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HomeMy WebLinkAboutMinutes - WC - 01/31/2018 �,4 P Commissioners Cohasset Water Leonora C. Jenkins r `+r D E P A R T M E N T John W. Steinmetz ow"A%ET RolfN. Gjesteby N So*ff llle Comm ey Since 1950 Minutes of the Cohasset Board of Water Commissioners 339 King Street— Water Treatment Plant Wednesday, January 31, 2018 @ 9:00 am Members Present: Leonora Jenkins, Chair John Steinmetz,Vice-Chair Rolf Gjesteby, Clerk Recording Secretary: Brenda Douglas Guests Present: Carl Hillstrom,Joe Geary, Rich Henderson,Jason Federico,Brian Joyce, Will Moor Lee called the meeting called to order at 9:00 am., 2"d by Rolf all in favor. There was a discussion on the Scituate easement. Jason spoke with Art Leventis of Woodard& Curran who stated there was in the existing easement, but also there are utilities they need to make sure that the new easement has those utilities included. Currently SSG is going to have the site surveyed before the town will allow it to be changed. John stressed that he wanted to make sure that the new easement show all utilities on it. Rich Henderson said that John Cavanaro would be involved with SSG and not him. Rich said he would reach out to John. Easement—179 Atlantic Avenue Richard Murphy Rich Henderson informed the board that the owner of the property is subdividing the land and would like to get clean title to the property. He explained that there are no easements on record with the Registry of Deeds. He does however show deeds with easement to the Cohasset Water Company, but there is no encumbrance on the site. John would like to confirm that the site does not have the pipes there anymore. Rich explained that he can't even go to town meeting since there is no valid easement on site. Brian said he will speak with Carl Sestito. John asked if there would be any reason not to grant. Carl said that there would be no reason to keep this. John will look into and review at next meeting. Owner would like a clean title and is requesting the board write a letter. Financials Lee said that the budget for FY2019 cannot be finalized until we get the indirect costs from the town. Brian will check with Chris and Don. Joe spoke to the board about 339 King Street,Cohasset,Massachusetts 02025 Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org getting an additional employee here. Between sludge processing and grounds upkeep Woodard& Curran have saved the town$30,000 for landscaping and$50,000 for sludge removal. Joe suggested that if an additional employee was hired they could get more things done. Putting in meters would also be included. Joe said it would be an amendment to the contract. Joe stated to the board members that he is concerned about the age of the staff that they are within retirement age. A new employee could be trained and get licensed through Woodard& Curran. The board asked that Joe get an amendment so that the language could be reviewed by the board as well as the Town Manager. John agreed to consider another employee. Rolf agreed that a formal proposal be presented and sent to everyone. John suggested voting on a final budget not on the preliminary. Lee stated that the board needs to submit something right away. Lee explained how the revenues were budgeted. John made a motion that this is a draft budget which will be finalized at a later date, all in favor. There was a discussion about a 3`d wireless company looking to go onto the Bear Hill Tank. They just want to do a site survey first to see if it is feasible. Brenda will contact representative and arrange for a site visit. Mission Statement for the Treasurer was reviewed. Lee found document which states that we are in charge of all water facilities to manage and improve. Lee made a motion to approve and will make the change and get the special acts added, all in favor. Upcoming Projects & Warrant Articles The board all agreed on the Warrant Article for Scituate Hill Tank, Lee will send out. Woodard & Curran Looping S. Main to Ledgewood Farm Drive—The first meeting was last week. They are projected to get started next week. The contractor estimates 2 weeks of digging then there would be pressure testing, chlorination. Will Moor, intern for Brian Joyce, will be onsite doing the inspection on a daily basis. Jason said the neighbors would be notified if they would not have access to their driveways. Parking restrictions would only be during the day and not overnight. Tube Settlers—PO has been approved, 7-12 weeks for fabrication. Jason has reached out to 3 companies for quotes on installation. Looking at April start and complete in May. SCADA Communication Upgrade—Ron has put up the fiber on One Drive. Jason thought it might take up to 9 months to complete. Verizon Antennas—Carl responded to them directly and said they could proceed. No other word yet. Dam Repair—The town did not get the grant. Carl will look to get the repairs started and encumber monies if possible. Milfoil—Brian spoke to Weymouth they are concerned with liability staffing. They will respond to the request via letter/email. 339 King Street,Cohasset,Massachusetts 02025 Tel:(781)383-0057 Fax(781)383-2906 www.cohassetwater.org Jason got a quote for$58,000 from Soltitude Lake Management, which includes 33 days of harvesting, $1750 per day. They would not include disposing of the organics. Lee then suggested getting our own machine which Brian said it would be $70,000+and then you would have to look at man hours as well as disposal of the material. Lee suggested having the reservoir done as well. Carl said that it is prohibited by the state to do harvesting of this type in the reservoir, it must be hand harvesting or suction. Brian has reached out to Weymouth to get a breakdown of maintenance costs associated with the harvester. Jason said that Soltitude Lake Management stated that if they will be needed then you need to book early, or they will not be available. Brian suggested looking into the repercussions of removing the milfoil and phan wart. The board suggested that 10 days of harvesting to be done this summer. Jason will reach out to Soltitude Lake Management for quote. Lee also mentioned looking into getting a 3rd lagoon put in. Brian wanted to discuss with the board about town hall employees being housed at the plant during the construction of the new town hall. Brian said that all sites are being looked at so that when it goes to town meeting that the town can say that they have exhausted every site for availability. Brian said currently it is just fact finding. Lee just requested that going forward if the board could be included in any decisions. Abatement Policy Lee made a motion to approve the water abatement procedures, 2"d by John all in favor. Annual Report This is completed Don Piatt will be including the retained earnings with a graph. Lee made a motion to accept the Annual Town Report as a draft to send in till the Town Accountant comes up with the retained earnings, 2"d by John all in favor. Abatement—Paul Tedeschi 191-lobart lane Paul was traveling and unable to attend. Mr. Tedeschi requested the board call him on his cell phone. The board felt that Mr. Tedeschi needed to come to a meeting to discuss the abatement denial. Rolf made a motion to approve the December 18, 2017 minutes 2"d by Lee all in favor. Warrants for signed and approved by the board. Next meeting scheduled for Wednesday, February 28 b @ 9:00. Rolf made a motion to adjourn the meeting at 10:35 am, 2"d by John all in favor Respectfully Submitted, Brenda Douglas, Recording Secretary Approved By: �'t li _ /ems-- Date: RolfN. Gjesteby, Clerk Cohasset Board of Water Commissioners 339 King Street,Cohasset,Massachusetts 02025 Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org