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Home My WebLink AboutMinutes - PB - 02/24/2016 Planning Board Meeting APPROVED MINUTES 1 of 3 February 24,2016 COHASSET PLANNING BOARD MINUTES DATE: FEBRUARY 24,2016 TIME: 7:00 PM PLACE: COHASSET TOWN HALL—SELECTMEN'S OFFICE 41 HIGHLAND AVENUE, COHASSET,MA 02025 Board Members Present: Clark H. Brewer, Chair (CB) David Drinan,Vice Chair (DD) Michael Dickey (MD) Board Members Absent: Brian Frazier,Interim Clerk (BF) Charles A. Samuelson, Clerk (CS) Erik Potter,Associate Member(EP) Recording Secretary Present: Jo-Ann M. Pilczak, Planning Board Administrator CALLED TO ORDER AT: 7:02 P.M. 7:02 P.M. SCITUATE HILL SUBDIVISION—REOPEN PUBLIC HEARING In attendance to represent agenda item: Attorney Richard Henderson; Appl. Rob Schwandt.; Patrick Dunford, VHB Traffic Consultant. MD read Notice of Public Hearing. Materials and documents submitted,utilized at this meeting (On file in Planning Board Office): • Civil Designs 02/19/16 memo re: Bond Estimate with estimate attached. Date stamped: 02/22/16 • Scituate Hill Subdivision Decision, dated 04/26/06 Rob Schwandt: Part of 2006 approval was that developer make applications to Mass Hwy. re: signalization at King St. Did meet with MassDOT in 2006/2007 to strategize - never received affirmation or denial as to whether MassDOT wanted signalization at this location. Development of the entire site stalled due to the economy so they did not meet with MassDOT again because they did not have any development going on. They now have SSG Self Storage Facility going in at the site. Have refocused efforts to analyze and reach out to MassDOT again. Met MassDOT on Feb. 22. Patrick Dunford: Met with MassDOT District 5 engineers — agreed SSG was not a traffic generator. MassDOT did feel the design was safe - they will want to see a strong indication that a signal is required at this location. MassDOT not agreeable to lowering speed or installing flashing lights. Could look at traffic projections now, but MassDOT thought it made more sense to look at traffic projections when all connections (Brass Kettle, Medical Building, SSG) to the roadway are done — strongly advised waiting until the road is finished, connections made and SSG is in place before revisiting traffic counts etc. MassDOT suggested October. MassDOT may want follow-up study 3 or 6 months later. Should look at data over an entire day not just short range of hours. Dunford's prediction - a signal at this location is an uphill battle. Will continue to look at site, but right now, he does not see glaring deficiencies that would cause accidents. (CB) since there is no actionable item for a year or so, Board may want to modify time frames (to 2020) in original decision, close this public hearing and, have applicant visit Board yearly. Modzelewski housekeeping item—change of pipe size major or minor? Discussion to continue. MOTION: By Member Drinan to continue this bond discussion to April 13,2016 at 7:00 PM. SECOND: Member Dickey VOTE: 3 -0 MOTION CARRIES 7:40 P.M. SCITUATE H ILL SUBDIVISION- 81-0 APPLICATION In attendance to represent agenda item: Brendan Sullivan, Cavanaro Consulting. Materials and documents submitted,utilized at this meeting (On file in Planning Board Office • Form-A Application and Planning Board Statement of Litigation Policy, date stamped: 02/22/16 • POL—Plan of land Scituate Hill Subdivision, prepared by Cavanaro Consulting, dated: 02/19/16 Original subdivision was 6 lots. This plan reconfigures interior lot lines resulting in decrease of lots to 5 lots. Right of way is not changed. 81-0 allows approval without all lots not having frontage until road is built. MOTION: By Member Drinan to endorse the 81-0 as presented. SECOND: Member Dickey Planning Board Meeting APPROVED MINUTES 2 of 3 February 24,2016 VOTE: 3 -0 MOTION CARRIES 7:42 P.M. SSG(SELF STORGE FACILITY) COVENANT DISCUSSION In attendance to represent agenda item: Attorney Richard Henderson Materials and documents submitted,utilized at this meeting (On file in Planning Board Office): • Draft Agreement with Exhibits A,B,C, prepared by Attorney Richard Henderson,date stamped: 02/22/16 • Town Counsel 02/23/16 email to Richard Henderson with comments on the proposed agreement • Civil Designs 02/24/16 Agreement review and comments Henderson pointed out that: the money