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HomeMy WebLinkAboutMinutes - PB - 09/28/2016 Planning Board Meeting APPROVED MINUTES 1 of 3 September 28,2016 COHASSET PLANNING BOARD MINUTES DATE: SEPTEMBER 28, 2016 TIME: 7:00 PM PLACE: COHASSET TOWN HALL—BASEMENT MEETING ROOM 41 HIGHLAND AVENUE, COHASSET,MA 02025 Board Members Present: Clark H. Brewer, Chair (CB) David Drinan,Vice Chair (DD) Brian Frazier, Clerk (BF) Erik Potter,Associate Member(EP) Board Members Absent: Michael Dickey,Liaison to CPC (MD) Charles A. Samuelson(CS) Recording Secretary Present: Chair recorded meeting and took notes CALLED TO ORDER AT: 7:09 P.M. Roll Call of Attendance: Potter—Present; Drinan—Present; Brewer-Presen�; Frazier—Present. 7:10 P.M MASTER PLAN AND MASTER PLAN CHARTER DISCUSSION Materials and documents submitted,utilized at this meeting (On file in PlanninwBoard Office): • Drinan 09/05/16 Master Plan Charter draft • Samuelson 09/07/16 comments on Drinan's draft (CB) asked Alternate Member Potter to participate as voting member at this meeting. Peter Pescatore, 12 Lantern Lane, was in attendance and participated in discussion on the Charter. Group reviewed every paragraph of Drinan's 09/05/16 Master Plan Charter Draft Suggested format—go through each paragraph, discuss any aspect anyone wants to change and vote on it. (CB) also added that in talking with Selectmen McCarthy, McCarthy just wants a charge which can be as simple as the Board would like to make it and, he would like it to be a vote of the Planning Board. Then the BOS will impanel the committee to which various Boards/Committees will appoint member(s) to represent their Board/Committee. Question is,who is the Committee responsible to—the Planning Board, Town Manager? Task for this meeting is to create a simple charter. Paragraph l: Charge • Sentence 1: No need to quote MGL first sentence directly in first sentence of Charge • Sentence 2: add after problems - "for the short and long term growth, success, sustainability, and well-being of the Town of Cohasset" • Sentence 3: Bullet "specific"areas of study MOTION: By Member Frazier to approve the first paragraph of Drinan's 09/05/16 draft as amended SECOND: Member Potter VOTE: 4-0 MOTION CARRIES Pescatore asked if there was an at-large opportunity in the committee? (CB) right now there are two positions addressed in paragraph 3—needs to be clarified. For balance with the other committees having 1 member each and to eliminate possibility of undue influence from the BOS and Planning Board, Pescatore suggested only having 1 member from BOS and 1 member from PB on working group committee rather than 2 members—Planning Board decided to keep 2 Planning Board members and 2 members from BOS. Paragraph 2: Committee 0 Name of Committee: Board prefers—"Cohasset Master Plan Committee (CMPC). Planning Board Meeting APPROVED MINUTES 2 of 3 September 28,2016 • Sentence 1: after "is charged with" , change rest of sentence to "collaboratively enhancing the Master Plan process, collecting input from residents of Cohasset and other sources, collating, discussing and prioritizing planning issues and preparing Master Plan documentation." • Sentence 3: delete entirely • Sentence 4: after "Planning Board shall be" delete "coordinate and" MOTION: By Member Frazier to approve the second paragraph of Drinan's 09/05/16 draft as amended SECOND: Member Drinan VOTE: 4-0 MOTION CARRIES Paragraph 3: Committee cont'd • Strike first sentence—it is about product and rest of paragraph is about the committee • Sentence 2—strike"our recommendation is that" and change to"The CMPC shall be made up of...". • End of Sentence 2: to read—"(all appointees to be selected by a vote of their respective bodies)". • list of committees to be represented — delete water and sewer; add: long range planning, affordable housing and alternative energy; public safety. So total number of members is 13 • delete last three sentences from "Appointments will be made" ... through end of paragraph but Finance Director and Town Engineer and, water and sewer into the grouping in sentence beginning with "In Order to keep ...". MOTION: By Member Frazier to approve the third paragraph of Drinan's 09/05/16 draft as amended. SECOND: Member Potter VOTE: 4-0 MOTION CARRIES Paragraph 4: Committee cont'd • End first sentence after"CMPWG" (to be changed to CMPC). • Move edited first sentence up to paragraph 3 between sentence ending with " ... municipal non-voting planner." and sentence beginning"In order to keep the group...". • delete rest of paragraph MOTION: By Member Drinan to modify paragraph 3 by adding the first sentence of paragraph 4 on p.2. SECOND: Member Frazier VOTE: 4-0 MOTION CARRIES Paragraph 5: Committee cont'd • delete entirely Part II: Organization and responsibilities of the CMPWG Focus should be on Charter. Although this will be important to have at some point but does not have the urgency of the Charter at this particular time. This can be formulated later. Eliminate existing Part II entirely and add a simple final paragraph to Part I that includes: • The Committee shall select from its members a Chairman, Vice-Chairman and Secretary to record meeting minutes. • A member(s) of the committee shall report quarterly to the Planning Board. • Committees shall following the Open Meeting Law regarding posting meetings,minutes etc. (DD)to implement all changes into new,revised draft. MOTION: By Member Drinan that the final paragraph of the Charter have a few statements about responsibility and leadership including a Chairman, Vice-Chairman and Secretary, that the meetings be publicly posted and that the Cohasset Master Plan Committee provide a quarterly update to the Planning Board SECOND: Member Frazier VOTE: 4-0 MOTION CARRIES MOTION: By Member Drinan to adjourn at 8:39 P.M. SECOND: Member Frazier VOTE: 4 - 0 MOTION CARRIES Planning Board Meeting APPROVED MINUTES 3 of 3 September 28,2016 NEXT MEETING: WEDNESDAY, OCTOBER 7, 2016 AT 7:00 P.M. MINUTES APPROVED: BRIAN FRAZIER,CLERK DATE: OCTOBER 19,2016