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HomeMy WebLinkAboutMinutes - WC - 01/12/2016 cohnsset Water D E P A R T M E N T Commissioners (� /��yyyf�yy�fy� (�ryy��p !/(]��] Leonora C. Jenkins W,T ONA55ET� Ser�!TW L/V/JLII�LVl L4�sll 195 RolfN. Gjesteby John W. Steinmetz Minutes of the Cohasset Board of Water Commissioners 339 King Street— Water Treatment Plant January 12, 2016 @ 10:30 am Members Present: Leonora Jenkins, Chairman Rolf Gjesteby, Vice-Chairman John Steinmetz, Clerk Recording Secretary: Brenda Douglas Guests Present: Carl Hillstrom, Joe Geary, Mary Gallagher, Chris Senior Motion made by Lee to call the meeting to order at 1031 2"d by Rolf all in favor. No Public Comment Update on Holland Company& Sewer Bills Lee stated that she looked into how much time/money being spent on a monthly basis for sewer services. She determined that the fee should be $1,300.00 a month. This takes into consideration Brendan and Sean's time with a truck as well as Brenda's time. Lee will present this for the sewer commission for their upcoming budget. John felt that they should vote on it and go forward with presenting it to the sewer board. Lee made a motion based on an internal audit the board has come up with a new monthly invoice to the Sewer Commission of$1300 to commence July 1, 2016, 2"d by John all in favor. Current Financials Mary informed the board that they have collected over 50% of budget for the first 6 months. Mary said that Water Department has only $195,000 left in retained earnings so if monies are needed for appropriation at town meeting for Holland Company it would come out of that. Lee asked Mary if she had put together the indirect costs for the upcoming fiscal year. Mary said she has not but would be working on it shortly. Lee asked if Mary could put in the revenues from billing split with user charges vs. capital recovery charges. Mary said that she would have to check with the Treasurer's Office as well as the programmer. Lee asked about the water liens; Mary reiterated that water liens come in the last 6 months of the fiscal year. Liens have gone out to customers and they have till February I"to pay. Lee wanted to know if they should put in $150,000 in liens for revenue in the projections for the upcoming year. Mary said she would check to see what was put in for last year. She said she would do the same with interest& penalties use what was used in previous year. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org There was then a discussion about the cost to paint the Bear Hill tank. Carl stated it looks like it is going to be around $800,000. John then asked how much would it cost for a new tank, Carl was informed the cost of a new take is $1.25 per gallon and Bear Hill is a 2 million gallon tank. The Bear Hill tank is from the 60's but it was painted in 2001. Joe explained that it's not chipping off the rust is bleeding through. Carl has asked if there is a way to just spray it without stripping down. He has been told that there is but it will not last that long. If it is stripped down then the new paint should last 25 years. Joe & Carl are going to have a meeting with Merithew. They are coming out to the tank and give us other options that may be available. Joe then suggested going out early in the season when contractors are looking for work. Carl would like to have it painted in the fall. Lee requested that Carl & Joe get numbers before the next month's meeting so that they can write a warrant article for the monies needed for the tank. Joe then suggested that doing the interior one year then exterior the 2nd year. Carl said it is a capital cost and he sees no advantages to doing it in two different years, it would not be cost effective. Lee stated she thought that the tank was in tough shape. Carl said that it's in good shape, but the foundation does need some work. Chris Senior then came in and stated that he spoke with Pat Burke of Holland Company. He proposed on behalf of Holland that $29,000 in cash off the amount due and a payment of$85,000 or $35,000 in credits to be applied& a cash payment of$79,000. Rolf said that theoretically the monies are owed. But we need to come up for a realistic number to bring to town meeting. Lee would like to see a 50150 agreement. Chris said that they are not going to agree with that, they would want to go into litigation. John suggested a flat $65,000 out of the $114,000. Chris said if the board wants they can go forward with the negotiations, he is just here to assist the board. John said he would be happy to reach out to Pat Burke if he was given the authority up to $70,000 to negotiate. Lee suggested giving John the authority up to $75,000 and making it straight cash deal with no credits. Rolf made a motion that John be point man to negotiate with Holland Company and given the authority up to $75,000 tad by John, all in favor. Lee then reiterated to Chris that the board is planning on increasing the monthly fee to sewer starting July 1, 2016. Chris said that this is the time when it needs to be presented to the board so that they can put it in their budget. John said that assuming he gets to a resolution which is contingent on town meeting. John said he could do a simple e-mail which specifies what they have agreed upon. Chris said that when the number is reached that it be presented to town counsel for them to spell out. The board told Mary that the monies that were appropriated for Filter Media will not be needed. It was found that the filter media has several more years before needing replacement. Mary stated to the board if they want the money to go back to the Water Capital Stabilization Fund they will need a vote at Town Meeting. They can also appropriate the money from the Filter Media Article to use to pay off the Holland Company at Town Meeting. If they do nothing and decide to not use the money it will close out to retained earnings at yearend. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Wellfield- Carl reported that Ted Lavin is purchasing ties & insulation to put around piping to get us thru till spring when they can put the piping around it. Town Report- Joe stated that he and Carl met this morning and has updated the report and will send to Lee and the board members for their review. Carl has been given a quote for the roof repair of$27,500 and they have $35,000 in extraordinary maintenance from special town meeting. Carl is planning on having this done in the spring. Caustic Conversion —Joe reported that the check list should be to DEP by the end of the week. VFD - Carl has 2 out of 3 quotes for them and is still awaiting one more. Once they are received he will submit to Susan in Procurement for her to sign off on. FY2017 Budget The board then went thru the line item by line item. They are still awaiting some reports from Mary. I told board that I will input information and forward to the board for their review. John made a motion to approve December 17, 2015 meeting notes this was 2nd Rolf all in favor. Warrants were signed off on and approved. Carl then said that they had a damn inspection last year, but have not heard anything from DCR yet, but there will be some maintenance that will need to be performed in the spring. Motion made by Lee to adjourn at 1:07,this was 2"d by John all in favor. Respectfully Submitted, Brenda Douglas, Recording Secretary 9 Approved By: x Date: 3 Jo Steinmetz, Clerk Co asset Board of Water Commission s 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org COMMITMENT &INTEGRITY 41 Hutchins Drive T 800.426,4262 DRIVE RESULTS Portland, Maine 04102 T 207.774.2112 www,woodardcurran.corn F 207.774.6635 February 4, 2016 ATrusted Client& Management Partner Alb- Re: Water Quality Sampling &Reporting WOODARD &CURRAN To Whom It May Concern: We are reaching out to you today in light of the Flint, MI water quality crisis to make sure you and your water system users are aware of the strict water quality requirements and guidelines Woodard &Curran follows with regard to your water treatment and distribution systems. 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