in the agreement is $650,000 for just the release of lot IA; Crocker Realty has 120 days to finish the road—if not done, the money would go to the Town to complete the road; to the extend that the money is not used, it would go back to Crocker Realty. A couple of modifications are needed—the actual final pavement should not be done within 120 days. Town Counsel — as a general matter, the agreement is acceptable to him—provides for the deposit of funds that would serve as the performance guarantee and town can access funds to complete the work if it was not completed — satisfies requirements of Chpt. 41, 81-U subject to technical aspects of the work required to be completed, the amount and any hold back. Modzelewski -the issue is when the top course gets put on—it is better to wait through one freeze frost cycle—dates for final paving have to be modified in the agreement and agreement should say that everything else has to be done within the 90 days except for the top course paving which will get done within one year after the execution. Top coat is in the bond estimate, but the bond cannot be decreased lower than what remains to be done and a 10%retainage. $650,000 is tentative—he needs to revisit and come up with a final number and Henderson will adjust agreement accordingly. MOTION: By Member Drinan to continue this bond discussion to March 9,2016 at 7:30 PM. SECOND: Member Dickey VOTE: 3 -0 MOTION CARRIES 7:50 P.M. MASTER PLAN - Steve Winter, MAPC March 5 public forum begins with bus tour promptly at 10 AM with capacity for 50 on first come, first serve basis. There will be coffee&introductions of the team after bus tour. There will be 5 stations for public to stop at: 1. Where do you live? (Dot will be put on map of Town for that location). 2. Strength,weaknesses, opportunities for Cohasset 3. Priorities 4. Parking Study 5. Visual Preferences for Cohasset (past, present, future photos. (Include turbines, solar energy, renewable energy). MAPC will bring all supplies including snacks. Easels and flip charts will be set-up. Town Maps with volunteers to discuss maps with public. Getting info. from various channels of social media will help touch base with more diversified group of public. Perhaps get Master Plan onto Town's Facebook page. Personal phone calls to friends in Town. Email flyer to General and Working Group distributions asking recipients to distribute flyer to Cohasset family and friends. Winter asked for people at this meeting to volunteer on Saturday-took list of names. 9:05 P.M. ADMINISTRATION - VOTE TO APPROVE FEBRUARY 3,2016 MEETING MINUTES MOTION: By Member Dickey to approve February 3,2016 meeting minutes SECOND: Member Drinan VOTE: 3—0 MOTION CARRIES - VOTE TO APPROVE PAYROLL FOR PERIOD ENDING FEBRUARY 7&FEBRUARY 21, 2016 MOTION: By Member Dickey to approve the payroll for the period ending Feb. 7&Feb. 21, 2016 SECOND: Member Drinan VOTE: 3-0 MOTION CARRIES - VOTE TO RATIFY C.BREWER SIGNATURE ON INVOICES: • D/W INV.#4 SCITUATE HILL SELF STORAGE FACILITY $1,267.50 MOTION: By Member Dickey to ratify Brewer's signature on above cited invoices. SECOND: Member Drinan VOTE: 3—0 MOTION CARRIES Planning Board Meeting APPROVED MINUTES 3 of 3 February 24,2016 - SET APRIL,MAY,JUNE MEETING DATES - April 13 and 27, May 11 and 25, June 8 and 22. - ZONING MAP—(CB) suggested several changes he would like to see made to the zoning map. o Does not like the purple color for inland waterways—looks too close to the color next to it—would rather see light blue—the purple color just does not look right o Parcels going into ocean&parcels going into Straits Pond need to be addressed o Some text is different than rest of text o Town Land and Conservation Restricted land should be hatched on the plan so people know what is in the public trust. (CB)to address with Brian Joyce. MOTION: By Member Drinan to suggest amending map as suggested by Brewer SECOND: Member Dickey VOTE: 3—0 MOTION CARRIES PUBLIC COMMENT (5 MINUTES MAXIMUM) -none TOPICS NOT REASONABLY ANTICIPATED BY CHAIR 48 HRS IN ADVANCE OF MEETING-none MOTION: By Member Dickey to adjourn at 9:20 P.M. SECOND: Member Drinan VOTE: 3—0 MOTION CARRIES NEXT MEETING: SATURDAY. MARCH 5,2016—MASTER PLAN PUBLIC FORUM WEDNESDAY, MARCH 9, 2016 AT 7:00 P.M.—REGULAR MEETING MINUTES APPROVED: CLARK H.BREWER, CHAIR DATE: MARCH 23, 2016