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Home My WebLink AboutMinutes - SC - 04/03/2019 �.COFiASSST O O�v ly y7 Cohasset School Committee Meeting School Committee Minutes Wednesday, April 3, 2019 Cohasset Middle-High School Community Use Room 143 Pond Street Cohasset, MA In Attendance: Jeanne Astino, Chairman Ellen Maher Jennifer Madden Barbara Stefan Paul Kearney Also in Attendance: Louise Demas, Superintendent Dr. Patrick Sullivan, Assistant Superintendent Michael MacMillan, Director of Finance & Operations Chairman Astino called the meeting to order at 6:39 p.m. Roll call: Barbara Stefan-present; Paul Kearney-present;Jeanne Astino-present; Ellen Maher-present; Jennifer Madden-present. The Chair then asked for a motion to go into executive session for purpose#2,To conduct strategy sessions in preparation for negotiations with non-union personnel or to conduct collective bargaining sessions or contract negotiations with non-union personnel. A motion was made by Mrs. Maher, seconded by Mrs. Stefan. The roll-call vote was unanimous, 5-0. The committee entered executive session at 6:40 p.m. and exited executive session at 6:53 p.m. Chairman Astino called the meeting back to order at 7:01 p.m. Pledge-Recited. Public Comment-None. Approval of Warrant-Motion by Mrs. Maher to approve Warrant 19-17S,seconded by Mrs. Stefan. Roll Call Vote; Paul Kearney-Aye, Barbara Stefan-Aye,Jeanne Astino-Aye, Ellen Maher-Aye,Jennifer Madden-Aye. Superintendent's Report-Student Art Winner for Earth Day Logo- Peter Pescatore, Chairman of Open Space & Recreation gave the SC an overview of the upcoming Earth Day Clean-Up scheduled for 1 Saturday, April 271"from 8:30 am.to 2:30 p.m. He discussed the events and programs that are coming up over the next couple of months. They had a great time with the Earth Day Logo contest. He presented the winner Bridget Wickstead with a $50 Visa Gift Card and a framed picture of her artwork with an engraved plate. Faculty Hiring Update-Superintendent Demas stated that there are three retirees this year. They have hired already for one of the positions, as someone was already on staff and they are reviewing applications for the other two positions. Finance-Facilities Use Requests-Mr. MacMillan stated there are three applications before the Committee tonight. He reviewed the process which they go through with applications. They confirm if the space is available, check for insurance and check the custodian schedule. Michelle's Dance Carousel is requesting space for dance performances and rehearsals. Motion by Mrs. Maher to approve the application for Michelle's Dance Carousel as submitted, seconded by Mr. Kearney. Roll Call Vote: Paul Kearney-Aye, Barbara Stefan-Aye,Jeanne Astino-Aye, Ellen Maher-Aye,Jennifer Madden-Aye. SciCoh/Scituate & Cohasset Youth Football-Mr. MacMillan needs more information on the application. He asked that the Committee approve the dates tonight and he will come back with additional information at the next meeting. Motion by Mrs. Maher to approve the dates requested for usage, seconded by Mrs. Stefan. Roll Call Vote; Paul Kearney-Aye, Barbara Stefan-Aye,Jeanne Astino-Aye, Ellen Maher-Aye,Jennifer Madden-Aye. Scoops Lacrosse, LLC-Motion by Mrs. Maher to approve the application for Scoops Lacrosse as submitted,seconded by Mr. Kearney. Roll Call Vote; Paul Kearney-Aye, Barbara Stefan-Aye,Jeanne Astino-Aye, Ellen Maher-Aye,Jennifer Madden-Aye. Fee Vote-Mr. MacMillan explained the proposed changes. They are removing the course fee for some art courses at the high school and removing the sign-in sheet at games for parents. Motion by Mrs. Maher to approve the changes as presented, seconded by Mrs. Stefan. Roll Call Vote; Paul Kearney- Aye, Barbara Stefan-Aye,Jeanne Astino-Aye, Ellen Maher-Aye,Jennifer Madden-Aye. Monthly Update-Mr. MacMillan reported the expenditures are at 64% in the budget so far. Everything is on track for the year. The Committee discussed the Kindergarten fees. Vehicle Maintenance Update-Mr. MacMillan stated there are no major problems or changes with the vehicles. They hope to receive the new buses from N.E. Transit this month. SC Comments and Communications-Goals Review-Progress Report-The SC reviewed and updated their goals. Sub Committee Definitions-Chairman Astino thanked Mrs. Maher on preparing the document. The SC reviewed and made edits. Mrs. Maher will update and forward to Jennifer Souretis to post. Revised Cohasset Proposal-Collins Center-The SC discussed the Superintendent search with the Collins Center and how it went. Everyone agreed they did a great job. Motion by Mrs. Maher to approve 2 $7000 for the consultant fee for the Superintendent Search, seconded by Mr. Kearney. Roll Call Vote; Paul Kearney-Aye, Barbara Stefan-Aye,Jeanne Astino-Aye, Ellen Maher-Aye,Jennifer Madden-Aye. Reading of Policy ACAC-Other Forms of Harrassment-1st Read-The Committee reviewed the policy. Mrs. Stefan noted the only change was adding in gender identity. Motion by Mrs. Maher to approve Policy ACAC, seconded by Mrs. Stefan and the vote was unanimous(5-0). Reading of Policy IJ-Instructional Materials-15Y Read-The committee reviewed and edited. Motion by Mrs. Stefan to approve Policy IJ as amended, seconded by Mrs. Madden. Roll Call Vote; Paul Kearney- Aye, Barbara Stefan-Aye,Jeanne Astino-Aye, Ellen Maher-Aye,Jennifer Madden-Aye. Reports from Sub-committees and Liaisons-Chairman Astino attended the AEC meeting. They are working on drafting a new charge as an ad-hoc committee for the Board of Selectmen. Mrs. Stefan attended the Social Thinking presentation this morning and it was terrific. Mrs. Madden noted that she attended the screening of the documentary "Angst" which had a wonderful turnout and discussion. Chairman Astino stated some local churches are showing the movie "The Hate You Give" over the next month. Mrs. Madden attended the Safe Harbor meeting yesterday. There is a Youth Ambassador Committee with a lot of positive work going on. Mrs. Maher reminded everyone that Annual Town Meeting is on Monday,April 29th at 7 p.m. She reviewed the projects that are on the Warrant for the schools. Chairman Astino asked for a motion to go into Executive Session for Exemption#3 and #4 for Strategies with respect to collective bargaining and a security update. Motion moved by Mrs. Maher, seconded by Mrs. Madden. Roll Call Vote; Paul Kearney-Aye, Barbara Stefan-Aye,Jeanne Astino-Aye, Ellen Maher-Aye,Jennifer Madden-Aye. The Committee went into Executive Session at 8:16 p.m. and exited at 8:46 p.m. Motion to adjourn the regular meeting at 8:47 p.m.was made by Mrs. Maher;seconded by Mrs. Stefan,the vote was unanimous, 5-0. Documents Used at the Meeting Student Art Winner-Earth Day Logo F-1 Facilities Use Applications G-1 Fee Changes G-2 Monthly Finance G-3 Vehicle Maintenance G-4 Sub-Committee Definitions H-1 Revised Collins Center Proposal H-2 Policy ACAC H-3 Policy IJ H-4 3