HomeMy WebLinkAboutMinutes - PPMLT - 11/15/2018 Paul Pratt Memorial Library Board of Trustees
November 15,2018
Library Historical Room, 5:30 pm.
Present: Carolyn Coffey (Chair), Stephen Brown, Sarah Pease, Elaine Breslow, Catherine O'Callaghan,
Catherine Harvey, Megan Brinzey, Lynne DeGiacomo,Jackie Rafferty (Director)
Meeting called to order, 5:35 pm
1. a. The minutes of the October 17, 2018 Trustees meeting were moved,voted and approved
unanimously.
2. Director's Report (Rafferty)
a. Technology—Several of the staff computers were unable to connect with the internet and,
in addition, all staff lost wireless printing capability for approximately a week. There was a
communication issue at Central Site and they did not notify the service provider for several
days. The technician was able to get the service restored but also noticed that we are
missing a Juniper switch which was to be installed a few years ago. Apparently, Rob Bonnell
declined to have it put in during a firewall upgrade. OCLN will provide us with the new
switch but we are being asked to pay for the installation. Ron M. does not feel that we
should be charged and will speak with Dave Slater about the matter.
b. The Annual Action Plan has been approved by the MBLC.
c. Jackie has completed and will submit the Annual Report for FY18. She shared a copy of the
final version.
d. The upper parking lot needs to be restriped and the directional arrows need to be
repainted, as there have been incidents of drivers going the wrong way to enter or exit.
Mark Kelly has agreed to have the work done.
e. The job description for the Public Services staff member has been completed but will not be
posted until Mary Coughlin retires at the end of December. It is expected that the two open
positions will not be filled until a new Director is hired. Jackie mentioned how pleased she is
that the library will have so many professional positions, which is not the case in many other
libraries.
f. Programs—i.The first Sunday Author Talk was a great success with a full audience and a
sell-out of the author's books. ii.There will be a classical guitar concert by John Kovach this
Sunday and Jackie requested that the Trustees try to attend. iii. The second MOTH-inspired
storytelling performance was held on October 28 and Steve was a participant. The Trustees
felt he did a great job, as did the other speakers. Catherine H. suggested it's possible that
the Cohasset Cultural Council would agree to fund the program next year and she and Steve
will look into ways to diversify participation to include all populations in the town.
g. OCLN updates—i. We will soon have the capability to enter patron's mobile phone numbers
which will allow them to receive texts with information about holds, overdues etc. ii.Jackie
discussed an issue regarding the Falmouth Public Library, which was interested in leaving
the CLAMS network and joining OCLN. The OCLN Executive Director decided that they
would not be allowed to join without a member vote. When some of the OCLN Library
Directors questioned the decision, it was decided that the issue would be brought to a vote
at the next Directors Meeting in December.
h. Due to changes in the Union contract,the library is no longer automatically closed when
Town Hall is closed,therefore, a vote was needed to determine what time the library would
close on the day before Thanksgiving. The library has closed at 1 pm on the day before
Thanksgiving for the past 5 years, as has Town Hall,which will be closing at 1 again this year.
After a brief discussion,the Trustees voted unanimously to close at 1 pm on Wednesday,
November 21.
4. Financial Report/Bills Payable (Rafferty)
a. The outstanding bills were moved, seconded and approved unanimously.
5. Chair's Report(Coffey)
a. The Town has received resumes from four applicants to date for the Library Director
position. Carolyn spoke with Chris Senior about widening the search and he agreed to cover
the cost of using the Collins Center from UMASS Boston, which assists with executive
searches. Once their proposal is finalized and agreed to,they will begin to reach out to
organizations that might have potential candidates and help screen any interested
applicants.
b. There will be a Service Recognition reception at the Senior Center on Tuesday, November
20,for town employees with over 20 years of service as well as those who are retiring.
Jackie will be recognized at that time as well as Mary Coughlin.
c. Carolyn checked with the Hampden County Sheriff's Department for an update on the
Children's Room upholstery project. She was told it had not been started yet but, hopefully,
it will be soon. She will stay in touch with them to ensure that the project moves along.
d. Marylou Lawrence and Joan Kovach have agreed to take over the leadership of the Program
Committee after Jackie retires.
5. CLT Report (Coffey, O'Callaghan)
a. The CLT has not met since the last Trustees meeting and there was no report.
b. Bronwyn will contact Paula Linhares and Jane Goedecke to discuss when it might be
necessary to transfer this year's Endowment takeout.
6. Friends Report (Tarpey)
a. There was no Friends report.
7. Other
a. Carolyn questioned the patron count in this month's circulation statistics, as it was down by
3000 from last year. The new people counters are not working well and appear to be
undercounting patrons entering the building.
Meeting adjourned at 6:17 pm
Documents:
Minutes of the October 17, 2018 Trustees Meeting
Director's Report—November 15, 2018
FY18 Annual Report
November 2018 Financial Report
November 14, 2018 Accounting Report—Bronwyn
FY19 November 15, 2018 Warrant
Library Trustees Authorization for Payment—11/15/18
FY19 Deposits to Gift Account—November 14, 2018
FY19 Deposits to Treasurer— Fines & Fees, etc., November 14, 2018
FY19 Fines vs. Lost/Damage charges
Room Use by Time of Day—October 2018, 11/15/18
Circulation Department Report: November 2018
Circulation Statistics, FY2019
November 2018 Report from the Reference Desk
November 14, 2018 Report from the Children's Room
Young Adult and Reference Services Report, November 2018