood control issue as it relates to the Greenbush
situation. Mrs . McMorris said there was no money to pay
an engineer. Chairman Sullivan did not think that level
of detail should be gotten into. Mr. Dick said the James
Brook is the first point on the agenda. Mrs . Roebuck said
the Conservation Commission supports the concern about
James Brook and the funding issue . Also, more vernal
pools and threatened species have been identified on the
Greenbush Line .
Mr. Dick said the thrust of the meeting is in wetlands
protection, which goes to the whole mitigation process .
He said they want the "T' s" commitment on it . He feels it
will be a non-confrontational meeting; however, he said
there should be a strong, clear message that the Town' s
needs must be addressed.
Mrs . Roebuck said the Conservation Commission has twenty-
one days to issue an Order of Conditions, which is up May
21 . One of those orders that will be decided on this
Thursday is it will say the "T" agreed to pay for the
Town' s consultant, and if there is no agreement, there is
no consultant to do the "T' s" work. Mr. Brown said this
may be overruled. Mrs . Roebuck said in that case the
Conservation Commission will go to the Department of
Environmental Protection.
Mr. Dick said the second agenda point for the meeting is
the Greenbush mitigation project . He thought Cohasset
must request extra effort on behalf of the "T" to provide
a meaningful process that will provide a reasonable
effort . He thought the proponent must pay because the
Town does not provide that funding. Chairman Sullivan did
not believe it will be resolved at the meeting.
Mr. Rizzo said there should be a list of topics to be
discussed ah the meeting, as well as other concerns .
Su livan
Chairman PxQw4a asked who on the Board will attend the
meeting. It was ascertained that Mr. Brown and Mrs .
Sullivan would go. Mrs . Roebuck, Michael Dick and Dean
Rizzo also said they would go. Arrangements were made to
gather and go into the meeting room as an organized unit .
z�3
MINUTES - MEETING OF BOARD OF SELECTMEN May 12 , 1997
Page 6
Chief Lincoln was asked by the Chairman to give an update Fire Chief's
on the fueling at the D. P.W. garage . Chief Lincoln said update on DPW
the startup will take place on Thursday morning and the Garage
system will be operational . Fuel was delivered last
Monday. Fencing and guardrails are in place . It was
decided to use the lower bid price, although the Board had
voted on a higher bid. Mr. McCann said there is
discretion to do this . He said the vote also requested
money from the Advisory Committee . Chairman Sullivan said
the bid should be rejected and the vote rescinded so as to
make the award to the low bidder.
Chief Lincoln said D. P.W. Superintendent Litchfield is
starting to pave the area, and is going to place a couple
of. jersey barriers on either side .
Mrs . Sullivan asked why there were charges for
administrative staff on the Fire Department for overtime .
Chief Lincoln answered that when there is a staff meeting
the Captains attend; the only way it would not cost
overtime today is when a five man shift is on duty.
The requirement for physical examination of new hirees in Req. for exam.
the Fire Department was discussed. Also discussed was the of Fire Dept.
checking of credentials of the applicants for the hirees disc.
firefighter jobs . Chairman Sullivan asked the Chief to
co-ordinate background checks with Mr. McCann.
Chairman Sullivan asked for comments in regard to a new Town counsel
town counsel contract . The Board members commented on contract
various aspects of the proposed renewal .
Motion of Mr. Brown to continue the contract for one more
year with DeRensis, from March 15, 1997, to March 14 ,
1998 .
Following further discussion, Chairman Sullivan suggested
extending the existing contract on a monthly basis and
starting a new contract in July.
No action was taken on the motion on the table .
zov
MINUTES - MEETING OF BOARD OF SELECTMEN May 12 , 1997
Page 7
Motion of Mr. Brown to extend the present contract to June
30, 1997, at the same rate .
Second by Mrs . Roth.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Brown to sign a new contract from July 1,
1997, to June 30 , 1998, for the amount of $48, 000 , at
$4 , 000 per month.
Second by Mrs . Roth.
Vote 5 - 0 in favor, none opposed.
Mr. McCann asked the Board to confirm the signing of Form Confirm sign-
43 for the 1704 Red Lion, Inc . The Chairman said the ing Form 43,
permit was signed and the inn was re-opened over the last 1704 Red Lion,
Inc.
weekend.
Motion of Mr. Brown to confirm the signing of Form 43 of
the Alcoholic Beverages Control Commission for 1704 Red
Lion, Inc . , d/b/a Red Lion Inn.
Second by Mrs . Sullivan.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs . Roth to approve for payment the invoice of Prof. bill
Muni-Tech, Inc . , for work at the D. P.W. garage, in the sum
of $984 . 50 .
Second by Mrs . McMorris .
Vote 5 - 0 in favor, none opposed.
Discussion took place regarding limiting of truck traffic Truck traffic
on Pond Street . It was decided to have the Safety Officer on Pond St.
check the weights allowable on the street . discussed
TES
MINUTES - MEETING OF BOARD OF SELECTMEN May 12 , 1997
Page 8
The Town Administrator reported: Town Admr's
report
After discussion with some of the Board members, it was
recommended that an advertisement be placed with the
International City Management Association in search of
applicants for Town Manager. He suggested that this be
done throughout the New England states . The cost was
discussed.
Chairman Sullivan said he would prepare a rough job
description for the packets to be considered next week.
After further discussion, Chairman Sullivan said the Board
is comfortable with Mr. McCann' s recommendation.
The Board members commented on various matters . Other business
Mrs . Sullivan wanted to know if anybody had any comments
on the draft On-Site Wastewater Management Plan which was
tabled last week. Mrs . McMorris and Mrs . Sullivan said
they will comment directly to the Board of Health.
Chairman Sullivan said the Board' s comments on the issues
should be assembled and submitted collectively. Mrs .
Sullivan offered to work with another Board member to
assemble the comments and turn them over to the Town
Administrator.
Mrs . Sullivan asked if there would be any response to the
inquiry of the Chamber of Commerce concerning the $80, 000
in the Highway fund. Mr. McCann said he is awaiting an
answer on various projects from the D. P.W. Superintendent .
Mr. Brown said the two Senators and Representative sent a
joint letter to Assistant Secretary of the Army on money
for Harbor dredging. The Town of Hull is having meetings
May 19, and on May 27 to discuss the Hull Harbor Planning
process .
He also reported on a public notice from the U. S . Army
Corps of Engineers concerning the railroad from Braintree
to Greenbush, on which comments must be in by June 6 .
*c'(4
MINUTES - MEETING OF BOARD OF SELECTMEN May 12 , 1997
Page 9
Mr. Brown said he talked today with the Chief of Police
and discussed the Elm Street problem. It is difficult to
walk on the sidewalk because of parked cars . He is
looking to have the street made one way from the bank to
the hardware store coming in this direction from the
Harbor, with parking spaces so that people can walk on the
sidewalk. He recommended sending a memorandum to the
Safety Officer.
Mrs . McMorris said she talked with the Chairman of the
Osgood School Re-use Committee who said the committee is
at a summing-up point . She thought it would be a good
idea to have them come in to make a report next week.
,i
Mrs . Sullivan mentioned a letter from the County
n Commissioners asking for a letter of support regarding
Land Bank money.
Chairman Sullivan mentioned the issue of the Harbor
mooring process . Mr. McCann said he notified the Harbor
Master and the Harbor Committee . The Harbor Master agreed
that the complaint on the issue had some legitimacy.
There was discussion about holding back payment of a
Warner & Stackpole bill .
The press was asked for comment . No member of the public Press
was present at this point .
Motion of Mr. Brown to adjourn. Adj ourn
Second by Mrs . Roth.
Vote 5 - 0 in favor, none opposed.
The meeting was adjourned at 11 : 00 p.m.
APPROVED: DATE :
Chairman
Interim Town Administrator
zP
CORRESPONDENCE LIST May 12, 1997
1. Senator John F. Kerry. Fax of joint letter to Asst. Secretary of the Army
re Harbor dredging.
2. Jay Szklut, Harbor Planning Rep. , Town of Hull, to John Winters, Harbor-
master, re public hearings on Harbor Planning.
3. David Terry, DEP, to Cohasset Water Department, re plan for Emergency
Source Preparedness.
4. Jane Henderson, Cohasset Fire Department. April 1997 Ambulance Billing
Report.
5. Susan Eid, V.P. , Corporate Counsel, Continental Cablevision, re new
corporate name.
6. Claudia Murphy, FEMA. Notification of a research project required by
Section 578 of the National Flood Insurance Reform Act of 1994.
7. David Soule, Executive Director, Metropolitan Area Planning Council, re
Fiscal Year 1998 Transporation Enhancement Program.
8. Police Chief Brian Noonan. Status Report - April 1997.
9. U. S. Army Corps of Engineers. Public notice re application for permit
by MBTA re Greenbush Old Colony RR line.
10. Kimberly Saillant, Esquire, Deutsch Williams Brooks. Fax memo re 1704
Red Lion, Inc. license.
11. Town Clerk, Marion Douglas to Rep. Mary Jeanette Murray, re Article 20 STM
10/28/96.
12. Town Clerk, Marion Douglas to Senator Robert Hedlund, re Senate Bill 343 -
voting equipment funds.
13. D.P.W. Superintendent. D.P.W. goals and accomplishments.
14. Fire Chief Roger Lincoln. Overtime Report April 1, 1997 through April 30,
1997, and supplement to April overtime report.
15. Treasurer/Collector Joe Buckley, re lock box.
16. Treasurer/Collector Joe Buckley, re health insurance for Town employees.
z�
AGENDA-REGULAR MEETING OF BOARD OF SELECTMEN May 19, 1997
SELECTMEN'S MEETING ROOM-TOWN HALL 7:30 p.m.
A. Attendance
B. Treasury Warrants
C. Minutes
Review and Approval of:
1. Regular Meeting of May 12, 1997
D. Scheduled Items
7:35 p.m. Vincent G. Longo - South Shore Playhouse Associates' License
Renewals
7:40 p.m. Sue Cope - Turkey Hill Quick Sign
7:45 p.m. Joanne Adkins- Osgood Reuse Committee
8:00 p.m. Public Comment Period
8:15 p.m. Executive Session
E. Old Business
1. Appointments and Re-appointments
2. Consider License Application re Harborfest
3. Board of Health's Letter 5/14/97 - Communication
F. New Business
1. Streets to be Considered for Acceptance
2. Review Rules and Regulations Pertaining to Taking of Herring and Eels in
Strait's Pond
3. Act on RFP Lease-Hagerty Property/Cohasset Colonials Showroom
4. Set Deadline Date for Town Agencies to meet with Town Government
Structure Committee/Town Manager Act
5. Discuss Salary Adjustment re D.P.W. Superintendent
G. Town Administrator-Report
H. Public and/or Press
I. Other Business That May Properly Come Before the Board
Jds 5 19 97
MINUTES - MEETING OF BOARD OF SELECTMEN May 19, 1997
Selectmen present: Merle S. Brown
Roseanne M. McMorris
Nancy A. Roth
Diane C. Sullivan
Michael H. Sullivan
Others present: Roger S. Whitley - Advisory Comm.
Vincent C. Longo - South Shore Playhouse
Susan G. Cope - Open Space Comm.
Benjamin F. Curley, Jr. )
Henry A. Rattenbury ( - Private Ways Comm.
Joanne D. Adkins - Osgood School Re-use Comm.
Veneta P. Roebuck - Conservation Comm'n.
R. Murray Campbell - Lightkeepers Corp.
Robert V. Davenport
Molly Hochkeppel - Patriot Ledger
Mary Ford - Cohasset Mariner
Edward G. McCann - Interim Town Admr.
Joyce D. Studley - Admin. Secretary
The meeting was called to order at 7:35 p.m. , Chairman Sullivan Call to order
presiding.
Motion of Mrs. Roth to approve, ratify, and confirm the signing of Treasury
bill warrant #47B and payroll warrant #47P of May 15, 1997, by warrants
Selectmen Brown, McMorris, Roth and Diane C. Sullivan.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Brown to approve the minutes of meeting of May 12, Mins. mtg.
