HomeMy WebLinkAboutMinutes - PPMLT - 07/10/2019 Paul Pratt Memorial Library Board of Trustees
July 10,2019
Library Historical Room, 6:00 pm.
Present: Carolyn Coffey (Chair), Catherine Harvey, Elaine Breslow, Marylou Lawrence, Meaghan James
(Director)
Meeting called to order, 6:10 pm
1. Minutes
a. There was no quorum, so the June minutes could not be approved.
2. Director's Report(James)
a. The Youth Services Assistant position has finally been filled and Meghan Damiano started
this Monday. She brings a number of valuable skills to the position and will be working
closely with Sharon and Brigid. She plans to attend the August Trustees meeting.
b. Several staff members were recognized for pursuing additional training and education.
Bronwyn will begin her Master's in Public Administration and Meghan will start her Master's
in Library Science in the fall. In addition, Nick has been accepted by the University of
Copenhagen to attend a weeklong program there this summer.
c. Gayle has submitted a grant application request for funding for expert speakers for the
Great Decisions program. Carolyn asked if preference could be given to Cohasset residents,
since it is frequently full. It was suggested that registration be allowed for Cohasset
residents only for the first week and then opened up to all. Meaghan will investigate the
feasibility of this plan.
d. Technology- i.The new staff copier is scheduled to be installed on Monday. Details are still
being worked out for the replacement patron copier and, hopefully, it will be in place soon.
ii.The people counters are not working well and need to be replaced with a better model.
Meaghan met with the Facilities Department today to discuss options. iii. Brigid has
completed the Google Analytics training on Lynda.com and hopes to be able to gain some
important information from it.
e. Meaghan would like to revise the current Meeting Room Use policy and handed out some
suggested changes. Patrons have begun to use the Story and Meeting Rooms for for-profit
businesses such as student book groups and tutoring. Some of the groups, such as the Swim
Center, book the rooms for the full day, which limits the availability to others. Meaghan
shared her research on other libraries' procedures and wrote up a draft policy. If fees will
be charged, she has spoken to Don P.,the Town Accountant, about setting up a revolving
account so that the funds received will go back to the Library. There was no quorum, so the
policy could not be voted, and the discussion will be continued at the next meeting.
f. It was suggested that Meaghan request that the library logo be included in the library
section of the Cohasset Mariner, to increase visibility.
4. Financial Report/Bills Payable (James/Nelson)
a. The outstanding bills could not be approved by the Board, but Carolyn signed off on them
and they will be voted at the next meeting.
5. Chair's Report(Coffey)
a. Stefura has submitted three more layout ideas as well as new furniture suggestions. The
Building Committee was not impressed with the proposals and have decided to make some
changes on a smaller scale. They plan to look for furniture that better fits the needs and
look of the library as well as repurpose some of the existing pieces. They will visit a
furniture showroom as well as talk to a vendor that Meaghan has worked with in the past.
b. Carolyn asked if Meaghan had been given a time frame for when the new computers would
be installed. According to Ron M.,they will be working on the schools first,while they are
closed for the summer, and then other departments. It was mentioned that Ron M. has had
a book published about his son who has had addiction issues. Meaghan hopes to have Ron
speak at a program during Recovery Month in September.
6. CLT Report (Coffey)
a. The CLT had not met since the last meeting.
7. Friends Report (Harvey)
a. The Friends had not met since the last meeting.
b. To boost their fundraising,the Friends are planning a bulk summer book sale, in conjunction
with their tote bag sale.
8. Other
a. There was no other business to discuss.
Meeting adjourned at 7:10 pm
Documents:
Minutes of the June 12, 2019 Trustees Meeting
Director's Report—7/8/2019
Meeting Room and Study Room Operating Policy&Application - 10/14/2010
Meeting Room and Study Room Use Policy—draft
June B 2019 Financial Report
July 10, 2019 Accounting Report— Bronwyn
FY19 June B Warrant
Library Trustees Authorization for Payment—06/30/19
July FY20 Financial Report
FY20 July 10, 2019 Warrant
Library Trustees Authorization for Payment—07/10/19
FY19 Deposits to Treasurer— Fines & Fees
FY19 Deposits to Gift Account