HomeMy WebLinkAboutMinutes - PPMLT - 08/13/2014 Paul Pratt Memorial Library Board of Trustees
August 13,2014
Library Meeting Room, 6 pm.
Present:Teresa Polhemus(Chair), Marylou Lawrence,James Sandell, Stephen Brown, Agnes McCann,
Sarah Pease, Carolyn Coffey, Patience Towle,Jackie Rafferty(Director)
Meeting called to order, 6:00 pm
1. The July 9, 2014 meeting minutes were voted and approved, with Stephen Brown's name to
be correctly spelled.
2. Director's Report (Rafferty)
a. Jackie discussed her ARIS report statistics, noting that the total holdings numbers have
changed dramatically due to increased digital content. The print holdings have
remained stable. There was discussion of holding a library card drive to increase the
number of registered borrowers, currently about 5000 card holders. She also
mentioned that she was unable to track the number of wireless sessions used by our
patrons and is waiting for Rob Bonnell to reconfigure the system to track logins.
b. Margie Ohrenberger(Acquisitions) has submitted her resignation, effective some time
in September.Jackie would like to change this position to a Staff Librarian and require
technology skills to help maintain the Library's website, install software upgrades,
troubleshoot computers, etc. An analysis of the budget impact was included.
c. Jackie shared an article discussing print versus digital forecasting which concluded that
there will always be demand for print materials, even as requests for e-books increase.
d. Patience will order chairs and sleds with the remaining funds from the South Shore
Music Circus Programming Equipment Grant. The Library has purchased a projector,
screen,speaker stand and wireless microphone with the funds.
e. Technology-The meeting room overhead projector is not working properly and will
have to be repaired or replaced. Rob Bonnell is aware of the problem. Also, we are still
waiting for the new copier/high speed printer to be delivered and installed.
f. Capital Budget Requests—The Children's Room furniture needs to be reupholstered,
which may come out of the Capital Budget. It was also agreed to add a request for
funds for renovation and creation of an archival room in the basement.
g. Children's Room and Adult programming requests were moved, seconded and approved
unanimously.
h. Digitization—Gayle Walsh is working with Lynne DeGiacomo of the Cohasset Historical
Society to digitize the Society's older newspapers. She is collecting proposals and
quotes.
i. There is a vacancy at the Cohasset High School for a librarian. Jackie met with Louise
Demas,the Director of Curriculum, and encouraged her to continue to require a library
professional in that position, rather than a technology professional.
3. Financial Report/Bills Payable
a. The August warrant was discussed,with Jackie highlighting the increase in OverDrive
spending for e-books and streaming audio,the purchase of a foreign language database
and the renewal of our Digital Commonwealth membership. The warrant was approved
and signed.
4. Chair's Report(Polhemus)
a. Theresa reminded the Board that next month they would discuss changing the day of
the monthly meeting. In addition, it was noted that the October meeting would move
to the third Wednesday, October 15.
5. CLT Report (Brown)
a. The CLT met on Tuesday,August 12, and welcomed Friend's Chair, Gail Flynn, and Grace
Evans (Sheila Evans' daughter) as new members,who were each appointed to 3 year
terms.
b. The portfolio is doing well and meeting benchmarks.
c. There was discussion of creating bookmarks promoting the library to be kept at the
Circulation Desk and inserted in checkouts.
6. Program Report (Lawrence)
a. No new business to report.
7. Space Planning Committee Report(Sandell)
a. The Space Planning Committee had a meeting to identify the future expansion needs of
the Library.
b. There is a need to create a program that is quantifiable and works with the 5 year plan
as well as future space needs.
c. Jim passed around plan options with the existing footprint and overlays.
8. Friends Report (McCann)
a. The Friends did not meet in August and will meet again in September.
9. Other
a. There were no other items for discussion.
Meeting adjourned at 7:35 pm.
Documents:
Minutes of the July 9, 2014 Trustees Meeting
Director's Report August 13, 2014
FY15 August 13, 2014 Warrant
August FY15 Financial Report
FY15 Deposits to Gift Account, August 14, 2014
FY15 Deposits to Treasurer, August 14, 2014
Budget Impact of New Position
Preliminary Draft, 10 year Capital Improvement Plan
Appendix A,Town of Cohasset, Capital Budget Committee, Funding Request Form
August 11, 2014, Report from the Children's Room
Young Adult Services Report,July 2014
Circulation Department Report,July 2014
August 2014, Report from the Reference Desk