HomeMy WebLinkAboutMinutes - PPMLT - 02/13/2018 Paul Pratt Memorial Library Board of Trustees
February 13,2018
Library Historical Room,6 pm.
Present: Carolyn Coffey (Chair),Agnes McCann, Sarah Pease, Lynne DeGiacomo, Elaine Breslow,
Catherine O'Callaghan, Marylou Lawrence,Jackie Rafferty(Library Director), Lisa Uglialoro (Cohasset
Human Resources Director)
Meeting called to order, 6:00 pm
1. a. The minutes of the January 10, 2018 Trustees meeting were moved,voted and approved
unanimously.
2. Director's Report (Rafferty)
a. Jackie shared Gayle's plans to start Library Genealogy Club, which would meet once a
month. She also included a funding request for an institutional membership to the New
England Genealogical Society which has additional resources beyond what Ancestry.com
offers. The Trustees were supportive of the plan and the request was approved
unanimously.
b. Jackie is working on a possible grant proposal that will involve using poetry as a vehicle to
help with recovery from addiction. As envisioned,the program would be a partnership with
other libraries, recovery coalitions and arts and cultural groups. Jackie will update the
Trustees on the proposal as plans become more firm.
c. Dave Slater is still negotiating pricing with MeeScan,which is an app. that will allow patrons
to checkout materials with their phones. He noted that it could not be put in place before
the ILS upgrade is completed, in July or August. Jackie has received feedback from other
libraries and, in general, they were pleased with the system.
d. The most recent Sunday Author Talk was very successful, with approximately 65 attendees.
The Program Committee is currently working on next year's series and they are extending
invitations to local authors to fill the available slots.
3. Financial Report/Bills Payable (Rafferty)
a. The outstanding bills were moved, seconded and approved unanimously.
4. Chair's Report (Coffey)
a. Carolyn updated the Trustees on the furniture re-upholstery project. All of the items in the
first batch have been returned from the Hampden Sheriff's Dept. and the building
committee is pleased with the results. She requested a quote for replacing the broken seats
on 12 of the computer chairs and was told it would cost$25 per chair. This compares to
quotes of$65 and $100 per chair from two local upholstery shops. We plan to send the
seats in batches and 5 have already been sent. In addition, Carolyn requested pricing to
recover the white furniture in the Children's Room and has asked for fabric samples in order
to choose a compatible color that will also be durable.
b. The Space Planning Committee has decided to hold off on forming local focus groups until
there is a design plan in place for the renovated library. Carolyn has spoken to Chris Senior
and he still is supportive of the plan to ask for$50,000 at Town Meeting for a designer. The
Committee has narrowed down the immediate goals of the renovation to: addressing
ongoing parking issues, adding more flexible community spaces, creating a larger Meeting
Room and improvements to the outdoor areas.
c. Three of the current board members'terms are expiring this spring. Lynne has decided to
run again, Agnes has decided she will not run and it was not clear what Dave has decided to
do. Carolyn asked the Trustees to encourage people to run and mentioned that papers have
to be pulled by March 1". Agnes suggested that Sandra Perry, who is her neighbor, might
make a good candidate and offered to speak to her. Lisa suggested that focusing on the
characteristics and skills that are lacking on the current board might help reveal who in town
would be a good addition.
5. CLT Report (Brown)
a. The CLT is meeting today after the Trustees meeting.
b. Carolyn suggested that the CLT look into being featured in an article in the local magazine,
Life on the Rocks. This may help in their mission to increase the profile of the group as well
as bring in new donations and planned giving.
6. Friends Report (Patterson)
a. Jessica was not present to give the report.
b. The Friends will be included in the upcoming issue of Life on the Rocks. Pictures were taken
in the Library and Jessica has written the article. It is hoped that the exposure will result in
increased gifts and raise awareness of the group.
7. Other
a. Sarah asked about the four additional parking spaces that were planned for the upper lot.
Brian Joyce has measured the area and will look for funding to complete the project. Most
likely, it will not be completed until spring, when the ground has warmed up.
b. There was a discussion about removing the barriers that block access to the road that leads
to the lower parking lot,with Sarah wondering if they could be removed on the weekends
when the Recreation Department is not active. Carolyn stated that it is not an option at this
time, due to opposition to the plan by the Rec. Dept.
c. The Trustees mentioned how nice it was to see the Homework Center in action, since they
usually meet on Wednesdays and don't often get to see it up and running.
Meeting adjourned at 6:47 pm.
Documents:
Minutes of the January 10, 2018 Trustees Meeting
Director's Report February 13, 2018
Library Genealogy Club flyer
New England Historic Genealogical Society membership information
February FY18 Financial Report
February 13, 2018 Accounting Report— Bronwyn
FY18 February 13, 2018 Warrant
Library Trustees Authorization for Payment—2/13/18
FY18 Supplemental Warrant—Feb. 1, 2018
Library Trustees Authorization for Payment—2/1/18
FY18 Deposits to Gift Account—February 13, 2018
FY18 Deposits to Treasurer—Fines& Fees, etc., February 13, 2018
Room Use by Time of Day—January 2018
Circulation Department Report:January 2018
Circulation Statistics, FY2018
Circulation Annual Action Plan Update
February, 2018 Report from the Reference Desk
Reference Department Annual Action Plan Update
February 4, 2018 Report from the Children's Room
Children's Room Annual Action Plan Update
Young Adult and Reference Services Report,January 2018
Young Adult and Technology Annual Action Plan Update