HomeMy WebLinkAboutMinutes - SC - 01/06/2016 ° - TOWN OF COHASSET
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} Sewer Commission
41 Highland Avenue
Z Cohasset, MA 02025
COHASSET
° N _ ,I ° 781-383-4108
Date: Wednesday,January 6, 2016
Time: 4:00 p.m.
Place: Basement Meeting Room,Town Hall
Present: Bryan Baldwin, Chairman
Bill McGowan
Wayne Sawchuk
Chairman Baldwin called the meeting to order at 4:05 p.m.
1. Administration
a. Next Meeting: scheduled for Thursday January 19 @ 4 p.m. . in the Basement Meeting Room-
Town Hall.
b. Sewer Department Project Status List: current version dated 1/4/16 reviewed.
C. Sewer Department Office Relocation: Chris Senior and Brian Joyce were present to discuss
coverage for Sewer Department operations during Diane Hindley's absence. The phone and emails
are being forwarded to Tracey Connors who is also receiving mail, covering meetings, and taking
minutes. Bryan Baldwin is processing invoices and preparing the monthly warrant. Brian Joyce will
continue to move the office from the basement to 2B. Chris Senior stated he is expecting an up-
date next week from Lisa Uglialoro of Human Resources.
d. Town E-Mail accounts: Board members confirmed they are using Town e-mail accounts in lieu
of personal accounts for all Commission business as requested.
e. Meeting Minutes: Motion by Chairman Baldwin to approve the minutes of 12/9/15 and
12/16/15,seconded by Wayne Sawchuk, and the vote was unanimous(3-0).
f. Abatement Requests: Motion by Chairman Baldwin to approve an abatement sewer charges
of$490.20 for 734 Jerusalem Road, seconded by Wayne Sawchuk and the vote was unanimous
(3-0).
Motion by Chairman Baldwin to approve an abatement of sewer charges of$378.40 for 61 Deep
Run, seconded by Bill McGowan and the vote was unanimous (3-0).
Chairman Baldwin advised the Commission they received requests to defer sewer betterment from
the Assessor's office for 52 Summer Street and 91 North Main Street. The Commission agreed to
grant both requests.
g. FY 2016 Sewer Operating Financial Statement: current version dated 1/5/16 reviewed. Chair-
man Baldwin suggested the Commission may want to add a line item for emergency repairs for
Cohasset Board of Sewer Commissioners Page 1
possibly$25,000. The Commission had a brief discussion. Chairman Baldwin will have Mary Gal-
lagher run a report on major and minor repairs expenses incurred to date for review.
2. System Operation Review
a. Suez Operating Expenses Proposal: Bill McGowan is scheduled to meet with John Marcin of
Suez and Dan Coughlin of Coughlin Environmental Services (CES) 9 a.m. Friday January 81"to discuss
Suez's claim for additional compensation for several variable costs.
3. Collection System
a. Flow Diversion Property List: In spite of research continuing on several North Cohasset prop-
erties, CES committed to distributing the current list by 1/8.
b. Grinder Pump Conversions Strategy: Chairman Baldwin stated he is not convinced there is a
program is place to complete the grinder pump conversions. Baldwin is continuing to prepare a
comprehensive Grinder Pump Services Call Log to support development of a strategy to complete
the program to replace all remaining Interon pumps with E-1 pumps by 2020.
C. Retaining Wall at Cohasset Middle High School: CES has not yet received approval from Public
Works regarding procurement of this work.
d. Infiltration & Inflow Repairs RFP: CES continues to work with Public Works to issue an RFP by
1/30/16.
4. New Business
a. Board of Health Coordination: Director of Public Health Susan Sarni and Chairman of the
Board of Health Robin Lawrence were present. Ms. Sarni advised the Commission that she has a
high school student from Jack Buckley's CCSCR class that is collecting data on existing septic sys-
tems located in the South Main Street area bounded by the Pond St/Sumer St intersection to the
Scituate town line. They are compiling information on the age of each sewer system,when it was
installed,the type of system, and the source of water. The project is halfway completed. From a
test sample of 29 properties, only 63%of systems tested passed Title 5 requirements, and only 10%
were less than fifteen (15)years old. Once data collection for the South Main Street area has been
completed,the same will be initiated for the Aaron River Reservoir area. The Commission had a
brief discussion and thanked Ms. Sarni and the Board of Health for its efforts.
Sarni recommended review of any fats/grease/oils regulations currently in place. Baldwin noted
that Suez has a contractual obligation to monitor the inspection of all commercial properties, and
the Commission's Rules and Regulations also address this subject. Baldwin asked Sawchuk to re-
view current practice with Suez. Sarni to forward regulations prepared for Hingham as an example
for the Commission's use.
b. Map 8/Plots 36& 37—Olivia Mason: Baldwin recused himself from discussion on this matter.
Attorney Rich Henderson presented a request for sewer connections for each of these unimproved
properties located on Howe Road at Tad Lane. Henderson distributed a letter from Building Inspec-
tor Bob Egan dated 9/30/2004 confirming the properties are pre-existing nonconforming condi-
tions subject to Section 8.3 of the Cohasset Zoning By-laws, as well as a site plan indicating the lo-
cation of proposed structures and sewer service connection points.
Motion by Wayne Sawchuk to approve Map 8, Plots 36&37,seconded by Bill McGowan and the
vote was 2-0-1. Chairman Baldwin abstained from the vote.
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5. Old Business
a. Plan of Study Final Draft: Baldwin asked for comments from the Board on the draft Plan of
Study prepared by GHD, and two additional service proposals for South Main Street and Aaron
River Reservoir areas respectively. Sawchuk asked that a staffing plan and hourly rates be provided
substantiating the fees for the additional service proposals. Baldwin recommended convening a
meeting within the next month including the Board of Health, Sewer Commission, Water Commis-
sion, Conservation Commission, Dept of Public Works, and the Town Manager to review next steps
with the Plan of Study and beyond. Baldwin will forward the Board of Health the Plan of Study for
its review and comment.
Motion by Chairman Baldwin to adjourn,seconded by Wayne Sawchuk and the vote was unanimous
(3-0).
Meeting adjourned at 5:54 p.m.
Documents Distributed and Reviewed:
Minutes 12/9/15 & 12/16/15
FY16 Sewer Operating Financial Statement
Request for deferrals-52 Summer&91 North Main
Plan of Study-Final Draft prepared by GHD
Additional Service Proposals prepared by GHD
Map 8/Plots 36 &37 letter and plan
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