HomeMy WebLinkAboutMinutes - PPMLT - 06/13/2018 Paul Pratt Memorial Library Board of Trustees
June 13,2018
Library Historical Room, 6 pm.
Present: Carolyn Coffey (Chair), Marylou Lawrence, Stephen Brown, Elaine Breslow, Lynne DeGiacomo,
Sarah Pease, Catherine O'Callaghan, Catherine Harvey, Megan Brinzey,Jackie Rafferty(Library Director),
Lisa Uglialoro (Town Human Resources Director)
Meeting called to order, 6:04 pm
1. a. Carolyn and Steve were nominated to continue as Chair and Clerk, respectively,for another
one year term. A vote was taken and they were confirmed unanimously.
2. a. The minutes of the May 9, 2018 Trustees meeting were moved,voted and approved
unanimously.
3. Director's Report(Rafferty)
a. Jackie shared the responses to the Homework Center surveys with the Trustees. Overall,
they were very positive and confirmed the value of the program.
b. Program Committee—i.The programming for Recovery Month has been finalized, including
a speaker as well as an art exhibit. The speaker, Maureen Cavanagh, is scheduled for
Wednesday, September 12, which is the same night as the Trustees meeting. It was
suggested that the Trustees meeting start early that month so that all who were interested
could attend the program. ii. Safe Harbor is working with a group that offers instruction on
how to recognize suicidal risks or tendencies. Town employees will be eligible to participate
in the training.
c. The Trustees unanimously approved funding requests to the Friends which included $1000
for Gina James to run the MOTH inspired storytelling workshop, $1600 for Adult programs
and $8985 for Children's Room programs. The Friends had tentatively approved the funding
at their June meeting, pending Trustees approval. In addition,the Trustees approved up to
$100 for flowers for the front planters to be provided by Kennedy's Country Gardens.
d. Technology—i. Ron Menard has been communicating with Comcast in an effort to have
them restore the library bandwidth that they recently reduced. Jackie has learned that it is
important for the Town's Cable Advisory Committee to include the library's service in their
negotiations with the cable company, something that did not happen the last time. ii.T.J.
Coffey will be doing work at the library as a Tech intern for the town's IT department.
e. Jackie attended the Massachusetts Library Association's annual conference and enjoyed the
informative programming. She found Professor Timothy Snyder's discussion of his book, On
Tyranny, particularly interesting. She also presented an overview of the All Aboard
Greenbush! grant as well as the SENSational Storytime with a Twist program.
4. Financial Report/Bills Payable (Rafferty)
a. The outstanding bills were moved, seconded and approved unanimously.
5. Chair's Report(Coffey)
a. Carolyn asked if there were any objections to changing the date of the July meeting to either
July 10 or July 12. It was agreed to change the meeting to July 10 at 6 pm.
b. The parking lot paving is scheduled for tomorrow morning and the lot will have to be closed
all day while the work is done. Five new spaces will be added to the area near Ripley Road.
Marylou wondered if more parking spaces could be created along the front of the building
that faces Ripley Road. A drive up drop box could be placed in the parking lot for book
returns.
c. Carolyn will speak to Vince Longo of the South Shore Music Circus to remind him that their
patrons should not to park in the Library lot during a show.
d. Carolyn reviewed the history of the library enhancement plan for the new Trustees. Now
that the Town Hall renovations have been put on hold, Carolyn would like to revisit the
project. She would like to see the town pay for the designs and then let the voters decide if
they support the project. After a discussion, it was agreed that the library should request
plans for a renovation that would encompass all the anticipated future needs and then
implement those plans modularly, based upon available funding. Carolyn also felt it would
be beneficial to work with the Recreation Department, especially on the landscaping and
parking components. In addition, the previously awarded CPC grant will have to be
extended, if possible. Carolyn will touch base with the Recreation Department,the CPC and
continue to work with Chris Senior with the goal of getting the design funding request on
the Fall Town Meeting warrant.
6. CLT Report (Brown)
a. The CLT had not met since the last Trustees meeting.
7. Friends Report (Patterson)
a. The Friends held their last meeting of this Fiscal Year on Monday.
b. Beth Tarpey has been named president, replacing Jessica Patterson.
c. The Book Sale was successful, bringing in over$200 and improving the inventory for the
ongoing sale.
d. Elaine suggested using some of the excess books to restock the Little Free Libraries, when
needed. Catherine O'Callaghan also mentioned that Mass. General accepts books,
especially YA titles.
The Board entered Executive Session at the end of the public meeting at 7:18 pm
Documents:
Minutes of the May 9, 2018 Trustees Meeting
Director's Report June 13, 2018
Homework Center Parent/Student Survey
Stefura Associates Feasibility Study agreement and supporting materials
Adams &Smith LLC materials
A. M. Fogarty&Assoc., Inc./Peter T.Timothy materials
Pressley Associates materials
June FY18 Financial Report
June 13, 2018 Accounting Report—Bronwyn
FY18 June 13, 2018 Warrant
Library Trustees Authorization for Payment—6/13/18
FY18 Deposits to Gift Account—June 13, 2018
FY18 Deposits to Treasurer— Fines & Fees, etc.,June 13, 2018
Room Use by Time of Day—May 2018, 6/13/18
Circulation Department Report:June 2018
Circulation Statistics, FY2018
June, 2018 Report from the Reference Desk
June 13, 2018 Report from the Children's Room
Young Adult and Reference Services Report,June 2018