HomeMy WebLinkAboutMinutes - WC - 12/10/2014 } r Cohasset Neater
7
D E P A R T M E N T Commissioners
Leonora C. Jenkins
1- 03'iASSET
asE, of L� Daniel M. Varney
RolfN. Gjesteby
Minutes of the Cohasset Board of Water Commissioners
339 King Street— Water Treatment Plant
December 10, 2014 @ 9:00 am
Members Present: Leonora Jenkins, Chair
Daniel Varney, Vice Chair
Rolf Gjesteby, Clerk
Recording Secretary: Brenda Douglas
Guests Present: Carl Hillstrom, Paul Roux, Brian Joyce, Kevin McCarthy
Motion made by Lee seconded by Rolf to call the meeting to order at 9:05 am all in
favor.
Public Comment -No Public Comment
AbatementslWarrants/Meeting Notes
No Abatements or Meeting Notes to be approved. Commission signed off on Warrants
dated December 10, 2014.
Finalize RFP
Brian added the table requested by creating an excel spreadsheet which he will put into
the RFP separately.
Evaluation Criteria was updated as stated above. The terminology of"Surface Water"
experience was added. This was reviewed by all and accepted. There was a discussion
on the maintenance of the raingardens and it was decided to keep the language the same
as the previous RFP. Then there was a review of the application. There was a discussion
of pricing. Dan made a motion to go with a fixed price this was 2„d by Rolf, all in favor.
Rolf made a motion to accept the RFP as written knowing that the formatting will be
changed this was 2nd by Dan, all in favor.
The schedule of the RFP process is as follows:
December 18, 2014 - RFP Issued
January 20, 2015- Pre submittal meeting (this is mandatory)
January 27, 2015 Deadline for receipt of written request for interpretation and questions
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906
February 5, 2015 -Addendum deadline
February 19, 2015 - Submission deadline town hall by 3:00 pm
March 19, 2015 —Completion of evaluation for selection committee
April 2, 2015 - Contractor view
April 16, 2015 —Signing of contract
July 1, 2015 -Mobilize and startup of new contract
Rate Study
Paul is going to formalize what the board will need as specs for the rate study. He will
get these to the Commission for their review. I mailed out letters to 2 other companies
asking for proposals to do a rate study. The companies were Woodcock& Associates,
out of Northborough and The Abrahams Group out of Framingham. Kevin wanted to
make sure that everyone would be in the loop as this progressed. Next Meeting to be
announced after Rate Study quotes come in.
Motion made by Dan to adjourn the meeting at 10:34 am this was 2"d by Rolf, all in
favor.
Respectfully Submitted,
Brenda Douglas, Recording Secretary
Approved By: Date: L j
Rolf Gjesteby, Cler
Cohasset Board of Water Commissioners
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906