1997, as amended. 5/12/97
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Vincent Longo of the South Shore Playhouse Associates, presented Approval of
applications for license renewals of the South Shore Music Circus. lic. renewal
He said the intentions are the same as in previous years: to applic. , So.
continue efforts to assist in the community and to be good neighbors. Sh. Music Cir-
cus
The Chairman asked for questions and comments and a brief discussion
took place.
Motion of Mrs. Roth to renew the Sunday License and Entertainment
License for the South Shore Playhouse Associates Inc. , d/b/a South
Shore Music Circus.
Second by Mrs. Sullivan.
Z/U
MINUTES - MEETING OF BOARD OF SELECTMEN May E9, 1997
Page 2
Vote 5 - 0 in favor, none opposed.
an acceptance of
Susan Cope asked the Board to signna deed to the property at Turkey Turkey Hill
Hill. She said the closing is scheduled for this coming Thursday, prop.
and reported that the Conservation Commission has voted to accept the
deed and to acquire and pay for title insurance.
Motion of Mrs. McMorris to approve the deed of the Conservation
Commission for the purchase of Turkey Hill.
Second by Mr. Brown.
Vote 5 - 0 in favor, none opposed.
Joanne Adkins reported on behalf of the Osgood School Re-use Report of Os-
Committee. She said the committee has solicited input from good School
developers with experience in re-use of schools for ideas on what is Re-use Comm.
feasible for use. She has toured the building with some developers.
The uses that have been suggested and discussed have been
residential, single family to apartments, to condominiums and
assisted living. Institutional uses are also a possibility.
Ms. Adkins said the committee has determined that the most effective
way to proceed would be to hire a consultant to do a market
feasibility study and give a range of value for each of the uses.
She said the consultant would work with an architect.
Ms. Adkins said they would also like to do a mailing to householders
concerning their opinion regarding re-use and determining what people
would think about re-using or demolishing the building. Ms. Adkins
said the committee would do a survey first and then design the study.
In order to get the survey under way there would be a cost for
copying and postage. She estimated a feasibility study would take a
month to complete.
Decision regarding hiring of a consultant was deferred for future
consideration.
Motion of Mr. Brown to ask for a transfer of $1, 700 for the printing
and survey.
Second by Mrs. McMorris.
Mrs. Sullivan said the survey should come back first before asking
for money. Mrs. Roth thought it was important how the questionnaire
is worded. Discussion followed, after which the Chairman asked for a
vote.
Vote 4 - 1 in favor, Mrs. Sullivan opposed.
xii
MINUTES - MEETING OF BOARD OF SELECTMEN May 19, 1997
Page 3
Chairman Sullivan said the Board would like to review the survey
before it goes out.
Mr. Sullivan called for a public comment period at 8:10 p.m. Public comment
Roger Whitley, Chairman of the Advisory Committee, said the Building
Inspector has been talking about ongoing projects. He does not want
to see projects die out and the money go into the General Fund.
Painting of the flagpole on the Common and painting of the outside
wall (south side) of the Town Hall building are examples of two such
projects. Mr. Whitley reported that the Town Accountant says there
is at least $1, 000 in the budget for maintenance. He said there is
also $5,200 left for shades in the Town Hall Auditorium, and there
will be another $8, 000 in the coming year's budget to provide
draperies and for acoustic treatment in the Auditorium.
Mr. Brown offered to work with the Building Inspector on the various
projects.
Appointments and re-appointments were considered. Appts. /re-appts.
Motion of Mrs. Sullivan to appoint Michael J. Beverley, 240 Fairoaks
Lane, to the Water Resources Protection Committee.
Second by Mr. Brown.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. Sullivan to appoint Robert M. Davenport, 17 Black
Horse Lane, to the Town History Committee.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Chairman Sullivan asked for a report from the Private Ways Committee. Report of Pri-
Mr. Curley said the committee has made recommendations on streets vate Ways Comm.
that have been maintained by the Town for many years and were not
accepted as public ways. Mrs. Roth asked the criteria for making of
a list of such roads and a determination of order. Mr. Curley
replied that the order was determined by drainage, pavement and
width. Mr. Rattenbury added that those recommended are streets that
will incur little cost to the Town to accept. He said after making
those determinations, the committee grouped streets according to what
would be required and how much money would have to be spent on them.
Streets recommended for acceptance are Bates Lane, Forest Notch,
Lantern Lane, Locust Road, Norfolk Road, Oak Street, Reservoir Road,
Riverview Road, Rocky Lane, Short Street, Whitney Woods Lane and
Norman Todd Road. The legal cost of acceptance of ways was
discussed.
MINUTES - MEETING OF BOARD OF SELECTMEN May 19, 1997
Page 4
Mr. Rattenbury asked for additional direction on what further work
should be done.
Chairman Sullivan suggested that the proposed list of streets be sent
to town counsel.
Motion of Mrs. Roth to accept the recommendation of the Private Ways
Committee that roads to be considered for acceptance be published,
and to refer the list to town counsel for research as to what would
be involved to revert from private ways to public ways.
Second by Mr. Brown.
Vote 5 - 0 in favor, none opposed.
Application of Cohasset Harborfest, Inc. for a license to conduct an Applic. for
ice cream festival on June 20, 1997, a pancake breakfast on June 21, license, Coh.
1997, and a chowder festival on June 22, 1997, was considered. Harborfest, Inc.
Motion of Mr. Brown to approve the issuance of the license, as
requested.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
An issue relating to communication between the Board of Health, Sewer Board communic.
Commission, and Board of Selectmen was considered. Chairman Sullivan issue tabled
scheduled a discussion among the three boards for June 2, 1997.
Review of proposed rules and regulations pertaining to taking of Straits Pond
herring and eels in Straits Pond was tabled due to the jurisdiction regs. tabled
of the Division of Marine Fisheries over town regulations.
The matter of a request for proposals and lease on the Hagerty RFP and lease
property was discussed. Mrs. McMorris asked that the Board members re Hagerty prop.
prepare a list of concerns to be delivered to town counsel when he is
asked to draft the lease and RFP. Chairman Sullivan thought the
aspects in the lease should be incorporated in the RFP. Mr. Campbell
suggested adapting the lease of the Lightkeepers Corp. as a model
lease.
Motion of Mr. Brown to send out the request for proposals as written
by town counsel.
Second by Mrs. Sullivan.
Vote 3 - 2 opposed, Mrs. Sullivan and Mr. Brown in favor.
Motion of Mrs. Roth to ask town counsel to draft a lease based on the
Lightkeepers Corp. lease, adding specifics such as parking, a
013
MINUTES - MEETING OF BOARD OF SELECTMEN May 19, 1997
Page 5
schedule of reconstruction and maintenance, and issues regarding use
by Cohasset residents; and that he draft that lease as soon as
possible and return it within two weeks for the Board's review and
comment.
Mrs. McMorris said in addition to drafting the lease, any issues
other than boiler plate issues should be included in the RFP.
Second by Mrs. McMorris.
Vote 3 - 2 in favor, Mrs. Sullivan and Mr. Brown opposed.
A date for Town agencies to meet with the Government Structure Town Mgr. issues
Committee on the Town Manager act was discussed. Mrs. McMorris discussed
thought it would be appropriate to ask the Government Structure
Committee to come in to discuss where they are going with the
process.
The issue of the Town Manager's salary, options, and the hiring
period were discussed. Chairman Sullivan asked that the Government
Structure Committee be asked to come in on May 27, 1997.
A salary adjustment for the D.P.W. Superintendent was considered. Salary increase
Mr. Brown said a two to five percent salary increase can be granted for DPW Supt.
and the sub-committee recommends a five percent increase. voted
Motion of Mr. Brown to give the D.P.W. Superintendent a five percent
salary increase.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Chairman Sullivan asked Mrs. Sullivan and Mr. Brown for a synopsis of MBTA mtg.
the recent MBTA meeting. Mr. Brown reported on the meeting. Mrs.
Sullivan stated that she thinks the Town came out of it well,
although the "T" will not fund any of the fees for the Conservation
Commission's consultant to oversee the "T's" work. Chairman Sullivan
asked that Michael Dick's notes on the meeting be made available, and
that a note of thanks be written for the meeting.
The Town Administrator reported that town counsel has suggested a Decl. of Hagerty
declaration of surplus with respect to the Hagerty property be prop. as surplus
adopted in the form he submitted.
Motion of Mr. Brown to adopt the form prepared by town counsel to
declare the Hagerty property as surplus, as submitted (a copy of
which is appended hereto marked "A" and incorporated herein by
reference) .
MINUTES - MEETING OF BOARD OF SELECTMEN May 19, 1997
Page 6
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Mr. McCann said in regard to the telephone connection at the D.P.W. Tel. at DPW
• garage, Mr. Weiners of NYNEX called after the meeting last week, but garage
he has not yet been able to talk with him. The garage building has
been wired for the telephones. Mrs. Sullivan said a resident of the
Town who is currently employed in that kind of work has offered to
assist with the contract. She suggested thatshe could review the
contract before it goes out.
Chairman Sullivan asked if the Building Inspector is doing an update Lamberts Lane
on Lamberts Lane issues. Mr. McCann said the neighbors are having a
meeting concerning removal of the ledge.
The Board members discussed other business. Other business
Mr. Brown said he hopes everyone shows up for the Memorial Day
parade, following which there will be a picnic at the Lightkeepers
House.
He also reported that the School Facilities Committee awarded a
contract and concerns were expressed by one of the School Committee
members about air-conditioning. He would like to have the School
Facilities Committee come in and discuss progress with the Board.
Mrs. Sullivan referred to a DEP reading regarding emergency water
supply abandonment list. She said her concern is for the impact of
Cohasset Heights, Ltd. on the wells on Sohier Street.
She also spoke about expanding the televising of other committee
meetings.
Mrs. Sullivan also wanted a letter sent out to committees naming
their liaisons and providing telephone numbers. Mrs. McMorris wanted
the committees to be told to send their agenda and minutes.
Mrs. Roth announced a meeting of the Selectmen and other interested
parties with the Drug and Alcohol Committee on Wednesday night. She
asked who will moderate the meeting, the agenda, and how it will be
structured. Chairman Sullivan said he will moderate it, there will
be a discussion on the problem as a whole, and where the Town wants
to go.
The press and public were asked for comment. Press/public
Veneta Roebuck referred to a request from the Army Corps of Engineers
for a public hearing in response to the "T's" application, and asked
that a public hearing be set. She said the "T" will fill better than
z�s
MINUTES - MEETING OF BOARD OF SELECTMEN May 19, 1997
Page 7
50, 000 square feet of wetlands in the Town, and there are nine vernal
pools certified on the railroad line.
The Chairman called for a motion to go into executive session to Exec. session
discuss negotiation issues with the Fire Department.
Motion of Mr. Brown to go into executive session for that purpose,not
to return to open meeting.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed. Mr. Brown - Aye
Mrs. McMorris - Aye
Mrs. Roth - Aye
Mrs. Sullivan - Aye
Mr. Sullivan - Aye.
The Board went into executive session at 10:00 p.m. and did not
return to open meeting.
APPROVED: DATE:
Chairman
Interim Town Administrator
MAY 12 '97 16 : 21 FROM DEUTSCH WILLIAMS TO 3837087 PAGE.002 7/6
11An
TOWN OF COHASSET
Declaration of Surplus Property
The Town of Cohasset, acting by and through its Board of
Selectmen, hereby makes the following findings,
A. The Town owns a property known identified as 38 Parker
Avenue which was formerly the Cohasset Colonials Showroom
(the "Showroom Property") which is not currently being
use for any Town purpose. No Town Department head has
identified any anticipated need for which the Showroom
Property may be used in the foreseeable future and
allowing it to remain vacant will likely permit the
deterioration of the structural integrity of the
building.
B. The Town has determined that the Showroom Property is an
appropriate location for marine biology laboratory and
education facility which would benefits the citizens of
Cohasset and the region (the "Learning Laboratory") . The
Showroom Property also could be used for commercial
office space in addition to Learning Laboratory (the
"Ancillary Space") .
