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HomeMy WebLinkAboutMinutes - PB - 06/06/2018 Planning Board Meeting APPROVED MINUTES 1 of 5 June 6,2018 COHASSET PLANNING BOARD MINUTES DATE: WEDNESDAY, JUNE 6, 2018 TIME: 7:00 PM PLACE: 91 SOHIER STREET,WILLCUTT COMMONS 41 HIGHLAND AVENUE, COHASSET, MA 02025 Board Members Present: Clark H. Brewer, Chairman (CB) Michael Dickey, Vice-Chairman (MD) Brian Frazier, (BF) Amy Glasmeier(AG) Associate Member Paul Grady (PG) Board Member Absent: Erik Potter(EP) Recording Secretary Present: Jennifer Brennan Oram CALLED TO ORDER AT: 7:00 P.M. Chairman Brewer called the meeting to order. Associate Member, Paul Grady, recused himself and moved to a seat in the audience. 7:00 P.M. 2 SMITH PLACE—CONTINUED PUBLIC HEARING In attendance to represent this agenda item: Gregory Morse, Morse Engineering, Attorney Richard Henderson and Landowners, John Tedeschi and Jim McGinnis. Materials and documents submitted, utilized at this meeting (On file in Planning Board Office): ■ Updated Architectural Plans prepared by Caldwell Architectural Associates, date stamped 5/23/18 ■ Updated Site Plan prepared Morse Engineering, date stamped 5/23/18 ■ Power Point Presentation prepared by Morse Engineering presented at 6/6/18 Planning Board meeting ■ Letters were submitted by the following residents: Email from Darlene and Steve Hadfield of 8 Cushing Road, date stamped June 5, 2018, Email from Tricia Corcoran of 2 Cushing Road, date stamped June 6, 2018, Email from Alex and Anne Rose of 1 Cushing Road, date stamped, June 6, 2018, Email from Christopher Plecs and Melissa Mendenhall of 17 Pleasant Street, date stamped June 6, 2018, and a Letter from Jennifer and Stephen Casey of 38 Smith Place, date stamped June 6, 2018 ■ Memo reviewing the updated plans from Civil Designs, dated June 5, 2018 Chairman Clark Brewer reviewed the basic procedures of a public hearing to the audience. The applicants will present, the Board asks questions, the Board's Engineering consultant reviews his list of suggestions etc. and then the public will be able to speak. It's a large group of people so the Chairman asked that people be respectful. The Board has received six excellent letters that will be entered into the record. He asks that those that wish to speak,please be brief and try not to raise issues that have already been addressed in these letters. The last meeting was a bit uproarious, so the goal is to keep this one orderly. Planning Board Meeting APPROVED MINUTES 2 of 5 June 6,2018 Mr. Morse reviewed where they are currently in the process of trying to get this application approved. Since the last meeting before the Board, they have been before the Conservation Commission several times. They will be going before them again tomorrow evening, June 7, 2018. They have met with the Permits & Inspections division at Town Hall and have conducted a site visit with various Town officials. Mr. Morse then reviewed his slide show presentation. The most notable change to the project is the reduction in the amount of proposed units from 23 units down to 18 units. They are proposing 17 two bedroom units and one commercial space. They have reduced the parking to 22 spaces and removed the previously proposed garage. These reductions will increase the open space on the property. They will be adding additional landscaping. They have heard the neighbor's concerns regarding access to the site, the size of the building and drainage. They have reached out to the abutting property owner of 1 Smith Place (Marvel Homes), and have reached an agreement to access 2 Smith Place from Pleasant Street. They will also put in a sidewalk in this area to help with access to the village. The proposed 2 bedroom units will be a condominium form of ownership. 2 of the units will be classified as affordable. In making changes to the proposal they referred to the Village Business Guidelines. In those guidelines, architectural features are referred to. They have incorporated those features in this new design. They are proposing additional landscaping in addition to the 15 foot of natural vegetation. Chairman Brewer asked what kind of materials they will be using for the building. Mr. Morse stated Nantucket Gray shingles and white trim. Mr. Brewer asked why they have two doors on the front and four stairs for each unit. Mr. Morse said this was to accommodate the required bigger elevator. Mr. Brewer said it would make more sense to remove the stairs for each unit and then they would have the