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Home My WebLink AboutMinutes - PB - 10/19/2016 Planning Board Meeting APPROVED MINUTES 1 of 3 October 19,2016 COHASSET PLANNING BOARD MINUTES DATE: OCTOBER 19, 2016 TIME: 7:00 PM PLACE: COHASSET TOWN HALL—BASEMENT MEETING ROOM 41 HIGHLAND AVENUE, COHASSET,MA 02025 Board Members Present: Clark H. Brewer, Chair (CB) David Drinan,Vice Chair (DD) Brian Frazier, Clerk (BF) Michael Dickey,Liaison to CPC (MD) Charles A. Samuelson(CS) Erik Potter,Associate Member(EP) Board Members Absent: Recording Secretary Present: Jo-Ann M. Pilczak CALLED TO ORDER AT: 7:02 P.M. 7:02 P.M. SCITUATE HILL SUBDIVISION, VOTE TO POSTPONE TO NOVEMBER 2, 2016 MEETING AT REQUEST OF APPLICANT. MOTION: By Member Drinan to postpone and continue to November 2,2016 at 7:20 P.M. SECOND: Member Frazier VOTE: 4-0 MOTION CARRIES (MD had not arrived yet) 7:03 P.M. 807 CJC HWY. VOTE TO ACCEPT "SITE REDEVLOPMENT PLAN — 807 CJC HWY" WITH LATEST REVISION DATE OF 09/30/16 AS FINAL REVISED SITE PLAN. Materials and documents submitted,utilized at this meeting (On file in Planning Board Office Civil Designs 10/10/16 memo recommending approval MOTION: By Member Frazier to accept "Site Development Plan — 807 CJC Hwy" with latest revision date of 09/30/16 as Final Revised Site Plan. SECOND: Member Drinan VOTE: 4-0 MOTION CARRIES (MD had not arrived yet) 7:04 P.M. SSG STORAGE FACILITY SITE PLAN REVIEW - VOTE TO ACCEPT "SITE PLAN FOR SELF STORAGE FACILITY — SCITUATE HILL" WITH VARIOUS REVISED DATES AS SPECIFIED ON THE TITLE SHEET REVISED 10/05/16 AS FINAL REVISED SITE PLAN. No public in attendance. Materials and documents submitted,utilized at this meeting (On file in Planning Board Office): • Civil Designs 10/11/16 memo recommending approval MOTION: By Member Drinan to accept "Site Plan for Self Storage Facililty — Scituate Hill' with various revised dates as specific on the Title Sheet revised 10/05/16 as Final Revised Site Plan. SECOND: Member Frazier VOTE: 4-0 MOTION CARRIES (MD had not arrived yet) MD arrived at 7:05 P.M. EP arrived at 7:12 P.M. 7:05 P.M. PLANNING BOARD SPECIAL INTEREST TOPICS (BF) and(CS)—no updates (CB) - went on Harbor Tour with Harbor Consultant and others. Selectmen Keniley wants Harbor study so Cohasset is positioned for grants for such things as deteriorating infrastructure. (CS)mentioned that he would like to be involved in future tours etc. (DD) - Just attended Affordable Housing Committee meeting. He is also on the committee to vet applicants for project manager position for new Town Hall. Members were tasked to contact applicant references. Planning Board Meeting APPROVED MINUTES 2 of 3 October 19,2016 (MD) - Just attended CPC mtg. on Oct. 17. CPC has a 7 figure fund. Two presentations to the CPC: One by Historical Society regarding 2 old antique fire pumpers -requesting $80K to gets these refurbished and operational; and, the second by Habitat for Humanity just to introduce themselves to the CPC and to inform them that they are interested in any Habitat for Humanity opportunities that might come up. 7:30 P.M. 72 & 76 ELM ST. , FORM A-ANR APPLICATION. APPL: CARR LYNCH& SANDELL, OWNER: COHASSET HOUSING AUTHORITY. SIGN MYLARS -Yote to postpone and continue to November 16,2016 meeting at 7:10 P.M. at request of applicant. No public in attendance. MOTION: By Member Drinan to postpone and continue to November 16,2016 at 7:10 P.M. SECOND: Member Frazier VOTE: 5-0 MOTION CARRIES (CS) advised Board to read ANR Handbook—this requires frontage which is not access. (MD and BF) Explained to (CS) that the parcel being created from front lot is being added to the existing rear parcel which already has frontage so his comment does not apply to this Form A. 7:40 P.M. COOK ESTATE—REQUEST TO RELEASE LOT 17—95 CHITTENDEN LANE hi attendance to represent agenda item: Attorney Richard Henderson(arrived late) Materials and documents submitted,utilized at this meeting (On file in Planning Board Office • Civil Designs 10/19/16 memo re: Lot 17 Lot release MOTION: By Member Drinan to release Lot 17 (95 Chittenden Lane) pending evidence of completion of final paving. SECOND: Member Frazier VOTE: 5-0 MOTION CARRIES 7:50 P.M 81-91 CEDAR ST. — CEDAR STREET LANDFILL SOLAR PROJECT SITE PLAN REVIEW CONT'D PUBLIC HEARING. APPL: COHSOLAR LLC. OWNER: TOWN OF COHASSET. - NO NEW SUBMISSIONS HAVE BEEN RECEIVED FOR THIS MEETING - VOTE TO POSTPONE AND CONTINUE TO NOVEMBER 2, 2016 MEETING. No public in attendance. MOTION: By Member Frazier to postpone and continue to November 2,2016 at 7:40 P.M. SECOND: Member Drinan