HomeMy WebLinkAboutMinutes - PPMLT - 09/11/2019 Paul Pratt Memorial Library Board of Trustees
September 11, 2019
Library Historical Room, 6:00 pm.
Present: Carolyn Coffey (Chair), Catherine O'Callaghan, Marylou Lawrence, Stephen Brown, Lynne
DeGiacomo, Catherine Harvey, Sarah Pease, Megan Brinzey, Meaghan James (Director)
Meeting called to order, 6:00 pm
1. Minutes
a. The June 12, 2019 and August 14, 2019 meeting minutes were moved,voted and approved
unanimously.
2. Director's Report(James)
a. Meaghan reviewed a printout of a Power Point presentation that she had recently showed
to the Friends. It provided a summary of the Fall programs and included a chart that
showed that program attendance has increased over FY18 and has returned to the levels of
FY16 and FY17. The Trustees were complimentary of the newsletter and asked if there was
any evidence that it is helping to increase attendance. At this stage,the evidence is
anecdotal, but Meaghan hopes to determine if it is having an impact in a more systematic
way.
b. The Senior Center offered the library some outdoor furniture that they no longer needed,
and the chairs and tables have been placed in front of the building, on the Ripley Road side.
Meaghan purchased inexpensive, colorful pillows for the chairs and has received positive
feedback from the public.
c. Meaghan has launched two partnerships with local businesses for upcoming Fall programs.
The first will be a collaboration with Mr. Dooley's Pub and the Ted Reinstein author talk.
Those who attend the talk will receive a 20%off coupon to Mr. Dooley's. The other
program is a free presentation by Awesome Blossom that will demonstrate how to create a
holiday arrangement.
d. Meaghan has been asked to join the OCLN Overdrive subcommittee and has agreed to
participate. They are working on a policy that addresses the sharing of e-materials
throughout the network.
e. The staff has been made aware of a group that is entering public places with cameras and
asking employees for personal information such as their name and salary. That information
is public, and the staff must share it with anyone who asks. Meaghan has spoken with the
staff about how to handle such a situation, should it occur.
f. The community calendar, Burbio, is finally ready to be launched and,for now, will include
events at the Library, Senior Center, Safe Harbor, Veteran's Affairs and Recreation. Once it
is up and running, other town entities such as the schools, will be asked to join. Lynne
mentioned that the Historical Society would like to be included. Users will be able to opt in
to departments that are of interest to them and will receive notifications of events in those
departments.
g. Amazon Smile will donate a portion of online purchases to the Friends of the Cohasset
Library. Donations can be set up after logging to an Amazon Smile account and choosing the
Friends from the list of available charities.
h. Meaghan is continuing to refine the Meeting Room Policy language and hopes to have it
finalized soon. The Trustees made suggestions to help clarify some of the wording.
i. Meaghan had planned to put in a Capital Budget Request for a new roof, but Mark Kelly and
Brian Joyce asked her to hold off since they are currently doing an assessment of the roofs
on all town owned buildings. After the study is completed, a report will be generated about
when a replacement is needed.
j. Decisions on the new furniture are close to being completed and the new computers will be
installed soon. Gayle has weeded much of the Non-Fiction to make room for the new pieces
and Meaghan has spoken to the Facilities Department about moving some of the stacks and
low shelves when the time comes. Rugs may need to be installed when the shelving is
moved.
3. Financial Report/Bills Payable (James/Nelson)
a. The outstanding bills were approved unanimously.
4. Chair's Report(Coffey)
a. Carolyn invited the Trustees to attend a Procurement Seminar which will be held on October
16th from 6-9 pm at Willcutt Commons.
5. CLT Report (Coffey, O'Callaghan)
a. The CLT has not met since the last Trustees meeting.
6. Friends Report (Harvey)
a. The Friends enjoyed the presentation by Meaghan at their last meeting and were pleased to
see how their funds were having an impact at the library.
b. The Friends are looking at ways to increase their membership and are considering opening
their annual meeting to the public. They may also do a session of Cake and Conversation to
spread the word about volunteer opportunities.
7. Other
a. There was no other business to discuss.
Meeting adjourned at 6:50 pm
Documents:
Minutes of the June 12, 2019 Trustees Meeting
Minutes of the August 14, 2019 Trustees Meeting
Director's Report—September 9, 2019
Meeting Room and Study Room Use Policy-7/31/2019
PPML—Update & Fall Programs
September FY20 Financial Report
September 11, 2019 Accounting Report—Bronwyn
FY20 September 11, 2019 Warrant
Library Trustees Authorization for Payment—09/11/19
FY20 Deposits to Treasurer— Fines & Fees etc.
FY20 Deposits to Gift Account