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HomeMy WebLinkAboutMinutes - WC - 12/10/2014 } r Cohasset Neater 7 D E P A R T M E N T Commissioners Leonora C. Jenkins 1- 03'iASSET asE, of L� Daniel M. Varney RolfN. Gjesteby Minutes of the Cohasset Board of Water Commissioners 339 King Street— Water Treatment Plant December 10, 2014 @ 9:00 am Members Present: Leonora Jenkins, Chair Daniel Varney, Vice Chair Rolf Gjesteby, Clerk Recording Secretary: Brenda Douglas Guests Present: Carl Hillstrom, Paul Roux, Brian Joyce, Kevin McCarthy Motion made by Lee seconded by Rolf to call the meeting to order at 9:05 am all in favor. Public Comment -No Public Comment AbatementslWarrants/Meeting Notes No Abatements or Meeting Notes to be approved. Commission signed off on Warrants dated December 10, 2014. Finalize RFP Brian added the table requested by creating an excel spreadsheet which he will put into the RFP separately. Evaluation Criteria was updated as stated above. The terminology of"Surface Water" experience was added. This was reviewed by all and accepted. There was a discussion on the maintenance of the raingardens and it was decided to keep the language the same as the previous RFP. Then there was a review of the application. There was a discussion of pricing. Dan made a motion to go with a fixed price this was 2„d by Rolf, all in favor. Rolf made a motion to accept the RFP as written knowing that the formatting will be changed this was 2nd by Dan, all in favor. The schedule of the RFP process is as follows: December 18, 2014 - RFP Issued January 20, 2015- Pre submittal meeting (this is mandatory) January 27, 2015 Deadline for receipt of written request for interpretation and questions 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 February 5, 2015 -Addendum deadline February 19, 2015 - Submission deadline town hall by 3:00 pm March 19, 2015 —Completion of evaluation for selection committee April 2, 2015 - Contractor view April 16, 2015 —Signing of contract July 1, 2015 -Mobilize and startup of new contract Rate Study Paul is going to formalize what the board will need as specs for the rate study. He will get these to the Commission for their review. I mailed out letters to 2 other companies asking for proposals to do a rate study. The companies were Woodcock& Associates, out of Northborough and The Abrahams Group out of Framingham. Kevin wanted to make sure that everyone would be in the loop as this progressed. Next Meeting to be announced after Rate Study quotes come in. Motion made by Dan to adjourn the meeting at 10:34 am this was 2"d by Rolf, all in favor. Respectfully Submitted, Brenda Douglas, Recording Secretary Approved By: Date: L j Rolf Gjesteby, Cler Cohasset Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906