C. The Town recognizes that the operation of such a Learning
Laboratory is a valid public purpose but has insufficient
funds to operate s-,-*h = fm-i lity itself,
D. By vote of its 1997 _March Special Town Meeting, the Town
approved the lease of the Showroom Property for the
purpose of establishing a Learning Laboratory provided
that such lease not exceed ten years . The discussion at
Town Meeting acknowledged that the lessee should be
permitted to sublease the Ancillary Space in order to
help defray the cost of Learning Laboratory.
E. The fair rental value of the Showroom Property is
approximately $ 1,800.00 per month, if renovated.
However, the Town acknowledges that the value of the
Property, if used for the purposes of a Learning
Laboratory, is far less than its value without such
restrictions.
WHEREFORE, the Board of Selectmen hereby makes the following
declarations,
I. The Showroom Property be, and hereby is, declared to be
surplus Town property.
2 . The Showroom Property be, and hereby is, made available
for disposition by lease for a period not to exceed ten years so
long as the Showroom Property is used for the purpose of the
MAY 12 197 16: 21 FROM DEUTSCH WILLIAMS TO 3837087 PAGE .003
Learning Laboratory. The Ancillary Space may be subleased by the
lessee for office space so long as the income is used to fund the
operations of the Learning Laboratory.
3 _ The Town Administrator be, and hereby is, authorized and
directed to take all appropriate actions in accordance with the
provisions of M.G.L. c.30B to prepare and advertise a Request for
Proposals for a lease of the Showroom Property for the purposes, and
subject to the restrictions, described herein, and to evaluate all
such proposals when received.
IN WITNESS WHEREOF, the Board of Selectmen has duly approved
this Declaration of Surplus Property this Mik day of May, 1997.
/ D �
t ..
a
I
R f
CORRESPONDENCE LIST May 19, 1997
1. Daniel Coughlin, Tutela Engineering Associates, Inc. , re draft On-Site
Wastewater Management Plan dated April 29, 1997.
2. Robert Egan, Building Inspector to Robert Therrien, Gaffney Architects, re
architect's certification for D.P.W. garage.
3. Peter Robb. Note enclosing clipping from Brockton Enterprise re MBTA.
4. Judy Fitzsimmons, Board of Health Nurse, Social Service League of Cohasset,
Inc. Request to park Mammography Van in Town Hall parking lot 6/7/97.
5. Memo from Cheryl Pooler, Assistant Assessor Appraiser, re tax roll status
of rental property at proposed Learning Lab.
6. Edwin H. Pratt (unsigned letter) , re location of a second water storage
tank.
7. Jane Gumble, Department of Housing & Community Development, re Draft
1997 Subsidized Housing Inventory.
8. Mass Executive Department. Request to review and comment on the draft
Family Literacy and Family Support Community Needs Profile.
9. Mass Executive Office of Environmental Affairs, Office of Coastal Zone
Management. Notice: Stormwater grants available to 220 municipalities
through the coastal pollutant remediation program.
10. Harold Litchfield, D.P.W. Superintendent. Memo re snow removal budget.
AGENDA-REGULAR MEETING OF BOARD OF SELECTMEN May 27, 1997
SELECTMEN'S MEETING ROOM- TOWN HALL 7:30 p.m.
A. Attendance
B. Treasury Warrants
C. Minutes
Review and Approval of
1. Regular Meeting of May 19, 1997
2. Executive Session of May 19, 1997
D. Scheduled Items
7:35 p.m. Report of Town Government Structure Committee
8:00 p.m. Public Comment Period
E. Old Business
1. Appointments and Re-appointments
F. New Business
1. Consider Award of Proposal for Construction at Beechwood Cemetery
2. Consider Water Commissioners Designee to Water Protection Resources
Committee
3. Review and Approval of Professional Statements of:
(a)Deutsch Williams Brooks- $432496 minus credit
(b)McGowan, Engel, Tucker, Garrett& Schultz- $6918.75
(c) Capitol Environmental Engineering (Straits Pond) - $3,000.00
4. Review Recommendation of D.P.W. Superintendent re Chapter 90 Priority
List
5. Discuss Yard Sale Signage
G. Town Administrator-Report
H. Public and/or Press
1. Other Business That May Properly Come Before the Board
jds 5 27 97
MINUTES - MEETING OF BOARD OF SELECTMEN May 27, 1997
Selectmen present: Merle S. Brown
Roseanne M. McMorris (8 :54 p.m. )
Nancy A. Roth
Diane C. Sullivan
Michael H. Sullivan (8:57 p.m. )
Others present: J. Russell Lennon
Molly Hochkeppel - Patriot Ledger
Mary Ford - Cohasset Mariner
Edward J. McCann - Interim Town Admr.
Joyce D. Studley - Admin. Secretary
The meeting was called to order at 7:35 p.m. , Mr. Brown presiding in Call to order
the absence of Chairman Michael H. Sullivan. Mr. Brown said Mr.
Sullivan and Mrs. McMorris would be late in arriving.
Motion of Mrs. Roth to approve, ratify, and confirm the signing of Treasury
bill warrant 448B of May 22, 1997, by Chairman Michael H. Sullivan warrants
and Selectmen Brown, McMorris,Roth and Diane C. Sullivan.
Second by Mrs. Sullivan.
Vote 3 - 0 in favor, none oppossed.
Motion of Mrs. Roth to approve the minutes of May 19, 1997, as Mins. mtg.
amended. 5/19/97
Second by Mrs. Sullivan.
The vote was postponed pending the arrival of Mrs. McMorris on a
question raised by Mrs. Sullivan.
Motion of Mrs. Roth to approve the minutes of executive session of Mins. exec.
May 19, 1997. sess. 5/19/97
Second by Mrs. Sullivan.
Vote 3 - 0 in favor, none opposed.
Report of the Government Structure Committee was tabled. Report Govt.
Struc. tabled
Mrs. Roth read a list of current members of the Drug and Alcohol
Committee.
Motion of Mrs. Roth to appoint Nancy Hertig, 124 Lamberts Lane, to Appt. to D & A
the Drug and Alcohol Committee. Comm.
Second by Mrs. Sullivan.
Vote 3 - 0 in favor, none opposed.
MINUTES - MEETING OF BOARD OF SELECTMEN May 27, 1997
Page 2
Motion of Mrs. Roth to appoint the Rev. E. Clifford Cutler, 29 Appt. D & A
Highland Avenue, to the Drug and Alcohol Committee. Comm.
Second by Mrs. Sullivan.
Vote 3 - 0 in favor, none opposed.
Mrs. Roth said she understands the Drug and Alcohol Committee
presently has seven appointed adult members, two students, and two
representatives from other boards. The committee will have a dual
mission of carrying out special projects on drug and alcohol abuse,
and a home project called "CASA" which will meet quarterly as a
clearing house, inviting all groups in the Town to co-ordinate
information.
Motion of Mrs. Sullivan to accept the resignation of John K. McNabb, Accept resigs.
Jr. , John P. Rafferty, and Dean Rizzo from the Water Resources from Water Res.
Protection Committee, with thanks. Prot. Comm.
Second by Mrs. Roth.
Vote 3 - 0 in favor, none opposed.
Motion of Mrs. Sullivan to appoint John K. McNabb, Jr. , to the Water Appt. to Water
Resources Protection Committee as representative of the Water Res. Prot. Comm.
Commission.
Second by Mrs. Roth.
Vote 3 - 0 in favor, none opposed.
Award of proposal for construction at Beechwood Cemetery was tabled. Beechwood Cem.
proposal tabled
Motion of Mrs. Roth to approve for payment the invoice of Deutsch
Williams Brooks DeRensis Holland & Drachman, P.C. , for the period Prof. bills
through March 31, 1997, in the sum of $4,276.96 (after deduction of
$48 for two items the Board of Assessors identified as not being
correct) .
Second by Mrs. Sullivan.
Vote 3 - 0 in favor, none opposed.
Motion of Mrs. Roth to approve for payment to labor counsel McGowan,
Engel, Tucker, Garrett & Schultz, for the period 7/1-12/21/96, the
sum of $6,918.75, $4, 700 to be paid out of the budget for labor
negotiations and $2,218.75 out of the budget for special counsel; and
to request a transfer at the end of the fiscal year, if necessary.
Second by Mrs. Sullivan.
MINUTES - MEETING OF BOARD OF SELECTMEN May 27, 1997
Page 3
Vote 3 - 0 in favor, none opposed.
Motion of Mrs. Roth to approve for payment to the Town of Hull, the
sum of $3, 000 as Cohasset's share of the cost for flood gates at
Straits Pond.
Second by Mrs. Sullivan.
Vote 3 - 0 in favor, none opposed.
Recommendation of the D.P.W. Superintendent regarding a Chapter 90 Ch. 90 prior-
priority list was tabled. Mr. Litchfield is to be asked to come in ity list
to explain the proposal. tabled
Mr. Brown said the D.P.W. is moving tomorrow to 91 Cedar Street. Other business
There is no money available to tear down the highway garage; however,
the D.P.W. Superintendent has been asked to get three quotations for
it.
Mrs. Roth suggested that the Teen Center be moved into the cement
building. There was discussion about renovations.
Mr. Brown called for a public comment period at 8:13 p.m. Public comment
Russell Lennon inquired about care of elderly people during storms.
Discussion followed. Mr. Lennon suggested that a list could be kept
of those residents who are on oxygen so that those people could be
checked on, and that a notice be sent to the Police and Fire Chiefs
in connection with assisted living residents.
Discussion of yard sale signage was tabled. Yard sale
signage tabled
Mr. McCann reported that a bill has been submitted to the Board for
approval in the sum of $1, 500 for the installation of guard rails on Admr's report
Lamberts Lane. Mr. Brown said the guard rails have been installed on
Turkey Run already.
Motion of Mrs. Roth to pay to Multi Tech the sum of $1,500 for Prof. bill
installation of guard rails.
Second by Mrs. Sullivan.
vote 3 - 0 in favor, none opposed.
Mr. McCann commented on receipt of a a report from the Town Bylaw
Committee of the scheduling of Town Meetings not to occur on Easter
Saturday. He said the issue was first raised in 1991 and a report
was issued from the years 1994 to 2013 giving the dates that
frequency would occur. He said it indicates there will not be a
recurrence until 2001.
MINUTES - MEETING OF BOARD OF SELECTMEN May 27, 1997
Page 5
With regard to the restoration of the railway, Mrs. Sullivan
expressed concern about Route 3-A and areas. She suggested writing to
the Planning Board offering involvement as to how it will impact
future growth of the roadway. Mr. Brown said the Planning Board has
already addressed the issues.
Mrs. Roth said the new alternative septic systems make marginal lots
developable, and with or without the train, it is an issue for the
Planning Board to consider.
Mr. Brown remarked that Memorial Day was a successful day.
Mr. Brown said he had talked with Representative Murray and Senator
Hedlund regarding changing the law to allow municipalities to burn
outside of the season, under the discretion of the Fire Chief. He
asked if the Board would agree to send a letter asking for
legislation so there could be burning of storm debris, etc. , with the
permission of the Fire Chief. Mr. McCann suggested that the effort
should be made through the Mass. Selectmens' Association, the Mass.
Highway Department, and the MMA.
Mrs. McMorris came into the meeting room at 8:54 p.m.
Mrs. Sullivan suggested that the Fire Chief handle the problem.
Mr. Brown said a letter should be sent to the MMA requesting its
support. Mrs. Sullivan had no objection to a lettr being sent to
Rep. Murray, but she thinks department heads should take some action
as well.
Mr. Brown said he read with distress in the newspaper that Dean Rizzo Action of
again brought up the issue of the railroad station in the downtown Chm. of Miti-
area. He said he thinks it is time to ask him to step down from the gation Comm.
Mitigation Committee because he is not acting in the best interests discussed
of the Town.
Mr. Sullivan came into the meeting room at 8 :57 p.m.
Mrs. Roth agreed that Dean Rizzo should step down as chairman of the
committee if he wants to pursue the matter, and added that he should
be presented with the option to pursue it, but not in his position on
the Mitigation Committee. Mr. Sullivan said he is being paid by the
South Shore Chamber of Commerce, and it is a difficult situation for
him to be in. He said he should be given the option to step down.
Mrs. Roth said Mr. Rizzo either supports the decision of the Town or
he should resign from the committee.
Mr. Brown expressed the opinion that Michael Dick is capable of
carrying the committee forward. He said it requires appointment of a
point person. Mrs. Sullivan offered to serve.
