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HomeMy WebLinkAboutMinutes - SC - 11/08/2017 T CQ%ASSET O Cohasset School Committee Meeting School Committee Minutes Wednesday, November 8, 2017 Cohasset Middle-High School Community Use Room 143 Pond Street Cohasset, MA In Attendance: Jeanne Astino, Chairman Katie Dugan Ellen Maher Barbara Stefan Jennifer Madden Also in Attendance: Louise Demas, Superintendent Patrick Sullivan,Assistant Superintendent John Tuffy, Business Manager Chairman Astino called the meeting to order at 7:04 p.m. Roll Call Vote; Barbara Stefan-Present, Katie Dugan-Present,Jeanne Astino-Present, Ellen Maher- Present,Jennifer Madden-Present. Pledge-Recited. Invitation to Speak-None Approval of Warrant-Motion by Mrs. Dugan to approve Warrant 18-085,seconded by Mrs. Maher. Roll Call Vote; Barbara Stefan-Aye, Katie Dugan-Aye,Jeanne Astino-Aye, Ellen Maher-Aye,Jennifer Madden-Aye. Superintendents Report-Superintendent's Award-Superintendent Demas read aloud and presented Matthew Dickey with this year's Superintendent's Award. Matthew Dickey was present with his parents to accept the award. The Committee congratulated him. IT Update-Chief Information Officer Ron Menard and Deputy CIO Bart Riley were present. Mr. Menard stated they have a new member of the IT team, Dan Kelly. He has done an outstanding job managing the help desk, gets along well with everyone and is taking on additional duties every day. He will be going to Office 365 boot camp and will support the entire school and town. They also brought on an intern this summer and it worked out great. The budget is on track. They have started discussion of the FY19 budget and are looking at long term strategic planning. They will look for feedback on how curriculum is impacted by technology, how do the current computer labs look in the future and how does emerging technology roll into the classroom. Mr. Riley reported updates to BYOD. There are currently 800 student devices a day on the network. There are 64 charging stations. They are getting great feedback from the staff. There are 542 Chromebook district wide. Tomorrow is the IT Professional Development day for staff. All schools are now centralized printing instead of desktop and that is working out well. During the summer they worked on mapping out all the access points clearly. 1 They are completing the security updates at Deer Hill and Osgood schools. Nutrikids is now cloud based. Mr. Menard stated over the summer they collected all staff laptops and optimized them all and upgraded the firewalls. The reporting system has been updated and they have the ability to see how Wi-Fi is working and where precisely the trouble spots are. It is a great way of being proactive. The next phase is applications and understanding how teachers are using BYOD in the classroom. Town Hall Renovation Advisory Committee-Update-Chairman of THRAC-Mary McGoldrick gave an overview of the proposed town hall renovation project. She discussed how many public meetings there have been,the employee relocation plan, available grants, energy efficiencies and estimated budget. Gift-Superintendent Demas stated the Rosen family is donating an upright SAMICK Console piano and will assume the cost of transporting to the school. Motion by Mrs. Maher to accept the gift of a piano from the Rosen family,seconded by Mrs. Dugan. Roll Call Vote; Barbara Stefan-Aye, Katie Dugan-Aye, Jeanne Astino-Aye, Ellen Maher-Aye,Jennifer Madden-Aye. Osgood and Deer Hill Playground Update-Superintendent Demas advised the Committee they have been granted an extension on the groundcover for the Osgood Playground until June 2019. She has to provide an update every six months beginning in April. The Deer Hill Playground needs to be updated to give access to everyone to every piece of equipment. Superintendent Demas has to get back to the AAB by Friday with plans to create a larger pathway to every piece of equipment. It will cost double of what they have in the current budget. She has requested an extension and it was granted until 11/27/17. Superintendent Demas has reached out for legal advice from an attorney with experience in special needs. DCAP-Superintendent Demas explained the differences in Tier I, II and III support. Tier III is very organic based on the student's needs and requires a team consult. She discussed the intervention strategies. She explained that tiered support is fluid. It is constantly moving and changing. Mrs. Dugan asked how they track tiered support. Superintendent Demas stated they monitor tiered support on a regular basis but it is hard to give specific numbers and track as the data changes constantly. She could provide information today that only would be accurate for that one day. The Committee had a lengthy discussion about how they could get more information and track data. Mr. Sullivan added that he can try and get some data together for the Committee but it is hard to quantify. SC Comments&Communications-Follow up Items-The Committee reviewed and updated the list. FY19 Budget Priorities-Mrs. Maher and Mrs. Dugan worked on and distributed a draft of the FY19 budget priorities. The Committee reviewed the document and recommended changes. Report of SC Sub-Committees-Mrs. Stefan reported that there are 3 policies that have been updated and need to be put on an upcoming agenda to be reviewed. Mrs. Dugan stated the budget&finance subcommittee met with the Capital Budget liaisons, Superintendent Demas and Mr.Tuffy and discussed FY19 requests. Mrs. Dugan distributed the master spreadsheet of capital items for the town's 10-year plan. Mrs. Dugan stated the Long Range Planning Group will meet on Monday. The new finance director will bring the updated 5-year forecast. Chairman Astino attended the AEC meeting and they talked about what the educational component looks like. They will research and discuss at the next meeting. Mrs. Maher discussed the results of the MSDA survey. The results for Cohasset's buildings were great. Mrs. Maher and Mrs. Madden attended a session on mental health presented by Minding Your Mind. It was a very moving presentation about depression and anxiety. Mrs. Madden attended the SEPAC event last night and it was well attended. Chairman Astino discussed the workshops she attended at the MASC. There was a remarkable computer science presentation by Bill Daggett. Chairman Astino advised the Committee they were invited to the National Honor Society Induction on 11/16/17 at 7 p.m. 2 Minutes-Motion by Mrs. Maher to approve the minutes of 10/18/17 as written, seconded by Mrs. Dugan and the vote was unanimous (5-0). Chairman Astino asked for a motion to go into Executive Session for Exemption#4-To discuss security and Exemption#3-Strategy related to collective bargaining-CTA. Mrs. Maher moved the motion and it was seconded by Mrs. Madden. Roll Call Vote; Barbara Stefan-Aye, Katie Dugan-Aye,Jeanne Astino- Aye, Ellen Maher-Aye,Jennifer Madden-Aye. The Committee went into executive session at 9:57 p.m. The Committee exited executive session at 10:44 pm. The Committee adjourned open meeting at 10:45 pm on a motion by Mrs. Maher, seconded by Mrs. Astino, all in favor Aye. Documents used at the Meeting Gift-Piano E-1 DCAP E-2 SC Follow up F-1 FY19 Budget F-2 Minutes 10/18/17 3