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HomeMy WebLinkAboutMinutes - SC - 01/19/2016 ° - TOWN OF COHASSET t.. } Sewer Commission 41 Highland Avenue Z Cohasset, MA 02025 COHASSET ° N _ ,I ° 781-383-4108 Date: Tuesday,January 19, 2016 Time: 4:30 p.m. Place: Basement Meeting Room,Town Hall Present: Bryan Baldwin, Chairman Bill McGowan Wayne Sawchuk Chairman Baldwin called the meeting to order at 4:35 p.m. 1. Administration a. Next Meeting: scheduled for Wednesday February 3 @ 4 p.m. in the Basement Meeting Room-Town Hall. b. Department Projects Status: list not reviewed. C. Sewer Department Office Relocation: Chairman Baldwin stated there is nothing new to report on the relocation. The existing Sewer Dept. office in the basement is being utilized until such time as new space is ready for use. d. Meeting Minutes: Motion by Mr. McGowan to approve the minutes of 1/6/16 as written, seconded by Mr. Sawchuk and the vote was unanimous (3-0). f. CES Contract: Chairman Baldwin asked if anyone had any comments on the contract that was distributed previously for review? Mr. Sawchuk and Mr. McGowan had not reviewed it yet. They will review and send comments to Chairman Baldwin. 2. System Operation Review a. Suez Operating Expenses Proposal: Mr. McGowan met with Suez Area Manager John Marcin and Dan Coughlin last week to go over the proposal. Mr. McGowan discussed his opinions on the proposal. Mr. Marcin distributed a revised proposal incorporating the changes discussed at the meeting. The Commission discussed the proposed additional vehicle to the fleet. Mr. Marcin stated they are looking to reach an agreement. Suez is not going to dispute anything,they will agree and live with what they consider fair. Mr. McGowan stated they should be able to work things out within a week. He will have a recommendation for the Commission to vote on by 2/3/16. b. Monthly Report: Chief Operator Scott Papa reported there were no significant events in De- cember. The WWTF is in compliance with all performance parameters,the grit screw was repaired, and side one of the membranes were cleaned. There is one action item and that is the need for new lights in the Headworks building. They provided a quote from Pioneer Electrical for$6,600. Mr. Papa explained the process of replacing the lights. The Commission had a brief discussion. Cohasset Board of Sewer Commissioners Page 1 They asked that Mr. Papa look into LED lamps in lieu of metal halide as another option. Mr. Papa will get info and contact Mr. Sawchuk tomorrow. The pump stations are all working fine. The lift stations are running well and all emergency generators were load tested. There was a hole re- paired in the discharge line from pump#1 at the Deer Hill School. There were no jetting and cam- era inspections conducted in December. There were no odor complaints. c. Student Tour: Scott Papa reported the Middle/High school students had a tour of the plant recently and they received good comments from the students and thank you notes. They have tours for Jack Buckley's students a couple of times a year. 3. Collection System a. Flow Diversion Property List: Chairman Baldwin distributed the final list of properties remain- ing connected to Hull. The Committee discussed the letter to the Town of Hull advising of the flow that the Town has taken back. Chairman Baldwin will draft a letter advising how many sewer con- nections (103) remain with Hull. Motion by Chairman Baldwin to approve that the Water Depart- ment issue a new list with 103 properties that are flowing to Hull along with the water data for the purpose of billing, seconded by Mr. Sawchuk and the vote was unanimous(3-0). b. Grinder Pump Conversions Strategy: Scott Papa presented Suez's grinder pump service log for December 2015. Copies of the 2015 Town-Owned Grinder Pump Repair Log dated 1/13/16 incor- porating December 2015 calls were presented and reviewed. There were some discrepancies. There are some calls to FR Mahony and Rosano Davis made directly by the Sewer office and Suez wasn't aware of them. Current policy is for FR Mahony and Rosano Davis to forward any calls re- ceived directly to Suez for action. The Town does not have contracts with the vendors, they are both under contract with Suez. The Commission discussed tracking what is being spent on grinder pump repairs, and if it would be more cost effective to accelerate the conversions from Interon to E-One pumps rather than the current practice of replacing them as they fail?The Commission had a discussion about mainte- nance fees and residents that purchased their pumps. They discussed the need for a list of resi- dents that Suez should service. Chairman Baldwin suggested they invite FR Mahony and Rosano Davis in for a dedicated conversation on grinder pump maintenance and to confirm policy. Dan Coughlin arrived at 4:56 p.m. Mr. Sawchuk asked Mr. Papa about grease traps in town and how they are inspected. Mr. Papa stated they inspect approximately twelve (12) commercial traps yearly and ask business owners to reach out to their vendor and ensure it is done on a regular basis. Mr. Marcin stated grease is not an issue at the plant. If a new business comes to town they are not responsible for notifying Suez. Mr. Marcin added that in most towns the building department has a check off sheet for the permit. Suez to provide current list of commercial grease traps. Chairman Baldwin advised the Commission they have ordered two grinder pumps totaling under $10,000. They need to buy 45 per year for the next four years to complete the conversion pro- gram. C. Retaining Wall at Cohasset Middle High School: Mr. Coughlin informed the Commission that Brendan St.John is ready to start work at the high school pump station. Chairman Baldwin asked that Mr. St.John speak with Brian Joyce before any work is started. The School Dept should be no- tified prior to any work at this site. Cohasset Board of Sewer Commissioners Page 2 d. Infiltration & Inflow Repairs RFP: CES continues to work with Public Works to issue an RFP by 1/30/16. e. Manhole Covers Replacement: CES continues to work with Public Works to issue an RFP by 1/30/16. 4. New Business a. Map 11/Plots 44 &45—Margy Charles: Discussion postponed. b. FY2017 Operating Budget: No discussion C. Water Dept Expense for Billing: The Commission discussed a letter from Chairman of Water Commission-Leonora Jenkins regarding an increase in cost to process sewer billing. The Commis- sion discussed the increase. Mr. McGowan will draft a letter to the Water Commission asking for information and back up explaining the increase. d. WWTP Painting Contract: Mr. Coughlin discussed two outstanding invoices from John Egan along with a change order for the painting of the grit screw enclosure. The work order is$1,000 more than when the work was originally quoted due to the need to remobilize. The Commission discussed the change order. Motion by Mr. Sawchuk to approve payment of 2 outstanding in- voices for John Egan and approve a change of order, seconded by Mr. McGowan and the vote was unanimous(3-0). Chairman Baldwin will check with Mary Gallagher before releasing the work. 5. Old Business a. Plan of Study Final Draft: Chairman Baldwin has scheduled a meeting on 2/2/16 from 4-6 pm in the basement meeting room to discuss GHD's Plan of Study. e. GHD Additional Services Proposals: To be discussed at 2/2/16 meeting. Motion by Mr. McGowan to adjourn, seconded by Mr. Sawchuk and the vote was unanimous(3-0). The meeting adjourned at 7:14 p.m. Documents Distributed and Reviewed: Meeting Minutes 1/6/16 Suez December 2015 report Cohasset Board of Sewer Commissioners Page 3