MINUTES - MEETING OF BOARD OF SELECTMEN May 27, 1997
Page 6
Motion of Mr. Brown to appoint Diane Sullivan as point person to the Appt. of point
Greenbush Mitigation Committee. person to Green-
bush Mitigation
Second by Mrs. McMorris. Comm.
Vote 5 - 0 in favor, none opposed.
Mr. Brown suggested that Mrs. Sullivan call Mr. Rizzo. Mrs. Sullivan
agreed to do so. Mrs. McMorris asked that it be made clear this is
the Board's decision.
Mr. Brown mentioned that he talked with Selectman Reardon from
Hingham concerning the Army Corps of Engineers' hearing on June 6.
He sent a copy of Ms. Reardon's letter to Michael Dick and asked him
if he could do something through the Mitigation Committee so that
Cohasset could send a letter asking for a public hearing. Mrs.
McMorris said she talked with Veneta Roebuck, Chairman of the
Conservation Commission, who agreed that the Conservation Commission
would draft a letter on behalf of the Town. Mr. Sullivan thought
there should be a letter sent from the Board of Selectmen as well,
and that a draft letter should be prepared for next Monday.
Concerning reading #4 on the flood plan area, Mr. Brown said he would
like to see the Harbor Master follow through with this matter, and
asked that a copy of the letter be sent to him.
Mrs. McMorris said she talked with Alfred Moore, Chairman of the
Planning Board, regarding the private ways issues and he said he will
talk with Ross Rosano and have the Private Ways Committee come before
their board.
Mrs. McMorris also said town counsel DeRensis offered to meet with
the Board and sit in on some of its meetings this summer. He has
also offered to hold a seminar on public law and open meeting/public
record aspects. She said she would notify him.
Mrs. McMorris was asked for her opinion regarding a phrase in the
minutes of May 19, 1997.
Motion of Mrs. Roth to approve the minutes of regular meeting of May Mins. mtg.
19, 1997, as amended. 5/19/97
reconsidered
Second by Mr. Sullivan.
Vote 5 - 0 in favor, none opposed.
There was discussion concerning why the Government Structure
Committee should come in to discuss the Town Manager issue.
Yard sale signage was also discussed. Mr. Sullivan said a lot of Yard sale
people put up yard sale signs and forget to take them down, and they signage
?2s
MINUTES - MEETING OF BOARD OF SELECTMEN May 27, 1997
Page 7
should be taken down after the sale.
Mr. Brown asked Mr. McCann to have Mrs. Hassan of Eastern Edison come
before the Board. He said she requested a sub-committee hearing.
There was discussion, after which the Board agreed with the request.
A date for the meeting was discussed. Mrs. Roth suggested the week
of June 10.
The press and public were asked for comment. Press/public
Motion of Mrs. McMorris to adjourn. Adjourn
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
The meeting was adjourned at 9:45 p.m.
APPROVED: DATE:
Chairman
Interim Town Administrator
CORRESPONDENCE LIST May 27, 1997
1. Jeff Granatino, Office of Senator Hedlund. Fax re Greenbush right-of-way
in Cohasset.
2. John McNabb. Fax of resignation from Water Resource Protection Committee
and copy of letters of resignation from John Rafferty and Dean Rizzo.
3. Katharine Reardon, Board of Selectmen, Town of Hingham. Fax cc letter to
Colonel Michael Meuleners, U. S. Army Corps of Engineers.
4. Richard Thibedeau, State Hazard Mitigation Officer, Department of Environ-
mental Management, re notice of disaster funding by FEMA.
5. Richard Henderson, Esquire, to Richard Cohen, Superintendent, Cohasset
Water Department, enclosing six copies of the agreement of easement off
Riverview Drive.
6. Robert Kasameyer, Chairman, Board of Water Commissioners, designating
John McNabb designee of Water Resource Protection Committee.
7. Domenic Tutela, Tutela Engineering ASsociates, Inc. re James Brook Watershed
impacts of the Old Colony Railroad Rehabilitation - Greenbush Line.
8. J. Siena, Loss Control Manag.::r, MILA. Review of Safety Comm. meeting 4/30
enclosing cc video materials training programs catalog. Notice of mtg. 9/11.
9. Harold Litchfield, D.P.W. Superintendent, re sidewalk list.
10. Veneta Roebuck, Conservation Commission, to Andrew Brennan, re DEP 13-437
Greenbush Geotechnical.
11. Our Memo to Roger Nast, L. Eaton, Jr. , J. Dormitzer, members of By-law
Committee re request for review of Town bylaw.
12. Joseph McElroy. Press release re proposal for indoor swimming pool.
13. Hand delivered by Roger Whitley. FY 97 Reserve Fund Transfers.
14. Hand delivered by Joe Godzik, Health Agent. Copy of letter to Edward Guild,
Board of Sewer Commissioners, re storage capacity of grinder pump chambers.
15. D.P.W. notification of moving date.
CORRESPONDENCE LIST June 2, 1997
1. Wendy Copithorne, MediaOne. Proposal for improved communication with
Cohasset constituents.
2. Sandra and Jack Noble. Expression of concern re 84 Summer Street.
3. Peter Robb. Note and newspaper clipping (copy) re "T".
4. Gail Whitehouse, re village station controversy.
5. Jody Butman, re village station controversy.
6. Cindy MacCleave, re village station controversy.
7. Jack Worley, Recreation Commission. Notice of reorganizational meeting of
Recreation Commission and officers elected.
8. Cassandra Rioux, re village station controversy.
9. Joel A. Lerner, EOEA, Division of Conservation Services to Susan Cope,
Conservation Commission, re Turkey Hill property.
10. Linda Keller. Letter enclosing copy of article in Cohasset Mariner, re
village station controversy.
11. Paul Shea, Conservation Commission to U.S. Army Corps re request for public
hearing on Greenbush-Old Colony Railroad.
12. Michael Buckley, Town Accountant. Status report for legal budget.
Zz$
j ds 6 3 97
MINUTES - SPECIAL MEETING BOARD OF SELECTMEN June 3, 1997
Selectmen present: Merle S. Brown
Roseanne M. McMorris
Nancy A. Roth
Diane C. Sullivan
Michael H. Sullivan
Others present: Thomas C. Cook)
Kevin M. Ulmer( - Board of Health
Alix P. White )
Dr. Joseph E. Godzik - Health Agent
Henry A. Rattenbury)
Edward S. Guild ( - Sewer Commission
R. Gary Vanderweil )
Daniel R. Coughlin - Tutela Eng'g Assoc. , Inc.
Cerise Lim-Epstein - Goodwin, Proctor & Hoar
Mary Ford - Cohasset Mariner
Molly Hochkeppel - Patriot Ledger
Tanna Kasperowicz - Tinytown Gazette
Edward G. McCann - Interim Town Admr.
Joyce D. Studley - Admin. Secretary
The meeting was called to order at 7:45 p.m. , Chairman Michael H. Call to order
Sullivan presiding.
Chairman Sullivan said he felt the discussion should be in executive Discussion re
session because it is going to involve potential litigation. He calling of exec.
referred the matter to Ms. Lim-Epstein. Ms. Lim-Epstein said what is session to dis-
to be discussed involves interpretation of certain paragraphs of the cuss sewer
Second Amended Judgments and how those paragraphs are dealt with may issues
or may not involve litigation.
Mr. Brown objected, stating that before an executive session is
called there should be discussion of certain matters. He said the
Amendment is there regardless. Discussion followed, after which Ms.
Lim-Epstein commented that the Town is under a continuing court order
and those issues will be discussed. She said there is a case pending
with the Attorney General; we are subject to the jurisdiction of the
General Court; and it is the subject of a court order which will be
discussed.
Motion of Mrs. Roth to go into executive session to discuss the Exec. session
issues that may make the potential for litigation real.
Mrs. Roth said the Board will return to open meeting.
Second by Mrs. Sullivan.
Vote 4 - 1 in favor, Mr. Brown opposed. Mr. Brown - Nay
Mrs. McMorris - Aye
Mrs. Roth - Aye
Mrs. Sullivan - Aye
Mr. Sullivan - Aye.
ZG
MINUTES - SPECIAL MEETING BOARD OF SELECTMEN June 3, 1997
Page 2
The meeting went into executive session at 7:50 p.m.
Open session resumed at 9:30 p.m. Open session
resumed
Ms. Lim-Epstein left the meeting room at 9:30 p.m. Ms. Tanna
Kasperowicz came into the meeting room at 9:30 p.m. There was a
short break taken at this time.
A brief discussion followed about the Town Manager resumes received. Town Mgr. appli-
Chairman Sullivan said the Board members should submit the names of cations disc.
those they want to start interviewing.
Mr. Sullivan said the financing issues should be discussed. He asked Disc. of financ-
Mr. Coughlin if he wanted to put together a proposal for services on ing issues on
the sewer issue after a review. Mr. Coughlin said he did. Dr. sewer
Godzik said he would get the database material together and fax it to
all three boards, along with the schedule, by tomorrow.
Chairman Sullivan stated it should be on the agenda for Monday night
to discuss the financing and what approach is to be taken. He said
the other issue is the Memorandum of Understanding of how the boards
will proceed. Mr. Guild said he would like to study it. Mrs.
McMorris thought the boards should agree to come together at a future
date to discuss it and the submittal. Mr. Coughlin said if the
Selectmen take action on the proposal by Monday, a week after that he
would have an idea of what is to be done. Chairman Sullivan asked
that the Sewer Commission and the Board of Health be scheduled for a
meeting on June 23.
Chairman Sullivan asked what other issues needed to be discussed.
Mrs. McMorris said a copy of the Final Amended Agreement for Judgment
had been signed. It was agreed that copies would be distributed to
each member of each board. Mrs. McMorris wanted to discuss the
financial assistance program. Mr. Coughlin said as part of the
priority on-site program, the thrust is the loan program, and for
that to be implemented special legislation needs to be passed. He
thought the matter should be referred to town counsel.
Chairman Sullivan commented that the document reviewed tonight stated
that regardless of funding, the matter has to go forward. Mr. McCann
thought the legislators should get involved rather than town counsel,
as the existing legislation is only applicable when there is a town-
wide program. Chairman Sullivan asked the boards, thoughts on
referring the matter to town counsel. Mr. Guild thought it should be
held up until the data is in acceptable form. Chairman Sullivan
asked if town counsel should not review it to see if it complies with
the Agreement for Judgment. Discussion followed, after which Mr.
McCann said at some point the finished product could be sent to town
counsel.
2 3 u
MINUTES - SPECIAL MEETING BOARD OF SELECTMEN June 3, 1997
Page 3
After ascertaining that there were no further issues to be discussed,
Chairman Sullivan thanked everyone for attending the meeting.
Mrs. Sullivan gave a brief report of her meeting with Dean Rizzo, Report of mtg.
Chairman of the Greenbush Mitigation Committee, growing out of a with Chm. of
discussion held at the Selectmen's meeting of May 27, 1997. Greenbush Miti-
gation Comm.
Motion of Mr. Brown to have a Selectman as a full member of the
Greenbush Mitigation Committee and that Selectman Diane Sullivan be Sullivanof Mrs.
Sull to
appointed.
Greenbush Miti-
Second by Mr. Brown. gation Comm.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Brown to adjourn. Adjourn
Second by Mrs. Sullivan.
Vote 5 - 0 in favor, none opposed.
The meeting was adjourned at 10:15 p.m.
APPROVED: DATE:
Chairman
Interim Town Administrator
73F
AGENDA-REGULAR MEETING OF BOARD OF SELECTMEN June 9, 1997
SELECTMEN'S MEETING ROOM 7:30 p.m.
