HomeMy WebLinkAboutMinutes - WC - 12/12/2014 R Cohasset Water
jJYRy-� TW D E P A R T M E N T Commissioners
o a"ASS-�T"" _�` s CMV� 1950 Leonora C. Jenkins
Daniel M.Varney
RolfN. Gjesteby
Minutes of the Cohasset Board of Water Commissioners
339 King Street— Water Treatment Plant
December 2, 2014 @ 9:00 am
Members Present: Leonora Jenkins, Chair
Daniel Varney, Vice Chair
Rolf gesteby, Clerk
Recording Secretary: Brenda Douglas
Guests Present: Carl Hillstrom, Kevin McCarthy, Diane Hindley& Brian Joyce
Motion made by Lee seconded by Rolf to call the meeting to order at 9:03 am all in
favor.
Public Comment—No Comments
RFP
Rolf questioned the language in the RFP about the billing portion of the sewer bills.
Brian stated he took it from a previous RFP which was the concession which was voted
down at town meeting. Lee questioned how they could just have a single water RFP vs a
water/sewer RFP. Diane suggested that they can have it done separate then combined.
Brian stated that sewer has a potential of going another 10 years with the current contract.
Diane stated that the board has to vote on the term of the contract. Dan made a motion to
create a contract on a 3 year basis with two 3 year extensions; Rolf seconded this all in
favor.
Diane stated that Brian needs to be more specific on the cost of the contract. She gave
an example of whether it is a straight cost or with an escalation. There could be fixed
prices for the first 3 years with the 2 extension with increases. Carl stated normally it is
determined using the Boston CIP. That way every respondent uses the same calculations.
Diane questioned why the board was using the RFP process if they were not going with
the low bidder. The bidding process could be used as well. If the board chose not to go
with the lowest bidder then a reason would have to be written as well.
There was a review of meters &hydrants. Then there was a discussion of computers and
technology. Brian asked Brenda to get a copy of the American contract. He is looking
for the language that was used for the administrative work to the Sewer Commission.
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
The Selection committee is listed as 8 members. Diane stated it should be an odd number
so that there is no tie. Following is the schedule:
Schedule RFP out 12/18
Pre proposal meeting 1/20 @ 10:00 am
Deadline? 1/27
Deadline final add 2/5
RFP due 2/19
Ranking Selection 4/2
Contract Review
Final Contract sign 4/16
July 1st start up
It was suggested that the pre proposal walk thru be mandatory to alleviate having to put
the staff thru it more than once.
Contract Obligations—It was decided to review documents that this would be by
appointment only. Carl will make sure that the list of documents is put together in the
conference room.
Open meeting law issues came up again. Brian can make edits and individually send
changes to each commissioner and get their input directly.
Lee wanted to revisit section 2.1.1 of the RFP. She wanted to make sure that the
employees were taken care of. She was concerned with the language that the employees
be given their job for a 2 month period? Brian referred to 2.1.11 which is a protection
clause for the current employees.
Rolf made a motion to commission a rate study to be commenced and finished by next
town meeting this was seconded by Dan all in favor.
The board will meet again tomorrow at 9:00 am. Brain will send out revisions. Motion
made by Lee to adjourn meeting this was 2°d by Rolf, all in favor 11:12.
Respectfully Submitted,
Brenda Douglas, Recording Secretary
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Approved By: �/-"' f . r--�_ — Date:
Rolf Gjesteby, Clerk
Cohasset Board of Water Commissioners
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org