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HomeMy WebLinkAboutMinutes - WC - 12/18/2017 \G14 D O A Cohasset Water Commissioners s Leonora C.Jenkins E P A R T M E N T John W. Steinmetz o°""%`T Rolf N. G'esteb "'�''�' S8!'tfCl�rJtB C07t1/lttr`71Z�S?71Ce 1� J Y Minutes of the Cohasset Board of Water Commissioners 339 King Street—Water Treatment Plant Monday December 18, 2017 @ 9:00 am Members Present: Leonora Jenkins, Chair John Steinmetz, Vice-Chair Rolf Gjesteby, Clerk Recording Secretary: Brenda Douglas Guests Present: Carl Hillstrom, Joe Geary, Don Piatt, Jason Federico, Dave Fulton Lee called the meeting called to order at 9:01 am., 2"d by Rolf all in favor. Water Easement—81 King Street Dave Fulton of SSG came in front of the board 2 years ago to have the water main relocated for the construction of the storage facility. The property has been since sold to Extra Space. Extra Space would like to reduce the size of the easement. 30' was a permanent easement and 20' was a temporary easement for construction which dates way back. Extra Space believes that the 20' feet is no longer in existence and that the 30' is in place. SSG felt that they should have taken care of this prior to the sale. John suggested that Dave contact Lou Ross,town counsel and discuss with him. Lee does not think they can accept anything less than 30'. He will coordinate with Rich Henderson, Lou Ross and their attorney. Dave will make sure to include John on any emails. Dave stated that SSG would be responsible for any legal fees associated with the easement. Financials Don supplied the board with the capital recovery charge vs debt services. Lee gave some background on how the charge came in. Don would prefer the board to air on the side of conservative. Lee wanted to speak about the System Development Charge and new hookup fees. Brian said that there is not much undeveloped space available in the town. It was decided that 4 hookups would be a good number and conservative. Don asked if there was a schedule for AT&T and Verizon. The contract allows for a 3%increase each year. Don does not have anything in place currently, so he will put something in place. Then there was a review of what Linden Ponds revenues would look like, and it was agreed $300,000 would be a good conservative number. Don pointed out that the board should not be including liens and penalties since it has been charged for a previous year. When the monies come in it should be used as a bonus and not included in the budget. Interest was discussed,and Don said that normally there is an allocation associated. 339 Kng Street,Cohasset,Massachusetts 02025 Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org Lee said that the loop project was allocated for$400,000. The bid came in much lower, so she wondered if monies be transferred into Extraordinary and System maintenance. This is a capital project, so no the monies cannot go into other line items. Jason stated that the Notice of award went out last week they have 10 days to get all the paperwork in. Jason said that they will be starting after the l'of the year. Jason, Don and Brian all agreed that the board should do an article and put monies in a capital line item that can stay on the books for years. Don will create 2 Capital accounts from the STM warrant articles and forward that information to Brenda. Brian then brought up the fact that if the board wants to replace the A/C pipe or cast iron on Atlantic Avenue that they should look into since the road is being worked on. It was estimated that 5,300 feet of pipe would be$700,000-$800,000 that would be from the bridge to Jerusalem. The other capital project discussed was that the State is looking into putting utilities underground and that that they are looking at Route 3A. Jason said it would be approximately the same as Atlantic to Jerusalem. Don would like to look at the budget closer and get back to everyone after the V of the year. Ryan Bradley of 41 Hill Street came in to discuss his abatement denial that he received. He was honest and said that they did not hear the leak. He explained that his mother in law tried to fix leak and probably made it worse. John said that his request did not meet the criteria and the other board members were in agreement. Looping South Main to Ledgewood Farm Drive Work to commence after the first of the year and be completed by May 20, 2018. Dam Repairs/Grant Submission Joe said that he has not received anything yet from the state. Tube Settlers Jason said that we need to purchase equipment first from Enviropax, Inc. in the amount of$28,000. He has a proprietary sole source letter. This would commence in April and be completed by May 1'. John made a motion to approve the$28,000 to purchase tube settlers, 2"d by Rolf all in favor. Jason can contact Enviro to make sure when they deliver to have the appropriate rigging. Joe presented the board with what he had received from DEP last week and that they are looking at placing Cohasset on an individual permit. They would like to come out here to test the raw water over the next 10 months. This would give info on dissolved organics compounds. Carl said they did some sampling last summer and found them to be high. THM reduction Jason did a RFQ. Piloting costs;engineering costs etc. Jason said one thing to look at is if you look at the plant or possibly the tank. Everything would be looked at including source water, finished water, dredging etc. Rolf made a motion to authorize$15,000 for RFQ on reduction of THM's. 2"d by John all in favor. 339 King Street,Cohasset,Massachusetts 02025 Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org Brian reminded everyone that the going forward with security upgrades that the contract with communication upgrades is a 30/60/90. 51 Bancroft Road—Mr. Scott Robbins told the board members that for the last 3 years he has been calling about a decrease in volume. He explained how he was told that he needed to make sure that his side of the service was clear. He had several plumbers come in to no avail. He then had Ross Rosano come in in 2015 and ream out the service. He explained that last Thursday,under the direction of the Water Department, Iaria Bros. dug up at the main and now they have great pressure and volume. He came in today to get reimbursed for the cost of having Ross Rosano come out which was $900.00. Carl suspects that the original contractor who build the home in 2002 did not remove the coupon. John made a motion to deny the reimbursement 2"d by Rolf all in favor. Abatements Wheelwright Farm Request—Werner Diekmann, Trustee for Wheelwright Farm asked to board to consider either dropping the Seasonal Customer annual fee or the quarterly Capital Recovery Charge on their irrigation account. The board all agreed that they were being charged,42 residents,the same as an individual home would be charged. Rolf made a motion that they would drop either of the fees, this was 2"d by Lee all in favor. 19 Hobart Lane—Paul Tedeschi requested abatement of his rental property at 19 Hobart Lane. The outside silcock in mid-July had let go and was flowing for several days. John made a motion to deny Rolf felt it was a negligence issue and was 2"d by Rolf all in favor. 54 Linden Drive—Robert Ciciotte requested abatement of his 11/l/I7 water bill due to a leaking toilet. John made a motion to deny the request 2"d by Rolf, all in favor. Rolf made a motion to approve the November 28, 2017 minutes 2"d by John all in favor. Warrants for signed and approved by the board. Interconnect meeting is on Wednesday, January 24, 2018 @ 10:00 at Linden Ponds. The regular monthly meeting will be decided at a later date. Lee made a motion to adjourn the meeting at 11:00 am, 2"d by Rolf all in favor Respectfully Submitted, Brenda Douglas, Recording Secretary Approved By: - — Date: z �L / r' RolfN. Gjesteby, Clerk Cohasset Board of Water Commissioners 339 King Street,Cohasset,Massachusetts 02025 Tel:(781)383.0057 Fax:(781)383-2906 www.cohassetwater.org