A. Attendance
B. Treasury Warrants
C. Minutes
Review and Approval of:
1. Regular Meeting of May 27, 1997
2. Special Meeting of June 3, 1997
D. Scheduled Items
7:35 p.m. Chapter 90 Priority List: (a)D.P.W. Sup't. (b)Dean RizzoNillage Project
7:45 p.m. Report of Town Government Structure Committee
8:05 p.m. Public Comment Period
8:10 p.m. Police Chief Noonan-Community Problems
8:30 p.m. Clifford Chase-Transfer of Liquor License
8:45 p.m. School Facilities Committee-Update
9:00 p.m. Executive Session-Personnel Committee
E. Old Business
1. Appointments and Re-appointments
2. Discussion Legal Budget
3. Engineering Services re: Second Amended Judgment
F. New Business
1. Review and Approval of Professional Statements of:
(a) Travi Construction Corp. Application No. 5 -$89,619.00
(b) Gaffney Architects-$150.00
2. Consider Step Rate Increase of Accounting Clerk
3. Consider License Renewals of Salt House, Inc.
4. Consider Uncollected Ambulance Invoices(tabled 3/10/97-reason?)
G. Town Administrator-Report
H. Other Business That May Properly Come Before the Board
jds6997
MINUTES - MEETING OF BOARD OF SELECTMEN June 9, 1997
Selectmen present: Merle S. Brown
Roseanne M. McMorris
Nancy A. Roth
Diane C. Sullivan
Michael H. Sullivan
Others present: Robert G. Beggan - School Facilities Comm.
Sid Bowen - Earl R. Flansburgh & Assoc.
Joseph P. McElroy - School Committee
Clifford E. Chase
Dean Rizzo - Greenbush Mitigation Comm.
Gail Whitehouse
R. Murray Campbell - Lightkeepers Corp.
Harold W. Litchfield- D.P.W. Supt.
Diana D. Kornet - Govt. Structure Comm.
Anne P. Swanborg - "
Robert V. Davenport
Molly Hochkeppel - Patriot Ledger
Mary Ford - Cohasset Mariner
Edward G. McCann - Interim Town Admr.
Joyce D. Studley - Admin. Secretary
The meeting was called to order at 7:35 p.m. , Chairman Sullivan Call to
presiding. Mr. Sullivan announced that Jack Hubbard drowned while order
rowing today and called for a brief moment of silence in tribute to and announce-
his many contributions to the Town. He expressed sympathy to his ment
wife June and the rest of his family.
Motion of Mrs. Roth to approve, ratify, and confirm the signing of Treasury
bill warrants #49B, payroll warrant #49P, and school warrant #49S of warrants
May 29, 1997, by Chairman Michael H. Sullivan and Selectmen Brown and
Roth; also, bill warrant #50B of June 5, 1997, by Chairman Michael H.
Sullivan and Selectmen Brown, Roth and Diane Sullivan.
Second by Mrs. Sullivan.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. Sullivan to approve the minutes of regular meeting of Mins. reg.
May 27, 1997, as amended. mtg. 5/27/97
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Approval of minutes of Special Meeting of June 3, 1997, was tabled. Mins. spec.
mtg. 6/3/97
D.P.W. Superintendent Litchfield discussed his Chapter 90 priority tabled
list dated May 20, 1997, for the resurfacing of Forest Avenue, DWP Supt. re
sandblasting and painting of Cunningham Bridge, and resurfacing of Ch. 90 prior-
Mill Lane. ity list
e,
MINUTES - MEETING OF BOARD OF SELECTMEN June .), 1997
Page 2
Motion of Mr. Brown to accept Mr. Litchfield's proposal to resurface
North Main Street to Forest Circle, leveling course only, and overlay
at Mill Lane, and also, to start the process of sandblasting and
repainting of Cunningham Bridge, cost of work from North Main Street
to Forest Circle being $52,455, work on Cunningham Bridge, $80, 000
(estimated) , and resurfacing of Mill Lane, $13,749, pending
confirmation of the numbers.
Chairman Sullivan elected to table the matter until the numbers are
ready.
Supt. Litchfield expressed the need for sidewalks in Town and asked Sidewalk
the Board to prepare a Town Meeting article for funding. The planning
Chairman asked to have a memorandum sent to the Capital Budget discussed
Committee regarding the allocation of funds for sidewalks. There was
also discussion about the disposition of the old Highway Garage
buildings and an Open House at the new facility.
Chairman Sullivan asked Dean Rizzo the status of plans for the
sidewalk construction in front of St. Stephen's Church. Mr. Rizzo
asked if there was any extra money that could be allocated, or if a
pool could be started for village sidewalks. He suggested there may
be possible grant money available. . Chairman Sullivan recommended
inserting an article in the warrant for Fall Town Meeting and the
formation of a plan.
Following the discussion, Chairman Sullivan said Mr. Litchfield will
submit a corrected paper and the matter will come up two weeks from
tonight; and the sidewalks issue will be revisited in July.
Ms. Kornet and Ms. Swanborg made a presentation for the Government Govt. Struc-
Structure Committee on recommendations for the best way to plan ture Comm.
details for the hiring of a Town Manager. Ms. Swanborg said the report
committee will be hosting a meeting and will be addressing any
concerns regarding the Town Manager. She named three goals: to meet
with interested boards and committees to answer concerns; to begin to
look at what types of changes need to be made to the article itself;
and how a Town Manager could assist and what he is expected to do.
She said at the conclusion they would summarize what took place on
those issues.
Ms. Kornet said the results might be useful as a tool in evaluating
during the interviewing. It is the consensus of their committee that
they would not draft an article before a Town Manager is hired, as
they see it to be a partnership with the person hired.
Ms. Swanborg said the article can be amended, but she thinks the
earliest presentation should be in the spring in order to give six
months for the manager to assess the situation. Several suggestions
were advanced by the Board members concerning strategy.
e$Y
MINUTES - MEETING OF BOARD OF SELECTMEN June 19, 1997
Page 3
Chairman Sullivan called for a public comment period at 8 :25 p.m. Public comment
Mr. Campbell inquired about the status of the request for proposals
for the Learning Lab.
Motion of Mr. Brown to go out with the RFP received from town
counsel.
Discussion followed. Mrs. McMorris wanted an acceptable lease ready
to send out with the RFP. Terms of the lease were considered.
Chairman Sullivan asked for a second to the motion on the table.
Second by Mrs. Sullivan.
Vote 3 - 2 in opposition, Mrs. Sullivan and Mr. Brown in favor.
Chairman Sullivan announced that the scheduled item to meet with the Police Chief
Police Chief has been postponed. item tabled
A public hearing was called at 8:40 p.m. on the application of Public hearing
Heldan, Inc. , d/b/a Liquors Unlimited, for a transfer of an all re transfer of
alcoholic beverages license to Chase Enterprises, Inc. , 29-30 South liq. lic. of
Main Street. The Chairman read aloud a public notice of the hearing. Heldan, Inc.
Mr. McCann said the application is complete. d/b/a
Chairman Sullivan asked for questions and comments. There were none.
Motion of Mrs. Roth to grant the transfer of the license, as
submitted.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. Roth to re-open and reconsider the motion and transfer
the license to Clifford E. Chase as Manager of Chase Enterprises,
Inc.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Brown to ask Dean Rizzo to resign from the Greenbush Greenbush Miti-
Mitigation Committee, for the reason he has publicly stated he is not gation Comm.
going to change his mind concerning the Village train station. matter disc.
Mrs. Sullivan described a conversation she had with Mr. Rizzo,
stating that his views as representative member for the Chamber of
Commerce are his personal opinion and he has the best interests of
the Town at heart. She said he is held in high esteem and has done a
fine job, but if he feels he has to go against the decision to have
MINUTES - MEETING OF BOARD OF SELECTMEN June 9, 1997
Page 4
the train station on Route 3-A, she thinks he should step down. She
added that with that in mind the Board should let the issue rest.
There was no second to the motion.
Gail Whitehouse complained that Mr. Rizzo stands for business and not
for the residents. Chairman Sullivan pointed out that Mr. Rizzo is
the Chamber of Commerce appointment to the committee and the location
of the station is no longer an issue.
There were no appointments or re-appointments made. A revised list Appts./re-appts.
of committee vacancies was read.
Chairman Sullivan asked for an update from the School Facilities School Facil.
Committee. Mr. Beggan reported that a contract has been signed. Mr. Comm. update
Bowen said they are looking to start work before the end of this
month and expect to finish by July of next year. He explained that
additional alternates were not incorporated in the contract, such as
additional air-conditioning, and that the field will be graded and
seeded only. They are also seeking suggestions from the contractor
on cost savings.
The cost of furnishings and equipment were discussed. Superintendent
Hart said they are interviewing for a clerk of the works. In reply
to Mr. Brown's question as to whether the contract was gone over with
the Design Review Board, Mr. Hart said it was reviewed with the
architect. The standard AIA contract was reviewed by town counsel
and approved as to form. Mr. Brown asked that a copy of the contract
be sent to the Selectmen's office.
Mr. McCann reviewed the figures on the legal budget recapitulation Legal budget
for town counsel. He said there is $23,700 available for legal recap
costs. Mrs. McMorris stated she and the Town Accountant have gone
over the legal bills to see what could be paid from existing monies
and what had to be transferred from the Reserve Fund.
Motion of Mrs. McMorris to pay Deutsch Williams Brooks DeRensis Prof. bill
Holland & Drachman, P.C. , the bill for January, in the sum of
$3,301.30, plus $518.40, and for February, in the sum of $1,334.97,
plus $2,847.46 (for special counsel services) .
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Brown to request a transfer from the Reserve Fund in Req. for trans-
the sum of $16,200 for legal services. fer from Res.
Fund
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
73c
MINUTES - MEETING OF BOARD OF SELECTMEN June 9, 1997
Page 5
Chairman Sullivan asked for a motion to go into executive session to Exec. session
discuss labor negotiations with the Personnel Committee.
Motion of Mrs. Roth to go into executive session for this purpose,
and to return to open meeting.
Second by Mrs. Sullivan.
Vote 5 - 0 in favor, none opposed. Mr. Brown - Aye
Mrs. McMorris - Aye
Mrs. Roth - Aye
Mrs. Sullivan - Aye
Mr. Sullivan - Aye.
The Board went into executive session at 9:50 p.m.
Open meeting resumed at 10:17 p.m. Mary Ford was the only member of Open meeting
the public present in the meeting room. resumed
Engineering services on the Second Amended Judgment were discussed.
Mr. McCann said payment would require a transfer from the Reserve
Fund.
Motion of Mrs. McMorris to request a transfer of $4, 060 from the Req. for trans-
Reserve Fund to pay Tutela Engineering Associates, Inc. , for its fer from Res.
study. Fund
Second by Mrs. Sullivan.
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Brown to approve for payment Application #5 of Travi Applic. #5 of
Construction Corp. , for the D.P.W. Garage, in the sum of $89,619. Travi Const.
Second by Mrs. Sullivan. Corp. approved
Vote 5 - 0 in favor, none opposed.
Motion of Mr. Brown to approve for payment an invoice of Gaffney Prof. bill
Architects for Phase V services at the D.P.W. Garage, in the sum of
$150.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
A step-rate increase in the Accounting Department was considered. Step-rate
increase, Acctg.
Motion of Mr. Brown to approve a step-rate increase for Mary M. Dept.
Farrell, Town Accountant's Office, from Schedule I, Pay Group D-4
Q$11,2654 to Schedule I, Pay Group D-5 @$11.82.
45
MINUTES - MEETING OF BOARD OF SELECTMEN June 9, 1997
Page 6
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Application for renewal of licenses for the Salt House, Inc. was Renewal of
considered. licenses,
Salt House,
Motion of Mr. Brown to renew a common victualler's and Sunday license Inc.
for the Salt House, Inc. , 40 Border Street.
Second by Mrs. Sullivan.
Vote 5 - 0 in favor, none opposed.
Uncollectible ambulance invoices totalling $5,209.41 were considered. Uncollectible
ambul. bills
Motion of Mrs. Roth to encourage Jane Henderson of the Fire
Department to submit the invoices to The Credit Recovery Company.
Second by Mr. Brown.
Vote 5 - 0 in favor, none opposed.
Mr. McCann said there is a score card of Town Manager applicants on Town Admr's
the Selectmen's desk and a method of interviews should be set up. report
He inquired as to the Selectmen's intention concerning setting up a
meeting with other towns on MBTA mitigation matters. Mrs. Sullivan
wanted to table the idea for the present.
Mr. McCann said he has a meeting tomorrow and another on Wednesday
with two promotional organizations that want to do a commercial and a
film in town. Neither offer is firm. When he has more details from
the department heads he will report.
