HomeMy WebLinkAboutMinutes - PPMLT - 07/10/2018 Paul Pratt Memorial Library Board of Trustees
July 10,2018
Library Historical Room, 6 pm.
Present: Carolyn Coffey (Chair), Marylou Lawrence, Stephen Brown, Elaine Breslow, Lynne DeGiacomo,
Catherine O'Callaghan, Catherine Harvey, Megan Brinzey
Meeting called to order, 6:02 pm
1. a. The minutes of the June 13, 2018 Trustees meeting were moved,voted and approved
unanimously.
2. Financial Report/Bills Payable (Rafferty)
a. The outstanding bills were moved, seconded and approved unanimously.
b. Bronwyn discussed the new spending policies and procedures for the close of a Fiscal Year
that have been put in place by Don P. All purchases will need to be completed earlier than
in the past and,generally,funds will not be encumbered to pay for items that are ordered
but not received before the end of the Fiscal Year.
3. Director's Report(Rafferty)
a. Jackie was absent,therefore there was no Director's report.
4. Chair's Report(Coffey)
a. The purchase of new shelving for the Children's Room was not completed by the end of
FY18 due to the failure of having the Purchase Order approved in time to place and receive
the order. It is hoped that they will be able to be purchased at a later date.
b. Carolyn has received confirmation that the previously granted CPC funds will be rolled over
and will still be available for exterior work. Abigail Alves is the new Chair of the Recreation
Department Board of Trustees and Carolyn filled her in on the history of the project. The
Rec.Trustees do not meet in the summer, so planning will have to wait until the fall.
c. Carolyn will be out of town on August 8, the date of the next scheduled Trustees meeting. It
was agreed to hold the August meeting on August 15.
5. CLT Report (Coffey, O'Callaghan)
a. The CLT had not met since the last Trustees meeting.
6. Friends Report (Tarpey)
a. Beth Tarpey was not present.
b. The Friends have not met since the last Trustees meeting, so there was no report.
7. Other
a. To eliminate waste, it was agreed that Bronwyn would only print the minutes,Jackie's
reports, the warrant and any other items that required the Trustees vote. In addition, she
will print one complete packet for referral if there is a question on an item being discussed.
Meeting adjourned at 6:18 pm
Documents:
Minutes of the June 13, 2018 Trustees Meeting
July 10, 2018 Accounting Report— Bronwyn
FY18 June B Warrant
Library Trustees Authorization for Payment—June B
FY18 Supplemental June Warrant
Library Trustees Authorization for Payment—Supplemental June Warrant
FY19 July 10, 2018 Warrant
Library Trustees Authorization for Payment—7/10/18
FY18 Deposits to Gift Account—June 30, 2018
FY18 Deposits to Treasurer— Fines & Fees, etc.,June 30, 2018
Room Use by Time of Day—June 2018, 7/10/18
Circulation Department Report:July 2018
Circulation Statistics, FY2018
July 2018 Report from the Reference Desk
July 9, 2018 Report from the Children's Room
Young Adult and Reference Services Report,July 2018