HomeMy WebLinkAboutMinutes - PPMLT - 05/09/2018 Paul Pratt Memorial Library Board of Trustees
May 9, 2018
Library Historical Room, 6 pm.
Present: Carolyn Coffey(Chair),Agnes McCann, Marylou Lawrence, Stephen Brown, Elaine Breslow,
Lynne DeGiacomo, David Dwyer,Jackie Rafferty(Library Director)
Meeting called to order, 6:03 pm
1. a. The minutes of the April 11, 2018 Trustees meeting were moved,voted and approved
unanimously.
2. Director's Report(Rafferty)
a. Jackie shared that Margie Ohrenberger has given her notice and will be resigning effective
May 11. Jackie has a meeting scheduled next week with Chris Senior to discuss using the
position's hours to hire a Youth Services Librarian to supplement the Children's Room
coverage.
b. Jackie discussed a funding request proposal to the Friends that would ask them to pay for
the next year of the MOTH-inspired storytelling program. Carolyn asked if funds from the
pending South Shore Music Circus programming grant could be used to pay for the program.
Jackie said that it could be used for that purpose, but she would first like to ask the Friends
to fund it. The program is$1000 per year and the first year was paid for from the Gift
Account. The Trustees voted and approved the request, which will now be submitted to the
Friends for their vote.
c. Facilities - i.Jackie has received a quote from a cleaning company for a thorough cleaning of
the building. The quote is broken down into different types of work and Jackie and Mark
Kelly will be able to choose the extent of work to be done, based upon the amount of funds
available. Carolyn suggested getting a few other quotes to compare with the one we have.
We do not know yet how much money Mark will have to help pay for the work and also
need to check with Don Piatt to determine if we are allowed to encumber funds from this
fiscal year to pay for work that will be done next year.
d. Jackie enclosed a copy of the South Shore Music Circus grant request for funding for a
Program Incubator to develop innovative new programs.
e. Jackie enclosed a copy of a thank you letter she sent out to the Sunday Author Talks
sponsors.
f. Jackie has been invited to Tom Olson's Eagle Court of Honor on May 201h and she plans to
attend. Tom created the Little Free Libraries for his Eagle Scout project.
g. Jackie will be joining the Diversity Committee and hopes this will result in collaborative
programming at the library. Steve mentioned that he attended a play in Scituate that was
part of their diversity initiative.
h. Carolyn asked if the library was planning to run the Fine Free Summer program again this
year. It is a very popular program and the Trustees voted unanimously to continue it this
year.
3. Financial Report/Bills Payable (Rafferty)
a. The outstanding bills were moved, seconded and approved unanimously.
4. Chair's Report(Coffey)
a. Carolyn has placed the order to have the remaining Children's Room furniture recovered.
The fabric takes 12 weeks to come in and,therefore,the work won't be started until next
fiscal year. The town has appropriated $2500 in FY19 for furniture upholstery and Chris
Senior has assured Carolyn that the town will be able to fund the remaining$3600.
b. Carolyn will speak to Stefura Associates to request a design proposal for work that can be
done at the library in increments and wouldn't have to be done all at once. After receiving
three bids,the contract can be awarded, and it is possible that the town may be able to help
with that,too.
c. The additional parking spots in the upper lot are slated to be installed next week. Elaine
asked if the area would be staked out first so that the Trustees can look it over before the
work is done.
d. The election is this Saturday and Lynne DeGiacomo and Meghan Brinzey are on the ballot.
Catherine Harvey is running as a write in candidate for the third open position.
5. CLT Report (Brown)
a. A number of CLT members have reached their term limits and will be stepping down.
Carolyn and Catherine will join as Trustee representatives, replacing Steve and Marylou.
Jane Goedecke will be president for the next year, as Michael Putziger has also reached his
term limit. In addition, Barbara Wipf and Jennifer Ognibene will be joining the group.
b. Tom Reardon will advise the CLT on development, which he has done for Harvard for some
time. It is hoped that with new members,the CLT will be more focused on development
than in the past.
c. Overall,the funds are doing well and Steve credited Dave with creating an investment
strategy that was lacking before.
6. Friends Report (Patterson)
a. Jessica was not present to give the report.
b. Jessica has resigned as president of the Friends and Beth Tarpey has agreed to take the
position.
7. Other
a. The Board thanked Agnes and Dave for their service and Carolyn read a proclamation
recognizing Agnes' 34 years of service to the library.
Meeting adjourned at 6:47 pm.
Documents:
Minutes of the April 11, 2018 Trustees Meeting
Director's Report May 9, 2018
South Shore Playhouse Associates 2018 Grant Request Application
Sample thank you letter to Sunday Author Talks sponsors
May FY18 Financial Report
May 9, 2018 Accounting Report—Bronwyn
FY18 May 9, 2018 Warrant
Library Trustees Authorization for Payment—5/9/18
FY18 Deposits to Gift Account— May 9, 2018
FY18 Deposits to Treasurer—Fines& Fees, etc., May 9, 2018
Room Use by Time of Day—April 2018, 5/9/18
Circulation Department Report: May 2018
Circulation Statistics, FY2018
May, 2018 Report from the Reference Desk
May 9, 2018 Report from the Children's Room
Young Adult and Reference Services Report, May 2018