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Home My WebLink AboutMinutes - PB - 11/16/2016 Planning Board Meeting APPROVED MINUTES 1 of 4 November 16,2016 COHASSET PLANNING BOARD MINUTES DATE: NOVEMBER 16, 2016 TIME: 7:00 PM PLACE: COHASSET TOWN HALL—BASEMENT MEETING ROOM 41 HIGHLAND AVENUE, COHASSET,MA 02025 Board Members Present: Clark H. Brewer, Chair (CB) David Drinan,Vice Chair (DD) Brian Frazier, Clerk (BF) Michael Dickey,Liaison to CPC (MD) Charles A. Samuelson(CS) Board Members Absent: Erik Potter,Associate Member(EP) Recording Secretary Present: Jo-Ann M. Pilczak CALLED TO ORDER AT: 7:02 P.M. 7:02 P.M. PLANNING BOARD MEMBER UPDATES • (DD) - Affordable Housing postpone their meeting to next week—he will be out of Town and cannot attend. - Committee interviewing Project Manager for Town Hall construction has selected a candidate. • (CB)—Met informally with a group of citizens who want to submit citizens' petition for amendments to Zoning Bylaws—particularly Large Home Review and Scenic Byway. 7:10 P.M. 72 & 76 ELM ST. , FORM A-ANR APPLICATION. APPL: CARR LYNCH& SANDELL, OWNER: COHASSET HOUSING AUTHORITY. SIGN MYLARS— AT REQUEST OF APPLICANT, VOTE TO CONTINUE TO DECEMBER 14,2016 MTG.AT 7:10 PM MOTION: By Member Drinan to continue to December 14,2016 at 7:10 P.M. SECOND: Member Dickey VOTE: 4-0 MOTION CARRIES (BF had not arrived at meeting for this vote) 7: 15 P.M. ADMINISTRATION - VOTE TO APPROVE NOVEMBER 2 (amended) and 9, 2016 MEETING MINUTES MOTION: By Member Drinan to approve the November 2(amended) and 9,2016 meeting minutes. SECOND: Member Dickey VOTE: 4-0 MOTION CARRIES (BF had not arrived at meeting for this vote) - VOTE TO APPROVE PAYROLL FOR PERIOD ENDING NOVEMBER 13, 2016 MOTION: By Member Drinan to approve the payroll for period ending November 13,2016 SECOND: Member Dickey VOTE: 4-0 MOTION CARRIES (BF had not arrived at meeting for this vote) - VOTE TO RATIFY C.BREWER SIGNATURE ON INVOICES: • CDI INV.#437 8 JAMES LANE/2 PLEASANT ST. $3,360.00 • CDI INV.#438 807 CJC HWY. SPR $ 160.00 • CDI INV.#439 CEDAR ST.LANDFILL SOLAR ARRAY $7,920.00 • CDI INV.#440 SCITUATE HILL SUBDIVISION $2,070.00 • CDI INV.#441 SSG SELF STORAGE FACILITY $1,520.00 • CDI INV.#442 COOK ESTATE $ 720.00 • APA MEMBERSHIP DUES Inv.#121137-16102 $ 265.00 MOTION: By Member Drinan to ratify C.Brewer signature on above cited invoices SECOND: Member Dickey Planning Board Meeting APPROVED MINUTES 2 of 4 November 16,2016 VOTE: 5-0 MOTION CARRIES - SET JANUARY,FEBRUARY,MARCH 2O17 MTG. DATES: Jan. 4& 18; Feb. 1 & 15; March 8 &22. - VOTE TO APPOINT TWO PLANNING BOARD MEMBERS TO THE MASTER PLAN COMMITTEE — (discussed at end of meeting). (CB) indicated that he is interested but not as chair. (DD), (CS) and(EP) also interested. MOTION: By Member Samuelson to nominate Members Brewer and Samuelson as the two appointees SECOND: Member Dickey (CB) suggested (CS)might be better for Harbor Committee appointment since he missed so much preliminary work and information during his 9 month absence and because of his interest in the harbor-(EP)might be better for CMPC appointment. (MD)—(CS)has interest and passion and does bring different viewpoints that would be good for the CMPC. VOTE: 4—1 MOTION CARRIES (CB voted nay) 7:21 P.M. ZBA RECOMMENDATIONS - 123 ATLANTIC AVE. SPECIAL PERMIT APPLICATION In attendance to represent agenda item: Carmen Hudson, Cavanaro Consulting. Materials and documents submitted,utilized at this meeting (On file in Planning Board Office • Cavanaro Consulting 11/09/16 transmittal memo with attachments: 0 11/04/16 letter to ZBA from Peter M. Miller,Trustee with attachments o Site Plan ZBA prepared by Cavanaro Consulting and dated: 11/09/16 o Plan L4.08 Site Details,prepared by Gregory Lombardi Design,Inc., dated: 11/04/16 108,700 sq.ft. lot. is completely within floodplain. Existing structure is non-conforming due to narrow lot width. No changes are proposed to existing buildings. Proposal is to construct lap pool and pool area next to house- will not be attached to house, is setback 