HomeMy WebLinkAboutMinutes - PPMLT - 06/11/2014 Paul Pratt Memorial Library Board of Trustees
June 11,2014
Library Meeting Room,6 pm.
Present:Teresa Polhemus(Chair), Sarah Pease, Carolyn Coffey, Patience Towle, Marylou Lawrence,
Steven Brown, Lynne DeGiacomo,Agnes McCann,Jackie Rafferty(Director)
Meeting called to order.
1. The May 14, 2014 meeting minutes were voted and approved.
2. Director's Report (Rafferty)
a. The end of the Fiscal Year is quickly approaching and the staff is working to spend wisely
any appropriated funds remaining.
b. Homework Center—The Director received 4 qualified applicants for the position of
Homework Center coordinator to replace Jill Kelly, who is resigning. It was decided that
Mike Welsh was the best candidate and he was offered the position.
c. Technology—There has been good progress with the computer upgrade. All computers
have now been replaced. The staff copier still has not arrived and it will replace the new
color printer when it is in place. An electronic monitor is being considered with a
specialist at the Deer Hill School doing some research comparing options. Locations
were discussed and it was thought that the front door alcove might not be visible
enough. Rob Bonnell has been busy with the fiber optic cabling in town which, when
completed, will be helpful to the security camera initiative. Tom Rose met with Library
personnel to discuss website updates and the possibility of switching from Contribute to
Joomla.
d. Adult Programming-A vote on a request for speaker Ken Gloss passed unanimously. An
honorarium will be discussed.
e. ADA Workshop—The Director recently attended an Americans with Disabilities Act
workshop which covered accommodations that are required to be made by public
institutions.
3. Financial Report and Bills Payable (Rafferty)
a. The June FY14 warrant was moved, seconded and approved.
b. There was discussion of using unspent maintenance funds to replace the public phone
by the circulation desk. Technology funds may be used to purchase iPads for the Young
Adult Room.
4. Chair's Report (Polhemus)
a. There was a discussion of changing the day and/or time of the monthly Trustees
meeting. Moving the meeting to the first or second Monday of the month was
suggested but it was decided to revisit the issue at the September meeting. Bronwyn
Nelson will check with the Town Accountant to determine if there are any bill processing
issues that would be caused by changing the week of the meeting.
b. Community Outreach (Brown)—Steve Brown suggested looking in to ways to survey
members of the community who are not library users to determine why they are not
using the library and what they would like to see offered. He thought possibly a booth
or table at Town events with a computerized survey might work. The Trustees will
brainstorm and continue the discussion at the next meeting.
5. CLT(Brown)
a. The CLT hasn't met since the last Trustees meeting
6. Building Committee (Towle)
a. The Building Committee thanked outgoing member Rod Hobson for his service. Rod led
the Building Committee members on a tour of the building, from roof to basement to
make sure that all are aware of different systems and potential projects.
7. Program Report (Lawrence)
a. Marylou Lawrence is finalizing speakers and programs as well as verifying available
dates and discussing honoraria with presenters.
8. Space Planning Committee (Coffey)
a. Carolyn Coffey met with Selectmen Chair Diane Kennedy to discuss the Our World lease
and the use of the space by the Library. Diane Kennedy would like to form a town-wide
space planning committee to determine the best use of town owned property. This
would eliminate redundancies and develop a master plan for town building use.
9. Friends Report (McCann)
a. The Friends currently have$25,400 in their treasury.
b. Maurajane Rodgers earned $3,147 for running the Boston Marathon to benefit the
Friends.
c. The Friends are working on a fundraiser that will consist of an ornament with a painting
of the Library on it.
10. Other
a. Lynne DeGiacomo mentioned that the Historical Society has been working on the John
Smith celebration and wondered what plans the Library had to participate. Jackie
Rafferty noted that there was a small collection of materials pulled together and
available to patrons as well as access to the copy of the murals that are in the Historical
Society building. Other programs may be added.
Meeting adjourned at 7 pm.
Documents:
Minutes of the May 14, 2014 Trustees meeting
FY14 June 11, 2014 Warrant
June FY14 Financial Report
June 9, 2014 memo from Bronwyn Nelson
Deposits to Treasurer FY14 June 11, 2014
Deposits to Gift Account FY14 June 11, 2014
Director's Report June 11, 2014
Report from the Reference Desk June 2014
Report from the Children's Room June 9, 2014
Circulation Department Report May 2014
Young Adult Services Report May 2014
Teen Programming Proposal (Summer Reading Writing Assignment Program)
Teen Programming Proposal (common Application Primer)