room. Mr. Morris went on to address the culvert. They have met with the Town on this and will give the Town an easement for the culvert. Currently the easement for the culvert is not correct. This proposed project will not be physically touching the culvert. He added that they did receive, late in the day from the Fire Department, a truck turning analysis and the requirement to add a second hydrant to the site. The building will also be fully sprinkled. Mr. Morse said that the items listed on the Memo from Civil Designs address mostly drainage, which they are working through with the Conservation Commission. Member Amy Glasmeier asked what Mr. Morse felt was their largest constraint(s)to bring this job to fruition. Mr. Morris stated that he felt it was getting the approval from the Conservation Commission. There was then conversation about the site itself. Chairman Brewer stated that entire site is man-made. Attorney Henderson stated that there are no protected species on the site and that it is full of invasive species. He added that any denial on the part of the road by Conservation would most likely be overturned by the DER He said the access road is not under the Planning Board's jurisdiction. They have to wait for Conservation to make its decision. He added that they are required to file for their Order of Conditions at the same time they file for their Site Plan with the Planning Board. Mr. Modzelewski then reviewed his memo that he had submitted to the Board on June 5, 2018. This memo outlines 18 items that he suggests the applicant and the Board address. In particular, Mr. Modzelewski pointed out that is major points of concern are item that he thinks should needs to be fully vetted before a decision can be rendered are: Vehicle circulation on and around the site and determining methods to discourage the use of Smith Place for vehicular traffic. They need to look at the massing of the proposed structure and its relation to the abutting properties and the drainage design and calculations of historical flooding should be submitted and reviewed. Chairman Brewer reviewed the list of letters that the Board has received from abutters. He stated the were very well written and had good points. He asked that if anyone wished to speak, that they speak upon items not already discussed in these letters and to keep the comment brief. Attorney Scott Golding of Drohan, Tocchio &Morgan, P.C. addressed the Board. His firm represents approximately 11 (eleven) Planning Board Meeting APPROVED MINUTES 3 of 5 June 6,2018 abutters. He finds there is a critical issue with the fact that there is only 1,000 square feet on the first floor that is Commercial and per §4.3.2, it should be the entire first floor. In addition, he does not think a project such as this does fits in this area of Town. He also thinks further analysis in regard to circulation needs to be undertaken. Mr. Chris Plecs of 17 Pleasant Street stated he spent a lot of time on the letter he submitted to the Board. He asked about the status of the intermittent stream on the property and he suggested that the Planning Board hire their own independent engineer. Chairman Brewer said the Board has its own Engineer. Jennifer Casey of 38 Smith Place also submitted a letter and appreciates the Board reading it. She is requesting a satellite view of the project and requests that the abutting properties be put on this view showing their locations so things do not appear to be left out. She also does not think that 22 spaces is a realistic amount of parking and asked where the storage would be for all of these units. Mr. Morse stated that the 22 spaces is 29%more than what the Bylaws require. Wendy Mazer of 22 Smith Place asked where the dumpsters would be located and asked where the cars for"The Launch Program"would park. She stated that the Launch program has 12-16 cars. Mr. Morse said they would remain on the Launch site. Mr. Patrick Avril of 7 Cushing Road asked about the parking and suggested the Board members come and walk through their neighborhood. He then became very loud and disruptive and the Chairman asked him to leave the meeting. The Board then discussed next steps. This hearing is going to be continued. The Chairman would like to see the vehicle circulation and safety issues addressed. In addition, the architectural design of the building and the units. It could look much better by addressing the massing and the design. They are trying to encourage economic development in the village, so that should be further