VOTE: 5-0 MOTION CARRIES Administrator advised Board that new submissions arrived today and have been added to OneDrive 8:00 P.M. 8 JAMES LANE—CONTINUED DISCUSSION—MINOR MODIFICATIONS, DRIVEWAYS - NO NEW SUBMISSIONS HAVE BEEN RECEIVED FOR THIS MEETING - VOTE TO POSTPONE AND CONTINUE TO NOVEMBER 2, 2016 MEETING. No public in attendance. MOTION: By Member Drinan to postpone and continue to November 2,2016 at 8:10 P.M. SECOND: Member Samuelson VOTE: 5-0 MOTION CARRIES 8:02 P.M. ADMINISTRATION • VOTE TO APPROVE SEPTEMBER 28 AND OCTOBER 5, 2016 MEETING MINUTES MOTION: By Member Drinan to approve the September 28 and October 5,2016 meeting minutes. SECOND: MemberFrazier VOTE: 5—0 MOTION CARRIES �OTION: VOTE TO APPROVE PAYROLL FOR PERIOD ENDING OCTOBER 16, 2016 By Member Drinan to approve the payroll for period ending October 16,2016 SECOND: Member Frazier VOTE: 5-0 MOTION CARRIES Planning Board Meeting APPROVED MINUTES 3 of 3 October 19,2016 • VOTE TO RATIFY C.BREWER SIGNATURE ON INVOICES: o CDI INV. #434 SSG STORAGE $1,600.00 o CDI INV. #435 SCITUATE HILL SUBDIVISION $1,440.00 o CDI INV. #436 807 CJC HWY. $ 240.00 MOTION: By Member Drinan to ratify C.Brewer signature on above cited invoices. SECOND: Member Frazier VOTE: 5-0 MOTION CARRIES • DISCUSSION RE: OCTOBER 15,2016 MASTER PLAN MEETING Overview/Summary of points discussed: o Planning Board members attending the Oct. 15th session were disappointed with presentation —vague, hard to get consultant to focus. Have to keep in mind that Phase 1 was "Planning for the Plan"—(CB) felt Phase 1 did this - a lot of information was obtained by the March visioning session and the Survey — final report is due in about a week which should lead to start of Master Plan Committee (MPC). (EP) - perhaps if objective of Phase 1 had been explained again, attendees would have had correct expectations about Phase 1 and realized the objective may have been met. (CS) -the way the information was presented was a step backward in the eyes of some because the presentation made it look as though they did not have their act together - in the future, the Board should discuss the information and comment prior to going out to the public with it. (DD)thought it hurt to have 6 months between visioning session and the Oct. 15th meeting—also disappointed in the Oct. 15th mtg. - low attendance and he would have liked more detailed information about the data obtained for each question — for example,how many people gave each response. o (CS) - money for Phase II and for hiring consultant should be deferred — could get residents to work on it. Board members explained that they made decision to ask for funding at November Special Town Mtg. (STM) even if they did not have all the answers — it would not do any harm to have the money even if it is not spent right away — the option is there and, funding would be necessary to have before putting out an RFP for a Consultant. Timing was the issue—Phase 1 was "Planning for the Master Plan" and now that the Board has that information, should be near ready to enter Phase 2. o (MD)—at what point does Planning Board do a soft handoff to the MPC—seems future meetings should be by MPC. What should Planning Board have ready to hand off to MPC? (CB)—goal is to get ready to hand off to the MPC but Board has to discuss what we learned in Phase 1 and come up with an assessment of what MPC should focus on. Board should read Q.46 results and have an understanding of top 10 things that came out of Phase 1,be ready to discuss at a Master Plan meeting and be able to provide MPC with a list of top 10 priorities to focus on. MPC roles & mission should be clear so it does not get bogged down. MPC should run the show with technical support from MAPC. (CS) citing MGL Ch. 41, 81D "...shall make a master plan of such city or town or such part or parts thereof as said board may deem advisable and from time to time may extend or perfect such plan." might suggest that Master Plan could be done in phases and that there could be other things important to the Town that did not show up in survey results (he suggested several). (EP) — "advisable" language is important—should be a consideration in figuring out a prioritized list to give MPC so they are tasked so this moves along. o Board set November 9, 2016 at 7:00 P.M. as an additional meeting dedicated to the Master Plan. MOTION: By Member Drinan to adjourn at 8:35 P.M. SECOND: Member Frazier VOTE: 5-0 MOTION CARRIES NEXT MEETINGS: WEDNESDAY, NOVEMBER 2, 2016 AT 7:00 P.M. MINUTES APPROVED: BRIAN FRAZIER, CLERK DATE: NOVEMBER 2,2016