Discussion took place regarding interviewing of candidates for Town
Manager, method of evaluation qualifications, and the rate of
compensation to be offered. It was decided to begin the interviews
this Thursday, June 12, and continue on Monday, June 16, at 7:30
p.m. , in executive session.
The Board members commented on other matters. Other business
Mrs. Sullivan acknowledged receipt of a positive sounding letter from
the MBTA to the Mass. Highway Department requesting a traffic light
on Route 3-A.
Motion of Mrs. McMorris to issue a proclamation to Marguerite Vote to issue
Rittershaus, who is retiring after working for ten years for the proclamation
Council on Elder Affairs, which will be given to her on Thursday,
June 12.
MINUTES - MEETING OF BOARD OF SELECTMEN June 9, 1997
Page 7
Second by Mr. Brown.
Vote 5 - 0 in favor, none opposed.
Mrs. McMorris also announced a recent birthday party for residents
and past residents of the Town who turned ninety in the nineties.
Mrs. Roth said there is a Drug and Alcohol Committee meeting tomorrow
night.
Mrs. Sullivan wanted item #12 on the correspondence list, the report
of the Cemetery Study Committee on Beechwood Cemetery, placed on a
future agenda.
Chairman Sullivan announced that one of the Board's goals for the Sub-committee
year is to put an overall maintenance plan together for the Town. He named for
said a sub-committee should be set up consisting of the D.P.W. Town maint.
Superintendent and the Building Inspector to look into what is plan
necessary. Mrs. Roth and Mr. Brown volunteered as sub-committee
members. Chairman Sullivan said they are to come up with a long-term
plan for maintaining the infrastructure of the Town.
Mrs. Sullivan said Media One's proposal was very interesting and she
wanted to invite them in for a brief talk. Chairman Sullivan
suggested putting it on the agenda for August.
The press was asked for comment. No member of the public was present Press
at this time.
Motion of Mrs. Roth to adjourn. Adjourn
Second by Mr. Brown.
Vote 5 - 0 in favor, none opposed.
The meeting was adjourned at 11:15 p.m.
APPROVED; DATE:
Chairman
Interim Town Administrator
21
CORRESPONDENCE LIST June 9, 1997
1. Board of Health. Reorganization.
2. Andrew Brennan, Mass Bay Transportation Authority, to Bernard McCourt,
Massachusetts Highway Department. Location of traffic signal at Route 3-A
station.
3. Chief of Police Brian Noonan. Status Report for May 1997.
4. James Lennon, to Zoning Board of Appeals, re alleged unenforced zoning violations
(unspecified locations) .
5. David Matton, Howard Stein-Hudson. Qualifications to evaluate the proposed
MBTA station location.
6. Dean Rizzo, Mitigation Committee. Reply to Selectmen's action re Village train
station.
7. Martin Crane, M.D. , Chairman, Town of Hingham. Fax re MBTA meeting re
OCRR Greenbush Line.
8. Jane Henderson, Fire Department. May 1997 Ambulance Billing Report.
9. Pat Martin, M.S.W. offering services as drug and alcohol consultant.
10. Domenic V. Tutela, Tutela Engineering Associates, Inc. to Board of Sewer
Commissioners. One copy of Final Wastewater Facility Plan and FEIR.
11. Fire Chief Roger Lincoln. Overtim Report - May 1, 1997 - May 31, 1997.
12. Glenn Pratt, Cemetery Study Committee. Beechwood Cemetery Report (6 copies)
13. Town Accountant. Memo enclosing invoice of Deutsch Williams Brooks to Sewer
Comm. re 2nd amended judgment.
14. H. Keith Dubois, Monadnock Environmental Services, re Tier Classification
and Application for a Tier IB Permit - Cohasset Service Center.
-,,to
jds 6 12 97
MINUTES - SPECIAL MEETING BOARD OF SELECTMEN June 12, 1997
Selectmen present: Merle S. Brown
Roseanne M. McMorris
Diane C. Sullivan
Michael H. Sullivan
Others present: Edward G. McCann - Interim Town Admr.
The meeting was called to order at 7:30 p.m. , Chairman Sullivan Call to order
presiding.
Chairman Sullivan called for a vote to go into executive session to
interview candidates for the position of Town Manager.
Motion of Mrs. McMorris to go into executive session for this Exec. session
purpose, not to return to open meeting.
Second by Mr. Brown.
Vote 4 - 0 in favor, none opposed. Mr. Brown - Aye
Mrs. McMorris - Aye
Mrs. Sullivan - Aye
Mr. Sullivan - Aye.
The Board went into executive session at 7:35 p.m.
APPROVED: DATE:
Chairman
Interim Town Administrator
z&ii
jds 6 16 97
MINUTES - SPECIAL MEETING BOARD OF SELECTMEN June 16, 1997
Selectmen present: Merle S. Brown
Roseanne M. McMorris
Nancy A. Roth
Diane C. Sullivan
Michael H. Sullivan
Others present: Mark W. Haddad
Robert V. Davenport
Edward G. McCann - Interim Town Admr.
Joyce D. Studley - Admin. Secretary
The meeting was called to order at 7:45 p.m. , Chairman Sullivan Call to order
presiding.
Mark W. Haddad was interviewed for the position of Town Manager, and Town Mgr. inter-
furnished his background and education. view
Mr. Sullivan was called away from the meeting at 8:35 p.m.
Motion of Mrs. McMorris to go into executive session to continue Exec. session
interviewing candidates for Town Manager, not to return to open
meeting.
Second by Mrs. Roth.
Vote 4 - 0 in favor, none opposed. Mr. Brown - Aye
Mrs. McMorris - Aye
Mrs. Roth - Aye
Mrs. Sullivan - Aye.
The meeting was adjourned in executive session.
APPROVED: DATE:
Chairman
Interim Town Administrator
7�{2
CORRESPONDENCE LIST June 16, 1997
1. Government Structure Committee meeting on Wednesday, June 18, 1997 at
8:00 p.m.
2. Peter Robb. Advisory with newspaper clipping re landmark 3 acre zoning
ruling.
3. D.P.W. Superintendent Harold Litchfield. D.P.W. goals and accomplishments.
4. R. E. Martin, Jr. , Harborfest. Parade invitation and program.
5. Cohasset Harborfest. Parade information.
6. Delivered by Ronnie McMorris. Reply of R. Murray Campbell, Lightkeepers
Corp. re Learning Lab draft lease.
2y3
AGENDA-REGULAR MEETING OF BOARD OF SELECTMEN June 23, 1997
SELECTMEN'S MEETING ROOM 7:30 p.m.
A. Attendance
B. Treasury Warrants
C. Minutes
Review and Approval of:
1. Executive Session of June 3, 1997
2. Regular Meeting of June 9, 1997
3. Executive Session of June 9, 1997
D. Scheduled Items
7:35 p.m. Public Comment Period
7:40 p.m. Reverend Fr. John Maheras-Request Three 1-Day Liquor Licenses-Taverna
7:45 p.m. Paul Logue-Transfer of Alcoholic Beverages License-Red Lion Inn
E. Old Business
1. Appointments and Re-appointments
2. Conditional Appointment-Firefighters
3. Executive Session-Continuing Interviews-Town Manager -Approx. 8:15 p.m.
F. New Business
1. Consider Requests of Chief of Police(a)Elm Street/One Way; (b)Pond Street
Truck Traffic
2. Review and Approval of Professional Statement of
(a) Petroleum Management Services,Inc. -$7701.00
(b)Gaffney Architects-$1281.25($125.00 being held)
3. Accept Resignation from Council on Elder Affairs
4. Approval of Short Term Borrowing
G. Town Administrator-Report
H. Other Business That May Properly Come Before the Board
zvU
j ds 6 23 97
MINUTES - MEETING OF BOARD OF SELECTMEN June 23, 1997
Selectmen present: Merle S. Brown
Roseanne M. McMorris
Nancy A. Roth
Diane C. Sullivan
Michael H. Sullivan
Others present: Rev. John G. Maheras
Paul F. Logue - Red Lion Inn
Michael C. Hayes, Esq.
Joseph E. Buckley - Treas./Collector
Clifton B. Jones - Safety Officer
Christopher Clark - Town Mgr. Candidate
Walter M. Johnson -
Robert V. Davenport
Mary Ford - Cohasset Mariner
Molly Hochkeppel - Patriot Ledger
Tanna Kasperowicz - Tinytown Gazette
Edward G. McCann - Interim Town Admr.
Joyce D. Studley - Admin. Secretary
The meeting was called to order at 7:35 p.m. , Chairman Michael H. Call to order
Sullivan presiding.
Motion of Mrs. Roth to approve, ratify, and confirm the signing of Treasury
bill warrant #51B and school warrant #51S of June 12, 1997, by warrants
Chairman Michael Sullivan and Selectmen McMorris, Roth, and Diane
Sullivan; and warrant #51P of the same date by Chairman Michael
Sullivan and Selectmen Brown, McMorris, Roth and Diane Sullivan;
also, bill warrant #52B of June 19, 1997, by Selectmen Brown,
McMorris, Roth and Diane Sullivan.
Second by Mrs. Sullivan.
Vote 5 - 0 in favor, none opposed.
Approval of minutes of executive session of June 3, 1997, was tabled Mins. ex. sess.
for the review of participant boards. 6/3/97 tabled
Motion of Mrs. Sullivan to approve the minutes of meeting of June 9,
1997.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. Roth to approve the minutes of executive session of Mins. exec.
June 9, 1997. less. 6/9/97
Second by Mr. Brown.
Vote 5 - 0 in favor, none opposed.
1
24s
MINUTES - MEETING OF BOARD OF SELECTMEN June 23, 1997
Page 2
Motion of Mrs. McMorris to approve the minutes of special meeting of Mins. spec.
June 3, 1997, as amended. mtg. 6/3/97
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Chairman Sullivan called for a public comment period at 7:42 p.m. Public comment
Tanna Kasperowicz inquired about the Town Manager interviews and
Robert Davenport commented on the West Corner Fire Station.
Fr. Maheras of the Nativity-Assumnption of the Virgin Mary Church Applic. one-day
presented applications for one-day beer and wine licenses for the liq. lic. for
Annual Taverna. Taverna
Motion of Mr. Brown to approve the issuance of one-day beer and wine
licenses to the Nativity-Assumption of the Virgin Mary Church for its
Annual Taverna, to be held July 4, 5 and 6, 1997, from 11:00 a.m. to
9:00 p.m. each day.
Second by Mrs. Sullivan.
Mrs. Sullivan wanted parking on one side of Jerusalem Road only for
safety reasons. She offered the use of her side yard for overflow
parking.
Chairman Sullivan said the Police Chief should assess the situation
to see what is safe and feasible. Safety Officer Clifford Jones said
he would work it out.
Vote 5 - 0 in favor, none opposed.
At 7:50 p.m. a public hearing was held on an application for transfer Public hrg. re
of the all-alcoholic beverages license issued to the Red Lion Inn. transfer of
Michael Hayes, Esq. , appeared on behalf of the applicant, The Sarro all-alc. bev.
Company, LLC, d/b/a Red Lion Inn. lic. of Red
Lion Inn
Chairman Sullivan read aloud the public notice of hearing.
Mr. Hayes said they are working closely with the Building Inspector
and are attempting to restore the operation of the business. Mr.
Logue stated that he used to own and operate "Hugo's" , and he wants
to revert the Red Lion Inn into the dining house that it once was and
renovate all the rooms upstairs. He explained his plans for
improving the building.
Mr. Hayes requested permission to shut down while operations are
completed. Mr. Logue added that it would take about three months to
make the improvements and put in a sprinkler system.
MINUTES - MEETING OF BOARD OF SELECTMEN June 23, 1997
Page 3
Motion of Mr. Brown to approve the transfer of the Innholder All
Kinds of Alcoholic Beverages License from the 1704 Red Lion, Inc.
d/b/a Red Lion Inn, Carl E. Akerblom, Manager, to The Sarro Company,
LLC, d/b/a The Red Lion Inn, Paul F. Logue, Manager.
Second by Mrs. Roth.
Chairman Sullivan asked for comments from the public. There were
none.
