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HomeMy WebLinkAboutMinutes - PPMLT - 10/17/2018 Paul Pratt Memorial Library Board of Trustees October 17,2018 Library Historical Room, 6:00 pm. Present: Carolyn Coffey (Chair), Stephen Brown, Sarah Pease, Elaine Breslow, Catherine O'Callaghan, Catherine Harvey, Megan Brinzey, Lynne DeGiacomo,Jackie Rafferty (Director) Meeting called to order, 6:05 pm 1. a. The minutes of the September 12, 2018 Trustees meeting were moved,voted and approved unanimously. 2. Director's Report (Rafferty) a. The library union contract has not yet been approved by Chris Senior so there are no personnel updates at this time. b. The OCLN assessment for FY20 has been determined and it is essentially the same as last year. Jackie will vote to approve the proposed charge at the upcoming Directors Meeting. c. The annual State Aid report has been completed, mailed and received. The library met both the MER and MAR for last year. d. The RFID self-checkout machine in the Children's Room is not working well and will need to be replaced. A plan had been in place to buy a MeeScan kiosk that will work with an iPad that the library had purchased previously. The kiosk will now be ordered sooner than planned and the self-checkout machine near the Circulation Desk will be moved into the Children's Room. The Trustees wondered if younger patrons who use the Children's Room would prefer the MeeScan, since it works with a smartphone. Jackie will talk to the staff and reconsider the best placements for the scanners. In addition,the 3M scanner business was purchased by Bibliotheca and their prices are lower than we had been quoted previously. This could be important if the MeeScan technology doesn't catch on and we need to revert back to the 3M system. e. Russ Bonetti, of the Community Preservation Committee, reached out to Jackie to encourage her to submit a grant request, if there the library had any unfilled needs that could be funded by the CPC. f. Jackie shared the FY20 Annual Action Plan which will be submitted to the Massachusetts Board of Library Commissioners. She asked the Trustees to review the plan and share any feedback as soon as possible, as it is due to be turned in shortly. g. Programs—i.The first Sunday Author Talk is scheduled for November 4 and Jackie asked the Trustees to try to attend. Elaine wondered if the publicity flyers were posted on the Senior Center's and the Town's websites and digital monitors. ii. The MOTH-inspired storytelling performance will be on October 28 and Jackie hopes there will be a good turnout. There are 8 participants this year, including Steve. Catherine H. suggested it's possible that the Cohasset Cultural Council would agree to fund the program next year. h. Jackie discussed an intellectual freedom issue at the Worcester Public Library that she was contacted about, because of her role in the MLA's Intellectual Freedom and Social Responsibility Committee. She advised the complainant to notify the library director and the trustees of his concerns and shared case law and precedents with him that might be helpful. 4. Financial Report/Bills Payable (Rafferty) a. The outstanding bills were moved, seconded and approved unanimously. 5. Chair's Report(Coffey) a. Carolyn shared a draft of the Library Director position posting that will be presented to the town for approval. The Trustees were pleased with the result and thanked Catherine O., Elaine and Steve for their work in crafting it. The Trustees voted and approved the job posting unanimously. b. The Cohasset Garden Club has agreed to prune the hollies in the front of the building. Carolyn will contact the DPW for help with the cleanup. c. Facilities—i. Carolyn has been told that the broken window in the Children's Room is slated to be repaired soon and the public bathrooms will be painted. In addition, Chris Senior plans to ask for funds at the next Special Town Meeting to cover a deep cleaning at the library. ii. Carolyn spoke informally to Chris Senior and the Facilities Dept. regarding Capital Budget needs for the library over the next 10 years. Chris Senior will place the request for $60,000 for design plans on the Spring Town Meeting warrant, not in the Fall, as was hoped. d. Carolyn visited the Hingham Public Library and was impressed with their offering of puzzles and games available to be checked out. There was also an area where a puzzle was being completed by patrons. She suggested that this might be something that the library could incorporate into our collection. e. The Trustees discussed the pros and cons of permanently switching to fine free for overdue materials. Many OCLN libraries are going this route. There were concerns that the Town would have an issue with the reduction in turnovers and that the lack of fines would encourage patrons to keep materials longer. Bronwyn will create a chart to track the percentage of fines that are for lost or damaged materials, which would still be charged under the proposed plan. The Trustees will discuss the idea again at a later time. 5. CLT Report (Coffey, O'Callaghan) a. The CLT has not met since the last Trustees meeting and there was no report. 6. Friends Report (Tarpey) a. The next Friends meeting that was scheduled for tomorrow was postponed because there would not be a quorum. 7. Other a. There was no other business to discuss. Meeting adjourned at 6:45 pm Documents: Minutes of the September 12, 2018 Trustees Meeting Director's Report—October 17, 2018 FY20 Annual Action Plan October 2018 Financial Report October 17, 2018 Accounting Report— Bronwyn FY19 October 17, 2018 Warrant Library Trustees Authorization for Payment—10/17/18 FY19 Deposits to Gift Account—October 17, 2018 FY19 Deposits to Treasurer— Fines & Fees, etc., October 17, 2018 Room Use by Time of Day—September 2018, 10/17/18 Circulation Department Report: October 2018 Circulation Statistics, FY2019 October 2018 Report from the Reference Desk October 17, 2018 Report from the Children's Room Young Adult and Reference Services Report, October 2018 Library Director Draft Job Posting—10/1/18 Job Description—Library Director, Paul Pratt Memorial Library