addressed. They would like a more robust landscape plan. All of Mr. Modzelewski's items pointed out in his memo should also be addressed. After further discussion: MOTION: By Member Glasmeier to recommend the hearing be continued to Tuesday, July 17, 2018. SECOND: Member Frazier VOTE: 4—0 MOTION CARRIES (CB, MD, BF & AG) 8:30 PM PRELIMINARY SUB DIVISION PLAN—443 JERUSALEM ROAD In attendance to represent this agenda item: Carolyn Reece, Cavanaro Consulting and Attorney Jeffrey De Lisi. Materials and documents submitted, utilized at this meeting (On file in Planning Board Office): • Application date stamped April 30, 2018 • Site Plan prepared by Cavanaro Consulting dated April 24, 2018 and date stamped April 30, 2018 Member Brian Frazier read the Public Hearing notice aloud. Attorney De Lisi addressed the Board and introduced Ms. Reece. He stated that with this application, he may have inadvertently caused concern amongst the neighbors. He explained that the entire purpose for this filing is to use the preliminary filing as a mechanism to "freeze zoning". What is shown on these plans would never be done. It's a smart move by the owners of a parcel like this to do this. Chairman Brewer stated that he understood the concept, but asked why do it now,why not do it when there was actually going to be Zoning changes. Attorney De Lisi said that there were issues that could arise if they waited. Member Glasmeier stated that this looked to be a preemptive move, not an aggressive move. Attorney De Lisi stated it was a smart, planning device. Attorney De Lisi then reviewed the plans for the Board. Chairman Brewer asked why this would not be a Form A application. Attorney De Lisi said that it's because of the timeframes. The Planning Board Meeting APPROVED MINUTES 4 of 5 June 6,2018 Preliminary Subdivision gives them more time. There was then an extensive conversation with members of the audience. Maryann Weatherald of 419 Jerusalem Road stated that they love the property and would hate to see it go. Attorney De Lisi reiterated that they do not plan to develop the site with this plan. He cannot say that it won't be developed some day, but this plan is not the plan. The Board would like the road to be labeled. After further discussion: MOTION: By Member Frazier to continue the hearing to June 27, 2018 SECOND: Vice Chairman Dickey VOTE: 5—0 MOTION CARRIES MOTION CARRIES (CB, MD, BF,AG & PG) 9:00 PM PRELIMINARY SUB DIVISION PLAN—422 & 428 JERUSALEM ROAD In attendance to represent this agenda item: Carolyn Reece, Cavanaro Consulting and Attorney Jeffrey De Lisi. Materials and documents submitted, utilized at this meeting (On file in Planning Board Office): • Application date stamped April 30, 2018 • Site Plan prepared by Cavanaro Consulting, date stamped April 30, 2018 Attorney De Lisi reviewed this application for the Board. He explained there are two Assessor's Parcels and they are showing a division on them creating 4 buildable lots. Chairman Brewer stated that there are similar issues with the last plan. There are lines going through houses. The Board would like hydrants, burial information and deed information to be updated on the plan. After further discussion: MOTION: By Member Frazier to continue the hearing to June 27, 2018 SECOND: Vice Chairman Dickey VOTE: 5—0 MOTION CARRIES MOTION CARRIES (CB, MD, BF,AG& PG) 9:15PM 380-400 CJCH— SITE PLAN MODIFICATION- CONTINUED In attendance to represent this agenda item: Attorney Jeffrey De Lisi, Materials and documents submitted, utilized at this meeting (On file in Planning Board Office): None The Board reviewed the list of conditions presented to them from the Director of Planning, Peter Matchak. He will make the edits to the decision and the Board will then sign it. After some further discussion: MOTION: By Member Frazier to approve the modification of the Site Plan with the proposed conditions. SECOND: Member Glasmeier VOTE: 5—0 MOTION CARRIES (CB, MD, BF & AG) 9:40PM ADMINISTRATION MOTION: By Member Frazier to approve the minutes of May 16,2018 SECOND: Vice-Chairman Dickey VOTE: 5—0 MOTION CARRIES (CB, MD, BF, AG & PG) Planning Board Meeting APPROVED MINUTES 5 of 5 June 6,2018 • PUBLIC COMMENT (5 MINUTES MAXIMUM) - None • TOPICS NOT RASONABLY ANTICIPATED BY THE CHAIR 48 HOURS IN ADVANCE OF THE MEETING - None MOTION: By Vice-Chairman Dickey to adjourn the meeting at 9:43 P.M. SECOND: Member Frazier VOTE: 5—0 MOTION CARRIES (CB, MD, BF,AG & PG) NEXT PLANNING BOARD MEETING: JUNE 27, 2018 THESE MINUTES APPROVED: July 17, 2018