Vote 5 - 0 in favor, none opposed.
Appointments and re-appointments were considered. Appts./re-appts.
Motion of Mrs. Sullivan to re-appoint Maria A. Plante as Constable
for the Town of Cohasset.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. McMorris to accept the resignation of Linda J. Accept. resig.
McCarthy from the Council on Elder Affairs. CEA
Second by Mr. Brown.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. McMorris to appoint John W. Coe of 23 Pond Street to Appt. to CEA
the Council on Elder Affairs.
Second by Mr. Brown.
Vote 5 - 0 in favor, none opposed.
The conditional appointment of new firefighters was tabled. Appt. F.F.
tabled
Recommendations of the Safety Officer regarding traffic controls on Safety Offi-
Elm Street and Pond Street were considered. Safety Officer Jones cer's recommend.
said he received recommendations from the D.P.W. Superintendent and re Elm and Pond
the Chief of the Fire Department to limit commercial vehicles on Pond Sts.
Street and it was agreed that Pond Street should be posted "Not a
Through Way" to vehicles in excess of 10, 000 pounds. Mr. Brown
suggested limiting traffic so that trucks could go up the hill only.
Discussion followed.
Motion of Mr. Brown to have the Police and Fire Department approve a
sign to exclude traffic to vehicles of 10, 000 pounds and over from
coming down the hill on Pond Street.
Second by Mrs. Roth.
MINUTES - MEETING OF BOARD OF SELECTMEN June 23, 1997
Page 4
Vote 5 - 0 in favor, none opposed.
Concerning a request to make Elm Street one way, Officer Jones
explained how it would affect the route of fire and safety apparatus
and expressed concern about "U" turns in the middle of South Main
Street. He proposed a sixty-day trial prior, with prior notice. He
also expressed concern for the elimination of twelve to fifteen
parking spaces by the proposal. Discussion took place, following
which Chairman Sullivan recommended review of the situation and
further recommendations by Officer Jones. He asked that a master
plan of the downtown area be prepared. Officer Jones agreed to do
SO.
Professional statements were considered. Prof. bills
Motion of Mrs. Sullivan to approve for payment the invoice of
Petroleum Management Services, Inc. , for tank installation at the
D.P.W. Garage, in the sum of $7,701.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. Roth to approve for payment the invoice of Gaffney
Architects in connection with the D.P.W. Garage, in the sum of
$1,281.25.
Second by Mr. Brown.
Vote 5 - 0 in favor, none opposed.
Treasurer/Collector Joseph Buckley requested approval of short-term Approval of
borrowing. short-term
borrowing
Motion of Mrs. McMorris to approve the sale of a $166, 000 3.90% State
Aid Anticipation Note of the Town dated June 27, 1997, and payable
September 25, 1997, to Citizens Bank, at par and accrued interest.
Second by Mr. Brown.
Vote 5 - 0 in favor, none opposed.
Motion of Mrs. Roth to approve the sale of a $1, 507,000 4.00% Bond
Anticipation Note of the Town dated June 27, 1997, and payable June
19, 1998, to BankBoston, N.A. , at par and accrued interest, plus a
premium of $1,620.86.
Second by Mr. Brown.
Vote 5 - 0 in favor, none opposed.
zv�-
MINUTES - MEETING OF BOARD OF SELECTMEN June 23, 1997
Page 5
Motion of Mrs. McMorris to approve the borrowing of $162,500 in
anticipation of money from the state for sewer improvements.
Second by Mr. Brown.
Vote 5 - 0 in favor, none opposed.
Mr. McCann requested a motion for approval of bill warrant #53M in
the sum of $174, 960 for repayment of the Conservation Trust for the
Turkey Hill property, with $15 certification owed for the note on the
same.
Motion of Mrs. McMorris to approve, ratify, and confirm the signing
of bill warrant #51M of June 24, 1997, for this purpose, by Chairman
Michael Sullivan and Selectmen Brown, McMorris, Roth, and Diane
Sullivan.
Second by Mr. Brown.
Vote 5 - 0 in favor, none opposed.
The Town Administrator commented on a request of Sally A. Lincoln, Req. for addl.
Assistant Treasurer, for additional paid sick leave. He said Ms. paid sick leave
Lincoln is presently working on a part-time basis in the
Treasurer/Collector's office and Mr. Buckley is recommending this.
Chairman Sullivan said it is important that the Personnel Committee
review the rEquest because it is a precedent setting issue. Mr.
Buckley stated that there is a union contract in place and it is up
to the Selectmen to grant the request.
Motion of Mrs. McMorris that Sally Lincoln have thirty-nine days of
sick leave restored to her.
Second by Mr. Brown.
There was further discussion during which Chairman Sullivan said the
Personnel Committee should review the matter.
Vote 3 - 2 in favor, none opposed, Mr. Sullivan and Mrs. Sullivan
abstaining.
Mr. McCann said he has a copy of a letter from Senator Hedlund's Other business
office that House Bill 4456, the Town Manager Act, has passed the
House and Senate and gone to the Governor's desk for signature.
Motion of Mrs. McMorris to issue a Request for Proposals for the
building on Parker Avenue this evening.
Second by Mr. Brown.
�vy
MINUTES - MEETING OF BOARD OF SELECTMEN June 23, 1997
` Page 6
Chairman Sullivan suggested tabling the matter until after executive
session.
Mrs. Roth thanked the Fire and Police Departments for helping her
family in connection with her son John's accident this afternoon.
Chairman Sullivan asked for a motion to go into executive session to Exec. session
interview candidates for Town Manager.
Motion of Mrs. Sullivan to go into executive session for this purpose
and to return to open meeting afterwards.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed. Mr. Brown - Aye
Mrs. McMorris - Aye
Mr. Roth - Aye
Mrs. Sullivan - Aye
Mr. Sullivan - Aye.
The Board went into executive session at 9:00 p.m.
Open session resumed at 10:40 p.m. Open session
resumes
Chairman Sullivan discussed a potential Sewer Commission issue Sewer Comm'n.
scheduled to come up this Wednesday. He said the Commission was issue disc.
supposed to meet with the Selectmen tonight but they do not have
their report ready. He said he did not think the Board should
continue to do crisis decision making. Discussion followed.
Mrs. McMorris said request should be made for an extension beyond
June 30, the Board to call Ms. Lim-Epstein and let her know. There
was discussion about requesting an extension. Chairman Sullivan
asked Mr. McCann to talk with Commissioner Guild tomorrow.
A Request for Proposals on the premises at 38 Parker Avenue was Vote to issue
discussed. Certain changes were recommended and Mrs. McMorris was RFP for 38
asked to mark up a copy with the changes the Board wants. Parker Ave.
Motion of Mrs. McMorris to issue the Request for Proposals for 38
Parker Avenue.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
A due date was discussed and Chairman Sullivan set July 18, 1997.
Chairman Sullivan said a joint meeting of the Drug and Alcohol D & A Comm.
Committee and the task force is to be held and a first meeting date mtg. disc.
should be decided on.
2So
MINUTES - MEETING OF BOARD OF SELECTMEN June 23, 1997
Page 7
Mrs. Roth announced plans which are under way by the police for a
fundraiser for the Drug and Alcohol Committee. She said they are
also working with The Teen Center in connection with re-locating the
center at the old D.P.W. Garage building.
Chairman Sullivan thought there should be a process in place to co-
ordinate the work of the overall task group. It was agreed that the
task force would be called to meet Wednesday, July 16.
Mr. McCann called the Board's attention to the fact the lease of The Other business
Teen Center of the Independence Building has not been renewed since
1995, there is no insurance, and they have not paid the water bill.
Chairman Sullivan said a letter should be sent to the President of
the group.
There was discussion concerning Richard A. Henderson's appearance
before the Board tomorrow night and the status of the case on James
Lane. Mrs. McMorris said it was mutually agreed that Mr. Henderson
would no longer represent the Town. Chairman Sullivan asked for a
motion to turn the case over to town counsel.
Motion of Mrs. McMorris to move all cases currently being handled by
Attorney Henderson to Attorney DeRenses and ask him to forward his
files and bring town counsel up-to-date.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Mr. McCann passed around a bill of Gaffney Architects totalling Prof. bill
$937.50 and asked for approval for payment.
Motion of Mrs. Roth to approve for payment the invoice of Gaffney
Architects in the sum of $937.50, for work performed on the D.P.W.
Garage.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
An act of vandalism which occurred at the Cohasset Police Station was Vandalism at
discussed. Chairman Sullivan said the Town Accountant says the cost Police Station
of the incident can be taken from the self insurance account. Mr. disc.
McCann said he has a written memorandum of the incident and he
questioned paying the cost. Discussion followed.
Motion of Mrs. McMorris to pay for replacement of the damaged tires.
Second by Mrs. Sullivan.
Vote 5 - 0 in favor, none opposed.
Z51
MINUTES - MEETING OF BOARD OF SELECTMEN June 23, 1997
Page 8
There was a brief discussion about setting up a video camera or
placing more lights in the parking lot.
Mrs. McMorris wanted the attorneys representing the Town to be Other business
included in the annual cycle of appointments and re-appointments, and
mentioned labor counsel as a case in point.
Mr. McCann asked if the Board wanted town counsel to come in to
observe the workings of the Board.
Mr. Brown said he has made an attempt to work out something with
Scituate on clamming licensing and he and Joe Norton of the Scituate
Selectmen talked with Mr. McCann today. Mr. Norton thought something
could be done about it. The charge for licensing would be $50.
Mr. Brown said he went to the Norfolk County Advisory Board's meeting
recently and the budget for next year was set at a reduction. They
are also putting out an RFP to sell the Hospital for Respiratory
Diseases.
Mr. Brown said the Fuel Tank Committee's work has been done and the Vote to dissolve
committee should be dissolved. Fuel Tank Comm.
Motion of Mr. Brown to dissolve the Fuel Tank Committee.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
Mr. Brown also said he wanted a letter sent to the Legislature about Other business
extending the time for burning brush.
Mrs. Sullivan inquired if a position should be taken on the location
of the water tank. She said the best interests of the community are
not served by changing the location. Discussion followed.
Motion of Mrs. Sullivan that the Board send a letter to the Zoning
Board of Appeals stating that it supports the Bear Hill location for
the water tank.
No action was taken on the motion. Mrs. McMorris objected to sending
a letter to the ZBA for the reason that the Board should not try to
influence the hearing process. Mr. Brown agreed.
Mrs. Sullivan asked if there had been a response to the letter
written concerning the mooring list. Mr. McCann said he asked the
Harbor Master for a written opinion.
Chairman Sullivan asked the Board's thoughts on a letter received
from the owner of 93 Elm Street. Mrs. Roth suggested that the Sewer
Commission be asked about the complaint at the meeting next Monday.
�Sz
MINUTES - MEETING OF BOARD OF SELECTMEN June 23, 1997
Page 9
Motion of Mr. Brown to adjourn. Adjourn
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
The meeting was adjourned at 12 :10 a.m.
APPROVED: DATE:
Chairman
Interim Town Administrator
25.3
CORRESPONDENCE LIST June 23, 1997
1. Martha Gjesteby. Report of MAPC annual meeting.
2. Thomas Paul to Sewer Commission, re property sale at 95 Elm Street.
t
AGENDA - REGULAR MEETING OF BOARD OF SELECTMEN June 30, 1997
7:00 p.m.
A. Attendance
B. Treasury Warrants
C. Minutes
D. Scheduled Items:
7:00 p.m. - Board of Health and Sewer Commission
8:00 p.m. - Executive Session (to interview candidates for Town Manager)
E. Old Business
F. New Business
G. Town Administrator's Report
H. Other Business That May Properly Come Before the Board
2s5
jds 6 30 97
MINUTES - MEETING OF BOARD OF SELECTMEN June 30, 1997
{
Selectmen present: Merle S. Brown
Roseanne M. McMorris (7:25 p.m. )
Nancy A. Roth
Diane C. Sullivan
Michael H. Sullivan
Others present: Thomas C. Cook ) - Board of Health
Kevin M. Ulmer
Joseph E. Godzik - Health Agent
R. Gary Vanderweil ) - Sewer Commission
Henry A. Rattenbury(
Daniel J. Coughlin - Tutela Eng'g Assoc.