100 ft. from street, 6 ft. from side and is less than 15 ft. in height. Strictly Section 9.7.8 for work within floodplain. No further relief is sought. MOTION: By Member Drinan to recommend the ZBA grant the Special Permit for the proposed lap pool. SECOND: Member Frazier VOTE: 5-0 MOTION CARRIES 7:34 P.M 81-91 CEDAR ST. —CEDAR STREET LANDFILL SOLAR PROJECT SITE PLAN REVIEW CONT'D PUBLIC HEARING. APPL: COHSOLAR LLC. OWNER: TOWN OF COHASSET. In attendance to represent agenda item: Scott Kaplan, CohSolar and Palmer Capital; Zachary Thomas,Project Manager,Atlantic Design Engineers, Inc., Gordon Deane,President, Palmer Capital. Materials and documents submitted,utilized at this meeting (On file in Planning Board Office • Civil Designs GeoTech Consultant, GZA GeoEnvironmental Peer Review report, dated: 11/16/16. • Applicant 1 l/16/16 response to GeoTech Consultant,GZA GeoEnvironmental 1 l/16/16 Peer Review report • Civil Designs 11/16/16 memo re: Status of comments Following his 10/04/16 memo and 11/16/16 memo, Modzelewski reviewed outstanding issues and recommendations for dealing with those issues, and, MGA response to Modzelewski comments which Modzelewski noted that many of the comments have been taken care of or are in process of being taken care of. Following MGA I I/16/16 Response memo to GeoTEch Peer Reviewer(GZA) I I/16/16 comments: 1. Confirmation of Cap Cover Thickness: a. Applicant has sent over the documents for test pits that were done (hand dug test pits)to confirm what they had for layers. MGA reviewer redid his analysis based upon this new information and has a statement indicating that new calculations still do not affect his conclusion —Modzelewski - this comment has been responded to satisfactorily. b. MGA reviewer commented that this is a good idea but is not commonly done. Modzelewski-this comment has been responded to satisfactorily. 2. Geometric Puncture Calculations: Kaplan noted that the DEP did not require puncture tests for this site.MGA reviewer stated that if performed, he does not believe results will significantly impact his conclusions and recommendations. Modzelewski still agrees with his Peer Reviewer that the puncture analysis should be done. - this should be conditioned. Modzelewski noted that the puncture analysis is a theoretical analysis, Planning Board Meeting APPROVED MINUTES 3 of 4 November 16,2016 not an actual "field test". Modzelewski categorized this as an engineering exercise that is not burdensome — MGA estimated it takes a few hours of work. May not change results,but information would be good to have. 3. Bearing Pressure limitation of 7 PSI: MGA reviewer and everyone else agreed. 4. Sliding Resistance Factor: Using numbers suggested by the peer reviewer, calculations, although affected, do not change the general factor for safety. Modzelewski - this comment has been responded to satisfactorily. 5. Slope Stability Anal a, b. and c.: Consultant used more conservative numbers in the analysis. Consultant indicated that the "Factors of safety with respect to both deep seated and shallow/veneer failures were slightly lower but still above the minimum recommended values.Modzelewski- this comment has been responded to satisfactorily. 6. Reinforcement Below Ballast Blocks: MGA responder—geotextile/geogrid under ballast blocks would require more load and applicant is trying not do that—as long as the future differential settlement is not abrupt,it is not an issue and, they are not aware of this approach being implemented at any other solar array/landfill sites in MA. There have not been differential settlement issues at other sites. Modzelewski—can be monitored after it is built and the monitoring approach is reasonable. 7. Post-construction Geomembrane Review: MGA in agreement with peer reviewer comment suggesting "the contractor be required to perform a number of confirmatory tests pits at the end of construction to expose and evaluate the condition of the geomembrane prior to demobilizing from the site. These test pit locations could include where repeated tracking with equipment occurred" Town Counsel: There is a requirement in the lease that the leasee hold the Town harmless for problems related to the landfill because of the array. Other Items on Modzelewski list for conditioning: 1. If there is a conflict with the MassDEP requirements, applicant is responsible for coming back to Board. 2. Fencing(#4 in 10/16/16 memo): DPW existing gating closes off access to the RTF. DPW is installing CCTV within the RTF. Applicant will provide monitoring (perhaps CCTV) out in the landfill of the transformer and panel and will have signage to further deter unauthorized access. 3. Statement (#6 in 10/31/16 memo) from geotech that his reports, recommendations and conclusions are applicable to the plans currently under review. Other/Housekeeping; 1. Condition that they provide lease prior to construction or issuance of building permit 2. O&M plan: look at Ix/month for the first year. Kaplan noted that technical people will be onsite twice/yr and there will be remote monitoring 3. Plans: Modzelewski has the 11/02/16 plans, but wants to make sure that everything discussed is on the FRSP being voted on and that FRSP has conditions of approval on title sheet and/or second sheet and submitted 6 weeks prior to construction. In Modzelewski opinion,Application meets what is required in Sections 21 and 12.6 (CB briefly reviewed 12.6 a-f) and believes Board has enough information at this point to make an informed decision and can make a decision with the conditions discussed. If Board approves with conditions, he will want to consult with the Applicant's Engineers to come up with practical and reasonable way of conditioning monitoring. Public Comments: Asst. Fire Chief Dockray—no comments or questions MaryJo Larsen,AEC: AEC fully supports this project—it is a milestone and an incredible savings for the Town. Gordon Deane, Palmer Capital: just wanted Board to know that there will be some modifications (changes to exhibits etc) to the lease based upon DEP and Planning Board conditions so they are not blindsided Town Counsel commented that it is reasonable to close the public hearing based on Modzelewski comments. MOTION: By Member Drinan to close the public hearing. SECOND: Member Frazier VOTE: 5—0 MOTION CARRIES Planning. Board comments: the potentially problematic issues are either low risk or,have been considered; don't see anything that can't be conditioned; good plan for the Town and good use of unused/unusable land; lets come up with conditions so it can be approved with conditions. MOTION: By Member Frazier to approve this Site Plan Review application subject to conditions recommended by the Board's consulting engineer and discussed tonight including standard boiler plate conditions as applicable. SECOND: Member Drinan Planning Board Meeting APPROVED MINUTES 4 of 4 November 16,2016 VOTE: 5—0 MOTION CARRIES PUBLIC COMMENT (5 MINUTES MAXIMUM)-none TOPICS NOT REASONABLY ANTICIPATED BY THE CHAIR 48 HOURS IN ADVANCE OF THE MEETING—Administrator had two points 1. Cook Estate: Civil Designs 11/15/16 memo recommends releasing the Lot 17 lot release (signed on October 19,2016 but held until completion of top course) as the top course paving has been completed. MOTION: By Member Samuelson to rlease the signed lot release for Lot 17 SECOND: Member Drinan VOTE: 5—0 MOTION CARRIES 2. Administrator explained updated Chapter 41, Section 56 regarding review and approval of departmental bills. Overall process we follow is fine, but Board has to vote to designate one member to review and approve invoices and report on those to the full board at next meeting (which we do under"Administration". MOTION: By Member Drinan to designate Member Brewer to review and approve bills and invoices. SECOND: Member Frazier VOTE: 5- 0 MOTION CARRIES MOTION: By Member Drinan to adjourn at 8:55 P.M. SECOND: Member Frazier VOTE: 5—0 MOTION CARRIES NEXT MEETINGS: WEDNESDAY,NOVEMBER 30, 2016 AT 7:00 P.M. MINUTES APPROVED: BRIAN FRAZIER,CLERK DATE: NOVEMBER 30,2016