Molly Hochkeppel - Patriot Ledger
Mary Ford - Cohasset Mariner
Tanna Kasperowicz - Tinytown Gazette
Edward G. McCann - Interim Town Admr.
Joyce D. Studley - Admin. Secretary
The meeting was called to order at 7:05 p.m. , Chairman Sullivan Call to order
presiding.
Chairman Sullivan asked the Sewer Commission and Board of Health Sewer Common
members for a recap of what had taken place regarding the wastewater and B/Health
program and what steps need to be taken at this point. re wastewater
program
Mr. Vanderweil asked that an executive session be called. Mr. Brown
objected, stating that the Agreement for Judgment is an open document
voted by the Town and is public knowledge. Mrs. Sullivan thought the
question should be referred to town counsel.
Mr. Coughlin said the Town wanted to provide a unified front and if
anything needed to be worked out it should be done at Town level and
not made general public comment. Chairman Sullivan asked him to move
forward on the general proposal.
Mr. Coughlin said he tried to evaluate what the Board of Health had
done into one document for onsite wastewater disposal. Soils, ledge,
water supply, water protection, environmental situations, and
community responses were looked at. That data was tracked and areas
with a higher level of problems were pinpointed. He said the 1994
study was updated with more recent Board of Health information on
database. That information indictes two priority areas: Lily Pond
and Little Harbor.
Mr. Coughlin said Lily Pond is of primary concern because it is the
water supply. They did not find a high failure rate, but it is
necessary to safeguard public health. Little Harbor, Sandy Cove and
Nichols Road are high priority areas. The area is a location of
frequent problems. Little Harbor was found to be nutrient sensitive
and since Nichols Road is surrounded by water, any nutrients
introduced in that way would find their way to Little Harbor. He
ZSG
MINUTES - MEETING OF BOARD OF SELECTMEN June 30, 1997
Page 2
said Straits Pond, Bailey's Cove and area will be sewered. The
recommendation of his report is to continue on that basis. There is
also a schedule for implementation on the last page of the report.
It is intended for Fiscal Year 1998 and they cannot project it any
further.
Mr. Coughlin continued that one of the main projects of the area is
the Sewer Commission applied for funds for non-pollution in the sum
of $3, 000, 000 and is basically authorized for $1, 000, 000. It will
take the burden off the homeowners. They hope to have home rule
control to apply flexibility to the Town. There are 135 homes in
both priority areas. They would be anticipating a 40% failure rate.
Mr. Cook said the homes around the pond areas are going to fail. Mr
Coughlin said they have not had a high failure rate, but putting in
an onsite wastewater inspection plan would make them subject to
inspection. He said basically they are looking for 1-1/2 to 1.6
million dollars to become available so that people can voluntarily
participate. The money should help to resolve problems in other
parts of the community.
There was discussion about upgrading systems. Mr. Ulmer pointed out
the necessity to determine priorities.
Chairman Sullivan asked if there was any further debate between the
Board of Health and the Sewer Commission about priority areas. Mr.
Vanderweil said there is a reasonable minimum of liability; there
will be additional funding to push this out beyond the Board of
Health area, and it seems a reasonable approach. Chairman Sullivan
said it is a fine point to go into executive session to discuss
startegy on the Agreement for Judgment and the state. Mr. Vanderweil
proposed that an executive session be called.
Mrs. McMorris arrived at 7:25 p.m.
Motion of Mrs. Sullivan to go into executive session to discuss Exec. session
strategy on the Agreement for Judgment.
Second by Mrs. Roth.
Mr. Brown objected, stating that there is no strategy involved since
the state is being given what it asked for.
Vote 4 - 1 in favor, Mr. Brown opposed. Mr. Brown - Nay
Mrs. McMorris - Aye
Mrs. Roth - Aye
Mrs. Sullivan - Aye
Mr. Sullivan - Aye.
The Sewer Commission and the Board of Health also voted to go into
executive session to discuss strategy.
.zs?
MINUTES - MEETING OF BOARD OF SELECTMEN June 30, 1997
Page 3
Chairman Sullivan called for a further executive session at 8:00 p.m.
to continue interviews with candidates for Town Manager. Mrs.
Kasperowicz questioned the propriety of doing so for the reason that
the applicants are second interview finalists. She read a portion of
the open meeting law. Discussion followed. Chairman Sullivan asked
to move forward into executive session on the sewer issue at this
point. Mr. McCann announced that the Board would return to open
meeting.
The Board went into executive session at 7:30 p.m. Open session Open session
resumed at 7:51 p.m. resumes
Motion of Mr. Brown to support the priority areas for on-site systems Vote to sup-
with the changes that may be made by Mr. Cook and Mr. Coughlin on port waste.-
technical matters. water plan
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
The Sewer Commission and Board of Health members concurred with the
vote.
Mr. Cook asked to talk about scheduling. He said there need to be Further disc.
an administrator in place to come up with implementing regulations, re wastewater
and they need money for the scheduling. Mr. Coughlin said at the plan
last meeting on the matter town counsel was going to expedite a home
rule petition to have a Town loan program outside of the betterment
program, as outlined in the article approved at Town Meeting. He
said this should be moving forward. He said he has not heard from
town counsel about the progress. Mr. Brown thought this could be
done in the fall. Mr. Cook said the Board of Health is ready to go
beginning in November.
Chairman Sullivan asked if the schedule is too aggressive. Mr.
Coughlin agreed that it is, adding that it is a draft version. He
said the Board of Health dictates the proposal and he will not submit
it unless the Board of Health supports it. Mr. Cook said his basic
concern is an estimate of $40, 000 to run the program. There is no
money available, so it will have to be appropriated to get the
program going. Mr. Coughlin thought to get it going it will be
necessary to have a person employed at least half time.
Chairman Sullivan thought it should be determined how soon a plan can
be developed and then have the schedule start off with that. Mr.
Cook said there are a lot of issues to be addressed and it should be
done in a public forum. The time element was discussed for
implementing the plan. Regulations were also discussed. Chairman
Sullivan observed that it looks like implementation would take place
a year from November. Mr. Cook said professional help is needed.
�� Mr. Brown suggested proposing it to Town Meeting. Chairman Sullivan
MINUTES - MEETING OF BOARD OF SELECTMEN June 30, 1997
Page 4
said the plan should be started with that in mind. There was
discussion about moving up the time schedule. Mr. Coughlin said from
today on the plan should be implemented, and one matter is the state
legislature article. From the scheduling standpoint, he said it is
going to look like the Town is doing nothing. Chairman Sullivan did
not think any hearings should take place until September. Mr. Cook
again said he wanted money for an administrator. Mrs. Sullivan
suggested getting an RFP going.
Mr. Cook asked if the plan was delayed if it would affect the
$1,000, 000 for the interim period. Mr. Coughlin said the funds
remain in place and can be rolled over for the next period. He said
there is until the end of December to make application for the
$1, 000, 000. Mr Coughlin asked about scheduling October for the local
loan program. This was generally agreed upon. Mr. Coughlin said the
data tracking system will be eliminated entirely and he will add the
creation of rules and regulations for planning implementation to
December or January. He said he would commence the rules and
regulations in September. There was further discussion about
implementation.
It was decided that Town Meeting would be asked for funds to
administer the program in the fall and final rules and regulations
would be completed in January. Chairman Sullivan said the Board of
Health is to come back before the Board for a request for transfer
for funding for a consultant. Mr. Coughlin said he would sit down
with the Board of Health and revise the schedule.
The Sewer Commission and Board of Health members left the meeting
room at 8:22 p.m.
The manner of interviewing candidates for Town Manager was discussed.
A recess took place from 8 :25 to 8 :35 p.m. Recess
At 8 :35 p.m. Donald B. Young was interviewed in open session. Interviews
of candidates
At 9:15 p.m. Mary W. Haddad was interviewed in open session. for Town Mgr.
Chairman Sullivan told both candidates the Board will deliberate and
hold a public session before television next week.
Chairman Sullivan asked for a motion to appoint the Interim Town Interim Town
Administrator as Acting Town Manager, effective July 1. Admr. appt'd
Acting Town
Motion of Mr. Brown to appoint Edward G. McCann Acting Town Manager. Mgr.
Second by Mrs. Roth.
Vote 5 - 0 in favor, none opposed.
xs9
MINUTES - MEETING OF BOARD OF SELECTMEN June 30, 1997
Page 5
Motion of Mrs. Roth to approve, ratify, and confirm the signing of Treasury
bill warrant #53B, school warrant #53S, payroll warrant #53P, and warrants
bill warrant #1 for FY98, of June 26, 1996, by Chairman Michael H.
Sullivan, and Selectmen Brown, McMorris, Roth and Diane C. Sullivan.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Appointment of firefighters was considered. Mr. McCann said Chief Appt. of
Lincoln has arranged for medical examination of the candidates, and Firefighters
he is recommending that Philip A. Pratt and John M. Hernan be
appointed conditioned upon passing of medical and physical abilities
examinations.
Motion of Mr. Brown to appoint Philip A. Pratt and John M. Hernan as
permanent firefighters conditioned upon passing of mental and
physical examinations.
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
Mr. Brown reported that there is dry rot in the Common flagpole and Other business
i it will have to be replaced. The Building Inspector is going to make
a recommendation.
Mr. Brown also said Congress and the state Legislature have acted on
loans for drinking water supplies at no interest to communities.
There is to be a meeting at Senator Hedlund's office Tuesday morning
at 9:30. Mr. Brown said he is going and it is recommended that the
Acting Town Manager attend as well.
Mr. Brown also reported the D.P.W. is planning an Open House on
August 2 from 9:00 a.m. to 2 :00 p.m.
Mrs. Sullivan said when the Town Manager is hired a reception should
be held for him. This was discussed.
Mrs. Sullivan said she called the D.P.W. Superintendent today about
taking down the shed at the old Highway Garage. The Mitigation
Committee would like to have it down so they can determine the layout
of parking spaces available for the MBTA in the Town Parking Lot.
Mrs. Sullivan also said the Water Commissioners have agreed to
release $8, 000 to be applied toward legal costs for the Land Court
case.
Mrs. Sullivan said she also talked with the D.P.W. Superintendent
about removing brush at the Sohier Street wells in order to keep them
�_ viable. He has agreed to to do.
760
MINUTES - MEETING OF BOARD OF SELECTMEN June 30, 1997
i—
Page 6
Mrs. Sullivan said decommissioning of the fire alarm system has been
enacted and regulations need to be written. A Town resident has
offered to help.
Mrs. Sullivan discussed the new pumpout boat facility and said the
Town has been asked again to do bottom testing.
There was discussion about the vote of Town Meeting for the Bear Hill
water tower location.
Mr. McCann reported that he heard from a member of the ZBA today that
the Board was entertaining appointment of a committee to study
attennae in the Town. Chairman Sullivan said the Board decided it
was not a wise time to do this right now.
Mr. McCann also reported on a growing problem involving families who
want their babysitters to take children to Sandy Beach.
Motion of Mr. Brown to allow a special permit Monday through Friday Vote to allow
for nannies and babysitters who take children to the beach, for the spec. permits
same cost, and to change the regulations accordingly.
Second by Mrs. McMorris.
Vote 4 - 1 in favor, Mrs. Sullivan opposed.
There was discussion about having the Town Manager candidate from
Worcester back for interview next week.
Motion of Mr. Brown to adjourn. Adjourn
Second by Mrs. McMorris.
Vote 5 - 0 in favor, none opposed.
The meeting was adjourned at 10:20 p.m.
APPROVED: DATE:
Chairman
Acting Town Manager
CORRESPONDENCE LIST June 30, 1997
1. MediaOne. Notice of "must carry" provisions of 1992 U. S. Cable
Consumer Protection and Competition Act.
2. John K. McNabb, Jr. , Water Commissioner, to ZBA re Bear Hill water
tower. (Cover letter only. See FYI file. )
3. Paul R. DeRensis, Esq. , memorandum re Article 20, March 1997 Special
Town Meeting (construction of water tank) .
E�
�Ii
TOWN OF
COHASSET, MA
MINUTES OF
SELECTMEN ' S
MEETINGS
JAN 6- JUNE 30
1997
END